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HomeMy WebLinkAboutPackets - Council Packets (504)         AGENDA  ORO VALLEY TOWN COUNCIL REGULAR SESSION September 6, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE         REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS   DEPARTMENT REPORTS   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   1. Trip Report 2017 AZ League Annual Conference   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1. Proclamation - Diaper Need Awareness Week   2. Proclamation - National Preparedness Month   3. Proclamation - Safe Use and Disposal of Medications Awareness Week   CONSENT AGENDA  (Consideration and/or possible action)   A. Minutes - July 5 and July 12, 2017   B. Reappointment of Austin Carey as the Town's citizen representative on the Pima Association of Governments (PAG) Environmental Planning Advisory Committee (EPAC)   C. Visit Tucson Quarterly Report: April 1, 2017 - June 30, 2017   D. Greater Oro Valley Chamber of Commerce Quarterly Report: April 1, 2017 - June 30, 2017   E. Fiscal Year 2016/17 financial update through June 2017 (year-end)   F. Resolution No. (R)17-33, authorizing and approving a task force agreement between the Drug Enforcement Administration (DEA) and the Town of Oro Valley for the participation of one (1) Oro Valley police officer in the Pima County HIDTA Investigative Task Force (PCHITF)   G. Resolution No. (R)17-34, authorizing and approving a task force agreement between the Drug Enforcement Administration (DEA) and the Town of Oro Valley for the participation of two (2) Oro Valley police officers in the DEA Tucson Task Force   H. Resolution No. (R)17-35, authorizing and approving an intergovernmental agreement between the Town of Oro Valley and Pima County for the Town to bill and collect sewer user fees on behalf of Pima County   I. Resolution No. (R)17-36, Adopting the Oro Valley Transit Services Division Title VI Plan Update   J. Resolution No. (R)17-37, authorizing and approving the general consultant contract for Town Attorney services to the law firm of Mesch, Clark and Rothschild   REGULAR AGENDA   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   ADJOURNMENT     POSTED: 8/30/17 at 5:00 p.m. by pp POSTED: 8/30/17 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.    Town Council Regular Session Item # 1. Meeting Date:09/06/2017   Submitted By:Lynda Koepfer, Town Manager's Office Information Subject Trip Report 2017 AZ League Annual Conference Attachments Trip Report 2017 AZ League Annual Conference     Town Council Regular Session Item # 1. Meeting Date:09/06/2017   Proclamation - Diaper Need Awareness Week Information Subject Proclamation - Diaper Need Awareness Week Summary Attachments Proclamation     Town Council Regular Session Item # 2. Meeting Date:09/06/2017   Proclamation - National Preparedness Month Information Subject Proclamation - National Preparedness Month Summary Attachments Proclamation     Town Council Regular Session Item # 3. Meeting Date:09/06/2017   Proclamation - Safe Use and Disposal of Medications Awareness Week Information Subject Proclamation - Safe Use and Disposal of Medications Awareness Week Summary Attachments Proclamation     Town Council Regular Session Item # A. Meeting Date:09/06/2017   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - July 5 and July 12, 2017 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve, (approve with the following changes) the July 5 and July 12, 2017 minutes  Attachments 7-5-17 Draft Minutes  7-12-17 Draft Minutes  7-5-17 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION July 5, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Joe Hornat, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Mary Snider, Councilmember Steve Solomon, Councilmember PLEDGE OF ALLEGIANCE Boy Scout Troop #222 led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS Mayor Hiremath and Vice Mayor Waters thanked Parks and Recreation Director Kristy Diaz-Trahan and the Oro Valley Police Department for a successful, inaugural July 4 th celebration at Naranja Park. Mayor Hiremath invited the public to submit constructive criticism regarding the July 4th celebration. DEPARTMENT REPORTS No reports were received. ORDER OF BUSINESS 7-5-17 Minutes, Town Council Regular Session 2 Mayor Hiremath reviewed the order of business and stated that the order would stand as posted. INFORMATIONAL ITEMS There were no informational items. CALL TO AUDIENCE Oro Valley resident Geri Ottoboni voiced her concerns regarding Pima County Supervisional District 1 taxes. PRESENTATIONS 1.Proclamation -Drowning Impact Awareness Month -August 2017 Mayor Hiremath proclaimed the month of August 2017 as Drowning Impact Awareness Month. Tracy Koslowski, representative from Drexel Heights Fire District, accepted the proclamation. 2.Proclamation -Park and Recreation Month -July 2017 Mayor Hiremath proclaimed the month of July 2017 as Park and Recreation Month. Parks and Recreation Director Kristy Diaz-Trahan accepted the proclamation. CONSENT AGENDA A.Minutes -June 21, 2017 B.Fiscal Year 2016/17 Financial Update through May 2017 C.Cancellation of the July 19, 2017 regular Town Council meeting D.Request for approval of a Final Plat for the Alterra at Vistoso Trails residential subdivision, located along Moore Road approximately 1/4-mile east of Rancho Vistoso Boulevard E.Request for approval of a block plat for the Villages at Silverhawke residential subdivision, located near the southeast corner of Tangerine Road and N. 1st Avenue 7-5-17 Minutes, Town Council Regular Session 3 F.Resolution No. (R)17-29, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson, allowing for one (1) officer to be assigned to the Pima County HIDTA Investigative Task Force G.Resolution No. (R)17-30, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson, allowing for two (2) officers to be assigned to the Pima County/Tucson Metropolitan Counter Narcotics Alliance (CNA) H.Resolution No. (R)17-31, authorizing and approving an intergovernmental agreement between the Town of Oro Valley and Pima County regarding payment for the incarceration of municipal prisoners I.Resolution No. (R)17-32, authorizing a Memorandum of Understanding (MOU) with the City Court of the City of Tucson for the Regional Municipalities Veteran's Treatment Court and payment MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Piña to approve Consent Agenda items (A-I). MOTION carried, 7-0. REGULAR AGENDA 1.DISCUSSION AND POSSIBLE APPROVAL OF INITIATION OF ZONING CODE AMENDMENTS TO EXPAND THE USE OF PRIMARY COLORS FOR USE ON ARCHITECTURAL FEATURES; REVISE THE PLACEMENT LOCATION CRITERIA FOR A-FRAME SIGNS AND REVISE THE PLACEMENT LOCATION AND SIZE CRITERIA FOR OUTDOOR DISPLAY OF MERCHANDISE Vice Mayor Waters presented item #1. Discussion ensued amongst Council and staff regarding item #1. MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to direct staff to initiate amendments to Town Code to expand the use of primary colors for use on architectural features and revise the placement location criteria for A- Frame signs and revise the placement location and size criteria for outdoor display of merchandise. MOTION carried, 7-0. 7-5-17 Minutes, Town Council Regular Session 4 2.DISCUSSION AND POSSIBLE APPROVAL OF INITIATION OF A TYPE I GENERAL PLAN AMENDMENT TO EXTEND THE PLANNING BOUNDARY AND ADD A LAND USE DESIGNATION OF MASTER PLANNED COMMUNITY TO THE STATE OF ARIZONA OWNED PARCEL #21937003a, LOCATED AT THE NORTHWEST INTERSECTION OF W. TANGERINE ROAD AND N. COYOTE CROSSING TRAIL AND BORDERED BY W. MOORE ROAD AND N. THORNYDALE ROAD. Interim Town Manager Daniel Sharp presented item #2. Discussion ensued amongst Council and staff regarding item #2. MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Piña to approve the initiation of a Type I General Plan Amendment to extend the Planning Boundary and add a land use designation of a Master Planned Community to the State of Arizona owned parcel as stated, located at the northwest intersection of W. Tangerine Road and N. Coyote Crossing Trail and bordered by W. Moore Road and N. Thornydale Road. MOTION carried, 7-0. FUTURE AGENDA ITEMS Mayor Hiremath directed staff to review the current building heights within the Economic Expansion Zone (EEZ) and to determine the feasibility of expanding the Economic Expansion Zone (EEZ) to other areas within the Town of Oro Valley, seconded by Vice Mayor Waters. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to adjourn the meeting at 6:30 p.m. MOTION carried, 7-0. Prepared by: __________________________ Patti Perez Senior Office Specialist 7-5-17 Minutes, Town Council Regular Session 5 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 5th day of July, 2017. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2017. ___________________________ Michelle Stine, CMC Deputy Town Clerk 7/12/17 Minutes, Town Council Special / Study Session 1 MINUTES ORO VALLEY TOWN COUNCIL SPECIAL / STUDY SESSION July 12, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE SPECIAL SESSION AT OR AFTER 4:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 4:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Joe Hornat, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Mary Snider, Councilmember Steve Solomon, Councilmember SPECIAL SESSION AGENDA 1.Request for approval of Conceptual Architecture for the existing McDonald’s restaurant located at the northeast corner of Oracle and Magee Road Senior Planning Technician Patty Hayes presented item #1 and outlined the following: - Purpose - Main Entry - Side Elevation - Summary Discussion ensued amongst Council and staff regarding item #1. MOTION:A motion was made by Councilmember Rodman and seconded by Councilmember Snider to approve the McDonald's Conceptual Architecture based on the finding it is in conformance with the Zoning Code. MOTION carried, 7-0. ADJOURNMENT 7/12/17 Minutes, Town Council Special / Study Session 2 MOTION:A motion was made by Councilmember Hornat and seconded by Councilmember Rodman to adjourn the special session at 4:02 p.m. MOTION carried, 7-0. STUDY SESSION AT OR AFTER 4:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 4:03 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Joe Hornat, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Mary Snider, Councilmember Steve Solomon, Councilmember STUDY SESSION AGENDA 1.Presentation and discussion regarding consultant report for Town golf and restaurant operations Mayor Hiremath gave an overview of item #1. Parks and Recreation Director Kristy Diaz-Trahan introduced the following consultant team representatives; Rob Longaker and Clay Goodwin of The WLB Group, Richard Singer of National Golf Foundation, and Forest Richardson of Forest Richardson & Associates. Mr. Singer presented the evaluation of the operational and economic performance of the Town's public access golf systems and included the following: - Introduction - NGF / FRA / WLB Activities - Primary Question - Review of Facilities - Key Findings - El Conquistador Golf & Tennis - Key Findings - Pusch Ridge - Key Findings on Market & External Factors - Town Options - Summary of Town Options - Alternate Use Considerations 7/12/17 Minutes, Town Council Special / Study Session 3 - Financial Overview Summary - Summary Matrix of NGF/FRA Projections Mr. Richardson presented the reconfiguration options for the Town's public access golf assets (El Conquistador & Pusch Ridge) and included the following: - Reconfiguration Objective - El Conquistador Reconfiguration Options - El Conquistador (Existing 36-hole Facility) - Option A - 36 Holes - Option B - 27 Holes - Option C - 18 Holes - El Conquistador Options (Comparison) - Pusch Ridge Reconfiguration - Pusch Ridge (Existing 9-hole Facility) - Pusch Ridge Options - Pusch Ridge - "Dirty Dozen " 12-Hole Par-3 - Par-3 Alternative Golf Facility Examples - Parcel Repurposing Decisions Discussion ensued amongst Council, Mr. Singer, Mr Richardson and staff. The following individuals spoke on item #1: Oro Valley resident John Gorman Oro Valley resident Harold Oneill Oro Valley resident Dick Johnson Oro Valley resident Greg Oro Valley resident Rob Wansick Oro Valley resident Linda Grain Discussion continued amongst Council, Mr. Singer, Mr. Richardson and staff. The following individual spoke on item #1. Oro Valley resident David Newton Discussion continued amongst Council and Mr. Singer. Mayor Hiremath directed staff to review the financial aspects of the report, meet with stakeholders and take any immediate steps necessary in order to gather any other pertinent information and return to Council by the end of the year. FUTURE AGENDA ITEMS 7/12/17 Minutes, Town Council Special / Study Session 4 Mayor Hiremath requested that staff review the right-of-way sign fee schedule and fee structure and return to Council with the information after summer break. ADJOURNMENT MOTION:A motion was made by Councilmember Rodman and seconded by Vice Mayor Waters to adjourn the meeting at 5:59 p.m. MOTION carried, 7-0. Prepared by: __________________________ Michelle Stine, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special / study session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 12th day of July, 2017. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2017. ___________________________ Michael Standish, CMC Town Clerk    Town Council Regular Session Item # B. Meeting Date:09/06/2017   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Reappointment of Austin Carey as the Town's citizen representative on the Pima Association of Governments (PAG) Environmental Planning Advisory Committee (EPAC) RECOMMENDATION: The reappointment of Austin Carey to the PAG Environmental Planning Advisory Committee to a term expiring June 30, 2019, is recommended.  EXECUTIVE SUMMARY: The PAG EPAC charter allows two representatives from each jurisdiction - one staff member and one citizen representative. Stormwater Utility Division Manager, Mike Todnem, is the staff representative, and Austin Carey is the citizen representative. Mr. Carey was first appointed as the Town's citizen representative effective March 15, 2017, through June 30, 2017. He has requested reappointment to the committee, and staff supports his reappointment to a term expiring June 30, 2019. BACKGROUND OR DETAILED INFORMATION: Mr. Carey's request for reappointment is attached.  FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve Austin Carey's reappointment to the PAG Environmental Planning Advisory Committee for a term ending June 30, 2019. Attachments Austin Carey Reappointment Request     Town Council Regular Session Item # C. Meeting Date:09/06/2017   Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Visit Tucson Quarterly Report: April 1, 2017 - June 30, 2017 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The FY 2015/16 Financial Participation Agreement (FPA) between the Town of Oro Valley and Visit Tucson stipulates that a quarterly report be compiled by Visit Tucson and submitted to the Economic Development staff and Town Council. The enclosed report satisfies the FPA requirement for the fourth quarter of FY 2016/17. An additional report is included to illustrate the town's return on investment (ROI) from Visit Tucson during July 2016 - June 2017. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The fiscal impact is $250,000 from the Bed Tax Fund. SUGGESTED MOTION: N/A Attachments Visit Tucson FPA  Visit Tucson 4th Quarter Report  Visit Tucson ROI  QUARTERLY PROGRESS REPORT April through June 2017 Submitted To: Amanda Jacobs, Economic Development Manager By: Brent DeRaad, President & CEO In accordance with Resolution No. (R)15-42 Visit Tucson will initiate, implement and administer a comprehensive sales, promotion , and advertising program to attract an increasing number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes, and contributing to the overall economic growth and continued viability of the tourism and hospitality industry. Below is data on activity that Visit Tucson has addressed through this quarter and fiscal year. Ongoing focuses for Visit Tucson will be attracting meetings and leisure travelers to Hilton El Conquistador and other Town hotels, bringing competitions to the Oro Valley Aquatic Center, endurance events to the Town, and marketing attractions, including El Conquistador Golf & Tennis and Tohono Chul Park. Key Measures of Performance Adopted FY 2016-17 Current Quarter FYTD 2016-17 FYTD 2015-16 Convention Sales Sales Leads 255 110 424 381 Site Inspections 32 11 59 57 Future Bookings 28 3 19 34 Room Nights of Future Bookings 12,000 1,962 14,570 13,724 Travel Industry Sales Leads/Services 35 2 51 67 Promote to Targeted Tour Operator Clients 800 112 2,091 1,585 Impressions Via Tour Operator Catalogs 1,000,000 710,000 4,814,300 5,864,490 Marketing Unique Visitors to Visit Tucson Website 1,200,000 266,145 1,258,412 961,672 Unique Visitors to Oro Valley** via Visit Tucson Website 25,000 6,759 24,317 10,150 **Includes unique visitors to Oro Valley webpages listed in #6 on page 4 of this report. Oro Valley webpages have been incorporated throughout the recently launched updated website, VisitTucson.org . Oro Valley content is featured on webpages specific to Oro Valley as a destination (listed in #6 on page 4), as well as on pages that are regional in focus, and thus not included in the total unique visitors to the Oro Valley webpages. Visit Tucson’s 2016-17 Budgeted Revenue Budget Percentage City of Tucson: $4,100,000 46% Pima County: $3,275,000 37% Town of Oro Valley: $250,000 3% Pascua Yaqui Nation: $75,000 1% Tohono O’odham Nation: $75,000 1% Private Sector: $1,063,650 12% Total: $8,838,650 100% April-June 2017 Oro Valley Highlights Page 2 Additional 2016-17 Visit Tucson Performance Measures 1. Oro Valley will be featured in the Official Visitors Guide, along with the surrounding jurisdictions. Result: The 2017 Official Visitors Guide, published in February 2017, includes a full-page article (page 12) on Oro Valley and its tourism assets, including Hilton Tucson Conquistador Golf & Tennis Resort, El Conquistador Golf & Tennis, and the Oro Valley Aquatic Center. 