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Home My WebLink AboutPackets - Council Packets (690) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION JUNE 24, 2009 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION - AT OR AFTER 6:00 p.m. CALL TO ORDER ROLL CALL 1 . Discussion of Oro Valley Animal Licensing Program 2. Presentation of Oro Valley Police Department Mentoring Program 3. Building Safety Management Study - Implementation Update 4. Future Agenda Items ADJOURNMENT POSTED: 06 17 09 2:00 p.m. ejk The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700. TOWN OF ORO VALLEY Page 1 of 3 COUNCIL COMMUNICATION MEETING DATE: 06/24/09 TO: HONORABLE MAYOR AND COUNCIL FROM: DAVID ANDREWS, TOWN MANAGER SUBJECT: DISCUSSION OF ORO VALLEY ANIMAL LICENSING PROGRAM BACKGROUND At the December 10, 2008 Council Meeting, the Council discussed and considered creating an animal shelter for the Town of Oro Valley. The request was in part due to capacity issues at the Pima Animal Control Center (PACC). According to a September 16, 2008 Pima County Supervisors Memorandum, "the volume of PACC, which was built in 1968, exceeds capacity by more than 250%". After discussing the options presented at the December 10th Council Study Session, it was determined that the Town of Oro Valley did not have adequate funding to create its own animal shelter. In lieu of creating a shelter in Oro Valley, staff was directed to continue to explore local options to provide a more cost effective service to residents and better care to Oro Valley animals. In doing so, staff has explored the possibility of taking over the administration of animal licenses from Pima County and partnering with an outside organization to take over the town's animal housing and adoption service as well. Tonight's item is meant to be preliminary in nature and requires feedback from Council as to their continued interest in on some or all of the topics presented. LICENSING According to our intergovernmental agreement with Pima Animal Care Center, PACC provides all animal control and care services to the Town of Oro Valley, including licensing. The revenue PACC receives from the purchase of animal licenses by Oro Valley residents serves as payment for animal control services rendered by PACC. Revenue from licenses is used for the animal control services PACC gives Oro Valley, however if costs incurred by the town exceed the revenue from licenses, the town uses money from the general fund to make up the difference. In fiscal year 2007/2008, in addition to the $38,561 Pima County collected in license fees, the Town of Oro Valley paid $8,023 from the general fund totaling $46,584 paid for all animal care and control services that year. Pima County receives an average of$38,500 from Oro Valley residents every year as residents must renew all licenses yearly and if costs incurred to the town are less than the revenue from licenses then PACC keeps the extra revenue. Council has asked staff to evaluate the feasibility of taking over the function of animal licensing and in doing so; staff has also had to consider the implications of taking over all other forms of animal care and control. As it relates to licensing there are several factors Council needs to consider in both legal and administrative areas. It has been determined, through consultation with the Town Attorney, that the Town of Oro Valley has the legal ability to administer animal licenses provided that the town's ordinance is equal to or more stringent than the county's ordinance. Staff also determined that 60 days written notice is required to end our IGA with PACC and the Town would be responsible for paying any potential service deficit. The administration of licenses can be done by either contracting with local veterinarians or by having town staff issue licenses like they do with building licenses. It is difficult to estimate the workload if Council decided to have staff administer licenses as there are a few variables such as software and license renewal options that can be explored. Staff can look into TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION MEETING DATE: 06/24/09 the possibility of using our current permit software, Permits Plus, to administer and track licenses instead of leasing or purchasing new software. There are several other things for Council to consider when taking on licensing including the cost of initial marketing and promotion to inform the residents about the town's new ordinance. There will be a cost for postage and supplies for sending out reminder notices and applications. Some staff time will be needed for oversight of the veterinarians and their staff should the Council choose to exercise that option. In addition to fees and licenses, breaking the contract with PACC will mean that Oro Valley will have to take over animal care and control services. ANIMAL CARE AND CONTROL As stated earlier,the Town's IGA with PACC provides that PACC houses all retrieved animals at their facility located at 4000 N. Silverbell Road. During FY07/08 PACC responded to approximately 170 calls for service and picked up 24 dogs from Oro Valley, while the Oro Valley Police Department responded to 78 calls for animal control service and picked up approximately 14 dogs. For FY07/08 Oro Valley had a total of 38 lost animals retrieved. If the Council were to consider taking over the licensing portion of the current PACC IGA, the Town would also be required to provide animal care and control. Staff suggests exploring the possibility of partnering with a local kennel for sheltering services and non-profit organizations to do adoption services. The enforcement responsibility would be transferred to the Oro Valley Police Department. Further information is needed to determine the costs of purchasing basic animal control equipment and training. An example of this equipment is a handheld dog microchip scanner. The scanner is universal and can read microchips from different manufactures and different frequencies. Based on staff estimates cost for scanners can be between $220 and $419, depending on whether or not the Town purchases chips to go with them. Staff can research the possibility of having animal control officers from other jurisdictions give presentations on animal control. SIMILAR JURISDICTIONS: The City of Sedona and Coconino County both contract with non-profit shelters to house their stray dogs. The City of Sedona has a contract with the Sedona Humane Society. The City of Sedona has its regular police officers and a single animal control officer take found animals to the Sedona Humane Society shelter. The shelter is responsible for administering licenses for the city as well as all medical, sheltering and adoption services. The Sedona Humane Society keeps all revenues generated from the licenses, and in addition to this the City of Sedona also gives $42,083 yearly to the Humane Society. Coconino County has a contract with Second Chance Center for Animals (SCCA) for emergency services. If the Coconino County Health Department Animal Management staff picks up an injured animal it is taken to SCCA. If an owner can be located the owner pays for sheltering and medical fees. If no owner can be located the County pays all fees. After a 72 hour wait period and if the animal is healthy and no owner can be located, it is then transported to a local shelter for adoption. There is no annual payment from the county to SCCA, payment is on a case by case basis. The Town of Prescott has its own Animal Control Department that maintains a kennel for the Yavapai County Sheriffs Department, the Prescott Valley Police Department and the Prescott Police Department. Adoptions are made from the kennel. For licensing, the town code has a provision to allow the local veterinary offices to TOWN OF ORO VALLEY Page 3 of 3 COUNCIL COMMUNICATION MEETING DATE: 06/24/09 administer dog licenses. The code allows the veterinarian to keep $2 and remit the rest back to the town. There is no formal contract with the local vets,just the town code. Licenses can also be purchased at the Prescott Animal Control Department. FISCAL IMPACT On June 1, Pima County raised its fees by about 20%across all areas of their operation. It now costs $15 per year to register an altered dog, and $60 per year to register an unaltered dog. The cost of impoundment and all other services have also increased. So while Oro Valley residents paid $46,583 to the County in FY 2008 to handle 24 animals and 170 calls for service, they will likely pay at least $55,899 next year for the same number of animals and calls for service. According to the American Veterinary Medical Association, towns of 45,000 people have an estimated 11,376 dogs. According to the American Pet Products Manufacturing Association, 28% of owned dogs are not spayed or neutered. Therefore, Oro Valley has an estimated 8,191 altered dogs and 3,185 unaltered dogs. If we charge what the County now charges for licenses, and we got closer to 100% compliance, Oro Valley could collect up to $313,965 in license fees however, some of this revenue would be needed to purchase equipment to take over the animal care and control services. NEXT STEPS Should Council choose to pursue this item further, it would be appropriate to commission a feasibility study to evaluate all of the costs associated with taking over animal care and control services and to determine the revenue that could be generated through animal licensing. ATTACHMENTS: 1. City of Sedona Contract 2. Coconino County Contract 3. Town of Prescott City Code David Andrews, Town Manager AGREEMENT FOR CONTRACTED SERVICES This AGREEMENT entered into by and between PAW PRINTS, HUMANE SOCIETY OF SEDONA, INC., a private, non-profit corporation hereinafter called "Society" and the CITY OF SEDONA, a municipal corporation,hereinafter called, "City,"this jday of July, 2007. WHEREAS, the City is a municipal corporation located within Coconino and Yavapai Counties, Arizona; and WHEREAS, the City is in need of animal sheltering pursuant to the requirements of State Law and the ordinances of the City; and WHEREAS,the Society p operates and maintains a shelter which can be used for this purpose: NOW,THEREFORE, the parties to this agreement hereby agree as follows: A. SHELTER FACILITY 1. During the term of this contract,the Society will continue to operate and maintain an animal shelter to provide proper and humane care for all dogs and cats which come into its custody. 2. The Society shall be fully responsible for the operation and maintenance of its shelter facilities, and shall furnish the personnel, materials, equipment, and other items necessary to carry out the terms of this agreement. 3. The Society shall maintain suitable office hours at the shelter for the benefit of the public and for the purpose of transacting business in connection with the duties under this contract and for the purpose of receiving dogs and cats and/or accepting applications for the redemption of impounded animals. 4. The Society shall be responsible for and in full control of the work of its personnel,who shall be responsible to the Society. 5. The Society agrees to receive dogs and cats delivered by the enforcement agent of the City. 6. It is understood and agreed by the parties that the Society has no facilities or methods for sheltering animals other than dogs and cats, nor does it contemplate providing such facilities. The Society may,however, at its option, shelter other small animals from time to time when deemed necessary by the Society for humane reasons. 7. The Society will provide a key to the shelter facility to the Sedona Police Department and allow designated Police Department personnel to have access to the facility as necessary to impound dogs and cats when the facility is not open Paw Prints,Humane Society of Sedona Contract 2007-2008 and staffed by Society personnel. Such impoundment shall be conducted by the Police Department in accordance with established operating procedures. 8. Pursuant to the provisions of the Sedona City Code, the Society will account for all impoundment and adoption fees and will remit to the City those fees as required by the Sedona City Code and this agreement. 9. The Society will account for sterilization costs that are reimbursed by the City as further provided by this agreement. B. INDEPENDENT CONTRACTOR 1. The parties agree that the Society provides specialized services and that the Society enters this contract with the City as an independent contractor. Nothing in this contract shall be construed to constitute the Society, nor any of its personnel, volunteers, or directors, as agents, employees, or representatives of the City. 2. As an independent contractor, the Society is solely responsible for all labor and expenses in connection with this agreement and for any and all damages which may arise during the operation of this agreement. 3. The Society shall carry appropriate insurance and shall indemnify and hold the City and its officials, employees and agents harmless from any and all claims, demands, actions and causes of action(including attorney's fees) or liability for damages for personal injury or property damage resulting from the acts or omissions of the Society's officers,directors, agents, employees, or volunteers, in connection with this agreement or in any way arising from the activities or services of the Society as set for in this agreement. 4. It is understood and agreed that the Society is free to contract with other parties or to otherwise provide additional services. 5. The Society must conform to the Americans with Disabilities Act of 1990 (ADA) and the Rehabilitations Act of 1973 as amended. This includes prohibiting discrimination against the handicapped in employment, programs, services and activities and making reasonable accommodations to allow their full and equal access to all such employment,programs, services, and activities. Society shall also comply with all other federal, state, and local regulations prohibiting unlawful discrimination in employment programs, services activities and contracting. C. IMPOUNDMENT 1. It is understood and agreed that the Society will accept dogs and cats for purposes of impoundment. Such impounded animals will be held by the Society for a Paw Prints,I iumanc Society of Sedona Contract 2007-2008 holding period of not less than 96 hours, and holding period to commence at time of arrival upon the day such animal is received by the Society. 