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HomeMy WebLinkAboutPackets - Council Packets (728) **AMENDED (01/02/09, 11:00 a.m.) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JANUARY 07, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL **EXECUTIVE SESSION AT OR AFTER 5:00 PM Pursuant to ARS 38-431 .03A(1) Town Attorney's Annual Performance Evaluation RESUME REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT - Informational Items The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. PRESENTATION: PAUSE FOR PAWS 4 01/07/09 Agenda, Council Regular Session 2 PRESENTATION OF PLAQUE OF APPRECIATION TO DAVID GRIGSBY FOR HIS SERVICE ON THE PUBLIC ART REVIEW COMMITTEE FROM JUNE1997 TO DECEMBER 2008 PRESENTATION BY RICHARD DEBERNARDIS OF PERIMETER BICYCLING ASSOCIATION OF AMERICA TO THANK THE TOWN COUNCIL FOR THEIR SUPPORT OF THIS YEAR'S EL TOUR DE TUCSON HEALTHIEST TOWN IN AMERICA INITIATIVE KICK-OFF EVENT AT THE ORO VALLEY MARKETPLACE, JANUARY 17, 2009 PRESENTATION BY JOE SNELL, TREO'S PRESIDENT AND CHIEF EXECUTIVE OFFICER REGARDING TUCSON REGIONAL ECONOMIC OPPORTUNITIES, INC. CURRENT EFFORTS AND DAVID WELSH, TREO'S SR. VICE PRESIDENT, STRATEGIC PARTNERSHIPS WILL DISCUSS SPECIFIC EFFORTS AFFECTING ORO VALLEY 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes - November 19, December 3, 10, 17, 2008 B. Police Report - November 2008 C. Report regarding Bond Rating Upgrade on the Town's 2003 Excise Tax Revenue Bonds D. Approval of request for sponsorship of the First Things First Partnership Council Public meeting scheduled for Friday, January 16th from 10:00 a.m. to 2:00 p.m. E. Acceptance of the Alternative Water Resources Development Impact Fees Revenue Report dated December 16, 2008 F. Resolution No. (R)09 - 01 Approving an Intergovernmental Agreement between the Town of Oro Valley and the Town of Marana for Water Service to the New Life Baptist Church G. Resolution No. (R)09 - 02 Approving Amendment Number 1 to the Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley to utilize additional Regional Transportation Authority (RTA) Funds for a Park and Ride location at Riverfront Park H. Resolution No. (R)09 - 03 Adoption of the Town of Oro Valley Strategic Plan for 2009 I. Mayor & Council Trip Reports - December 2008 J. Appointment of Stephen Dean as the Town's citizen representative on the Pima Association of Governments Environmental Planning Advisory Committee with term effective January 7, 2009 - June 30, 2011 2. ELECTION OF VICE MAYOR EFFECTIVE JANUARY 07, 2009 - DECEMBER 31, 2009 " M 01/07/09 Agenda, Council Regular Session 3 PUBLIC HEARINGS - ITEMS 3A & 3B: 3A. RESOLUTION NO. (R)09 - 04 AMENDING THE "AMENDING THE PLAN" SECTION OF THE GENERAL PLAN TO REQUIRE NEIGHBORHOOD MEETINGS PRIOR TO SUBMITTAL OF ANY GENERAL PLAN AMENDMENT APPLICATION AND TO CHANGE THE SUBMITTAL TIMEFRAMES (0V7-08-09) Explanation: The proposed General Plan text amendment requires that neighborhood meetings be held prior to the submittal of General Plan amendment applications and changes the submittal time frames. 3B. ORDINANCE NO. (0)09 - 01 AMENDING SECTION 22.2, GENERAL PLAN AMENDMENT PROCEDURES, OF THE ORO VALLEY ZONING CODE REVISED (0V7-08-10) Explanation: The proposed amendments to the Oro Valley Zoning Code Revised requires neighborhood meetings to be held prior to the submittal of General Plan amendment applications and changes submittal time frames. 4. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 12 29 08 AMENDED AGENDA POSTED: 01 02 09 4:00 pm 11:00 a.m. rg ekf When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229- 4700. A- 01/07/09 Agenda, Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Members of theublic have the right to speak during any posted public p hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please p a complete speaker card located on the Agenda table at the back of the room p andg ive it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1 . For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council g once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thanky ou for your cooperation. LTOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 7, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, CMC Town Clerk SUBJECT: PRESENTATION OF PLAQUES OF APPRECIATION TO OUTGOING MEMBERS OF THE PUBLIC ART REVIEW COMMITTEE SUMMARY: Mayor Loomis will show the Town's appreciation by presenting a Plaque of Appreciation to David Grigsby for his service on the Public Art Review Committee. He served on this committee from June 1997 to December 2008. Margaret Suchland will receive her plaque by mail since she is unable to attend a Council meeting. She served on the Public Art Review Committee from 2002 - 2008. 1 Vt j' 1 r i 4110 Ka n Cuvelier, Town Clerk i f, 'i / .t. '/U2d -:ntr164,I-- David Andrews, Town Manager TOWN OF ORO VALLEY Page 1 of 1 'COUNCIL COMMUNICATION MEETING DATE: 01/07/09 TO: HONORABLE MAYOR AND COUNCIL FROM: DAVID ANDREWS, TOWN MANAGER SUBJECT: PRESENTATION BY RICHARD DEBERNARDIS OF PERIMETER BICYCLING ASSOCIATION OF AMERICA TO THANK THE TOWN COUNCIL FOR THEIR SUPPORT OF THIS YEAR'S EL TOUR DE TUCSON SUMMARY: Richard DeBernardis is present this evening to thank the Council for assisting the Perimeter Bicycling y g Association of America, Inc. by sponsoring the 2008 El Tour de Tucson 35-mile event. El Tour de Tucson is an event that helps so many people and organizations every year and Perimeter Bicycling felt that it was important to say thank you in person. o David Andrews, Town Manager TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 01/07/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Sandra Abbey, Human Resources Director SUBJECT: Update on Kickoff event for The Healthiest Town in America Program SUMMARY: In September, Dr. Robert Oro updated the Council on the Healthiest Town in America initiative. Tonight the committee is pleased to announce the kick-off event for this program and to invite the Town Council members, staff, and the public to this fun filled fitness event on January 17, 2009 at the Oro Valley Marketplace from 10:00 a.m. to 2:00 p.m. ATTACHMENTS: Healthiest Town in America event flier to be attached / Sandra Abbey, Human Resou es Director David Andrews, Town Manager Of The fxdting Kick Def For lace ►nvtes You To Be A PadOro Valley MarketpnMneri(Ut The Reutihiest Town 7Startout2009... :.'-' � �c�i��: �; _�� ____.#,,,„,„„4„„„„„s Healthy and Happy at the FREE ,,,,,.a 'i4; :=- �'' '_ ' ,� HEALTHEST Healthiest Town in America event. -f� �- - � —� , TOWN IN AMERICA t rdaJan. �i �' cE�EBR��,r �n - -- --Sa V yj Erin Christiansen 1 Oam - 2pm Chief Meteorologist & Fitness Buff KGUN 9 NEWS On Your Side Oro Valley Marketplace Tangerine & Oracle SPECIAL GUEST APPEARANCES (Near Olive Garden) Nordine Zouareg • International Motivational Speaker For the Entire Family: ' Best Selling Author • Former Mr. Universe • Fun and healthy activities LaTanya Sheffield • Free health screenings • Olympian and Former Record • Group activities for seniors & all ages Holder in the 400 Hurdles • Founder of Sports • Jumping castle for the little kids Extravaganza, Inc - - >:‘ • Many health related vendors will be there �:` :,, • 5K fun Walk/Run -,,,„ , -- . ,,,,,, • A chance to win a FREE Pedometers to the First 200 People . ' ' 4 bicycle and other who sign up for the 5K Walk/Run - :\\ great FREE healthy items --- : ..., • Giveaways throughout For more information, go to -, .....}, ,,Ni44,_, ' the event www.HealthiestTownlnAmerica.com , .4f ii, ,.. 4_ Alb' Thanks to Our Corporate Sponsors And Thanks to Our Media Sponsor CHASE 0 DUCKS FA 1 R W�N D 5 U� Northwest Medical CenterOFY SPORTING Ort>lfdlcy VALLEY MARKETPLACE, Town of ORo\AILE\ lIARAM ORO illiVafg_itei.ea4. WAL*MART M A G A ZINE Oro Valley TOWN OF ORO VALLEY Page 1 of 111110, COUNCIL COMMUNICATION MEETING DATE: January 7, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Amanda Jacobs,Economic Development Specialist SUBJECT: Tucson Regional Economic Opportunities, Inc. Presentation and Discussion SUMMARY: Tucson Regional Economic Opportunities, Inc. (TREO) is one of Oro Valley's economic development partners. TREO was formed in 2005 to serve as the lead economic development agency for the greater Tucson area and its surrounding community partners. TREO offers an integrated approach of programs and services to support the creation of new businesses, the expansion of existing businesses within the region, and the attraction of companies that offer high impact jobs and share the community's values. The purpose of this agenda item is to provide the Town Council with a mid-year update. Joe Snell, TREO's President and Chief Executive Officer, will provide a brief overview of TREO's current efforts and David Welsh, TREO's Sr. Vice President, Strategic Partnerships,will discuss specific efforts affecting Oro Valley. ATTACHMENTS: 1. Resolution No. (R)08-57—Exhibit"I" a721 /' Amanda Jacobs, Ec, •mic Development Specialist David Andrews, Town Manager . • �.,. EXHIBIT "I" Financial Participation Agreement Tucson Regional Economic Opportunities, Inc. (TREO) RESOLUTION NO. (R) 08- 57 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING FINANCIAL PARTICIPATION AGREEMENTS BETWEEN THE TOWN OF ORO VALLEY AND JOHN BINGHAM RACING LLC (ARIZONA DISTANCE CLASSIC), ARIZONA CHAPTER, PARALYZED VETERANS OF AMERICA, INC., COMMUNITY FOOD BANK, PERIMETER BICYCLING ASSOCIATION ORO VALLEY COMMUNITY FOUNDATION, ORO VALLEY • HISTORICAL SOCIETY, PROJECT GRADUATION, SANTA CRUZ VALLEY HERITAGE ALLIANCE, TUCSON REGIONAL ECONOMIC OPPORTUNITIES, INC. (TREO), GREATER ORO VALLEY ARTS COUNCIL (GOVAC) AND PIMA COUNCIL ON AGING. WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS,pursuant to A.R.S. § 9-500.11,the Town may appropriate public monies for and in Naill# . connection with economic development activities; and WHEREAS, the Town desires to continue to promote a business environment in Oro Valley that enhances economic vitality and improves the quality of life for its residents; and WHEREAS, the Town of Oro Valley desires to enter into Financial Participation Agreements following agencies. with the p g EXHIBIT FINANCIAL PARTICIPATION AGREEMENT Exhibit "A" John Bingham Racing, LLC (Arizona Distance Classic) Exhibit "B" Arizona Chapter, Paralyzed Veterans of America, Inc. Exhibit "C" Community Food Bank Exhibit"D" Perimeter Bicycling Association Exhibit"E" Oro Valley Community Foundation Exhibit "F" Oro Valley Historical Society Exhibit "G" Project Graduation Exhibit "H" Santa Cruz Valley Heritage Alliance Exhibit "I" Tucson Regional Economic Opportunities, Inc. (TREO) Exhibit "J" Greater Oro Valley Arts Council (GOVAC) Exhibit "K" Pima Council on Aging 111,egal\sharefilesWlanagerlContracts\Financial Participation Agreements\Resolution for 2008 Financial Participation Agreements.doc Town of Oro Valley Attorney's Of'ficeJca/07/15108 FINANCIAL PARTICIPATION AGREEMENT BETWEEN TUCSON REGIONAL ECONOMIC OPPORTUNITIES,INC. AND THE TOWN OF ORO VALLEY ‘O THIS AGREEMENT is made and entered into this day of Niq, S , 2008, by and between the Town of Oro Valley, a municipal corporation, hereinatier called the "Town" and Tucson Regional Economic Opportunities, Inc., hereinafter called "Agency", hereinafter referred collectively as the "Parties". WITNESSETH WHEREAS, it has been determined that the activities of Agency are in the public interest and improve and promote the public welfare of the Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of Agency is a public purpose in that the activities confer direct benefit of a general character to a significant part of the public. NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, the parties hereto do mutually agree as follows: fitsir Section 1: Statement of Purpose Agency shall oversee the implementation of the Economic Blueprint for the region to ensure and improve the vitality of the larger community, including the Town, by complementing the community's economic development resources. Section 2: Services to be Performed by Agency A. The Town will be provided participation in Agency's ongoing Blueprint Mobilization effort. B. A specific focus for Agency shall be to pursue the creation of quality jobs through the attraction, retention and expansion of non-retail businesses within the greater Tucson region, including the Town. Agency, in cooperation with the Town's Economic Development Administrator (EDA), agrees to work with the Town in recruitment and expansion efforts for relevant industries that are identified in the Town's General Plan and Community Economic Development Strategy. Agency will coordinate regional responses to new business relocation leads, site selector marketing and work with the EDA on prospects demonstrating a specific interest in the Town, or prospect(s) visits to specific site(s) for appropriate Town involvement. C. Agency shall support Town business retention efforts within the Town as they relate to high- wage/targeted employers. D. Agency shall provide quarterly reports in a timely fashion to the Town EDA on progress with recruitment, retention and expansion of job opportunities within the Town. E. The Town EDA, or his/her designee, will be invited to participate on the Economic Development Professionals Council, which represents all regional economic development Iltur \\LcgalVha efilu\Manager\Contracu\Financial Participation Agreements\TREO\2008 FPA TREO Final.doc partners. Agency hosts these meetings to discuss professional issues and exchange information. F. The Town will be allowed to send one (1) representative, with expenses paid, on the Nod Leadership Exchange Trip during the Agreement period. G. The Town's economic profile will be posted/linked to the Agency's web site. Agency shall also provide a 100-word listing regarding the Town's economic profile on Agency's web site with a hot link. H. Agency's President and/or senior staff will conduct an annual visit to the Town to discuss specific business issues, challenges and opportunities for the Town and area companies. I. Agency shall provide access to free advertising for the Town on KVOA's Inside Arizona Business television program when available. J. The Town will receive individual consulting and advice from Agency on development issues. K. Agency shall provide consultant services to the Town for promotion of the Arizona Job Training Grant Program and other similar programs for eligible Town businesses. L. Agency shall provide to the EDA and/or designees invitations to welcome receptions for relocating/expanding businesses and site selector conferences, with preferred table placement and special pricing for events. M.Agency shall identify the Town as a title sponsor and provide a corporate table at the Annual Dinner or Luncheon. N. Agency shall provide the Town a subscription to its e-newsletter and investor-only alerts, including distribution of breaking news. O. The Town shall be recognized as an Agency Corporate Trustee on all Agency materials and communications. Section 3: Services to be Provided by the Town All funding is subject to the Town's budget appropriations. For this Agreement, up to Fifty Thousand Dollar ($50,000) shall be allocated to Agency. Section 4: Evaluation Criteria and Reporting A. Agency agrees to submit to the Town, through its EDA, reports addressing the progress of Agency in achieving its Program of Work. Reports shall be submitted within fifteen (15) working days of the end of each calendar quarter. B. Agency agrees to review and present such reports to the Town Council in open meetings on an "as requested"basis. Section 5: Method of Payment The amount allocated hereunder (Section 3) shall be paid to Agency for services rendered in two (2) installments of Twenty Five Thousand Dollars ($25,000) upon receipt of a written request signed by an authorized representative of Agency. The Town shall initiate the first installment to be paid on or before July 31, 2008, and the second installment shall be paid on or before January 31, 2009, upon receipt of written request signed by an authorized representative of Agency. The Town may withhold a scheduled payment in whole or in part, if necessary, because: A. Services are not rendered. Ned 2 B. Agency fails to supply information or reports as required. C. Agency is not in compliance with agreed upon disbursement documentation and/or other 11 project performance. D. Agency fails to make required payments to subcontractors. E. The Town has reasonable cause to believe Agency is not in compliance with the nondiscrimination clause of this Agreement. F. The Mayor and Council fail to appropriate all or part of the funds for this Agreement. Such payment reductions or payment termination may result in Agency receiving a lesser total Town allocation under this Agreement than the maximum funding allocated. If reasons for withholding payments have been corrected to the satisfaction of the Town, any amounts due shall be processed. Section 6: Accountability Agency shall maintain a true and accurate accounting system which meets generally the Town's accepted accounting principles and which is capable of properly accounting for all expenditures and receipts of Agency on a timely basis. Agency shall provide the Finance Department of the Town, within four (4) months after the close of Agency's fiscal year, a copy of the financial audit of Agency's operations by an independent certified public accountant, along with any management letter and, if applicable, Agency's plan for corrective action. If Agency does not have an audit, it shall submit within three (3) months after the close of its g Y fiscal year, a complete accounting of Town funds received. This accounting must be approved by the Finance Department of the Town as sufficiently descriptive and complete. If Agency cannot meet the times established for submission of financial reporting, Agency shall notify the Finance Department in writing the reason for the delay, provide an expected completion date and request a waiver of the due date. At any time during or after the period of this contract, the Finance Department of the Town or a Town agent may audit Agency's overall financial operation for the contract period. Agency shall provide any financial reports or documentation necessary to accomplish such audit. Section 7: Americans with Disabilities Act Agency shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and applicable federal regulations under the Act (28 CFR Parts 35 and 36). 41Ior 3 Section 8: Term of Agreement This Agreement between Parties, as described above, shall be effective from July 1, 2008 Ned00 through June 30, 2009 and may be extended by approval of the Mayor and Council of the Town for one (1) year. Section 9: Termination This Agreement may be terminated at any time by mutual written consent, or by either party giving thirty (30) days written notice to the other party or at such time, as in the opinion of the Town, Agency's performance hereunder is deemed unsatisfactory. Section 10: Indemnification Agency agrees to indemnify, defend and save harmless the Town, its Mayor and Council, appointed boards, committees and commissions, officers, employees and insurance carriers, individually and collectively, from all losses, claims, suits, demands, expenses, subrogations, attorney's fees or actions of any kind and nature resulting from personal injury to any person, including employees of Agency or of any subcontractor employed by Agency (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of the work to be performed hereunder, except any such injury or damages arising out of the sole negligence of the Town, its officers, agents or employees. Workers' Compensation insurance and/or self- insurance carried by the Town do not apply to employees or volunteers acting in any capacity for Agency. -,0010 Additionally, Town shall indemnify and hold harmless Agency, its members of the Board of Directors, officers, appointed committees, employees and agents from and against any claim, loss, damage, employment taxes, costs, or any other expenses arising out of or resulting from any claim or demand arising from any misuse, disclosure or misrepresentation by Town with respect to this Agreement. Section 11: Independent Contractor The parties stipulate and agree that Agency is not an employee of the Town and is performing its duties hereunder as an Independent Contractor, supplying its own employees and maintaining its own insurance, workers' compensation insurance and handling all of its own internal accounting. The Town in no way controls, directs or has any responsibility for the actions of Agency. Section 12: Nondiscrimination Agency agrees to comply with the provisions of the Oro Valley Town Code, State and Federal Law in respect to all employment opportunities arising by reason of or in connection with this Agreement, and to comply with the applicable requirements of the Americans with Disabilities Act. 4 r Section 13: Insurance Agency agrees to: A. Obtain insurance types e of the t es and amounts required in this section and keep such insurance coverage in force throughout the life of this Agreement. B. The Comprehensive General Liability insurance policy will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. C. Agency will provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED LIMITS OF LIABILITY Workers' Compensation Statute Comprehensive General $1,000,000-Bodily Injury and Liability Insurance, including Property Damage Combined Personal injury coverage Single Limit Comprehensive Automobile $1,000,000-Bodily Injury and Liability Insurance Including: Property Damage Combined Hired and non-owned vehicles Single Limit D. Agency shall adequately insure itself against claims based upon unlawful discrimination and violation of civil rights. The Town shall be an additional insured on the policy providing such coverage. The cost of this insurance shall be borne by Agency. 44041., Section 14: Conflict of Interest This Agreement is subject to the provisions of A.R.S. § 38-511. IN WITNESS WHEREOF; the Parties hereto have executed this Agreement as of the date first above written. TU : I N '' G I ECONOMIC PORT N ► ,, INC. inb ,..1 Ag �e►'y Repr.sentative an' not personally Title: ?CS, O de..,/( 5 State of Arizona ) ) ss. Nu) County of Pima ) On thiA day of Zoos JOe , known to me to be the person whose name is subscribed to the within instrument, personally appeared before me and acknowledged that he/she executed the same for the purposes contained. Given under my hand and seal onatiftl-►l21... , 2008 40" ;./11PAI//Or' 4/1 Notary hf:oliAL SEAL KRiS FINE A. PEIFFER 5: K , '' ;i,vs RY PUBLIC-ARIZONA • PIMATOWNOF ORO tit• COUNTY 0 VALLEY, _ My Comm. Exp. Jan.22, 2011 a municipal corporation Paul Loomis, as Mayor and not personally ATTEST: APPROVED AS TO FORM: J 1 Kathryn E. 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NZ 85755-91D) N\OA))In hack IA nitro, ♦ Fit► rn trtc Joan J.Edd, l lana(ha c December 2, 2008 Town of Oro Valley Finance Dept. attn Mary Rallis 11,000 La Canada Oro Valley, AZ 85737 Ms. Rallis, Enclosed is the check covering the recently approve grant for a"speed sensing sign". Thank you for your assistance in this matter. Our Foundation is pleased to participate in this safety related effort within Oro Valley and Sun City Vistoso. likeCw to conveyourparticular appreciation to Mr. Trenary for his interest and dedication to I would pp thisJro'ect. As a Foundation we are proud of the continuing, productive relationship we have p experienced with the Town of Oro Valley. Sincerely, 744.-e) Harland Goertz President, Sun City Vistoso Community Foundation CC: Mr. Phillip Trenary A DRAFT MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION November 19, 2008 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER at 6:02 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Al Kunisch, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Bill Garner, Council Member Barry Gillaspie, Council Member Salette Latas, Council Member PLEDGE OF ALLEGIANCE — Mayor Loomis led the audience in the Pledge of Allegiance UPCOMING MEETING ANNOUNCEMENTS Town Manager David Andrews announced the upcoming meetings. COUNCIL REPORTS - No reports. DEPARTMENT REPORTS Planning & Zoning Director Sarah More announced that the Arizona Chapter of the American Planning Association awarded the Town of Oro Valley the Best Historic Planning Landmark for the Steam Pump Ranch Master Plan. Communications Administrator Mary Davis announced the upcoming holiday festivities would include the tree lighting on December 5 at 5:30 p.m. and the Oro Valley parade would take place December 13 at 9:30 a.m. TOWN MANAGER'S REPORT - No report. ORDER OF BUSINESS: CALL TO AUDIENCE - There were no speakers. 11/19/08 Minutes, Town Council Regular Session 2 PRESENTATIONS Council Member Latas introduced Alicia of Casa de los Gatos. Alicia introduced a cat named Xavier which she stated was neutered, microchipped and immunized. She noted that Casa de los Gatos accepted donations. Economic Development Specialist Amanda Jacobs announced the launch of the Shop Oro Valley campaign. She presented the "Shop Oro Valley" tote bagand Y bumper stickers to the Mayor and Council. She stated that postcards would be sent to residents and business owners regarding the campaign and that the bags g would be available at Town Hall as well as the Northern Pima County Chamber of Commerce. She noted that the Explorer Newspaper has partnered with the Town and would publish an ad about the campaign on Wednesday, November 26, 2008. 1. CONSENT AGENDA A. Minutes - October 22, 2008 B. Economic Development Division Monthly Report - October 2008 C. Year to Date Budget Status Report through the Month of October D. Resolution No. (R)08 - 79 Canvass the vote of the November 4, 2008 Oro Valley Special Election - Naranja Town Site Bond Election E. Resolution No. (R)08 - 80 Granting a preservation and conservation easement to the Arizona State Parks Board over the property known as Steam Pump Ranch including the Pusch Ranch House MOTION: A motion was made by Vice Mayor Kunisch and seconded by Council Member Carter to approve the Consent Agenda. MOTION carried, 7-0. 