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HomeMy WebLinkAboutPackets - Council Packets (656) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION April 28, 2010 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL 1. Discussion Regarding the Creation of an Economic Development Commission 2. Budget discussion follow-up from Budget Session 3. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) ADJOURNMENT POSTED: 04 21 10 4:00 p.m. cp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. —5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229-4700. . CC-66 Item #: 1. TC Study Session Date: 04/28/2010 Requested by: Amanda Jacobs, Economic Development Manager Submitted By: Amanda Jacobs; Town Manager Department Department: Town Manager Department Information SUBJECT: Discussion Regarding the Creation of an Economic Development Commission SUMMARY: At the end of the February 10, 2010 Study Session, Councilmember Pat Spoerl, with a second from farmer Councilmember Al Kunisch, directed staff to research the creation of an Economic Development Commission (EDC). This request brings back a topic which was initially brought forward in May 2009 for consideration by the Council at the request of the Northern Pima County Chamber of Commerce to create an EDC due to the fact that Oro Valley is the only jurisdiction in Pima County that does not have an EDC or Small Business Commission. DISCUSSION: PURPOSE OF THE COMMISSION: The Commission would facilitate communication between the Town and businesses, acting in an advisory capacity to the Town Council, Town Manager and Economic Development Manager in matters relating to business attraction and expansion, regulatory and other related issues that may impact the business climate in Oro Valley and direction of the Town's economic development efforts. A Commission would be a representative group from the business community to study and provide recommendations to the Town Council and provide advice on legislation proposed at any level of government. SCOPE OF WORK: The scope of work for the EDC may include, but not be limited to: 1. The EDC shall make recommendations to the Council on essential policies, rules, regulations, and other matters relating to the economic development of the Town. 2. The EDC shall make recommendations to the Council on economic development issues including, but not limited to, economic development goal setting, policy recommendations, strategic planning, marketing and market analysis for future business recruitment and retention/expansion activities. 3. The EDC shall provide broad policy recommendations to the Mayor and Council, but shall avoid discussions or negotiations regarding any pending or proposed economic development agreements. 4. The EDC would monitor legislative proposals that might affect local businesses and make a recommendation supporting, opposing or remaining neutral on potential new laws or ordinances. 5. If the Town Council wishes to create an EDC, the EDC shall establish rules and procedures once the commission is formed and seek final adoption by Council. BOARD COMPOSITION: EDC shall consist of seven (7) voting members who are appointed by and serve at the pleasure of the Mayor and Council. The Board Composition shall represent a broad section of the community, which are 1 recommended as the following: 1. Oro Valley residents must make up the majority of seats 2. At least four (4) members are Oro Valley business owners 3. No more than two (2) members may be Oro Valley business owners who live outside the Town limits 4. One (1) non-resident representative with expertise from any of the following categories may be considered: a. Major Utilities b. Banking or Financial Services c. Real Estate d. Small Business e. Large Business f. Higher Education or School District 5. Besides the seven voting members from the categories listed above, serving as EX-OFFICIO members would be the Town's Economic Development Manager and President of the Northern Pima County Chamber of Commerce ADVANTAGES/DISADVANTAGES Advantages: 1. Provides a focal point for economic development efforts in Oro Valley. 2. May act as a catalyst for for employment opportunities in sectors that improve the community. 3. May promote opportunities to create a sustainable public income stream to support high quality public goods. 4. Adds a mechanism to assist in branding Oro Valey as a destination for businesses seeking new locations and individuals seeking a place to visit or reside. 5. Provides a consistent and inviting forum for the community to hear about and give comments on matters pertaining to the business climate and economic development direction of the Town. 6. Members become additional ambassadors for the Town's vitality and economic development actions. Disadvantages: 1. Creates an additional organizational body that requires Town staff and resources to manage. FISCAL IMPACT: The cost of staff time and materials/resources to support the work of the Commission. CONCLUSION/RECOMMENDATION: If the Town Council wishes to proceed with the creation of an EDC, Town staff will return at a future Town Council meeting with recommendations on the selection process. Town staff supports the creation of an Economic Development Commission. SUGGESTED MOTION: N/A Attachments Link: Attachment 1: May 13, 2009 Study Session - Discussion & Considereration Regarding the Creation of an Economic Development Commission 2 TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICA.'I`ION 1VIEETING DATE: May 13, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Amanda Jacobs, Economic Development Specialist ent SUBJECT: Discussion and Consideration Regarding the • g g Creation of an Economic Development Commission p SUMMARY: During the February 18, 2009 regular Town Council meeting, Council uracil Nlernber Latas, with a second from Vice- Mayor Carter, directed staff to research the creation of an Economic Development Commission(EDC). The purpose of the EDC is to research and make recommendations to the Mayor and Council on all matters relating to the direction of the Town's economic development efforts. In March 2009, Council Member Latas and Town staff received a letter from Mr. Ramon Gaanderse, President and Chief Executive Officer of the Northern Pima CountyChamber of Commerce (NPCCC), proposing that the Town of Oro Valley create an EDC. Attached to the letter was research on economic development commissions or small business commissions in Pima County(City of T cTucson, Pima County, Town of Manana and Town of S ahuarita). (See Attachment 1:NPCCC Letter). The Town Council may wish to consider the creation of an EDC. The following .�s a draft profile of the EDC that includes the board composition,terms of office, officers, u ose p rp , function and duties that may be used to develop a Town Ordinance: Board Composition The EDC shall consist of seven (7) voting members who are appointed pp ed by and serveat the pleasure of the Mayor and Council. Members must be residents of the Town of Oro Valleybusiness and may include business persons with operations in the Town. The voting membershipof the EDC shall . include representatives from any of following categories: major utilities, banking or financial services, real • . estate, large business, small business, higher education, a school district, Northern Pima CountyChamberof Co rnxnerceor an at-large business. The EDC shall also include two (2) ex-officio members, the Town Manager or his • g designee and the President of the Northern Pima County Chamber of Commerce. The two (2) ex-officio members are non-voting. ng. Terms of Office 1. Membership appointment to the EDC shall be for a period of three (3) years. Terms shall be staggered so that no more than four (4) members' terms shall expire ingiven any y ear. All terms shall begin on July 1st and shall end on June 30th or until a successor is appointed and qualified. fed. 2. No member shall serve more than two (2) consecutive terms. x P TOWN OF ORO VALLEY • COUNCIL COMMUNICATION Page 2 of 2 Officers The Commission shall elect its own officers at the first meeting following the appointment of new members each year. These officers shall be the Chair and Vice-Chair. The Economic Development Specialist or his/her designee shall act as the Secretary of the Commission but shall have no voting rights. No officer elected by the Commission shall serve in the same capacity for more than two (2) consecutive years. Purpose, Function and Duties 1. The EDC shall provide broad policy recommendations to the Mayor and Council, but shall avoid discussions or negotiations regarding any pending or proposed development agreements. The EDC shall advise the Council on essential policies, rules, regulations, and other matters relating to the economic development program of the Town. The EDC shall make recommendations to the Council on economic development issues including, but not limited to, economic development goal setting, policy recommendations, strategic planning, marketing and market analysis for future business recruitment and retention/expansion activities. The EDC shall review annual marketing/action plans and make recommendations during plan formations. 2. The EDC shall establish rules and procedures for final adoption by Council. ATTACHMENTS: 1. NPCCC Letter 2. City of Tucson Small Business Commission 3. Pima County Small Business Commission 4. Town of Marana Business and Economic Development Advisory Commission 5. Town of Sahuarita Economic Development Commission 6. Economic Development Think Tank Final Report: August 2005 V.---) Allidfil'/ AtIP nanda Jacobi,"onomic Development Specialist 6 ( ar.,,,,,,,,..,___ David Andrews, Town Manager 4 • . .„ NORTARN . .; .Ot COMM March 2009 Town of Oro Valley 11000 North La Canada Drive OroVailey,Arizona 85737 Dear Council Member, The Northern Pima County Chamber of Commerce is a viable business and economic development organization that serves,promotes a Development Commission for and advocates on behalf of its 700 members. Th NPCCC is proposing the creation of an Economice the Town of Valley. The Town of Oro ValleyisOro the only jurisdiction in thePima metropolitan County area that does not have a designated Economic Development Commission/Small • After thoroughly Business Coiximissxon. researching the Economic Development Commissions Commissions � omrnlssions or the Small Business in the four other jurisdictions in Pima County .• City of Tucson, the Town of Marana,the Town of Sahuarita and Pima County) • • we have compiled a research packet that summarizes the purpose and profile of each . .of the four other Commissions. capacity of small businesses inThe all four jurisdictions has beengreatly Commission. enhanced by the presence of a The overall purpose of a Small Business Commission or an Economic Development Commission is to foster, endorse; and preserve small businesses in a specific jurisdiction. By championing "business-friendly"policies, marketingthe contributions of the small business sector, and developing appropriate assistancero ams Small P gr Business Commissions/Economic Development Commissions work to support and enhance an environment where small businesses can succeed d and Our research packet describes the specific legal structure g of each Commission in eachjurisdiction, Therefore, a copy of the ordinance and b la bylaws are available for reference. Also,theacke# summarizes the general profile and statementmission P of each Commission. It then goes on to explain each Commission's profile, such as the policies s behind appointed board and ex-officio members. Finally, the general contact information for either the President or Chairperson of each Commission is provided for further reference and research. The Northern Pima CountyChamber of Commerce recommends that the Town of Oro Valley consider the benefits of an Economic Development Commission, similar to that of the Town of IT'S GOOD FOR BUSINESS 200 W. Magee Road, Suite 120•Tucson,AZ 85704 • (520)297-2191 • Fax520 � )742-7960•www.the-charnber;corn 5 wiarana or the "town of Sahuarita. The advantages of an Economic Development include a coalition Commission will of business and community leadershipthat serves . Valleyon economic to inform the Town of Oro issues affecting the region and to provide support for small business ness andeconomic development programs. The Commission will helpprovide objective . . analysis of the challenges facingthe and mobilize public and private resources . . area's economy for development initiatives. Additionally, medium of communication the extended between the Town Council and small business community will help small businesses more readily navigate the local system of rules and regulations. g s. Furthermore,the establishment of a Commission will empower small business owners and ' officials to find common ground acting public in the interest of the communityto find the problems haltingbusiness. solutions to ess. The Northern Pima CountyChamber of • Commerce would like to see the expansion of the Oro Valley long-term sustainable creation�realth strategies and believes that Economic Development Commission will be able to provide insight into anachievin but realistic goal. g this challenging, Sincerely, AAAAA., } Ramon A. Gaand President/CEO IT'S GOOD FOR BUSINESS 200 W. Magee Road, Suite 120• Tucson.AZ 85704• (520)297-2191 • Fax(520) 742-7960•www.the-chamber.corn 6 lis i t � r �I Ui :ai) City Hall,. r`�.—oy ' 255 West t Alameda Street +t ''; /�;rl:iic ,' }� 3r.;:,- !,..,,.)..‘.`.-4-.-i.,..,-;,,:.-.. � Tucson,Arizona 85701 :-..,.'2.,--...-.:,;;,,..:,,',.!,:t-T;&,.,�;:'✓�. (520)7914201Phone• .. I,,.`= ;: FAX (520) 791-5348 Small Business Commission Purposes of the Commission Statement: Facilitate communication between the city and small businesses ✓ Evaluate and streamline city procedures; ✓ Evaluate city policies and regulations for their impact on small businesses; p us�nesses, / Streamline and update business regulations, Includingbut limited not to, business licensing and home occupation requirements; • Disseminate information about services available to small businesses, such as business planning, seminars and employee training; ✓ Sponsor and conduct educational forums on topics of concern to the ' and smatl business community; ✓ Pursue any other purpose later established by rule or regulation of the e corms mission not inconsistent with the Economic Development policies adopted byResolution and state and city laws. 15155,this article, Ord.No.10207,§2,10-18-05 Profile of the Commission Policy of Membership ✓ The Commission consists of seventeen (17) members.All members of thecommissi' on shall serve without compensation.Creation(Sec.1O4-190) ✓ The Mayor and each member of the council shall appoint two (2) members ' for to the commission or a total of fourteen (14) members.Council members shall appoint one1 (1)and one { � member at large by ward,The mayor's appointments and the at large appointments shall come from companies with no more than one hundred (100)full time equivalent employees and the ward appointments shall be either(1)from companies located within the geographical boundaries of the ward with no more than fiftyp full time equivalent employees or(2) from such NPCCC Proposal for Small Business Commission Economic Devel • / opment Commission 7 companies that are not within the boundaries of the ward but the appointee resides within the ward.The remaining three(3) members shall be appointed jointly by the Mayor and Council from companies within the city with no more than one hundred (100)full time equivalent employees. A member of the Pima County Small Business Commission shall be an ex-officio member of the commission. ✓ Qualifications. Members must be company owners or managers from companies located within the city.The commission members should broadly represent different segments of the business community. ✓ Terms. The terms of the members appointed by the mayor and council as a whole shall be two (2)years with staggered terms.The terms of the members appointed by the mayor and individual council members shall be four(4)years and shall be coterminous with the terms of the appointing member of the mayor and council. Members of the commission shall be eligible for reappointment but in no event may an individual serve more than a total of eight(8)years. ✓ Vacancies. Vacancies on the commission shall be filled by appointment in the same manner in which the members are initially appointed.Appointments to fill vacancies caused by the expiration of a term shall be filled no later than thirty(30)days after the expiration of the term. Appointments to a vacant position shall be for the unexpired portion of the term. ✓ Removal. A member of the commission who misses four consecutive meetings for any reason or who fails to attend for any reason at least forty (40) percent of the meetings called in a‘ - calendar year shall be automatically removed from the commission. ✓ Quorum. A majority of the seventeen(17) authorized members of the commission shall constitute a quorum. ✓ Commission officers and rules. The commission shall elect its own officers and may adopt rules and regulations in relation to its functioning consistent with the Economic Development Policies adopted by Resolution No. 15155,this article, and other pertinent laws.The commission shall meet at such times and places as it determines. Contact Information ✓ Email the Small Business Commission at small.business@tucsonaz.gov ✓ The City of Tucson liaison, Ellen Hitchings, may be contacted at(520)791-4343 x 245.TDD 520- 791-2639. i 1J _.� NPCCC Proposal for Small Business Commission/Economic Development Commission 8 TAB. 14.7 -•r�- 1 t n t 2.5006 { Office of the City Clerk \,„,,4.. BOARI)S, COMMITTEES & COMMISSIONS SMALL $USINESS CREATED Y; Tucson Resolution No 16636,April 22, 1991 t amended by Ordinance No, 10207, Octob .r 16, 2.006 MEMBERS: 17 members, The Mayor and each Council Member 61)x11 e dna et-f�s�� end ane �y ward; three ����sr� shall ppc'ait�t two=�e���1����; Mayor a �3flmpit, .A member of the PimaCounty�be �ppoir�t�c1)oi��y by the snail h•e an ex-officio member of the Co n1 t�' u i��fl � Commission ��,r s�i�r� QUORUM; A giorutri shall consist a1 9 members of the Cor.mifis" r QUALiF1CAT1ONS; (1 The individual ware sppolotrnsnts shall � cf * from ootzponia� iowe0 within the graphi�l bcundatj �of he va��with no more than 114($fi)erpf�yP�.. ?r; If��e company is not located wilhin the b•}wndaries of the ward: the appointee must ilve ire the Ward. (2) The iridiviclil81 at large opp•ainfsnenis'sly ; more than one hundred���00ai! ra�n�E from crF��,�r�;�� with no �full-�imi e equivalent employees MEinbefs ml.13t be company.��'di'l� .1"s or managers from compaGyi@s 14.?catoCi within the City:01'Tucson, Mernbert. shell be from mare than one hundred ('IOU .r ilayc ►s, G ICkti j�y���en }s}{�'G{s�basis It n MI time equivalency at the time ol the m�'mbS;T' �Fl+4J the 3J(7�:�of • �l?:SIE.broadly represent different:�+��gmo{T#s of-the business��ii-�t��-7r!f. Members ERM$Of OFFICE', The terms of the members roiern3ipous with the We, crtecof#iciil ripkinq'.te appointment; :3e joint•appoinimentsh ?e nor•twoe ` Denotes Changes 9 SMALL tUS NE8S COMMISSION Page 2 -i . FU NC TIO was: (1) facilitate zotrimfniaet4orf betwe-en the . ity and smoll busiriesses- (2) To eYaluaie st'eRmlirte City procedures. ures. (3) To ER/Wyatt policies B+tri reguietiorrs itm thelt 'frnpeci on small (4) To streamiin.e bnd update tuskless rT ,u# tiOfr.. Including to.,business iic*using and home 00oupatto, bt.ii (5) To disseminate information about sar,�tces avail such as b�.j�t�-os���planning: seminars�r�� able to small b�.rslt�asses,.; �m��r�yee=rr3it'iirr,a (6) To.;von or ter~+o conduct educntizrna forums on iopr,,s of :o1it;.v•r, � ► ills shalt busJrieetk community, (7) To pursue i:ny pities-purpose Inter established by t}a� inconsistent +�i{� the ��L ��r ole or regulation of the eadopted' by Resolution No, 15155, this r�o Economic, �3��Y�lo�r���r�3. �t�l�c��s local ieew6. o� anti pertinentfit��tor OPEN PUBLIC MEETING LAW REQUIREMENTS: .This public body fails under the definition. of h t, ''.��bcorr��ict.�es" a�3u �, subject_ to the �tavisioi-} "Advisory �a�r�,����s orLawli.e.,public nfltl�;?; 'agenda Gild open matting� �� the Open Public :i'�iaeftr:� ,p r� ��u r$quirefients1 SUPPORTING.DEPARTMENT: iT: Finer ,e Oe rtmeni 791...4893 Historical O ririnaFl, rrPter1 bye.sa ictr1 No. 15636 on,g parr r,�• 1991, (k„tob$/' IS, 2005..Mayo.'6r7d Council {?S:�. ,c �ci Orcifriancv No. 10207 vrnich.ch )q'd Mei requirerriej t Mai/7dMvicitiaf were a p0;:teets come f Urft coi then fifteen a, po rrteF� o torr �aiiias with moa; ra les pI no movie cIsr,►rlerar that the at�!�� ����►/''j ,. ,.must come,� Man fifty �fr7�.�1�,�p�-s �t�� ppoirrirn tIty' 'Just come from co '?ptiTnies with ix More. tier one/Trim/red 10 time Kluft/Wont.mto r;:ec. If Irrr�`�yrr� the bocr.�da�rleS, of the �r�aro'. t�'re����� the company Ls f��Ji iot��f�rc Adc�.i#�%rlailj! it removed the spec& 1- r;.•�'����r��+�� r�i;s� reside in the wrar,��- � at rn���,., r,arogolies that merriAe:t5 i f1�''�E's !het r,;i ti �Cfe e b broadly rep-Gwen' da�e,em�y�etl#. of the ftcltrSti �:URllrtrJi r� �;irA 1I207 also a:0)1'es that Denotes Otiaric October it,2.005 S S S 10 SMALL BUSINESS COMMISSION TAB 14,7 Pagfi 3 rrq.ofriber Di T Pima iriy SmellEn4ines6 Commisvion setvti. &ti 1710Mber 01 the Coma)71$sion exrul A3rnovedtTTISICtiOn Of rt&$c-ii-livhirfg the e of .f71,31/bs../sintm:s 6riaricdeto. 11 . , IL•I'l. .( Tx.' Pregi: .! ol. . . .. . . _ _• city f4pit*:•!*F.,Siiivict!s.:1: sky C.Meht4f-I'llfs1tOrst 143841)j.i.;.$f$Ii.6,'f;f;i:p.1'ciq,c7)•;;Ltio:ck-•. • '. -. s• ,••• •,•.'s "., •':'°'•••••'....-• City Clerk's Offloil i',143.-.0.6 4'e.:•os,ct.t. 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Jri,y VoilitE Stfilh.StoMes titAe.V.L19.1.,PP.P.ti,bp: 300 E. 121/1.4- Mayor and Council Ch.s.ji.tstA,1st Yi-JO! fly Ha,keal,vv.A4;9d.9 Tinft,AZ 657 it'• PileMo*52D 7'19.S2A,, Rlmting MIT;41.1 Thurfiilay c4 Each mob,'iti.411.3:PO pm.(E".•;1;,n0t.i'In..; 1 /i 6 due to HOilltaysx) Pl..q15:40.ttfs.10.1.1.1k0s,tOriti.rmp ; t..ifsventitteri members The Mayor titicl ea .C;r_kloti toerrbos 511/3.4t apprennt Wm, frouribets;one n1-Jetge ant?One tri.ward;theme frismbtrz shhi)bt..opplAniAri ioinlly by the Mayor and Cualmo A merWer tvt ille Pip C. utity tirria# teltm Cortiissimt all be an ii,N- offht3 riembei dint-Gothrnittiwt inclividual ward oppytairnein14 r.hgli cormettm thimptmleo lOtate.d Wiltliit the geographical bbmiOries of the word viith no more than ilty employees.11 the corm:tagy is not ioraiteti witti.4 die boiintietlex,af ditx ward.tfto eppoiriee. ipu61,Ive in t)te-vrarti The,indiVid021 at.teirgE appoto.coutnt.5 mall rosne*NT',tot I$5 with nil.sliene. thar:one hortrect empif)yeet . hierribetti must be corriFeriy c:3Amcsi•N or.reignoireir,irtM 00.rcipanise Jotirt! within ilie Cpity.t.)f ILIC$00 Ailernt)en st)ell te cram companiOF, air!sqe.no mixt mnsil one ItursuMel ertOto,, es ot.lootaietl.n::,.1tv.,tttis:it cii ful,tote oquivii?Rt h at the lime Vibe lit:libel's appoininigat.i-,4tlyibels ehaii tc1..f.-extent postibie.brilhdly F eprc 3ent.dinereilt c-efulli-,siN of the bi)sinasr nonYnti pity ir.Liudinij tnkirak;factlinn1.hinpfiNDiyiteszatireitts:re,t411;Ibrti1;19;.exprxt. profE. Oonal t,mtipation •ee'Vine;;t1-1 er.taie01(sveloprotrit find colzv.;•ort ifidroiduvi appr,itiimNits'ill e r:oterrrinouT,4011,applAi,li tr.iltJ1 itie Vitae;91,741 Mk, efIrVitItMfAis'wive:;..year t;isliveri.....c.;ttryTs IMP.111•11,.:_rx I rikaintw Rolt. Appoilitot • Clast.tfkatio;)I \1. tell Ralos 0.1%r?:friter WarJ Mr.David Blot; Mkt rtibrit, :Arieci 6 !.fir ;'ii0.t)C!':iiv,-tr&-:,..ff: rAt Mbe; Mi.iTY?tilie,":kiStIr .04..Mht.,:, Vr.Gr:59nry Dif,ri 6 r: 10.,-atitl, ,A ,ri 2 NI,,, ji...,!-:c$0iyilf4 Mir.rdw •J'i,iti.,1 AT,..7,,,-.,...e n; i.. 1-Al.'S'.sii.W.t.I'S*r C.'iefi,..i/t.),TDrth,..ph piq.,,,n.,-;j• .; .-.•..---.;'.r, • 12 (.4 MrJormior.fitgg.r.:5 Ctia!foc...paon Wac.J At-Largt Oileyo.1 ancs:: Mrs.Mario;.,rieox Sc.rtlary M.Lola titakw.f tolayv:41 Ms .itativairle.Kfn.P E. •1/4,;(16: CM 1.1rocitept rs;.•41 vVa'ti M6 PPineda Suhenand ;Vi4Vr Warr.r ?k Th()mak MEclibP: Ivicksfor arlt. .roilf10 M . •!-Jab 741tr)..E.-; ivicio?) " ileitlyoi•&rim M.Robvce.tAlvtirg tiiernber Nard•.'A • Por fusitiffr information pleala1;1cl-the City k`dierkers Offic 16201 . • . . .;... r • • t:'111ePACIPt the p'tt'Afide:'; AMtA Fat's' need fret:,Nr„q,bot ileEttite,1{.?Afzi•V ti, C44s -..1.7L4tAt Air;Vicva A riticONtirF,I 1.1.:4i(.ltiThf4rAcr;i 7tvv.R P.Ptiv 1 3rg?!I '..;e;)o- fortii; r.:vpoey.ri C.444,itti.r48.1..t4ito:ut'44 r.c.f...k(bsclE I P4p,ty %DOS r.1.;A:••Jr it,(461, ft1.1it iArl,tiri• • •1{.0 • 13 • vy '4 "1 .� i.,f piniaov# `'r� ��', �� � , ; f! ",► t 4:. s: • I • iLL 114* • J t I .:1 i1 �` f. -s,�i:� J } s. _� •.• ,._} 3. ,t a �; �J: � tt i• I �.1; �a� `,� • qt Rr J,c.� ' �'�• ;�•y'1 a.L, Pima County 130 W.Congress, 11th floor Tucson,Arizona 85701 Pima County Small Business Commission Purposes of the Commission Statement: To facilitate communication between Pima County and small business;to evaluate County policies and regulations for their impact on small business. ✓ Advise the County Board of Supervisors on current and proposed County policies affecting small business; ✓ Facilitate communication between the County and small business; and ✓ Provide a forum for small businesses and bring issues to the attention of the Board of Supervisors. Resolution No.2003.52 Profile of the Committee Policy of Membership ✓ Eleven (11) Members:Ten(10) members appointed by the Board of Supervisors and One (1) appointed by the Commission; ✓ Each Supervisor shall appoint two(2)members: at least one member shall be a company owner or manager from companies located in Pima County; ✓ All members shall be residents of Pima County; shall be knowledgeable about small business issues and broadly represent different segments of the small business community; ✓ Members shall be from companies having more than one hundred employees,calculated on the basis of full time equivalency at the time of appointment; and ✓ Appointment Designation: Supervisor Appointment unrestricted by district. NPCCC Proposal for Small Business Commission/Economic Development Commission 14 V Members shall serve four year terms and may be reappointed for one additional term Contact Information The Pirna County Liaison, Maria Buena mea may be contacted at (520)243-7355 or mbuenamea@pima.gov NPCCC Proposal for Small Business Commission/Economic Development Commission 15 Pima County Small Business Commission BYLAWS ARTICLE I Name Section 1. The name of this organization shall be the Pima County Small Business Commission (SBC). ARTICLE II Legal Requirements Section 1. The Pima CountySmall Business Commission Resolution sian was created by Resolution 2003-52. The Commission will function under the authority of that resolution and other stipulations as stated by the Pima County Code. Section 2 All Commission meetings will be conducted with the Arizona Public Open Meeting Law, A.R.S. 38-431. ARTICLE III Function and Purpose Section 1 To advise the Pima County Board of Supervisors on current and proposed County policies affecting small business; and Section 2 To facilitate communication between the County and small businesses. ARTICLE IV Membership,Appointments,and Qualifications Section 1 In accordance with Resolution 200352 adopted by the Pima County Board of Supervisors on March 18, 2003, the Commission shall be composed of 11 members. Section 2 The Commission will have 11 members; each Supervisor shall have 2 . appointments. One member shall be voted on by the existing Commission and must receive a majority vote. Appointments shall be coterminous with the elected official making the appointment. Section 3 The membership emphasis shall be with firms with 1 — 15 full time equivalent employees, with an upper limit of 100 employees at the time of the commissioner's appointment. Section 4 Members shall be company owners or managers. Section 5 The companies must be located within Pima County. y 16 Section 6 Vacancies on the Commission shall be filled byappointment in the same Pp manner in which members are initially appointed. Appointments to a vacated position shall be for the unexpired portion of the term. Section 7 A member of the Commission who misses four(4) consecutive meetings for any reason, excluding major medical is automatically removed from the Commission. Members are required to call the Commission staff to notify the Commission of their absence. ARTICLE V Officers Section 1 The officers of the Commission shall include Chairperson and Vice Chairperson. Section 2 A majority(or six members of the eleven members)of the Commission n who are appointed must be present to hold election of officers. Election of officers shall be announced at the previous meeting.Election shall take place by voice vote. Section 3 The term of each elected officer shall be one year. No officer may hold the same office for more than two consecutive terms. Notification of elections shall take place in November. Elections will be held in December. Section 4 Each elected officer shall hold office until a successor is elected and qualified. In the event that an officer's term on the Commission should expire prior to completion of his/her term of office, a nominating committee shall be formed to nominate a replacement. ARTICLE VI Duties of Officers Section 1 The Chairperson shall: a. Preside at meetings of the Commission and ensure meetings are in compliance with all rules governing the Commission. b. Ensure that Commission committees are established and chaired, and their tasks are expeditiously and effectively performed. c. Serve as ex-officio member of all committees with the exception of a nominating committee. d. Be a spokesperson for the Commission. e. Take responsibility to implement the functions of the Commission as authorized by Resolution 2003-52 or as authorized by the Commision. f. Set up monthly agendas with the Commission staff. Section 2 The Vice Chairperson shall: a. Perform all duties of the Chairperson during absence. 