2. Upon expiration of the 96 hour holding period,the animals which have not been redeemed by an owner shall become the property and responsibility of the Society, which may place such animals on adoptable status or may euthanize by humane injection,in accordance with the requirements of A.R.S. §24-381. 3. Society reserves the right to euthanize immediately any impounded animal whose behavior or physical condition is such that said animal represent a danger to the well-being of other animals,provided the action taken by the Society is in compliance with City Ordinance and State Law governing the treatment of animals. The Society shall comply with the retention time limits of Chapter 6 of the City Code in the disposition of biting animals. 4. $42,083 will be paid annually for three years to the Society in anticipation of annual impoundment costs. (The $42,083 will be paid based on a $3.75 per capita basis. However, the$42,083 will remain constant for the first three years of the contract beginning July 1, 2007.) When animals that have been impounded, are reclaimed by their owners, the Society will collect the impoundment fees set forth in the City Code Sec. 6-1-4 (G) and shall remit such fees to the City on a quarterly basis, by the fifteenth of the month following the close of each calendar quarter. The Society agrees to keep proper financial records to submit with said impoundment fees and accounting of all such fees collected and remitted. The Society shall permit the City, at all reasonable times, to inspect and audit such records. 5. Beginning on July 1, 2007, the parties shall have the option to renew this Agreement for three (3) one year terms. Notice of renewal shall be given in writing no less than sixty(60)days prior to the termination date. If the option to continue is accepted by both parties, the City will pay the Humane Society at a rate equal to $3.75 per capita based on the current State Department of Economic Security estimate for population in Sedona. In no event shall the estimate be older than six(6)months. D. RABIES QUARANTINE 1. The Society agrees to accept from City enforcement agent and to hold for not less than seven(7) days any stray, unowned dogs, or dogs for which no owner can be found, for the purpose of rabies quarantine when such dog has bitten a person. 2. The parties to this agreement expressly agree that owned dogs which are to be held for rabies quarantine and returned to the owner in the event that no rabies is exhibited will not be delivered to the Society for quarantine. Such dogs should be quarantined at a veterinary clinic or commercial boarding kennel at the owner's expense. Paw Prints,l lumanc Society of Sedona Contract 2007-2008 E. STERILIZATION PROGRAM The Society shall offer a sterilization assistance program to assist qualifying low income City residents in defraying the cost of surgical sterilization of dogs and cats. In consideration thereof,the Humane Society will retain the first$2,500.00 received in impoundment fees for the purpose of funding the sterilization assistance program. The Society shall submit to the City Manager criteria to be used to qualify recipients for assistance. The Society shall maintain a separate accounting record of the use of such funds. Sterilization of animals which are adopted shall be paid for by the adopting parties as contemplated in City Code Sec. 6-1-4 (J). F. COMPENSATION The City agrees to compensate the Society for fulfilling its obligations and responsibilities herein the sum of Forty Two Thousand Eighty Three dollars ($42,083.00) which shall be paid in one lump sum upon execution of the Agreement. This amount includes an undetermined amount for the services provided within the contract. G. EXCLUSIONS AND LEGAL COMPLIANCE 1. It is understood and agreed that Society does not contract with City for and will not be responsible for: a. picking up stray, injured, ill or dead animals; b. investigation of violations of City's animal control laws nor enforcement of same; c. animals other than dogs or cats. 2. The Society agrees to comply with all federal, state,municipal, and city laws, ordinances rules,or regulations applicable to the Society's business or services or to the performance of these services, with the express and explicit exception of any so-called"pound seizure"rules or laws in existence now or in the future. 3. The Society must conform to the Americans with Disabilities Act of 1990, (ADA) and the Rehabilitations Act of 1973, as amended. This includes prohibiting discrimination against the handicapped in employment,programs, services and activities and making reasonable accommodations to allow their full and equal access to all such employment programs services and activities. Society shall also comply with all federal, state and local regulations prohibiting unlawful discrimination in employment,programs, services, activities and contracting. H. TERMS OF CONTRACT AND ASSIGN ABILITY 1. Neither party to this agreement shall have the right, authority, or power to sell, transfer, or otherwise assign this agreement or the powers or duties conferred herein to any other person or party. Paw Prints,Humane Society of Sedona Contract 2007-2008 2. This contract shall extend from July 1, 2007 to June 30, 2008,unless terminated sooner in accordance with termination provisions contained herein. 3. Eitherart may terminate this agreement,without penalty, upon 30 days written p y notice of the other. Upon such termination, the parties shall assess the services rendered to the date of termination and the City shall make any necessary payment for the services rendered to the date of termination have been paid by the Cityon a proportional basis over the term of the Agreement. This agreement may be extended, amended, or renewed upon mutual written consent of both parties hereto. 4. The Citymay terminate this Agreement at the end of any fiscal year during the . term of the Agreement provided that funds are not available from the governing or funding body for the continuation of the Agreement. The City's fiscal year ends on June 30th of each year. IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. City of Sedona Paw Prints,Human Society of Sedona, Inc. B /�_ By: - 1ty 're ,�:ent 10/�� .f `'/'- / Attest: • Attest: I City Cie A S- etary APPROVED AS TO FORM: City Attorney Paw Prints,Humane Society of Sedona Contract 2007-2008 05/19/09 03:13PM HP LASERJET FAX p.01 amirr- -- COCONINO COUNTY ADMINISTRATION BUILDING 219 EAST CHERRY AVENUE, FLAGSTAFF, ARIZONA 86001 FAX COVER SHEET FAX: (928) 779-6687 :3C ?TO- ft3r e 1n vim, FAX:• 5010 '- PHONE: 5 ?o "' " L1'1 DATE: 5 (9 - PAGES: 7 including cover [� Jane.. e + r� FROM: Cl i- ' 5 l e r Ke 'CI:o ct r s C O CO �-� � ,n 0 C c: LA rA PHONE: El6, `"7c4 -- q1A8 Ll . NOTES: jce .�. e, (ocyio h .e ccc'‘ -+ V" `i .� 05/19/09 03:13PM HP LASERJET FAX p. 02 • This INDEPENDENT CONTRACTOR AGREEMENT (hereinafter the "Agreement") is made this ?) day of itove-.4q, 2008 BETWEEN SECOND CHANCE CENTER FOR ANIMALS (SCCA) an Arizona corporation located at 11665 North Highway 89, Flagstaff, Arizona 86004; (hereinafter the "Independent Contractor") AND COCONINO COUNTY, a political subdivision of.the State of Arizona, of 219 East Cherry Avenue, Flagstaff, Arizona 86001, (hereinafter the "County"), WHEREAS: A. The County has a need to obtain the services of an Independent Contractor to provide emergency veterinary services for injured animals (hereinafter the "Services");and B. The County issued a Request for Quotation in order to obtain these Services; and C. The Independent Contractor submitted the highest rated proposal; and, D. The County desires to contract with an Independent Contractor to provide these services; and E. The Independent Contractor agrees to provide these services. NOW THEREFORE, in consideration of the mutual promises and covenants set out herein, the Independent Contractor and the County agree as follows: 1. Scope of Work The general scope of work will contain but not limited to the following items: Small animals will be brought in by Coconino County Health Department Animal Management staff and occasionally an individual that lives within the county(excluding city limits) that found the injured animal(s). These calls include, but are not limited to, animal(s) injured in an accident, hit by a car, neglect/cruelty and animal(s) tranquilized by animal management. A veterinary or veterinary technician must be available for after hour emergency calls. An emergency telephone number is to be provided to Coconino County Health Department Animal Management staff where this individual can be reached at all times. If the designated contact person is not available, a backup person must be available. 05/19/09 03:13PM HP LASERJET FAX p. 03 Animal(s) shall be made comfortable, and then an assessment of injuries shall be performed and treatment will be determined by veterinary/veterinary technician and discussed with on call Coconino County Health Department Animal Management staff. If animal(s) injuries are not treatable and the animal(s) is suffering, the decision will be made jointly between the veterinary and on call Coconino County Health Department Animal Management staff to humanely euthanize the animal(s). If an owner is found, it will be their responsibility to pay for the treatment of their animal(s). It will be the responsibility of Coconino County Health Department to collect money owed. If no owner is located, Coconino County Health Department Animal Management Program will be responsible for the cost of treatment. Expenses the County will pay for individual cases may be capped on a case by case scenario and negotiated with the County at that time. It will be the responsibility of Coconino County Health Department Animal Management staff to pick up the injured animal(s) and transport to Independent Contractor, If there is no known owner or identification on the animal(s) and it's determined that the animal(s) is healthy enough to be transported to the county contracted humane shelter, Coconino County Animal Management staff will pick up the animal(s) and transport it to the shelter. After the animal(s) has received treatment and is ready to be released, Coconino County Health Department Animal Management staff will be responsible for transporting the animal(s) to the shelter. If the anirnal(s) has not been claimed after a 72 hour period, that animal(s) shall remain with SCCA if it has undergone treatment for more than 72 hours and that it not be transported to the contracted shelter. only dogs are subject to the 72 hour stray ordinance. It is Coconino County Health Department Animal Management Program responsibility to inform the county contracted shelter of the animal, circumstances around the injury, description of the animal(s) and where the animal is being treated. It is also the responsibility of Coconino County Health Department Animal Management Program to try and locate the owner. If it is determined that the animal(s) needs to be humanely euthanized, on call Coconino County Health Department Animal Management staff will authorize. 2. Compensation The compensation to be paid by the County for the work performed by the Independent Contractor under Paragraph 1 above shall be based the rates listed on Attachment A which is hereby incorporated into this Agreement. Other charges may arise in certain USJ lyJ Uy Ui: L FM rir LALKJt.1 rAX p. U4 situations that may not be listed on attachment A. The County will have the option to determine how much it will spend on additional services based on the recommendations of the medical staff. Disposal rates are listed in Attachment B which is hereby incorporated into this Agreement. Payment terms are net thirty (30) days. Invoices may be submitted immediately and as often as incurred. 3. Term of Agreement and Termination The term of the contract will be from date of signing through June 30, 2009 with four renewable one-year options at the County's sole discretion. This contract can be terminated by the County for any reason with 30 days written notice. This contract can be terminated by the Independent Contractor for any reason with 90 days written notice. 4. Indemnification The Independent Contractor shall at all times indemnify, keep indemnified, defend and save harmless, to the fullest extent permitted by law, the County and/or any of its agents, officials and employees from any and all claims, demands, suits, actions, proceedings, loss, costs and/or damages of every kind and description including any attorney's fees and/or litigation expenses which may be brought or made against or incurred by the County on account of loss of or damage to any property or for injuries to or death of any person, caused by, arising out of, or contributed to, in whole or in part, by reason of any alleged act, omission,professional error, fault, mistake, or negligence of the Independent Contractor, its employees, agents, representatives, or subcontractors, their employees, agents, or representatives in connection with or incidental to the performance of this Agreement or arising out of Worker's Compensation claims, Unemployment Compensation claims, or Unemployment Disability Compensation claims of employees of the Independent Contractor and/or its subcontractors or claims under similar such laws or obligations. The Independent Contractor's obligations under this paragraph shall not extend to any liability caused by the sole negligence of the County or its employees. The County shall at all times indemnify, keep indemnified, defend and save harmless, to the fullest extent permitted by law, the Independent Contractor and/or any of its agents, officials and employees from any and all claims, demands, suits, actions,proceedings, loss, costs and/or damages of every kind and description including any attorney's fees and/or litigation expenses which may be brought or made against or incurred by the Independent Contractor on account of loss of or damage to any property or for injuries to or death of any person, caused by, arising out of, or contributed to, in whole or in part, by reason of any alleged act, omission,professional error, fault, mistake, or negligence of the County, its employees, agents, representatives, or subcontractors, their employees, agents, or representatives in connection with or incidental to the performance of this Agreement or arising out of Worker's Compensation claims, Unemployment 05/19/09 03: 13PM HP LASERJET FAX p.05 Compensation claims, or Unemployment Disability Compensation claims of employees of the County and/or its subcontractors or claims under similar such laws or obligations. The County's obligations under this paragraph shall not extend to any liability caused by the sole negligence of the Independent Contractor or its employees. 