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HomeMy WebLinkAboutPackets - Council Packets (687) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION JULY 8, 2009 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION - AT OR AFTER 6:00 p.m. CALL TO ORDER ROLL CALL 1 . Discussion regarding the Oro Valley Police Department Take-Home Vehicle Policy 2. Discussion regarding Fiscal Year 2009/10 Water Rates Analysis Status Report 3. Future Agenda Items ADJOURNMENT POSTED: 07 01 09 2:00 p.m. ejk The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700. a y TOWN OF ORO VALLEY Page 1 of 4 COUNCIL COMMUNICATION MEETING DATE: July 8, 2009 TO: HONORABLE MAYOR AND COUNCIL FROM: DANIEL G. SHARP, CHIEF OF POLICE SUBJECT: DISCUSSION REGARDING THE ORO VALLEY POLICE DEPARTMENT TAKE-HOME VEHICLE POLICY SUMMARY: On April 27,2009, Council directed staff to review the current OVPD take-home vehicle program and evaluate it in contrast to comparable jurisdictions. A comparison of other jurisdictions' take-home program overview was included in that Council Communication. That comparison is included in this communication (Attachment A). TAKE-HOME VEHICLES The OVPD take-home vehicle program began prior to December 3, 1985. This program is continually monitored to ensure it is sensible in relation to providing the best service to the community. Service sustainability is paramount in public safety. It has been the long-standing philosophy of OVPD to provide members with the requisite equipment and training whenever possible and avoid the need to out-source investigative remedies. Maintaining a well-trained/equipped police department ensures that we are able to manage the quality of our public interaction rather than out-sourcing specialized investigations to other agencies that do not have the vested interest in our community. This program does not exist to subsidize the income of the member nor provide frivolous perks to employees. As with every vehicle that is issued as a take-home, they are scrutinized by OVPD management to ensure the vehicle exists as a tool in furtherance of the members' assigned duty and enhance community service. Other Agency Similarities/Trends Other agencies with successful take-home vehicle programs have been reviewed and studied. Among those agencies, documentation exists noting common themes. Some of those include: 1. Crime Prevention: Criminals are less likely to commit crimes in a neighborhood where a marked police vehicle is parked. Residents feel safer due to the "billboard effect". 2. Cars Last Longer/Cost Less: The typical life span of a police car used 24/7 by several officers is five to six years. Take home cars can be expected to be in use for a minimum of seven years. It is estimated there is approximately 5% increase each year for the cost of the vehicle and associated equipment. Additionally, each time a vehicle is built-out to specifications, there is a measurable cost for the labor of each task performed. Currently, members with take-home vehicles are responsible to coordinate and schedule the service of his/her assigned vehicle. To date, there is one employee (recently transferred) that is responsible for the scheduling and coordination of all non take-home vehicles at OVPD. Absent the take-home vehicle program, the fleet maintenance employee's workload would increase beyond the ability of one individual. At a minimum, this would require the hiring of a part-time employee to assist in the maintenance and upkeep of the fleet. TOWN OF ORO VALLEY Page 2 of 4 COUNCIL COMMUNICATION MEETING DATE: July 8, 2009 3. A Sense of Ownership: History dictates officers generally will take better care of cars personally assigned to them, which also increases morale and can be a recruitment tool. During an August 6, 2008 study session on Police Recruitment and Retention, it was suggested, by Town Council, that the Police Department complete a recruitment and retention survey to identify what is important to our officers. Attachment D is the result of the Recruitment and Retention Survey memorandum, dated January 5th, 2009. The results of the survey indicated a take-home vehicle program was the most popular strategy. Since police recruiters are drawing from the same applicant pool, it is important that every facet of employment be considered by candidates. Additionally, the fleet looks better, the professional projection of OVPD is bolstered and accountability is increased. 