2. Provide Oro Valley with a 1/3-page ad in the printed 2017 Official Visitors Guide & a full-page ad in the iPad version of the guide. Result: The printed 2017 Official Visitors Guide includes a 1/2-page ad for Oro Valley on page 50. Because we did not develop an iPad version of the guide, Oro Valley’s ad in the printed guide was increased from 1/3-page to 1/2-page. 3. Promote Oro Valley events and attractions on Visit Tucson’s website and social media sites. Information will be provided by Economic Development division staff or by New Media Developer. Result: Social media posts: Visit Tucson June 27 at 4:00pm · This July 4th, the town of Oro Valley hosts family-friendly activities, live entertainment, food trucks, patriotic crafts, jumping castles, obstacle courses, and t-shirt tie-dying before the fireworks show at Naranja Park. The Oro Valley Aquatic Center will also be open from 12:00 PM to 4:00 PM with water activities. https://goo.gl/Ie4aTc Visit Tucson June 16 at 10:05am · Next stop, Hilton El Conquistador Golf & Tennis Resort! The Desert Springs Oasis pool has new poolside cabanas, a larger pool deck with additional sunning areas and several outdoor fire pits for poolside mingling after dark. https://goo.gl/nIrH8W April-June 2017 Oro Valley Highlights Page 3 Visit Tucson June 14 at 4:04pm · The mountain backdrops & native desert flora and fauna may make it hard for you to keep your eye on the ball at The Golf Club at Vistoso. When you visit, you’ll understand why this club is always one of the top places to play in Tucson. Visit Tucson May 29 · Saturday, June 3rd is National Trails Day and to commemorate the occasion, the Parks and Recreation departments of Oro Valley and Marana are co-presenting a 4.3-mile nighttime hike in the Tortolita Mountains. Snacks will be provided, but bring a flashlight and water! https://goo.gl/TnCioE Visit Tucson May 18 at 11:08am · Steam Pump Ranch provides a picturesque backdrop for Oro Valley's Heirloom Farmers Market every Saturday. Regional farmers, ranchers, and artisan food producers average over 30 vendor stalls and over 700 customers, each week, offering high quality farm products, and diverse local products. https://goo.gl/f5WA13 Visit Tucson shared Oro Valley Music Festival's video. May 18 at 9:06am · Lee Brice and Train headline the Oro Valley Music Festival coming to the The Golf Club at Vistoso September 30 and October 1! Tickets on sale today! April-June 2017 Oro Valley Highlights Page 4 Visit Tucson May 15 at 10:00am · The inaugural Veterans and First Responders Memorial 5k / Memorial Mile on May 20 will help raise funds for the Southern Arizona Veterans and First Responders Living Memorial at Naranja Park. All participants who complete the Run/Walk or the Memorial Mile will receive an event shirt and finisher’s medal. https://goo.gl/YTLATD Visit Tucson May 8 at 8:01am · Faces of Travel: Ghee Alexander enjoys telling people about the magical landscape, pampering hotels, and stunning sunsets in Oro Valley and metro Tucson. As general manager of Hilton El Conquistador Golf & Tennis Resort, Ghee, who came to the United States from India at age 17, takes great pride in offering a uniquely southwestern experience for guests. #nttw17 Visit Tucson May 3 at 10:03am · We’re joining Troon Golf to celebrate “Let’s Play Golf This Week”. El Conquistador Country Club’s 45 holes are a perfect spot to enjoy our perfect Tucson weather. Visit Tucson April 21 · The desert is in bloom in Tucson at The Views Golf Club at Oro Valley. With its challenging course and spectacular scenery, it’s easy to see why The Views is a local favorite! April-June 2017 Oro Valley Highlights Page 5 4. Feature the Oro Valley Aquatic Center in Visit Tucson’s online sports facility guide. Result: The Oro Valley Aquatic Center is featured year-round in Visit Tucson Sports’ online sports facility guide: http://www.visittucson.org/sports/facilities/aquaov/ 5. Produce a finished video of Oro Valley Aquatic Center and Oro Valley Community and Recreation Center and El Conquistador Golf and Tennis, which can be used on Visit Tucson’s website, Oro Valley’s website and promoting the destination to special event operators. Result: As previously reported, Visit Tucson worked with Litteer Films to produce the “Whatever Your Season, Visit Oro Valley” video, which was debuted at the State of the Town luncheon on October 20, 2016. Footage was shot at the Oro Valley Aquatic Center, Oro Valley Community & Recreation Center, El Conquistador Golf & Tennis, Catalina State Park, Steam Pump Ranch, El Charro Cafe, and Noble Hops. The two-and-a-half-minute video is available at visitorovalley.org and Visit Tucson’s YouTube page, with more than 32,000 views on YouTube. The video has more than 21,000 views and 344 shares on Visit Tucson’s Facebook page. In March, the video was awarded a Bronze ADDY, which are presented annually by Tucson’s chapter of the American Advertising Federation. An updated version of the video featuring remarks from Mayor Hiremath was premiered at Visit Tucson’s Annual Meeting on June 28. 6. Provide quarterly reports with quarterly breakouts of unique visitors to the VisitOroValley.org microsite to the New Media Developer and Economic Development Manager for these relevant pages: https://www.visittucson.org/oro-valley (Oro Valley homepage) https://www.visittucson.org/listing-categories/oro-valley (Oro Valley Accommodations) https://www.visittucson.org/visit/food-drink/categories/where-eat-oro-valley-and-northwest-side (Oro Valley Dining) https://www.visittucson.org/events/categories/oro-valley (Oro Valley Events) https://www.visittucson.org/listing-categories/oro-valley-1 (Oro Valley Arts) https://www.visittucson.org/exploring-valley-gold (Oro Valley article) The report should include the following information: 1) total users for the quarter; 2) demographics, including age and gender; 3) location (top 10); 4) technology (top 10), including browser & operating system and mobile device & mobile operating system; 5) top 10 referrals to VisitOroValley.org microsite; 6) page views; 7) bounce rate; and 8) average session duration. Result: The April-June 2017 report is being provided to Town staff. 7. Town officials may attend trade shows with Visit Tucson staff at the expense of the Town, except for the United States Sports Convention. Visit Tucson will cover the registration fees for Town officials with those fees counting toward the tourism-activities rebate to the Town. Result: There was not any new activity during the fourth quarter. As reported in the first quarter report, Town staff joined Jeffrey John, Visit Tucson Sports, at the American Swim Coaches Association World Clinic in Fort Lauderdale, Fla., September 6-11. Visit Tucson covered the Town’s $750 registration fee. 8. Host http://visitorovalley.org and update the site based on information provided by the Economic Development Manager or New Media Developer. Result: A thorough list of accommodations, arts & entertainment, outdoor recreation and restaurants is featured on http://visitorovalley.org, which is incorporated into Visit Tucson’s website. Visit Tucson works with Town staff to update information on this website. April-June 2017 Oro Valley Highlights Page 6 9. Promote Oro Valley as a winter training destination for cycling and swimming on Visit Tucson’s website and social media sites. Result: • Winter training at Oro Valley Aquatic Center is featured at: https://www.visittucson.org/about/winter-training-capital/training/swimming and https://www.visittucson.org/winter-training • Oro Valley is featured as an ideal destination for cycling at: http://www.visittucson.org/about/winter-training-capital/training/cycling/ 10. Provide total tourism-based direct spending and total tourism-based impact numbers from Visit Tucson Sports events held in Oro Valley. Result: The direct spending in Oro Valley from the six sports events that were held between April 1 – June 30, 2017 is $1,069,895 based on 821 visitors filling 1,787 room nights. Direct spending from 19 sports events during 2016-17 is $2,534,365 based on 2,516 visitors filling 5,817 hotel room nights. 11. Scout Steam Pump Ranch and other Oro Valley destinations for film opportunities. Result: A feature film titled LOVE BY DROWNING recently scouted several private homes in Oro Valley as possible locations. Film Tucson has been assisting this indie project with locations and crew hirings since September 2016. 12. Provide information on equipment, crew and local suppliers, as needed, to producers of film, television and commercial projects considering shooting in Oro Valley. Result: Film Tucson provides information about Oro Valley on an ongoing basis to producers of independent films, commercials, reality television series and photo shoots, who are scouting locations in southern Arizona. 13. Rebate 5% ($12,500) of Oro Valley’s 2016-17 investment in Visit Tucson into tourism-related activities that benefit the Town. Result: $678.58 – Oro Valley Aquatic Center lanyards and rack cards $750.00 – American Swim Coaches Association World Clinic in Fort Lauderdale $4,000.00 – Experient FAM at Hilton El Conquistador $5,500.00 – Whatever Your Season, Visit Oro Valley film $1,421.00 – Town of Oro Valley Special Report in Biz Tucson - 1/2-page advertising value $10,000.00 – MLS Investment on behalf of Oro Valley $500.00 - 4th of July Event Sponsorship $22,849.58– Total April-June 2017 Oro Valley Highlights Page 7 14. Consult with Town staff & officials on tourism sales & marketing initiatives, including, but not limited to, promoting Town venues to special event operators, Mexico & leisure marketing, & group sales initiatives. Result: We have ongoing conversations among Town staff and Visit Tucson’s marketing and sports personnel to discuss opportunities to promote the Town’s tourism attributes and book sports events. In December 2016, Visit Tucson hired Taboola to launch a content distribution campaign to drive relevant traffic based on contextual and behavioral targeting to specific pages of our website, including the Oro Valley pages. Taboola is a discovery platform (or search engine in reverse) that drives traffic to websites, blogs or videos, and monetizes websites with the largest platform for content recommendation, audience acquisition, and native advertising. The campaign resulted in 1,048 referrals to Oro Valley webpages. Additional Marketing: • Top of the World video, which features Hilton El Conquistador, has more than 864,000 views on YouTube. • JFK to TUS New Nonstop Flight Activation: Hilton El Conquistador is prominently featured in our NY activation. • Town of Oro Valley Special Report in Biz Tucson • Online articles within VisitTucson.org that feature Oro Valley: Exploring the Valley of Gold Five Must-Hike Parks in Southern Arizona Farm to Fork, Ranch to Resort Health & Wellness Come Home It’s Time to get Wet See Tucson on “Top of the World” 15. One Town official will serve on Visit Tucson’s board of directors. Result: Vice Mayor Lou Waters is an active participant on Visit Tucson’s board of directors. Meetings Economic Impact: Per the convention sales metrics listed on page 1, the economic impact of 19 meetings booked between July 1, 2016 and June 30, 2017 by the Hilton El Conquistador Resort and the Red Lion Inn & Suites from Visit Tucson leads is $4,733,865. Town of Oro Valley's ROI from Visit Tucson July 2016 - June 2017 Amount Description $4,733,865 From July 1, 2016 - June 30, 2017, Hilton El Conquistador Resort & Red Lion Inn & Suites booked 19 meetings, representing 14,570 room nights, from Visit Tucson leads--estimated economic impact. $2,534,365 From July 1, 2016 - June 30, 2017, estimated economic impact associated with 19 sports events held in Oro Valley, representing 5,817 room nights. $5,929 Visit Tucson's cash investment in tourism activities that benefit the Town: Production of lanyards and rack cards for Oro Valley Aquatic Center, tradeshow booth for American Swim Coaches Association world clinic, Experient FAM at Hilton El Conquistador, 4th of July Event sponsorship $5,500 Visit Tucson's production of "Whatever Your Season, Visit Oro Valley" film. $5,730 Visit Tucson provided Oro Valley with a 1/2-page ad in the 2017 Visit Tucson visitors guide--value. $8,900 Visit Tucson provided Oro Valley with a full-page advertorial in the 2017 Visit Tucson visitors guide--value. $1,421 Town of Oro Valley Special Report in Biz Tucson - 1/2-page advertising value. $10,000 Visit Tucson paid Oro Valley's $10,000 commitment to Major League Soccer to have the NY Red Bulls stay and practice in Oro Valley in January-February 2017, filling 804 room nights at the Hilton El Conquistador. $7,305,710 Oro Valley's return from Visit Tucson--July 1, 2016- June 30, 2017 $7,305,710 Oro Valley's 2016-17 return from Visit Tucson $250,000 Oro Valley's 2016-17 investment in Visit Tucson $29.22 Oro Valley's return for every $1 invested in Visit Tucson Not factored into the value above: *Bed- & sales-tax revenue generated *Leisure visitors spending money at Oro Valley hotels, resorts, attractions & retail based on Visit Tucson's overall destination promotion, which includes Oro Valley. *Host, update & help drive traffic to Oro Valley microsite (www.visitorovalley.org)--24,317 unique visitors, July 1, 2016 - June 30, 2017 *Visit Tucson staff time to market, sell & promote Oro Valley, & to calculate & report ROI & performance. Visit Tucson's marketing, convention sales & services, film, public relations, tourism, Mexico marketing & membership departments all work to benefit the Town & its tourism-related businesses.    Town Council Regular Session Item # D. Meeting Date:09/06/2017   Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Greater Oro Valley Chamber of Commerce Quarterly Report: April 1, 2017 - June 30, 2017 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The FY 2016/17 Financial Participation Agreement (FPA) between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce (Chamber) stipulates that a quarterly report be compiled by the Chamber and submitted to Economic Development staff and Council. The enclosed report satisfies the FPA requirement for the fourth quarter of FY 2016/17. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2016/17 FPA between the Town of Oro Valley and the Chamber is $30,000 from the Bed Tax Fund. SUGGESTED MOTION: N/A Attachments Chamber FPA  Chamber Q4  1 QUARTERLY PROGRESS REPORT April 1-June 30, 2017 Submitted To: Amanda Jacobs, Economic Development Manager By: Dave Perry, President/CEO In accordance with Resolution No. (R) 15-41 A. Tourism, Visitors Services and General Information The Greater Oro Valley Chamber of Commerce has provided tourism and visitor’s services and information to Town residents and seasonal tourists and anyone indicating an interest in locating a business or residence in the Town over the past three months. Below is data on activity that the Chamber has addressed through this quarter:  April – 16 relocation packages distributed  May – 9 relocation packages distributed  June – 13 relocation packages distributed Business Recruitment, Retention and Outreach 1. The Chamber will continue to participate in the Town’s Business Retention and Expansion (BR&E) Program. The Chamber President / CEO participated in business retention and expansion visits with Farm Bureau Financial Services, Rebecca’s Alterations, Curves of Oro Valley, New American Funding, Chi Massage, Oro Valley Hair, Oro Vista Luxury Apartments, Rubs Massage, Ace Hardware, Proactive Physical Therapy, SoundPoint Hearing Centers, Flynn Dentistry, Dental Creations Laboratory, Agnico Eagle, Athlon Physical Therapy, Desert Sky Medicine, Arizona Pain Care Center, Anglo American Exploration, Rancho Vistoso Dental, Breadsmith, Caffe Torino, Les Cheveaux, Subway, Sunline Design, Marcos Pizza, Friends Book Shoppe, Too!, Harvest and Northwest Allied Physicians 2. The Chamber will provide two (2) $25 gift cards from local Oro Valley businesses for each Musical Magic for Kids Concert in honor of Bill Adler, who donated raffle prizes each month to this concert. We purchased (2) $25 gift cards each at Jersey Mikes, La Hacienda #10 and Native Grill & Wings. 3. The Chamber shall work to assist the Town in emphasizing the importance of supporting local retailers/businesses through educational and promotional efforts and will display the following materials at the Chamber offices: Shop Oro Valley Program and other economic development related materials as deemed appropriate by the Chamber President/CEO and Economic Development Manager. The Chamber is currently displaying Shop Oro Valley bags, OV Dollars flyers, Joint Recreation Brochure and Map, Oro Valley Marketing Brochure, Parks and Recreation Guides and Vista Newsletter. 4. For the second year, the Chamber President will write the ‘Business Spotlight’ bi-monthly content for the Vista Newsletter and Economic Development Division website. This quarter, the Chamber provided stories and photographs about Mystic Rhythms Ballroom and Jersey Mike’s Subs. 2 Special Events 1. The Chamber will coordinate ribbon cuttings for new Oro Valley businesses. During the quarter, the Chamber cut ribbons at Wal Mart Academy May 2, Leslie’s Pool Supplies May 18, Oro Valley Hand and Foot Spa May 19, and Native Grill and Wings on Memorial Day, We also participated in a groundbreaking for Quail Park Oro Valley on May 4, and hosted the fund- raising A Night Under the Stars May 5 at The Last Territory. 