17 b. Act in an advisory capacity to the Chairperson and such functions as assigned by,the Chairperson. c. Meet with new appointees for orientation of the Small Business Commission. ARTICLE VII Committees Section 1 The formation of committees shall be designated as deemed necessary by the Commission, Section 2 The Chairperson may call an Executive Session as deemed necessary. ARTICLE VIII Meetings Section 1 The Commission shall hold a minimum of 10 meetings a year. Section 2 A majority of the members appointed shall constitute a quorum Section 3 The Commission shall utilize Robert's Rule of Order unless it adopts its own rules of order. Section 4 Administrative support shall be provided by the Pima County Office of Economic Development or equivalent. ARTICLE IX Public Record Section 1 The minutes of its proceedings, except for executive sessions are public record and shall be filed with the Pima County Office of Economic Development or equivalent. Minutes of Executive Sessions shall be taken and kept confidential in accordance with A.R.S. 38-431,03B ARTICLE X Amendments to Rules Section 1 These bylaws may be amended by an affirmative vote of the majority of full membership provided that such amendments be announced at the previous meeting and properly noticed. ARTICLE XI Filing of Rules and Regulations Section 1 Copies of the Rules and Regulations of the Commission and amendments thereof shall be filed as required by the Pima County clerk. 18 PIMA COUNTY 8OARDS, COMMISSIONS AND COMMITTEES SMALL, BUSINESS COMM/SS ION PURPOSE: To facilitate communication between Pima County and small business; to evaluate County policies and regulations for their impact on small business . AUTHORIZATION: Puna County Resolution No . 2003-52 NUMBER OF MEMBERS: 11 Members: Ten (10) members appointed i n t e d pp by the Board of Supervisors and One (1) appointed by the Commission. Each Supervisor shall appoint two (2) members : at least one member shall be a company owner or manager from companies located in Pima County . All members shall be residents of Pima County; shall be knowledgeable about small business issues and broadly represent different segments of the small business community. Members shall be from companies having no more than one hundred employees, calculated on the basis of full time equivalency at the time of the appointment. APPOINTMENT DESIGNATION: Supervisor Appointment unrestricted by district. APPOINTMENT TERM: Members shall serve four year terms and may be reappointed for one additional term. NUMBER OF MEETINGS PER YEAR: 11 STANDARD MEETING TIME: 3 : 00 p.m. - 5: 00 p.m. STANDARD MEETING DAY: Third Thursday of each month. (except December) LOCATION OF MEETINGS: To be determined. COORDINATOR: Tom Moulton/Aurora Hernandez Economic Development & Tourism 243-7355 Revised January 2009 19 Small Business Commission TERM MEMBERS DISTRICT OFFICERS EXPIRATION 1 . VACANT 1 4/30/11 (Vacancy created by Lea Marquez- Peterson) 2 . James Leader Jr. 1 4/30/11 * * * 3 . VACANT 2 4/30/07 (Vacancy created by Barbara Carino) 4 . VACANT 2 4/30/11 (Vacancy created by Rigoberto Lopez) * * * 5 . Pat Taviss 3 4/30/12 6 . Gerald Long 3 4/30/12 * * * 7 . Greg Geile 4 4/30/11 8 . Thomas E . Ward 4 4/30/11 * * * 9 . VACANT 5 4/30/07 (Vacancy created by Edmund Marquez) 10 . Ken Goodman 5 4/30/11 * * * COMMISSION APPOINTMENT 11 . VACANT 4/30/07 (Vacancy created by Lisa M. Lovallo) Revised January 2009 20 w..., .. ,A • AY•.,J L cS('.j'• 't.. ��ab�•'.� • ,••i:\ ,'�, � .. • • � \ i••' .. '�.'. r1•../,���. �r;•�,���1'''rh;.r�M1 �, ,�t� ��'�`��7 .4:i:7•�` F �. , 34 " r�..k t' r r 4 t JYr.�f�' ,�,. {' }, • �^r �: .��..,,•�\\ :c•,w4t:S; '�S v�� 1y��` tZ (' �Y•_,� i�I �v�=•`7' ` V`4j.1 r 47 0 U ��t J• a. . i; �+ i• � •Z...'•. ' �J�yQj'?� t�,tJ .j{+?:r.. ry� i. Set,•. • •r• i .0 +lM f•'_ rr.•.'i'�Cif iv ...+.. ..�• ..L 1 Al rM-j-�}9' . - • ,4i� �A"�r� • .. is 4Tf':�t/'j•!':,., . . . Marana Municipal Complex 11555 W.Civic Center.Drive Marana,AZ 85653 520-382-1900 Fax:520-382»1901 Business and Economic Develo ent Advisor r Commission Purposes of the Commission Statement: To provide a consistent and inviting community forum for the public to hear about and give comments on matters pertaining to business climate and economic development direction of the Town of Marana. ✓ The Commission studies and makes recommendations to the Mayor and Town Council on all matters relating to the direction of the Town's economic development efforts as well as on matters of public policy affecting the Town's business community;and • The Commission advises the Town Council on the planningof economic development efforts, business assistance programs provided to help businesses affected bypublic improvement projects,and on legislation proposed at local, state and national levels. Ordinance Number2006.25 Profile of the Commission ✓ Seven (7) regular members of the Commission appointed bythe Town Council and should be knowledgeable about economic development issues; ✓ There shall be two (2), non-voting, ex-officio members of the Commission:one representing the Marana Chamber of Commerce and the other representing the Marana Town Council; / At least one (1) commissioner will own a small business in Marana; ✓ Commissioners should reside or have their primary business within the Town of fVlarana, however qualified commissioners from outside of the Town will be considered for membership; NPCCC Proposal for Small Business Commission Economic Development � Commission 21 ✓ The membersof the Commission shall be appointed by the Mayor and the Council of the Town of Marana in the manner they deem fit; ✓ Terms of office for Commissioners shall be in accordance with the policies adopted by the Mayor and Town Council regarding Citizen Advisory Boards and Commissions; ✓ In the event that a vacancy occurs because of a death, resignation, or otherwise, the vacancy shall be filled through the defined selection process and appointed by the Mayor and Council to serve the unexpired term of the commissioner replaced; and ✓ If a commissioner is not in attendance for three or more consecutive regularly scheduled meetings or for more than one-half the meetings in a calendar year,that commissioner may be administratively removed from the Commission through notice, in writing, from the Chair Contact Information The Town of Marana liaison,Josh Wright, may be contacted at (520) 382-1938 or jwright@ ma ra na.com NPCCC Proposal for Small Business Commission/Economic Development Commission 22 grarsirilifi • en mARANA N./.‘w / 1 wi‘,/,‘,/, 1 \ • TOWN OF MARANA BYLAWS OF TOWN OF MVIARANA BUSINESS AND ECONOMIC DEVELOPMENT ADVISORY COMMISSION PQ1.ICY The Town of Marana Business and Economic Development AdvisoryCommission was approval and adoption of Ordinance No, 2006.25 formed by the by the Marana Town Council on September b, 2006, to provide a consistent and inviting community forum for the public to hear about and give comments on matters pertaining to business climate and economic development direction of the Town of Marana. • II. agmmi5.5KIN C}i;SCR1PTiON The Business and Economic Development Advisory Commission (hereinafter also referred to as "Commission")studies and makes recommendations to the Town Council on all matters relating to the direction of the Town's economic development efforts as well as on matters of public policy affecting the Town's business community. The Commission advises the Town Council on the planning of economic development efforts, business assistance programs provided to help businesses affected by public improvement projects, and on legislation proposed at local, state and national levels. Business and Economic Development Commission meetings areaublic forum for citizens and business owners to voice their opinions regarding p p ga ding economic development issues and legislation affecting businesses, MEMBERSHIP A. There shall be seven regular members of the Commission, appointed by the Town Council and should be knowledgeable about economic development issues. There shall be two, non-voting, ex-officio members of the Commission:one representingMarana the Chamber of Commerce and the other representing the Marana Town Council. B. At least one commissioner will own a small business in Marana. Commissioners should reside or have their primary business within the Town of Niarana; however qualified commissioners from outside of the Town will be considered for membership. C. The members of the Commission shall be appointed by the Mayor and Council of the Town of Marana in the manner they deem fit. D. Terms of office for Commissioners shall be in accordance with the policies adopted bythe Mayor and Town Council regarding Citizen AdvisoryBoards and Commissions. Y ssions. E. In the event that a vacancy occurs because of death, resignation,or otherwise, the vacancyshall be filled through the defined selection process and appointed bythe pP Mayor and Council to serve the unexpired term of the commissioner replaced. 23 F. If a commissioner is not in attendance for three or more consecutive regularly scheduled meetings or for more than one-half the meetings in a calendar year, that commissioner may be administratively removed from the Commission through notice, in writing, from the Chair. IV. OFFICERS A. The Commission shall have for its officers a Chair, Vice Chair and Secretary. B. The Chair, Vice Chair and Secretary will be selected every year at the regularly scheduled meeting in the month of March by majority vote of the commissioners present and will assume office at the next Commission meeting. C. Any officer or agent elected or appointed by the Commission may be removed by the Commission whenever, in the judgment of majority of the commissioners, the best interests of the Commission would be serve thereby. Any such removal shall be without prejudice to the contract rights, if any, of the person so removed. D. Any vacancies of officers will be filled by a majority vote of the commissioners at the next meeting of the Commission following the occurrence of the vacancy, The person selected to fill the vacancy will serve the remainder of the vacancy term. V. RESPONSIBILITIES OF THE CHI R A. The Chair shall preside at all meetings of the Commission. In the event of the absence of the Chair, the Vice Chair shall preside. In the absence of both the Chair and Vice Chair, the Chair shall designate another commissioner to preside over the meeting. B. The Chair shall appoint and remove all members to sub-committees of the Commission. C. The Chair shall preserve order and decide all points of order. D. The Chair shall coordinate and approve the final format of the agenda no later than twenty-four hours prior to the meeting. E. The Chair shall be responsible for completing any reports and presentations required per policies enacted by the Town Council. VI, RESPONSIBILITIES OF THE VICE CHAIR A. The Vice Chair shall assist the Chair with duties as assigned and shall assume all duties of the Chair in the Chair's absence. VII. RESPONSIBILITIES OF THE SECRETARY A. The Secretary shall attend all Commission meetings to take summary minutes. B. The Secretary shall sign and send copy of approved minutes to the Town Clerk's office. C. The Secretary shall oversee maintenance of the Commission mailing list, D. The Secretary shall oversee maintenance records of Commission agendas, approved minutes and correspondence. E. The Secretary shall refer all public requests for copies of approved minutes or Commission correspondence to the Town Clerk's office. VIII. RESPONSIBILITIES OF MEMBERS 24 A. It is the responsibility of the commissioners to attend regular and g special meetings. B. No commissioner shall leave any regular or special Commission meeting without permission of the Chair. during such meeting C. The Commission shall strictly follow A.R.S. 38-431.03, also known as Law. The Chair and members the Arizona Open Meeting shall familiarize themselves with the requirements of such law, including notice of meetings, taking of minutes, issues to be discussed the law, and the other specifics of D. Commissioners shall abide by the guidelines set forth in the Town of Commission Handbook. Marina Advisory E. The Commission is authorized to call executive sessions, closed to the general regular of special meeting, so longas such 9 ra public, during any executive session is authorized by A.R.S. 38.-431.03. F, The Commission shall comply with all policies,resolutions, andordinances Boards adopted by the Town Council concerning Citizen Advisory and Commissions. IX. SUB-COMMITTEES A, All sub-committees shall consist of at least three members. B. All sub-committees shall select a sub-committee chair from amongthe sub- committee at the first meetingofthe members of such sub-committee. C. The sub-committee chair shall preserve order and decide all points of order for meetings of thesub-committee. D. The Commission Chair shall set the date, time and place of the first sub-committee' the sub-committee chair shall set all subsequent meetings. meeting, and E. The sub-committee chair shall bring all actions and recommendations toommrssr he Commission. sub-committee shall be authorized tot on. No directly present information to the Town Council, or take other action, without such action being approved by the Commission, VII. RESPONSIBIL TIES OF ;HE TAFF LIAISON The staff liaison shall be appointed by the Town Manager torovide support in achieving its goals and objectives. S p pp to the Commission Specifically, the staff liaison: A. Acts as the clerk and administrative officer of the Commission. B. Assists in the creation of the agenda and reviews the draft agenda for accuracy. ccu icy. C. Attends the Commission meetings, prepares updates, and arranges for Town g staff to attend when necessary. D. Prepares responses to inquiries made during public comment, E. Prepares responses to requests from Commission members. F. Prepares the logistical needs of the Commission (e.g. meetinglocation, chairs, tables, ' equipment, refreshments, etc.). audio 25 G. Takes minutes if the Secretary is not available. VIII. MEETINGS OF M 1013cRSHIP A. The Commission shall hold regular meetings,on a schedule decided by vote of the commissioners,for transaction of business as may come before the meeting. The meetings of the members will be held at the Marana Municipal Complex, Marana,Arizona, or other locations as designated by the Chair, The regular meeting schedule may be altered by a majority vote of the Commission members present at a given meeting. B. The Chair may convene the Commission at any time by notifying the members of the date, hour and purpose of such special meeting. The commissioners shall be given at least twenty-four hour notice of such special meeting by personal notice and the posting of the notice agenda on the Town's official posting sites. C. It shall be the responsibility of the Chair to develop a written agenda for all Commission meetings which meets the requirements of the Arizona Open Meeting Law.The Staff Liaison may assist in this process. Commissioners may contact the Chair to have items placed on the agenda, and shall do so at least seven working days prior to the meeting date. All agendas shall be provided to the clerical support staff, who shall assure all agendas are properly posted as required by the Arizona Open Meeting Law. D. Business matters of the regular meeting shall be considered as far as practicable in the following order: 1. Call to Order 2. Approval of Agenda 3. Call to the Public 4. Commissioner Reports 5, Staff Reports 6. Presentations 7. Action Items 8, Future Agenda Items 9. Adjournment VIII. PROCEDURE A. At all meetings of the Commission, the Chair shall call the Commission to order and the Secretary shall record the members present and absent. The Chair shall call each matter of business in the order listed on the Agenda. E. The Chair shall conduct meetings using parliamentary procedure as recommended by the League of Arizona Cities and Towns, unless such rules are suspended by a majority vote of the commission. C. When more than one member addresses the Chair and wishes to speak, the Chair will recognize the person who first addressed the Chair. D. No member shall interrupt another, except to call to order or to correct a mistake. E. At any meeting of the members, fifty percent plus one of the Commissioners,excluding vacant positions, shall constitute a quorum. If, after thirty minutes from the start of the meeting, a quorum is not present, the Commission may choose to meet informally for discussion purposes and all action will be postponed and agenda items placed on the next special or regular commission meeting. 26 E. A majority of affirmative votes of the quorum present shall be ne Commission, cessary topass any action of the G. Commissioners shall not vote where there is a conflict of interest and shall disqualify themselves in such an event, as provided by A.R.S. 38.501 et. seq. When a conflict shall not debate or discuss the matter. occurs, the member 1*i. The Chair may vote or decline to vote on all matters andhis his or her failure to vote shall not be counted as an affirmative vote. The Chair shall break all ties. 1. Motions may be determined by voice vote or at the request of a commissioner onn m issloner by roll call vote, The Chair shall declare all votes, If any member doubts the voice vote, a roll call shall be ordered. When a roll call vote is commenced, no member shall engage in discussion question being voted upon. us on of the IX. !ARTICJFAT'1ON BY T PUBLIC A. Members of the public wishing to speak at Commission meetings will be i public portions of the meeting, as g allowed to speak during well as during Call to the Public. The Chair may limit the len th of public comment to three minutes at any time. 9 B. No person in the audience shall be permitted to speak unless recognized by may permit persons to speak on anyagendag the Chair, The Chair p item. C. Orderly procedure requires that each person shall proceed without intern audience from the audience and shall retire when his or her time is up. All discussion shall be addressed to the Commission and there should be no argument or discussion between individuals not on the Commission. D. The members of the Commission may ask questions and make appropriate comments. E. Citizens attending meetings shall observe rules of propriety, decorum and good conduct. Any person making personal, impertinent, or slanderous remarks,or who becomes boisterous ' addressing the Commission, maybe removed if directed while by the Chair. Unauthorized remarks from the audience, whether verbal or otherwise, shall not beermitted and the offenders from the meeting. p Chair may expel X. AMNDMENTS These bylaws may be altered, amended, or repealed Commission members and new bylaws adopted by a vote of the members representing a majority of all the members at any meetingspecial meeting when the proposed amendment has been set out in the notice of such meetinor pg. Any such amendment shall not affect any other portion of these bylaws. XI. SEVERABILITY In the event any portion of these bylaws is found by any court of competent jurisdiction illegal or unenforceable, suchportion shall be p 1 ct on to be invalid, deemed severed from these bylaws, and the remaining parts hereof shall remain in full force and effect as fully as though such invalid, illegal or these partbylaws. portion had never been ofg9 27 Executed at Marana, Arizona, this day of 2008. Chair, Business & Economic Development Advisory Commission ATTEST: Secretary, Business & Economic Development Advisory Commission • 28 r . Harr AVVAWv us.A., rcrA:viu n i DOCKET: 12885 RECORDED BY: HAS PAGE: 2691 DEPUTY RECORDER .� NO. OF PAGES: 4 5432 PE4 �G SEQUENCE: 20 U6 i740610 SMARR 09/08/2006 TOWN OF MARANA k °b URD YN 16:13 ATTN: TOWN CLERK 44/Z01414 11555 W CIVIC CENTER DR MAIL MARANA AZ 85653 AMOUNT PAID $ 8.00 MARANA ORDINANCE NO. 2006.25 RELATING TO BOARDS, COMMISSIONS AND COMMITTEE • S, ADOPTING AND STANDARDIZING PROCEDURES FOR CITIZENS' ADVISORY COMMISSIONS AND FOR APPOINTMENTS TO BOARDS, COMMISSIONS AND COM • MITT'EES, DELETING REDUNDANT TOWN CODE PROVISIONS RELATING TO THE � PLANNING COMMISSION, BOARD OF ADJUSTMENT AND SPECIAL COMMITTEES; AMENDING MARANA TOWN CODE TITLE 2 BY REPLACING SECTION 2-6-2 AND DELETING CHAPTERS 2-7,2-8 AND 2-9; AMENDING THE MARANA LAND DEVELOPMENT CODE BY MODIFYING SECTIONS 02.02.01 AND 02.02.02 AND DELETING SECTION AND DECLARING AN EMERGENCY. WHEREAS a consistent procedure for appointment of members to P the various Town boards, commissions and committees is in the best interest of the Town of Marana; and WHEREAS elimination of duplications in the Marana arana Town Code (specifically, .�n Town,Code Title 2 and the Town Land Development Code, which is in • pthe process of being reformat- ted into Town Code Title 17) will eliminate redundant confusion y, and potential NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, as follows; SECTION 1. Section 2�6�1 and the title of existing. ng Chapter 2-6 of the Marana Town Code are hereby revised as follows (with deletions shown withadditions strikeouts and additions shown with dQubeind1jinji)g): Chapter 2-6 SPEC L ANE STANDING BOARDS, COMMISSIONS AND COMMITTEES Section 2-6-1en •e of to � t n The council may create an dl olye those s eco andstanding_� � nding boards, con,- i missions or committees as it deems necessaryupona majority council, � ty vote of the except2 as otherwise provided in this code or as required by .statute S p hJp, ' se mAncLgIgionuinba__Land_cluawierd 9 • for 1 • - •' 5= !---= ! ,S i.l f i Qr com mittee �Ined tasic. {00002458.Doc f z} - - 811/2006 3:17 PM ETC 29 r I ••. • • is II'. . •,i • • • - • A I 11 l I~ a 1 • - I = •• 1= I •. .• I •• I • - - • I ' Uni.1419§§1ile_MQUallie„board*commission t4r om- mittee ctroyicies ott wim SECTION 2. Section 2-6-2 of the Marana Town Code is hereby deleted and replaced with the following new Sections 2-6-2 through 2-6-5: Section 2.6-2 ' Application, recommendation, appointment and removal A. Vacancies on new and existing citizen boards, committees and commissions shall be announced on the town's internet web site with an open invitation so- liciting applications from interested citizens. Additional notices may be pub- lished and posted as directed by the town manager. B. The town clerk shall receive citizen applications for a minimum of ten working days after the announcement first appears on the town's internet web site. C. No more than twenty days after the announcement first appears on the town's Internet web site, the town clerk shall forward all applications to the town man- ager. D. The town manager and/or one or more individuals appointed by the town manager shall review the applications, investigate the qualifications of the ap- plicants, and make a recommendation to the town council concerning the ap- pointment. E. The town council shall receive the applications and the recommendation at a regularly scheduled public meeting not more than thirty days after the town manager's receipt of the applications. The town clerk shall mail each citizen applicant notice of the public meeting concerning the appointment-. F. At the public meeting concerning the appointment, the town council maydo oneor more of the following: 1. Interview one or more applicants either inublic or in an executive � session scheduled for that purpose. 2. Make one or more appointments. 3. Order the solicitation of additional applications. 4. Take applications from the audience. 5. Receive nominations from members of the town council. 6. Take any other action it deems appropriate. G. Citizen members of boards, committees and commissions shall serve without compensation, except for reimbursement of town-approved necessary and reasonable expenses incurred in accomplishing the purposes of the board, 5 committee or commission. H. A member of any board, committee or commission mayremoved be from of- fice with or without cause by a majority vote of the entire membership of the town council. 2 Section 2-6-3 Terms of office All terms of office for boards, commissions and committees shall be for four years, except that the initial terms of office of any new board, commission or (00002458.DOC/2) — 2 8/1l2006 3:17 PM FJC 30 committee shall be staggered so that the terms of no • of membersmore than a simple major- ity ends every two years. Section 2-6-4 Modification by motion or resolution The town council may by motion or resolution modif • any of the procedures set forth in this chapter �' where it deems appropriate for aarticula commission or committe e, p r vacancy, board, Section 24.5 Applicability of this chapter Except as they may later be modified bymotion or resolution tion 2_6esalu#ion pursuant to sec- tion the procedures set forth in this chapter shall apply to all new or exist- ing st- in boards, commissions and committees. SECTION 3. Existing Chapters 2-7 ("SPECIAL CO - ('PLANNINGCOMMITTEES"), 2 8A.ND ZC•�NING G(J��Vii �� .. COMMISSION") and 2 9 ("BOARD OF ADJUSTMENT") of the Marana Town Code are hereby deleted in their entirety. SECTION 4. Existing Sections 02.02.01 and 02.02.02 of the Town of Marana Land De- velopment Code are hereby revised as follows (with deletions • shown with and addi- tions shown with double underline : 02.02.01 Establishment and Composition A:--The Town Council ere Com- missionby creates a Planning to consist of seven _ embers_ . . . ._ _ 2 .. .. -. : • . . .ppointed by the Town Council from among the ua lified electors etorsaftheTown. • . - " • • • . • • V • •• •r r v •� • � 2•. • w r .A • w • • • r w 02.02.02 Organization The Planning Commission shall : - e • membership-shall-consist of a Chairperson, a Vice-Chairperson five L embers . • . : • _ •�. : •• . •. • . -_ A • 2 • . The Commission shall adopt rules for its own - ganization and for the transaction of Its business - or • onf�ict with oth �t rules shall not er sections of this Code or other Ordinances of the Tow f Marana or with the laws of the State of Arizona. n o {00002458.00C/2} — 3 - 8/1/2006 3:17 PM E1C 31 SECTION 5. Section 02.03.05 of the Town of Marana Land Development Code is hereby deleted. SECTION 6. IT IS FURTHER ORDAINED that, since it is necessary for the preservation of the peace, health and safety of the Town of Marana that this ordinance become immediately effective, an emergency is.hereby declared to exist, and this ordinance shall be effective immedi- ately upon its passage and adoption. