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Home My WebLink AboutPackets - Council Packets (600) *AMENDED (11/13/17, 4:00 PM) AGENDA ORO VALLEY TOWN COUNCIL SPECIAL SESSION November 16, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE SPECIAL SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INFORMATIONAL ITEMS 1. Oro Valley Police Department FY 17/18 1st Quarter Statistics PRESENTATIONS 1. Presentation by First Things First Pima North Council recognizing Mayor Hiremath as the 2017 Pima North Champion for Children 2. Proclamation - American Diabetes Month CONSENT AGENDA (Consideration and/or possible action) A. Minutes - November 1, 2017 B. Fiscal Year 2017/18 Financial Update through September 2017 C. Resolution No. (R)17-46, declaring and adopting the results of the Oro Valley Naranja Park Special Bond Election held on November 7, 2017 (Information updated on 11/14/17 at 4:00 p.m.) D.*Resolution No.(R)17-47 authorizing the Town Manager to enter into a short term agreement with Verizon Communications, Inc. for the communications facility near the southwest corner of Innovation Park Drive and Vistoso Village Drive E.*A proposed dedication and a donation related to two common areas affiliated with the Honey Bee Village E.*A proposed dedication and a donation related to two common areas affiliated with the Honey Bee Village Archaeological Preserve located near the southeast corner of Rancho Vistoso Boulevard and Moore Road Item A: Resolution No.(R)17-48, dedication of the Honey Bee Village Archaeological Preserve Display Area and Archaeological Park from the Vistoso Town Center Home Owners Association Item B: Resolution No. (R)17-49, donation of approximately $80,000 from the Vistoso Town Center Home Owners Association to support, protect and enhance the Display Area and Archaeological Park REGULAR AGENDA 1. *DISCUSSION AND POSSIBLE ACTION REGARDING ITEM A: RESOLUTION NO. (R)17-48, DEDICATION OF THE HONEY BEE VILLAGE ARCHAEOLOGICAL PRESERVE DISPLAY AREA AND ARCHAEOLOGICAL PARK FROM THE VISTOSO TOWN CENTER HOME OWNERS ASSOCIATION LOCATED NEAR THE SOUTHEAST CORNER OF RANCHO VISTOSO BOULEVARD AND MOORE ROAD 2. *DISCUSSION AND POSSIBLE ACTION REGARDING ITEM B: RESOLUTION NO. (R)17-49, DONATION OF APPROXIMATELY $80,000 FROM THE VISTOSO TOWN CENTER HOME OWNERS ASSOCIATION TO SUPPORT, PROTECT AND ENHANCE THE DISPLAY AREA AND ARCHAEOLOGICAL PARK LOCATED NEAR THE SOUTHEAST CORNER OF RANCHO VISTOSO BOULEVARD AND MOORE ROAD 3. *DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION NO. (R)17-47, AUTHORIZING THE TOWN MANAGER TO ENTER INTO A SHORT TERM AGREEMENT WITH VERIZON COMMUNICATIONS, INC. FOR THE COMMUNICATIONS FACILITY NEAR THE SOUTHWEST CORNER OF INNOVATION PARK DRIVE AND VISTOSO VILLAGE DRIVE ADJOURNMENT POSTED: 11/09/17 at 5:00 p.m. by pp AMENDED AGENDA POSTED: 11/13/17 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. CC-2417 Item # 1. Town Council Special Session Meeting Date:11/16/2017 Submitted By:Tara Barry, Town Manager's Office Information Subject Oro Valley Police Department FY 17/18 1st Quarter Statistics Attachments OVPD 1st Quarter 17/18 Stats Fiscal Year 17/18 1st Qtr TOTAL JUL AUG SEP Total Calls 4545 1489 1528 1528 Commercial Veh Enforcement 29 **23 6 Residential Burglaries 15 10 2 3 Non-Residential Burglaries 7 2 1 4 All Burglary Attempts 1 0 0 1 Thefts 116 25 48 43 Vehicle Thefts 2 0 1 1 Recovered Stolen Vehicles 0 0 0 0 Attempted Vehicle Thefts 1 0 0 1 DUI 58 17 23 18 Liquor Laws 5 0 2 3 Drug Offenses 52 13 22 17 Homicides 0 0 0 0 Robbery 0 0 0 0 Assault 25 3 9 13 Total Arrests 448 143 167 138 Assigned Cases 209 80 63 66 Alarms (Residential)253 93 98 62 Alarms (Business)139 50 38 51 K9 Searches 37 7 22 8 First Aid Calls 674 201 246 227 Fatal Accidents**0 0 0 0 Accidents**125 40 47 38 Citations (Traffic)***242 317 ** Public Assists 208 81 84 43 Reserve Man Hours 0 0 0 0 Business Checks***612 245 210 157 Drug Task Force Arrest 9 4 4 1 CVAP Dark House Checks 6088 2360 1985 1743 CVAP Public Assists 319 141 121 57 CVAP Total Hours 3237.5 1179.5 1047.5 1010.5 *Traffic data delayed up to 30 days due to data entry backlog. Periodic adjustments made. **DUI Accidents are included in Fatal Accident and Accident totals. ORO VALLEY POLICE DEPARTMENT POLICE ACTIVITY SUMMARY Disclaimer: Numbers may show slight fluctuations when compared to previously published reports because of changes in the case data within the system due to normal adjustments. The more recent case counts are the most likely to fluctuate. Although this data may change slightly, it is as accurate as it can be for the data collected during this time period. # of calls %# of calls % 49 84%136 84% 9 16%25 16% Total Calls Total Calls # of calls %# of calls % 1049 95%2247 99% 52 5%23 1% Total Calls Total Calls Over 15 minutes Over 30 minutes 1101 2270 Average Overall Response Time 7:17 Average Overall Response Time 7:20 Total Response Time Total Response Time Goal: Total Response under 15 minutes 90% of the time Goal: Total Response under 30 minutes 90% of the time Under 15 minutes Under 30 minutes 58 161 Average Overall Response Time 3:42 Average Overall Response Time 5:00 Priority 3 Priority 4 Goal: Total Response under 5 minutes 90% of the time Goal: Total Response under 8 minutes 90% of the time Under 5 minutes Under 8 minutes Over 5 minutes Over 8 minutes ORO VALLEY POLICE DEPARTMENT July through September 2017 Priority 1 Priority 2 Total Response Time Total Response Time Jul-Sep Jul-Sep Jul-Sep 2015 2016 2017 Total Calls 4267 4657 4545 Commercial Veh Enforcement 70 77 29 Residential Burglaries 13 10 15 Non-Residential Burglaries 1 4 7 All Burglary Attempts 1 2 1 Thefts 96 131 116 Vehicle Thefts 3 7 2 Recovered Stolen Vehicles 3 1 0 Attempted Vehicle Thefts 1 1 1 DUI Arrests 61 53 58 Liquor Laws 10 6 5 Drug Offenses 41 43 52 Homicides 0 0 0 Robbery 4 1 0 Assault 25 20 25 Total Arrests 459 376 448 Assigned Cases 190 217 209 Alarms (Residential)234 223 253 Alarms (Business)173 163 139 K9 Searches 128 48 37 First Aid Calls 640 699 674 Fatal Crashes*0 0 0 Crashes*147 140 125 Citations (Traffic)**1197 778 ** Public Assists***202 146 208 Reserve Man Hours 81 0 0 Business Checks***1035 1076 612 Drug Task Force Arrest 12 11 9 CVAP Dark House Cks 6432 6210 6088 CVAP Public Assists 249 280 319 CVAP Total Hours 3285 3195.5 3237.5 Fiscal Year 2017/2018 1st Quarter CC-2427 Item # 1. Town Council Special Session Meeting Date:11/16/2017 Presentation - First Things First of Pima North Council Information Subject Presentation by First Things First Pima North Council recognizing Mayor Hiremath as the 2017 Pima North Champion for Children Summary Attachments No file(s) attached. CC-2431 Item # 2. Town Council Special Session Meeting Date:11/16/2017 Proclamation - American Diabetes Month Information Subject Proclamation - American Diabetes Month Summary Attachments Proclamation CC-2433 Item # A. Town Council Special Session Meeting Date:11/16/2017 Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - November 1, 2017 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve, (approve with the following changes) the November 1, 2017 minutes. Attachments 11-1-17 Draft Minutes 11-1-17 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION November 1, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Joe Hornat, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Mary Snider, Councilmember Steve Solomon, Councilmember ABSENT:Lou Waters, Vice Mayor PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS Councilmember Snider reported that Vice Mayor Waters attended the Inside Tucson Business 2017 Executive Excellence Awards ceremomy where Oro Valley Police Chief Danny Sharp was named a finalist. DEPARTMENT REPORTS Economic Development Manager Amanda Jacobs announced the launch of the 2017 Shop Oro Valley Holiday Campaign taking place November 3 - December 29, and the Oro Valley Festival of The Arts and Tree Lighting Celebration taking place December 2 - 3, 2017. 11-1-17 Minutes, Town Council Regular Session 2 Parks and Recreation Director Kristy Diaz-Trahan gave an update on the Sonoran Desert Mountain Bicyclists (SDMB) Big Wash Build Days. To date, the SDMB community group constructed a mile of connector trail to the Honeybee Canyon trail system. The SDMB community group will continue their work on the remaining third mile of the connector trail on November 5, 2017. A ribbon cutting was scheduled for December 9, 2017 following the completion of the connector trail. ORDER OF BUSINESS Mayor Hiremath re-organized the agenda as follows: Presentation #2 would be heard first with remaining items following in order. INFORMATIONAL ITEMS There were no informational items. CALL TO AUDIENCE Director of Marketing and Communications for Tohono Chul Park, Michelle Armstrong, announced the parks upcoming 2017 Holiday Nights, A Million Lights event and invited the public to attend. PRESENTATIONS 2.Presentation of a plaque of appreciation to Rich Elias for his support and role in bringing the Oro Valley Music Festival to our community Mayor Hiremath presented Rich Elias with a plaque for his support and role in bringing the Oro Valley Music Festival to Oro Valley. 