HomeMy WebLinkAboutPackets - Council Packets (670) **AMENDED (06105109, 4:00 PM)
AGENDA
ORO VALLEY TOWN COUNCIL
STUDY SESSION
JUNE 10, 2009
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
STUDY SESSION - AT OR AFTER 6:00 p.m.
CALL TO ORDER
ROLL CALL
1. Environmental Sustainability Plan Update (Green Team)
2. Discussion of the creation of a potential Sustainability Commission
3.** Alliance for Innovation Presentation (Presentation will be rescheduled
later this summer)
4. Future Agenda Items
ADJOURNMENT
POSTED: 06 03 09 06 05 09
3:00 p.m. 4:00 p.m.
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The Town of Oro Valley complies with the Americans with Disabilities Act(ADA). If any person
with a disability needs any type of accommodation, please notify the Town Clerk's Office at
(520)229-4700.
TOWN OF ORO VALLEY
Page 1 of 3
COUNCIL COMMUNICATION MEETING DATE: 06/10/09
TO: HONORABLE MAYOR AND COUNCIL
FROM: Sarah S. More, FAICP, Planning & Zoning Director
Bayer Vella, AICP, Principal Planner
SUBJECT: Environmental Sustainability Plan Update
OBJECTIVE
The purpose of this Town Council Study Session is to inform the Council regarding recent and pending
Green Team activity.
EXECUTIVE SUMMARY
Over the past several months, the Oro Valley Green Team has worked collaboratively to define and
develop methods, approaches, and actions to address the Town's commitment to sustainability. The
result is a draft Sustainability Plan, "Sustainability: Methods of Approach & Highlights of Success", that
summarizes current and proposed sustainable practices for Town facilities, operations, and staff. Key
components of the plan were summarized at a February 25 Town Council Study Session.
The draft Plan has been revised and improved. Greater effort has been applied to include specific
actions with measurable outcomes. Additional work is needed to produce a final draft for Town Council
review. The draft is roughly fifty percent complete.
The following is a synopsis of other recent Green Team activity:
• Recommending priorities for Department of Energy grant opportunities.
• Review of the U.S. conference of Mayors Climate Protection Agreement, which is a tool to
establish a community wide benchmark to reduce greenhouse gas emissions.
Key members of the Green Team have accomplished the following:
• Establish a Request for Proposals for an energy audit. The results of the audit will also be
utilized to greatly supplement the Environmentally Sustainability Plan and develop a specific
action plan.
• Research grant potentials
• Submit the initial Department of Energy grant application
• Research other non-grant funding mechanisms for Town facility upgrades. Potential funding
mechanisms primarily include use of an internal or external revolving fund. The funds are used
for energy efficiency/conservation upgrades and repaid via financial savings generated by the
improvements. Revolving funds can be established via Town funding, grant opportunities
(limited), performance contracting, and zero or low interest bonds specifically designed for
alternative energy production and conservation measures.
BACKGROUND
In response to that Town Council direction and commitment, the Green Team was formed with
Representatives from all departments of the Town. The objectives of the Green Team are to complete
this internal plan, gain Council input and support, begin implementation of the plan, and engage the
public in defining external sustainability practices. The process of engagement will be dependent on
Town Council's decision regarding formation of a Sustainability Commission.
TOWN OF ORO VALLEY
Page 2 of 3
COUNCIL COMMUNICATION
MEETING DATE: 06/10/09
The work of the Green Team began with an introspective review of our current practices and new
internal practices as summarized in the draft Environmental Sustainability Plan. By developinga
Sustainability Plan, the Town will model sustainable
practices, setting an example for the public.
THE ENVIRONMENTAL SUSTAINABILITY PLAN
After the 2/25/09 Town Council StudySession, the e Green Team resumed activity in April (two with a focus on recommending priorities for Department of Energy grant funding (re
reported to Town Council on 4/15/09).
The latest Sustainability draft was presented at the
May Green Team meeting — and there is more work ork
to be done. Staff has researched various De
facilities Department of Energy programs and recommendations for
governmentities — and incorporated applicable elements. Fu
work completed byotherjurisdictionsrthermore, additional review Of similar
has been completed.
At this point, the proposed changes are significant,
Atand the Green Team has not reviewed all of the
proposals. the next Green Team meeting in June, we will be systematically reviewing each section
to refine the draft. The final step will be to assign specific implementation responsibilities
deadlines. p es and
U.S. CONFERENCE OF MAYORS CLIMATE PROTECTION AGREEMENT
A key component of all sustainability efforts is ther
measurable and achievablep ocess of benchmarking, the act of setting
goals based on a standard. An internal Environmental
is just one element within the context of achieving Sustainability Plan
such a goal.
The U.S. Conference of Mayors Climate Protection Agreement is a goal setting tool utilized by many
jurisdictions throughout the country. The Agreement
the 2005 Kyoto g t is a response to past federal inaction regarding
y Protocol. The following background is derived from g g
the official website (in italics):
On February 16, 2005, the Kyoto Protocol, the international onal agreement to address climate disruption,
became law for the 141 countries that have ratified itp '
to date. On that day, Seattle Mayor GregNickels
launched the US Mayors Climate Protection Agreement
h leadershipg ent to advance the goals of the Kyoto Protocol
through and action. Two years later, The U.S.Conferee
ce of Mayors launched the Mayors
Climate Protection Center to
administer and track the agreement, amongits other
November 1, 2007, there were more than 710 activities. By
signatories (950 to date) to the Agreement.
Under the Agreement, participating cities commit to take the following three actions:
• Strive to meet or beat the Kyoto Protocol targets in their
own communities, through actions from anti-sprawl land-use policies to
urban forest restorationro"e
information campaigns; p cts to public
• Urge their state governments, and the federalovers
r 9' meet, to enact policies and programs to
meet or beat the
greenhouse gas emission reduction target suggested for
gg the United States in
the Kyoto Protocol-- 7% reduction from 1990 levels by 2012; and
• Urge the U.S. Congress to pass the greenhouse bipartisan g house gas reduction legislation, which
would establishp
a national emission trading system.
Of the many signatories, Arizona is represented by ten jurisdictions —
including the City of Tucson.
Communities have used the pledge of"7% reduction" in greenhouse emission as a starting point in the
"Sustainability Mission". The true benefit of this movement has been the adoption of specific local
TOWN OF ORO VALLEY
Page 3 of 3
COUNCIL COMMUNICATION MEETING DATE: 06/10/09
policies to implement the pledge. Please see the attached "Agreement" and examples of
implementation actions.
Implementation of the pledge entails understanding current greenhouse gas production and 1990
levels. Staff has arranged for the Pima Association of Governments to commence such a study— at no
cost to the Town. The same study was recently completed for the City of Tucson and Pima County.
For the City of Tucson, adoption of the pledge is a commitment to address a 34% increase in emissions
since 1990. This increase is above the national average — and is attributed to a higher growth rate.
To meet the pledge, the City of Tucson will need to formulate targeted action. In 2006, residential,
commercial, and industrial energy use contributed to 63 percent of total emissions. Transportation
emissions were 33 percent.
In speaking directly with U.S. Conference of Mayors staff, the organization clearly recognizes that
meeting the pledge will be an enormous challenge. In fact, many signatories will not be able to fully
meet the standard. It is a standard that was originally designed for implementation by the federal
government —who has broad authority to regulate clean air and industry practices. The true value of
the agreement is in the incremental measures that local jurisdictions can take. Such efforts throughout
the country will have a cumulative impact.
If the Town wishes to become a signatory, consideration at a regular Town Council meeting and
adoption of a resolution would be necessary. An agreement "Signature Page" is attached.
At the May meeting, the Green Team discussed elements of the Agreement. Concern was expressed
that Oro Valley's significant growth rate from 1990 to 2007 has resulted in a dramatic increase in
greenhouse emissions. As previously mentioned — population growth generally correlates with
increased emissions. The Town's population has expanded by 500% as opposed to the City of
Tucson's 30% increase. Members were concerned that the Agreement may represent an unattainable
challenge. The Team; however, understands the primary purpose of the Agreement is to effect
change.
Members also requested information about the ENERGY STAR Challenge, which is a program
sponsored by the Department of Energy. The ENERGY STAR Challenge is a national call-to-action to
improve the energy efficiency of America's commercial and industrial buildings by 10 percent or more.
This standard has been incorporated in the draft Plan
ATTACHMENTS
Draft Sustainability Plan
U.S. Mayors Climate Protection Agreement 14%
Agreement - Signature
g g Page /.X r,, 1
ENERGY STAR Challenge brochure
J'"
S. .h S. More, Planning & Zoning Director
4,ki #, , _ —
141/4.....,
i r ne Watso , Assistant Town Manager
41,44
David Andrews, Town Manager
F:\PROJECTS\Green Team\Town Council Reports\TC SS 5-27-09 Green Team Report.doc
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The U.S. Mayors Climate Protection Agreement
(As endorsed by the 73rd Annual U.S. Conference of Mayors meeting, Chicago, 2005)
A. We urge the federal government and state governments to enact policies and programs
to meet or beat the target of reducing global warming pollution levels to 7 percent
below 1990 levels by 2012, including efforts to: reduce the United States' dependence
on fossil fuels and accelerate the development of clean, economical energy resources
and fuel-efficient technologies such as conservation, methane recovery for energy
generation,waste to energy, wind and solar energy,fuel cells, efficient motor vehicles,
and biofuels;
B. We urge the U.S. Congress to pass bipartisan greenhouse gas reduction legislation that
1) includes clear timetables and emissions limits and 2) a flexible, market-based system
of tradable allowances among emitting industries; and
C. We will strive to meet or exceed Kyoto Protocol targets for reducing global warming
pollution by taking actions in our own operations and communities such as:
1. Inventory global warming emissions in City operations and in the community,
set reduction targets and create an action plan.
2. Adopt and enforce land-use policies that reduce sprawl, preserve open space,
and create compact,walkable urban communities;
3. Promote transportation options such as bicycle trails, commute trip reduction
programs, incentives for car pooling and public transit;
4. Increase the use of clean, alternative energy by,for example, investing in
"green tags", advocating for the development of renewable energy resources,
recovering landfill methane for energy production, and supporting the use of
waste to energy technology;
5. Make energy efficiency a priority through building code improvements,
retrofitting city facilities with energy efficient lighting and urging employees to
conserve energy and save money;
6. Purchase only Energy Star equipment and appliances for City use;
7. Practice and promote sustainable building practices using the U.S. Green
Building Council's LEED program or a similar system;
8. Increase the average fuel efficiency of municipal fleet vehicles; reduce the
number of vehicles; launch an employee education program including anti-
idling messages; convert diesel vehicles to bio-diesel;
9. Evaluate opportunities to increase pump efficiency in water and wastewater
systems; recover wastewater treatment methane for energy production;
10. Increase recycling rates in City operations and in the community;
11. Maintain healthy urban forests; promote tree planting to increase shading
and to absorb CO2; and
12. Help educate the public, schools, other jurisdictions, professional associations,
business and industry about reducing global warming pollution.
