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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 2/20/2018 MINUTES ORO VALLEY PARKS&RECREATION ADVISORY BOARD REGULAR SESSION Tuesday,February 20,2018 ORO VALLEY COUNCIL CHAMBERS 11000 N.LA CANADA DRIVE CALL TO ORDER AT OR AFTER 6:00 PM Chair Wade called the meeting to order at 6:00pm ROLL CALL PRESENT: Chair Adam Wade Member Ellen Guyer Member Thomas Carle Member Joe Ercig Member Tim Overton Member Gary Temple STAFF PRESENT: Kristy Diaz-Trahan,Parks and Recreation Director Joe Andrews,Town Attorney CALL TO AUDIENCE No speakers present CONSENT AGENDA A. Review and/or approval of the December 19,2017 regular session minutes MOTION:A motion was made by Member Ellen Guyer and seconded by Member Thomas Carle. MOTION carried,6-0. AGENDA 1. WELCOME NEW MEMBERS Chair Wade introduces himself to the new members,Gary Temple and Philip Saletta. All members introduced themselves to the new members. 1 February 20,2018 Parks and Recreation Advisory Board 2. PRESENTATION FROM SONORAN DESERT MOUNTAIN BICYCLISTS REGARDING MOUNTAIN BIKING IN ORO VALLEY(INFORMATION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) Sonoran Desert Mountain Bikers associate Board member John Spiker gave a presentation on mountain biking trails in Oro Valley. Tortilla Mountain Trail Network map is handed out to board members showing where it goes. Problem posed where do we park? Many people ask.Examples were given as to where there is not enough parking. Some trails have no legal easements. Honeybee usage last December was 2000 people used according to trail counter. Discussion ensued amongst members regarding the WAPA trail and how it became a legal easement.John explains why much improvement is needed as far as the non-legally registered trails is concerned. 3. REVIEW OF 2018 REGULAR PARKS AND RECREATION ADVISORY BOARD MEETING SCHEDULE(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) A schedule of Parks and Recreation Advisory meeting was provided to all the members. Kristy Diaz-Trahan confirmed that the Board meets every other month on the third Tuesday of the month. 4. ELECTION OF PARKS AND RECREATION ADVISORY BOARD CHAIR MOTION:A motion was made by Member Tim Overton and seconded by Member Thomas Carle to elect Adam Wade to continue filling the position of the Chair on the Board Motion: carried,6-0 5. ELECTION OF PARKS AND RECREATION ADVISORY BOARD VICE CHAIR MOTION:A motion was made by Chair Adam Wade and seconded by Member Tim Overton to appoint Ellen Guyer as Vice Chair Motion: carried,6-0 6. DEVELOPMENT OF A PARKS AND RECREATION MASTER PLAN TASK FORCE(DISCUSSION AND POSSIBLE ACTION) Chair Wade offered to get a group together.Kristy Diaz-Trahan will get together all the data that would be involved in for the Master plan task force. Kristy Diaz-Trahan talks about the Master plan throughout the Community. The group will plan to go through all 2 February 20,2018 Parks and Recreation Advisory Board of them and see which ones still fit and which ones need changing or updating. Kristy Diaz-Trahan explains the data we need to change. Kristy Diaz-Trahan asked for volunteers. Chair Wade and member Gary Temple volunteered. 7. PARKS AND RECREATION ADVISORY BOARD FISCAL YEAR 2018/2019 BUDGET PRIORITIES(DISCUSSION AND POSSIBLE ACTION) Kristy Diaz-Trahan explained the budget calendar and deadlines.The Strategic Plan was explained. Economic Development and Transportation as it relates to the budget. Capital improvement projects examples were given such as a new software system.Kristy-Diaz-Trahan goes over current requests. Different divisions were discussed and how they relate to the budget. Discussion ensued amongst members. 8. FOCUS AREA REPORT,EACH PRAB MEMBER MAY REPORT ON EACH OF THE FOLLOWING: *PUBLIC ENGAGEMENT COMMUNICATION AND OUTREACH DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) *FUNDING(GIFTS,GRANTS,ENDOWMENTS)DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION ONLY) *GENERAL PLAN IMPLEMENTATION(ASSESSEMENT,ACCOUNTABILITY) (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) Member Ellen Guyer reports on the Community Center. She explains the proposal regarding changing the layout of the center. For example moving the restaurant downstairs and moving some exercise equipment. The group discussed the new traffic light outside of the Community Center. A communication letter for the members was proposed. There was a discussion of a snowbird membership. The course conditions are excellent was the consensus of the group. 9. DIRECTOR'S REPORT(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) There was a presentation about improvements to the Community Center. Food service would be bar and grill style.Upstairs where the restaurant is now will be converted into an exercise area More Cardio stuff upstairs. U of A soccer coach and players came to Naranja Park Red Bulls are hosting an open practice this Friday 3 February 20,2018 Parks and Recreation Advisory Board Move across 2 Ranges is coming up A Wall that Heals will be at River Front Park on March 15th to 18th On March 17th in celebration of the Pima County Loop being complete there will be fun activities held at Steam Pump Ranch. Eggstraviganza is changing location this year to JKD Park Celebrate Oro Valley coming up Town council took action regarding alcohol use in parks you have to get a special event permit APRA conference is scheduled for July 24th and 25th 2018 Kickball league update. It is a huge success FUTURE AGENDA ITEMS(THE RECRATION ADVISORY BOARD MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS. DISCUSSION IS LIMITED TO INFORMATION/CLARIFICATION AND FUTURE SCHEDULING DATES) PRAB liaison for the Community Center is it necessary. Honey Bee Canyon NEXT MEETING IS SCHEDULED FOR APRIL 17,2018 ADJOURNMENT Casey Wilson Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Parks&Recreation Advisory Board of Oro Valley,Arizona held on the 20th of February 20,2018. I further certify that the meeting was duly called and held and that a quorum was present. 4 February 20,2018 Parks and Recreation Advisory Board