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HomeMy WebLinkAboutPackets - Council Packets (668) ThW q:D7 E]© VALLIY9ARMA U3WN COUNCIL, ° TTCAU cg TIAN N I NG WORKE11=HOTILANNIN W The Lodge of the Desert 306 North Alvernon Way Tucson,AZ NOVEMBER 14, 2009 8:00 am Coffee and Conversation 8:3o am Welcome and Opening Comments Mayor Loomis • Review of Workshop Agenda, Charter, and Objectives Jerene Watson Lance Decker 8:45 am Participant Check-in Participants o What's in Oro Valley's Future? o Summary of Information Obtained from Interviews o The Five-Step Discussion Model o Discussion of Key Issues Raised during Interviews 10:15 am Break 10:30 am Council Discussion Participants o Council / Manager Governance o Policy-maker Relationships: A Code of Cooperation o Living within our Means Noon Lunch at onsite Restaurant 12:30 pm What needs to change? Participants o Code Words for Communicating in Public o Personal Commitments 2:00 pm Break 2:15 pm Planning for Action Participants 3:3o pm Council Appointment Process 4:oo pm Session Summary Participants Observer Comments Observers Closing Comments 4:30 pm Adjourn Posted: 11/12/09 4:00 p.m. rg A LL DECKER&ASSOCIATES,INC. Helping Organizations Change 5135 North 41'Place,Phoenix,Arizona 85018-1664 Telephone 602.957.96.59•Fax 602.957.2260•E-mail:Idecker@Ildecker.com ThW ay Ono VALLIY9 AIJINA l ° [:URIAT IELA N N INC WIHIDI � �O W N C O�1 N O�'II The Lodge of the Desert 306 North Alvernon Way Tucson,AZ NOVEMBER 14, 2009 Council Participants: Paul Loomis, KC Carter, Bill Garner, Barry Gillaspie,Al Kunisch, Salette Latas Town Staff: Tobin Rosen&Jerene Watson 8:00 am Coffee and Conversation 8:30Opening am Welcome and O enin Comments Mayor Loomis • Review of Workshop Agenda,enda, Charter, and Objectives Jerene Watson Lance Decker 8:45 am Participant Check-in Participants p o What's in Oro Valley's Future? o Summary of Information Obtained from Interviews o The Five-Step Discussion Model o Discussion of Key Issues Raised during Interviews 10:15 am Break 1O:3 o am Council Discussion Participants o Council/ Manager Governance o Policy-maker Relationships: A Code of Cooperation o Living within our Means Noon Working Lunch to discuss Council Appointment Participants Process (lunch from the restaurant will be brought back to our room) 12:45pm What needs to change? Participants o Code Words for Communicating in Public o Personal Commitments 2:15 pm Break pm 2:3oPlanningfor Action Participants 4:oo pmSummary Session Participants Observer Comments Observers Closing Comments 4:3o pm Adjourn A LL DECKER&ASSOCIATES,INC. Helping Organizations Change 5135 North 41st Place,Phoenix,Arizona 8.5018-1664 Telephone 602.957.9659•Fax 602.957.2260•E-mail:Idecker@lldecker.com *'''°'..."IllIlIllIllIllillIllik%itiamiimum.• \\**NI'Do�p��EY gq2oti ' 0 it ip 4 , ,, * 0 „ #.„. ,, ...........„,„ % �...........r uMOED 1911k f ctiiii) Council Retreat ,, November 14, 2009 Lodge on the Desert oi ti-*-: is (111) LODGE»E DESERT G'44 *'%'' ("i"''--, UawN CIF ana VALILZY9 ANA fow N CCUNCM F URT AT o IFIANNI NC WIRKcI The Lodge of the Desert 306 North Alvernon Way Tucson,AZ NOVEMBER 14, 2009 8:00 am Coffee and Conversation in 8.•3o am Welcome and Opening Comments Mayor Loomis • Review of Workshop Agenda,enda Charter and Objectives Jerene Watson g Lance Decker heck-in Participants 8.•45 am Participant C o What's in Oro Valley's Future? o Summary of Information Obtained from Interviews o The Five-Step Discussion Model o Discussion of Key Issues Raised during Interviews 10:15 am Break i0:30 am Council Discussion Participants o Council / Manager Governance o Policy-maker Relationships: A Code of Cooperation o Living within our Means Noon Lunch at onsite Restaurant to change?30 pm What needs Participants o Code Words for Communicating in Public o Personal Commitments 2:0o pm Break 2•15 pm Planning for Action Participants . 3:3o pm Council Appointment Process 4:oo pm Session Summary Participants Observer Comments Observers Closing Comments 4:30 pm Adjourn A LL DECKER&ASSOCIATES,INC. Helping Organizations Change 5135 North 41st Place,Phoenix,Arizona 85018-1664 Telephone 602.957.9659•Fax 602.957.2260•E-mail:ldecker@Ildecker.com Generic Code of Teamwork and Cooperation October 28, 2009 A. Purpose To provide a general code of teamwork and cooperation among Councilmembers and staff, following principle the rinci le that "what we do today affects tomorrow's interpersonal effectiveness!" B. Commitments of Councilmembers 1. What happened in the past, stays in the past. From today on, I agree to move forward with my partners for the good of the future. 2. I am dedicated to two-way communication with the Mayor and other members of the Council. In pursuing this goal, I will communicate frequently, and I will focus on generating the highest-quality understanding through that communication. 3. I will develop a personal understanding of my partners' individual long- range agenda. 4. If I want to know something my partners know ... I'll ask them. 5. If I have a position on an issue, I'll let my partners know what it is. 6. If I change my mind on an issue, I'll let everyone know as soon as possible. 7. Before speaking or acting, I will check my assumptions and determine what collateral effect my words or actions might have on my working relationship with the Mayor and Council, and on the jurisdiction. 8. Because the Mayor is formally responsible for assuring frequent, high quality communication, I will use the Mayor as a sounding board to test ideas and discuss any difficulties I might encounter. C. Expectations of Mayor and Other Councilmembers In return for my commitment, I expect the Mayor and other City Councilmembers to reciprocate as follows: 1. IfY ou have concerns that involve my district or me, I expect a call as soon as possible. Likewise, if you have concerns about other districts, the Mayor or other City Councilmembers, call them. 2. Keep any public comments you mayhave focused on the e issues at hand and not toward the Mayor and/or other City Councilmembers. 3. If you are approached for comment regarding another district or one of your partners, refer them to that Councilmember. 4. Don't let me be surprised. If you know somethingthat affects know. me, let me 5. Don't passively accept being misquoted. 