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HomeMy WebLinkAboutPackets - Historic Preservation Commission (154)       AGENDA ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION February 5, 2024 HOPI CONFERENCE ROOM 11000 N. LA CANADA DR.          REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER   ROLL CALL   DEPARTMENT REPORT ON CURRENT EVENTS   COUNCIL LIAISON REPORT ON CURRENT EVENTS   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   CONSENT AGENDA   1.Review and approval of the December 4, 2023 and January 8, 2024 Meeting Minutes   REGULAR SESSION AGENDA   1.WELCOME NEW MEMBERS   2.ELECTION OF HISTORIC PRESERVATION COMMISSION CHAIR   3.ELECTION OF HISTORIC PRESERVATION COMMISSION VICE CHAIR   4.DISCUSSION AND POSSIBLE ACTION TO AMEND THE CALENDAR YEAR 2024 HISTORIC PRESERVATION COMMISSION MEETING SCHEDULE FOR NOVEMBER   5.PRESENTATION, DISCUSSION AND POSSIBLE ACTION TO APPROVE CHANGES TO THE ORO VALLEY CULTURAL HERITAGE PRESERVATION PLAN EXCLUDING APPENDICES   6.REVIEW OF THE 2024 WILLIAM H. ADLER HISTORICAL WRITING CONTEST APPLICATION AND STUDENT ENTRY FORM AND DISCUSSION AND POSSIBLE ACTION OF TIMELINE FOR JUDGING AND AWARDING PRIZES   7.DISCUSSION AND POSSIBLE ACTION REGARDING HPC'S PARTICIPATION IN TOWN'S 50TH ANNIVERSARY EVENTS   ADJOURNMENT ADJOURNMENT   POSTED:  01/30/24 at 5:00 p.m. by dt When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700.  INSTRUCTIONS TO SPEAKERS   Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary.  Please indicate on the blue speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing.       1. For the record, please state your name and whether or not you are a Town resident.     2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be                  allowed to address the Commission once regarding the topic being discussed.      3. Please limit your comments to 3 minutes.     4. During “Call to Audience”, you may address the Commission on any issue you wish.     5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.   “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”    Historic Preservation Commission 7. 1. Meeting Date:02/05/2024   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: Review and approval of the December 4, 2023 and January 8, 2024 Meeting Minutes RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the December 4, 2023 and January 8, 2024 Meeting Minutes of the Historic Preservation Commission. Attachments 2023 12 04 HPC DRAFT MINUTES  2024 01 08 HPC Draft Minutes  D R A F T MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION DECEMBER 4, 2023 HOPI CONFERENCE ROOM 11000 N. LA CANADA DR.              REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER    Chair Lee called the meeting to order at 5:01 p.m.   ROLL CALL Present: Nicole Casaus, Commissioner      Michael Paul, Commissioner       Joan Pliego, Commissioner      Auvie Lee, Chair    Absent:Puntadeleste Bozeman, Vice Chair    Staff Present:Jeff Wilkins, Town Manager Tobin Sidles, Legal Services Director Rosalyn Epting, Parks and Recreation Director Matthew Jankowski, Parks and Recreation Deputy Director Milini Simms, Principal Planner MaryAnne Tolmie, Recording Secretary Attendees: Steve Solomon, Councilmember Teri Colmar, Historic Preservation Society HISTORICAL SOCIETY REPORT ON CURRENT EVENTS    Ms. Colmar's report included December's display would be Christmas Traditions, Toys and Trains.  They will be open 9-noon every Saturday except 12/23.  She asked for an update regarding the ADOT signage, and wondered if way-finding signage could be possible.  They would like to make an addendum to the agreement to include storage space.   DEPARTMENT REPORT ON CURRENT EVENTS    Mr. Jankowski welcomed Rosalyn Epting, the new Parks and Recreation Director, who introduced  Mr. Jankowski welcomed Rosalyn Epting, the new Parks and Recreation Director, who introduced herself.  An inquiry for historic designation has been received from a homeowner in the Suffolk Hills neighborhood. The Recreation and Cultural division submitted a grant to help with the STEAM camp. The 50th anniversary planning is well underway. There will be a parade and a large-scale event in April 2024. There will be opportunities for the Commission to get involved with 50th events and planning. Two applications to the Commission have been approved and will go before the Council this Wednesday for appointment.     COUNCIL LIAISON REPORT ON CURRENT EVENTS    Councilmember Solomon noted that this was Commissioner Casaus' last meeting, and he thanked her for serving on the Commission these past two years.  He is also looking forward to approving the two new candidates at Wednesday's meeting.    CALL TO AUDIENCE    Chair Lee opened Call to Audience. There were no blue cards. Chair Lee closed Call to Audience.   CONSENT AGENDA   1.Review and approval of the October 2, and November 6, 2023 Meeting Minutes.      Chair Auvie Lee, Commissioner Nicole Casaus to approve the October 2 and November 6, 2023 meeting minutes.   