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA,ARIZONA, this 5th day of September, 2006. /I Mayor Ed Honea ATTEST: APPROVED AS TO FORM: : / :f. . /,,v4 ..d AP.I.Ar, Ar 4 .1- AK,ef V" — .PriCr ....- , - /ocelyn . Bronson,Town Clerk fnk C:^,Z idy,Town : omey . .. 0111110 4,4,41 4 0 ►ice i. i� CQ►Rp4R��E It Jos . mi.as. acro ..t 1=1 SEAL a Z: 110. Oe OP 1P/EW iiiiii10' I. 2 a 3 (00002458.DOC/2) - 4 - 8/1/2006 3:17 PM FJC 32 \AV'4r- (go's* Town of Sahuarita 375 W. Sahuarita Center Way Sahuarita, AZ 85629 (520) 822-8800 (520) 822-8820 Economic Development Commission Purposes of the Commission Statement The Commission shall act in an advisory capacity to theTown Y Council and Town Manager in matters pertaining to the business development, business expansion, and economic development within the town, and other related issues Profile of the Commission ✓ Consist of seven (7) members,each of whom shall be a resident of the town; ✓ Each Town Council Member shall nominate one(1)person to serve} on the economic development commission, and the Town Council shall, by majority vote, the � y approve or disapprove nominee; ✓ Commission members shall serve at the pleasure of the town council,and may be removed at any time by a majority vote of the town council;and ✓ The term of each Commissioner member shall expire at.the conclusion p o elusion of the term of office of the Council Member who nominated him or her. Ordinance Number 2004-04 Contact Information The Town of Sahuarita Liaison, Kathy Ward, may be contacted at520 � )822-8815 or kward@ci,sahuarita.az.us. NPCCC Proposal for Small Business Commission/Economic � •�__�__ Development Commission 33 SAHUARITA ORDINANCE NO. 2OO4O4 AN ORDINANCE OF THE TOWN OF SAHUARITA,ARIZONA,AMENDING CHAPTER 3 OF THE SAHUARITA TOWN CODE BY ADDING ARTICLE 3-8, RELATING TO THE ECONOMIC DEVELOPMENT COMMISSION. WHEREAS, A.R.S. § 9-240 authorizes the Town Council to establish committees and commissions to assist it in the proper management of the Town; and WHEREAS,A.R.S. §§9-237 and 9-239 authorize the Town Council to establish t sh the manner for appointment and removal of appointive officers of the Town; and WHEREAS,the Mayor and Council of the Town of Sahuarita have determined that it is in the best interest of the Town and its residents to establish an Economic Development Commission to assist it in the proper development of economic activities within the Town, NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Town of Sahuarita, Arizona, as follows: Section 1. Chapter 3 of the Sahuarita Town Code is hereby amended by adding thereto the following text: Article 3-7 ECONOMIC DEVELOPMENT COMMISSION Section 3-7-1 Establishment There is hereby established an economic development commission for the Town ' of Sahuarita to consist of seven members, each of whom shall be a resident of the town. Section 3-7-2 Appointment; Vacancies; Terms A. Each town council member shall nominate one person to serve on the economic development commission,and the town council shall, by majority vote, approve or disapprove the nominee. If the nomineeis not approved by a majorityof the town council,the town council member who nominated that person shall nominate another person for town council vote. Commission members shall serve at theP leasure of the town council, and may be removed at any time by a majority vote of the town council. B. Vacancies on the economic development commission shall be filled as set forth above, and the town council member who will nominate the replacement shall Sahuarila,Arizona Ordinance No.20044J4 Page 1 of 3 34 occupy the same town council seat as the town council member who nominated rn�nated the outgoing commission member. C, The term of each economic development commission member shall 1 expire at the conclusion of the term of office of the town council member who nominated him or her. In the event that such town council member's term ends early, due u to resignation, removal, or for any other reason, the term of the commission member nominated by that town council member shall expire on the same date. Section 3-7-3 Officers, Public Meetings and Minutes A. The economic development commission shall immediatelyupon formationand two p every wo (2)years thereafter elect a chair person with the power to administer oaths and take evidence. B. The meetings ofthe economic development commission shall be subject to the public meeting laws and minutes shall be taken showing the vote of each member and records of its examinations and other official actions, and shall be filed inthe office of the'commission as a public record, Section 3-7-3 Duties of Economic Development Commission A. The economic development commission shall act in an advisorycapacity to the . p y town council and town manager in matters pertaining to the business development, business expansion, and economic development within the town, and other related issues. Section 3-7-4 Compensation The members of the economic development commission shall without a 1 serve cornpensation, however,members may be reimbursed for actual expenses incurred in conjunction with their duties, upon authorization or ratification by the commission of such expenditures and approval by the town council. Section 2. The various town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this ordinance and article of the Town Code. Section 3. All ordinances, resolutions, or motions andarts of ordinances,antes, resolutions or motions ofthe council in conflict with the provisions of this ordinance are herebyrepealed,effective as of the P ' effective date of this ordinance. All internal references within the Town Code to any affected provision are hereby updated. Samuarita,Arizona ordinance No.2OO4-04. Page 2 of 3 35 Section 4, If any section,subsection,sentence,clause,phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by the Mayor and Council of the Town of Sahuarita, Arizona, this 81h day of March, 2004. / • (eg/ Mayor Charles E. Oldham ATTEST: • C) Sandra R, Olivas, CMC Town Clerk APPROVED AS TO FORM: Daniel J. floc uli As Town Attorney and not personally Sahuar ia.Arizona Ordinance No. 2004-04 Page 3 of 3 • 36 ECONOMIC DEVELOPMENT THINK TANK FINAL REPORT PREPARED FOR THE MAYOR AND COUNCIL AUGUST 24, 2005 37 ECONOMIC DEVELOPMENT THINK TANK Vision By formally engaging in economic development Oro Valley will demonstrate its commitment to the processin which the government engages to stimulate or maintain business activity and/or employment. The principle goal of economic development is to stimulate employment opportunities in sectors that improve the region or community using existing human, natural, and institutional resources. Mission Statement The Mission of Oro Valley economic development is to build a stronger and more desirable Oro Valley by: 1. Creating a sustainable public income stream to support high quality public goods; 2. Supporting the development of business activities that are consistent with Oro Valley's high quality living environment; 3. Encouraging the retention and expansion of existing businesses — especially export oriented businesses; 4. Making Oro Valley a branded destination for businesses seeking new locations and individuals seeking a place to visit or reside. 5. Creating export jobs that are commensurate with the education levels and aspirations of Oro Valley residents. METHODOLOGY The Think Tank members utilized a process that included: o Presentations by Dr. Lay Gibson, Ph.D., on two separate Saturdays that provided an education on the foundations and principles of Economic Development; o All meetings included free flowing discussions wherein all Think Tank members were encouraged to share their ideas and thoughts without any personal attacks or challenges; o Many separate areas concerning the future direction that the Town should consider including evaluations of options were discussed extensively; o The members received presentations from outside sources/experts including representatives from the Commercial Real Estate sector, an Oro Valley small Retail Business Owner and SAHBA; and o A thoughtful and extensive effort was made to identify and prepare recommendations that were forwarded to the Mayor and Council for consideration. All of the recommendations were achieved through use of consensus process. 38 Page 2 of 9 CHRQNOLOfY Meetings were held on five (5) Saturdays ending on June 18, 2005. Most sessions were four (4) hours in duration. The Think Tank also met on Saturday, July 16, 2005 to review and prepare this final report. PARTICIPANTS Participants included members of the Think Tank, invited presenters, Council members, residents and staff. I Permels Mr. Al Cook Citizen-At-Large &Arts Community Mr. Bob Schwarz SCORE representative Mr. Chet Oldakowski Stop Oro valley Outrageous Giveaways Mr. Erik Shapiro Marketing & Market Research Mr. Gregg Forszt Ventana Medical Systems, Inc. Ms. Kim Stine Bank One/Finance sector Mr. Kit Donley Commercial Real Estate Development Mr. Ray Paolino Former State of New York E. D. person Mr. Rob LaMaster AZ Restaurant& Hospitality Association Mr. Paul Kappleman CEO, NW Hospital — Oro Valley (Invited Guests/Sn�akers� Dr. Lay Gibson Professor of Geography, U of A Mr. Ben Graney Bourn Partners/Retail Tenant Broker Mr. Jeff Jones Small Business Retail Owner Mr. Alex 7acome SAHBA Government Affairs Liaison Dr. Leo Shapiro Marketing & Market Research Mr. David Andrews Assistant Town Manager& Finance Director Mr. Doug McKee Resident (Council& staff participants) Ms. Helen Dankwerth Council member Ms. Conny Culver Council member Mr. Barry Gillespie Vice Mayor Mr. Chuck Sweet Town Manager Ms. Karen Greenspoon Economic Development Specialist Ms. Danielle Tanner Administrative Assistant Mr. Jeffrey H. Weir Economic Development Administrator 39 Page 3 of 9 THE THINK TANK RE OMM NDATI$N AND GGESTION THE FOLLOWING ITEMS BE FOR CONSIDERED BY THE MAYOR AND CQUN IL. The Mayor and Council directed the Think Tank to bring forward recommendations and suggestions upon completion of their meetings and dehberations. The following seven items are presented for the Council's consideration: I. Continuation, Composition & Expansion of an Economic Development Advisory Committee, II. Creation of a Small Business Advisory Council, III. Expansion of the Ombudsman efforts, IV. Annexation action of specific properties. V. Continued Use and expansion of existing Incentive Policy, VI. Revisions to existing Community Economic Development Strategy, and VII. Recommendations on adoption of NEW revenue sources. An expansion of each of the above seven items follows: I. The Think Tank members strongly recommended establishment of an Economic Development Advisory Committee (EDAC). o The primary focus for this committee will be to provide input on key Economic Development and Community Sustainability issues to the Mayor and Council. o The Mayor and Council will appoint the members of the EDAC. o The membership of the EDAC would number seven (7) members. o Each member will serve for two years. For the first year, three members will serve for one year only and four members will serve for two years. o The members selected should reflect the composition of the community, the technical aspects (qualifications) considered by the Mayor and Council as sufficient to produce a comprehensive analysis and provide recommendations to the Mayor and Council's deliberations. o Staff support will be provided by the Economic Development Division. o The EDAC would meet no less than twice each year and more often at the request of the Mayor and Council. 40 Page 4 of 9 o The EDAC will interact with and provide forecasting considerations for the Finance and Bond Committee budget development deliberations. o The EDAC members will annually select a Chairperson and a Vice Chairperson. The Chair will direct and manage all meetings. II. Creation of a Small Business Advisory Council (SBAC). o To assist the EDAC with issues specific to small businesses interests and needs it is recommended that a Small Business Advisory Council (BRAC) be establish. o Members of the SBAC would be appointed by the Mayor and Council. o The membership of the SBAC would number seven (7) members. o Each member will serve for two years. For the first year, three members will serve for one year only and four members will serve for two years. o The SBAC will be charged with providing input on proposed legislative actions, Town process revisions and/or rule changes which might impact the local business community. o The SBAC will participate in the Town's Business Retention & Expansion program efforts; assist in meeting with other businesses and assess potential assistance needed by the local business community. o The SBAC would serve as an interface with Oro Valley businesses and the proposed Tucson Regional Economic Opportunities (TREO) Small Business Council and the Northern Pima County Chamber of Commerce. o It is anticipated that the person serving as the Town's Ombudsman will provide staff support to the SBAC. 41 Page 5 of 9 Iii. Expansion of the Ombudsman efforts. o Currently the Economic Development Division acts as the Ombudsman for all inquiries from members of the business community concerning issues related to interactions with the Town. o There is a need to expand efforts to assist small business owners/ operators in the development of applications for building permits and/or tenant improvement permits and the associated review and approval process. o The Ombudsman would be a liaison between the Town of Oro Valley and the business community. o The Ombudsman would report to the Economic Development Division to ensure positive outreach efforts and coordination with other entities. o The Ombudsman would serve as staff support to the Small Business Advisory Council. o The Council may want to consider increasing the Business License fee from $ 80 to $ 100 to assist with funding for this position. IV. Annexation action of specific properties. The Think Tank members support the following annexation targets: A. The Westward Look and OMNI Tucson Resort properties. The participants in the development of the CEDS stressed the creation of an image of Oro Valley as a resort destination. Adding resort properties either through new construction or annexation is encouraged. The reputation of both of these resort properties is established and would be considered "plums" if they became part of Oro Valley. The opportunity to associate Oro Valley and a major PGA event (OMNI) together would be significant. The Westward Look's reputation for fine dining and uniqueness is difficult to be duplicated. 42 Page 6 of 9 B. The Foothills Mal! Retail Center. This established nerail center, when annexed into the Town, would provide a large source of new revenues and further add to the Town's economic diversification efforts. C. The State Lands located due north and west of Sun City. This large parcel of land, estimated at approximately 4,600 acres, would provide to the Town an opportunity to create a responsibly designed master planned community. New home sites, job creation areas, wildlife and other preservation considerations, commercial and retail services all designed to the quality standards which exist in Oro Valley needs to be accomplished. V. Continued Use and Expansion of existing Incentive Policy. 1. It is recommended that an independently prepared economic analysis would be required for all Economic Development Agreements and the analysis must indicate clearly that revenue sharing between the Town and any recipient of any form of incentives is justified. 2. The use of incentives must be linked to performance clauses and clawbacks. 3. The focus on the use of incentives needs to be directed toward assisting existing businesses with retention and expansion; new and existing businesses which create high paying jobs; and the continued promotion of resort development. 4. Revenue sharing agreements would apply to qualifying expenditures made by the developer for public improvements and physical infrastructure expenditures; i.e. road improvements, trail accesses, etc. 5. New retail developments should focus on high quality retail stares, 6. Some additional forms of incentivization the Council may want to consider are: a. Reduction of impact fees, permit fees and/or connection fees; b. Extension of the Project Team approach that has been used for larger developments for ALL commercial projects. c. Hold all payments until a specific level of performance has been attained. d. Retail sales tax sharing should continue on a limited basis. 43 Page 7 of 9 VI. Revisions to the existing Community Economic Development Strategy (CEDS). o While the consensus of the members was the recognition that the existing CEDS attraction emphases clearly expressed the desires of the community in 1996/97 this is no longer true and needs to be reassessed. The new business attraction efforts that should replace the existing CEDS are: 1. Resorts, Destination Spa's and Tourism related businesses. 2. High-tech manufacturing and Research & Development. 3. Boutique Retail Shopping including Art Galleries and Restaurants. 4. Medical Services and support businesses. 5. Headquarters operations and professional services. 6. Performing Arts facilities/ development of Oro Valley as a Regional Arts Center. 7. Educational facilities (degreed programs and support efforts for existing businesses). 8. Hotels and Lodging facilities. The members have recommended separating future new business attraction efforts into two categories. a. Economic Development-- Incorne Generation. o This category focuses 9 ry son Income Generation opportunities which provide and produce sales tax revenues and/or high paying employment opportunities for the residents of the Town. o There are both direct revenue sources and secondary revenue sources. b. Quality of Life & Services. o This category focuses on providing a direct Quality of Life benefit to the residents of the Town. o Possibly may also provide Income Generation but the emphasis within this category is a continuation of the quality of living desired by the existing residents of Oro Valley. 44 Page 8 of 9 YII. Recommendations on adoption and enactment of NEW revenue sources. The members recommend that the Mayor and Council adopt/enact the following new taxes: 1. Approve a 4% Utility Sales Tax $ 1,572,000 Z. Approve a 4% Telecommunications Sales Tax 3700(i $ 2,209,000 3o Increase Bed Tax from 30/0 to 6% $ 475,000 The members support the Town raising the Bed Tax Rate to the same level as that of the City of Tucson as well as the planned increase by Pima County. The members would encourage the Mayor and Council to identify the use of the Bed Tax for Tourism Development, Specific Program Uses (Naranja Town Site Program Cost Study) and Economic Development. 4. Initiate the creation of Franchise Agreements with Tucson Electric Power and Southwest Gas Corporation. 5. Project specific secondary property tax. The members support the initiation of a secondary property tax, subject to voter approval, by the Mayor and Council for the bonding needed for important community projects such as the Naranja Town Site. 6. Development of an Economic.Vitality Model. The members expressed support for the development of an economic sustainability model. VIII. Future Items for Consideration. 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C •" 44 s /M! aup i .0 go ap ya 1 c .1 .0 m = . l, w 0! i In .-i(A V _ • NIV ..... .C1 $ 3... m o to "� "It" SiBE O cu ill c - Cc e u) ho i .- I-. oC t� .it2 a) = vi ei a»_ can 1a w al 0 w in (al c ID wc x L. — 4) 6) MIMI •�..... m ii �_ alc a r: �-- tri �- ° E t.' i z a -0 42 -...--: a E .0 C a 4P 11J0 0 Iii till.ci, ,on o c i it o i c c tro ' c vc x L- 0 is in a TO W 5 -.0! = —i 0 0 •CS E'i. 1 C V c 4, 1-1 43 13 f ■ 4, t I m 1 .E. 2 4 o i� .g 2 c cc 4, t .01 To .0 ti' ..80 E c u w 0 s.n3 43) ig 14' 31 - = t •-' '" 3 I u) tu s cs1 c is "Ii . is M CO in ,C 1 0 + .- 1:30 wc, =I iii 0 m = 4, .E iii aV aP (1) '3= o I- u ait x cS X X a, W= X 48 ' TOWN OF ORO VALLEY Page 1 of 5 COUNCIL COMMUNICATION MEETING DATE: APRIL 28, 2010 TO: HONORABLE MAYOR AND COUNCIL FROM: AMANDA JACOBS, ECONOMIC DEVELOPMENT MANAGER SUBJECT: BUDGET FOLLOW-UP FROM APRIL 24, 2010: DISCUSSION REGARDING FY 2010/11 FUNDING FOR METROPOLITAN TUCSON CONVENTION & VISITOR'S BUREAU AND TUCSON REGIONAL ECONOMIC OPPORTUNITIES, INC. SUMMARY: During the April 24, 2010 Budget Study Session, Mayor Paul Loomis, Councilmember Barry Gillaspie ie and Councilmember Pat Spoerl requested that funding for Metropolitan Tucson Convention and Visitor's Bureau (MTCVB) and Tucson Regional Economic Opportunities, Inc. (TREO) be considered for FY 2010/11. At the April 7, 2010, Town Council approved Resolution No. (R) 10-23 Amending Policy Guidelines and Procedures (See Attachment 1) for the Funding of Community Agencies with the following condition: "That all funding be subject to evaluation criteria that identify value and consistency with Town economic goals and policies and are subject to performance measures by Town Council." DISCUSSION: MTCVB The following cities/towns were contacted to determine 1) What formula is used to fund their Convention and Visitor's Bureau (CVB) and 2) What performance measures have been approved? 1. City of Chandler a. Funding —does not fund any CVBs b. Performance Measures — N/A 2. City of Goodyear a. Funding — does not fund any CVBs b. Performance Measures — N/A 3. City of Mesa a. Funding — City's Bed Tax and approved by the City Council during the budget process b. Performance Measures — N/A 4. Town of Marana a. Funding — does not fund any CVBs b. Performance Measures — N/A 5. Town of Sahuarita a. Funding —does not fund any CVBs b. Performance Measures — N/A 6. City of Scottsdale a. Funding — City's Bed Tax and approved by the City Council b. Performance Measures — (See Attachment 2: City of Scottsdale Destination Marketing Services Agreement FY 2009-10 Program of Work Performance Measures— Exhibit E) TOWN OF ORO VALLEY Page 2 of 5 COUNCIL COMMUNICATION MEETING DATE: APRIL 28, 2010 Based on the research provided, Town Council may wish to consider using the followingformula and performance measures MTCVB:sure to fund NlT� . B. Formula 1. %/2 of 1% Bed Tax = $71,800 Performance Measures Convention Sales Performance Reporting 1. Leads a. Number of leads b. Lead room nights (estimate) 2. Bookings a. Hotel Events i. Number of bookings ii. Booked room nights (estimate) iii. Booked attendance (estimate) 3. Tradeshows a. Number of tradeshows attended b. Attendance at tradeshows Travel Trade Sales Performance Reporting 1. Leads a. Number of tour operators contacted b. Number of bookings c. Number of visitors 2. Tradeshows a. Number of tradeshows attended b. Attendance at tradeshows TOWN OF ORO VALLEY Page 3 of 5 COUNCIL COMMUNICATION MEETING DATE: APRIL 28, 2010 Marketing & Communications Performance Reporting 1. Online/CVB Website a. Number of unique visitors b. Length of session 2. Media/Public Relations a. Total number of placements i. Print ii. Broadcast iii. Online b. Domestic vs. international placements Visitor Information Center(VIC) Performance Reporting 1. Servicing a. Number of walk-in visitors 2. Sales a. Number of Tucson Regional Passports (Note: The performance measures listed above are standard CVB performance measures and were approved by the Destination Marketing Association International). TREO The following cities/towns were contacted to determine 1) What formula is used to fund their regional Economic Development Organization (EDO) and 2) What performance measures have been approved? 1. City of Chandler c. Funding — Based on per capita d. Performance Measures — (See Attachment 3: Exhibit B: Greater Phoenix Economic Council (GPEC) Performances Measures FY 2009-10) 2. City of Goodyear a. Funding — Based on per capita b. Performance Measures — (See Attachment 3: Exhibit B: GPEC Performances Measures FY 2009-10) 3. City of Mesa a. Funding — Based on per capita b. Performance Measures — (See Attachment 3: Exhibit B: GPEC Performances Measures FY 2009-10) 4. Town of Marana a. Funding — does not fund any regional economic development organizations b. Performances Measures — N/A 5. Town of Sahuarita a. Funding — Funds are budgeted from the Mayor and Council's budget b. Performance Measures — N/A TOWN OF ORO VALLEY Page 4 of 5 COUNCIL COMMUNICATION MEETINGDATE: APRIL 28, 2010 6. City of Scottsdale a. Funding — Based on per capita b. Performance Measures — (See Attachment 3: GPEC Performances Measures FY 2009-10 — Exhibit B) On April 1, 2010, Joe Snell, President and Chief Executive Officer of TREO sent Mayor Paul ul Loomis a letter (See Attachment 4: Letter from TREO regarding New Governance Model) identifyingTREO's new governance changes: model, which reflects the followingcha 1. Expansion of the Board of Directors comprised of private, non-profit, and academic sector leadership 2. Establishment of seven public sector standing board members The letter also identifies that future funding for TREO be based on $1 er capita. p Based on the research provided and the letter received from TREO on April 1, Town Council may y wish to consider using the following formula and performance measures to fund TREO: Formula 1. Based on 2009 Pima Association of Governments (PAG) population estimate for Oro Valley and a per capita rate of $1 = $43,521 Performance Measures Job Creation and Retention 1. Number of prospects 2. Number of prospects by industry 3. Number of jobs created 4. Number of jobs created by industry Marketing/Advertising 1. Online/Website c. Number of unique visitors d. Length of session 2. Media/Public Relations e. Total number of placements i. Print ii. Broadcast Ill. Online (Note: The performance measures listed above are standard measures for EDOs). TOWN OF ORO VALLEY Page 5 of 5 COUNCIL COMMUNICATION MEETINGDATE: APRIL 28, 2010 In addition to the information provided above, Vice-Mayor Bill Garner requested, through the Interim g Town Manager, that Town staff contact other municipalities to determine if they use a competitive process, such as a Request for Proposal (RFP) to fund economic development agencies. Chandler, Goodyear, Mesa,sa, Marana, Sahuarita and Scottsdale do not have a formal process for funding economic development agencies.cies. Baan Garrity, Procurement Administrator sent an email to the National Institute of Governmental Purchasing list serve, which has approximately 1,000 members and received only one response (See Attachment 5: Walworth aworth County Request for Proposals: Economic Development Activities and Attachment 6: Email from Kris McGill regarding the results of the RFP) from Walworth County stating they have used a competitive process. p FISCAL IMPACT: Funding allocations for MTCVB and TREO would be placed in the Bed Tax Fund. In the Town Manager's ger s Recommended FY2010/11 Budget, there are insufficient recurring revenues available for funding outside s de economic development agencies, so any approved allocations would need to come from the Bed Tax Fund cash reserves. CONCLUSION/RECOMMENDATION: If the Town Council wishes to proceed with the funding and performance measures outlined above for MTCVB and TREO, the Economic Development Division will work with the Legal Department to draft Financial Participation Agreements (FPAs) for MTCVB and TREO that identifies 1) Specific performance measures for each agency and 2) Evaluation criteria and reporting for each agency that will beresented to Town Council during the first meeting in June. p c ATTACHMENTS: 1. Resolution No. (R) 10-23 2. City of Scottsdale Destination Marketing Services Agreement FY 2009-10 Program of Work Performance Measures — Exhibit E 3. GPEC Performance Measures FY2009-10 — Exhibit B 4. Letter from TREO regarding New Governance Model 5. Walworth County Request for Proposals: Economic Development Activities 6. Email from Kris McGill regarding the results of the RFP) 71:7: 1.4 J.