6. Do not say anything negative about a partner behind his or her back. 7. We will respect each other's personal and h sical space. p Y D. Council Expectations of Staff 1. A staff member should return telephone calls and contacts from Councilmembers (or the Council staff) as soon as possible that day, but under any circumstances within 24 hours. Final solutions and follow-up will depend upon the situation — and agreed upon deliverytimes. 2. Emergencies noted by the Council need immediate attention. 3. Staff will show the same priority and responsiveness to the Council staff as they would the Councilmembers themselves. 4. Staff needs to meet agreed deadlines for deliverables. E. Mayor and Council Commitments to Staff 1. I will deal with management level staff on constituent services. 2. I will be clear on my expectations for delivery time and the deliverable. As a councilmember, I will work to reach an agreement with management staff on what gets done (and when). 3. I will give issues the appropriate priority, and not overp rioritize issues and needs. I recognize that the staff has other demands on it, includin ( g demands from other Councilmembers), and that there are few true "emergencies". 4. I will treat the staff as professionals and with respect.... I will follow the "Golden Rule." Glossary of Code Phrases ••• that leaders and facilitators can use to avoid embarrassment, keep groups pp on track, and support communication Lance Decker LL DECKER& ASSOCIATES, INC © 1993 . "code workingwith local government policy groups to keep them The following are some phrases"that I use when a course I teach at embarrassing anyone. I originally developed this glossary for focused and on schedule,without em g meetings. Some of the State Universitythat trains facilitators and teams in holding more productive ' be Arizona are veryblunt,and may make you chuckle a bit. Please don't"interpretations"listed under the code phrases fail to use good interpersonal not directed at anyone in particular. All of us at one time or another offended. They are and group skills during meetings. to facilitators. Participants should also learn to use these phrases Note that the use of these code phrases is not limited you code phrases will be surprised at how much better all your meetings when appropriate. By using these proceed. TO GENERATE CLARITY AND AVOID DIGRESSION AND RAMBLING Code Phrase Interpretation your comment so ❑ You're getting too technical. "Could you simplify that I can understand it better?" CIYour argument is too complex. U You need to break the idea into smaller pieces so we can understand it. "That'sinteresting,but could you ❑ You are digressing or rambling. very Please relate your comment to the topic being discussed at helpme connect your comment to the ❑ question we're currently trying to this time. answer?" "Would you help me summarize what ❑ You're rambling. Please make your point so we can move you mean bythat last comment?" on to the next speaker. list ❑ Your arguments are confusing. Try to summarize them so "Can to the key points of your � comment so we can all understand we can understand how they relate to the topic. them?" TO CONTROL TIME AND KEEP INDIVIDUALS FROM MONOPOLIZING THE MEETING Code Phrase Interpretation „In the interest of time..." U You are violating the agreed time limits. ❑ We are falling behind schedule and need to move on. Cl Please try to be brief and summarize your questions and comments "We need to hear from some folks who LIYou are monopolizing the discussion. have not expressed and opinionyet.et. LaPlease allow others to voice their thoughts,too. ALL DECKER&ASSOCIATES,INC TO HANDLE ANGER OR AGGRESSION WITHIN A MEETING Code Phrase Interpretation "You seem to feel very strongly about ❑ You seem agitated. It may be helpful that issue. Can you tell the groupwhy? to verbalize the y• angry and by doing so,resolve it. Helpunderstand us why the issue makes you so angry. "You seem angry about the issue. ❑ B Pretend I'm the Boy,you're really torqued-off at someone! Right now it's person who made you probably better thatyouyell at angry and that it's safe togive me a • i me than them. Let me have . piece it. of your mind. What would you say?" "Please direct your comments through ❑ Listen...n... it doesn't help to get into a shoutin match with me from now on." g another participant. I have promised to protect everyone at this table from threats � and verbal assault. What you are doing is potentially destructive to therouprocess, so g p in the interest of your personal safety,yell at me! "Ohhhh.... will someone pull that arrow ❑ You tookshot." a"cheap Sarcasm isn't a productive way from my heart?" (use appropriate to communicate your feelings. If you must send"zingers" gesture here) direct them towardg me so the other participants won't feel the need to return your childish,unproductive comment. TO REDUCE THE OCCURRENCE OF SIDE CONVERSATIONS Code Phrase Interpretation erpretation "I'm having trouble hearing ❑ You're being rude to the speakers. There are side (understanding)the conversation.�� conversations taking place that confuse the listeners. We need to show respect for and listen to each speaker.Please avoid side conversations. "Can someone help me understand what ❑ You are interrupting one another. We agreed that only one was just said?" person will speak peak at a time TO REMIND PARTICIPANTS OF THEIR MEETING CONTRACT Code Phrase Interpretation "Do we need to renegotiate our contract on ❑ Thero g up is consistently violating a meeting contract how we will operate this meeting?" provision and we need to either keep the contract or decide to modify it. "It appears that I'm not doing my job very ❑ The facilitator is allowing violations of the meeting well. Do we need to renegotiate our contract by participants. We need to either keep the meeting contract?" contract or agree to the modifications so there is a level playing field. ALL DECKER&ASSOCIATES,INC TOWN OF ORO VALLEY Page 1 of 2 ,► COMin... COMMUNICATION MEETING DATE: November 18, 2009 TO: HONORABLE MAYOR AND COUNCIL FROM: Kathryn Cuvelier, Town Clerk, Tobin Rosen, Town Attorney ACCEPTANCE OF RESIGNATION FROM SUBJECT: COUNCIL MEMBER PAULA ABBOTT AND DISCUSSION REGARDING FILLING OF COUNCIL VACANCY SUMMARY: Abbott was received on November 9, 2009. Pursuant to Council