4. Overtime is Decreased Almost Daily: Officers with take-home vehicles can respond to calls on their way to work, allowing officers already on duty to leave at their scheduled time. If they did not have take-home vehicles, this would create overtime by holding over their scheduled shift or calls would have to be "stacked" -- response would be delayed until the oncoming shift was available. The consequences are the delay of response to motor vehicle accidents, in progress emergency calls, etc. 5. Quicker Response and Preparedness to Critical Incidents: Every officer with a take-home vehicle, including officers assigned to critical response units, can respond from home at anytime with all the needed equipment. Without a take-home car, officers must respond to the station first, without emergency equipment (perhaps passing the incident location or being stuck in traffic), locate a vehicle, gather equipment, load equipment and then respond. In critical situations, such as barricaded persons, shootings, explosive device threats, manhunts, etc., swift workforce allocation is vital and minutes count. 6. Lastly, and Perhaps the Most Important to Many People: It saves tax dollars. Figures studied by agencies, such as Galloway Township Police Department and Tacoma Washington Police Department, show that maintenance costs are drastically reduced when using a take-home program. An independent assessment of Galloway Township operations by Richard T. Walsh, Ph.D., commissioned by Council in 2006, concluded that the take-home policy "is very effective and should be maintained". According to the professors that conducted the Tacoma Washington study, they noted an eight-year savings of 21% to the city fleet budget based on the take-home program. While researching other jurisdictions with take-home policies, we analyzed the number of vehicles in their fleet, vehicles listed as take-home and the number of commissioned employees. Some of the agencies queried are similar in size to the Oro Valley Police Department. Just as important are those agencies that are considered "neighboring" agencies. This is particularly important as the neighboring departments are drawing from the same "pool" of applicants. It is impossible to quantify what the "average police department" possesses in relation to their fleet. "Average" is too subjective to quantify, by definition, when evaluating a public safety organization. The result of the research is listed below. TOWN OF ORO VALLEY Page 3 of 4 COUNCIL COMMUNICATION MEETING DATE: July 8, 2009 Police A en Take Home Police Fleet Total Sworn Vehicles Vehicles Personnel Department of Public Safety* 1,000 2,500 1,235 Florence 29 38 21 Goodyear 80 140 102 Marana 70 101 83 Oro Valley* 68* 102 100 Pima County Sheriff's Department 533 722 516 Sahuarita 23 59 44 Sierra Vista 65 85 68 ,'`>� ., .... ... ..._.',..�....z r..:... _............. ....:).�.,,....�..,:...,•...3...,.$�.::..:....... e.e..:.:.. .:»..- C. ..2,:323 >. ,SFS,,<.. .. ... ...... ....... .r.......x...�.........,.v....,...:....>..?............ ............ .. .. ..� ...r..,....� <' ��»�' .♦.. ....a...1 �:.....5.....:.........1.:,..,....�.'�.v....,.::........,.........-..,.,....:.>...t...:J...,.,a....:.,...n'1.::.,.}.....CK....\.�........,a.,........,a♦....>.....,..�C`Laf,............�TF..,.......,.......w..........,......... �.........�..e3....... ...w..t....J.<.. wf�«, .. w . n ♦ n ♦� Avondale 23 92 107 Casa Grande 29 51 79 Chandler 58 321 344 Gilbert 48 148 227 Lake Havasu City 24 82 96 Peoria 30 150 190 Phoenix • 740 2225 3644 Tucson** 300 752 1,113 University of Arizona 19 35 56 *See Memorandum from the Town Manager dated June 24, 2009 as this number may not be represented currently. **These numbers are altered frequently Environmental Considerations Whether they live in Oro Valley or not, some members of the organization live closer to their duty stations rather than the main police secured parking facility. Having those individuals drive to the main police facility to pick up their assigned vehicle increases roadway mileage driven and the volume of pollutants released into the air. The OVPD take-home policy is consistent with the proposed Town of Oro Valley Green Team Environmental Sustainability Plan that was presented to Mayor and Council on February 25, 2009. Under transportation efficiencies, there are two measures consistent with our program: 1. Increase the efficiency of the fleet regardless of the fuel used. 2. Allow employees to go to different work sites from home and/or return directly home from different work sites when there is a reduction in miles driven in Town vehicles. CONCLUSION Through the research and development of this study, it was not difficult to locate information supporting the use of a take-home vehicle program. Thousands of police organizations nationwide allow the use of take-home 1 TOWN OF ORO VALLEY Page 4 of 4 COUNCIL COMMUNICATION MEETING DATE: July 8, 2009 vehicles because they support efficient service. However, some even go beyond service and allow officers to have take-home vehicles to augment their pay to include allowing officers to use police cars for personal use. Regardless, OVPD's use of a take-home vehicle program has been structured around our community's expectation of service. OVPD's program allows for the best opportunity for success as it relates to our community's expectations. Through proper management, audit and flexibility it has reduced costs, decreased response times, improved service and deterred crimes. ATTACHMENTS: • A-- Other Agency Policy Comparison • B--Administrative Directive (Vehicle Operation Procedures) • C--OVPD Take-Home Vehicle Policy /t i Daniel G. 