2. The Chamber will host four Oro Valley educational forums that will be open to members and non- members. The Chamber hosted attorneys Mike Boreale and Tim Medcoff for a discussion with handouts regarding Proposition 205, minimum wage and paid time off requirements at a June 22 event at Pima Community College’s Northwest Campus. 3. The Chamber will host a quarterly coffee with the ‘Mayor and Manager’ program that will be open to members and non-members and will be focused on topics occurring/impacting Oro Valley, i.e. town’s budget, new businesses/upcoming road projects, public safety, etc. The Chamber hosted a coffee with the mayor on April 5, with 38 guests. 4. The Chamber will arrange volunteer meals for at least two Oro Valley major events, such as the Arizona Swimming Short Course State Championships and the State Golf Tournament Championships. The Chamber fed volunteers at the U.S. Synchro championships April 4-9 at the OVAC. We purchased $1,928.16 in meals, most of them at a discount from Panera, Catalina Craft Pizza, Cuban Blaze Restaurant, La Hacienda #10, Jersey Mike’s Subs, Red Lobster / Oro Valley and Kneaders Bakery. In addition, we received free food from Walmart, In-N-Out Burger and The Overlook Restaurant. Visit Tucson contributed $1,000 towards the event, as well. 5. During this Agreement, Town officials will attend Chamber breakfasts, luncheons and mixers free of charge as long as each official pre-registers for each event. Town official/staff attendance: April – 3, May – 2, June - 4 6. The Chamber will host at least two events at the Community and Recreation Center. The Coffee with the Mayor events were held at the Community Center, as well as the January mixer. 7. Annual Chamber membership dues to be paid by the Town shall be included as part of the monetary consideration of this Agreement. Additional Information The Chamber hosted John Moffatt of Pima County economic development at our April Public Policy meeting; and Jennings Imel of the U.S. Chamber in May. The Chamber wrote a letter to the U.S. Forest Service, urging it to reconsider a decision to not allow commercial horseback riding on the Linda Vista Trail system. 3 Perry participated with town officials in a site retention visit with Ghee Alexander at The Hilton Tucson El Conquistador Golf & Tennis Resort. During the quarter, the Chamber hosted network development events at Vistoso Automotive on April 6, Pima Federal Credit Union on April 13, Splendido at Rancho Vistoso on May 25, The Hilton El Conquistador Golf and Tennis Resort on June 15.    Town Council Regular Session Item # E. Meeting Date:09/06/2017   Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2016/17 financial update through June 2017 (year-end) RECOMMENDATION: N/A EXECUTIVE SUMMARY: Attached hereto are the preliminary, unaudited Fiscal Year 2016/17 year-end financials for the General Fund, Highway Fund, Bed Tax Fund and Community Center Fund through June 2017, as well as a consolidated year-end summary for all Town funds. Please note that figures are subject to final adjustments.     In the General Fund, total actual revenues for the year came in over budget by approximately $2.9 million or 8.8%. Expenditures for the year were under budget by approximately $866,000 or 2.5%. Council-approved, one-time uses of contingency reserves included costs associated with the Town Manager recruitment process, which were approximately $39,000. After accounting for this one-time use of contingency, the General Fund ended the year with an overall increase in fund balance of $1,946,409. The estimated year-end fund balance in the General Fund is $12.5 million, which reflects 36.6% of total FY 16/17 estimated expenditures. In the Highway Fund, total actual revenues for the year came in over budget by approximately $167,000 or 4.6%. Expenditures for the year were under budget by nearly $280,000 or 5.9%. Overall, the Highway Fund ended the year with a decrease in fund balance of $677,281 (note that the budgeted decrease in fund balance was approximately $1.1 million). The estimated year-end fund balance in the Highway Fund is approximately $1.4 million. In the Bed Tax Fund, total actual revenues for the year came in over budget by approximately $55,000 or 5.0%. Expenditures for the year were under budget by about $18,000 or 1.5%. Transfers out of the Bed Tax Fund included the following: $185,000 to the General Fund for the Aquatic Center operations ($150,000) and repayment of contingency reserves used to construct the center ($35,000); approximately $225,000 for contingency reserves used to construct the center ($35,000); approximately $225,000 for debt service on the Aquatic Center; and $100,000 to the CIP Fund for the multi-use fields at Naranja Park. Overall, the Bed Tax Fund ended the year with a decrease in fund balance of approximately $30,000 (note that the budgeted decrease in fund balance was approximately $103,000). The estimated year-end fund balance in the Bed Tax Fund is approximately $463,000.  In the Community Center Fund, total actual revenues for the year came in under budget by approximately $537,000 or 7.7%. Expenditures for the year were under budget by about $200,000 or 2.9%. The estimated year-end fund balance in the Community Center Fund is a negative $97,156.    BACKGROUND OR DETAILED INFORMATION: GENERAL FUND RECAP General Fund actual revenues totaled $36,043,536. With the exception of state grants and interest income, all other revenue categories came in over budget. Overall, General Fund revenue collections came in $2.9 million over the adopted budget amount. Additional information regarding local sales tax collections for the year is provided below:  Retail tax collections totaled $8.0 million for the fiscal year, up 5.5% or $416,000 over last fiscal year (all funds) Restaurant and bar tax collections totaled $2.0 million for the fiscal year, up 4.5% or $88,000 over last fiscal year (all funds) Construction tax collections totaled $4.8 million for the fiscal year, up 99% or nearly $2.4 million over last fiscal year Utility tax collections totaled $2.9 million for the fiscal year, down 2.7% or $78,000 from last fiscal year General Fund fiscal year expenditures totaled $34,058,000 or approximately $866,000 under the budgeted amount of $34.9 million. Departmental O&M and personnel savings totaled approximately $660,000. Capital outlay expenditures came in nearly $200,000 under budget due to savings in several departments, including Community Development & Public Works, Parks & Recreation and Police.  The Parks & Recreation Department ended the year slightly over budget by about $68,000; however, this was completely offset by park program revenues exceeding budgeted revenues by nearly $69,000 in the Charges for Services revenue category.  HIGHWAY FUND RECAP The largest revenue source in the Highway Fund, Highway User Revenue Fund (HURF) gas taxes, totaled $3,252,020 or approximately $252,000 over the budget amount of $3 million. Expenditures in the Highway Fund came in under budget by $279,924 or 5.9% due primarily to the rollover of the Tangerine Access to Safeway (1st Ave) Safety CIP project into FY 17/18. Pavement preservation program spending came in at $1,142,798 or 0.6% under the budget amount of $1.15 million. BED TAX FUND RECAP Bed tax collections for the fiscal year totaled $1,142,649 or nearly $57,000 over the budget amount of $1,085,805. Personnel and O&M savings totaled $18,432. Transfers out totaled $510,194, with the breakdown as referenced in the Executive Summary above.  COMMUNITY CENTER FUND RECAP Contracted operating revenues from Troon totaled nearly $3.0 million, compared to the budget amount of $3.7 million.   Contracted operating expenditures from Troon totaled almost $5.5 million, which is approximately $209,000 or 3.9% over the budget amount of $5.3 million. This overage was primarily due to water costs exceeding the budgeted amount. The overall contracted operating expenditures exceeded overall contracted operating revenues by $2.5 million. This net operating loss is largely offset by nearly $2.2 million collected in dedicated half cent sales tax proceeds for the year. Town operating revenues totaled $878,472, roughly $141,000 or 19.2% over the budget amount of $737,200. Member dues came in 12.1% over budget and recreation program revenues came in 56.7% over budget. Town operating expenditures totaled $1,006,429, roughly $46,000 or 4.8% over the budget amount of $960,684. This amount includes $50,000 that was approved for the golf feasibility study. The overage in Town operating expenditures is more than offset by Town operating revenues exceeding the budget amount.  Local sales tax revenues from the dedicated half-cent sales tax totaled $2,199,466 or 4.5% over budget. This was due to retail and restaurant and bar tax collections.  Capital outlay expenditures totaled $72,414, compared the budget amount of $527,200.   The overall ending fund balance in the Community Center Fund is estimated at a negative $97,156, which includes accounting for the first of ten annual loan repayment amounts of $120,000 back to the General Fund to repay that fund for the $1.2 million transferred to the Community Center Fund for start-up operational and capital costs when the facility was initially acquired in 2015. It is important to note that the Town will be considering cost reduction and revenue enhancement options in the contracted areas of golf and food and beverage services as directed by Town Council per the recommendations included in the golf feasibility study prepared by outside consultants this past summer. Please see Attachment A  for additional details on the General Fund, Attachment B  for additional details on the Highway Fund, Attachment C  for additional details on the Bed Tax Fund, and Attachments D-1, D-2 and D-3 for additional details on the Community Center Fund. Please see Attachment E for a consolidated summary of all Town funds. Please see Attachment F for a monthly tracking of General Fund local sales tax collections, including construction and utility sales tax.  FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Attachment A - General Fund  Attachment B - Highway Fund  Attachment C - Bed Tax Fund  Attachment D-1 Community Center Fund  Attachment D-2 Troon Cash Flow  Attachment D-3 Troon F&B  Attachment E - Summary All Funds  Attachment F - Gen Fund Local Sales Tax  ATTACHMENT A Year-End Financial Status (UNAUDITED) General Fund % Budget Completion through June --- 100% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 17,073,435 15,653,000 109.1% 17,073,435 9.1% LICENSES & PERMITS 2,313,504 1,615,500 143.2% 2,313,504 43.2% FEDERAL GRANTS 489,289 478,284 102.3% 489,289 2.3% STATE GRANTS 91,715 223,100 41.1% 91,715 -58.9% STATE/COUNTY SHARED 11,177,729 10,824,605 103.3% 11,177,729 3.3% OTHER INTERGOVERNMENTAL 1,711,947 1,554,463 110.1% 1,711,947 10.1% CHARGES FOR SERVICES 2,278,843 2,128,601 107.1% 2,278,843 7.1% FINES 131,637 130,000 101.3% 131,637 1.3% INTEREST INCOME 39,343 89,200 44.1% 39,343 -55.9% MISCELLANEOUS 431,094 140,000 307.9% 431,094 207.9% TRANSFERS IN 305,000 305,000 100.0%305,000 0.0% TOTAL REVENUES 36,043,536 33,141,753 108.8% 36,043,536 8.8% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 200,633 220,559 91.0% 200,633 -9.0% CLERK 371,545 458,863 81.0% 371,545 -19.0% MANAGER 771,071 801,540 96.2% 771,071 -3.8% HUMAN RESOURCES 339,194 368,605 92.0% 339,194 -8.0% FINANCE 753,822 773,591 97.4% 753,822 -2.6% INFORMATION TECHNOLOGY 1,671,343 1,691,676 98.8% 1,671,343 -1.2% GENERAL ADMINISTRATION 1,661,619 1,736,450 95.7% 1,661,619 -4.3% LEGAL 726,321 773,003 94.0% 726,321 -6.0% COURT 824,233 845,938 97.4% 824,233 -2.6% COMM. DEV. & PUBLIC WORKS 5,673,227 6,084,804 93.2% 5,673,227 -6.8% PARKS & RECREATION 2,045,616 1,977,326 103.5% 2,045,616 3.5% POLICE 16,550,072 16,716,671 99.0% 16,550,072 -1.0% TRANSFERS OUT 2,469,304 2,475,304 99.8%2,469,304 -0.2% TOTAL EXPENDITURES 34,058,000 34,924,330 97.5% 34,058,000 -2.5% SURPLUS / (DEFICIT) 1,985,537 (1,782,577) 1,985,537 BEGINNING FUND BALANCE 10,524,552 Plus: Surplus / (Deficit)1,985,537 Less: Approved Use of Contingency Reserves during FY 16/17: Town Manager Recruitment Process (39,127) ENDING FUND BALANCE **12,470,961 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Actuals thru 6/2017 Actuals thru 6/2017 Budget F:\BUDGET ANALYST\Financial Reports 2016-2017\4Q\June\June FY 17 Monthly Report 08/23/2017 ATTACHMENT B Year-End Financial Status (UNAUDITED)FY 2016/2017 % Budget Completion through June --- 100% Actuals thru 6/2017 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: LICENSES & PERMITS 75,447 52,500 143.7% 75,447 43.7% STATE GRANTS 233,956 195,000 120.0% 233,956 20.0% STATE/COUNTY SHARED 3,252,020 3,000,000 108.4% 3,252,020 8.4% CHARGES FOR SERVICES 75,179 134,000 56.1% 75,179 -43.9% INTEREST INCOME 15,496 28,600 54.2% 15,496 -45.8% MISCELLANEOUS 4,633 80,000 5.8% 4,633 -94.2% TRANSFERS IN 100,000 100,000 100.0%100,000 0.0% TOTAL REVENUES 3,756,730 3,590,100 104.6% 3,756,730 4.6% Actuals thru 6/2017 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetEXPENDITURES: ADMINISTRATION 795,806 831,188 95.7% 795,806 -4.3% TRANSPORTATION ENGINEERING 726,128 584,522 124.2% 726,128 24.2% PAVEMENT MANAGEMENT 1,249,211 1,278,095 97.7% 1,249,211 -2.3% STREET MAINTENANCE 1,219,298 1,205,718 101.1% 1,219,298 1.1% TRAFFIC ENGINEERING 443,568 814,412 54.5%443,568 -45.5% TOTAL EXPENDITURES 4,434,011 4,713,935 94.1% 4,434,011 -5.9% SURPLUS / (DEFICIT) (677,281) (1,123,835) (677,281) BEGINNING FUND BALANCE 2,028,184 Plus: Surplus / (Deficit)(677,281) ENDING FUND BALANCE **1,350,903 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2016-2017\4Q\June\June FY 17 Monthly Report 08/23/2017 ATTACHMENT C Year-End Financial Status (UNAUDITED) % Budget Completion through June --- 100% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 1,142,649 1,085,805 105.2% 1,142,649 5.2% INTEREST INCOME 535 6,200 8.6% 535 -91.4% MISCELLANEOUS 3,500 - 0.0%3,500 0.0% TOTAL REVENUES 1,146,685 1,092,005 105.0% 1,146,685 5.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 666,257 684,689 97.3% 666,257 -2.7% TRANSFERS OUT 510,194 510,194 100.0%510,194 0.0% TOTAL EXPENDITURES 1,176,451 1,194,883 98.5% 1,176,451 -1.5% SURPLUS / (DEFICIT) (29,766) (102,878) (29,766) BEGINNING FUND BALANCE 492,377 Plus: Surplus / (Deficit)(29,766) ENDING FUND BALANCE **462,611 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 6/2017 Actuals thru 6/2017 F:\BUDGET ANALYST\Financial Reports 2016-2017\4Q\June\June FY 17 Monthly Report 08/23/2017 ATTACHMENT D-1 Year-End Financial Status (UNAUDITED) % Budget Completion through June --- 100% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 1,001,183 1,193,656 83.9% 1,001,183 -16.1% Member Dues (Golf) 725,611 1,153,655 62.9% 725,611 -37.1% Tennis Revenues 333,317 322,640 103.3% 333,317 3.3% Food & Beverage 708,594 813,575 87.1% 708,594 -12.9% Merchandise & Other 206,391 261,489 78.9%206,391 -21.1% 2,975,096 3,745,014 79.4% 2,975,096 -20.6% TOWN OPERATING REVENUES Daily Drop-Ins 27,759 25,000 111.0% 27,759 11.0% Member Dues 679,201 606,000 112.1% 679,201 12.1% Recreation Programs 159,038 101,500 156.7% 159,038 56.7% Swim Team/Swim Lessons 4,998 - 0.0% 4,998 0.0% Facility Rental Income 7,018 3,700 189.7% 7,018 89.7% Concession Sales 459 1,000 45.9%459 -54.1% 878,472 737,200 119.2% 878,472 19.2% OTHER REVENUES Local Sales Tax 2,199,466 2,105,163 104.5% 2,199,466 4.5% Transfer from General Fund 350,000 350,000 100.0% 350,000 0.0% Real Property Rental Income 19,502 27,861 70.0% 19,502 -30.0% Miscellaneous 4,701 - 0.0% 4,701 0.0% Sale of Assets 739 - 0.0%739 0.0% 2,574,408 2,483,024 103.7% 2,574,408 3.7% TOTAL REVENUES 6,427,976 6,965,238 92.3% 6,427,976 -7.7% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 2,064,278 2,110,584 97.8% 2,064,278 -2.2% Operations & Maintenance 3,058,638 2,818,367 108.5% 3,058,638 8.5% Equipment Leases 365,118 350,568 104.2%365,118 4.2% 5,488,034 5,279,519 103.9% 5,488,034 3.9% TOWN OPERATING EXPENDITURES Personnel 735,808 736,944 99.8% 735,808 -0.2% Operations & Maintenance 270,620 223,740 121.0%270,620 21.0% 1,006,429 960,684 104.8% 1,006,429 4.8% CAPITAL OUTLAY 72,414 527,200 13.7% 72,414 -86.3% TRANSFER TO GENERAL FUND 120,000 120,000 100.0% 120,000 0.0% TOTAL EXPENDITURES 6,686,876 6,887,403 97.1% 6,686,876 -2.9% SURPLUS / (DEFICIT) (258,900) 77,835 (258,900) BEGINNING FUND BALANCE 161,744 Plus: Surplus / (Deficit)(258,900) ENDING FUND BALANCE **(97,156) * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Actuals thru 6/2017 Budget Year End Estimate * Community Center Fund Actuals thru 6/2017 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2016-2017\4Q\June\June FY 17 Monthly Report 08/23/2017 ATTACHMENT D-2TROONEl Conquistador Cash Flow StatementActualActualActualActualActualActualActualActualActualActualActualActualActual Original BudgetJul-16Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17Apr-17 May-17 Jun-17 TOTAL TOTALRevenues:Golf Fees, net of discounts13,421 12,438 29,818 37,695 57,404 50,704 67,620 129,000 164,495 95,673 49,911 22,932 731,111 1,003,084 Trail Fees & Member Cart Fees13,183 13,026 17,540 16,253 17,263 16,744 17,130 17,514 18,079 17,122 19,960 19,200 203,014 144,772 Golf - Group Services- - 366 204 100 - 357 570 494 86 262 172 2,611 825 Range, Rentals, Other Golf related2,137 2,819 2,802 5,096 4,344 3,748 4,331 5,544 7,409 5,599 4,007 2,361 50,197 36,200 Golf Lessons 220 350 330 390 420 1,025 485 1,560 685 425 815 420 7,125 7,575 Income - Golf Schools - - 930 570 450 - 1,110 600 765 750 - 1,950 7,125 1,200 Total Member Dues 65,770 