` manda Jacob%/dp onomic Development Manager S p gStacey Lemo Interim Assistant Town Manager A,41-1 Ci`/ Tobin Rosen, Town Attorney s Jerene Wats" n Interim Town Manager i r Attachment 1 RESOLUTION NO. (R) 10-23 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AN AMENDMENT TO THE POLICY GUIDELINES AND PROCEDURES FOR COMMUNITY FUNDING PROGRAMS WHEREAS, the Town of Oro Valley, is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled' to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town of Oro Valley desires to aid community agencies in their commitment to provide exceptional service and programming to enhance the values of Oro Valley, to preserve the unique cultural heritage and to promote a positive image of Oro Valley; and WHEREAS, on September 19, 2007, the Mayor and Council approved Resolution No. (R) 07-106 which established the Policy Guidelines and Procedures for Community Funding Programs; and WHEREAS, the Town desires to amend the Policy Guidelines and Procedures for Community Funding Programs to allocate funding for economic development agencies through a separate line item in the Economic Development budget rather than through the community funding process, giving the Mayor and Council the option to allocate funding to these agencies during the annual budget process; and WHEREAS, it is in the best interest of the Town to amend the Policy Guidelines and Procedures fro Community Funding Programs giving the Mayor and Council the option to allocate funding for . community funding programs during the annual budget process. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that the amended Policy Guidelines and Procedures for Community Funding Programs attached hereto as "Exhibit A" are hereby authorized and approved. PASSED AND ADOPTED by the Mayor and.Town Council of the Town of Oro Valley, Arizona this 7th day of April, 2010. TOWN OF ORO VALLEY, ARIZONA .0.45 .,#.1°'d -_,, Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: (r, .,..,,,i.j,":„: Kath n E. Cuvelier, Town Clerk Tobin Rosen To-T- -; 411111, I- Date: 3 Date: `i/kit° http://192.168.3.52/docs/2010/TC/21100407_22/45_Resolution Amending the Policy Guidelncs and Procedures for Commtnity Funding.doc Town of Oro Valley Attotncv's Officc/ca/040210 EXHIBIT "A" http://192.If%.3.52/docs/2010/TC/2010()407_22/45_Rcsolution Amending the Policy Guidclincs and Procedures for Community Funding.doc Town of Oro Valley Auoincy's Officc/ca/()40211► TOWN OF ORO VALLEY, ARIZONA POLICY GUIDELINES AND PROCEDURES FOR COMMUNITY FUNDING PROGRAMS In order to ensure that all non-profit, school, and orgcommunity-basedanizations providing services within the Town are provided the opportunity to apply py for community funding, the following policy guidelines and procedures have beenrep ared. . p Although outside agencies do not operate within the local governmentp rocess to achieve their mission, the Town of Oro Valley encourages outside agencies to apply 1 for community funding. The Town wishes to aid outside agencies' commitment top rovide exceptional service and programming in order to enhance the values of the community, to y preserve the unique cultural heritage of the area, and promote a positive image. The allocation of funding for economic development agencies will not be considered through the Community Funding Process but rather through a separate line item in the Economic Development budget. Town Council- will have the option to allocate funding toh during these agencies the annual budget process. SECTION 1 POLICY GUIDELINES 1.1 In order to be eligible to apply for the available community funding, agencies must fall into one of the following categories. • Youth Development and Education — programs that engage Oro Valley youth in community activities that promote development, volunteerism, and education opportunities. • Services for Senior Citizens — programs that promote volunteerism, enrich lives, and provide safe environments for Oro Valley's senior citizens. • Arts/Cultural Heritage - Programs that help ensure equal access to all individuals, groups and organizations to enjoy opportunities for the preservation, development and appreciation of artistic expression and the unique cultural heritage of Oro Valley. • Community Enhancement - Projects that promote grassroots community development or neighborhood beautification activities that promote a positive image and support the values of Oro Valley. • Special Events — programs that have significant public appeal such as public celebrations, performances or special occasions to encourage participation from all citizens of Oro Valley. 1.2 The agency or group ("Applicant") requesting funds must be in existence for a minimum of three (3) years in order to be considered for funding by the Town of Oro Valley. The agency must also be of verifiable non-profit status and presently providing charitable, public benefit, public welfare or educational services to persons residing within the boundaries of the Town of Oro Valley as may be extended from time to time. hl(p://192.16R.3.52/docs/2010/TC/20100407_22/45_Communiiy Funding Policy Guidelines and Procedures-Amended 0407201().doc 1.3 The applicant must have an existing program in place and a staff that is ready and willing to provide services to the Town for the benefit of its residents. 1.4 The applicant must submit to the Town an application setting forth in detail its request for funding, including a statement of purpose detailing specifically s ecificall the services it intends to provide for the Town in accordance with the Arizona Gift Clause (A.R.S. CONST. ART 9 § 7), how and where the contribution from the Town shall allocate, the quantity and quality of such proposed service which would otherwise need to be paid for by the town directly. 1.5 The funds contributed to the applicant may only be granted for the purposes of . p � providing services within the boundaries of the Town of Oro Valley, as maybe Y extended from time to time. 1.6 The applicant must agree to use the funds granted by the Town torovide only Y the services represented in its application for funding. Additionally, theapplicant shall explain how the services will benefit the Town's residents. 1.7 To be approved for funding, the Town may desire to have the services as detailed in the application performed for the Town and its residents by the agency or group. g Y 1.8 In all cases, the Town shall review the applicant's submission and upon review and discussion, shall seek to determine whether the expenditure of funds for these services is in the public's interest. 1.9 The Town shall not provide public funds to private individuals or corporations unless there is either: a) full consideration; and/or b) an overriding public need. 1.10 Where the applicant is an audited entity, the applicant's independent auditor shall make a footnote in the financial statements confirming the use of the Town's contribution in the manner set forth above, as well as the executed agreement. 1.11 Where the applicant received funding for the previous fiscal year, an application must be submitted and agreement terms complete prior to funding disbursement for the next fiscal year. 1.12 Those agencies requesting less than $1,000 are not required to participate in this process and requests will be evaluated and awarded on a case-by-case basis as the budget permits. 1.13 Alcohol-related expenses, events that are not open to the entire Town, religious organizations and organizations involved in electoral campaigns, those contributing substantially to support lobbying at the federal, state, or local levels, or those that support-private, in contrast to public interest, shall not be funded. hltp://192.I69.3.52ldocs/2919/TC/20100497_22/-l5_Communii)Funding Policy Guidcl nes and Procedures-Amended 94072010 doc 1 1 SECTION 2 APPLICATION PROCEDURE AND PROCESS 2.1 The community funding process shall be initiated in January of each year via an announcement letter/e-mail to each community organization that the Town currently funds. Additionally, an announcement shall be posted on the Town's website stating when applications for the year shall be available and how to receive a copy of the current year's application. 2.2 Upon request, applications shall be sent via mail/e-mail to interested agencies. The agency will be required to complete two parts of the application: the general information portion (agency information, statement of purpose, general agency funding information) and the budget template that includes performance measures. 2.3 To be considered for funding, all applications must be completed and submitted to the Town by the posted due date. Incomplete applications or those applications received after the due date will not be considered for funding. 2.4 In February the Town Council will appoint two Council Members to serve on the Community Funding Subcommittee to help evaluate applications along with staff. 2.5 Staff shall review all applications for completeness and check that the requested funds match the agency's funding sources. 2.6 Staff shall confirm that the agency is in good standing with the Arizona Corporation Commission (ACC). If there is a problem regarding "good standing", staff will contact the agency and request a Letter of Good Standing from the ACC. 2.7 Staff shall confirm that the performance measures submitted by the agency are in accordance with the amount of money being requested. 2.8 Once each document has been reviewed for completeness, the Community Funding Subcommittee shall hold interviews with each agency requesting funding and score the applicants based on established criteria. Due to the limited amount of funding, not all agencies who apply shall receive funds. All applicants receiving less than 30 of the 50 available points shall not be forwarded on for Town Council consideration. 2.9 Once all applications have been ranked, the Community Funding Subcommittee shall bring forth the highly ranked applications to the Town Council for evaluation. The Town Council shall have an opportunity to discuss the funding requests and ask questions of the agencies in order to provide direction to staff for the creation of Financial Participation Agreements. http://I92.16K.3 52/docs/2()10!T'C/2(1100407_22/45_Community Funding Policy Guidelines and Procedures-Amended 040720I(I.doc 2.10 Town Manager Staff and the Legal Department shall work with the selected agencies to create Financial Participation Agreements for the upcoming fiscal year. 2.11 Once these agreements have been created, they shall bep laced on the Consent Agenda for Town Council approval. 2.12 The executed agreements shall make up the Community Funding Budget Document that shall be approved along with the Town Manager's Recommended Budget. 2.13 Each agency shall be required to submit performance measures upon request, as provided for in their Financial Participation Agreement, to illustrate how they are using the Town's funding allocation. Staff shall review these reports for accuracy and completeness. If an agency fails to submit measures, they shall be ineligible for funding in the next fiscal year. 2.14 Each agency must resubmit an application every year for funding. However, those that received funding in the last fiscal year may extend their Financial Participation Agreement through a Memorandum of Understanding for the following fiscal year if the Town Council determines the services of the agency are in the public interest and the parties mutually agree as to scope of services to be provided by the agency in the subsequent fiscal year. First time applicants will be required to enter into a Financial Participation Agreement if selected. hup://192.I6 3.52/docs/2OIO/TC/20100407_22/45_Cornmuniiy Funding Policy Guidelines and Procedures-Amended 04072010.doc Attachment 2 • • Exhibit:E Contract No. 2009-033 COS _ Destination Marketing Services Agreement. :- _ , -FY2009-2010 Program of Work Performance Measures - Convention Sales: .- • 1.. :Generate-900:convention sales: leads for Scottsdale ro er i 2: tes. -. 'Conduct1.00 customer. P P i } interaction/site inspections for Scottsdale properties.: _• , • 3. Conf rrn . 260.convention'bookings for future dates. . 4. 'Confirm:convention bookings for•:futureresulting •. . _: .. , - • • dates in 67,500•room nights. -Convention,Services :miriiniurri.;of 1; 000Scottsdale meetings=and:conventions: : • 2. �Genei ate 200 cion h . .. otel•leads'to Scottsdale. SCVB members-. Travel4. Industry Sales •• -• 1. Generate 1;400 domestic Viand international° tour program leads and,services forr- .Scottsdale:properties/venues. - • • _ 2. Promote Scottsdale as one• of the world's leisure destinations .:'; .. .. top to 5,000 targeted • clients. • 3. Generate a minimum of•1..5•million'travel agent impressions via destination product p offering in domestic and international tour operator catalo u es. COy12tf1tllilClItiOf2S • 1. Generate 900 travel articles.:about Scottsdale. • 2. Reach a minimum of:50.0 million readers/viewers through editorial placement. • g Generate publicity with an equivalent advertising value of at least$8 million. • _. Marketinz . • •• • 1. Convert:a minimum.of•69 4 of=CVB inquiries into Scottsdale visitor :. - . ,Generate economic:impact oassociated with the CVB •'vi 'f$60,000;000 : .. svisitor inquiries:: ... 3. Generate-no less than. a total of 5000 inquiries frornhi h e • ' g d urographic customers:in. y markets(Chica o;New York.and L : • primar •g os Angeles)secondary markets:(ncludin• ' ••••• •� • San:Francisco, San Diego,Denver)and Canada; Y , • 4. Generate a minimum of 500,000 unique visitors to the.SCVB website ' www ExpeneneeScottsdale:com: • 5. Maintain a positive Scottsdale room rate differential: of$50 versus-the.Phoeni :••• metropolitan area. • • • • • _ Exhibit E' .• : . Page l.of 1 . •I- k Attachment 3 EXHIBIT B GPEC PERFORMANCE MEASURES FY 2009-2010 Specific performance targets as established bythe GPEC Executive Committee and Board of Directors: 1. Payroll Generated $69.7M 2. Total Number of Jobs Created 1,620 3. Total Number of High-Wage Jobs * 968 4. Average High-Wage Salary $51,554 5. Number of Qualified Prospects 170 6. Total Reach of Editorial Placements/Exposures 15M 7. Value of Editorial Exposure $3,000,000 * Jobs in high-wage industries(advanced business services,aerospace,life sciences,renewable energy,high- tech/IT) Y Page 1 of 1 Attachment 4 April 1, 2010 .A����r; : APR 1 2Q10 The Honorable Paul Loomis ; .�' Y` rFY Mayor, Town of Oro Valley 11000 N. LaCanada Oro Valley, AZ 85737 Dear Mayor Loomis: ;z This is both a critical and exciting time for southern Arizona. Our abilityto create a competitive competitive economy and strong future hinges on bold, effective leadership. The recent economic crisis has led . TREO to become much more aggressive in marketing the region as a business center, 9 in generating wealth by facilitating job creation, and providing thought leadership. 3 . These changing times have alsorequired that economic development become a higher priority, demanding increased engagement from the organizations that drive the southern Arizona economy. To that end, TREO has approved a new model reflecting these changes: A. Expansion of the Board of Directors comprised of private, non-profit, and academic sector leadership B. Establishment of seven public sector standing board members The seven standing public sector members are: • Mayor, City of Tucson • Chair, Pima County Board of Supervisors • Mayor, Town of Oro Valley • Mayor, Town of Marana • Mayor, Town of Sahuarita • President, The University of Arizona • Chancellor, Pima Community College This new governance model allows our region's toppublic andprivate lead • • • . . leaders to come together in sharing critical business decisions for the entire region—decisions that will affect this region's future prospects and growth. Please accept this letter as our invitation to the Town of Oro Valleyy to join "MEC and for theMayor to serve on the TREO Board of Directors effective July 1, 2010. Acceptance of this invitation obligates the Town of Oro Valley to financially support TREO in the amount of$1 per capita on an annual basis. in order to move forward and compete, it is critical that we look to our leaders for their cumulative ' e umulative knowledge and support. Thank you for your commitment as we guide the Tucson region to economic prosperity. Best regards, Joe Snell President & CEO Stone AVe.#200 tow'` �'•' ,: +'��j��' T j son J L 85 01 C: Jerene Watson *!''` 0 Ore 520.2. 900 1,866.600.0331 520.243.1910 WWW.tfelat.oTUCSON orpoifX ? iy Mi ii4lM 81. v _ S .. .'J? : ,fd1s�-.•..i..,'3i'%.�~F..',.u ..;.'''X"'tti;l11, 4-?t':'FF .....; 1G, 77[.-.40, 4 • CcI.:,n'.1T'uR.[iyk,£"ix.-'N.ieryt�"�,y{�`4if�•xpG.,..l)�...s. !S 4. Attachment 5 :'_ V it ♦ Y ia . to fr( is f,1j a' 4 4. :it.y i 7 ';v y4 „ .;: .. ...,�,..:♦ S.. l.�ir'....,Y�• .::.;•ter:.... 0 10;17',r.. : <i A.iy;,,,,,,, ,,,,,--4,--,12..,... WALWORTH COUNTY Department of Public Works—Purchasing Division W4097 County Road NN Elkhorn, WI 53121 REQUEST FOR PROPOSALS Economic Development Activities Proposal Due Date: October 7, 2008 10:00 a.m. Local Time vvww.co.walworth.m.us 1 WALWORTH COUNTY Request for Proposals Economic Development Activities Sealed proposals for Economic Development Activities are invited nvited and will be accepted by Walworth County Purchasing, Department of Public Works, W4097 County Road NN, Elkhorn, WI 53121, (262) 741-7266, until 10:00 a.m., October 7, 2008. Shortly after 10:00 a.m., all proposals will be opened and recorded in the Department of Public Works Conference Room. Walworth County reserves the right to accept or reject any or allro osals in whole or in p p part, received in response to this request, to waive or permit cure of minor irregularities, and g to conduct discussions with all qualified vendors in any manner necessary to serve the best interest of Walworth County. Walworth County also reserves the right, in its sole discretion, to award a contract based upon the proposals received without prior discussion or negotiation with respect to those proposals. Therefore, vendors are cautioned that proposals should be submitted initially on the most favorable terms. The successful vendor(s) shall be required to enter into a contract agreement with the County. Any agreement or contract resulting from the acceptance of thero osal shall be p p on forms either supplied by the County or approved by the County. Y All potential vendors, by submission of their respective proposals, agree to abide bythe g rules, regulations and procedures of Walworth County. Walworth County reserves the right to cancel any order or contract for failure of the successful vendor to comply with the terms, conditions and specifications of the proposal and/or contract. Specifications may be obtained from Kris McGill, Senior Buyer, Walworth County Purchasing, located at the Department of Public Works, W4097 County Road NN, Elkhorn, Wisconsin 53121 from 7:00 a.m. to 3:30 p.m., Monday through Friday, except legal holidays g Y or on the Walworth County website, of: www.co.walworth.wi.us. Specific project questions may be directed to Kris McGill, Senior , 262-741-7266, e-mail kmcgillco.walworth.wi.us or fax questions to (262) 741-7263. Questions must be received no later than seven (7) days before proposal deadline. No information provided verbally, or by any otherp ersonnel, will be considered binding. All vendors shall use this written document and its attachments as the sole basis for proposals at this time. Vendors must submit six (6) copies of their proposal in a sealed envelope marked "Economic Development", and one (1) copy of their price proposal in a separate sealed envelope marked "Economic Development Price Proposal". Proposals must be clearly labeled with vendor name, return address, proposal title, date and the name of the vendor's primary contact for proposal questions. All proposals will be addressed to Walworth County Purchasing, Department of Public Works, W4097 County Road NN, Elkhorn, WI 53121, or delivered to the Department of Public Works in Elkhorn. Vendors are required to use the enclosed Walworth County Proposal Form. Only proposals prepared as requested will be considered. Late responses will not be accepted, will be returned unopened, and will not be considered. Proposals may not be transmitted by fax machine. 2 • Walworth County is a tax-exempt municipality under WI Stats. 77.54(9a). • All proposals submitted will be binding for 60 calendar days following the proposal opening date unless vendor, upon request of the county, agrees to an extension. Required Documents: Vendors must submit the following documents with their proposal. Any proposal received without the required documents may result in the proposal being rejected. • Walworth County Proposal Form • Table 1 - Cost Proposal • Completed W-9 Form • Technical Specification, listing all requirements as listed herein • References Overview It is the intent of this Request for Proposals to provide Walworth County with the labor, knowledge, equipment, and materials necessary for the promotion and marketing of County- wide economic development activities. All items, details of services, or features not specifically mentioned which are regularly furnished in order to complete this type of service will be furnished at proposed pricing and shall conform in quality, workmanship and service to that usually provided by the practice as specified in this Request for Proposals. Proposal conditions including either the word "must" or "shall," describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no vendor is able to comply with a given specification or condition, Walworth County Purchasing reserves the right to delete that specification or condition in the proposal. Walworth County reserves the right to cancel any agreement that may result from this Request for Proposals with no penalty if the Walworth County Board of Supervisors fails to appropriate funds for this contract. Vendors may attach additional information to this proposal. Scope of Project The County is seeking proposals for the promotion and marketing of Economic Development Activities in Walworth County. Activities may include one or more of the below-listed tasks traditionally pursued by county departments of economic development, business promotion organizations or organizations dedicated to promotion of tourism. Activities for which the County will consider hiring a vendor to conduct include one or more of the following: 3 Mandatory Activities: 1. Returning inquiry calls and emails related to economic development activities. 2. Referring callers to appropriate points of contact, such as municipal economic development department, chambers of commerce or local elected or appointed officials. 3. Maintaining a County economic development Web presence. 4. Providing information to businesses and the public concerning State, federal, and local programs with economic development grant funding. 5. Providing information to businesses and the public concerning tax and energy credits available for county economic development programs. Optional Activities: 6. Maintaining a relationship with the Walworth County Intergovernmental Cooperation Council (ICC). 7. Evaluating/creating a business park council or alliance. 8. Promoting County agriculture as a component of economic development. 9. Developing a marketing plan. Vendor's proposal shall include items one (1) through five (5). The vendor may, at its option, submit proposals for items six (6) through nine (9). Vendors may propose additional activities consistent with the intent of this REP. The vendor shall separately list the price for each activity proposed. The intent of this proposal is to award the project to the most responsive/responsible qualified vendor. Vendor Requirements Selected vendor will be required to work in conjunction with the County throughout the contract. Each vendor shall submit a Technical Specification with proposal. The Technical Specification shall include the "minimum vendor requirements" as listed herein, as well as the following sections: 1. Vendor overview and qualifications. 2. Proposed website design to be utilized to provide public information. Website design shall include information regarding the County, including, but not limited to: • Walworth County Board of Supervisors • County departments • Executive and leaders in various organizations throughout the County • Cities and municipalities • Recreation • Tourism • Geography of the County 4 • Easily accessible links 3. Vendor shall describe in detail the project plan and timeline recommended.d Timeline shall include information gathering stage, design stage, start-up, introduction strategies, and training of web-site, if needed. This plan shall highlight all milestones and deliverables. 4. Provide contact information of the assigned project manager. Successful vendor shall be required to meet the following minimum requirements: eats. 5. Obtain any licenses necessary or required to provide the required services. 6. Vendor shall be properly licensed and organized to do business in the State of Wisconsin. 7. Vendor shall possess verifiable experience and success in Economic Development p ent or other comparable projects. Experience should include accounts equal or larger in size and scope of this Proposal. q g 8. Be familiar with economic development promotional and management strategies in g g order to have a clear understanding of this particular project. 9. Vendors shall have a record of performance with reasonable financial support, pp , personnel, equipment, and organization to ensure that they can satisfactorily execute the services required and specified herein. 10. Required to enter into a contract with Walworth County. Among other provisions, the contract will contain benchmarks to gauge performance. 11. Return inquiry calls and emails related to economic development activities. 12. Refer callers to appropriate points of contact, such as municipal economic development department, chambers of commerce or local elected or appointed officials. 13.Maintain a County economic development web presence. p 14.Provide information to businesses and the public concerningState, federal, and local programs with economic development grant funding. 