Vote: 4 - 0 Carried   REGULAR SESSION AGENDA   1.PRESENTATION AND DISCUSSION REGARDING THE COMMUNITY'S NEXT 10-YEAR ACTION PLAN, KNOWN AS OV'S PATH FORWARD       Chair Lee welcomed Ms. Simms, Principal Planner for Community and Economic Development. Ms. Simms discussed OV’s Path Forward current and upcoming phases which will culminate in an updated 10-year plan in 2026.  Next steps include a town-wide survey that will be launched in February.  She encouraged everyone to participate and visit OVpathforward.com to subscribe to the website. The commission participated in a short exercise of three questions.  Ms. Simms concluded by asking the Commissioners to like us on Facebook and Instagram.   2.DISCUSSION AND POSSIBLE ACTION TO RECOMMEND CHANGES TO THE ORO VALLEY CULTURAL HERITAGE PRESERVATION PLAN       Chair Lee lead the discussion that included a great number of changes and suggestions to the plan. Commissioner Pliego asked for a Word document to edit. Each of the remaining Commissioners presented their suggestions. The consensus was that content edits, grammatical changes and hyperlink updates should be fixed as soon as possible, and priorities for updating dormant topics and documents in each section would be scheduled in the future.    Chair Auvie Lee, Commissioner Joan Pliego to instruct staff to make the suggested content, grammatical and hyperlink changes to the document.   Vote: 4 - 0 Carried   3.DISCUSSION REGARDING COMPLETED STEAM PUMP RANCH MASTER PLAN IMPROVEMENTS       Mr. Jankowski provided an update to the attached document noting that all the buildings in the historic core, except for the Proctor Lieber House, have received improvements in line with the original and updated Steam Pump Ranch Master Plans and/or the Adapted Use Feasibility report. Now that the buildings have been improved, the next discussion for the Commission will be programming.  Mr. Wilkins added that programming is an important part of moving the Ranch forward and finding partners would be welcomed.  He asked the Commission to bring ideas and reach out to their partners for suggestions.  Discussion about programming at Steam Pump Ranch will be added to a future meeting.   4.CONSIDERATION AND ADOPTION OF CALENDAR YEAR 2024 HISTORIC PRESERVATION COMMISSION MEETING SCHEDULE       Chair Auvie Lee, Commissioner Joan Pliego to approve January 8, February 5, March 4, April 1, May 6, June 3, September 9, October 7, November 12, and December 2, 2024, as Regular Session Agenda dates of the Historic Preservation Commission in 2024.   Vote: 4 - 0 Carried   ADJOURNMENT    Chair Lee presented Commissioner Casaus with a Christmas Cactus and thanked her for her invaluable service these past two years.    Chair Auvie Lee, Commissioner Nicole Casaus to adjourn at 6:19 p.m.   Vote: 4 - 0 Carried     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the 4th day of December 2023.   ___________________________ MaryAnne Tolmie Senior Office Specialist D R A F T MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION January 8, 2024 HOPI CONFERENCE ROOM 11000 N. LA CANADA DR.              REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER    Chair Lee called the meeting to order 5:02 p.m. He indicated that all agenda items would be moved to the February 5 meeting and then adjourned the meeting at 5:02 p.m. due to lack of quorum.   ROLL CALL Present: Auvie Lee, Chair    Absent: Puntadeleste Bozeman, Vice Chair   Nicole Casaus, Commissioner   Karen Giuffre, Member   Richard Nielsen, Commissioner   Michael Paul, Commissioner   Joan Pliego, Commissioner Staff Present:MaryAnne Tolmie, Recording Secretary CONSENT AGENDA   REGULAR SESSION AGENDA   I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the 8th day of January 2024.   ___________________________ MaryAnne Tolmie Senior Office Specialist      Historic Preservation Commission 1. Meeting Date:02/05/2024   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: WELCOME NEW MEMBERS RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: On December 6, 2023 Town Council approved the following terms for the Historic Preservation Commission's new members. Karen Giuffre for a term expiring 12/31/26 Richard Nielsen for a term expiring 12/31/26 Welcome. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Historic Preservation Commission 2. Meeting Date:02/05/2024   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: ELECTION OF HISTORIC PRESERVATION COMMISSION CHAIR RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Elections are held at the first meeting of every calendar year. The change takes place at the following meeting. If the nomination is uncontested, there will be a regular vote, if there is more than one person, there will be a roll call vote.   FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Historic Preservation Commission 3. Meeting Date:02/05/2024   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: ELECTION OF HISTORIC PRESERVATION COMMISSION VICE CHAIR RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Elections are held at the first meeting of every calendar year. The offices change at the following meeting. This person would step in and act as Chair at any meeting or function the Chair was unable to attend. If the nomination is uncontested, there will be a regular vote, if there is more than one person, there will be a roll call vote. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Historic Preservation Commission 4. Meeting Date:02/05/2024   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: DISCUSSION AND POSSIBLE ACTION TO AMEND THE CALENDAR YEAR 2024 HISTORIC PRESERVATION COMMISSION MEETING SCHEDULE FOR NOVEMBER RECOMMENDATION: Staff recommends discussion EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: 2024 dates approved by the Commission at the December 4, 2023, meeting: January 8, February 5, March 4, April 1, May 6, June 3, September 9, October 7, November 12, and December 2, 2024. There is no room available on November 12 to host the meeting.  November 4, the original first Monday, is available; November 5 is not available.   FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to amend the 2024 Historic Preservation Commission's regular scheduled meetings to remove Tuesday, November 12 and add Monday, November 4, keeping all other dates the same.   Attachments November Calendar  November 202427 28 29 30 311234567891011Veterans Day12131415161718192021222324 25 26 2728Thanksgiving Day2930© Calendarpedia® www.calendarpedia.comData provided 'as is' without warrantySundaySaturdayTuesday Wednesday Thursday FridayMondayholidaynotavailableholidayholidaynotavailable    Historic Preservation Commission 5. Meeting Date:02/05/2024   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: PRESENTATION, DISCUSSION AND POSSIBLE ACTION TO APPROVE CHANGES TO THE ORO VALLEY CULTURAL HERITAGE PRESERVATION PLAN EXCLUDING APPENDICES RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: After input from the December's meeting, staff made the content and grammatical changes to the body of the plan as requested by the Commission.  The staff continues to revise the appendices as requested and will select additional photos for consideration.  Both appendices and photos will be considered and discussed at a future meeting. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the Oro Valley Cultural Heritage Preservation plan excluding photos and appendices which will be presented at a future meeting. Attachments Plan Body Text  Oro Valley Cultural Heritage Preservation Plan: Developing and Sustaining a Community Sense of Place Revised 2024 Oro Valley Historic Preservation Commission Auvie Lee, Chair , Vice Chair Karen Giuffre Richard Nielsen Michael Paul Joan Pliego _____________ Oro Valley Town Council Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Tim Bohen Harry Greene Joyce Jones-Ivey Josh Nicolson Steve Solomon Revised 2015 Oro Valley Historic Preservation Commission Ellen Guyer, Chair Marilyn Lane, Vice Chair Dan Huff Dean Strandskov Jenni Sunshine Eric Thomae Connie Trail Oro Valley Town Council Satish I. Hiremath, D.D.S, Mayor Lou Waters, Vice Mayor Brendan Burns William Garner Joe Hornat Mary Snider Mike Zinkin Revised 2014 Oro Valley Historic Preservation Commission Ellen Guyer, Chair Dean Strandskov, Vice Chair Ed Hannon Marilyn Lane Eric Thomae Connie Trail Oro Valley Town Council Satish I. Hiremath, D.D.S, Mayor Lou Waters, Vice Mayor Brendan Burns William Garner Joe Hornat Mary Snider Mike Zinkin Originally Prepared in 2011 WSA Technical Report No. 2011-18 by John C. Ravesloot, Ph.D., Scott O’Mack, M.A., and Patricia Spoerl, Ph.D. Submitted by John C. Ravesloot, Ph.D. Principal Investigator Oro Valley Historic Preservation Commission Daniel Zwiener, Chair Lois Nagy, Vice Chair Barbara Campbell Ellen Guyer Ed Hannon Sam McClung, Ph.D. Valerie Pullara Oro Valley Town Council Satish I. Hiremath, D.D.S, Mayor Mary Snider, Vice Mayor Bill Garner Barry Gillaspie Joe Hornat Steve Solomon Lou Waters Hold for Table of Contents INTRODUCTION Among the most important aspects of historic preservation today is ensuring that it is relevant to a community and will attract visitors—to learn about special places of the past, and to contribute to the overall economic sustainability of a community. Oro Valley holds unique and authentic cultural resources that can make places of the past come alive. In collaboration with partners, the Town can develop an exceptional cultural heritage program. This is a plan for preserving the special historic places of Oro Valley, and for maintaining an awareness and appreciation of its heritage within the community. This plan is a statement of the community’s goals for its historic properties and programs and provides guidance to reach those goals. This plan provides a guide for moving forward in developing and maintaining historic properties and programs. Six components are identified, each of which contains suggested action items. The components are public participation and heritage education; Historic Steam Pump Ranch; historic neighborhoods, Town history and records, undeveloped areas of the Town, and Honey Bee Village Archaeological Preserve. This plan emphasizes the importance of having preservation programs that are educational, operate at maximum efficiency, and take advantage of diverse funding and volunteer opportunities. A preservation plan is most effective when it is integrated with related local and regional plans and policies. This plan is flexible in bringing together citizens, interest groups, and local government to