63,223 57,544 58,303 58,455 59,444 59,719 61,850 60,821 61,912 60,344 58,226 725,611 1,153,655 Other Member Income - - - - 99 43 33 522 290 159 389 (285) 1,250 - Swim/Tennis Revenues 28,760 16,054 24,118 48,351 23,168 24,304 24,345 23,519 30,501 31,733 29,505 28,959 333,317 322,640 Income - Other (non - golf) 15 4 - 3 949 1 245 160 1,767 4,870 43 10 8,067 - Merchandise, net of discounts 8,602 6,399 9,316 13,809 29,093 28,723 9,766 14,595 21,186 26,203 17,192 12,190 197,074 261,489 Food and Beverage, net of discounts 38,616 32,146 47,092 46,781 67,435 71,663 65,319 74,195 82,751 68,313 68,050 46,233 708,594 813,575 Total Revenues 170,724 146,459 189,856 227,455 259,180 256,399 250,460 329,629 389,243 312,845 250,478 192,368 2,975,096 3,745,014 Cost of Sales:COS - Golf- - - - - - - - - - - - - 660 COS - Group Services Golf414 - 304 - 212 234 357 570 494 86 20 (90) 2,601 - COS - Golf Lessons 100 299 - 312 336 820 369 1,248 612 340 652 336 5,424 6,818 COS - Golf Schools - - - - 1,560 - 768 480 612 - - 1,801 5,221 - COS - Service Commissions 15,157 13,664 21,884 24,113 21,048 16,172 20,666 17,711 18,106 21,365 19,910 20,914 230,710 185,460 COS - Merchandise, net of discounts 6,471 8,132 7,074 7,232 19,294 20,215 8,078 9,449 6,905 19,595 11,274 11,828 135,547 163,923 COS - Food & Beverage 18,423 14,376 18,247 18,347 28,106 26,580 24,617 23,583 32,981 26,829 23,019 20,440 275,548 273,305 Total Cost of Sales 40,565 36,471 47,509 50,004 70,556 64,021 54,855 53,041 59,710 68,215 54,875 55,229 655,051 630,166 Gross Profit130,159 109,988 142,347 177,451 188,624 192,378 195,605 276,588 329,533 244,630 195,603 137,139 2,320,045 3,114,849 Operating Expenses:Payroll 122,653 120,370 134,959 149,276 145,137 129,860 137,991 135,665 150,272 139,163 136,918 130,819 1,633,083 1,667,026 Employee Benefits 28,945 26,612 27,453 30,821 30,591 30,383 39,994 38,733 37,483 35,255 33,509 33,410 393,189 394,021 Employee Related 2,203 2,964 2,422 5,651 2,550 2,592 2,552 2,254 2,731 5,723 2,955 3,409 38,006 49,537 Professional Fees - - - - - 1 - - - - - - 1 300 Advertising & Marketing5,325 6,284 5,908 6,820 8,621 12,094 7,019 9,714 7,813 7,227 5,930 10,083 92,838 47,900 Repair & Maintenance 26,096 37,763 66,619 74,581 38,975 10,639 20,267 17,931 21,780 16,384 27,436 21,158 379,629 545,025 Operating Expenses 26,874 19,567 17,787 27,648 25,215 27,045 24,254 23,158 27,054 28,607 25,602 20,383 293,194 304,467 Total Operating Expenses 212,096 213,560 255,148 294,797 251,089 212,614 232,077 227,455 247,133 232,359 232,350 219,262 2,829,940 3,008,275 Operating Profit(81,937) (103,572) (112,801) (117,346) (62,465) (20,236) (36,472) 49,133 82,400 12,271 (36,747) (82,123) (509,895) 106,573 Leases - Carts 8,250 - 16,500 - 19,597 - 9,282 9,282 9,282 9,282 10,392 10,392 102,257 99,000 Leases - Equipment 20,377 23,771 20,377 22,074 22,267 22,074 23,771 20,377 23,771 20,377 22,661 20,964 262,861 251,568 Utilities 112,444 111,463 111,776 109,530 114,039 117,277 116,098 117,631 114,354 115,419 194,671 150,773 1,485,475 1,144,898 Fixed Operating Expenses 141,071 135,234 148,653 131,604 155,904 139,351 149,150 147,290 147,406 145,078 227,723 182,129 1,850,593 1,495,466 Gross Operating Profit(223,008) (238,806) (261,454) (248,950) (218,369) (159,587) (185,622) (98,157) (65,006) (132,807) (264,470) (264,252) (2,360,488) (1,388,892) Insurance 88 88 97 97 97 97 97 97 97 97 97 97 1,146 1,613 Fees, Permits & Licenses 84 102 - 1 - 156 - 10 - 34 - 2 389 - Base Management Fees 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 144,000 144,000 Bad Debt 300 - 42 - - 8 534 - - 16 4,596 1,419 6,915 - Total Other Expenses 12,472 12,190 12,139 12,098 12,097 12,261 12,631 12,107 12,097 12,147 16,693 13,518 152,450 145,613 Net Operating Income (Loss) (235,480) (250,996) (273,593) (261,048) (230,466) (171,848) (198,253) (110,264) (77,103) (144,954) (281,163) (277,770) (2,512,938) (1,534,505) 08/23/2017 ATTACHMENT D-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 46,233 54,000 708,592 813,575 TOTAL REVENUES 46,233 54,000 708,592 813,575 COST OF SALES 20,440 18,250 275,541 273,305 PAYROLL & BENEFITS 34,474 34,642 462,829 415,081 OPERATING EXPENSES 6,903 10,050 85,014 85,600 NET INCOME (LOSS)(15,584)(8,942)(114,792)39,589 EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - JUNE 2017 08/23/2017 ATTACHMENT EConsolidated Year-End Financial Report through June, 2017 (UNAUDITED)FY 2016/2017FY 16/17 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru June 2017General Fund - Unassigned 9,082,691 35,738,536 305,000 36,043,536 2,514,757 23,847,247 7,330,002 365,994 39,127 - 34,097,127 11,029,100 General Fund - Assigned 1,441,861 - 1,441,861 Highway Fund - Restricted 2,028,184 3,656,730 100,000 3,756,730 38,032 1,970,923 1,022,479 1,402,577 - - 4,434,011 1,350,903 Seizure & Forfeiture - Justice/State 10,540 391,290 - 391,290 - 32,168 29,485 37,071 - - 98,724 303,106 Bed Tax Fund - Committed 492,377 1,146,685 - 1,146,685 510,194 257,493 408,764 - - - 1,176,451 462,611 Impound Fee Fund 45,813 36,866 - 36,866 - 57,361 - - - - 57,361 25,318 Community Center Fund 161,744 6,077,976 350,000 6,427,976 485,118 735,808 5,393,536 72,414 - - 6,686,876 (97,156) Municipal Debt Service Fund 62,486 196,903 471,472 668,375 - - 25,819 - - 615,715 641,534 89,327 Oracle Road Debt Service Fund 6,968 175,695 - 175,695 - - 2,723 - - 173,203 175,926 6,737 Alternative Water Resources Dev Impact Fee Fund 5,040,292 1,641,097 - 1,641,097 - - 173,257 88,000 - - 261,257 6,420,133 Potable Water System Dev Impact Fee Fund 5,068,238 818,842 - 818,842 - - - - - 329,916 329,916 5,557,164 Townwide Roadway Development Impact Fee Fund 3,215,256 881,901 - 881,901 - - - 1,001,695 - - 1,001,695 3,095,461 Parks & Recreation Impact Fee Fund 322,358 305,228 - 305,228 112,600 - - - - - 112,600 514,986 Library Impact Fee Fund 49,680 150,000 - 150,000 - - - 199,680 - - 199,680 - Police Impact Fee Fund 333,541 171,741 - 171,741 - - - - - - - 505,282 General Government Impact Fee Fund 3,515 9 - 9 - - - - - - - 3,524 General Government CIP Fund 719,009 60,909 1,726,600 1,787,509 - 131,082 1,846 657,230 - - 790,157 1,716,361 PAG/RTA Fund 621,982 5,045,828 - 5,045,828 - 120,059 - 4,661,294 - - 4,781,353 886,456 Water Utility11,974,860 15,709,467 - 15,709,467 2,942 3,036,446 6,922,368 3,366,187 - 4,541,401 17,869,345 9,814,982 Stormwater Utility272,747 1,315,767 - 1,315,767 - 448,121 500,957 128,174 - - 1,077,253 511,261 Fleet Fund 569,439 1,702,684 - 1,702,684 - 87,939 641,376 623,544 - - 1,352,859 919,263 Benefit Self Insurance Fund 31,200 3,047,980 300,000 3,347,980 - - 3,167,958 1,502 - - 3,169,460 209,720 Recreation In-Lieu Fee Fund 15,718 - - - - - - - - - - 15,718 Energy Efficiency Project Fund - - 2,000,000 2,000,000 - - 49,750 1,381,913 - - 1,431,663 568,337 Capital Project Bond Fund - - - - - - - - - - - - Total 41,570,499 78,272,135 5,253,072 83,525,207 3,663,643 30,724,647 25,670,320 13,987,275 39,127 5,660,235 79,745,249 45,350,455 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2016-2017\4Q\June\Attachment E - Summary All Funds08/23/2017 ATTACHMENT FGeneral Fund Local Sales Tax CollectionsFY 2016/17CATEGORYJULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 211,862 188,622 464,738 331,337 302,776 310,738 553,592 307,122 457,822 400,603 660,930 602,001 4,792,143 Utility Sales Tax 256,758 319,698 294,983 273,535 216,045 210,750 210,159 235,740 210,303 197,163 205,177 221,911 2,852,222 Retail Sales Tax 498,390 460,006 467,191 491,196 495,453 598,150 774,898 489,541 512,147 544,825 565,002 542,081 6,438,880 All Other Local Sales Tax *171,723 170,598 181,484 157,224 196,370 185,762 203,062 196,780 236,388 188,520 220,840 195,229 2,303,981 TOTAL 1,138,733$ 1,138,924$ 1,408,396$ 1,253,292$ 1,210,644$ 1,305,400$ 1,741,712$ 1,229,183$ 1,416,660$ 1,331,110$ 1,651,949$ 1,561,222$ 16,387,225$ FY 2015/16CATEGORYJULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 193,497 160,759 190,812 234,763 222,548 254,307 260,568 107,429 263,734 235,835 109,928 173,567 2,407,746 Utility Sales Tax 257,552 312,494 304,666 286,667 243,827 195,345 242,200 268,984 222,718 193,630 196,712 205,330 2,930,124 Retail Sales Tax 441,557 415,209 393,690 403,193 413,231 525,645 688,527 426,418 433,139 511,289 472,688 411,589 5,536,174 All Other Local Sales Tax *239,739 229,766 182,484 216,361 270,637 276,937 295,738 201,982 259,537 325,493 273,582 263,425 3,035,681 TOTAL 1,132,346$ 1,118,228$ 1,071,652$ 1,140,984$ 1,150,242$ 1,252,234$ 1,487,032$ 1,004,813$ 1,179,127$ 1,266,247$ 1,052,910$ 1,053,911$ 13,909,725$ * Note: Does not include cable franchise fees or sales tax audit revenuesF:\BUDGET ANALYST\Financial Reports 2016-2017\4Q\June\Attachment F - Gen Fund Local Sales Tax08/23/2017    Town Council Regular Session Item # F. Meeting Date:09/06/2017   Requested by: Daniel G. Sharp Submitted By:Colleen Muhr, Police Department Department:Police Department Information SUBJECT: Resolution No. (R)17-33, authorizing and approving a task force agreement between the Drug Enforcement Administration (DEA) and the Town of Oro Valley for the participation of one (1) Oro Valley police officer in the Pima County HIDTA Investigative Task Force (PCHITF) RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: A request is being made to enter into an agreement with the Drug Enforcement Administration (DEA) for the participation of one (1) Oro Valley police officer in the Pima County HIDTA Investigative Task Force (PCHITF). BACKGROUND OR DETAILED INFORMATION: On July 5, 2017, Resolution No. (R)17-29, authorizing and approving HIDTA Grant Agreement HT-17-2720 was approved, allowing the City of Tucson to serve as the fiduciary to administer financial oversight for the DEA. If approved, this agreement will provide for continued participation in these cooperative efforts to disrupt illicit drug traffic in the State of Arizona, gather and report intelligence data related to drug trafficking, and conduct undercover operations to allow for effective prosecution. Additionally, this agreement will enhance our ability to identify, target and investigate Consolidated and Regional Priority Organization Targets, as well as target and investigate major drug trafficking and money laundering organizations. FISCAL IMPACT: This position is funded in the adopted FY 17/18 budget, and allows the Town to continue This position is funded in the adopted FY 17/18 budget, and allows the Town to continue to be reimbursed by HIDTA grant funding. SUGGESTED MOTION: I MOVE to (adopt, adopt with conditions, or deny) Resolution No. (R)17-33, authorizing and approving a task force agreement between the Drug Enforcement Administration (DEA) and the Town of Oro Valley for the participation of one (1) Oro Valley police officer position detailed to the DEA Tucson HIDTA Task Force. Attachments (R)17-33 DEA PCHITF  DEA IGA  C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@0C1700D4\@BCL@0C1700D4.doc RESOLUTION NO. (R)17-33 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, AUTHORIZING AND APPROVING A STATE AND LOCAL HIDTA TASK FORCE AGREEMENT BETWEEN THE DRUG ENFORCEMENT ADMINISTRATION (“DEA”) AND THE TOWN OF ORO VALLEY (“TOWN”) FOR THE PARTICIPATION OF ONE ORO VALLEY POLICE OFFICER IN THE TUCSON HIDTA TASK FORCE WHEREAS, pursuant to A.R.S. § 11-952, the Town is authorized to enter into agreements for joint and cooperative action to include the Agreement, attached hereto as Exhibit “A”, with the DEA; and WHEREAS, the Town is authorized to establish and maintain the Oro Valley Police Department, pursuant to A.R.S. § 9-240 (B)(12); and WHEREAS, the Town wishes to enter into a Task Force Agreement with the DEA to assist the DEA in drug trafficking interdiction, gathering and reporting data relating to narcotics and dangerous drugs and undercover operations related illegal activity detrimental to the health and general welfare of the residents of the Town and the State of Arizona; and WHEREAS, it is in the best interest of the Town to enter into the State and Local HIDTA Task Force Agreement, attached hereto as Exhibit “A” and incorporated herein by this reference, in order to set forth the terms and conditions to provide for the health, safety and welfare of the residents of the Town of Oro Valley and the State of Arizona. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, that: SECTION 1. The State and Local HIDTA Task Force Agreement attached hereto as Exhibit “A” and incorporated herein by this reference, between the Drug Enforcement Administration and the Town of Oro Valley for participation of one Oro Valley Police Officer in the Tucson HIDTA Task Force is authorized and approved. SECTION 2. The Chief of Police and other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 6 th day of September, 2017. C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@0C1700D4\@BCL@0C1700D4.doc TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM : Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@0C1700D4\@BCL@0C1700D4.doc EXHIBIT “A” 2018 Oro Valley PD - Phoenix HIDTA Agreement Page 1 STATE AND LOCAL HIDTA TASK FORCE AGREEMENT BETWEEN DRUG ENFORCEMENT ADMINISTRATION AND ORO VALLEY POLICE DEPARTMENT This agreement is made this 1st day of October, 2017 between the United States Department of Justice, Drug Enforcement Administration (hereinafter "DEA"), and the Oro Valley Police Department (hereinafter "OVPD"). The DEA is authorized to enter into this cooperative agreement concerning the use and abuse of controlled substances under the provisions of 21 U.S.C. § 873. Whereas there is evidence that trafficking in narcotics and dangerous drugs exists in the State of Arizona and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of the State of Arizona, the parties hereto agree to the following: 1. The DEA Phoenix HIDTA Task Force (Officer working in the DEA Tucson Office) will perform the activities and duties described below: a. disrupt the illicit drug traffic in the State of Arizona area by immobilizing targeted violators and trafficking organizations; b. gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and c. conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the task force's activities will result in effective prosecution before the courts of the United States and the State of Arizona. 2. To accomplish the objectives of the DEA Phoenix HIDTA Task Force (Officer working in the DEA Tucson Office), the OVPD agrees to detail one (1) experienced Officer to the Task Force for a period of not less than two years. During this period of assignment, the OVPD Officer will be under the direct supervision and control of DEA supervisory personnel assigned to the Task Force. 3. The OVPD Officer assigned to the Task Force shall adhere to all DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the Task Force. 4. The OVPD Officer assigned to the Task Force shall be deputized as Task Force Officers of DEA pursuant to 21 USC 878. 2018 Oro Valley PD - Phoenix HIDTA Agreement Page 2 5. To accomplish the objectives of the DEA Phoenix HIDTA Task Force (Officer working in the DEA Tucson Office), DEA will assign eight (8) Special Agents to the Task Force. HIDTA will also, subject to the availability of annually appropriated funds or any continuing resolution thereof, provide necessary funds and equipment to support the activities of the DEA Special Agents and the OVPD Officer assigned to the Task Force. This support will include: office space, office supplies travel funds, funds for the purchase of evidence and information, investigative equipment, training and other support items. 6. During the period of assignment to the DEA HIDTA Task Force, the OVPD will remain responsible for establishing the salaries and benefits, including overtime, of the OVPD Officer assigned to the Task Force and for making all payments due them. HIDTA will, subject to availability of funds, reimburse the OVPD for overtime payments made by it to the one (1) OVPD Officer assigned to the DEA HIDTA Task Force for overtime, up to a sum equivalent to 25 percent of the salary of a GS-12, Step 1 law enforcement officer general schedule locality pay tables, rest of the United States table (currently $18,042), per officer. Note: Task Force Officers overtime “Shall not include any costs for benefits, such as retirement, FICA, and other expenses.” 7. In no event will the OVPD charge any indirect cost rate to DEA for the administration or implementation of this agreement. 8. The OVPD shall maintain on a current basis complete and accurate records and accounts of all obligations and expenditures of funds under this agreement in accordance with generally accepted accounting principles and instructions provided by DEA to facilitate on-site inspection and auditing of such records and accounts. 9. The OVPD shall permit and have readily available for examination and auditing by DEA, the United States Department of Justice, the Comptroller General of the United States and any of their duly authorized agents and representatives, any and all records, documents, accounts, invoices, receipts or expenditures relating to this agreement. The OVPD shall maintain all such reports and records until all litigation, claim, audits and examinations are completed and resolved or for a period of three (3) years after termination of this agreement, whichever is sooner. 10. The OVPD shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all requirements imposed by or pursuant to the regulations of the United States Department of Justice implementing those laws, 28 C.F.R. Part 42, Subparts C, F, G, H and I. 11. The OVPD agrees that an authorized Officer or employee will execute and return to DEA the attached OJP Form 4061/6, Certification Regarding Lobbying; Debarment, suspension and Other Responsibility Matters; and drug-Free Workplace Requirements. The OVPD acknowledges that this agreement will not take effect and no federal funds will be awarded until the completed certification is received. 