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HomeMy WebLinkAboutPackets - Council Packets (359)       *AMENDED (5/15/17, 3:30 PM) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION May 17, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE         REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS • Spotlight on Youth   DEPARTMENT REPORTS   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1. Presentation of the Historic Preservation Commission's 2017 Historical Expository Writing Contest winners   2. Proclamation - Men's Health Month   3. Proclamation - National Public Works Week   CONSENT AGENDA CONSENT AGENDA (Consideration and/or possible action)   A. Minutes - April 26 and May 3, 2017   B. Fiscal Year 2016/17 Financial Update through March 2017   C. Visit Tucson Quarterly Report: January 1, 2017 - March 31, 2017   D. Greater Oro Valley Chamber of Commerce Quarterly Report: January 1, 2017 - March 31, 2017   REGULAR AGENDA   1. PUBLIC HEARING: RESOLUTION NO. (R)17-20, ADOPTION OF THE TENTATIVE BUDGET FOR FY 2017/18 AND SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FY 2017/18   2. *DISCUSSION AND POSSIBLE ACTION REGARDING THE SELECTION OF A TOWN MANAGER (Item removed on 5/15/17 at 3:30 p.m.)   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   *EXECUTIVE SESSION - Pursuant to ARS 38-431.03(A)(1) and (A)(4) for personnel matters regarding discussions of Town Manager candidates   *RESUME REGULAR SESSION   1. *APPROVAL OF ANY NEXT STEPS REGARDING THE TOWN MANAGER RECRUITMENT   ADJOURNMENT     POSTED: 5/10/17 at 5:00 p.m. by mrs AMENDED AGENDA POSTED: 5/15/17 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.    Town Council Regular Session Item # 1. Meeting Date:05/17/2017   Requested by: Kristy Diaz-Trahan  Submitted By:Kristy Diaz-Trahan, Parks and Recreation Department:Parks and Recreation Information SUBJECT: Presentation of the Historic Preservation Commission's 2017 Historical Expository Writing Contest winners RECOMMENDATION:  NA EXECUTIVE SUMMARY:  NA BACKGROUND OR DETAILED INFORMATION:  NA FISCAL IMPACT:  A total of $175 will be paid out for winning prizes. SUGGESTED MOTION:  NA Attachments No file(s) attached.    Town Council Regular Session Item # 2. Meeting Date:05/17/2017   Proclamation - Men's Health Month Information Subject Proclamation - Men's Health Month Summary Attachments Proclamation     Town Council Regular Session Item # 3. Meeting Date:05/17/2017   Proclamation - National Public Works Week Information Subject Proclamation - National Public Works Week Summary Attachments Proclamation     Town Council Regular Session Item # A. Meeting Date:05/17/2017   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - April 26 and May 3, 2017 RECOMMENDATION: Staff recommends approval.  EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve, (approve with the following changes) the April 26 and May 3, 2017 minutes. Attachments 4-26-17 Draft Minutes  5-3-17 Draft Minutes  4/26/17 Minutes, Town Council Budget Study Session / Special Session 1 MINUTES ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION / SPECIAL SESSION April 26, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE BUDGET STUDY SESSION AT OR AFTER 4:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 4:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Joe Hornat, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Mary Snider, Councilmember Steve Solomon, Councilmember BUDGET STUDY SESSION AGENDA 1.FY 2017/18 TOWN MANAGER’S RECOMMENDED BUDGET DEPARTMENT OVERVIEWS Mayor Hiremath announced the first budget presentation would include the Benefits overview, followed by Water Utility and Parks and Recreation, including Oro Valley Community Center. Benefits Overview Senior Vice President of CBIZ Oscar Diaz gave an overview of the following proposed Benefit budget highlights: - Self-Funded Health Insurance Overview - Cost Overview - Healthcare Premium Contributions - Comparison: Self-Funded vs. Fully Insured Following the presentation, there were questions and comments from Council regarding the proposed Benefits budget. 4/26/17 Minutes, Town Council Budget Study Session / Special Session 2 Human Resource Director Gary Bridget gave an overview of the proposed Benefits budget that included the following: - Healthcare Solutions Centers - FY 17/18 Medical Plan Contribution Share - FY 17/18 Dental Plan Contribution Share - Additional Benefits Water Utility Peter Abraham, Interim Water Utility Director, gave an overview of the proposed Water Utility budget that included the following: - Oro Valley Water Utility Funds - Operating Fund Budget - Operating Fund Expenses - Personnel - Operating Fund Expenses - O&M - Operating Fund Expenses - Capital - Operating Fund Expenses - Debt Service - Impact Fee Funds Following the presentation, there were questions and comments from Council regarding the proposed Water Utility budget. Parks and Recreation, including Oro Valley Community Center Parks and Recreation Director Kristy Diaz-Trahan gave an overview of the following proposed Parks and Recreation budget highlights: - Strategic Plan Implementation - Parks & Recreation Department - Administration Division - Aquatics Division - Cultural Resources Division - Park Maintenance Division - Park Maintenance Division Projects - Recreation Division Following the presentation, there were questions and comments from Council regarding the proposed Parks and Recreation budget and the Steam Pump Ranch elements included in the budget. Ms. Diaz-Trahan continued the presentation and gave an overview of the following Community Center budget highlights: - Community Center 4/26/17 Minutes, Town Council Budget Study Session / Special Session 3 - Troon Operations - Community Center Fund Projects Following the presentation, there were questions and comments from Council regarding the proposed Parks and Recreation and Community Center budget. Ms. Diaz-Trahan introduced Tom Meade, General Manager of Troon Golf El Conquistador. Mr. Meade answered Council's questions regarding the golf portion of the proposed Parks and Recreation budget. Discussion continued amongst Council, staff and Mr. Meade regarding the proposed Parks and Recreation budget. ADJOURNMENT OF THE BUDGET STUDY SESSION MOTION:A motion was made by Councilmember Rodman and seconded by Vice Mayor Waters to adjourn the meeting at 6:00 p.m. MOTION carried, 7-0. SPECIAL SESSION AT OR AFTER 5:30 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:01 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Joe Hornat, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Mary Snider, Councilmember Steve Solomon, Councilmember SPECIAL SESSION AGENDA EXECUTIVE SESSION - Pursuant to ARS 38-431.03(A)(1) Personnel matters discussion or consideration of employment regarding the Town Manager candidate applications MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to go into Executive Session at 6:02 p.m. pursuant to ARS 38-431.03 (A)(1) 4/26/17 Minutes, Town Council Budget Study Session / Special Session 4 Personnel matters discussion or consideration of employment regarding the Town Manager candidate applications. MOTION carried, 7-0. Mayor Hiremath said the following staff members would join Council in Executive Session: Legal Services Director Tobin Sidles, Human Resources Director Gary Bridget, Stuart Satow with CPS-HR and Town Clerk Mike Standish. RESUME SPECIAL SESSION Mayor Hiremath resumed the meeting at 7:35 p.m. 1.APPROVAL OF ANY NEXT STEPS REGARDING THE TOWN MANAGER RECRUITMENT PROCESS MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Hornat to approve and give authorization to the relevant personnel and/or consultants to go forward with any next steps regarding the Town Manager recruitment process as discussed in the executive session. MOTION carried, 7-0. ADJOURNMENT MOTION:A motion was made by Councilmember Rodman and seconded by Vice Mayor Waters to adjourn the meeting at 7:36 p.m. MOTION carried, 7-0. Prepared by: __________________________ Michelle Stine, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the budget study session / special session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 26th day of April, 2017. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2017. ___________________________ Michael Standish, CMC 4/26/17 Minutes, Town Council Budget Study Session / Special Session 5 Town Clerk 5-3-17 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION May 3, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:03 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Joe Hornat, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Mary Snider, Councilmember (Attended via phone) Steve Solomon, Councilmember PLEDGE OF ALLEGIANCE Onita Davis of the Oro Valley American Legion Auxiliary led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS Vice Mayor Waters provided an update on the Oro Valley distracted driving ordinance stating that Pima County recently changed its "hands free" ordinance to a primary offense. Vice Mayor Waters further said that currently the City of Tucson's distracted driving ordinance was listed as a secondary offense but was expected to become a primary offense in the near future. DEPARTMENT REPORTS No reports were received. 5-3-17 Minutes, Town Council Regular Session 2 ORDER OF BUSINESS Mayor Hiremath reviewed the order of business and stated that the order would stand as posted. INFORMATIONAL ITEMS There were no informational items. CALL TO AUDIENCE Oro Valley resident Barry Lemieux thanked the Town for the improvements made at 680 W. Calle Concordia. Oro Valley resident Donald Bristow voiced his concerns regarding a public meeting at which consultants would be soliciting feedback regarding the Community Center golf and restaurant operations. Oro Valley resident Geri Ottoboni voiced her concerns regarding Pima County taxes. PRESENTATIONS 1.Presentation of Youth Art -Veterans and First Responders Art Display Arts and Culture Ambassadors Joann Carolla and Sasha Case introduced the pieces of artwork on display in the Council Chambers which were created by students from Ironwood Ridge High School, Canyon Del Oro High School and Copper Creek Elementary School. 