1.Presentation - Youth Art Program by the Arts and Culture Ambassadors Economic Development Manager Amanda Jacobs gave an overview of the Youth Art Exhibits and introduced Arts and Culture Ambassadors Joann Carolla, Sasha Case and Lisa D'Angelo. Ms. Case and Ms. Carolla introduced the pieces of artwork on display in the Council Chambers which were created by students from Immaculate Heart Elementary, Canyon Del Oro High School and Quest for Education and Arts. CONSENT AGENDA A.Minutes - October 18, 2017 B.Visit Tucson Quarterly Report: July 1, 2017 -September 30, 2017 11-1-17 Minutes, Town Council Regular Session 3 C.Greater Oro Valley Chamber of Commerce Quarterly Report: July 1, 2017 - September 30, 2017 MOTION:A motion was made by Councilmember Rodman and seconded by Councilmember Piña to approve Consent Agenda items (A-C). MOTION carried, 6-0. REGULAR AGENDA 1.DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION NO. (R)17-45, AUTHORIZING AND APPROVING AMENDMENT NUMBER 4 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY (RTA) OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL TRANSIT SERVICE IMPROVEMENTS; PROJECT 48B- CIRCULAR TRANSIT SERVICE IMPROVEMENTS; PROJECT 47B- SPECIAL NEEDS TRANSIT FOR ELDERLY AND DISABLED Community Development and Public Works Assistant Director Aimee Ramsey gave an overview of item #1 that included the following: - History- A Partnership at Work - Transit Service Commitments - Providing Transit Access - Who we serve - Increasing Service - Staying Efficient - Summary Discussion ensued amongst Council and staff regarding item #1. MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Solomon to approve Resolution No. (R)17-45, authorizing and approving amendment number 4 to the IGA between the Regional Transportation Authority of Pima County and the Town of Oro Valley for Regional Transit Service Improvements: Project 48B - Circulatr Transit Service Improvements; Project 47B Special Needs Transit for Elderly and Disabled provision of circulator bus service. MOTION carried, 6-0. FUTURE AGENDA ITEMS No future agenda items were requested. CALL TO AUDIENCE 11-1-17 Minutes, Town Council Regular Session 4 No comments were received. ADJOURNMENT MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Solomon to adjourn the meeting at 6:39 p.m. MOTION carried, 6-0. Prepared by: __________________________ Michelle Stine, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 1st day of November, 2017. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2017. ___________________________ Michael Standish, CMC Town Clerk CC-2421 Item # B. Town Council Special Session Meeting Date:11/16/2017 Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2017/18 Financial Update through September 2017 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see Attachment A), revenues collected through September totaled $9.3 million or 25.6% of the budget amount of $36.3 million. Year-to-date expenditures through September totaled $7.3 million or 19.9% of the budget amount of $36.7 million. In the Highway Fund (see Attachment B), revenues collected through September totaled $916,713 or 23.9% of the budget amount of $3.8 million. Year-to-date expenditures through September totaled $587,605 or 11.9% of the budget amount of $4.9 million. In the Bed Tax Fund (see Attachment C), revenues collected through September totaled $281,650 or 24.8% of the budget amount of $1.1 million. Year-to-date expenditures through September totaled $299,454 or 23.9% of the budget amount of $1.3 million. In the Community Center Fund (see Attachments D-1, D-2 and D-3), revenues collected through September totaled $1,355,577 or 20.9% of the budget amount of $6.5 million. Year-to-date expenditures through September totaled $1,663,438 or 25.6% of the budget amount of $6.5 million. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through September, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues $36,676,593 Less: Expenditures ($35,839,786) Less: Council-Approved Use of Contingency: - Regional Municipalities Veteran's Treatment Court ($75,000) Approved July 5, 2017 Estimated Increase in Fund Balance $761,807 General Fund Revenues Local sales tax collections in the General Fund total $4.6 million or 26.6% of the budget amount of $17.2 million. Please see Attachment F for a monthly tracking of General Fund local sales tax collections, including construction and utility sales tax. License and permit revenues total $771,309 or 37.4% of the budget amount of $2.1 million. These revenues are expected to come in over budget by about $314,000, due to plan check fees for the Nakoma Sky (La Posada) development. Approximately $190,000 of these revenues will be paid for outside plan review of this project. State shared revenues total $2.9 million or 25.2% of the budget amount of $11.6 million. Charges for Services revenues total $584,342 or 26.4% of the budget amount of $2.2 million. These revenues are trending to come in just over budget by about $6,200. Interest Income revenues total $31,338 or 30.4% of the budget amount of $103,000. These revenues are expected to come in over budget by about $20,500 based on year-to-date collections. Please note this is an estimate and is subject to change. Overall, total General Fund revenues are estimated to come in over budget by approximately $341,000 at year-end. General Fund Expenditures General Fund expenditures are estimated to come in under budget by about $886,000 or 2.4%. This is due to a roughly $972,000 credit from the Public Safety Personnel Retirement System (PSPRS) for excess member contributions the Town refunded from our General Fund surplus last fiscal year related to the outcome of the Hall and Parker lawsuits. The credit for the $972,000 refund payout is being taken against the Town's budgeted employer contributions this fiscal year and is currently reflected as savings in the year-end expenditure estimate for the Police Department. Staff will be working with the Town Manager to develop a long-term strategy for Council consideration to address the unfunded liability of our PSPRS plan, and repayment of these credited employer contributions back into our plan this fiscal year may be included as part of this strategy as a step toward reducing our future unfunded liability. Community Development & Public Works is projected to come in $190,000 over budget due to outside plan review costs for Nakoma Sky as referenced in the revenue discussion above. Please note these estimates are subject to change. HIGHWAY FUND Highway Fund Revenues State shared highway user funds total $865,901 or 25.7% of the budget amount of $3.4 million. Miscellaneous revenues in the Highway Fund are projected to come in just over budget due to insurance recoveries. All other Highway Fund revenues are projected to come in on budget at this time. Highway Fund Expenditures Highway Fund expenditures are projected to come in under budget by about $25,000 or 0.5%, due to personnel savings. Please note this is an estimate and is subject to change. BED TAX FUND Bed Tax Revenues Bed tax collections total $280,144 or 24.9% of the budget amount of $1.1 million. All Bed Tax Fund revenues are projected to come in on budget at this time. Bed Tax Fund Expenditures All Bed Tax Fund expenditures are projected to come in on budget at this time. COMMUNITY CENTER FUND Attachment D-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from Troon and Town-managed operations. Attachment D-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, tennis and food and beverage operations. The totals in the revenue and expenditure categories in Attachment D-2 tie to the Contracted Operating Revenues and Expenditures in Attachment D-1. Attachment D-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only. Community Center Fund Revenues Revenues in the Community Center Fund total $1,355,577 or 20.9% of the budget amount of $6.5 million. Contracted operating revenues from Troon total $628,251 and Town operating revenues total $219,341. Local sales tax revenues from the dedicated half-cent sales tax total $507,985 or 22.0% of the budget amount of $2.3 million. Local sales tax revenues from the dedicated half-cent sales tax are estimated to come in on budget at this time. Contracted operating revenues from Troon are estimated to come in on budget at this time. Town operating revenues are estimated to come in over budget by $11,000 or 1.4%, due to facility rental income. Community Center Expenditures Expenditures in the Community Center Fund total $1,663,438 or 25.6% of the budget amount of $6.5 million. Contracted operating expenditures from Troon total $1,382,558 and Town operating expenditures total $264,310. Capital expenditures total $16,570. Contracted operating expenditures from Troon are estimated to come in on budget at this time. Town operating expenditures are projected to come in on budget at this time. Capital outlay is projected to come in on budget at this time. Please see Attachments A, B, and C for additional details on the General Fund, Highway Fund and Bed Tax Fund. See Attachments D-1, D-2 and D-3 for additional details on the Community Center Fund. See Attachment E for a fiscal year-to-date consolidated summary of all Town Funds. See Attachment F for a breakdown of monthly local sales tax collections for the General Fund. FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund Attachment B - Highway Fund Attachment C - Bed Tax Fund Attachment D-1 Community Center Fund Attachment D-2 Troon Cash Flow Attachment D-3 Troon F&B Attachment E - Summary All Funds Attachment F - Gen Fund Local Sales Tax ATTACHMENT A September YTD Financial Status General Fund % Budget Completion through September --- 25.0% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 4,558,831 17,164,573 26.6% 17,164,573 0.0% LICENSES & PERMITS 771,309 2,063,121 37.4% 2,377,494 15.2% FEDERAL GRANTS 93,646 471,342 19.9% 471,342 0.0% STATE GRANTS 16,985 234,760 7.2% 234,760 0.0% STATE/COUNTY SHARED 2,926,773 11,636,928 25.2% 11,636,928 0.0% OTHER INTERGOVERNMENTAL 299,305 1,793,360 16.7% 1,793,360 0.0% CHARGES FOR SERVICES 584,342 2,210,453 26.4% 2,216,678 0.3% FINES 33,260 120,000 27.7% 120,000 0.0% INTEREST INCOME 31,338 103,000 30.4% 123,459 19.9% MISCELLANEOUS 3,707 233,000 1.6% 233,000 0.0% TRANSFERS IN - 305,000 0.0%305,000 0.0% TOTAL REVENUES 9,319,496 36,335,537 25.6% 36,676,593 0.9% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 80,095 214,759 37.3% 214,759 0.0% CLERK 72,458 485,098 14.9% 485,098 0.0% MANAGER 174,960 844,708 20.7% 844,708 0.0% HUMAN RESOURCES 66,267 375,790 17.6% 375,790 0.0% FINANCE 159,114 810,006 19.6% 802,313 -0.9% INFORMATION TECHNOLOGY 477,559 2,189,939 21.8% 2,176,693 -0.6% GENERAL ADMINISTRATION 407,844 1,682,216 24.2% 1,682,216 0.0% LEGAL 146,385 779,670 18.8% 779,670 0.0% COURT 191,179 874,282 21.9% 874,282 0.0% COMM. DEV. & PUBLIC WORKS 955,702 4,893,469 19.5% 5,000,502 2.2% PARKS & RECREATION 709,563 3,667,092 19.3% 3,667,092 0.0% POLICE 2,925,717 17,108,674 17.1% 16,136,995 -5.7% TRANSFERS OUT 937,888 2,799,668 33.5%2,799,668 0.0% TOTAL EXPENDITURES 7,304,730 36,725,371 19.9% 