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The U.S. Conference of Mayors Climate Protection
Agreement—Signature Page
You have my support for the Mayors Climate Protection Agreement.
Date:
Mayor:
Signature:
Address:
City: State: Zip:
p
Mayor's e-mail:
Staff Contact Name:
Staff Contact Title:
Staff Phone:
Staff e-mail:
Please add my comments in support of the Mayors Climate Protection Agreement.
these to the Website (optional): g Bement. We will add
Please return completed form at your earliest convenience to:
The U.S. Conference of Mayors
Climate Protection Center
By Mail: For additional information
1620 I Street,NW , contact
Kevin McCarty
Washington, DC 20006 kmccart usma ors.or
y@ y g
By Fax: (202) 293-2352 (202) 861-6728
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Sustainability
Methods of
Approach
Highlightsts of Success
ie oi Conteats
Introduction 3
Sustainability Program 4
Transportation Efficiencies 6
Land Planning & Conservation 10
Buildings, Facilities, and Equipment 13
Water Conservation 18
Renewable Resources 21
Waste Reduction 22
StormWater 23
Procurement 24
1
ntroduction
Below is a rough outline of an Introduction. The introduction will be finalized
upon completion of each section-and will also serve as an executive summary.
The following principles are to be incorporated in the introduction section:
Overview
Sustainability is meeting the needs of the present generation without
compromising the ability of future generations to meet their needs.
Sustainability is a journey—not a destination. It is a complex process
requiring each generation's creativity and innovation to work toward a more
sustainable planet.
The Town of Oro Valley is committed to managing activities in a manner that
balances social,economic, environmental and institutional considerations to
meet our needs and those of future generations.
Advances in building, recycling and conservation technology are putting the
goals of sustainability within reach of our community. New technological
breakthroughs allow local governments to more effectively conserve and
safeguard energy and natural resources.
Plan focus = Internal Town operations.This is one step in a broader
community wide objective. Next step is planning for Oro Valley and
the region.
Goals
The Plan will be utilized as a step toward implementation of the Town's
commitment to environmental sustainability,as outlined in Resolution
No. (R)08-39. The policy highlights areas in which the Town is already
participating,the adopted LEED Silver Standard requirement,and areas for
further study to improve the sustainability of current buildings and parks.
Additionally,the policy encourages the community partnerships to promote
the environmental sustainability of Oro Valley.
Develop big picture goal or Sustainability Target: U. S Conference of Mayors
Climate Protection Agreement?
Plan Development Process
A plan for Sustainability requires a holistic approach. This plan was
developed with department staff specialists in each of the nine plan
sections. Over time,each participant became fully aware of the
interdependency of actions required to achieve the Town's sustainability
goals. Implementation will require an ongoing team approach.
Plan Highlights
Insert key items when individual sections complete.
3
Process: BAIT
• Benchmark
• Assess
• Implement
• Track
Implementation
• Plan includes specific assignment responsibilities and
implementation dates
• Internal conservation education plan to educate/promote among
employees—includes internal road show,website, monthly emails etc.
• Monitor and report progress
• Annual updates to Town Council,or sooner
• Implementation dependent on funding for some items
• Plan to be incorporated into annual CIP process
• Implementation dependent on staffing levels/priorities
Sustainability Program
Statement
The long-term impacts of policy choices must be analyzed to ensure a
sustainable legacy. Decisions regarding internal operations will have
implications to the long-term Sustainability of Oro Valley.
Goals and Implementation Items
•
Internal Outreach and Education
• Employee awareness, responsibility, participation and education are key
elements of a sustainability initiative.
• Provide monthly Sustainability tips to Town employees.The aim is to
provide employees with up to date and creative information to help
them make positive and sustainable choices
• Review key elements of Sustainability Plan with all Departments on a
reoccurring basis. Milestones and challenges specified in Plan must be
well understood by all employees
• Publish a Town progress report that reflects performance by
each department
4
Sustainability Commission
Promote the establishment of a Sustainability Commission to develop a
comprehensive program,coordinate activities in concert with the Town's
overall sustainability program, insure accountability and implement
sustainability initiatives.
Green Team
The Green Team consists of representatives from all Town departments and
various divisions.The team is working to integrate sustainable thinking and
goals in the management and operation of all Town departments.
• Finalize internal Sustainability Plan draft by August of 2009
• Upon adoption by Town Council immediately proceed
with implementation
• The internal sustainability plan is to be revised on an annual basis
Audit and Develop Benchmarks
Develop specific baseline information regarding current levels of key
indicators to measure savings created by action
• Greenhouse gas emission generated by Town government
• Energy use and technology current employed by all Town energy using
facilities and functions
• Levels of internal recycling
• Paper use
• Water consumption of building,facilities and landscaping
• Research additional items
Highlights of Current Successes
The following efforts are underway—will add detail with progress
• The Town has been allocated a Department of Energy funding
opportunity. Monies will be target to enable energy saving retrofits
• Retrofit funding opportunities have been identified.Advance research is
underway. Results will be presented to Town Council
• A Request for Proposals has been let to conduct an energy audit of all
Town building and facilities. Results will be available in August
• Staff and the Pima Association of Governments are currently working on
a greenhouse gas emissions study.Study will address Town facilities and
the entire community
• Town Council is considering formation of a Sustainability Commission
• Dedication of a staff lead to implement plan and develop a
sustainability program
• Staff is working with City of Tucson Sustainability Department and
Pima County Administrators Office to bolster regional efforts,share
information,and pursue opportunities
5
1ansportation Efficiencies
Statement
Vehicle use in general is a significant contributor of greenhouseg as
production. Use of vehicles will always be necessary for employees to fulfill
specific tasks and every effort should be made to reduce the number of
vehicle trips. Furthermore,the Town should insure that vehicles utilized are
meet acceptable efficiency standards.
Goals and Items
Facility Placement
All public facilities that include heavily utilized services should be located in
a manner to minimize vehicle trips by citizens and employees
n. • Proposals for new sites must include an evaluation ofo ulation
p p density
a in the immediate service area and anticipated miles traveled by a
customer and Town employee
• As part of identifying new locations for Town facilities,consider the
availability of nearby services such as restaurants, banks,drugstores g Cores etc.
to reduce employee lunch trips
• Site design is to emphasize safe and efficient pedestrian movement and
multi-use paths to encourage walking and biking
Fleet Management
Carbon emission capability of all Town owned cars, motorcycles,trucks,
transit vehicles and heavy equipment must be reduced.
• Responsibility for vehicle purchase, monitoring, storage and repair
responsibility must be consolidated into one team
• An inventory of all vehicles by year, make, EPA rated average miles per
gallon (mpg) and actual mpg must be computed. Mileage evaluations
are to be completed on an annual basis
• Systematic repairs must be conducted to reduce diesel and
gas consumption
• The frequency and type of vehicle use must also be tracked by one
team.The aim is to identify suitability of vehicle type, specific users, and
opportunities for fleet consolidation by establishing a pool
• Vehicles are to be evaluated on a cost per mile basis at least once aear.
ay
Low efficiency and aging vehicles must be systematical replaced as
budgeting permits
Reduce fuel consumption by at least 10%
• A fleet management team is to monitor gasoline consumption and
6 establish current baseline needs to establish a consumption baseline.
Baseline is to be utilized to monitor fluctuations in use and success of
fuel saving programs
• Enable all vehicles to utilize gasoline and diesel from one source to not
only insure quality but to enable consistent monitoring
The Town must adopt specific vehicle purchase criteria and standards.
• General criteria must be adopted by Town Council prior to any new
vehicle budgetary requests
• The average of all cars in the fleet must be at least 39 mpg by year 2016.
The fleet of light trucks must average at least 30 mpg by year 2016
• Adopt specific standards for safety, number of passengers
accommodated,functionality and anticipated longevity
• Use of recycled materials and extent of waste production by the
manufacturer must be considered as part of new vehicle purchase
• All diesel trucks must be converted to exclusively utilize clean diesel
• The quality of gasoline utilized must be analyzed relative to vehicle
mileage and actual maintenance costs
• Ten percent of the fleet is to utilize hybrid or electric technology by year
2016. Clearly identify Town vehicles that use alternative fuels to promote
the Town's commitment
• If fuel costs significantly increase relative to compressed natural gas
(CNG) or no later than 2010,the Town must conduct a full cost/benefit
analysis for conversion of transit and heavy equipment
Educate employees regarding best fuel efficiency driving practices.
• Post information on all vehicle use sign in and sign out logs
• Develop a brochure to be included in all vehicles and posted at
fuel stations
• Clearly mark appropriate Town vehicles so they can be easily identified
by the public and, in doing so, reduce the potential for unofficial use
• Prohibit practice of letting vehicle idle while employee completes a
function outside of a vehicle
Reduction of Vehicle Miles Traveled
Develop a comprehensive plan and associated requirements to reduce one
person per vehicle work commutes.
• Participate in development and adoption of the Pima Association of
Governments Trip Reduction Program Ordinance to reduce traffic to
the worksite.The ordinance includes a commitment to educate and
encourage employees with incentives to leave their car at home at
least one day a week.This program is designed for all employers in the
region with 100 or more employees
• Increase use of carpooling and alternative modes by 10% by next
fiscal year
7
Opportunities and incentives for employees to carpool and utilizep ublic
transit are to be promoted.
• Establish an alternative mode information center for employees on the
Town intranet site to facilitate carpool matching
• Provide specific intranet links to the Pima Association of Governments
Sun Rideshare Matchlist website and Sun Tran
• Sponsor rideshare fairs,carpool sign-ups, or brown bag lunches at
the work place
• Establish "carpool"only parking in the few spaces that are truly afforded
tree shade in the Town Hall parking lot
• Require use of a carpool to conferences when two or more employees
are scheduled to attend an off-campus training session or campus
• Promote carpooling to off-campus training sessions or conferences that
will be attended by colleagues in nearby jurisdictions
Special programs to encourage employees to use alternative transportation
modes to reduce the carbon footprint of travel to and from work must
be implemented.