Member Paula A letter of resignation from A.R.S. §38-291, a vacancy in office occurs uponresignation of the person holding office and the lawful a rest g acceptance of that resignation by the Mayor and Council. DISCUSSION: Under Oro Valley Town Code section 2-1-6(D), the Council shall fill a vacancy in the office of Council p Member by appointment for person the unexpired term of the vacancy. Under A.R.S. section 9-232(A , a t eighteen of a e, be a qualified elector within the Town, and selected to fill the vacancy must be at leas g years g have lived in the Town for one year. Town Council has opted to advertise Council vacancies and interview the I n the past, the Oro Valley p applicants in Executive have consistently or during a Study Session. Past Town Attorneys Town Attorneyconcurs, that any council interviews should be conducted in recommended, and the current Executive Session even though previous council members have conducted interviews in public. CONCLUSION/RECOMMENDATION: r and Council take formal action to accept the resignation of Council Staff recommends that the Mayor Member Abbott and direct staff as to whether to advertise the vacancy and schedule an executive session for applicant interviews. SUGGESTED MOTION: I move to accept the resignation of Council Member Paula Abbott effective immediately and I move to ... ATTACHMENTS: resignation from Council Member Paula Abbott dated November 9, 2009. 1. Letter of rg 2. Oro Valley Town Council Vacancy and Appointment History. TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: November 18, 2009 .v-44O Kat ' n Cuvelier, Town Clerk Stacey Lemos terim Assistant Town Manager 'Y fe Tobin Rosen, Town Attorney J-'ene Watson, Interim Town Manager Page 1 of 1 Cuvelier, Kathryn From: Miller, Carol Sent: Monday, November 09, 2009 4:04 PM To: Council; Lemos, Stacey; Rosen, Tobin; Cuvelier, Kathryn Cc: Asper, Arinda Subject: FW: Urgent -Please send to Mayor & Council See Paula's e-mail below ... Carol Miller Administrative Assistant Town Mana6er,Magor and Council x-4714 To comply with the Open Meeting Law,recipients of this message should not forward it to other members of the Council. Council members may reply to this message, but should not send a copy of their reply to other members. From: rpkkabbott@aol.com [mailto: Sent: Monday, November 09, 2009 3:58 PM To: Watson, Jerene; Miller, Carol; Asper, Arinda Subject: Urgent -Please send to Mayor & Council Dear Mayor Loomis, Council Members and Staff, Due to family circumstances, I am resigning from office effective immediately. It has been an honor and privilege to represent the citizens of Oro Valley the last 7.5 years and I will miss working with our dedicated council members and staff. Thank You, Paula Abbott 11/9/2009 Oro Valley Town Code and phrases defined in this Article hereunder, but not limited to, shall have the meanings respectively assigned to them, unless a different meaning is plainly required by the context. B. Office of Mayor.In the event of a vacancy in the office of the Mayor,the Vice-Mayor shall succeed to the office of Mayor. Any successor to the office shall become Mayor-in-Fact and entitled to all of the emoluments, powers, and duties of Mayor upon taking the oath of office. A special election shall not be held to elect a new Mayor, but the Vice-Mayor shall act in the Mayor's stead until the end of the term for which the Mayor was elected or the end of the term to which the Vice- Mayor was elected, whichever comes first. If a vacancy is created in the office of Mayor due to the expira- tion of the Vice-Mayor's term, the Council shall elect a Vice-Mayor for the remainder of the original Mayor's term from among the Council. C. Office of Vice-Mayor. In the event a vacancy is created in the office of Vice-Mayor, the Council shall elect one of its remaining members to fill the vacancy in accordance with this Article. D. Office of Council Member.In the event of a vacancy created in the office of Council Member, the Council shall fill such vacancy, by appointment, for the unexpired term of that vacancy. The individual appointed by the Council to fill a vacancy among the membership of the Council pursuant to ARS 9-235, must also meet the qualifications of ARS 9-232(A). (01-22,Amended, 09/19/2001) Section 2-1-7 Compensation The compensation of elective officers of the Town shall be fixed from time to time by resolution of the Council. (01-22, Amended, 09/19/2001) Section 2-1-8 Financial Disclosure The Mayor and each Council Member shall file by January 31 of each year, on a form prescribed by the Clerk, a financial disclosure statement setting forth such information as determined by resolution of the Council. (01-22, Amended, 09/19/2001) 2-4 Format Document Page 1 of 1 __.. ARS TITLE PAGE NEXT DOCUMENT PREVIOUS DOCUMENT 9-232. Council; qua ; oath; selection of mayor A. A person shall not be a member of a city or town council unless, at the time of the election, the person is eighteen years old, is a qualified elector residing within the city or town at the time of the election, and has resided in the city or town for one year next preceding the election, or if an area has been annexed to the city or town for a period of less than one year next preceding the election has resided in such area for one year next preceding the election. If an annexed area is subject to the provisions of this subsection, a person may meet the residency requirements if he has resided within the existing limits of the city or town for the one year period. B. Every member of the council shall hold the office for the term of two years, except the members of the council first appointed, and before entering upon the duties of the office, the member shall take and ,subscribe the oath of office. C. The common council shall assemble within twenty days after their appointment or election, and choose a mayor from among their number. Format Document Page 1 of 1 ARS TITLE PAGE NEXT DOCUMENT PREVIOUS DOCUMENT 9-235. Vacancies in council .................................................................................................................................. A. The council shall fill a vacancy that may occur by either of the following: 1. Appointment for the unexpired term. 2. Appointment until the next regularly scheduled