5. Insurance a. The Independent Contractor shall provide and maintain and/or cause its sub- contractors to provide and maintain appropriate insurance. In no event shall the total coverage be less than the minimum insurance coverage specified below: i. Commercial General Liability in an amount not less than One Million Dollars (Si,000,000)per occurrence. ii. Professional Liability Insurance in an amount not less than One Million Dollars (Sl,000,000)per occurrence. iii. Automobile Insurance per State of Arizona requirements. b. The Independent Contractor shall name the County, its officers, agents, employees and volunteers as additional insureds except on the Professional Liability Insurance, and shall specify that the insurance afforded by the Independent Contractor shall be primary insurance and that any insurance coverage carried or self-insurance by the County, any department or any employee shall be excess coverage and not contributory insurance to that provided by the Independent Contractor. Said policy shall contain a severability of interest provision. County reserves the right to continue payment of premium for which reimbursement shall be deducted from amounts due or subsequently due Independent Contractor. c. Failure on the part of the Independent Contractor to procure and maintain the required liability insurance and provide proof thereof to the County within ten (10) days following the commencement of a new policy, shall constitute a material breach of the Agreement upon which the County may immediately terminate the Agreement. Within ten (10) days of signing this Agreement, the Independent Contractor shall furnish the County with copies of the Certificate of Insurance drawn in conformity with the above insurance requirements. The County reserves the right to request and receive certified copies of any or all of the above policies and/or endorsements. d. The Independent Contractor agrees to comply with statutory requirements for both worker's compensation and unemployment insurance coverage during the term of this Agreement. A Certificate of Insurance for worker's compensation shall be provided within ten(10) days of signing this contract. ui: J.Jrn nr 1.,A L±Or.i rAA p. ub 6. Independent Contractor's Status Independent Contractor shall operate as an independent contractor and not as an officer, agent, servant, or employee of the County. Independent Contractor shall be solely responsible for the acts and omissions of its officers, agents, servants, and employees. As an independent contractor,the Independent Contractor is responsible for providing all workers' compensation insurance required by law. 7. Amendment and Entirety of Contract This document constitutes the entire Agreement between the parties with respect to the subject matter hereto and shall supersede all previous proposals, both oral and written, negotiations, representations, commitments, writings, agreements and other communications between the parties. It may not be changed or modified except by an instrument in writing signed by a duly authorized representative of each party. 8. Records The Independent Contractor will: a. Submit all reports and invoices specified in this Agreement. b. Preserve and make available all records for a period of five (5) years from the date of final payment under this Agreement and for such period as is required by any other paragraph of this Agreement including the following: i. If this Agreement is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for such a period of five (5) years from the date of any such termination; ii. Records which relate to disputes, litigation or the settlement of claims arising out of the performance of this Agreement or to costs and expenses of this Agreement to which exception has been taken by the County shall be retained by the Independent Contractor until such appeals, litigation, claims or exceptions have been finally resolved. iii. If any litigation, claim or audit is started before the expiration of the five- year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. 9. Approval by the County Before this Agreement shall become effective and binding upon the County, it must be approved by the County's Board of Supervisors. In the event that the Board of Supervisors fails or refuses to approve this Agreement, it shall be null and void and of no effect whatsoever. 05/19/09 03: 13PM HP LASERJET FAX p.07 10. Waiver The failure of either party at any time to require performance by the other party of any provisions hereof shall in no way affect the party's subsequent rights and obligations under that provision. Waiver by either party of the breach of any provision hereof shall not be taken or held to be a waiver of any succeeding breach of such provision or as waiver of such provision itself. 11. Non-assignment This Agreement is non-assignable. Any attempt to assign any of the rights, duties or obligations of this Agreement shall be void. 12. Cancellation of Agreement This Agreement is subject to cancellation by the County pursuant to A.R.S.§38-511. 13. Non-discrimination The Independent Contractor shall comply with State Executive Order No. 99-4 and all other applicable Federal and State laws, rules and regulations concerning discrimination, including the Americans with Disabilities Act. 14. Notice to Independent Contractor Regarding Tax Duties and Liabilities The Independent Contractor understands that the Independent Contractor is responsible to pay, according to law, the Independent Contractor's income tax. If the Independent Contractor is not a corporation, the Independent Contractor further understands that the Independent Contractor is be liable for payment of all applicable employment (social security) tax, to be paid by the Independent Contractor according to law. 15. No Authority to Bind County The Independent Contractor has no authority to enter into contracts or agreements on behalf of the County. This Agreement does not create a partnership between the parties. 16. Declaration by Independent Contractor The Independent Contractor declares that the Independent Contractor has complied with all federal, state and local laws regarding business permits, certificates and licenses that may be required to carry out the work to be performed under this Agreement. 05/J. /U9 03: 13PM HP LASERJET FAX p. 06 17. Notice Any notice given in connection with this Agreement shall be given in writing and shall be delivered either by hand to the party or by certified mail-return receipt to the party's p Y place of business as set forth above. 18. Choice of Law Any dispute under this Agreement or related to this Agreement shall be decided in accordance with the laws of the State of Arizona. 19. Severability If any part of this Agreement shall be held unenforceable, the rest of the Agreement will never the less remain in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the dates hereinbefore indicated. SECOND CHANCE CENTER COCONINO COUNTY FOR A NIIVMALS By: . ' " Exe tive Direc • Purchasing Manager ACKNOWLEDGED before me by the A T Said as of and for on this Cer of. e toard day of 2008 APP' • . .0 41 ' : Notary Public `• eput ou Attorney 05/19/09 03:13PM HP LASERJET FAX • p.09 .. r.1t M• . ' .I I• •1 ..i..r... . , 'y"r(/I..trY_1:.'�tr•wf,•11,; .rr'rl •'..- .L.r..:•t ;1'::Y(i!.',r: r ,. .iry.t1, ,.t fI'�11j' -',I;;'0,' rtrr,, ' , +1 � vrtih, ;4�^ iY•,f,:i SVYIM,f, 1,..', ':' . . . "'fr•J .......,.. ."..1,,,:,..,,,i,,,-.‘.;;,...,. ACORD,„ CERTIFICATE OF Phony s FlUc. LIABILITY �NSURANCE PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. r .........._ ._ ,_ INSURERS AFFORDING COVERAGE NAIC X INSURED INSURER A ,;.. INSURER 6; INSIURER C; . INSURER 0: .__. INSURER F, COVERAGE S ~~--�-- THE PCLT,CIES OF INSURANCE; LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTTnTTTRSTANDING ANN REQUTRRMPNT, TERM OR CONnITI.ON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI9 CERTIFICATE MAY AF ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT To ALL THE TERMS, EXCLUSIONS AND CONDI',1.'IONq Or SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE GFRN REDUCED BY PAIL) CLAIMS. Irbil 00 Y EFf- 9 PO 11 XP• ON "` o.•.• POLICY NUMBER ._,: ,,1;,t I. „ i..A 1.111111E A GENERAL UAIRLM h.....—, EACH OCCURRENCE S .x .10 000 ► UAMACW:Tr R X COMMERCIAL GENERAL LIAO.LITY PREMISES(Eq ouron $10 !CLAWS MADE EOCCtJA MED EXP(Any.ono Donn ....... L.... . . ,PERSONAL&��v lN,nuar s ),, 000,000 ..._.) GENERAL AnCiREGATE S 2,..000, 0 _CFNLAQORECGATE UITMo APPLIES PER' PRODUCTS.f:OMP1�QPAM MO Q 0 000 "_ POLICY 1 '�OEC? LOC ____Isimur..............._ ................, . A AUTOMOBILEUABIIITY Commie°SINOLE LIMIT X ANY ABTA (Co nccldonl) / 1, 000,000 ALL OWNED AUTOS BODILY INJURY $ RCNFpt,ltrt`fl At/10$ (Pnr1►r,+17►Ott) 1,, HIRED AUTOS X NON.OWNFO AIMS 8001LY INJURY g (Por 17ccidonl) $500 Comp.De d PROPERTY DAMAGE X t) (Pn:ncNon9g GAAAOE UAA;Il1TY ' AUTO ONLY•EA ACCIDRNT g ANY AUTO OTHER THAN F..A...� C' i ___.��M.,, 1.411.1.111111M.• w' AVTOONLY; AGO A CXCEEIRNMBRELLALIABLITraft EACH OCCURRENCE -- $ 1, 000_000 ,X i.1 OCCUTi ____�CLAIMS MADE `AGGREGATE s 1 �^ DEDUCTIR LC $ ��_, AP,TRNTION____g_ g .. -E4 WORKERS COMPFNgAT,ON AND WC STIP)U• ER TORY WITS _ ER ..�_ FMPI.onns,LI/kn./TY ANY PROPRIFTDRIPARTNERMXE'CUTNP E.Lr EACNaCcoENT $ OW CER/MEMEER EXCLUDED, F.L.DISEASE•EA EMPLOYEE $ SPECIAL PROVISIONS Dnbw ,E.L.DISEASE•POLICY LIMIT S OTHER i DESCRIPTION OF OPERATIONS/LOCATIONS I VCN)CLES I EXCLUSIONS ADDED 8Y ENDORSQMPNT I SP9CIAL PROVISIONS As respects ;nsured'a operations, Coconino County is named as Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED COunty THE EXPIRATION DATE T1IST(POf', Tlin ISSUING INSURER Coconino County WILL ENDEAVOR TO MPJL 30 DAYS WRITTEN NOTICE TO THE 219 E. Cherry Avenue CFIRTTF3 OATR HOLDER NAMED TO THE LEFT, BUT FINTT.A•TRF TO DO so Flagaraff AZ 96001 SHALL IMPOSE No OBLIGATION oR LIABILITY of ANY KIND UPON THE INSURER, ITE AGENTS OR REPRESENTATIVES. AUTWOR1ZEO REPRESENTS ACORD 25(2001/08) g ACORD CORPORATION friZ&Tj CTr- CHAPTER 5-2: DOGS, HYBRID DOGS AND HYBRID CATS SECTIONS: 5-2-1: DEFINITIONS: 5-2-2: LICENSE; FEES; TAGS; PENALTIES: 5-2-3: ANTIRABIES VACCINATION: 5-2-4: RABIES CONTROL: 5-2-5: MISCELLANEOUS PROVISIONS: 5-2-6: IMPOUNDMENT; NOTICE; COSTS; DISPOSAL: 5-2-7: HYBRID DOGS AND HYBRID CATS: 5-2-8: DANGEROUS ANIMALS: 5-2-9: AUTHORITY OF CITY COURT: 5-2-10: PENALTIES: 5-2-1: DEFINITIONS: Unless the context otherwise requires: AT LARGE: Off the premises of the owner and not under the control of the owner. DESIGNATED AGENT: Person(s) currently authorized by the owner of a dog to keep, possess, harbor, maintain or control said dog on the owner's behalf. ENFORCEMENT AGENT: A person or persons designated by the city as responsible for the enforcement of this chapter and the regulations promulgated hereunder. HYBRID DOG OR HYBRID CAT: A dog or cat which is the result of breeding between a wild species and a domestic species, or any dog or cat whose ancestry contains a dog or cat which is the result of such a breeding within six (6) generations, or any animal that is represented by its owner or was represented upon its sale as being a hybrid. IMPOUND: The act of taking or receiving into custody by the enforcement agent any dog for the purpose of confinement in the pound in accordance with the provisions of this chapter. OWNER: Any person owning, keeping, possessing, harboring or maintaining a dog, or any person acting for the owner or having charge of a dog. POUND: Any establishment authorized by the city for the confinement, maintenance, safekeeping and control of dogs that come into the custody of the enforcement agent in the performance of his official duties. TITLE V — Page 5 VETERINARIAN: Any veterinarian licensed to practice in Arizona, or any veterinarian employed in Arizona by a governmental agency. VETERINARY HOSPITAL: Any establishment operated by a veterinarian licensed to practice in the state of Arizona that provides clinical facilities and houses animals for medical treatment. (Ord. 704, 1-25-1965; amd. Ord. 2219, 9-25-1990; Ord. 3026, eff. 12-24-1992) 5-2-2: LICENSE; FEES; TAGS; PENALTIES: (A) A license fee of six dollars ($6.00) per year shall be paid to the city for each dog between the ages of four (4) months and one year that is kept, harbored or maintained within the boundaries of the city. A license fee of six dollars ($6.00) per year for spayed or neutered dogs, or a license fee of thirty dollars ($30.00) per year for dogs which have not been spayed or neutered, shall be paid to the city for each dog one year of age or over that is kept, harbored or maintained within the boundaries of the city. Said fees shall be due on or before January 1 of each year. These fees shall be subject to proration of fees as set forth in subsection (B) of this section. (B) Any dog brought into the city during any calendar year by any person who intends to keep, harbor or maintain said dog within the boundaries of the city shall license said dog with the city within sixty (60) days thereafter. In such cases, the license fee for spayed or neutered dogs shall be six dollars ($6.00) if paid on or before April 30, four dollars ($4.00) if paid after April 30, but before August 31, and two dollars ($2.00) if paid after August 31, but before December 31. The license fee for dogs which have not been spayed or neutered shall be thirty dollars ($30.00) if paid on or before April 30, twenty dollars ($20.00) if paid after April 30, but before August 31, and ten dollars ($10.00) if paid after August 31, but before December 31. (Ord. 4294, 2-11- 2003) (C) A late fee penalty of eight dollars ($8.00) shall be added to the license fee in the event that application is made subsequent to the date on which the dog is to be licensed. (Ord. 1374, 10-8-1979) (D) Whenever the ownership of a dog has been changed, the new owner must secure a transfer of license. (E) Each dog licensed under the provisions of this chapter shall receive, at the time of licensing a durable metallic tag on which shall be inscribed the name of the city, the number of the license, and the date on which it expires. The tag shall be attached to the collar or harness which shall be worn by the dog at all times when off the premises of his owner except as provided in subsection (F) of this section. Whenever a dog tag is lost, a TITLE V— Page 6 duplicate tag shall be issued upon application by the owner and payment of a three dollar ($3.00) fee. (Amended