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HomeMy WebLinkAboutPackets - Council Packets (667) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION NOVEMBER 9, 2009 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION - AT OR AFTER 6:00 p.m. CALL TO ORDER ROLL CALL 1 . Town of Oro Valley's 5-year Economic Sustainability/Resiliency Plan for FY 2009/10 through FY 2013/14 2. Environmentally Sensitive Lands Ordinance Update 3. Future Agenda Items ADJOURNMENT POSTED: 11/04/09 4:00 p.m. cp The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700. TOWN OF ORO VALLEY Page 1 of 4 COUNCIL COMMUNICATION STUDY SESSION DATE: NOVEMBER 9, 2009 TO: HONORABLE MAYOR AND COUNCIL FROM: STACEY LEMOS, INTERIM ASSISTANT TOWN MANAGER SUBJECT: FIVE-YEAR ECONOMIC RESILIENCY PLAN — FORECAST THROUGH FY 2013/14 SUMMARY: As a precursor to the budget preparation process for FY 2010/11, Finance staff have prepared an updated five- year Economic Resiliency Plan to reflect current and projected economic conditions and resources for the Town, along with current and projected expenditures. This plan is intended to provide a first glimpse for the Town Council and Town management staff into the budget challenges that face the Town in the upcoming fiscal year, 2010/11, and beyond. Various official forecast sources were utilized during the preparation of this report. Factored into the expenditure projections are the impacts from the severance plan offered to Town employees earlier in the year. (Please see Attachment E for a current vacancy listing and staffing analysis). The funds reflected in the forecast presented this evening are the General Fund, the Highway Fund, the Bed Tax Fund and the Transit Fund. GENERAL FUND Attachment A to this communication outlines the assumptions that were utilized in the preparation of the General Fund forecast. Essentially, local sales tax projections reflect no growth for fiscal year 2011, and growth ranging from 3-5% annually in FY 2012 and beyond. Sales taxes from remaining development at Oro Valley Marketplace and other locations have been forecasted in future years. Residential development is expected to remain flat with an estimated 60 single-family permits issued in FY 2010 and 75 permits per year thereafter, as the Town approaches build out. Commercial development has slowed considerably in FY 2010; slight increases in activity are projected in future years, due to the anticipated expansion of the Ventana Medical Systems campus, further construction of an assortment of smaller office, retail, and restaurant establishments, and the construction of several new mid-sized hotels that are currently in the planning stages. Note that the revenue projection includes continued and increasing allocations from the Bed Tax Fund to subsidize General Fund operations. The General Fund expenditure assumptions include no new personnel and continuation of the hiring freeze, no new program additions or expansions, no salary increases for existing Town staff, a 10% annual increase in Town benefits costs beginning in FY 2010/11, a 1/2% annual increase in pension costs beginning in FY 2010/11, no change to Community Funding levels, inflation of O&M expenditures at a rate of 2.2-2.4%, and continued transfers as necessary to the Capital Asset Replacement Fund (CARF). (There is currently a balance of $500,000 in the CARF from the budgeted transfer done in FY 2008/09). Although salary increases have not been factored into the assumptions, a 2.5% annual salary adjustment for General Fund employees beginning in FY 2010/11 would be approximately $460,000, compounded annually. The forecast does not include any new growth projections from the Arroyo Grande State Land planning area, nor does it include any annexation activity outside of the Town's current boundaries. Finally, the expenditure forecast also excludes any allocations toward capital improvement projects (CIP) other than $100,000 each year for emergency needs. TOWN OF ORO VALLEY Page 2 of 4 COUNCIL COMMUNICATION STUDY SESSION DATE: NOVEMBER 9, 2009 The General Fund forecast projects annual deficits through FY 2013/14, as it is expected that economic recovery will be gradual. In particular, state-shared income taxes, which have a two-year lag, are expected to continue declining through FY 2011/12. The Town's decline in state-shared income taxes for FY 2010/11 will be approximately $1.2 million. Implementing the above assumptions shows the ending fund balance, or contingency reserves, falling below the Town's policy threshold of 25% of adopted expenditures in FY 2013/14. An alternate, "best case", scenario for the Town's state-shared revenues is provided (see Attachment A-1). Using this scenario, the Town would see a surplus of approximately $775,000 in FY 2013/14 with a contingency reserve of approximately 39%. It is important to note that during these uncertain economic times, even the official forecast updates provided by the State's Joint Legislative Budget Committee (JLBC) are showing considerable fluctuations in current and future-year estimates. While not all-inclusive, a variety of options are offered below for Council consideration that may help offset projected future deficits: • Service level evaluation / program prioritization • Evaluate contingency reserve policy • Early defeasance of outstanding bonds (see Attachment A-2) • Formal Cost of Service study to evaluate amounts billed to Enterprise Funds • Revisit construction sales tax distribution to General Fund and Highway Fund • Implement a local sales tax increase within existing taxable categories (may be adopted with a sunset clause) • Implement a local sales tax on categories that are currently non-taxed (i.e. food, residential and commercial real property rentals) • Primary property tax (may be earmarked to fund specific areas of service) • Unknown outcome of Turken v. Gordon sales tax rebate decision While some of the above options offer a permanent cost savings or revenue source to mitigate the deficits, others provide a bridge to close this gap until economic recovery is more fully realized. HIGHWAY FUND The two main revenue sources in this fund are local construction sales taxes and state-shared highway user revenues (gas tax). Both of these revenues are highly volatile and subject to economic fluctuation. The state's gas tax rate has been a flat $0.18 per gallon for many years and is not indexed to inflationary increases. Highway User revenues are frequently swept by the state as a budget-balancing measure; continued sweeps have been factored into this projection. Local construction sales tax collections have declined significantly in comparison to what the Town has collected in the past, with a substantial portion of future construction sales taxes tied to the expansion of Ventana Medical Systems. In light of the volatile revenue structure of this fund, the annual roadway maintenance budget has been capped at $1.2 million per year, and no new personnel have been added. Other expenditure assumptions include no salary increases for existing employees, continuation of the hiring freeze, a 10% annual increase in Town benefits costs beginning in FY 2010/11, a 1/2% annual increase in pension costs beginning in FY 2010/11, and TOWN OF ORO VALLEY Page 3 of 4 COUNCIL COMMUNICATION STUDY SESSION DATE: NOVEMBER 9, 2009 inflation of O&M expenditures at a rate of 2.2-2.4%. Although salary increases have not been factored into the assumptions, a 2.5% annual salary adjustment for Highway Fund employees beginning in FY 2010/11 would be approximately $50,000, compounded annually. The forecast for the Highway Fund (Attachment B) indicates annual deficits through FY 2011/12, with a projected ending fund balance of approximately $4 million in FY 2013/14. BED TAX FUND This fund was established to collect the Town's 6% bed (lodging) tax on local hotel/motels, and the fund forecast is included as Attachment C. The revenue assumptions include an 11% decline in bed tax collections in FY 2009/10, no growth in revenues for existing hotels in FY 2010/11 and FY 