2. A. PUBLIC HEARING - RESOLUTION NO. (R)08 - 81 AMENDING THE GENERAL PLAN TO INCLUDE SPECIAL AREA PLAN POLICIES AND TO EXTEND THE URBAN SERVICES BOUNDARY FOR THE AREA KNOWN AS ARROYO GRANDE (OVII-08-05) Planning and Zoning Director Sarah More highlighted the guiding principles of the General Plan Amendment: • Adherence to the Sonoran Desert Conservation Plan and Conservation Land System • Preservation of open space • Open space for public use adjacent to Tortolita Mountain Park • Preservation of wildlife linkages • Assuring an adequate water supply • Protecting all riparian areas • Adequate infrastructure 11/19/08 Minutes, Town Council Regular Session 3 She addressed public concerns: • Expected to have enough water for all; particularly current users. • nnin for alternate modes of transportation to minimize traffic impact Pla g • Liberal amount of open space to provide for wildlife linkages and act as a buffer for residents. • Planning for adequate infrastructure She noted that 5,545 acres out 9,100 acres would be open space. She stated that more employment areas were requested to further economic development without decreasing open space. Ms. More introduced Michelle Muench of the Arizona State Land Department (ASLD). Ms. Muench stated that: • the ASLD has been committed to this annexation for three years. • this has been a regional collaborative effort. • David Jacobs of the Attorney General's office was present to answer questions. It was noted that the Town of Marana's town limits were contiguous with section 16 of the proposed area and could opt to annex the land. Mayor Loomis opened the public hearing at 6:27 p.m. Oro Valley resident Paul Sobil proposed that all new homes have solar water heaters. He offered his services to the Town to support his proposal. Chair of Pima Park Alliance Dr. Ron Spark of Tucson urged Council to ensure the integrity of trust lands. Zev Cywan, Oro Valley resident, stated his concerns regarding planning for traffic. The following Oro Valley residents stated their opposition to annexation: Kathy Pastryk Sandra Hoy-Johnson Geri Ottoboni Hector Conde Oro Valley resident Pat Kinsman read a letter from Oro Valley resident Cheryl Smith. The letter urged Council to reduce the amount of residential area proposed and implement more solar and bio-tech businesses. Oro Valley resident Alan Lathrem and Pima County resident John Szpisjak concurred that due to the cost, annexation should be postponed. Oro Valley resident John Mussolf requested that Council provide a better definition of "open space." ,401001N04001 I 1/ 11/19/08 Minutes, Town Council Regular Session 4 Oro Valley resident Doug McKee spoke in support of annexation. He noted that the area would be developed regardless of its jurisdiction. He stated that Oro Valley needed the revenue; otherwise a property tax would need to be enacted. vs The following spoke in favor of the General Plan Amendment: Sr. Vice-president of Tucson Regional Economic Opportunities David Welsh Oro Valley resident Pete Bistany Oro Valley resident Paul Parisi Catalina residents John Payton and Wes Stolsek stated their opposition to annexation. Oro Valley resident Art Segal stated that he could see both sides of the issue and was undecided. Oro Valley property owner Kathy Schroeder stated that the proposed electrical substation was not compatible with wildlife. Pima County resident Jan Johnson recommended that Pima County should develop the land and thinks annexation should wait. Chairman of Catalina Village Council Mark Miller informed Council that the residents of Catalina will be directly impacted. Carolyn Campbell of the Sonoran Desert Coalition applauded Council and Staff for the collaborative effort in addressing the majority of the coalition's concerns. She stated that they were still concerned about allowing the electrical substation and the impact of constructing new roads. Nicole Fyffe spoke on behalf of Pima County Administrator Chuck Huckleberry. She informed Council that Pima County requested that future zoning of the property be contingent on the Arizona State Land Board of Appeals' decision to make the land available for purchase by Pima County or another organization that will ensure that the land will be preserved. Mayor Loomis closed the public hearing at 7:34 p.m. and broke for recess. The meeting resumed at 7:42 p.m. Ms. Muench addressed some of the concerns brought forward: • The ASLD must follow the laws and statutes o Until laws change, many of the requests raised this evening cannot be acted upon. ■ The Assistant Attorney General was present to address statutes, if necessary. • The assurances and certainties that Pima County requested need to be incorporated in the Pre-Annexation Development Agreement (PADA) o The ASLD is committed to ensuring that those certainties are part of the PADA. o The ASLD wants all parties to be comfortable when proceeding with the PADA. 11/19/08 Minutes, Town Council Regular Session 5 o Inthe PADA, it is important to have several paragraphs qualify one statement. • One statement could backfire for the Town as well as the County. • There are numerous studies in these policies to be performed. • The ASLD has aolic that clearly defines the term "open space." p Y It was clarified that: • The "First come, first served," policy pertained to water supply shortages. o Alat could not be approved for development if water were in short p supply, unless the developer supplied the water for the proposed community. • The Town has been quite successful with the Reclaimed Water project. • General Plan Amendments must be approved by 2/3 majority and all amendments must be presented in a single meeting per statute. o Hearings could be continued. Ms. More stated that Land Use policies were comprised of categories: • Land Use and Zoning 1. Entire area must be master planned with the exceptions of property with frontage on Oracle Road and the Rural Low Density parcel in the far west. 2. Should be a planned area development 3. Provide adequate area for employment o 1 job for every three dwelling units. 4. Require diverse types of housing. 5. Rural Low Density designated areas 6. Floating resort site o Creating enhancement fees to fund conservation. 7. Requiring a minimum of 600 acres of campus office park and maintaining village center. 8. Phasing commercial and employment centers with housing 9. Residential densities adjacent to wildlife linkages will be lower 10. Establish a Town center as a focal area. 11 . Require the development of design guidelines for the area 12. Require the inclusion of regional commercial in the planning area It was clarified that the electrical substation's development would be decided by the ASLD. Ms. More explained the term "open space" as defined by the General Plan as: "These are natural open space areas that have been preserved through zoning, conservation easements or public ownership." Ms. More explained that cultural resources were to be protected which included a 300 acre site that has been preserved for archeology. She noted that preservation studies would be required for the entire area. 11/19/08 Minutes, Town Council Regular Session 6 She explained the requirements for the water supply: 1. Resources must be protected and the current service area must bep rovided for. 2. Master water management plan. 3. Development of water infrastructure. 4. Water conservation plan for the entire area. 5. Assured water supply for the area and future development. 6. New development will be served by the Oro Valley Water Utility on a first come, first served basis. 7. Water supply must be available or development will not occur. She presented the requirements for transportation and circulation: 1. Master transportation traffic impact studies 2. Future developers would have to provide the roadway network and to mitigate the impact of traffic from their development 3. Infrastructure should be funded and developed by the developer 4. Transit options must be made available 5. Multi-modal transportation 6. Commercial development adjacent to Oracle Road must be linked to the interior of the area 7. Design requirements of future development will be required She noted that trails must be detailed and adhered to. She stated that land should be set aside for parks and recreational facilities. Ms. More reviewed the financial sustainability policies: 1. New development must provide necessary infrastructure 2. Existing Town residents will not be burdened with costs, fees or taxes to subsidize Town services needed for the Arroyo Grande area. 3. Conduct economic impact studies to determine the cost of services needed for the area. 4. Consideration of a Community Facilities District to fund the infrastructure. MOTION: A motion was made by Council Member Abbott to deny Resolution No. (R)08-81, OV11-08-05 Arroyo Grande Planning Area General Plan Amendment. Motion failed due to lack of second. MOTION: A motion was made by Council Member Gillaspie and seconded by Vice Mayor Kunisch to approve Resolution (R)08-81, OV11-08-05, a Major General Plan Amendment and extension of the Town's urban service boundary for the 9,106 acres known as the Arroyo Grande Planning Area, as shown on the conceptual land use map and subject to the Special Area Plan Policies as amended. Friendly amendment to the motion for Policy 1, Open Space and Natural Resources to delete all mention of electrical substation and delete reference to Tucson Electric Power working with the Coalition for Sonoran Desert Conservation and the Arizona Game and Fish Department regarding the location of the electrical substation.(offered by Council Member Latas) 11/19/08 Minutes, Town Council Regular Session 7 MOTION: A motion was made byCouncil Member Abbott to amend the motion q by adding the request of the Pima County Board of Supervisors to add the mow "Zoning is contingent upon approval by the Board of Appeals for the wording, Z g g p sale of the NOS area that is the wildlife corridor at conservation value. The pre annexationdevelopmentagreement a reement should include appraisal assumptions that 2, would be in Policy Open Space." Motion failed due to lack of second. p MOTION carried, 6-1 with Council Member Abbott opposed. Mayor Loomis called for a recess at 9:01 p.m. The meeting resumed at 9:09 p.m. B. PUBLIC HEARING - RESOLUTION NO. (R)08 - 82 REQUESTS APPROVAL OF A GENERAL PLAN AMENDMENT FOR PORTIONS OF RANCHO VISTOSO NEIGHBORHOOD 5, GENERALLY BOUNDED ON THE NORTH BY RANCHO VISTOSO BOULEVARD, ON THE EAST BY THE BIG WASH, ON THE SOUTH BY TANGERINE ROAD, AND ON THE WEST BY RANCHO VISTOSO BOULEVARD (OVII-08-04) Paul Oland of the WLB Group representing Vistoso Partners recommended that the recreation area and the school site be relocated. He stated the basics of the proposal as follows: • Neighborhood 5 is entitled for 3,555 units • Subsequent Planned Area Development (PAD) would result in a maximum of mop 474 additional units over what is currently entitled • Developed parcels are entitled for 1,823 units, but only 650 units were built • Undeveloped parcels entitled for a maximum of 1,504 units • Maximum remaining units including amendment would be 1,978 or 55% of original Neighborhood 5 entitlement • Location of 18 acres of commercial • Mirrors school district plans • Eliminates crossing of Honeybee Wash • 144 acres of additional open space • Follows established xero-riparian boundaries • Substantial conformance with many General Plan goals and policies Mr. Oland stated that the Public Works Condition of Approval #3 posed a problem. He explained that the condition stated that a sewer line must be installed in an area that Vistoso Partners did not own. He noted the highlights of the proposal: • Makes the area marketable • Removes the golf course • Increases open space by 150 acres through zoning • Follows the Town's SRA • Still well below the areas originally entitled density 11/19/08 Minutes, Town Council Regular Session 8 It was clarified that a golf course would not be developed; the area would be protected as open space. Planning and Zoning Director Sarah More presented the Staff report, stating that the proposal was a re-designation. She noted that the area was zoned for higher density and that it was a benefit that the wash would not be crossed with two bridges. It was noted that: • Amphitheater School District accepted the site. • The amendment, if denied, would not affect the school as the school is supported by the state. Mayor Loomis opened the public hearing at 9:45 p.m. Todd Jaegar of Amphitheater Public School District stated that a 35 acre school site had been secured 6 1/2 years ago. He noted that the site was acceptable and accessible. Oro Valley resident and State Representative Nancy Young-Wright noted that this was given in exchange for the up zoning in Stone Canyon. She asked Council to help the school district acquire donated land in Pima County. The following Oro Valley residents spoke against this amendment: Jim Marcus Jeff Sherman Doug McKee Bob Becker Wayne Krouse Joyce Rychener Bill Kingsly Mayor Loomis closed the hearing at 10:04 p.m. It was clarified that the school will be built. • The site has yet to be dedicated • The site is not contingent upon this vote • The school can be built without regard to zoning • A condition on the school site is that it must have two accesses to it MOTION: A motion was made by Council Member Garner and seconded by Council Member Latas to deny. Mayor Loomis clarified that if denied, the golf course could be developed as something else. He suggested to continue the item to the December 3rd meeting. He requested that the motion be withdrawn. Council Members Garner and Latas agreed to WITHDRAW the motion. MOTION: A motion was made by Council Member Garner and seconded by Council Member Abbott to continue the item to the December 3rd meeting. I J I 11/19/08 Minutes, Town Council Regular Session 9 MOTION carried, 7-0. Mayor Loomis called for a recess at 10:14 p.m. The meeting resumed at 10:21 p.m. C. PUBLIC HEARING - RESOLUTION NO. (R)08 - 83 REQUESTS APPROVAL OF A GENERAL PLAN AMENDMENT TO CHANGE THE LAND USE DESIGNATION FROM RURAL LOW DENSITY RESIDENTIAL (RLDR) TO LOW DENSITY RESIDENTIAL (LDR) AND EXTEND THE URBAN SERVICES BOUNDARY FOR APPROXIMATELY 127 ACRES LOCATED WEST OF KINGAIR DRIVE AND SOUTH OF W. TORTOLITA CIRCLE IN AN AREA KNOWN AS STONE CANYON 9 (OVII-07-02) Council Member Gillaspie withdrew the motion to allow for the public hearing. Mayor Loomis opened the public hearing at 10:23 p.m. Oro Valley resident and Vice President of the La Cholla Airpark Homeowners Association Gil Alexander gave a power point presentation regarding the area's history, compatibility and encroachment and non-compatible land use. He stated his opposition to this amendment. Oro Valley resident Doug McKee recommended that the lots be a minimum of 3.3 acres. He requested that the developer create access to the trailhead. Nor, Sue Clark of the Pima Trails Association stated specifications for the trail and that access for emergency responders should be created. Mayor Loomis closed the hearing at 10:39 p.m. MOTION: A motion was made by Council Member Gillaspie and seconded by Vice Mayor Kunisch to continue the item to the December 3rd Council meeting. MOTION carried, 6-1 with Mayor Loomis opposed. D. PUBLIC HEARING - RESOLUTION NO. (R)08 - 84 REQUESTS APPROVAL OF A MINOR GENERAL PLAN AMENDMENT FROM LOW DENSITY RESIDENTIAL TO NEIGHBORHOOD COMMERCIAL/OFFICE, LOCATED IN PROXIMITY TO THE SOUTHWEST CORNER OF ORACLE ROAD AND HARDY ROAD (OVII-08-02) Paul Oland of the WLB Group reviewed the property located on the southwest corner of Oracle and Hardy Roads. Planning and Zoning Director Sarah More presented the Staff report. She stated that the applicant had reduced the size of the site. She noted that the Significant Resource Area (SRA) served as a buffer to the adjacent residences. • 11/19/08 Minutes, Town Council Regular Session 10 Mayor Loomis opened the public hearing at 10:50 p.m. Oro Valley resident Harvey Michelson stated that his townhome is near the property. He noted his concern regarding an increase in traffic and that he was opposed to the amendment. Oro Valley resident David Deivert stated that the parcel should remain undeveloped to preserve wildlife and maintain low density for the localro ertY owners. p p Oro Valley resident Barb Harnisch stated her opposition to the amendment as there is a multitude of wildlife and the property is a living desert area. She stated that she did not want to lose the open space. Oro Valley resident Scott Merry stated his support for the development: • The plan is for a boutique hotel (upscale) • There needs to be a transition area between residential and Oracle Road. Mayor Loomis closed the hearing at 10:59 p.m. MOTION: A motion was made by Council Member Gillaspie and seconded by Council Member Carter to deny Resolution (R)08-84, OV-08-02, the WLB Group's request for approval of a minor General Plan amendment to change the land use designation from Low Density Residential to Neighborhood Commercial/Office with the attached agency conditions. MOTION carried, 5-2 with Mayor Loomis and Vice Mayor Kunisch opposed.Y pp 3. DISCUSSION AND POSSIBLE ACTION TO IMPLEMENT A HIRING FREEZE Town Manager David Andrews stated the importance of taking a proactive approach during the current economic situation. He explained that it would need to be implemented on a case by case basis where the Town Manager would evaluate whether or not a position should remain unfilled. He explained the criteria that would be used to assess the position(s): 1. The impact on community services 2. The ability of existing staff to cover the essential functions of a position, service or program 3. The ability to move timelines for projects or eliminate services or programs performed by the position 4. Whether the position impacts the health and safety of the community 5. The number of vacancies already impacting the department He noted that the hiring freeze, if approved, would be in effect from November 19, 2008 through April 30, 2009. Oro Valley resident Richard Tracy stated that when times are tough, crime increases. He stated that he did not support a hiring freeze in the police department and that many communities will freeze all positions with the exception of public safety. 11/19/08 Minutes, Town Council Regular Session 11 Valleyresident Art Segal stated that he supported the hiring freeze. Oro would be unable to fill positions with an across the M r. Andrews stated that he board hiring freeze. He noted that some positions only have 1 person filling that service and therefore, would not have anyone to cover the position. MOTION: A motion was made byCouncil Member Gillaspie and seconded by Council Member Garner to approve the hiring freeze as presented by the Town Manager with the condition that any offer or need to extend an offer be immediately referenced to the Town Council for possible action. MOTION carried, 5-2 with Mayor Loomis and Vice Mayor Kunisch opposed. 4. FUTURE AGENDA ITEMS Vice Mayor Kunisch requested a study session in January 2009 to discuss the y Library. The request was seconded by Council Member Garner. CALL TO AUDIENCE - No speakers. ADJOURNMENT MOTION: A motion was made by Council Member Carter and seconded by Vice Mayor Kunisch to adjourn at 11:35 p.m. MOTION carried, 7-0. Prepared by: Christina Pickering Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 3rd day of December 2008. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2008. Kathryn E. Cuvelier, CMC Town Clerk r • 10'j � MINUTES • ORO VALLEY TOWN COUNCIL REGULAR SESSION December 3, 2008 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION CALL TO ORDER - at 6:00 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Al Kunisch, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Bill Garner, Council Member Barry Gillaspie, Council Member Salette Latas, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager David Andrew announced the upcoming meetings. COUNCIL REPORTS Vice Mayor Kunisch stated that he was notified that beginning January 1, 2009 vehicles with license plate frames that cover the word, "Arizona" will be fined $130. Council Member Abbott announced that the Tucson Police Department was collecting toys for tots. She encouraged the audience to support their endeavor. DEPARTMENT REPORTS Town Engineer Craig Civalier announced Stormwater Engineer Dave Parker was certified as a Floodplain Manager by the Association of State Floodplain Managers. Communications Administrator Mary Davis reminded the audience that the Town's Annual Tree Lighting Ceremony included a giving tree and that donations to the Adopt-A-Family program were encouraged. TOWN MANAGER'S REPORT - No report. 12/03/2008 Minutes, Town Council Regular Session g 2 ORDER OF BUSINESS: Mayor Loomis stated that he had received requests to continue Item 2 to February 2009 and to pull Item "F" and Item 3. PRESENTATIONS Pause for Paws - No presentation. Laura Cummings of the Census Bureau presented a PowerPointp resentation regarding the importance of the census. She noted that the census information assures funding and representation for communities. She noted that Title 13 protects the identity of the participating individuals. Stephanie Urdiales, owner of the Golden Goose Thrift Shop presented a video regarding the shop and the organizations that it supports. Ms. Urdiales stated that more than half of the profits benefit multiple charitable organizations, including Catalina Kitchen and the Kids' Closet. CALL TO AUDIENCE - No speakers. 1. CONSENT AGENDA Council Members pulled Items C, H and F for discussion. MOTION: A motion was made by Council Member Carter and seconded by Vice Mayor Kunisch to approve the Consent Agenda with the exceptions of Items C, H and F. MOTION carried, 7-0. A. Minutes - October 22 & November 5, 2008 B. Building Safety Activity Report - October 2008 It was clarified that Vice Mayor Kunisch meant to pull Item B for discussion. His comments regarding the decline in permits issued by Building Safety and the subsequent downturn in revenues were acknowledged. MOTION: A motion was made by Vice Mayor Kunisch and seconded by Council Member Garner to approve Item C. MOTION carried, 7-0. C. Coyote Run's Monthly Report - October 2008 D. Police Report - October 2008 E. Development Review Process Revisions Informational Update F. Resolution No. (R)08 - 85 Authorizing and executing a license agreement between the Town of Oro Valley and the Oro Valley 12/03/2008 Minutes, Town Council Regular Session 3 • allow for the planting, cultivating, harvesting and Historical Society to garden a of historic on the site known as Steam Pump Ranch MOTION: A motionby was made Council Member Gillaspie and seconded by Vice Mayor Kunisch to table Item F. Council Member Abbott requested a cost estimate for the garden at Steam Pump Ranch from the Historic Preservation Commission to review when the item comes forward again. MOTION carried, 7-0. G. Resolution No. (R)08 - 86 Supporting, partnering and participating in the 2010 United States Census • Approving an amendment to the Financial H. Resolution No. (R)08 - 87 pp g Participation Agreement between the Town of Oro Valley and the p g Greater Oro Valley Arts Council (GOVAC) for fiscal year 2008/2009 It was clarified that GOVAC wanted to change the titles of programs and have funds re-allocated which would amend the contract. MOTION: A motion was made by Council Member Carter and seconded by Council Member Garner to deny the amendment. Town Attorney Tobin Rosen clarified that the total amount allocated to GOVAC ''"w would not change; only the event that would be funded. Finance Director Stacey Lemos stated that GOVAC President Kate Marquez informed her that there would not be any further changes to the proposed budget amounts requested. Mr. Rosen stated that the contract defined the programs to be funded and that unless bothp arties agree on amendments, the funding must follow the contract. MOTION failed, 1-6 with Mayor Loomis, Vice Mayor Kunisch, Council Member Abbott, Council Member Garner, Council Member Gillaspie, and Council Member Latas opposed. MOTION: A motion was made by Vice Mayor Kunisch and seconded by Council Member pp Gillaspie to approve Resolution (R)08 - 87 to amend the 2008-2009 p Financial Participation Agreement with GOVAC in their October 17, 2008 memorandum to the Town of Oro Valley. MOTION carried, 6-1 with Council Member Carter opposed. 2. CONTINUED PUBLIC HEARING - RESOLUTION NO. (R)08 - 82 REQUESTS APPROVAL OF A GENERAL PLAN AMENDMENT FOR PORTIONS OF RANCHO VISTOSO NEIGHBORHOOD 5, GENERALLY BOUNDED ON THE NORTH BY RANCHO VISTOSO BOULEVARD, ON 12/03/2008 Minutes, Town Council c 1 Regular Session 4 THE EAST BY THE BIG WASH, ON THE SOUTH BY TANGERINE ROAD, AND ON THE WEST BY RANCHO VISTOSO BOULEVARD (OVII-08-04) (Continued from 11/19/08) MOTION: A motion was made by Vice Mayor Kunisch and seconded onded by Council Member Gillaspie to continue the item to the February4, 2009 Council ouncil meeting. MOTION carried, 7-0. 3. CONTINUED PUBLIC HEARING - RESOLUTION NO. - 8 (R)083 REQUESTS APPROVAL OF A GENERAL PLAN AMENDMENT TO CHANGE THE LAND USE DESIGNATION FROM RURAL LOW DENSITY RESIDENTIAL (RLDR) TO LOW DENSITY RESIDENTIAL (LDR) AND EXTEND THE URBAN SERVICES BOUNDARY FOR APPROXIMATELY 127 ACRES LOCATED WEST OF KINGAIR DRIVE AND SOUTH OF W. TORTOLITA CIRCLE IN AN AREA KNOWN AS STONE CANYON 9 (OVII-07-02) (Continued from 11/19/08) MOTION: A motion was made by Vice Mayor Kunisch and seconded by Council Member Gillaspie to table the item. It was clarified that if the item was tabled, the process for this item would have to start anew the coming fiscal year. MOTION carried, 7-0. 