2018 Oro Valley PD - Phoenix HIDTA Agreement Page 3 12. When issuing statements, press releases requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or part with federal money, the OVPD shall clearly state: (1) percentage of the total cost of the program or project which will be financed with federal money and (2) the dollar amount of federal funds for the program or project. 13. The OVPD understands and agrees that HIDTA will provide the OVPD Task Force Officer with vehicles suitable for surveillance. HIDTA through DEA will furnish mobile radios for installation in the HIDTA Task Force vehicles and HIDTA will assume the cost of installation and removal. HIDTA will be financially responsible for the purchase of fuel for the leased vehicles and for providing routine maintenance, i.e., oil changes, lubes and minor tune-ups via the HIDTA lease contractor. DEA and HIDTA procedures for reporting and investigating automobile accidents involving Official Government Vehicles (OGVs)-HIDTA lease vehicles shall apply to accidents involving the leased vehicles furnished to the OVPD personnel, in addition to whatever accident reporting requirements the OVPD may have. 14. While on duty and acting on task force business, the OVPD Officer assigned to the HIDTA Task Force shall be subject to all DEA and federal government rules, regulations and procedures governing the use of OGVs for home to work transportation and for personal business. The HIDTA Executive Committee acknowledges that the United States is liable for the actions of Task Force Officers, while on duty and acting within the scope of their federal employment, to the extent permitted by the Federal Torts Claim Act. 15. The term of this agreement shall be effective from the date in paragraph number one until September 30, 2018. This agreement may be terminated by either party on 30 days advance written notice. Billing for all outstanding obligations must be received by DEA within 90 days of the date of termination of this agreement. HIDTA will be responsible only for obligations incurred by OVPD during the term of this agreement. For the Drug Enforcement Administration: ________________________________________ Date ____________ Douglas W. Coleman Special Agent in Charge For the Oro Valley Police Department: _______________________________________ Date ____________ Daniel G. Sharp Chief of Police 2018 Oro Valley PD - Phoenix HIDTA Agreement Page 4 PASSED and ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this _____ day of _____________, 2017. TOWN OF ORO VALLEY: _______________________________________ Date ____________ Mayor APPROVED AS TO FORM: _______________________________________ Date: ___________ Town Attorney ATTEST: _______________________________________ Date: ___________ Town Clerk    Town Council Regular Session Item # G. Meeting Date:09/06/2017   Requested by: Daniel G. Sharp Submitted By:Colleen Muhr, Police Department Department:Police Department Information SUBJECT: Resolution No. (R)17-34, authorizing and approving a task force agreement between the Drug Enforcement Administration (DEA) and the Town of Oro Valley for the participation of two (2) Oro Valley police officers in the DEA Tucson Task Force RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: A request is being made to enter into an agreement with the DEA for the participation of two (2) Oro Valley police officers in the DEA Tucson Task Force. BACKGROUND OR DETAILED INFORMATION: On July 5, 2017, Resolution No. (R)17-30, authorizing and approving HIDTA Grant Agreement HT-17-2708 was approved, allowing the City of Tucson to serve as the fiduciary to administer financial oversight for the DEA. If approved, this agreement will provide for continued participation in these cooperative efforts to disrupt illicit drug trafficking in the State of Arizona, gather and report intelligence data related to drug trafficking, and conduct undercover operations to allow for effective prosecution. Additionally, this agreement will enhance our ability to identify, target and investigate Consolidated and Regional Priority Organization Targets, as well as target and investigate major drug trafficking and money laundering organizations. FISCAL IMPACT: This position is funded in the adopted FY 17/18 budget, and allows the Town to continue to be reimbursed by HIDTA grant funding. SUGGESTED MOTION: I MOVE to (adopt, adopt with conditions, or deny) Resolution No. (R)17-34, authorizing and approving a task force agreement between the Drug Enforcement Administration (DEA) and the Town of Oro Valley for the participation of two (2) Oro Valley police officers in the DEA Tucson Task Force. Attachments (R)17-34 DEA CNA  DEA IGA (2)  C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@F81165FB\@BCL@F81165FB.doc RESOLUTION NO. (R)17-34 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, AUTHORIZING AND APPROVING A PROGRAM FUNDED STATE AND LOCAL TASK FORCE AGREEMENT BETWEEN THE DRUG ENFORCEMENT ADMINISTRATION (“DEA”) AND THE TOWN OF ORO VALLEY (“TOWN”) FOR THE PARTICIPATION OF TWO ORO VALLEY POLICE OFFICERS IN THE TUCSON TASK FORCE WHEREAS, pursuant to A.R.S. § 11-952, the Town is authorized to enter into agreements for joint and cooperative action to include the Agreement, attached hereto as Exhibit “A”, with the DEA; and WHEREAS, the Town is authorized to establish and maintain the Oro Valley Police Department, pursuant to A.R.S. § 9-240 (B)(12); and WHEREAS, the Town wishes to enter into a Task Force Agreement with the DEA to assist the DEA in drug trafficking interdiction, gathering and reporting data relating to narcotics and dangerous drugs and undercover operations related illegal activity detrimental to the health and general welfare of the residents of the Town and the State of Arizona; and WHEREAS, it is in the best interest of the Town to enter into the Program Funded State and Local Task Force Agreement, attached hereto as Exhibit “A” and incorporated herein by this reference, in order to set forth the terms and conditions to provide for the health, safety and welfare of the residents of the Town of Oro Valley and the State of Arizona. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, that: SECTION 1. The Program Funded State and Local Task Force Agreement attached hereto as Exhibit “A” and incorporated herein by this reference, between the Drug Enforcement Administration and the Town of Oro Valley for participation of two Oro Valley Police Officers in the Tucson Task Force is authorized and approved. SECTION 2. The Chief of Police and other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 6 th day of September, 2017. C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@F81165FB\@BCL@F81165FB.doc TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM : Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@F81165FB\@BCL@F81165FB.doc EXHIBIT “A” 2018 Oro Valley PD - Tucson Program Funded Agreement 1 PROGRAM-FUNDED STATE AND LOCAL TASK FORCE AGREEMENT BETWEEN DRUG ENFORCEMENT ADMINISTRATION AND ORO VALLEY POLICE DEPARTMENT This agreement is made this 1st day of October, 2017, between the United States Department of Justice, Drug Enforcement Administration (hereinafter “DEA”), and Oro Valley Police Department (hereinafter “OVPD”). The DEA is authorized to enter into this cooperative agreement concerning the use and abuse of controlled substances under the provisions of 21 U.S.C. § 873. WHEREAS there is evidence that trafficking in narcotics and dangerous drugs exists throughout Arizona, and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of the State of Arizona, the parties hereto agree to the following: 1. The DEA Tucson Task Force will perform the activities and duties described below: a. disrupt the illicit drug traffic in the State of Arizona by immobilizing targeted violators and trafficking organizations; b. gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and, c. conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the Task Force’s activities will result in effective prosecution before the courts of the United States and the State of Arizona. 2. To accomplish the objectives of the DEA Tucson Task Force, the OVPD agrees to detail two (2) experienced Officers to the DEA Tucson Task Force, for a period of not less than two years. During this period of assignment, the OVPD Officers will be under the direct supervision and control of DEA supervisory personnel assigned to the Task Force. 3. The OVPD Officers assigned to the Task Force shall adhere to DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the Task Force. 4. The OVPD Officers assigned to the Task Force shall be deputized as a Task Force Officers of DEA pursuant to 21 U.S.C. §878. 2018 Oro Valley PD - Tucson Program Funded Agreement 2 5. To accomplish the objectives of the DEA Tucson Task Force, the OVPD agrees to detail two (2) experienced Officers to the DEA Tucson Task Force. DEA will assign seven (7) Special Agents to the Task Force. DEA will also, subject to the availability of annually appropriated funds or any continuing resolution thereof, provide necessary funds and equipment to support the activities of the DEA Special Agents and OVPD Officers assigned to the Task Force. This support will include: office space, office supplies, travel funds, funds for the purchase of evidence and information, investigative equipment, training, and other support items. 6. During the period of assignment to the DEA Tucson Task Force, the OVPD will remain responsible for establishing the salary and benefits, including overtime, of the OVPD Officers assigned to the Task Force, and for making all payments due them. DEA will, subject to availability of funds, reimburse the OVPD for overtime payments made by it to the OVPD Officers assigned to the DEA Tucson Task Force for overtime, up to a sum equivalent to 25 percent of the salary of a GS-12, Step 1, law enforcement officer general schedule locality pay tables, rest of the United States table (currently $18,042), per officer. “Note: Task Force Officers Overtime shall not include any costs for benefits, such as retirement, FICA, and other expenses.” 7. In no event will the OVPD charge any indirect cost rate to DEA for the administration or implementation of this agreement. 8. The OVPD shall maintain on a current basis complete and accurate records and accounts of all obligations and expenditures of funds under this agreement in accordance with generally accepted accounting principles and instructions provided by DEA to facilitate on-site inspection and auditing of such records and accounts. 9. The OVPD shall permit and have readily available for examination and auditing by DEA, the United States Department of Justice, the Comptroller General of the United States, and any of their duly authorized agents and representatives, any and all records, documents, accounts, invoices, receipts or expenditures relating to this agreement. The OVPD shall maintain all such reports and records until all litigation, claim, audits and examinations are completed and resolved, or for a period of three (3) after termination of this agreement, whichever is later. 10. The OVPD shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all requirements imposed by or pursuant to the regulations of the United States Department of Justice implementing those laws, 28 C.F.R. Part 42, Subparts C, F, G, H, and I. 2018 Oro Valley PD - Tucson Program Funded Agreement 3 11. The OVPD agrees that an authorized Officers or employee will execute and return to DEA the attached OJP Form 4061/6, Certification Regarding Lobbying: Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. The OVPD acknowledges that this agreement will not take effect and no Federal funds will be awarded to the OVPD by DEA until the completed certification is received. 12. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal money, the OVPD shall clearly state: (1) the percentage of the total cost of the program or project which will be financed with Federal money; and, (2) the dollar amount of Federal funds for the project or program. 13. The term of this agreement shall be effective from the date in paragraph number one (1) until September 30, 2018. This agreement may be terminated by either party on thirty days’ advance written notice. Billings for all outstanding obligations must be received by DEA within 90 days of the date of termination of this agreement. DEA will be responsible only for obligations incurred by OVPD during the term of this agreement. For the Drug Enforcement Administration: ________________________________________ Date ____________ Douglas W. Coleman Special Agent in Charge For the Oro Valley Police Department: _______________________________________ Date ____________ Daniel G. Sharp Chief of Police Attachments 2018 Oro Valley PD - Tucson Program Funded Agreement 4 PASSED and ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this _____ day of _____________, 2017. TOWN OF ORO VALLEY: _______________________________________ Date ____________ Mayor APPROVED AS TO FORM: _______________________________________ Date: ___________ Town Attorney ATTEST: _______________________________________ Date: ___________ Town Clerk    Town Council Regular Session Item # H. Meeting Date:09/06/2017   Requested by: Shirley Kiel Submitted By:Shirley Kiel, Water Department:Water Information SUBJECT: Resolution No. (R)17-35, authorizing and approving an intergovernmental agreement between the Town of Oro Valley and Pima County for the Town to bill and collect sewer user fees on behalf of Pima County RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The Oro Valley Water Utility has been providing wastewater billing and collection services for Pima County since 2001. The attached resolution will authorize and approve the Utility to continue providing these services for one additional year with options for annual renewal for up to three additional years. Pima County has agreed to increase the price they pay us from $0.99 to $1.20 for each customer billed. The price increase will allow the Utility to recover the costs associated with providing these services. BACKGROUND OR DETAILED INFORMATION: Billings for sewer user fees are based on a customer's average water use during the months of December, January and February of each year. Pima County must rely on the various water providers in Pima County to provide that data to them. As such, Pima County has individual agreements with participating water providers to perform the billing and collection of sewer user fees on their behalf. In the past, the Town's intergovernmental agreements (IGAs) with Pima County were for 1 to 2 years with up to 4 annual renewals. Our opportunities to request price increases were when the new IGAs were adopted. With this IGA, we will have the capacity to request a review of our price annually in conjunction with the annual renewal. This will allow the Utility to make timely price adjustments necessary to recover the costs associated with providing the services. FISCAL IMPACT: The increased price authorized in the intergovernmental agreement will allow the Utility to recover costs associated with providing wastewater billing services for Pima County. The estimated annual revenue would be $265,000 which would be an increase of approximately $36,000 a year. SUGGESTED MOTION: I MOVE to (adopt/deny) Resolution No. (R)17-35, authorizing and approving and intergovernmental agreement between the Town of Oro Valley and Pima County for the Town to bill and collect sewer user fees on behalf of Pima County. Attachments (R)17-35 Pima County IGA for Wastewater Billing Services  IGA for billing services  C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@2426B4A2\@BCL@2426B4A2.doc Town of Oro Valley Attorney’s Office//cs/092712 RESOLUTION NO. (R)17-35 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY FOR THE TOWN TO BILL AND COLLECT SEWER USER FEES ON BEHALF OF PIMA COUNTY WHEREAS, pursuant to A.R.S. § 11-952, The Town of Oro Valley is authorized to enter into Intergovernmental Agreements for joint and cooperative action with other public agencies; and WHEREAS, pursuant to the Pima County sewer user fee Ordinance, the Oro Valley Water Utility shall, as part of its billing and collection system, provide billing and collection of sewer user fees from customers receiving water from the Town’s Water Utility and discharging wastewater into the Pima County sewer system; and WHEREAS,the Town receives a monthly administrative fee per account from Pima County for providing the billing and collection of the sewer user fees; and WHEREAS, the Town and Pima County both desire to continue to have the Town provide billing and collection of sewer user fees on behalf of Pima County; and WHEREAS,it is in the best interest of the Town to enter into the Intergovernmental Agreement with the County, attached hereto as Exhibit “A” and incorporated herein by this reference, in order to provide billing and collection of sewer user fees. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL of the Town of Oro Valley, Arizona that: 1. The Intergovernmental Agreement between the Town of Oro Valley and Pima County for the billing and collecting of sewer user fees by the Town on behalf of Pima County, attached to this Resolution as Exhibit “A”, is hereby authorized and approved. 