2011/12, and 3% revenue growth in FY 2012/13. Three new hotels are included in the forecast, with one opening in the El Corredor development at Linda Vista and Oracle Roads in FY 2010/11, another opening in that same development targeted for FY 2011/12, and a third hotel opening projected for FY 2013/14in the Oro Valley Marketplace. Loss in revenues from existing hotels due to the opening of these new hotels has also been factored into the projection. Local sales tax estimates are net of continued and increasing allocations from the Bed Tax Fund to subsidize General Fund operations. The expenditure assumptions include flat contributions to TREO and MTCVB. The forecast also shows the 2% bed tax rebate back to the Hilton El Conquistador expiring in December 2010. TRANSIT FUND Please refer to Attachment D for the Transit Fund forecast. The main revenue sources in the Transit Fund include Local Transportation Assistance Funds (LTAF), which is the Town's portion of state-shared lottery revenues, and user fees from Coyote Run, the Town's demand response transit service. In addition, an annual subsidy from the General Fund supplements Transit Fund operations. Revenue assumptions include flat LTAF and user fee revenues, with no ridership or fare increases factored in to the projection. Expenditure assumptions include no salary increases for existing employees, continuation of the hiring freeze, a 10% annual increase in Town benefits costs beginning in FY 2010/11, a1/2% annual increase in pension costs beginning in FY2010/11, and inflation of O&M expenditures at a rate of 2.2-2.4%. Although salary increases have not been factored into the assumptions, a 2.5% annual salary adjustment for Transit Fund employees beginning in FY 2010/11 would be approximately $10,000, compounded annually. CONCLUSION Staff is seeking Council feedback on the information and gap-closing measures discussed above in an effort to plan for the upcoming budget season and provide for the future financial stability of the Town. More specifically, staff is also requesting direction in the following two areas as the timeframe for initiating these processes is quickly approaching: 1. Whether to conduct the Community Funding to Outside Agencies process or suspend it for the coming fiscal year; and 2. Whether to fully conduct the Town's comprehensive capital improvement program (CIP) process to solicit requests for new projects or restrict next year's budget to the completion of existing projects that TOWN OF ORO VALLEY Page 4 of 4 COUNCIL COMMUNICATION STUDY SESSION DATE: NOVEMBER 9, 2009 may carry forward into next fiscal year. (Town staff would continue to evaluate and update the existing projects listed in the current, adopted five-year CIP). ATTACHMENTS: 1. Attachment A —Assumptions and 5-Year Economic Resiliency Plan for General Fund 2. Attachment A-1 —Alternate State-Shared Revenue Assumptions and Scenario for General Fund 3. Attachment A-2 —Alternate Bond Defeasance Scenario for General Fund 4. Attachment B —Assumptions and 5-Year Economic Resiliency Plan for Highway Fund 5. Attachment C —Assumptions and 5-Year Economic Resiliency Plan for Bed Tax Fund 6. Attachment D —Assumptions and 5-Year Economic Resiliency Plan for Transit Fund 7. Attachment E — Current Vacancy Listing and Staffing Analysis (2/ //3//,&1.44_, Stacey Lemo�fi, Interim Assistant Town Manager ih44.) erene Watson, Interim Town Manager ATTACHMENT A GENERAL FUND ASSUMPTIONS REVENUES Local Sales Taxes Fiscal Year Projection -Construction Sales Tax FY 2009/10 27%decrease from FY 08/09 actual collections $1.6 million decline overall($1.0M in General Fund,$0.6M in Hwy Fund) FY 2010/11 -2013/14 Projected to increase 3%-7%annually due to slow recovery of local building industry -Utility Tax FY 2009/10 Projected at$1.3 million FY 2010/11 -2013/14 Projected to increase 3%-7%annually -Retail Tax FY 2009/10 11%increase from FY 08/09 actual collections(approx.