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Ce+ta :.specialty units• SWAT OiinO4cene and K- :0} Sw�rmj.bf ficers- esidati''g,n.arid with%inNone 0- lI,0 o' officers tenmiles.:o nar'limits PL.LEY'��'/ 0.T r'"'� O 1AILN � y tY, 40; �•( . _••Z.. .` rte:-. 'f�. ^.. -.:t 66A/D'EDAt ADMINISTRATIVE DIRECTIVE SUBJECT NUMBER PAGE VEHICLE OPERATION PROCEDURES 6 1 of 5 PAGE ISSUE DATE May 11, 2007 I. PURPOSE The Town of Oro Valley vehicle policies and procedures were created to safeguard the Town's vehicles and to ensure the safety of Town employees using Town vehicles. This policy further establishes when a vehicle should be sent to auction and removed from the Town's fleet. II. GENERAL Any employee who willfully ignores the following policies and procedures will be subject to disciplinary procedures up to and including termination of employment. All employees should check with their Department Head for additional directives regarding Town vehicle use. 1. The driver-operator will have in his/her possession at all times a valid Arizona driver's or chauffeur's license appropriate to the class of vehicle being driven. 2. Smoking is not permitted in Town vehicles. 3. Seat belts must be worn by everyone in Town vehicles at all times. 4. No personal business may be conducted using a Town vehicle, unless specifically approved by the Department Head and/or Town Manager or as detailed in the Town Take Home Vehicle Guidelines. Some stops may be acceptable while conducting Town business(i.e. breaks and meals). Please check with the Department Head. _ I — F:\Administrative DirectiveslAdministrative Directive 6.doc 4 Attachment G—Administrative Directive: Vehicle Operation Precedures • r 5. No unauthorized passengers may ride in a Town vehicle, unless specifically approved by the Town Manager/Department Head or as detailed in the Town Take Home Vehicle Policy. Other Town of Oro Valley employees or individuals conducting business with the Town are considered to be authorized. 6. Any substantiated report of tailgating, speeding or other unsafe driving behavior while in a Town vehicle will be subject to disciplinary procedures. 7. All moving violations or traffic citations in Town vehicles; license denials, suspensions and revocations will be reported to your Supervisor and Risk Manager no later than the next working day. 8. Employees are responsible for all citations, moving and non-moving, while driving a Town vehicle. The exception would be citations resulting from items determined to be the Town's responsibility(i.e. registration, insurance or equipment citations). 9. No radio, tape player, CD player, etc. will be played in a Town vehicle at a volume that interferes with the driver's ability to hear traffic, engine sounds or emergency vehicles. 10. Departments are required to have regular maintenance schedules for the vehicles they are responsible for. Drivers should report any Town vehicle maintenance issues to the Supervisor or designated individual. 11. Employees must personally report(not via a recorded message) all vehicular accidents involving Town vehicles, regardless of circumstances or fault,to a supervisor immediately. The supervisor must notify the Risk Coordinator no later than the next business day to expedite insurance claims and damage repair. 12. It is mandatory that all drivers keep an Accident Reporting Kit in each Town vehicle, and use it to collect information in the case of an accident. 13. It is the responsibility of the driver of any Town vehicle who is involved in an accident to file an accident report with the law enforcement jurisdiction in which the accident occurred. In all cases a police report must be requested. 14. Town Vehicles should be locked when not in use. - 2 -- F:\Administrative DirectiveslAdministrative Directive 6.doc Attachment G---Administrative Directive: Vehicle Operation Precedures 15. No employee while driving a Town Vehicle shall act in any manner, make any gestures, or display any items that may be considered offensive to others. 16. All staff is prohibited from manufacturing, distributing, dispensing, possession,using or being under the influence of alcohol or any controlled substance while operating a Town vehicle. III. POLICY A. Take Home Vehicle Guidelines 1. Town take home vehicles are only for commuting to and from work and other work related business. 2. The Town vehicle may only be operated by the assigned employee. Family members of the employee are not permitted to operate a Town vehicle. 