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Home My WebLink AboutPackets - Council Packets (701) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION OCTOBER 14, 2009 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION - AT OR AFTER 6:00 p.m. CALL TO ORDER ROLL CALL 1. Fiscal Year 2009/10 Update: Water Rates Analysis 2. Update on discussions with Tucson Water regarding the delivery (wheeling) of Central Arizona Project Water 3. Presentation and Discussion of Environmental Sustainability Plan and Energy Efficiency Community Block Grant (Green Team) 4. Future Agenda Items ADJOURNMENT POSTED: 10 07 09 3:00 p.m. cp The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700. r � TOWN OF ORO VALLEY Page 1 of 3 COUNCIL COMMUNICATION STUDY SESSION DATE., OCTOBER 14, 2009 TO: HONORABLE MAYOR AND COUNCIL FROM: Philip C. Saletta, P.E. Water UtilityDirector or Shirley Seng, Water Utility Administrator SUBJECT: Fiscal Year 2009/10 Update: Water Rates s Analyses SUMMARY: The functions and duties of the Water UtilityCommission n include reviewing and developing recommendations for water revenue requirements, water rates and fee structures. Commission The Commission has evaluated financial considerations related to significant short and longcapital term capital expenditures, the Utility's existing cash reserves, the existingoutstandingdebt and • the annual debt service payments. During this process, the Commission's goals were to ensure that all existing rate setting policies and bond covenants were met. Cash reserves were utilized to minimize future debt. The proposed p posed rate increases, under the existing tiered rate structure, will continue to encourage voluntaryconservation. water conservation. The Oro Valley Water Utility Staff has prepared for the Commission p sion a Preferred Financial Scenario that recommends the following changes for water rates, fees and charges for FY 2009-10: g • Increase the base rates for both the potable and reclaimed water rates by 2.0% • Increase the potable water commodity rates for the tiers as follows: o Tier 1 = 1.0% o Tier 2 = 1.5% o Tier 3 = 2.0% o Tier 4 = 2.5% • Increase the commodity rate for the reclaimed rates by 1.0%. • The construction rate for potable water will increase from $6.25 to6.3 $ 8 per 1,000 gallons. • The construction rate for reclaimed water will increase by1.0% and will remain remain equal to the reclaimed commodity rate. • Increase the Groundwater Preservation Fee by $0.20, from $0.55 to0. $ 75 per 1,000 gallons for potable water use. • Increase the Groundwater Preservation Fee by $0.10, from $0.30 to0.4 $ 0 per 1,000 gallons for reclaimed water use. • Increase the existing meter installation fees to recover labor and material costs. • Increase the new service establishment fees to recover labor and material costs. • Increase the reconnection fees to recover labor and material costs. • Increase the backflow permit fees to recover labor and material costs. • Increase security deposits to minimize bad debt that is written off. TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION STUDY SESSION DATE: OCTOBER 14, 2009 Based on the financial analysis, the proposed rates will be a total increase of$2.06 or 5.6% to an average residential customer with a 5/8 x 3/4 inch water meter. When comparing the impact to the monthly bill from the overall rate increase (water rates & GPF) with the monthly bill from the existing rates, 1.2% of the increase is due to the water rate increase and 4.4% is due to the GPF increase. The above recommendations were based on analysis of the Utility's estimated revenue requirements for the three Funds that comprise the Water Utility. The three Funds are listed below: • Enterprise Fund: The Enterprise Fund manages the operations and maintenance of the potable and reclaimed water system including personnel, O&M, existing system improvements and debt service. Revenues are received from water rates, fees and charges. • Alternative Water Resources Development Impact Fee Fund: The AWRDIF Fund manages the alternative water resource capital costs (reclaimed and CAP water) and related debt service. Revenues are received from alternative water resource development impact fees. Groundwater Preservation Fees are contributed from the Enterprise Fund to this fund to assist with the reclaimed water system debt service and future CAP water infrastructure debt. • Potable Water System Development Impact Fee Fund: The PWSDIF Fund manages the potable water capital improvements that are growth-related and debt service. Revenues are received from potable water system development impact fees. The Water Rates Analysis Report also contains an Alternate Financial Scenario which provides the Council with an option for a different water rate increase. The Alternate Financial Scenario includes the following changes for water rates, fees and charges proposed for FY 2009-10: • No increase in the monthly base rates or the commodity rates for potable or reclaimed water use. • Increase the Groundwater Preservation Fee by $0.20, from $0.55 to $0.75 per 1,000 gallons for potable water use. • Increase the Groundwater Preservation Fee by $0.10, from $0.30 to $0.40 per 1,000 gallons for reclaimed water use. • Increase the existing meter installation fees to recover labor and material costs. • Increase the new service establishment fees to recover labor and material costs. • Increase the reconnection fees to recover labor and material costs. • Increase the backflow permit fees to recover labor and material costs. • Increase security deposits to minimize bad debt that is written off. M . A TOWN OF ORO VALLEY Page 3 of 3 COUNCIL COMMUNICATION STUDY SESSION DATE: OCTOBER 14, 2009 The following is the proposed schedule for the rate setting process: 09/28/09 Commission made recommendation on proposed water rates 10/07/09 Council to consider approval of Notice of Intent (NOI) to Increase Water Rates 10/14/09 Council Study Session on the proposed water rates 11/18/09 Public Hearing on water rates if NOI is approved 12/19/09 If adopted, the proposed water rates will become effective -----) 0 AO 1 , Q I Shir Seng, Wate U;lity A d inistrator ' i // A Philip C. aletta, P.E., Water Utility Director Jer e Watson, Assistant Town Manager Water Rates Analysis Council Study Session October 14, 2009 Oro Valley Water Utility Town of Oro Valley OVERVIEW Background Mayor & Council Water Policies Revenue & Revenue Requirements Financial Scenarios Customer Analysis Other Fees & Charges Schedule Town dOro Valley 1 • BACKGROUND July 8 - Council Study Session — Council Direction: Perform Water Rates Analysis in accordance with policies and provide Alternate Financial Scenario September 28 - Water Utility Commission unanimously approved Water Rates Analysis Report with Preferred and Alternate Financia! Scenarios October 7 - Council unanimously approved Notice of intent to increase water rates Town uom Valley Mayor & Council Water Policies Policy Document adopted by Resolution (R) 05-09 March 2, 2005 — Self supporting with rate based revenues — Debt service coverage ratio of 1.30 - No transfer of excess revenues to General Fund — Cash reserves of at least 5% of budget — Reduced or subsidized rates will be paid by General Fund — Cost of Service Approach (AWWA methodology) — Water rates and charges reviewed annually — Avoid sudden or large scale shifts in rates • Minimize rate shock — Rate structure to encourage water conservation — Rates to encourage use of reclaimed water 2 Enterprise Fund Operating Revenue Sources of Revenues -- Base rate — Commodity Rate — Other fees and charges -- Interest income — GW Preservation Fee (to AWRDIF Fund) Town of Oro Va71ey Revenue Requirements Debt Service Personnel Operations and Maintenance — Least Control Power costs Reclaimed water payments Billing and postage costs CAP capital repayment CAGRD obligations Water quality testing Water disinfection costs Insurance — Minimal Control Water management and recharge costs Maintenance& repair costs—wells, reservoirs, pumps, pipelines Vehicle operations and maintenance — Most Control Office supplies/uniforms Memberships and subscriptions Training and travel Outside services Telecommunications Torn at Oro Vallvy 3 Enterprise Fund Operating Expenses Operating Expenses for FY 2009-10 (excluding capital outlay) O&M Most Control O&M Minimal $167,392 Control 3% $1,001,188 10% Personnel $2,517,450 24°J° illk a � � O&M Least Control 44,:t4::_,411-f} f 558 ��, , ��.-� r: Debt Service 32% »` '` :? __— $3 261 863 31% J Town of Oro Vaifey Financial Scenarios Nine Financial Scenarios were analyzed — Five year revenue & expense projections — Key assumptions in Water Rates Analysis Report -- Phase-in Groundwater Preservation Fee • Critical to pay off existing Reclaimed Project debt — Base rates -- Commodity rates — Other fees and charges Town of Oro Valley 4 Customer Analysis Preferred Scenario — Increase to average residential customer is 5,6°/a • Increase in Base Rates of 2.0% • Increase in Commodity Rates — Tier 1 = 1.0% — Tier 2 = 1.5% — Tier 3 = 2.0% — Tier 4 = 2.5% • Increase in GPF of $0.20 per 1,000 gals. or 4.4% of total monthly bill Alternate Scenario — Increase to average residential customer is 4.4% • No base or commodity rate increases • Increase in GPF of $0.20 per 1,000 gals. or 4.4%of total monthly bill Town d Oro Volley Customer Analysis Average residential customer uses 8,000 gallons per month Preferred Scenario — $2.06 Increase per month from $36.52 to $38.58 per month Alternate Scenario — $1.60 Increase per month from $36.52 to $38.12 Per month 5 . a Other Fees & Charges Included in all financial scenarios Increase to recover associated costs - New Service Establishment Fees - Reconnection Fees - Backflow Permit Fees - Security Deposits - Meter Installation Fees Town of Oro Val., Review of Schedule 09/28 WUC review and recommendation 10/07 Town Council adopted Notice of Intent 10/14 Town Council Study Session on rates 10/26 Notice of Intent to be published 10130 Mail Public Hearing notice to customers 11/18 Public Hearing to consider water rates 12119 It adopted, new water rates are effective Tom w opo vwey 6 TOWN OF ORO VALLEY 2 COUNCIL COMMUNICATION STUDY SESSION October 14, 2009 TO: HONORABLE MAYOR AND COUNCIL FROM: Philip C. Saletta, Water Utility Director SUBJECT: Update on discussions with Tucson Water regarding the delivery (wheeling) of Central Arizona Project Water SUMMARY: Recently Oro Valley Water Utility purchased groundwater extinguishment credits from Tucson Water. This purchase will benefit the Water Utility by reducing payment obligations to the Central Arizona Groundwater Replenishment District (CAGRD). The Water Utility is required to replace ground water P pumped under our Designation of Assured Water Supply through the CAGRD. Replacement by CAGRD is