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Home My WebLink AboutInformational Records - Town Council Reports (7) Town Manager’s Office TOWN COUNCIL REPORT DATE: September 26, 2017 TO: Mayor and Councilmembers FROM: Mary Jacobs, Town Manager Stacey Lemos, Finance Director SUBJECT: 4th Quarter CIP Status Report for FY 2016/17 As part of monitoring and communicating the status of the projects in the Town’s adopted Capital Improvement Plan (CIP), staff has developed the attached Quarterly CIP Status Report for the quarter ending June 30, 2017. This report lists all of the CIP projects approved in the FY 2016/17 adopted budget along with fiscal year-to-date spending, the total project budget and spending, and comments/notes for each project. DISCUSSION In the attached report, the Total Project column consists of the total project budget, which may include prior year budget amounts plus the FY 2016/17 budget amount (if this project commenced in a prior fiscal year and rolled over into the 2016/17 fiscal year). If the project is a rollover project, the Actuals column includes amounts spent in the prior fiscal year plus amounts spent in FY 2016/17. The Fiscal Year 16/17 column consists only of the FY 2016/17 adopted budget amount for the project, as well as actual amounts spent that fiscal year. As a reminder, the CIP projects budgeted within the General Government CIP Fund are funded with a General Fund transfer of one-time construction-related revenues and sales taxes generated from residential and commercial construction activity occurring within the Town. This report captures the most current, and up-to-date costs and status of the projects in the FY 2016/17 Capital Improvement Program through June 30, 2017. RECOMMENDATION / CONCLUSION This report is for information only. Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesGENERAL GOVERNMENT PROJECTSTransit Scheduling Software and Mobility Data System 96,663 90,000 ‐7.4% 96,663 90,000 ‐7.4%Complete.Over budget due to map upgrade, which was not an initial project component, but was determined to be necessary as the project progressed. Budget overage is covered by savings in other projects.Improvements at 680 Calle Concordia Facilities 48,685 50,000 2.6% 48,685 50,000 2.6%Complete. Construction has finished on the eight‐foot high masonry perimeter wall around the back half of the facilities. Replace Olympic Pool Heater at Aquatic Center‐ 148,000 100.0%‐ 148,000 100.0%Complete. Staff worked with Lloyd Construction and the heater manufacturer to determine the best solution. Both entities confirmed that the issue appeared to be plumbing‐related, rather than heater‐related. Lloyd Construction has completed the plumbing work and the heater has been working at full capacity. Staff will continue to monitor the heater, but believe the replacement will not be necessary.Two Additional Multi‐Use Fields at Naranja Park 30,346 212,600 85.7% 30,346 212,600 85.7%In progress. Initial work on this project began in June 2017. Heavy construction began after the 4th of July, with the goal of project completion by winter 2017/2018.El Conquistador Country Club & Golf Course Acquisition 350,000 350,000 0.0% 650,000 1,000,000 35.0%In progress. FY 16/17 was 2nd payment of 3‐year payment purchase plan.Property/ID and Southern Substation Building 131,483 1,945,000 93.2% 648,373 2,475,000 73.8%In progress. Plans are with Community Development & Public Works staff for final review, and are nearly complete. Project was rolled over into FY 17/18. Bond‐Funded Park Infrastructure‐ 5,000,000 100.0%‐ 5,000,000 100.0%In progress. Project cost is estimated at $17M. Secondary property tax proposal to fund the project will be placed on the November ballot per Council direction on May 3, 2017.TOTAL 657,178 7,795,600 91.6% 1,474,068 8,975,600 