2.Proclamation -Oro Valley American Legion Auxiliary Poppy Days Mayor Hiremath proclaimed May 19-20 and May 26-28, 2017 as the Oro Valley American Legion Auxiliary Poppy Days. Onita Davis, Representative of the Oro Valley American Legion Auxiliary, gave an overview on the symbolism of the Poppy and encouraged citizens to support the American Legion by donating during their Poppy Days fundraisers. CONSENT AGENDA A.Minutes -April 19, 2017 B.Resolution No. (R)17-18, authorizing and approving a subgrantee agreement between the Town of Oro Valley and the Arizona Department of Homeland Security to fund the purchase of two (2) Density Meter/Contraband Detection Kits under the Operation Stonegarden program 5-3-17 Minutes, Town Council Regular Session 3 C.Acceptance of the Oro Valley Water Utility Commission Annual Report dated April 2017 D.Resolution No. (R)17-19, authorizing the acceptance of an easement for a future public trailhead, parking area and trail segment on the southwest side of the Big Wash Bridge along Rancho Vistoso Boulevard MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Rodman to approve Consent Agenda items (A - D). MOTION carried, 7-0. REGULAR AGENDA 1.PUBLIC COMMENT: RESOLUTION NO. (R)17 -17, ORDERING AND CALLING A SPECIAL BOND ELECTION TO BE HELD IN AND FOR THE TOWN OF ORO VALLEY, ARIZONA, ON NOVEMBER 7, 2017, TO SUBMIT TO THE QUALIFIED ELECTORS THEREOF THE QUESTION OF AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS AND A SECONDARY PROPERTY TAX AS SECURITY FOR IMPROVEMENTS FOR NARANJA PARK Town Clerk Mike Standish gave an overview of the special bond election process and important dates. Finance Director Stacey Lemos presented item #1 and outlined the following: - Background - Recent History of Naranja Park - Proposal Per Community Request - Field Use and Unmet Demand - Financing Plan Ms. Lemos concluded the presentation by introducing Mark Reader, Managing Director from Stifel, Nicolaus & Company and Zach Sakas from Gust Rosenfeld. Discussion ensued amongst Council and staff regarding item #1. The following individuals spoke in support of item #1. Oro Valley resident Richard Tracy Oro Valley resident Brian Mitchell Oro Valley resident Fred Narcaroti The following individuals spoke in opposition of item #1. 5-3-17 Minutes, Town Council Regular Session 4 Oro Valley resident Vaughn Barnes Oro Valley resident Donald Bristow The following individuals spoke on item #1. Oro Valley resident John Spiker Kirk Astroth MOTION:A motion was made by Mayor Hiremath and seconded by Vice Mayor Waters to approve Resolution No. (R)17-17, ordering and calling a Special Bond Election to be held in and for the Town of Oro Valley, Arizona, on November 7, 2017, to submit the decision to the qualified electors thereof the question of authorizing the issuance and sale of General Obligation Bonds and a secondary property tax as security in the amount of $17,000,000 for improvements for Naranja Park. Discussion continued amongst Council and staff regarding item #1. MOTION carried, 7-0. FUTURE AGENDA ITEMS No future agenda items were requested. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adjourn the meeting at 7:22 p.m. MOTION carried, 7-0. Prepared by: __________________________ Michelle Stine, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 3rd day of May, 2017. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2017. ___________________________ 5-3-17 Minutes, Town Council Regular Session 5 Michael Standish, CMC Town Clerk    Town Council Regular Session Item # B. Meeting Date:05/17/2017   Requested by: Wendy Gomez Submitted By:Stacey Lemos, Finance Department:Finance Information SUBJECT: Fiscal Year 2016/17 Financial Update through March 2017 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see Attachment A), revenues collected through March totaled $25.4 million or 76.7% of the budget amount of $33.1 million. Year-to-date expenditures through March totaled $23.6 million or 71.0% of the budget amount of $33.2 million. In the Highway Fund (see Attachment B), revenues collected through March totaled $2.5 million or 71.0% of the budget amount of $3.6 million. Year-to-date expenditures through March totaled $2.9 million or 61.4% of the budget amount of $4.7 million.  In the Bed Tax Fund (see Attachment C), revenues collected through March totaled $667,246 or 61.1% of the budget amount of $1.1 million. Year-to-date expenditures through March totaled $704,453 or 59.0% of the budget amount of $1.2 million. In the Community Center Fund (see Attachments D-1, D-2 and D-3), revenues collected through March totaled $4.4 million or 67.0% of the budget amount of $6.6 million. Year-to-date expenditures through March totaled $4.8 million or 69.4% of the budget amount of $6.9 million. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through March, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues                                               $34,509,438 Less: Expenditures                                          ($32,730,581) Less: Council-Approved Use of Contingency:  - Town Manager Recruitment Process          ($30,000)   Approved July 6, 2016 Estimated Increase in Fund Balance $ 1,748,857 General Fund Revenues  Local sales tax collections in the General Fund total $11.9 million or 76.0% of the budget amount of $15.7 million. These revenues are estimated to come in over budget by about $532,000 or 3.4% based on actual and estimated trends in construction sales tax, retail and restaurant/bar sales tax, and cable franchise fees. Please see Attachment F for a monthly, year-over-year tracking of General Fund local sales tax collections, including construction and utility sales tax. License and permit revenues total $1.8 million or 111.7% of the budget amount of $1.6 million. These revenues are estimated to come in over budget by about $427,000 or 26.5% based on current trends and updated forecasts for residential and commercial permitting activity through the remainder of the fiscal year.  State shared revenues total $8.2 million or 76.2% of the budget amount of $10.8 million. These revenues are estimated to come in over budget by about $293,000 or 2.7% due to vehicle license taxes and state-shared income taxes. These budgets were set conservatively due to the unknown impact of special census efforts undertaken across numerous Phoenix Valley communities last year.  Charges for services revenues total $1.6 million or 75.5% of the budget amount of $2.1 million. These revenues are estimated to come in over budget by about $65,000 or 3.1% based on trending actual collections through year-end. Interest income revenues reflect an unrealized loss of about $2,300 through March. Rising interest rates have caused increased volatility in the Town's investment portfolio. While this may cause temporary fluctuation as market values decline due to rising yields (market values move inversely to the direction of interest rates), this volatility tends to average out over longer periods of time as funds are invested at higher yields. For FY 16/17, these revenues are estimated to come in under budget by about $57,000 or 63.7%. State grant revenues are estimated to come in under budget by $139,700 or 62.6% due to budgeted grant proceeds that will not be utilized this fiscal year.  Intergovernmental revenues are estimated to come in over budget by $119,500 or 7.7% due to anticipated RTA reimbursements for Transit.  Miscellaneous revenues are estimated to come in over budget by about $135,000 or 96.6% due to insurance recoveries and in-lieu income. Please note that all year-end estimates are subject to change. General Fund Expenditures  Expenditures are projected to come in under budget by about $471,000 or 1.4% due to estimated personnel savings, capital savings for grant capacity that will not be utilized, and operations & maintenance (O&M) savings in several departments. Please note all figures are subject to change.  HIGHWAY FUND Highway Fund Revenues  State shared highway user funds total $2.4 million or 78.4% of the budget amount of $3.0 million. These revenues are estimated to come in over budget by about $242,000 or 8.1%. This budget was set conservatively due to the unknown impact of special census efforts undertaken across numerous Phoenix Valley communities last year. The year-end estimate also includes one-time proceeds of approximately $125,000 from House Bill 2708 passed last year, which allocates one-time, additional HURF monies to incorporated cities and towns for Fiscal Year 16/17. Charges for services revenues reflect Highway Fund services provided to the Stormwater Utility Fund. These revenues are estimated to come in under budget by about $74,000 or 55.5%, based on trending actuals through year-end.  State grant revenues are estimated to come in slightly under budget by $15,000 or 7.7%, due to estimated reimbursements for contract administration of PAG and RTA-funded roadway widening projects.  Interest income revenues are estimated to come in under budget by about $21,000 or 74.2%. Please reference the discussion on interest income revenues in the General Fund notes above. License and permit revenues total $61,938 or 118.0% of the budget amount of $52,500. These revenues are estimated to come in over budget by about $14,000 or 26.3% based on trending actual collections through year-end.  Miscellaneous revenues are estimated to come in under budget by about $77,000 or 96.6%. Of this amount, $70,000 reflects budgeted proceeds from property owners for the Safeway (1st Ave) Safety CIP project. This project will roll over into FY 17/18.  Please note that all year-end estimates are subject to change. Highway Fund Expenditures  Expenditures are projected to come in under budget by about $279,000 or 5.9%. Of this amount, $250,000 is due to the rollover of the Safeway (1st Ave) Safety CIP project as referenced above, while the remaining $29,000 is due to estimated personnel savings. Please note these figures are subject to change.  BED TAX FUND Bed Tax Fund Revenues  Bed tax revenues total $665,210 or 61.3% of the budget amount of $1.1 million. These revenues are estimated to come in under budget by about $45,000 or 4.1%, based on current trends. Interest income revenues reflect an unrealized loss of about $1,500 through March, and are estimated to come in under budget by about $5,000 or 80.7%. Please reference the discussion on interest income revenues in the General Fund notes above.  The miscellaneous revenues of $3,500 are due to a donation for the Town's annual tree lighting event.  Please note all year-end estimates are subject to change.  Bed Tax Fund Expenditures  Expenditures are estimated to come in under budget by $6,000 due to estimated O&M savings. Please note these estimated savings are subject to change. COMMUNITY CENTER FUND Attachment D-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from Troon and Town-managed operations.  Attachment D-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, tennis and food and beverage operations. The totals in the revenue and expenditure categories in Attachment D-2 tie to the Contracted Operating Revenues and Expenditures in Attachment D-1. Attachment D-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only.  Community Center Fund Revenues  Local sales tax revenues from the dedicated half-cent sales tax total roughly $1.6 million or 76.6% of the budget amount of $2.1 million. These revenues are estimated to come in over budget by about $109,000 or 5.2% due to healthy growth being observed in retail and restaurant/bar sales tax collections. Please note this being observed in retail and restaurant/bar sales tax collections. Please note this estimate is subject to change. Contracted operating revenues from Troon total about $2.2 million, or 59.3% of the budget amount of $3.7 million. These revenues are estimated to come in under budget by about $685,000 or 18.3%, based on Troon's forecast through the remainder of the fiscal year.  