$0.5 million) Due to full year of tax collections from OV Marketplace and minor new retail additions planned to open in 09/10 FY 2010/11 -2013/14 Projected to increase 2%-6%annually -Restaurant/Bar Tax FY 2009/10 6%increase from FY 08/09 actual collections(approx.$50,000) FY 2010/11 -2013/14 Projected to increase 2%-7%annually -Bed Tax FY 2009/10-2010/11 $700,000 allocated annually from Bed Tax Fund 6%bed tax revenues FY 2011/2012-2012/13 $1,000,000 allocated annually from Bed Tax Fund 6%bed tax revenues FY 2013/14 $1,200,000 allocated annually from Bed Tax Fund 6%bed tax revenues Licenses&Permits Residential Permits FY 2009/10 Projected to issue 60 single family residential permits FY 2010/11 Projected to issue 75 single family residential permits FY 2011/12 Projected to issue 75 single family residential permits FY 2012/13 Projected to issue 75 single family residential permits FY 2013/14 Projected to issue 75 single family residential permits Commercial Permits FY 2009/10-2013/14 Ventana Medical Systems facility expansion -Approx. 800,000 sq.ft.over next 5 years, including office space,central plant facility and parking facilities 3 New Hotels -Approx.300,000 sq.ft.for construction of 3 new hotels(Hilton Homewood Suites, Marriott Springhill Suites,and Hampton Inn)over next 5 years Approx.25,000 sq.ft.of new commercial/office construction per year Continued construction at OV Marketplace,mostly tenant improvements Capacity remains at Steampump Village,OV Marketplace, Innovation Corporate CenterNenture West Grant Revenues FY 2009/10-2013/14 Grant revenues remain fairly static State Shared Revenues FY 2009/10 10%or$1.0M decrease from FY 08/09 actual collections FY 2010/11 25%or$1.25M decrease anticipated in Urban Rev Sharing(Income Tax)per ADOR Flat Sales Taxes 11%decrease projected in Vehicle License Tax FY 2011/12 13%or$0.5M decrease projected in Urban Rev Sharing Flat Sales and Vehicle License Taxes FY 2012/13 Flat Urban Rev Sharing, Flat Vehicle License Taxes 2%increase projected in Sales Taxes FY 2013/14 2%increase projected in Urban Rev Sharing 3%increase projected in Sales Taxes Flat Vehicle License Taxes ATTACHMENT A GENERAL FUND ASSUMPTIONS EXPENDITURES , Salaries and Benefits FY 2009/10-2010/11 No employee pay increases No additional personnel and non-critical positions remain vacant FY 2011/12-2013/14 No employee pay increases No additional personnel and non-critical positions remain vacant 10%annual health benefit cost increase 1/2%annual retirement cost increase Operations&Maintenance Budgets FY 2009/10 3%savings for Town Clerk,Town Manager, HR, Econ Dev, Legal, P&Z, Building Safety, Police,Court, and Facilities Maintenance (based on historical analysis and YTD actuals through September) FY 2010/11 2.2%inflation factor FY 2011/12 Expenditures held steady FY 2012/13 2.4%inflation factor FY 2013/14 Expenditures held steady CIP Funding FY 2009/10 Budgeted at$460,000,total CIP requested=$620,000 FY 2010/11 -2013/14 $100,000 budgeted annually Routine Capital Asset Replacement FY 2009/10 $100,000 budgeted for emergency replacements FY 2012/13 $325,000 budgeted FY 2013/14 $325,000 budgeted • 3 i 1 - - O r - r '. 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Q N CO d' U) N co zt- OZ 0 T-- r- r— �-- to r— T— r- r— ZCe Q. O N Co O — N M WCr) E r- r- r-- 1- v-- I"' .0 (nm OCV O O CN CN N a) O 45 CN N O O CN CN ON >-LL > LL LL z >- 1- >- 1-- Q < LL LL LL LL ATTACHMENT A-2 Town of Oro Valley Proposed Bond Defeasance General Fund Three Series Identified for Defeasance - 2000, 2001, and 2003 One-Time Principal Payoff $5,810,386 (from Contingency Reserves) Average Annual Recurring Savings $800,000 FIVE-YEAR GENERAL FUND ENDING FUND BALANCE WITH DEFEASANCE WITHOUT DEFEASANCE Ending Contingency Ending Contingency Fiscal Year Fund Balance* Reserve Fund Balance* Reserve FY 2010/11 $9,626,941 35.9% $11,181,601 40.8% FY 2011/12 $7,806,203 28.7% $9,092,316 32.4% FY 2012/13 $5,927,072 21.4% $7,296,023 25.5% FY 2013/14 $4,708,812 16.7% $6,074,609 21.0% *Assumes total of fund balance in General Fund combined with $3.7 million in unused funds from Municipal Operations Center(MOC) construction