4. PUBLIC HEARING - ORDINANCE NO. (0)08 - 23 AMENDING THE ORO VALLEY ZONING CODE REVISED BY ADDING SECTION 21.8, ART REVIEW COMMISSION SCOPE AND DUTIES; AMENDING SECTION 27.3, PUBLIC ART PROVISIONS; AND AMENDING CHAPTER 31, DEFINITIONS, BY ADDING "ART" AND "ARTIST"; REPEALING SECTION 6-1-5, PUBLIC ART PROVISION, OF THE ORO VALLEY TOWN CODE Mayor Loomis opened the public hearing at 6:57 p.m. There being no speakers, p , the public hearing was closed. MOTION: A motion was made by Council Member Gillaspie and seconded by Council Member Abbott to approve Ordinance (0) 08-23, 0V7-08-05, update of art code requirements and repeal all requirements in Town Code Section 6-1-5, Public Arts Provision, and all sections of Town Code in conflict herewith. MOTION carried, 7-0. 5. PUBLIC HEARING - ORDINANCE NO. (0)08 - 24 AMENDING THE ORO VALLEY ZONING CODE REVISED, SECTION 26.6 TO SUPPLEMENT ASSURANCE REQUIREMENTS ASSOCIATED WITH DEVELOPMENT Vice Mayor Kunisch drew attention to page 6 Item B stating that the timeframe 12/03/2008 Minutes, Town Council Regular Session 5 for the release of assurances should be extended to 2 or 3 years to allow for sufficient time for drainage issues to surface. g Development Review Division Manager Paul Keesler stated that the committee assembled to review the assurance requirements agreed on the one year period determining that it would be sufficient time for drainage difficulties to arise. Mayor Loomis opened the public hearing at 7:15 p.m. that he served on resident/builder/developer Steve Solomon stated Oro Valley the committee to revise assurances and that it was comprised of members with expertise. He clarified that the one year period begins after the developments and all improvements have been completed. He stated that this timeframe acted as a safeguard and allowed for the rainy season to draw out any performance issues in the development. Mayor Loomis closed the public hearing at 7:18 p.m. MOTION: A motion was made byVice Mayor Kunisch and seconded by Council Member Latas to approve Ordinance No. (0)08 - 24, OV7-08-03, updated version of assurance requirements. MOTION carried, 7-0. Mayor Loomis called for a recess at 7:21 p.m. The meeting resumed at 7:30 p.m. 6. RESOLUTION NO. (R)08 - 88 APPROVING THE PARKS AND RECREATION REVENUE AND FEE POLICY Parks and Recreation Director Ainsley Legner and Finance Director Stacey Lemos reviewed the proposed Parks and Recreation Revenue and Fee policy. • The target was to recapture 85-100% of the cost for specialized programs and to increase the revenue over time. • All rentals andp rograms provided in-house have been included in the Council communication. It was requested that fluctuations in usage be tracked as it was important to identify whether the changes in fees would affect usage. Oro Valley resident Bill Adler stated that discretionary programs should not be subsidized. He stated that he felt that some programs should be cut during difficult economic times. He noted that he felt that to maintain all programs did not promote sustainability. MOTION: A motion was made by Council Member Latas and seconded by Council Member Abbott to approve Resolution No. (R)08-88, adopting the Parks and Recreation Department Revenue and Fee Policy; and direct staff to 1) do the further analysis to evaluate opportunities to improve cost recovery and provide a recommendation to Town Council for review and approval during the 2009-2010 418, budget process and 2) to provide an annual report of the fees set during the year g 12/03/2008 Minutes, Town Council Regular Session 6 for recreation/education activities and special events during the 2009-2010 budget process. Discussion noted the following: • The Town had an obligation to the community's quality of life. • This action would only approve a general policy that can be revised. • During difficult economic periods, the Town Manager could make concessions in his recommended budget. MOTION carried, 7-0. 7. DISCUSSION AND POSSIBLE ACTION TO ADOPT TOWN COUNCIL POLICY #3 - COUNCIL MEMBER TRAVEL AND TRIP REPORTS MOTION: A motion was made by Council Member Latas and seconded by Council Member Garner to approve Town Council Policy No. 3 with the additional wording in paragraph 2 to read, "... relevant to a particular trip or training outside the Tucson area, a council member traveling or attending training shouldg ive at least two weeks written notice of any trip or training to the council members" and to remove the word, "alone," in Section 3, paragraph 1 and Section 4, paragraph 1. Council Member Latas called for the question. MOTION carried, 5-2 with Mayor Loomis and Vice Mayor Kunisch opposed. 8. COUNCIL MEMBER APPOINTMENT TO THE CAPITAL IMPROVEMENT PLAN TECHNICAL ADVISORY COMMITTEE (CIPTAC) FOR FY 2009/10 MOTION: A motion was made by Mayor Loomis and seconded by Council Member Abbott to nominate Council Member Gillaspie to serve as the Town Council liaison to the Capital Improvement Plan Technical Advisory Committee for fiscal year 2009/2010. MOTION carried, 7-0. 9. DISCUSSION AND/OR POSSIBLE ACTION TO DIRECT STAFF TO SEEK FEDERAL FUNDING ON IDENTIFIED TOWN PROJECTS AND/OR SECURE THE SERVICES OF A FEDERAL GOVERNMENT RELATIONS FIRM TO HELP THE TOWN PURSUE FEDERAL FUNDING Assistant Town Manager Jerene Watson discussed various forms of funding for the following projects: • Steam Pump Ranch was best suited for Federal grant funding. o Each congressional office also has funds for projects they wish to support. o Congresswoman Giffords has been contacted for advisory assistance. • Naranja Town Site could qualify for Federal funding via a "piece meal" approach. o Land and Water Conservation fund aides recreational funding. W.. Session 7 Council 12/03/2008 Minutes, TownRegular • Central Arizona Project water treatment and delivery system for Oro Valley was in the President's budget. against hiring Valley resident Zev Cywan spoke g a lobbyist to represent the Town's interests in Washington D.C. r Garner stated that he wanted the position of a Grant Council Member Administrator researched. He noted that he would not support the hiring of a lobbyist. Vice Mayor Kunisch stated the he would not support hiring a lobbyist during the Town's current hiringfreeze. He noted that it was prudent to watch what transpires with the new Presidential administration. Council Member Carter stated that he was interested in how other large organizations were accomplishing funding their projects such as the Pima p g Association of Governments. Council Member Gillaspie ie clarified that the item was to give Staff direction. He stated his support for the item and for Staff to do what they could. Council Member Latas stated that Staff resources should concentrate on grants. Council Members concurred that now was the time to move forward. motion was made byCouncil Member Latas and seconded by MOTION: A Council Member Abbott to direct Staff to seek County, State and/or Federal Now funding for projects such as Steam Pump Ranch, the Naranja Town Site and Central Arizona Project water treatment and delivery system. MOTION carried, 7-0. 10. FUTURE AGENDA ITEMS CALL TO AUDIENCE - There were no speakers. ADJOURNMENT was made byCouncil Member Carter and seconded by Vice MOTION: A motion Mayor Kunisch to adjourn at 9:05 p.m. MOTION carried, 7-0. Prepared by: Christina Pickering Senior Office Specialist 12/03/2008 Minutes, Town Council Regular Session sion g I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro ValleyCouncil I of Oro Valley, Arizona held on the day of 2008. I further certify that the meeting was duly called and held and that a quorum wasp resent. Dated this day of 2009. Kathryn E. Cuvelier, CMC Town Clerk r, w A DRAFT MINUTES 11) ORO VALLEY TOWN COUNCIL STUDY SESSION December 10, 2008 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER - 5:30 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Al Kunisch, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Bill Garner, Council Member Barry Gillaspie, Council Member Salette Latas, Council Member 1. **DISCUSSION OF ELECTRICAL UNDERGROUNDING AND TUCSON ELECTRIC POWER'S (TEP) SERVICE ADEQUACY AND RELIABILITY Planning and Zoning Director Sarah More introduced the item, noting that the Town's ordinances required that utility lines be underground. She stated that the "r"` exceptions would be: • For previously existing poles • Replacement of less than 600 feet of continuous poles or wires She noted that a Conditional Use Permit (CUP) would be required for new utility poles and wires. Government Relations Manager Larry Lucero of Tucson Electric Power (TEP) discussed: • The importance of grid reliability. • TEP's reorganization. • TEP's challenges to perform upgrades and keep costs reasonable in the current economy. Mr. Lucero informed Council that TEP will soon have a new Chief Executive Officer. Mr. Lucero introduced Ed Beck, Director of Line Siting Services. Mr. Beck noted the following: • TEP is working toward better outreach. • The La Cholla CUP repaired two overloaded areas o There was little change in the look of the road or the poles. 12/10/2008 Minutes, Town Council StudySession ssion 2 He presented a slide show depicting options for the Tangerine Road CUP U P cross section. He noted that replacing the overhead distribution line would cost $250,000 and would be covered by TEP. He stated that to place the lines underground would cost $750,000. He requested that the Town pay for the difference of$500,000 to place the lines underground. He stated that the proposed substation in Sun City coupled with minor repairs would relieve the overloaded circuits in the Rancho Vistoso area. Discussion encompassed the following: • The cost to underground the lines has not changed despite current economic conditions. • The poles would be taller to meet the height requirements. • The poles would be moved toward the interior to prepare for the widening of Tangerine Road. • TEP owns the underlined right-of-way for most of Tangerine Road. Town Engineer Craig Civalier stated that Tangerine Road lacked funding and that it was unlikely that the Regional Transportation Authority would pay to move the poles. Mr. Beck stated that historically, the Arizona Corporation Commission has never approved of enacting special rates for various areas and ordered that one rate be used. Discussion clarified the following: • TEP places lines underground for up to a mile from substation feeders in order to relieve congestion. o The fee is incorporated in the rates. • If the lines overheat underground, layers of concrete and conduit must be opened in order to remove the cable; otherwise the line can be pulled out. • Underground lines tend to be more reliable. • Underground transmission lines need to be cooled. o As a result, it cost 10 times as much to underground the lines vs. placing them overhead. • The life span of underground cable was 30 years whereas overhead cable is 40+ years. • The poles would be moved closer to residential property lines. • Arizona State Land Department indicated to TEP that they do not want the lines moved to the north side of Tangerine Road. • The new line is needed to improve the reliability of the system between La Cholla Boulevard and La Canada Drive. o Oro Valley Town Code states that all new lines must be placed underground. Council requested: • A more detailed study of moving the lines to the north of Tangerine Road. 12/10/2008 Minutes, Town Council Study Session 3 • More information about the Sun City substation and the options. • To have a future study session regarding the information requested in the next couple of months. • To have a plan before summer 2009. Mayor Loomis called for a recess at 6:28 p.m. The meeting resumed at 6:37 p.m. 2. DISCUSSION AND CONSIDERATION OF AN ANIMAL SHELTER FOR THE TOWN OF ORO VALLEY Management Intern Russ Newberg presented the item. He stated that according to the Pima Animal Care Center (PACC) evaluation: • Capacity was exceeded by more than 250% • Animals were disposed of inhumanely • Expansion of PACC was being considered He stated that animal control was mandated. He noted the types of animal shelters: • Local jurisdictions • Nonprofit with housing and control contract • Nonprofit with housing contract • Nonprofit without contracts He reviewed the elements to consider: • Animal Control IMF o Intergovernmental Agreement (IGA) and Town Code o Field services ■ Oro Valley currently has an IGA with Pima County • Number of animals to be sheltered • Size and cost of facility • Operating cost Mr. Newberg used the following components to estimate shelter demand: • Pima County o 21 animals housed per 1,000 people o Population of 45,000 = 945 animals per year • Seven-shelter study o 34 animals housed per 1,000 people o Population of 45,000 = 1,523 animals per year He explained the formulas used to pre-determine the cost for a 3,500 s.f. shelter: • The International City/County Management Association (ICMA) formula (2000) = $876,750 • Green Valley ($283.5/s.f.) = $992,250 • PACC Study ($310/s.f.) = $1,085,000 He reviewed the Operating Costs for Animal Care & Control Budgets: • ICMA (2004) 12/10/2008 Minutes, Town Council Study Session 4 o $4 - $7 per person o Oro Valley = $180,000 - $315,000 • Share of PACC Budget o $5.1 million with population at 1 million o $5.10 per person o Oro Valley = $229,500 He proposed that the operating budget could be funded using the current PACC licensing fees. He stated that the Town of Oro Valley could potentially raise over $230,000 from licensing fees. He noted that the current IGA prohibited the Town from collecting licensing fees. He stated that the next steps would entail: • A potential feasibility study • Potential shelter management considerations. Council Member Latas reviewed her observations of the PACC: • Often there is standing water in the facility which contributes to disease. • Animals not adopted are beheaded via guillotine. • 2/3 of the animals are dumped in the Tangerine Road Landfill She noted that the Green Valley shelter ensures that all animals in their facility are adopted. Town Attorney Tobin Rosen informed Council that the Town would need to petition the State Legislature in order to issue licenses. It was noted that: • Under the current IGA with Pima County, the Town was billed $8023.10. • The license fees paid by Oro Valley animal owners were used to pay for the animal control services the County provides to the Town. • Pima County billed for services through property taxes. • Pima County also bills the Town. • The Green Valley Shelter was funded through private donations, an onsite thrift shop and adoption fees. Oro Valley Police Chief Danny Sharp stated that 392 calls regarding animals were handled by the Oro Valley Police Department (OVPD) over the last 5 years with an average of 7 calls per month. He further noted that PACC was slow to respond to calls and the OVPD often responded to the calls which contributed to the low number of animals picked up by the County. He clarified that the OVPD was unable to charge Pima County for the animals taken care of on their behalf. Discussion ensued noting the following: • Two sites within the Town were proposed for a shelter that the Town would own. 3 ' Town Council StudySession 5 12/10/2008 Minutes, o 680 W. Calle Concordia could be converted to a shelter when current operations move to the Municipal Operations Center p CountryClub o A Town owned parcel near the Oro Valley • A 3,500 s.f. facility would allow for expansion. • There were few shelters in the metropolitan area. o Most were located far from Oro Valley. • ICMA suggests that a shelter provide 50 s.f. per cat and 100 s.f. per dog. • PACC was investing $3 million in bond funds into their current shelter. o Vice Mayor Kunisch requested the details of what those funds would cover. Council Member Carter requested to review the bids for the $3 million building. Action items were noted as follows: • Investigate licensing requirements • Acquire a detailed report of PACC costs as well as similar costs from other counties • Submit the findings to Council in a memorandum. ADJOURNMENT MOTION: A motionby was made Council Member Carter and seconded by Vice Mayor Kunisch to adjourn at 7:40 p.m. (ar MOTION carried, 7-0. Prepared by: Christina Pickering Senior Office Specialist DRAFT MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION DECEMBER 17, 2008 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER - 6:00 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Al Kunisch, Vice Mayor K.C. Carter, Council Member Bill Garner, Council Member Barry Gillaspie, Council Member Salette Latas, Council Member EXCUSED: Paula Abbott, Council Member PLEDGE OF ALLEGIANCE law Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS - Town Manager David Andrews reviewed the upcoming meetings and events. COUNCIL REPORTS - No reports. DEPARTMENT REPORTS Planning and Zoning Director Sarah More introduced Paul Popelka, the Town's new Assistant Planning and Zoning Director. Parks and Recreation Director Ainsley Legner reported that per Federal mandate, the pool's drain covers have all been replaced. She also reported that Town staff has converted the pool to a chlorine system which will save the Town approximately $30,000 annually in chemical costs. Engineering Division Manager Jose Rodriguez updated the Council on the Oracle Road and La Canada widening projects. 1111 Assistant Town Manager Jerene Watson reported that the Town's Economic 12/17/08 Minutes, Town Council Regular Session 2 Stimulus projects would be submitted Thursday to the office of Congresswoman oman Gabrielle Giffords. Communications Director Mary Davis thanked Council Member Carter and John Aube for their help on the Holiday Parade. She also announced that she met with community representatives to begin the planning for the Town's 35th anniversary celebration that will be held on April 17, 2009. TOWN MANAGER'S REPORT - No report. ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING There being no objections, Mayor Loomis moved Item 6 forward to follow Item 3 on the agenda. CALL TO AUDIENCE Art Segal, Oro Valley resident, commented on the status of the General Plan amendment regarding Arroyo Grande. He thanked Council Members Gillaspie and Latas for their work on the planning for the Arroyo Grande. He also commented on the proposed electrical substation in the area and stated that the Pima County Administrator has now recommended that the substation not be built. Terry Parish, Oro Valley resident, encouraged the Council to look at the issues facing the Town. He commented that the Council should set their priorities, look at what benefits the Town as a whole and then take positions that are in line with the Council's goals. PRESENTATIONS PAUSE FOR PAWS Tammy Barrack from Foundation for Animals in Risk (FAIR) introduced Terry, a one-year old terrier that will be available for adoption at the Oro Valley Pet Smart store. CITIZEN PLANNING INSTITUTE GRADUATION: Matt Michaels introduced the 2008 Citizen Planning Institute graduates. Mayor Loomis and Council Member Carter presented the following with certificates: Jill Anderson, Michael Blaker, Mike BeDell, Steve Fansler, James Gardner, Mike Gardner, Art Geiger, Phyllis Gracy, Tim Graves, Ed Hannon, Dick Honn, Jeanie Honn, Sandra Hoy-Johnson, Pat Kline, Sam MClung, Bill Peacock, Christina 12/17/08 Minutes, Town Council Regular Session 3 Pickering, Deanna Ruiz, Gene Wowk. (Elana Kyrala-Fisher and Sue Novelli were not present to receive their certificates). 1. CONSENT AGENDA At the request est of Council Member Carter, Mayor Loomis pulled Item F. MOTION: A motionby was made Council Member Carter and seconded by Vice Mayor Kunisch to approve the Consent Agenda with the exception of Item F. MOTION carried, 6-0. A. Minutes - 10/29/08; 11/12/08; 11/17/08 B. Coyote Run Monthly Transit Operations Report - November 2008 Cp Economic Development Division Monthly Report - November 2008 D. Building Safety Activity Report - November 2008 E. Resolution (R)08 - 89 Authorizing the Execution of a Grant Agreement between the Town of Oro Valley and the Oversight Council on Driving or Operating Under the Influence Abatement Program administered by the p g Arizona Criminal Justice Commission for funding overtime for Personnel Services of the Oro Valley Police Department F. Appointment of Andrea Fowler, Zev Cywan, Matthew Moutafis and Jonas Hunter (GOVAC representative) to the Art Review Committee with terms effective January 1 , 2009 to July 1 , 2009 (PULLED FOR DISCUSSION) MOTION: A motion was made by Council Member Carter and seconded by Council Member Garner to appoint Andrea Fowler, Zev Cywan and Matthew Moutafis to a six month term effective January 1, 2009 through July 1 , 2009 and to not appoint Jonas Hunter (GOVAC representative) due to the fact that he is not an Oro Valley citizen. MOTION carried, 6-0. G. OV12-98-01 E Approval of a revision to the development plan for the Stone Canyon Swim and Fitness Center, located on the Stone Canyon Golf Course relating to the parking lot configuration H. OV12-04-30U Approval of an amended final plat involving a 114 acre shopping in center known as The Oro Valley Marketplace, located within Rancho Vistoso Neighborhood 4 at the southwest corner of the Tangerine and Oracle Road intersection related to lot line adjustments, Parcel 12/17/08 Minutes, Town Council Regular Session 4 numbers 21920052M, 22004006F, and 22004008R I. Resolution No. (R)08-90 Authorizing and approving a new lease for the Oro Valley Police Department substation currently located at Mountain View Plaza J. Resolution No. (R)08-91 Amending the Town of Oro Valley Section 457 Retirement Savings Plan, ICMA-RC Plan #302538, to permit loans K. Update on the Pima Association of Governments (PAG) Region's Reg on s long- range transportation plan, called the 2040 Regional Transportation Plan (RTP) 2. TOWN COUNCIL ACCEPTANCE OF THE TOWN'S FINANCIAL AUDIT FOR FISCAL YEAR ENDED JUNE 30, 2008 Finance Director Stacey Lemos introduced Mr. Cory Arvizu, auditor, from Heinfeld, Meech and Company. Mr. Arvizu reviewed the results of the Town's audit for 2007/2008. He reported that there were no reportable audit findings and that the Comprehensive Annual Financial Report (CAFR) has been prepared and filed. He then thanked Town staff for their assistance. MOTION: A motion was made by Vice Mayor Kunisch and seconded by Council Member Gillaspie to accept the Town's financial audit for the fiscalY ear ended June 30, 2008. MOTION carried, 6-0. 