15. Provide information to businesses and theublic concerningtax p and energy credits available for county economic development programs. Vendors may submit optional activities consistent with the intent of this RFP. The vendor shall separately list the pricing for each activity proposed. Optional activities may but not be limited to, the following: p include, 16.Maintain a relationship with the Walworth County Intergovernmental Cooperation Counsel (ICC). g p 17. Evaluate/create a business park council or alliance. 18. Promote County agriculture as a component of economic development. 19. Develop a marketing plan. 20.Work to promote and recruit businesses and industries that more closely match the demographics of Walworth County. 21.Actively support the continued revitalization of downtowns, underutilized, and/or deteriorated properties throughout the County. 22.Other additional economic development tasks that may be assigned bythe County. g Y 5 Licensing, Certification and Other Statutory Requirements Vendor is responsible to comply with all statutory rules and regulations. All applicable federal, state and local laws, rules and regulationsovernin this type of service g yp will apply and will be deemed incorporated into this project. These requirements shall be done eat vendor's expense, at no expense to the County. Subcontractors If subcontractors are used, Walworth County will consider the successful vendor to be the prime contractor and to be solely responsible in all contractual matters, includingpayment of any p y and all charges resulting from such subcontractor s arrangements or misunderstandings g between the successful vendor and their respective subcontractor (s). It is the vendor's responsibility to contact and secure proposals for all subcontractor activities not able to be performed directly by the vendor. Prime contractor shall be fully responsible for the acts, errors and omissions of the subcontractor. The successful vendor shall cause appropriate provision of itsro osal to be p p inserted in all subcontracts ensuing fulfillment of all contractual provisions by subcontractors. Important Dates Proposal Publication/Release Date: September 18, 2008 Questions due in writing by: September 30, 2008 - at 3:30 pp.m. Proposal Due Date and Time: October 7, 2008 - 10:00 a.m. Vendor's Relationship to Walworth County It is expressly agreed and understood that the successful vendor is in all respects an Independent Contractor as to the work, and the vendor is in no respectagent,an a ent, servant or employee of Walworth County. The contract will specify the work to be done by the vendor, but the method utilized to accomplish the work shall be the responsibility of the vendor. References Vendor shall provide at least three (3) references of recent clients with similar requirements as specified in this proposal. Reference information shall include contacterson, phone p number, fax number, e-mail address of a person that may be contacted and relevant recent project information. Proposal Withdrawal Proposals may be withdrawn only in total and only by a written request to Walworth County y Purchasing prior to the time and date scheduled for opening of proposals. Insurance Requirements See Exhibit A Vendor Supplied Documentation and Materials All vendor-supplied materials, including the vendor's proposal, become theroe of p p rtY Walworth County. Walworth County will work with vendors to meet their confidentiality requirements, provided that they are within reason. All vendor confidential material must have each page clearly marked as confidential. Wisconsin "Open Records Laws" apply. I . 6 Proposal Presentation Costs Walworth County will not be liable in any wayfor anycosts incurred byvendors in the presentation of their proposal in response to this Request for Proposals nor for the p participation in any discussions or negotiations. Evaluation Criteria: The evaluation and selection of vendor shall be in accordance with the criteria stated below and shall be based on the information called for in this proosal. All proposals will be reviewed by an evaluation committee. The recommendation for award shall be based upon the proposal, which represents the most advantageous overall response for Walworth p County, all factors considered. The Proposal award shall be made bythe Walworth a worth County Board of Supervisors. Responsive: I. Completeness of the proposal a) Provided completed Walworth County Proposal Form b) Provided "Technical Specification" c) Provided completed W-9 Form d) References 0-25 points Responsible II. Vendor's Experience and Qualifications a) The vendor's experience and qualifications relevant toro osed work. p p b) The vendor's ability to successfully implement an economic development strategy. 0-50 points Cost III. Vendor's Proposed Pricing. The evaluation of each Vendor's costro osal p p will be conducted using the following formula: Lowest Qualified Vendor Cost Total X 25 = Points Award This Vendor's Cost Total 0-25 points TOTAL POINTS 100p oints Award may be made without discussion with vendors, therefore, vendors are cautioned that proposals - • • should be submitted initially on the most favorable terms. Only proposals prepared as requested will be considered. 7 EXHIBIT A INSURANCE REQUIREMENTS I. Supplier shall furnish County with Certificate of Insurance indicating proof of the following insurance from companies licensed in the State: A. Workers Compensation and Employers' Liability -Worker's Compensation statutory - in compliance with the Compensation law have the State and Employers' Liability insurance with a limit not less than $ 100,000 each accident. B. Comprehensive or Commercial General Liability with a minimum limit of$1,000,000p er occurrence, $1,000,000 if aggregate Combined Single Limit for Bodily Injury and Property Damage Liability. This insurance shall include, but is not limited to, the following coverage: 1. Premises - Operations 2. Products and Completed Operations 3. Broad Form Property Damage 4. Contractual Personal Injury If excavating, underground or collapse is involved the limits of liability stated above shall be changed to $2,000,000. If Asbestos is involved, the limits of liability stated above shall be changed to $5,000,000. C. Malpractice Insurance with a minimum limit of$1,000,000 per injury/$1,000,000 aggregate. D. Automobile Liability with a minimum limit of$1,000,000 per occurrence/$1,000,000 aggregate Combined Single Limit for Bodily Injury and Property Damage Liability. This insurance shall include coverage for all of the following: 1. Owned Automobiles 2. Hired Automobiles 3. Non-Owned Automobiles II. The certificate shall list the Certificate Holder and address as follows: Walworth County, Attn: Walworth County Purchasing, Department of Public Works, W4097 County Road NN, Elkhorn, Wisconsin 53121. III. Such insurance shall include under the General Liability and Automobile Liability Policies Walworth County, its employees, elected officials, representatives, and members of its boards and/or commissions as "Additional Insureds." IV. Such insurance shall include a thirty (30) day notice to the County prior to cancellation or material policy change. The notice shall be given to Walworth County Purchasing, Department of Public Works, W4097 County Road NN, Elkhorn, Wisconsin 53121. NOTE: Standard Cancellation Clause on a Certificate of Insurance is not acceptable. V. Supplier shall require sub supplier; if applicable, to furnish identical Certificates of Insurance to Walworth County prior to contract taking effect. 8 Exhibit B W-9 Form Requirements Substitute W-9 REQUEST FOR TAXPAYER Walworth County PRINT OR TYPE IDENTIFICATION NUMBER (TIN) &CERTIFICATION DO NOT send to IRS Please see instructions. LE0:44S E , (As entered with IRS) ENTITY DESIGNATION (Check ONE Only) If Sole Proprietorship enter your Last,First,MI as exactly stated on your SS card. ❑ INDIVIDUAL/SOLE PROPRIETOR ❑ CORPORATION TRADE NAME If doing business as(D/B/A)or business name of Sole Proprietorship ❑ L• IMITED LIABILITY COMPANY ❑ G• OVERNMENT ENTITY PRIMARY ADDRESS (For return of 1099 Form) ❑ TAX EXEMPT OR GOVT-OWNED HOSPITAL PO Box or number and street ❑ TAX EXEMPT OF GOVT-OWNED LONG-TERM CARE FACILITY City,State,Zip+4 ❑ ALL OTHER ENTITIES ORDER ADDRESS (Where order should be sent if different from primary) TAXPAYER IDENTIFICATION NUMBER(Please include PO Box or number and street hyphens)If you are a sole proprietor and you have an EIN, you may enter either you SSN or EIN However,using your EIN may result in notices to the requestor. City,State,Zip+4 CHECK ONLY ONE ❑ Social Sec,4040Number(SS N) ... REMIT ADDRESS (Where check should be sent if different from primary) PO Box or number and street ❑ Employer Identification Number(EIN) City,State,Zip+4 ❑ Individual Taxpayer Identification Number for U.S. Type of Service Provided „ (legal,repairs-,consulting,etc.) Resident Aliens(ITIN) CERTIFICATION IF YOU HAVE QUESTIONS: Under penalties of perjury,I certify that: Contact: Valerie Golly 1. The number shown on this form is my correct taxpayer identification number,AND Walworth County Finance Dept. 2. I am not subject withholding because(a)I am exempt from backup withholding,or Phone Number: 262-741-4935 (b)I have not been notified by the Internal Revenue Service(IRS)that I am subject Fax Number: 262-741-4384 to backup withholding as a result of a failure to report all interest or dividends,or(c) FOR AGENCY USE ONLY the IRS has notified me that I am no longer subject to backup withholding. Vendor ID h N Printed Name Sigiatu>r3e`.; Phone 1099 YES NO Vendor YES NO Title Date 9 Walworth County Proposal Form Request for Proposals Economic Development Activities To: Walworth County Purchasing Department of Public Works W4097 County Road NN Elkhorn, Wisconsin Vendor's Name and Business Address: Contact Name: Business Telephone Number: E-mail Address Date: Proposal for: Economic Development Activities We, the undersigned, having been familiarized with the conditions and requirements as contained herein and after fully researching the scope of the work required propose to provide Walworth County with "Economic Development Activities" for the pricing listed below. These prices are firm, and all other costs of equipment, materials, supplies, transportation, and labor to ensure satisfactory services are included as specified: 1. Acknowledgement of Insurance Requirements (Exhibit A): (initials) 2. Completed W-9 Form: (initials) 3. Vendor provided Technical Specification: (initials) 4. Initials certifying current licensure within the State of Wisconsin. (initials) 5. Acknowledgement of Addendum: None Issued Yes, received and included of List any sub-contractors to be used in performing this contract: 10 6. Certified relevant experience. (Number of years) 7. List recent relevant experience: Exceptions to Proposal Requirements (use extra paper as required to list exceptions): I hereby certify that all statements herein are made on behalf of: (Name of Corporation or Partnership) OR (sole proprietorship - DBA person submitting) By: Date: (Signature) Title: 11 Request for Proposals Walworth County Economic Development Activities TABLE 1 - Cost Proposal 1. Vendors shall provide proposed pricing to provide the Economic Development Activities minimum requirements as specified herein: Annual Pricing for Economic Development Activities as specified herein: 2. Vendor may provide proposed pricing for additional activities consistent with the intent of this Request for Proposal. The vendor shall separately list the price for each activity proposed below (see page 5): A) Maintain a relationship with the Walworth County Intergovernmental Cooperation Counsel (ICC). B) Evaluate/create a business park council or alliance. C) Promote County agriculture as a component of economic development. Develop a marketing plan. D) Work to promote and recruit businesses and industries that more closely match the demographics of Walworth County. E) Actively support the continued revitalization of downtowns, underutilized, and/or deteriorated properties throughout the County. F) List and provide pricing for other additional optional activities: 12 References: Reference 1: Name of Company or Vendor: Address: City, State, Zip: Contact Name: E-mail Address Phone Number: Fax Number: Relevant Project Name Year of Service Reference 2: Name of Company or Vendor: Address: City, State, Zip: Contact Name: E-mail Address Phone Number: Fax Number: Relevant Project Name Year of Service Reference 3: Name of Company or Vendor: Address: City, State, Zip: Contact Name: E-mail Address Phone Number: Fax Number: Relevant Project Name Year of Service 13 Page 1 of3 Attachment 6 Jacobs, Amanda .......�a r.:w.•. ::.:'�•�^?`T��'.. "'T.:'^7..7�.'.R!C'1�'lSSTJ:.... .... .w......:"')+ ...^!+.9PY!!.:0"'7'•'^`�•..� ti.......w..:«.. .r.."T........ .....1A`.�7'..T... vt..e...w...r♦.:v_.....:TT:tTSTC ..........)...................u t....-r...:....r......*. T^. From: kmcgill@co.walworth.wi.us Sent: Wednesday, April 14, 2010 4:50 AM To: Garrity, Brian Subject: RE: [purchases] Economic Development Hope its helpful. Have a great day. Kris McGill Senior Buyer Walworth County Department of Public Works Purchasing Division (262) 741-7266 Direct Line (262) 741-7263 Fax kmcgill@co.walworth.wi.us *NOTICE OF CONFIDENTIALITY* This e-mail and any files transmitted with it may contain information that is privileged, confidential and exempt from disclosure under applicable laws. This communication is intended for the sole use of the individual or entity to which it is addressed. If the reader of this message 9 is not the intended recipient, dissemination, forwarding, printing, or copying of this e-mail and any files you have received with it without the consent of the sender is strictly prohibited. If you have received this e-mail in error, please do not distribute it. Please notify the sender by e-mail at the address shown and delete the original message. Thank you. "Garrity,Brian"<bgarrity a@orovaiieyazgov> To ,,, kmcgill@co.walworth.wi.us"'<kmcgill@co.walworth.wi.us> cc 04/13/2010 05.39 PM Subject RE:[purchissues]Economic o is Development A copy of the RFP would be great, thank you! (3 ri i yt,p. a,rri ty, C.P.1'4., C f it pro-cm,reAnavtit A drni,niistroutar Town of Oro Valley 11000 N. La Canada Dr. Oro Valley, AZ 85737 520.229.4722 520.297.0428 - fax 04/26/2010 Page2of3 Visit us online at http://www.orovalleyaz.gov/Town Government/Procurement.htm k.'K'T:',C:::Y^"'rCl;."!:;'!"`...'t."'n!C.:!'e'lY.'.•4^":.r......x....„..........wwr f+Y •S"t.7`^^.e..r'Tx :.:. ....:..:.. ..:.... a ...-r,,...,,..., .......,....w.. ""'+ From: kmcgill@co.walworth.wi.us [mailto:kmcgill@co.walworth.wi.us] Sent: Tuesday, April 13, 2010 11:31 AM To: Garrity, Brian Subject: [purchissues] Economic Development I am answering you directly on the Economic Development process that Walworth County (Wisconsin) followed. Walworth County also provides funding to a local organization serving as the lead economic development agency 9 Y for the County and municipalities located in the County. The Purchasing Department was directed to competitively solicit proposals for these services. Two proposals were received; one from UW-Extension and the other from the lead agency. The County determined it best to negotiate with both vendors and came to an agreement to award to both vendors with the vendors coordinating services to avoid any duplication of services. This resulted in savings to the County and the Executive Committee felt better about the actual services received. Let me know if you would be interested in a copy of the RFP. Kris McGill Senior Buyer Walworth County Department of Public Works Purchasing Division (262) 741-7266 Direct Line (262) 741-7263 Fax kmcgill@co.walworth.wi.us *NOTICE OF CONFIDENTIALITY* This e-mail and any files transmitted with it may contain information that is privileged, confidential and exempt from disclosure under applicable laws. This communication is intended for the sole use of the individual or entity to which it is addressed. If the reader of this message is not the intended recipient, dissemination, forwarding, printing, or copying of this e-mail and any files you have received with it without the consent of the sender is strictly prohibited. If you have received this e-mail in error, please do not distribute it. Please notify the sender by e-mail at the address shown and delete the original message. Thank you. Forwarded by Kris McGiIINVALCO on 04/13/2010 12:48 PM "Garrity, Brian"<bgarrity@orovalleyaz.gov> To "purchissues"<purchissues@lists.nigp.org> 04/13/2010 12:01 PM cc Subject [purchissues]Economic Development Please respond to "purchissues"<purchissues@lists.nigp.org> 04/26/2010 • Page 3 of 3 The Town of Oro Valley currently provides funding to a local organization that exists to serve as the lead economic development agency for the regional metropolitan area and surroundingcommunities. We are being asked to explore the possibilityof doingan RFP for now these services and making it a competitive process. Have any of you done anything similar to this, and if so what were the outcomes? Did the services stay in the region, or were that outsourced? Regards, ria v P. gcGrrity, C.p.JAI., CPQ Town of Oro Valley 11000 N. La Canada Dr. Oro Valley, AZ 85737 520.229.4722 520.297.0428 - fax Visit us online at http://wvvw.orovalleyaz.gov/Town Government/Procurement.htm You are currently subscribed to purchissues as: kmcgilla.co.walworth.wi.us. To unsubscribe click here: http://lists.nigp.org/u? id=45936.7978f92350d923dbec4daaa4f597ce86&n=T&1=p urchissues&o=6244968 (It may be necessary to cut and paste the above URL if the line is broken) or send a blank email to leave-6244968-45936.7978f92350d923dbec4daaa4f597c;e86@lists.ni .ori 04/26/2010 • . TOWN OF ORO VALLEY - Page 1 of 3 COUNCIL COMMUNICATION STUDY SESSION DATE: APRIL 28, 2010 TO: HONORABLE MAYOR AND COUNCIL FROM: STACEY LEMOS, INTERIM ASSISTANT TOWN MANAGER SUBJECT: BUDGET FOLLOW-UP FROM APRIL 24, 2010: DISCUSSION REGARDING 1% - 2% ONE-TIME BONUS OR COST OF LIVING ADJUSTMENT (COLA) FOR EMPLOYEES SUMMARY: During the April 24, 2010 Budget Study Session, Mayor Loomis and Councilmember Spoerl requested that staff bring back information regarding the possible payment of a 1% - 2% one-time bonus or COLA for employees in FY 2010/11 and discuss funding options. DISCUSSION: The table below illustrates the estimated budgetary impacts of a 1% COLA and a 1% one-time bonus for FY 10/11: FUND 1% COLA IMPACT* 1% BONUS IMPACT* General Fund $ 168,000 $ 150,000 Bed Tax Fund $ 110 $ 110 Impound Fee Fund $ 500 $ 500 Highway Fund $ 18,000 $ 18,000 Transit Fund $ 2,400 $ 2,400 Fleet Maint Fund $ 1,200 $ 1,200 Stormwater Fund $ 2,520 $ 2,520 Water Utility Fund $ 22,000 $ 22,000 Total $ 214,730 $ 196,730 *The amounts shown above can be doubled to approximate the cost impact of a 2% COLA or bonus. While a COLA results in a permanent increase to an employee's annual base pay resulting in a recurring expense, a bonus is a one-time, lump sum payment that does not increase an employee's annual base pay. The difference between the estimated cost impact of a bonus and a COLA in the General Fund is the fact that a bonus is not considered a part of salary subject to Public Safety Personnel Retirement System (PSPRS) town-matching contributions, and a COLA is subject to PSPRS town-matching contributions. The Town Manager's Recommended Budget for FY 10/11 was balanced without the inclusion of employee a pay raises. Therefore, use of contingency reserves would be required in one of two ways to balance the budget should the Council wish to fund them: TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION STUDY SESSION DATE: APRIL 28, 2010 1. Use contingency reserves to fund the one-time, lump sum 1% or 2% bonus. This would qualify as an allowable one-time, non-recurring use of General Fund contingency reserves per the Council's adopted policy. 2. In response to an inquiry by Mayor Loomis, contingency reserves could be used to fund the one-time, non-recurring costs of $308,000 included in the recommended budget as outlined below: a. Management Studies for Parks & Recreation and Police Department ($154,000) b. Town Manager Search Firm ($29,000) c. Cost of Service Study (Cost Allocation Plan) ($25,000) d. Community Survey ($25,000) e. Annexation Costs ($15,000) f. ESLO consultant costs — rollover from current FY ($50,000) g. Cultural Resources Inventory rollover from current FY ($10,000) This would provide budgetary capacity from recurring revenues to fund a 1% - 2% COLA in the General Fund. The budgetary capacity to fund these raises in the other two funds with the higher cost impacts (the Highway Fund and the Water Utility Fund) could be achieved by shifting a portion of one-time capital outlay costs to come from contingency reserves in those funds. FISCAL IMPACT: Attachment A shows the effects of both a 1% and 2% COLA and a 1% and 2% bonus on the gross pay of an employee who earns $50,000 annually. Currently, the estimated contingency reserve balance in the General Fund for FY 10/11 is $10,964,713, or 43% of proposed expenditures. This amount would be reduced by either $150,000 for a 1% bonus, or by $300,000 for a 2% bonus per Option 1 above. Should the Council wish to fund a COLA, the contingency reserve balance would be reduced by $308,000 to fund the one-time costs shown in Option 2 above. CONCLUSION/RECOMMENDATION: With the final details of the Town's health insurance premium costs for next fiscal year still under review, it is very likely that employees will be required to pay more for health insurance costs in such areas as higher dependent coverage premiums, deductibles, co-pays, and possibly prescriptions. Providing a small COLA or bonus to employees will help compensate for those likely cost increases. If the Council wishes to use contingency reserves as outlined above, the resulting balance would still be in excess of the Town's required threshold of 25% of expenditures. ATTACHMENTS: 1. Attachment A — Impacts of COLA/Bonus on Employee Earning $50,000 Annually • TOWN OF ORO VALLEY r Page3of3 COUNCIL COMMUNICATION STUDY SESSIONDATE: APRIL 28, 2010 le,-;)I:.e _'__-, Tobin Rosen, Town Attorney .. - StaceyLem Interim Asst. Twn. Mgr. ,47vIkieez_,- t erne..-6"_'N --g-.)e-) Jerene Wats , Interim Town Manager 1.1 b Q Z LLQ E I 0 Q I— \�^ I— 0 = Q c., = o 0 o 0 L p co = < o cu cu , t ` U w- Eft 0 2 e3 0 CO O W m E H Q ' >_ J W �-- >1 0 oN z S o , J 0 o (U O o Lt J o p o o — o O Q NLc) �- N wn Lo LL = L.- E c V) (/) ��.. Q D Z Q Z Q Cn O o co o Z o 0 0 = D o Q = CO o 0 Z L J a) oo 0) u) E w m < o 3 ® LO EA EA- Ez u) t} Q CO 0 4= O = ....IZ o i3 I- 00 o O ck m U Q N Z E ` w = Q 0 ~ N O ca o \ W cz = o U o N N Z 0 o6 o �, O o o r' p a) -� 'V O �- LO t III „,&- (39Et CU c t& w 41 C Zi O O %-- I— r F— J ✓ Cl. >, < E cLii Q. LL) = 00Nrn c ( o E i7. E o 2 _ o _ _. " C.- -0 E U 2 trq) I c Q -o 0 -L-7._ a) a_ ca L a) _as P1 >.% ^� u) as _ a- ca u) = w co c ,-0 TOWN OF ORO VALLEY Page 1 of 3 COUNCIL COMMUNICATION STUDY SESSION DATE: APRIL 28, 2010 TO: HONORABLE MAYOR AND COUNCIL FROM: STACEY LEMOS, INTERIM ASSISTANT TOWN MANAGER SUBJECT: BUDGET FOLLOW-UP FROM APRIL 24, 2010: DISCUSSION REGARDING 1% - 2% ONE-TIME BONUS OR COST OF LIVING ADJUSTMENT (COLA) FOR EMPLOYEES SUMMARY: During the April 24, 2010 Budget Study Session, Mayor Loomis and Councilmember Spoerl requested that p staff bring back information regarding the possible payment of a 1% - 2% one-time bonus or COLA for employees in FY 2010/11 and discuss funding options. DISCUSSION: The table below illustrates the estimated budgetary impacts of a 1% COLA and a 1% one-time bonus for FY 10/11: FUND 1% COLA IMPACT* 1`)/0 BONUS IMPACT* General Fund $ 168,000 $ 150,000 Bed Tax Fund $ 110 $ 110 Impound Fee Fund $ 500 $ 500 Highway Fund $ 18,000 $ 18,000 Transit Fund $ 2,400 $ 2,400 Fleet Maint Fund $ 1,200 $ 1,200 Stormwater Fund $ 2,520 $ 2,520 Water Utility Fund $ 22,000 $ 22,000 Total $ 214,730 $ 196,730 *The amounts shown above can be doubled to approximate the cost impact of a 2% COLA or bonus. While a COLA results in a permanent increase to an employee's annual base pay resulting in a recurring expense, a bonus is a one-time, lump sum payment that does not increase an employee's annual basep Y a . The difference between the estimated cost impact of a bonus and a COLA in the General Fund is the fact that a bonus is not considered a part of salary subject to Public Safety Personnel Retirement S stemY (PSPRS) town-matching contributions, and a COLA is subject to PSPRS town-matching contributions. The Town Manager's Recommended Budget for FY 10/11 was balanced without the inclusion of employee a pay raises. Therefore, use of contingency reserves would be required in one of two ways to balance the budget should the Council wish to fund them: TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION STUDY SESSION DATE: APRIL 28, 2010 1. Use contingency reserves to fund the one-time, lump sum 1% or 2% bonus. This would qualify as an allowable one-time, non-recurring use of General Fund contingency reserves per the Council's adopted policy. 2. In response to an inquiry by Mayor Loomis, contingency reserves could be used to fund the one-time, non-recurring costs of$308,000 included in the recommended budget as outlined below: a. Management Studies for Parks & Recreation and Police Department ($154,000) b. Town Manager Search Firm ($29,000) c. Cost of Service Study (Cost Allocation Plan) ($25,000) d. Community Survey ($25,000) e. Annexation Costs ($15,000) f. ESLO consultant costs — rollover from current FY ($50,000) g. Cultural Resources Inventory rollover from current FY ($10,000) This would provide budgetary capacity from recurring revenues to fund a 1% - 2% COLA in the General Fund. The budgetary capacity to fund these raises in the other two funds with the higher cost impacts (the Highway Fund and the Water Utility Fund) could be achieved by shifting a portion of one-time capital outlay costs to come from contingency reserves in those funds. FISCAL IMPACT: Attachment A shows the effects of both a 1% and 2% COLA and a 1% and 2% bonus on the gross pay of an employee who earns $50,000 annually. Currently, the estimated contingency reserve balance in the General Fund for FY 10/11 is $10,964,713, or 43% of proposed expenditures. This amount would be reduced by either $150,000 for a 1% bonus, or by $300,000 for a 2% bonus per Option 1 above. Should the Council wish to fund a COLA, the contingency reserve balance would be reduced by $308,000 to fund the one-time costs shown in Option 2 above. CONCLUSION/RECOMMENDATION: With the final details of the Town's health insurance premium costs for next fiscal year still under review, it is very likely that employees will be required to pay more for health insurance costs in such areas as higher dependent coverage premiums, deductibles, co-pays, and possibly prescriptions. Providing a small COLA or bonus to employees will help compensate for those likely cost increases. If the Council wishes to use contingency reserves as outlined above, the resulting balance would still be in excess of the Town's required threshold of 25% of expenditures. ATTACHMENTS: 1. Attachment A — Impacts of COLA/Bonus on Employee Earning $50,000 Annually TOWN OF ORO VALLEY Page 3 of 3 COUNCIL COMMUNICATION STUDY SESSION DATE: APRIL 28, 2010 L-eviite •S Tobin Rosen, Town AttorneyStacey Lem , Interim Asst. Twn. Mgr. 0/. I DPeeL tei9t4 S Jerene Wats , Interim Town Manager Q I- z w E IU Q 1— -4-d }- 0 m Q u 0 0 a) o co to E o Zi; o co n Q O kl. EA Z 2 6e- .._ p m 0 0 w m E Q F= > J ' 0 o Z Ce J 0 o N 0 ca o J o 0 0) o (13 O Q N c (a O LL. MCr) €03 (ftN LU Z C 6F} M Z Q Q Z Q CO OO m o Z 1 0 -. °' 0 Z oLr) Q = o m 0< o J T. o0 Lo W = < o < (f) U z s) _1 Z o 0 0 W � ' co poo U Q N W w Z oW "0= J 0 !