made under a contract that the Town has with the CAGRD. The price of CAGRD replenishment water is increasing and the amount under our contract also increases annually. Another option to reduce the payment to CAGRD is the delivery of our Central Arizona Project Water. We are working on a long-term plan with the Northwest Water Providers (Flowing Wells, Marana, Metro and Oro Valley) to directly deliver our CAP water. However, this project will not be on line for several more years. Another way to reduce our obligations to CAGRD is to deliver Oro Valley's CAP water through the Tucson. Water System. The discussions with Tucson Water are preliminary and conceptual at this oint. The concept is to P deliver our CAP water to Tucson Water's Central Avra Valley Storage and Recovery Project ect and/or Southern Avra Valley Storage and Recovery Project. The Town would then have its CAP water stored to be delivered to Oro Valley through the existing Tucson Water System. The concept is to do this on an P interim basis until we have the system in place to directly deliver our CAP Water. We are still investigating this possibility with Tucson Water as to the best locations for delivery. One possible location is near Naranja and Shannon. In addition to the location, there are several technical issues that need to be studied further. That includes system pressure, flow capacity and water quality. Currently we are drafting a proposed agreement with Tucson Water that will look into the cost to deliver our CAP water through the Tucson Water system to the Oro Valley Water Service Area. This has been discussed with the Water Utility Commission at their recent meetings and the Commission supports the concept and moving forward with the cost of service study withTucso . Pii ,4,- , 'r Philip C. Sagtta, P.E., Water Utility Director • ,...W/-1, -p>z__, it Jere-e Watson, Assistant Town Manager Delivery of Oro Valley's CAP Water through Tucson Water System Council Study Session October 14, 2009 Oro Valley Water Utility town of au Valley BACKGROUND Oro Valley has a Municipal and industrial Subcontract with the Central Arizona Water Conservation District Subcontract is for 10,305 acre-feet of Central Arizona Project water annually Currently we store approximately 4,000 of per year This recharge is used for replacement obligations to CAGRD and for our recovery wells Although this benefits the Water Utility and its customers financially—it does not provide wet water Discussion with Tucson Water have occurred on a preliminary basis regarding the delivery of our CAP water through the Tucson Water system tw.n m nrovaoy 1 CONCEPT The concept is to deliver our purchased CAP water to recharge facilities owned and operated by Tucson Water We would then build up groundwater storage credits to use at a later time The groundwater stored would then be pumped by TW through its system and then delivered to Oro Valley's Water System This provides for the delivery of wet water and not just paper water credits This is similar to how we deliver our reclaimed water Tcmrn of Oro Valley Discussions to date Tucson is interested because it has system capacity available on a short-term interim basis Oro Valley is interested because it provides short term delivery of our CAP water while we plan, design and construct the CAP Water Treatment and Delivery System with the NW Water Providers Metro Water is also interest in this concept NW Water Providers are aware of these discussions The benefit to TW is that they get the revenues The benefit to OVWU is that we pay a price similar or slightly higher than what we pay for paper water and get wet water delivered, 2 Currrent and Future Activities Need to perform a Cost of Service study with TW and Metro Water Drafting an IGA for the COS Study OVWU is interested in delivery of 3,000 to 5,000 af on a short-term interim basis Need to investigate the tie-in to our system - Naranja and Shannon — Water quality — Pressure an flow capacity — Additional infrastructure required Town.Oro Valley Council Direction Water Utility Commission (WUC) has been briefed and supports the discussions Any Intergovernmental Agreements would be reviewed by WUC and then brought to Council Staff recommends pursuing discussions with Tucson Water and Metro Water regarding wheeling of our CAP water and seeks direction from Council Turn,cif Oro VA, 3 TOWN OF ORO VALLEY 3 Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 10/14/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Bayer Vella, AICP, Conservation and Sustainability Manager SUBJECT: Environmental Sustainability Plan and Energy Efficiency Community Block Grant (Green Team) OBJECTIVE The purpose of this Town Council Study Session is to inform the Council regarding recent and pending Green Team activity. EXECUTIVE SUMMARY Over the past several months, the Oro Valley Green Team has refined methods, approaches, and actions to address the Town's commitment to sustainability. The primary result is the latest draft Sustainability Plan. It summarizes current and proposed sustainability practices for Town facilities, operations, and staff. The draft Plan has been revised and improved. Greater effort has been applied to refining each section, especially those titled "Introduction", "Stormwater" and "Procurement". The draft is approximately ninety percent complete. It will be scheduled for the December 16, 2009 Town Council meeting for potential acceptance. A significant component of the Sustainability Plan and Energy Efficiency Community Block Grant is the completion of an energy audit. The purpose of the audit is to comprehensively assess all Town buildings and facilities (including water wells and pumping stations) for energy saving opportunities. Projects will then be evaluated based on anticipated investment return. To reach this point, specific project costs and energy savings must be pinpointed. A request for audit work proposals was published and three firms were considered. The successful firm, APS Energy Solutions, has now reached the project milestone of sixty percent complete. All fieldwork, including use of data loggers in each building to record energy use, has been completed. This includes inventory and evaluation of all lighting, HVAC systems, thermostats, etc. Final results will be reported to Town Council at the November 18th regular session. BACKGROUND In response to Town Council direction and commitment, the Green Team was formed with representatives from all Town departments. The objective of the Green Team is to complete an internal plan, gain Council input and support, and implement policies. The work of the Green Team began with an introspective review of our current practices. New operational goals were developed and assigned to specific Town Departments for completion within allotted time frames. By developing a Sustainability Plan, the Town will model sustainable practices and set an example for the public. THE SUSTAINABILITY PLAN This is the second study session regarding the Plan over the past year. Staff requests feedback to ready the draft Plan (attached) for formal consideration in December. While developing the Plan, work TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 10/14/09 has already commenced on several key action items: • Comprehensive Energy Audit of all Town Facilities (please see attached progress summary) • Solar Energy Plan for Town Hall • Review of all Energy Efficiency Funding Tools • Greenhouse Gas Emissions Study • Consolidation of Fleet Management • Town Vehicle Efficiency Assessments • Website Development ENERGY EFFICIENCY COMMUNIITY BLOCK GRANT STATUS As approved by Town Council, staff originally requested $30,000 to conduct an independent energy audit. The purpose of the audit, as specified in the Town grant application, is to develop a comprehensive energy efficiency "strategy". In order to receive all $164,200 in grant funding, a Town "strategy" is required by the Department of Energy. It is a prudent requirement to fulfill the intent of the grant, which is to promote energy efficiency, serve as seed money to effectuate long range programs rather than single projects, and create jobs. From the notice of grant award date, the recipients are allowed 120 days to develop a "strategy". This is the primary reason why staff quickly commenced the energy audit. As previously mentioned, the audit is now 60% complete, and 100% completion is anticipated early in November. The Town energy efficiency "strategy" is due no later than December 2, 2009. Because we are using a performance contracting company, fees for the audit will be assessed only if the Town does not enter into a future contract to effectuate energy efficiency improvements. This approach has several advantages: • The initial request to draw $30,000 is no longer a necessity. Performance contracting firms do not charge up front costs for an energy audit. If the Town does not enter into an actual contract for specific improvements, we will be assessed costs at a later date. • Costs for energy audits are generally lower when completed by a performance contractor. The audit will cost no more than $8,000.00. Whether or not the Town enters into a contract, this will result in more money reserved for hard improvements, rather than upfront consulting. • Accuracy will be high. Performance contracting firms must financially guarantee that savings identified in the energy audit are realized. • Improvements will be ranked on a return on investment basis. This enables a sound basis to select priority efficiency upgrades. • Performance contracting firms offer financial arrangements that do not require outlays from the Town general fund. Projects are financed via guaranteed energy cost reductions over the term of the arrangement. Once the term is completed, the town will enjoy true budget reductions. Both the final energy audit results and grant "stra -9y" will be .r- -nted at the December 18, 2009 Town Council meeting. ./ /7 ATTACHMENTS f . Draft Sustainability Plan Paul Popelka, Acting Plan ing & Zoning Director Energy Audit Progress Summary Jer e Watson, Assistant Town Manager ' P‘'LE Y ''1�/, O O (: 4 )AIIIII b� t).-,:111,°UNDER A<1 y jj L immo, illpiza 7,,,t,,,,,,..;;;,t,.„,„:„„,,,,,,,,,,:,.. , , ll' re.n.u.v ^ , .: , ,- \ \ • "ilk- ." ' illiflil ‘ r . n b , ', °, ihiktidlar 4.0, _ '„ r °” 1,gli,f( vl m',r e' A�,�p dF ,=,,,,,,,,,/, 4 + 2 Lt Y w *4a `5 p .'•v/r \N. 1r ,l„,,N.r } .�r� '411147144v''" 4- ♦ 1 .. t-„'tti- * y',l'Z'w•I-jk •A..1,...:::..„:,-4 ,••+ ' 4 v:f sw T' .�.4 Fi[�.2.4 , . I ... ,-. . ” ° y i ,ems• .., ct", t''.. . te,.: ..,' .i, . 4,**,,•,':,, i 1 Y N • • f a. .,. 5 tiii; ,it �d y ,, 4,i '‘. '* '° f'Ili,T s�,.•:,`t,k '}i s.6� t,, r,f .. g �� };:,y l :�K r *,- 4,.• R. ,.'�,f rI�" F' e ti , • ' `'yy 2,..'5,k *", 7. 