2. The Town Manager or her designee is hereby authorized to take such steps as necessary to execute, implement and renew the terms of the Intergovernmental Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 6 th day of September, 2017. C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@2426B4A2\@BCL@2426B4A2.doc Town of Oro Valley Attorney’s Office//cs/092712 TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@2426B4A2\@BCL@2426B4A2.doc Town of Oro Valley Attorney’s Office//cs/092712 EXHIBIT “A” INTERGOVERNMENTAL AGREEMENT 96090 / 00484552 / v7 1 Intergovernmental Agreement between Pima County and the Town of Oro Valley for Wastewater Billing Services This Intergovernmental Agreement (IGA) is entered into by and between Pima County, a body politic and corporate of the State of Arizona (“County”) and the Town of Oro Valley, an Arizona municipality (“Town”), pursuant to A.R.S. § 11-952. Recitals A. County andTownmay contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11-951, et seq. B. County is authorized by A.R.S. § 11-264 to own and operate a wastewater collection and treatment system and to bill its customers for the services provided. C. Town is authorized by A.R.S. § 9-240(B)(6) to operate a water delivery system and bill its customers for the services provided. D. County and Town desire to exchange proprietary water use information for the purpose of calculating billings to sewer users. E. Town agrees to provide user fee billing services to County. NOW, THEREFORE, County and Town,pursuantto the above, and in consideration of the matters and things hereinafter set forth, do mutually agree as follows: Agreement 1. Purpose.The purpose of this IGA is to exchange water use data to support County's sewerage user fee system and to compensate Town for providing the data and billing County customers for sewerage system user fees. 2. Scope . See attached Exhibit A. 3. Financing. For the services described in Exhibit A (Scope), County agrees to pay Town a monthly administrative billing fee of $0.98 per month, per account from July 1, 2017 through August 31, 2017 and $1.20 from September 1, 2017 through June 30, 2018. Such fees will reimburse Town for the cost of billing and collection services based on the current number of 18,150 accounts and the projected growth of 340 accounts per year. Total payment to Town under this IGA will not exceed $270,000.00 annually. 96090 / 00484552 / v7 2 Town will invoice County, on a monthly basis,for the billing and collection services rendered. Each invoice will include detailed documentationsupporting the requested payment. Payment requests will assign all costs to items identified and authorized by this IGA. County will pay Townwithin 30 days for the services invoiced pursuant to this IGA. County may challenge any invoice or may request additional supporting data provided, however, such challenge or data request will not delay County’s payment. It is the intention of the parties that pricing will remain firm during the term of the IGA. Price increases will only be considered in conjunction with an annual renewal of the IGA. In the event that economic conditions are such that unit price increases are desired by Town upon renewal of the IGA, Town will, at least ninety days prior to the termination date of the IGA, submit a written request to County with detailed supporting documents justifying the requested increase. It is agreed that the unit prices will include compensation for Town to implement and actively conduct cost and price control activities. Town will annually provide County with a written summary of Town’s efforts to control costs and prices related to matters covered by this IGA. Such summary will include copies of all Town memos, reports, and related documents concerning those efforts. County will review the proposed pricing and determine whether it is in the best interest of County to renew or extend the IGA as provided in Paragraph 4 (Term) of the IGA. In the event this IGA is not fully executed until after the effective date, County agrees to retroactively pay the Town all fees incurred under this IGA between the effective date and the date of execution. 4.Term. This IGA is effective on July 1, 2017 and will terminate on June 30, 2018 unless sooner terminated or further extended pursuant to the provisions of this IGA. This IGA may be renewed for up to three (3) additional one-year periods (or any portion thereof) provided the renewals are by formal written amendment executed by the parties hereto. 5.Disposal of Property. Upon the termination of this IGA, all property involved willrevert back to the owner. Termination willneither relieve any party from liabilities or costs already incurred under this IGA, nor affect any ownership of property pursuant to this IGA. 6.Indemnification.Each party (as Indemnitor) agrees to indemnify, defend,and hold harmless the other party (as Indemnitee) from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney’s fees) (hereinafter collectively referred to as “claims”) for bodily injury of any person (including death) or property damage, but only to the extent that such injury or damage is caused or alleged to be caused by a negligent or intentionally wrongful act or omission of the Indemnitor, or of any of its officers, officials, agents, employees, or volunteers. 7.Insurance.Each party willobtain and maintain at its own expense, during the entire term of this IGA the following type(s) and amounts of insurance: 96090 / 00484552 / v7 3 a) Commercial General Liability in the amount of $1,000,000.00 combined single limit Bodily Injury and Property Damage. b) Commercial or Business automobile liability coverage for owned, non-owned, and hired vehicles used in the performance of this IGA with limits in the amount of $1,000,000.00 combined single limit or $1,000,000.00 Bodily Injury, $1,000,000.00 Property Damage. c) If this Contract involves professional services, professional liability insurance in the amount of $1,000,000.00. d) If required by law, workers’ compensation coverage including employees’ liability coverage. Each party will provide thirty (30) days written notice to the other partyof cancellation, non- renewal, or material change of coverage. The above requirement may be alternatively met through self insurance pursuant to A.R.S. §§ 11- 261 and 11-981 (orif a school district, § 15-382) or participation in an insurance risk pool under A.R.S. § 11.952.01 (if a school district, § 15-382), at no less than the minimum coverage levels set forth in this article. 8.Compliance with Laws . The parties willcomply with all federal, state, and local laws, rules, regulations, standards, and Executive Orders. The laws and regulations of the State of Arizona willgovern the rights of the parties, the performance of this IGA, and any disputes. Any action relating to this IGA willbe brought in a court in Pima County. 9.Non-Discrimination. The parties willnot discriminate against any employee, client or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability,or national origin in the course of carrying out their duties under this IGA. The parties willcomply with the provisions of Executive Order 75-5, as amended by Executive Order2009-09, which is incorporated into this IGA by reference. 10.ADA. The parties willcomply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. 11.Severability. If any provision of this IGA, or any application of a provision to the parties or any person or circumstance, is found by a court to be invalid, that invalidity will not affect other provisions or applications of this IGA that can be given effect without the invalid provision or application. 12.Conflict of Interest. This contract is subject to cancellation for conflict of interest pursuant to A.R.S. § 38-511, the pertinent provisions of which are incorporated herein by reference. 96090 / 00484552 / v7 4 13.Non-Appropriation.Notwithstanding any other provision in this IGA, this IGA may be terminated if for any reason the Pima County Board of Supervisors or the Town of Oro Valley does not appropriate sufficient monies for the purpose of maintaining this IGA. In the event of such cancellation, the parties will have no further obligations under this IGA other than for payment for services rendered prior to cancellation. 14.Legal Authority.Neither party warrants to the other its legal authority to enter into this IGA. If a court, at the request of a third person, should declare that either party lacks authority to enter into this IGA, or any part of it, then the IGA, or parts of it affected by such order, willbe null and void, and no recovery may be had by either party against the other for lack of performance or otherwise. 15.Workers’ Compensation. Each party willcomply with the notice of A.R.S. § 23-1022 (E). For purposes of A.R.S. § 23-1022, irrespective of the operations protocol in place, each party is solely responsible for the payment of Workers’ Compensation benefits for its employees. 16.No Joint Venture . It is not intended by this IGA to, and nothing contained in this IGA willbe construed to, create any partnership, joint venture, or employment relationship between the parties or create any employer-employee relationship betweena party andthe employeesof the other party. Neither party willbe liable for any debts, accounts, obligations, or other liabilities whatsoever of the other, including (without limitation) the other party's obligation to withhold Social Security and income taxes for itself or any of its employees. 17.No Third Party Beneficiaries . Nothing in this IGA is intended to create duties or obligations to or rights in third parties not parties to this IGA or affect the legal liability of either party to the IGA by imposing any standard of care with respect to the maintenance of public facilities different from the standard of care imposed by law. 18.Notice . Any notice required or permitted to be given under this IGA must be in writing and served by delivery or bycertified mail upon the other party as follows (or at such other address as may be identified by a party in writing to the other party): 96090 / 00484552 / v7 5 County: Director Regional Wastewater Reclamation Department 201 N. Stone, 8thFloor Tucson, Arizona 85701 With copies to: County Administrator Pima County 130 West Congress St., 10th Floor Tucson, Arizona 85701 Clerk of the Board Pima County 130 West Congress, 5th Floor Tucson, Arizona 85701 Town: Town Manager Town of Oro Valley Utility 11000 N. La Canada Drive Oro Valley, AZ 85737 With copies to: Town Attorney Town of Oro Valley 11000 N, La Canada Drive Oro Valley, AZ 85737 Water Utility Director Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 19.Entire Agreement. This document, and any exhibits attached to it, constitutes the entire agreement between the parties pertaining to the subject matter addressed, and all prior or contemporaneous agreements and understandings, oral or written, are superseded and merged into this IGA. This IGA maynot be modified, amended, altered, or extended except through a written amendment signed by the parties. In Witness Whereof, County has caused this IGA to be executed by the Chairman of its Board of Supervisors, upon resolution of the Board, and attested to by the Clerk of the Board, and Town has caused this Intergovernmental Agreement to be executed by the Mayor upon resolution of the Town Council and attested to bythe Town Clerk. 96090 / 00484552 / v7 6 PIMA COUNTY: _____________________________________ Chair Board of Supervisors ATTEST ___________________________________ Clerk of the Board TOWN OF ORO VALLEY: _____________________________________ Mayor Mayor and Council ATTEST ___________________________________ Town Clerk Date: _________________Date: _________________ Approval The foregoing Intergovernmental Agreement between Pima County and the Town of Oro Valleyhas been reviewed by the undersigned, and is hereby approved as to content. __________________________________ Director, Pima County Regional Wastewater Reclamation Department __________________________________ Director, Pima County Finance and Risk Management Department Intergovernmental Agreement Determination The foregoing Intergovernmental Agreement between Pima County and the Town of Oro Valleyhas been reviewed by the undersigned, each of whom has determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to the party he or she represents. PIMA COUNTY: __________________________________ Deputy County Attorney TOWN OF ORO VALLEY: _____________________________________ Town Attorney 96090 / 00484552 / v7 7 Exhibit A: Scope of Services Town shall provide the following sewer billing and collection services for County: A. Provide water consumption data for each water and sewer account and provide billings and collection of these accounts monthly. B. Update all water and sewer accounts (turn-on and turn-off) to maintain an accurate active customer file. C. Receive and update all sewer account vacant/vacation requests by the customers to include an initiation and termination date of vacancy as governed by Pima County Code §13.24.200 D 4. D. Provide County with a monthly report of vacant/vacation requests processed by town, including the account number, customer name, address, initiation date of vacancy, and termination date of vacancy. E. Bill and disconnect delinquent sewer accounts in same manner Townuses to bill and disconnect delinquent water accounts and transmit to Countyfor collecting those delinquent sewer accounts that cannot be collected through the water billing system. F. Process sewer user fee adjustments transmitted by County and adjust sewer user fees in accordance with adjustment policies authorized by County. G. Maintain an accurate, computerized sewer billing and accounts receivable. H. ProvideCountywith no less than four (4) read-only access licenses to the computerized customer billing system maintained byTown. I. Provide County authorized staff with a method to access Town’s network and computerized customer billing 96090 / 00484552 / v7 8 system and provide technical support as necessary. J. Provide Countywith winter (December, January, and February) water use data for those sewer users on Town water system. K. Provide Countywith all necessary and agreed upon computer-oriented reports required to effectively manage the revenues and customer accounts of the sewer utility. L. Provide Countywith the ability to insert sewer utility-related information in the monthly customer billings. M. Upon receipt of sewer user fee payments, Town shall remit the funds to the Pima County Treasurer’s Office within thirty (30) calendar days following close of each monthly billing cycle. For purposes of this IGA, such payments will be made by check issued by Town. N. At County’s option, Townshall provide a register showing active account status of each account on a monthly basis and will provide a final delinquent account register of all accounts considered as the inactive final billing register. Exhibit A: Scope of Services, page two O. At the request of County, Townshall provide to Countyall data related to the billing and collection of sewer user fees within the Town, at no cost to the County. P. Town shall provide a Project Manager for this Agreement who shall serve as liaison with Countyon all issues relating to this Agreement. Q. Town shall provide County with the opportunity to provide input to any billing system changes prior to implementation. R. Town shall cooperate with County to develop procedures and reporting modifications to satisfy deficiencies identified in yearly audits. S. To the extent possible, Townshall provide additional computer services in the form of special computer programs or printouts to Countyat no cost. T. Townshall maintain books, records, documents,and other evidence directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. Town shall also maintain the financial information and data used by Town in the preparation or support of the cost submission and a copy of the cost summary submitted to County. Countyshall have access to such books, records, documents, and other evidence for inspection, audit and copying. Town shall provide proper facilities for such access and inspection. U. Audits conducted under this provision shall be in accordance with generally accepted auditing standards and 96090 / 00484552 / v7 9 established procedures and guidelines of the reviewing or audit agency(ies). V. Town agrees to the disclosure of all information and reports resulting from access to records, as described in Item T, to Countydesignated auditor, provided that Townis afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of Town. W. At the request of Countyand with the concurrence of Town, Townmay provide billing and collection services for sewer accounts receiving water from private water companies. If Townagrees to provide billing and collection services for these accounts, County shall pay fees as described in Agreement – 3. Financing. Exhibit A: Scope of Services, page three The Countyshall provide the following services for Town: A. Adjust Townsewer user fee accounts as required. B. Answer sewer user complaints from Town customers. C. Provide a Project Manager for this Agreement who will serve as liaison with Townon all issues relating to this Agreement. D. Accept responsibility to collect all delinquent sewer accounts served by Townafter they have been written offto bad debt expense by Town. E. Inspect and identify any computer errors and notify Townof any necessary changes. F. County and Townagree to provide security measures for all hardware and software to assure confidentiality of all data. Each entity is to provide security for its own facility and information.    Town Council Regular Session Item # I. Meeting Date:09/06/2017   Requested by: Jon Hawbaker  Submitted By:Jon Hawbaker, Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: Resolution No. (R)17-36, Adopting the Oro Valley Transit Services Division Title VI Plan Update RECOMMENDATION: Staff recommends approval.   