Town operating revenues total $579,292 or 78.6% of the budget amount of $737,200. These revenues are estimated to come in over budget by about $112,000 or 15.2%, due mainly to member dues and recreation program revenues.  Community Center Fund Expenditures  Contracted operating expenditures from Troon total $4.0 million or 76.3% of the budget amount of $5.3 million. These expenditures are estimated to come in under budget by about $127,000 or 2.4%, based on Troon's forecast through the remainder of the fiscal year.  Town operating expenditures are projected to come in under budget by $7,500 or 0.8%, due to anticipated O&M savings.  Capital outlay totals $72,392, due mainly to cart path improvements and fitness equipment upgrades. Capital expenditures are projected to come in under budget by $445,500 or 84.5%. This is due primarily to the timing of the ADA improvements budgeted at the Community Center.  Year-end expenditure estimates include the annual loan repayment of $120,000 to the General Fund.  Please see Attachments A, B, and C for additional details on the General Fund, Highway Fund and Bed Tax Fund. See Attachments D-1, D-2 and D-3 for additional details on the Community Center Fund.  See Attachment E for a fiscal year-to-date consolidated summary of all Town Funds. It is important to note the negative fund balance in the Benefit Self Insurance Fund of ($130,154) through March. Due to higher than expected medical claims costs, the current monthly Town and employee contributions to this fund have been insufficient to fully cover these costs. As a result, staff may request Council approval for a transfer of additional funds into the Self Insurance Fund if this trend does not reverse prior to fiscal year-end.  See Attachment F for a breakdown of monthly, year-over-year local sales tax collections for the General Fund. FISCAL IMPACT: N/A SUGGESTED MOTION: SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund  Attachment B - Highway Fund  Attachment C - Bed Tax Fund  Attachment D-1 Community Center Fund  Attachment D-2 Troon Cash Flow  Attachment D-3 Troon F&B  Attachment E - Summary All Funds  Attachment F - Gen Fund Local Sales Tax  ATTACHMENT A March YTD Financial Status General Fund % Budget Completion through March --- 75.0% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 11,896,595 15,653,000 76.0% 16,185,416 3.4% LICENSES & PERMITS 1,804,389 1,615,500 111.7% 2,042,820 26.5% FEDERAL GRANTS 318,419 478,284 66.6% 475,136 -0.7% STATE GRANTS 68,933 223,100 30.9% 83,400 -62.6% STATE/COUNTY SHARED 8,244,901 10,824,605 76.2% 11,117,267 2.7% OTHER INTERGOVERNMENTAL 1,152,379 1,554,463 74.1% 1,673,966 7.7% CHARGES FOR SERVICES 1,608,030 2,128,601 75.5% 2,193,880 3.1% FINES 96,180 130,000 74.0% 125,000 -3.8% INTEREST INCOME (2,285) 89,200 -2.6% 32,336 -63.7% MISCELLANEOUS 246,089 140,000 175.8% 275,217 96.6% TRANSFERS IN - 305,000 0.0%305,000 0.0% TOTAL REVENUES 25,433,629 33,141,753 76.7% 34,509,438 4.1% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 165,260 220,559 74.9% 220,559 0.0% CLERK 282,667 458,863 61.6% 403,211 -12.1% MANAGER 542,847 801,540 67.7% 801,540 0.0% HUMAN RESOURCES 229,093 368,605 62.2% 349,799 -5.1% FINANCE 532,274 773,591 68.8% 773,591 0.0% INFORMATION TECHNOLOGY 1,229,850 1,691,676 72.7% 1,691,676 0.0% GENERAL ADMINISTRATION 1,200,620 1,736,450 69.1% 1,736,450 0.0% LEGAL 512,822 773,003 66.3% 737,653 -4.6% COURT 583,422 845,938 69.0% 845,579 0.0% COMM. DEV. & PUBLIC WORKS 3,946,790 6,084,804 64.9% 5,761,535 -5.3% PARKS & RECREATION 1,377,704 1,977,326 69.7% 1,955,064 -1.1% POLICE 11,238,609 15,643,620 71.8% 15,631,620 -0.1% TRANSFERS OUT 1,719,304 1,825,304 94.2%1,822,304 -0.2% TOTAL EXPENDITURES 23,561,262 33,201,279 71.0% 32,730,581 -1.4% SURPLUS / (DEFICIT) 1,872,368 (59,526) 1,778,857 BEGINNING FUND BALANCE 10,524,552 Plus: Surplus / (Deficit)1,778,857 Less: Approved Use of Contingency Reserves during FY 16/17: Town Manager Recruitment Process (30,000) ENDING FUND BALANCE **12,273,409 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Actuals thru 3/2017 Actuals thru 3/2017 Budget F:\BUDGET ANALYST\Financial Reports 2016-2017\3Q\Mar\Mar FY 17 Monthly Report 05/01/2017 ATTACHMENT B March YTD Financial Status FY 2016/2017 % Budget Completion through March --- 75.0% Actuals thru 3/2017 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: LICENSES & PERMITS 61,938 52,500 118.0% 66,295 26.3% STATE GRANTS 101,749 195,000 52.2% 180,000 -7.7% STATE/COUNTY SHARED 2,350,775 3,000,000 78.4% 3,241,545 8.1% CHARGES FOR SERVICES 29,803 134,000 22.2% 59,606 -55.5% INTEREST INCOME 1,564 28,600 5.5% 7,367 -74.2% MISCELLANEOUS 2,442 80,000 3.1% 2,706 -96.6% TRANSFERS IN - 100,000 0.0%100,000 0.0% TOTAL REVENUES 2,548,271 3,590,100 71.0% 3,657,519 1.9% Actuals thru 3/2017 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetEXPENDITURES: ADMINISTRATION 625,641 831,188 75.3% 819,624 -1.4% TRANSPORTATION ENGINEERING 499,098 584,522 85.4% 592,684 1.4% PAVEMENT MANAGEMENT 525,073 1,278,095 41.1% 1,269,934 -0.6% STREET MAINTENANCE 936,363 1,205,718 77.7% 1,199,509 -0.5% TRAFFIC ENGINEERING 307,782 814,412 37.8%552,731 -32.1% TOTAL EXPENDITURES 2,893,957 4,713,935 61.4% 4,434,481 -5.9% SURPLUS / (DEFICIT) (345,686) (1,123,835) (776,962) BEGINNING FUND BALANCE 2,028,184 Plus: Surplus / (Deficit)(776,962) ENDING FUND BALANCE **1,251,222 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2016-2017\3Q\Mar\Mar FY 17 Monthly Report 05/01/2017 ATTACHMENT C March YTD Financial Status % Budget Completion through March --- 75.0% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 665,210 1,085,805 61.3% 1,040,779 -4.1% INTEREST INCOME (1,465) 6,200 -23.6% 1,196 -80.7% MISCELLANEOUS 3,500 - 0.0%3,500 0.0% TOTAL REVENUES 667,246 1,092,005 61.1% 1,045,475 -4.3% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 412,591 684,689 60.3% 678,689 -0.9% TRANSFERS OUT 291,862 510,194 57.2%510,194 0.0% TOTAL EXPENDITURES 704,453 1,194,883 59.0% 1,188,883 -0.5% SURPLUS / (DEFICIT) (37,208) (102,878) (143,408) BEGINNING FUND BALANCE 492,377 Plus: Surplus / (Deficit)(143,408) ENDING FUND BALANCE **348,969 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 3/2017 Actuals thru 3/2017 F:\BUDGET ANALYST\Financial Reports 2016-2017\3Q\Mar\Mar FY 17 Monthly Report 05/01/2017 ATTACHMENT D-1 March YTD Financial Status % Budget Completion through March --- 75.0% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 759,538 1,193,656 63.6% 1,044,472 -12.5% Member Dues (Golf) 545,129 1,153,655 47.3% 731,594 -36.6% Tennis Revenues 243,120 322,640 75.4% 323,295 0.2% Food & Beverage 525,998 813,575 64.7% 738,923 -9.2% Merchandise & Other 145,620 261,489 55.7%221,808 -15.2% 2,219,405 3,745,014 59.3% 3,060,092 -18.3% TOWN OPERATING REVENUES Daily Drop-Ins 21,199 25,000 84.8% 25,000 0.0% Member Dues 506,313 606,000 83.5% 678,769 12.0% Recreation Programs 47,935 101,500 47.2% 135,000 33.0% Swim Team/Swim Lessons 1,593 - 0.0% 8,000 0.0% Facility Rental Income 1,860 3,700 50.3% 2,100 -43.2% Concession Sales 392 1,000 39.2%500 -50.0% 579,292 737,200 78.6% 849,369 15.2% OTHER REVENUES Local Sales Tax 1,611,667 2,105,163 76.6% 2,214,260 5.2% Real Property Rental Income 19,502 27,861 70.0% 19,502 -30.0% Miscellaneous 4,372 - 0.0% 4,372 0.0% Sale of Assets 689 - 0.0%689 0.0% 1,636,230 2,133,024 76.7% 2,238,823 5.0% TOTAL REVENUES 4,434,927 6,615,238 67.0% 6,148,284 -7.1% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 1,543,117 2,110,584 73.1% 2,015,222 -4.5% Operations & Maintenance 2,214,288 2,818,367 78.6% 2,771,904 -1.6% Equipment Leases 271,051 350,568 77.3%365,184 4.2% 4,028,456 5,279,519 76.3% 5,152,310 -2.4% TOWN OPERATING EXPENDITURES Personnel 518,712 736,944 70.4% 736,944 0.0% Operations & Maintenance 162,273 223,740 72.5%216,240 -3.4% 680,986 960,684 70.9% 953,184 -0.8% CAPITAL OUTLAY 72,392 527,200 13.7% 81,700 -84.5% TRANSFER TO GENERAL FUND - 120,000 0.0% 120,000 0.0% TOTAL EXPENDITURES 4,781,834 6,887,403 69.4% 6,307,194 -8.4% SURPLUS / (DEFICIT) (346,907) (272,165) (158,910) BEGINNING FUND BALANCE 161,744 Plus: Surplus / (Deficit)(158,910) ENDING FUND BALANCE **2,834 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Actuals thru 3/2017 Budget Year End Estimate * Community Center Fund Actuals thru 3/2017 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2016-2017\3Q\Mar\Mar FY 17 Monthly Report 05/01/2017 ATTACHMENT D-2TROONEl Conquistador Cash Flow StatementActualActualActualActualActualActualActualActualActualActual Original BudgetForecastJul-16Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17TOTALTOTALTOTALRevenues:Golf Fees, net of discounts13,421 12,438 29,818 37,695 57,404 50,704 67,620 129,000 164,495 562,595 1,003,084 798,935 Trail Fees & Member Cart Fees13,183 13,026 17,540 16,253 17,263 16,744 17,130 17,514 18,079 146,732 144,772 183,976 Golf - Group Services- - 366 204 100 - 357 570 494 2,091 825 2,091 Range, Rentals, Other Golf related2,137 2,819 2,802 5,096 4,344 3,748 4,331 5,544 7,409 38,230 36,200 47,730 Golf Lessons 220 350 330 390 420 1,025 485 1,560 685 5,465 7,575 7,315 Income - Golf Schools - - 930 570 450 - 1,110 600 765 4,425 1,200 4,425 Total Member Dues 65,770 63,223 57,544 58,303 58,455 59,444 59,719 61,850 60,821 545,129 1,153,655 731,594 Other Member Income - - - - 99 43 33 522 290 987 - 987 Swim/Tennis Revenues 28,760 16,054 24,118 48,351 23,168 24,304 24,345 23,519 30,501 243,120 322,640 323,295 Income - Other (non - golf) 15 4 - 3 949 1 245 160 1,767 3,144 - 3,144 Merchandise, net of discounts 8,602 6,399 9,316 13,809 29,093 28,723 9,766 14,595 21,186 141,489 261,489 217,677 Food and Beverage, net of discounts 38,616 32,146 47,092 46,781 67,435 71,663 65,319 74,195 82,751 525,998 813,575 738,923 Total Revenues 170,724 146,459 189,856 227,455 259,180 256,399 250,460 329,629 389,243 2,219,405 3,745,014 3,060,092 Cost of Sales:COS - Golf - - - - - - - - - - 660 - COS - Group Services Golf 414 - 304 - 212 234 357 570 494 2,585 - 2,585 COS - Golf Lessons 100 299 - 312 336 820 369 1,248 612 4,096 6,818 5,761 COS - Golf Schools - - - - 1,560 - 768 480 612 3,420 - 3,420 COS - Service Commissions 15,157 13,664 21,884 24,113 21,048 16,172 20,666 17,711 18,106 168,521 185,460 220,761 COS - Merchandise, net of discounts 6,471 8,132 7,074 7,232 19,294 20,215 8,078 9,449 6,905 92,850 163,923 138,908 COS - Food & Beverage 18,423 14,376 18,247 18,347 28,106 26,580 24,617 23,583 32,981 205,260 273,305 294,667 Total Cost of Sales 40,565 36,471 47,509 50,004 70,556 64,021 54,855 53,041 59,710 476,732 630,166 666,102 Gross Profit130,159 109,988 142,347 177,451 188,624 192,378 195,605 276,588 329,533 1,742,673 3,114,849 2,393,990 Operating Expenses:Payroll 122,653 120,370 134,959 149,276 145,137 129,860 137,991 135,665 150,272 1,226,183 1,667,026 1,605,257 Employee Benefits 28,945 26,612 