83.6%QUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING JUNE 30, 2017TOTAL PROJECTFiscal Year 16/17Page 1 of 5 F:\CIP\Quarterly Status Reports\FY 16‐17\FINAL Q4 FY 16‐17 CIP Status Report Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING JUNE 30, 2017TOTAL PROJECTFiscal Year 16/17HIGHWAY FUND PROJECTSPavement Preservation Program 1,142,798 1,150,000 0.6% 1,142,798 1,150,000 0.6%Complete. Both fall and spring phases.Infrastructure Asset Management Software 31,707 50,000 36.6% 88,405 100,000 11.6%Complete. Side Cast Sweeper 63,973 85,000 24.7% 63,973 85,000 24.7%Complete. Equipment purchased.Skidsteer with Attachments and Level Best 89,960 90,000 0.0% 89,960 90,000 0.0%Complete. Equipment purchased.Tangerine Access to Safeway (1st Ave) ‐ Safety‐ 250,000 100.0% 36,439 286,439 87.3%In progress. Plans are at 100% and are with ADOT for right‐of‐way application. Council passed resolution on April 5, 2017 to take over the Tangerine right‐of‐way from ADOT at Oracle to just past First Avenue. Currently awaiting pavement treatment by ADOT and State Board action.TOTAL 1,328,438 1,625,000 18.2% 1,421,575 1,711,439 16.9%COMMUNITY CENTER PROJECTSGolf Course Cart Path Improvements 47,909 50,000 4.2% 47,909 50,000 4.2%Partially complete.Energy Efficiency Project 1,381,913 3,000,000 53.9% 1,381,913 3,000,000 53.9%In progress. Golf course irrigation pump station has been replaced; pool system improvements and lighting retrofits are complete; water fixtures have been replaced. HVAC replacements are underway. Project has been rolled over into FY 17/18. Tennis Court Improvements 25,424 50,000 49.2% 25,424 50,000 49.2%In progress. Court 16 was resurfaced with in‐house staff. Courts 1, 5, 6 and 7 were repainted in February. La Cañada courts 1 through 15 and the remaining Pusch courts will be resurfaced by an outside contractor September 2017. Elevator and New Entryway ‐ 331,000 100.0%‐ 331,000 100.0%On hold. Design is complete. Updated project cost estimate is $560K‐$660K. Project is on hold pending funding approval and completion of the Townwide ADA transition study.New Family/Teen Game Room ‐ 65,000 100.0%‐ 65,000 100.0%On hold.TOTAL 1,455,246 3,496,000 58.4% 1,455,246 3,496,000 58.4%Page 2 of 5 F:\CIP\Quarterly Status Reports\FY 16‐17\FINAL Q4 FY 16‐17 CIP Status Report Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING JUNE 30, 2017TOTAL PROJECTFiscal Year 16/17LIBRARY IMPACT FEE FUND PROJECTSLibrary Parking Lot Enhancements 178,030 187,000 4.8% 201,520 210,490 4.3%Complete.TOTAL 178,030 187,000 4.8% 201,520 210,490 4.3%ROADWAY PROJECTSLambert Lane from La Cañada to Rancho Sonora 3,145,729 6,517,000 51.7% 3,879,929 7,251,200 46.5%In progress. Construction is underway. Final completion expected by end of 2017. La Cañada Moore Intersection Study 11,140 50,000 77.7% 11,140 50,000 77.7%In progress. Initial study has been completed; date to be determined for a public meeting to present options to the community.La Cañada Crosswalk Signals at Community Center‐ 250,000 100.0%‐ 250,000 100.0%In progress. An intergovernmental agreement with the Regional Transportation Authority (RTA) for a traffic signal was approved by Council and the RTA in January 2017. The cost estimate is approximately $500K. The project was rolled over into FY 17/18 and is expected to start in fall 2017. Tangerine Road from La Cañada to Shannon 1,206,933 2,710,000 55.5% 1,207,810 2,710,000 55.4%In progress.Utility relocation, easement acquisition and construction are underway. La Cholla Boulevard from Overton to Tangerine 1,285,187 1,500,000 14.3% 1,994,494 2,209,307 9.7%In progress. Design is ongoing; data collection in progress. Open house was held in March 2017. Design will be complete by end of summer 2017. Utility relocation construction is expected to start early 2018. Acquisition processes