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HomeMy WebLinkAboutPackets - Council Packets (732) **AMENDED (04/28/09, 1:30 PM) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION APRIL 29, 2009 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION - AT OR AFTER 5:30 p.m. CALL TO ORDER ROLL CALL 1. Discussion regardingcreating a Town Signature Community Event 2. Gray Water, Rainwater Harvesting and Solar Photovoltaic (PV) & Heating Requirements 3.** AdministrativeBudget Bud et review (continued from April 27, 2009): a) Debt Service Funds b) Town Clerk c) Legal d) Town Council ADJOURNMENT POSTED: 04/24/09 AMENDED AGENDA POSTED: 04/28/09 4:00 p.m. 1:30 p.m. ekf ekf The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700. April 29, 2009 To: Mayor Loomis and TOV Council Members Subject: Signature Event Topic I would like to propose the following for a SIGNATURE EVENT FOR ORO VALLEY: SUBJECT: Showcasing the wealth of Oro Valley's leisure time activities with a dual emphasis on family involvement to combat drugs in schools and "let's not forget the folks who paid for this". VENUE: Riverfront Park on Lambert Lane. CONTENTS: Booths and recreational fields with all of the hobby / crafts /activities provided by the Oro Valley Library, Parks and Recreation Department , OVPD volunteer and Explorers, plus other organizations within Oro Valley such as The Sonoran Desert Flyers, Inc. radio control model aircraft club, Sun City Vistoso wood carvers and a lot of other special interest groups. Since my interests are specific to the radio control hobbies I would like to briefly outline what a "radio control bobbies" area could contain. Within the field areas of the park several electric powered model aircraft flying arenas would be set up. There would be flight simulators that the public could try their hand at prior to being jointly instructed in the concepts and actual flying of electric powered model aircraft. This would be done by the "buddy box" technique where a qualified instructor has control of the plane before and after the student flies the plane at a safe altitude away from the crowd. At certain times demonstration pilots could show the public what the electric powered model aircraft are capable of in their maneuvers. The U.S. Army at Ft. Huachuca trains Remote Piloted Vehicle pilots. They could use their RPV's as in our demonstrations and could have a recruitment booth. Model building with simple hand launched planes could be taught and success reinforced by flying the finished product. Model cars and boats could also be demonstrated with a temporary pond built a top a part of the parking lot One of the benefits of the RC activities I feel is that we see at our new RC venue at Naranja Town Site is that we have a had a few family / son training sessions and they bring the unit together. Other interest areas could showcase their activity / interest area in booths or open areas with instruction interaction also. This is not a set of working drawings and specifications for a successful event, but it is an idea for the TOV to explore. The current "drop the kid off at the soccer field" may work for some of the kids, but there are others that could certainly benefit from some in-house interaction and wouldn't that be nice to see TOY help in furthering that idea. And not to forget my age group, not everything should be for the kids, after all we supplied the infrastructure, and we should be able to utilize at least some of it. Respectfully submitted, Robert J. Schumann Oro Valley, AZ 85755 TOWN OF ORO VALLEY Page 1 of 4 COUNCIL COMMUNICATION MEETING DATE: 04/29/09 TO: HONORABLE MAYOR AND COUNCIL FROM: MARY DAVIS, COMMUNICATIONS ADMINISTRATOR AMANDA JACOBS, ECONOMIC DEVELOPMENT SPECIALIST TORY SCHLIEVERT, MANAGEMENT ASSISTANT SUBJECT: DISCUSSION AND POSSIBLE CONSIDERATION OF A CREATING A TOWN SIGNATURE COMMUNITY EVENT SUMMARY: At the request of Council member Bill Garner, staff has conducted research on signature community events both in the Tucson metropolitan region and throughout the state of Arizona. These events, which range from sports tournaments to holiday celebrations, often become the trademark of a community and draw participants from throughout the state and around the country. Not only do these events produce tremendous gains for the municipality's economy, but they help to build on existing economic development activities and often create a sense of place in the community. TUCSON AND SURROUNDING AREAS In order to provide a context to this discussion, staff has created the following chart detailing signature community events in Tucson and the surrounding areas. Tucson and SurroundingMunicipalities Community Events TUCSON EVENTS Tucson Gem, Mineral & USTA Junior Winter Championships & Tucson Tree Lighting Fossil Showcase Copper Bowl Tennis Tournament UMC El Tour de Tucson Pima County Fair Spring Fling Major League Baseball Tucson Meet Yourself Tucson Culinary Festival Spring Training Annual Fiesta de los Run For Fun Tucson All Souls Procession Weekend Vaqueros Rodeo Coldwell Banker Soccer Tucson Marathon Tucson Chili Cook-off Shootout Tucson International Dillinger Days La Fiesta de San Agustin Mariachi Conference TOWN OF ORO VALLEY Page 2 of 4 COUNCIL COMMUNICATION MEETING DATE: 04/29/09 Tucson and Surrounding Municipalities Community Events (continued) ORO VALLEY EVENTS Arizona Distance Classic Oro Valley Tree Lighting Oro Valley Holiday Parade Riverfront Arts Festivals Healthiest Town in America(new) \OTHER ARIZONA EVENTS ^ y"n• ;5:.. °• yYr:, 'Sk K r + - Accenture Match Play Barrett Jackson Car Show(Scottsdale) Carefree Christmas Festival Championship (Marana) (Carefree) Marana Founder's Day Scottsdale Arabian Horse Show PF Chang's Rock n Roll ........ . . .... . ................ ..... ... ... (Scottsdale) Arizona Marathon(Phoenix) Oktoberfest on Mt. Lemmon Rex Allen Days (Willcox) Many of these events, like the Fiesta de los Vaqueros Rodeo, have a long tradition in the Tucson area and are held year after year because of the impact they have on the economy. Last year, the Rodeo had about 55,000 participants and over 200,000 spectators creating an estimated economic impact of$16 million dollars. El Tour de Tucson is another long-running event that draws nearly a thousand participants and 30,000 spectators. The event in the past year represented a$20 to $30 million dollar influx to the community the weekend of the race and is estimated to have an impact of$50 to $70 million dollars year round. Couple that with the estimated $100 million dollars brought in by the Tucson Gem and Mineral Showcase and it is easy to understand why communities are willing to host these events each year. In fact, even smaller events like the USTA Junior Winter Championships & Copper Bowl Tennis Tournament, part of which is held at the Hilton El Conquistador Golf and Tennis Resort, represent a $2.5 million dollar impact to the local economy. Another characteristic of these events is many of them appeal to a certain demographic or cultural tradition of a town or region. This must be considered when evaluating an event in Oro Valley. Currently, Oro Valley's demographics include: Population: 43,600 Median age: 45.3 years Median household income: $61, 037 Education levels: 95.7%have high school education or higher; 43.5%have a bachelor's degree or higher *Based on U.S. Census date published in the 2007 Economic Development Report TOWN OF ORO VALLEY Page 3 of 4 COUNCIL COMMUNICATION MEETING DATE: 04/29/09 RECOMMENDATION Staff recommends that we engage the community in a public participation process to seek their input on the p development of a signature community event. The outreach would incorporate focus groups, open houses and online surveys that would allow staff to generate input from a variety of methodologies. The public participation process would engage under the following considerations: Goal Work with the community on the development of a signature event that showcases the Oro Valley community and that garners enough attention to draw a significantly large audience, resulting in a positive economic impact to the town. Key Stakeholders Council Parks & Recreation Citizen representatives: HOA representatives, Active older adult communities (Sun City, Splendido) School officials Business representatives, including the hospitality, restaurant and retail industries Chamber of Commerce Greater Oro Valley Arts Council Expectations 1. We expect a high level of Council interest/involvement 2. We expect a high level of community interest/involvement 3. We expect to follow a process for gathering input 4. We expect to let all ideas be heard Some of the key questions to be addressed by Council prior to initiating the public participation process: 1. Have we identified the constraints clearly ahead of time so that we understand what can/cannot realistically be done? 2. What will success look like at the end of the public participation process? 3. Can the town commit the necessary resources (for both research and implementation)? TIMELINE To effectively plan an event, we estimate approximately three to six months to gather public input and evaluate opportunities based on Council review and approval, with another six to 12 months necessary to plan and implement an event. TOWN OF ORO VALLEY Page 4 of 4 COUNCIL COMMUNICATION MEETING DATE: 04/29/09 FISCAL IMPACT: Without knowing what type of specific signature event will be held, it is hard to predict the fiscal impact. Timing whether it is a day-long event versus a weekend celebration also will play into the impact. However, based on the examples noted above, a signature event can have a significant financial impact on the region. ATTACHMENTS: 1. Marana Founders Day Event Information 2. Barrett Jackson Classic Car Show Event Information 3. Scottsdale Arabian Horse Show Event Information 4. Carefree Christmas Festival 5. PF Chang's Rock n Roll Arizona Marathon and Half Marathon i ,i 1 1 Ltuk+ „, ,WI Tory S 4 ievert, Manage • A ssistant (;;;oze Amanda Jacob% Economy De = o• ent Specialist ----' I/. ,7 WAIII0 1 ,e . ,ei.--# u, .ry Da s, ti) m, cations Administrator)ni IDAt,-/i44- OtC--‘4,frNi.,u,-- David Andrews, Town Manager Marana Founder's Day Marana, Arizona The Town of Marana celebrated its 32nd Marana Founder's Day this year. The one-day event at Ora Mae Ham Park and the Heritage Arena attracts approximately 10,000 people from across the region and state. The event includes the following activities: 1. 3-mile Founder's Day Parade (Town of Marana received 80 entries) 2. Mayor's Reception 3. 60+vendors (food and informational booths) 4. Event is free to the public. Attendees have to pay for food. 5. Local little league will have a tournament 6. Kid Zone—crafts, balloon twister 7. Teen Zone— skateboard demonstration 8. Military, Border Patrol 9. Marana Unified School District's High Schools Car Show(in the past this was a competing event. The Town and School got together and now the car show will be a part of Founder's Day 10. Heritage Display 11. Music (bands) 12. Entire event 13. Marana Weekly News will have a photo contest. The winner of the event will be featured on the flyer/program, as well as the next issue of the weekly news. There will be a PowerPoint presentation during the event that shows all the contestants as well as the winner. Last year's event cost the Town of Marana $56,000. The Town budgeted $20,000 for FY 2008-09 and that does not include staff. Barrett-Jackson Collector Car Auction Scottsdale, Arizona Established in 1971 and headquartered in Scottsdale, Arizona, Barrett-Jackson specializes in providing products and services to classic and collector car owners, astute collectors and automotive enthusiasts around the world. The company produces the "World's Greatest Collector Car AuctionsTM" in Scottsdale, Palm Beach, Florida and Las Vegas. The 38th Annual Barrett-Jackson event was held in Scottsdale, Arizona on January 11-18, 2009 at the WestWorld of Scottsdale. Barrett-Jackson offers events for the entire family (see attachment for a list of scheduled