collaborate in preserving their shared heritage. The key to successful implementation is having informed policy makers who integrate Oro Valley’s cultural heritage in its social and economic development. A GUIDE FOR IMPLEMENTATION: ORO VALLEY CULTURAL HERITAGE PRESERVATION PLANNING The context for implementing this cultural heritage program plan includes six major components. It also incorporates the goals of the Arizona State Historic Preservation Plan1. Residential neighborhood surveys and future preservation incentives are included below because they apply directly to residents. As with all plans, this one should be seen as a flexible document that can be updated as warranted based on recommendations and involvement of the Historic Preservation Commission, Town staff, Town Council, and citizens. The six components are: public participation and heritage education; historic Steam Pump Ranch; historic neighborhoods; Town history and records; undeveloped areas of the Town; and Honey Bee Village Archaeological Preserve. General responsibilities are identified below and includes Town staff (including the Parks & Recreation Department, Development and Infrastructure Services, Communications Department, and the Town Manager’s staff), Historic Preservation Commission (a seven-member volunteer advisory board), and volunteers (individuals and organizations). These responsibilities may shift among staff and volunteers depending upon a specific program or project and are intended here only to provide general guidelines for implementation. The Historic Preservation Commission should review this plan annually. Based on this review, the Commission may make recommendations to Town staff and will coordinate this plan with the annual Historic Preservation Commission work plan. Town staff can review the plan and the Commission’s recommendations and provide a summary to the Town Council. Many of the following components can be implemented in phases within the overall context of the Town’s cultural heritage program. Most are designed to require minimal expenditure of funds and maximum potential for partnerships. 1. Public Participation and Heritage Education Ongoing preservation education among a wide variety of audiences is essential to a successful historic preservation program and can be integrated and implemented, in most cases, with limited funds, into the Town’s existing programs and facilities. Literature describing the Town’s cultural resources in the form of a brochure2 has been designed and distributed to inform Oro Valley residents of the Town’s inventory and to encourage public participation in preservation. Information has also been made available on the Town’s website 3, which should be continuously updated. Current public outreach includes the annual William H. Adler Historic Expository writing contest 4 for local fourth grade students and a booth at the Town’s annual festival. Additional outreach should be considered as well and could include a lecture series, classroom curricula, special events and submission of stories in various publications. On-site tours of Steam Pump Ranch are currently available and plan to continue. Adding a special collections section of the Town’s historical documents, records, and reports at the Pima County Public Library – Oro Valley Branch could also be considered. The Historic Preservation Commission should work diligently to establish and foster relationships with the Oro Valley Historical Society, consultants, educators, and other historic preservation organizations throughout southern Arizona to implement strategies to increase public participation and heritage education. 2. Historic Steam Pump Ranch The historic Steam Pump Ranch is an important part of the Town’s heritage. It is recognized nationally through a listing in the National Register of Historic Places5; it is recognized locally in that Pima County voters approved expenditure in 2004 of $5 million for its acquisition for historic preservation and public use. Successful development of the Ranch is dependent on the citizens of Oro Valley becoming aware of and supporting the vital role the site can play in the community with an emphasis on local involvement and public access. The property provides an excellent locale for developing a “sense of place” for Oro Valley and holds economic viability as an educational facility, special event venue and heritage park. Partnerships will be a key element in maintenance of the property and providing public access. Documents pertaining to preservation and maintenance of the property include the Intergovernmental Agreement between Pima County and the Town of Oro Valley for Implementation of the 2004 Bond Issue Project for the Steam Pump Ranch Acquisition (2006), Steam Pump Ranch Master Plan and subsequent updates and the Deed of Preservation Easement between the Town of Oro Valley and Pima County (2008). Of primary concern in the future is the protection of the historic core (as noted in the Master Plan) at the ranch. Town staff will coordinate with the Historic Preservation Commission to ensure that the integrity of the historic core is always preserved in accordance with state and national guidelines. Town staff should review the Steam Pump Ranch Master Plan periodically to ensure that it reflects current planning. 