EXECUTIVE SUMMARY: Oro Valley Sun Shuttle Dial-a-Ride is a recipient of federal funds and resources and must comply with Title VI of the Civil Rights Act of 1964, Federal Transit Administration (FTA) and Arizona Department of Transportation (ADOT) requirements. This update specifies that Oro Valley Sun Shuttle Dial-a-Ride is subject to and complies with the regional Title VI nondiscrimination program and complaint process. Compliance with the regional program is not a change, however this update more clearly defines the regional plan and process.   This Oro Valley Transit Services Division Plan repeals and replaces the division Title VI Policy that was adopted on September 7 th, 2016, Resolution 16-38.   BACKGROUND OR DETAILED INFORMATION: Oro Valley Sun Shuttle Dial-a-Ride has applied for federal grants under the FTA 5310 program. ADOT administers this program for Arizona recipients. ADOT requires updates and inclusions in the Oro Valley Transit Services Division Title VI program. This plan updates the following items:    The 2016 complaint/investigation log (there were no complaints/investigations in 2016). 1. Provides a sample of communication to the public advertising Oro Valley Sun Shuttle service. 2. Shuttle service. Includes Safe Harbor provisions which verify persons with Limited English Proficiency (LEP) are provided services. 3. Documents that the transit staff is trained on LEP procedures.4.   This plan, if adopted, has been reviewed by ADOT and is certified to meet ADOT’s Civil Rights Office Title VI requirements.   FISCAL IMPACT: This plan is required by ADOT to ensure our eligibility to receive FTA 5310 grant funding. The town has submitted a grant application for a total of $421,068 for the purchase of five new vehicles, in-vehicle cameras and driver training. If approved, ADOT would provide $328,426 in funding with $92,642 required as local match. These projects and associated funding expenditures are consistent with the FY 2018 approved budget.  SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution No. (R)17-36 adopting the Oro Valley Transit Services Division Title VI Plan update . Attachments (R)17-36 Transit Title VI Plan  Title VI Plan 2017  C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@AC1BB507\@BCL@AC1BB507.doc Town of Oro Valley Attorney’s Office/ca/022510 RESOLUTION NO. (R)17-36 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TOWN OF ORO VALLEY TRANSIT SERVICES DIVISION TITLE VI PLAN WHEREAS, Title VI of the Civil Rights Act of 1964 states that no person in the United States shall be denied benefits or be subjected to discrimination under any program or activity receiving Federal financial assistance; and WHEREAS, both the Federal Transportation Administration and Arizona Department of Transportation require that any entity requesting funds for transit services adopt a Title VI Plan; and WHEREAS,although the Title VI Plan is in place in the Transit Services Division, the Plan requires necessary updates that specify that Oro Valley Sun Shuttle Dial-a-Ride is subject to and complies with the regional Title VI nondiscrimination program and complaint process; and WHEREAS, the updated plan will repeal and replace the Title VI policy that was adopted on September 7, 2016, by Resolution No.: 16-38; and WHEREAS,it is in the best interest of the Town to adopt the Town of Oro Valley Transit Services Division Title VI Plan, attached hereto as Exhibit “A” and incorporated herein by this reference. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona,that: 1. The Town of Oro Valley Transit Services Division Title VI Plan, attached hereto as Exhibit “A”, is hereby adopted. 2. All Oro Valley ordinances, resolutions, or motions and parts of ordinances, resolutions or motions of the Council in conflict with the provisions of this Resolution are hereby repealed 3. The Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Plan. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 6th day of September, 2017 TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date Date Exhibit “A” 1 Town of Oro Valley Transit Services Division Title VI Plan Adopted: September 6, 2017 2 Contents Executive Summary ................................................................................................................................ 3 Non Discrimination Policy Statement ..................................................................................................... 4 Notice to the Public ................................................................................................................................ 5 Notice to the Public -Spanish ................................................................................................................. 6 Non Discrimination Complaint Procedures ........................................................................................... 7 Discrimination Complaint Form……………………………..………………………………..……………………………………….9 Discrimination Investigations, Complaints, and Lawsuits .....................................................................11 Public Participation Plan ....................................................................................................................... 12 Limited English Proficiency Plan ........................................................................................................... 15 Non-elected Committees Membership Table ...................................................................................... 19 Monitoring for Subrecipient Title VI Compliance ................................................................................. 20 Title VI Training..................................................................................................................................... 21 Title VI Equity Analysis.......................................................................................................................... 22 Board Approval for the Title VI Program .............................................................................................. 23 Organizational Chart………………………………………………………………………………………………………………………..24 3 Executive Summary The Town of Oro Valley Sun Shuttle Dial-a-Ride provides regional transportation service to seniors age 65 and over and disabled passengers that qualify for service under the Americans with Disabilities Act. This service is provided as part of the Regional Transportation Authority (RTA) transit system. Funds from 5310 grants are used to obtain vehicles and mobility management projects. Operational funding is also requested through the 5310 program. The first vehicles obtained through the 5310 program were in 2009. Oro Valley Dial-a-Ride employs 48 drivers, three dispatchers, two transit specialists and two reservation agents. Three Transit Crew Leaders supervise and manage these personnel. These crew leaders are supervised and managed by the assistant director of the town Community Development and Public Works department. The Oro Valley/RTA Sun Shuttle Dial-a-Ride service complies with and is subject to the regional Pima Association of Governments (PAG) Title VI program. What type of program fund(s) did you apply for? X 5310 ☐ 5311 ☐ Other (please explain) Type of Funding Requests? (Select all that apply) X Vehicle Funds X Operating Funds X Other (please explain) Mobility Management funds for trip scheduling software. 4 Non Discrimination Policy Statement The Oro Valley/RTA Sun Shuttle Dial-a-Ride policy assures full compliance with Title VI of the Civil Rights act of 1964, the Restoration Act of 1987, section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), and related statutes and regulations in all programs and activities. Title VI states that “no person shall on the grounds of race, color, national origin, or disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination” under any Oro Valley/RTA Sun Shuttle Dial-a-Ride sponsored program or activity. There is no distinction between the sources of funding. Oro Valley/RTA Sun Shuttle Dial-a-Ride policy also assures that every effort will be made to prevent discrimination through the impacts of its programs, policies and activities on minority and low -income populations. Furthermore Oro Valley/RTA Sun Shuttle Dial-a-Ride policy will take reasonable steps to provide meaningful access to services for persons with limited English proficiency. Oro Valley Sun Shuttle does not distribute Federal-aid funds to another entity/person. The Oro Valley Mayor has delegated the authority to John Liosatos, RTA/ Pima Association of Government’s (PAG) Title VI Coordinator, to oversee and implement FTA Title VI requirements. Dr. Satish I. Hiremath, Mayor 5 Non Discrimination Notice to the Public Notifying the Public of Rights Under Title VI and ADA Oro Valley/RTA Sun Shuttle Dial-a-Ride The Oro Valley/RTA Sun Shuttle Dial-a-Ride operates its programs and services without regard to race, color, national origin or disability in accordance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 (ADA). Any person who believes she or he has been aggrieved by any unlawful discriminatory practice under Title VI may file a complaint with Oro Valley/RTA Sun Shuttle Dial-a-Ride. For more information on the Oro Valley/RTA Sun Shuttle Dial-a-Ride’s civil rights program, and the procedures to file a complaint, John Liosatos, RTA/ Pima Association of Government’s Title VI Coordinator, (520) 792-1093, email JLiosatos@pagregion.com, or visit our administrative office at Pima Association of Governments, 1 E. Broadway Blvd, Suite 401, Tucson, AZ 85701. For more information, visit http://www.pagregion.com . A complainant may file a complaint directly with the Arizona Department of Transportation (ADOT) or the Federal Transit Administration (FTA) by filing a complaint directly with the corresponding offices of Civil Rights: ADOT: ATTN: Title VI Program Manager 206 S. 17TH Ave MD 155A RM: 183 Phoenix AZ, 85007 FTA: ATTN: Title VI Program Coordinator, East Building, 5th Floor-TCR 1200 New Jersey Ave., SE Washington DC 20590 If information is needed in another language, (520) 792-1093. Para información en Español llame: John Liosatos, (520) 792-1093. 6 Non Discrimination Notice to the Public – Spanish The above notice is posted in the following locations: posted online at https://www.orovalleyaz.gov and in the transit office. All complaints are sent to The City of Tucson Sun Tran for investigation and processing. The regionally approved Sun Tran nondiscrimination notice is posted on all transit vehicles. Aviso Público Sobre los Derechos Bajo el Título VI Y ADA Oro Valley/RTA Sun Shuttle Dial-a-Ride Oro Valley/RTA Sun Shuttle Dial-a-Ride (y sus subcontratistas, si cualquiera) asegura complir con el Título VI de la Ley de los Derechos Civiles de 1964 , Sección 504 de la Ley de Rehabilitación de 1973 y La Ley de ciudadanos Americanos con Discapacidades de 1990 (ADA). El nivel y la calidad de servicios de transporte serán provehidos sin consideración a su raza, color, o pais de origen . Para obtener más información sobre la Oro Valley/RTA Sun Shuttle Dial-a-Ride’s programa de derechos civiles, y los procedimientos para presentar una queja, contacte John Liosatos, (520) 792-1093, JLiosatos@pagregion.com. o visite nuestra oficina administrativa en La Asociacion d e Gobienos de Pima (PAG), 1 E. Broadway Blvd, Suite 401, Tucson, AZ 85701. Para obtener más información, visite http://www.pagregion.com. El puede presentar una queja directamente con Arizona Department of Transportation (ADOT) o Federal Transit Administration (FTA) mediante la presentación de una queja directamente con las oficinas correspondientes de Civil Rights: ADOT: ATTN Title VI Program Manager 206 S. 17th Ave MD 155A Phoenix AZ, 85007 FTA: ATTN Title VI Program Coordinator, East Building, 5th Floor –TCR 1200 New Jersey Ave., SE Washington DC 20590. 7 Non Discrimination Complaint Procedures These procedures provide guidance for all complaints filed under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 (ADA) as they relate to any program or activity that is administered by Oro Valley/RTA Sun Shuttle Dial-a-Ride, including consultants, contractors and vendors. Intimidation or retaliation as a result of a complaint is prohibited by law. In addition to these procedures, complainants reserve the right to file a formal complaint with other State or Federal agencies or to seek private counsel for complaints alleging discrimination. Every effort will be made to resolve complaints at the lowest possible level. (1) Any person who believes he and/or she has been discriminated against on the basis of race, color, national origin, or disability may file a Discrimination complaint by completing and submitting the agency’s Title VI Complaint Form. (2) Formal complaints must be filed within 180 calendar days of the last date of the alleged act of discrimination or the date when the alleged discrimination became known to the complainant(s), or where there has been a continuing course of conduct, the date on which the conduct was discontinued or the latest instance of the conduct. (3) Complaints must be in writing and signed by the complainant(s) and must include the complainant(s) name, address and phone number. The ADA/Title VI contact person will assist the complainant with documenting the issues if necessary. (4) Allegations received by fax or e-mail will be acknowledged and processed, once the identity of the complainant(s) and the intent to proceed with the complaint have been established. For this, the complainant is required to mail a signed, original copy of the fax or email transmittal for the complaint to be processed. (5) Allegations received by telephone will be reduced to writing and provided to the complainant for confirmation or revision before processing. A complaint form will be forwarded to the complainant for him/her to complete, sign and return for processing. (6) Once submitted PAG will review the complaint form to determine jurisdiction. All complaints will receive an acknowledgement letter informing her/him whether the complaint will be investigated by the PAG or submitted to the State or Federal authority for guidance. (7) PAG will notify the ADOT Civil Rights Office of ALL Discrimination complaints within 72 hours via telephone at 602-712-8946; or email at civilrightsoffice@azdot.gov. (8) PAG has 60 days to investigate the complaint. If more information is needed to resolve the case, the Authority may contact the complainant. The complainant has 15 business days from the date of 8 the letter to send requested information to the investigator assigned to the case. If the investigator is not contacted by the complainant or does not receive the additional information within 15 business days, the Authority can administratively close the case. A case can be administratively closed also if the complainant no longer wishes to pursue their case. (9) After the investigator reviews the complaint, she/he will issue one of two letters to the complainant: a closure letter or a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Discrimination violation and that the case will be closed. An LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member or other action will occur. (10) A copy of either the closure letter or LOF must be also be submitted to ADOT within 72 hours of that decision. Letters may be submitted by hardcopy or email. (11) A complainant dissatisfied with PAG decision may file a complaint with the Arizona Department of Transportation (ADOT) or the Federal Transit Administration (FTA) offices of Civil Rights: ADOT: ATTN ADA/Title VI Program Coordinator 206 S. 17TH Ave MD 155A RM: 183 Phoenix AZ, 85007 FTA: Attention Title VI Program Coordinator, East Building, 5th Floor-TCR 1200 New Jersey Ave., SE Washington DC 20590. (12) A copy of these procedures can be found online at: http://www.pagregion.com. 9 Discrimination Complaint Form Section I: Name: Address: Telephone (Home): Telephone (Work): Electronic Mail Address: Accessible Format Requirements? ☐ Large Print ☐ Audio Tape ☐ TDD ☐ Other Section II: Are you filing this complaint on your own behalf? ☐Yes* ☐No *If you answered “yes” to this question, go to Section III. If not, please supply the name and relationship of the person for whom you are complaining. Please explain why you have filed for a third party: Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. ☐Yes ☐No Section III: I believe the discrimination I experienced was based on (check all that apply): ☐ Race ☐ Color ☐ National Origin ☐ Disability Date of Alleged Discrimination (Month, Day, Year): Explain as clearly as possible what happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as names and contact information of any witnesses. If more space is needed, please use the back of t his form. Section VI: Have you previously filed a Discrimination complaint with this agency? ☐Yes ☐No 10 If yes, please provide any reference information regarding your previous complaint. Section V: Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? ☐ Yes ☐ No If yes, check all that apply: ☐ Federal Agency: ☐ Federal Court: ☐ State Agency: ☐ State Court : ☐ Local Agency: Please provide information about a contact person at the agency/court where the complaint was filed. Name: Title: Agency: Address: Telephone: Section VI: Name of agency complaint is against: Name of person complaint is against: Title: Location: Telephone Number (if available): You may attach any written materials or other information that you think is relevant to your complaint. Your signature and date are required below. _______________________________________ ________________ Signature Date Please submit this form in person at the address below, or email this from to: Pima Association of Governments, Title VI Coordinator 1 E. Broadway, Suite 401 Tucson, Arizona 85701 John Liosatos, (520) 792-1093 Email: JLiosatos@pagregion.com 11 Discrimination Investigations, Complaints, and Lawsuits Description/Name Date (Month, Day, Year) Summary (include basis of complaint: race, color, national origin or disability) Status Action(s) Taken (Final findings?) Investigations None 1) 2) Lawsuits None 1) 2) Complaints None 1) 2) Oro Valley/RTA Sun Shuttle Dial-a-Ride has not had any ADA nor Title VI Discrimination complaints, investigations, or lawsuits in 2016. 