events). Barrett-Jackson partnered with the Fairmont Scottsdale Resort, Carefree Resort& Villas and the Marriott Hotels and Resorts to provide discounted room rates ($135-$359 per night) for attendees. The following economic impact study was completed for Scottsdale, Arizona in August 2006 by O'Neil Associates, Inc.: A new study of the 2006 Barrett-Jackson Collector Car Auction estimates that spin-off spending by auction attendees produced an economic impact nearly equal to the amount spent on the cars themselves. The study by O'Neil Associates, Inc., estimated that "non-vehicle" spending on the event produced a total economic impact of$96 million in the Valley, in addition to the $98.8 million that bidders spent on vehicle purchases at the auction. The Scottsdale city staff also used O'Neil's findings to estimate the total direct return in city taxes as a result of the spin-off activity from the auction. They concluded that non- vehicle spending generated up to $1.5 million in Scottsdale tax revenue. The O'Neil study estimated that total non-vehicle spending by visitors and Valley residents at WestWorld, the auction site, was about $42 million. Event-goers, bidders, sellers, sponsors and others spent another $54 million off-site on hotel rooms, restaurants and other activities throughout the Valley, according to the study's estimates. Scottsdale commissioned the study to get a clearer picture of spending associated with the auction and the visitors it draws, rather than the grand total from sales of collector cars. The Economic Vitality staff used O'Neil's findings to estimate auction-related spending within Scottsdale's city limits, as well as the return to the city in direct tax revenue. They found that, of the $96 million generated Valley-wide, the economic impact within Scottsdale's borders was between $45 and $64 million. Direct tax revenue to the city ranged between $1.1 million and $1.5 million. (http://scottsda1e.wordpress.com/2OO6/O8/1 8/barrett-jackson-collector-car-auction- economi ector-car-auction- economi c-impact-study/). SCHEDULE OF EVENTS Saturday, January 10 ChiWhelp Drive the Dream Gala(vv.c.,.chacilyelpdrive!liedrearrt org; 11041101111111 Cocktail Reception •Dinner,Auction&Entertainment .6:00pm-7:30pm(imitation only) 7:30pm-11:00pm(invitation only) 4.400 7, ,,,,:, 1 StfridaV, Jalittant 1 ,.., , ‘ Family Value Day 8:00am—5:00pm The Garage Patio Hours 10:00am-5:00pm Kid's Fashion Show. 1:00pm&3:00pm PilltPrilyii1Vilary , , . „ ... Preview Day , 8:00am-4:00pm -....:- The Garage Patio Hours. 1 0.00am-3:00pm ,,,,,rt.„,, , Opening Night Gala... 7:00pm- 10:30pm(invitation only) , -,ti,c1 % '',4*-4',A t.-1 ,i`; -,'-'1*:;:1, TIIWNriaV ..:„,,,,,, ,;',,,,)2,*4:::;- 1-t Gates Open 8:00am-Auction Close T..,.'-.-:I,.l',''". -r,',/! The Garage Patio Hours 10:00am-Auction Close - --,,,,, .,,r0: ' .,.ff',. Automobilia Auction 10:00am-2:00pm Collector Car Auction 2:00pm-Auction Close 4 . ' ... ,. Happy Auction Hours Reduced admission after 5:00pm 5 ,-; i ,"-----• ' gue i ,, ( Designer Fashion Shows‘'' , g - ' ' ..., - Wiiiim---4,1V Gates Open f;.11,1rdtu . ,.... .... .... 7:00pm 8:00am-Auction Close The Garage Patio Hours 10:00am-Auction Close Automobilia Auction 9:00am-10:00am Collector Car Auction . 10:00am-Auction Close -— Happy Auction Hours Reduced admission after 5:00pm L't, ThUtStlaV. iiintlary 3 8 T H ANNUAL Gates Open 8:00am-Auction Close The Garage Patio Hours.. . ..•.•..10:00am-Auction Close .... ,,i, V41:),„, Automobilia Auction 9:00am-1000am I , If (Wile (AiPA 11, ;-k-1,--'1- . Collector Car Auction Happy Auction Hours .. 1000am-Auction Close : Reduced admission after 5:00pm ' The Garage Entertainment 6:00pm—Auction Close Itit ‘V1:LD',,,GRIM ES1 C01.LEC foR CAR AL,i, 1 ioNi., friday.j:.illtiary Iti SCOTTSDALt --.., Gates Open The Garage Patio Hours 8:00am-Auction Close 10:00am-Auction Close Automobilia Auction .....9:00am-10:00am - JANUARY 11 -18, 2 009 Collector Car Auction.... 10:00am-Auction Close Happy Auction Hours Reduced admission after 5:00pm I DAi. F WESTWo R I D OF SicThe Garage Entertainment 6:00pm-Auction Close ,o, i s , Saturday. J:0111131'44 , .0.3011.16 AIEMILY 40 lib'ffliS b'f'LIVE 1,771.- i., , , ,,/.. Gates Open 8:00am-Auction Close MOINIEFINITION COVE/IANE'atifilaiipeti,,,.71.i/0 The Garage Patio Hours 10:00am-Auction Close i'll'ECif YOUR LOC,41 liSTINSS Automobilia Auction ..9:00am-10:00am Collector Car Auction . 10:00am-Auction Close Happy Auction Hours Reduced admission after 5:00pm The Garage Entertainment 6:00pm-Auction Close Sunt , Jarniary 111, Cox Charities Day 8:00am-Auction Close The Garage Patio Hours.. 10:00am-Auction Close Automobilia Auction 9:00am-10:00am CONSIGN YOUR VEHICLE TODAY! Collector Car Auction 10:00arn-Auction Close BARRETT-JACKSON LIFESTYLE SCOTTSDALE I 2000 7 i . Q ,-i ..< c r N c o o r. N Z, 4 Ti.) `J Ct L •.-• c O c p O aJ O (a (o h % In 0 �O M, •/'� J CZ �" 1 t L Z L. • ;. W p rx o v _ - r ,.� -C C •L 4 � 0 4 5 +� un ^ _ -c,, v as 4- < ! Ct • Cid 0 . . CCS (a ' o : = i 1 C 'Q CM 4-00," 0 o 0 3 = V) N C a W , 4 0 . •7—.1 •pi* ,' a) 0 E iu CLI I E-0 `� E I' (;4 I ONO LiL. 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'-'1'i ( - 1717,1 �1�:". w+s.' ......1 Yr .•w,r�'hey r > -'ysY '''''l ' -, 1 \ . t 1' --1— ' 1 i ' II D t I, i LAPC 9 '' ,Ael°e).!1:,„ri,,.ffieviier:.,':ia iy % si7)iji:1% (.4!.,. , 1PP1.:1):1 - ' , ,... ': ' : -- Ll®IT'X ME MglIg) t ‘i -,.. tiji,,,, ,,,a - , - , , - ,,, o , $2� „i , Parte*1 7✓!M�,a ,...c-� ray - - Lights ��Performers d A ,,... ---,,,,,,,A,,,...„,„;....,4 ,-.\1 :,,....,.. i.„ 'tgglek � 5#i �:: �� �- sant Grotto of Trees o �`:,; ,,: 1.7,i snow! Theatre PerFomna es *, U I iti .. .,., �,' . se 2 Carriage Rifles Stores Opel Late 4 "f '° ire Musk i till, , be Margit! r - 4imp A ,,,,, ' ,,. ,' ,I., r.. m. ',:is„ ,--i ) ? 44.40,fr, ,:„.:4,,r,11.4M,agt.- .-''''' ..... ' � wwwr .r w r3.3 ,. n { _ + v'"�111��' �err.•. f 1 s y1 0 1, r. r, �;`Z .r 'tii j, .. it t. ____.,,,.., . , JI�.;i :- Y r ■ x l '� �„ mow+ L"' t I.iF: x ,),:el alb :�.. , �R` � �� �e••/ � ylY � :.'F, '4 •_ ... .4 I/aai�� Y . .it lkiillte,,,, >eott) 11 .s. 