Ord. 3201, 5-24-1994, eff. 10-1-1994) (F) Dogs while being used for hunting, or dogs while being exhibited at American Kennel Club approved shows, or dogs engaged in races approved by the Arizona Racing Commission, and such dogs while being transported to and from such events, need not wear a collar or harness with license attached, provided that they are properly licensed. (G) A guide dog belonging to a blind person who is a resident of the state, or any bona fide nonprofit organization which is in the business of breeding, raising, or training dogs to be used for guiding the blind, shall, upon application by the owner or organization, be licensed pursuant to this chapter without payment of a fee. (Ord. 1128, 1-12-1976) (H) The treasurer may authorize agents such as licensed veterinarians, humane societies, or similar organizations involved in animal treatment or control to issue dog licenses and tags pursuant to this chapter. Each authorized agent shall be allowed to retain two dollars ($2.00) from each license fee collected under subsection (A) or (B) of this section for services rendered in issuance of each license. (Amended Ord. 3201, 5-24-1994, eff. 10-1-1994) (I) The enforcement agent shall apprehend and impound any dog found without a current valid license tag. (Ord. 1128, 1-12-1976) 5-2-3: ANTIRABIES VACCINATION: (A) Before a license is issued for any dog, the owner must present a vaccination certificate signed by a veterinarian stating the owner's name and address, and giving the dog's description, date of vaccination, and type, manufacturer and serial number of the vaccine used, and date revaccination is due. A copy of said certificate shall be transmitted to the enforcement agent. (B) A dog vaccinated in any area outside of Yavapai County prior to entry into the city of Prescott may be licensed in this city, provided that, at the time of licensing, the owner of such dog presents a vaccination certificate signed by a duly licensed veterinarian containing the information required herein. (C) The enforcement agent shall make provisions for low cost vaccination clinics as deemed necessary. The vaccination shall be performed by a veterinarian. (Ord. 704, 1-25-1965) TITLE V— Page 7 Page 1 of 2 Pickering, Christina From: Cuvelier, Kathryn Sent: Wednesday, June 24, 2009 4:26 PM To: Pickering, Christina Subject: FW: Proposed Animal Licensing Program Hi Christina, Would you please distribute hard copies of Mr. Dankwerth's comments for the Council for tonight's meeting? Thanks Xathyn'E Ca/veleer, CHC Oro Valley Town Clerk 11000 N. La Canada Drive Oro Valley, AZ 85737 1-520-229-4740 KCuvel ier@oroval leyaz.gov From: Alan Dankwerth [mailto:ajdankwerth@hotmail.com] Sent: Wednesday, June 24, 2009 4:25 PM To: Cuvelier, Kathryn; Garrity, Roxana Subject: FW: Proposed Animal Licensing Program Kathi/Roxanna: I can't be at the meeting tonight. Could you give each of the above a copy of this. I sent e-mails however they may not have opened them. Thanks, Alan From: ajdankwerth@hotmail.com To: ploomis@orovalleyaz.gov; kcarter@orovalleyaz.gov; pabbott@orovalleyaz.gov; wgarner@orovalleyaz.gov; bgillaspie©orovalleyaz.gov; akunisch@orovalleyaz.gov; slatas@orovalleyaz.gov; dandrews@orovalleyaz.gov; jwatson©orovalleyaz.gov Subject: Proposed Animal Licensing Program Date: Wed, 24 Jun 2009 18:20:50 -0500 Councilmembers: This letter is in regard to taking over the licensing functions of from the county as well as establishing a "no-kill" animal shelter. As a dog owner/animal lover, I hate to see thousands of animals destroyed each year. However, it takes a great deal more than good intentions to run this program/shelter. If we are going to examine the possibility of such an action, we DON'T have to hire a consultant at this time. There are vast amounts of excellent information available to assist us. A Citzen Taskforce should be formed to conduct the necessary searchs/contacts to obtain hard/objective data/facts for a needs assessment and preliminary feasibility study. The cost of a consultant can far exceed the $10,000 allocated. Additionally, many of the consultants with experience in animal shelters, design facilities as well conduct needs assessments. So, when asked" What time is it?" They may well resond with "What time would you like it to be?" You get the "drift" A Taskforce can: 06/24/2009 Page 2 of 2 1. Assess the needs of the community to be served (Very important) -- Animal population/ % licensed --Goals (% adoption) --Capacity desired -- Preliminary idea of what we might want (State of the art?) --Will the community support it with volunteering/donations? 2. Gather /Analyze Information including -- Contact shelters in/out of state (with similar populations) --Visit some of them-tour the facilities --Talk to the management- Lessons learned -- Number of animals served -- Square footage -- Scope of the facility -Equipment & Services provided -- Cost of Construction -- Number of Kennels -- Staffing -- Annual Operating Budget At random, I contacted the Humane Society Shelter in Redmond, OR to get a general idea of costs and size Community Size: Approx 60,000 Cost of construction: $1,123,000 Built in 2004 Number of Kennels: 30 Annual Operating Budget: $325,000 Doesn't have all the Bells & Whistles desired I also contacted the Society of Animal Shelter Administrators National Animal Control Association Both offer all types of information that would assist us with the above. 3. Think Twice--Reality Check This was advise I got from several folks Determine from the information we obtain, is it realistic? Are the other options that can be explored? --Wait to see what the PACC plans with the addition they are building -- Form a coalition with CARE, HOPE, FAIR, etc and apply for a grant (ie. Maddie Starter Grant) They did this in Maricopa County 4. Based on all infoirmation sources and the desired scope of the project, is it feasible? Costs of construction/operations Estimated revenue required Long term, does it make good, sound business sense? If it survives these tests then we can go forward with the next step of utilizing a consultant for a design-plan Again, the work to this point can be effectively conducted by a Taskforce. I'll be glad to volunteer. Alan Dankwerth 06/24/2009 TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 12/10/08 TO: HONORABLE MAYOR AND COUNCIL FROM: DAVID ANDREWS, TOWN MANAGER SUBJECT: DISCUSSION AND CONSIDERATION OF AN ANIMAL SHELTER FOR THE TOWN OF ORO VALLEY SUMMARY: At the request of Council Members Latas and Gillaspie staff has done preliminary research on the possibility of creating an animal shelter for the Town of Oro Valley. This item is meant to be preliminary in nature and requires feedback from Council as to their interest in further research on some or all of the topics presented. The attached memo details the results of staffs preliminary research based on some initial information provided by Council Member Latas. It is presented tonight to help facilitate your discussion. ATTACHMENTS: 1. Animal Shelter Information Memo dated November 12, 2008. „az. : ........ . _ David Andrews, Town Manager • Preliminary Animal Shelter Research BACKGROUND An animal shelter in Oro Valley became an item of interest in part due to the capacity issues of the Pima Animal Care Center (PACC). According to a September 16, 2008 Pima County Supervisors Memorandum, the volume of PACC, which was built in 1968, exceeds capacity by more than 250%. Pima Animal Care Center is overburdened and lacks resources to sensitively dispose of animals after they have been euthanized. PACC is currently considering upgrades and expansions to their facility, but the fixes may not be enough to improve conditions. In response to the situation at PACC, several Council Members have shown interest in establishing an animal shelter within the Town of Oro Valley. In an effort to aid the discussion, staff has begun to research on the following: • Animal control, animal shelters, and other pet services in the greater Tucson area • Pet population and demand • Types of shelters and services • Capital and operating cost estimates • Next steps TYPES OF SHELTERS Perhaps an animal shelter's most distinguishing factor is whether or not the shelter participates in animal control, also known as field services. Animal control is the enforcement of state, county, and municipal animal control statutes/ordinances, which require the services of animal control officers who work closely with the justice system. Animal control issues including but not limited to strays, rabid animals, dog bites, and animal cruelty. Animal control is handled in different ways by different localities. Currently, the Town of Oro Valley relies on Pima County to provide animal control services. Shelters Involved With Animal Control The first difference is demonstrated by the agency to which, the animal control officer reports. Animal control officers in Pima County are under the Pima County Health Department. Animal control officers in Coconino County are under the Health and Community Services Department. Animal control officers in Flagstaff(which is in Coconino County) are under the Police Department, and in Idaho's Ada County they report to the Idaho Humane Society. The second difference is where the animals are impounded. Animals impounded in Flagstaff and Coconino County are placed in the Coconino Humane Association, which is a private, nonprofit with a housing contract(s). The Idaho Humane Society is also a private, nonprofit with housing contract(s). Animals impounded in Pima County are placed in the Pima Animal Care Center (PACC), which is a local governmental animal care and control agency run by the county. Shelters Not Involved With Animal Control There are two more types of animal shelters, private, nonprofits without housing contracts and no-kill or limited admission shelters. In addition to PACC there are other animal shelters in the greater Tucson area. The Southern Arizona Humane Society, located on 3450 N. Kelvin Blvd. is a private, nonprofit without a housing contract. It does not receive any impounded animals from animal control officers and does not turn animals away. The Hermitage Cat Shelter at 5278 E. 21st street is southern Arizona's only no-kill shelter. A no-kill shelter only takes in a 1 Preliminary Animal Shelter Research limited amount of animals and only euthanizes animals that are very sick and old. Animal Shelter.Org and the Foster Animal League, an award winning shelter in Rhode Island, express some drawbacks in regard to no-kill shelters, stating that they shift the placement of animals to other shelters, which may fail to treat them humanely. In addition to animal shelters there are animal placement programs and adoption leagues such as Foundations for Animals In Risk (F.A.I.R.) and the Greyhound Adoption League, where volunteers adopt animals from shelters or rescue them from abusive situations and arrange for their adoption. Summary of Shelter Types • Local government animal care and control (e.g. PACC) • Private,nonprofit with housing and control contract (e.g. Idaho Humane Society) • Private, nonprofit with housing contract (Coconino Humane Association) • Private, nonprofit without housing contract (e.g. Southern Arizona Humane Society) o Open-admittance (Southern Arizona Humane Society) o Limited admission/no-kill (Hermitage Cat Shelter) TYPES OF ANIMAL SHELTER SERVICES Non-animal control services at animal shelters range from basic to the more comprehensive. The most basic services include basic animal care and housing, licensing, vaccinations, adoptions, spay and neuter, euthanasia, and some type of humane education. More comprehensive services include cremation, animal ambulance and 24 hr emergency response. Animal Control (Field Services) Special Shelter Requirements • Enforce animal control ordinances • Dangerous • Shelter homeless animals • Wild • Free-roaming cats • Rabid • Respond to nuisance complaints • Rabbits and other small animals • Rescue mistreated/abused animals • Horses and livestock • Investigate animal cruelty Adoption • Animal rabies prevention and control • Counseling • Captive wildlife and exotic pets • Foster programs • Innovative adoption outreach Spay &Neuter • Subsidized Euthanasia • Mobile clinics Basic Care for sick and injured animals Registration and Shots • License More Comprehensive Medical Care • Vaccinations • Veterinary services • Tags • Animal ambulance 24 hr emergency service • Microchips 2 Preliminary Animal Shelter Research ESTIMATING PET POPULATION AND SHELTER DEMAND The American Veterinary Medical Association(AMVA) provides a formula for estimating the number of pets based on population and national pet ownership statistics. For example a population of 45,000 would be represented in the following table. Number of Pet Pet Population Owning Households Dogs 6,696 11,376 Cats 5,832 ' 12,834 Birds 702 ( 1,764 Horses 324 + 1,134 http://www.avni a.or.g/r.eferen ce/marketstats/ownership_ca]cul.ator.asp It is also important to look at the burden of other shelters. PACC is 40 years old and exceeds capacity by 250%. Oro Valley may have 45,000 residents; however, Marana, Catalina, and other sections of unincorporated northern Pima County will be affected. Also the type of shelter and the services provided will have an impact on identifying how many animals can be served. ESTIMATING COST OF FACILITY Facility cost can be estimated by set formulas and benchmarking. According to the ICMA in 2000: (100 s.f.) X (# of dogs) + (50 s.f.) X (# of cats) = Total s.f. (Total s.f.) X ($150) = Construction (Construction) X (1.67 for Building related and other costs) = Total Project Cost State of the art animal shelters, according to the International City/County Management Association, "must have the disease prevention components of a hospital, the functional capabilities of a police station(for those involved in animal control), and the user-friendly appeal of a library." RECOMMENDATIONS Choosing Type of Shelter When choosing the type of shelter it is important to consider other services provided in the area, the founder's philosophy, budget (assertive and creative fundraising can go a long way), and human resources available. The following sections briefly layout this process as it relates to the Town of Oro Valley's Animal Control Will Remain Under the Authority of Pima County Gaining authority over animal control in Oro Valley would be a significant undertaking, which would require the rewriting of intergovernmental agreements and the Town's code as it relates to animal control. It would also require the Town to hire animal control officers or contract out with the proposed shelter to conduct field services. 