12 Public Participation Plan Oro Valley/RTA Sun Shuttle Dial-a-Ride Public Participation Plan Oro Valley Sun Shuttle Dial-a-Ride is engaging the public in its planning and decision-making processes, as well as its marketing and outreach activities. The public will be invited to participate in the process whether through public meetings or surveys. As an agency receiving federal financial assistance, Oro Valley Sun Shuttle Dial-a-Ride made the following community outreach efforts: Oro Valley Sun Shuttle Dial-a-Ride is an FTA 5310 subrecipient of the Regional Transportation Authority (RTA) and Pima Association of Governments (PAG). Oro Valley Sun Shuttle Dial-a-Ride has agreed to be included in and adopt the City of Tucson’s Title VI Program. This includes adopting the City of Tucson’s notice to beneficiaries, fare change policies, major service change policies, disparate impact and disproportionate burden thresholds, complain procedures and public participation plans. 13 Consequently Oro Valley Sun Shuttle Dial-a-Ride’s Public Participation Plan is the Sun Tran/Sun Van plan. This plan has been approved and accepted by both ADOT and the FTA. All past and planned future outreach activities, public meetings and hearings are on file with Sun Tran/Sun Van and RTA/PAG. In addition to this Sun Tran/Sun Van plan and activities, Oro Valley Sun Shuttle Dial-a-Ride conducts the following public meetings, outreach and advertisement. However, all official change in jurisdiction, fare and all policy issues are handled through the Sun Tran/Sun Van process.  Quarterly meetings with the Friends of Oro Valley Transit. These meetings were held on the third Thursday of January 2015, April 2015, July 2015, October 2015, January 2016 and April 2016. These meetings are held at Town Hall beginning at 6 pm. These meetings are scheduled to continue on a quarterly basis. These meetings are open to all clients.  Communication and correspondence with the Friends of Oro Valley Transit takes place on a continuous basis.  A comprehensive customer satisfaction survey was conducted November 9th though December 31st, 2015. Although customer satisfaction was rated very high, the survey results confirmed that some program initiatives will help to improve service.  An RTA sponsored Public Open House meeting was held in the Town of Oro Valley Public Library on June 16, 2016. The main topic at this meeting was proposed transit fare increases with general transit service information as an additional topic.  Oro Valley Sun Shuttle Dial-a-Ride will hold public meetings on other days of the week and at other times as deemed necessary.  Clients are able to purchase tickets at seven outlets throughout the town. These outlets include all major grocery stores, the Oro Valley Town Hall and a bank. In addition, clients can mail a check for tickets and tickets are returned to them by mail.  Besides the traditional call-in method of registering and scheduling trips, clients are able to register on-line and schedule trips on-line using the Town of Oro Valley website.  Advertisement of services takes place with various venues: o Weekly advertisement in the “Coffee News”. This publication is available at all local restaurants and most local business offices. o Distribution and display of service pamphlets at all local grocery stores, health care facilities, apartment complexes, libraries and community centers. o Advertisement in the Oro Valley Town Vista. This publication reaches all clients and business that receive a water bill, it is included in the envelope with the water bill invoice. o Articles in the “Explorer” newspaper. This is a regional newspaper. o The Town of Oro Valley website. o Articles in the “Oro Valley Voice” most recently in May 2017. This is a regional newspaper. The screen shot of this article follows: 14 15 Limited English Proficiency Plan Oro Valley/RTA Sun Shuttle Dial-a-Ride Limited English Proficiency Plan Four Factor Analysis And Language Access Plan For Limited English Proficiency (LEP) Persons Adopted: May 14, 2015 Oro Valley Transit Service 12941 N Pusch Mountain View Lane Oro Valley, Arizona 85755 Phone 520.229.4990 | Fax 520.229.5049 Revised: none. Purpose: In compliance with Executive Order 13166, Oro Valley Transit Service has completed the Four- Factor Analysis for the Language Access Plan (LAP) for Limited English Proficiency (LEP) persons. History: Title VI of the Civil Rights Act of 1964 is the federal law which protects individuals from discrimination on the basis of their race, color, or national origin in programs that receive federal financial assistance. In certain situations, failure to ensure that persons who have limited English proficiency can effectively participate in, or benefit from, federally assisted programs may violate Title VI’s prohibition against national origin discrimination. Persons who, as a result of national origin, do not speak English as their primary language and who have 16 limited ability to speak, read, write, or understand English may be entitled to language assistance under Title VI in order to receive a particular service, benefit, or encounter. Oro Valley Transit Four-Factor Analysis: The following Four-Factor Analysis will serve as the guide for determining which language assistance measures the Oro Valley Transit will undertake to guarantee access to Oro Valley Sun Shuttle by LEP persons. 1. Number or proportion of LEP persons served or encountered in the eligible service population (served or encountered includes those persons who would be served by the recipient if the person received education and outreach and the recipient provided sufficient language services). Oro Valley Transit used the most current U. S. Census Bureau data (2010 and 2013 estimate). In addition, the 2014 American Community Survey (the most current) was used in determining the LEP population. In Oro Valley 5.5% of the population speak Spanish and of that group 19% speak English less than “very well” which is 1.05% of the Hispanic population that speak English less than very well. Less than 1.2% of all other groups speak English less than very well. This level of persons that speak English less than very well does not meet the 5% LEP threshold that requires a specific LAP for any or the languages identified. Oro Valley Service Area Demographic Chart, 2014 American Community Survey 2. The frequency with which the LEP persons come into contact with the program. The town Sun Shuttle service is open to all residents of Oro Valley. Therefore the potential frequency of LEP persons who would contact Sun Shuttle is less than 1.05%. Specific data for the three categories of clients served by Sun Shuttle is not available. These categories are persons with disabilities (79%), seniors (10%) and general public (11%).. 3. The nature and importance of the program, activity, or service provided by the program. Oro Valley Sun Shuttle is a valuable service to community residents. Many clients would not have their transportation/mobility needs met without this service. Clients or their caregivers have reported that these clients would not be able to work and earn a wage, attend education and training programs, shop for groceries or other essentials and go to medical appointments without this service. 17 4. The resources available and costs to the recipient. Oro Valley Sun Shuttle employs dispatchers and booking agents that speak Spanish fluently. All hours that the reservation office is open are staffed with at least one of these persons. Therefore any person who may need to speak with someone in Spanish will be able to do so. In addition, the information on the regional Sun Shuttle website is provided in English as well as Spanish. Information pertaining to Title VI is posted in each vehicle in both English and Spanish as well. There is no cost to the recipient for these resources. Therefore, LEP measures are reasonable given the client base and the resources available to Oro Valley. Certification: Based on the above Four-Factor Analysis, Oro Valley Sun Shuttle is not required to develop a LAP. However, Oro Valley Sun Shuttle will make all reasonable attempts to accommodate language access needs of residents. In addition, the town will continue to monitor and assess the demographics of LEP residents. Oro Valley Sun Shuttle complies with the Safe Harbor Provisions, as evidenced by the number of documents available in the Spanish language. With respect to the Title VI information, the following shall be made available in Spanish: (1) Non Discrimination Notice to the Public (2) Non Discrimination Complaint Procedures (3) Discrimination Complaint Form In addition, we will conduct our marketing (including using translated materials) in a manner that reaches each LEP group. Vital documents include the following via the RTA website: (1) Notices of free language assistance for persons with LEP (2) Notice of Non-Discrimination and Reasonable Accommodation (3) Outreach Materials (4) Bus Schedules (5) Route Changes (6) Public Hearings Sample LEP Documents: 18 Non Discrimination Notice to the Public -Spanish Aviso Público Sobre los Derechos Bajo el Título VI Y ADA Autoridad Regional de Transportación Autoridad Regional de Transportación (y sus subcontratistas, si cualquiera) asegura complir con el Título VI de la Ley de los Derechos Civiles de 1964, Sección 504 de la Ley de Rehabilitación de 1973 y La Ley de ciudadanos Americanos con Discapacidades de 1990 (ADA). El nivel y la calidad de servicios de transporte serán provehidos sin consideración a su raza, color, o pais de origen. Para obtener más información sobre la Autoridad Regional de Transportación’s programa de derechos civiles, y los procedimientos para presentar una queja, contacte Nathan Barrett (520)- 792-1093, (TTY 520-792-1093); o visite nuestra oficina administrativa en 1 East Broadway Blvd. Suite 401, Tucson, AZ 85701. Para obtener más información, visite www.RTAmobility.com El puede presentar una queja directamente con Arizona Department of Transportation (ADOT) o Federal Transit Administration (FTA) mediante la presentación de una queja directamente con las oficinas correspondientes de Civil Rights: ADOT: ATTN Title VI Program Manager 206 S. 17th Ave MD 155A Phoenix AZ, 85007 FTA: ATTN Title VI Program Coordinator, East Building, 5th Floor –TCR 1200 New Jersey Ave., SE Washington DC 20590 The above notice is posted in the following locations: RTA’s website, the public areas of the RTA’s office, at stations, stops, and on transit vehicles. It is also posted at meetings locations away from the RTA office. This notice is posted online at www.RTAmobility.com 19 Non-elected Committees Membership Table Oro Valley/RTA Sun Shuttle Dial-a-Ride does NOT select the membership of any transit-related committees, planning boards, or advisory councils. 20 Monitoring for Subrecipient Title VI Compliance Oro Valley/RTA Sun Shuttle Dial-a-Ride does NOT monitor subrecipients for Title VI compliance. 21 Title VI Training Oro Valley/RTA Sun Shuttle Dial-a-Ride uses the regional PAG Title VI process. The Title VI coordinator and staff are employed by PAG and complete all required training as required by PAG to function in these capacities. Oro Valley/Sun Shuttle Dial-a-Ride staff will attend all Title VI training as directed by PAG. New Oro Valley/RTA Sun Shuttle Dial-a-Ride employees are trained in Title VI policies during their orientation training. In addition, all drivers and staff are trained on the Oro Valley Sun Shuttle LEP procedures and policies during their initial training. Drivers and staff are provided review training on these procedures and policies on a bi-annual basis and when changes are implemented. If drivers or staff are unable to provide LEP assistance in accordance with procedures and policies they contact the dispatcher for direction and resolution. 22 Title VI Equity Analysis Oro Valley/RTA Sun Shuttle Dial-a-Ride has no current or anticipated plans to develop new transit facilities covered by these requirements. 23 Board Approval for the Title VI Program The Town Council will meet on September 6, 2017 to review and approve this plan. At that time the minutes, resolution, or other appropriate documentation showing the town council review and approval of the Title VI plan will be added. 24 Organizational Chart Director Paul Keesler, P.E. Town Engineer Assistant Director Aimee Ramsey Dispatchers Mary Volz - FT Keith Dotson - PT Kathy Bauer - PT Relief Drivers Jack Leonard David Darling Bob Johnson Ed Page Steven Jans Greg Otis Arno Dittrich Gary Orlich John Rolando Scott Kelley Audrey Casiraghi Richard Faust Louis Montano Lynette Savaresse Leslie Soldani Vicki McNamee Gary Durree Michael Catanzaro Patricia Machkowsky Brian Gallup Bill Abney Bob Whitley Relief Drivers Jeff Reynolds Jim Fite Jodie Stack Bill Popp Dave Boyd Thomas McDevitt Ken Harcus Mark Holst Sharon K. Schaefer Jennifer Boldt Kevin Harding Joseph Kowalsky Larry Hassard John Kortyka Virginia McClelland Nigel Hawkins Gene Oglesby Fred Kirkpatrick David Casillas Michael Blevins Karen Hauca PT Transit Specialist Dan Johnson Ron Huber PT Office Assistants Teresa Corrales Alicia Sallas FT Drivers Jim Lacoss Donna Burdette Nicki Roxbury Drivers - PT Casey Davis Ed Witzak Transit Crew Leader Jon Hawbaker Michael Alexander Michael Hennings    Town Council Regular Session Item # J. Meeting Date:09/06/2017   Requested by: Tobin Sidles Submitted By:Caroline Standiford, Legal Department:Legal Information SUBJECT: Resolution No. (R)17-37, authorizing and approving the general consultant contract for Town Attorney services to the law firm of Mesch, Clark and Rothschild RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: After the RFP process was completed, the law firm of Mesch Clark Rothschild was the best choice among the law firms who submitted proposals.  This general consultant contract being brought before the Town Council is to authorize and approve the contract with Mesch Clark  Rothschild to provide Town Attorney services to the Town Council. BACKGROUND OR DETAILED INFORMATION: In June of 2017, the previous contract with Gust Rosenfeld, P.L.C., was slated to expire.  On June 7, 2017, the Town issued the Request for Proposal (RFP) to prospective law firms for new town attorney services. On June 27, proposals were due and the review committee, made up of Mayor Hiremath, Vice Mayor Waters, Interim Town Manager Daniel Sharp, and Legal Services Director Tobin Sidles, convened to review the proposals. On July 12, interviews were conducted with the highest ranking law firms who submitted proposals.  The law firm of Mesh Clark Rothschild was the top choice among the firms interviewed.  The contract being brought before the Town Council is to authorize and approve this law firm as the next general consultant for Town Attorney services. FISCAL IMPACT: The fiscal impact to the Town will be a fixed per council meeting rate of $1000.00.  Any additional services requested will be charged at an hourly rate of $175 per hour for attorney services and $110 per hour for paralegal services. SUGGESTED MOTION: I MOVE to (approve/deny) Resolution No.17-37, authorizing and approving the general consultant contract for Town Attorney Services. Attachments (R)17-37 Town Attorney Consultant Contract  MCR General Consultant Contract  C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@581C597D\@BCL@581C597D.doc Town of Oro Valley Attorney’s Office/cs/031714 RESOLUTION NO. (R )17-37 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE GENERAL CONSULTANT CONTRACT FOR TOWN ATTORNEY SERVICES WHEREAS, on June 7, 2017, the Town began the process of procuring a new contract Town Attorney; and WHEREAS, Mesch Clark Rothschild, was the leading law firm of several prospective firms; and WHEREAS, it is the desire of the Mayor and Council to secure and retain the services of Mesch Clark Rothschild for Town Attorney Services for the contract term starting upon commencement of the contract through June 30, 2018; and WHEREAS, it is in the best interest of the Town to authorize and approve the Contract, attached hereto as Exhibit “A” and incorporated herein by this reference. NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, that: 1.The General Consultant Contract with Mesch Clark Rothschild for Town Attorney Services, attached hereto as Exhibit “A”, is hereby authorized and approved. 2.The Mayor and other administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the Contract. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 6th day of September, 2017. TOWN OF ORO VALLEY ____________________________________ Dr. Satish I. Hiremath, Mayor C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@581C597D\@BCL@581C597D.doc Town of Oro Valley Attorney’s Office/cs/031714 ATTEST:APPROVED AS TO FORM: _________________________________________________________________ Michael Standish, Town Clerk Tobin Sidles, Legal Services Director _________________________________________________________________ Date Date C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@581C597D\@BCL@581C597D.doc Town of Oro Valley Attorney’s Office/cs/031714 EXHIBIT “A”