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' -7:4,i,i ,,,,::,,.., III '''''''''-..,:-: fn r}/w 11:, ,;',Z,,. .,:' ''' r 1 y. :4;S:#:! 24‘4,,:f., ,‘,,,,,-,;!::' -1. . ,i,f' ,4-1,, 4 - ,-1, t1/4, .,..----r.-f,-'''.. -,. ,..... ) , _ .K pill' ,-,::;:wit,„ Ill ., ,,.,... ,,,„,.... ,,, ,,,..„): pi,,,,i? ,, - � : ix .� _ -. http://wvvw.carefreechristmasfestival.com/ 4/21/2009 Carefree Christmas Festival, Arizona Christmas, Christmas in Arizona Page 3 of 3 Sponsors Event Parking Coyote Dreams Home'Tree Entry Form !Merchants Info'Parade Form (Festival Press Release 1Schedule of EventslChristmas in CarefreelContacti http://www.carefreechristmasfestival.com/ 4/21/2009 . Page 1of1 Il<4 a„, �af 6T 1'�;�s,)1 ` f i. '1 , , ,..,,,,,_ ... , E SATURDAY DECEMBER 13 AU events ore FREE unless indicated by a sign 10 a.m.-4 p.m. GREYHOUND and other PET ADOPTIONS in the courtyard on Easy Street. FRIDAY DECEMBER 12 10 a.m.-9 p.m. FESTIVAL OF TREES Silent FESTIVAL OF TREES FUNDRAISER! Auction bidding at Los Portales Mall. Decorated Christmas trees will be on display 11 a.m.-1 p.m. THE SALVATION ARMY BAND on the upper and lower levels of the Los Portales will be playing your holiday favorites on the Mall for a silent auction to benefit various charities. Amphitheater stage. Drawings scheduled for 4 p.m., Sunday, Dec. 14. 1:38-2 p.m. Visit the DESERT FOOTHILLS 12.6 p.m. PRE-PARADE ACTIVITIES Carefree THEATER Gecko Teatro(youth theater) (Bashas) Marketplace:See the Wells Fargo Stage- performing on the Amphitheater stage, coach and visit with Santa from 3-5 p.m.for photos. �a• .r/ti' 111` i'n i t in1Ii \'' F0 # E! (C- 1:4 1 ' .'... 101 / 1 15,1yg 1�� 14, I''lll41::: Y%, 1 i�I .1 I.:' 1[,�1\` �'' '.1,)1 Y i I .,.....„, _____, __. ... 6p.m. 2-4 p.m. CHRISTMAS CAROLS performed by An electric parade with Santa coming to the Cactus Shadows High School Honors Choir and town in a vintage fire truck!Cinderella will make String Quartet. a visit in her Pumpkin Carriage and beautifully decorated Christmas floats will brighten the 4-6 p.m. SANTA'S BACK in his Grotto for more night on Easy Street. visits with children. Music performed by 11-year old singer/songwriter SYDNEY TAYLOR. 7- .� 9 p.m. SANTA VISITSWITH KIDS! Join Santa in his Grotto at the Amphitheater. Have your photo 4-9 p.m. Take a HORSE AND CARRIAGE ride taken with Santa for a donation to Kiwanis. around Easy Street and surrounding marketplaces. 5-9 p.m. Join the CAREFREE CHRISTMAS FESTIVAL SINGERS performance with music -'`- kf and singing by Kevin Glenn and guests. ITS GOING TO SNOW!!! 6-8 p.m. Desert Hills Presbyterian Church DON'T MISS TIE FLURRIES OF ACTIVITY presents a PUPPET SHOW, CAROLING ANIO IN THE AMPHITHEATER!!! NATIVITY at the"mini"Amphitheater in the 7-9 p.m. Desert Hills Presbyterian Church Carefree Gardens. presents a PUPPET SHOW, CAROLING AND 08-9 p.m. SWING SISTERS will be performing l � '�� at the"mini"Amphitheater in the �` on the lower level of the Los Portales Mall.Tickets Carefree Gardens. at the door or at www.darknightproductions.us, 0 8 p.m. ILLUSIONIST Jacob Spinney will be performing in the lower level of the Los Portales Mall. Tickets at the door or at www.darknightproductions.us. http://www.carefreechristmasfestival.com/CarefreeChristmastrifoldFINO8_2.jpg 4/21/2009 The Carefree Christmas Festival would not have been possible without the generous contributions, time and support of the following organizations and people: Premier Sponsors Town of Carefree Carefree Cave Creek Chamber of Commerce Butte Properties Carefree Morgan Commercial Property Management AZ Wine L Skincare Let There Be Light Saguaro Grille Wild Holly Gallery Turn West Design Sassy's Wig & Nail Salon Carefree Fire Department Rural Metro Rod Deszndeffy Kiwanis of Carefree National Bank of Arizona Proven Media Services Scottsdale First Assembly English Rose Tea Room Orange Gourd Design Studio Wells Fargo Bank Carefree Market Place Forward Motion Concepts GW Custom Homes Blue Media Paragon Properties Palm Desert Realty Fenwick Investments Lowe's Karsten's Ace Hardware Peter Slocum Wachovia Sec. MERCHANTS: Badu, Yahn's, Chris Mellon, Foothills Financial, Carefree Golf, Carefree Station, Synergy Wealth Solutions, Dr. Jeremy Warden, Foothills Investment Advisors, Amano Folk Art, Time and Again, Black Mountain Coffee Shop, Ortegas 6th Generation Traders, Bashas', Maduro Cigars & Emporium, Dr. Seema Mohan, Storyteller, Cellar 13 Wine Bar, Latitude 33, Carefree Look Salon, Sue Bickerdyke Interiors, Bill Mulliniks State Farm Insurance, Brian Jones ING Financial, AM Tailor&Tommy Bahama, Carefree Home Entertainment, Giordano's Trattoria Romana, Bad Donkey Sub Company, The Little Barber Shop, High Chaparral Holmes Construction, Erika Willison Russ Lyon Sotheby's, Carefree Resort and Villas, Tobias Automotive Specialist, Jackie Dean American Sterling Financial, Wilson's, Jane Ceasor Insurance Consultants, Desert Rose Florist, Alice Kunka Farm Bureau, Native American Gallery VOLUNTEERS: Carefree Christmas Festival Task Force, Carefree/Cave Creek Chamber of Commerce, Cave Creek Unified School District, Kiwanis of Carefree, Soroptomists, Foothills Food Bank, Foothills Caring Corps, Desert Foothills Theater, Desert Foothills Woman's Club, Desert Hills Presbyterian Church, Our Lady of Joy Catholic Church, Sonoran Arts League, Kevin Glenn, Manny Gonzales, Ron Bacher, Sydney Taylor, Desert Foothills Posse and many others! For more information: Prepared b : Jo Gemmill 480-488-4812 P y Proven Media CarefreeTea@aol.com Kim Prince 480/221-7995 Or Holly Bergman Or Kim@ProvenMediaServices.com Holly@Wldholly@hotmail.com FOR IMMEDIATE RELEASE: November 4th 2008 ***Friday Night Electric Light Parade*** Kicks off three-day Carefree Christmas Festival December 12th-14th CAREFREE, Ariz., (December 4, 2008) - The stage is set, complete with real snow, for the Carefree Christmas Festival, a three-day holiday event taking place December 12th- 14th, in downtown Carefree. The festivities kick off with an electric