3. Historic Neighborhoods The Town of Oro Valley was incorporated in 1974. The first subdivision was platted in 1930. Construction of residential neighborhoods generally did not occur until the late 1950’s. Nineteen subdivisions were platted before 1974. (Actual development is not always associated with the plat date). Subdivisions that have reached or will be reaching the 50- year-old threshold for consideration as historically significant are identified in Rock Art, Ranch and Residence 6. Individual buildings with possible historical significance are also noted. The Oro Valley Historic Preservation Ordinance Article 6-10 7 outlines the process for local landmarks and neighborhood district designations. A. The Historic Preservation Commission will concentrate some of its educational outreach on the Town’s historic neighborhoods. These neighborhoods include, but are not limited to, Oro Valley Estates, Suffolk Hills, Campo Bello, and Shadow Mountain Estates. B. The Historic Preservation Commission and Town staff will participate in outreach to highlight historic districts, neighborhood and individual properties and explain the process/benefits of designation. The Commission and Town, including the Planning Division,8 will encourage Oro Valley residents to contact them regarding properties they may own or have knowledge of that need to be preserved. C. The Historic Preservation Commission (and other interested community members) will pursue inventory of neighborhood historic districts/structures as identified in Rock Art, Ranch and Residence. “Windshield surveys” could be a first step in identifying such districts/structures. D. Town staff, the Historic Preservation Commission, volunteers, and consultants (as appropriate) should consider developing tours of historic neighborhoods/areas of the Town to focus attention on community heritage. An example would be walking tours of James D. Kriegh Park, Canyon Del Oro High School or Catalina Shadows development and their role in establishing the Town of Oro Valley. The Town will consider financial incentives related to historic preservation, heritage tourism and education as part of the annual budget process 4. Town History Records and Reports A Town’s archives contain primary source documents that have accumulated over the course of time and are kept showing the function of the Town. Archives are records that have been naturally and necessarily generated as a product of regular legal, commercial, administrative, or social activities. Archives provide a basis for the proper understanding of the past that is important to inform as the Town develops. Archives are a special resource for dealing with the social memory of the Town. The Oro Valley Historic Preservation Commission encourages development and maintenance of a Town archive. The original Town Historian, Marjorie Kriegh, (dates of service) maintained records of the Town’s incorporation in 1974 through 1977. These records reflect the fight for annexation and Oro Valley’s ultimate success. Available documented history is stored with the Town Clerk. The Historic Preservation Commission, with the assistance of Town staff, should prepare an annual Town report on accomplishments for the prior year to be included in the proposed Town archive. This report should also serve as the required annual report to the Arizona State Historic Preservation Office to maintain certified local government status. The Historic Preservation Commission should be directly involved with the Town’s annual cultural resources inventory update. The Environmentally Sensitive Lands Ordinance states that the Historic Preservation Commission shall maintain a list of known significant cultural resources for consideration in planning of current and future development. The Town was to develop this list, based on the Cultural Resources Inventory, and the OV Zoning Code, Section 21.9, Paragraph B.4. The Historic Preservation Commission recommends the Town create and publish a list of its cultural resources. 5. Undeveloped Areas of the Town The Town’s Environmentally Sensitive Lands Ordinance applies to cultural resources in undeveloped areas and to all developments that require a rezoning, preliminary plat, development plan or amendment to these items. It provides for the conservation of significant cultural resources in concert with other sensitive resources. Some areas available for development contain known archaeological sites as identified in Rock Art, Ranch and Residence. The ordinance provides a sound basis for identification, evaluation, and treatment of known sites as well as ones that may be discovered in the future. Using the standard cultural review process, Town of Oro Valley staff should review existing cultural resources data compiled in the Phase 1 Cultural Resources Inventory report to provide a preliminary knowledge base when stipulations are proposed for future developments. The Town will review cultural resources information obtained during the process of future site development within Town boundaries to determine the potential for public interpretation and education. The Town will also consider the value of prehistoric and historic resources in potential annexations. The Historic Preservation Commission may review cultural resources reports and may provide information and recommendations to Town staff. 