3 Preliminary Animal Shelter Research Open Admittance It is important not to turn away animals that have no place to go. The purpose of the proposed Oro Valley animal shelter is to provide animal owners with an alternative to the Pima Animal Care Center. A no-kill or limited admittance shelter would simply redirect many pet owners to PACC. Number of Animals to be Sheltered It is difficult to estimate the number of animals, which the proposed shelter should accommodate. However, the Humane Society of Redmond, Oregon, which serves an area of 60,000 people, handles approximately 2,500 animals per year. A service area of 60,000 is an appropriate comparison to the Town of Oro Valley. Size of Facility Animal Sheltering.Org provides example floor plans. One small shelter floor plan includes the following: Facility area: 3,500 square feet Facility dimensions: 120 feet x 40 feet Facility capacity: 20 dogs, 34 cats If 50 animals are held for an average of 7 days, the shelter will house 2,600 animals per year. The average number of days an animal is held depends on many variables such as why the animals are there (strays, relinquished by their owners, etc.), holding period laws,the philosophy of the shelter, and prevention and adoption outreach efforts. The ICMA recommends that strays be held a minimum of five days. Even though many variables are unknown, it is reasonable to conclude that a 3,500 ft shelter would be large enough for the Town of Oro Valley. It is also reasonable to conclude that a private, nonprofit animal shelter that does not have a housing contract, and which does not conduct field services, will not handle more than 2,600 animals in one year. The Potter Animal League of Rhode Island, which is open to all unwanted animals in Newport County, which has a population of 82,800, handles approximately 2,000 animals a year. Cost of Facility Using the ICMA formula for estimating costs, a 3,500 square feet animal shelter would cost $876,750. These numbers are outdated (2000). A September 16, 2008 Pima County Board of Supervisors Memorandum stated that a new addition to the Animal League of Green Valley Shelter that was completed last spring cost between $273 and $294 per square foot, and that the cost estimate (September 2008) for the new PACC addition was $310 per square foot. The PACC figure included work site and masonry construction costs. Using these figures from the Animal League of Green Valley Shelter and PACC additions, the Oro Valley facility would cost between $955,000 and $1,085,000. It is also important to keep in mind that an attractive, user- friendly, green facility will positively impact residents' view of the Town of Oro Valley. These elements will, however, raise costs. 4 Preliminary Animal Shelter Research • Operating Costs The International City/County Management Association from Animal Control Management: A Guide for Local Governments states, "An effective community animal care and control program will cost at least $4 per person per year. In some jurisdictions, animal care and control budgets are as high as $7 per person per year." In the absence of field services, an animal shelter's costs maybe less. However, a nonprofit may spend more on education programs and other types of services. If the cost of the shelter is based on Oro Valley's population, which is approximately 45,000, the shelter's operating costs should run at least $180,000 and at most $315,000. In Pima County, with a population of about 1 million, the budget for PACC is $5.1 million, which is approximately $5.10 spent on animal care and control per person per year. So Oro Valley's "share" of PACC's budget should be about$229,500, which is right in line with the ICMA numbers. If Oro Valley paid for its own animal care and control at this rate it would cost the Town $229,500 per year to operate a shelter. The following table provides a breakdown of operating costs considering different populations and per capita spending. alininirgaMtglitOMMIRMORVMreatitgliMPSOIPOIMARASA C{fr. 0\T ^G, `2H iC'.ti v.`.: -:�•:::`••<l2s:•`\i:2nk\c.::.4 .a�:,y.�,>....1.:<r,' 'yt�:^�.r+':". .� g ,r ..\\ tt•. ..i'\. ^�. L......n .,finr... %'•`<P:t:.:i.,:vy.:'•C.Ci::-JJ•a••.(V .+C•\�K. 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'tn• ,P, '13��k.o#F).v .'!):•r R' ,-.i•',v «• '�a:s.,. � :�3?L�.�.. ;'t`J. •{. .:w:•>::\�,i..),>. ,`�^s,'Kf:. ^)'\�'�A., x S:Y`- `:3•'C :i� .;ft;�''viC�"��tY•. .sC,'.i s:�LE �:�;;�>:s:, ."'��..!�'�S`:.'.\r2�4\,r•W„o ♦AsL•a.>..`.'�� ?s P.r,-',-�,. Ek. q ^ •c V'erQi,,... `,a S v'V't>, t �tvd i( �a' .s%�.FSi� :<':.�\:J i F'`:' s`. �•Z•:: ',vl.`.:a@. .<Y, .��{ \ \,v.$ '..S F. `T.,b,<;�5:. y:{ ;� G :C•A.E••-:> �:�>"�•�¢•.r• ,a,>.>:e�,�r' � •SS•.;` a`t..:','Z,. ia5 .>: %'�A'1 '^d iM' j�r�.A: Ctf::• ,.• ,4T.. 2 a .:vY•y.2!/ (: .k� Y S;` aY .��.r.� o`J).:fS�ka• ,,.f) ++.z-: ,�R. • "ir •:i:.<. ..5.''cC' .� "'2' %a^Zf,. 2�! ^`1/ �:•°, :1•. ^:^. ... > !\.L,°r'.li:i> .>:>.>.:.:roux:?>:avAa:;ar•:<ai w>Y'r.:t•»4»..,;J/k,.,\„a\@b`>f>S�w�.^:.......`»E`�)>�'#�...a�'`'t''r�->.o:,+:a Y�.1`at:+).x•'w`t��';;��'v2<t•-:>l ':'`°:t•..>a0.r>�:�:�3.�f>�, �'�•':G:..rs):'Lvnl�j�.,�.,�jSy'{c.+rir:cif;C 45,000 $ 180,000 $ 225,000 $ 229,500 $ 270,000 $ 315,000 60,000 $ 240,000 $ 300,000 $ 306,000 $ 360,000 $ 420,000 100,000 $ 400,000 $ 500,000 $ 510,000 $ 600,000 $ 700,000 For an example of the costs associated with running an animal shelter PACC's Fiscal Year 2008/2009 Adopted Budget is provided below. Pima County FY 2008/2009 Adopted Budget-Pima Animal Care Center Atotworaparammeammi)`, t•y. .;ytw:x�'t "�).'w):<•• •a`•.o+' :a"�` ?q�:; :y "tr '><:o a'.Z:•:<c.::Ab"a''`ist'r\. ..t ..v'•"r>•>s::avt .>,,..�'`�^ '�t>... +'<:: �c ^En ... :...,�� ,.,S`.... " ..,. :Q^A.:>., �.. :t r. ak:rA. '-Ss:{•••V:•`:•?i-wc. a�•.^ r. .4: t `�' ^..,vt'v"'•1 �ti..'Hs.,f.6 >.`"7:• .Y �f�': ..�.,x>k/F ``�,) lY'r.,`y�, v. �, �'�7•v y,.� Qac.<. >a,> >�.: ,./�•. A. .ra: •�a �2: yY). 'cc).' « .A•� �CL,•k .�� k'.'e1`S•Y ,d:.».r.\ � •`i '�'t�Y1-.�• V�2J,A :2A•.�^\v M1�•` .4.S Z Yr.,fit � >...� '2:S� ..�.' :res, ��. •'�S c <:•, ,i> .a�\• ..yrrW Z• t ka3r•»4. .t a y� •�°.�,p '2 \ ♦ r•:'':�� r4 Dz:sn' `� \:`3.^e� :'v 3 `'0.1 w "v ( '.<'��J� �� •r • \ w. ,w' a\ rOa, •>. VC' ,.C•>♦�: •:$itl`. .ist• �• c.>>�. \v ti,..a..... r.-ftre� M>r +'Ak :2...). r .3. / ..,,>. ,r' F :•� A,y� •y" .,. ..,�..a).s.szy/..,.�<>.••:..! +..1: .�: ..%�rl'. �,t• i •:>:•. �°`� •��"";i::'R `fL3:"•£:�' .w �,' a/'�) �� .,`if: Q C::>, • i,. �•W''i•`� �.�. ,....1.,.,,,.-':,•.,,..w>'..�..•�a,•f?.^4:ZfSr,at•>:1:�,..?>»..53`.'aSi>Cl`f»>,ya\„fs..,".+K't:,,.r,�<: <. :.,r: ...:`T'> .e�� 11� `�4'�� >l:, �'CaSJ:+1 r4 .,, ..:i2r, �3S%3 ,.,.,:... �.;,:...,..u.a�� c-� �? .^ ..... '^.,.v:4:,�1i :.:tt'�fi,��°�'5�'�. x' J: ttR •.. .,. :,.Y:'`,>v:,,:a't,...��:' -�.,: , :...::...\........v...MC.>..... \.a•>xw,::.!,+..v.•7at :-�r:4::. Wx at�:iti..,:}.�:t• PERSONAL SERVICES $ 4,148,709 81% SUPPLIES AND SERVICES $ 950,818 18% CAPITAL OUTLAY $ 53,425 1% TOTAL $ 5,152,952 100% :.fir� :E2. (. :.k`:• ) ._;)` kyr :..,\.. ..v".{- ♦. „q.,. '.'�u+, ..,•a .R':i>� .,r .4 +Y4::'.'{.,•. :r'a,,.,,,p„v!•+Y a:k: r w. 'ci' >v` e� o.a�\F: ...�a\--.. ,•L•.•' .f -&' �w, S',i� ').., -.t1• 22 %o• y.�.�• r 2< >{<... �.,. :° f... .t:t••.w., ri, a^{.<.,�,$. •-,a�:A2::..-.i`; :� `,n�u,?tt '>::.\<., `+c" ,✓.,: j:.^ :Cft�. T.'•v..:ft..=2:F :� \^ �:r�tS1. dt,� !.r .a 'vfG^\„ ;( ).\... •�•:.�' } .::-¢- .4: �. ,'+.�1\'.� 'fZ' ::::y,t. `T�.S�.NY' �.H,:>C"`�^,:t 't�4.).• (t;;��y ..w �iw v,�:4 �. ^�`t!LCL `-.`:�1�\-t•)t`� `Tfr `^.r.. �iw`:•: .>y: .1� `c:. °i`f:,._,,�•,,'�..2aY<�k`..�1.�/[-�,; .yr••.Y. •i.'':L ,p a'�`:7� j.'�yQy v ,.ZEx:-•s.:,.s: ._u:r .•3-`b+ t"'' w>.�Sa. >s;`...k "i L tea.�.>` w c.,p>a• '4t-.M,r L �^ � cYdr.,--fro �. ^•tt:�.,.` ! .3 �... .c.. .c Aa\?�:�v,^. ft 2. ,t '>:g•y .°y+,. ..c':i F' .Y `2>� t. r; :a, {'2'.A �`1 r �� ,F S" F\ ..�>.,Ri<'.•�>•s>::•a.,! `<,...L.. ...s2.._ c,)c9 a:..Len. .ef>•v.�,M:C,a%:'Y...rr.:r W,)rd:vLr�ith`.k1'M:>:> {., .iG`C;,`,tSS,`'>X.:d. K':w�i: r/{' �'.` ) l,..tl` \�,...`�„a:'�'' Preliminary Animal Shelter Research 4 ,.\.a { w.w:.n•+:: ,,: +.... :"{,:::{[,�:.,.>;,:.:•.:,•.•...�.,•\•::::':'v::•• .,,>..:•.}'{•w.;��+ ..22'. '\'-::f{-1�� 'iY':: :'S'!:\:} :•:J" :'<' ,\':' t , ,:. \ , , �: .,. .... , :-:2:,::2i,v...t:;:.;:.}i:,'J::: .,\ '{22{S7n".". v'w: !2h7:::�•>,.'i\d7. ::.<,'v '^:1:M. 1. »-.+ .....•n ...'.M) 7r.7...., ..., .,..... .7 .. ....:.,.. ...\J a J• ... ....'•::.c :/' .♦ xf' v +{•k \{`V... .1. � .,. ... .... ..: ....... ,•. ,. ..:.2........:., f ,. . ...,. :<.<.:_.> x.,., �7..2;.w i:'fit` .,b:C.:.) ,y,.v .^� r 'tom`• @ ^>r~� •� v 7. »...•!v a !:x-` +>9.2, ::cc:::J}{':. .:✓•-. a a ♦t \P:. r+.> .� }, ..xY'%'-•. .#'S7,•+..5.:..:..+.. n`xt•: f Y,• j� Jt2� ft. !.x:{^v,:�•::�+'�it ,. •. `�. ^•'+ '� �� `� \... ..2. J.,....,. +..: , ..sem;:...::.`;, , ,lam -:::»•�.,-c�..,.+-��..•s..a..,..r.`.ke.{,.�,:.��i...�..v v ...............:..............................:.�-'.........:,.......::3...�....:....�....: ...:•.�a.' ,�.t:.3..s.c:�t ,� ^...:c.�.....,t•..,n::.•,.,.•.,_..�.....::ti.::..::•.,.`:::{+r`o2:.;•S:•.v ..,,.•,..:.�:,..:ks3�-:.,,i.:r•.<.........�.rta,c.......-.<.,-:':c;:{;{!;; `?�%'ti i:.': LICENSCES & PERMITS 1,319,400 33% 26% INTERGOVERNMENTAL 1,779,413 45% 35% CHARGES FOR SERVICES 578,250 15% 11% FINES& FORFEITS 206,800 5% 4% MISCELLANEOUS 60,500 2% 1% OPERATING REVENUE SUB- TOTAL 3,944,363 100% 77% According to the American Pet Products Manufacturers Association, 28 percent of owned dogs and 16 percent of owned cats are not spayed or neutered. Using these percentages and the numbers from the AMVA's pet-ownership calculator, for a population of 45,000 there are 8,191 altered dogs and 3,185 unaltered dogs. PACC charges an $11 license fee for altered dogs and a $45 license fee for unaltered dogs. If Oro Valley were to charge the same rate it could generate $233,436 in license fees, which comes out to $5.18 per capita. For information on PACC's fees and services see attachment 2. This figure is for licensing fees alone, and does not include other types of fees. NEXT STEPS Feasibility Study If the decision is made to move forward, it will be necessary to hire a firm with extensive experience building animal shelters to conduct a feasibility study. This will provide an accurate assessment of the situation in light of the Town's goals and resources. Animal Shelter.Org provides a list of ten planners/architects, which could provide such services, with Shelter Planners of America being the most visible. Upon completion of the feasibility study, the council may decide to select an architect and begin the construction process. Managing the Shelter If the decision is made to construct an animal shelter it will be necessary to establish a plan for selecting a nonprofit to manage the shelter. Research will need to be conducted in order to find out whether such an organization currently exists or whether one will need to be established in order to take advantage of this previously unavailable opportunity. ATTACHMENTS: 1. Animal Shelter Example - Redmond, Oregon 2. Pima Animal Care Center - Fees and Services 3. Pima Animal Care - Revenues 4. Pima Animal Care Activity Report for Oro Valley 5. Conceptual Floor Plan Example 6. Intergovernmental Agreement with Pima County for the Provision of Animal Control Services 6 Attachment 1 Animal Shelter Example — Redmond, Oregon LOCATION: Redmond, Oregon ANNUAL BUDGET: Estimated at $325,000 for new facility ANIMALS HANDLED EACH YEAR: 2,500 COMMUNITY SIZE: 60,000 (service area) POPULATION OF REDMOND: 23,769 (2007) YEAR ORIGINAL SHELTER BUILT: 1986 YEAR NEW SHELTER BUILT: 2004 PROJECT COST: $1,123,000 TYPE OF SHELTER: Private, nonprofit shelter with housing contract for city and county DESCRIPTION: • Property o Five acre parcel of land deeded by City of Redmond • Centralized drain system o One central pipe o Separate drain for each kennel with 6"pipes o Center staff aisles have flush drain (to control odors) • Power wash system o Pre-measured,pre-mixed chemicals (reduces human error) o overhead reel system • Indoor/outdoor kennels (decided against outdoor runs for security reasons) o Outside exercise areas o Stationary nonfunctional windows o Two-sided runs (dogs don't have to look at each other) o Guillotine gates make cleaning efficient o Rear section available from center staff work area o Outside exercise areas • Puppy pens o 5 elevated puppy pens 4' x 4' (separate storage components for shredded paper and other needs) o Plexiglas front to avoid cross-contamination from handling • Cats o 3 colony rooms near main door of shelter o Vaulted ceilings and sky lights o Additional cat caging o Locked kitten nursery • People flow and traffic o euthanasia room and crematorium enclosed in back(out of sight) • Separation of shelter functions o Return-to-owner and adopted animals exit through front areas o Stray and quarantine animals enter through the back • Flooring o Hallways: acid treated concrete with clear sealer • low cost • color • variance • Re-seal as needed o Kennels: concrete tinted and colored with clear sealer • More expensive • Regular re-sealing • More mottled coloring • Lobby area o Resource library o Gift shop o Memorial thank you wall of personalized bricks o Quiet room (grieving) • Room for growth o 1,438 s.f. empty room versatile enough to later fill various needs • Process o Design-build (seemed to underestimate eventual costs) o Suggest design-bid-build Attachment 2 Pima Animal Care Center Fees and Services DOG LICENSING FEES ADOPTIONS Altered Dog $12.00 Kitten $95.00 Unaltered Dog $50.00 Kitten - Purchased by $80.00 Senior Citizen Altered Dog - Owned $8.00 Cat - Adult $80.00 by Senior Citizen Unaltered Dog - $14.00 Cat - Purchased by Senior $68.00 Owned by Senior Citizen Altered Dog - Owned $7.00 Puppy $95.00 by Disabled Person Unaltered Dog - $14.00 Puppy - Purchased by $80.75 Owned by Disabled Senior Citizen Altered Dog - Low $6.00 Dog - Adult $80.00 Income (One Time) Unaltered Dog - Low $22.00 Dog - Purchased by Senior $68.00 Income (One Time) Citizen Dangerous or Vicious $80.00 Dog - Less Adoptable $40.00 Dogs Late Fee (Less than 1 $7.00 Dog - Less Adoptable $34.00 Year) Purchased by Senior Late Fee (1 to 2 $18.00 Years) Late Fee (2 or More $30.00 Years) TAGS Cat Identification Tag $10.00 Duplicate Tag $7.00 Microchip $10.00 Transfer of Ownership $7.00 Attachment 2 Pima Animal Care Center Fees and Services SHELTER FEES MEDICAL SERVICES Rabies Vaccination $11.00 (available after adoption or retrieval of a cat or dog) Euthanasia $15.00 3DX Test - tick $25.00 fever/lyme/heartworm Animal Pick Up at $70.00 Giardia Test - intestinal $20.00 residence parasite Each additional animal $5.00 Parvo Test - virus often $25.00 picked up intestinal Board Fee- Licensed, $11.00 FLV/FIV Test - feline $25.00 Altered (Per Day) leukemia Board Fee- Licensed, $31.00 Fecal Test - intestinal $20.00 Unaltered (Per Day) parasites Board Fee- $35.00 Brief Blood Test $36.00 Unlicensed, Altered Board Fee- $55.00 Complete Blood Test $48.00 Unlicensed, Unaltered Board Fee- Other $11.00 Dental $50.00 Animals (Per Day) 1st Impoundment $55.00 Skin Scrape - mange or $10.00 (Altered) ringworm 2nd Impoundment $110.00 Umbilical Hernia Repair $25.00 (Altered) Subsequent $165.00 Inquinal Hernia Repair - $100.00 Impoundment hernia in groin area 1st Impoundment $110.00 Cherry Eye Repair $135.00 (Unaltered) Subsequent $165.00 Eye Removal $150.00 impoundment Kennel Permit (County $300.00 Leukemia Vaccine $10.00 Only) • Tick/Flea Protection $10.00 Ear Mite Treatment $15.00 O co co J O -,-- 0 O O 0 O 0 O O O O 0 O 0 CD av '� oLopo00 000 00000 0000 f... a) rno0 � � - 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' t�p♦ss ♦*� vwVnts , rp7►'•,��w; :`.r`5.:.,?';. .. a.