council election if the vacancy occurs more than thirty days before the nomination petition deadline. B. The member appointed shall meet the qualifications established in section 9-232. http://www.azleg.gov/FormatDocument.asp?inDoc=/ars/9/00235.htm&Title=9&DocType=ARS 11/12/2009 ORO VALLEY TOWN COUNCIL VACANCY AND APPOINTMENT HISTORY 1982: Resignation of Ed Needham - accepted June 11 , 1982 Lois Lamberson appointed and sworn into office on June 11, 1982 (Individual appointment made, no interviews conducted) 1984: Resignation of Jim Peterson - accepted April 12, 1984 Henry Zipf appointed and sworn in to office on April 12, 1984 1985: Resignation of Pauline Johnson - accepted June 27, 1985 Stephen Rennecker appointed and sworn into office on June 27, 1985 1994: Resignation of Paul Hermes - accepted November 9, 1994 - Council voted to authorize advertising the Council vacancy. - 9 applicants interviewed during an open study session on November 28, 1994. - Marty Wells appointed and sworn into office on December 7, 1994. 1996: Resignation of Rudy Roszak - accepted July 8, 1996 - 2 letters of appointment received. - Frank Butrico appointed and sworn in to office on September 18, 1996. 1997: Resignation of Al Jakubauskas - accepted on Consent Agenda March 5, 1997 - Council vacancy advertised. - 3 letters of appointment received - 3 applicants interviewed in Executive Session on April 15, 1997 - Richard Johnson appointed to Council on April 16, 1997 - Mr. Johnson sworn in to office on May 7, 1997 MINUTES, SPECIAL MEETING OF THE TOWN COUNCIL JUNE 11, 1982 PAGE 4 A MOTION was made by Vice-Mayor Peterson to appoint Jim Kriegh to the position of Assistant Town Engineer to � • g coordinate commercial inspections. The motion was SECONDED by Councilwoman Johnson and UNANIMOUSLY PASSED by a 4 - 0 VOTE. ACCEPT RESIGNATION OF COUNCILMAN NEEDHAM AND APPOINT COUNCIL METER A MCTION was made by Councilman Kriegh eg to accept Councilman NccdhaQn s res ig- nation, SECONDED by Councilwoman Johnson and PASSED by a 4 - 0 VOTE. A MOTION was made by Councilman Kriegh to appoint Lois Lamberson to the position of council member. The motion was SECONDED byCouncilwoman Johnson a and PASSED by4 - 0 VCrITE. CALL TO AUDIENCE Regarding the sewer improvement district, George Johnson stated that Foothills Water was the only utility not included in the easements. He said they y were not informed as to what was happening g or how it was happening. He stated that Foothills Water is a vital part of this community and would like to know how to go about having Foothills Water utility added to the utility easement. Town Engineer Kriegh said that it had been an oversight on hisPa .rtDwight Lind g stated that the only utility easements that were drawn up were for sewer and Mountain Bell. He said that Foothills Water Campany was contacted and invited to the pre-bid and did not show up. Mr. Lind said that they would be invited to the pre-construction meeting. Mr. Kriegh assured Mr. Johnson that as far as the Town is concerned they will make every effort to assure that Foothills Water is included on everything that they should be included in. ADJOURNMENT There being no further business, Vice-Mayor Peterson made a MOTION to ADJOURN the meeting, SECONDED by Councilwoman Johnson and PASSED by a 4 - 0 VOTE. Meeting adjourned at 5:03 p.m. Respectfully submitted, Kathryn Armstrong Chief Deputy Clerk MINUTES OF THE ORD VALLEY 'TOWN COUNCIL SPECIAL MEETING APRIL 12, 1984 CALL TO ORDER: 4:00 P.M. PRESENT: E.S. Engle, Mayor James Kriegh, Councilman Pauline Johnson, Councilwoman Lois L a nberson, Counc i lwonan NEWLY APPOINTED: Henry Zipf, Councilman ACCEPTANCE OF VICE-MAYOR Piff±RSW'S RESIGNATION FROM TOWN COUNCIL Mayor Engle read Vice-Mayor Peterson's letter of resignation and stated that the Council is indebted to him for his many hours spent on the town's behalf over the past 6 years. A MOTION was made by Councilman Kriegh and SECONDED by Councilwoman Lamberson to ACCEPT Vice-Mayor Peterson's resignation frau the Town Council. MOTION carried 4 - 0. APPOINTMENT OF HENRY G. ZIPF TO TOWN COUNCIL Mayor Engle gave Henry Zipf the Oath of Office appointing him to the Town Council to replace James Peterson's term which will expire on May 24th. At that time Councilman Zipf will officially begin his new term of office. ORDINANCE NO. 84 - AMENDING THE 1982 U.B.C. MODIFICATIONS (Chapter 23 - section 2311(i) Councilman Kriegh explained that this Ordinance pertains to wind exposures in open country, on ridges, or along the open valley areas. AMMON was made by Councilwoman Lamberson and SECONDED by Councilman Kriegh to ADOPT Ordinance No. 84. NCrTICN carried 5 - 0. NINI-BLINEG Mayor Engle mentioned that Steve Mendelsohn has offered to sell the town mini-blinds at cost and stated the town hall could be completed for well under $1,000. After sane discussion the matter was shelved. JONES INTEICABLE Gary Williams, General Manager of Jones Intercable submitted a letter to the Mayor and Council whichsummarizes their plan for improving the service to cable t.v. subscribers. Several members of the public expressed their dis-satisfaction over the service they have been receiving. COuncilwaman Johnson requested that Gary Williams look into the possibility of M.T.V. being available on an optional basis rather than mandatory because of the suggestive programs which are not suitable for children. Mayor Engle thanked him for his presentation. 