27,453 30,821 30,591 30,383 39,994 38,733 37,483 291,015 394,021 372,625 Employee Related 2,203 2,964 2,422 5,651 2,550 2,592 2,552 2,254 2,731 25,919 49,537 37,340 Professional Fees - - - - - 1 - - - 1 300 1 Advertising & Marketing5,325 6,284 5,908 6,820 8,621 12,094 7,019 9,714 7,813 69,598 47,900 75,520 Repair & Maintenance 26,096 37,763 66,619 74,581 38,975 10,639 20,267 17,931 21,780 314,651 545,025 428,351 Operating Expenses 26,874 19,567 17,787 27,648 25,215 27,045 24,254 23,158 27,054 218,602 304,467 280,711 Total Operating Expenses 212,096 213,560 255,148 294,797 251,089 212,614 232,077 227,455 247,133 2,145,969 3,008,275 2,799,805 Operating Profit(81,937) (103,572) (112,801) (117,346) (62,465) (20,236) (36,472) 49,133 82,400 (403,296) 106,573 (405,815) Leases - Carts 8,250 - 16,500 - 19,597 - 9,282 9,282 9,282 72,192 99,000 100,038 Leases - Equipment20,377 23,771 20,377 22,074 22,267 22,074 23,771 20,377 23,771 198,859 251,568 265,145 Utilities 112,444 111,463 111,776 109,530 114,039 117,277 116,098 117,631 114,354 1,024,612 1,144,898 1,174,719 Fixed Operating Expenses 141,071 135,234 148,653 131,604 155,904 139,351 149,150 147,290 147,406 1,295,663 1,495,466 1,539,903 Gross Operating Profit(223,008) (238,806) (261,454) (248,950) (218,369) (159,587) (185,622) (98,157) (65,006) (1,698,959) (1,388,892) (1,945,718) Insurance 88 88 97 97 97 97 97 97 97 855 1,613 1,263 Fees, Permits & Licenses 84 102 - 1 - 156 - 10 - 353 - 353 Base Management Fees 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 108,000 144,000 144,000 Bad Debt300 - 42 - - 8 534 - - 884 - 884 Total Other Expenses 12,472 12,190 12,139 12,098 12,097 12,261 12,631 12,107 12,097 110,092 145,613 146,500 Net Operating Income (Loss) (235,480) (250,996) (273,593) (261,048) (230,466) (171,848) (198,253) (110,264) (77,103) (1,809,051) (1,534,505) (2,092,218) 05/01/2017 ATTACHMENT D-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 82,751 110,500 525,997 585,650 TOTAL REVENUES 82,751 110,500 525,997 585,650 COST OF SALES 32,981 37,455 205,253 197,215 PAYROLL & BENEFITS 42,982 36,199 350,796 309,281 OPERATING EXPENSES 9,992 9,825 63,653 63,975 NET INCOME (LOSS)(3,204)27,021 (93,705)15,179 EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - MARCH 2017 05/01/2017 ATTACHMENT EConsolidated Year-to-Date Financial Report through March, 2017FY 2016/2017FY 16/17 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Mar 2017General Fund - Unassigned 9,082,691 25,433,629 - 25,433,629 1,719,304 16,261,890 5,375,536 204,532 - - 23,561,262 10,955,059 General Fund - Assigned 1,441,861 - 1,441,861 Highway Fund - Restricted 2,028,184 2,548,271 - 2,548,271 38,032 1,383,864 772,050 700,011 - - 2,893,957 1,682,498 Seizure & Forfeiture - Justice/State 10,540 207,952 - 207,952 - 32,058 14,058 - - - 46,116 172,376 Bed Tax Fund - Committed 492,377 667,246 - 667,246 291,862 182,716 229,876 - - - 704,453 455,169 Impound Fee Fund 45,813 27,600 - 27,600 - 40,675 - - - - 40,675 32,738 Community Center Fund 161,744 4,434,927 - 4,434,927 271,051 518,712 3,919,678 72,392 - - 4,781,834 (185,162) Municipal Debt Service Fund 62,486 140,714 471,472 612,186 - - 4,550 - - 615,715 620,265 54,406 Oracle Road Debt Service Fund 6,968 161,124 - 161,124 - - 2,050 - - 158,351 160,401 7,691 Alternative Water Resources Dev Impact Fee Fund 5,040,292 1,233,654 - 1,233,654 - - 111,009 17,567 - - 128,576 6,145,370 Potable Water System Dev Impact Fee Fund 5,068,238 610,868 - 610,868 - - - - - 288,713 288,713 5,390,393 Townwide Roadway Development Impact Fee Fund 3,215,256 657,772 - 657,772 - - - 1,001,695 - - 1,001,695 2,871,332 Parks & Recreation Impact Fee Fund 322,358 233,053 - 233,053 112,600 - - - - - 112,600 442,810 Library Impact Fee Fund 49,680 150,000 - 150,000 - - - 199,680 - - 199,680 - Police Impact Fee Fund 333,541 145,422 - 145,422 - - - - - - - 478,963 General Government Impact Fee Fund 3,515 7 - 7 - - - - - - - 3,522 General Government CIP Fund 719,009 50,805 1,693,268 1,744,073 - 72,791 1,518 587,702 - - 662,010 1,801,071 PAG/RTA Fund 621,982 1,338,113 - 1,338,113 - 69,386 - 1,879,079 - - 1,948,465 11,630 Water Utility11,974,860 11,335,637 - 11,335,637 2,942 2,135,938 4,933,049 1,715,937 - 4,174,500 12,962,365 10,348,132 Stormwater Utility272,747 964,729 - 964,729 5,290 308,146 253,732 86,547 - - 653,716 583,759 Fleet Fund 569,439 1,365,830 - 1,365,830 - 62,193 409,887 623,540 - - 1,095,620 839,649 Benefit Self Insurance Fund 31,200 2,184,331 - 2,184,331 - - 2,344,183 1,502 - - 2,345,685 (130,154) Recreation In-Lieu Fee Fund 15,718 - - - - - - - - - - 15,718 Energy Efficiency Project Fund - - 2,000,000 2,000,000 - - 49,750 419,595 - - 469,345 1,530,655 Capital Project Bond Fund - - - - - - - - - - - - Total 41,570,499 53,891,682 4,164,740 58,056,422 2,441,081 21,068,368 18,420,926 7,509,778 - 5,237,280 54,677,434 44,949,486 Total OutPersonnel O&M Capital ContingencyFund RevenueOther Fin Sources/TfrsTotal InDebt ServiceF:\BUDGET ANALYST\Financial Reports 2016-2017\3Q\Mar\Attachment E - Summary All Funds05/01/2017 ATTACHMENT FGeneral Fund Local Sales Tax CollectionsFY 2016/17CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 199,573 188,622 464,738 331,337 302,776 310,738 553,592 307,122 476,950 3,135,448 Utility Sales Tax 259,897 319,698 294,983 273,535 216,045 210,750 210,159 235,740 210,303 2,231,110 Retail Sales Tax 498,390 460,006 467,191 491,196 495,453 598,150 774,898 489,541 512,147 4,786,972 All Other Local Sales Tax *191,490 170,598 181,484 157,224 196,370 185,762 203,062 196,780 217,260 1,700,030 TOTAL 1,149,350$ 1,138,924$ 1,408,396$ 1,253,292$ 1,210,644$ 1,305,400$ 1,741,712$ 1,229,183$ 1,416,660$11,853,561$ FY 2015/16CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 193,497 160,759 190,812 234,763 222,548 254,307 260,568 107,429 263,734 235,835 109,928 173,567 2,407,746 Utility Sales Tax 257,552 312,494 304,666 286,667 243,827 195,345 242,200 268,984 222,718 193,630 196,712 205,330 2,930,124 Retail Sales Tax 441,557 415,209 393,690 403,193 413,231 525,645 688,527 426,418 433,139 511,289 472,688 411,589 5,536,174 All Other Local Sales Tax *239,739 229,766 182,484 216,361 270,637 276,937 295,738 201,982 259,537 325,493 273,582 263,425 3,035,681 TOTAL 1,132,346$ 1,118,228$ 1,071,652$ 1,140,984$ 1,150,242$ 1,252,234$ 1,487,032$ 1,004,813$ 1,179,127$ 1,266,247$ 1,052,910$ 1,053,911$ 13,909,725$ * Note: Does not include cable franchise fees or sales tax audit revenuesF:\BUDGET ANALYST\Financial Reports 2016-2017\3Q\Mar\Attachment F - Gen Fund Local Sales Tax05/01/2017    Town Council Regular Session Item # C. Meeting Date:05/17/2017   Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Visit Tucson Quarterly Report: January 1, 2017 - March 31, 2017 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The FY 2015/16 Financial Participation Agreement (FPA) between the Town of Oro Valley and Visit Tucson stipulates that a quarterly report be compiled by Visit Tucson and submitted to the Economic Development staff and Town Council. The enclosed report satisfies the FPA requirement for the third quarter of FY 2016/17. An additional report is included to illustrate the town's return on investment (ROI) from Visit Tucson during July 2016 - March 2017. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The fiscal impact is $250,000 from the Bed Tax Fund. SUGGESTED MOTION: N/A Attachments Visit Tucson FPA  Visit Tucson Q3  Visit Tucson ROI  QUARTERLY PROGRESS REPORT January through March 2017 Submitted To: Amanda Jacobs, Economic Development Manager By: Brent DeRaad, President & CEO In accordance with Resolution No. (R)15-42 Visit Tucson will initiate, implement and administer a comprehensive sales, promotion , and advertising program to attract an increasing number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes, and contributing to the overall economic growth and continued viability of the tourism and hospitality industry. Below is data on activity that Visit Tucson has addressed through this quarter and fiscal year. Ongoing focuses for Visit Tucson will be attracting meetings and leisure travelers to Hilton El Conquistador and other Town hotels, bringing competitions to the Oro Valley Aquatic Center, endurance events to the Town, and marketing attractions, including El Conquistador Golf & Tennis and Tohono Chul Park. Key Measures of Performance Adopted FY 2016-17 Current Quarter FYTD 2016-17 FYTD 2015-16 Convention Sales Sales Leads 255 117 314 218 Site Inspections 32 15 48 51 Future Bookings 28 6 16 30 Room Nights of Future Bookings 12,000 3,728 12,608 10,603 Travel Industry Sales Leads/Services 35 15 49 35 Promote to Targeted Tour Operator Clients 800 367 1,979 890 Impressions Via Tour Operator Catalogs 1,000,000 191,000 4,104,300* 2,033,200 * Reflects updated prior quarters Marketing Unique Visitors to Visit Tucson Website 1,200,000 499,718 992,267 786,543 Unique Visitors to Oro Valley** via Visit Tucson Website 25,000 7,788 17,558 18,672 **Includes unique visitors to Oro Valley webpages listed in #6 on page 4 of this report. Oro Valley webpages have been incorporated throughout the recently launched updated website, VisitTucson.org . Oro Valley content is featured on webpages specific to Oro Valley as a destination (listed in #6 on page 4), as well as on pages that are regional in focus, and thus not included in the total unique visitors to the Oro Valley webpages. Visit Tucson’s 2016-17 Budgeted Revenue Budget Percentage City of Tucson: $4,100,000 46% Pima County: $3,275,000 37% Town of Oro Valley: $250,000 3% Pascua Yaqui Nation: $75,000 1% Tohono O’odham Nation: $75,000 1% Private Sector: $1,063,650 12% Total: $8,838,650 100% January-March 2017 Oro Valley Highlights Page 2 Additional 2016-17 Visit Tucson Performance Measures 1. Oro Valley will be featured in the Official Visitors Guide, along with the surrounding jurisdictions. Result: The 2017 Official Visitors Guide, published in February 2017, includes a full-page article (page 12) on Oro Valley and its tourism assets, including Hilton Tucson Conquistador Golf & Tennis Resort, El Conquistador Golf & Tennis, and the Oro Valley Aquatic Center. 