35,839,786 -2.4% SURPLUS / (DEFICIT) 2,014,766 (389,834) 836,807 BEGINNING FUND BALANCE **12,470,961 Plus: Surplus / (Deficit)836,807 Less: Approved Use of Contingency Reserves During FY 17/18: Regional Municipalities Veteran's Treatment Court (75,000) ENDING FUND BALANCE **13,232,768 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2017/2018 Year End Estimate * Budget Year End Estimate * Actuals thru 9/2017 Actuals thru 9/2017 Budget F:\BUDGET ANALYST\Financial Reports 2017-2018\1Q\Sep\Sep FY 18 Monthly Report 11/7/2017 ATTACHMENT B September YTD Financial Status FY 2017/2018 % Budget Completion through September --- 25.0% Actuals thru 9/2017 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: LICENSES & PERMITS 11,091 57,000 19.5% 57,000 0.0% STATE GRANTS 27,652 100,000 27.7% 100,000 0.0% STATE/COUNTY SHARED 865,901 3,363,581 25.7% 3,363,581 0.0% INTEREST INCOME 11,023 36,994 29.8% 36,994 0.0% MISCELLANEOUS 1,046 2,000 52.3% 2,145 7.2% TRANSFERS IN - 275,000 0.0%275,000 0.0% TOTAL REVENUES 916,713 3,834,575 23.9% 3,834,720 0.0% Actuals thru 9/2017 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: ADMINISTRATION 147,515 741,063 19.9% 741,063 0.0% TRANSPORTATION ENGINEERING 164,863 661,582 24.9% 661,582 0.0% PAVEMENT MANAGEMENT 20,876 1,638,078 1.3% 1,638,078 0.0% STREET MAINTENANCE 187,175 1,064,607 17.6% 1,039,437 -2.4% TRAFFIC ENGINEERING 67,176 844,547 8.0%844,547 0.0% TOTAL EXPENDITURES 587,605 4,949,877 11.9% 4,924,707 -0.5% SURPLUS / (DEFICIT) 329,108 (1,115,302) (1,089,987) BEGINNING FUND BALANCE **1,350,903 Plus: Surplus / (Deficit)(1,089,987) ENDING FUND BALANCE **260,916 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2017-2018\1Q\Sep\Sep FY 18 Monthly Report 11/7/2017 ATTACHMENT C September YTD Financial Status % Budget Completion through September --- 25.0% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 280,144 1,126,955 24.9% 1,126,955 0.0% INTEREST INCOME 1,505 8,011 18.8% 8,011 0.0% MISCELLANEOUS - - 0.0%- 0.0% TOTAL REVENUES 281,650 1,134,966 24.8% 1,134,966 0.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 74,435 844,158 8.8% 844,158 0.0% TRANSFERS OUT 225,019 410,019 54.9%410,019 0.0% TOTAL EXPENDITURES 299,454 1,254,177 23.9% 1,254,177 0.0% SURPLUS / (DEFICIT) (17,804) (119,211) (119,211) BEGINNING FUND BALANCE **462,611 Plus: Surplus / (Deficit)(119,211) Less: Approved Use of Contingency Reserves During FY 17/18: Tohono Chul Park Financial Participation Agreement (250,000) ENDING FUND BALANCE **93,400 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2017/2018 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 9/2017 Actuals thru 9/2017 F:\BUDGET ANALYST\Financial Reports 2017-2018\1Q\Sep\Sep FY 18 Monthly Report 11/7/2017 ATTACHMENT D-1 September YTD Financial Status % Budget Completion through September --- 25.0% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 174,990 1,038,825 16.8% 1,155,671 11.2% Member Dues (Golf) 178,621 959,009 18.6% 848,433 -11.5% Tennis Revenues 75,836 345,900 21.9% 331,636 -4.1% Food & Beverage 161,052 793,887 20.3% 833,542 5.0% Merchandise & Other 37,752 244,730 15.4%213,069 -12.9% 628,251 3,382,351 18.6% 3,382,351 0.0% TOWN OPERATING REVENUES Daily Drop-Ins 6,296 23,000 27.4% 23,000 0.0% Member Dues 174,071 614,000 28.4% 614,000 0.0% Recreation Programs 28,972 134,000 21.6% 134,000 0.0% Swim Team/Swim Lessons - 1,500 0.0% 1,500 0.0% Facility Rental Income 9,921 4,580 216.6% 15,720 243.2% Concession Sales 81 500 16.2%500 0.0% 219,341 777,580 28.2% 788,720 1.4% OTHER REVENUES Local Sales Tax 507,985 2,308,112 22.0% 2,308,112 0.0% Real Property Rental Income - 27,861 0.0%27,861 0.0% 507,985 2,335,973 21.7% 2,335,973 0.0% TOTAL REVENUES 1,355,577 6,495,904 20.9% 6,507,044 0.2% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 509,005 2,121,525 24.0% 2,107,700 -0.7% Operations & Maintenance 778,318 2,712,454 28.7% 2,737,906 0.9% Equipment Leases 95,235 371,313 25.6%359,686 -3.1% 1,382,558 5,205,292 26.6% 5,205,292 0.0% TOWN OPERATING EXPENDITURES Personnel 194,680 745,858 26.1% 745,858 0.0% Operations & Maintenance 69,630 284,548 24.5%284,548 0.0% 264,310 1,030,406 25.7% 1,030,406 0.0% CAPITAL OUTLAY 16,570 94,250 17.6% 94,250 0.0% TRANSFERS OUT - 165,956 0.0% 165,956 0.0% TOTAL EXPENDITURES 1,663,438 6,495,904 25.6% 6,495,904 0.0% SURPLUS / (DEFICIT) (307,862) - 11,140 BEGINNING FUND BALANCE **(97,156) Plus: Surplus / (Deficit)11,140 ENDING FUND BALANCE **(86,016) * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2017/2018 Actuals thru 9/2017 Budget Year End Estimate * Community Center Fund Actuals thru 9/2017 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2017-2018\1Q\Sep\Sep FY 18 Monthly Report 11/7/2017 ATTACHMENT D-2 TROON El Conquistador Cash Flow Statement Actual Actual Actual Actual Original Budget Forecast Jul-17 Aug-17 Sep-17 Total TOTAL TOTAL Revenues: Golf Fees, net of discounts 20,933 29,780 50,962 101,675 780,706 883,271 Trail Fees & Member Cart Fees 19,317 17,660 17,589 54,566 205,664 211,126 Golf - Group Services - 126 840 966 1,760 2,326 Range, Rentals, Other Golf related 2,794 2,897 8,412 14,103 40,930 47,333 Golf Lessons 405 285 590 1,280 5,205 5,585 Income - Golf Schools 2,400 - - 2,400 4,560 6,030 Total Member Dues 58,678 60,153 59,790 178,621 959,009 848,433 Other Member Income 312 177 (247) 242 - 489 Swim/Tennis Revenues 25,228 14,808 35,800 75,836 345,900 331,636 Income - Other (non - golf) 11 75 - 86 - 86 Merchandise, net of discounts 10,460 14,083 12,881 37,424 244,730 212,494 Food and Beverage, net of discounts 47,336 49,103 64,613 161,052 793,887 833,542 Total Revenues 187,874 189,147 251,230 628,251 3,382,351 3,382,351 Cost of Sales: COS - Group Services Golf 17 125 823 965 1,760 2,325 COS - Golf Lessons 324 333 475 1,132 3,644 4,147 COS - Golf Schools 1,666 - - 1,666 3,648 4,570 COS - Service Commissions 15,523 12,325 17,775 45,623 176,330 182,683 COS - Merchandise, net of discounts 7,715 5,567 6,438 19,720 158,234 156,265 COS - Other (non - golf) (1,572) - - (1,572) - (1,572) COS - Food & Beverage 17,099 19,701 25,927 62,727 282,045 300,390 Total Cost of Sales 40,772 38,051 51,438 130,261 625,660 648,808 Gross Profit 147,102 151,096 199,792 497,990 2,756,691 2,733,543 Operating Expenses: Payroll 130,038 137,301 138,716 406,055 1,684,714 1,669,762 Employee Benefits 30,933 31,745 32,122 94,800 409,777 409,442 Employee Related 3,367 2,502 2,281 8,150 27,034 28,496 Advertising & Marketing 5,429 5,790 4,366 15,585 69,983 76,047 Repair & Maintenance 30,650 29,992 80,297 140,939 423,482 409,163 Operating Expenses 17,312 17,012 19,341 53,665 258,196 263,018 Total Operating Expenses 217,729 224,342 277,123 719,194 2,873,186 2,855,928 Operating Profit (70,627) (73,246) (77,331) (221,204) (116,495) (122,385) Leases - Carts 9,282 9,282 9,282 27,845 119,745 108,118 Leases - Equipment 23,029 23,780 20,580 67,390 251,568 251,568 Utilities 127,430 120,728 147,704 395,862 1,190,026 1,190,026 Fixed Operating Expenses 159,741 153,790 177,566 491,097 1,561,339 1,549,712 Gross Operating Profit (230,368) (227,036) (254,897) (712,301) (1,677,834) (1,672,097) Insurance 97 97 97 291 1,107 1,128 Fees, Permits & Licenses 335 (5) 330 330 Base Management Fees 12,000 12,000 12,000 36,000 144,000 144,000 Bad Debt 337 5,048 5,385 5,385 Total Other Expenses 12,097 12,769 17,140 42,006 145,107 150,843 Net Operating Income (Loss) (242,465) (239,805) (272,037) (754,307) (1,822,941) (1,822,941) 11/7/2017 ATTACHMENT D-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 64,613 45,240 161,052 118,800 TOTAL REVENUES 64,613 45,240 161,052 118,800 COST OF SALES 25,927 16,923 62,727 44,383 PAYROLL & BENEFITS 39,463 40,260 109,518 110,597 OPERATING EXPENSES 7,556 5,150 22,841 14,150 NET INCOME (LOSS) (8,333) (17,093) (34,034) (50,330) EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - SEPTEMBER 2017 11/7/2017 ATTACHMENT EConsolidated Year-to-Date Financial Report through September, 2017 FY 2017/2018FY 17/18 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Sep 2017General Fund - Unassigned 11,029,100 9,319,496 9,319,496 937,888 4,612,315 1,702,385 52,142 7,304,730 13,043,866 General Fund - Assigned 1,441,861 - 1,441,861 Highway Fund - Restricted 1,350,903 916,713 916,713 416,344 160,320 10,941 587,605 1,680,012 Seizure & Forfeiture - Justice/State 303,106 - 32 45,116 11,960 57,108 245,998 Bed Tax Fund - Committed 462,611 281,650 281,650 225,019 57,448 16,987 299,454 444,807 Impound Fee Fund 25,318 8,400 8,400 12,555 12,555 21,163 Community Center Fund (97,156) 1,355,577 1,355,577 95,235 194,680 1,356,953 16,570 1,663,438 (405,018) Municipal Debt Service Fund 89,327 31,573 637,827 669,400 2,550 679,778 682,328 76,399 Oracle Road Debt Service Fund 6,737 434 434 - 7,172 Alternative Water Resources Dev Impact Fee Fund 6,420,133 399,641 399,641 - 6,819,773 Potable Water System Dev Impact Fee Fund 5,557,164 202,847 202,847 256,646 256,646 5,503,365 Townwide Roadway Development Impact Fee Fund 3,095,461 122,975 122,975 - 3,218,436 Parks & Recreation Impact Fee Fund 514,986 67,359 67,359 - 582,345 Police Impact Fee Fund 505,282 23,615 23,615 - 528,897 General Government Impact Fee Fund 3,524 4 4 - 3,528 General Government CIP Fund 1,716,361 452,927 452,927 22,283 400 501,863 524,545 1,644,743 PAG/RTA Fund 886,456 1,218,439 1,218,439 31,886 937,102 968,988 1,135,907 Water Utility9,814,982 4,664,199 4,664,199 2,847 645,427 1,474,479 445,445 3,004,267 5,572,466 8,906,716 Stormwater Utility511,261 344,353 344,353 119,889 57,389 49,662 226,940 628,674 Fleet Fund 919,263 289,476 75,000 364,476 18,931 159,526 316,466 494,923 788,816 Benefit Self Insurance Fund 209,720 846,540 846,540 700,713 700,713 355,547 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 568,337 - 1,283 1,283 567,054 Capital Project Bond Fund- - - Total 45,350,456 20,093,289 1,165,754 21,259,043 1,260,989 6,131,790 5,676,817 2,343,434 - 3,940,691 19,353,721 47,255,776 Total OutPersonnel O&M Capital ContingencyFund RevenueOther Fin Sources/TfrsTotal InDebt ServiceF:\BUDGET ANALYST\Financial Reports 2017-2018\1Q\Sep\Attachment E - Summary All Funds11/7/2017 ATTACHMENT FGeneral Fund Local Sales Tax CollectionsFY 