1-ML J previously distributed) . RESOLUTION NO. 215 - ADOPTION OF 1985/86 TENTATIVE BUDGET Mayor Engle read the caption to Resolution No. 215 and announced that copies of the Tentative Budget are available to the public. (See attached) (Copies of Resolution No. 215 were included in Council packets previously distributed). A MOTION was made by Councilman Zipf and SECONDED by Councilman Kriegh to ADOPT Resolution No. 215. MOTION unanimously carried 5 - 0. Mayor Engle called a 5 minute recess. Meeting resumed at 8:35 p. m. ACCEPT RESIGNATION OF COUNCILWOMAN JOHNSON Mayor Engle announced that Pauley Johnson has submitted a letter of resignation so that she may continue her work in graduate school. Mayor Engle wished her the best in her educational pursuits and thanked her for her contribution to the Town. Mayor Engle then entertained a MOTION to accept Mrs. Johnson' s resignation. The MOTION was made by Vice-Mayor Lamberson and SECONDED by Councilman Kriegh. MOTION carried 4 - 0. APPOINT NEW COUNCILMEMBER Councilman Zipf made a MOTION to APPOINT Mr. Stephen Renneckar to the Council. MOTION seconded by Councilman Kriegh and carried 4 - 0. Mayor Engle swore in Mr. Renneckar to complete Mrs. Johnson' s term of office. APPOINT 3 OFFICERS FOR INDUSTRIAL DEVELOPMENT AUTHORITY Mayor Engle read the petition submitted by Sidney Lex Felker, Pauline R. Johnson and A. Lauren Rhude asking for permission to incorporate an industrial development corporation for the Town, to be known as "The Industrial Development Authority of the Town of Oro Valley, Arizona. " "The corporation shall be formed to promote industry and develop trade in the greater Oro Valley, Arizona area, to stimulate and encourage the production, development and use of agricultural products and natural resources, to assist, financially and otherwise, in the rehabilitation, expansion and development of all kinds of businesses and industries which will promote and assure fob opportunities, to promote the construction, improvement and equipping of residential real property for dwelling units and assure an improved standard of living and an increase in prosperity and health in the area. " RESOLUTION NO. 216 -- AUTHORIZING THE FORMATIO! OF THE INDUSTRIAL DEVELOPMENT AUTHORITY Councilman Zipf m zde a MOTION to ADOPT Resolution No. 216. MOTION seconded by Councilman Kriegh and carried 4 - 1. (Vice-Mayor Lamberson opposed) . (Copies of Res. No. 216 were included in Council packets previously distributed) . 11/09/94 Minutes, Council Special Session 2 for this annexation and have an opportunity to have a voice in the growth process. He thanked the Council for allowing Copper Creek to be completed as was started in Pima County. Mark Lewis, thanked the petitioner circulators for their hard work. They have forever changed g the face of Oro Valley with the diverse population annexed into the Town. He encouraged the Town to send a letter welcoming the new people into the Town. Mayor Parker closed the public hearing. Councilmember Hoyt MOVED to ADOPT Ordinance No. (0)94-29. MOTION SECONDED by Councilmember Kautenburger and UNANIMOUSLY carried 4 - 0. The Town Clerk stated for the record that a letter of welcome is traditionally sent to the new residents of the Town. ACCEPTANCE OF RESIGNATION FROM VICE-MAYOR PAUL HERMES EFFECTIVE NOVEMBER 17, 1994 AND AUTHORIZATION TO ADVERTISE FOR TOWN COUNCIL VACANCY Mayor Parker reviewed the advertisement for the Council vacancy. "The Town of Oro Valley is currently accepting letters of interest and/or resumes from Oro Valley residents who are interested in serving their community in the role of a Town Council member. One resident will be appointed by the Oro Valley Council to fill an unexpired term of office resulting from the resignation of one current councilmember. The term of office will run through May 1996. Letters of interest and/or resumes shall be forwarded to the Town Clerk of Oro Valley, 11,000 N. La Canada Drive, Oro Valley, Arizona, 85737. Responses must be received no later than 5:00 p.m., November 21, 1994." Mayor Parker stated the appointment will require a majority vote of the Town Council. Chuck Sweet, Town Manager read Mr. Hermes letter of resignation. "Dated November 4, 1994 from Paul M. Hermes. This is to notify all concerned that effective November 17, 1994, that I will resign my position as a member of the Oro Valley Council. As you know, this was discussed with several councilmembers while we were in Scottsdale for the annual Cities & Towns Conferences, the week of October 17, 1994. I have been advised by my physician that it would be better for my health if I would resign. I have enjoyed working with the Oro Valley staff and employees, their help in this hectic time of growth has made by job that much easier. To everyone, I extend by heartfelt thanks. I wish everyone continued success as they travel on the road to their individual goals. Sincerely, Paul M. Hermes." Councilmember Hoyt MOVED with deep regret to accept Mr. Hermes resignation and to direct g Town Staff to advertise for individuals to fill this vacancy. MOTION SECONDED by Councilmember Kautenburger. DISCUSSION. 11/09/94 Minutes, Council Special Session 3 Mayor Parker read the following statement "It is with great sadness and reluctance that I vote to accept your resignation from the Town Council. I personally feel I have lost a close and valued friend who's loyalty and counsel will be gravely missed. I have even more sympathy for this Town for their losses are greater than mine. A good honest person with integrity, devotion and the courage to do what is right, is rare. Paul, you are such a person. Forget your diligence and • efforts during many long arduous budget sessions and the numerous hours spent together hammering out the development impact fees. The other accomplishments during your tenure were the signage code, hillside ordinance, the Oracle Road Scenic Corridor, and, many, many more. All towards the betterment of Oro Valley. Sadly Paul, I don't ever recall anyone coming up to you and saying, you are doing a damn fine job, thank you. What I do remember is some very small people attacking you for supporting a better idea for exploring a different concept. This community would like to thank you for a job superbly done. You are a good man and we will miss you. But, whatever you and Helen do in the future, from one old sailor to another, we wish you fair winds and a following sea." MOTION carried 4-0. ADJOURNMENT Councilmember Kautenburger MOVED to adjourn the meeting at 9:30 p.m. Motion SECONDED by Councilmember Hoyt and CARRIED 4-0. Respectfully submitted, /•0/ D' Kathry/ Cuvelier, CMC, Town Clerk I hereby certify that these are true and accurate minutes of the Oro Valley Town Council Meeting held this 9th day of November, 1994, approved by the Mayor and Council of the Town of Oro Valley, Arizona. Kathryn Cuvelier, CMC Town Clerk R MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION NOVEMBER 28, 1994 COUNCIL CHAMBERS 11, 000 N. LA CANADA DRIVE CALL TO ORDER - 7 : 00 p .m. ROLL CALL M i PRESENT: Mayor Richard Parker Councilmember Valerie Hoyt Councilmember Bill Kautenburger Councilmember Cheryl Skalsky ITEM 1 - INTERVIEW OF APPLICANTS FOR TOWN COUNCIL VACANCY: Council interviewed the following candidates to fill Paul Hermes ' unexpired term - to March, 1996 : 7 : 00 p . m. Ben Baker 7 : 15 p .m. Frank Butrico 7 : 30 p . m. Harold Cutcher 7 : 45 p .m. Dennis Douglas 8 : 00 p .m. Barry Gillaspie 8 : 15 p .m. Paul Parisi 8 : 30 p . m. Ethel Rocco 8 : 45 p .m. Harry Stein 9 : 00 p.m. Marty Wells Mayor Parker announced that Council would make the decision on the appointment at the Town Council meeting on December 7 , 1994 . ADJOURNMENT Councilmember Kautenburger MOVED to adjourn at 9 : 32 p .m. Motion seconded by Councilmember Hoyt and CARRIED 4-0 . Respectfully submitted, ILL'et---t-- ---4---- J1r an: 'nether, Deputy Clerk I hereby certify that these are true and accurate minutes of the Oro Valley Town Council Meeting held this twenty-eighth day of November, 1994, approved by the Mayor and Council of the Town of Oro Valley, Arizona. 