fund. ATTACHMENT B HIGHWAY FUND ASSUMPTIONS REVENUES Fiscal Year Projection Construction Sales Tax FY 2009/10 27%decrease from FY 08/09 actual collections $0.6M in Hwy Fund FY 2010/11 -2013/14 Projected to increase 3%-7%annually due to slow recovery of local building industry Highway User Revenue Tax FY 2009/10 7%decline from FY 08/09 actual collections FY 2010/11 1.5%increase projected (assumes continued"off the top"HURF sweeps to fund DPS) per ADOT FY 2011/12-2013/14 Slight increases projected per ADOT,assuming continued"off the top"sweeps Federal Grants/Stimulus Funds FY 2009/10 $3,000,000 budgeted for arterial/collector street improvements EXPENDITURES Salaries and Benefits FY 2009/10 No employee pay increases No additional personnel and non-critical positions remain vacant FY 2010/11 -2013/14 No employee pay increases No additional personnel and non-critical positions remain vacant 10%annual health benefit cost increase 1/2%annual retirement cost increase Operations&Maintenance Budgets FY 2010/11 2.2%inflation factor FY 2011/12 Expenditures held steady FY 2012/13 2.4%inflation factor FY 2013/14 Expenditures held steady Pavement Preservation FY 2009/10-2013/14 $1.2 million annually to maintain 001 rating in 70-80 range Fund Transfers FY2010/11 -2013/14 Debt Service on Municipal Operations land and transfers to Fleet continue 0 co N- CO oo l N o t0 d-;�101o.: l a) o r- co to0I,0# CO; 0'0 O to CO Ni0=0 'O N M - CD co r O 3 CO 1 ' N 1 O'O r- 6 co;N!N-I O ' kt�CD oo r-; 00 in V. 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O cot'- N U �'-' O L O O-` (Cf, c1' (a =; = O L z C m O I,u-' 1 0 h-- 0 W a.:O i 0 i a_ a. u_ H-- CD u) w F ATTACHMENT C BED TAX FUND ASSUMPTIONS REVENUES Fiscal Year Projection 6%Bed Tax FY 2009/10 — 11%decrease from FY 08/09 actual collections $700,000 allocation to fund General Fund operations FY 2010/11 0%growth in base revenues,one new hotel phased in 10%cannibalization due to new hotel $700,000 allocation to fund General Fund operations FY 2011/12 0%growth in base revenues,one new hotel phased in 10%cannibalization due to new hotel $1,000,000 allocation to fund General Fund operations FY 2012/13 3%growth $1,000,000 allocation to fund General Fund operations FY 2013/14 0%growth in base revenues,one new hotel phased in 10%cannibalization due to new hotel $1,200,000 allocation to fund General Fund operations EXPENDITURES Economic Development FY 2009/10-2013/14 Funding for economic development remains flat, including TREO and MTCVB. Funding for C-Path ends in FY 2009/10. 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CO ,0 E •- = LI- Cr) = co }--1E 3 ,,,,, >c:--_,, a)t cu : 0IX? a),.- -o .(,) -0 0 < u. 1 o = co ICI: 1.111- 1-1-1-0 a) a) c ..... v 0) Cl) 01 > .R c) scS114€ 0 > -;-,-1 cnHol< eL c--D c = III •__ (3 _ 0 .- •- 0 CLI ru j (...),, ...0. a) x --..- cc c •._ u) — .10....edl__. 1--i. ctirD L11 c 1 u) G) To12 7- , : ,,--., 0 al! = C1) CD c'5,C1-1(..))-- -J1U),c,1 a) - -a ..s 0 0 0) > (..„ O 04) 0 I— 0 x (..y - 1 . lava) 0 = c I— u- 03 ce _J.: F-. w wl ill 1 o_loi— c n w ..........., ATTACHMENT D PUBLIC TRANSPORTATION FUND ASSUMPTIONS REVENUES Fiscal Year Projection State and Federal Grants FY 2009/10-2013/14 State and Federal grant funding,including LTAF I and II remain fairly constant Charges for Services FY 2009/10-2013/14 Assumes flat ridership and no increase in fares Fund Transfers FY 2009/10-2013/14 General fund subsidizes at rate sufficient to maintain fund balance EXPENDITURES Salaries and Benefits FY 2009/10-2010/11 No employee pay increases No additional personnel and non-critical positions remain vacant FY 2010/11 -2013/14 No employee pay increases No additional personnel and non-critical positions remain vacant 10%annual health benefit cost increase 1/2%annual retirement cost increase Operations&Maintenance Budgets FY 2010/11 2.2%inflation factor FY 2011/12 Expenditures held steady FY 2012/13 2.4%inflation factor FY 2013/14 Expenditures held steady Fund Transfers FY2010/11 -2013/14 Fund transfers to Fleet continue i - ti O O co;o O M t)CO ti O s O e- co O co O 0 r- 0 O e- d' r- 0 LC) e- 0) M d• 0'::0 C0 iO O M r- 0)'0 O O CO h o - C'0 ~ N• N- t1) O O CO 13 o N N M a) O 'd'h r- I,- CO LCLO Z W 4 i 4, E N 0'i0 ILO O O � O O 1` �p� 0 d- M 'r N. 