• Participate and promote the yearly Clean Air Days and Bike Fest (work
commute) that is held throughout Pima County and seek privately
funded donations from restaurants and local bike shops as
incentives/awards
• On the Town intranet site, recognize those who use alternative modes of
transportation and share cost savings realized
• On the Town intranet site, promote bring your lunch campaigns and
lunch bunch carpools
• Increase awareness of bike parking, shower and dressing facilities in the
Town Hall Administration building
Schedule and location work adjustments should be encouraged to reduce
the carbon footprint of travel to and from work.
• Enable and promote use of compressed work weeks,telecommuting and
off-peak commuting times at discretion of each department head
• Allow employees to go to different work sites from home and/or return
directly home from different work sites when there is a reduction in miles
driven in Town vehicles
Transit Stops and Park& Ride Facilities
Regional and local development of transit routes,stops and park-and-ride
facilities is a priority for use by Town employees, businesses,and citizens.
• All new public facilities with high levels of customer and employee traffic
are to provide transit and park-and-ride facilities
• Develop a transit and park-and-ride plan that specifically identifies
needs, locations and funding opportunities for such facilities
• Update the bike and pedestrian plan to work seamlessly with the
8 requirements of a transit and park-and-ride plan
• Update the Town zoning code to require provision of park-and-ride
spaces much in the same manner as the Steam Pump Village PAD.
• Add at least one transit stop and park-and-ride opportunity by end of
next fiscal year
Road Maintenance and Operational Functions
This section to be greatly expanded.
• Rubber asphalt and chip seal
• Light emitting diode traffic signals
• Solar powered flashing school zone lights
• Traffic light synchronization also work with surrounding jurisdictions
Highlights of Current Successes
• The Public Works Department is utilizing clean diesel for
operations equipment
• Since 2003,the Police Department has purchased "administrative use"
vehicles those not normally associated with Law Enforcement use
rated for fuel economy and low maintenance. As of 2009 almost all of the
"administrative use"vehicle fleet has been converted to these types
of vehicles
• The Police Department is prepared to implement"flex fuel"vehicles,
should that be identified as a Town program or preferred fuel with
local fueling facilities.The Department has three "flex fuel"vehicles;
beginning with the 2009 model year,all Ford Crown Victoria patrol cars
will be "flex fuel" capable
• The Police Department has focused on removing and consolidating
vehicles within the fleet. In FY 2008-2009,the department has continued
with the efficiency replacement program and reduced the department's
fleet by two vehicles
• In 2009,the Town opened its first dedicated park-and-ride facility,and
offers a second location at Riverfront Park. Both of these facilities support
the new express bus service which also launched in 2009, to both
downtown Tucson as well as the Aero Space Park
• In 2009,the Oro Valley Marketplace transit facility was made fully
functional and is currently in operation with bus service
• Steam Pump Village shopping center now includes dedicated park-and-
ride spaces as required by PAD zoning
• The Police Department currently has two Ford E150 passenger vans
that other departments use when needed for efficient transportation
of larger numbers of individuals.This reduces trip miles, prevents
redundancy of specialty vehicles and reduces costs for the Town
9
Land Planning & Conservation
Statement
In Oro Valley's General Plan,the Town's desire to preserve, protect and
enhance the Sonoran Desert environment,visual resources, natural open
space connections and significant cultural resource sites is clearly expressed.
Internal measures must be oriented to achieve these objectives.
Sustainable development strategies save taxpayer money, improve the
profits of local businesses and make the community much more livable.
Economic progress and environmental quality are compatible goals.
Goals and Implementation Items
Land Acquisition
Institute a Town program for the acquisition, management and maintenance
of public open space with significant natural,visual and/or cultural resources
• Develop a specific inventory of environmentally sensitive lands
and cultural resources to further the objectives of the General Plan,
Environmentally Sensitive Lands Ordinance and Sonoran Desert
Conservation Plan
• Establish a cost-benefit analysis methodology to determine
acquisition priorities
• Research and seek formal consideration of potential funding
partnerships and mechanisms identified in the General Plan. Funding
opportunities include targeted development fees,Town funds,sales
taxes or highly focused bond measures to meet Environmental Sensitive
Lands planning objectives
Identify and require the set aside of land for protection of significant natural
and cultural resources as a part of the planning and zoning process
• Implement an Environmentally Sensitive Lands Ordinance that has been
integrated with the objectives of the Sonoran Desert Conservation Plan
Facility and Infrastructure Placement
New facilities and infrastructure must avoid any impact to environmentally
sensitive lands,which includes designated riparian habitat,significant
resource areas,floodplains and cultural resources
• All Capital Improvement Projects are to be reviewed for compliance
with environmentally sensitive lands and native plant salvage
ordinance requirements
• If impacts to environmental sensitive lands are unavoidable, mitigation is
to be provided to the same extent required of private development
10
Promote dedication of facilities to the Town such as a police substation
or parks and recreation facility in large scale developments where public
need is anticipated.
• Establish criteria to seek such dedications upon private land owner
request for rezoning or development plan
• Identify new facility costs and benefits prior to dedication
Systematically reduce capital outlays by encouraging smart growth decisions
to promote the most efficient use of infrastructure.
• Conduct an analysis of the Town based on the Arizona Smart Growth
Scorecard and implement modifications of Town practice based on
that analysis
• Staff reports relevant to new land use are to include analysis of current
and future infrastructure impacts. Infrastructure includes roads, sewer
and water
• Emphasize General Plan objectives to limit sprawl and facilitate
development in areas with high capacity infrastructure. Locate new Town
facilities used by the public in areas where high capacity infrastructure
already exists. Insure access to site by mass transit and pedestrian
or bicycle paths
Land, Facilities and Infrastructure Management
Monitor and manage Town land,facilities and infrastructure to achieve the
goals of the General Plan, Environmentally Sensitive Lands Ordinance and
Sonoran Desert Conservation Plan
• Develop long range maintenance plans for grounds of all
Town properties
• Implement long term maintenance and evaluation of restoration areas
that may have been disturbed in construction of facilities
and infrastructure
Manage lands purchased for conservation of biological and cultural
resources to ensure the integrity,diversity,and long term viability of
those resources.
• As specified in the General Plan,the Town shall prepare,adopt
and periodically update a Natural Open Space Management Plan
to determine the appropriate level of use and protection of the
environmentally sensitive opens space areas within and surrounding
the town
• Review and inspect lands on a yearly basis and conduct a needs
assessment. Specific needs to manage resources are to be a yearly
budgetary consideration
11
Implement educational programs to improve the environmental and cultural
resource literacy in the Town.
• Dedicate space on the Town website with appropriate level of
information and links
• Provide regular seminars as part of the Citizen Planning Institute
Continuing Education series
• Host annual cultural resource celebration events in locations such as
Steam Pump Ranch or Honey Bee Village
Highlights of Current Successes
• In 2008,the Town Council adopted smart growth policies for the Arroyo
Grande planning area, including adoption of the General Plan policies
and land use map to assure preservation of wildlife habitat and linkages
and open space
• The Town adopted policies in the General Plan Focus 2020 for
instituting programs for acquisition, management and maintenance of
environmentally sensitive lands and public open space
• In 2008,the Town Council adopted and implemented the Sonoran
Desert Conservation Plan
• The Town applies Native Plant Preservation,Salvage and Mitigation and
the Riparian Habitat Protection Overlay District regulations to all new
development projects
• The Town works in cooperation with Pima County and private property
owners,to acquire for public ownership,Steam Pump Ranch and
Honey Bee Village.
• The Town provides the preservation and management of cultural
resources at those sites
• Work has commenced on development of an Environmentally Sensitive
Lands Ordinance to comprehensive address preservation of key habitat,
riparian areas,visual and cultural resources
• The Town has commenced work inventorying all Environmentally
Sensitive Lands and Cultural/Historic sites
12
Buildin s, Facilities and Equipment
_.,.._
g
Statement
Green building systems and operational practices are dependent on siting,
solar access and light penetration,architectural design, product specification
and maintenance.Green buildings must take all of these factors into
consideration on a "whole-building," integrated basis.This approach is not
linear; rather it is circular and multi-dimensional.
High-performance buildings use less energy,cost less to operate and have
less of an environmental impact than conventional buildings.To successfully
achieve these goals, however,the process of designing, constructing or
renovating a high-performance building must be different from traditional
design/build methods.
The greatest opportunities for incorporating energy efficiency and
sustainability into a building come in the design phase, but there are many
opportunities during construction and renovation. All improvements must
be judged on a cost effective basis both in the short and long term.
Viewed over a 30-year period, initial building costs generally account n,
for approximately just two percent of the total,while operations and `-
a ,
maintenance costs equal six percent, and personnel costs equal 92 percent. g f4a
',,-'---:\<-:---::,,,T7,
Use of high efficiency facilities and equipment is also a significant step to ,
achieve energy and budgetary savings.The Town is committed to make
the most of gains in energy efficiency technology to reduce our =}
carbon footprint.
Goals and Implementation Items
Building Design and Construction
A building project and its components must be viewed on a full life cycle
basis.This "cradle-to-cradle"approach considers a building's total economic
and environmental impact and performance,from material extraction
and product manufacture to product transportation, building design and
construction,operations and maintenance,and building reuse or disposal.
• Design must incorporate recommendations of the Sustainable Building
Technical Manual, produced jointly by the U.S. Department of Energy
(DOE) and Public Technology, Inc. (PTI). The manual entails specific
methods to design,operate,and maintain environmentally
friendly buildings
• Employ a design, construction and maintenance team that utilizes the
whole building integrated design approach. Design and maintenance
teams must include LEED certified professionals with specific experience
in sustainable design
• To set a community and building industry standard, promote
Town building and renovation efforts as Green Building
13
demonstration projects
• Select environmentally and economically balanced building and
replacement/renovation materials
All new buildings are to achieve maximum efficiencies in energy use and
energy performance. Net zero energy consumption is the overall goal.
• Buildings will meet the LEED standard of Silver per the Town
Council resolution
• Key review staff must achieve accreditation as LEED
Certified Professionals
• Increase building longevity through durable construction elements
and adaptable design
• Solar energy to heat water must be utilized when anticipated hot water
demand is high and interior use areas are concentrated
• All structures must include solar photovoltaic technology as an energy
source or be designed to readily accommodate it in the future
• Passive solar orientation must be a primary consideration in building
design. Building orientation must take advantage of solar access,solar
cooling, solar shading,thermal storage and natural lighting
• Evaluate effects of micro-climate on buildings
• Buildings must be insulated in a manner to achieve____rating or higher
• All windows and doors on south and/or west elevations must incorporate
screening via awnings,overhangs and/or vegetation to minimize
summer sun exposure
• Buildings must be designed to minimize emissions and negative indoor
and outdoor air quality impacts by utilizing a 20%over minimum code
design values
• Building design shall maximize the quality of the indoor environment for
the comfort, health, safety and productivity of occupant and visitors by
exceeding minimum code design values by 5%
• Plan for minimum use of water possible by occupants and mechanical
systems and maximize on site water harvesting, gray water use,
and recharging
• Minimization of electric loads from HVAC, lighting,appliances
and equipment
• Design must address the aim of reduced and simplified maintenance.