- N O RS 0 0 w U N \ Z ca O 0.5 ,,i 8 r oLO N 0 � -0 W r- o (D O 4� (ft t� d9 W �,,, c 0 >- a Q O I-- ._t 0 Q Q2 L.. (13 CL W t oo co o 2 Z i O 0) 22L. cp-- u) o - 's 75 c).- U U 2 Eft C Q -00 -= a) 0 al a_ L L 5 _� /1 � VJ^ ^cu TO U) M CO CC LO < 0 CC-66 Item #: 1. TC Study Session Date: 04/28/2010 Requested by: Amanda Jacobs, Economic Development Manager Submitted By: Amanda Jacobs, Town Manager Department Department: Town Manager Department :. ....... .. .. .............. ..... .... ... ......... .. Information SUBJECT: Discussion Regarding the Creation of an Economic Development Commission SUMMARY: At the end of the February 10, 2010 Study Session, Councilmember Pat Spoerl, with a second from former Councilmember Al Kunisch, directed staff to research the creation of an Economic Development Commission (EDC). This request brings back a topic which was initially brought forward in May 2009 for consideration by the Council at the request of the Northern Pima County Chamber of Commerce to create an EDC due to the fact that Oro Valley is the only jurisdiction in Pima County that does not have an EDC or Small Business Commission. DISCUSSION: PURPOSE OF THE COMMISSION: The Commission would facilitate communication between the Town and businesses, acting in an advisory capacity to the Town Council, Town Manager and Economic Development Manager in matters relating to business attraction and expansion, regulatory and other related issues that may impact the business climate in Oro Valley and direction of the Town's economic development efforts. A Commission would be a representative group from the business community to study and provide recommendations to the Town Council and provide advice on legislation proposed at any level of government. SCOPE OF WORK: The scope of work for the EDC may include, but not be limited to: 1. The EDC shall make recommendations to the Council on essential policies, rules, regulations, and other matters relating to the economic development of the Town. 2. The EDC shall make recommendations to the Council on economic development issues including, but not limited to, economic development goal setting, policy recommendations, strategic planning, marketing and market analysis for future business recruitment and retention/expansion activities. 3. The EDC shall provide broad policy recommendations to the Mayor and Council, but shall avoid discussions or negotiations regarding any pending or proposed economic development agreements. 4. The EDC would monitor legislative proposals that might affect local businesses and make a recommendation supporting, opposing or remaining neutral on potential new laws or ordinances. 5. If the Town Council wishes to create an EDC, the EDC shall establish rules and procedures once the commission is formed and seek final adoption by Council. BOARD COMPOSITION: EDC shall consist of seven (7) voting members who are appointed by and serve at the pleasure of the Mayor and Council. The Board Composition shall represent a broad section of the community, which are 1 recommended as the following: 1. Oro Valley residents must make up the majority of seats 2. At least four (4) members are Oro Valley business owners 3. No more than two (2) members may be Oro Valley business owners who live outside the Town limits 4. One (1) non-resident representative with expertise from any of the following categories may be considered: a. Major Utilities b. Banking or Financial Services c. Real Estate d. Small Business e. Large Business f. Higher Education or School District 5. Besides the seven voting members from the categories listed above, serving as EX-OFFICIO members would be the Town's Economic Development Manager and President of the Northern Pima County Chamber of Commerce ADVANTAGES/DISADVANTAGES Advantages: 1. Provides a focal point for economic development efforts in Oro Valley. 2. May act as a catalyst for for employment opportunities in sectors that improve the community. 3. May promote opportunities to create a sustainable public income stream to support high quality public goods. 4. Adds a mechanism to assist in branding Oro Valey as a destination for businesses seeking new locations and individuals seeking a place to visit or reside. 5. Provides a consistent and inviting forum for the community to hear about and give comments on matters pertaining to the business climate and economic development direction of the Town. 6. Members become additional ambassadors for the Town's vitality and economic development actions. Disadvantages: 1. Creates an additional organizational body that requires Town staff and resources to manage. FISCAL IMPACT: The cost of staff time and materials/resources to support the work of the Commission. CONCLUSION/RECOMMENDATION: If the Town Council wishes to proceed with the creation of an EDC, Town staff will return at a future Town Council meeting with recommendations on the selection process. Town staff supports the creation of an Economic Development Commission. SUGGESTED MOTION: N/A Attachments Link:Attachment 1: May 13, 2009 Study Session - Discussion & Considereration Regarding the Creation of an Economic Development Commission 2 TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATItJN MEETING DATE: May 13, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Amanda Jacobs,Economic Development Specialist SUBJECT: Discussion and Consideration Regarding the Creation on of an Economic Development Commission SUMMARY: During the February 18, 2009 regular Town Council meeting, Council u 1 Member Latas, with a second from Vice- Mayor Carter, directed staff to research the creation of an Economic Development Commission(EDC). The purpose of the EDC is to research and make recommendations to the Mayor and Council on all matters relating to the direction of the Town's economic development efforts. In March 2009, Council Member Latas and Town staff received a letter from Mr. Ramon Gaanderse, President and Chief Executive Officer of the Northern Pima CountyChamber of Commerce (NPCCC), proposing that the Town of Oro Valley create an EDC. Attached to the letter was research ` on economic development commissions or small business commissions in Pima County (City of Tucson, Pima County, Town of Manana and Town of S ahuarita). (See Attachment 1:NPCCC Letter). The Town Council may wish to consider the creation of an EDC. The fallawuag is a draft profile of the EDC that includes the board composition,terms of office, officers, u ose p rp , function and duties that may be used to develop a Town Ordinance: Board Composition The EDC shall consist of seven (7) voting members who are appointed pp by and serveat the pleasure of the Mayor and Council. Members must be residents of the Town of Oro Valleybusiness and may include persons with operations in the Town. The voting membershipof the EDC shall • . , . include representatives from any of following categories: major utilities, banking or financial services, real . • _ estate, large business, small business, higher education, a school district, Northern Pinna CountyChamberof Commerce or an at-large business. The EDC shall also include two (2) ex-officio members, the Town Manager or • g his designee and the President of the Northern Pima County Chamber of Commerce. The two (2) ex-officio 'members are non-voting. Terms of Office 1. Membership appointment to the EDC shall be for a period of three (3) years. Terms shall be staggered so that no more than four (4) members' terms shall expire in anygiven . P ear.y All terms shall begin on July 1st and shall end on June 30th or until a successor is appointed and qualified. fed. 2. No member shall serve more than two (2) consecutive terms. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 Officers The Commission shall elect its own officers at the first meeting following the appointment of new members each year. These officers shall be the Chair and Vice-Chair. The Economic DevelopmentSpecialist Specxal�st ox his/her designee shall act as the Secretary of the Commission but shall have no voting rights.. Ido officer elected by the Commission shall serve in the same capacity for more than two (2) consecutive years. Purposes Function and Duties 1. The EDC shall provide broad policy recommendations to the Mayor and Council,y butshall avoid discussions or negotiations regarding any pending orro osed development agreements.p p p gr rnents. The EDC shall advise the Council on essential policies, rules, regulations, and other matters relatingto economic the econornlc development program of the Town. The EDC shall make recommendations to the Councileconomic on economic development issues including, but not limited to, economic development goal setting, policy cy recommendations, strategic planning, marketing and market analysis for future business recruitment and retention/expansion activities. The EDC shall review annual on marketin /actiplans p s and make recommendations during plan formations. 2. The EDC shall establish rules and procedures for final adoption byCouncil. p ATTACHMENTS: 1. NPCCC Letter 2. City of Tucson Small Business Commission 3. Pima County Small Business Commission 4. Town of Marana Business and Economic Development AdvisoryCommission 5. Town of Sahuarita Economic Development Commission 6. Economic Development Think Tank Final Report: August 2005 • '/ anda Jacob- . onomic Development Specialist ,64.444 at/41_4_ David Andrews, Town Manager 4 ._ . ,war----- .*i1.0111111tRN.Plid(MINTY • f 1� Ot COWN&Rtt • March 2009 Town of Oro Valley 11000 North La Canada Drive Oro•Valley,Arizona 85737 Dear Council Member, The Northern Pima CountyChamber of Commerce • is a viable bde�velo business nes s and economic development organization that serves,promotes and advocates on behalf of its 700 members. The NPCCC is proposing the creation of an Economic Development Valley. P ent Commission for the Town of Oro y Town of Oro Valley is the only jurisdictiondoesY in the metropolitan Pima Countyarea that not have a designated Economic Development t Commission/Small Business ' After thoroughlyresearchingCommission. • the Economic Development Commissions Commissions in the four or the Small Business other jurisdictions in Pima County 1Vlarana City of Tucson, the Town of , the Town of Sahuarita and Pima County) we have compiled a researchpacket that summarizes the purpose and profile of each of the four other jurisdictions' Commissions. capacity of small businesses in all four jurisdictions The has been greatly y enhanced b y t he presence of a The overall purpose of a Small Business Commission or an Economic Development Commission is to foster, endorse; and preserve small businesses in a specific jurisdiction. By championing "business-friendly"policies,marketingthecontributionsP g . of the small business sector, and developing appropriate assistanceprograms, . Small Business Commissions/Economic Commissions work to support Development pp and enhance an environment where small ' flourish. businesses can succeed and Our research packet describes the specific legal � p structure of each Commission in eachjurisdiction.Therefore, a copy of the ordinance and bylaws are available for reference. summarizes the general Also,the packet profile and mission statement ofeach Commission. explain each Commission's nimisslon. It then goes on to n s profile, such as the policies behind appointed • members. Finale the pp board and ex-officio cio Finally, general contact information for either the President ` Commission isprovided or Chairperson of each for further reference and research. The Northern Pima County Chamber of Commerce recommends that the Town of Oro Valley consider the benefits of an Economic Development � Commission, similar to that of the Town of IT'S GOOD FOR BUSINESS 200 W. Magee Road, Suite 120•Tucson, AZ$504• (520) Fax 742-7960 • 297-2191 • ax(520) �www.the-Ghamber:corrt 5 lviarana or the Town of S ahuarlta. The advantages include a coalitiong s of an Economic Development • of business and community � Commission will Valley leadership that serves to on economic issues affectingthe regioninform the Town of Oro . and to provide support for small ' economic development programs. p business and The Commission will help provide objective analysis of the and mobilizepublic challenges facing the area?s and private resources for developmentinitiatives. economy medium of communication � Additionally, between the Towny extended small Council and small business community businesses more readilynavigate will the local system of rules andhelp regulations. Furthermore, the establishment of a Commission will empower • officials to find common � er small business owners and public ground acting in the interest of the c problems halting business. The Northernomrnt�nxty to find the solutions to Pima CountyChamber • expansion of the Oro Valley of Commerce would like to see long-term sustainable wealththe Economic Development creation strategies and believes elopement Commission will be g that an but able to provide insight into achieving • realistic goal. this challenging, g Sincerely, AMA& 6t" s t Ramon A. Gaand-1 111 President/CEO ITS GOOD FOR BUSINESS 200 W. Magee Road, Suite 120•Tucson.AZ 85704•(520)297-2191 • Fax524 { ) 742-7960•www.the-chamber.com 6 it. Ott. I—— [1!f bf City Hall (1,,:--11)11 255 West Alameda Street �: :�� t ir ' "} Tucson,Arizona ti<Q ,01--g4 t ;.;:... 85701 1�l�.l iZ•VtAl t:��j• �'� .�. �.*' -; ::::�: .:.:. Phone:(520)791-4201 • FAX (520)7 1 .. !.'./._. ,.i ,.f.. /91-5348 Small Business Commis ion Purposes of the Commission Statement: Facilitate communication between the city and small businesses I Evaluate and streamline city procedures; I Evaluate city policies and regulations for their impact on small businesses; usinesses; I Streamline and update business regulations, includingbut limited not to, business licensing and home occupation requirements; I Disseminate information about services available to small businesses,such as business planning, seminars and employee training; I Sponsor and conduct educational forums on topics of concern to the . srnatl business community; and ✓ Pursue any other purpose later established by rule or regulation g of the commission not inconsistent with the Economic Development policies adopted byResolution and state and city laws. � 15155,this.a rticie, Ord..No.10207,§2,10-18-05 Profile of the Commission Policy of Membership I The Commission consists of seventeen (17) members.All membersof ' the commission shall serve without compensation.Creation(Sec 10w-190) ✓ The Mayor and each member of the council shall appoint two(2) members to the commission for a total of fourteen (14) members.Council members shall appoint one(1) member at large and one(1) by ward,The mayor's appointments and the at large appointments shall pP come from companies with no more than one hundred (100)full time equivalent employees and the ward appointments shall be either(1)from companies located within theeo ra hical boundaries 8 p of the ward with no more than fifty(50)full --- �._ time equivalent employees or{2j from such_ NPCCC Proposal for Small Business Commission EconomicCommission Development 7 companies that are not within the boundaries of the ward but the appointee resides within the ward.The remaining three(3) members shall be appointed jointly by the Mayor and Council from companies within the city with no more than one hundred (100)full time equivalent employees.A member of the Pima County Small Business Commission shall be an ex-officio member of the commission. ✓ Qualifications. Members must be company owners or managers from companies locatedwithin within the city.The commission members should broadly represent different segments of the business community. ✓ Terms. The terms of the members appointed by the mayor and council as a whole shall be two (2)years with staggered terms.The terms of the members appointed by the mayor and individual council members shall be four(4)years and shall be coterminous with the terms of the appointing member of the mayor and council. Members of the commission shall be eligible for reappointment but in no event may an individual serve more than a total of eight(8)Y ears. ✓ Vacancies. Vacancies on the commission shall be filled by appointment in the same manner in which the members are initially appointed.Appointments to fill vacancies caused by the expiration of a term shall be filled no later than thirty(30)days after the expiration of the term. Appointments to a vacant position shall be for the unexpired portion of the term. ✓ Removal. A member of the commission who misses four consecutive meetings for anyreason or who fails to attend for any reason at least forty(40)percent of the meetings called in a, calendar year shall be automatically removed from the commission. ✓ Quorum. A majority of the seventeen(17)authorized members of the commission shall constitute a quorum. ✓ Commission officers and rules. The commission shall elect its own officers and may adopt t rules and regulations in relation to its functioning consistent with the Economic Development Policies adopted by Resolution No. 15155,this article, and other pertinent laws.The commission shall meet at such times and places as it determines. Contact Information ✓ Email the Small Business Commission at small.business@tucsonaz.gov ✓ The City of Tucson liaison, Ellen Hitchings, may be contacted at(520)791-4343 x 245.TDD 520- 791-2639. NPCCC Proposal for Small Business Commission/Economic Development Commission p 8 TAB 14 -r� tlir ft 2509ti 3 41 'trice of the City Clerk SMALL BUSINESS COMMISSION CREATED DY; Tucson Resoltjtion No 16636;April 79, 1991 } Amended by Ottlin,ante No, 102.07,Optobet 8, 2.006 17 inerribars, The Mapr and eaah Courinli e t tier shall appoint two members:onoat-fargo arid 'one by ward; threo me. ber$ shall be appotnteci jointly by the Mayor and CfltThctl, .A member of the }int County $rnall'8tIi7IiIews Commission hail he an ilx"offfr member or the Commission QUORUM; A qi oruxn shall consist of 9 rnernber of the Commission QUAL1F1CAT1QNS; t 13 The ind€y$dhe# ward appointments sha.#M cor within�h© �r��y�i�I bo�n�arj��of the��va�rt& �fain" componlas busied employees.. Or, if the company is riot iocatetf wtthjn the b►:wnda e y'• war&: the appointee must live ill the Ward. � �E� (2,1 The at iarcie appo+ntri$nts _ more than one hundred 000)f�;Ewe#�e equivalent �rr�rr-� ot� ��t�ie� with �� company. ws or manager� from companles i�ae��tYci within the City:of Tewson, Merber$ shall be frog . morethanonehur�#red C1.00) �.tr�aloye�e�:, Gal�k�l time equivalency � �� ��i��GS having no et the time oI the member's appointment. Meir her shaft broadly repr es n1 different;(-�gmortts of the hus • , i..�. TERM$Cif Of}9C1 The, terms of the rrle 3t)ers FAO be coiermir,ntis with �appt�lr�tr int; ?�`;e joint CP,poi;-�#���+�r;#5 shalt be 11-1.e aI t �i f :rL�tt �toy / years aars stag9Ored temts, Denotes ChFingea 9 SMALL O SINESS COMMISSION TAB 14.7 r 2) To evaluate ►:a&treamiine City .roc i - Fa�,u#�trc�fE�; it7oCt#d#nc; but not lim:fert to.,busines lice)sirig and home occupation reo 'sr (6) To cilautrninate information about such as b�n���,�e�.�� i sar��tces o�uallabfe to small b�.rsit�age�., anni p_ sem)n re and arnployee tralnir"k smelt hnisinocit �otnniur'Eity, (7) To pursue kiny°Mei-purpose lotar �o���s�jo� not inconsistent with established by ro•le or�gufotior�of the by Resolution No, 15155this�� Economic �3���1��r�� ��3_ local laws. , rG��lttiot� and pertinent s��:e �' OPEN PUBLIC MEETING LAW RE 'This public lady fails -unde1• the rz • `'���t��r�]�I��.�a�" $t3�! �3 ��t ��:�. to �ft��#tlot�• of 'Advisory �f�i"r"�rni�'+��`st' �3; i-a�u(t. ., u i c �t�:�. N ptovisio ! the Open P��b1t ,i agenda and open meeting requ rem ent )_ c � a�fr SUPPORTING f EPARI'MENT, Finarme Oe rtrrlent _ 791...4893 Historical Notes ^+••nom Originally created Ne.so/i•►fr No. /5636, ,, Odober Alayot aad Cnunoit - �� a' ����;�ir�rrr�r�#Mat 1►���tri�'�r�f��ar������ .,��'cifrrancv No. 10207 1��'��'i[:;�;�cf#aj� ir.�t�>�• than fifteen appointees f(} -, �eppo,r;tees cfslr�4rom coir with n� r,r�. C Ompanics with flo !j�£1/° a �Iarrfieo ftr��ttM �, '., �tlal� hay '�'�7����,}`pt�S �� (tier i;ii h.rJl ydraa AM tt/iYe e Iui aJc.nt. 'nmart*, r�;: T�eilt��n the bt�crn�at`fe�. of � ���SY��.�. !�the ������r��1�� r��i��f�?� rfi ve't�.l#`i �alf th6 and -he appointee ?7U£'/ reside W ,�hut removed the spec/ftc bti�lney� catE .o(. �]� �mr• i er warn-. �•e[�'i 1�'`, ��jr ��i�i� 1:'VJ 1f+nt7Ps i�I 1f.� �.w f �•��'�1��r41 '�i� mem -tiers_ -mak' + -nituir th lippoirifr.e broadly r resern y' �; the �tf�lr�e�s.�� hotntrt,#r•rJr, t r ;t e � ����,P�r�� Denotes Charitg . October it,2.005 10 SMALL EIVSINESS COMMISSION • TAI3 14,7 Pagt Weber of rty6 r;ovilly Sine fr,-.3(gines,s Coiritnisviao se,va &17? 64-otficit: 1ober ..the Coiritn/T5sion and if xErroved tiis rufvtion of r6sc-racubjqg the e itallatiiikrof rna-11 tp.i.sinoss fitiaricdtt.o. 11 • 1,..i1' Clerk's.()?I4.x' C t; -.:1-ic:,S.•Jt city Ntiit►�;•:'�'=�rc�ii �����s`�Y_Ci�3c��it � ... . VisitsirQ . :I: v. - ., _• ,:�'�tk�l�l����k�'�i:�p�+r�'.,�t7l�l�,c"3-f. .. ..._ /,\ti f •..- +.rntw...w+w...rrr:-.,.��w.� . •... r. ..-.. �� l'''':1,...1t .::-.:.-::::** [ .: ,.„1.,,,... .-...:....... CityClemOffice, ''4vnf,L� .. .,....,,,,.,nvi• '_-....;,.,•,,:-..!-:,..;4....., �„; : f.. �.r;,'`�ySmall � n” C o p ,1 �'.•.,+aar�n ifi•�fii • S}n+�wriZ cCr,of 'S,` ,.ly :1'i '" PNI' 9. • d . f47Pr a142s_ -1�33a,•� nCUFz•1,?10 a cnur,cii lass r1 '� iZ4$�{'18 "aGi�tf►1 :5 t'tpfy cI�Yi7 ri t1��, cf7cl.�:6tt ..r✓ � pili,tni',�;R,117t;.,+ice',1:. 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L- : '-:I kid ',*), :,..*-,....' .. 1 , .: ii, r . -. - . 't•'1 . . .''i.',F:7: '''.: •( 1.,-- i 111 I I tk,.. -‘1,11.',, 1 ii.t' . .,, #4.,;;, Pti.al, , ,:- , !;. . ., , . d.' i . :i $, ee... .tn. '? , w 7 ;,..:: .� � ,.„,,,,I,,,1 ,'� �.•7- r . 4r- e i A1_t•'lei ter _ 'r i ,l •, `+'ift•_,1!,, ! .. , 9)?. .' .-tr '.f t . 'i { l �i i t� Z i�•. i V�a}04.44;1- �a4�A�I: ;1�, ! .�,r 'r ;.� ,�„�i. .� t t= • , ' ,f',t 5; �:{t� i����[,1 1?fit 1�,��, Sy i .::,t;��;�, - �it'���",re � `�c..t; ��_'� ��� �, !' �� • Pima County my 130 W.Congress, 11th floor Tucson,Arizona 85701 Pima Cau nt, Smal.l Business Commission Purposes of the Commission Statement: To facilitate communication between Pima County and small business;to evaluate County policies and regulations for their impact on small business. ✓ Advise the County Board of Supervisors on current and proposed County policiesaffecting small business; I Facilitate communication between the County and small business;and ✓ Provide a forum for small businesses and bring issues to the attention of the Board of Supervisors. Resolution No,2003-52 Profile of the Committee Policy of Membership ✓ Eleven (11) Members:Ten(10) members appointed by the Board of Supervisors and One (1)p appointed by the Commission; ✓ Each Supervisor shall appoint two(2)members:at least one member shall be a company p y own er or manager from companies located in Pima County; I All members shall be residents of Pima County;shall be knowledgeable about small business issues and broadly represent different segments of the small business community; I Members shall be from companies having more than one hundred employees,calculated on the basis of full time equivalency at the time of appointment; and , I Appointment Designation: Supervisor Appointment unrestricted by district. NPCCC Proposal for Small Business Commission Economic Development ^minis n ~�_^ / p nC Comrnlsslon 14 f Members shall serve four year terms and may be reappointed for one additional term Contact Information The Pima County Liaison, Maria Buena rhea may be contacted at(520)243-7355 or mbuenamea@pima.gov NPCCC Proposal for Small Business Commission/Economic Development Commission 15 Pima County Small Business Commission BYLAWS ARTICLE I Nam e Section ectaon 1. The name • ofthisor . organization at�on shall be the Pima County Small Business Commission (SBC). ARTICLE H Legal Requirements Section 1. The Pima County Small Business Commission was createdResolution by Resolution 2003,52. The Commission will function under the authorityof that resolution and other stipulations as stated by the Pima County Code. Section 2 All Commission meetings will be conducted with . the Arizona Public Open Meeting Law,A.R.S. 38-431. ARTICLE III Function and Purpose Section I, To advise the Pima County Board of Supervisors p on current and proposed County policies affecting small business; and Section 2 To facilitate communication between the County and small businesses. ARTICLE Iv Membership,Appointments,and Qualifications Section 1 In accordance with Resolution 2003-52 adopted bythePima Pima County Board of Supervisors on March 18, 2003, the Commission shall be composed of 11 members. Section 2 The Commission will have 11 members; each Supervisor Perv�sor shall have 2 appointments. One member shall be voted on by the existing Commission and must receive a majority vote. Appointments shall be coterminous with the elected official making the appointment. Section 3 The membership emphasis shall be with firms with I — 1 5 full time equivalent employees, with an upper limit of 100 employees at the time of the commissioner's appointment. Section 4 Members shall be company owners or managers. Section 5 The companies must be located within Pima County. y 16 Section 6 Vacancies on the Commission shall be filled by appointment in the same manner in which members are initially appointed. Appointments to a vacated position shall be for the unexpired portion of the term. Section 7 A member of the Commission who misses four(4)consecutive meetings for any reason, excluding major medical is automatically removed from the Commission. Members are required to call the Commission staff to notify the Commission of their absence. ARTICLE V Officers Section 1 The officers of the Commission shall include Chairperson and Vice Chairperson. Section 2 A majority(or six members of the eleven members)of the Commission who are appointed must be present to hold election of officers. Election of officers shall be announced at the previous meeting.Election shall take place by voice vote. Section 3 The term of each elected officer shall be one year. No officer may hold the same office for more than two consecutive terms. Notification of elections shall take place in November. Elections will be held in December. Section 4 Each elected officer shall hold office until a successor is elected and qualified. in the event that an officer's term on the Commission should expire prior to completion of his/her term of office, a nominating committee shall be formed to nominate a replacement. ARTICLE VI Duties of Officers Section 1 The Chairperson shall: a. Preside at meetings of the Commission and ensure meetings are in compliance with all rules governing the Commission. b. Ensure that Commission committees are established and chaired, and their tasks are expeditiously and effectively performed. c. Serve as ex-officio member of all committees with the exception of a nominating committee. d. Be a spokesperson for the Commission. e. Take responsibility to implement the functions of the Commission as authorized by Resolution 2003-52 or as authorized by the Commision. f. Set up monthly agendas with the Commission staff. Section 2 The Vice Chairperson shall: a. Perform all duties of the Chairperson during absence. 