[ ,...:',,,:::-:...... ::;:'..) :',...oc . KF4 • FUTURE ,.1.•::1913Y `:200 :3 2R// FT - '-ii01,* MOM `' �'1� THE HUMANE SOC 1'ET Y Of THE UNkTEO STATE S Conceptual Floor Pian IR BACON GROUP, ARCHITECTURE 0 4' 8' 16' 32' 2641 SUNSET POINT ROAD CLEARWATER, FLORIDA 33759 F. 727.725.0111 - F: 727.725.0111 DRAWN08CAt.E vte"�r-o' WWW.BGARCHITECTS.COM AAC002095 - EB0006092 t.; fl) tr.(A.l i I — ; NO. /9,O?-7- /do • AMEND to/ This name all invoices, and documem vN^?.,l'i'ip to ?P?is oon•tr•g•ct,• • • • AMENDMENT NO. I TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY CONTRACT NO. 01-01-0438562-1006 . WHEREAS, the Town of Oro Valley and Pima County have entered into an Intergovernmental Agreement for the provision of animal control services by COUNTY relating to enforcement of leash law ordinances, biting dog ordinances, and animal cruelty ordinances and to provide for the impoundment and sheltering of stray animals, Contract No. 01-01-0- 138562-1006; and WHEREAS, the Intergovernmental Agreement contains a specific provision allowing the Parties to renew for an additional term of two (2) years upon mutual agreement of the Parties; and NOW, THEREFORE, the Parties to this Intergovernmental Agreement exercise the option contained in Article 1II.16--Duration and Effective Date, and renew the Intergovernmental Agreement for a period of two (2) years, beginning July 1, 2008 and ending June 30, 2010. All other provisions of the Intergovernmental Agreement not specifically revised by Amendment No. 1 remain unchanged. Y.♦ PIMA COUNTY TOWN OF ORO VALLEY, a Municipal Corporation/r( r..' ;.r .#. �►- 1G 0 5 2008 ." �, u.) K!,1 if• 4,, i'i R'chard Elias, Chaff an Date Mayor Date Pima County P Board of Supervisors ATTEST: ATTEST: 3a:iviAUG 052008 ( -off ) L Clerk of the Board Date . Ta n Clerk Date xaxa *n• .ru: .wx tr,•xto Town of Oro Valley PACO No 1.doc 1 rx. isaa I • APPROVED AS TO CONTENT DENNIS W. DOUGLAS,Director Pima Curdy Heat' Dept. /62 Department Head Date Pursuant to A.R.S. § 11-952 the undersigned public agency attorney has determined that this Intergovernmental Agreement is in proper form and is within the powers and authority granted under the laws of the State of Arizona . f. Attorney, Town of Oro Valley ' Date Pursuant to A.R.S. § 11-952, the undersigned public agency attorney has determined that this Intergovernmental Agreement is in proper form and is within the powers and authority granted under the laws of the State of Arizona • / Deputounty Attorney, Pima County Date 11 AM `yiA.I Town of Oro Valley I'ACC No l.doc 2 RESOLUTION NO.(R) 06-65 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVE NTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY, A POLMCAL SUBDIVISION OF THE STATE OF ARIZONA, THROUGH ITS HEALTH DEPARTMENT ANIMAL CARE CENTER FOR '1131 PROVISION OF ANIMAL CONTROL SERVICES. WHEREAS,the Town of Oro Valley pursuant to Arizona Revised Statutes (A.R.S.) § 11-952 is authorized to enter or renew into agreements for joint and cooperative action with other public agencies; and WHEREAS,the Town of Oro Valley is authorized to establish and maintain the Oro Valley Police Department, pursuant to A.R.S. § 9-240(B)(l 2); and WHEREAS,the Town of Oro Valley desires to enter into an agreement with Pima County Health Department Animal Care Center for the provision of animal control services beginning with the Fiscal Year from July 1, 2006 to June 30, 2008; and WHEREAS,it is in the best interest of the Town to enter into the agreement,attached hereto as Exhibit "A"and incorporated here in by this reference,in order to set forth the terms and conditions to provide for the health, safety and welfare of the residents in the Town of Oro Valley. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA AS FOLLOWS: 1. That the Intergovernmental Agreement(attached hereto as Exhibit"A") between the Town of Oro Valley and Pima County Health Department Animal Care Center is hereby approved. 2. That the Mayor of the Town of Oro Valley,Chief of Police and other administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. 3. That the Mayor, upon advice of the Town Manager, is hereby authorized to execute a two year renewal of the Agreement,pursuant to Intergovernmental Agreement paragraph 16, and the Chief of Police and other administrative officials are,thereafter, authorized to take such steps as are necessary to implement the renewal terms. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona,this 16th day of August ,2006. TOWN OF ORO VALLEY,ARIZONA Paul H.Loomis,Mayor ATTEST: APP'OVED AS TO F• ' : l - ir 141. r eAkilti/ . Ka .-Cuvelier,Town Clerk elinda Garrah.jrawn Attorney Date: gDate: 4 Oh , r RESOLUTION No. 2006 2 5 8 RESOLUTION OF THE MIA COUNTY BOARD OF SUPERVISORS APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN PIMA COUNTY, ARIZONA AND THE TOWN OF ORO VALLEY FOR THE PROVISION OF.ANIMAL CONTROL SERVICES WITHIN THE LIMITS OF THE TOWN OF ORO VALLEY, ARIZONA. WHEREAS, Pima County, Arizona has established and operates a facility known as the Pima Animal Care Center located a 4000 North Silverbell Road, which facility functions as a County dog pound for the impoundment of live animals and the disposal of dead animals, and which facility presently employs trained personnel familiar with matters of animal impoundment and dead animal disposal; WHEREAS,the Town of Oro Valley is currently lacking similar or suitable facilities for the provision of animal control services; • it is in the best interest of Pima County, Arizona and the Town of WHEREAS, . Oro Valleyfor the Pima Animal Care Center to provide certain animal control services to the Town of Oro Valley, and to enter into an Intergovernmental Agreement for that purpose pursuant to A.R.S. §11-951 et seq. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF PIMA COUNTY,ARIZONA, as follows: Section 1. That it is to enter into an Intergovernmental Agreement to necessary provide the services of the Pima Animal Care Center to the Town of Oro Valley. 2. . That the Chairman of the Pima County Board of Supervisors is hereby Section authorized and directed tosign said Intergovernmental Agreement, a copy of which is attached hereto. Section 3. That the Countyvarious Pima officers and employees be and hereby are • authorized and directed to perform all acts necessary and desirable to give effect to this Resolution. O C T 11001. • PASSED ADOPTED, AND APPROVED by the Pima County Board of Supervisors, this 3rd day. of QctQber , 2006. PIMA COUNTY BOARD OF SUPERVISORS By: f46 :1:-"P Richard Elias, hairman ATTEST / / • $y: 4,e, .e. t.I'/.. Clerk of the Board of Supervisors . APPROVED AS TO FORM .' • Bo: A 1.-2 iV - 4, +:-1 . Dep i ty County Attorney virr• r CON I R t&C T NO...0122:(212,2, _ AMENDMENT NO. This number must <lumaf on all invoices, corresoonaence and documents pertaining to this contract. INTERGOVERNMENTAL AGREEMENT FOR ANIMAL CONTROL SERVICES BETWEEN THE TOWN OF ORO VALLEY, A MUNICIPAL CORPORATION AND PIMA COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF ARIZONA. THIS Intergovernmental Agreement "AGREEMENT" is entered into on this day of , 2006, by and between TOWN OF ORO VALLEY, a municipal corporation, hereinafter referred to as "TOWN" and Pima County, Arizona, a political subdivision of the State of Arizona hereinafter referred to as "COUNTY". I. RECITALS: WHEREAS, the Town Council of the TOWN desires to enter into an Agreement with the COUNTY for the provision of animal control services relating to enforcement of leash law ordinances, biting dog ordinances, and animal cruelty ordinances and to provide for the impoundment and sheltering of stray animals; WHEREAS, the COUNTY has trained personnel capable of enforcing the TOWN Animal Control Ordinances and has facilities for the impoundment and sheltering of stray animals; WHEREAS, the COUNTY is engaged in certain activities relating to the operation of a COUNTY pound, vaccination and rabies control, stray animal impoundment, including an Anima] Care Center, and is therefore presently able to provide assistance and services to the TOWN for animal control purposes and; WHEREAS, pursuant to the provisions of A.R.S. § 11-951 et. seq., the TOWN and COUNTY are expressly authorized to enter into an intergovernmental agreement to provide such services. 1 NOW, THEREFORE, the TOWN and COUNTY, pursuant to the TOWN's Resolution No. and the COUNTY's Resolution No. , do hereby agree as follows: H. PARTIES OBLIGATIONS: 1. The County Enforcement Agent, herein designated by COUNTY to be Pima Animal Care Center, and all employees thereunder, shall be referred to herein as "Town Enforcement Agents." 2. The Town Enforcement Agents shall administer and enforce the provisions of the Oro Valley Animal Control Code, applicable state laws, and all services related thereunder, including such amendments to said laws as may be passed from time to time. 3. For the purpose of this Agreement, that certain Ordinance known as the Town of Oro Valley Animal Control Ordinance is hereby adopted and made a part of this Agreement by reference as if specifically set forth herein. 4. The Town Enforcement Agents shall be granted those limited police powers necessary to carry out duties imposed by this Agreement, together with any powers necessary for such agents to engage in the vaccination, licensing and other activities arising from their duties as Town Enforcement Agents. 5. The services performed under this Agreement shall be carried out in accordance with Pima Animal Care Center Policies and Procedures, and the desires of the COUNTY and TOWN as such desires may be expressed from time to time by the Pima County Board of Supervisors or the Town Council of Oro Valley. Such scope of service level requirements shall be revised, if necessary, in accordance with availability of funds allocated for animal control purposes by the TOWN. Any such revision shall be in the form of a written amendment to this Agreement. 6. The TOWN Prosecutor shall prosecute all criminal matters and the Oro Valley Magistrate Court shall handle criminal and civil matters arising out of the enforcement of the Oro Valley Animal Control Code, as amended, pursuant to this Agreement. All fines collected by the Oro Valley Magistrate Court as a result of the enforcement of the Oro Valley Animal Control Code, shall be the property of the TOWN, and the TOWN shall be entitled to use the funds for its purposes. 2 7. The Town Enforcement Agents, acting under this Agreement within the jurisdictional limits of the TOWN, shall collect animal licensing and kennel fees and such fees as may be required under the Oro Valley Animal Control Code and/or state statutes, including but not limited to A.R.S. § 11-1101 et. seq. Said funds are to be credited to the TOWN for costs incurred pursuant to this Agreement. 8. The COUNTY shall, before the beginning of the COUNTY fiscal year, submit to the TOWN a copy of the proposed succeeding fiscal year operating and capital outlay budget by jurisdiction, including but not limited to the estimated income from all fees, licenses and charges by jurisdiction and estimated TOWN contributions to the Animal Control budget, if any. TOWN contributions shall be paid on an annual basis as hereinafter set forth. 9. The TOWN shall be extended complete cooperation and access to all documents relating to the Pima Animal Care Center. 10. Persons employed by the COUNTY in performance of services and functions pursuant to this Agreement shall have no claim to pension, civil service or other employees' rights granted by the TOWN to its officers and employees. 11. The Parties stipulate and agree that COUNTY is not an employee of the TOWN, and is performing its duties hereunder as an independent contractor, supplying its own employees, and maintaining its own insurance, worker's compensation, and internal accounting. The TOWN in no way controls, directs or supervises the actions of the COUNTY under this Agreement. 12. Each Party (as `indemnitor') agrees to indemnify, defend, and hold harmless the other Party (as `indemnitee') from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) (hereinafter collectively referred to as `claims') arising out of bodily injury of any person (including death) or property damage, but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the indemnitor, its officers, officials, agents, employees, or volunteers. 13. The cost of services charged to TOWN by COUNTY under this Agreement shall include those costs associated with the use and access to certain departments within the COUNTY by the Town Enforcement Agents, which use and access is necessary for the performance of services and functions pursuant to this Agreement, including but not limited to: 3 (a) Pima County Health Care System; (b) Pima County Health Department; (c) Pima County Facilities Management Department; (d) Pima County Automotive Services Department; (e) Pima County Transportation &Flood Control Department; (f) Wastewater Management Department; and (g) Pima County Information Services Department. 