Design shall minimize the extent of exterior impervious surface area
(such as pavement)
• Grading plans and implementation must provide extensive water
harvesting elements
Existing buildings must be retrofitted to utilize cost effective technology to
achieve a high standard of efficiency and low energy use.
• A comprehensive energy audit must be conducted for all Town
structures to identify current performance and specific opportunities
for energy saving upgrades.Audit to detail conservation and renewable
energy opportunities, costs and priorities based on anticipated
budgetary return on investment
• Town must develop a facilities maintenance plan that includes methods
14 to systematically upgrade facilities in accord with energy audit results.
The plan must include a specific schedule of improvements
• Retrofits to heating, cooling and lighting are the number one priority. In
general,approximately 50 percent of the energy use in office buildings
is devoted to producing an artificial indoor climate through heating,
cooling,ventilation and lighting.A typical building's energy
bill constitutes approximately 25 percent of the building's total
operating costs
• Buildings must be re-used rather than demolished and replaced to
the maximum extent thereby conserving resources and the embodied
energy from prior construction
• Structures must be rehabilitated and adapted using LEED standards for
existing buildings
• Water use fixtures must be replaced with modern low use
fixtures recognized by the EPA Water Wise program to reduce
water consumption
Green building concepts are to be applied during the construction process.
• Lower energy costs, by monitoring usage, installing energy-efficient
lamps and fixtures,and using occupancy sensors to control
lighting fixtures
• Lower water costs, by monitoring consumption and reusing stormwater
and/or construction wastewater where possible;
• Lower site-clearing costs, by minimizing site disruption and movement
of earth and installation of artificial systems
• Lower landfill dumping fees and associated hauling charges,through
reuse and recycling of construction and demolition debris
• Lower materials costs,with more careful purchase and reuse of
resources and materials
• Possible earnings from sales of reusable items removed during
building demolition
Building Operation and Maintenance
Successfully meet the ENERGYSTAR Challenge by reducing energy
consumption by 10%.
• All energy billing and records must be reviewed on a regular basis by
one facilities management team.Analysis is needed to review actual
performance relative to Energy Star baseline performance.The team
will then be able to quickly respond to repair needs or further educating
building/facility occupants or users
• The utility rate structure assigned to the Town must be evaluated to
derive savings. There are multiple rates being assessed on different
buildings and facilities. Rates can be lowered by consolidating the
number of meters
• Install separated devices on all Town Hall buildings to measure monthly
energy use. Performance data for each building is currently unavailable.
Data is to be utilized for benchmarking and planning "high return on
investment"efficiency upgrades. Data collection will provide measurable
results and identification of needed adjustments 15
• Install and utilize technology to enable centralized control and
programming of all heating &cooling, lighting (internal and parking lot),
copying machines,computers etc.
• Utilize ENERGY STAR tools and Town internal marketing to educate and
motivate Town staff to employ basic energy saving practices. Practices
to include:
o Instituting a "lights out at night/when not in use" policy
o Insure conference rooms remain closed while cooling/heating
systems are in operation
o Presentations to all departments regarding energy conservation
practices and follow-up with documented results
Establish specific standards for thermostatic controls and non-essential plug
in use in all Town buildings to insure energy savings and comfort.
• Apply a policy to maintain seasonal building temperature at 75 degrees
for cooling and 68 degrees for heating
• Prohibit use of space heaters,fans and personal cell phone charging in
Town buildings
Overall performance of buildings must be regularly monitored and
systematically addressed.
• Development,adoption and funding of an overall maintenance plan for
all Town facilities must be accomplished
• A proactive building maintenance schedule and action must be
implemented to not only enhance energy efficiency but to insure
building longevity
Facilities
Save energy and cost by using energy-efficient lighting technology
• Audit and systematically upgrade all lighting systems with emphasis
on building, parking lot, street light and traffic lighting to insure energy
efficiency gains. Extent and schedule of upgrades is dependent on
completion of a "return on investment" based analysis
• Replace and retrofit lamps and ballasts.The most efficient new lamps
produce ten times as many lumens per watt of power as a conventional
incandescent bulb
• Incorporate use low-voltage lighting where appropriate
• Plan and provide for renewable energy sources for lighting and other
outdoor power
Minimize impacts to the night sky and surrounding property owners.
• Meet and exceed Town ordinances relative to preservation of dark sky
conditions through the selection of outdoor lighting fixtures that reduce
sky glow impacts
16
Light the minimum area for the minimum time to achieve safety objectives.
• Limit all-night illumination to areas with actual all-night use or extreme
security concerns
• Utilize simple timers or photocells can be used to turn lights on and off
at seasonally appropriate times. For security lighting, motion-sensors can
spotlight intruders without beaming constant glaring lights
• Use cut-off fixtures, shades or highly focused low-voltage lamps to
avoid spillover
• Linear"tube lights"and fiber-optics can light the way for pedestrians
without illuminating a whole area
Equipment
All new office, kitchen, computer and non-vehicle equipment purchases by
the Town must meet a high standard of energy efficiency.
• All departments must specify and buy ENERGY STAR®-qualified products
or, in categories with no ENERGY STAR label, FEMP-designated products
which are among the highest 25 percent of equivalent products
for energy efficiency. This is the same standard utilized by all
federal agencies
Use of energy efficient computer systems must be utilized to achieve
energy savings.
• All CRT computer screens must be replaced with LCDs
• All Town PCs must include devices that sense periods of inactivity and
automatically power down computer equipment after a set period of
time.The Town standard is 30 minutes of inactivity for power down
• Use of the Energy Star rated computer equipment, including
servers, must be heavily emphasized in purchase of information
technology equipment
• Achieve power savings by migrating from the use of several
servers to one
• The data center requires air conditioning twenty four hours a day
and seven days a week.Only the most efficient air conditioning units
available should be utilized for this function
• Utilize cell phones and similar devices that include highly efficient
battery technology that enables extended time between charges and
relatively low energy use for recharge
As the biggest energy use in the Town,water well and reservoir distribution
pumps must meet high efficiency standards as a priority.
• NEMA Premium'label,a program sponsored by the National Electrical
Manufacturers Association (NEMA) and endorsed by the Consortium for
Energy Efficiency(CEE), must be consistently applied
17
Highlights of Current Successes
• The Water Utility has consistently upgrades pumps and motors utilizing
the NEMA Premium"label.The majority in operation currently meet
this standard
• To date, 99%of all computer screens have LCD technology.The
remaining CRTs have been scheduled for replacement
• A request for proposals has been published to garner and energy audit
of all buildings and facilities
/47.
ater Conservation & Management
Statement
Conservation and efficiency programs result in substantial decreases in the
use of water.Water-efficient appliances and fixtures, behavioral changes and
changes in irrigation methods can reduce consumption by up to 30 percent
or more.
Goals and Implementation Items
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,£µ _(. `, It�. = Manage water use in a comprehensive manner.
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. • Designate one team to review all Town water utility bills on a consistent
v I basis to address increases and note decreases in consumption
y • Establish water use benchmarks for all Town facilities by utilizing EPA
WaterSense, Energy Star and Arizona Department of Water Resource
standards. Benchmarks are to be utilized to assess operational
issues, under performing systems and enable measurable results of
conservation measures
• Establish a specific water budget for interior and exterior
water consumption
• All buildings and associated landscaping must be on separate meters
or sub-meters—in order to accurately monitor use.
• Using the Energy Star Portfolio Manager,track water use alongside
energy use in order to understand how these resources relate to one
another, make integrated management decisions that increase overall
efficiency and verify savings from improvement projects in both energy
and water systems
18
Buildings
Specific water conservation measures must be incorporated into designs of
all new Town facilities.
• EPA WaterSense approved (or equivalent) fixtures, lavatories and toilets
must be utilized
• Design, installation and use of gray water are required in all new Town
buildings (This needs to be researched further with ADEQ)
Retrofit existing Town facilities in a cost effective manner to reduce
water use.
• Audit all interior and exterior water fixtures and devices. Identify type,
water use, age, performance and condition
• Develop a maintenance and replacement plan to insure optimal
performance and replacement of outdated or damaged water fixtures
and devices
• All new fixtures and devices must be EPA WaterSense approved or
equivalent in performance
• Incorporate use of motion sensors for sinks and toilets in areas
of high use
Town Landscaping and Parks
Reduce the amount of potable and reclaimed water used for landscape
irrigation at Town facilities and along public roadways.
• Landscaping must meet all requirements of the Oro Valley zoning code,
which includes water harvesting, water planning and monitoring, plant
type, irrigation and maintenance standards
• Roadway landscaping must be designed to survive without irrigation.
Irrigation must be enabled for a five year plan establishment period.
After establishment,water is not to be applied on landscaping unless
severe plant stress occurs due to drought
Minimize use of landscape irrigation, herbicides, pesticides and fertilizers.
• Require that ornamental landscaping use appropriate, native and
drought-tolerant plants where feasible that meet or exceed the
requirements of the Town code
• Explore additional opportunities to extend reclaimed water lines to new
parks and identify funding mechanisms
• Plant species that are indigenous to the local area when landscaping
next to natural open space or riparian corridors,where feasible
• Require that turf only be used for functional landscapes,such as play
areas and ball fields,when it is determined to be the most suitable
material after considering the type and amount of use it will receive, its
maintenance needs, life-cycle costs and water and energy consumption.
Turf shall not be used for purely aesthetic purposes
19
• Monitor the use of water-conserving practices and technologies
including "smart" irrigation timers and controls,drip irrigation,flow
meters, master valves through water audits, and encourage hydro zoning
and rainwater harvesting
Employee and Contractor Education
• Encourage a "maintenance and management"culture through training
opportunities and assess recognition programs for employees
and contractors
• Explore a public education component in major Town landscape
projects where feasible, such as native plant demonstration gardens and
rainwater harvesting techniques
• Develop programs that educate businesses to conserve water by self
evaluation. Ratings could be similar to the LEED criteria
Tracking and Monitoring
• Evaluate the feasibility of tracking water consumption and water utility
expenditures for each Town facility on a regular and ongoing basis. Use
the data to evaluate, make improvements,and track the water efficiency
of each facility
Highlights of Current Successes
• The new landscape in the medians and the edges of the La Canada
Drive roadway from Tangerine Road to Naranja are being irrigated with
reclaimed water as part of the new roadway widening project.