3. The Town vehicle may be loaned to another employee temporarily with prior approval from the immediate supervisor. The supervisor approving use of the Town vehicle by another employee must verify that the temporary driver is an approved driver for the Town. 4. It may be necessary for a Town employee to carry business associates or other employees in the Town vehicle from time to time. It is the responsibility of the driver of the Town vehicle to ensure seat belts are worn by everyone in the vehicle. 5. It is the employee's responsibility to park the Town take home vehicle in a safe area at their place of residence. No reimbursement will be made for home storage of the Town vehicle. 6. No modifications may be made to the vehicle without prior approval by Department Head including,but not limited to installing a trailer hitch, bumper stickers,window tinting or any other extraneous additions/alterations. 7. When assigned a Town take home vehicle, all Town Take Home Vehicle Guidelines and Town Vehicle Policies and Procedures must be followed. - 3 --- F:\Administrative Directives\Administrative Directive 6.doc Attachment G Administrative Directive: Vehicle Operation Precedures B. Vehicle Maintenance 1. In order to establish a formal vehicle maintenance program, the Town shall maintain a computerized database of its records related to vehicle maintenance. An appropriate computer program shall be installed in the Public Works, Police,and Finance Departments. Responsibility for maintenance of the database shall reside with the Police Department for all vehicles operated by that department, and the Public Works Department for all other Town-operated vehicles including Public Works, Administration, Building Safety, Planning and Zoning, and Parks and Recreation. 2. The database shall be established in sufficient detail to monitor routine preventive maintenance for each vehicle on an ongoing basis to ensure safe operation by Town employees and avoid costly repairs. Records maintained shall be sufficiently kept so that costs associated with each vehicle are easily accessible. 3. The Public Works Department shall send notices of the need for routine maintenance to the respective departments for each vehicle for which Public Works is responsible to track. Each department shall be responsible for having the maintenance performed. The Police Department shall perform routine maintenance inspections per vehicle manufacturers' recommendations at a minimum, or more frequently based on departmental policy. 4. Department Heads shall be responsible for forwarding a copy of the invoice for payment of vehicle maintenance services to the Public Works Department for input into the database. For vehicle maintenance identification purposes,the invoice copy must indicate the vehicle number that was assigned when the vehicle was set up in the database. The Finance Department shall be responsible for ensuring that the respective departments have coordinated with Public Works prior to payment of the invoice. The Police Department shall indicate the assigned vehicle number on the invoice prior to forwarding to Finance for payment. 5. On a quarterly basis,the Finance Department shall prepare a report indicating the status of the Vehicle Maintenance Program for the Town Manager. C. Vehicle Transfer The practice of transferring old vehicles to another department should be done only with careful consideration as to the remaining useful life of the 4 -.- F:\Administrative Directives\Administrative Directive 6.doc Attachment G--Administrative Directive: Vehicle Operation Precedures vehicle, the overall condition of the vehicle, and the consideration of the Town Manager as to the impact it would have on the future budgets of the affected departments. D. Vehicle Replacement I. Disposal of fleet units will be based on mileage and condition, and an evaluation of the unit's estimated maintenance costs over remaining service life. 2. Vehicles sent to auction should be disposed of in accordance with the Fixed Asset Procurement, Disposition, Interdepartmental Transfer and Inventory Directive. AUTHORIZED: Town Manager F:\Administrative Directives\Administrative Directive b.doc Attachment G--Administrative Directive: Vehicle Operation Precedures ORO VALLEY POLICE DEPARTMENT RULES 6.0 DEPARTMENT VEHICLES A. Vehicle Registration and Driver's License All members of the Department who operate a motor vehicle shall possess a valid Arizona Driver's License. B. Use of Department Vehicles 1. Members shall not use Department vehicles without permission of a supervisor. 2. Failure to wear seat belts while operating or riding in Department vehicles is viewed by the Town and the Department as a serious matter. Members injured in collisions while seat belts are not in use may be denied Industrial Injury Compensation. Failure to wear seat belts while operating or riding in Department vehicles may be considered Wrongful use of Bquipm&nt(Rule 3.12Y) and disciplinary action for such violations will be normally issued from the member's Division Conmm:ander. Mitigating or aggravating circumstances that would affect such discipline are to be documented in the Chain of Command review of the incident. 