2. Provide Oro Valley with a 1/3-page ad in the printed 2017 Official Visitors Guide & a full-page ad in the iPad version of the guide. Result: The printed 2017 Official Visitors Guide includes a 1/2-page ad for Oro Valley on page 50. Because we did not develop an iPad version of the guide, Oro Valley’s ad in the printed guide was increased from 1/3-page to 1/2-page. 3. Promote Oro Valley events and attractions on Visit Tucson’s website and social media sites. Information will be provided by Economic Development division staff or by New Media Developer. Result: Social media posts: Visit Tucson March 21 at 2:16pm ·- Facebook Top of the World moments happen when you venture off the beaten path, explore and take time to enjoy life with the ones you love. And in Oro Valley those moments happen every day. Whatever your season, visit Oro Valley. It's in our nature. https://goo.gl/9PELxj Visit Tucson February 24 · Facebook Uncover treasure in the Tucson suburb Oro Valley. Named for the rumored gold deposits that once drew prospectors, Oro Valley shines bright in the Sonoran Desert. Popular with birders, cyclists, golfers, equestrians, hikers, campers, and foodies--you'll strike gold in Oro Valley. #FreeYourselfhttps://goo.gl/a4Y01B January-March 2017 Oro Valley Highlights Page 3 Visit Tucson February 23 · Facebook The Arizona Distance Classic is quickly approaching! March 26, enjoy the views of Oro Valley during one of Arizona’s most scenic race events. Walk or run through the foothills of the Santa Catalina Mountains with half-marathon, quarter-marathon, 5k, and wheelchair options. https://goo.gl/taQObr Visit Tucson February 22 · Facebook On National Margarita Day we suggest you enjoy one of our favorite cocktails at Oro Valley Country Club’s 19th hole. Visit Tucson February 10 · Facebook The Arizona Distance Classic is quickly approaching! March 26, enjoy the views of Oro Valley during one of Arizona’s most scenic race events. Race through the foothills of the Santa Catalina Mountains with half-marathon, quarter marathon, 5k, and wheelchair options. https://goo.gl/taQObr January-March 2017 Oro Valley Highlights Page 4 Visit Tucson January 31 · Facebook Whatever the season, visit Oro Valley! Explore dawn to dusk offerings from Tucson’s neighbor to the north. Rich in natural beauty and outdoor adventure, this is a town on the move. Get moving, and plan your trip today! https://goo.gl/Hm9bwA Visit Tucson January 30 · Facebook The Hilton Tucson El Conquistador Golf and Tennis Resort provides breathtaking views and elegant facilities. Set on the base of scenic Pusch Ridge, three golf courses, sparkling pools, and tennis invite you to relax and #FreeYourself year round. https://goo.gl/cYaHKm Visit Tucson January 17 · If you are up for a real challenge, visit El Conquistador Golf & Tennis in Oro Valley. When you’ve finished, you will have completed 45 holes of golf stretching across 16,144 yards. If you’re really good, your par score will be 178. Visit Tucson January 5 · Facebook Oro Valley Country Club is one of the oldest private clubs in Tucson and a gem of a layout. It features a traditional style layout and some nice elevation changes, tree-lined fairways, smooth bent-grass greens and dramatic views on many of the holes. Oh, and they do allow limited daily fee play. January-March 2017 Oro Valley Highlights Page 5 4. Feature the Oro Valley Aquatic Center in Visit Tucson’s online sports facility guide. Result: The Oro Valley Aquatic Center is featured year-round in Visit Tucson Sports’ online sports facility guide: http://www.visittucson.org/sports/facilities/aquaov/ 5. Produce a finished video of Oro Valley Aquatic Center and Oro Valley Community and Recreation Center and El Conquistador Golf and Tennis, which can be used on Visit Tucson’s website, Oro Valley’s website and promoting the destination to special event operators. Result: As reported in the second quarter report, Visit Tucson worked with Litteer Films to produce the “Whatever Your Season, Visit Oro Valley” video, which was debuted at the State of the Town luncheon on October 20, 2016. Footage was shot at the Oro Valley Aquatic Center, Oro Valley Community & Recreation Center, El Conquistador Golf & Tennis, Catalina State Park, Steam Pump Ranch, El Charro Cafe, and Noble Hops. The two-and-a-half-minute video is available at visitorovalley.org and Visit Tucson’s YouTube page, with more than 3,000 views on YouTube. The video has more than 20,000 views and 334 shares on Visit Tucson’s Facebook page. In March, the video was awarded a Bronze ADDY, which are presented annually by Tucson’s chapter of the American Advertising Federation. 6. Provide quarterly reports with quarterly breakouts of unique visitors to the VisitOroValley.org microsite to the New Media Developer and Economic Development Manager for these relevant pages: https://www.visittucson.org/oro-valley (Oro Valley homepage) https://www.visittucson.org/listing-categories/oro-valley (Oro Valley Accommodations) https://www.visittucson.org/visit/food-drink/categories/where-eat-oro-valley-and-northwest-side (Oro Valley Dining) https://www.visittucson.org/events/categories/oro-valley (Oro Valley Events) https://www.visittucson.org/listing-categories/oro-valley-1 (Oro Valley Arts) https://www.visittucson.org/exploring-valley-gold (Oro Valley article) The report should include the following information: 1) total users for the quarter; 2) demographics, including age and gender; 3) location (top 10); 4) technology (top 10), including browser & operating system and mobile device & mobile operating system; 5) top 10 referrals to VisitOroValley.org microsite; 6) page views; 7) bounce rate; and 8) average session duration. Result: The January-March 2017 report is being provided to Town staff. Our webmaster consolidated the Google analytics during Q3 to include the top 10 Oro Valley URLs. As such, the data for Q1-Q2 has been updated and is also included in the report. The Oro Valley Arts page and Exploring the Valley of Gold page were not included in the top 10 URLs viewed, so those reports are included separately. 7. Town officials may attend trade shows with Visit Tucson staff at the expense of the Town, except for the United States Sports Convention. Visit Tucson will cover the registration fees for Town officials with those fees counting toward the tourism-activities rebate to the Town. Result: There was not any new activity during the third quarter. As reported in the first quarter report, Town staff joined Jeffrey John, Visit Tucson Sports, at the American Swim Coaches Association World Clinic in Fort Lauderdale, Fla., September 6-11. Visit Tucson covered the Town’s $750 registration fee. January-March 2017 Oro Valley Highlights Page 6 8. Host http://visitorovalley.org and update the site based on information provided by the Economic Development Manager or New Media Developer. Result: A thorough list of accommodations, arts & entertainment, outdoor recreation and restaurants is listed on the website, which is incorporated into Visit Tucson’s website visitorovalley.org. Visit Tucson works with Town staff to update information on this website. 9. Promote Oro Valley as a winter training destination for cycling and swimming on Visit Tucson’s website and social media sites. Result:  Winter training at Oro Valley Aquatic Center is featured at: https://www.visittucson.org/about/winter-training-capital/training/swimming and https://www.visittucson.org/winter-training  Oro Valley is featured as an ideal destination for cycling at: http://www.visittucson.org/about/winter-training-capital/training/cycling/ 10. Provide total tourism-based direct spending and total tourism-based impact numbers from Visit Tucson Sports events held in Oro Valley. Result: The direct spending in Oro Valley from the five sports events that were held between Jan. 1, 2017 and March 30, 2017 is $556,717 based on 446 visitors filling 1,454 room nights. Through the first nine months of the fiscal year, direct spending from sports delegates is $1,464,470 based on 1,695 visitors filling 4,030 hotel room nights. 11. Scout Steam Pump Ranch and other Oro Valley destinations for film opportunities. Result: Third quarter film scouting included sending images of Biosphere 2 to Ze’ev Waismann, an LA- based commercial Director and Still Photographer, for a possible upcoming FAM trip to scout locations in Oro Valley and at Biosphere 2. 12. Provide information on equipment, crew and local suppliers, as needed, to producers of film, television and commercial projects considering shooting in Oro Valley. Result: Film Tucson provides information about Oro Valley on an ongoing basis to producers of independent films, commercials, reality television series and photo shoots, who are scouting locations in southern Arizona. 13. Rebate 5% ($12,500) of Oro Valley’s 2016-17 investment in Visit Tucson into tourism-related activities that benefit the Town. Result: $678.58 – Oro Valley Aquatic Center lanyards and rack cards $750.00 – American Swim Coaches Association World Clinic in Fort Lauderdale $4,000.00 – Experient FAM at Hilton El Conquistador $5,500.00 – Whatever Your Season, Visit Oro Valley film $1,421.00 – Town of Oro Valley Special Report in Biz Tucson - 1/2-page advertising value $10,000.00 – MLS Investment on behalf of Oro Valley $500.00 - 4th of July Event Sponsorship $22,849.58– Total January-March 2017 Oro Valley Highlights Page 7 14. Consult with Town staff & officials on tourism sales & marketing initiatives, including, but not limited to, promoting Town venues to special event operators, Mexico & leisure marketing, & group sales initiatives. Result: We have ongoing conversations among Town staff and Visit Tucson’s marketing and sports personnel to discuss opportunities to promote the Town’s tourism attributes and book sports events. In December 2016, Visit Tucson hired Taboola to launch a content distribution campaign to drive relevant traffic based on contextual and behavioral targeting to specific pages of our website, including the Oro Valley pages. Taboola is a discovery platform (or search engine in reverse) that drives traffic to websites, blogs or videos, and monetizes websites with the largest platform for content recommendation, audience acquisition, and native advertising. The campaigned resulted in 1,048 referrals to Oro Valley webpages. Additional Marketing:  Top of the World video, which features Hilton El Conquistador, has more than 364,000 views.  JFK to TUS New Nonstop Flight Activation: Hilton El Conquistador is prominently featured in our NY activation.  