• A hydrant was installed on the new 24-inch reclaimed water line in La
Canada Drive that will provide reclaimed water to contractors for use as
construction water for compaction of soils and dust control
• A hydrant was installed on the existing 16-inch reclaimed water line next
to the reclaimed water reservoir to provide reclaimed water to the Town's
Public Works Department to use for roadway sweeping and cleaning
• A connection has been provided to the new 24-inch reclaimed water line
in La Canada Drive to provide irrigation water to the Town campus
• The Town currently uses native or low water use plant choices on
Town properties and landscapes as set by the current landscape
code standards
• The Parks and Recreation Department closely monitor water use within
Town parks and landscapes
• Parks and Recreation uses smart timers that are capable of factoring
g
in evapotranspiration and have multiple programming capabilities for
seasonal changes
• All parks use automatic push button shut off valves for the faucets in
public restrooms
20
Renewable Resources
This section needs to be revised significantly
Support and actively promote the development of renewable energy
resources and the reduction of greenhouse gas emissions
Consider the use of large PV arrays to generate electricity while shading
parking lots or other outdoor areas.
• Strive for innovative ways to procure renewable energy for Town
facilities, including the use of power purchase agreements
• Work with public and private partners to identify suitable sites for
renewable energy facilities
• Conduct a cost-benefit analysis of various renewable energy resources
to determine the most beneficial and cost-effective energy source
for a particular site given its location,features, land use and
infrastructure requirements
• Systematically upgrade Town facilities with energy-conserving
equipment and features to reduce its overall energy consumption
• Explore opportunities to coordinate and cooperate with other large
power users in order to maximize the use of renewable energy and
expand the market for renewable energy alternatives in the region
• Identify grant opportunities and special funding sources to help offset
the cost of providing renewable energy to Town facilities
• Track energy consumption for each Town facility on a regular and
ongoing basis,and use the data to evaluate and make improvements to
the energy efficiency of each facility
• Employ benchmarking principles that establish best management
practices based on lessons learned from other entities so that the Town
can continue to economize its energy use
• Educate employees about ways they can increase energy efficiency in
the workplace
• Recognize employees who identify new energy-conserving programs
that are both practical and cost-effective
Highlights of Current Successes
• The Town uses solar powered parking lot lights at the MOC
• The Town has installed lower wattage bulbs in street lights
• All Town facilities use of'green'cleaning products for their facilities
• The Public Works Department uses rubberized asphalt and rubberized
asphalt chip seal on all new road projects (including La Canada)
when possible
21
1147
aste Reduction
, _.,.,.., _. _ _ _________
This section needs to be revised significantly
• Employ the Integrated Waste Management (IWM) hierarchy as the waste
reduction ethic. IWM is a hierarchy of progressive steps emphasizing
waste prevention as the first step,and disposal in a landfill as the final,
and least desirable, alternative
• Regard and treat waste as a valuable commodity, rather than garbage
• Employ IWM in advanced planning for all Town operations,and make
waste reduction an imperative throughout the life cycle of the operation
• Include dedicated and secure space for recycling bins in all new Town
facilities,as well as encourage other forms of waste reduction, such as
the use of reused or recycled materials in building construction.When
opportunities for waste reduction and recycling exist that are not in
the LEED design standards for a project,they shall be reviewed and
implemented whenever feasible
• Make waste reduction part of every Town employee's job. Resources and
mechanisms will be created or strengthened to better communicate to
employees waste reduction opportunities
• Encourage employees to suggest new ways of reducing waste in their
work area
• Extend the IWM ethic to its relationships with vendors and contractors
Easy access to recycling facilities for building occupants
• Expanding recycling into park facilities
• Exploring electronics recycling, i.e. cell phone recycling
• Institute a full service recycle program at Town Hall and facilities
frequented by the public
• Use of green janitorial products
• Establish a hazardous waste program for the Town
Inventory paper use:achieve reduction of 15%
• Encourage employees to be more conscious about their paper usage
• Set default duplex printing on all computers
• Use electronic documents (.pdf), and scanned documents
• Use email and do not print out messages
• Smartboard agendas, paperless meetings
• Electronic document management systems
• Emphasize use of electronic transmittals for all Boards&Commissions
• Double-side the rule not the exception
22
Highlights of Current Successes
• The Parks and Recreation Department instituted a recycling program for
aluminum, plastic,glass and paper in all Oro Valley buildings and parks,
including linear river parks
• The Town sponsors an annual household hazardous waste disposal
program for residents
Stormwate r
This section needs to be revised significantly Sr 'MWATfR
Protection and perpetuation of natural resources -- � UTILITY
• Use pervious surface materials on roads and parking lots,when practical,
to increase groundwater recharge opportunities
• Emphasize the maintenance and protection of riparian areas in a
natural state and avoid the use of artificial channels, levees and
stream diversions
• Encourage flood control projects to serve multiple purposes, including
maintaining and creating wildlife habitat and habitat connectivity
• Implement a Town recycling drop off center at the MOC
• Explore electronics recycling
Highlights of Current Successes
• The Storm Water Utility now requires 'first flush'treatment in paved
areas to collect surface pollutants
• We are removing invasive vegetation from natural washes and
other areas
• The Town sponsors an Adopt-A-Wash program
23
13
rocurement
1
_„_0_,..____..,,_,.._,...,___, _
This section needs to be revised significantly
• Encourage use of products and services that have a lesser or reduced
negative effect on human health and the environment when compared
with competing products or services that serve the same purpose
• Encourage use of locally produced materials, products,and services,
when practical, to reduce the environmental impacts resulting
from transportation
• Encourage use of a best value procurement using a broader variety of
considerations, including performance and environmental attributes,
when making purchasing decisions
• Encourage identification, evaluation and use of environmentally-friendly
products, services and practices
• Encouraging use of independent,third-party environmental product
or service label standards when writing specifications for, or procuring
materials, products,or services. Such labels include EcoLogo, Green Seal,
Energy Star, LEED and EPEAT
• Encourage use of life-cycle cost evaluations in procurement of
goods and services
• Encourage purchase of products that optimize the use of
recycled materials
• Encourage use of cooperative purchasing that leverages the Town's
buying power and provides for more cost-effective procurements
• Encourage suppliers to use appropriate green supplies and
environmentally-preferable products
• Encourage employee awareness regarding opportunities to make
sustainable purchasing decisions
• Consider the ultimate disposition of purchased materials and,when
feasible,acquire products that can be recycled or re-used
HighlightsofCurrentSuccesses
• The Town requires its janitorial services provider to use only products
certified as environmentally preferable by Green Seal, EcoLogo
or Greenstar
• The Town currently recycles and/or resells surplus equipment and
computers to reduce waste and create additional revenue for the Town
• In 2008,the Procurement division created an online website for posting
solicitations and addenda to reduce printing requirements
• Similarly,the Procurement division conducts contract correspondence
and negotiations via email to reduce printing and mailing requirements
• Procurement now uses over 50 cooperative contracts to leverage the
Town's buying power and provide for more cost-effective procurements
24
TOWN OF ORO VALLEY
Page 1 of 4
COUNCIL COMMUNICATION MEETING DATE: 06/10/09
TO: HONORABLE MAYOR AND COUNCIL
FROM: RUSS NEWBERG, MANAGEMENT INTERN
TORY SCHLIEVERT,MANAGEMENT ASSISTANT
BAYER VELLA, PRINCIPAL PLANNER
SUBJECT: DISCUSSION OF THE CREATION OF A POTENTIAL
SUSTAINABILITY COMMISSION
SUMMARY:
At the regular session held February 18, 2009 Council Member Latas requested that staff develop
recommendations for the creation of a sustainability commission. Based on that direction, staff has researched
similar efforts in other Arizona jurisdictions and has provided several options for Council to discuss.
HISTORY:
Within the past several years,the Town of Oro Valley has taken a more comprehensive approach to
environmental policy. The first major policy effort was the passage of Resolution No. (R) 07-94 in 2007, which
required all new buildings and renovations to meet the Leadership in Environmental and Energy Design's
(LEED) silver certification level. In an effort to expand on the LEED resolution passed in 2007, staff, at the
direction of Council, created an environmental sustainability policy that was formally adopted in 2008.
Resolution No. (R) 08-39 identified environmentally responsible actions the Town was already taking and
recommended specific actions to enhance the Town's environmental sensitivity.
As a result of the adoption of the environmental sustainability policy, an interdepartmental "Green Team"was
formed. To date, the Green Team is working to finalize a draft five-year action plan for Council review, which
consists of strategies and indicators in eight goal areas: water conservation and management, building,
transportation efficiencies, land planning & conservation, procurement, renewable resources, stormwater and
waste reduction. The draft is currently focused on internal Town operations with plans to include the larger
community over time.
EXAMPLES:
When determining potential options for a Town of Oro Valley sustainability commission, staff conducted
research on similar committees or commissions throughout the state. As part of the council communication,
staff has included three examples of environmentally-oriented citizen advisory groups that represent the most
common types of committees or commissions in Arizona. Exhibit 1 of your packet provides a more complete
listing of the environmental/sustainable commissions in Arizona jurisdictions.
Scottsdale
In the areas of energy and design, Scottsdale has two committees that make recommendations to the City's
Environmental Quality Advisory Board. The first committee is Scottsdale's Energy Advisory Committee, made
up of seven members, which provides recommendations in order to improve the energy performance of existing
and future city buildings and facilities. This includes addressing strategies and techniques to conserve energy in
existing buildings and to incorporate energy saving features into new buildings and renovations. The committee
identifies opportunities to increase renewable energy usage throughout City operations. In addition to building,
TOWN OF ORO VALLEY
Page 2 of 4
COUNCIL COMMUNICATION MEETING DATE: 06/10/09
the committee pursues an increase in the use of alternative fuels in city vehicles. The committee engages
residents through outreach and education efforts. The committee also follows specific direction from the
Environmental Quality Advisory Board in order to achieve the Town's overall environmental goals.
The second committee is the Green Building Advisory Committee, which focuses on the City's Green Building
Program and provides City staff with a broad range of technical advice. The Green Building Program, made up
of twenty members,provides education, training and incentives to encourage green building by the private
sector throughout Scottsdale, limiting the impact on the environment by conserving energy and resources. The
committee is responsible for assisting in the design of the Green Building program and guiding its
implementation. The Committees' duties include creating qualification criteria, and organizing special events
and education efforts. The committee also provides staff with direction regarding effective strategies and
standards and provides technical advice about products and material. Both committees meet monthly.