3. Members will not drive police vehicles into any arroyos or washes or into any other mountainous or desert area off the roads except when absolutely necessary. Members observing matters requiring attention in these areas will proceed on foot when practical. 4. Pushing another vehicle shall not be done if the police vehicle is not equipped with a push bar. Pushing a vehicle shall be done for the purpose of moving stalled or disabled vehicles from hazardous locations to a place of safety. Members shall instinct the operator of the vehicle being pushed where to park the vehicle, what handing characteristics to expect from a vehicle whose power systems are not functioning and what to expect from the member as the vehicle is pushed. Vehicles shall be pushed the shortest possible distance. Members shall exercise due care while pushing other vehicles. S. Ignition keys shall be removed from all Department vehicles when members leave the immediate vicinity of the vehicle. 6. When a vehicle is left without a member in the driver's seat, the parking brake shall be set. C. Take Home Vehicles 1. Only the Chief of Police shall mandate and authorize a department vehicle as a take home vehicle for a member. Assignments for which take home vehicles are mandated are reviewed and adjusted regularly to meet the needs of the department. 2. Take home vehicles are mandated for individuals based on their assignments. Members assigned take home vehicles are expected to coordinate and deliver the vehicle for maintenance and repairs (there are exceptions to this for members working the five 8-hour schedule). The basic mileage interval maintenance performed by Desert Sun (oil change, Revised 08/11/2006 Chapter 6 Page 1 of 5 Attachment F—Rule 6.0 ORO VALLEY POLICE DEPARTMENT RULES tire rotation and safety inspection)should be scheduled directly by the member with Desert Sun (882-6680). When scheduling service for an assigned vehicle with Desert Sun, the member will need to notify them if they will be using the shuttle vehicle while service is being performed on the assigned vehicle as Desert Sun coordinates the use of the shuttle vehicle we provide, Once the vehicle is at Desert Sun, any additional repairs needed that are discovered during the safety inspection will be addressed by Desert Sun contacting our Property Forensics/Fleet Maintenance personnel, A member discovering a need for service or repairs other than the routine maintenance shall contact Property Forensics/Fleet Maintenance personnel,for direction so it can be determined if there is warranty coverage that may apply. There will be times that take home vehicles break down and are either towed or dead- lined that will require our Property Forensics/Fleet Maintenance personnel to coordinate repairs during their regular work hours. Field supervisors are responsible for dealing with towing and vehicle dead- lining during the hours that Property Forensics/Fleet Maintenance personnel are not regularly scheduled to work. 3. Those members assigned take home vehicles and/or pool vehicles shall abide by the following.. a. Take home vehicles are to be driven to and from duty station and utilized for the members required activities only. In the event a member has to appear in any court or administrative proceeding outside the Tucson metropolitan area,prior approval shall be required from a supervisor. b. Members may drive departmental vehicles to and from departmental training and shall carpool whenever possible when training is scheduled outside the town or one member's residence is near the travel route of another member, c. Members driving marked units shall always check on duty upon leaving their residence and check off duty when returning to their residence, d. Members driving unmarked vehicles do not have to check on and off duty as long as they are driving to and from their residences as part of their normally scheduled work days. Members driving unmarked vehicles on normally scheduled days off or at unusual times for training, call outs, meetings, etc. shall check on and off the air, e. Department vehicles shall not be used to transport any of the member's family or any other persons unless prior approval is obtained from a supervisor or authorized by rules and procedures. The citizen observer program liability waiver shall be completed when supervisor approval is obtained in the situations not covered by rules and procedures. Revised 08/11/2006 Chapter 6 Page 2 of 5 Attachment F--Rule 6.0 ORO VALLEY POLICE DEPARTMENT RULES f Vehicles are to be kept clean and maintained in good running condition at al times. Vehicles shall be subject to inspection by supervisors. g. When at the member's residence and/or unattended, vehicles are to be kept locked at all times. Members shall take reasonable precautions to protect the vehicle from