2017/18CATEGORYJULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 547,514 469,050 456,125 1,472,689 Utility Sales Tax 202,208 429,402 290,283 921,893 Retail Sales Tax 541,876 478,942 481,677 1,502,495 All Other Local Sales Tax *202,678 219,584 186,445 608,707 TOTAL 1,494,276$ 1,596,978$ 1,414,530$ 4,505,784$ FY 2016/17CATEGORYJULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 211,862 188,622 464,738 331,337 302,776 310,738 553,592 307,122 457,822 400,603 660,930 602,001 4,792,143 Utility Sales Tax 256,758 319,698 294,983 273,535 216,045 210,750 210,159 235,740 210,303 197,163 205,177 221,911 2,852,222 Retail Sales Tax 498,390 460,006 467,191 491,196 495,453 598,150 774,898 489,541 512,147 544,825 565,002 542,081 6,438,880 All Other Local Sales Tax *171,723 170,598 181,484 157,224 196,370 185,762 203,062 196,780 236,388 188,520 220,840 195,229 2,303,981 TOTAL 1,138,733$ 1,138,924$ 1,408,396$ 1,253,292$ 1,210,644$ 1,305,400$ 1,741,712$ 1,229,183$ 1,416,660$ 1,331,110$ 1,651,949$ 1,561,222$ 16,387,225$ * Note: Does not include cable franchise fees or sales tax audit revenuesF:\BUDGET ANALYST\Financial Reports 2017-2018\1Q\Sep\Attachment F - Gen Fund Local Sales Tax11/7/2017 CC-2426 Item # C. Town Council Special Session Meeting Date:11/16/2017 Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Resolution No. (R)17-46, declaring and adopting the results of the Oro Valley Naranja Park Special Bond Election held on November 7, 2017 (Information updated on 11/14/17 at 4:00 p.m.) RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The Naranja Park Special Bond Election was held on November 7, 2017. The official canvass was prepared by the Pima County Elections Department and is attached to this communication. The results are as follows: Proposition 454 - Town of Oro Valley - Naranja Park Bond Yes 4,865 (28.59%) No 12,154 (71.41%) The total number of ballots cast was 17,038, representing 55.61% of the registered voters (30,636). Furthermore, of the total number of ballots cast, there were 18 undervotes and 1 overvote. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to adopt Resolution No. (R)17-46, declaring and adopting the results of the Oro I MOVE to adopt Resolution No. (R)17-46, declaring and adopting the results of the Oro Valley Naranja Park Special Bond Election held on November 7, 2017. Attachments Resolution No. (R)17-46 Naranja Park Special Bond Election Canvass Oro Valley 2017 Special Bond Election Canvass C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@B4139DDD\@BCL@B4139DDD.doc Town of Oro Valley Attorney’s Office/ca/032112 RESOLUTION NO. (R)17-46 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AND ADOPTING THE RESULTS OF THE ORO VALLEY NARANJA PARK SPECIAL BOND ELECTION HELD ON NOVEMBER 7, 2017 WHEREAS, the Town of Oro Valley, Arizona did hold a Special Bond Election on the 7th day of November, 2017, for the purpose of approving the issuance and sale of bonds for Naranja Park; and WHEREAS, the election returns have been presented to and have been canvassed by the Town Council; and NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Pima County, Arizona, as follows: SECTION 1. That the total number of ballots received for the Special Bond Election was 17,038, representing 55.61% of the registered voters. SECTION 2. That the votes cast for the Special Bond Election were as follows: Yes 4,865 (28.59%) No 12,154 (71.41%) SECTION 3.The Naranja Park Bond of 2017 is hereby denied. SECTION 4. Where it is necessary for the preservation of the peace, health and safety of the Town that this Resolution becomes immediately operative, this Resolution shall be in full force and effective immediately upon its adoption. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 16th day ofNovember, 2017. Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: pima county official canvass town of oro valley special election november 7, 2017 pima county elections department 6550 s. country club road tucson, az 85756 tel. 520-724-6830 November 14, 2017 In accordance with Arizona Revised Statutes, Title 16, I hereby certify the enclosed tabulation is a full, true and correct copy of the Returns of the Oro Valley Special Election held pursuant to Arizona Constitution, Article 7 and Arizona Revised Statutes Title 9, and 16 in and for Pima County, Arizona on November 7, 2017. This tabulation includes all early ballots and verifi ed provisional ballots cast at said election. Respectfully submitted, Brad R. Nelson, Director Pima County Elections ELECTIONS DEPARTMENT PIMA COUNTY GOVERNMENT 6550 S. COUNTRY CLUB ROAD, TUCSON, AZ 85756 (520) 724-6830 FAX (520) 724-6870 CANVASS INFORMATION TOWN OF ORO VALLEY SPECIAL ELECTION NOVEMBER 7, 2017 EARLY BALLOTS PROCESSED 15,059 Ballots Processed 15,059 Counted 0 Rejected PROVISIONAL BALLOTS PROCESSED 179 Ballots Received 165 Ballots Verified 165 Ballot Counted 14 Ballots Unverified 0 Verified Envelopes with no ballot inside CONDITIONAL BALLOTS PROCESSED 5 Ballots Received 0 Ballots Verified and Counted 5 Ballots Unverified and Uncounted SOS 05-17-2016 10/17/2017 October 17, 2017 The Honorable Michele Reagan Secretary of State State Capitol - West Wing 1700 W. Washington Phoenix, AZ 85007 Dear Secretary Reagan: Pima County Elections Department has completed programming for the November 7, 2017 Consolidated Election. If you have any questions, feel free to contact me at (520) 724-6830. Sincerely, Brad R. Nelson, Director Pima County Division of Elections polling places used for the town of oro valley special election november 7, 2017 Official Polling Place List Town of Oro Valley Special Election November 7, 2017 PCTS: 012 & 187 - VA 001 PCTS: 013 & 029 - VA 002 PCTS: 024 & 145 - VA 003 HOLIDAY INN EXPRESS ORO VALLEY ORO VALLEY CHURCH OF THE NAZARENE SUN CITY ORO VALLEY -CATALINA VISTA LARGE MEETING ROOM FELLOWSHIP HALL MT. LEMMON ROOM 11075 N ORACLE ROAD 500 W CALLE CONCORDIA 14055 N DEL WEBB BOULEVARD PCTS: 077 & 200 - VA 004 PCT: 169 & 172 - VA 005 PCT: 173, 194 & 202 - VA 006 CHURCH OF THE APOSTLES THE CHURCH OF JESUS CHRIST OF LATTER DAY SAINTS ORO VALLEY PUBLIC LIBRARY CHURCH CULTURAL HALL CONFERENCE MEETING ROOM 12111 N LA CHOLLA BOULEVARD 55 W ARROWSMITH DRIVE 1305 W NARANJA DRIVE PCT: 212 & 216 - VA 007 RESURRECTION LUTHERAN CHURCH OUTREACH CENTER, SUNDAY SCHOOL ROOM 11575 N 1ST AVENUE 1 WrITE-IN INfOrMATION there were no official write-ins for this election. proposition text QUESTION NO. 454 PURPOSE: PARKS, OPEN SPACE, RECREATIONAL BONDS AMOUNT: $17,000,000 Shall the Town of Oro Valley, Arizona, be authorized to issue and sell general obligation bonds of the Town in the principal amount of $17,000,000 to provide funds to design, construct, improve, furnish and equip multi-sport fields, diamond fields, playgrounds and associated infrastructure and amenities for Naranja Park, and pay all costs thereof; the bonds, and any bonds issued to refund the Town’s bonds, may be sold at prices that include premiums not greater than permitted by law; may bear fixed or variable interest not exceeding seven percent (7.0%) per annum, and may have principal payable not later than 20 years from the date issued? These bonds will be issued as general obligation bonds and the issuance of these bonds will result in a secondary property tax increase sufficient to pay the annual debt service on bonds, unless the governing body provides for payment from other sources. The bonds may be refunded by the issuance of refunding bonds of a weighted average maturity of less than 75% of the weighted average maturity of the bonds being refunded. A “yes” vote shall authorize the Town of Oro Valley governing body to issue and sell $17,000,000 of general obligation bonds of the Town of Oro Valley to be repaid with secondary property taxes. A “no” vote shall not authorize the Town of Oro Valley governing body to issue and sell such bonds of the Town of Oro Valley. BOND APPROVAL, YES BOND APPROVAL, NO CUESTIÓN NO. 454 FINALIDAD: BONOS PARA PARQUES, ESPACIO ABIERTO, RECREO CANTIDAD: $17,000,000 ¿Deberá el Pueblo de Oro Valley, Arizona, ser autorizado a emitir y vender bonos de obligación general en la cantidad de capital de $17,000,000 para proporcionar fondos para diseñar, construir, mejorar, abastecer y equipar canchas para múltiples deportes, canchas de béisbol, patios de recreo e infraestructura relacionada y servicios para el Parque Naranja, y pagar todos los costes de los mismos; los bonos y cualquier bono emitido para refinanciar los bonos del Pueblo, pueden ser vendidos a precios que incluyen primas no mayores que las permitidas por la ley; pueden devengar interés fijo o variable que no exceda siete por ciento (7.0%) al año, y puede tener un capital pagable no más tarde de 20 años a partir de la fecha de emisión? Estos bonos serán emitidos como bonos de obligación general y la emisión de estos bonos resultará en un aumento del impuesto sobre la propiedad secundario, suficiente para pagar el servicio anual de la deuda sobre los bonos, a menos que el organismo de gobierno proporcione el pago de otras fuentes. Los bonos pueden ser refinanciados por la emisión de bonos de refinanciación con un vencimiento promedio ponderado de menos del 75% del vencimiento promedio ponderado de los bonos que son refinanciados. APROBACIÓN DE LOS BONOS, SÍ APROBACIÓN DE LOS BONOS, NO Un voto “Sí” autorizará al organismo de gobierno del Pueblo de Oro Valley a emitir y vender $17,000,000 de bonos de obligación general del Pueblo de Oro Valley para ser pagados con impuestos sobre la propiedad secundarios. Un voto “No” no autorizará al organismo de gobierno del Pueblo de Oro Valley a emitir y vender tales bonos del Pueblo de Oro Valley. election summary E &l2a0o7c067F (s0p16.66h3b6T &a00L SUMMARY REPT-GROUP DETAILCONSOLIDATED 2017REPORT-EL45A PAGE 001 FINAL RESULTS TOWN OF ORO VALLEY RUN DATE:11/13/17 05:23 PM TOTAL VOTES % POLLSEARLYS PROV PRECINCTS COUNTED (OF 7) . . . . .0 REGISTERED VOTERS - TOTAL . . . . . 30,636 BALLOTS CAST - TOTAL. . . . . . . 17,0381,81415,059165 BALLOTS CAST - BLANK. . . . . . .18 .114 140 VOTER TURNOUT - TOTAL . . . . . .55.61 VOTER TURNOUT - BLANK . . . . . ..06 TOWN OF ORO VALLEY PROPOSITION 454 (VOTE FOR) 1 YES / SI. . . . . . . . . . . 