Wickenburg
The Wickenburg Ad-hoc Committee on Recycling works with a liaison from the Public Works department to
provide oversight of the Town's voluntary recycling program. The recycling program offers a drop-off center,
recycling hotline, and educational sessions. The goal of the program is to reduce waste, provide quality service
for residents, and to realize savings by diverting recycling from local landfills. The Ad-hoc Committee on
Recycling applies for grants and conducts educational sessions for residents informing them how they can
increase recycling in their homes and at their jobs. The committee provides much needed support as the Town
eventually works toward curbside recycling. The board consists of seven members and meets quarterly.
Flagstaff
It is the role of the Flagstaff Sustainability Commission to develop, coordinate, and review various
sustainability initiatives. Two of the City's main initiatives are the Flagstaff Sustainability Program and the
Mayor's Climate Protection Agreement. The scope of their efforts includes the following areas: climate and air
quality; transportation; energy; solid waste and toxic substances; water, wastewater, and stormwater; sustainable
building and purchasing practices; and sustainable economic development. The commission has very broad
directives. In addition to their coordinating and advising duties, the commission is instructed with educating the
public and promoting sustainable practices in all areas of life. Flagstaffs Sustainability Commission consists of
seven members and meets monthly.
OPTIONS:
Based on our research, staff has developed the following three options with consideration of the Town's current
efforts and goals regarding environmental sustainability. It may be appropriate to consider more than one option
or a combination of options. Options A and B are designed to provide a more concentrated effort in particular
areas. Option C takes a broader approach, which includes more environmental areas and will direct many of its
efforts toward program coordination. It is important to note that regardless of the option(s)
g selected the
resulting body would serve as a recommending body to the Town Council for approval and action.
OPTION A: SUSTAINABLE DESIGN & ENERGY COMMITTEE
Creating a Sustainable Design and Energy Committee would provide an opportunity to build upon the Council's
green building and energy priorities. This committee could focus on the following areas: green building,
TOWN OF ORO VALLEY
Page 3 of 4
COUNCIL COMMUNICATION MEETING DATE: 06/10/09
procurement, renewable energy and transportation efficiencies (alternative fuel, ride sharing, etc.). This would
address a variety of energy issues, while emphasizing the Town's dedication to green building.
The beginning stages of comprehensive sustainability planning in Oro Valley have focused on government
operations. The Green Team is drafting a plan to make government operations more environmentally
responsible. This committee would provide additional expertise and time to the implementation of priority
energy-related activities. Other roles might include advising Council regarding sustainable design and energy
policy (which affects residents and businesses) and the promotion of green building and energy-saving efforts
throughout the community.
OPTION B: WASTE REDUCTION & RECYCLING TASK FORCE
A Waste Reduction and Recycling Task Force is a more focused option and would require less expertise. The
priority would be to assess waste reduction and recycling opportunities within Town's departments and the
residential and business community in order to make recommendations for community-wide programs.
OPTION C: ENVIRONMENTAL SUSTAINABILITY COMMISSION
The first two options do not include all areas of environmental sustainability. For example, water, wastewater,
land-use planning and conservation are left out. A more inclusive commission could provide a better bird's eye
view of all of the Town's policies related to sustainability. Option C lends itself more to a policy/ordinance
review and coordination role rather than an in-depth commission on each subject matter. For example, the
commission could conduct evaluations and make policy and program recommendations regarding efforts such
as water harvesting, gray water, solar requirements and day lighting standards.
The Town does not currently have a recommending body/commission to address environmental initiatives and
make recommendations. The proposed commission could make recommendations that could serve as a guiding
force behind the further development, monitoring and implementation of the Green Team Action Plan and other
environmental initiatives. The commission might also provide outreach to businesses, schools, neighborhood
groups, and other organizations in order to strategically identify ways to make a more environmentally friendly,
or sustainable community. Staff recommends that Option C include subject matter experts along with citizen
participants in order to achieve maximum results.
COMPOSITION:
There are two major considerations regarding composition: qualifications and size. Qualifications can be
determined by expertise or by belonging to a particular stakeholder group. For Option A, Sustainable Design
and Energy, it would be recommended that members have expertise in green building, renewable energy,
alternative fuels, and so forth. For Option B, Waste Reduction& Recycling Committee, experience in the
recycling industry would be essential. Experience in organizing large community efforts would be important as
well. A wide-representation of stakeholder groups would be helpful regarding familiarity with the needs of and
help with the outreach of the various segments of the community. This could include residents from different
areas of the Town, schools, businesses and other community groups.
Option C, the Environmental Sustainability Commission, would be best served by a combination of professional
experts and general citizens. Staff recommends that Council consider LEED certified professionals, landscape
architects and other professionals from the following fields: green technology; solar and renewable energy;
TOWN OF ORO VALLEY
Page 4 of 4
COUNCIL COMMUNICATION MEETING DATE: 06/10/09
energy conservation; gray water and water conservation; waste reduction and recycling; Sonoran Desert
ecology; land use and development, and transportation.
The size of the commission will depend on the number of environmental areas requiring expertise as well as the
number of stakeholders groups to be included. For example, Option A would be a smaller commission of
perhaps five members; whereas, Option C could be as many as seven to ten. As with the creation of all boards
and commissions, staff would look to the Council to determine the preferred make up.
COORDINATION:
Once the Council has determined the type of commission it would like to create, it will then become important
to consider the scope of the Town's current boards and commissions and the implementation of the Green Team
Action Plan. Exhibit 2 represents the integration of the proposed sustainability commission with coordination
and communication necessary for achieving results in a comprehensive program, which depends on the
collaboration of elected officials, management, Town departments, community groups and regional partners.
CLOSING:
The examples and options in this communication are presented to assist Council in decisions regarding the
creation of a citizens advisory group, whose purpose would be to pursue environmental sustainability in some
capacity. Staff believes the next steps would be to develop the scope of work,powers and duties, transaction of
business, and effects of the commission's decisions. Example scopes of work are included in your packet for
review. Council feedback will let staff know how to adequately prepare an ordinance for adoption, which
defines these policy elements.
ATTACHMENTS:
1. Exhibit 1:Environmentally-oriented citizen advisory groups in Arizona
2. Exhibit 2: Proposed Sustainability Commission Program Graphic
3. Examples of scopes of work for sustainability commissions in Arizona
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SCOTTSDALE EVIRONMENTAL QUALITY ADVISORY BOARD
BYLAWS OF THE SCOTTSDALE
ENVIRONMENTAL QUALITY ADVISORY BOARD
(Last Reviewed January 16, 2008)
1. PURPOSE AND ACTIVITIES OF THE BOARD
101. Purpose
The purpose of the Environmental Quality Advisory Board ("Board")
is to review environmental issues affecting the City of Scottsdale ("City") and
recommend to the City Council appropriate roles for the City to take in
addressing those issues or problems in a manner that protects, restores, or
enhances the natural and urban environments.
102. Authority
At the request of the City Council, the Board may :
1. Recommend policies and changes to ordinances, codes, and
regulations to protect, restore, or enhance the natural and urban environments,
and recommend measures to promote those policies through increased
environmental sensitivity in city programs, procedures, and activities.
2. Review proposed changes to ordinances, codes, or regulations
regarding environmental quality as appropriate and present their findings to the
appropriate Board or Commission responsible for presenting recommendations
to the City Council, or to City Council directly in the absence of such a Board or
Commission.
3. Assist in identifying the environmental effects of proposed actions
or regulations and suggest ways to minimize adverse effects.
4. Foster citizen involvement in City and other activities, which affect
the quality of the environment.
5. Present to the City Council nominations, background, and
recommendations for Environmental achievement Awards.
6. Make available to the public, information relevant to environmental
issues and hold public meetings.
2. ORGANIZATION
201. Make-up of the Board
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The Board is comprised of seven (7) members appointed by the City
Council for three - year staggered terms.
202. Chairperson
The Board shall, at its first meeting every January, elect a
Chairperson from among its appointed members. Except as otherwise provided
in these Bylaws, the Chairperson shall preside at all meetings and hearings of
the Board, decide all points of order or procedure and perform all duties required
by these rules. The Chairperson shall be eligible for re-election. The Chairperson
shall not initiate motions or engage in protracted discussion, but may vote on
each issue.
203. Vice-Chairperson
The Board shall, at its first meeting every January, elect a Vice-
Chairperson from among its appointed members who shall serve in the absence
of the Chairperson. The Vice-Chairperson shall be eligible for re-election.
2 04. Vacancy
Vacancies for Chairperson or Vice-Chairperson created for any
cause shall be filled for the un-expired term by a new election. Such election
shall take place at the next regularly scheduled meeting of the Board, and those
elected shall not be considered as having served a full term.
205. Resignation to Seek Public Office
(a) A Board member shall resign as a member of the Board prior to offering
himself or herself for nomination or election to any salaried public office,
including city, state or federal offices. A Board member shall be deemed to
have offered himself or herself for election upon the filing of a nomination
paper pursuant to A.R.S. § 16-311, or making a public declaration of
candidacy, whichever occurs first.
(b) A resignation by a Board member pursuant to this section shall be made
in writing and filed with the City Clerk. The resignation shall become
effective upon filing with the City Clerk.
206. Committees
The Chairperson, with the consent of the Board, may create
committees as it feels necessary on any subject pertinent to the matters being
heard by, and of natural concern to, the Board. The Board's Chairperson may
appoint one of the Board's members to serve as Chairperson of such
committees. These committees may, on a case-by-case basis as determined by
2 of 8
the Board, be empowered to meet with the City's Environmental office, and other
City departments, City Council, or any other such official body, and shall make
such reports to the Board as may be requested by a majority vote of the Board.
207. Legal Counsel
The City Attorney, or his/her designated representative, shall be the
legal counsel for the Board. Advice of counsel shall be received and entered in
the minutes before disposition of any question of law or matter requiring legal
interpretation or advice.
208. Proxy Voting
There shall be no proxy voting on the Board, nor can proxies be
extended for the purpose of establishing a Quorum of the Board.
3. MEETINGS
301. Regular Meetings
Regular meetings of the Board shall be held on the third
Wednesday of each month.
302. Special Meetings
Special meetings for good cause may be held by the Board on call
of its Chairperson, or of a majority of its members, which call shall be filed with
the Environmental office, or as may be scheduled by a majority of the members
at any previous meeting. The manner of the call shall be noted in the minutes of
the meeting and at least twenty four (24) hours notice of the meeting shall be
given to each member.