6. Honey Bee Village Archaeological Preserve The 13-acre Honey Bee Village Archeological preserve was donated to Pima County in 2008 and transferred to the Town on January 4, 2012. The Preserve was part of the 2004 Pima County Bond. The main area of this Hohokam site is to be preserved for public use. The Tohono O’odham Nation and Oro Valley funded construction of a protective wall around the Preserve. The area remains inaccessible and unused for walking, education, and observation of past cultural traditions. A. In cooperation with Pima County, the Town will maintain a regular program of inspection of the Preserve by Arizona Site Stewards. B. The Historic Preservation Commission will monitor ongoing developments at Honey Bee Village Archeological Preserve. C. Future actions at the Preserve will include ongoing clean-up of the site by the appropriate responsible entities. Linking tourism and preservation can do more for local economies, tourism and preservation than promoting them separately. Heritage tourism saves and preserves your heritage. Share it with visitors and reap the economic benefits. As noted in the introduction, Oro Valley holds unique and authentic cultural resources which make places of the past come alive. This Guide for Implementation sets the stage to make Oro Valley’s history “come alive”. ENDNOTES 1 https://azstateparks.com/shpo-arizona-historic-preservation-plans 2 https://www.orovalleyaz.gov/files/assets/public/v/1/documents/parks-and-recreation/historic- preservation-and- cultural-resources/ov-historic-preservation-brochure.pdf 3 https://www.orovalleyaz.gov/Government/Departments/Parks-and-Recreation/Historic-Preservation-and- Cultural-Resources 4 https://www.orovalleyaz.gov/files/assets/public/v/1/documents/parks-and-recreation/historic-preservation-and- cultural-resources/2024-william-h-adler-writing-contest-final.pdf 5 https://s3.amazonaws.com/NARAprodstorage/lz/electronic-records/rg-079/NPS_AZ/09000668.pdf 6 https://www.orovalleyaz.gov/files/assets/public/v/1/documents/parks-and-recreation/historic- preservation- and-cultural-resources/rock-art-ranch-and-residence-cultural-resources-oro-valley.pdf 7 https://orovalley.town.codes/TC/6-10 8 https://www.orovalleyaz.gov/Government/Departments/Community-and-Economic-Development/Planning- Division    Historic Preservation Commission 6. Meeting Date:02/05/2024   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: REVIEW OF THE 2024 WILLIAM H. ADLER HISTORICAL WRITING CONTEST APPLICATION AND STUDENT ENTRY FORM AND DISCUSSION AND POSSIBLE ACTION OF TIMELINE FOR JUDGING AND AWARDING PRIZES RECOMMENDATION: Staff recommends discussion and direction. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: The William H Adler historical writing contest for local fourth graders has been disseminated to the Amphi School District. The Commission should review the application. All entries are due no later than Tuesday, March 26.  The Commission should discuss a plan for reviewing, judging and awarding prizes and instruct staff as needed. FISCAL IMPACT: $225 in Gift Cards: $100 first; $75 second; and $50 third prizes. SUGGESTED MOTION: The Commission will vote on plans. Attachments Contest Application and Entry Form  2024 March-May for HPC  Town of Oro Valley 2024 William H. Adler Historical Writing Contest Sponsored by: The Oro Valley Historic Preservation Commission The contest will be open January 16 through March 26, 2024 Celebrating 50 Years of Community 11000 N. La Cañada Drive, Oro Valley, Arizona 85737 www.orovalleyaz.gov | phone: (520) 229-4700 | fax: (520) 297-0428 Eligibility Requirements All students in the fourth grade (including charter, public, private, or homeschooled), who reside in the Amphitheater School District boundaries, are eligible to participate in the writing contest. Students who have family members that serve on the Oro Valley Historic Preservation Commission are ineligible to participate. Awards Every contestant will receive a certificate of participation. Awards will be valued at $100 (first place), $75 (second place) and $50 (third place). The top three winners will be presented with their awards and certificates at an Oro Valley Town Council meeting. The Essay Your essay must be related to one of the three essay topics provided below. There are many resources available on the internet as well local libraries, museums, people, schools, colleges or cultural sites available to help guide you in your writing. By using primary and secondary resources, successful essays will reflect a student’s understanding of the material and demonstrate original thinking. Essay Topics Please pick one question for your essay. 1. Who is Francisco Romero? Where did he settle and what challenges did he and his family encounter? Consider food, clothing, shelter, water, and threats to their safety. 