have started. TOTAL 5,648,989 11,027,000 48.8% 7,093,373 12,470,507 43.1%STORMWATER FUND PROJECTS4.5 Cubic Yard Wheel Loader (Lease Purchase) 47,345 50,000 5.3% 47,345 50,000 5.3%In progress. FY 16/17 was 3rd of 4‐year lease purchase plan.TOTAL 47,345 50,000 5.3% 47,345 50,000 5.3%Page 3 of 5 F:\CIP\Quarterly Status Reports\FY 16‐17\FINAL Q4 FY 16‐17 CIP Status Report Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING JUNE 30, 2017TOTAL PROJECTFiscal Year 16/17WATER UTILITY PROJECTSAdd Reclaimed Booster Pump ‐ Thornydale Station 191,531 200,000 4.2% 191,531 200,000 4.2%Complete. Relocate Three Pressure‐Reducing Valves 102,712 100,000 ‐2.7% 102,712 100,000 ‐2.7%Complete. Over budget due to removal of large concrete vault. Budget overage is covered by savings in other projects.Production Facility Building Retrofit 138,466 80,000 ‐73.1% 138,466 80,000 ‐73.1%Complete. New office is complete, certificate of occupancy has been issued and staff are moving in to new space. Came in over budget due to new SCADA office furniture, electrical control, data cable and expanded scope of work during the design phase. Budget overage is covered by savings in other projects. Dump Truck 77,798 80,000 2.8% 77,798 80,000 2.8%Complete. Equipment has been purchased.E‐C Pressure‐Sustaining Valve Naranja CAP Blending 88,000 100,000 12.0% 88,000 100,000 12.0%Complete. Replace Well Pumps 38,061 75,000 49.3% 38,061 75,000 49.3%Complete. Well D6 pump and motor were replaced with unit from well D5, following inspection and any necessary repairs or modifications. Main Valve Replacement Program 45,000 50,000 10.0% 45,000 50,000 10.0%Complete. FY 16/17 replacement.Glover Reservoir Lining 164,770 100,000 ‐64.8% 164,770 100,000 ‐64.8%Complete. Came in over budget due to additional pressure washing, degreasing of the tank and repairs to the steel floor. Budget overage is covered by savings in other projects.Big Wash Reservoir Coating 71,667 100,000 28.3% 71,667 100,000 28.3%Complete.Water Quality Control Program 37,800 70,000 46.0% 37,800 70,000 46.0%Complete. Realized savings due to staff installation of equipment, versus contracted.Hydropneumatic (HP) Tank Replacement (Wells) 91,003 60,000 ‐51.7% 139,045 110,000 ‐26.4%Complete. FY 16/17 replacement. Came in over budget due to unforeseen site improvements. Budget overage is covered by savings in other projects.System Connection Upgrades 41,901 50,000 16.2% 76,899 84,998 9.5%Complete.West Lambert Lane 12‐Inch Main Relocation 361,253 600,000 39.8% 480,916 719,663 33.2%In progress. Construction is expected to be complete by the end of September, 2017. Punch list will be issued. Well E2 Upgrade 154,267 150,000 ‐2.8% 154,267 150,000 ‐2.8%In progress. Notice to Proceed was issued June 29, 2017. Project scope has been expanded to incorporate additional improvements. Budget overage is covered by savings in other projects. Construction expected to be complete by mid‐November, 2017.Page 4 of 5 F:\CIP\Quarterly Status Reports\FY 16‐17\FINAL Q4 FY 16‐17 CIP Status Report Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING JUNE 30, 2017TOTAL PROJECTFiscal Year 16/1724‐Inch Reclaimed Main Relocation Tangerine Road 1,324,410 1,500,000 11.7% 1,915,971 2,091,561 8.4%In progress. The 24‐inch reclaim main is in service. Punch list items and retention is expected to be complete by end of the calendar year. La Cholla ‐ Lambert to Tangerine Main Relocation 129,655 70,000 ‐85.2% 131,355 100,000 ‐31.4%In progress. Design is 95% complete. Came in over budget due to additional CAP water crossing design and pot holing. Budget overage is covered by savings in other projects. Construction is scheduled to start spring 2018.TOTAL 3,058,294 3,385,000 9.7% 3,854,258 4,211,222 8.5%Page 5 of 5 F:\CIP\Quarterly Status Reports\FY 16‐17\FINAL Q4 FY 16‐17 CIP Status Report