303. Quorum
A quorum necessary for the transaction of business shall consist of
four (4) members of the Board. The business of the Board shall be transacted by
the majority vote of members present.
304. Member Attendance
(a) Except as provided in subsection 304 (b) below, any member of the Board
that is absent from three (3) consecutive or four (4) of six (6) regular
meetings shall be removed from his or her office effective on the date of
such Board member's third consecutive or fourth absence out of six (6)
regular meetings.
(b) Upon a Board member's third consecutive or fourth absence out of six (6)
regular meetings and upon majority vote of the Board, the Board may
3 of 8
elect to set aside the termination provision provided in subsection 304 (a)
above, and determine an appropriate time extension for such Board
member to return to the next regular or special Board meeting. If the
Board fails to vote on or votes not to grant a time extension, the affected
Board member shall automatically be removed from the Board on the date
of such Board member's third consecutive or fourth absence out of six (6)
regular meetings.
305. VACANCIES
If a vacancy occurs on the Board, the Chairperson shall, with the
advice of and upon majority vote of the Board, determine a list of eligible
candidates to fill the vacancy, and forward the Board's recommendations to the
Mayor and City Council. The Mayor shall appoint a new member with the
approval of the City Council.
306. Conflict of Interest
All members of the Advisory Board shall comply with the State's
Conflict of Interest Law, Title 38, Chapter 3, Article 8, Arizona Revised Statutes.
307. Abstention
Any member who subjectively believes that participating in
discussion or voting on cases coming before the Board could give the
appearance to the general public of a conflict of interest may voluntarily abstain
from participating in such cases.
4. OFFICIAL RECORDS
401. Definition
The official records shall include these Bylaws, Standing Rules, the
minutes of the Board together with all findings, and other official statements. The
Chairperson is encouraged to maintain an unofficial concise annotated summary
of Board deliberations on important issues, in order to create a history file from
which future Boards may draw.
402. Recording of Vote
The minutes shall show the vote of each Board member on every
question on which the Board is required to act, and any statement any Board
member may wish to make regarding his or her vote.
403. Retention of Files
4 of 8
All applications and other matters coming before the Board shall be
filed with the Environmental office in accordance with the office's general file
system. The City Clerk shall keep a permanent file of all reports, resolutions,
notices, correspondence, or other matters filed with or issued by the Board. The
recordings of the public hearings of the Board shall be retained intact for not less
than thirty (30) days after the City Council shall make a final decision in the
specific subject on the recording. Original applications shall be retained as long
as is required by standard City procedure.
404. Public Record
The records of the Board shall be subject to State public records
laws and City Charter provisions concerning public records.
5. AMENDMENTS AND RULES
501. Bylaws Amendment Procedure
Amendments to these Bylaws may be made by the Board upon the
affirmative vote of five (5) members, provided any such amendment is proposed
at a preceding meeting, or is submitted in writing at a prior regular meeting of the
Board, and is noted in the minutes of such meeting. Revised Bylaws may be
proposed in lieu of multiple amendments. Amendments or revised Bylaws
adopted as above shall become effective at the next regular meeting of the
Board.
502. Adoption and Amendment of Standing Rules
Upon majority vote of the Board, the Board may adopt Standing
Rules, which shall be attached to these Bylaws. The Board may also amend the
Standing Rules by majority vote of the Board.
503. Copy Of Bylaws and Rules
A certified copy of these Bylaws and any amendments thereto,
including Standing Rules, shall be placed on record in the Environmental office
and the City Clerk within ten (10) days of the date of their adoption.
504. Robert's Rules of Order
When any question of parliamentary procedure arises, it shall be
decided on the basis of Robert's Rules of Parliamentary Procedure, unless
otherwise specified in the Standing Rules of the Board, which are attached
hereto and, by reference, made a part hereof.
505. Interpretation And Conflict
5 of 8
In the event that any Board Bylaw or Standing Rule is found to be
in conflict with any State statute, ordinance or resolution of the City of Scottsdale,
the statute, ordinance or resolution, shall govern. These Bylaws or any Standing
Rules are intended only to supplement such statute, ordinance, or resolution and
these Bylaws or any Standing Rules shall not amend, annul, or abrogate any
applicable State statute, City ordinance, or City resolution.
Brian Munson, Chairman Date
Larry D. Person Date
Sr. Environmental Coordinator
Approved As To Form:
Deborah Robberson
City Attorney
Revised
January 16, 2008
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Standing Rules of the
City of Scottsdale Environmental Quality Advisory Board
Upon the majority vote of the Board, the Board may adopt a Board
mission statement which shall further describe the Board's purpose, and
may be used to further explain to the public the Board's overall role in
advising City Council on environmental related issues that affect or may
affect the City. The Board's current mission statement is as follows:
The mission of Scottsdale's Environmental Quality Advisory Board is to
promote effective use of the City's natural, human, and technological
resources to meet current community needs while ensuring future availability
of these resources. The Board is committed to the fundamentalp
rinci le of
p
sustainability in order to ensure that the community's proposed actions and
policies give due consideration to environmental, governmental, social, and
economic factors.
8 of 8
DRAFT
SCOTTSDALE GREEN BUILDING ADVISORY COMMITTEE
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Environmental QualityAdvisory Board
Standing Committee Guidelines
Green BuildingAdvisory Committee
Authorization:
The Green Building Advisory Committee (GBAC) is a standing committee of the
Environmental Quality Advisory Board (EQAB). The GBAC shall make any and all
recommendations to EQAB. EQAB may, at its sole discretion, forward GBAC
recommendations to the Scottsdale City Council.
Purpose:
GBAC'sur ose is to encourage and promote environmentally responsible, healthy,
p p
resource- and energy-efficient building in Scottsdale. GBAC's focus shall be to provide
Green Building resources to both Scottsdale citizens and city organization.
Responsibilities:
GBAC shall be responsible to develop and provide guidance on Green Building program
qualification criteria, promotion, education and special events. GBAC shall advise EQAB
and city staff on green building technologies, strategies, materials, products and standards
of practice.
Green Building Program ram administration remains the responsibility of the city (i.e. approval,
inspection, and certification of qualified projects).
The GBAC may not enter into any agreements or contracts on behalf of itself, EQAB, or
the City of Scottsdale. The sole responsibility to enter into agreements or contracts lies
with the City Manager/designee and/or the City Council.
Direction:
EQAB shall determine the strategic direction, purpose, and scope of issues for the GBAC.
Green Building Advisory
Committee Guidelines Page 1 of 2
Revised: 18 February2009 Approved: 18 March 2009
DRAFT
Role:
The GBAC acts in a policy advisory role for EQAB. In the course of their activities, they
may produce work product that after EQAB review/approval may be distributed to the
community.
Chair:
The EQAB Chair shall appoint EQAB members as Chair and Vice Chair of the GBAC.
Public Meetings:
All GBAC meetings will be publicly noticed, and the public is encouraged to attend.
Membership:
EQAB shall appoint up to fourteen (14) members for one-year renewable terms, subject to
Mayor/Council approval. All GBAC members should be Scottsdale citizens and/or
personally work in Scottsdale.
Prospective members shall make application to EQAB using the Board and Commission
Application form. Membership in one or more of the following categories is required
(more than one member may be from the same category):
Architect/designer Environmental resource professional
Builder (custom) Inter-governmental liaison
Builder (production) Interior designer
Building Finance Landscape architect/designer
Citizen Product representative
Developer Public relations professional
Educator Real estate professional
Energy resource professional Utility Company
Attendance:
Members who miss three consecutive meetings, or four of six consecutive meetings, shall
be subject to dismissal. If a member is dismissed, that member may petition EQAB for
reinstatement.
Sub-Committees:
From time to time, the GBAC Chair may initiate workgroups or subcommittees. At least
one half of the members shall be GBAC members. The Chair must be a GBAC member.
Additional Scottsdale citizens may be on the subcommittee. Each person serving on a
subcommittee must fill out Board and Commission Application form.
Vacancies:
Upon resignation or termination of an appointed GBAC Member, the GBAC Chair will
request EQAB to fill the remaining term with a new appointment.
Staff Representative:
The Green Building Program Manager shall serve as an ex-officio member of the GBAC.
Green Building Advisory Committee Guidelines Page 2 of 2
Revised: 18 February 2009 Approved: 18 March 2009
TUCSON-PIMA COUNTY METROPOLITAN ENERGY COMMISSION
The Tucson-Pima County Metropolitan Energy Commission is an all-volunteer
commission and the Tucson Mayor & Council and the Pima County Board of
Supervisors appoint the members. Each commissioner serves two year terms for a
maximum four terms. The meetings are held at the Ward III Council Office, 1510 E.
Grant Road, every third Thursday of the month at 7:45 a.m. The public is welcome to
attend and present their ideas and concerns during the Call to the Audience portion of
the agenda.
Specific responsibilities as outlined in MEC's Bylaws are:
• To confer and advise the governing bodies of the City of Tucson and Pima
County on community concerns relating to energy.
• To support and sponsor community programs and projects to provide information
and education to the community on improved use of energy.
• To review and make recommendations on proposed legislation, whether local,
state or federal, relating to energy and its use.
• To act as an official advisory agency to the city and county governing bodies for
technical questions and concerns related to energy.
• To develop and encourage community efforts and resources for the conservation
of energy, and development of alternatives energy forms.
• To determine, from contact with other jurisdictions, what energy programs are
being proposed to promote energy savings, or to use more efficient energy
alternatives, and make appropriate recommendations on adapting such
programs to local use.
• To study and make recommendations to government agencies and the private
sector on possible demonstrations programs involving new technology and/or
personnel practices to dramatize and affect more efficient energy use.
• To evaluate and make recommendations on any program, either for the
government or for the private sector, that could:
o Improve energy efficiency by promoting the best use of what we now have
in the way of resources.
o Inspire energy innovation for the proliferation of additional resources
through new technology.
• To simulate and encourage the cooperation of the other community groups in the
area of energy and its use.
• To recommend such action to the governmental bodies of the city and county as
the commission deems necessary or desirable to accomplish the above
functions, and to effectuate its policies.
1 of 1
FLAGSTAFF SUSTAINABILITY COMMISSION
CHAPTER 2-17
SUSTAINABILITY COMMISSION
SECTION 2-17-001-0001 COMMISSION ESTABLISHED; ORGANIZATIONAL
STRUCTURE
SECTION 2-17-001-0002 PURPOSE; POWERS AND DUTIES
SECTION 2-17-001-0001 COMMISSION ESTABLISHED; ORGANIZATIONAL
STRUCTURE
A. ESTABLISHMENT OF THE COMMISSION.
1. There h is herebycreated the Sustainability Commission (the "Commission"),
which shall replace the Clean and Green Committee;
2. The membership of the Commission shall consist of seven (7) members.
Members of the Commission shall be appointed by the City Council and shall
represent the diverse interests and views of the community. The Commission
shall be a workingCommission, in which each member takes an active role in
accomplishing lishin the goals and objectives of the Commission. Members shall serve
a term of three (3) years with no member appointed for more than two (2) full
(3)
consecutive terms.