2. Oro Valley is known for its appreciation of the arts. How is this appreciation a continuation of ancient tradition in this area? What art forms did the Hohokam leave that we now appreciate? Identify and describe three of the area's prehistoric art forms. 3. Please name and highlight a local athlete that has gone on to play college or professional sports. Please tell us what local school they went to, what sports team they went on to play for, as well as any personal achievements or accomplishments they had in their athletic career. 2024 William H. Adler Historical Writing Contest Sponsored by: The Oro Valley Historic Preservation Commission The contest will be open January 16 through March 26, 2024 https://orovalleyaz.sharepoint.com/parkrec/Parks and Rec Document Library/HPC/2024 HPC/2024 WH Adler Contest Formatted.docx 2 Contest Regulations All essays must comply with the following contest rules before submission. • No literary form other than an expository essay will be accepted. • Each essay must reflect the contestant’s own research, writing and original thinking. • All sources must be properly cited. • Only one (1) essay may be submitted by each contestant. • Each contestant must complete and attach the student entry form on page three. • The essay should be between 300 and 750 words. • Entries may be typed or neatly written. • The author’s name should only appear on the first page of the essay. • The title of the essay MUST appear on the top of all pages of the essay. • Entries must be emailed by 5:00 p.m. on the contest due date of March 26, 2024. • Questions may be directed to 520-229-5038 or mtolmie@orovalleyaz.gov. Judging Oro Valley Historic Preservation Commission members will judge the essays using the following four criteria: • Historical Accuracy: (1-5 pts.) Is it historically accurate? • Writing: (1-5 pts.) Is the essay neat and contains correct grammar, spelling, and punctuation? • Independent Thinking: (1-5 pts.) Does the essay show creativity? Are the ideas unique? • Research: (1-5 pts.) Does the essay document use multiple resources? Each category will be rated 1 through 5, with 5 as the highest score. The sum of all the categories will be the essay’s final score with a maximum of 20 points. Resource Ideas: • Every second Saturday, Oct – April, at Steam Pump Ranch, the Oro Valley Historic Society (OVhistory.org) is available to give tours and provide the history of past residents of the Ranch. • Every second Saturday, Oct – April, at Steam Pump Ranch, Archaeology Southwest is available to answer questions and demonstrate many aspects of pre-historic life as part of Archaeology Southwest’s; “Hands on Archaeology.” • There are also many archaeology sites in the area, including Catalina State Park. • OroValleyAZ.gov and other websites may be a good source of information. • Newspaper articles, books, interviews, etc. Essays will become the property of the Oro Valley Historic Preservation Commission. The Commission may reprint, publish or use at their discretion. Appropriate citations will be given to the authors. 2024 William H. Adler Historical Writing Contest Sponsored by: The Oro Valley Historic Preservation Commission The contest will be open January 16 through March 26, 2024 https://orovalleyaz.sharepoint.com/parkrec/Parks and Rec Document Library/HPC/2024 HPC/2024 WH Adler Contest Formatted.docx 3 Student Entry Form THIS ENTRY FORM MUST ACCOMPANY YOUR WRITING Please Print Neatly Student Information Full Name: ________________________________________ Grade: _________ School: ____________________________________________________________ School Address: ____________________________________________________ Teacher Contact Phone/Email _________________________________________ Parent/Guardian Information Print Name: ________________________________________________________ Address: ____________________________________________________________ Phone/Email: _________________ _________________________ Parent/Guardian Signature: ____________________________________________ By signing, you agree that the Commission may reprint, publish, or use at their discretion. Email submission no later than 5:00 p.m. on Tuesday, March 26, 2024 to: mtolmie@orovalleyaz.gov Questions may be directed to 520-229-5038 or mtolmie@orovalleyaz.gov. Sun Mon Tue Wed Thu Fri Sat NOTES: 3/4 HPC Meeting 3/6 Council Meeting 3/9 Second Saturday SPR 3/20 Council Meeting 3/26 Adler Essays Due 3/29 Good Friday 3/31 Easter Sunday Sun Mon Tue Wed Thu Fri Sat NOTES: 4/1 HPC Meeting 4/3 Council Meeting 4/6 50th Parade 4/13 Celebration JDK Park 4/17 Council Meeting Sun Mon Tue Wed Thu Fri Sat NOTES: 5/1 Council Meeting 5/6 HPC Meeting 5/11 Second Saturday SPR 5/22 Council Meeting* 5/27 Memorial Day * Moved March 2024 12 15 16 9 10 11 12 13 14 3456 78 23 24 25 26 27 28 17 18 19 20 21 22 31 29 30 7 8 9 10 11 12 13 April 2024 123 456 26 27 20 21 22 23 24 25 14 15 16 17 18 19 28 29 30 May 2024 1 234 12 13 14 15 16 17 18 567891011 31 25 26 27 28 29 30 19 20 21 22 23 24    Historic Preservation Commission 7. Meeting Date:02/05/2024   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING HPC'S PARTICIPATION IN TOWN'S 50TH ANNIVERSARY EVENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: On Saturday, April 6, the parade will take place along Naranja Drive from Ironwood Ridge High School to the Oro Valley town campus at La Canada. Parade participant categories include Motorized Float, Equestrian, Walking/Dancers, Pick-up Trick, Horse-Drawn, Walking Band, Vintage Vehicle, Other. Another event will take place on Saturday, April 13, “Celebrate OV – The 50th Anniversary”, will be held at James D. Kriegh Park with many opportunities to get involved. With two vacancies, the Commission may also consider attending Second Saturdays (3/9, 5/11, 6/8, etc.) to garner additional support and commissioners while promoting the other monthly 50th Anniversary events.  