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"'"'iM"' iK''/ . , R p an yyr 7r•- r 1 • mx.9Nx"y Y • +�,.; '.�� ,..,' _ _' A o i 9 x Y '« - < J # 17 7-Virt. r 1,—,---111- * .. r.i.. ,ti., „�.,'.�" _ 'A + 'p - wx • ,.�, +.. '�• ,7-.;;„ �R•dam 4 • .. .. .! ,•, Y ' Yj a -161.""r. 4 " ,.4;,.. R, SI • • • ustainability , Methods of App Highlightsts of Success Table of Contents Introduction 3 Sustainability Program 5 Transportation Efficiencies7 Land Planning & Conservation 12 Buildings, Facilities, and Equipment 15 Water Conservation 21 Renewable Resources24 Waste Reduction 26 StormWater 28 Procurement3131 Introduction The Town of Oro Valley is committed to operating in a manner that balances social,economic,environmental and institutional considerations to meet our needs and those of the community. Balance brings"sustainability"to Town operations, and, by example to the larger community. Sustainability is a journey—not a destination. It requires creativity and innovation to work toward a common goal of ensuring our community's health now and in the future. This plan represents the Town's first effort to guide this journey. In May 2008,the Oro Valley Town Council formally affirmed its commitment to sustainability with its unanimous passage of Resolution No. (R) 08-39. In addition to highlighting current energy efficiency and conservation practices,the need for further study to improve the sustainability of existing municipal facilities, buildings and parks was established. The Town Council approved two significant benchmarks to measure the success of our"green"efforts: The U.S.Conference of Mayor's Climate Change Agreement and the Environmental Protection Agency's Energy Star Challenge are programs with specific sustainability goals.With these two efforts as our guide,the Town staff set forth to develop a plan with two key goals in mind: 1. Reduce greenhouse gas emissions seven percent below levels produced in 1990 2. Reduce overall energy consumption by ten percent To this end,the Town formed the"Green Team,"with staff representatives from the following departments: • Public Works • Parks&Recreation �► • Town Manager's Office • Water Utility 111Ailla • Planning &Zoning • Police • Library • Building Safety4111b The Green Team has worked for more than a year to develop this action plan. By working collaboratively, each participant became fully aware of the interdependency of actions required to achieve the Town's Sustainability goals. Implementation will also require an ongoing team approach. 3 The Plan includes the following focus areas: • Sustainability Program • Transportation Efficiencies • Land Planning &Conservation • Buildings, Facilities and Equipment • Water Conservation • Renewable Resources • Waste Reduction • StormWater • Procurement Each focus area includes a descriptive statement,goals and implementation items, highlights of current success and an action timetable. Each was assembled using a process recommended by the Environmental Planning Agency's Energy Star program.The process requires a four-step approach to implement change: 1. Benchmark 2. Assess 3. Implement 4. Track As a result,there are consistent references to benchmarks such as establishing typical paper consumption levels for a government office of similar size.Another component of benchmarking entails creating a measurable goal such as a ten percent reduction in paper use over the next year.The next step is to assess existing conditions as a baseline to measure performance improvements. Implementation and tracking are components addressed by insuring that every initiative should result in action.To insure accountability,a yearly report will be provided to indicate performance. The Plan is designed to establish realistic and meaningful change.With regard to cost,the Green Team has been sensitive to current budgetary constraints.There are many items in the Plan that will result in significant improvements to efficiency and conservation that simply require organization. Paper use reduction, replacement light bulb standards and consolidated building and fleet maintenance are examples. Items that require a significant budgetary commitment are generally programmed for consideration as the local economy improves. "Sustainability" is truly achieved by balancing a myriad of considerations within a changing environment.To that end,the plan will be updated every five years to adjust to changing conditions and new technologies. 4 Sustainability Program Statement The long-term impacts of policy choices must be analyzed to ensure a sustainable legacy. Decisions regarding internal operations will impact the long-term Sustainability of Oro Valley. Goals and Implementation Items Internal Outreach and Education Employee awareness, responsibility, participation and education are key elements of a sustainability initiative. • Provide monthly Sustainability tips to Town employees.The aim is to provide employees with up to date and creative information to help make positive and sustainable choices • Review key elements of the Sustainability Plan with all Departments on a reoccurring basis. Milestones and challenges specified in Plan must be well understood by all employees • Publish a Town progress report that reflects performance by each department 0-3 years,Office of Conservation&Sustainability Boards&Commissions Raise general awareness of sustainability principles for use by decision makers. • Provide training opportunities for the Planning &Zoning Commission, Development Review Board,and Water Utility Commission • Promote the establishment of a Sustainability Commission to develop a comprehensive program,coordinate activities in concert with the Town's overall sustainability program, insure accountability,and implement sustainability initiatives 0-3 years,Office of Conservation&Sustainability Green Team The Green Team is working to integrate sustainability principals and goals into the management and operation of all Town Departments. • Upon adoption of the Sustainability Plan by Town Council, immediately proceed with implementation • The internal Sustainability Plan is to be revised on an annual basis 0-3 years,Office of Conservation&Sustainability 5 Audit and Develop Benchmarks Develop specific baseline information regarding current levels of key indicators to measure savings created by action • Greenhouse gas emissions generated by Town government • Energy use and technology currently employed by all Town energy using facilities and functions • Levels of internal recycling • Paper use • Water consumption of building,facilities,and landscaping • Provide an annual report regarding progress and milestones 0-3 years,Office of Conservation&Sustainability 0-3 years, Water Utility for Water consumption baseline Highlights of Current Successes The following efforts are underway. • The Town has been allocated a Department of Energy funding opportunity. Monies will be targeted to enable energy saving retrofits • Retrofit funding opportunities have been identified.Advance research is underway. Results will be presented to Town Council with recommendations to implement comprehensive energy efficiency retrofit programs • An energy audit of all Town building and facilities has commenced. Comprehensive results will be presented to Town Council in November • Staff and the Pima Association of Governments are currently working on a Greenhouse gas emissions study. Study will address Town facilities and the entire community • Town Council is considering formation of a Sustainability Technical Advisory Team to help develop community wide programs • Staff is working with City of Tucson Sustainability Department and Pima County Administrators Office to bolster regional efforts,share information,and pursue opportunities • Array of financial tools available for energy efficiency and renewable energy projects are being evaluated • A new Office of Conservation &Sustainability has been established in order to focus on development and implementation of related programs 6 Tansportation Efficiencies Statement Vehicle use in general is a significant contributor of greenhouse gas production. Use of vehicles will always be necessary for employees to fulfill specific tasks and every effort should be made to reduce the number of vehicle trips. Furthermore,the Town must insure that vehicles utilized meet acceptable efficiency standards. Goals and Implementation Items Facility Placement All public facilities that include heavily utilized services should be located in a manner to minimize vehicle trips by citizens and employees. • Proposals for new sites must include an evaluation of population density in the immediate service area and anticipated miles traveled by customers and Town employee • As part of identifying new locations for Town facilities,consider the availability of nearby services such as restaurants, banks,drugstores etc. to reduce customer and employee vehicle miles traveled • Site design is to emphasize safe and efficient pedestrian movement and multi-use paths to encourage walking and biking Ongoing effort,Building Safety,Planning,Public Works,and Parks&Recreation Fleet Management Carbon emission capability of all Town owned cars, motorcycles,trucks, transit vehicles,and heavy equipment must be reduced. • Responsibility for vehicle purchase, monitoring,storage,and repair responsibility must be consolidated into one team 3-5 years,Public Works • An inventory of all vehicles by year, make, EPA rated average miles per gallon (mpg),and actual mpg must be completed. Mileage evaluations are to be analyzed on an annual basis with the aim of increasing efficiency 3-5 years,Public Works • Systematic repairs must be conducted to reduce diesel and gas consumption 3-5 years,Public Works 7 • The frequency and type of vehicle use must also be tracked by one team.The aim is to identify suitability of vehicle type,specific users,and opportunities for fleet consolidation by establishing a pool 3-5 years,Public Works • Vehicles are to be evaluated on a cost per mile basis at least once a year. Low efficiency and aging vehicles must be systematical replaced as budgeting permits 3-5 years,Public Works Reduce fuel consumption by at least 10% • A fleet management team is to monitor gasoline consumption and establish current needs to establish a consumption baseline. This information is to be utilized to monitor success of fuel saving programs 3-5 years,Public Works • Enable all vehicles to utilize gasoline and diesel from one source to insure quality and enable consistent monitoring 3-5 years,Public Works The Town must adopt specific standards for gas mileage,safety, number of passengers accommodated,and functionality. • Criteria must be adopted by Town Council prior to any new vehicle budgetary requests. Specific allowances are to be made for police patrol cars and heavy machinery requirements to