3. The Commission shall be responsible for electing a Chair and a Vice-Chair. The
Chair shall act as public spokesperson for the Commission at public functions,
shall serve as an ex-officio member of all standing committees, shall appoint the
chair of all standing committees upon the advice and consent of the Commission,
and shallp erform other duties as required. The Vice-Chair shall act in the
absence of the Chair.
4. The City may appoint a non-voting Councilmember Liaison who shall not
count toward a quorum.
SECTION 2-17-001-0002 PURPOSE; POWERS AND DUTIES
Theur ose of this Commission shall be to continue the work initiated by the Clean and
p p
Green Committee and to further work with the City Council and the City Staff by
recommending and coordinating activities as part of the Flagstaff Sustainability
Program, the U.S. Mayors Climate Protection Agreement, and any future sustainability
g
initiatives pursued by the City.
Subject to state law and the procedures prescribed herein, the Sustainability
Commission shall have and may exercise the following powers, duties, and
responsibilities:
1 of 2
A. The Commission shall work with City staff toward the development and
implementation of the Flagstaff SustainabilityProgram. The issues g addressed
by this program may include, but not be limited to, the following:
g
1. Climate and air quality
2. Transportation
3. Energy
4. Solid waste and toxic substances
5. Water, wastewater, and stormwater
6. Sustainable building and purchasing practices
7. Sustainable economic development
B. The Commission shall work with the City staff toward the development opment and
implementation of the U.S. Mayors Climate Protection Agreement and d any
initiatives sustainability passed by the City Council.
C. The Commission shall work with the City Council in the development of
initiatives linking the concepts of sustainability with economic development
and affordability for the benefit of all community members.
D. The Commission shall promote the benefits of sustainableracti
p ces in all
spheres of life and shall educate the public concerning such practice
s.E. The Commission shall promote compliance with City ordinances concerning rni
ng
sustainability and environmental management.
F. The Commission shall encourage sustainableractices byindividuals,
groups, organizations, industrial and commercial enterprises, educational
institutions, and government agencies.
(Ord. 2007-27, Amended 04/17/2007)
2 of 2
TUCSON CLIMATE CHANGE COMMITTEE
ARTICLE XX. CLIMATE CHANGE COMMITTEE (CCC)
Sec. 10A-210. Creation.
Pursuant to Tucson Code [section] 10A-139(a), the Climate Change Committee (CCC) is
created as an on-going mayor and council advisory committee.
(Ord.No. 10591, § 1, 10-7-08)
Sec. 10A-211. Membership composition; principal and alternate members; nomination
and appointment; qualifications; terms and reappointment; removal; concurrent service
permitted; advisory members.
(a) Composition. The CCC shall be composed of thirteen(13)voting members, who
shall serve without compensation.
(b) Principal and alternate members. In order to plan quickly and effectively and also
to facilitate broader stakeholder involvement,principal and alternate members will be
assigned for each seat on the CCC. If the principal member holding a given seat is
present at a CCC meeting, then only the principal member counts toward the quorum and
can vote, but the alternate member may also attend and, at the discretion of the co-chairs,
sit with the CCC and participate in discussions of some or all of the items on the agenda.
If the Principal Member holding a given seat is not present at a CCC meeting, or must
leave a CCC meeting before it is adjourned, then the alternate member, if present, counts
toward forming or maintaining the quorum and can vote in place of the principal
member. If a principal member serving as a co-chair (section 10A-214(a)below) is
absent from a CCC meeting, or must leave a CCC meeting before it is adjourned,the
corresponding Alternate member for that seat does not automatically take the principal
member's place as co-chair for that meeting,but may do so upon specific vote of the
CCC. Alternate members will preferably come from the same or a similar organization as
the principal member and shall, at a minimum, represent the same broad area of expertise
as the principal member. If the principal member assigned to a seat on the CCC resigns,
is removed, or can no longer serve, the alternate member assigned for that seat will
receive first consideration for nomination and appointment as the new principal member.
(c) Nomination and appointment. The city manager, in consultation with the office of
conservation and sustainable development, shall nominate qualified persons for
consideration and appointment by the mayor and council.
(d) Qualifications. Members should represent a balanced range of interests including
non-profit, academic and private sectors and shall have a professional affiliation with, or
expertise in, one or more of the following areas:
(1) Climate change.
1 of 4
(2) Sustainable land use and transportation.
(3) Architecture and sustainable design.
(4) Community, grass-roots climate change efforts.
(5) Urban green space, urban heat island mitigation.
(6) Low-income representation.
(7) Local economy.
(8) Small and/or local business.
(9) Workforce advocacy and training.
(10) Neighborhood advocacy/support.
(11) Social services.
(12) Human health.
(13) Food security.
(e) Terms and reappointment. Both principal and alternate members shall serve for a
term of two (2) years and may be re-appointed for up to three (3) additional terms of two
(2) years.
(f) Removal. Tucson Code section 10A-134(e) applies to the CCC. Otherwise,
notwithstanding Tucson Code section 10A-134(a), a member may be removed prior to
the expiration of the member's term only by the mayor and council.
(g) Concurrent service permitted. Tucson Code section 10A-134(c) does not apply to
the CCC or its subcommittees. Members of the CCC or its subcommittees may serve
concurrently on other city committees, boards, or commissions.
(h) Advisory members. The co-chairs, acting by agreement, may appoint representatives
from city advisory committees and departments and from other governmental
jurisdictions with environmental or resource interests to serve as advisory, non-voting
members.
(Ord. No. 10591, § 1, 10-7-08)
Sec. 10A-212. Functions, purposes, powers, and duties.
The CCC shall have the following functions, purposes, powers, and duties:
(1) Develop a climate change mitigation and adaptation plan including
recommendations to achieve the city's greenhouse gas reduction commitments
along with strategies and steps needed to prepare for the direct and indirect effects
of climate change on the city's infrastructure and operations, as well as its
ecological, economic and social capital.
(2) Identify and prioritize concerns and issues relating to long-term
environmental, social and economic sustainability of the Tucson community.
(3) Annually review the city's sustainability strategic plan, provide a written
report on the status of implementation of the plan, and recommend revisions to
2 of 4
the mayor and council that reflect new information or priorities for pursuing a
more sustainable community.
p
(4)
Review and report to the mayor and council on progress toward achieving
adopted sustainabilitygoals and objectives, including those adopted in the
p
mayor's climate protection agreement, utilizing staff of the city manager's office
of conservation and sustainable development and other sources for the
information necessary for such review.
(5) priorities riorities for sustainability that balance environmental protection,
judicious use of resources, economic vitality, healthy communities, and social
it and that are appropriate to the specific challenges and constraints of the
equity
Sonoran Desert, and developand propose a comprehensive set of sustainability
principles les to inform city policies, including the general plan.
(6) Establish methods and indicators to measure success in meeting established
sustainability goals.
(7) Solicit and review recommendations from other city advisory committees
g
re ardin indicators, implementation, and/or other aspects of the city's
regarding
sustainability strategic plan.
(8) pp pSupport and sponsor community programs and projects to provide
information and education to the community on ways to improve individual,
business, or organizational sustainability.
and encoura e community efforts and resources for community
(9) Develop g
action on sustainability.
(10) Consult and cooperate with federal, state, county, city, town, or other
governmental or public agencies, commissions, and committees, citizens,
community grous, academic institutions, and other entities on matters relating to
p
sustainability.
(11) Consult with the mayor and council as requested relative to specific
sustainability issues and needs that may arise.
(Ord.No. 10591, § 1, 10-7-08)
Sec. 10A-213. Staff support; minutes.
The manager,cityactingthrough the office of conservation and sustainable development,
g
shall provide staff to support the functions of the CCC and to maintain minutes of its meetings.
(Ord.No. 10591, § 1, 10-7-08)
Sec. 10A-214. Committee organization; subcommittees.
3 of 4
(a) Co-chairs. The CCC shall select from among its principal me tubers two (2) co-
chairs who shall serve two-year terms. The co-chairs shall share responsibility sponsibility for
scheduling,presiding at, and directing the conduct of business at all
CCC meetings. No
principal member shall serve as a co-chair for more than one term duringconsecutive
any consecutive
four(4) years. If a principal member servingas a co-chair is
. absent from a CCC meeting,
or must leave a CCC meeting before it is adjourned, the corresponding p g alternate member
for that seat does not automatically take therinci al member's p place as co-chair for that
meeting, but may do so upon specific vote of the CCC.
(b) By-laws. The CCC shall adopt bylaws for its ar operations that consistent e consistent with this
Charter and other legal authority and file them with the city clerk.
(c) Meetings. The CCC shall choose its own meetingdates, times,, and places.
(d) Subcommittees. The CCC is empowered to create subcommitteesbring that bring in
additional expertise from outside the committee. Subcommittees will
have at least three
(3) members and no more than seven (7) members, and must have at least one member
who is also appointed to the CCC as a principal member. If a principal
to p p member assigned
o a subcommittee is present at a subcommittee's meeting, then onlythe principal
member p ncipal
counts toward the quorum and can vote, but the alternate member for that CCC
seat may also attend and, at the discretion of the subcommittee chair, sit with the
subcommittee and participate in discussions of some or all of the items on the agenda. If
a principal member assigned to a subcommittee is notresent at a subcommittee's
' p ommittee s
meeting, or must leave a subcommittee meeting before it is adjourned, then the alternate
member for that CCC seat, if present, counts toward formingmaintaining or the quorum
and can vote in place of the principal member. No more than three (3) subcommittees bcommittees can
be active at any one point in time. This structure is intended torovide
p for broader
inclusion of technical experts and various affected constituencies in the CCC's decision-
making ' -
making process. All members appointed to subcommittees shall meet the same
qualifications listed in section 10A-211(d) for members of the CCC.
(Ord. No. 10591, § 1, 10-7-08)
Sec. 10A-215. Limitation of powers.
Neither the CCC nor any of its members may incur governmental expenses without prior
or
authorization of the mayor and council, nor may the CCC or its members '
obligate the city in any
way.
(Ord. No. 10591, § 1, 10-7-08)
Secs. 10A-216--10A-219. Reserved.
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