FISCAL IMPACT: N/A SUGGESTED MOTION: The Commission will vote on plans. Attachments Parade Information Document  Stage Information Document  ORO VALLEY 50TH ANNIVERSARY PARADE SATURDAY, APRIL 6, 2024 DEADLINE FOR ENTRIES: FRIDAY, MARCH 8, 2024 Parade Starts at 9:00 a.m. Check-in 6:00 am – 7:30 am. Type of Entry • Motorized Float • Equestrian • Walking/Dancers • Pick-up Truck • Horse-Drawn • Walking Band • Vintage Vehicle • Other General Rules and Informa�on • The Parade Coordinator is responsible for knowing and communica�ng all correspondence associated with the event. They also must be present at the mandatory pre-parade mee�ng and at the parade with their entry. • Theme: We encourage entries to celebrate 50 years of Oro Valley • All vehicle drivers must have a valid driver’s license and vehicle proof of liability insurance of which copies are provided at the �me of parade applica�on submital. This will be validated at check-in day of the parade. • All drivers must have an unobstructed view of the road. • Age requirements: No children under the age of 6 will be allowed to ride on a float. No children under the age of 8 are allowed to ride on horseback. • Messages promo�ng poli�cal, religious, or stand-alone adver�sing boards will not be permited. • Entries for individuals will not be permited. • Stopping along parade route will not be permited. • Throwing of candy or other items will not be permited. Organiza�ons wishing to hand items to spectators may do so provided they are able to keep pace with the parade. • At least one type ABC (2A20BC fire ex�nguisher is to be located within easy access on each float entry. • All par�cipants standing on floats or any other motorized vehicle must either wear safety belts, have hand-holds, or ver�cal stanchions mounted to the float chassis or back supports securing them in place while the float or vehicle is in mo�on. • Si�ng on hoods or trunks of vehicles is prohibited. • All equestrian related entries must demonstrate that their horses are comfortable with loud noises and crowds. Failure to do so will result in removal from the parade. All equestrian entries must also bag their horses to ensure no waste is on the parade route. • We reserve the right to remove any entry for any reason. Agreement to terms I hereby agree to the terms indicated above and release, hold harmless, and indemnify the Town of Oro Valley, its officers, employees, and agents, from any losses, claims, ac�ons, suits, or damages which arise, result, or might otherwise be atributable to the Organiza�on’s use of the facili�es including, but not limited to, personal injury or property damages except when such damages are determined to be caused by the Town’s own negligence. Any damages awarded are limited to those which are propor�oned to the amount of the Town’s negligence. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limi�ng the scope of indemnity in this paragraph. ORO VALLEY 50TH ANNIVERSARY: COMMUNITY STAGE PERFORMANCE APPLICATION INFORMATION SHEET SATURDAY, APRIL 13, 2024 DEADLINE FOR ENTRIES: FRIDAY, MARCH 29, 2024 Event at 12:00 p.m. Check-in 1 hour before stage �me. • Organiza�on / Individual • Contact Name • Address • Phone • Email • Preferred Method of Contact? Entry Informa�on • The stage is 24' x 20' and performances are limited to 20 minutes • Type of Entry - E.g. Dance Performance, Musical Performance, etc. • Number of People in Your Group • Set Up Time Required Before Performance • Tear Down Time Required A�er Performance • Special Equipment Required for Performance Please tell us what, if any, special equipment is required for your performance. Enter N/A if none. • Please write a brief narra�ve about your entry for scheduling ease. General Rules and Info • Messages promo�ng poli�cal, religious, or stand-alone adver�sing boards will not be permited. We reserve the right to remove any entry for any reason. Agreement to Terms • Signature - I hereby agree to the terms indicated above and release, hold harmless, and indemnify the Town of Oro Valley, its officers, employees, and agents, from any losses, claims, ac�ons, suits, or damages which arise, result, or might otherwise be atributable to the Organiza�on’s use of the facili�es including, but not limited to, personal injury or property damages except when such damages are determined to be caused by the Town’s own negligence. Any damages awarded are limited to those which are propor�oned to the amount of the Town’s negligence. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limi�ng the scope of indemnity in this paragraph.