light parade on Friday, December 12th at 6pm, along Easy Street. Real snow from three snow machines will put a chill in the air as Santa signs pictures after the parade, from 7-9pm at Santa's Grotto at the Town Amphitheatre. A mile-long procession of holiday floats will illuminate the route and guests are encouraged to come early and bring a lawn chair for best viewing. Festivities take place throughout downtown Carefree's Gas Lamp District, which has been transformed into a lighted winter wonderland for the event. The festival includes three days and nights of entertainment for children, families and the young at heart. Sponsored by the Town of Carefree, the Easy Street Merchants and the Carefree/Cave Creek Chamber of Commerce, event participants include individuals, businesses and non- profit organizations from throughout the area. The Festival is geared towards families and children, said event founder Joanne Gemmill of the English Rose Tea Room in Carefree. Along with having their pictures taken with Santa, children will be able to drop off letters at Santa's Mailbox and will receive a response from Santa if they include a self-addressed stamped envelope. According to Gemmill, the Festival is set to evoke memories of a Christmas past where traditions are made, remembered and carried forward. Carolers will stroll the festival and entertain guests; holiday foods and drinks, including spiced cider will be served. Parking is available throughout the town for the festivities. Shuttles provided by the Foothills Caring Corps will be available to and from the parade on Friday evening, from the Carefree Studios, 7202 E. Cave Creek Road in Carefree. The Carefree Resort &Villas is also offering parade shuttle service and will be providing guests with hot toddies and holiday over-night rates for the Festival. From street performers to classical ballet performances, the Festival provides a weekend of fun. A special highlight is an Arizona tradition, a theater production of "Coyote Dreams - A VERY Arizona Christmas." CAREFREE CHRISTMAS FESTIVAL RELEASE PAGE 2 OF 3 Other highlights include: Friday, December 12th • 7-9pm Puppet show, caroling and nativity • 8pm- Illusionist Jacob Spinney presents "Magic of the Mind." Tickets $10 in advance, $15 at the door, by calling 480-595-7346. Saturday, December 13th Highlights Include: • l0am-4pm- Greyhound and pet adoptions • l0am-9pm- Festival of Trees • 11 am-1pm- The Salvation Army Band will perform holiday favorites • 1:30-2pm - The Desert Foothills Theater Gecko Teatro youth theater performance • 4-6pm- Santa will be available for pictures with the kids at Santa's Grotto • 4-9pm- Carriage rides throughout downtown Carefree • 5-9pm- Carefree Christmas Festival Singers • 7pm - "Coyote Dreams -A VERY Arizona Christmas," tickets $15 in advance, $20 at the door, available by calling 480-595-7346. • 6-8pm- Puppet show, caroling and nativity Sunday, December 14th Highlights Include: • l0am-4pm Greyhound and pet adoptions • 10am-4pm Festival of Trees silent bidding • 1-2pm- Excerpts from the ballet, the Nutcracker • 2-3pm- Swing Sisters sign holiday tunes and memorable melodies from the 1940's and 50's. Tickets $10 in advance, $15 at the door, and are available by calling 480-575- 7346. • 3-6pm- Carefree Christmas Festival Singers • 4pm - Festival of Trees silent auction results "The event could not have been made possible without the generosity of the volunteers and sponsors who committed to make this such an event filled holiday festival," said Festival founder Joanne Gemmill of the English Rose Tea Room in Carefree. "The purpose of the Festival was to bring joy to members of our community during this holiday season. We encourage everyone from all ages and all walks of life to visit Carefree and experience the magic of Christmas this season," she said. Most events are free and all are open to the public. For more information and a full schedule of the weekend's events, visit www.CarefreeChristmasFestival.com or call the Carefree/Cave Creek Chamber of Commerce at 480/488-3381. ### 1 CAREFREE CHRISTMAS FESTIVAL RELEASE PAGE 3 OF 3 'R. ill''.' ,'..„, •,.. ' 4._ .„,_ ,. . - h _ti- + Santa's Grotto, located near the Carefree Town • Amphitheater, will be Santa's home and 7. 1111111 01 surrounded by real snow, during the t i a } �' , _ f - Carefree Christmas Festival. �.� !f i' t i.-7'...: ��. vim,.:-�a' �'.9a a��` ��`+i - : ;: : efS : ' ,, i k,,:).1:4..A,' , . r,. . , 1( tri Illp ' ' 4*, ' , 1 ''' ::r 0:114,.. l'''' T. ..i ¢; ,Ilii tv,,, , ,,-;, '* ' '- Jo Gemmill, Carefree Christmas Festival x ,,, - founder is shown at the English Rose Tea ,w , Room in Carefree. V'7,, ; Tt°;-;1.--r,:::,,,----.1 :- )--..,---..-iria-$1:1 ,,,,. ,,,, ,.„ ti -,:-,,,,,-.„„-:. ,..-,,,,,-3,_-_-,:t..,-1--'-'4:: --,,,wi,,,,N. -,:,..--,, , , SCUlta/ ' : Self aidrened otainped envRtope~vitt get r .,,>`4....,-'''''''',/100.' ...,,::: ,_ tie' Ai ,'ag':''''''''',)<IrE'K'''''..is'' -''''', , ':: '<,..,,,,s12,,,,,,,l''''',,.,:44.4-e,9''''''', �ti ✓ _ r d ,.� Children will receive a reply from Santa when { "� .2'. they drop their letters, along with a self- -:- elf- _-� � � l'''' � addressed stamped envelope in Santa's mailbox, located next to Santa's Grotto. i P.F. Chang's Rock'n' Roll Arizona Marathon and Half Marathon - Registration Information Page 1 of 3 • Page:Registration Information Print.Th_isPage I Close Window How to Register Registering is easy!You may register for P.F. Chang's Rock'n' Roll Arizona any of the following ways: • Online. Click here to register online • Request an entry form by mail. Please contact us and we will be happy to mail a form to you. We do not accept phone entries. Please enter only once. If you fax or register online, do not mail a hard copy. Do not send multiple faxes or online entries. Online Fees Marathon Entry Fee* Half Marathon Entry Fee* • $115 (11/16/08- 1/11/09) • $100 (11/16/08- 1/11/09) • $125 at Expo • $125 at Expo *$25 Concert Ticket, T-Shirt, Goodie Bag and FREE Online Training Program are included with registration. Registration