vandalism and abuse. When the vehicle is left unattended, weapons,portable equipment and/or confidential documents shall not be left in the passenger compartment of the vehicle. There are exceptions for weapons left in vehicles where locking weapon mounts have been installed in the passenger compartment. Weapons,portable equipment and confidential documents needed for regular duties may be left in trunks of vehicles as long as all passenger compartment trunk opening devices are disabled. A member who is assigned a vehicle without securable trunk space should address specific storage needs through their chain of command for weapons,portable equipment and or confidential documents. h. Any specialized equipment sensitive to environmental conditions shall be removed from vehicles not garaged and stored in a secure location, i. Take home vehicles are not to be driven to and from off-duty jobs unless the off-duty work notice specifically authorizes such use. A command staff member may also authorize the use of a take home J vehicle travel to an ' fth' d from off-duty should a member's assignment require this. j. When members are on leave away from their residence, generally of 40 or more consecutive work hours, take home vehicles may be required to be left in the police department secured parking lot. Members should address this on an individual basis through chain of command to make sure the location of the vehicle, if not secured at the department, would be reasonably safe and secure. 4. Members assigned to outside special assignments, such as C.N.A., D.E.A., J.T T.F,, etc., who drive vehicles from the Oro Valley Police Department fleet, shall follow their appropriate unit's operational policies and make sure the vehicles are properly maintained. Members should address any Oro Valley department vehicle policy and outside unity policy conflicts through their chain of command. 6.05 OBEDIENCE TO THE LAW Under ordinary conditions, members of the Department will obey all provisions of the law relating to the operation of vehicles. 6.10 TRANSPORTING INJURED PERSONS Police Department vehicles will not be used to transport injured persons. •An ambulance will be called. A supervisor shall approve exceptions to this rule. Revised 08/11/2006 Chapter 6 Page 3 of 5 Attachment F—Rule 6.0 ORO VALLEY POLICE DEPARTMENT RULES �..., _ ._. ... 6.15 TRANSPORTING CITIZENS Citizens shall be transported in Department vehicles only when necessaryaccomplish to rnpl�sh a police purpose. Such transportation shall be done only at the direction of or with the permission of a supervisor and in accordance with Procedure 606. 6.20 EQUIPMENT CHECK At the beginning of each tour of duty, members will inspect their vehicles in accordance mace with Procedure 1002. 6.25 EMERGENCY VEHICLE OPERATION A. Under specified conditions, an officer may be exempt from obedience to certain n motor vehicle laws when such obedience would cause unnecessary and unreasonable delay. B. A.R.S. § 28-624D states that provisions of"this section shall not relieve the driver of an authorized emergency vehicle from duty to drive with due regard for the safetyof all � g persons, nor shall these provisions protect the driver from the consequences of his reckless disregard for safety of others'. 6.30 THE EMERGENCY CALL CODE THREE A. Code Three Definition - Emergency assi ent red light g Y �� and siren in use. B. Code Three gm be justified if any of the following elements are present: 1. The preservation of life. 2. A crime of violence in progress. 3: The prevention of a crime of violence. 4. An immediate pursuit. 5. A unit at the scene requests another unit Code Three. C. Most emergency calls received by field officers are dispatched bypolice police radio. Prior to assigning a call to a field unit, Communicationsersonnel determine p r�n�ne whether the call shall be dispatched as.an emergency. This decision must be predicted on information sufficient to justify a reasonable conclusion that an emergency response is required. D. When a call is based on information received from sources otherpolice than police radio, the determination as to whether the call constitutes an emergency rests • the- g y with officer. This decision must be predicated on information sufficient tojustify reasonable conclusion that emergency a response is required. The officer can presume any information received is true, However,if a reasonable officer would question the validity of the information, then the officer must verifyit. The officer shall notify Communications of intent to use Code Three in ' reaching the scene of an emergency. Members engaged in emergencyvehicle operation p shall comply with A.R.S. § 28-624, which provides that the driver of an authorized thorized emergency vehicle is exempt from certain sections of the motor vehicle laws when all of the following conditions are present: Revised 08/11/2006 Chapter 6 P Page 4 of 5 Attachment F---Rule 6.0 ORO VALLEY POLICE DEPARTMENT RULES 1. The officer is driving an authorized emergency vehicle as defined •.