Town of Oro Valley Special Report in Biz Tucson  Online articles within VisitTucson.org that feature Oro Valley: Exploring the Valley of Gold Five Must-Hike Parks in Southern Arizona Farm to Fork, Ranch to Resort Health & Wellness Come Home It’s Time to get Wet See Tucson on “Top of the World” 15. One Town official will serve on Visit Tucson’s board of directors. Result: Vice Mayor Lou Waters is an active participant on Visit Tucson’s board of directors. Meetings Economic Impact: Per the convention sales metrics listed on page 1, the economic impact of 16 meetings booked between July 1, 2016 and March 31, 2017 by the Hilton El Conquistador Resort and the Red Lion Inn & Suites from Visit Tucson leads is $3,997,846. Town of Oro Valley's ROI from Visit Tucson July 2016 - March 2017 Amount Description $3,997,846 From July 1, 2016 - March 31, 2017, Hilton El Conquistador Resort & Red Lion Inn & Suites booked 16 meetings, representing 12,608 room nights, from Visit Tucson leads--estimated economic impact. $1,464,470 From July 1, 2016 - March 31, 2017, estimated economic impact associated with 13 sports events held in Oro Valley, representing 4,030 room nights. $5,929 Visit Tucson's cash investment in tourism activities that benefit the Town: Production of lanyards and rack cards for Oro Valley Aquatic Center, tradeshow booth for American Swim Coaches Association world clinic, Experient FAM at Hilton El Conquistador, 4th of July Event sponsorship $5,500 Visit Tucson's production of "Whatever Your Season, Visit Oro Valley" film. $5,730 Visit Tucson provided Oro Valley with a 1/2-page ad in the 2017 Visit Tucson visitors guide--value. $8,900 Visit Tucson provided Oro Valley with a full-page advertorial in the 2017 Visit Tucson visitors guide--value. $1,421 Town of Oro Valley Special Report in Biz Tucson - 1/2-page advertising value. $10,000 Visit Tucson paid Oro Valley's $10,000 commitment to Major League Soccer to have the NY Red Bulls stay and practice in Oro Valley in January-February 2017, filling 804 room nights at the Hilton El Conquistador. $5,499,796 Oro Valley's return from Visit Tucson--July 1, 2016- March 31, 2017 $5,499,796 Oro Valley's nine-month return from Visit Tucson $250,000 Oro Valley's 2016-17 investment in Visit Tucson $22.00 Oro Valley's return for every $1 invested in Visit Tucson Not factored into the value above: *Bed- & sales-tax revenue generated *Leisure visitors spending money at Oro Valley hotels, resorts, attractions & retail based on Visit Tucson's overall destination promotion, which includes Oro Valley. *Host, update & help drive traffic to Oro Valley microsite (www.visitorovalley.org)--17,558 unique visitors, July 1, 2016 - March 31, 2017 *Visit Tucson staff time to market, sell & promote Oro Valley, & to calculate & report ROI & performance. Visit Tucson's marketing, convention sales & services, film, public relations, tourism, Mexico marketing & membership departments all work to benefit the Town & its tourism-related businesses.    Town Council Regular Session Item # D. Meeting Date:05/17/2017   Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Greater Oro Valley Chamber of Commerce Quarterly Report: January 1, 2017 - March 31, 2017 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The FY 2016/17 Financial Participation Agreement (FPA) between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce (Chamber) stipulates that a quarterly report be compiled by the Chamber and submitted to Economic Development staff and Council. The enclosed report satisfies the FPA requirement for the third quarter of FY 2016/17. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2016/17 FPA between the Town of Oro Valley and the Chamber is $30,000 from the Bed Tax Fund. SUGGESTED MOTION: N/A Attachments Chamber FPA  Chamber Q3  1 QUARTERLY PROGRESS REPORT Jan. 1-March 31, 2017 Submitted To: Amanda Jacobs, Economic Development Manager By: Dave Perry, President/CEO In accordance with Resolution No. (R) 15-41 A. Tourism, Visitors Services and General Information The Greater Oro Valley Chamber of Commerce has provided tourism and visitor’s services and information to Town residents and seasonal tourists and anyone indicating an interest in locating a business or residence in the Town over the past three months. Below is data on activity that the Chamber has addressed through this quarter: Business Recruitment, Retention and Outreach 1. The Chamber will continue to participate in the Town’s Business Retention and Expansion (BR&E) Program. The Chamber President/CEO participated in business retention and expansion visits with town staff, in January, Anne’s Grooming, Golder Ranch Fire District, Bank of the West, Intelligent Office, Smith Dental Works, Desert Sage Medical Practice, Innovation Dental, Bubba Blade, Chiropractic USA, Oro Valley Pediatrics, Oro Valley Family Practice, Sakura Sushi, Blue Banana Frozen Yogurt, San Carlos Grill; and on a second trip, Catalina Cleaners, Edward Jones / Joe Dylewski, Ace Hardware / First and Tangerine, Anytime Fitness, Subway, La Hacienda #10, the Goodwill Collection Center; Walgreen’s and Wells Fargo; in February, Long Realty, Mutual of Omaha Bank, Title Security; Cleere Law Office, Keller Williams Real Estate, State Farm / Jose Antonio Soto, Fishkind Bakewell Maltzman Hunter; and in March, Ace Hardware / Plaza Escondida, Zounds, Nationwide Vision, Alfonso Gourmet Olive Oil & Balsamics, Jack Furrier Tire and Auto, Panda Express, Happy Saguaro, Sweet Repeats, Music and Dance Academy, Trader Joe’s, Marshalls, My Gym, CVS Pharmacy, Panera Bread, Chipotle, Mattress Firm / San Dorado, Jersey Mike’s, Mod Pizza. 2. The Chamber will coordinate with at least 25 Oro Valley businesses and offer discounts, during the weekend of March 24–26, 2017 for the athletes participating in the Arizona Distance Classic. We did so, and the deals were distributed to athletes at the event. 3. The Chamber will provide two (2) $25 gift cards from local Oro Valley businesses for each Musical Magic for Kids Concert in honor of Bill Adler, who donated raffle prizes each month to this concert. We purchased 2 $25 gift cards at Giovanni’s Gelato for February, February 4, Panera Bread for Saturday, March 4; and Jersey Mike’s for Saturday, April 1; 4. The Chamber shall work to assist the Town in emphasizing the importance of supporting local retailers/businesses through educational and promotional efforts and will display the following materials at the Chamber offices: Shop Oro Valley Program and other economic development related materials as deemed appropriate by the Chamber President/CEO and Economic Development Manager. 2 The Chamber is currently displaying Shop Oro Valley bags, OV Dollars flyers, Joint Recreation Brochure and Map, Oro Valley Marketing Brochure, Parks and Recreation Guides and Vista Newsletter. 5. For the second year, the Chamber President will write the ‘Business Spotlight’ bi-monthly content for the Vista Newsletter and Economic Development Division website. This quarter, the Chamber provided stories about Goyita’s and Mystic Rhythms Ballroom. Special Events 1. The Chamber will coordinate ribbon cuttings for new Oro Valley businesses. During the quarter, we attended a groundbreaking at the Leman Academy of Excellence Feb. 9; volunteered at the Main Streets Walk the Block event Feb. 11; helped cut the ribbon at Golder Ranch Fire District on Feb. 28; and held a ribbon-cutting March 30 at Premier Hearing Center, Oro Valley Marketplace. The Chamber will host four Oro Valley educational forums that will be open to members and non- members. The Chamber will host a quarterly coffee with the ‘Mayor and Manager’ program that will be open to members and non-members and will be focused on topics occurring/impacting Oro Valley, i.e. town’s budget, new businesses/upcoming road projects, public safety, etc. We hosted Coffee with the Mayor at The Overlook Restaurant on Wednesday, Feb. 15, with 56 attendees. 2. The Chamber will provide a Customer Service Workshop with a nationally recognized speaker, which will be open to residents and the business community in January 2017 ($5,000 value). The Chamber presented customer service expert David Aaker in 2 identical workshops Tuesday, Jan. 10, at the Hilton Tucson El Conquistador Golf & Tennis Resort in Oro Valley. We had 90 guests at each session. 3. The Chamber will arrange volunteer meals for at least two Oro Valley major events, such as the Arizona Swimming Short Course State Championships and the State Golf Tournament Championships. We had out-of-pocket expenses of $1,993.75 to feed 80 volunteers for 4 days at the 2017 Arizona Swimming Short Course Age Group State Championships March 9-12 at the Oro Valley Aquatic Center. Those payments included $36.16 to Fry’s; Panera Bread, $1,602.34; Papa John’s Pizza, $170.26; and eegee’s, $184.99. Each vendor made partial contribution toward those meal expenses. We also had donated meals from Carrabba’s and Jersey Mike’s. The Chamber also fed volunteers at the U.S. Synchro championships April 4-9 at the OVAC. Visit Tucson provided a $1,000 grant to defer those costs. A full tally will be included in our summary for the fourth quarter. 4. During this Agreement, Town officials will attend Chamber breakfasts, luncheons and mixers free of charge as long as each official pre-registers for each event. The Chamber hosted 8 town attendees at 2 mixers in January; 4 in February and 3 in March. Town employees also participated in Coffee with the Mayor Feb. 15 at The Overlook. 3 5. The Chamber will host at least two events at the Community and Recreation Center. The Chamber hosted Coffee with the Mayor, see above; and held an evening mixer at The Overlook on Jan. 19. 6. Annual Chamber membership dues to be paid by the Town shall be included as part of the monetary consideration of this Agreement. Additional Information The Chamber held mixers on Thursday, Feb. 2, at Lucky Cat Social Art; on Thursday, Feb. 16, at Encantada at Steam Pump Apartments; on Thursday, March 16, at Cathey’s Sewing and Vacuum; and on Thursday, March 30, at Oro Valley Hospital. Chamber President / CEO Dave Perry and Chamber board members Toni Dorsey and Anne-Marie Braswell sat with Amanda Jacobs, Paul Keesler, Fred Knapp of Core Construction and Larry Dorame of Lloyd Construction to talk about ways to improve the experience for contractors within Oro Valley. The conversation was productive, hopefully resulting in better understanding and some improvement in processes from both government and the private sector. The Chamber distributed 14 relocation packets in January, 13 in February and 19 in March.    