4,865 28.594544,35358 NO. . . . . . . . . . . . . 12,154 71.411,35610,691107 E Page 1 of 111/14/2017file:///D:/SUMMARY%20REPORT%20FINAL%20RESULTS%20GROUP%20DETAIL%20OV statement of votes cast by precinct E &l2a0o7c067F (s0p16.66h3b6T &a00L PREC REPORT-GROUP DETAIL CONSOLIDATED 2017 REPORT-EL30A PAGE 3000-01 FINAL RESULTS TOWN OF ORO VALLEY RUN DATE:11/13/17 05:16 PM 3000 001.9 TOTAL VOTES % POLLS EARLYS PROV REGISTERED VOTERS - TOTAL . . . . . . 4,394 BALLOTS CAST - TOTAL. . . . . . . . 2,312 215 2,073 24 BALLOTS CAST - BLANK. . . . . . . . 4 .17 0 4 0 VOTER TURNOUT - TOTAL . . . . . . . 52.62 VOTER TURNOUT - BLANK . . . . . . . .09 TOWN OF ORO VALLEY PROPOSITION 454 (VOTE FOR) 1 YES / SI. . . . . . . . . . . . 661 28.64 60 589 12 NO. . . . . . . . . . . . . . 1,647 71.36 155 1,480 12 PREC REPORT-GROUP DETAIL CONSOLIDATED 2017 REPORT-EL30A PAGE 3001-01 FINAL RESULTS TOWN OF ORO VALLEY RUN DATE:11/13/17 05:16 PM 3001 002.9 TOTAL VOTES % POLLS EARLYS PROV REGISTERED VOTERS - TOTAL . . . . . . 2,756 BALLOTS CAST - TOTAL. . . . . . . . 1,058 116 933 9 BALLOTS CAST - BLANK. . . . . . . . 0 0 0 0 VOTER TURNOUT - TOTAL . . . . . . . 38.39 VOTER TURNOUT - BLANK . . . . . . . TOWN OF ORO VALLEY PROPOSITION 454 (VOTE FOR) 1 YES / SI. . . . . . . . . . . . 264 24.95 18 244 2 NO. . . . . . . . . . . . . . 794 75.05 98 689 7 PREC REPORT-GROUP DETAIL CONSOLIDATED 2017 REPORT-EL30A PAGE 3003-01 FINAL RESULTS TOWN OF ORO VALLEY RUN DATE:11/13/17 05:16 PM 3003 003.9 TOTAL VOTES % POLLS EARLYS PROV REGISTERED VOTERS - TOTAL . . . . . . 4,664 BALLOTS CAST - TOTAL. . . . . . . . 3,241 274 2,932 35 BALLOTS CAST - BLANK. . . . . . . . 3 .09 1 2 0 VOTER TURNOUT - TOTAL . . . . . . . 69.49 VOTER TURNOUT - BLANK . . . . . . . .06 TOWN OF ORO VALLEY PROPOSITION 454 (VOTE FOR) 1 YES / SI. . . . . . . . . . . . 649 20.05 46 593 10 NO. . . . . . . . . . . . . . 2,588 79.95 227 2,336 25 PREC REPORT-GROUP DETAIL CONSOLIDATED 2017 REPORT-EL30A PAGE 3004-01 FINAL RESULTS TOWN OF ORO VALLEY RUN DATE:11/13/17 05:16 PM 3004 004.9 TOTAL VOTES % POLLS EARLYS PROV REGISTERED VOTERS - TOTAL . . . . . . 3,067 BALLOTS CAST - TOTAL. . . . . . . . 1,673 179 1,476 18 BALLOTS CAST - BLANK. . . . . . . . 1 .06 0 1 0 VOTER TURNOUT - TOTAL . . . . . . . 54.55 VOTER TURNOUT - BLANK . . . . . . . .03 TOWN OF ORO VALLEY PROPOSITION 454 (VOTE FOR) 1 YES / SI. . . . . . . . . . . . 559 33.43 53 497 9 NO. . . . . . . . . . . . . . 1,113 66.57 126 978 9 PREC REPORT-GROUP DETAIL CONSOLIDATED 2017 REPORT-EL30A PAGE 3006-01 FINAL RESULTS TOWN OF ORO VALLEY Page 1 of 2 11/14/2017file:///D:/PCT%20RESULT%20GROUP%20DETAIL%20OV RUN DATE:11/13/17 05:16 PM 3006 005.9 TOTAL VOTES % POLLS EARLYS PROV REGISTERED VOTERS - TOTAL . . . . . . 6,405 BALLOTS CAST - TOTAL. . . . . . . . 3,670 432 3,202 36 BALLOTS CAST - BLANK. . . . . . . . 6 .16 1 5 0 VOTER TURNOUT - TOTAL . . . . . . . 57.30 VOTER TURNOUT - BLANK . . . . . . . .09 TOWN OF ORO VALLEY PROPOSITION 454 (VOTE FOR) 1 YES / SI. . . . . . . . . . . . 1,075 29.34 112 955 8 NO. . . . . . . . . . . . . . 2,589 70.66 319 2,242 28 PREC REPORT-GROUP DETAIL CONSOLIDATED 2017 REPORT-EL30A PAGE 3008-01 FINAL RESULTS TOWN OF ORO VALLEY RUN DATE:11/13/17 05:16 PM 3008 006.9 TOTAL VOTES % POLLS EARLYS PROV REGISTERED VOTERS - TOTAL . . . . . . 5,771 BALLOTS CAST - TOTAL. . . . . . . . 3,096 334 2,742 20 BALLOTS CAST - BLANK. . . . . . . . 0 0 0 0 VOTER TURNOUT - TOTAL . . . . . . . 53.65 VOTER TURNOUT - BLANK . . . . . . . TOWN OF ORO VALLEY PROPOSITION 454 (VOTE FOR) 1 YES / SI. . . . . . . . . . . . 991 32.01 82 903 6 NO. . . . . . . . . . . . . . 2,105 67.99 252 1,839 14 PREC REPORT-GROUP DETAIL CONSOLIDATED 2017 REPORT-EL30A PAGE 3009-01 FINAL RESULTS TOWN OF ORO VALLEY RUN DATE:11/13/17 05:16 PM 3009 007.9 TOTAL VOTES % POLLS EARLYS PROV REGISTERED VOTERS - TOTAL . . . . . . 3,579 BALLOTS CAST - TOTAL. . . . . . . . 1,988 264 1,701 23 BALLOTS CAST - BLANK. . . . . . . . 4 .20 2 2 0 VOTER TURNOUT - TOTAL . . . . . . . 55.55 VOTER TURNOUT - BLANK . . . . . . . .11 TOWN OF ORO VALLEY PROPOSITION 454 (VOTE FOR) 1 YES / SI. . . . . . . . . . . . 666 33.57 83 572 11 NO. . . . . . . . . . . . . . 1,318 66.43 179 1,127 12 E Page 2 of 2 11/14/2017file:///D:/PCT%20RESULT%20GROUP%20DETAIL%20OV CC-2415 Item # 1. Town Council Special Session Meeting Date:11/16/2017 Requested by: Bayer Vella Submitted By:Michael Spaeth, Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: *DISCUSSION AND POSSIBLE ACTION REGARDING ITEM A: RESOLUTION NO. (R)17-48, DEDICATION OF THE HONEY BEE VILLAGE ARCHAEOLOGICAL PRESERVE DISPLAY AREA AND ARCHAEOLOGICAL PARK FROM THE VISTOSO TOWN CENTER HOME OWNERS ASSOCIATION LOCATED NEAR THE SOUTHEAST CORNER OF RANCHO VISTOSO BOULEVARD AND MOORE ROAD RECOMMENDATION: Items A Staff recommends approval of Item A, subject to the condition listed in Attachment 1. Item B Staff recommends approval of Item B. EXECUTIVE SUMMARY: The purpose of this request is to consider two items related to the proposed dedication of common area associated with the Honey Bee Village Archaeological Preserve (Attachment 2). Item A The first request involves dedication of two common areas associated with the Preserve from the Vistoso Town Center Home Owners Association to the Town of Oro Valley. The two areas include: The Preserve entrance and Display Area (Attachment 3 - Exhibit "A"); and An archaeological park within the Hohokam Mesa residential subdivision (Attachment 3 - Exhibit "B") The Honey Bee Village Archaeological Preserve, Display Area and Hohokam Mesa residential subdivision are located within the Rancho Vistoso Town Center. The Display Area was included as part of a Block Plat (Attachment 4) approved by Town Council in April 2015, which relocated the Display Area to a more accessible location adjacent to Moore Road. The Block Plat included a General Note which required dedication of the Display Area within two years of plat recordation (recorded 6/24/2016). The archaeological park was approved as part of the final plat (Attachment 5) for the Hohokam Mesa residential subdivision in 2006. A condition has been included in Attachment 1 requiring the Town be granted permanent access to the Archaeological Park via the Hohokam Mesa subdivision private roads, in conjunction with the dissolution of the Vistoso Town Center Home Owners Association and dedication of the common areas to the Town. The declarant is in agreement with this condition. Item B The second request (Attachment 6) involves the transfer of approximately $80,000 from the Vistoso Town Center Home Owners Association to the Town of Oro Valley. The monies were collected and will be used to help support, protect and enhance the future preserve and associated common areas. BACKGROUND OR DETAILED INFORMATION: Prior Approvals 1987: Property part of original Rancho Vistoso PAD 2006: Development Plan approved for Rancho Vistoso Town Center 2006: Final Plat approved for the Hohokam Mesa Residential Subdivision 2015: Block plat approved to relocate Archaeological Display Area 2016: Viewpointe at Vistoso Trails Conceptual Site Plan approved 2017: Viewpointe at Vistoso Trails Final Plat Approved The Honey Bee Village Archaeological Preserve and Display Area are located within the Rancho Vistoso Town Center. The 13-acre preserve was dedicated to Pima County in 2007 to ensure ongoing protection of the sensitive cultural resources within the area. The Display Area has always been envisioned as the future public entrance to the preserve. Mattamy Homes is currently developing the Viewpointe at Vistoso Trails residential subdivision adjacent to the Display Area. The developer has worked with Town staff, members of the Pima County Cultural Resources Department and the Town of Oro Valley Historic Preservation Commission to develop a concept plan for the site (Attachment 7). Mattamy Homes will be installing the following improvements within the Display Area: Parking Pedestrian connects Ramada Interpretative Signage The archaeological park within the Hohokam Mesa residential subdivision was established during the platting process to protect subsurface cultural resources. Fieldwork conducted in 2005 identified a mound with several unexcavated pits. As such, the park was established to protect these resources in perpetuity. A condition has been included in Attachment 1 requiring the Town be granted permanent access to the archaeological park via the Hohokam Mesa subdivision private roads, in conjunction with the dissolution of the Vistoso Town Center Home Owners Association and dedication of the common areas to the Town. DISCUSSION Item A The property owner, the Vistoso Town Center Home Owners Association, is dedicating the Display Area (Attachment 4 - Common Area "A") and the archaeological park (Attachment 5 - Common Area "D") to the Town. As the entrance to a significant cultural resources site and common area surrounding identified cultural resources, the Town's Parks and Recreation Department is best suited to continue ongoing maintenance and upkeep of both areas. The dedication requires: Use of the property to support and enhance the Honey Bee Village Preserve. Permitted uses included excavation, reconstruction and display of archaeological features and the construction of amenities to support public access to the preserve Continued maintenance of the property and any improvements by the Town No transferring of the property without the prior approval of the donor Item B The Vistoso Town Center Home Owners Association has collected monies intended to help support and enhance the preserve, including the Display Area and archaeological park. The association has proposed donating the money, approximately $80,000, to the Town. The donation requires: Support and enhancement the Honey Bee Village Preserve, including the public entrance Protection and enhancement of the archaeological features within the archaeological park No transferring of the donated funds without the prior approval of the donor FISCAL IMPACT: Minor upkeep and maintenance costs are not expected to exceed $2,700 annually. A onetime $1,500 expenditure is possible should the archaeological park