4, 0 r-, , Kathry Cuvelier, CMC, Town Clerk 12/07/94 COUNCIL STUDY/REGULAR SESSION 3 ITEM 1 - CONSENT AGENDA Councilmember Hoyt MOVED to APPROVE the Consent Agenda. Councilmember Kautenburger SECONDED the motion, adding that the Council was sorry to see Mr. DeGrood leave, but wished him well. Councilmember Skalsky asked that the November 2, 1994 minutes be removed so that the other 4 members of Council could review her suggested changes before the next council meeting. g Councilmember Hoyt amended her motion, stating that she MOVED to APPROVE the Consent Agenda, with the removal of the minutes from November 2 for further consideration by the Council. Councilmember Kautenburger SECONDED the motion which CARRIED 4-0. A. Minutes - November 2, 9, 16, 28, 1994 B. Finance Report - October 1994 C. Police Report - October 1994 D. Acceptance of Town Engineer's resignation effective January 14, 1995 ITEM 2 - APPOINTMENT OF COUNCILMEMBER TO FILL THE UNEXPIRED TERM OF PAUL HERMES (TERM EXPIRES MAY 1996) Town Clerk Kathryn Cuvelier stated that the following nine applicants were interviewed for possible Council appointment on Monday, November 28, 1994: Ben Baker, Frank Butrico, Harold Cutcher, Dennis Douglas, Barry Gillaspie, Paul Parisi, Ethel Rocco, Harry Stein and Marty Wells. She said that she had received letters from Mr. Baker and Mr. Gillaspie withdrawing their names. Councilmember Skalsky MOVED to have the letters read into the public record. Councilmember Kautenburger SECONDED the motion which CARRIED 4-0. December 7, 1994 Dear Council Members: Due to the current political situation in Oro Valley I withdraw my name as a candidate for the Oro Valley Town Council. I urge the Town Council to support the candidacy of Mr. Dennis Douglas. Mr. Douglas has exceptional qualifications and experience in all levels of government. When on the Oro Valley Planning Commission I was continually impressed with his statesmanship, communication skills and ability to work for consensus. His actions as chairman of the Oro Valley Planning Commission and his many years of public service clearly demonstrate allegiance with no single politician, but 12/07/94 COUNCIL STUDY/REGULAR SESSION 4 with the best interests of the Town of Oro Valley. Mr. Douglas enjoys an outstanding reputation, that in conjunction with his knowledge of local individuals and regional issues will serve Oro Valley well. Sincerely, Barry L. Gillaspie Memo from Ben Baker to Kathryn Cuvelier dated December 7, 1994: Please read the following information for the general public and insert it into the public record before the Oro Valley Town Council meeting this evening. I am hereby withdrawing my name from consideration for the vacant seat on the Oro Valley Town Council. I find your offices manipulation of the schedule, which allows Councilmembers who will be officially under recall tomorrow (because your office requested the Pima County Recorders Office to not "officially" verify the signatures on the recall petitions until tomorrow) to appoint a crony to the vacancy today, deplorable. This "crony" appointing" is the same procedure Dick Parker campaigned against so vociferously. He criticized a prior Town council for what he is doing today and went so far as to call it "illegal" in both his campaign literature and in - speeches he gave. It was a major contributor to his election. Now he is about to renege on his word to do away with "baton passing." If his word is to be believed, he should disqualify himself from the selection process and work to open government to the citizens as he promised. Valerie Hoyt, if she has any honor and decency, should remove herself from the process and not vote on the Town's next councilperson. The reasoning is simple and can be attributed to Dick Parker himself. She (although not officially under recall until tomorrow, thanks to your office) has never been elected by the citizens of Oro Valley. The very person Dick Parker defeated in the first recall was defeated because he appointed Valerie Hoyt to a Council seat that was under recall. I remain committed to the betterment of Oro Valley but refuse to participate in a tainted public process. Mayor Parker asked Town Attorney Tobin Sidles to explain the process of filling a council vacancy. Mr. Sidles said that Arizona Revised Statute Section 9-255 states that the Council shall fill by appointment any vacancy on the council. He said that the Oro Valley Town Code does not specify the procedure, so he had contacted the Arizona League of Cities and Towns and had 12/07/94 COUNCIL STUDY/REGULAR SESSION 5 received suggestions for procedure. As a result, the Town advertised and received nine applications. He said the Town held a public hearing for the interviews. He said that the voting would take place at this meeting. • Mayor Parker opened the floor to nominations. Councilmember Hoyt nominated Marty Wells. Mayor Parker seconded the motion. Councilmember Skalsky nominated Dennis Douglas. Councilmember Kautenburger seconded the motion. Councilmember Skalsky commended candidates Gillaspie and Baker for their continuing service to the Town. She said that candidate Douglas had served on the Water Advisory Board and the Planning and Zoning Commission. She read a letter that Council had received from Mr. Dick Morley and Mr. Bob Hartley, who represent the Committee for Oro Valley