Town Council Regular Session Item # 1. Meeting Date:05/17/2017   Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: PUBLIC HEARING: RESOLUTION NO. (R)17-20, ADOPTION OF THE TENTATIVE BUDGET FOR FY 2017/18 AND SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FY 2017/18 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: This item is for Council consideration and adoption of the Town's Tentative Budget for FY 2017/18 in the amount of $128,442,505, a $5,249,750 increase from the FY 2017/18 Recommended Budget of $123,192,755, presented on April 19, 2017. This increase is attributable to adding additional budget capacity during FY 2017/18 for the possible issuance and expenditure of bond funds for the construction of additional multi-use sport fields at Naranja Park should the November 7, 2017 special bond election pass. This additional budget capacity would not be utilized if the measure is not approved by the voters. Also, the project rollover amount for the energy efficiency project at the Community Center was increased by $249,750 next fiscal year based on an updated spending projection from Trane, the project contractor. Adoption of this resolution will also set the maximum local expenditure limitation at this amount. Once the limitation is set, expenditures for the year may not exceed that amount. The Council has the authority to make changes to the budget prior to the final budget adoption scheduled for June 7, 2017; however, the total amount of the final budget may not exceed the expenditure limitation set this evening. The Council also has the authority to modify the budget throughout the fiscal year. BACKGROUND OR DETAILED INFORMATION: Staff presented the FY 2017/18 Manager's Recommended Budget in the amount of Staff presented the FY 2017/18 Manager's Recommended Budget in the amount of $123,192,755 at the April 19, 2017 regular Town Council meeting. The full copy of the Recommended Budget has been posted on the Town's website, www.orovalleyaz.gov. The FY 2017/18 Tentative Budget is presented for approval this evening in the amount of $128,442,505, an increase of $5,249,750 from the Recommended Budget. This difference is attributable to $5,000,000 in added budget capacity for the possible issuance and expenditure of general obligation bonds should the November 7, 2017 special bond election pass for additional fields and infrastructure at Naranja Park. This increase is reflected in the Capital Project Bond Fund. The total bond authorization to be submitted to the voters is $17,000,000, with $5,000,000 reflecting an estimate of what may be spent in FY 17/18, should the measure be approved. If the measure is not approved, the Town would not utilize this additional budget capacity. Another change included in the Tentative Budget is in the Energy Efficiency Project Fund related to the bond-funded energy efficiency improvements underway at the Community Center. The budget for FY 17/18 was increased $249,750 based on an updated estimate from Trane (the project contractor) on anticipated spending in FY 16/17, and the appropriate amount of capacity to roll over into FY 17/18. Staff has reduced the FY 16/17 year-end expenditure estimate by $249,750, and recommends the roll over of this amount into FY 17/18. This project is expected to be completed within budget by early fall of this year, and this budget adjustment simply allocates the appropriate amount into next year's budget for completion. These adjustments have been incorporated into the budget figures shown in the attached Official Auditor General budget forms. Council budget study sessions were held on April 26 and May 10, 2017, to provide overviews of the larger, service delivery department budgets, including the Capital Improvement Program. This agenda item is a public hearing and approval of the resolution to adopt the FY 2017/18 Tentative Budget in the amount of $128,442,505. Once approved, the attached Auditor General Budget forms with the approved budget amounts will be published for two consecutive weeks prior to the next public hearing for Final Budget approval scheduled for June 7, 2017. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)17-20, adopting the Tentative Budget for fiscal year 2017/18 and setting the local alternative expenditure limitation for fiscal year 2017/18 at $128,442,505 . OR I MOVE... Attachments (R)17-20 Adopting FY 17/18 Tentative Budget  Auditor General Budget Schedules  C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@34121E87\@BCL@34121E87.docx RESOLUTION NO. (R)17-20 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 2017/2018 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND EXPENDITURES/EXPENSES FOR THE FISCAL YEAR 2017/2018; GIVING NOTICE OF THE TIME FOR THE FINAL PUBLIC HEARING FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 2017/2018; PROVIDING FOR CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 2017/2018 WHEREAS, the A.R.S. 42-17101 requires that cities and towns in Arizona adopt a tentative budget by the third Monday in July of each year; and WHEREAS, the Town Council and staff held Council Budget Study Sessions on April 26 and May 10, 2017 to establish and review the proposed budget; and WHEREAS, adoption of the budget will allow the Town of Oro Valley local government to provide the necessary public services for the health, welfare and safety of its citizenry. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona that: SECTION 1. The statements and schedules of the tentative budget for the fiscal year 2017/2018 accompany and be included as part of this Resolution as attached hereto. SECTION 2. The statements and schedules herein contained be adopted for the purpose as hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year 2017/2018. SECTION 3. The statements setting forth the receipts, expenditures/expenses and amounts collectible for the fiscal year 2017/2018 accompany and be included as part of this resolution. SECTION 4 The local alternative expenditure limitation as noted on the Summary Schedule of Estimated Revenues and Expenditures/Expenses for the fiscal year 2017/2018 be included as part of this resolution. SECTION 5. The Town Clerk is hereby authorized and directed to publish in the manner prescribed by law, the estimates of expenditures/expenses, as hereinafter set forth, together with a notice that the Town Council will meet for the purpose of final public hearing and for adoption of the budget for fiscal year 2017/2018 for the Town of Oro Valley, Arizona on the 7th day of June, 2017. C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@34121E87\@BCL@34121E87.docx SECTION 6. The money from any fund may be used for any of the appropriations except money specifically restricted by State Law or by Town Ordinance or Resolution. SECTION 7. The various Town officers and employees are hereby directed to perform all acts necessary or desirable to give effect to this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 17th day of May, 2017. TOWN OF ORO VALLEY ___ Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: ____________________________ Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date:_______________________Date:_____________________ OFFICIAL BUDGET FORMS TOWN OF ORO VALLEY Fiscal Year 2018 4/15 Fiscal YearGeneral FundSpecial Revenue Fund Debt Service FundCapital Projects Fund Permanent FundEnterprise Funds AvailableInternal Service Funds Total All Funds2017 Adopted/Adjusted Budgeted Expenditures/Expenses* E 41,220,985 13,834,660 874,161 35,897,639 0 28,718,102 5,340,151 125,885,6982017 Actual Expenditures/Expenses** E 30,980,422 11,341,576 807,273 8,292,120 0 19,686,037 4,526,237 75,633,6652018 Fund Balance/Net Position at July 1*** 12,187,179 1,767,537 65,359 18,652,026 9,090,054 936,651 42,698,8062018 Primary Property Tax LevyB002018 Secondary Property Tax LevyB02018 Estimated Revenues Other than Property Taxes C 36,030,537 11,380,445 327,923 11,407,470 0 16,797,164 4,800,160 80,743,6992018 Other Financing Sources D 0 0 0 5,000,000 0 0 0 5,000,0002018 Other Financing (Uses) D 0 000000 02018 Interfund Transfers In D 305,000 400,000 686,783 2,351,107 0 0 300,000 4,042,8902018 Interfund Transfers (Out) D 2,924,668 575,975 0 539,400 0 2,847 0 4,042,8902018 Reduction for Amounts Not Available:LESS: Amounts for Future Debt Retirement:00002018 Total Financial Resources Available45,598,048 12,972,007 1,080,065 36,871,203 0 25,884,371 6,036,811 128,442,5052018 Budgeted Expenditures/Expenses E 45,598,048 12,972,007 1,080,065 36,871,203 0 25,884,371 6,036,811 128,442,505EXPENDITURE LIMITATION COMPARISON2017 20181. Budgeted expenditures/expenses 125,885,698$ 128,442,505$ 2. Add/subtract: estimated net reconciling items3. Budgeted expenditures/expenses adjusted for reconciling items125,885,698 128,442,505 4. Less: estimated exclusions5. Amount subject to the expenditure limitation125,885,698$ 128,442,505$ 6. EEC expenditure limitation125,885,698$ 128,442,505$ X******Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund).SchFUNDSIncludes Expenditure/Expense Adjustments Approved in the current year from Schedule E. The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted.TOWN OF ORO VALLEYSummary Schedule of Estimated Revenues and Expenditures/ExpensesFiscal Year 2018Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. 4/15SCHEDULE A ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2017 2017 2018 GENERAL FUND Local taxes Local Sales Tax $ 15,073,000 $ 15,571,222 $ 16,544,573 Cable Franchise Tax 580,000 614,194 620,000 Licenses and permits Licenses 196,000 197,000 200,000 Permits 1,368,500 1,668,370 1,740,236 Fees 51,000 119,102 122,885 Intergovernmental State/County Shared 10,824,605 11,117,267 11,636,928 State Grants 223,100 131,900 234,760 Federal Grants 478,284 475,136 471,342 Reimbursements 1,464,463 1,575,966 1,698,360 Other 90,000 98,000 95,000 Charges for services Reimbursements 131,000 160,000 151,000 Fees 1,150,675 1,236,248 1,244,691 Other 846,926 801,090 814,762 Fines and forfeits Fines 130,000 122,544 120,000 Interest on investments Interest Income 89,200 32,336 103,000 Miscellaneous Miscellaneous 140,000 242,978 233,000 Total General Fund $ 32,836,753 $ 34,163,353 $ 36,030,537 * TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2018 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SOURCE OF REVENUES 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2017 2017 2018 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2018 SOURCE OF REVENUES SPECIAL REVENUE FUNDS Highway User Revenue Fund Highway User Fuel Tax $ 3,000,000 $ 3,241,545 $ 3,238,581 Permits 52,500 66,295 57,000 Interest Income 28,600 7,367 36,994 Charges for Services 134,000 59,606 State Grants 195,000 180,000 100,000 Other 80,000 2,544 2,000 $ 3,490,100 $ 3,557,357 $ 3,434,575 Bed Tax Fund Local Sales Tax $ 1,085,805 $ 1,040,779 $ 1,126,955 Interest Income 6,200 1,196 8,011 Miscellaneous 3,500 $ 1,092,005 $ 1,045,475 $ 1,134,966 Seizures & Forfeitures Seizures & Forfeitures $ 275,000 $ 224,740 $ 275,000 Interest Income 1,134 $ 275,000 $ 225,874 $ 275,000 Impound Fee Fund Fees $ 40,000 $ 37,000 $ 40,000 $ 40,000 $ 37,000 $ 40,000 Community Center Fund Local Sales Tax $ 2,105,163 $ 2,204,260 $ 2,308,112 Charges for Services 4,482,214 3,836,371 4,159,931 Other 27,861 32,344 27,861 $ 6,615,238 $ 6,072,975 $ 6,495,904 Total Special Revenue Funds $ 11,512,343 $ 10,938,681 $ 11,380,445 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2017 2017 2018 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2018 SOURCE OF REVENUES DEBT SERVICE FUNDS Municipal Debt Service Fund Federal Grants $ 54,945 $ 60,058 $ 51,403 Interest Income 65 Miscellaneous 90,000 90,000 90,000 $ 144,945 $ 150,123 $ 141,403 Oracle Road Improvement District Special Assessments $ 178,558 $ 178,584 $ 186,520 $ 178,558 $ 178,584 $ 186,520 Total Debt Service Funds $ 323,503 $ 328,707 $ 327,923 CAPITAL PROJECTS FUNDS Alternative Water Resources Development Impact Fee Fund Development Impact Fees $ 1,040,089 $ 1,412,484 $ 1,387,819 Interest Income 26,400 5,153 34,485 $ 1,066,489 $ 1,417,637 $ 1,422,304 Potable Water System Development Impact Fee Fund Development Impact Fees $ 519,058 $ 703,621 $ 691,333 Interest Income 28,800 5,561 37,238 $ 547,858 $ 709,182 $ 728,571 Townwide Roadway Development Impact Fee Fund Development Impact Fees $ 340,167 $ 800,433 $ 906,401 Interest Income 3,000 8,407 5,000 $ 343,167 $ 808,840 $ 911,401 Parks and Recreation Impact Fee Fund Development Impact Fees $ 132,680 $ 273,333 $ 294,505 Interest Income 916 $ 132,680 $ 274,249 $ 294,505 Police Impact Fee Fund Development