be enclosed with a fence. SUGGESTED MOTION: Item A I MOVE to approve Resolution No. (R)17-48, dedication of the Honey Bee Village Archaeological Preserve Display Area and archaeological park to the Town, subject to the condition listed in Attachment 1 OR I MOVE to deny Resolution No. (R)17-48, dedication of the Display Area and archaeological park, based on a finding that _____________________________. Attachments ATTACHMENT 1 - CONDITION OF APPROVAL ATTACHMENT 2 - LOCATION MAP (R)17-48 Resolution Dedication Agreement ATTACHMENT 4 - VIEWPOINTE AT VISTOSO TRAILS BLOCK PLAT ATTACHMENT 5 - HOHOKAM MESA FINAL PLAT (R)17-49 Resolution Donation Agreement ATTACHMENT 7 - DISPLAY AREA CONCEPT PLAN Attachment 1 Honey Bee Village Archaeological Preserve Display Area and Archaeological Park Condition of Approval 1. An easement will be granted to the Town for permanent access to the Archaeological Park via the Hohokam Mesa subdivision private streets at the time the Vistoso Town Center Home Owners Association is dissolved and the Archaeological Park is dedicated to the Town. Arch. park RESOLUTION NO. (R)17-48 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND ACCEPTING THE DEDICATION OF TWO COMMON AREAS ASSOCIATED WITH THE HONEY BEE VILLAGE ARCHAEOLOGICAL PRESERVE FROM THE VISTOSO TOWN CENTER HOME OWNER’S ASSOCIATION WHEREAS, The Vistoso Town Center Home Owners Association desires to dedicate the common areas affiliated with the Honey Bee Village Archaeological Preserve to the Town; and WHEREAS,the Town desires to accept the dedication of the common areas from the Vistoso Town Center Home Owners Association in order to preserve this significant cultural resource site; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into Declaration of Covenants, Conditions and Restrictions for Preserve Common Areas, attached hereto as Attachment “1” and incorporated by reference, to lay out the condition of the dedication of the two common areas associated with the Honey Bee Village Archaeological preserve. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: 1. The Town Manager and other administrative officials, or their designees, are hereby authorized to take such steps as necessary to execute and implement the terms of the Covenants, Conditions and Restrictions for Preserve Common Areas, subject to the condition listed in Attachment “2”,. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 16th dayof November, 2017. TOWN OF ORO VALLEY, ARIZONA Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date Date ATTACHMENT “1” WHEN RECORDED MAIL TO: Canada Vistas, LLC 12753 N. Walking Deer Pl. Oro Valley, AZ 85755 DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS FOR PRESERVE COMMON AREAS, ORO VALLEY AZ This Declaration of Covenants, Conditions and Restrictions is made this __ day of ____ 2017 by Canada Vistas, LLC, an Arizona Limited Liability Corporation and The Town of Oro Valley RECITALS: A.Canada Vistas, LLC owned and platted the property known as The Vistoso Town Center, created and donated the property know as the Honey Bee Village Archeological Preserve and created two common areas (Common Areas), as shown on Exhibits A & B, containing unique archeological features adjacent to the Preserve and serving as the main public entrance to the Preserve B.Canada Vistas, LLC formed the Arizona nonprofit corporation Vistoso Town Center Homeowners’ Association (“The Association”) is the Declarant of “The Association” and conveyed the “Common Areas” to the Association C.At the time of its formation The Association’s purpose was to support and enhance the Preserve and utilize the Common Areas to enhance the Preserve, now at this time The Town of Oro Valley is better equipped to perform these functions D.Article 12 of the Articles of Incorporation of the Vistoso Town Center Homeowners’ Association allow the assets of the Association to be dedicated to a public body NOW, THEREFORE, Canada Vistas, LLC and the Town of Oro Valley declare, covenants and agrees as follows: 1. The Declarant Canada Vistas, LLC (The Donor) and The Association do herby transfer the Common Areas (The Property”) and its assets to the Town of Oro Valley (Town) with the following restrictions 2. The Town shall use the Property to support and enhance the Honey Bee Village Preserve including maintaining the public entrance to the Preserve and protect and enhance the archaeological features on the Property. Permitted uses shall include excavation, reconstruction and display of archaeological features and the construction of amenities to support public access to the Preserve and Property. 3. The Town shall be responsible for maintaining the property and any improvements. 4. The Town shall not be allowed to transfer the Property to any other entity without the prior written consent of the Donor. If the Town abandons the Property or violates these restrictions the Property shall revert back to the Donor IN WITNESS WHEREOF, Canada Vistas, LLC and the Town of Oro Valley execute this Declaration of Covenants, Conditions and Restrictions on the day and year written above. By:____________________________ By:__________________________ Its: ____________________________ Its: _________________________ STATE OF ARIZONA ) )ss COUNTY OF PIMA ) This instrument was acknowledged before me this __ day of ___________, 2017 by _______________________________AND __________________________________ ------------------------------------- Notary Public ATTACHMENT “2” 1. An easement will be granted to the Town for permanent access to the Archaeological Park via the Hohokam Mesa subdivision private streets at the time the Vistoso Town Center Home Owners Association is dissolved and the Archaeological Park is dedicated to the Town. RESOLUTION NO. (R)17-49 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA,AUTHORIZING AND ACCEPTING A DONATION OF APPR OXIM AT EL Y $80,000 FROM THE VISTOSO TOWN CENTER HOME OWNERS ASSOCIATION TO HELP SUPPORT, PROTECT AND EHANCE THE TWO COMMON AREAS ASSOCIATED WITH THE HONEY BEE VILLAGE ARCHAEOLOGICAL PRESERVE WHEREAS, The Town of Oro Valley desires to support, protect and enhance the two common areas affiliated with the Honey Bee Village Archaeological Preserve; and WHEREAS,The Vistoso Town Center Home Owners Association desires to donate approximately $80,000 to help support, protect and enhance the two common areas and Preserve; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into the Donation Agreement for Vistoso Town Center HOA Common Areas Fund, attached hereto as Attachment “1” and incorporated by reference, to help support, protect and enhance the two common areas and Preserve. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: 1. The Town Manager and other administrative officials, or their designees, are hereby authorized to take such steps as necessary to execute and implement the terms of the Donation Agreement for Vistoso Town Center HOA Common Area Funds. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 16th dayof November, 2017. TOWN OF ORO VALLEY, ARIZONA Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date Date ATTACHMENT “1” WHEN RECORDED MAIL TO: Canada Vistas, LLC 12753 N. Walking Deer Pl. Oro Valley, AZ 85755 DONATION AGREEMENT FOR VISTOSO TOWN CENTER HOA COMMON AREAS FUNDS This Donation Agreement is made this __ day of ____2017 by Canada Vistas, LLC, an Arizona Limited Liability Corporation, and The Town of Oro Valley RECITALS: A.Canada Vistas, LLC, owned and platted the property known as The Vistoso Town Center, created and donated the property known as the Honey Bee Village Archeological Preserve and created two common areas (Common Areas), as shown on Exhibits A & B, containing unique archeological features adjacent to the Preserve and serving as the main public entrance to the Preserve B.Canada Vistas, LLC formed the Arizona nonprofit corporation Vistoso Town Center Homeowners’ Association (“The Association”) is the Declarant of “The Association” and conveyed the “Common Areas” to the Association C.At the time of its formation The Association’s purpose was to support and enhance the Preserve and utilize the Common Areas to enhance the Preserve, now at this time The Town of Oro Valley is better equipped to perform these functions D.Article 12 of the Articles of Incorporation of the Vistoso Town Center Homeowners’ Association allow the assets of the Association to be dedicated to a public body NOW, THEREFORE, Canada Vistas, LLC and the Town of Oro Valley agree as follows: 1. The Declarant Canada Vistas, LLC (The Donor) and The Association do herby transfer The Association Funds in the amount of approximately $80,000, collected to improve the Common Areas, to the Town of Oro Valley (Town) with the following restrictions 2. The Town shall use the Funds to support and enhance the Common Areas and the Honey Bee Village Preserve including the public entrance to the Preserve and protect and enhance the archaeological features on the Common Areas. Permitted uses of the Funds shall include excavation, reconstruction and display of archaeological features and the construction of amenities to support these activities and public access to the Preserve and Common Areas. The Funds may also be used to create Archeological and Historical educational opportunities for the public and as matching funds for grants associated with the Common Areas and/or the Preserve. 3. The Town shall be responsible for maintaining the Common Areas and any improvements. 