insure functionality 3-5 years,Public Works with support from Procurement • The average of regular duty passenger cars in the fleet must be at least? mpg by year 2016 for all staff passenger vehicles 3-5 years,Public Works with support from Procurement • The fleet of light trucks must average at least? mpg by year 2016 3-5 years,Public Works with support from Procurement • Large truck and patrol vehicle purchases are to reflect best available functionality and fuel efficiency 3-5 years,Public Works with support from Procurement • Use of recycled materials and extent of waste production by the manufacturer must be considered as part of new vehicle purchase 3-5 years,Public Works with support from Procurement • All diesel trucks must be converted to exclusively utilize clean diesel 3-5 years,Public Works • The quality of gasoline utilized must be analyzed relative to vehicle mileage and actual maintenance costs Pi* 3-5 years,Public Works with support from Procurement • Ten percent of the fleet is to utilize alternative technology by year 2016. Clearly identify Town vehicles that use alternative fuels to promote the Town's commitment 5-10 years,Public Works with support from Procurement • Use of flex fuel will be discouraged until more sustainable non-food sources are readily available 0-3 years,Public Works with support from Office of Conservation&Sustainability Educate employees regarding best fuel efficiency driving practices. • Post information on all vehicle use sign in and sign out logs • Develop a brochure to be included in all vehicles and posted at fuel stations • Clearly mark appropriate Town vehicles so they can be easily identified by the public and, in doing so, reduce the potential for unofficial use • Prohibit practice of letting vehicle idle while employee completes a function outside of a vehicle unless such action compromises safety 0-3 years,Public Works Reduction of Vehicle Miles Traveled Develop a comprehensive plan and associated requirements to reduce one person per vehicle work commutes • Participate in development and adoption of the Pima Association of Governments Trip Reduction Program Ordinance to reduce traffic to the worksite.The Ordinance includes a commitment to educate and encourage employees with incentives to leave their car at home-at least one day a week • Increase use of carpooling and alternative modes by 5% 3-5 years,Public Works with support from Office of Conservation&Sustainability, Human Resources and/T Opportunities and incentives for employees to carpool and utilize public transit are to be promoted. • Establish an alternative mode information center for employees on the Town intranet site to facilitate carpool matching • Provide specific intranet links to the Pima Association of Governments Sun Rideshare Match list website and Sun Tran • Sponsor rideshare fairs,carpool sign-ups,or brown bag lunches at the work place • Establish "carpool"only parking in the few spaces that are truly afforded tree shade in the Town Hall parking lot • Require use of a carpool to conferences when two or more employees are scheduled to attend an off-campus training session • Promote carpooling to off-campus training sessions or conferences that will be attended by colleagues in nearby jurisdictions • Work with PAG/RTA to enhance transit alternatives to better serve OV Employees by establishing reverse commute alternatives 3-5 years,Public Works with support from Office of Conservation& 9 Sustainability,Human Resources and IT y Special programs to encourage employees to use alternative transportation modes to reduce the carbon footprint of travel to and from work must be implemented: • Participate and promote the yearly Clean Air Days and Bike Fest (work commute) that is held throughout Pima County and seek privately funded donations from local businesses to provide incentives/awards • On the Town intranet site, recognize those who use alternative modes of transportation and share cost savings realized • On the Town intranet site, promote bring your lunch campaigns and lunch bunch carpools • Increase awareness of bike parking,shower,and dressing facilities in the Town Hall Administration Building 0-3 years,Public Works with support from Office of Conservation&Sustainability, Human Resources and IT Schedule and location work adjustments should be encouraged to reduce the carbon footprint of travel to and from work. • Enable and promote use of compressed work weeks,telework,and off- peak commuting times at discretion of each Department • Allow employees to go to different work sites from home and/or return directly home from different work sites when there is a reduction in miles driven in Town vehicles • Encourage meeting and conference participation via teleconference 0-3 years,Human Resources with support from Office of Conservation&Sustainability Transit Stops and Park& Ride Facilities The promotion and development of regional and local transit routes and Park&Ride facilities is a priority to increase use. • All new public facilities with high levels of customer and employee traffic are to provide Park&Ride facilities and encourage transit • Update the Town Transit Development Plan and specifically identify needs, locations,and funding opportunities for such facilities • Update the Bike and Pedestrian Plan to work seamlessly with the requirements of a Transit and Park&Ride Plan • Update the Town zoning code to require provision of Park& Ride spaces in larger developments as accomplished within the Steam Pump Village PAD • Add at least one transit stop and Park& Ride opportunity 3-5 years,Public Works with support from Planning and Parks&Recreation Road Maintenance and Operational Functions Use recyclable material to the greatest extent feasible for roads in a manner that insures durability. • Continue to utilize asphalt and chip seal with recycled rubber • Review selective use of pervious pavement options and actively test 10 products for potential use • Review options to minimize use of pavement as part of subdivision street standards etc. • Research and possibly implement use of light colors-opposed to black- in paving to minimize heat island effects 3-5 years,Public Works Incorporate renewables or high efficiency technology into traffic operation facilities requiring power. • Use of light emitting diode traffic signals is the standard • Use of Solar powered flashing school zone lights is the standard • Work with all surrounding jurisdiction to maximize traffic light synchronization to reduce gas consumption • Implement use of round-a-bouts in lieu of stop signs where appropriate. • Solar powered parking lot lights are to be utilized 3-5 years,Public Works Highlights of Current Successes • A traffic round-a-bout has been designed for future implementation at the intersection of Buena Vista and Hardy Roads • Twenty five Sun Shuttle stops have been established, including one at Town Hall and the Municipal Operations Center • The Public Works Department is utilizing clean diesel for operations equipment • Since 2003,the Police Department has purchased "administrative use" vehicles not normally associated with Law Enforcement use rated for high fuel economy and low maintenance.As of 2009 almost all of the "administrative use"vehicle fleet has been converted accordingly • The Police Department is prepared to utilize"flex fuel" in vehicles when/ if it is identified as a Town preferred fuel. The current fleet includes 29 "flex fuel" patrol vehicles. Beginning with the 2009 model year,all Ford Crown Victoria patrol cars will be"flex fuel"capable • In FY 2008-2009,the Police Department has implemented the efficiency replacement program by reducing the fleet by two vehicles • In 2009,the Town opened its first dedicated Park and Ride facility in Rancho Vistoso and established a second location at Riverfront Park. Both facilities support the new Sun Shuttle and Sun Express bus services. • The Oro Valley Marketplace transit facility was made fully operational with bus service • Steam Pump Village shopping center now includes dedicated Park&Ride spaces. It is currently being served by the new Sun Shuttle • The Police Department currently has two Ford E150 passenger vans that other departments use when needed for efficient transportation of groups • The Public Works Department uses rubberized asphalt and chip seal on all new road projects (including La Canada)when possible LncLF. Ian ning & Conservation Statement The Town's desire to preserve, protect,and enhance the Sonoran Desert environment,visual resources, natural open space connections,and significant cultural resource sites is clearly expressed in the General Plan. Internal measures must be oriented to achieve these objectives. Sustainable development strategies save taxpayer money, improve the profits of local businesses,and make the community much more livable. Economic progress and environmental quality are compatible goals. Goals and Implementation Items Land Acquisition Institute a Town program for the acquisition, management and maintenance of public open space with significant natural,visual,and/or cultural resources • Develop a specific inventory of environmentally sensitive lands and cultural resources to further the objectives of the General Plan, Environmentally Sensitive Lands Ordinance and Sonoran Desert Conservation Plan 0-3 years,Planning • Establish a cost-benefit analysis methodology to determine acquisition priorities 5-10 years,Planning • Research and seek formal consideration of potential funding partnerships and mechanisms identified in the General Plan. Funding opportunities include targeted development fees,Town funds,sales taxes,or highly focused bond measures to meet Environmental Sensitive Lands planning objectives 5-10 years,Planning Identify and require protection of significant natural and cultural resources as a part of the planning and zoning process • Implement an Environmentally Sensitive Lands Ordinance that has been integrated with the objectives of the Sonoran Desert Conservation Plan 0-3 years,Planning 12 Facility and Infrastructure Placement New facilities and infrastructure must be designed to avoid impact to environmentally sensitive lands,which include designated riparian habitat, significant resource areas,floodplains and cultural resources. • All Capital Improvement Projects are to be reviewed for compliance with environmentally sensitive lands and native plant salvage ordinance requirements • If impacts to environmental sensitive lands are unavoidable, mitigation is to be provided to the same extent required of private development Ongoing,Planning with support of Public Works and Building Safety Promote dedication of facilities,such as a police substation, in large scale developments where public need is anticipated. • Establish criteria to seek such dedications upon