Government Reform, which stated that they felt that Mr. Wells was the least qualified of all the candidates. Ms. Skalsky stated that in her opinion, Mr. Douglas was far more experienced and better qualified to serve on the Council than Mr. Wells. Councilmember Hoyt stated that the letter from Mr. Morley and Mr. Hartley, which stated that councilmembers who would vote for Mr. Wells could face recall, could only be taken as a threat. She said she stood by her nomination of Marty Wells, and listed his many contributions to the Town. She said she respected his ability to reach consensus and his efforts to reach out and heal the situation on the Council. She said he was well acquainted with the issues and was committed to work for the best for the Town. She said she felt he was the better candidate of the two. Councilmember Skalsky MOVED to nominate Dennis Douglas for Council. Motion died for lack of a second. Councilmember Hoyt MOVED to nominate Marty Wells for Council. Mayor Parker SECONDED the motion and asked for a roll call vote: Councilmember Hoyt - aye Mayor Parker - aye Councilmember Skalsky - no Councilmember Kautenburger - aye Marty Wells was sworn in as Councilmember by Town Clerk Cuvelier. ITEM 3 - APPOINTMENT OF COUNCIL REPRESENTATIVE TO THE GENERAL PLAN ADVISORY COMMITTEE (GPAC) Planning and Zoning Director Don Chatfield reviewed the Council Communication, stating that MINUTES SPECIAL SESSION AND STUDY SESSION ORO VALLEY TOWN COUNCIL JULY 8, 1996 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE • SPECIAL SESSION CALL TO ORDER - 3:35 p.m. ROLL CALL PRESENT: Cheryl Skalsky, Mayor Paul Parisi, Vice Mayor Al Jakubauskas, Councilmember Bill Kautenburger, Councilmember ITEM 1 - ACCEPTANCE OF RESIGNATION SUBMITTED BY RUDY ROSZAK EFFECTIVE JULY 8, 1996 (CONSIDERATION AND/OR POSSIBLE ACTION) Councilmember Kautenburger moved to accept the resignation of Councilmember Rudy Roszak. Motion seconded by Vice Mayor Parisi and carried, 4-0. ITEM 2 - CREATION OF EASEMENT ALONG A PORTION OF EGLESTON DRIVE FOR TRANSPORTATION PURPOSES FOR AMPHITHEATER SCHOOL DISTRICT Planning and Zoning Director Don Chatfield presented the Council Communication, stating that the Town had received a request from the Amphitheater School District for the granting of an easement along Egleston Drive for transportation purposes. This easement would originate at Linda Vista Drive on the north and terminate at a point to be determined adjacent to property owned by the Amphitheater School District. Granting the easement would provide the school district needed access to their property but would not involve the use or paving of the Egleston Drive right-of-way adjacent to Dennis Weaver Park. Mayor Skalsky stated that it had come to the attention of the Council that the Amphitheater School District had purchased the Newmont Mining property and were looking at putting a bus barn on it. She said the Council felt that it was inappropriate and had had several discussions to look at alternatives. She explained further that the Egleston Drive right-of-way had been in contention for the past year and a half. One of the concerns was that the Town did not want to abandon it or have easements through there because of changing the atmosphere of Dennis Weaver Park. She said, however, that after looking at the property with staff, the Town felt it would be appropriate to give the school the easement up to the park maintenance building. Then they could build their bus barn behind the school. She added that the school district had agreed to do so. She said the Council felt that the granting of this easement would alleviate the necessity of getting into e 09/18/96 Minutes, Town Council Regular Session 2 the purchase of State Land Parcel located between Naranja Road and Tangerine Road. G. OV13-95-42 Balthaser request for one-year time extension on DRB architectural approval of a two-story home in Oro Valley Heights, Lot 7 H. Appointment of additional member to the Economic Development Task Force - • Dennis Douglas I. Resolution No. (R)96-75 Authorizing the Oro Valley Police Department to apply pP y to the Arizona Criminal Justice Commission for funding for Arizona Criminal Justice Records Improvement Program II Grant J. OV12-94-32 Sunridge II, Lots 1-65, Request for approval of Substitute Assurance Agreement K. Request for approval of final cash payment to Arizona State Land Department for 40-acre parcel located 1/4 mile west of La Canada Drive on the north side of Lambert Lane L. Resolution (R)96-78 Adoption of Oro Valley Water Utility Master Plan (CH & RV) with modifications to follow within 60 days. 10. APPOINTMENT AND SWEARING IN OF NEW COUNCILMEMBER TO FILL VACANCY OF UNEXPIRED TERM EFFECTIVE SEPTEMBER 17, 1996 TO MAY 1998 Town Clerk Kathryn Cuvelier read a letter submitted to the Council by Marty Wells withdrawing his name as a candidate for the council seat. Mayor Skalsky opened nominations for the council seat. Councilmember Jakubauskas nominated Mr. Frank Butrico as Councilmember. Councilmember Kautenburger seconded the nomination. There being no further nominations, Mayor Skalsky closed the nominations. MOTION: Councilmember Jakubauskas MOVED to appoint Frank Butrico to fill the unexpired term on the Council. Councilmember Kautenburger SECONDED the motion. Motion UNANIMOUSLY carried. Ms. Cuvelier administered the Oath of Office to Mr. Butrico and presented him with his Certificate of Appointment. 2. REPORT FROM OUTSIDE CONSULTING ENGINEER REGARDING CHIP SEAL PROJECT IN COPPER CREEK SUBDIVISION Town Engineer David Hook referenced the draft report as submitted by Mr. James Turner. Mr. Hook stated Mr. Turner's final report would be on the October 2, 1996 council agenda. 