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I- U) W TOWN OF ORO VALLEY ATTACHMENT E FY 2009/10 POSITION VACANCY SUMMARY AS OF OCTOBER 28, 2009 Explanation: The below table shows current full-time equivalent (FTE) vacancies by department as a result of the hiring freeze and the voluntary severance plan. DEPARTMENT VACANT FTEs GENERAL FUND Town Clerk 0.63 Town Manager 1.00 Human Resources 1.00 Finance 1.00 Building Safety 1.00 Planning & Zoning 3.00 Police 1.98 TOTAL GENERAL FUND 9.61 HIGHWAY FUND Public Works 4.00 TOTAL HIGHWAY FUND 4.00 WATER FUND Water 0.50 TOTAL WATER FUND 0.50 TOTAL ALL FUNDS 14.11 FY 2008/09 Budgeted FTE's (All Funds) 384.20 FY 2009/10 Budgeted FTE's (All Funds) 367.14 Current Estimated FTE's with Frozen Vacancies 353.03 TOWN OF ORO VALLEY Page 1 of 3 COUNCIL COMMUNICATION MEETING DATE: November 9, 2009 TO: MAYOR & COUNCIL FROM: Bayer Vella, Conservation and Sustainability Manager, and Karen Berchtold, Senior Planner SUBJECT: ENVIRONMENTALLY SENSITIVE LANDS (ESL) PROJECT UPDATE SUMMARY The purpose of this presentation is to provide an overview on the ESL project and an update on progress to date. The goal of the ESL project is to identify and address the Town's natural and cultural resources in a comprehensive manner. The protection, restoration, and maintenance of environmental resources require an integrated approach. The Town's open space, biologically significant areas, view sheds and cultural resources are all items that any ordinance must define, prioritize, and address holistically. Background ESL Plan Technical Advisory Committee (TAC ESL Plan Public Advisory Create Zoning Committee Ordinance (PAC) Draft ESL plan _♦ Incorporate into Implement ESL plan General Plan update element(s) Other tasks such as Open Space Acquisition Program General Plan Focus 2020 The General Plan policies that relate to ESL guide project implementation. The policies are distributed among the following elements: Land Use (Significant Resource Areas), Parks & Recreation, Archaeological & Historic Resources, Open Space and Natural Resource Conservation, and Environmental Planning. Project Schedule Although the TAC and PAC serve different functions, staff has carefully planned in conjunction with the deadlines for project deliverables. TAC involvement began in March, defining ESL standards and criteria. PAC involvement began in June, and will continue later into the project. TAC resumed involvement in August when fieldwork was completed. Staff anticipates forwarding the rezoning portion of the ordinance to the Planning and Zoning Commission in mid-2010. In addition, the team is drafting refinements/revisions to the existing zoning code requirements. Progress The project has been underway for about six months. The project fieldwork is complete, and the digitized resource maps have been made final for presentation to the TAC, likely in November. Staff and consultant have focused on familiarizing PAC members with the zoning code, general plan and other elements in preparation to begin review of the draft ordinance. PAC review began at their meeting on October 29. TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION MEETING DATE: November 9, 2009 Attachment 1 ESL ITEMS ACCOMPLISHED TO DATE Advisory Committees Technical Advisory Committee (TAC) ■ Comprised of professionals with relevant environmental/scientific expertise, including: AZ Game & Fish, Pima County Development Services, Town of Marana Habitat Plan, Coalition for Sonoran Desert Protection, U.S. Fish & Wildlife Service, University of Arizona School of Natural Resources, Arizona Geological Survey, and several Town staff. ■ The group has: o Developed standards and criteria for defining environmentally sensitive resources in the field (Definitions Table) o Employed findings from state-of-the art scientific