Confirmation To confirm your registration, please click on the below link to access the Event Registration Center- MY ACCOUNT, enter your Login ID#and Password, and click Sign in. Once your account appears, click History. Access Event Registration Center-MY ACCOUNT Final Instructions packets were mailed*the week of December 18th to participants who register through December 5th. *We will only conduct one direct mailing this year. Those who register after December 5th will receive a Final Instructions E-mail, containing all pertinent materials, including a link to a downloadable/printable PDF of the Final Instructions brochure. Rules / Requirements • You must be able to complete the Marathon within 7 hours and 15 minutes of the Official Marathon Start(gun time, not chip time). • Marathon participants must pass mile 13.2 by 11:30 am, or they will be asked to stop and shuttled to the Finish. • You must be able to complete the 1/2 Marathon within 4 hours of the Official 1/2 Marathon Start(gun time, not chip time). • You must show photo ID to receive your race number and timing chip. • You must pick up your own race packet and race number. • You must be in good health and physically prepared to take on the challenge of the Marathon or 1/2 Marathon. • You must be at least 18 years old to run in the Marathon and at least 12 years old to run the 1/2 Marathon. • Race numbers are required to participate. • Sorry, coaches, dogs, in-line skates, skateboards, bikes and baby-joggers will not be allowed on the course. • Absolutely NO BANDITS! Age Groups • 12 - 14 (1/2 Marathon only) • 45-49 • 15- 17(1/2 Marathon only) • 50-54 • 18 -24 • 55-59 • 25-29 • 60-64 • 30 -34 • 65-69 • 35 - 39 • 70-74 • 40 -44 • 75-79 • 80+ http://www.rnraz.comlregistration_info.html?PageMode=Print 01/05/2009 P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Registration Information Page 2 of 3 Phoenix Children's Hospital Kids Rock! We've changed the date of the Phoenix Children's Hospital Kids Rock. Now parents and children can enjoy the race together.Watch your little loved ones complete the last stretch of their 26.2-mile journey on Saturday, January 17, 2009! The event features races and entertainment for children in grades K-6. Register your child today! Packet Pick-Up You must pick up your own race packet and bib number at the Health & Fitness Expo prior to the race. Under no circumstances will race numbers and packets be given to family, friends or anyone other than participants themselves. No exceptions will be made. Changing Races/Corrals Switch from the 1/2 Marathon to the Marathon Before November 20th:Upgrades from the 1/2 Marathon to the Marathon will be accepted via email and phone until November 20th. The early upgrade fee is$20. After November 20th: If you would like to switch from the '/2 Marathon to the Marathon, you will need to pay a $35 upgrade fee at the Expo. Please pick up your half marathon race number and proceed to the"Marathon Upgrade"table. Switch from the Marathon to the 1/2 Marathon Before November 20th:If you would like to switch from the Marathon to the 1/2 Marathon, simply email your first name, last name, the mailing address that you registered with, and your new predicted finish time to rnraz@eliteracing.com. After November 20th: If you decide to switch from the Marathon to the 1/2 Marathon, simply show up to the 1/2 Marathon start line on race morning and your timing tag will reflect the change. You can visit the corral change table in the registration area of the Expo for information on the appropriate corral to start in. Corral Changes Before November 20th: If you would like to change your corral/predicted finish time for the Marathon or 1/2 Marathon, please email rnraz@eliteracing.com and provide your request along with your first name, last name and the mailing address that you registered with. After November 20th: If your training has gone better than expected, and you would like to move up to a faster corral, pick up your race number at the Health & Fitness Expo and then proceed to the"Corral Change"table to be re-assigned to the appropriate corral. To move back to a slower corral, simply start in that corral on race morning. No official corral change is necessary. Cancellations Entry fees are NON-REFUNDABLE and entries are NON-TRANSFERABLE. Sorry, no exceptions. Once we receive and accept your entry, you will not receive a refund if you cannot participate. You may not give or sell your number to anyone else. You also may not transfer your application to the following year. If you registered and are unable to participate in the race, please send your cancellation including your name, street address, phone number,which race you registered for(marathon or half-marathon), and T-shirt size. We will ship your participant T-shirt to you. Please send a request to: P.F. Chang's Rock'n' Roll Arizona Attn: Cancellations 9401 Waples St. Suite 150 San Diego, CA 92121 Or email rnraz@eliteracing.com with Cancellation on the subject line.T-shirts will be mailed approximately 4-6 weeks after the event. http://www.rnraz.com/registrationinfo.html?PageMode=Print 01/05/2009 P.F. Chang's Rock'n' Roll Arizona Marathon and Half Marathon - Registration Information Page 3 of 3 Top of.._page http://www.rnraz.com/registration_info.html?PageMode=Print 01/05/2009 P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Race Information Page 1 of 5 Page:Race Information Print This Page I Ciose Window Rock the Valley of the Sun! Staged in the Valley of the Sun, the P.F. Chang's®Rock'n' Roll Arizona gib;-s Marathon& 1/2 Marathon tours through three of Arizona's most vibrant 'M x Y. cities. With perfect winter running weather and live music every mile, P.F. ' Changs®Rock'n' Roll Arizona is an event not to be missed! tortiL a3'. �T 3" Average Weather ConditionsF • Average High 65F° • Average Low 40F° Plan for cool, crisp temperatures at the start line-around 40 degrees. The average highs in January range from the mid 60s to about 70 degrees. Please check the race day weather