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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 12/19/2017 MINUTES ORO VALLEY PARKS&RECREATION ADVISORY BOARD REGULAR SESSION ORO VALLEY COUNCIL CHAMBERS 11000 N.LA CANADA DRIVE Tuesday,December 19,2017 REGULAR SESSION AT OR AFTER 6:00 P.M. CALL TO ORDER Chair Wade called the meeting to order at 6:00 P.M. ROLL CALL PRESENT: Chair Adam Wade Vice Chair Allison Sutton-Ryan Thomas Carle,Member Tim Overton,Member Betty Danker,Member Ellen Guyer,Member STAFF PRESENT: Kristy Diaz-Trahan,Parks and Recreation Manager Joe Andrews,Chief Civil Attorney EXCUSED: Joe Erceg,Member CALL TO AUDIENCE No speakers present CONSENT AGENDA A. Review and/or Approval of the October 24,2017 Regular Session Minutes MOTION:A motion was made by Ellen Guyer and seconded by Vice Chair Allison Sutton-Ryan to approve the October 24,2017 minutes. MOTION carried,6-0. REGULAR AGENDA 1. REVIEW OF 2018 REGULAR PARKS AND RECREATION ADVISORY BOARD MEETING SCHEDULE(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) 12/19/2017 Parks and Recreation Advisory Board 1 The schedule for 2018 Parks and Recreation Advisory Board was reviewed by members. 2. FISCAL YEAR 2018/2019 BUDGET PROCESS(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) Vice Chair Allison Sutton-Ryan asked if there has been any communication to the community as far as the bond not being approved.Kristy Diaz-Trahan stated that we will go forward with the master plan even though the bond did not pass. Kristy Diaz-Trahan explains the budget process.In January and February community outreach will take place to get feedback as to what they would like to see in the budget for the next fiscal year.Dates were given when the community can have input on budget items.Mid to late March departments meet with the budget team to go over the budget requests and justification. April 18th 2018 the Town Manager will present the recommended budget to Town Council.May 6th 2018 will be the final budget adoption. Kristy Diaz Trahan is currently looking at some potential funding for repairs at JDK Park. Golf feasibility report is still under review. We are currently doing research and analysis on our current software program. What we have now will no longer be supported. 3. FOCUS AREA REPORT -PUBLIC ENGAGEMENT(COMMUNICATION,OUTREACH)(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) -FUNDING(GIFTS,GRANTS,ENDOWMENTS(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) -GENERAL PLAN IMPLEMENTATION(ASSESSEMENT,ACCOUNTABILITY) (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) -LONG RANGE PLANNING(>5 YEARS,MASTER PLANS,STRATEGIC PLANS) (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) -SHORT RANGE PLANNING(CURRENT TRENDS,CURRENT NEEDS) (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) Chair Wade asks what items of the focus area we should focus on. Would it be helpful for members to go to Kristy Diaz-Trahan with ideas? Kristy Diaz-Trahan said yes it would be helpful. Kristy Diaz-Trahan says if any member has a question or thought they may send them electronically to her as long as they don't share them with each other. Tom Carle asked for clarification on whether or not there are any plans in place for accessing Naranja Park from Naranja Drive. Kristy Diaz-Trahan explained that there are no plans at the moment to redo the access point. Vice Chair Allison Sutton Ryan asked if there were plans for a traffic light there. Kristy Diaz-Trahan explained there would not be a light,it would be an addition of a left turn lane. 12/19/2017 Parks and Recreation Advisory Board 2 Member Ellen Guyer states she met with members of the Community Center. Removing and replacing the carpet is a top priority with them.The stop light was mentioned. Ellen states they spoke about membership and the increase of memberships. The Youth Advisory Council will start reporting to the Parks and Recreation Advisory Board at each meeting. Vice Chair Allison Sutton-Ryan met with Nancy Ellis(the Multimodal Planner of paths and trails). They discussed how they can get feedback from patrons who use the dog park.Allison said they discussed what kind of dogs belongs in each enclosure at the park. Allison States her term is ending. She asks if anyone wants to give feedback on her term. With regards to public engagement Chair Adam Wade attended the ribbon cutting Ceremony for the Big Wash Trail head. He states about 50 people came and that it was a good process.Chair Wade states that it is a good example of how the public engages. Tom Carle reports that he was not able to meet with Nancy Ellis with regard to concessions. They have plans to meet in the future. Under general plan implementation,Member Ellen Guyer states there is nothing to be reported at this point. Under long range plans Chair Wade questions the master plan for Naranja are we still going to get everything at Naranja Park that the bond was going to cover? He recommends looking at the parks master plan again regarding what will be done now that the bond failed. For short range planning Chair Wade discusses shorts term needs at Naranja.The new fields we just finished were discussed. Chair Wade states that in future he would like to discuss the closing of JDK for repair/expansion. The possibility of playgrounds at Naranja Park were discussed. Tom Carle asked what the construction is for outside the Community Center. Kristy Diaz-Trahan explained that there is a traffic light being installed and that its completion date is set for end of January first of February.Mary Snider said it is under way and South West gas is currently working on site. 4. DIRECTOR'S REPORT(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) Kristy Diaz Trahan mentioned an incident at the Community center where a gentleman had a heart attack.One of the life guards used an AED to restart his heart. The gentleman is making a full recovery.A formal recognition will take place. 12/19/2017 Parks and Recreation Advisory Board 3 -Big wash opening.100 people all diverse groups that got the project done in less than a year.On grand opening day it was truly a multi-generational event. -Arizona game and fish hosted a shooting event at the Naranja park archery range. 500 kids were there representing all different schools. -New program guide is here -New York Red Bulls will be back here this spring to practice -February 10,2018 is the grand opening for the new fields at Naranja. -9am February 24th Move Across 2 Ranges event. -There will be no fall festival next year. -Lets recognize our town. Let's celebrate Oro Valley,Then and Now,it is a three day event. This event will explain the back bone of who we are. Culture,science and technology,sports and recreation(sports destination). There will be a one mile fun run. -Kick ball league championship is the same weekend as the Oro Valley Then and Now Event. FUTURE AGENDA ITEMS (THE PARKS&RECREATION ADVISORY BOARD MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS.DISCUSSION IS LIMITED TO INFORMATION/CLARIFICATION AND FUTURE SCHEDULING DATES) NEXT MEETING IS SCHEDULED FOR FEBRUARY 20,2018 - Naranja park long range plans - Budget items - Member Ellen Guyer requested a future agenda item in the form of a presentation from Kristi Diaz-Trahan regarding Parks&Recreation concerns of other towns across the state - Inclusive playground presentation - Incorporating the awareness of mental health in our community Next meeting is scheduled for February 20,2018 ADJOURNMENT MOTION: A Motion was made by Chair Wade to adjourn the meeting at 6:42 p.m. Motion carried,6-0. 12/19/2017 Parks and Recreation Advisory Board 4 Casey Wilson Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Parks&Recreation Advisory Board of Oro Valley,Arizona held on the 19th of December,2017.I further certify that the meeting was duly called and held and that a quorum was present. 12/19/2017 Parks and Recreation Advisory Board 5