private land owner request for rezoning or development plan • Identify new facility costs and benefits prior to dedication 0-3 years,Planning with support of OVPD and Parks&Recreation Systematically reduce capital outlays by encouraging smart growth decisions to promote the most efficient use of infrastructure. • Conduct an analysis of the Town utilizing the Arizona Smart Growth Scorecard and review areas of"improvement"with Planning &Zoning Commission and Town Council • Staff reports relevant to new land use are to include analysis of current and future infrastructure impacts. Infrastructure includes roads, sewer and water • Emphasize General Plan objectives to limit sprawl and facilitate development in areas with high capacity infrastructure. In particular, locate new Town facilities used by the public in areas where high capacity infrastructure already exists Ongoing,Planning with support of Public Works and Water Utility Land, Facilities and Infrastructure Management Monitor and manage Town land,facilities and infrastructure to achieve the goals of the General Plan, Environmentally Sensitive Lands Ordinance,and Sonoran Desert Conservation Plan • Develop long range maintenance plans for the grounds of all Town properties • Implement long term maintenance and evaluation of restoration areas that may have been disturbed in construction of facilities and infrastructure 0-3 years,Public Works and Parks&Recreation with support of Planning 13 Manage biological and cultural resources to ensure their integrity,diversity, and long term viability. • As specified in the General Plan,the Town shall prepare,adopt, and periodically update a Natural Open Space Management Plan to determine the appropriate level of use and protection of the environmentally sensitive opens space areas within and surrounding the Town • Review and inspect lands on a yearly basis and conduct a needs assessment. The assessment is to be utilized to formulate a specific action plan 3-5 years,Planning and Public Works Implement educational programs to improve the environmental and cultural resource literacy in the Town. • Dedicate space on the Town website with appropriate level of information and links 0-3 years,Planning with support of Town Manager's Office • Provide regular seminars as part of the Citizen Planning Institute Continuing Education series 0-3 years,Planning • Host annual cultural resource celebration events in locations such as Steam Pump Ranch or Honey Bee Village 0-3 years, Town Manager's Office Highlights of Current Successes • In 2008,the Town Council adopted smart growth policies for the Arroyo Grande planning area, including adoption of General Plan policies and a land use map to assure preservation of wildlife habitat, linkages and open space • The Town adopted policies in the General Plan Focus 2020 for instituting programs for acquisition, management and maintenance of environmentally sensitive lands and public open space • In 2008,the Town Council adopted and implemented the Sonoran Desert Conservation Plan. It will be utilized to guide the development of Environmentally Sensitive Lands ordinance • The Town applies Native Plant Preservation, Salvage and Mitigation and the Riparian Habitat Protection Overlay District regulations to all new development projects • The Town actively manages cultural resources at Steam Pump Ranch and Honey Bee Village • Work has commenced on development of an Environmentally Sensitive Lands Ordinance to comprehensively address preservation of key habitat, riparian areas,visual,and cultural resources • All Environmentally Sensitive Lands and Cultural/Historic sites are currently being inventoried 14 • Water harvesting has been incorporated into areas between Development Services and the Library • Innovative water harvesting riparian channel design concepts have been developed by Public Works and incorporated into private sector developments such as Oro Valley Marketplace Buildings, Facilities & Equipment Statement Green building systems and operational practices are dependent on siting, solar access, light penetration,architectural design, product specification, and maintenance.Green buildings must take all of these factors into consideration on a "whole-building,"integrated basis.This approach is not linear; rather it is circular and multi-dimensional. High-performance buildings use less energy,cost less to operate,and have less of an environmental impact than conventional buildings.To successfully achieve these goals,the process of designing,constructing, or renovating ahigh-performance building must be different from traditional design/build methods. The greatest opportunities for incorporating energy efficiency and sustainability into a building come in the design phase, but there are many opportunities during construction and renovation.All improvements must be judged on a cost effective basis- both in the short and long term. Viewed over a 30-year period, initial building costs generally account for approximately two percent of the total,while operations and maintenance costs equal six percent,and personnel costs equal 92 percent. Use of high efficiency facilities and equipment is also a significant step to achieve energy and budgetary savings.The Town is committed to make the most of gains in energy efficiency technology to reduce our carbon footprint. Goals and Implementation Items Building Design and Construction A building project and its components must be viewed on a full life cycle basis.This"cradle-to-cradle"approach considers a building's total economic and environmental impact and performance.These range from material extraction and product manufacture to product transportation, building design and construction,operations and maintenance,and building reuse or disposal. 15 • Design must incorporate recommendations of the Sustainable Building Technical Manual, produced jointly by the U.S. Department of Energy (DOE) and Public Technology, Inc. (PTI).The manual entails specific methods to design,operate and maintain environmentally friendly buildings • Employ a design,construction,and maintenance team that utilizes the whole building integrated design approach. Design and maintenance teams must include LEED certified professionals with specific experience in sustainable design • To set a community and building industry standard, promote Town building and renovation efforts as Green Building demonstration projects • Balance environmental and economic considerations when selecting building and replacement/renovation materials Ongoing,Building Safety,Planning,and Public Works • Insure key project management, building and maintenance staff received training and opportunities to become LEED certified 3-5 years,Public Works and Building Safety All new buildings are to achieve maximum efficiencies in energy use and energy performance. • Buildings will meet the LEED standard of Silver per the Town Council resolution • Key review staff must achieve accreditation as LEED Certified Professionals • Increase building longevity through durable construction elements and adaptable design • Solar energy to heat water must be utilized when hot water demand is high and interior use areas are concentrated • All structures must include solar photovoltaic technology as an energy source or be designed to readily accommodate it in the future • Passive solar orientation must be a primary consideration in building design. Building orientation must take advantage of solar access,solar cooling,solar shading,thermal storage and natural lighting • Evaluate effects of micro-climate on building • Buildings must be insulated to achieve an R34 or higher rating utilizing environmentally friendly materials • All windows and doors on south and/or west elevations must incorporate screening via awnings,overhangs and/or vegetation to minimize summer sun exposure • Buildings must be designed to minimize emissions and negative indoor and outdoor air quality impacts by utilizing a 20%over minimum code design values • Building design shall maximize the quality of the indoor environment for the comfort, health,safety and productivity of occupant and visitors by exceeding minimum code design values by 5% • Select materials such as carpets,glues,adhesives,etc.with aim of eliminating vapor emissions. Plan to minimize use of water by occupants and mechanical systems and maximize on site water harvesting and 16 graywater use • Minimize electric loads from HVAC, lighting,appliances,and equipment • Design must address the aim of reduced and simplified maintenance • Design shall minimize the extent of exterior impervious surface area (such as pavement) • Grading plans and implementation must include extensive water harvesting elements • Promote energy conservation by establishing below grade office and storage space Ongoing, Building Safety,Planning,and Public Works Green building concepts are to be applied during the construction process. • Lower energy costs by installing energy monitoring equipment, energy- efficient lamps and fixtures,and using occupancy sensors to control lighting fixtures • Lower water costs by monitoring consumption and reusing stormwater and/or construction wastewater where possible • Lower site-clearing costs by minimizing site disruption and movement of earth and installation of artificial systems. The footprint of buildings can be minimized by using two or three stories • Lower landfill dumping fees and associated hauling charges,through reuse and recycling of construction and demolition debris • Lower materials costs,with more careful purchase and reuse of resources and materials Ongoing, Building Safety,Planning,and Public Works Existing buildings must be retrofitted to utilize cost effective technology to achieve a high standard of efficiency and low energy use. • A comprehensive energy audit must be conducted for all Town structures to identify current performance and specific opportunities for energy saving upgrades. The audit will specify conservation and renewable energy opportunities,costs,and priorities based on anticipated budgetary return on investment 0-3 years,Office of Conservation&Sustainability with support from Public Works, Water Utility,and Parks&Recreation • Town must develop a facilities maintenance plan that includes methods to systematically upgrade facilities in accord with energy audit results. The plan must include a specific schedule of improvements 0-3 years, Office of Conservation&Sustainability with support from Public Works, Water Utility,and Parks&Recreation • Retrofits to heating,cooling,and lighting are the number one priority. In general,approximately 50 percent of the energy use in office buildings is devoted to producing an artificial indoor climate through heating, cooling,ventilation,and lighting 17 • Buildings must be re-used rather