3. UPDATE AND POSSIBLE DIRECTION ON FY 2008/09 BUDGET STATUS THROUGH NOVEMBER TO INCLUDE PROJECTIONS THROUGH FISCAL YEAR ENDING JUNE 30, 2009 Finance Director Stacey Lemos reviewed a PowerPoint presentation regarding the 2008/09 financial status: General Fund Projections: - $27.9 million revenue - Local Sales Taxes down 8.8% - Eliminated Grant revenues not expected to receive - Building permits estimated at 200 vs. budget number of 250 - Interest income on invested funds down 60.5% - $30.6 million expenditures projected Reductions: MOC debt services $833,000 Sanofi Aventis $360,000 Insurance Premiums $100,000 Vacancy savings $153,000 12/17/08 Minutes, Town Council Regular Session 5 Sales Tax Rebates $248,000 - Budgeted deficit for one-time expenditures of $1.7 million - Lehman Brothers investment loss of $232,000 Recommendations to cover deficit: - Defer $500,000 transfer to Capital Asset Replacement Fund - Utilize $400,000 of pre-collected revenues from fiscal year 2007/08 commercial building permits Highway Fund: - Revenues $5.2 million - Expenditures $5.4 million 4 - Deficit $202,000 Recommendations to cover deficit: - Transfer idle funds from Bed Tax Fund Bed Tax Fund: - Revenues $1.4 million - Expenditures $0.7 million - Surplus $682,000 Recommendations for surplus: - Transfer idle funds to General and/or Highway Funds Transit Fund: imp - Revenues $1 .3 million - Expenditures $1.4 million - Deficit $73,000 Recommendations to cover deficit: - Transfer idle funds from Bed Tax Fund - Coyote Run service level reduction - Draw down on fund balance Five Year Forecast-General Fund Assumptions: Revenue - Oro Valley Marketplace in full year of operations in 2010 - No renewal of 2% Utility Sales Tax: loss of $1.1 million in revenue - Declines in State Shared Revenues - Further declines in Development activity - Low interest rates on invested funds Expenditures - No COLA or merit for fiscal year 2010 - 10% growth in benefit costs - Continued funding for replacement of capital assets Discussion followed regarding: - Administrative costs: Operating and Maintenance (O&M) costs, Professional 12/17/08 Minutes, Town Council Regular Session 6 Services - Maintaining Contingency Fund - Idle Bed Tax funds - O&M funds for Naranja Town Site (current balance $800,000 with year-end estimates at approximately $1.3 million) - Lehman Brothers bankruptcy/loss ($682,000 loss is allocated in total budget where funds were invested) - Pre-collected commercial building funds (identify funds prepaid in previous fiscal year for work to be done the following fiscal year - Multi-year payments) - Sales tax rebates estimated at $248,000 - Categorize administrative costs - Security system costs (General Fund) Maintenance costs in I.T. - Transit Fund cash reserves (special revenue fund, carry forward due to a grant that was not expended) Mayor Loomis opened the floor for public comment. Bill Adler, Oro Valley resident, commented on the Town's Contingency Fund and the need to increase revenues (extend the Utility Tax, increase Sales Tax) verses managing costs. Art Segal, Oro Valley resident, had questions regarding the Utility Sales Tax ending, the loss of revenue, Oro Valley Marketplace sales tax rebates and the Bed Tax surplus. Discussion followed regarding: - Vestar Economic Development Agreement (EDA) - Staff will verify current percentage of development and EDA's start time (development plan square footage vs. Certificate of Occupancy). - Utility Sales Tax - Finance and Bond Committee recommendation was for 2 years with a sunset clause due to projected sales tax revenues at that time due to new development. - Look at new revenue sources. Pay for services. - Bed tax revenues - $800,000 to help fund deficit in other funds. - Capital asset replacement funding and possible deferred projects. - Multi-year payments (get further information). Mayor Loomis recessed the meeting at 7:25 p.m. The meeting resumed at 7:35 p.m. 6. UPDATE ON REGIONAL TRANSPORTATION AUTHORITY (RTA) PUBLIC TRANSIT ELEMENTS: PARK-AND RIDE, REGIONAL PARA TRANSIT PLAN, NEIGHBORHOOD CIRCULATORS AND CONCEPTUAL DISCUSSIONS REGARDING THE RTA OPERATING ALL TRANSIT SERVICES FOR THE PIMA COUNTY REGION 12/17/08 Minutes, Town Council Regular Session 7 Aimee Ramsey, Transit Administrator, introduced Mr. Jim DeGrood, RTA p Manager of Transportation Services. She then reviewed a PowerPoint presentation highlighting the following: - Park and Ride - Begin construction January 2009 - Projected completion February 2009 - Regional Para Transit Plan: - Primary goals - Outlinegoals,oals, issues and opportunities of para-transit regionalization - Increase efficiency through consolidation or coordination - Coyote Run statistics: - Only directly operated transit service in the region - Only service serving seniors - Provided 16,908 rides - Increased ridership by 35 percent in the last five years - Has 1 ,212 registered clients (90 are ADA certified) - New Circulator Services - RTAlannin to operate service and contract with a third party provider p g p - Request for Proposal will be issued after completion of the Regional q p Para- Transit Plan - Service may begin in May 2009 RTA and Transit Services - RTA evaluating options tions pertaining to the possibility of taking over all transit services (in exploratory stages only) Summary: - Oro Valley is on track with providing Park and Ride elements - Regional ADA Para-Transit Plan should be completed in February 2009 - Neighborhood Circulators may tentatively start up in May 2009 Discussion followed regarding: - Coyote Run's excellent services - RTA looking at building a seamless transit system. The intent is not to take over services. All entities must be willing and it will have to be a win-win situation. - Purpose of RTA is to expand transportation offerings in the region p - Currently three Park and Ride lots in the region - Future multi-modal transportation planning 4. PUBLIC HEARING - ORDINANCE NO. (0)08 - 25 AMENDING THE ORO VALLEY ZONING CODE REVISED BY ADDING SECTION 28.7A.4, SIGN WALKER/HUMAN SIGNS; AMENDING SECTION 28.9, PROHIBITED SIGNS; AND AMENDING SECTION 28.7.A.1.e.i, TO COMPLY WITH RECENTLY ENACTED ARIZONA LEGISLATION ALLOWING SIGN WALKERS (OV7-08-08) 12/17/08 Minutes, Town Council Regular Session 8 Planning and Zoning Administrator Sarah More reviewed thero osed changes p to the Sign Code that have been mandated by Arizona legislation. She explained g that the proposed amendments to the Sign Code would allow human signs with the following suggested restrictions: Time - Daylight hours or 8:00 a.m. to 5:00 p.m. whichever is the shorter time period ! — Place (addresses safety issues) - - At least 10 feet from a paved roadway surface - 20 feet from another human sign - No more than 2 human signs per street corner - May not be located in a construction zone - May not obstruct visibility required for drivers and cyclists Manner - - Permits and fees will be required - Signs must be held relatively still - No more than 2 human signs per business - Only one human sign permit will be issued per business per 90 days Ms. More further explained that staff has recommended that the temporary sign zones be increased from 300 to 500 square feet. However, the Planning and Zoning Commission has recommended against the increase as they felt that the current sign zones were adequate. She further stated that staff has provided a legally defensible Code amendment that meets the State mandate. Discussion followed regarding: - Clothing/costume restrictions (State regulates what is appropriate, First Amendment rights.) - 10 foot limit from edge of road. (On major streets there is 10-12 feet of right of way. For safety reasons, staff recommends 10 feet). - Enforcement issues. - Current Sign Code specifically prohibits human signs. State mandate is requiring allowing human signs by January 2009. - Possible restrictions on distance of human signs from the store. - Return to Planning Commission/address exemptions for schools, charitable organizations. - Two signs per street corner. Town must keep track of permit issuance. - Staff recommends adoption of ordinance so restrictions are in place. (January deadline for approval. If restrictions are not in place, human signs would have to be allowed with no restrictions. Bring back for amendments later if necessary). Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: A motion was made by Council Member Latas and seconded by Vice Mayor Kunisch to approve Ordinance (0)08-25, OV7-08-08, amendments to the 12/17/08 Minutes, Town Council Regular Session 9 e Revised Cha ter 28 with the exception to exclude non- Oro Valley Zoning Cod p commercial uses and to further direct staff to go back to the Planning and Zoning Commission with theidentifying task of identif in "reasonable distance" for human signs and to investigate from the sponsoring business possible fines and/or action for the destruction or removal of signs and to also revisit the A-frame signage restriction. MOTION carried, 6-0. 5. DISCUSSION AND POSSIBLE ACTION ON THE REQUEST FROM THE ARIZONA CAPITOL CENTENNIAL COMMITTEE FOR $3,000 FROM THE TOWN AS A SPONSOR MEMBER TO SUPPORT THE RENOVATION OF THE STATE CAPITOL AND PROMOTE CENTENNIAL PROJECTS ACROSS THE STATE AS PART OF THE 2012 ARIZONA STATE CENTENNIAL CELEBRATION Assistant Town Manager Jerene Watson reported that the Arizona Capitol Centennial Committee has requested that Arizona cities and towns sponsor the renovation of the State Capitol. She explained that their goal is to match the State Legislature'sappropriation a ro riation of $450,000. The requested amount from Oro Valley is $3,000. Council discussed and expressed concerns regarding: - Would like ag uarantee from the State that they would not take away State- impo shared revenues. - Vote "no" onp rinciple as State has billed the Town for over $300,000. - Recipient of funds is the Centennial Committee. Significant separation p between this project and the State Legislature. May also help provide direction when the Town has its Centennial. - Town already has a significant Centennial project (Steam Pump Ranch). Further, this request should go through the Community Funding request cycle. MOTION: A motion was made by Vice Mayor Kunisch and seconded by Mayor Loomis to authorize $3000 in Contingency Funds for the purpose of the Arizona State Centennial Capitol Project. MOTION failed, 2-4 with Council Member Carter, Council Member Garner, tor Council Member Gillaspie, and Council Member Latas opposed. 7. FUTURE AGENDA ITEMS Council Member Latas - Discussion and/or possible action regarding animal control licensing fees. Seconded by Council Member Garner. Council Member Gillaspie - Formulate a working committee within two months to 12/17/08 Minutes, Town Council Regular Session 10 improve the Citizen Planning Institute (CPI) classes. Seconded by Council Member Carter. CALL TO AUDIENCE - No speakers. ADJOURNMENT MOTION: A motion was made by Council Member Carter and seconded byVice Mayor yo Kunisch to adjourn at 8:30 p.m. MOTION carried, 6-0. Prepared by: Roxana Garrity, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 17th day of December 2008. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2008. Kathryn E. Cuvelier, CMC Town Clerk +rr1 Pt7LEY O• �O��pcunw, Q :; �= a„-ms`s O Z 11000 N. La Canada Dr. :( ,� A� ♦ Oro Valley, Arizona 85737 41w Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G.SHARP,Chief of Police 4 j. www.ovpd.org h frO VNDEO.19 ORO VALLEY POLICE DEPARTMENT "FAIRNESS, INTEGRITY, EXCELLENCE" MEMORANDUM TO: Honorable Mayor Paul Loomis & Oro Valley Council Members FROM: Chief Daniel G. 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P t-- it Es4- . 0 CD a.) a) a) Z a) a) a) a) 000 a EEEEwE E E E - OocooC) C P400 NE-4,.._, NCOco —c V A › r-+ ANN ai V A .e-• V /� V /� O .+-' V A V A 0 V1c1) a p 0 a p E 0 rill 0 .. t---i- -c-ti .. p -74,1 • 0 .4_,-2) —4 ( . .�' U a.) r,....., cNQ , (1) "cii 0 (10 734 0 _' Q N F Q H F 0 5 _. _ _ _ _ ( ci4 ,a) * _ * * * � � � � � � O, .- *cot. 00 CN 0000 l�- C') 4,, cc r-+ ,..0 co c� so O O) .---4 O) 1Z• O ' U N O Cr) U r ,---4a) O > 0 E.:1 0) it , 4t P co 0 (,) . a) ,r, . cL) O - 0.) . . c� v) 0 () Q) , cu a) a) cu 0 1 cu a) ,C t) ,c I-) c9 -5 -4--'' O -5 4) -5 '' ca.. . 4-' 4-) a. . . u) E E .P. S.. u) '-d -4 'i._ .-' ,--1 d� 't+ rz V A Lo O : --i c 0 . VAVA VAVAV A .. o a, HHa o N .c, . a .$7.: a) 0.4 E:-', � � .- o U 0 — Cd a) C-- N H C2) . • •.--, •-.4 ••4 0 r TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: JANUARY 7, 2009 TO: HONORABLE MAYOR AND COUNCIL FROM: STACEY LEMOS, FINANCE DIRECTOR RATING UPGRADE ON THE TOWN'S SERIES 2003 EXCISE TAX SUBJECT: BOND REVENUE BONDS SUMMARY: This item is to inform the Town Council that Standard and Poor's Ratings Services recently upgraded the bond rating on the Town's Series 2003 Excise Tax Revenue Bonds issued by the Water Utility during its most analysis.recentroutine ratinganal sis. The bond rating was upgraded to "AA-" from "A" and was based on recent criteria revisions made by Standard and Poor's in September 2008 as well as the excellent financial condition of the Oro Valley Water Utility. This improved bond rating is a n to the Town's sound financialposition, excellent debt service coverage ratios in the Water testament Fund and overall excellent management of the Water Utility. Continuing to maintain these investment g helps gradebond ratings hel s to ensure lower interest rates on future Town bond issuances which, in turn, translates to cost savings for Town taxpayers and ratepayers. ATTACHMENTS: 1. Standard and Poor's RatingsDirect Report Card 2. Standard and Poor's Formal Rating Letter SUGGESTED MOTIONS: None, informational item only. i ‘- Stacey Lems, Finance Director David Andrews, Town Manager , .1/4. • • , STANDARDRATINGSDIRECT„:„ &POOR'S ,••,• , , November r 17,2008 130 Municipal And Sewer ssuers Are Upgrade After Recent F is Criteria Revision Primary Credit Analyst: j: Theodore Chapman,Dallas(1)214-871-1401;theodore_chapman@standardandpoors.com z Secondary Credit Analyst: James Wiemken,Chicago(1)312-233-7005;james_wiemken@standardandpoors.com Table of Contents Issuer Review t li,�iji w�� ;`xy dXiXaCi . Contact Informati on 4'4,4+,1-?;q' „}-g t"x'} Z "srti's � � ��F t� �gee d A` .:' 4 y;i.',3`r"c:,��'fit: }t$J-{fi Ya. 14 ' f 3 i t �''�'4s�.q�4,t r'`” ''�,,,4 �a { �.d. �� �aFi°,�„ey} i� w,+}fi x,�.�,5�"��i✓� 8.kit °�� oE:�a !' ' _. t;.lt t Sy S+�� �Lf✓a 3�_.-E.`iFs'S �..£,v i ��� x t :�4+ `tv,l..-'��t � r•„S' .fi � r+�r3+n� . 3 ,�°"S `k j,.,,r R S«s4'�_ii�� x +Chwu'F 5x,n wt-x¢•#4 i +.#r"t `x yt.., 43a F egirkitifigSgalltWARta; 6, J .r.-*+.��{ ��W ,x.4 i »�x t- `»014.414414011,1•11-W y�x"s s y ��i,S.�.i.�^'xi��� Yd^t,;t-K�*ii i� ^i' ,;..� r ''°. x d ✓• �,`' x -y�.00b s �4 F t s.Stitt, R '``n`Wi Y» £u'. -w..'. �fix. ������ ,.c �.f 4��}[,�, yg;?"Y _➢"c, ��,. t xf�y axe szac._-.. ¢k pk*-..-;;At ,z=r4:4,44,cit www.standardandpoors.com/ratingsdirect tt�'�'ViFFtRR y^,Sr,',rK��,�F gt•�`zis YrX�i` trff� , � •,, �a�-�,X dsMy��.a�+s^ac�ee .ax xa�` 6E05 ;300 544960'� K Standard&Poor'sAll rights reserved.No reprint or dissemination without S&P's permission.See Terms of lk " Use/Disclaimer on the last page. a 1 � . t i<rittibragAtek*EIW4VW,Siligittitz WaterAndIssuersAre Municipal‘kpir 130 Upgraded Recent Criteria Revision ratings on 130 municipal Standard &Poor's waterworks,sanitary sewer, and/or Ratings Services has raised the g drainage utility revenue bonds (see table 1).The rating changes are primarily based on our recent criteria revision (see "Standard &Poo is Revises Criteria for Rating Water, Sewer and Drainage Utility Revenue Bonds," dated Sept. 15,2008).In all cases,the ratingoutlook is stable. Generally, in our view,these issuers demonstrate one or more of the following credit characteristics: • Strong financial metrics, including debt service coverage and cash reserves; Good economic fundamentals,such that we expect their respective utility system(s)to be able to handle such •. P ressures as housingmarket vulnerabilities,employment softness, or cost of service inflation;and • Solid management,which includes a demonstrated willingness to adjust rates, long-term planning to fund key service components like water supplyor regulatory-driven capital expenditures, and the ability to serve the needs of a growing community. It should be noted that almost without exception,municipally-owned water, sewer and drainage systems in the U.S. are monopolistic service providers that enjoy local rate autonomy in the provision of a relatively price inelastic P service. These are characteristics that we feel help to support credit quality. Only a few states require local rate increases by a state regulator such as a public service commission. Although we have historically taken into account such factors as the service area economy and financial performance,we now believe the sector's demonstrated stability in operations and financial performance,as well as successful management of the requirements of the federal Safe Drinking Water Act of 1974 and the Clean Water Act of 1972, and all their respective amendments and state regulations,support our rating actions. Our criteria revision reflects our view that for general obligation ratings,a small and/or rural issuer does not necessarily have weaker credit quality than a larger or more-urban issuer.Although we assess these factors in our credit analysis for some revenue bond ratings,we believe many municipal systems still exhibi strong and stable credit quality despite size or location constraints.While we believe that smaller or rural utility systems may not necessarily benefit from the economies of scale that can lead to more-efficient operations or lower costs,they can still have affordable rates,even in places with less-than-favorable household income and wealth levels. As a result of our reexamination of these credit factors,we reviewed these issuers and raised our ratings.We expect toP ublish additional ratings adjustments on water and sewer ratings based on our criteria revisions.All of the systems in table 1 are water and sewer service providers unless noted otherwise. Issuer Review Standard Sc Poor's RatingsDirect I November 17,2008 2 Standard&Poor's.All rights reserved.No reprint or dissemination without S&P's permission.See Terms of Use/Disclaimer on the last page. 130 Municipal Water And Sewer Issuers Are Upgraded After Recent Criteria Revision 11111111111, Table 1 Revised Ratings And Selected Key Statistics(cont.) Golden(drainage) CO A 1.75 45 112 Infrastructure requirements are largely completed;and Hilary the customer base of 4,800 has exhibited little growth Sutton over the years.With a 10-year CIP of less than$2 million,city management's adequate liquidity position is not a concern given the extremely low rates at$3.20 per residential account. HealdsburgPub CA A- 2.50 1,190 114 The authority's five-year CIP totals$21 million,with$15 Hilary FincgAuth(sewer) million allocated to a wastewater plant reclaimed water Sutton distribution system that could be debt financed.In September 2008,the city moved from a flat-rate system to a use-based rate structure;the board has adopted annual rate increases through January 2010. Longview TX A+ 1.41 318 83 Management has no plans for additional debt or rate Kate increases for this east Texas regional economic center. Choban The system addressed its large projects and rate increases earlier this decade. Midland(water) MI A 1.43 227 103 We think ample system capacity and$21 per month Jane Ridley rates position Midland favorably,as does an agreement with Dow Chemicals,the system's principal customer. North Tahoe PUD CA A 1.58 538 130 The district has less than$4 million per year in cap ex Hilary identified for the next five years--save for a possible Sutton new water storage tank in 2010 or later--and a history of as-necessary rate adjustments.Management reports that the water storage tank may be debt-financed. Ojai Valley CA A- 2.71 1,179 107 Management projects sufficient capacity through 2038. Shannon Sanitation Dist Rate increases at least equal to inflation are anticipated Groff to be the continued practice,most recently a 4% increase in July 2008.No change in demand nor 410, billing/collections have been reported despite housing market pressures. Ontario CA A 4.50 288 102 The long-term capital plan is$56.6 million,with a Li H.Yang capacity expansion of a desalination plant being the largest potential project.Management also designates cash in each budget to be able to act quickly to acquire additional water rights as they become available. Oro Valley AZ A 3.57 1,449 145 Oro Valley's five-year CIP through 2013 is$76.7 million, Hilary including plans for additional bonding,but not until Sutton probably 2010 given the slower,but still strong, residential growth.Even without growth-related connection fees,total DSC is still more than 2.6x, although management plans to continue to revise the fees and rates as necessary. Plainfield Charter MI A 2.19 378 103 No debt plans or Michigan economic vulnerabilities are Jane Ridley Township anticipated that could materially weaken the strong financial metrics of this Grand Rapids MSA utility. Some use of cash is anticipated to fund identified capital projects,although management consistently reviews and adjusts rates as necessary. Post Falls(sewer) ID A+ 3.87 3,185 92 Post Falls'five-year CIP of$34.5 million does include Li H.Yang additional bond plans,possibly in 2012,for a wastewater treatment plant expansion.Even without connection fees,management expects DSC to remain very strong. Santa Paula CA A 1.90 505 102 Even as a groundwater-reliant system,water supply is Shannon sufficient for a mostly agriculture-based economy that Groff is showing only modest customer growth.A recent rate study shows proposed rate adjustments for each of the next seven years to allow for possible additional bonding needs for$20 million in identified water projects. *Mr www.standardandpoors.com/ratingsdirect 9 Standard&Poor's.All rights reserved.No reprint or dissemination without S&P's permission.See Terms of Use/Disclaimer on the last page. ., -:. .,:.,. yam. _ :- ......":.�., . � , :.,. �:'. •, :..`.» •_i�6.' - r • 4 ,,rf. .;h.. i1Nf.r✓"+'iz3':-`�NY,.,.•fir ate..p.^.- _.-......,.. The MCGrQW Hill:Compan .w.._.�.. les �. �.. � �Y. One Market STAN DA Steuart Tower,15th Floor R D San Francisco,CA 94105-1000 tel 415 371-5004 diasy & )( . R' p reference no.:40146745 November 17, 2008 Town of Oro Valley - 11--000 North-Ea-€anada Drive --- — -- Oro Valley, AZ 85737 Attention: Ms. Stacey Lemos, Finance Director Re: Oro Valley, Arizona, Water Utility Revenue Bonds, (MBIA) Dear Ms. Lemos: Standard &Poor's has reviewed the Standard &Poor's underlying rating (SPUR) on the above- referenced obligations. After such review, we have changed the rating to "AA-" from "A" while g affirming the stable outlook. A copy of the rationale supporting the rating and outlook is enclosed. The rating is not investment, financial, or other advice and you should not and cannot rely upon the rating as such. The rating is based on information supplied to us by you or by your agents but does not represent an audit. We undertake no duty of due diligence or independent verification of p any information. The assignment of a rating does not create a fiduciary relationship between us and you or between us and other recipients of the rating. We have not consented to and will not consent to being named an "expert" under the applicable securities laws, including without limitation, Section 7 of the Securities Act of 1933. The rating is not a "market rating" nor is it a recommendation to buy, hold, or sell the obligations. This letter constitutes Standard & Poor's permission to you to disseminate the above-assigned rating to interested parties. Standard &Poor's reserves the right to inform its own clients, subscribers, and the public of the rating. Standard &Poor's relies on the issuer/obligor and its counsel, accountants, and other experts for the accuracy and completeness of the information submitted in connection with the rating. To maintain the rating, Standard&Poor's must receive all relevant financial information as soon as such information is available. Placing us on a distribution list for this information would facilitate the process. You must promptly notify us of all material changes in the financial information and the documents. Standard & Poor's may change, suspend, withdraw, or place on CreditWatch the rating as a result of changes in, or unavailability of, such information. Standard &Poor's reserves the right to request additional information if necessary to maintain the rating. Ms. Stacey Lemos Page 2 November 17, 2008 1/41101, Please send all information to: Standard & Poor's Ratings Services Public Finance Department 55 Water Street New York, NY 10041-0003 Ifou have anyquestions, or if we can be of help in any other way, please feel free to call or Y contact us at nypublicfinance@standardandpoors.com. For more information on Standard & Poor's, p lease visit our website at www.standardandpoors.com. We appreciate the opportunity to work with you and we look forward to working with you again. Sincerely yours, Standard & Poor's Ratings Services a division of The McGraw-Hill Companies, Inc. Tf_lp (C)e-c-7 rfr js %iir enclosure D TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 7, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: APPROVAL OF REQUEST FOR SPONSORSHIP OF FIRST THINGS FIRST NORTH PIMA REGIONAL PARTNERSHIP COUNCIL SUMMARY: Erin Lyons, Regional Coordinator of the North Pima Regional Partnership A request has been received by y � g Council Chambers for the purpose of holding a public meeting on Friday, January 16th Council to use the Town p � from 10:00 a.m. to 2:00 p.m. The North Pima Regionalpart Council is of the new state agency, First Things First, that is governed by the state's Early ChildhoodDevelopment Develo ment and Health Board, chaired by Nadine Mathis Basha. The Regional Partnership Council has spoken with Council Member Latas about attending this meeting and also extends an invitation to the Mayor and Oro Valley Council Members to attend. If theagreessponsor Town Council to s onsor the use of the Chambers for this event, the fees will be waived. IIIIIRCUGGESTED MOTION: to approve the sponsorship of the North Pima Regional Partnership Council to hold a public meeting in I MOVE pp p p the Council Chambers on Friday, January 16th from 10:00 a.m. to 2:00 p.m. ATTACHMENTS: 1. Letter of Request from Erin Lyons,North Pima Regional Coordinator i- L.,Ic, CA-icte_LciA: Kathryn Cuvelier, Town Clerk 61a A-tiNi a9 David Andrews, Town Manager 1 ' 1 . l's a 71' ' , t --,, —, jJ.A. ■ ■ FIRST THINGS FIRST or T.]if' right .yy.Stem. fi)1.. bright ftiluies Kathryn Cuvelier, Town Clerk 11000 N. La Canada Drive Naomi Karp Oro Valley, AZ 85737 Chair • Alia Sweis Dear Ms. Cuvelier: Vice Chair I am writing on behalf of the First Things First North Pima Regional Partnership Council Esther Capin to request the use of the Oro Valley Council Chambers for a meeting on Friday, Member q January16. The meeting will begin at 10:00 a.m. and end at approximately 2:00 Nicola Finley, MD p.m. Member Pima Regional Council is part of the new state agency, First Things First, Dorothy Johnson, MD The North g governed that is by the state's Early Childhood Development and Health Board, chaired by Nadine Mathis Basha. First Things First was created by Proposition 203 in Lorraine Morales, 2006, and in addition to the state Board, consists of 31 regions across the state. The EdD overarching goal of First Things First is to improve the quality and coordination of ber early childhood education and health programs, as well as provide parent P Moseley education and support. To meet this objective, regional councils have completed Member local needs assessments and developed strategic plans to support early education Arlene Nehls and health services. Organizations with services that align with these plans will be Member able to apply for funding in 2009. Annabel Ratley The North Pima Region includes Mt. Lemmon, northeast Tucson, the foothills, Marana, Member Avra Valley, Picture Rocks, Rillito, Catalina, and Oro Valley. We are attempting to Carroll Rinehartr hold our monthly meetings in locations throughout the region so that we can learn , LHD firsthand about the communities in our area. We have not yet had a meeting in Oro Member Valley and would welcome the opportunity to use the Council Chambers for our Jill Rosenzweig, EdD January location. However, as a state entity, we are unable to pay fees for meeting Member rooms. Erin Lyons Since our Regional Partnership Councils are public bodies, our meetings are open to Regional Coordinator the public. We would also like to extend an invitation to Oro Valley Council members to attend. In fact, the Chair of our Council has spoken with Council Member Latas about First Things First and we hope that she will attend the meeting as well. Illibr : '2520-028-0050 FIRST THINGS FIRST g520-747-1029 North Pima Regional Partnership� Council 10 S Williams Blvd, Ste. 106 www azftf.gov !ucson, AZ 85711 9 wvvw:azftf.gov r Thank you very much for your assistance. I look forward to sharing more information about First Things First with Oro Valley Council members and residents. Sincerely, Eri,w M. Lovts Erin M. Lyons, North Pima Regional Coordinator i TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JANUARY 7, 2009 TO: HONORABLE MAYOR & COUNCIL MEMBERS FROM: Philip C. Saletta, P.E., Water Utility Director SUBJECT: Alternative Water Resources Development Impact Fees Revenue Report SUMMARY: On June 20, 2007, Council adopted an increase in the Alternative Water Resources Development evelo Impact Fees (AWRDIF). At that meeting Council directed Water Utility Staff to prepare a p