�n A.R.S. §28-40l and 2. The officer is responding to an emergency call or is in immediate pursuit of an actual or suspected violator of the law as defined in A.R.S. §28-624A and 3. The officer is sounding the siren as may be reasonably necessary and is displaying at least one (1) red warning lamp to the front of his vehicle as required by A.R.S. § 28-624C. E. OPERATION OF SIREN In addition to the requirements of A.R.S. § 28-624, any time an officer is responding or operating in a Code Three mode or response, the siren shall be continuously operated. • BY ORDER OF: Am Daniela,G. Sharp, Chief if Police Revised 08/11/2006 Rule 6.0 Page 5 of 5 Attachment F—Rule 6.0 �r v 2 TOWN OF ORO VALLEY Page 1 of 2 COUNCIL COMMUNICATION STUDY SESSION MEETING DATE: July 8, 2009 TO: Honorable Mayor and Town Council FROM: Philip C. Saletta, P.E., Water Utility Director SUBJECT: FY 2009/10 Water Rates Analysis Status Report SUMMARY: The Oro Valley Water Utility Staff is seeking Council direction regarding the upcoming Water Rates Analysis to be performed in Fiscal Year 2009/10. The proposed work schedule is attached. The Water Sales Revenues projected in the FY 2009/10 Budget were based on an increase in the Groundwater Preservation Fee (GPF). The Town Manager's Recommended Budget and the Final Budget adopted by the Town Council did not include an increase in the base rate or commodity rate. Staff now is requesting Council guidance on the Water Rates Analysis and how to proceed. In previous years, Staff has prepared for the Water Utility Commission several alternative scenarios for their consideration. These scenarios typically include potential increases in the base rate, the commodity rate and the GPF. The Water Utility requests Council's guidance on whether to include scenarios that include the base rate and commodity rate and the GPF or just prepare an analysis for only an increase in the GPF. There are several factors that Staff will discuss with Council regarding this matter. • Reduction in Water Sales - Based on a recent preliminary evaluation, we are seeing a reduction in water use as compared to previous years. This may be in part due to conservation. This creates a reduction in projected revenues. • Long-term Levelizing of Water Rates — An analysis for the impact of potential water rate increases in subsequent years is typically performed for a 5-year period. Although there has been a significant reduction in the operations and maintenance budget for FY 2209/10, this analysis should be considered to determine the projected rate increases in future years. • Potential 3-Year Moratorium on Impact Fees — The recent Arizona State Legislature Budget Bill that proposes a 3-year moratorium on impact fees will further reduce revenues that will be needed for payment of debt service. This would create a situation where rates would need to be further increased to cover the debt service obligations normally paid by impact fee revenues. There are several options to address these concerns and those options may need to be included in the Water Rates Analysis prior to presentation to the Water Utility Commission and the Council. Staff seeks Council direction as to how to proceed with the Water Rates Analysis this year. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 Regardless of the approach, the analyses will be discussed with the Water Utility Commission for their review prior to making any recommendation to Council. Typically the Commission develops a Preferred and an Alternative Scenario for Council's consideration. Although we have started to compile information for the Water Rates Analysis, we do not plan to prepare any scenarios until after this Study Session. Staff will have a brief PowerPoint Presentation for the Study Session. Attachments: 1) 2009 Water Rates Analysis Proposed Work Schedule g),L( v((44., Philip C. aletta, P.E., Water Utility Director D, a d David Andrews, Town Manager Oro Valley Water Utility Commission 2009 Water Rates Analysis Proposed Work Schedule As of June 1,2009 06/01/09 Staff begins gathering data for analysis 06/08/09 WUC Meeting— discuss proposed work schedule 07/08/09 Council Study Session—seek direction on water rates 07/09/09 Finance Subcommittee meeting—discuss Council direction 07/13/09 WUC Meeting— discuss council direction 08/03/09 Finance Subcommittee Meeting 08/10/09 WUC Meeting—discuss rates analysis 08/24/09 Finance Subcommittee Meeting 08/31/09 Council Study Session on water rates (if necessary) 09/07/09 Finance Subcommittee Meeting (if necessary) 09/14/09 WUC Meeting—make recommendation on rates 09/16/09 Council asked to adopt NOI to increase rates 09/28/09 Publish NOI Resolution 10/05/09 Mail Public Hearing Notice to customers 10/21/09 Public Hearing to consider water rates 11/21/09 If adopted, new rates become effective