03/05/97 Minutes, Council Regular Session 2 There being no objections, Mayor Skalsky moved Agenda Items, No. 14 and No. 15 to follow Agenda Item No. 6. Mayor Skalsky welcomed students from Cross Middle School who were attending the Council meeting. • 1. CONSENT AGENDA MOTION: Councilmember Kautenburger MOVED to approve the Consent Agenda as presented. Councilmember Butrico SECONDED the motion. Motion carried, 4 - 0. A. Minutes - 02/10/97; 02/19/97; 2/24/97 B. Award of Bid - Electrical Contractor Repair Services for the Town of Oro Valley - Awarded to Sturgeon Electric C. Approval of Agreement with Allied Signal, Inc. regarding funding for transit services between March 8, 1997 and June 30, 1998 D. Approval of request from the Arts Advisory Board for Temporary Signs Waiver for the Purpose of Publicizing upcoming Oro Valley Arts and Music Festival, April 5 and 6, 1997 E. Approval of Town Council Policy #6 regarding Unbudgeted Expenditures Procedure F. Approval of contract for Town Magistrate effective 3/8/97 to 3/7/99-Judge Frances Lynch G. Acceptance of resignation from Councilmember Al Jakubauskas effective 3-8-97 H. Approval of Town Participation with the Greater Oro Valley Chamber of Commerce for an update to the Greater Oro Valley Map & Guide Publication I. Appointment of Michael Ann Melton and Oscar Rothenbuecher to the Economic Development Task Force 2. SWEARING IN TOWN MAGISTRATE EFFECTIVE 3-8-97 - FRANCES LYNCH Mayor Skalsky administered the Oath of Office to Judge Frances Lynch. Judge Lynch thanked the Mayor and Council and then addressed the audience. 3. RESOLUTION NO. (R)97-14 DECLARING AS A PUBLIC RECORD THOSE AMENDMENTS TO THE ORO VALLEY ZONING CODE REVISED, CHAPTER 2, CHAPTER 13, AND ADDING A NEW ARTICLE 13-4, HOME OCCUPATION REGULATIONS MOTION: Vice Mayor Parisi MOVED to adopt Resolution No. (R)97-14, making that document known as "Exhibit A, Amendments to the Oro Valley Zoning Code Revised, Chapters 2 and 13, Adding a New Article 13-4, Home • MINUTES SPECIAL SESSION ORO VALLEY TOWN COUNCIL APRIL 15, 1997 ADMINISTRATION CONFERENCE ROOM 11,000 N. LA CANADA DRIVE • SPECIAL SESSION CALL TO ORDER: 3:03 P.M. PRESENT: Paul Parisi, Vice Mayor Bill Kautenburger, Councilmember Frank Butrico, Councilmember EXCUSED: Cheryl Skalsky, Mayor EXECUTIVE SESSION A MOTION was made by Vice Mayor Parisi and SECONDED by Councilmember Kautenburger to go into an Executive Session at 3:04 p.m. in accordance with ARS 38-431.03(A)(1) to discuss personnel matters related to appointment of a Town Council member. The following individuals will be interviewed: Mort Nelson Christopher Bannon Richard Johnson MOTION UNANIMOUSLY carried 3 - 0. A MOTION was made to go out of Executive Session at 4:41 p.m. by Councilmember Kautenburger and SECONDED by Councilmember Butrico. MOTION unanimously carried 3 - 0. ADJOURNMENT A MOTION was made by Councilmember Kautenburger and SECONDED by Councilmember Butrico to adjourn the meeting at 4:42 p.m. MOTION UNANIMOUSLY carried 3 - 0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk 04/16/97 Minutes, Council Regular Session 2 M. Approval of sponsorship of Copper Creek School's request to use Town Hall parking lot for parking of vehicles and shuttling of families on school buses between parking lot and school for their annual School Carnival on Friday, April 25, 1997 from 4:30 p.m. to 9:00 p.m. subject to submittal of liability insurance and hold harmless agreement prior to the event i 2. PRESENTATION OF CERTIFICATE OF EXCELLENCE IN FINANCIAL REPORTING TO DAVID ANDREWS, FINANCE DIRECTOR FOR FISCAL YEAR ENDING JUNE 30, 1996 Mayor Skalsky presented Finance Director David Andrews with the Certificate of Excellence in Financial Reporting for fiscal year ending June 30, 1996. The Certificate of Excellence is awarded by the Government Finance Officers Association of the United States and Canada. 3. APPOINTMENT OF CITIZEN TO FILL THE UNEXPIRED COUNCIL MEMBER TERM OF AL JAKUBAUSKAS MOTION: Vice Mayor Parisi MOVED to nominate Richard Johnson to fill the unexpired council term. Councilmember Kautenburger SECONDED the motion. Motion carried, 4 - 0. (Effective 5/07/97-5/2000) Mayor Skalsky stated that Mr. Johnson will be sworn in at the council meeting on May 7. 4. RESOLUTION NO. (R)97-20 DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT KNOWN AS "AMENDMENTS TO THE ORO VALLEY ZONING CODE REVISED, CHAPTER 12, SIGN CODE, ORACLE ROAD KIOSK AND HOME OCCUPATION SIGNS" AND DECLARING AN EMERGENCY MOTION: Councilmember Kautenburger MOVED to adopt Resolution No. (R)97-20 making that document known as "Amendments to the Oro Valley Zoning Code Revised, Chapters 12, Sign Code, Oracle Road Kiosk and Home Occupation Signs" a public record. Councilmember Butrico SECONDED the motion. Motion carried, 4 - 0. 5. PUBLIC HEARING- ORDINANCE NO. (0)97-15 -AMENDING CHAPTER 12, SIGNS OF THE ORO VALLEY ZONING CODE REVISED, PERTAINING TO MODEL HOME COMPLEX SIGNAGE, KIOSK SIGNS ALONG ORACLE ROAD AND SIGNS FOR HOME OCCUPATIONS Planning and Zoning Director Don Chatfield stated that the staff proposed amendments to Chapter 12 of the Zoning Code were discussed by the Planning and Zoning Commission on March 25. Public input was received and the Commission revised the amendments to include a limit on location, number of kiosks and the size of the nameplates to be affixed to the kiosk frames. MINUTES AIM ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 7, 1997 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE s CALL TO ORDER - 7:02 p.m. ROLL CALL PRESENT: Cheryl Skalsky, Mayor Paul Parisi, Vice Mayor Frank Butrico, Councilmember Bill Kautenburger, Councilmember Dick Johnson, Councilmember OATH OF OFFICE FOR NEW COUNCILMEMBER - DICK JOHNSON Town Clerk Kathryn Cuvelier administered the Oath of Office to newly appointed ointed Councilmember Dick Johnson. Councilmember Johnson stated that he was looking forward to the challenges and the future of Oro Valley and also to working with the citizens in setting goals and objectives for the Town's growth and development. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the meetings for the month of May. 1. CONSENT AGENDA MOTION: Councilmember Kautenburger MOVED to approve the Consent Agenda as presented. Vice Mayor Parisi SECONDED the motion. Motion carried, 5 - 0. A. Minutes - 04/15/97; 04/16/97; 04/21/97; 04/28/97 B. Report on emergency procurement for Pusch Ridge Estates 8" waterline aterline interconnect and 12" waterline relocation at Shadows of the Ridge II C. Appointment of Dennis Polley to the Municipal Property Corporation effective 5- 2-97 through 12-17-98 2. GRADUATION OF THE SPRING 1997 CLASS OF THE CITIZEN PLANNING INSTITUTE - PRESENTATION OF CERTIFICATES BY MAYOR SKALSKY Planning and Zoning Director Don Chatfield stated that the purpose of the Citizen Planning Institute was to provide the residents with an opportunity to learn about currentlannin and p g