than demolished and replaced to the maximum extent thereby conserving resources and the embodied energy from prior construction.Structures must be rehabilitated and adapted using LEED standards for existing buildings 5-10 years,Office of Conservation&Sustainability with support from Public Works, Water Utility,and Parks&Recreation • Water use fixtures must be replaced with modern low use fixtures recognized by the EPA Water Wise program to reduce water consumption 5-10 years,Public Works Building Operation and Maintenance Successfully meet the ENERGYSTAR Challenge by reducing energy consumption by 10%. • All energy billing and records must be reviewed on a regular basis by one facilities management team. The team will then be able to quickly respond to repair needs or further educating building/facility occupants or users 0-3 years,Public Works, Water Utility,and Parks&Recreation • The utility rate structure assigned to the Town must be evaluated to derive savings. There are multiple rates being assessed on different buildings and facilities 0-3 years,Finance Department with support of Office of Conservation& Sustainability,Public Works, Water Utility, and Parks&Recreation • Install separate monitoring devices on all Town Hall buildings to measure monthly energy use. Data is to be utilized for benchmarking, planning "high return on investment"efficiency upgrades,and identify maintenance issues 0-3 years,Public Works • Install and utilize technology to enable centralized control and programming of all heating &cooling, lighting (internal and parking lot), copying machines,computers etc. 0-3 years,Public Works • Utilize ENERGY STAR tools and Town internal marketing to educate and motivate Town staff to employ basic energy saving practices. Practices to include: • Instituting a "lights out at night/when not in use" policy • Insure conference rooms remain closed while cooling/heating systems are in operation • Presentations to all departments regarding energy conservation practices-and follow-up with documented results 0-3 years, Office of Conservation and Sustainability and Town Manager's office 18 Establish specific standards for thermostatic controls and non-essential plug in use to insure energy savings and comfort. • Consistently maintain the following heating and cooling building temperatures in accord with time of actual building use: • Heating =68 degrees (occupied) and 55 degrees (unoccupied) • Cooling = 75 degrees (occupied) and 85 degrees (unoccupied) • Prohibit use of personal space heaters and refrigerators in Town buildings 0-3 years,Public Works Overall performance of buildings must be regularly monitored and systematically addressed. • Development,adoption,and funding of an overall maintenance plan for all Town facilities must be accomplished • A proactive building maintenance schedule and action must be implemented to not only enhance energy efficiency but to insure building longevity 3-5 years,Public Works Utilize products and maintenance methods to reduce indoor-air pollution, smog-forming particles,odor and occurrences of eye, nose,throat and skin irritation. • Low-VOC paint products are to be utilized for indoor spaces 0-3 years,Public Works • Least harmful pest and rodent sprays must be utilized. Sprays are to be applied when buildings are not being utilized -and preferably on a Friday afternoon to allow dissipation over the weekend 0-3 years,Public Works Emphasize use of recycled materials for building maintenance. • Use of recycled latex paint (exterior) when available 0-3 years,Public Works Facilities Save energy and cost by using energy-efficient lighting technology. • Audit and systematically upgrade all lighting systems with an emphasis on building, parking lot, street light,and traffic lighting to insure energy efficiency gains. Extent and schedule of upgrades is dependent on completion of a "return on investment" based analysis • Standardize, replace and retrofit lamps and ballasts.The most efficient new lamps produce ten times as many lumens per watt of power as a conventional incandescent bulb • Incorporate use of low-voltage lighting where appropriate • Plan and provide for renewable energy sources for lighting and other outdoor power 0-5 years,Public Works 19 Minimize impacts to the night sky and surrounding property owners. • Meet and exceed Town ordinances relative to preservation of dark sky conditions by using outdoor lighting fixtures that reduce sky glow impacts Ongoing,Public Works Light the minimum area for the minimum time to achieve safety objectives. • Limit all-night illumination to areas with actual all-night use or security concerns 0-3 years,Public Works • Utilize simple timers or photocells that can be used to turn lights on and off at seasonally appropriate times. For security lighting, motion-sensors can spotlight intruders without operating constantly 0-3 years,Public Works • Use cut-off fixtures, shades,or highly focused low-voltage lamps to avoid spillover Ongoing,Public Works • Use Linear"tube lights"and fiber-optics to light the way for pedestrians without illuminating a whole area where appropriate Ongoing,Public Works Equipment All new office, kitchen,computer,and non-vehicle equipment purchases by the Town must meet a high standard of energy efficiency. • All departments must specify and buy ENERGY STAR®-qualified products or,when ENERGY STAR products are not available, FEMP-designated products which are among the highest 25 percent of equivalent products for energy efficiency. This is the same standard utilized by all federal agencies Ongoing,Finance Department Use of energy efficient computer systems must be utilized to achieve energy savings. • All CRT computer screens must be replaced with LCDs • All Town PC's must include devices that sense periods of inactivity and automatically power down after 30 minutes of inactivity • Use of the Energy Star rated computer equipment, including servers, must be heavily emphasized in purchase of Information Technology equipment • Achieve power savings by migrating from the use of several servers to one • The data center requires air conditioning twenty four hours a day and seven days a week. Only the most efficient air conditioning units available should be utilized for this function 20 • Utilize cell phones and similar devices that include highly efficient battery technology that enables extended time between charges and relatively low energy use for recharge 0-3 years,Information Technology As the greatest energy use in the Town,water well and reservoir distribution pumps must meet high efficiency standards. • NEMA PremiumTM label,a program sponsored by the National Electrical Manufacturers Association (NEMA) and endorsed by the Consortium for Energy Efficiency(CEE), must be consistently applied 0-3 years, Water Utility Highlights of Current Successes • The OV Water Utility consistently upgrades pumps and motors utilizing the NEMA PremiumT'label.The majority in operation currently meet this standard • To date,99%of all computer screens have LCD technology.The remaining CRT's have been scheduled for replacement • An Energy Audit of all buildings,facilities,and wells is being conducted • The Town has installed lower wattage bulbs in street lights 147 ater Conservation & Management - ------ 4 Statement Conservation and efficiency programs result in substantial decreases in the use of water.Water-efficient appliances and fixtures, behavioral changes, and changes in irrigation methods can reduce consumption by up to thirty percent or more. Goals and Implementation Items Buildings and Landscaping Manage water use in a comprehensive manner. O'' • Designate one team to review all Town water utility bills on a consistent basis to address changes in consumption 0-3 years,Public Works with support of Parks&Recreation and Water Utility • Establish water use benchmarks for all Town facilities by utilizing EPA WaterSense, ENERGY STAR,and Arizona Department of Water Resource standards. Benchmarks are to be utilized to assess operational issues, under performing systems and enable measurable results of conservation measures 0-3 years, Water Utility • Establish a specific water budget for interior and exterior water consumption 0-3 years, Water Utility • All parks, buildings and associated landscaping must be on separate meters or sub-meters—in order to accurately monitor use.Separate meters are not required if landscaping no longer receives irrigation 3-5 years,Public Works and Parks&Recreation • Using the ENERGY STAR Portfolio Manager,track water use alongside energy use in order to understand how these resources relate to one another, make integrated management decisions that increase overall efficiency,and verify savings from improvement projects in both energy and water systems 0-3 years,Public Works with support from Office of Conservation&Sustainability Buildings Specific water conservation measures must be incorporated into designs of all new Town facilities. • EPA WaterSense approved (or equivalent)fixtures, lavatories and toilets must be utilized • • Design, installation and use of graywater is required in all new Town buildings Ongoing,Building Safety and Public Works Retrofit existing Town facilities in a cost effective manner to reduce water use. • Audit all interior and exterior water fixtures and devices. Identify type, water use,age, performance and condition 3-5 years, Water Utility with support of Public Works and Parks&Recreation • Develop a maintenance plan to insure optimal performance and replacement of outdated or damaged water fixtures and devices 0-3 years,Public Works and Parks&Recreation • All new fixtures and devices must be EPA WaterSense approved or the equivalent in performance • Incorporate use of motion sensors for sinks and toilets in areas of high use 5-10 years,Public Works 22 Town Landscaping and Parks Reduce the amount of potable and reclaimed water used for landscape irrigation at Town facilities and along public roadways. • Landscaping must meet all requirements of the Oro Valley zoning code, which includes water harvesting,water planning and monitoring, plant type, irrigation and maintenance standards Ongoing,Public Works and Parks&Recreation • Roadway landscaping must be designed to survive without irrigation. Irrigation may be enabled for a five year plan establishment period.After establishment,water is not to be applied on landscaping unless severe plant stress occurs due to drought Ongoing,Public Works Minimize use of landscape irrigation, herbicides, pesticides,and fertilizers. • Systematically stop irrigating landscaping in all areas with drought tolerant vegetation. Irrigation may be resumed to account for drought or plant disease 0-3 years,Public Works and Parks&Recreation • Develop a summary report to identify additional opportunities to extend