yearly reportregarding din the AWRDIF. Attached is the report in response to Council's direction. g g report indicates that all projections for meters and equivalent dwelling units and the associated expected The p p � revenues have been exceeded for FY 2007-08 and also year-to-date FY 2008-09. Water Utility Staff presented a draft of the report to the Water Utility Commission at their meeting on December 8, 2008. The WUC unanimously approved forwarding the report to Council for acceptance. FISCAL IMPACT: There is no fiscal impact associated with this report. STAFF RECOMMENDATION: The Water Utility Commission reviewed and unanimously approved forwarding the AWRDIF Revenue Report to Council for acceptance. Water Utility Staff recommends acceptance of the report. ATTACHMENT: Alternative Water Resources Development Impact Fee Revenue Report dated December 16, 2008. SUGGESTED MOTION: I move to accept the Alternative Water Resources Development Impact Fee Revenue Report dated December 16, 2008. OR Imoveto ... / / y / I Philip C. S!letta, P.E., Water Utility Director ....tvt44,t_._ _ ' D id Andrews, Town Mana•er LEY 0 1yr XOVNDED A911'‘ Date: December 16, 2008 To: Honorable Mayor and Council From: Philip C. Saletta, P.E. Subject: Alternative Water Resources Development Impact Fees Revenue p Report On June 20, 2007, Council adopted an increase in the Alternative Water Resources Development Impact Fees (AWRDIF). When the increase was adopted, Council requested the Water Utility monitor the number of meters installed and associated revenues (fees) and expenditures (costs) and prepare a report for Council oney ear after the increase in impact fees. The increase went into effect on September 19, 2007 and pwe now have data for a full year of the increase. This increase went through a public process and involved numerousrou s includingthe Southerng p Arizona Homebuilders Association. When initially adopted, the increase was to ,4100 be phased-in over a five-year period. Due to legislationro osed in 2008, Council p p recently adopted revised impact fees for the full amount based upon the information from 2007 and an updated report completed in 2008. This new increase went into effect on December 2, 2008. This report does not include any data for this recently adopted ted increase. This report includes data and information through November of 2008. When the increase was initially adopted there were concerns that increased impact fees would slow growth and development in Oro Valley. In response to this concern,p Council directed the Water Utility to monitor the number of new meters installed and associated fees and costs and prepare a report yearly on the AWRDIF increase. Additionally, Council wanted to determine if there was a shortfall of revenues. This report is provided p in response to Council's direction. As of December 2, 2008, there is no longer an incremental increase in the AWRDIF. This report looks at three periods of time when the new fees were collected: 1) Fiscal Year 2007-08 2) October 1, 2007 through September 30, 2008 and 3) Year-to-date for Fiscal Year 2008-09 1 - r The analysis in this report is based upon equivalent dwelling units (EDU). A 5/8-inch Y meter is equivalent to one EDU. Larger meter sizes are equated to a 5/8-inch meter based Leir on their maximum flow capacity. For example, a 5/8-inch meter's maximum flow capacity is 20 gallons per minute (gpm). A 1-inch meter's maximum flow capacity is 50 p Y gpm which is 2.5 times that of a 5/8-inch meter. Therefore, a 1-inch meter is equivalent to 2.5 EDUs. Although the number of meters may appear low, the number of EDUs is high due to the size of the meters installed. In all cases the revenues exceeded the projections based upon the impact fees in place at the time and the number of EDUs projected. The following table shows the data for each period of time. Actual Expected Meters Actual AWRDIF Projected AWRDIF Sold EDUs Revenues EDUs Revenues Fiscal Year 2007-08 346 522 $512,543 400 $420,000 Oct 1,2007 to Sep 30, 2008 310 559 $787,613 378 $491,400 Fiscal Year 2008-09(YTD-NOV) 138 413 $425,496 130 $219,440 For FY 2007-08 actual revenues exceeded expected revenues calculated for the projected 400 EDUs by $92,543. The number of actual EDUs exceeded projected EDUs by 122 EDUs. cr. For October 1, 2007 through September 30, 2008, the first full year of the increase, actual revenues exceeded expected revenues calculated for the projected 378 EDUs by $296,213. The number of actual EDUs exceeded projected EDUs by 181 EDUs. For FY 2008-09 actual revenues year-to-date exceeded expected revenues calculated for 130 (YTD) projected EDUs by $206,056. The number of actual EDUs exceeded projected EDUs by 283 EDUs for year-to-date. Actual EDUs year-to-date also exceeded the projected 312 EDUs for the entire fiscal year by 101 EDUs. This is due to the number of larger commercial meters installed, predominantly at Oro Valley Marketplace. The AWRDIF is collected at the time a meter is purchased. Revenue from the fees go into the AWRDIF Fund. During FY 2007-08 and FY 2008-09 YTD expenditures from this fund included debt service for the Reclaimed Water System and expenses related to the development of CAP water. Expenditures from the AWRDIF Fund and other impact fee funds are reported and published annually in a report required under state statue. Attached is an excerpt from that report for the AWRDIF. Anticipated costs for FY 2008- 09 from this fund for debt service and expenses related to the development of CAP water are estimated to be a total of $2,148,000. Funds are available in the AWRDIF Fund to cover these projected expenditures. Although there has been a slowing of the economy, particularly in residential Lor development, commercial development has continued to grow. The number of EDUs and revenue projections have been exceeded as a result of this recent growth. 2 al Should the commercial development decrease as a result of • the economy continuing to slow, we may experience a decrease in meters sold and subsequently EDUs and/or revenues. However, the first year of this increase did not result in a decrease from the IWO expected revenues calculated for the projected EDUs. Due to the recent increase in the AWRDIF, the Water Utilityis not recommending any changes to the existing fees. At this time, there is no need toroceed with a p Notice of Intent to increase the fee. The Water Utility will adjust its projections in accordance with the Town's own s expected growth. Additionally, the Water Utility will continue to monitor the number of meters installed, EDUs and the AWRDIF revenues and will report back to Council cil next year. If you have any questions regarding this report, please let me know. C: Water Utility Commission David Andrews Stacey Lemos Shirley Seng 441) a 1 1111) 3 TOWN OF ORO VALLEY COUNCIL COMMUNICATION F MEETING DATE: JANUARY 7, 2009 TO: HONORABLE MAYOR & COUNCIL MEMBERS FROM: Philip C. Saletta, P.E., Water Utility Director SUBJECT: Resolution No. (R) 09-01 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE TOWN OF MARANA FOR WATER SERVICE TO THE NEW LIFE BAPTIST CHURCH SUMMARY: New Life Baptist Church is planning to construct a church building within the Town of Marana adjacent to the Town of Oro Valley Countryside Water Service Area. The subject property is located in the Town of Marana and currently there is no water service available from the Town of Marana in this area. New Life Baptist Church, through their Engineer, has requested that their property be served by the Oro Valley Water Utility (OVWU). Oro Valley's Countryside Water Service Area is adjacent to this property and the Town of Marana supports OVWU serving this property. New Life's Engineer, Ron Staub Associates, LLC, has submitted a Water Plan to OVWU proposing to extend our Countryside Water Service Area water system to provide service to the property. Approval of the Water Plan is pending subject to final review by OVWU Staff and subject to Council's approval of this proposed Resolution and IGA. The water system connection will be completed pursuant to OVWU specifications and will be done at the applicant's sole expense. All costs for the connection will be paid for by New Life Baptist Church. All standard fees for meters, water development impact fees, and water rates for water service will be paid to Oro Valley Water Utility. This is a temporary connection until Marana can provide water service to New Life Baptist Church at this location. No fees will be paid or credits applied to Marana now or at any time. At such time that the Town of Marana's water system is available to provide water service, per the Intergovernmental Agreement, service shall be disconnected from the OVWU water system. There is sufficient water supply to serve this parcel from the wells in the Countryside Water Service Area. There is no requirement for Marana to purchase back this connection from Oro Valley. Neither The Town of Oro Valley nor the OVWU will incur any costs for any future connection to the Marana Water System. Water rates will cover any operations and maintenance costs for the system while OVWU provides service. After OVWU water service is disconnected all water service and operations and maintenance will be the responsibility of the Town of Marana. A similar Intergovernmental Agreement was approved by Council on March 7, 2007 for the adjacent property owned by the Northwest Fire District to provide water service to the fire station. FISCAL IMPACT: There are no associated capital costs to the Town of Oro Valley or Oro Valley Water Utility. OVWU will receive revenue from water development impact fees, meter fees and charges and from the sale of water. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 STAFF RECOMMENDATION: Staff recommends approval of the Intergovernmental Agreement between the Town g of Oro Valley and the Town of Marana for Water Service to the New Life Baptist Church. ATTACHMENT: 1) Resolution (R) 09- 01 with Exhibit "A" - Intergovernmental Agreement between the e Town of Oro Valley and the Town of Marana for Water Service to the New Life Baptist Church. SUGGESTED MOTION: I move to approve Resolution No. (R) 09- 01 A Resolution of the Mayor and Council of the Town y of Oro Valley, Arizona Authorizing and Approving an Intergovernmental Agreement between the Town of Oro Valley and The Town of Marana for Water Service to the New Life Baptist Church. OR I move to t w ,„ ‘,i(4 Philip C. (letta, P.E. Water Utility Director avid Andrews, Town Ma ager • RESOLUTION NO. (R) 09- ni Slaw A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE TOWN OF MARANA FOR WATER SERVICE TO THE NEW LIFE BAPTIST CHURCH the Town of Oro Valleyis a political subdivision of the State of Arizona vested WHEREAS, associated rights, privileges and benefits and is entitled to the immunities and with all g � p g . granted municipalities and political subdivisions under the Constitution and laws of exemptions p the State of Arizona and the United States; and pursuant to A.R.S. 11-952, the Town of Marana ("Marana") and the Town of WHEREAS, § ("Oro Valley")Valley may contract for services and enter into agreements with one another for joint or cooperative action; and WHEREAS, pursuant to A.R.S. 9-511, et seq., the Town has the requisite statutory authority to acquire, own and maintain a water utility for the benefit of the landowners within and without the Town's corporate boundaries; and WHEREAS, Marana and Oro Valley agree that the New Life Baptist Church (the "Property"), located in Marana, requires water service for the health, safety and welfare of the residents 4itare surrounding the Property; and WHEREAS, it is currently not economically feasible for Marana to provide water service to the Property; and WHEREAS, Marana desires that Oro Valley provide temporary water service to the Property until such time that Marana can hook up its own water service to the Property; and WHEREAS, Oro Valley can temporarily provide water service to the Property until such time that Marana can hook up its own water service to the Property; and WHEREAS, for the health, safety and welfare of the residents surrounding the Property, Oro Valley shall provide water service to the Property until Marana can provide its own water service to the Property. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That the Intergovernmental Agreement between the Town of Oro Valley and the Town of Marana to provide temporary water service to the New Life Baptist Church, attached hereto as Exhibit "A", is hereby approved. \\Legal\sharefiles\Water Utility\IGA's\New Life Baptist Church\Resolution.doc Town or Oro Valley Attorney's Office//ca/120908 2. That the Mayor of the Town of Oro Valleyand other administrative ve officials are hereby authorized to take such steps as necessary to execute and implement ent the terms of the Intergovernmental Agreement. 140010 PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 7th day of January , 2009. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk Date: APPROVED AS TO FORM: Tobin Rosen, Town Attorney Date: Town or Oro Valley Attorney's Office//ca/120908 \\Legal\sharefiles\Water UtilityUGA's\New Life Baptist Church\Resolution,doc EXHIBIT "A" INTERGOVERNMENTAL AGREEMENT \\Legal\sharefiles\Water Utility\IGA's\New Life Baptist Church\Resolution.doe Town or Oro Valley Attorney's Office//ca/120908 INTERGOVERNMENTAL AGREEMENT 41010 BETWEEN TOWN OF MARANA AND THE TOWN OF ORO VALLEY FOR WATER SERVICE TO THE NEW LIFE BAPTIST CHURCH This Intergovernmental Agreement ("IGA") is entered into by and between the Town of Marana, apolitical subdivision of the State of Arizona ("Marana") and the p Town of Oro Valley, a municipal corporation ("Oro Valley"), collectively referred to as the "Parties", pursuant to A.R.S. § 11-952. RECITALS WHEREAS, Marana and Oro Valley may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11-951, et seq.; and WHEREAS, Marana and Oro Valley agree that the New Life Baptist Church (hereinafter referred to as the "Property"), located in Marana (which Property is described in Exhibit "A" attached hereto), requires water service for the health, safety and welfare of the residents surrounding the Property; and WHEREAS, it is currently not economically feasible for Marana to provide water service to the Property; and WHEREAS, Marana desires that Oro Valley provide temporary water service to the Property until such time that Marana can hook up its own water service to the Property; and WHEREAS, Oro Valley can temporarily provide water service to the Property until such time that Marana can hook up its own water service to the Property; and WHEREAS, for the health, safety and welfare of the residents surrounding the Property, Oro Valley shall provide water service to the Property until Marana can provide its own water service to the Property. NOW THEREFORE, in consideration of the mutual covenants and agreements herein set forth, the Parties agree as follows: 4111W \\Legal\sharefiles\Water Utility\IGA's\New Life Baptist Church\Marana and TOV.doc AGREEMENT 1. Marana's Responsibilities es Nod A. Marana agrees to permit Oro Valley to provide water service to the Property until such time that Marana can provide its own water service to the Property. B. Marana agrees to permit Oro Valley to provide water service to the Property in accordance with Oro Valley's standard water service rates, fees and commitments to existing customers. C. Marana shall have no right to reimbursement from Oro Valley for any portion of the cost of construction and installation of the water supply line and facilities to the Property. D. Marana hereby agrees to cooperate with Oro Valley to connect the Property to the Marana water service and disconnect the Property from the Oro Valley water service when Marana water service becomes available to the Property. 2. Oro Valley's Responsibilities A. Oro Valley shall provide water service to the Property. B. Oro Valley shall charge standard water development fees to the Property. All 113 fees collected will be revenues to Oro Valley and no credits will be paid to Marana or the Property now or at the time of disconnection from Oro Valley water service. C. Oro Valley shall charge and collect the standard water rates to the Property based upon usage. All water rates charges collected by Oro Valley will be revenues to Oro Valley so long as water service is provided by Oro Valley. D. Oro Valley hereby agrees to cooperate with Marana to connect the Property to the Marana water service and disconnect the Property from the Oro Valley water service when Marana water service becomes available to the Property. 3. Termination. Either party may terminate this Agreement for material breach of the Agreement by the other Party. Prior to any termination under this paragraph, the Party allegedly in default shall be given written notice by the other Party of the nature of the alleged default. The Party said to be in default shall have forty-five (45) days to cure the default. If the default is not cured within that time, the other Party may terminate this Agreement. Any such termination shall not relieve either Party from liabilities or costs already incurred under this Agreement. 4. Non-assignment. Neither Party to this Agreement shall assign its rights under this Agreement to any other party. Nard \\Legal\sharefiles\Water Utility\IGA's\New Life Baptist Church\Marana and TOV.doc 2 5. Amendments. This Agreement may be modified, amended, altered or changed by written agreement signed by both Parties. 6. Construction and Interpretation. All provisions of this Agreement shall be construed to be consistent with the intention of the Parties as expressed in the recitals hereof. 7. Captions and Headings. The headings used in this Agreement are for convenience only and are not intended to affect the meaning of any provision of this Agreement. 8. Severability. In the event that any provision of this Agreement or the application thereof is declared invalid or void by statute or judicial decision, such action shall have no effect on other provisions and their application, which can be given effect without the invalid or void provision or application, and to this extent the provisions of the Agreement are severable. In the event that any provision of this Agreement is declared invalid or void, the Parties agree to meet promptly upon request of the other Party in an attempt to reach an agreement on a substitute provision. 9. Conflict of Interest. This Agreement is subject to the provisions of A.R.S. 38- 511. 10. Ownership of Improvements. Ownership and title to all materials, equipment and appurtenances installed pursuant to this Agreement shall automatically vest in Oro pp Valley upon completion of the Project. 11. Legal Jurisdiction. Nothing in this Agreement shall be construed as either limiting or extending the legal jurisdiction of Oro Valley or Marana. 12. No Joint Venture. It is not intended by this Agreement to, and nothing contained in this Agreement shall be construed to, create any partnership, joint venture or employment relationship between the Parties or create any employer-employee relationship between Oro Valley and Marana employees, or between Marana and Oro Valley employees. Neither party shall be liable for any debts, accounts, obligations or other liabilities whatsoever of the other, including (without limitation) the other Party's obligation to withhold Social Security and income taxes for itself or any of its employees. 13. No Third Party Beneficiaries. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or effect the legal liability of either Party to the Agreement by imposing any standard of care different from the standard of care imposed by law. 14. Compliance with Laws. The Parties shall comply with all applicable federal, state and local laws, rules, regulations, standards and executive orders, without limitation to those designated within this Agreement. \\Legal\sharefiles\Water Utility\IGA's\New Life Baptist Church\Marana and TOV doc 3 a. Anti-Discrimination. The provisions of A.R.S. § 41-1463 and Executive Order Number 99-4 issued by the Governor of the State of Arizona are incorporated by this reference as a part of this Agreement. b. Americans with Disabilities Act. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public Law 101-336,42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. 15. Waiver. Waiver by either Party of any breach of any term, covenant or condition herein contained shall not be deemed a waiver of any other term, covenant or condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained. 16. Notification. All notices or demands upon any party to this Agreement shall be in writing, unless other forms are designated elsewhere, and shall be delivered in person or sent by mail addressed as follows: Marana Town of Oro Valley Town of Marana Utilities Director Water Utility Director 5100 West Ina Road Town of Oro Valley Tucson, Arizona 85743 11000 N. La Canada Drive Oro Valley, Arizona 85737 Ned Cc: Town Attorney Cc: Town Attorney Town of Marana Town of Oro Valley 11555 W. Civic Center Drive 11000 N. La Canada Drive Marana, Arizona 85653 Oro Valley, Arizona 85737 17. Remedies. Either Party may pursue any remedies provided by law for the breach of this Agreement. No right or remedy is intended to be exclusive of any other right or remedy and each shall be cumulative and in addition to any other right or remedy existing at law or in equity or by virtue of this Agreement. 18. Entire Agreement. This instrument constitutes the entire Agreement between the Parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. \\Legal\sharefiles\Water Utility\IGA's\New Life Baptist Church\Marana and TOV doc 4 litlbw' IN WITNESS WHEREOF, the Town of Oro Valley and the Town of Marana g have caused this Agreement to be executed by the Mayor and Council of the Town of upon Valley and the Town of Marana, u on resolution of the their respective Mayor and Council and attested to by the Clerk of Marana and the Town of Oro Valley. TOWN OF MARANA TOWN OF ORO VALLEY Eddie Honea, Mayor Paul H. Loomis, Mayor ATTEST: ATTEST: Jocelyn C. Bronson, Town Clerk Kathryn E. Cuvelier, Town Clerk Date: Date: 41161, 41IW \\Legal\sharefiles\Water Utility\IGA's\New Life Baptist Church'Marana and TOV,doc 5 ATTORNEY CERTIFICATION The foregoing Agreement by and between the Town of Marana and the Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11-952 by the undersigned who g have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. 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' ' NC (a N 0 O Q ca Z2(4-a TOWN OF ORO VALLEY Page 1 of 3 COUNCIL COMMUNICATION MEETING DATE: January 7,2009 TO: HONORABLE MAYOR AND COUNCIL FROM: AIMEE RAMSEY,TRANSIT SERVICES ADMINISTRATOR • Resolution Number (R)0 9- 02 , Amending the Intergovernmental Agreement between SUBJECT. the Regional Transportation Authority of Pima County and the Town of Oro Valley to g p . . . . utilize Regional Transportation Authority (RTA) funds for land acquisition, design, g p construction and operation of a park-and-ride facility within the Town of Oro Valley identified in the Regional Transportation Plan ("the Plan") to include the design, construction and operation of additional bus bays throughout the Town at locations to be determined through the Transportation Improvement Program process in support of g p various transit services. SUMMARY: April 2nd 2008 Mayor and Council approved an Intergovernmental Agreement (IGA) between the Regional On y pp TransportationAuthority of Pima County and the Town of Oro Valley to utilize Regional Transportation Authority funds for land ac uisition, design, construction and operation of a park-and-ride facility within Au y q the Town of Oro Valleyidentified in the Regional Transportation Plan ("the Plan"). This project is underway and an expected completion date is scheduled for February 28th, 2009. 