14. The COUNTY, through its Health Department Director, shall submit to the TOWN on an annual basis, prior to June 30, a statement of year to date receipts, disbursement and a projected year end balance of the Pima County Rabies Control Fund by jurisdiction. In the event that the annual TOWN disbursement exceeds the annual TOWN receipts, the TOWN shall deposit funds sufficient to cover the TOWN deficit in the Pima County Rabies Control Fund within thirty(30) days after official request for funds. Should there be a TOWN surplus in the Pima County Rabies Control Fund, such surplus shall be refunded to the TOWN. The procedure set forth herein shall be followed for each year during the term of this Agreement beginning with the Fiscal Year from July 1, 2006 through June 30, 2007. III. DURATION AND EFFECTIVE DATE: 15. The term of this Agreement shall become effective upon recordation at the Pima County Recorder's Office, and shall continue until June 30, 2008. 16. This Agreement may be renewed for an additional term of two (2) years upon mutual agreement of the Parties, effective upon filing the original executed renewal agreement with the Pima County Recorder's Office. IV. APPLICABLE LAW: 17. This Agreement and all obligations upon the COUNTY or TOWN arising therefrom shall be subject to any limitations of budget law or other applicable local law or regulation. The 4 1 • Parties hereto shall comply with all applicable federal, state and local statutes, ordinances, regulations,rules, standards and executive orders. V. TERMINATION: 18. The Agreement may be terminated by either Party, with or without cause, upon sixty (60) days written notice. Upon termination, a final statement shall be sent to the TOWN by the Pima County Animal Care Center. Within thirty (30) days of receipt thereof, the TOWN shall tender payment of any deficit or the Pima County Animal Care Center shall tender payment of any surplus. VI. ASSIGNMENT: 19. Any assignment or attempted assignment of this Agreement by either Party without the prior written consent of the other Party shall be void. VII. NON-WAIVER: 20. The failure of either Party to insist upon the complete performance of any of the terms and provisions of this Agreement to be performed on the part of the other, or to take any action permitted as a result thereof, shall not constitute a waiver or relinquishment of the right to insist upon full and complete performance of the same, or any other covenant or condition,either in the past or in the future. The acceptance by either Party of sums less than may be due and owing it at any time shall not constitute an accord and satisfaction. VIII. CONFLICT OF.INTEREST: 21. This Agreement is subject to the provisions of A.R.S. § 38-511. 5 IX. NON-APPROPRIATION: 22. Notwithstanding any other provisions in this Agreement, this Agreement may be terminated with or without sixty (60) days notice if the County Board of Supervisors does not appropriate sufficient funds for the purpose of maintaining this Agreement. X. AMERICANS WITH DISABILITIES ACT: 23. The Parties shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336,42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. XI. NON-WARRANTY: 24. The Parties do not warrant their respective right or power to enter into this Agreement and if the same is declared null and void by court action initiated by third persons, there shall be no liability to the other Party by reason of such action or by reason of the Agreement. XII. WORKERS' COMPENSATION 25. Each Party shall post the notices require by A.R.S. § 23-1022(E)advising employees who provide services pursuant to this agreement that they are deemed by the laws of Arizona to be employees of both public agencies for the purposes of workers' compensation. XIII. ENTIRE AGREEMENT: 26. This document contains the entire Agreement between the Parties and it may not be modified, amended, altered or extended except by a written amendment executed by both Parties. 6 i .. r I 1 IN WITNESS WHEREOF, we have hereunto set our hands this 3rd day of October 2006. PIMA COUNTY TOWN OF ORO VALLEY, a Municipal Corporation. #1,ry By: " - ,`��► By: ,,..... :Zio::„,Ie;log4.----Th ' is are las, C . an Mayor Board of Supervisors ATTEST ATTEST , / . By: 44/ Art,A. t .A,.0 By: ;,� • , , C erk of the Board Tow'Clerk By: 6r,Q/Z__a.....,__, Dennis W. Douglas, Director Pima County Health Department This intergovernmental Agreement which is a contract between public agencies has been reviewed pursuant to A.R.S. § 11-951 by the undersigned Town Attorney and Deputy County Attorney who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona. B : it Y:41 I. ,IAA • i D-puty County Attorney / / / / / B y •wn Attorney 7 o;sss-o4 Animal Licensing June 24, 2009 Background: Volume of Pima Animal Care Center (PACC) exceeds capacity by more than 250% Preliminary in nature and requires feedback Licensing Currently IGA with PACC which provides all animal care and control services FY 07/08 Town of Oro Valley contribution —$46,584 • $38,561—licensing fees • $8,203—additional payment If costs incurred by PACC are less than the revenue from licenses then PACC keeps the extra revenue 1 Legal The Town has the legal ability to administer animal licenses 60 days written notice is needed to end the IGA with PACC Licensing could be accomplished either by contracting with Oro Valley veterinarians or by staff Other Considerations Cost of initial marketing and promotion of the Town's new ordinance Cost of postage and supplies for applications and reminders Staff time required for oversight of veterinarians Animal Control During FY07/08 —PACC 170 calls • 24 dogs —OVPD 78 calls • 14 dogs • During FY07/08 10 lost animal calls and found 13 animals 37 dogs total Enforcement could be transferred to the OVPD 2 r Animal Care Sheltering Medical Adoption Similar Jurisdictions The City of Sedona has a contract with the Sedona Humane Society Coconino County has a contract with Second Chance Center for Animals for emergency services The Town of Prescott has its own Animal Control Department Fiscal Impact PACC increased fees -FY 07/08$46,583 -$55,899 Estimated 11,376 dogs $313,965 in possible revenue 3 Next Steps Feasibility study Questions? 4 Page 1 of 2 Pickering, Christina From: Cuvelier, Kathryn Sent: Wednesday, June 24, 2009 4:26 PM To: Pickering, Christina Subject: FW: Proposed Animal Licensing Program Hi Christina, Would you please distribute hard copies of Mr. Dankwerth's comments for the Council for tonight's meeting? Thanks Ku%yn/t Cum , CIIC Oro Valley Town Clerk 11000 N. La Canada Drive Oro Valley, AZ 85737 1-520-229-4740 KCuvel ier@oroval leyaz.gov From: Alan Dankwerth [mailto:ajdankwerth@hotmail.com] Sent: Wednesday, June 24, 2009 4:25 PM To: Cuvelier, Kathryn; Garrity, Roxana Subject: FW: Proposed Animal Licensing Program Kathi/Roxanna: I can't be at the meeting tonight. Could you give each of the above a copy of this. I sent e-mails however they may not have opened them. Thanks, Alan From: ajdankwerth@hotmail.com To: ploomis@orovalleyaz.gov; kcarter@orovalleyaz.gov; pabbott©orovalleyaz.gov; wgarner@orovalleyaz.gov; bgillaspie@orovalleyaz.gov; akunisch@orovalleyaz.gov; slatas@orovalleyaz.gov; dandrews@orovalleyaz.gov; jwatson@orovalleyaz.gov Subject: Proposed Animal Licensing Program Date: Wed, 24 Jun 2009 18:20:50 -0500 Councilmembers: This letter is in regard to taking over the licensing functions of from the county as well as establishing a "no-kill" animal shelter. As a dog owner/animal lover, I hate to see thousands of animals destroyed each year. However, it takes a great deal more than good intentions to run this program/shelter. If we are going to examine the possibility of such an action, we DON'T have to hire a consultant at this time. There are vast amounts of excellent information available to assist us. A Citzen Taskforce should be formed to conduct the necessary searchs/contacts to obtain hard/objective data/facts for a needs assessment and preliminary feasibility study. The cost of a consultant can far exceed the $10,000 allocated. Additionally, many of the consultants with experience in animal shelters, design facilities as well conduct needs assessments. So, when asked" What time is it?" They may well resond with "What time would you like it to be?" You get the "drift" A Taskforce can: 06/24/2009 Page 2 of 2 1. Assess the needs of the community to be served (Very important) -- Animal population/ % licensed --Goals (% adoption) --Capacity desired -- Preliminary idea of what we might want (State of the art?) --Will the community support it with volunteering/donations? 2. Gather /Analyze Informationincluding -- Contact shelters in/out of state (with similar populations) --Visit some of them-tour the facilities --Talk to the management- Lessons learned -- Number of animals served -- Square footage -- Scope of the facility -Equipment & Services provided -- Cost of Construction -- Number of Kennels -- Staffing -- Annual Operating Budget At random, I contacted the Humane Society Shelter in Redmond, OR to get a general idea of costs and size Community Size: Approx 60,000 Cost of construction: $1,123,000 Built in 2004 Number of Kennels: 30 Annual Operating Budget: $325,000 Doesn't have all the Bells & Whistles desired I also contacted the Society of Animal Shelter Administrators National Animal Control Association Both offer all types of information that would assist us with the above. 3. Think Twice--Reality Check This was advise I got from several folks Determine from the information we obtain, is it realistic? Are the other options that can be explored? --Wait to see what the PACC plans with the addition they are building -- Form a coalition with CARE, HOPE, FAIR, etc and apply for a grant (ie. Maddie Starter Grant) They did this in Maricopa County 4. Based on all infoirmation sources and the desired scope of the project, is it feasible? Costs of construction/operations Estimated revenue required Long term, does it make good, sound business sense? If it survives these tests then we can go forward with the next step of utilizing a consultant for a design-plan Again, the work to this point can be effectively conducted by a Taskforce. I'll be glad to volunteer. Alan Dankwerth 06/24/2009 SI/TITER STAFF METING 213109 OLDBUSTIT,"--.SS L Protect our drains from const„--actioil shrapneL Drain blockage due to two rags. 2 Tie sure tor'ACCIE9#.cdr I ll rintes enteTwi into chamebston. 3. Clean out mail boxes. 4. PM ..A.Aeck that heaters are on over night,set 6g- 0 0 9. Dog walkers may wait Re1t:ay.:4 dog which ari scheduled for SX,and then walk them on warm.moimings 3,,.:)that they dri. Small dogs cam be blow dried. Please keep TX room sink clear for their dog washing use 10„ OK.to PTS cats with 2/1. (..-.c Euthanol. 11 To sip ort on Cb.arettleon vihtel ytTo.vlatk aW3.71,,use FILE,SI,C34 Pi,ther.cslat. This vial'close your lug in. 2,,I4taake of Animas. Owner turn in dogs. if .11 looks like a dog which the vet may ----- wani.tut pr -altea-:-prartt,pup very cute),.attacl a'Dolor codod SX:3Ii p to bottom )'.-if card and kennel wlimad in the tray kennels, It is a not----so-Teciaj mutt, ACT ...,... lirs or Suipts may mask with-.red A and put on A line. Ovincr twn-in,-..,:etts,may he.marked with red A and put in A cat ZOOM LI Timesheets and amendments are now always due on Tuesday, 14,.Lots of Kudos from r_olcr.erts'ing,Dr. Lilley, Michelle Hawk and DOA customers' this week. Circe:job igetfll I!! , op _ Ast.--7;t- 6( .......„ - - wii. ,/..t i , ....t,"-- ‘.1* :,....e...:‘,, Ll:'4 ,.. .;;;;''."‘'-r , d.. qt__________ li----- /....- 6,,,, ,..t.,-.0,5 ow _ _ ;t:Ti•.s4,--- ,..„._.,, 1 --- i,,,— ,. t• N.:-.,. 12- , Page 1 of 2 Pickering, Christina From: Cuvelier, Kathryn Sent: Wednesday, June 24, 2009 4:26 PM To: Pickering, Christina Subject: FW: Proposed Animal Licensing Program Hi Christina, Would you please distribute hard copies of Mr. Dankwerth's comments for the Council for tonight's meeting? Thanks Xthiyn'E Cu/veiCer, CA1C Oro Valley Town Clerk 11000 N. La Canada Drive Oro Valley, AZ 85737 1-520-229-4740 KCuveliereorovalleyaz.gov From: Alan Dankwerth [mailto:ajdankwerth@hotmail.com] Sent: Wednesday, June 24, 2009 4:25 PM To: Cuvelier, Kathryn; Garrity, Roxana Subject: FW: Proposed Animal Licensing Program Kathi/Roxanna: I can't be at the meeting tonight. Could you give each of the above a copy of this. I sent e-mails however they may not have opened them. Thanks, Alan From: ajdankwerth@hotmail.com To: ploomis@orovalleyaz.gov; kcarter@orovalleyaz.gov; pabbott@orovalleyaz.gov; wgarner@orovalleyaz.gov; bgillaspie@orovalleyaz.gov; akunisch@orovalleyaz.gov; slatas@orovalleyaz.gov; dandrews@orovalleyaz.gov; jwatson©orovalleyaz.gov Subject: Proposed Animal Licensing Program Date: Wed, 24 Jun 2009 18:20:50 -0500 Councilmembers: This letter is in regard to taking over the licensing functions of from the county as well as establishing a "no-kill" animal shelter. As a dog owner/animal lover, I hate to see thousands of animals destroyed each year. However, it takes a great deal more than good intentions to run this program/shelter. If we are going to examine the possibility of such an action, we DON'T have to hire a consultant at this time. There are vast amounts of excellent information available to assist us. A Citzen Taskforce should be formed to conduct the necessary searchs/contacts to obtain hard/objective data/facts for a needs assessment and preliminary feasibility study. The cost of a consultant can far exceed the $10,000 allocated. Additionally, many of the consultants with experience in animal shelters, design facilities as well conduct needs assessments. So, when asked" What time is it?" They may well resond with "What time would you like it to be?" You get the "drift" A Taskforce can: 06/24/2009 Page 2 of 2 1. Assess the needs of the community to be served (Very important) -- Animal population/ % licensed --Goals (% adoption) --Capacity desired -- Preliminary idea of what we might want (State of the art?) --Will the community support it with volunteering/donations? 2. Gather /Analyze Information including -- Contact shelters in/out of state (with similar populations) --Visit some of them-tour the facilities --Talk to the management- Lessons learned -- Number of animals served -- Square footage -- Scope of the facility -Equipment & Services provided -- Cost of Construction -- Number of Kennels -- Staffing -- Annual Operating Budget At random, I contacted the Humane Society Shelter in Redmond, OR to get a general idea of costs and size Community Size: Approx 60,000 Cost of construction: $1,123,000 Built in 2004 Number of Kennels: 30 Annual Operating Budget: $325,000 Doesn't have all the Bells & Whistles desired I also contacted the Society of Animal Shelter Administrators National Animal Control Association Both offer all types of information that would assist us with the above. 