17 b. Act in an advisory capacity to the Chairperson and such functions as assigned by,the Chairperson. c. Meet with new appointees for orientation of the Small Business Commission. ARTICLE VII Committees Section 1 The formation of committees shall be designated as deemed necessary by the Commission. Section 2 The Chairperson may call an Executive Session as deemed necessary. ARTICLE VIII Meetings Section 1 The Commission shall hold a minimum of 10 meetings a year. Section 2 A majority of the members appointed shall constitute a quorum Section 3 The Commission shall utilize Robert's Rule of Order unless it adopts its own rules of order. Section 4 Administrative support shall be provided by the Pima County Office of Economic Development or equivalent. ARTICLE IX Public Record Section 1 The minutes of its proceedings,except for executive sessions are public record and shall be filed with the Pima County Office of Economic Development or equivalent. Minutes of Executive Sessions shall be taken and kept confidential in accordance with A.R.S. 38-431.03E ARTICLE X Amendments to Rules Section 1 These bylaws may be amended by an affirmative vote of the majority of full membership provided that such amendments be announced at the previous meeting and properly noticed. ARTICLE XI Filing of Rules and Regulations Section 1 Copies of the Rules and Regulations of the Commission and amendments thereof shall be filed as required by the Pima County clerk, 18 PIMA COUNTY BOARDS, COMM SS IONS AND COMMITTEES SMALL BUSINESS COI S S ION PURPOSE: To facilitate communication between Pima County and small business; to evaluate County policies and regulations for their impact on small business . AUTHORIZATION: Pima County Resolution No . 2003-52 NUMBER OF MEMBERS: 11 Members: Ten (10) members appointed P by the Board of Supervisors and One (1) appointed by the Commission. Each Supervisor shall appoint two (2) members : at least one member shall be a company owner or manager from companies located in Pima County. All members shall be residents of Pima County; shall be knowledgeable about small business issues and broadly represent different segments of the small business community. Members shall be from companies having no more than one hundred employees, calculated on the basis of full time equivalency at the time of the appointment. APPOINTMENT DESIGNATION: Supervisor Appointment unrestricted by district. APPOINTMENT TERM: Members shall serve four year terms and may be reappointed for one additional term. NUMBER OF MEETINGS PER YEAR: 11 STANDARD MEETING TIME: 3 : 00 p.m. -- 5: 00 p.m. STANDARD MEETING DAY: Third Thursday of each month. (except December) LOCATION OF MEETINGS: To be determined. COORDINATOR: Tom Moulton/Aurora Hernandez Economic Development & Tourism 243-7355 Revised January 2009 19 Small Business Commission TERM MEMBERS DISTRICT OFFICERS EXPIRATION 1 . VACANT 1 4/30/11 (Vacancy created by Lea Marquez-Peterson) 2 . James Leader Jr. 1 4/30/11 * * * 3 . VACANT 2 4/30/07 (Vacancy created by Barbara Carino) 4 . VACANT 2 4/30/11 (Vacancy created by Rigoberto Lopez) * * * 5 . Pat Taviss 3 4/30/12 6 . Gerald Long 3 4/30/12 * * * 7 . Greg Ge i l e 4 4/30/11 8 . Thomas E . Ward 4 4/30/11 * * * 9 . VACANT 5 4/30/07 (Vacancy created by Edmund Marquez) 10. Ken Goodman 5 4/30/11 * * * COMMISSION APPOINTMENT 11 . VACANT 4/30/07 (Vacancy created by Lisa M. Lovallo) Revised January 2009 20 rr ... �, r•iV.::'--- C't'Sj-f' ,.c V'• wi t% _p t= (V7 ..._1 . r _ .. riYt' .. ��;Ay !i� (5{.. i�- r `S+r.: i.`•�-i]r rte. -" ,itis~..t.' �•F.• •ti't} p• F 1,v ria`.,., :�.',• �'.'��••' , •r . -.,pk3ir. ,.,, , : - _ ,,..,�,� .�� � +:11111444441 F"��;. lies._f . :;' :^r-.v'iD rte,•�, ���• . 'A�1.* � �'?�.".i' . +' i‹,a't;:i.i- -y: ,..-`4-4,40;;EI;11,-:',:•,;:, .' ' '.-., . Ve., ii‘rp:41,1t:V i .07::ii: ".: );'I\ li4 t=�• \\, '7-f-8' +t- .jr i%,' .R.1,7_ y-.... F:i:—lJ:.40,1).P.t:Zpj�t-. 'lA i'' ,►�'!7R.,..1 ,o:F�'.t^..• •`.' 1 l .rte 'Y; S; 1'2,-1 � 3'.1;�»'^ .\�A •�1J'.�j i\`l —•-� Pi r 1.4?: i a q PP:-'-:.‘-.,'` - '.:-..41 ' '''''" r.;:v. ' ' .. ...,0,..-) s'" ''_.- i p. ti r„ ii',0:- . ,. - _ ,. ,11 .. , . i,-. ,•V •.' .�'� rs:••lr ,i.eT. Li ! • :, = ; rEli. r • `..0,--- r f lt-- ' ' , .. ,.._..--L...._ ,,4 it. _:.,!_t sl 1 Kg,*. '- ' -7-fiti'''. s) . ' ' Marana Municipal Complex 11555 W.Civic Center.Drive Marana,AZ 85653 520-382-1900 Fax:520-382-1901 BuInes and Econo is D elo me Advisory Commission Purposes of the Commission Statement: To provide a consistent and inviting community forum for theublic to hear about give commentsp and on matters pertaining to business climate and economic development direction of the Town of Marana. ✓ The Commission studies and makes recommendations to the Mayor and Town Council on all matters relating to the direction of the Town's economic development efforts as well as on matters of public policy affecting the Town's business community;and ✓ The Commission advises the Town Council on the planning of economic development efforts, business assistance programs provided to help businesses affected by public improvement projects,and on legislation proposed at local, state and national levels. Ordinance Number2006.25 Profile of the Commission ✓ Seven (7) regular members of the Commission appointed by the Town Council and should be knowledgeable about economic development issues; ✓ There shall be two (2), non-voting,ex-officio members of the Commission:onerepresenti' ng the Marana Chamber of Commerce and the other representing the Marana Town Council; I At least one (1) commissioner wilt own a small business in IViarana; ✓ Commissioners should reside or have their primary business within the Town of Marana however qualified commissioners from outside of the Town will be considered for membership; • NPCCC Proposal for Small Business Commission/Economic Development Commission rent ��_. _.._�_ 21 ✓ The members of the Commission shall be appointed by the Mayor and the Council of the Town of Marana in the manner they deem fit; ✓ Terms of office for Commissioners shall be in accordance with thepolicies adopted • . . p d by the Mayor and Town Council regarding Citizen Advisory Boards and Commissions; ✓ In the event that a vacancy occurs because of a death, resignation, or otherwise, vacancy shall be filled through the defined selection process and appointed by the Mayor and Council to serve the unexpired term of the commissioner replaced; and • If a commissioner is not in attendance for three or more consecutive regularly scheduled g y meetings or for more than one-half the meetings in a calendar year,that commissioner may be administratively removed from the Commission through notice, in writing,from the Chair Contact Information The Town of Marana liaison,Josh Wright, may be contacted at(520) 382-1938 or jwright@marana.com NPCCC Proposal for Small Business Commission/Economic Development Commission 22 10\,1 NIA!?A ‘A"‘"a=A/ TOWN OF MARANA BYLAWS OF TOWN OF MARANA BUSINESS AND ECONOMIC DEVELOPMENT ADVISORY COMMISSION PQJICY The Town of Marana Business and Economic Development Advisory Commissionwas formed rrned by the approval and adoption of Ordinance No, 2006.25 by the Marana Town Council on September 6, 2006, to provide a consistent and inviting community forum for the public to hear about and give comments on matters pertainingto business climate and economic development direction of the Town of Marana, II. COMMISSION DESCRIPTION The Business and Economic Development Advisory Commission(hereinafter also referred to as "Commission)studies and makes recommendations to.the Town Council on all matters relatingto the direction of the Town's economic development efforts aswell p as on matters of public policy affecting the Town's business community. The Commission advises the Town Council on the planning of economic development efforts, business assistance programs provided to help businesses affected by public improvement projects, and on legislation proposed at local, state and national levels. Business and Economic Development Commission meetings are a public forum for citizens and business owners to voice their opinions regarding economic development issues and legislation affecting businesses, Ill. MEMBERSHIP A. There shall be seven regular members of the Commission, appointed by the Town Council and should be knowledgeable about economic development issues. There shall be two, non-voting, ex-officio members of the Commission:one representing theg p g Marana Chamber of Commerce and the other representing the Marana Town Council. B. At least one commissioner will own a small business in Marana. Commissioners should reside or have their primary business within the Town of Marana; however qualified commissioners from outside of the Town will be considered for membership. C. The members of the Commission shall be appointed by the Mayor and Council of the Town of Marana in the manner they deem fit, D. Terms of office for Commissioners shall be in accordance with the policies adopted by the Mayor and Town Council regarding Citizen Advisory Boards and Commissions, _ E. In the event that a vacancy occurs because of death, resignation,or otherwise, the vacancy shall be filled through the defined selection process and appointed by the Mayor and Council to serve the unexpired term of the commissioner replaced. 23 F. If a commissioner is not in attendance for three or more consecutive regularly scheduled fed meetings or for more than one-half the meetings in a calendar year, that commissioner may be administratively removed from the Commission through notice, in writing,from the Chair. IV. OFF1C,ERS A. The Commission shall have for its officers a Chair, Vice Chair and Secretary, B. The Chair, Vice Chair and Secretary will be selected every year at the regularly scheduled meeting in the month of March by majority vote of the commissioners present and will assume office at the next Commission meeting. C. Any officer or agent elected or appointed by the Commission may be removed by the Commission whenever, in the judgment of majority of the commissioners, the best interests of the Commission would be serve thereby. Any such removal shall be without prejudice to the contract rights, if any, of the person so removed. D. Any vacancies of officers will be filled by a majority vote of the commissioners at the next meeting of the Commission following the occurrence of the vacancy. The r person selected to fill the vacancy acancy will serve the remainder of the vacancy term. V. RESPONSIBILITIES OF THE CHAIR A. The Chair shall preside at all meetings of the Commission. In the event of the absence of the Chair, the Vice Chair shall preside. In the absence of both the Chair and Vice Chair, the Chair shall designate another commissioner to preside over the meeting, B. The Chair shall appoint and remove all members to sub-committees of the Commission, C. The Chair shall preserve order and decide all points of order. D. The Chair shall coordinate and approve the final format of the agenda no later than twenty-four hours prior to the meeting. E. The Chair shall be responsible for completing any reports and presentations required per policies enacted by the Town Council, VI. RE$PONS.BILITIES OF THE VICE CHAR A. The Vice Chair shall assist the Chair with duties as assigned and shall assume all duties of the Chair in the Chair's absence. VII. RESPONSIBILITIES OF THE SECRETARY A. The Secretary shall attend all Commission meetings to take summary minutes. B. The Secretary shall sign and send copy of approved minutes to the Town Clerk's office, C. The Secretary shall oversee maintenance of the Commission mailing list, D. The Secretary shall oversee maintenance records of Commission � AP agendas, approved minutes and correspondence. g E. The Secretary shall refer all public requests for copies of approved minutes or Commission correspondence to the Town Clerk's office. VIII. RESPONSIBILITIES OF MEMS RS 24 A. It is the responsibility of the commissioners to attend regular and special g p meetings. B. No commissioner shall leave any regular or special Commission meetingduring without permission of the Chair. such meeting C. The Commission shall strictly follow A.R.S. 38-431.03, also known as the Arizona r na open Meeting Law. The Chair and members shall familiarize themselves with the requirements of such law, including notice of meetings, taking of minutes, issues to be discussed and the of the law. her specifics of D. Commissioners shall abide by the guidelines set forth in the Town of Marana Advisory Commission Handbook. so y E. The Commission is authorized to call executive sessions, closed to thegeneral public, regular of special meetin so longasexecutive p b c, during any g� such session is authorized by A.R.S. 38-431.03. F. The � - Commission shall comply with all policies,resolutions, and ordinances adopted • the Town Council concerning Citizen Advisory Boards and Commissions. � by IX. SUB-COMMITTEES A. All sub-committees shall consist of at least three members, B, All sub-committees shall select a sub-committee chair from amongthe members sub- committee at the first meetingof thesub-committee. of such C. The sub-committee chair shall preserve order and decide alloints of order formeetings sub-committee. P of the D. The Commission Chair shall set the date, time and place of the first sub-committee the sub-committee chair shalt set all subsequent meetings. meeting, and E. The sub-committee chair shall bring all actions and recommendations to the Commission. sub-committee shall be authorized to directlypresent No information to the Town Council, or take other action, without such action being approved by the Commission. VII. RESPONSIBILITIES OF ME TAFF�.tAISON The staff liaison shall be appointed by the Town Manager to provide support to the Commission anin achieving its goals and objectives. Specifically, the staff liaison: A. Acts as the clerk and administrative officer of the Commission. B. Assists in the creation of the agenda and reviews the draft agenda for accuracy. acy. C. Attends the Commission meetings, prepares updates, and arranges for Town staff g a to attend when necessary. D. Prepares responses to inquiries made during public comment. E. Prepares responses to requests from Commission members. F. Prepares the logistical needs of the Commission (e.g. meetinglocation, chairs, tables, audio equipment, refreshments, etc.). dio } 25 G. Takes minutes if the Secretary is not available. VIII. MEETIf GS F MEM.B SHIFT A. The Commission shall hold regular meetings,on a schedule decided by vote of the commissioners,for transaction of business as may come before the meeting. The meetings of the members will be held at the Marana Municipal Complex, Marana,Arizona, or other locations as designated by the Chair, The regular meeting schedule may be altered by a majority vote of the Commission members present at a given meeting. B. The Chair may convene the Commission at any time by notifying the members of the date, hour and purpose of such special meeting. The commissioners shall be given at least twenty-four hour notice of such special meeting by personal notice and the posting of the notice agenda on the Town's official posting sites. C. It shall be the responsibility of the Chair to develop a written agenda for all Commission meetings which meets the requirements of the Arizona Open Meeting Law.The Staff Liaison may assist in this process.Commissioners may contact the Chair to have Items placed on the agenda, and shall do so at least seven working days prior to the meeting date. All agendas shall be provided to the clerical support staff, who shall assure all agendas are properly posted as required by the Arizona Open Meeting Law. D. Business matters of the regular meeting shall be considered as far as practicable in the following order: 1. Cali to Order 2. Approval of Agenda 3. Call to the Public 4. Commissioner Reports 5. Staff Reports 6. Presentations 7. Action Items 8, Future Agenda Items 9. Adjournment VIII. PROCEDURE A. At all meetings of the Commission, the Chair shall call the Commission to order and the Secretary shall record the members present and absent. The Chair shall call each matter of business in the order listed on the Agenda. B. The Chair shall conduct meetings using parliamentary procedure as recommended by the League of Arizona Cities and Towns, unless such rules are suspended by a majority vote of the commission. C. When more than one member addresses the Chair and wishes to speak, the Chair will recognize the person who first addressed the Chair. D. No member shall interrupt another, except to call to order or to correct a mistake. E. At any meeting of the members,fifty percent plus one of the Commissioners,excluding vacant positions, shall constitute a quorum. If, after thirty minutes from the start of the meeting, a quorum is not present, the Commission may choose to meet Informally for discussion purposes and all action will be postponed and agenda items placed on the next special or regular commission meeting. 26 F. A majority of affirmative votes of the quorum present shall be necessary to assaction Commission. P any a f the C. Commissioners shalt not vote where there Is a conflict of interest and shall disqualify themselves in such an event, asprovided by � Y el es A.R.S.S 38 501 et. seq. When a conflict occurs, the member shall not debate or discuss the matter. H. The Chair may vote or decline to vote on all matters and his or her failure to vote shall not be counted as an affirmative vote. The Chair shall break all ties. 1. Motions may be determined by voice vote or at the request of a commissioner byroll call vote. The Chair shall declare all votes. If anymember doubts the voice vote,a roll call shall be ordered. When a roll call vote is commenced, no member shall engage in discussion of the question being voted upon. IX. PARTICI ATl N BYTH .PUBLIC A. Members of the public wishing to speak at Commission meetings will be allowed to speak during public portions of the meeting, as well as duringCall to the Public. i p The Chair may limit the length of public comment to three minutes at any time. B. No person in the audience shall be permitted to speak unless recognized by the Chair, The Chair may permit persons to speak on any agenda item. C. Orderly procedure requires that each person shall proceed without interruption from the audience and shall retire when his or her time is up. All discussion shall be addressed to the Commission and there should be no argument or discussion between individuals not on the Commission. D. The members of the Commission may ask questions and make appropriate comments. E. Citizens attending meetings shall observe rules of propriety, decorum and good conduct. Any person making personal, impertinent, or slanderous remarks,or who becomes boisterous while addressing the Commission, may be removed if directed by the Chair. Unauthorized remarks from the audience,whether verbal or otherwise, shall not be permitted, and the Chair mayexpel offenders from the meeting. X. Alga These bylaws may be altered, amended, or repealed and new bylaws adopted bya vote of the Commission members representing majority A g a of all the members at any meeting or special meeting when the proposed amendment has been set out in the notice of such meeting. Anysuch amendment shall not affect anyotherportionof these bylaws. Xl. SEVERABILITY In the event any portion of these bylaws is found by any court of competent jurisdiction to be invalid, illegal or unenforceable, such portion shall be deemed severed from these bylaws, and the remaining parts hereof shall remain in full force and effect as fullyas though such invalid, i g illegal or unenforceable portion had never been part of these bylaws. 27 Executed at Marana,Arizona, this day of_ , 2008. Chair, Business& Economic Development Advisory Commission ATTEST: Secretary, Business &Economic Development Advisory Commission 28 r. Swett AWMALWVISIA, nei4 Vitus ie DOCKET; 12885 RECORDED BY: MAS PAGE: 2691 DEPUTY RECORDER 4 NO. OF PAGES: 4 5432 PE444010 SEQUENCE: 20061740610 SHARAA 5 ' "rf'tr ' �1 09/06/2006 TOWN OF MARANA �`, ,'`�' ORDIN 16:13 ATTN: TOWN CLERK 44000' 11555 W CIVIC CENTER DR MAIL MARANA AZ 85653 AMOUNT PAID $ 8.00 -J MARANA ORDINANCE NO. 2006.25 RELATING TO BOARDS, COMMISSIONS AND COMMITTEES; ADOPTING AND STANDARDIZING PROCEDURES FOR CITIZENS' ADVISORY COMMISSIONS AND FOR APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES; DELETING REDUNDANT TOWN CODE PROVISIONS RELATING TO THE PANNING COMMISSION, BOARD OF ADJUSTMENT AND SPECIAL COMMITTEES; AMENDING MARANA TOWN CODE TITLE 2 BY REPLACING SECTION 2-6-2 AND DELETING CHAPTERS 2-7,2-8 AND 2-9; AMENDING THE MARANA LAND DEVELOPMENT CODE BY MODIFYING SECTIONS 02.02.01 AND 02.02.02 AND DELETING SECTION 02.03.05,- AND DECLARING AN EMERGENCY. WHEREAS a consistent procedure for appointment of members to the various Town boards, commissions and committees is in the best interest of the Town of Marana; and WHEREAS elimination of duplications in,the Marana a Town Code(specifically, in Town Code Title 2 and the Town Land Development Code, which is in therocess of p being reformat- ted into Town Code Title 17) will eliminate redundancy, confusion andpotential misinterpreta- tion. Y �nterpreta tion. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, as follows: SECTION 1. Section 2-6-1 and the title of existing Chapter t g ap er 2 b of the Marana Town Code are hereby revised as follows (with deletions shown with strikeouts and additions shown with dobjc und' •&•_ :): Chapter 2.6 SPECIAL AND STANDING BOARDS, COMMISSIONS AND COMMITTEES Section 2-6-1 Estableshmen The council may create dissolve_those standin boards, - . - gcorn �, missions or committees as it deems necessaryupon a majorityvote 2 ,. � t of the council, except as otherwise provided in this code or as required by statute. - • • •R ` . I• t • L. .• 11 Its • 1 • • 11 I1 r ase and "� phip, - • a, 11 • • 1 • • 01 10 != 00. I J1111_ • t • • I1 11 1 - ' • a -.is nod task. t00002458.DOC/z} - 1 81112006 3:17 PM ETC 29 • ••. • _ • 1111.. • 1 • • 1ltl ; I . : z - - A i • : • II . , " IL, a 11 • p : I. I ; . 1 •' .,1 •• 1s . • I . • ,_.. ..I _._I 11 • _ •t i 111 ; . 1 o 1 Il• :, • 81i11. • 1 • .5 11— oes ottimMart, SECTION 2. Section 2-6-2 of the Marana Town Code is hereby deleted and replaced with the following new Sections 2-6-2 through 2-6-5: Section 2-6-2 Application, recommendation, appointment and removal A. Vacancies on new and existing citizen boards, committees and commissions shall be announced on the town's intemet web site with an open invitation so- liciting applications from interested citizens. Additional notices may be pub- lished and posted as directed by the town manager. B. The town clerk shall receive citizen applications for a minimum of ten working days after the announcement first appears on the town's intemet web site. C. No more than twenty days after the announcement first appears on the town's - Internet web site, the town clerk shall forward all applications to the town man- ager. D. The town manager and/or one or more individuals appointed by the town manager shall review the applications, investigate the qualifications of the ap- plicants, and make a recommendation to the town council concerning the ap- pointment. E. The town council shall receive the applications and the recommendation at a regularly scheduled public meeting not more than thirty days after the town manager's receipt of the applications. The town clerk shall mail each citizen applicant notice of the public meeting concerning the appointment. F. At the public meeting concerning the appointment, the town council may do one or more of the following: 1. Interview one or more applicants either in public or in an executive session scheduled for that purpose. 2. Make one or more appointments. 3. Order the solicitation of additional applications. 4. Take applications from the audience. 5. Receive nominations from members of the town council. 6. Take any other action it deems appropriate. G. Citizen members of boards, committees and commissions shall � aserya without compensation, except for reimbursement of town-approved necessary and reasonable expenses incurred in accomplishing theurp oses of the board, committee or commission. p P H. A member of any board, committee or commission may be removed from of- fice with or without cause by a majority vote of the entire membership of the town council. 2 Section 2-6-3 Terms of office All terms of office for boards, commissions and committees shall be for four years, except that the initial terms of office of any new board, commission or (00002458.DOC/2) — 2 - 8/1/2006 3:17 PM RIC 30 ti committee shall be staggered so that the terms of moreno • than a sirnpfe major- ity of members ends every two years. Section 2-0-4 Modification bymotion nor resolution The town council may by motion or resolution ' rnodEfy any of the procedures set forth in this chapter where it deems appropriate for aarticula p r vacancy, board commission or committee. Section 2-65 Applicability of this chapter Except as they may later be modified byresolution motion.or pursuant to sec- tion 2-6-4, the procedures set forth in this chapter shall apply to all new or exist- ingboards, commissions and committees. SECTION 3. Existing Chapters 2-7 ("SPECIAL COMMITTEES" ), 2-8 ("PLANNING AND ZONING COMMISSION") and 2-9 ("BOARD OF ADJUSTMENT") of the Marana Town Code are hereby deleted in their entirety. SECTION 4. Existing Sections 02.02.01 and 02.02.02 of the Town of Marana Land De- •. velopment Code are hereby revised as follows (with deletions shown strikeouts h wn with and addi- tions shown with double.110arlinjxwj: 02.02.01 Establishment and Composition A:--The Town Councilereb Y creates a Planning Com- mission to consist of seven embers_ • r = ` ` - - -ppointed by ' consent-of-the Town Council from among the qualified electors of the Town. . . • ♦ - a w • • - r r . w r .• •. . . r r . . . • r w ^. • w • a - • 2 a : w • • . • • w • ♦ • • Y - :: -: : w w r • w • r • r r .. rr• •' Y r • . r � t•� .Y • + • • : • • • • • • . v r • . • w ♦ ■ r r 02.02.02 Organization The Planning Commission shall : - e e •• •r r • w . . membership-shall-consist of a Chairperson, a Vice-Chairperson, fiveem . k3erS r • r i r •7. •• - •• • • A. w - . The Commission shall adopt rules for its own or- ganization and for the transaction of Its businesses t brutes shall not be-in-conflict with other sections of this Code or other Ordinances of the Town Marana or with the laws of the State of Arizonaof Arizona. (001302458.DOC/2) — 3 •- 8/1/2006 PM RC 31 SECTION 5. Section 02.03.05 of the Town of Marana Land Development Code is hereby deleted. SECTION 6. IT IS FURTHER ORDAINED that, since it is necessary for the preservation of the peace, health and safety of the Town of Marana that this ordinance become immediately effective, an emergency is.hereby declared to exist; and this ordinance shall be effective immedi- ately upon its passage and adoption. . PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 5th day of September, 2006. /1 Mayor Ed Honea ATTEST: APPROVED AS TO FORM: ,././. 4 /;14 _.i_ A Ot.AII, Ar 4 gl- Al '‘/. '-- Z'ACT ...." ' - /ocelyn . Bronson,Town Clerk 7'nk C:A, id ,Town .. omey • . onfro .. „of,„Ai * 0 ,,„,,, .4, 4r 0 Is . 1sib,,,„,/ Ca00 WO pa .40 x SENO too os" zi_t4. • . 