411111w Surveys conducted by Sun Tran have identified the need to have additional park-and-rides throughout the Town in order to improve access to the Express routes scheduled to begin in February. One of the recommended locations to support the service is the Town's Riverfront Park located on Lambert at Calle Mira Mesa. PROJECT OVERVIEW: The development of a regional public transit network requires several components and expansion into the local p g jurisdictions. While Oro Valleyis constructing a new park-and-ride facility on Rancho Vistoso Blvd, it is anticipated that another park-and-ride will be necessary to improve citizen access to the proposed Express p services. Located centrally in the Town is the Riverfront Park. The Public Works and Parks and Recreation Departments support the use of this facilityas a community park-and-ride for the proposed Sun Tran Express routes. In order to accommodate this location, temporary bus/pedestrian improvements will be required to allow buses to pull off the road without obstructinga travel lane and allow passengers to alight and disembark the bus. These improvementsanticipated are antici ated to cost $30,000. Permanent improvements will be constructed during the Lambert Lane Road Widening Project ect scheduled to begin in late 2009 funding permitting. The amendment to this IGA will providefunding the mechanism and service parameters to move forward with the necessary short term improvements to support park-and-ride at Riverfront Park for service implementation in February 2009. p pp a Updated Sun Tran proposed schedules and routes attached. TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION MEETING DATE: January 7, 2009 vettii RECOMMENDATIONS: It is the recommendation of the Transit Services Administrator to approve r v e Resolution No. (R)0 9-02 , thus amending the Intergovernmental Agreement between the Regional Transportation portation Authority of Pima County and the Town of Oro Valley to utilize Regional Transportation Authority ty (RTA) funds for land acquisition, design, construction and operation of a park-and-ride facilitywithin the Town of Oro Valley identified in the Regional Transportation Plan ("the Plan") to include the design, construction, and operation of additional bus bays throughout the Town at locations to be determined through the Transportation Improvement Program process in support of various transit services. FISCAL IMPACT: The projected cost of the short term improvements necessaryfor this project is 3 $ 0,000. Since this project is eligible for RTA funding, the Town of Oro Valley will be reimbursed in an amount up to $30,000 excluding any inflationary factors. Therefore, there is no fiscal impact to the Town of Oro Valley y for the construction of these facilities. ATTACHMENTS: 1) Resolution (R)09-02 2) A copy of the Amendment to Intergovernmental Agreement Number Recorded in Docket 13310, pg. 4 3) Draft Sun Tran Express routes and schedules as proposed SUGGESTED MOTIONS: The Council may wish to consider one of the following motions: I move to approve Resolution Number (R)0 9- 02 Amendingthe Intergovernmental ergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valleyutilize to Regional Transportation Authority (RTA) funds for land acquisition, design, construction and operation� of a park-and- ride facility within the Town of Oro Valley identified in the Regional Transportation Plan ("thePlan" ) to include the design, construction and operation of additional bus bays throughout the Town gh at locations to be determined through the Transportation Improvement Program process in support of various transit t services. OR I move to deny Resolution Number (R)0 9-02 , Amending the Intergovernmental Agreement g gr t between the Regional Transportation Authority of Pima County and the Town of Oro Valleyutilize to Regional Transportation Authority (RTA) funds for land acquisition, design, construction and operation� p of a park-and- ride facility within the Town of Oro Valley identified in the Regional Transportation Plan ("thePlan" ) to include the design, construction and operation of additional bus bays throughout the Town at locations g to be determined through the Transportation Improvement Programrocess in support of various transit pp services. I, , TOWN OF ORO VALLEY Page 3 of 3 çCOUNCIL COMMUNICATION MEETING DATE: January 7, 2009 ,u„,, fly Y _eki\N-(:, 1 ee Ramsey ransit A s ini ‘ for raig Civ her, Town Engineer AC/4, Je ne Watson, Assistant Town Manager .14,C,4-4) Day* Andrews, Town Manager RESOLUTION NO. (R)09- 02 NOY A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AMENDMENT NUMBER 1 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY TO UTILIZE ADDITIONAL REGIONAL TRANSPORTATION AUTHORITY (RTA) FUNDS FOR A PARK AND RIDE LOCATION AT RIVERFRONT PARK WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town of Oro Valley and the Regional Transportation Authority (RTA) may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952; and WHEREAS, the Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and %tor WHEREAS, Resolution No. (R) 08-24 was approved by Mayor and Council on April 2, 2008, authorizing an Intergovernmental Agreement (IGA) between the RTA and the Town to provide transit improvements in the form of a park and ride facility in the Rancho Vistoso neighborhood; and WHEREAS, the both the RTA and the Town desire to have a second park and ride within the Town located at Riverfront Park; and WHEREAS, the RTA desires to increase the funds approved for the new park and ride facility in Rancho Vistoso from $2,450,000 to $2,480,000 to include the construction of a bus pullout and associated pedestrian improvements at Riverfront Park; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into Amendment Number 1 to the Intergovernmental Agreement, attached hereto as Exhibit "A", with the Regional Transportation Authority of Pima County for a second park and ride location at Riverfront Park. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that Amendment No. 1 to the Intergovernmental Agreement by and between the Regional Transportation Authority and the Town of Oro Valley, attached hereto as Exhibit "A", is hereby approved. C:\Documents and Settings\aasper\Local Settings\Temporary Internet Files\OLK I BE\Resolution-RTA Park and Ride amendment doc Town of Oro Valley Attorney's Office/ca/121708 NOW, BE IT FURTHER RESOLVED that the Mayor and d any other administrative officials of .4100/ the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 7t hday of January , 2009. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Tobin Rosen, Town Attorney Date: Date: -god 2 REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY (RTA) AMENDMENT TO INTERGOVERMENTAL AGREEMENT NUMBER RECORDED IN DKT.13310, Pg. 68 PROJECT: Rancho Vistoso Oro Valley Park and Ride PARTIES: RTA and Town of Oro Valley AMENDMENT NO. 1 ORIGINAL TERM: Not specified ORIGINAL AMOUNT: $2,450,000 CURRENT TERMINATION DATE: Not specified PRIOR AMENDED AMOUNT: $0 AMENDED TERMINATION DATE: Not specified AMOUNT THIS AMENDMENT: $30,000 NEW AMENDED TOTAL: $2,480,000 AMENDMENT NUMBER 1 WHEREAS, the Regional Transportation Authority of Pima County ("RTA") has entered into an Intergovernmental Agreement with the Town of Oro Valley (Dkt. 13310, Pg. 68 ) to provide transit improvements in the form of a new park and ride facility in the Rancho Vistoso neighborhood; and WHEREAS, the original IGA funding amount was $2,450,000; and WHEREAS, the Town of Oro Valley will permit a second park and ride location at its existing Riverfront Park, provided adequate pedestrian access and a bus pullout facilities are constructed; and WHEREAS, the Town estimates the cost of the pedestrian and bus pullout facilities necessary to support a park and ride lot .t Riverfront Park will cost$30,000 to construct; and, WHEREAS, it is in the public interest to provide a second park and ride lot within the Town of Oro Valley; and, WHEREAS, the parties desire to be bound by the original agreement as if continuously in effect: and WHEREAS, the parties agree to increase the total amount of the Agreement to fund the construction of additional pedestrian and bus pullout improvements at Riverfront Park. NOW, THEREFORE, the Agreement is amended as follows: CHANGE: Exhibit A-Total maximum amount of Authority funding allowed for the project or project components under this agreement: From: "... $2,450,000." To: "... $2,480,000." CHANGE: Exhibit A—Amending Section 10, Scope to include the construction of bus pullout and associated pedestrian improvements at the Lambert Lane and Calle Mira Mesa to allow for park and ride use of Riverfront Park. The effective date of this Amendment shall be January 22, 2009. All other provisions not specifically changed by this Amendment shall remain in full force and effect. In Witness Whereof, the Regional Transportation Authority of Pima County has caused this Amendment to the Agreement to be executed by its Chair of the Board and attested to by the Executive Director, and the Town of Oro Valley has caused this Amendment to the Agreement to be executed by the Mayor and attested to bythe Town Clerk. TOWN OF ORO VALLEY: Paul H. Loomis, Mayor Date ATTEST: Kathryn Cuvelier, Town Clerk Date REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY: Paul H. Loomis, Board Chair Date No) ATTEST: Gary G. Hayes, Executive Director Date ATTORNEY CERTIFICATION The foregoing Amendment to the Agreement by and between the Regional Transportation Authority of Pima County and Oro Valley has been reviewed pursuant to A.R.S. § 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transportation Authority of Pima County: Thomas Benavidez, Attorney for the Authority Date Town of Oro Valley: Tobin Rosen, Town Attorney Date Lo L1)o Route 1 07X Tpc;". c. 0 4, 0 tP 4-9 0* RTA Park a Ride tp* Oro Valley/Downtown ecer ORO VALLEY PARK& RIDE Tangerine 5:59a 6:29a 4.) 6590 5:30p Naranjo 6:00p Riverfront Park 6:30. Park & Ride * LAMBERT/ RIVERFRONT 6:14a ORO 6:44a 43 • VALLEY ye 5:45p 0 6:15p 4.0 0 Magee MAGEE/ ORACLE 6:25a Ina 6:55a 7:25a 5:04p Orange Grove 5:34p 6:04p River 4) V 0 STONE/ FRANKLIN 4:35p 5:05p 5:35p j TUCSON BROADWAY/ 4TH AVE 6:50a 6TH AVE! PENNINGTON 7:20a 440p 7:50a 5:10p 5:40p • 0 Downtown Tucson ‘.. .. i • .4./a 1....t, Sdio-50 Route 203X -4, 1 0; .1 II* (la Park et Ride Oro Valley/Raytheon crof..- ,,,, .,,. Tangerine di ORO VALLEY Now > t PARK & RIDE 4.... 4. 5:090 Riverfront Park , O 5:29a Pail & Ride * 6:09a IP 5:57p be 0 vocct 6:27p -a LA CANADA/ 0 6:57p MAGEE .c ORO a 5:33a U VALLEY LAMBERT/ 5:53a 0 ....1 RIVERFRONT 6:33a 5:24a 5:34p • Magee 5:44a 6:04p 6:24a 6:34p Ina 5.42p 6:12p Orange Grove 6:42p / TUCSON Downtown Tucson RAYTHEON IRVINGTON/ CENTER LAOS CENTER 6:28a 6:11a 110 6:480 BUILDING 6:310 7:28a 830 0. 7:11a . e- 4:42p 6:27a 1 4:56p Irvington 5:12p 6:47a 5:26p 1 — 5:42p 7:27a 4 5:56p :41p 5:11p BUILDING >".. # 5:41p 847 BUILDING 6:30a 0 BUILDING 840 6:50a a) 13 C GATE 6:29a 7:300 a) 6:260 6:490 4:44p 0 Z 6:46a 7:29a 5:14p 5:44p „a.. Hermans Rd. 7:26a *41111_ 4:43p , 5:13p 1 5:43p 4:40p • Raytheon 5:10p Hughes Access 5:40. 1 r TOWN OF ORO VALLEY Page 1 of 2 4UNCIL COMMUNICATION MEETING DATE: 01/07/09 TO: HONORABLE MAYOR AND COUNCIL FROM: DAVID ANDREWS, TOWN MANAGER • RESOLUTION NO. (R)09-03 ADOPTING THE TOWN OF ORO VALLEY 2009 SUBJECT. STRATEGIC PLAN SUMMARY: The Town of Oro Valley is committed to updating its Strategic Plan on a two year cycle. The most current version ofStrategicapproved the Plan was a roved and published in March of 2007. At the Town Council Retreat in August, Council alongwith staff began to revise the 2007 plan specifically focusing on the mission and vision h organization goingforward. Usingthe ideas that came out of the Town Council Retreat, Town staff held of the g a half-dayworkshopfacilitated byNanci Beizer of MetaWest Consulting on September 18, 2008 to further revise the 2007 Strategic Plan specifically working on each of the focus areas. Staff also reviewed the document at the Department Director's retreat on October 24, 2008 and additional comments that emerged from that session were brought forward to the Council Study Session on October 29, 2008. Council held an additional study session on November 17, 2008 to discuss the remainder of the document that was not covered in the October 29, 2008 meeting. 'hat emerged from all of the discussions was a revised plan that incorporates the Council's thoughts and staff's deas for moving forward. The most significant change was the elimination of one focus area, leaving a total of four. Previous Focus Areas Updated Focus Areas Financial Stability Financial & Economic Sustainability Economic Development Quality of Life Quality of Life Community Infrastructure Protection of Environment and Cultural Assets Leadership and Communication Leadership and Communication It was felt that the new focus areas did a better job of incorporating all facets of the Town and grouped like services together. What isp resented this evening is the final version of the Town's Strategic Plan Update for 2009 that includes input from all of the Town's departments and the Town Council. ATTACHMENTS: 1. Resolution No. (R)09- 03 2. Town of Oro Valley 2009 Strategic Plan • TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 01/07/09 -.4101 SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to adopt Resolution No. (R)09- 03 Town of Oro Valley 2009 Strategic Plan. OR I move to ,.. David Andrews, Town Manager Now RESOLUTION NO. (R) 09- 03 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TOWN OF ORO VALLEY 2009 STRATEGIC PLAN WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution p and laws of the State of Arizona and the United States; and WHEREAS, the current Town of Oro Valley Strategic Plan was approved and published in 2007; and WHEREAS, the Town wishes to revise the current Strategic Plan to better incorporate all facets of the Town; and WHEREAS, the Town of Oro Valley 2009 Strategic Plan (the "Plan"), attached hereto as Exhibit "A", includes input from the Mayor and Council and all Town departments; and WHEREAS, the Plan's focus areas are Financial and Economic Sustainability, Quality of Life, Community Infrastructure and Leadership and Communication; and WHEREAS, the Mayor and Council believe that the adoption of the Plan is in the best interests of the Town and will help promote the health, safety and welfare of the Town. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. That certain document entitled "Town of Oro Valley 2009 Strategic Plan", attached hereto as Exhibit "A", is hereby adopted. SECTION 2. If any section, subsection, sentence, clause, phrase, or portion of this resolution or any part of the Town of Oro Valley 2009 Strategic Plan adopted herein is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. 411W \\Legal\sharefiles\Manager\Projects\Strategic Plan\Resolution 2009 doc Town of Oro Valley Attorney's Office/ca/121908 PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valle Arizona this 7 thda January09 y' yof , 20 . TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Tobin Rosen, Town Attorney is) \\Legal\sharefiles\Manager\Projects\Strategic Plan\Resolution 2009 doc Town of Oro Valley Attorney's Office/ca/121908 • r s • EXHIBIT "A" 4110 1111/ \\Legal\sharefiles\Manager\ProJects\Strategic Plan\Resolution 2009.doc Town of Oro Valley Attorney's Office/ca/121908 f . . , (,,,,, Town of orn • , Valley 2009 Strategic A-LEYq ,,„,, i.:: r.,:7-/c› oA_ O,-it.:,,,,14,-,s4.„.„,,,,,,.:.:,. „ 0.,„ ,.. ,.. CL7f::''!''VIOillr.::,, :........ . :.,., 44,0 N' } •. .,.,,. „; '''''.11 . ' - .:.;..... AP --57toiak ..,�y•,';:1Z:4 .G�4:• Zy.:�'?if.:• . .i?.�„n.. � :.:F�:• AA'.Y.� 9 � •:i.'b':: 111">•"11 po,, it\\ � �� �i�.: :':.:}: s —,•••......--...,FASi . {°. :l:. " \On''''''':.:',„,•,;:f7"...7"'-';::40'4':',-Ali .: :::. • nv: .%it . : Ai•WQ ii:-..,.Ali 6:,:s' 0/ 1. D9 COMMH - NITy or _ . EXCELLENC 40 , E 2009 Town of Oro Valley O�PLLEY AR/Z :41 1.1' Alp 'UN'DEO'\91t.' Acknowledgements Town Council Paul H. Loomis, Mayor Al Kunisch, Vice Mayor Paula Abbott, Council Member Kenneth "KC" Carter, Council Member Bill Garner, Council Member Barry Gillaspie, Council Member Salette Latas, Council Member 2 Management David L. Andrews, Town Manager Jerene Watson, Assistant Town Manager Sandra Abbey, Human Resources Director Craig Civalier, Town Engineer Kathryn Cuvelier, Town Clerk Mary Davis, Communications Administrator George Dunscomb, Town Magistrate Amanda Jacobs, Economic Development Specialist Ainsley Legner, Parks and Recreation Director Stacey Lemos, Finance Director Sarah More, Planning & Zoning Director Jane Peterson, Library Administrator Tobin Rosen, Town Attorney Philip Saletta, Water Utility Director Daniel Sharp, Chief of Police Suzanne Smith, Building Safety Director Kevin Verville, Information Technology Director 3 "Leaders need to understand how profoundly they affect people, how their optimism and pessimism are equally infectious, how directly they set the tone and spirit of everyone around them." -- Michael Abrashoff, "It's Your Ship" Overview The Oro Valley Strategic Plan provides an examination of where the municipal organization is today, identifies priority focus areas and outlines steps to move the community toward its vision. Simply put, the strategic plan is a document that provides direction to local decision-making and a tool to manage resources. In Oro Valley's 34-year history since incorporation, the challenge has been to balance the Town's long-term interests while being responsive to current community needs. After experiencing significant growth over the last decade, the community will soon be reaching build-out. As the community matures and growth slows, revenues generated by growth will diminish. Therefore, it is critical to ensure that the community has a realistic view of the Town's financial situation balanced against demands for services. Oro Valley is a "community of excellence." With this commitment comes a tremendous responsibility to sustain and balance needs, desires and expectations. The Town of Oro Valley's strategic plan is a living document that guides the Town in its comprehensive community planning and prioritization process. It is purposely "strategic" in terms of its timeframe (2 to 5 years) because any successful organization must be flexible enough to respond to local, regional and national dynamics and comprehensive in its scope. The strategic plan provides direction for all municipal activities to move toward its ultimate community goal. The strategic plan will be reviewed and updated periodically by Town management and Council to ensure that the resources and focus are still relevant. The strategic plan is grounded in the "vision" expressed in the Council-adopted and voter-ratified Oro Valley General Plan. The General Plan provides the long- term (up to 20 years) vision for community growth, development and redevelopment. The following diagram presents the relationship of the Oro Valley Strategic Plan and General Plan with other community documents. v.) 4 Oro Valley Oro Valley Strategic Plan 4 ► General Plan Departmental Financial Specific Topic Strategic Plans 4 Sustainability � Plans Including Capital Plan A and Personnel Requirements A V •Zoning v Capital Ordinances Specific Improvements •Specific Master Plans Plan Area Plans and Studies •Design • Guidelines •Impact Fees and Other V Ordinances Annual Town Budget • 5 Community Vision Vision is the philosophy and unique image of the future if the community were successful. It's a future statement; a description of the desired future state for the community. Oro Valley's citizens drafted a community vision that was the foundation for the adopted General Plan. Oro Valley's vision is... To be a well-planned community that uses its resources to balance the needs of today against the potential impacts on future generations. Oro Valley's lifestyle is defined by the highest standard of environmental integrity, education, infrastructure, services and public safety. It is a community of people working together to create the Town's future with a government that is responsive to residents and ensures the long-term financial stability of the Town. VISION Caring for our heritage, our community, our future. 6 Organizational Mission The Town of Oro Valley is a "mission-driven" organization. The mission statement is the fundamental purpose of local government. It focuses on what is most important and sets in motion an organizational culture that encourages innovation and strives for excellence. Our Mission is to: Govern efficiently, inclusively and responsively to promote community health, safety and a sustainable quality of life. Organizational Values -We are strongly committed to: Honesty, Integrity, Trustworthiness • Maintain an ethical organizational culture • Treat everyone fairly and with respect • We live up to our commitments Openness, Accountability, Transparent Government • Communicate broadly to provide accurate, timely information • Ensure accessibility to our constituents • Provide avenues for citizen input • Manage resources responsibly and respect our community's investment through exceptional stewardship • Respect the public process Respect for Diversity • Listen to all points of view • Encourage broad participation • Treat people equitably and with dignity Creativity, Teamwork and Continuous Improvement • Include and involve stakeholders • Provide education and training opportunities • Listen effectively and work toward achieving the best community decisions • Promote an atmosphere of support for change and innovation Excellent Service • We are a responsive, responsible service-oriented organization • Go above and beyond to meet and exceed community expectations 7 I FocusAreas The Oro Valley Strategic Plan outlines the goals and strategies for the municipal government to successfully address the community's vision. Four Focus Areas provide the framework for the Strategic Plan. These focus areas indicate where Oro Valley must direct its attention in order to address community needs and desires. All of the Focus Areas are inter-related and not intended to be viewed independently. Implementing these Focus Areas will require leadership, financial commitment, effective management and continual evaluation. The Focus Areas are: ■ Financial & Economic Sustainability ■ Quality of Life ■ Community Infrastructure ■ Leadership and Communication Within each Focus Area, there is a focus area description, goals, strategies and community indicators, as defined below. The goals and strategies are designed to be action-oriented, thereby yielding desired outcomes. The numbered goals and strategies do not indicate the order of priority for implementation. Focus Areas are strategic initiatives that will be addressed. Focus Area Discussion defines the focus area's situation. Goals describe a fundamental direction or broad course of action. Strategies are specific tasks that will be accomplished to assist in implementing the related goal. Community Indicators are measures of activities that are important to the community. These indicators are used to track the progress toward established goals. They reveal whether the key organizational attributes are going up or down, forward or backward, getting better or worse, or staying the same. 4 8 A. Financial & Economic Sustainability „.„ The Town has reduced its reliance on growth and development to fuel its economy. However, the community is susceptible to economic fluctuations and continues to rely on growth to a significant extent, especially commercial development. As the Town approaches build-out, revenue previously generated from growth must be replaced. Revenue diversification is essential for the Town to provide services commensurate with the expectations of the community as identified in the community survey and to implement this Strategic Plan. Financial & Economic Sustainability is defined as the Town's ability to ensure stable, long-term resources to fund existing and future service levels. Financial & Economic Sustainability Goals: 1. Maintain a balanced budget. 2. Develop a diverse revenue stream. 3. Adapt, as needed, contingency reserves to meet Town policies. 4. Ensure financial resources are available with a supportable level of community services 5. Cultivate healthy business relationships, opportunities and environment. Strategies: 1. Maintain current service levels into the future through the following internal mechanisms and reviews: a. Use the Economic Vitality Model to continuously monitor the Town's short-term and long-term financial forecast. b. Prepare timely financial and budgetary performance reports for the Town Council and the Finance and Bond Committee. c. Continuously evaluate Town's user fee policies. d. Ensure compliance with the Town's adopted budget policy guiding the use of contingency funds. 2. Educate and communicate the cost of projects and services. 3. Understand priorities, desires and possibilities through ongoing use of community surveys. 4. Utilize performance measures for benchmarking and resource allocation decision-making. 5. Evaluate annexation opportunities that provide a positive cost/benefit to the Town. 6. Evaluate and determine economic incentive guidelines for high-paying, professional level jobs. 7. Consider new, stable revenue sources by the Town Council and/or the voting public of Oro Valley. 8. Encourage the attraction, expansion and retention of high-tech/bio-tech, tourism/resort/convention and hospital/medical facilities. 9. Collaborate with regional public and private economic development partners. 9 Community Indicators: ✓ Maintain bond rating of at least A+ (Fitch Ratings) and AA- (Standard and Poor's) ✓ Increase median wage rate within Oro Valley ✓ Increase in the number of primary jobs in Oro Valley ✓ Improve statistics showing attraction, expansion or retention in the high- tech/bio-tech, tourism/resort/convention and hospital/ medical facilities target industries 10 B. Quality of Life & Environmental Sustainability For decades, the Oro Valley area has been a preferred place to live. The challenge is to sustain rich cultural, artistic, safe and recreationally-oriented environments that continue to contribute to the area's desirable quality of life. Amenities that contribute to our quality of life include: • Parks, Recreation and trails • Good air quality • Open Space Preservation • Cultural events and venues • Library • Environmental sensitivity • Public Safety • Archaeological preservation • Archaeological & Historic • Sustainability Preservation • Retail and dining opportunities • Safe and clean community • Quality built environment • High quality water Quality of Life Goals: 1. Preserve open space and protect environmentally sensitive lands. 2. Cultivate and sustain archaeological and historic resources. 3. Develop and maintain parks and recreational assets. 4. Create an environment that supports cultural opportunities and events. 5. Maintain a safe community where residents feel secure. 6. Provide diverse educational, informational and recreational opportunities. 7. Manage development in order to assure a quality built environment. Strategies: 1. Monitor and collaborate with other entities as appropriate on: land use, open space, water, public safety, transportation, information technology and economic development to ensure that growth and development within the Town's planning boundaries have a positive impact on Oro Valley's quality of life. 2. Survey the leadership and community to identify the level of satisfaction with Town services and establish benchmarks. 3. Coordinate and secure funding, either solely or in concert with other public or private entities, to identify and protect environmentally sensitive lands and open space. 4. Coordinate and secure funding, either solely or in concert with other public or private entities, to identify, acquire and manage archaeological, historic, cultural, parks and recreational assets as may be necessary to sustain, expand and diversify them. 5. Provide a high quality potable water supply, promote water conservation and foster regional cooperation for water development. 