forecast when you get into town and plan to dress accordingly. Event Highlights • World Class Marathon& 1/2 Marathon • Fabulous Finish Line Party • 70 Live Bands and 40 Cheer Squads • Free Admission to Evening Headliner Concert • Boston Qualifier • Colorful Participant T-shirt • Perfect Winter Running Weather • Commemorative Finisher's Medal • 3-Day Holiday Weekend • Official Finishers Certificate • ChronoTrack Timing System • Awards 3-deep in All Age Divisions GET FIT Challenge Rally your co-workers, form a team and start training for the GET FIT Challenge, a fun way to get in shape and team-up with your co-workers outside the office! Packet Pick-up • Upgrades will be accepted via email and phone until November 19th; early upgrade fee is$20. On November 20th, we will be assigning bib numbers; therefore we can no longer make changes in the system. • Once bibs have been assigned, all upgrades must be taken care of at the Expo. (Expo upgrade fee is $35)To upgrade at the expo, please pick up your half marathon bib and proceed to the Upgrade table. • Pick up your Race Number, Timing Chip, T-shirt and bag at theHealth.._&_._Fitness Expo._presented by Fox 10/MY.._45.The Expo is located at the Phoenix Convention Center and will be open to the public on Friday, January 16, 10 a.m. - 7 p.m., and Saturday,January 17, 9 a.m. -5 p.m.. • Runners must show photo ID to pick up their race number and timing chip. You must pick up your own race packet. • Packets will not be mailed. Race Date • Sunday, January 18, 2009 Start Times • Marathon Wheelchair Start*: 7:30 a.m. [wheelchair rules] • Marathon Start: 7:40 a.m. • 1/2 Marathon Wheelchair Start*: 8:25 a.m. [wheelchair rules1 • 1/2 Marathon Start: 8:30 a.m. *The Marathon and 1/2 Marathon Wheelchair start times are for racing wheelchairs ONLY. Participants racing in everyday wheelchairs will start at the regular start times(7:40 or 8:30 a.m.)and be positioned in corrals based on their projected finish times. NO hand- cycles will be allowed.Click here for complete.wheelchair.rules. . http://www.rnraz.com/raceinfo.html?PageMode=Print 01/05/2009 imommimaimmir P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Race Information Page 2 of 5 Valley METRO Light Rail (View Race Weekend Schedules) Valley METRO Light Rail will be operating over race weekend. With a stop approximately 1 mile from the start and .5 miles from the finish, the light rail may be utilized as an alternative method of transportation. Start Line Village • Located in Wesley Bolin Memorial Plaza in Downtown Phoenix • Marathon Start--Washington Street(west of 14th Ave) • 1/2 Marathon Start—Jefferson Street(east of 12th Ave.) • to Start Village Printable Map (161 KB PDF) *Requires the free Adobe Reader At the Start Line Village you will find coffee compliments of Coffee Reserve, Chompie's bagels, water, sports drink, medical support, UPS Gear Check and over 300 portable toilets. Directional signage and a corresponding color system will help point you to the correct race start: yellow for the marathon, blue for the half. -----Or'''""''--f, UPS Gear Check - What Brown Can Do For You! ,r, .40;u I Shed your layers at the start and pack dry clothes and your favorite post-race snack for the finish. UPS =r will move your gear from the start to finish—FREE!You'll receive a gear check bag and label at the �' Expo. Your goodie bagwill serve as your gear bag on race day, and your gear label will be attached to your race number. 'r<r. T. On race morning, UPS Gear Check will be set-up at the start and operating between 6:15 and 8:15 am. Look for the long row of brown UPS trucks—they will be arranged alphabetically and by truck number. Make sure you affix your personalized gear tag to your gear bag before you leave it at UPS Gear Check. While you run, UPS will transport your bag to the finish. You retrieve your bag at the UPS Gear Pick-up station located outside the finish line secure zones. Bags must be claimed by 3 pm on race day. DO NOT leave valuables, cash or jewelry in your gear bag; the event is not responsible for any lost items. Start Line Corrals The corral system assures a smooth start to your race.You are assigned a race number and corresponding corral based on your projected finish time. Each corral holds approximately 1,000 participants. Marathon participants will be invited to enter their corral around 7:00am, and half marathoners around 8:00am. If you believe that you have been have been assigned to the wrong corral, bring your race number to the Corral Change table in the registration area at the Expo. There will be NO corral changes on race morning. Half-Marathon Wave Start Due to its popularity, the half-marathon has a wave start.This will allow you plenty of"elbow room" along the course and at the finish line,without affecting your chip time or the time you have to complete the race.All 1/2 Marathon participants will still have the"4-hour time limit"to complete the course. Please note, the wave start will pertain to the 1/2 Marathon start ONLY—not the Marathon start. ChronoTrack Timing System State of the art ChronoTrack systems will be used to record participants'times at the start, at 0e,e' --''''''certain splits along the courses and at the finish. The ChronoTrack system uses a disposable tag, called a D Tag, which allows you to walk away from the finish without the need to have your tag �votiptitAct . collected. s t M 1. The ChronoTrack timing tag (D Tag)will be attached to your race bib. The D Tag will be labeled with a number that matches your race number. When you pick up your bib, please make sure these numbers match, and also verify that YOUR name is printed on the bib you are issued*. Proceed to the Solutions Table if any of the information is incorrect. Prior to the race, you must remove the tag from your number and attach it to your shoe. Please follow the instructions http://www.rnraz.com/race_info.html?PageMode=Print 01/05/2009 , P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Race Information Page 3 of 5 provided in your registration