44/14.Ii°4110' iiiiii0 • I. 2 8 1 3 (00002458.DOC/2) - 4 - 8/1/2006 3:17 PM PJC 32 fr,4:6'r,0** Town of Sahuarita 375 W.Sahuarita Center Way Sahuarita, AZ 85629 (520) 8224800 (520) 822-8820 Economic Develo ment Commission Purposes of the Commission Statement The Commission shall act in an advisory capacity to the Town Council and Town Manager in matters pertaining to the business development, business expansion, and economic development within the town,and other related issues Profile of the Commission ✓ Consist of seven (7) members,each of whom shall be a resident of the town; ✓ Each Town Council Member shall nominate one(1)person to serve on the economic development commission, and the Town Council shall, by majority vote, approve or disapprove the nominee; pP pp ✓ Commission members shall serve at the pleasure of the town council,and maybe removed at any time by a majority vote of the town council; and ✓ The term of each Commissioner member shall expire at the conclusion of the term of office of the Council Member who nominated him or her. Ordinance Number 2004-04 Contact Information The Town of Sahuarita Liaison, Kathy Ward, may be contacted at(520)822-8815 or kward@ci.sahuarita.az.us. NPCCC Proposal for Small Business Commission Economic DevelopmentCommission 33 SAHUARITA ORDINANCE NO. 2004-04 AN ORDINANCE OF THE TOWN OF SAHUARITA,ARIZONA,AMENDING CHAPTER THE SAHUARITA TOWN CODE BY ADDING ARTICLE 3-$ RELATING TO THE ECONOMIC DEVELOPMENT COMMISSION. WHEREAS, A.R.S. § 9-240 authorizes the Town Council to establish committees itinand commissions to assist the proper management of the Town; and WHEREAS,A.R.S. §§9-237 and 9-239 authorize the Town Council to establish the manner for appointment and removal of appointive officers of the Town; and WHEREAS,the Mayor and Council of the Town of Sahuarita have determined that it is in the best interest of the Town and its residents to establish an Economic Development Commission to assist it in the proper development of economic activities within the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Town of Sahuarita, Arizona, as follows: Section 1. Chapter 3 of the Sahuarita Town Code is hereby amended by adding thereto the following text: Article 3-7 ECONOMIC DEVELOPMENT COMMISSION Section 3-7-1 Establishment There is hereby established an economic development commission for the Town ofhu Sa artta to consist of seven members, each of whom shall be a resident of the town. Section 3-7-2 Appointment; Vacancies; Terms A. Each town council member shall nominate one person to serve on the economic development commission,and the town council shall,by majority vote, approve or disapprove the nominee. If the nominee is not approved by a majority of the town council,the town council member who nominated that person shall nominate another person for town council vote. Commission members shall serve at thep Leasure of the town council, and may be removed at any time by a majority vote of the town council. B. Vacancies on the economic development commission shall be filled as set forth above, and the town council member who will nominate the replacement shall SBhuariia,Arizona Ordinance No.2004-04 Page 1 of 3 34 occupy the same town council seat as the town council member who nominated the outgoing commission member. C, The term of each economic development commission member shall expire at the conclusion of the term of office of the town council member who nominated him or her. In the event that such town council member's term ends early, due to resignation,removal, or for any other reason, the term of the commission member nominated by that town council member shall expire on the same date, Section 3-7-3 Officers,Public Meetings and Minutes A. The economic development commission shall immediately upon formation and every two (2)years thereafter elect a chair person with the power to administer oaths and take evidence. B. The meetings ofthe economic development commission shall be subject to the public meeting laws and minutes shall be taken showing the vote of each member and records of its examinations and other official actions, and shall be filed in the office of the commission as a public record, Section 3-7-3 Duties of Economic Development Commission A. The economic development commission shall act in an advisory capacity to the town council and town manager in matters pertaining to the business development, business expansion, and economic development within the town, and other related issues. Section 3-7-4 Compensation The members of the economic development commission shall serve without compensation, however,members may be reimbursed for actual expenses incurred in conjunction with their duties, upon authorization or ratification by the commission of such expenditures and approval by the town council. Section 2. The various town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this ordinance and article of the Town Code. Section 3. All ordinances, resolutions, or motions and parts of ordinances, resolutions or motions ofthe council in conflict with the provisions of this ordinance are hereby repealed,effective as of the effective date of this ordinance. All internal references within the Town Code to any affected provision are hereby updated. Saluarits,Arizona Ordinance No,2004-04 Page 2 of 3 35 Section 4. If any section,subsection,sentence,clause,phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by the Mayor and Council of the Town of Sahuarita, Arizona, this Bin day of March,2004. Ater-Ae- - Mayor Charles E. Oldham ATTEST: • 0 Sandra It Olivas, CMC Town Clerk APPROVED AS TO FORM: Daniel J. floc till As Town Attorney and not personally sahuariia.Arizona Ordinance No.2004-04 Page 3 of 3 36 ECONOMIC DEVELOPMENT THINK TANK FINAL REPORT PREPARED FOR THE MAYOR AND COUNCIL AUGUST 24, 2005 37 ECONOMIC DEVELOPMENT THINK TANK Vision By formally engaging in economic development Oro Valley will demonstrate its commitment to the process in which the government engages to stimulate or maintain business activity and/or employment. The principle goal of economic development is to stimulate employment opportunities in sectors that improve the region or community using existing human, natural, and institutional resources. Mission Statemen# The Mission of Oro Valley economic development is to build a stronger and more desirable Oro Valley by: 1. Creating a sustainable public income stream to support high quality public goods; 2. Supporting the development of business activities that are consistent with Oro Valley's high quality living environment; 3. Encouraging the retention and expansion of existing businesses -- especially export oriented businesses; 4. Making Oro Valley a branded destination for businesses seeking new locations and individuals seeking a place to visit or reside. 5. Creating export jobs that are commensurate with the education levels and aspirations of Oro Valley residents. METHODOLOGY The Think Tank members utilized a process that included: o Presentations by Dr. Lay Gibson, Ph.D., on two separate Saturdays that provided an education on the foundations and principles of Economic Development; o All meetings included free flowing discussions wherein all Think Tank members were encouraged to share their ideas and thoughts without any personal attacks or challenges; o Many separate areas concerning the future direction that the Town should consider including evaluations of options were discussed extensively; o The members received presentations from outside sources/experts including representatives from the Commercial Real Estate sector, an Oro Valley small } Retail Business Owner and SAHBA; and o A thoughtful and extensive effort was made to identify and prepare recommendations that were forwarded to the Mayor and Council for consideration. All of the recommendations were achieved through use of consensus process. 38 Page 2 of 9 cHRONOLOGY, Meetings were held on five (5) Saturdays ending on June 18, 2005. Most sessions were four (4) hours in duration. The Think Tank also met on Saturday, July 16, 2005 to review and prepare this final report. PARTICIPANTS Participants included members of the Think Tank, invited presenters, Council members, residents and staff. (Pernen ,nernbers ) Mr. Al Cook Citizen-At-Large &Arts Community Mr. Bob Schwarz SCORE representative Mr. Chet Oldakowski Stop Oro valley Outrageous Giveaways Mr. Erik Shapiro Marketing & Market Research Mr. Gregg Forszt Ventana Medical Systems, Inc. Ms. Kim Stine Bank One/Finance sector Mr. Kit Donley Commercial Real Estate Development Mr. Ray Paolino Former State of New York E. O. person Mr. Rob.LaMaster AZ Restaurant& Hospitality Association Mr. Paul Kappleman CEO, NW Hospital --Oro Valley (Invited Guests/Speakers) Dr. Lay Gibson Professor of Geography, U of A Mr. Ben Craney Bourn Partners/Retail Tenant Broker Mr. Jeff Jones Small Business Retail Owner Mr. Alex 7acome SAHBA Government Affairs Liaison Dr. Leo Shapiro Marketing & Market Research Mr. David Andrews Assistant Town Manager & Finance Director Mr. Doug McKee Resident (Council& staffparticipants) Ms. Helen Dankwerth Council member Ms. Conny Culver Council member Mr. Barry Gillespie Vice Mayor Mr. Chuck Sweet Town Manager Ms. Karen Greenspoon Economic Development Specialist Ms. Danielle Tanner Administrative Assistant Mr. Jeffrey H. Weir Economic Development Administrator 39 Page 3 of 9 THE THINK TANK RECOMMENDATION AND SUGGESTIGNTEFOLLOWING ITEMS BE FOR CONSIDERED BY THE MAY R AND COON IL. The Mayor and Council directed the Think Tank to bring forward recommendations and suggestions upon completion of their meetings and deliberations The following seven items are presented for the Council's consideration: I. Continuation, Compositiofl & Expansion of an Economic Development Advisory Committee, iI. Creation of a Small Business Advisory Council, III. Expansion of the Ombudsman efforts, IV. Annexation action of specific properties. V. Continued Use and expansion of existing Incentive Policy, VI, Revisions to existing Community Economic Development Strategy, and VII. Recommendations on adoption of NEW revenue sources. An expansion of each of the above seven items follows: I. The Think Tank members strongly recommended establishment of an Economic Development Advisory Committee (EDAC). o The primary focus for this committee will be to provide input on key Economic Development and Community Sustainability issues to the Mayor and Council. o The Mayor and Council will appoint the members of the EDAC. o The membership of the EDAC would number seven (7.) members. o Each member will serve for two years. For the first year, three members will serve for one year only and four members will serve for two years. o The members selected should reflect the composition of the community, the technical aspects (qualifications) considered by the Mayor and Council as sufficient to produce a comprehensive analysis and provide recommendations to the Mayor and Council's deliberations. o Staff support will be provided by the Economic Development Division. o The EDAC would meet no less than twice each year and more often at the request of the Mayor and Council. 40 Page 4 of 9 o The EDAC will interact with and provide forecasting considerations for the Finance and Bond Committee budget development deliberations. o The EDAC members will annually select a Chairperson and a Vice Chairperson, The Chair will direct and manage all meetings. TI. Creation of a Small Business Advisory Council (SBAC). o To assist the EDAC with issues specific to small businesses interests and needs it is recommended that a Small Business Advisory Council (SBAC) be establish. o Members of the SBAC would be appointed by the Mayor and Council. o The membership of the SBAC would number seven (7) members. o Each member will serve for two years. For the first year, three members will serve for one year only and four members will serve for two years. o The SBAC will be charged with providing input on proposed legislative actions, Town process revisions and/or rule changes which might impact thep local community. o The SBAC will participate in the Town's Business Retention & Expansion program efforts; assist in meeting with other businesses and assess potential assistance needed by the local business community. o The SBAC would serve as an interface with Oro Valley businesses and the proposed Tucson Regional Economic Opportunities (TREO) Small Business Council and the Northern Pima County Chamber of Commerce. o It is anticipated that the person serving as the Town's Ombudsman will provide staff support to the SBAC. 41 Page 5 of 9 III. Expansion of the Ombudsman efforts. o Currently the Economic Development Division acts as the Ombudsman for all inquiries from members of the business community concerning issues related to interactions with the Town. o There is a need to expand efforts to assist small business owners/ operators in the development of applications for building permits and/or tenant improvement permits and the associated review and approval process. o The Ombudsman would be a baison between the Town of Oro Valley and the business community. o The Ombudsman would report to the Economic Development Division to ensure positive outreach efforts and coordination with other entities. o The ombudsman would serve as staff support to the Small Business Advisory Council. o The Council may want to consider increasing the Business License fee from $ 80 to $ 100 to assist with funding for this position. IV. Annexation action of specific properties. The Think Tank members support the following annexation targets: A. The Westward Look and OPINI Tucson Resort properties. The participants in the development of the CEDS stressed the creation of an image of Oro Valley as a resort destination. Adding resort properties either through new construction or annexation is encouraged. The reputation of both of these resort properties is established and would be considered "plums" if they became part of Oro Valley. The opportunity to associate Oro Valley and a major PGA event (OMNI) together would be significant. The Westward Look's reputation for fine dining and uniqueness is difficult to be duplicated. 42 Page 6 of 9 B. The Foothills Mall Retail Center. This established retail center, when annexed into the Town, would provide a large source of new revenues and further add to the Town's economic diversification efforts. C. The State Lands.iocated due north and west of Sun City. This large parcel of land, estimated at approximately 4,600 acres, would provide to the Town an opportunity to create a responsibly designed master planned community. New home sites, job creation areas, wildlife and other preservation considerations, commercial and retail services all designed to the quality standards which exist in Oro Valley needs to be accomplished. V. Continued Use and Expansion of existing Incentive Policy. 1. It is recommended that an independently prepared economic analysis would be required for all Economic Development Agreements and the analysis must indicate clearly that revenue sharing between the Town and any recipient of any form of incentives is justified. 2. The use of incentives must be linked to performance clauses and clawbacks. 3. The focus on the use of incentives needs to be directed toward assisting existing businesses with retention and expansion; new and existing businesses which create high paying jobs; and the continued promotion of resort development. 4. Revenue sharing agreements would apply to qualifying expenditures made by the developer for public improvements and physical infrastructure expenditures; i.e. road improvements, trail accesses, etc. 5. New retail developments should focus on high quality retail stores. G. Some additional forms of incentivization the Council may want to consider are: a. Reduction of impact fees, permit fees and/or connection fees; b. Extension of the Project Team approach that has been used for larger developments for ALL commercial projects. c. Hold all payments until a specific level of performance has been attained. d. Retail sales tax sharing should continue on a limited basis. 43 Page 7 of 9 VI. Revisions to the existing Community Economic Development Strategy (CEDS). o While the consensus of the members was the recognition that the existing CEDS attraction emphases clearly expressed the desires of the community in 1996/97 this is no longer true and needs to be reassessed. The new business attraction efforts that should replace the existing CEDS are: 1. Resorts, Destination Spa's and Tourism related businesses. 2. High-tech manufacturing and Research & Development. 3. Boutique Retail Shopping including Art Galleries and Restaurants. 4. Medical Services and support businesses. 5. Headquarters operations and professional services. 6. Performing Arts facilities/ development of Oro Valley as a Regional Arts Center. 7. Educational facilities (degreed programs and support efforts for existing businesses). 8. Hotels and Lodging facilities. The members have recommended separating future new business attraction efforts into two categories. a. Economic Development-- Income Generation. o This category focuses on Income Generation opportunities which provide and produce sales tax revenues and/or high paying employment opportunities for the residents of the Town. o There are both direct revenue sources and secondary revenue sources. b. Quality of Life &Services. o This category focuses on providing a direct Quality of Life benefit to the residents of the Town. o Possibly may also provide Income Generation but the emphasis within this category is a continuation of the quality of living desired by the existing residents of Oro Valley. 44 Page 8 of 9 VII. Recommendations on adoption and enactment of NEW revenue sources. The members recommend that the Mayor and Council adopt/enact the following new taxes: 1. Approve a 40/o Utility Sales Tax $ 1,572,000 Z. Approve a 40/0 Telecommunications Sales Tax $ 637,000 $ 2,209,000 3. Increase Bed Tax from 3°/o to 6% $ 475,000 The members support the Town raising the Bed Tax Rate to the same level as that of the City of Tucson as well as the planned increase by Pima County. The members would encourage the Mayor and Council to identify the use of the Bed Tax for Tourism Development, Specific Program Uses (Naranja Town Site Program Cost Study) and Economic Development. 4. Initiate the creation of Franchise Agreements with Tucson Electric Power and Southwest Gas Corporation. 5. Project specific secondary property tax. The members support the initiation of a secondary property tax, subject to voter approval, by the Mayor and Council for the bonding needed for important community projects such as the Naranja Town Site. 6. Development of an Economic.Vitality Model. The members expressed support for the development of an economic sustainability model. VIII. Future Items for Consideration. The members suggest that the following items be considered by the Mayor and Council for future study and input/recommendations: 1. Diversification of the local economy. 2. Transportation system demands and opportunities. 45 Page 9 of 9 Public Safety. 4. Quality of Services. 5. Workforce development/education. Creation of a centralized Purchasing function for all Town Departments. Z. Housing affordability and availability. 46 ..4 °idy 1 C C 0 (3) a itteasit e 0 "ut.g 0 3" 1 II5RI 0 , .o z a z A su = co 4 r i . . a I it' ti ti A.= Z. Z ZEX E fa (A • I i gu 10 44444 3 a SI Zia! ZIZ z z a. .� i u I 5 . V CI i7 id 414 4Ck < . a .c il I''II"i .. alez o.• �1 ilnw s U • i t Pr. aci . s i i 1 1 f i •= a it'ala' _ 3= oil tels O '1 i U u II 1i z 0,1 u: 1 I dG i = i . 1 g "" R 5 ; : - • ed n.t. 1 10.0.1'... 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L+ w61 = E : a. _ ;. igi = =1 vas , s u i i 01.0 C mac 40 1.4 13 mo W 0 0 au 3 W 0. ,p izi ., it aill. 4.0 .11 I RI 421 '5 E 4 u. 3 .g 0 .., 0 F., 0 a! z 0 Ei. 0) .ai 7-0 V u :8 = B ..lt 2 c , cc w o_ .c w t c c C3 v� m C V •B vi i 0I In 03 0 i C in3 RI W3 1 Ti = E r, ., ig 1- et 3 tl V gl u g 0 6 '-g 1" 0: '13 1 0 * * d Ul al '� d d = x a x x 4 48 w= x I— u Page 1 of 1 Cuvelier, Kathryn From: jjmusolf@comcast.net Sent: Wednesday, April 28, 2010 9:55 AM To: Loomis, Paul; Carter, Kenneth; Garner, William; Gillaspie,Barry; Spoerl, Pat; Snider, Mary Cc: Watson, Jerene; Lemos, Stacey; Cuvelier, Kathryn; Rosen, Tobin; hiremath.orovalley@gmail.com; mrzinkin©msn.com; joehornat@aol.com; mrabb@rabbpenny.com; louwtrs©aol.com; d perry@explorernews.com Subject: Fwd: Budget Attachments: 22Letter MTCVB TREO.doc; Letter to Editor DIS.doc; Letter to Editor PRLCR.doc Mayor & Council, Candidates, Town Staff, Explorer News Since I am not certain that the Chair (Mayor Loomis) will allow Public input on the FY2010/2011 at the April 28, 2010 study session I decided to sent a letter to the editor of the Explorer News questioning the obsession with providing funding for the Metropolitan Tucson Convention & Visitors Bureau (MTCVB) and Tuscon Regional Economic Opportunities (TREO) organizations. John Musolf Resident, Taxpayer, Voter Forwarded Message From: jjmusolf©comcast.net To: ploomis©orovalleyaz.gov, kcarter©orovalleyaz.gov, wgarner©orovalleyaz.gov, bgillaspie©orovalleyaz.gov, pspoerl@orovalleyaz.gov, msnider©orovalleyaz.gov Cc: jwatson©orovalleyaz.gov, slemos©orovalleyaz.gov, kcuvelier©orovalleyaz.gov, trosen@orovalleyaz.gov, "hiremath orovalley" <hiremath.orovalley©gmail.com>, mrzinkin©msn.com, joehornat©aol.com, mrabb©rabbpenny.com, louwtrs©aol.com, dperry@explorernews.com Sent: Tuesday, April 27, 2010 3:59:58 PM GMT -06:00 US/Canada Central Subject: Budget Mayor, Council, Candidates, Town Staff, Explorer News On January 23, 2010 I attended the Town Budget Retreat at Ventana (8 hours). The Public was allowed by the Chair (Mayor Loomis) to provide budget input. On April 24, 2010 I attended a Town Council Budget Study Session (4 hours). The Public was not allowed by the Chair (Mayor Loomis) to provide budget input. Therefore, I decided to send two letters to the editor of the explorer news, the mayor & council, candidates and Town Staff to provide some comments on the budget. John Musolf Resident, Taxpayer, Voter 4/28/2010 On Wednesday, November 18, 2009, the Town of Oro Valley Council voted 5-0 for the suspension of all community funding for 2010/2011. This cut-off of Public Funding deeply concerned two "special interest" groups: Metropolitan Tucson Convention &Visitors Bureau (MTCVB) and Tucson Regional Economic Opportunities (TREO) that were under Community Funding. Not to worry! A different approach might be found to continue the tax "earmarks" for these "special interest" groups. On January 23, 2010, Mayor Loomis stated that funding should be included for MTCVB and TREO in the FY20 10/201 1 budget under economic development. On January 27, 2010, Mayor Loomis made a motion, seconded by Councilman Al Kunisch, to add a study session fora "revised" economic development process. At the March 24, 2010 study session, "special interest" agencies MTCVB and TREO appeared to "testify" that they needed tax "earmarks" under a "revised" EDA process to get their funding restored for FY 2010/2011. At the April 7, 2010 Town Council Meeting a Resolution 10-23 was passed to create a separate line item in the Economic Development budget through which the Council could allocate funding to economic development agencies if they so choose. This option would remove the allocation of funding for economic development agencies from the Community Funding Process thereby providing council the discretion to allocate funding for these agencies during the annual budget process (MTCVB and TREO were these agencies). On April 14, 2010 a balanced budget was presented to the Mayor and Council. It did not include any funding for MTCVB and TREO. At the April 24, 2010 budget study session Mayor Loomis raised some questions. One question concerned FY2O1O/2011 funding for MTCVB and TREO. The discussion was moved to the April 28, 2010 budget study session. Why the obsession with MTCVB and TREO funding? Assuming that economic development agencies are critical to the Town operations and funding can be found, then the economic development manager, could advertise for competitive bids (request for proposals) from economic development organizations for developing business and tourism growth. MTCVB and TREO should not be awarded automatically! John Musolf FY2O1O/2011 Budget Recommendation calls for a Consolidated Department called Development & Infrastructure Services (DIS) that combines Building Safety, Planning & Zoning and Public Works Departments. The concept of combining three departments into one super- department appears to be a good streamlining approach. It looks like the goals are: 1. Realign supervision 2. Spread the workload among remaining personnel due to departmental reductions from retirement, voluntary reduction in force and job elimination because of economic conditions 3. Some of the positions were spread across functions in decimal equivalents (.50 department 1, .50 department 2) July-Dec 2010 There are still 3 standalone departments during transition period: Building Safety, Public Works, and Planning & Zoning Jan-June 2011 There will be one department called Development & Infrastructure Services (DIS): Development Section and Infrastructure Section. Planning and Zoning disappears. The Town staff used this good consolidated department recommendation as an excuse to add a column called Vacant (authorized but unfunded position) throughout all departments in the budget presentation. In my opinion, when a position is not funded it is not authorized and should not appear in a projected budget. If the workload increases then an increase in personnel must be justified before being added back to the budget. Otherwise the budget is out of balance because positions cannot be added without having the associated revenue that would fund them. The town staff argument is that a vacant placeholder needs to be added because these positions are essential. If they are essential then they should be in the budget. For example, the Building Inspector II — Inspection &Compliance Division already has 4 funded positions and Town staff is saying that a vacant position column should be added to reflect that an added position may become essential to the operation of that department in the future if the economy improves? Development Section There are 6 FTE listed as Vacant in the budget. Infrastructure Section There are 5 FTE listed as Vacant in the budget. In my opinion, the Town Council should seek a second opinion from a major accounting firm on this type of budget accounting presentation. FY2O1O/2011 Budget Recommendation calls for a Consolidated Department entitled Parks, Recreation, Library, Cultural Resources (PRL&CR) The concept of combining two departments and adding a 3rd entity into one super-department appears to be a good streamlining approach. It looks like the goals are: 1. Realign supervision 2. Spread the workload among remaining personnel due to departmental reductions from retirement, voluntary reduction in force,job elimination because of economic conditions July-Dec 2010 Jan-June 2011 There were two departments: Parks & Recreation and Library. A new group called Cultural Resources was added with 4 project teams. Cultural Resources Project Property Management & Maintenance (Dual Assignments) PRL&CR Director Parks Maintenance Manager Parks Maintenance Crew Leader Programs & Special Events (Dual Assignments) Recreation Manager Assistant Recreation Manager Historic Preservation Commission (Dual Assignments) PRL&CR Director Senior Office Specialist Grants & Funding (Dual Assignments) PRL&CR Director MultiModal Planner There is no workload analysis for the dual assignments that some positions are responsible for. For example, the PRL&CR Director is listed as 1 FTE under Administration but has dual assignments under Cultural Resource Project Teams (Property Management & Maintenance, Historic Preservation Commission and Grants & Funding). There is no decimal workload analysis of how much time will be spent on dual assignments by these positions. There is also no line item for Operations & Maintenance cost for these 4 Project Teams.