6. Work with local and regional performing and visual arts groups to provide cultural opportunities. 7. Maintain an efficient and effective local criminal justice system. 8. Maintain an emergency response and business continuity plan to deal with catastrophic events and maintain essential services. 11 Community Indicators: ✓ High level of citizen satisfaction as identified through a community survey ✓ High library usage per capita ✓ High park usage per capita ✓ Increase in number of citizens and volunteers involved in Town programs ✓ Ratings in lifestyle magazines or polls ✓ Low crime rates per capita ✓ Low accident rates per capita ✓ Increased number of environmentally-sensitive acres preserved ✓ Increased implementation of studies and plans developed to protect the environment, archaeological, historical and cultural assets ✓ Increased number of arts and cultural events and venues ✓ Increased number of LEED certified buildings 12 C. Community Infrastructure Oro Valley's capacity to provide quality public service is critical. Therefore, adequate services and facilities are necessary to meet community expectations. Maintaining the infrastructure will strengthen the economic viability and quality of life in the Town. Community Infrastructure Goals: 1. Ensure appropriate municipal facilities to meet service demands and staffing needs. 2. Plan for and provide the necessary infrastructure to support community growth and preservation. 3. Maintain and acquire sufficient water resources to ensure that the community has an adequate water supply. 4. Explore the development of transportation alternatives. 5. Partner with regional jurisdictions to cooperate in the development and maintenance of quality infrastructure, as appropriate. 6. Maintain a high-speed data network to meet information storage and data management needs to provide timely and accurate information. Strategies: 1. Monitor and collaborate with other entities as appropriate on: land use, open space, water, public safety, transportation, information technology and economic development to ensure that growth and development within the Town's planning boundaries have a positive impact on Oro Valley's quality of life. 2. Develop and implement a comprehensive strategic and operational plan for municipal facilities and infrastructure. 3. Ensure infrastructure is maintained and replaced/upgraded to meet the community's short and long-term needs. 4. Maintain an assured water supply designation by planning and developing a renewable water supply (e.g., Central Arizona Project (CAP) and reclaimed water), providing a high quality potable water supply, promoting water conservation and fostering regional cooperation for water development. 5. Coordinate and secure funding, either solely or in concert with other public or private entities, for the development of community infrastructure. 6. Continue to implement network upgrades and infrastructure improvements, allowing the fastest data transmission speeds across all segments of our local area network (LAN). These improvements will also provide the means to monitor network performance and minimize vulnerabilities and downtime. Community Indicators: ✓ Increased rating Overall Condition Index (OCI) of public streets ✓ Construction of Rancho Vistoso Municipal Complex and Town Hall addition ✓ Increased number of new lane miles ✓ Implementation of Regional Transportation Authority circulator and fixed routes ✓ Increased water storage reserves supply ✓ Reduce unaccounted for water ✓ Completion of business continuity plans 13 ✓ Decreased IT downtime of network ✓ Completion of scheduled milestones for the CAP water delivery system 14 D. Leadership and Communication Leadership and communication are interrelated principles. You cannot have one without the other. Leadership is the ability to communicate a vision well, which in turn motivates people, transforming great ideas into action. It is what makes all achievement possible. Oro Valley is committed to leadership and communication. Through effective communication internally as well as externally, a leadership culture will be developed and strengthened at every organizational level. Leadership and Communication Goals: 1. Build trust through effective public outreach and communication. 2. Create an environment conducive to effective dialogue among the Council, staff and community. 3. Improve intergovernmental relationships. 4. Encourage and develop leadership skills and opportunities. Strategies: 1. Support and expand community and staff leadership development opportunities. 2. Expand public and organizational communications programs. 3. Develop the capabilities and vehicles to promote community leadership for positive change. 4. Develop and implement a clear, widely-shared and recognized Town identity (brand). 5. Conduct at a minimum—a biennial community survey to identify levels of citizen expectations and satisfaction with Town services and quality of life indicators. 6. Attract, develop and retain talented employees. 7. Maintain consistency in implementing policy. Community Indicators: ✓ High satisfaction level expressed from residents responding to community surveys ✓ Increased employee retention ✓ Increased staff participation in leadership development opportunities ✓ Increased participation in local, regional, state and federal collaborative government efforts that provide a positive impact for the town ✓ Develop opportunities for collaboration in local, regional, state and federal government efforts 15 J APPENDIX 16 Oro Valley Anay/ SIS It was agreed that growing Oro Valley geographically offers many opportunities because of the following: ✓ Opportunity to control our destiny and quality of life ✓ Ability to be creative in planning ✓ Ability to increase revenues Oro Valley will have become too big when we grow beyond our ability to maintain our community values and quality of life. The term "Bedroom Community" was used and defined. A bedroom community is one that allows a person to live here but they have to work somewhere else. As a result, the roadways become more congested as people have to leave for work and services. The voter ratified Oro Valley General Plan states that Oro Valley is a diverse community where people can live, work and play. It is a "Planned Community" that has services and employment. It was agreed that Oro Valley is not or should not become a bedroom community and the vision is to become a well-rounded community. Facts About the Future The participants identified the following "facts about the future" that will impact Oro Valley. These facts need to be addressed when discussing the community's vision and strategic direction. ✓ Cost of services will continue to go up. ✓ Town must find a way to fund citizen desired amenities. ✓ Need to provide or continue to provide quality services. ✓ The majority of the Town's sales tax revenues fund the general fund. ✓ Sales taxes are cyclical. ✓ Impact fees are one-time fees. ✓ Taxes impact people. ✓ User fees are directly related to use. ✓ Need to explore different revenue sources. ✓ Build out is coming and construction-related revenues will diminish. ✓ Increased public safety needs as population grows. The Town of Oro Valley completed the following analysis by examining the community's "Strengths, Weaknesses, Opportunities and Threats." The purpose of this exercise was to understand a "snap-shot" of the organization and community today. 17 Strengths Weaknesses Leadership position in regional issues Lack of diverse and sustainable funding sources Excellent Public Safety Lack of demographic diversity Excellent Schools Lack of employment opportunities Excellent Library Lack of community identity Financially sound and fiscally responsive Lack of retail and dining options Excellent Communications Lack of cultural opportunities Codes and Standards maintain a well- Lack of sensitivity to environmental planned community protection areas Boards, committees and volunteerism Lack of recreational facilities Engaged citizenry and staff Lack of public transportation Excellent roads Lack of a downtown Expanding Bio-tech corridor Lack of willing citizen participants Expanding retail base Segmented community Clean environment Appearance of being developer friendly Scenic Beauty The NIMBY mindset Natural resources Trying to do too much Quality recreation and leisure activities Sound infrastructure High water quality Attractive to development community People 18 Opportunities/Hot Issues Threats Funding Regional growth Sustainability NIMBYs Naranja Townsite State legislature making decisions that impact state-shared revenue Arroyo Grande Influence of the minority Water supply Service expectations without funding Economic development Economy High paying jobs Apathy Roadways Terrorists Bio-tech Retail opportunities (OV Marketplace) Open Space Regionalism Communication Taxes Annexation 19 DEC 18'8 48 IOU Trip Report: 2008 Boards and Commissions Annual Conference Attendee: Paul Loomis Date: December 5, 2008 Location: Phoenix Black Canyon Conference Center Report: Attended Annual Conference hosted by AZ department of Commerce with members of P&Z, DRB and Board of Adjustment. The purpose of the conference is to update officials on statewide issues and committee techniques. Conference materials are available from me. Report submitted to Town Clerk on December 18, 2008. Trip Report: Statewide Transportation Framework Policy Committee (BQAz) Attendee: Paul Loomis Date: December 17, 2008 Location: Phoenix ADOT Human Resources Development Center Report: Attended committee meeting. Meeting materials are available from Carol Miller. Report submitted to Town Clerk on December 18, 2008. TOWN OF ORO VALLEY Page 1 of 2 '1OUNCIL COMMUNICATION MEETING DATE: January 7,2009 Now TO: HONORABLE MAYOR AND COUNCIL FROM: Phil Trenary, Operations Division Manager SUBJECT: Appointment to the Pima Association of Governments (PAG) Environmental Planning Advisory Committee SUMMARY: In the PAG Environmental Planning Advisory Committee charter, each jurisdiction has two representatives on the committee, one staff and one Town citizen. Mr. David Parker, Stormwater Utility Manager, is the Town's staff representative and the citizen representative position has been vacant for the last two years. To fill this vacant position, an Interview Panel was formed consisting of Council Member KC Carter and Town staff members Phil Trenary and David Parker. On November 24, 2008, two candidates were interviewed. As a result of these interviews, the panel recommends that Mr. Stephen Dean be appointed for this position. Mr. Dean's application is attached for your consideration. Should Mr. Dean be appointed by Mayor and Council tonight, his term will be from January 7th, 2009 through June 30th 2011. 'ISCAL IMPACT: Now None ATTACHMENTS: 1. Stephen Dean's Oro Valley Volunteer Appointment Application. SUGGESTED MOTIONS: I move to appoint Mr. Stephen Dean to be the Town's Citizen Representative on the Pima Association of Governments Environmental Advisory Planning Committee, with term effective January 7, 2009 through June 30, 2011. Or I move to deny Mr. Stephen Dean's appointment to the Pima Association of Governments Environmental Advisory Planning Committee, with term effective January 7, 2009 through June 30, 2011. smsopit- • TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: January 7, 200' fr) 14 Phil Trenary, Ope eons Div' ion Manger (4*\ IL Craig Civalie , Town Engineer ,l4;211-11A—er Watson, sistant Town Manager David Andrews, Town Manager ,,. •• T 3'6,8PN -2' 411Or ORO VALLEY VOLUNTEER 1:48 APPOINTMENT APPLICATION Dear Dro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference. Information reflecting the procedures surroinding the appointment process to Boards is also attached. Your application will remain on file for two years from date of receipt. Yotirsupplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office,11,000 North La Canada Drive,Oro Valley,Arizona 85737. Nartie J)&qA/ 57'6AI-1E1V Et Last First Middle Address /2780 Arc 5Ef9C4rPF, , 04o 65765 Street Ci State Zip HonnePhoneOC9_7/92 Business X Phone 73/4-45-6, Email Se Gib-10 e atAzinC n Nurrntr of Years in Oro Valley3 (Must be a resident of the Town for 1 year.) Sigrkatire 1/7 /izan--) Date 09/%2 7/260 Pleaseindicate the board or commission you wish to join:liv'i 1 7 flL1jW& Ahvzsel atitxtrra - PA Pleaselist your volunteer services in Oro Valley and with other-organizations including any boards or commissions on which you have servd.(board/commission,civic,educational,cultural,social,etc.) /9/41:1ZON 1.4//9-rettc Lkt, 0 GAIThoi- ASSocr47- 0A)69w R:4) C 1-/Ar-A. fik W7A bre57-11,c6(frroAi ( ,i, rrjZ How-does your previous volunteer service prepare you for the board or commission appointment for which you have applied? Please describe an issue considered at a meeting of the Board or Commission for which you are applying. DEAEc T 6X Pe 5JA6 r 3 6.,ri,v Arg h95 re I✓/a /ideL4mi9 rtGA)1,1,9 i2 r'S54%'c3 W 191 --- /50 HP; erry kowv ry kfti-E4 *- 14/45r6110-7&( OVEA5:r6Iir, 0,9/ Art=ie 6F,4Cc(c7c5 EFFL N. Have you attended the Citizens Plannin ' g Institute? �' Are you willing to attend? �:S Brieflydescribe your educational/vocational background. De666t, 3r,J r ss/Øfl /f5 -Trot!° /?&s.6664= -ENV4ti, NT4 . 7chdooy IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED www.townoforovalley.com- . . - - • •-4/18/06 PIMA ASSOCIATION OF GOVERNMENTS COMMITTEE ORGANIZATION MANUAL APPENDIX SPECIFIC COMMITTEE FACT SHEETS STANDING ADVISORY COMMITTEES Environmental PlanningAdvisory Committee Type: Standing Advisory Committee Committee Established: Expected Sunset:Ongoing Form Updated:April 2008 Sept 28, 1978 by Regional Council I Purpose:To provide information to and coordinate among jurisdictional and other members,in order to advise the PAG Regional Council,Management Committee and Executive Director on regional environmental planning issues. Reporting Requirements: Reports through Management Committee to Executive Director and Regional Council. Official Representative's Designated Representative Position Alternate(s) Membership:Set in Bylaws PAG Member Jurisdictions: Pima County- PDEQ Ursula Kramer Director Larry Hawke Mark Herman Pima County- Planning Mark Holden Sr.Environmental Sherry Ruther Planner Pima County-Wastewater Mike Gritzuk Public Works Director Ed Curley City of Tucson-City Manager Leslie Liberti Director Nancy Peterson,Fran LaSala City of Tucson-Water Melodee Loyer Engineering Manager Jean Melillo City of Tucson-Transportation Jim Glock DOT Director Jim DuBois Town of Oro Valley Dave Parker Planner Town of Marana Jennifer Christelman Environmental Janine Spencer Manager City of South Tucson Richard Salaz Planning and Zoning Walker Smith Director Town of Sahuarita John Neunuebel Planning Director Orlanthia Henderson Tohono O'odham Nation Vacant Pascua Yaqui Tribe Marcelino Flores Community Devel. Artemio Hoyos Coordinator Citizen Representatives: Pima County Citizen Jorga Riggenbach City of Tucson Citizen Betsy Woodhouse Town of Oro Valley Citizen Vacant Town of Marana Citizen Marilyn Hanson City of South Tucson Citizen Vacant Town of Sahuarita Citizen Dennis Skelton Pascua Yaqui Tribe Citizen Vacant Tohono O'odham Nation Citizen Vacant Economic,Public Interest and Environmental Organizations Interest Area Representative Representing Org. Designated Alternate Public Interest I Patricia Frannea League of Women Voters I Dave Seifert 8 April 2008 PIMA ASSOCIATION OF GOVERNMENTS COMMITTEE ORGANIZATION MANUAL APPENDIX SPECIFIC COMMITTEE FACT SHEETS Professional/Technical Sheila Bowen Castro Engineering Environmental Christina McVie Tucson Audubon Society Kendall Kroesen Natural Resources Conservation Annie Wallace Rincon Institute Energy Industry Chuck Komadina Tucson Electric Power Jeff Yockey Mining Industry Chad Fretz Freeport McMoRan Tom Klempel Construction Industry Alex Jacome SAHBA Local Businesses Robert Medler Tucson Chamber of Commerce Agencies&Departments David Duffy University of Arizona Ex-Officio Members(non-voting): ADEQ Sue Keith SRO Director Lisa Duncan ADWR Diane Kusel Arizona State Land Dept. Catherine Balzano Planning/GIS Dempsey Helms Coordinator Davis Monthan AFB John Thompson Chief Environmental Charles W.Miller,PhD., Security Jay Hillman Pima Association of Governments Gary G.Hayes Executive Director U.S.Environmental Protection Colleen Associate Director,Air A enc Wienke Tax 9 y McKaughan Division,Reg.9 Chair: Dennis Skelton,Sahuarita Citizen-Retired Vice Chair:Robert Medler,Tucson Chamber of Commerce Election held in December(odd years)with a two-year term of office(Article V,Section 2). Quorum: EPAC bylaws state that the members present at any given meeting constitute a quorum. Article IV,Section 4. Voting is generally by voice and final recommendations may be determined by a roll call vote. PAG staff does not vote. Operating Procedures: EPAC bylaws last revised on Jan.26,2005,and a Memorandum of Agreement revised on May 26, 1999. Meeting Schedule: Minimum quarterly. Meetings are usually scheduled for the first Friday of the month. Meeting Minutes: Meetings are recorded and summary minutes prepared.Draft and final summary minutes are posted on the PAG Web site and e-mailed with the next month's packet. PAG Staff Lead: Dennis Dickerson,Environmental Planning Coordinator PAG Staff Coordinator: Claire Zucker,Watershed Planning Manager PAG Staff Attendance:Lee Comrie,Air Quality Planning Manager;Colleen Crowninshield,Clean Cities Manager; Malini Banerjee,Senior Watershed Planner;Joan Reedy,Senior Secretary 9 April 2008 2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 07, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: ELECTION OF VICE MAYOR SUMMARY: Section 2-1-4 of the Oro Valley Town Code states that "At the first regular meeting in January of each calendar year, the Town Council shall elect one of its members as Vice-Mayor by a majority vote. Those Council Members eligible each January are only those whose terms will not expire in June of that calendar year." Those eligible for consideration are: Council Member Abbott Council Member Carter Council Member Garner Council Member Gillaspie Council Member Kunisch Council Member Latas TTACHMENTS: 1. Oro Valley Town Code, Section 2-1-4 Office of Vice Mayor RECOMMENDATIONS: None. SUGGESTED MOTION: Mayor Loomis will open/close nominations. I MOVE to Elect as Vice-Mayor effective January 07, 2009—December 31, 2009. 1.1 C.7. de:4-6.A,L4_49A- . thryn E. Cuvelier, To Clerk /._ ettv , alina.x... David Andrews, Town Manager , 3A C TOWN OF ORO VALLEY OUNCILL COMMUNICATION MEETING DATE: January 7,2009 (11011, TO: HONORABLE MAYOR & COUNCIL FROM: Sarah S. More, Planning & Zoning Director SUBJECT: Public Hearing: Resolution (R) 09 - 04 OV7-08-09, The Planning & Zoning Department, requests approval of a General Plan text amendment to require neighborhood meetings prior to the submittal of General. Plan amendment applications and change the submittal time frames. EXECUTIVE SUMMARY: The Planning and Zoning Department proposes a text amendment to the General Plan Policy document, specifically relating to the General Plan amendment process section "amending the plan." As specified in the plan document, the procedures set forth in the amendment process must be followed when changing land use designations or any text. Refinements to the process are proposed based on "lessons learned" over the past years of general plan amendment review. The amendment changes the requirement for neighborhood meetings to be held prior to the submittal. PLANNING & ZONING COMMISSION ACTION: Zt their regularly scheduled meeting of December 2, 2008, the Planning and Zoning Commission voted vitiKinanimously (6 — 1) to recommend conditional approval of the General Plan text amendment (attached as Exhibit A). The approved motion requires a "modification that the amount of time, minimum and maximum, that the neighborhood meeting is held prior to submittal of the formal application be included." The Commission deferred the development of specific time frame requirements to staff. Staff has revised the draft to require that the neighborhood meetings be held not more than four months and no less than two weeks prior to submittal. The aim is to enable leeway for an applicant to modify plans based on neighborhood input—and insure continuity without significant time gaps between meetings. PROPOSED GENERAL PLAN AMENDMENTS: This amendment is being presented to address concerns regarding the General Plan amendment process. Specific issues became apparent during the past year's review of the General Plan amendments and the main purpose of the proposed text amendment is to help streamline the process in the future. The following is a summary of the amendment proposal: 1) Timing of Neighborhood Meetings - The existing General Plan currently requires neighborhood meetings during the amendment process: one prior to the Planning Commission and one prior the Town Council. The proposed amendment would require neighborhood meetings prior to submittal of a formal application. Specific sections in the text and the process flow chart have been revised accordingly for major and minor amendments. he aim of establishing the neighborhood meetings early in the review process is to allow residents adequate time to resolve neighborhood issues with the applicant before a formal application is submitted. It would also I ; TOWN OF ORO VALLEY COUNCIL COMMUNICATION,OV7-08-09 Pap. give the applicant an indication of whether they should proceed with the formal application, especially pedally if there is significant opposition. This may lead to eventual withdrawal of the application, which occurred pp � with two applications over the past year. The applicant typically waits until the formal application is submitted before e the neighborhood meeting process begins as there is no current requirement inp lace. In the past year, staff reviewed six General plan amendments and the importance of gathering neighborhood input very early in the process was clearly evident. Proposing this amendment to the neighborhood meeting g procedures would make the review process more beneficial to all stakeholders, especially impacted residents. p y Please see attached Exhibit A for revised sections of the General Plan process. 2) Application Submittal Time Frames — Specific submittal deadlines are set forth in the General Plan distinguishing major and minor amendments. The existing General Plan currently enables major amendments to only be submitted from the first working day in January to the last working day in March. Minor amendments can be submitted at any time of the year. State Law requires that action must be taken on the applications the pp same year that they are submitted. The proposed amendment would change the submittal time frames for major amendments. It would limit the window for submittals to a period of two months, from the first working day in January to the last workingday y in February, eliminating the month of March. This would allow more time to review the project elements because of the extensive review process that is involved for major plan amendments. For minor amendments, clarification was provided to reflect zoning code language, which can be submitted at any time of the year. In the last year, the Town review process for the six amendments from the initial submittal to Town Council review has been approximately eight months, from the end of March to approximately November. This has been a relatively complex process requiring multiple public hearings within a very condensed time frame. Allowing an additional month for review plus the streamlined neighborhood meeting process as mentioned above would make a significant difference for staff and other reviewing agencies. The Planning Commission and Town Council would also have additional time for review. In sum, beginning the review process earlier in the year would help establish a more efficient process and allow for more in-depth analysis of the proposals. Please see the attached Exhibit A for revised sections of the General Plan. 3) Public Notification — The General Plan addresses specificp ublic notification requirements. These elements q are currently addressed in the Zoning Code and are not necessary in the General Plan. If amendments are needed in the future (such as sign size), it would be faster to address it as a zoning amendment versus changing g g both documents. This section is proposed to be removed (see attached Exhibit A). As part of a separate item at tonight's meeting (0V7-08-10) a subsequent zoningcode text amendment is also q proposed to reflect the General Plan amendment changes. SUMMARY OF FACTORS: Findings for: 1. The Planning& Zoning Commission recommended approval. 2. Public input would be received early in the process. F:\OV\OV7\2008\7-08-09\TChearing 1-7-09.doc TOWN OF ORO VALLEY '17OUNCIL COMMUNICATION, OV7-08-09 Page 3 3. It would allow adequate time to review substantial projects and resolve neighborhood issues. 4. The proposed amendments would help streamline the staff and other agency review process. Factors Against: 1. The applicant would be limited to only a two month submittal period. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to [approve, approve with conditions or deny] Resolution (R) 09 - 04 OV7-08-09, the Planning & Zoning Department's request for a General Plan text amendment to require neighborhood meetings prior to the submittal of General Plan amendment applications and change the submittal time frames as indicated in Exhibit A. Attachments: Resolution(R) 09 - 04 1. Exhibit A, General Plan Text Amendment 2. General Plan Text Amendment with Edits c: Project Manager: David Ronquillo, Senior Planner 1)6(,),K._ Sar. S. More, Planning and Zoning Director Jeren Watson, Assistant Town Manager Da r Andrews, Town Manager (low F:\OV\OV 7\2008\7-08-09\TChearing 1-7-09.doc RESOLUTION NO. (R) 09 - 04 Slay A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING THE "AMENDING THE PLAN" SECTION OF THE GENERAL PLAN TO REQUIRE NEIGHBORHOOD MEETINGS PRIOR TO SUBMITTAL OF ANY GENERAL PLAN AMENDMENT APPLICATION AND TO CHANGE THE SUBMITTAL TIMEFRAMES. WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town of Oro Valley residents ratified the General Plan on November 8, 2005; and WHEREAS, the Town desires to amend the "Amending the Plan" section of the General Plan, attached hereto as Exhibit "A", requiring neighborhood meetings prior to submittal of any General Plan Amendment Application and to change the submittal timeframes; and WHEREAS, amending the General Plan to require neighborhood meetings prior to submittal of any General Plan Amendment Application and to change the submittal timeframes will streamline the General Plan Amendment process in the future; and WHEREAS, the Planning and Zoning Commission held a meeting on December 2, 2008 and voted to recommend conditional approval of the amendment to the "Amending the Plan" section of the General Plan, requiring neighborhood meetings prior to submittal of any General Plan Amendment Application and to change the submittal timeframes, and WHEREAS, pursuant to Oro Valley Zoning Code Revised, Section 22.1, General Plan Amendment Procedures, upon recommendation by the Planning and Zoning Commission of any amendment to the General Plan, a public hearing before the Mayor and Council shall be scheduled; and WHEREAS, Mayor and Council duly considered the proposed amendment to the "Amending the Plan" section of the General Plan, requiring neighborhood meetings prior to submittal of any General Plan Amendment Application and to change the submittal timeframes at a public hearing on January 7, 2009. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley that: SECTION 1. The Mayor and Council hereby adopts the amendment to the "Amending the Plan" section of the General Plan, attached hereto as Exhibit "A", requiring neighborhood meetings prior to the submittal of General Plan Amendment Application and to change the submittal%or timeframes. im frames. \\Legal\sharefiles\Planning&Zoning\Projects\General Plan Amendments\Neighborhood Meetings\Resolution Amending General Plan Section Amending the Plan.doc Town of Oro Valley Attorney's Office/ca/121008 • SECTION 2. If any section, subsection, sentence, clause, phrase, or portion of the resolution or any part of the General Plan Amendment adopted herein is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley,Arizona this 7 t h day of January 2009 TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Tobin Rosen, Town Attorney Date: Date: \\Legal\sharefiles\Planning&Zoning\Projects\General Plan Amendments\Neighborhood Meetings\Resolution Ame ing General Plan Section Amending the Plan.doc Town of Oro Valley Attorney's Office/ca/102408 Exhibit A, General Plan Text Amendments OV7-08-09 General Plan Procedures for Amending the Plan Amendments to the Oro Valley General Plan may be initiated by the Town or by a landowner. Such amendments must be in accordance with the procedures set forth in the Arizona Revised Statutes and the Town of Oro Valley Zoning Code. Arizona State Law requires that all municipalities provide public review of General Plan amendments. All General Plan amendments will follow the additional public notification requirements as specified in the OVZCR. All minor and major amendments to the General Plan shall follow the procedures outlined in the following flow diagram: Pre-Application V Minor Amendment Determination as Major or Major Amendment Minor Amendment ♦ ♦ One Neighborhood Meeting J I4 Two Neighborhood Meetings Submittal V One P&Z Hearing 4-- Public Notification Two P&Z Hearings 9 ♦ ► 1V Town Council Hearing Minor Amendment Procedure. To coordinate the review of amendments to the General Plan, minor amendments may be submitted anytime of the year. 1 Major Amendment Procedure. Major Amendments: ■ May only be submitted at one time during the year as specified in the OVZCR. ■ Must go to two public hearings by the Planning and Zoning Commission (in different locations); ■ Shall include two neighborhood meetings, both prior to submittal of the formal application. ■ Pre-submittal neighborhood meetings must occur within a range of time of not more than four months and no less than two weeks prior to the submittal of an application. ■ If there are any substantive changes to the application after formal submittal, an additional neighborhood meeting will be required. ■ Must be presented to the Council at a single public hearing during the calendar year that the proposal is made; and ■ Must be adopted by a two-thirds vote of the Town Council. Text amendments may require neighborhood meetings as determined by the Planning & Zoning Director. Public Notification. Requirements are specified in the OVZCR. 2 General Plan Text Amendments with Edits, OV7-08-09 NOTE: I. UNDERLINED WORDING HAS BEEN ADDED 2. WORDING/N STRIKETHROUGH HAS BEEN REMOVED General Plan AMENDING THE PLAN For the purposes of this Plan, an amendment is any change that occurs between the scheduled Plan updates. Such amendments may involve a change to the Land Use Map for specific properties or a change to the text within an existing element of the Plan. Each element of the Oro Valley General Plan includes an overarching statement that was created based upon prevailing needs, existing development pattern, underlying Y g zoning classifications, considerations for man-made constraints, natural constraints, environmentally sensitive lands, opportunities for development, acceptedlannin p g practices, and considerable public input. Over a period of time, these variables are subject to change. Consequently, the General Plan must periodically be reviewed and amended to ensure that it remains an effective policy guide. Amendments to the General Plan should never be allowed to occur in a haphazard manner. Amendments to the General Plan should only occur after careful review of the request, finding of fact (see Adoption of Amendment below), andublic hearing(s)p g( ) b Y the Planning and Zoning Commission and Town Council. The statutoryrequirements q is for the adoption of the General Plan shall be followed for all amendments as they pertain to public hearings and otherwise. Types of Amendments to the Plan General Plan amendments may be classified as either "major" or "minor" amendments. Generally, amendments to the Plan will be changes to the Land Use Map. However, the same amendment procedure is to be utilized when processing a text amendment. Major Amendment. The Arizona Revised Statutes define a Major Amendment as "a substantial alteration of the municipality's land use mixture or balance as established in the existing general plan land use element." Oro Valley defines a Major Amendment as any change to the Land Use Map that meets one or more of the following criteria: 1 . All amendments beyond the Urban Services Boundary (USB) will be major amendments. REVISED 1 2-1 8-08 1 NOTE: 1. UNDERLINED WORDING HAS BEEN ADDED 2. WORDING IN STRIKETHROUGH HAS BEEN REMOVED 2. All other amendments will be determined based on Table 1 , the General Plan Amendment Matrix. Minor Amendment. A minor amendment is defined as any text or map change that does not meet the criteria for a major amendment. Additional criteria for a minor amendment include: 1 . All amendments that are five acres or less in size and that are contiguous to like existing land use categories will be minor amendments. 2. All amendments to the Land Use Map to bring its designations into conformity with either existing land uses or Pima County zoning at the time of the annexation to the Town of Oro Valley will be minor amendments. Exceptions. The following circumstances shall be handled administratively and shall not require a formal amendment to the General Plan. 1 . All scriveners' errors will be subject to administrative approval. 2. Other corrections to the text or map will not be treated as General Plan amendments but will require Town Council approval. REVISED 12-1 8-08 2 NOTE: 1. UNDERLINED WORDING HAS BEEN ADDED 2. WORDING IN STRIKETHROUGH HAS BEEN REMOVED s Table 1 : General Plan Amendment Matrix Existing Proposed Designation (Change To) Designation1,4 R- PSP& (Change From) LDR LDR1 LDR2 MDR HDR MPC RGC NCO CRC COP SCH PARK OS R-LDR • a • • • • • • • • LDR1 • U • • • • • U LDR2 >( U U U U U • U U MDR in • • U • HDR >< ■ ■ MPC2 See footnote #2 below RGC • • U • • • • • NCO • • • • • • • • • CRC • U • U • • • COP • • • PSP and SCH3 • PARK • • • • U • • U U • OS ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ Major Amendment U Minor Amendment No Amendment Notes: 1. For a complete definition of the land use designations, please refer to page 23. 2. Amendments to areas designated as MPC will be treated, per the General Plan Amendment Matrix Table, based on the land use and density of the MPC designation. If no specific land uses and densities are called out for the MPC (see Special Area Policies starting on page 26), it will be treated, for the purpose of an amendment only, as MDR and NCO (no more than 10%). 3. Excluding Public Schools. Public schools are not subject to the amendment process. 4. See Special Area Policies starting on page 26. Procedures for Amending the Plan Amendments to the Oro Valley General Plan may be initiated by the Town or by a landowner. Such amendments must be in accordance with the procedures set forth in the Arizona Revised Statutes and the Town of Oro Valley Zoning Code. Arizona State Law requires that all municipalities provide public review of General Plan amendments. All General Plan amendments will follow the additional public notification requirements REVISED 1 2-1 8-08 3 NOTE: 1. UNDERLINED WORDING HAS BEEN ADDED 2.WORDING IN STRIKETHROUGH HAS BEEN REMOVED as specified in the OVZCR . All minor and major amendments to the General Plan shall follow the procedures outlined in the following flow diagram: PLEASE NOTE THE ENTIRE DIAGRAM IS NEW AND REPLACING THE EXISTING ONE Pre-Application V 4- Minor Amendment Determination as Major or Major Amendment Minor Amendment V T One Neighborhood Meeting _� Two Neighborhood Meetings Submittal V • One P&Z Hearing Public Notification Two P&Z Hearings • • I T Town Council Hearing Minor Amendment Procedure. To coordinate the review of amendments to the General Plan, minor amendments may e-nly be submitted anytime of the year , month periods of the year. They must include at lust one neighborhood meeting early in the process for all changes to the Land Use Map. Major Amendment Procedure. Major Amendments: • May only be submitted at one time during the year as specified in the OVZCR. • Must go to two public hearings by the Planning and Zoning Commission (in different locations); • Shall include two neighborhood meetings, both e-n-e prior to submittal of the formal application and one prior to the Town Council. • Pre-submittal neighborhood meetings must occur within a range of time of not more than four months and no less than two weeks prior to the submittal of an application. REVISED 1 2-1 8-08 4 NOTE: 1. UNDERLINED WORDING HAS BEEN ADDED 2. WORDING IN STRIKETHROUGH HAS BEEN REMOVED • If there are any substantive changes to the application after formal submittal, an additional neighborhood meeting will be required. • Must be presented to the Council at a single public hearing during the calendar year that the proposal is made; and • Must be adopted by a two-thirds vote of the Town Council. Text amendments may net require neighborhood meetings as determined by the Planning & Zoning Director. Public Notification. Requirements are specified in the OVZCR. - ••: •' - = • = - = • •' . = - -- • - : ogram consistent with state statutes. In addition, • ►. p • - Q • : • - • -- properties will be directly notified of the amendment. notified of the amendment. sign or signs 3'x4' in size, with white background and 5 inch letters. Adoption of Amendment. The disposition of the General Plan amendment proposed shall be based on consistency with the vision, goals, and policies of the General Plan, with special emphasis on: 1 . The proposed change is sustainable by contributingto the socio-economic betterment of the Community, while achieving community and environmental compatibility; and, 2. The proposed change reflects market demand which leads to viability and general community acceptance; and, 3. The amendment will not adversely impact the community as a whole, or a portion of the community without an acceptable means of mitigating these g impacts through the subsequent zoning and developmentp rocesses. The applicant for the amendment shall have the burden ofresentin p g facts and other materials to support these conclusions. REVISED 1 2-1 8-08 5 NOTE: 1. UNDERLINED WORDING HAS BEEN ADDED 2.WORDING IN STRIKETHROUGH HAS BEEN REMOVED 3B TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 7,2009 TO: HONORABLE MAYOR& COUNCIL FROM: Sarah S. More, Planning & Zoning Director SUBJECT: Public Hearing: Ordinance (0) 09 - 01 OV7-08-10, The Planning & Zoning Department, requests approval of a Zoning Code text amendment to require neighborhood meetings prior to the submittal of General Plan amendment applications and change submittal time frames. EXECUTIVE SUMMARY: The Planning and Zoning Department proposes a text amendment to the Oro Valley Zoning Code Revised, specifically relating to the General Plan amendment process Section 22.2. As specified in the Zoning Code, the procedures set forth in the amendment process must be followed when changing land use designations or any text. Refinements to the process are proposed based on "lessons learned" over the past years of General Plan amendments review. The amendment changes the requirement for neighborhood meetings to be held prior to the submittal. PLANNING & ZONING COMMISSION ACTION: At their regularly scheduled meeting of December 2, 2008, the Planning and Zoning Commission voted inanimously (6 — 1) to recommend conditional approval of the zoning code amendment (see Exhibit A). The %.(pproved motion requires a "modification that the amount of time, minimum and maximum, that the neighborhood meeting is held prior to submittal of the formal application be included." The Commission deferred the development of specific time frame requirements to staff. Staff has revised the draft to require that the neighborhood meetings be held not more than four months and no less than two weeks prior to submittal. The aim is to enable leeway for an applicant to modify plans based on neighborhood input— and insure continuity without significant time gaps between meetings. PROPOSED ZONING CODE AMENDMENTS: This amendment is being presented to address concerns regarding the General Plan amendment process. Specific issues became apparent during the past year's review of the General Plan amendments and the main purpose of the proposed Zoning Code text amendment is to reflect the changes being proposed on the General Plan text amendment, which is being reviewed as part of a separate item (0V7-08-09). The following elements reflect the changes as specified in the General Plan text amendment: 1) Timing of neighborhood meetings — The existing Zoning Code currently requires neighborhood meetings during the amendment process. The proposed amendment would require neighborhood meetings in accordance with the changes proposed in the General Plan text amendment, prior to a formal application. The specific sections in the text have been revised accordingly. Please see the attached Exhibit A for revisions. TOWN OF ORO VALLEY COUNCIL COMMUNICATION, OV7-08-10 Page - As previously mentioned in the General Plan text amendment, the aim of establishing the neighborhood meetings early in the review process is to allow residents adequate time to resolve neighborhood issues with the applicant before a formal application is submitted. It would also give the applicant an indication of whether they should proceed with the formal application, especially if there is significant opposition. This may lead to eventual withdrawal of the application, which occurred with two applications over the past year. The applicant P typically waits until the formal application is submitted before the neighborhood meeting process begins as there is no current requirement in place. 2) Application submittal time frames — Specific submittal deadlines are set forth in the Zoning Code — and enable major amendments to only be submitted between the first working day in January and the last working day in March. Furthermore, minor amendments may be accepted at any time of the year. The proposed Zoning Code amendment would change the submittal time frames for amendments in accordance with the General Plan text amendment. Please refer to the attached Exhibit A for revisions and a more detailed version with edits. As previously mentioned in the General Plan text amendment report, the proposal is to limit the window for Major General Plan amendment submittals to a period of two months, from the first working day in January to the last working day in February, eliminating the month of March. This would allow more time to review the project elements because of the extensive review process that is involved for major plan amendments. Staff supports this measure to allow for better analysis in preparation for Planning &Zoning Commission hearings. For minor amendments, clarification was provided to reflect Zoning Code language, which can be submitted any time of the year. • 3) Public Notification—This section has remained the same. The Zoning Code will outline the specific public notification requirements. SUMMARY OF FACTORS: Findings for: 1. The Planning &Zoning Commission recommended conditional approval. 2. Public input would be received early in the process. 3. It would allow adequate time to review substantial projects and resolve neighborhood issues. 4. The proposed amendment would help streamline the staff and other agency review process. Factors Against: 1. The applicant would be limited to only a two month submittal period. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to [approve, approve with conditions or deny] Ordinance (0) 09 - 01 OV7-08-10, The Planning & Zoning Department's request for a Zoning Code text amendment to require neighborhood meetings prior to th ,"10 F:\OV\OV7\2008\7-08-10\TChearing 1-7-09.doc r TOWN OF ORO VALLEY c'OUNCIL COMMUNICATION, OV7-08-10 Page 3 submittal of General Plan amendment applications and change the submittal time frames as indicated in Exhibit A. Attachments: Ordinance (0) 09 - 01 1. Exhibit A, Zoning Code Update 2. Zoning Code Update with Edits cc: Project Manager: David Ronquillo, Senior Planner r 4.S' # - i ' Sar. S. More, Planning and Zoning Director sf-A11-14'*- ilit ,Apv Je ne Watson, Assistant Town Manager jik:40----, Davi Andrews, Town Manager ‘iir Illirsv F:\OV\OV7\2008\7-08-10\TChearingl-7-09.doc r r ORDINANCE NO. (0) 09 - AN %tor ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING SECTION 22.2, GENERAL PLAN AMENDMENT PROCEDURES, OF THE ORO VALLEY ZONING CODE REVISED; REPEALING ALL RESOLUTIONS, ORDINANCES AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, on March 13, 1981, the Mayor and Council approved Ordinance (0)81-58, which adopted that certain document entitled"Oro Valley Zoning Code Revised (OVZCR); and WHEREAS, it is necessary to revise Section 22.2, General Plan Amendment Procedures, to require neighborhood meetings prior to submittal of any General Plan Amendment Application and to change the submittal timeframes in order to streamline the General Plan Amendment process in the future; and WHEREAS, revising Section 22.2, General Plan Amendment Procedures, will make this section consistent with the "Amending the Plan" section of the General Plan; and WHEREAS, the Planning and Zoning Commission held a meeting on December 2, 2008 and voted to recommend conditional approval of amending Section 22.2, General Plan Amendment Procedures; and WHEREAS, the Mayor and Council have considered the proposed amendments and the Planning and Zoning Commission's recommendation requiring neighborhood meetings prior to submittal of any General Plan Amendment Application and to change the submittal timeframes, and finds that they are consistent with the Town's General Plan and other Town ordinances and are in the best interest of the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Town Council of the Town of Oro Valley that: SECTION 1. that certain document entitled Section 22.2, General Plan Amendment Procedures, of the Oro Valley Zoning Code Revised, attached hereto as Exhibit "A", requiring neighborhood meetings prior to the submittal of General Plan Amendment Application and to change the submittal timeframes is hereby approved. SECTION 2. All Oro Valley ordinances, resolutions or motions and parts of ordinances, litay resolutions or motions of the Council in conflict with the provision of this Ordinance are hereby repealed. \\Legal\sharefiles\Planning&Zoning\Zoning Codes\Section 22 2 Neighborhood meetings\Ordinance Amending Section 22 2 doc Town of Oro Valley Attorney's Office/ca/121008 PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 7 th day of January , 20 09ve) TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Tobin Rosen, Town Attorney Date: Date: ,40 \\Legal\sharefiles\Planning&Zoning\Zoning Codes\Section 22.2 Neighborhood meetings\Ordinance Amending Se2pn 22.2.doc Town of Oro Valley Attorney's Office/ca/102408 EXHIBIT A, Zoning Code Update 0V7-08-10 Section 22.2 General Plan Amendment Procedures 2. Review Process a. Minor Amendment i. Submittal requirements are established by the Planning and Zoning Director. Additional studies or other materials may be required when warranted. ii. Amendments may be submitted any time of the year. iii. Neighborhood Meetings a) At least one neighborhood meeting must be provided prior to submittal of a formal application for all proposed changes to the Land Use Map. b) Town policies for notification of general plan amendments must be followed to achieve a neighborhood meeting. c)The Planning and Zoning Director must be notified of all neighborhood meetings at least 20 days in advance. d) Meetings for text amendments may be required at the discretion of the Planning and Zoning Director. b. Major Amendment i. Submittal requirements are established by the Planning and Zoning Director. Additional studies or other materials may be required when warranted. ii. Applications are accepted from the first working day in January to the last working day in February. iii. Neighborhood Meetings a)At least two neighborhood meeting must be provided prior to submittal of a formal application for all changes to the Land Use Map. If there are any substantive changes to the application after formal submittal an additional neighborhood meeting will be required. b) Pre-submittal neighborhood meetings must occur not more than four months and no less than two weeks prior to submittal c) Town policies for notification of general plan amendments must be followed to achieve a neighborhood meeting. d) The Planning and Zoning Administrator must be notified of all neighborhood meetings at least 20 days in advance. 1 Zoning Update with Edits, 0V7-08-10 Section 22.2 General Plan Amendment Procedures 2. Review Process a. Minor Amendment i. Submittal requirements are established by the Planning and ZoningDirector. Additional studies or other materials maybe required when warranted. ii. Amendments may be submitted any time of the year. iii. Neighborhood Meetings a) At least one neighborhood meeting must be provided prior to submittal of a formal application -- _•-:. -: : _ - ••••e _ •:• :.: for all proposed changes to the Land Use Map. b) Town policies for notification of general plan amendments must be followed to achieve a neighborhood meeting. c) The Planning and Zoning Director must be notified of all neighborhood meetings at least 20 days in advance. d) Meetings for text amendments may be required at the discretion of the Planning and Zoning Director. b. Major Amendment i. Submittal requirements are established by the Planning and Zoning Director. Additional studies or other materials may be required when warranted. ii. Applications are accepted from the first working day in January to the last working day in February March. iii. Neighborhood Meetings a) At least two one neighborhood meeting must be provided prior to submittal of a formalapplication : •- _--:. -: : . - _•••.: _•• :•••: _:••••• :- pttb4ic he-ari for all changes to the Land Use Map. If there are any substantive changes to the application after formal submittal an additional neighborhood meeting will be required. b) Pre-submittal neighborhood meetings must occur not more than four months and no less than two weeks prior to submittal c) Town policies for notification of general plan amendments must be followed to achieve a neighborhood meeting. d) The Planning and Zoning Administrator must be notified of all neighborhood meetings at least 20 days in advance. _ • . 110 iv. All applications must be reviewed concurrently at a minimum of two public hearings by the Planning and Zoning Commission in different locations. 1 v. All major amendments are to be presented to the Council at a single public hearing prior to the end of the calendar year that the proposal is made. vi. Public notification for all public hearings. Public notification shall be given not less than 15 days prior to the scheduled hearing date and will include at a minimum: a) Notice of the proposed amendment will be advertised a minimum of three times in two widely distributed newspapers. b)All property owners within 1,000 feet of the subject property and all adjoining properties will be directly notified of the amendment when the amendment involves a change in land use. c)All homeowner's associations registered in Oro Valley will be notified of the amendment. d) Signs noticing the proposed amendment will be posted on the property on a sign or signs 3 feet by 4 feet in size, with white background and 5-inch letters. vii. 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