4. The Town shall not transfer the Funds to any other entity or use the Funds for any other purpose without the prior written consent of the Donor. If the Town abandons the Property or violates these restrictions any remaining Funds shall revert back to the Donor IN WITNESS WHEREOF, Canada Vistas, LLC and the Town of Oro Valley execute this Donation Agreement Restrictions on the day and year written above. By:____________________________ By:__________________________ Its: ____________________________ Its: _________________________ STATE OF ARIZONA ) )ss COUNTY OF PIMA ) This instrument was acknowledged before me this __ day of ___________, 2017 by _______________________________AND __________________________________ ------------------------------------- Notary Public 2 CC-2435 Item # 2. Town Council Special Session Meeting Date:11/16/2017 Requested by: Bayer Vella Submitted By:Michael Spaeth, Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: *DISCUSSION AND POSSIBLE ACTION REGARDING ITEM B: RESOLUTION NO. (R)17-49, DONATION OF APPROXIMATELY $80,000 FROM THE VISTOSO TOWN CENTER HOME OWNERS ASSOCIATION TO SUPPORT, PROTECT AND ENHANCE THE DISPLAY AREA AND ARCHAEOLOGICAL PARK LOCATED NEAR THE SOUTHEAST CORNER OF RANCHO VISTOSO BOULEVARD AND MOORE ROAD RECOMMENDATION: Items A Staff recommends approval of Item A, subject to the condition listed in Attachment 1. Item B Staff recommends approval of Item B. EXECUTIVE SUMMARY: The purpose of this request is to consider two items related to the proposed dedication of common area associated with the Honey Bee Village Archaeological Preserve (Attachment 2). Item A The first request involves dedication of two common areas associated with the Preserve from the Vistoso Town Center Home Owners Association to the Town of Oro Valley. The two areas include: The Preserve entrance and Display Area (Attachment 3 - Exhibit "A"); and An archaeological park within the Hohokam Mesa residential subdivision (Attachment 3 - Exhibit "B") The Honey Bee Village Archaeological Preserve, Display Area and Hohokam Mesa residential subdivision are located within the Rancho Vistoso Town Center. The Display Area was included as part of a Block Plat (Attachment 4) approved by Town Council in April 2015, which relocated the Display Area to a more accessible location adjacent to Moore Road. The Block Plat included a General Note which required dedication of the Display Area within two years of plat recordation (recorded 6/24/2016). The archaeological park was approved as part of the final plat (Attachment 5) for the Hohokam Mesa residential subdivision in 2006. A condition has been included in Attachment 1 requiring the Town be granted permanent access to the Archaeological Park via the Hohokam Mesa subdivision private roads, in conjunction with the dissolution of the Vistoso Town Center Home Owners Association and dedication of the common areas to the Town. The declarant is in agreement with this condition. Item B The second request (Attachment 6) involves the transfer of approximately $80,000 from the Vistoso Town Center Home Owners Association to the Town of Oro Valley. The monies were collected and will be used to help support, protect and enhance the future preserve and associated common areas. BACKGROUND OR DETAILED INFORMATION: Prior Approvals 1987: Property part of original Rancho Vistoso PAD 2006: Development Plan approved for Rancho Vistoso Town Center 2006: Final Plat approved for the Hohokam Mesa Residential Subdivision 2015: Block plat approved to relocate Archaeological Display Area 2016: Viewpointe at Vistoso Trails Conceptual Site Plan approved 2017: Viewpointe at Vistoso Trails Final Plat Approved The Honey Bee Village Archaeological Preserve and Display Area are located within the Rancho Vistoso Town Center. The 13-acre preserve was dedicated to Pima County in 2007 to ensure ongoing protection of the sensitive cultural resources within the area. The Display Area has always been envisioned as the future public entrance to the preserve. Mattamy Homes is currently developing the Viewpointe at Vistoso Trails residential subdivision adjacent to the Display Area. The developer has worked with Town staff, members of the Pima County Cultural Resources Department and the Town of Oro Valley Historic Preservation Commission to develop a concept plan for the site (Attachment 7). Mattamy Homes will be installing the following improvements within the Display Area: Parking Pedestrian connects Ramada Interpretative Signage The archaeological park within the Hohokam Mesa residential subdivision was established during the platting process to protect subsurface cultural resources. Fieldwork conducted in 2005 identified a mound with several unexcavated pits. As such, the park was established to protect these resources in perpetuity. A condition has been included in Attachment 1 requiring the Town be granted permanent access to the archaeological park via the Hohokam Mesa subdivision private roads, in conjunction with the dissolution of the Vistoso Town Center Home Owners Association and dedication of the common areas to the Town. DISCUSSION Item A The property owner, the Vistoso Town Center Home Owners Association, is dedicating the Display Area (Attachment 4 - Common Area "A") and the archaeological park (Attachment 5 - Common Area "D") to the Town. As the entrance to a significant cultural resources site and common area surrounding identified cultural resources, the Town's Parks and Recreation Department is best suited to continue ongoing maintenance and upkeep of both areas. The dedication requires: Use of the property to support and enhance the Honey Bee Village Preserve. Permitted uses included excavation, reconstruction and display of archaeological features and the construction of amenities to support public access to the preserve Continued maintenance of the property and any improvements by the Town No transferring of the property without the prior approval of the donor Item B The Vistoso Town Center Home Owners Association has collected monies intended to help support and enhance the preserve, including the Display Area and archaeological park. The association has proposed donating the money, approximately $80,000, to the Town. The donation requires: Support and enhancement the Honey Bee Village Preserve, including the public entrance Protection and enhancement of the archaeological features within the archaeological park No transferring of the donated funds without the prior approval of the donor FISCAL IMPACT: Minor upkeep and maintenance costs are not expected to exceed $2,700 annually. A onetime $1,500 expenditure is possible should the archaeological park be enclosed with a fence. SUGGESTED MOTION: Item B I MOVE to approve Resolution No. (R)17-49 donation of approximately $80,000 to help support, protect and enhance the Honey Bee Village Archaeological Display Area and archaeological park. OR I MOVE to deny Resolution No. (R)17-49 donation, based on a finding that _______________________________________. Attachments ATTACHMENT 1 - CONDITION OF APPROVAL ATTACHMENT 2 - LOCATION MAP (R)17-48 Resolution Dedication Agreement ATTACHMENT 4 - VIEWPOINTE AT VISTOSO TRAILS BLOCK PLAT ATTACHMENT 5 - HOHOKAM MESA FINAL PLAT (R)17-49 Resolution Donation Agreement ATTACHMENT 7 - DISPLAY AREA CONCEPT PLAN Attachment 1 Honey Bee Village Archaeological Preserve Display Area and Archaeological Park Condition of Approval 1. An easement will be granted to the Town for permanent access to the Archaeological Park via the Hohokam Mesa subdivision private streets at the time the Vistoso Town Center Home Owners Association is dissolved and the Archaeological Park is dedicated to the Town. Arch. park RESOLUTION NO. (R)17-48 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND ACCEPTING THE DEDICATION OF TWO COMMON AREAS ASSOCIATED WITH THE HONEY BEE VILLAGE ARCHAEOLOGICAL PRESERVE FROM THE VISTOSO TOWN CENTER HOME OWNER’S ASSOCIATION WHEREAS, The Vistoso Town Center Home Owners Association desires to dedicate the common areas affiliated with the Honey Bee Village Archaeological Preserve to the Town; and WHEREAS,the Town desires to accept the dedication of the common areas from the Vistoso Town Center Home Owners Association in order to preserve this significant cultural resource site; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into Declaration of Covenants, Conditions and Restrictions for Preserve Common Areas, attached hereto as Attachment “1” and incorporated by reference, to lay out the condition of the dedication of the two common areas associated with the Honey Bee Village Archaeological preserve. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: 1. The Town Manager and other administrative officials, or their designees, are hereby authorized to take such steps as necessary to execute and implement the terms of the Covenants, Conditions and Restrictions for Preserve Common Areas, subject to the condition listed in Attachment “2”,. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 16th dayof November, 2017. TOWN OF ORO VALLEY, ARIZONA Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date Date ATTACHMENT “1” WHEN RECORDED MAIL TO: Canada Vistas, LLC 12753 N. Walking Deer Pl. Oro Valley, AZ 85755 DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS FOR PRESERVE COMMON AREAS, ORO VALLEY AZ This Declaration of Covenants, Conditions and Restrictions is made this __ day of ____ 2017 by Canada Vistas, LLC, an Arizona Limited Liability Corporation and The Town of Oro Valley RECITALS: A.Canada Vistas, LLC owned and platted the property known as The Vistoso Town Center, created and donated the property know as the Honey Bee Village Archeological Preserve and created two common areas (Common Areas), as shown on Exhibits A & B, containing unique archeological features adjacent to the Preserve and serving as the main public entrance to the Preserve B.Canada Vistas, LLC formed the Arizona nonprofit corporation Vistoso Town Center Homeowners’ Association (“The Association”) is the Declarant of “The Association” and conveyed the “Common Areas” to the Association C.At the time of its formation The Association’s purpose was to support and enhance the Preserve and utilize the Common Areas to enhance the Preserve, now at this time The Town of Oro Valley is better equipped to perform these functions D.Article 12 of the Articles of Incorporation of the Vistoso Town Center Homeowners’ Association allow the assets of the Association to be dedicated to a public body NOW, THEREFORE, Canada Vistas, LLC and the Town of Oro Valley declare, covenants and agrees as follows: 1. The Declarant Canada Vistas, LLC (The Donor) and The Association do herby transfer the Common Areas (The Property”) and its assets to the Town of Oro Valley (Town) with the following restrictions 2. The Town shall use the Property to support and enhance the Honey Bee Village Preserve including maintaining the public entrance to the Preserve and protect and enhance the archaeological features on the Property. Permitted uses shall include excavation, reconstruction and display of archaeological features and the construction of amenities to support public access to the Preserve and Property. 