reclaimed water lines to all parks and identify funding mechanisms 0-3 years, Water Utility • Plant species that are indigenous to the local area must be utilized when landscaping next to natural open space or riparian areas Ongoing • Require that turf only be used for functional landscapes,such as play areas and ball fields.Turf shall not be used for purely aesthetic purposes Ongoing • Implement the use of water-conserving practices and technologies including "smart" irrigation timers and controls, moisture sensors, drip irrigation,flow meters, master valves through water audits and encourage hydro zoning and rainwater harvesting 5-10 years,Public Works and Water Utility Employee and Citizen Education • Explore a public education component in major Town landscape projects where feasible,such as native plant demonstration gardens and rainwater harvesting techniques • Develop programs that educate businesses to conserve water by self evaluation. Ratings could be similar to the LEED criteria 3-5 years, Water Utility and Office of Conservation&Sustainability 23 Tracking and Monitoring • Track water consumption and water utility expenditures for each Town facility on a regular and ongoing basis. Use the data to evaluate, make improvements,and track the water efficiency of each facility 0-3 years, Water Utility,Public Works,and Parks&Recreation Highlights of Current Successes • The new landscape in the medians and edges of the La Canada Drive roadway from Tangerine Road to Naranja are being irrigated with reclaimed water as part of the new roadway widening project • A hydrant was installed on the new 24-inch reclaimed water line in La Canada Drive that will provide reclaimed water to contractors for use as construction water for compaction of soils and dust control • A hydrant was installed on the existing 16-inch reclaimed water line next to the reclaimed water reservoir to provide reclaimed water to the Town's Public Works Department to use for roadway sweeping and cleaning • A connection has been provided to the new 24-inch reclaimed water line in La Canada Drive to provide irrigation water to the Town campus • The Town currently uses native or low water use plant choices on Town properties and landscapes as set by the current landscape code standards • The Parks&Recreation Department closely monitors water use within Town parks and landscapes • The Parks&Recreation Department uses smart timers that are capable of factoring in evapo-transpiration and have multiple programming capabilities for seasonal changes • All public restroom faucets within parks include automatic push button shut off valves Renewable Resources Statement Solar technologies diversify the energy supply, reduce the Town's dependence on imported fuels, improve air quality,and offset greenhouse gas emissions.A growing solar industry also stimulates our economy by creating jobs in solar manufacturing and installation. 24 Goals and Implementation Items Within the Town Hall complex, use photo-voltaic (PV) arrays to offset seven to ten percent of energy use.A goal is to generate 200,000 kWh of solar energy by 2015. • Develop a specific"solar" plan for Town Facilities 0-3 years, Office of Conservation&Sustainability • Strive for innovative ways to procure renewable energy for the Town of Oro Valley facilities without negatively impacting the general fund, including the use of power purchase agreements and performance contracting 0-3 years, Office of Conservation&Sustainability • Work with public and private partners to identify suitable sites for renewable energy facilities • Conduct a cost-benefit analysis of various renewable energy resources to determine the most beneficial and cost-effective energy source for a particular site given its location,features, land use and infrastructure requirements 0-3 years, Office of Conservation&Sustainability • Explore opportunities to coordinate with other large power users in order to maximize the use of renewable energy and expand the market for renewable energy alternatives in the community 0-3 years,Office of Conservation&Sustainability • Identify grant opportunities and special funding sources to help offset the cost of providing renewable energy to Town facilities 0-3 years, Office of Conservation&Sustainability Reduce gas heating costs at the Jim Kreigh swimming pool by eighty percent or 12,000 therms. • Install solar water heating equipment to provide for seasonal needs 3-5 years,Parks&Recreation and Office of Conservation&Sustainability Highlights of Current Successes • The Town uses solar powered parking lot lights at the MOC and Park&Ride • Solar panels are utilized at five Town well sites to provide minor power needs 25 T4Taste Reduction Statement Arizonans produce over 5 pounds of waste per person each day. It is clear that such production will burden the capacity of regional landfills and continue to increase associated operational costs. Waste prevention is the preferred approach to waste management because waste that never gets created doesn't have any associated waste management costs. Conversely,disposal in a landfill is the least desirable alternative. The Town will lead by example by reducing municipal waste. Goals and Implementation Items Reduce the total amount of municipal waste produced by 10%. • Develop comprehensive recycling and reuse programs dealing with traditional recyclables like paper, plastic and aluminum cans,and more non-traditional items like electronics waste, batteries and light tubes 3-5 years,Office of Conservation&Sustainability • Community events planned or financed by the Town (including holiday celebrations,entertainment,and sporting venues) must minimize production of land fill waste by incorporating recyclable products and practices. The objective is to offer"no land fill"events. In all cases,the Town will achieve a standard of recycling 50%of event waste 3-5 years,Parks&Recreation, Town Manager's Office,Office of Conservation&Sustainability Regard and treat waste as a valuable commodity, rather than garbage • Develop a mulching program to convert landscape materials harvested as part of routine maintenance into mulch for Town and public use 3-5 years,Public Works and Parks&Recreation • Continue to offer furniture,filing cabinets,etc.that is no longer needed by one department to others for use Ongoing,all departments Make waste reduction part of every Town employee's job. Resources and mechanisms will be created or strengthened to better communicate to employees waste reduction opportunities. • Provide forums for employees to suggest new ways of reducing waste in their work area through internal Sustainability focus groups 26 • Create and maintain an internal recycling marketing campaign to encourage and remind Town staff and volunteers to recycle 0-3 years,Office of Conservation&Sustainability with support from Town Manager's Office Provide easy access to recycling facilities for building and facility users • Include dedicated and secure space for recycling bins in all new Town facilities,as well as encourage other forms of waste reduction • Expand recycling into park facilities • Insure recycle bins are established in multiple locations within the Town Council chambers 3-5 years,Public Works and Parks&Recreation Establish benchmarks for paper use to determine acceptable levels. Furthermore,current paper use must be inventoried and reduced by 10% • Use of double-sided documents is the rule-not the exception • Set default duplex printing on all computers with access to capable systems • Use electronic documents (PDFs),scanned documents and email in lieu of printed documents • Smartboard or PowerPoint agendas are appropriate to better insure paperless meetings • Prior to meetings, distribute information electronically and notify participants that paper copies will not be provided at the meeting • Establish a process to review electronic drafts by all reviewers- in lieu of multiple paper copies • Use electronic transmittals for all Boards&Commissions 0-3 years, Office of Conservation&Sustainability with support from Town Manager's Office and all Departments Procure paper that meets or exceeds the Environmental Protection Agency's guidelines for recycled content. • All new paper orders must meet recycled-content standards 0-3 years,Finance Department Focus on utilizing materials that may be readily recycled. • Vendors must provide information on environmentally preferable product options as applicable • Encourage staff and volunteers to provide their own durable drinking vessels. For guests, utilize cups and plates that have a low life cycle cost and acceptable performance 0-3years,Finance Department 27 Highlights of Current Successes • The Parks& Recreation Department instituted a recycling program for aluminum, plastic,glass and paper in all Oro Valley buildings and parks, including linear river parks • The Town sponsors an annual household hazardous waste disposal program for residents • All Town facilities use'green'cleaning products Stormwater Statement Stormwater management applies to both the quality and quantity of water that falls during a storm event. The aim is to maximize the protection of life, safety,and property.And ensure that stormwater is free of pollutants. Goals and Implementation Items The Stormwater Utility will provide for the safety and welfare of citizens, Sr('MIIIATER property and the environment. • Minimize disruptions caused by storm events through improved 1' UTILITY maintenance of all Storm Utility components and public roads • Continue to develop mosquito monitoring and control programs throughout the town • Improve the quality of all stormwater discharge throughout the town. • Identify and protect all unique or significant environmental or cultural assets within the Town 0-3 Years Stormwater Utility • Finalize the stormwater utility map by establishing a documented maintenance/inspection program • Create standard watercourse maintenance requirements to be included in plats and CCR's for developments • Finish and distribute the Watercourse Vegetation Management Plan to ensure proper drainage throughout the Town while protecting riparian and cultural areas • Increase Community Participation in Stormwater programs such as Adopt-a-Wash, buffelbusters,etc. 3-5 Years,Stormwater Utility and Planning and Zoning 28 • Continue to support monthly street sweeping for all public roads and walkways • Inspect all outfalls during dry weather twice per year On-going Stormwater Due to the occurrence of storms and other events that may cause periodic flooding of land,the Utility will ensure that the Town's stormwater conveyance infrastructure will safely drain and control the quantity and quality of runoff. • Provide stormwater technical support to all Town departments and any commercial or residential activities in the Town