3. Think Twice--Reality Check This was advise I got from several folks Determine from the information we obtain, is it realistic? Are the other options that can be explored? --Wait to see what the PACC plans with the addition they are building -- Form a coalition with CARE, HOPE, FAIR, etc and apply for a grant (ie. Maddie Starter Grant) They did this in Maricopa County 4. Based on all infoirmation sources and the desired scope of the project, is it feasible? Costs of construction/operations Estimated revenue required Long term, does it make good, sound business sense? If it survives these tests then we can go forward with the next step of utilizing a consultant for a design-plan Again, the work to this point can be effectively conducted by a Taskforce. I'll be glad to volunteer. Alan Da n kwerth 06/24/2009 TOWN OF ORO VALLEY 2 Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 06/24/09 TO: HONORABLE MAYOR AND COUNCIL FROM: KARA SICKELBOWER, PATROL LIEUTENANT SUBJECT: PRESENTATION OF ORO VALLEY POLICE DEPARTMENT MENTORING PROGRAM SUMMARY: One of the Town Manager's goals for the Oro Valley Police Department (OVPD) is to initiate a mentoring program. Mentoring is important to OVPD because it appeals to police recruits representing new generational needs and attitudes. The mentoring program is consistent with the recruitment and retention presentation Town Council received August 6, 2008 by Lt. Chris Olson and Tory Schlievert. OVPD's goals focus on providing the best service to the Oro Valley community and its citizens, resource savings and retention of the best officers. Mentoring is an experienced employee guiding an inexperienced employee to develop personally and professionally, achieve higher goals and success beyond their current position. In general, the workforce can be described under three generational groups: Baby Boomers (1943-1960), Generation X (1960-1980) and Generation Y (1980-2000). To continue OVPD's goal of recruiting and retaining, we must understand effective ways to engage our employees. Each generation is unique based on the different historical events experienced. It is important for agencies to know the values and behaviors of each generation to allow success of its employees. It is believed that mentoring captures all generations into one common goal, being a successful officer. Generations X and Y are currently the ones applying for police work. Both Baby Boomers and Generation X officers' knowledge and experience are invaluable and should be captured before they leave the workforce. Typically, the tenured officers are the mentors; however, Generation X officers are the most likely to be mentors to the new officers. According to the International Association of Chiefs of Police, law enforcement in the past five years, has seen a decrease in applicants and an increase in employee turnover. Although a mentoring program is a new titled concept to law enforcement, agencies found officers that participated had a sense of ownership and belonging to the department. Gilbert Police Department and the Peoria Police Department were the first agencies in Arizona to enact a mentoring program. OVPD will use these agencies as guides as it creates its mentoring program. In addition, OVPD will outreach to other agencies, conduct statistical analysis of their mentoring program and measure their success. While OVPD has causally mentored its officers through the years, initiating a formalized program will make our agency the first in Southern Arizona. OVPD believes the program would be a valuable resource that will be beneficial to the agency and its community for years to come. TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 06/24/09 A mentor will be a guide throughout the first three years of a new officer's career in decision-making, training g opportunities, potential new job assignments, etc. Naturally, it is imperative an agency provides a thorough selection g o process and detailed training for the chosen mentors. The mentors will be required to provide a portfolio describing specific skills and applicable experience in a mentoring role. In addition, mentors will be required to attend eight hours of in-house training conducted by the mentoring coordinator. To ensure consensus, mentors will be matched with new officers through a process consisting of personality testing (DISC) and the new officers' goal selections. Once the match is made, the new officer enters the academyand the program begins. OVPD takes pride in the collective and individual achievement of its officers and strives to provide the best environment for successes. 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L. -0 cL E .- 0-E n p UO .0 „, o > rci) I 0 .0 Q) 01 I (f) (I3 et, a) 0 1/4) c:DE c' E 0 N a3L__ N � � V , CD L C.3/ C31 CD (0 fut z < a. „, o (/) � _ V _c 0 ro"475 � c •- ‘+.31 o . (I)> E> '45(0 ku ft) fp u (I) � � C IL ' Q LL 4..., O E (I) ca (I30 ,.... c3) cm U hi (Lb > II , (i) 111111111.101 U U '° CO C . iip%ii c01 Aki ■ ‘40•Na U) ,;,•.,.. 7::,.. P' R a) 7- D TOWN OF ORO VALLEY Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 06/24/09 TO: HONORABLE MAYOR AND COUNCIL FROM: SUZANNE SMITH, BUILDING SAFETY DIRECTOR SUBJECT: BUILDING SAFETY MANAGEMENT STUDY—IMPLEMENTATION UPDATE SUMMARY: At the February 22, 2006 Council Meeting the Council passed a motion to direct staff to hire an outside consultant to assess and evaluate service levels, staffing levels, training and business process and procedures as outlined in the staff report, including fire code plan reviews and inspections in conjunction with the Golder Ranch Fire District. The Town contracted with Matrix Consulting Group in April 2006 to perform the management study of the building permit process as requested by Council. The Management Study of the Building Permit Process Report was presented at the Town Council Study Session on August 30, 2006. At that time, Council directed staff to develop an Implementation Plan. The Implementation Plan was presented to and approved by Council on December 20, 2006. A progress update was provided to Council via memorandum on December 14, 2007. Attachment 1 is a one page summary of the Implementation Plan Prioritized Recommendations with the 12/14/07 and 6/24/09 progress updates. The program has been a big success with key accomplishments noted below. Improved functionality, interdepartmental communication and permit tracking capabilities • All plan review comments and permitting processes are available for customer via web access. • All inspection results are now provided in real time via web access through the use of field computers, `Toughbooks', that synchronize with the Permits Plus system and post to the web, with clear legible comments and code citations. • Enhancements have been made to Permits Plus to provide workflow tracking and the ability to report on the actual performance days vs. target days for submittal review time. All Departments are all using the system. • Instituted multi-disciplinary team case management of building permit plan check process provided by the Assistant Building Official. • Development of an Information Center via the web page that continues to build. Improved response time during permitting • Plan review silos have been abandoned and all Plans Examiner IIs now provide full residential and commercial plan review. • A Plans Examiner II started with the Town July 2007 enabling better plan review turn-around times and a more cost effective result by eliminating use of outside plan consultants. • We are using a parallel plan check process for residential building permit plan checking, rather than sequential by department. • Foundation Only Permits have been created to allow construction to begin earlier and the business to open months earlier. • The permitting of Tenant Improvements (TIs) has been revamped to provide the ability to begin construction prior to the Building Shell receiving Substantial Completion. TIs may begin construction once the building shell is "dried in", resulting in the business being able to open months earlier. • The Permit Technicians have been trained and are now able to perform reviews for over-the-counter minor and miscellaneous permits. TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 06/24/09 • Inspectors have been cross-trained on plans examination, permit processing, and over-the-counter reviews. Improved inspection consistency and response time during construction • New policies were put in place such as authorizing Inspectors to approve minor non-structural revisions in the field. • The Inspector's QA/QC program was implemented in August 2007. All inspectors meet monthly at the same site location with the Chief Building Inspector and perform either simultaneous or individual inspections. The simultaneous inspections have the effect of providing training, clarification, and consistency while the individual inspections have the effect of measuring the skill level of each of the inspectors. Improved service capacity for commercial development • All Plans Examiners have been provided with additional training to enable a full range of commercial plan check. • All Building Inspectors have been provided with additional training to enable a full range of commercial inspections. • Preconstruction Meetings were established for TIs and recently expanded to include ALL commercial construction projects. These meetings, attended by the owner team and Town departments, facilitate a better understanding of the Town's construction process and requirements so that obstacles are removed, resulting in a timely Certificate of Occupancy. ATTACHMENTS: 1. Building Safety Implementation Plan Update di VINI1 I Ilk --1°1111"�, .�.�►moi, Suzanniffith, Buildin: Safety Di •ctor i gene Watson, Assistant Town Manager David Andrews, Town Manager ATTACHMENT 1 BUILDING SAFETY IMPLEMENTATION PLAN UPDATE COUNCIL COUNCIL PRIORITIZED RECOMMENDATIONS UPDATE UPDATE APPROVED BY COUNCIL DECEMBER 20, 2006 12/14/2007 06/24/2009 PRIORITY LEVEL ON PLANS EXAMINATION GOALS 1 Improve customer satisfaction by effectively managing the overall plan checking process to improve the cycle time of plan checking 2 Improve customer satisfaction and reduce the overall plans examination costs(attract,retain and grow staff) • Assign responsibilty to Assistant Building Official(ABO)for multi-disciplinary team case management of Completed Completed building permit plan check process • Provide a more cost effective plans examination by authorizing an additional Commercial Plans Examiner to Completed Completed provide in-house plan check rather than utilizing Outside Plan consultants • Provide additional training to enable a full range of commercial plan check over time by Plans Examiners On-going On-going • Consolidate/reclass plans examiners In progress, 1 Reclassified 1 new hire 1 In progress INSPECTION GOALS j t 1 Improve commercial inspection capacity for anticipated increased commercial construction activity 2 Provide policies to improve communication,consistency and customer satisfaction • Expand the number of Inspectors trained and certified for both residential&commercial inspection and 2 reclassified 4 Reclassified, reclassify the 5 Building Inspector 1 to Building Inspector 2 1 In progress • Policy-Inspectors shall not take issue with approved plans or reopen an element previously approved unless Completed Completed life-safety is at issue and review questions with a Plans Examiner as needed. • Policy-Inspections shall not be terminated unless it is a previous unaddressed correction or determined Not Completed Completed Ready, and all corrections necessary to complete an inspection shall be identified. • Policy-Provide all Inspection Report comments in real time via web access, provide clear legible comments, Completed Completed and cite code section where possible. Requires provision of wireless technology,an added segment to the Permits Plus system,and training. PROCESS GOALS 1 Improve functionality,interdepartmental communication and permit tracking capabilities • Implement enhancements to use Permits Plus In progress 60%Complete • Develop a case management system to improve control of the length of time req'd to process plans In progress Completed • Provide the ability to assure the status of each plan is readily visible In progress Completed • Develop a monthly reporting system for actual performance vs.targets In progress 60%Complete • Develop a plan check schedule system enabling plan check assignment by ABO based on workload In progress Completed • A PLANS EXAMINATION GOALS 1 Improve response time during permitting • Expand Development Technician job responsibilities,after providing training,to include reviews for over-the- On Hold due to Completed counter minor and miscellaneous permits and adjust grade/salary range(s)accordingly. turnover • Reassign the Plans Examiner currently responsible for minor/miscellaneous plan check once the training for Completed Completed Development Technicians is complete INSPECTION GOALS 1 Improve response time during construction 2 Improve job performance and consistency • Authorize Inspectors to field approve minor non-structural revisions to approved plans Completed Completed • Enhance the extent of CBO approved training for Building Inspectors and Fire Inspectors On going On going • Expand current QC program,document program and set metrics to measure results Implemented 8/07 On going PROCESS GOALS 1 Improve response time during permitting 2 Improve all divisions involved in permitting process job performance and consistency • Use a parallel plan check process for residential building permit plan checking In discussion Completed • Provide ability for citizens to obtain online application,fees, &inspections using expanded Permits Plus Anticipated Cancelled by Summer 2008 Council 5/08 • Expand Permits Plus to all Organizational Units&revise cycle time goals for the time req'd to process permits In progress Completed INSPECTION GOALS 1 Improve customer service and response time during permitting • Utilize Inspectors for plan checking over-the-counter,class 1 TI,and residential interior remodels when Anticipated Completed 1/09 workload permits(training req'd in concert w/Development Techs 7/2007-12/2007) Fall 2008 (OVMP Impact) PROCESS GOALS 1 Provide easy access to information to improve customer service • Develop web page-"Home Improvement Center",Typical Plan Check Corrections,Typical Inspection Anticipated In Progress/ Requirements, Building Official's Code Interpretations, and New Plan&Inspection Reqmts Summer 2008 On going