Impact Fees $ 74,000 $ 160,579 $ 128,207 Interest Income 918 $ 74,000 $ 161,497 $ 128,207 General Government Impact Fee Fund Interest Income $ $ 10 $ $$10$ General Government CIP Fund State Grants $ 81,000 $ 68,660 $ $ 81,000 $ 68,660 $ PAG/RTA Fund State Grants $ 9,249,971 $ 4,324,081 $ 7,899,982 Other 22,500 23,400 22,500 $ 9,272,471 $ 4,347,481 $ 7,922,482 Library Impact Fee Fund Donations $ 150,000 $ 150,000 $ $ 150,000 $ 150,000 $ Total Capital Projects Funds $ 11,667,665 $ 7,937,556 $ 11,407,470 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2017 2017 2018 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2018 SOURCE OF REVENUES ENTERPRISE FUNDS Water Utility Fund Water Sales $ 11,961,395 $ 11,965,000 $ 12,075,700 Charges for Services 3,043,800 3,203,605 3,225,300 Interest Income 72,000 13,348 93,164 Miscellaneous 13,743 $ 15,077,195 $ 15,195,696 $ 15,394,164 Stormwater Utility Fund Charges for Services $ 1,303,500 $ 1,335,000 $ 1,402,500 Interest Income 500 730 500 $ 1,304,000 $ 1,335,730 $ 1,403,000 Total Enterprise Funds $ 16,381,195 $ 16,531,426 $ 16,797,164 INTERNAL SERVICE FUNDS Fleet Fund Fleet Services $ 1,297,202 $ 1,297,202 $ 760,000 Miscellaneous 284,796 348,242 394,896 $ 1,581,998 $ 1,645,444 $ 1,154,896 Benefit Self Insurance Fund Miscellaneous $ 3,030,740 $ 3,216,806 $ 3,645,264 $ 3,030,740 $ 3,216,806 $ 3,645,264 Total Internal Service Funds $ 4,612,738 $ 4,862,250 $ 4,800,160 TOTAL ALL FUNDS $ 77,334,197 $ 74,761,973 $ 80,743,699 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C FUND SOURCES <USES> IN <OUT> GENERAL FUND Transfer from Bed Tax Fund $ $ 185,000 $ Transfer from Community Center Fund 120,000 Transfer to Highway Fund 400,000 Transfer to Municipal Debt Service Fund 409,961 Transfer to Oracle Rd Improvement District Fund 3,000 Transfer to Fleet Fund 300,000 Transfer to General Government CIP Fund 1,811,707 Total General Fund $ $ $ 305,000 $ 2,924,668 SPECIAL REVENUE FUNDS Highway Fund $ $ 400,000 $ Bed Tax Fund 410,019 Community Center Fund 165,956 Total Special Revenue Funds $ $ $ 400,000 $ 575,975 DEBT SERVICE FUNDS Municipal Debt Service Fund $ $ $ 683,783 $ Oracle Road Improvement District Fund 3,000 Total Debt Service Funds $ $ $ 686,783 $ CAPITAL PROJECTS FUNDS General Government CIP Fund $ $ $ 2,351,107 $ Parks and Recreation Impact Fee Fund 539,400 Capital Project Bond Fund 5,000,000 Total Capital Projects Funds $ 5,000,000 $ $ 2,351,107 $ 539,400 ENTERPRISE FUNDS Water Utility Fund $ $ $ $ 2,847 Total Enterprise Funds $ $ $ $ 2,847 INTERNAL SERVICE FUNDS Fleet Fund $ $ $ 300,000 $ Total Internal Service Funds $ $ $ 300,000 $ TOTAL ALL FUNDS $ 5,000,000 $ $ 4,042,890 $ 4,042,890 2018 2018 TOWN OF ORO VALLEY Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2018 OTHER FINANCING INTERFUND TRANSFERS 4/15 SCHEDULE D ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2017 2017 2017 2018 GENERAL FUND Clerk $ 458,863 $ $ 403,211 $ 485,098 Council 220,559 220,559 214,759 Community Development & Public Works 5,990,029 94,775 5,796,356 4,893,469 Administrative Services 2,815,066 3,375,735 Finance 773,591 Human Resources 368,605 Information Technology 1,691,676 General Administration 1,736,450 1,736,450 1,682,216 Legal 773,003 737,653 779,670 Magistrate Court 845,938 845,938 874,282 Town Manager's Office 801,540 801,540 844,708 Parks and Recreation 1,977,326 1,962,029 3,667,092 Police 15,643,620 15,631,620 17,108,674 Contingency Reserve 9,939,785 (94,775)30,000 11,672,345 Total General Fund $ 41,220,985 $ $ 30,980,422 $ 45,598,048 SPECIAL REVENUE FUNDS Highway User Revenue Fund $ 5,553,795 $ $ 4,396,449 $ 5,085,635 Seizures and Forfeitures 365,096 91,078 420,336 Bed Tax Fund 914,589 682,159 1,070,446 Impound Fee Fund 80,814 57,468 65,345 Community Center Fund 6,920,366 6,114,422 6,330,245 Total Special Revenue Funds $ 13,834,660 $ $ 11,341,576 $ 12,972,007 DEBT SERVICE FUNDS Municipal Debt Service Fund $ 690,657 $ $ 625,715 $ 883,551 Oracle Road Improvement District Fund 183,504 181,558 196,514 Total Debt Service Funds $ 874,161 $ $ 807,273 $ 1,080,065 CAPITAL PROJECTS FUNDS Townwide Roadway Dev Impact Fee Fund $ 3,317,088 $ $ 1,000,000 $ 3,935,497 Alternative Water Rscs Dev Impact Fee Fund 6,089,084 252,967 7,627,267 Potable Water System Dev Impact Fee Fund 5,566,853 332,416 6,173,575 Parks and Recreation Impact Fee Fund 123,983 239,112 Library Impact Fee Fund 193,160 199,680 Police Impact Fee Fund 375,877 623,245 General Government Impact Fee Fund 3,510 3,525 Recreation In Lieu Fee Fund 27,918 15,718 General Government CIP Fund 2,648,000 833,799 4,034,577 PAG/RTA Fund 9,552,166 4,373,258 8,518,687 Energy Efficiency Project Fund 3,000,000 1,300,000 700,000 Capital Project Bond Fund 5,000,000 5,000,000 Total Capital Projects Funds $ 35,897,639 $ $ 8,292,120 $ 36,871,203 ENTERPRISE FUNDS Water Utility Fund $ 27,196,564 $ $ 18,593,008 $ 23,965,923 Stormwater Utility Fund 1,521,538 1,093,029 1,918,448 Total Enterprise Funds $ 28,718,102 $ $ 19,686,037 $ 25,884,371 INTERNAL SERVICE FUNDS Fleet Fund $ 2,065,249 $ $ 1,291,840 $ 2,377,939 Benefit Self Insurance Fund 3,274,902 3,234,397 3,658,872 Total Internal Service Funds $ 5,340,151 $ $ 4,526,237 $ 6,036,811 TOTAL ALL FUNDS $ 125,885,698 $ $ 75,633,665 $ 128,442,505 * Expenditures/Expenses by Fund Fiscal Year 2018 TOWN OF ORO VALLEY Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. FUND/DEPARTMENT 4/15 SCHEDULE E ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2017 2017 2017 2018 Clerk: General Fund $458,863 $$403,211 $485,098 Department Total $ 458,863 $ $ 403,211 $ 485,098 Council: General Fund $ 220,559 $ $ 220,559 $ 214,759 Department Total $ 220,559 $ $ 220,559 $ 214,759 Community Development & Public Works: General Fund $ 5,990,029 $ 94,775 $ 5,796,356 $ 4,893,469 Highway Fund 5,553,795 4,396,449 $ 5,085,635 Townwide Roadway Dev Impact Fee Fund 3,317,088 1,000,000 3,935,497 Stormwater Utility Fund 1,521,538 1,093,029 1,918,448 Fleet Fund 2,065,249 1,291,840 2,377,939 PAG/RTA Fund 9,552,166 4,373,258 8,518,687 Department Total $ 27,999,865 $ 94,775 $ 17,950,932 $ 26,729,675 Finance: General Fund $ 773,591 $ $ 773,591 $ Department Total $ 773,591 $ $ 773,591 $ Human Resources: General Fund $ 368,605 $ $ 349,799 $ Department Total $ 368,605 $ $ 349,799 $ Information Technology: General Fund $ 1,691,676 $ $ 1,691,676 $ Department Total $ 1,691,676 $ $ 1,691,676 $ Administrative Services: General Fund $ $ $ $ 3,375,735 Department Total $ $ $ $ 3,375,735 General Administration: General Fund $ 1,736,450 $ $ 1,736,450 $ 1,682,216 General Fund - Contingency Reserve 9,939,785 (94,775)30,000 11,672,345 Municipal Debt Service Fund 690,657 625,715 883,551 Oracle Road Improvement District Fund 183,504 181,558 196,514 Benefit Self Insurance Fund 3,274,902 3,234,397 3,658,872 General Government Impact Fee Fund 3,510 3,525 General Government CIP Fund 2,648,000 833,799 4,034,577 Library Impact Fee Fund 193,160 199,680 Energy Efficiency Project Fund 3,000,000 1,300,000 700,000 Capital Project Bond Fund 5,000,000 5,000,000 Department Total $ 26,669,968 $(94,775)$ 8,141,599 $ 27,831,600 Legal: General Fund $ 773,003 $ $ 737,653 $ 779,670 Department Total $ 773,003 $ $ 737,653 $ 779,670 * Expenditures/Expenses by Department Fiscal Year 2018 TOWN OF ORO VALLEY DEPARTMENT/FUND Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/15 SCHEDULE F ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2017 2017 2017 2018 Expenditures/Expenses by Department Fiscal Year 2018 TOWN OF ORO VALLEY DEPARTMENT/FUND Magistrate Court: General Fund $845,938 $$845,938 $874,282 Department Total $ 845,938 $ $ 845,938 $ 874,282 Town Manager's Office: General Fund $ 801,540 $ $ 801,540 $ 844,708 Bed Tax Fund 914,589 682,159 1,070,446 Department Total $ 1,716,129 $ $ 1,483,699 $ 1,915,154 Parks and Recreation: General Fund $ 1,977,326 $ $ 1,962,029 $ 3,667,092 Parks and Recreation Impact Fee Fund 123,983 239,112 Recreation In Lieu Fee Fund 27,918 15,718 Community Center Fund 6,920,366 6,114,422 6,330,245 Department Total $ 9,049,593 $ $ 8,076,451 $ 10,252,167 Police: General Fund $ 15,643,620 $ $ 15,631,620 $ 17,108,674 Seizures and Forfeitures 365,096 91,078 420,336 Police Impact Fee Fund 375,877 623,245 Impound Fee Fund 80,814 57,468 65,345 Department Total $ 16,465,407 $ $ 15,780,166 $ 18,217,600 Water Utility: Water Utility Fund $ 27,196,564 $$ 18,593,008 $ 23,965,923 Alternative Water Rscs Dev Impact Fee Fund 6,089,084 252,967 7,627,267 Potable Water System Dev Impact Fee Fund 5,566,853 332,416 6,173,575 Department Total $ 38,852,501 $ $ 19,178,391 $ 37,766,765 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/15 SCHEDULE F Full-Time Equivalent (FTE)Employee Salaries and Hourly Costs Retirement Costs Healthcare CostsOther Benefit CostsTotal Estimated Personnel Compensation2018 2018 2018 2018 2018 2018279.73 $ 17,400,889 $ 3,712,750 $ 2,381,114 $ 1,904,100 $ 25,398,853Highway Fund 24.00 $ 1,520,300 $ 174,835 $ 232,544 $ 181,579 $ 2,109,258Bed Tax Fund 3.00 207,437 23,855 24,509 16,722 272,523Impound Fee Fund 1.00 49,263 5,665 679 3,999 59,606Seizures and Forfeitures 1.00 49,815 17,361 10,919 7,042 85,137Community Center Fund 19.82 625,310 26,292 39,653 54,603 745,858Total Special Revenue Funds48.82 $ 2,452,125 $ 248,008 $ 308,304 $ 263,945 $ 3,272,382PAG/RTA Fund 3.48 $ 162,856 $ 17,130 $ 23,540 $ 15,001 $ 218,527General Government CIP Fund 1.50 46,776 5,379 14,323 7,059 73,537Total Capital Projects Funds4.98 $ 209,632 $ 22,509 $ 37,863 $ 22,060 $ 292,064Water Utility Fund 39.48 $ 2,394,145 $ 273,410 $ 363,918 $ 237,283 $ 3,268,756Stormwater Utility Fund 8.75 493,219 56,720 68,665 51,495 670,099Total Enterprise Funds48.23 $ 2,887,364 $ 330,130 $ 432,583 $ 288,778 $ 3,938,855Fleet Fund 1.15 $ 67,902 $ 7,809 $ 9,943 $ 6,175 $ 91,829Total Internal Service Fund1.15 $ 67,902 $ 7,809 $ 9,943 $ 6,175 $ 91,829TOTAL ALL FUNDS382.92 $ 23,017,912 $ 4,321,206 $ 3,169,807 $ 2,485,058 $ 32,993,983INTERNAL SERVICE FUNDSPECIAL REVENUE FUNDSCAPITAL PROJECTS FUNDSENTERPRISE FUNDSFUNDTOWN OF ORO VALLEYFull-Time Employees and Personnel CompensationFiscal Year 2018GENERAL FUND 4/15SCHEDULE G    Town Council Regular Session Item # 2. Meeting Date:05/17/2017   Requested by: Town Council Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: *DISCUSSION AND POSSIBLE ACTION REGARDING THE SELECTION OF A TOWN MANAGER (Item removed on 5/15/17 at 3:30 p.m.) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to appoint __________________________ as Town Manager. Attachments No file(s) attached.    Town Council Regular Session Item # 1. Meeting Date:05/17/2017   Requested by: Town Council Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: *APPROVAL OF ANY NEXT STEPS REGARDING THE TOWN MANAGER RECRUITMENT RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve or deny) giving authorization to relevant personnel and/or consultants to go forward with any next steps regarding the Town Manager recruitment as discussed in the executive session.  Attachments No file(s) attached.