3. The Town shall be responsible for maintaining the property and any improvements. 4. The Town shall not be allowed to transfer the Property to any other entity without the prior written consent of the Donor. If the Town abandons the Property or violates these restrictions the Property shall revert back to the Donor IN WITNESS WHEREOF, Canada Vistas, LLC and the Town of Oro Valley execute this Declaration of Covenants, Conditions and Restrictions on the day and year written above. By:____________________________ By:__________________________ Its: ____________________________ Its: _________________________ STATE OF ARIZONA ) )ss COUNTY OF PIMA ) This instrument was acknowledged before me this __ day of ___________, 2017 by _______________________________AND __________________________________ ------------------------------------- Notary Public ATTACHMENT “2” 1. An easement will be granted to the Town for permanent access to the Archaeological Park via the Hohokam Mesa subdivision private streets at the time the Vistoso Town Center Home Owners Association is dissolved and the Archaeological Park is dedicated to the Town. RESOLUTION NO. (R)17-49 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA,AUTHORIZING AND ACCEPTING A DONATION OF APPR OXIM AT EL Y $80,000 FROM THE VISTOSO TOWN CENTER HOME OWNERS ASSOCIATION TO HELP SUPPORT, PROTECT AND EHANCE THE TWO COMMON AREAS ASSOCIATED WITH THE HONEY BEE VILLAGE ARCHAEOLOGICAL PRESERVE WHEREAS, The Town of Oro Valley desires to support, protect and enhance the two common areas affiliated with the Honey Bee Village Archaeological Preserve; and WHEREAS,The Vistoso Town Center Home Owners Association desires to donate approximately $80,000 to help support, protect and enhance the two common areas and Preserve; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into the Donation Agreement for Vistoso Town Center HOA Common Areas Fund, attached hereto as Attachment “1” and incorporated by reference, to help support, protect and enhance the two common areas and Preserve. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: 1. The Town Manager and other administrative officials, or their designees, are hereby authorized to take such steps as necessary to execute and implement the terms of the Donation Agreement for Vistoso Town Center HOA Common Area Funds. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 16th dayof November, 2017. TOWN OF ORO VALLEY, ARIZONA Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date Date ATTACHMENT “1” WHEN RECORDED MAIL TO: Canada Vistas, LLC 12753 N. Walking Deer Pl. Oro Valley, AZ 85755 DONATION AGREEMENT FOR VISTOSO TOWN CENTER HOA COMMON AREAS FUNDS This Donation Agreement is made this __ day of ____2017 by Canada Vistas, LLC, an Arizona Limited Liability Corporation, and The Town of Oro Valley RECITALS: A.Canada Vistas, LLC, owned and platted the property known as The Vistoso Town Center, created and donated the property known as the Honey Bee Village Archeological Preserve and created two common areas (Common Areas), as shown on Exhibits A & B, containing unique archeological features adjacent to the Preserve and serving as the main public entrance to the Preserve B.Canada Vistas, LLC formed the Arizona nonprofit corporation Vistoso Town Center Homeowners’ Association (“The Association”) is the Declarant of “The Association” and conveyed the “Common Areas” to the Association C.At the time of its formation The Association’s purpose was to support and enhance the Preserve and utilize the Common Areas to enhance the Preserve, now at this time The Town of Oro Valley is better equipped to perform these functions D.Article 12 of the Articles of Incorporation of the Vistoso Town Center Homeowners’ Association allow the assets of the Association to be dedicated to a public body NOW, THEREFORE, Canada Vistas, LLC and the Town of Oro Valley agree as follows: 1. The Declarant Canada Vistas, LLC (The Donor) and The Association do herby transfer The Association Funds in the amount of approximately $80,000, collected to improve the Common Areas, to the Town of Oro Valley (Town) with the following restrictions 2. The Town shall use the Funds to support and enhance the Common Areas and the Honey Bee Village Preserve including the public entrance to the Preserve and protect and enhance the archaeological features on the Common Areas. Permitted uses of the Funds shall include excavation, reconstruction and display of archaeological features and the construction of amenities to support these activities and public access to the Preserve and Common Areas. The Funds may also be used to create Archeological and Historical educational opportunities for the public and as matching funds for grants associated with the Common Areas and/or the Preserve. 3. The Town shall be responsible for maintaining the Common Areas and any improvements. 4. The Town shall not transfer the Funds to any other entity or use the Funds for any other purpose without the prior written consent of the Donor. If the Town abandons the Property or violates these restrictions any remaining Funds shall revert back to the Donor IN WITNESS WHEREOF, Canada Vistas, LLC and the Town of Oro Valley execute this Donation Agreement Restrictions on the day and year written above. By:____________________________ By:__________________________ Its: ____________________________ Its: _________________________ STATE OF ARIZONA ) )ss COUNTY OF PIMA ) This instrument was acknowledged before me this __ day of ___________, 2017 by _______________________________AND __________________________________ ------------------------------------- Notary Public 2 CC-2429 Item # 3. Town Council Special Session Meeting Date:11/16/2017 Requested by: Joe Andrews Submitted By:Caroline Standiford, Legal Department:Legal Information SUBJECT: *DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION NO. (R)17-47, AUTHORIZING THE TOWN MANAGER TO ENTER INTO A SHORT TERM AGREEMENT WITH VERIZON COMMUNICATIONS, INC. FOR THE COMMUNICATIONS FACILITY NEAR THE SOUTHWEST CORNER OF INNOVATION PARK DRIVE AND VISTOSO VILLAGE DRIVE RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Staff is asking Council to delegate authority to the Town Manager to enter into a short term agreement between the Town and Verizon Communications, Inc. for a cell site facility near the southwest corner of Innovation Park Drive and Vistoso Village Drive. BACKGROUND OR DETAILED INFORMATION: On August 8, 2017, the Conceptual Design Review Board approved a Verizon cell site near the southwest corner of Innovation Park Drive and Vistoso Village Drive on a Town-owned light pole. Complicating matters are the new laws adopted by the Arizona Legislature in HB 2365 that go into effect on February 9, 2018, regarding cell sites like the one here. HB 2365 alleviates a number of hurdles that many Arizona municipalities have placed on the location of cell sites in the right-of-way located both on government owned light poles and utility poles in general. While the Town is working on fee and rate schedules that comply with HB 2365, this particular site is ready to start moving forward in advance of the February 9, 2018 effective date. In an effort to bridge this time gap for Verizon, Town staff is working to put together an agreement that will allow Verizon to begin installing the already approved facility near the southwest corner of Innovation Park Drive and Vistoso Village Drive. A onetime delegation of authority to the Town Manager to sign this agreement would allow the agreement to go into effect once the specific terms of the agreement have been negotiated with Verizon, including a yet-to-be calculated interim rate. FISCAL IMPACT: Fiscal impact is not precisely known, but HB 2365 requires the annual rate to be calculated based on the cost to manage the right-of-way. The eventual result will be a neutral to positive financial impact. SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)17-47 authorizing the Town Manager to enter into a short term agreement with Verizon Communications, Inc. for the communications facility near the southwest corner of Innovation Park Drive and Vistoso Village Drive. Attachments (R)17-47 Resolution Delegating Authority RESOLUTION NO. (R)17-47 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE TOWN MANAGER TO ENTER INTO A SHORT TERM AGREEMENT WITH VERIZON COMMUNICATIONS, INC. FOR THE COMMUNICATIONS FACILITY NEAR THE SOUTHWEST CORNER OF INNOVATION PARK DRIVE AND VISTOSO VILLAGE DRIVE WHEREAS, the Town and Verizon Communications, Inc. are interested in entering into a short term agreement for a cell site facility near the southwest corner of Innovation Park Drive and Vistoso Village Dr.; and WHEREAS, on August 8, 2017, the Conceptual Design Review Board (CDRB) approved a Verizon cell site near the southwest corner of Innovation Park Drive and Vistoso Village Drive on a Town owned light pole; and WHEREAS,it is in the best interest of the Town to delegate authority to the Town Manager to enter into a short term agreement with Verizon Communications, Inc., for the communications facility near the southwest corner of Innovation Park Drive and Vistoso Village Drive. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: 1.The Town Manager is authorized to take such steps as are necessary to execute a short term agreement with Verizon Communications, Inc., for the communications facility near the southwest corner of Innovation Park Drive and Vistoso Village Drive. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 16 th day of November, 2017. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM : Mike Standish, Town Clerk Tobin Sidles, Legal Services Director Date: ______________________________Date: ________________________________