research specific to Sonoran desert plants, animals, geology, hydrology, and ecology o Updated the Definitions Table based on feedback from scientists following completion of field work o Reviewed maps for Arroyo Grande (AG) area and confirmed that mapping is consistent with the Definitions Table o Collaborated with Historic Preservation Commission, which is functioning as the TAC for Cultural Resources Public Advisory Committee (PAC) ■ Comprised of Town residents appointed by Town Council members ■ The group has: o Reviewed General Plan policies, including those drafted for the AG area o Viewed a staff presentation on legal framework, relevant Oro Valley Zone Code sections, and possible approaches to ordinance development o Reviewed and discussed fieldwork methodology, including resource priorities and definition of sensitivity o Reviewed and discussed updated fieldwork mapping for the AG Area o Reviewed potential incentives and design tools to encourage application of the ESLO o Developed a Purpose Statement summarizing the group's philosophy on preservation of environmentally sensitive lands o Conducted a joint study session with major landowners o Reviewed AG Conceptual Plan and field mapping progress to date o Reviewed the first section of the drafted ordinance Historic Preservation Commission (HPC) ■ Actively working with a consultant to complete a Cultural Resources Inventory to identify all prehistoric, archaeological, and historic resources ■ Initiated subcommittee to develop definitions, criteria of significance, and priorities for preserving and protecting cultural resources. In the next phase, the HPC input will be incorporated into the broader ESL ordinance. TOWN OF ORO VALLEY Page 3 of 3 COUNCIL COMMUNICATION MEETING DATE: November 9, 2009 Town Staff(Planning and Zoning/IT/Communications) • Developed project website • Facilitated all TAC, PAC and other meetings • Provided meeting summaries and minutes • Reviewed existing GIS data at early stages, identified and addressed gaps and inconsistencies • Identified and directly contacted all major landowners to engage them in the process (owners of property that is 40 acres or greater) • Convened meeting with approximately 10 major landowners to introduce them to the ESL project, and maintained ongoing communication with them • Developed maps for each major property: General Plan Significant Resource Area (SRA), Existing Adopted Riparian, and recently mapped ESL resources • Conducted meetings with two individual property owners to review maps • Coordinated with GIS consultant on all aspects of map production: refined and output maps • Conducted extensive review of all mapping products at various stages of development • Conducted field visits as needed • Coordinated first public open house on September 15, 2009 (40 in attendance) N. Reviewed ordinance research and approaches with consultant • Initiated review of first draft of ordinance • Collaborated with the HPC to integrate Cultural Resources into the ESL planning process Fieldwork and Mapping Efforts • Completed over 350 hours of fieldwork primarily in Arroyo Grande, with supplemental fieldwork within Town Limits o Included field observations, GPS point recordation, and photography, supported by remote sensing using very high resolution aerial imagery • Prepared detailed slope and scenic corridor analysis in accordance with current Town Code and General Plan ■ Completed an analysis of rock outcrops and boulders in Arroyo Grande • Created composite mapping using existing resource data layers, newly derived and updated data layers from fieldwork and Pima County Sonoran Desert Conservation Plan- Conservation Lands System data S I� /11/il si p 70 .7 —`. 1 L,./ ,_," ' -' ,14:- 7,-t• i Paul Popelka, Acting Planding ing & Zoning Director ',..1 . .._,,,,.. ..."- :.--:-,,, ,_. ,,,,-----..- -• -------7; ------,,.._ -n, ___...„ ,- -----z— Tobin Rosen, Town Attorney 0 ;.e-Zr---4 ,.-. Stacey Le i n ,i A s, Interim Assistant Town Manager 0 , . 1# J4-ne Watson, Interim Town Manager