that impact the stormwater infrastructure • Ensure that all future construction projects have adequate stormwater infrastructure to meet the mission and goals of the Utility • Improve roadway drainage to ensure all weather access throughout the town • Improve the preventive maintenance program for both public and private stormwater drainage and stormwater quality infrastructure 0-3 years,Stormwater Utility • Prepare Stormwater Best Management Practice Manual for Residents, Businesses and Town Properties • Inventory all public quality and quantity stormwater infrastructure and establish preventive maintenance schedule in cartegraph • Manage floodplain development to meet all Federal, State and local requirements • Begin reviews of all new construction drainage reports,development and improvement plans and provide advice and recommendations to the development community 0-3 years,Public Works and Planning and Zoning • Use pervious surface materials on roads and parking lots,when practical, to increase groundwater recharge opportunities • Emphasize the maintenance and protection of riparian areas in a natural state and avoid the use of artificial channels, levees and stream diversions • Encourage flood control projects to serve multiple purposes, including maintaining and creating wildlife habitat and habitat connectivity 0-3 years,Stormwater Utility • Continue to offer stormwater demonstrations to local schools and at Town forums • Provide Stormwater quality education at Homeowners Association Forum • Continue to participate in appropriate PAG and RCFD committees 0-3 years,Stormwater Utility,Information Technology • Utilize Stormwater web page to disseminate program information to the public Ongoing 29 Highlights of Current Successes • The Utility increased Adopt-A-Wash participation by 20% in the last year • Cleared dozens of public drainage channels and road culverts clogged with vegetation, debris and sediment to avoid potential flooding • Constructed new spillways,sediment basins and rock embankments to improve roadway drainage and minimize storm cleanup • Increased operations to speed up storm cleanup and improve roadway function including street sweeping,shoulder reshaping and wash vegetation maintenance • Monitored for pollution incidents by inspecting all commercial and industrial drainage outlets that flow into our natural washes twice during the year • Responded to every pollution report, inspected,and issued corrective action letters where appropriate • Supported the installation and use of first flush technology in all new commercial construction in Town for cleaning of oil and grease deposits in parking lots • Developed mosquito trapping,testing and abating procedures for appropriate drainage ways and began treating any public locations where the mosquitoes may breed • Put a renewed emphasis on public participation and outreach through the adopt-a-wash, buffelgrass removal,and education programs resulting in the following: • A 20%increase in adopt-a-wash groups • Over 500 bags of buffelgrass removed from washes and roadways with over 300 volunteer hours • 5 interactive stormwater presentations to elementary classes in Town of Oro Valley • The Arizona Department of Environmental Quality complimented the Town's efforts in complying with State requirements and that they appreciated the Town's efforts in meting all six stormwater management control measures and our protecting of the environment during the last year • Gained financial support from the Federal Emergency Management Agency and Arizona Department of Emergency Management for a $1.85 million drainage repair and mitigation project in Town • Gained support from the Pima County Flood Control District in accomplishing two projects costing over$300,000 and providing another $250,000 of support for Oro Valley hydrology studies 30 Procu remen Statement Sustainable procurement means thinking carefully about what you buy: buying only what you really need, purchasing products and services with high environmental performance,and considering the social and economic impacts of your procurement. The Town will purchase materials, products,and services in a manner that integrates fiscal responsibility,social equity, and community and environmental stewardship. Goals and Implementation Items Implement a Sustainable Procurement Policy. • As part of the selection process, include evaluation of"green elements" as a part of the evaluation point system where applicable • Participate in cooperative purchasing that leverages the Town's buying power and provides for more cost-effective procurements • Set standards for commonly purchased goods including paper, paper supplies,janitorial and cleaning products and office supplies that enforce the Town's commitment to sustainable procurement Support Town vendors and contractors that use and identify"green elements"of project approach and associated materials. • Encourage use of products and services that have a lesser or reduced negative effect on human health and the environment when compared with competing products or services that serve the same purpose • Encourage use of locally produced materials, products,and services, when practical,to reduce the environmental impacts resulting from transportation Utilize best value procurement by means of a broader variety of considerations, including performance and environmental attributes,when making purchasing decisions. • Encourage identification, evaluation and use of environmentally-friendly products, services and practices by Town staff • Utilize independent,third-party environmental product or service label standards when writing specifications for,or procuring materials, products,or services.Such labels include EcoLogo,Green Seal, ENERGY STAR, LEED and EPEAT • Develop life-cycle cost evaluations in procurement of goods and services where applicable • Encourage purchase of products that optimize the use of recycled materials • Encourage suppliers to use appropriate green supplies and environmentally-preferable products. Provide preferences in evaluations where appropriate • Enhance employee awareness regarding opportunities to make sustainable purchasing decisions • Consider the ultimate disposition of purchased materials and,when feasible,acquire products that can be recycled or re-used. For example, contracts for computers (PCs, laptops,servers) are to include criteria for manufacturer take-back and recycling,energy efficiency and other sustainability attributes 0-3 years,Finance Department • Highlights of Current Successes • The Town requires its janitorial services provider to use only products certified as environmentally preferable by Green Seal, EcoLogo or Greenstar • The Town currently recycles and/or resells surplus equipment and computers to reduce waste and create additional revenue for the Town • In 2008,the Procurement Division created an online website for posting solicitations and addenda to reduce printing requirements • Similarly,the Procurement Division conducts contract correspondence and negotiations via email to reduce printing and mailing requirements • The Procurement Division provides information to Town Departments on available"Green"alternatives for their purchasing needs • The Procurement Division now uses over 50 cooperative contracts to leverage the Town's buying power and provide for more cost-effective procurements 32 Town of Oro Valley- Energy Audit Progress Summary October 7, 2009 Item Status Audit Agreement Executed Complete Prelim Audit Plan Complete Prelim Budget Complete Prelim MSProj Schedule Complete Prelim Audit Client Meeting(introduction to audit and players)prelim walk Complete Obtain Energy and Water Data FOR Base year Complete Identify Site Priorities,if any Complete Obtain Plans,Make Floor Plans each floor each building,verify SF(Evac Plan) Complete Determine Access Requirements Complete Review and Prepare Safety Plan for Prelim Audit Complete Perform Site Visits Complete Create Preliminary Standards of Operations Complete Create Preliminary ECM Matrix Complete City Council or Board Preparation Internal Meeting Complete Perform Utilities Analysis Complete Perform Benchmarking Complete Perform preliminary savings estimate Complete Finalize sites included Complete Perform Tax Determination for all Sites Complete Plan customer update meetings for entire audit(touch point plan) Complete Prepare preliminary Standards of Operations Complete Perform Customer review of Preliminary Standards of Operations Complete Determine Base year for energy analysis baseline Complete Perform Lighting Audits Complete Perform Water Use Audits Complete Identify Loggers/meters needs and Submeter locations for lighting projects Complete Verify Meter locations and meter data Complete Draft Scopes of Work for Various Work Types Complete Determine energy and water rates to use in models and calculations Complete Perform Utility Analysis Data Entry into Master Util Sheet each Building Complete Review all Utility Analysis files for accuracy Complete Perform Mechanical,Solar Thermal,and Domestic Hot Water System Audits Complete Perform Controls System Audits Complete Perform Solar Photovoltaic System Site Selection and Analysis Complete Identify Loggers/meters needs and Submeter locations for Mech/Cntrls projects Complete Perform Room Audits Complete AHU Zone assignment from Room Analysis Complete Prepare the ECM Matrix Complete Prepare the draft M&V Matrix Complete Disaggregation of Energy Uses all Meters In Progress Specific Scope of Work Descriptions each ECM,each Building In Progress Determine if O&M,avoided capital,and other Ops savings will be used In Progress Prepare tax savings estimate(if any) In Progress Prepare savings summary In Progress Prepare draft M and V Plan In Progress Perform Base Energy Models In Progress Review Baseline Energy Models for each Building and compare to disaggregation In Progress Model ECMs In Progress Finalize energy models and calculations In Progress Perform Rebate Plan,Analysis,and Schedule In Progress Perform site walks with Contractors for Pricing In Progress Secure Quotations for All ECM's In Progress Finalize the Rebates Estimates In Progress Finalize the Production Based Incentives Estimates In Progress Finalize the Tax Incentives Estimates In Progress Create Commissioning Plan and Commissioning Check sheets Perform cost versus scope analysis for all proposals from contractors Input the energy and water savings details into the Project Development Workbook Input the final ECM by ECM costs from Cost Collection Template into PD Workbook Perform technical review of all deliverables Perform quality control review of all deliverables Finalize the Deliverables for the 90% Final Report Development Prepare Final M&V Plan Perform Final Contract Documents Perform Final Presentation for Customer