packet. PLEASE NOTE: All participants in this race must wear the ChronoTrack timing tag on your shoe in order to have their times recorded. ChampionChip timing equipment will NOT be used at this race; ChampionChip timing chips will NOT record your time. *If you register for the race before online registration closes (midnight, January 11, 2009), your race bib should have your name printed on it. Visit chronotrack.com for more information. • Printable ChronoTrack systems instructions ttil Requires free Adobe Acrobat Race Number and ChronoTrack Timing System Pick-Up Race numbers and timing tags must be picked up at the Health& Fitness Expo; they cannot be mailed and will NOT be available for pick-up on race day. You must pick up your own race number and timing tag—NO EXCEPTIONS. Please plan your trip accordingly. You'll need to show your race number to pick up your T-shirt and goodie bag. Age Group Awards & Prize Purse f ..i. .. ..,, ,:.., P. F. Chang's Rock `n' Roll Arizona is offering a prize purse for the Men's and Women's ,} Marathon Invitational.Age group awards will be presented 3-deep in all divisions, for 4 both the marathon and half marathon, for male and female categories. Awards will be ,", „ mailed within 4 to 6 weeks. In accordance with USATF Rules, overall and cash awardsft,,,, , y 0.7' will be determined by gun time while age group awards will be determined by our ChronoTrack time. rri 4 2009 aft :$.,410,,e›,,,, H E Awe t''..,7-,--:,:),:',-c-, ,. tau AL . , r f, SE;NiIE • 12- 14 (1/2 Marathon only) • 45-49 • 15- 17 (1/2 Marathon only) • 50-54 • 18-24 • 55-59 • 25-29 • 60 -64 • 30-34 • 65-69 • 35 -39 • 70- 74 • 40-44 • 75- 79 • 80+ Pace Teams The Arizona Road Racers will help you get to the finish in your goal time. • To join a Pace Team: Visit the Arizona Road Racers booth at the Expo. • To become a Pace Team Leader: Contact Sandra Fontaine for more information: sfontaine@peoriaud.k12.az.us. peoriaud,k12.az.us. Pace groups offered this year include F Marathon Pace Times Half-Marathon Pace Times {._...._._.-.._..�.�,�.._.�.,--.w_......_.�.......�.-...�.�..�..__w....-....M.µ_.w.._.;.......�..-...........�._�...._._......r......�....w......_........._...._.�.:. ....�._...._._.,....w.�.....k...-......,..w.,...M..k....,..�_...m..�._ .�...�.__...��....w.....wM...�.�......V........_.�...�..�,. ..�.w......._..�...�.....w_..M..._..w....._k....�..w http://www.rnraz.comlraceinfo.html?PageMode=Print 01/05/2009 P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Race Information Page 4 of 5 3:00 3:50 1:30 2:07 3:10 4:00 1:35 2:15 3:15 4:15 1:45 2:22 } 3:20 4:30 1:52 2:30 3:30 5:00 2:00 3:40 6:00 { 3:45 >_Boston Marathon Qualifying_Times Guides for Blind Runners The Arizona Road Racers has offered to help connect runners in need with people who want to help. For help finding a Guide, or to volunteer to be a Guide: Phone: (602) 954-8341 Email: info@arizonaroadracers.com Entertainment Music everywhere—and that's a promise!With 70 bands and 40 cheer squads to cheer you on, you'll have that extra motivation to take you to the finish line. Click here for.._more......... The Finish Line • Finish Area Detail Map The Marathon & 1/2 Marathon have separate finish lines, however they both finish on Packard Drive between ASU's Sun Devil and Sun Angel Stadiums. Once you cross the finish line you'll enter a Secure Zone—a fenced off area for race participants only. Here you will get your photo taken -and receive water, sports drink,food, a Mylar blanket and your finisher's medal. Once you exit the Secure Zone you may not return. Outside the exit, you can retrieve your gear bag and join your family and friends for the finish line celebration! Family Reunion Area After your race, head to the Family Reunion Area to reunite with loved ones and enjoy ongoing live music and refreshments. Savor a well-deserved FREE Michelob Ultra beer, and refuel and recharge with post-race refreshments and live music at the finish line stage. The Family Reunion Area will be located on the infield of Sun Angel Stadium. Look for the tall alphabet signs (A-Z), and plan in advance to meet your family and friends at a pre-determined letter. A message center will be located within this area with event staff on-hand to assist you with any questions. You can also leave a note for a family member or friend on the message board. We recommend that you tell your loved ones—or anyone you plan to meet at the finish-to carry a cell phone. And make sure you know the number!You've just run a long way and you'll need all the help you can get. A day out with RUNNING. After a long day with RUNNING, your body demands some rest. On race day, New Balance will offer runners a destination at the finish line designed to address recovery needs. Look for the New Balance Recovery Zone near the finish line for personal trainers, stretching mats, seating areas, I New Balance branded giveaways and a preview of the NB"performance collection of running footwear. LOVE/hate. This is the new balance. New Balance is the Official Footwear Sponsor of the Rock'n' Roll Marathon Series. http://wvwv.rnraz.com/race_info.html?PageMode=Print 01/05/2009 • P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Race Information Page 5 of 5 Check us out at www.newbalance.com. Information Booths and Lost & Found Information Booths will be positioned at the start and finish to assist you with any race day questions and help you find your way.The Information Booths will also serve as the race day Lost&Found.Any valuables found at the start or finish should be turned in to the Information Booth. Items from the start will be transported to the finish. Any valuable items NOT claimed at the finish by 3 pm will be trucked back to our San Diego office.To claim a lost item after the event, please contact Elite Racing at 1-800-311-1255. Top of page http://wwvv.rnraz.com/race_info.html?PageMode=Print 01/05/2009 P.F. Chang's Rock'n' Roll Arizona Marathon and Half Marathon - Course Information Page 1 of 5 Page:Course Information Print This Page I Close Window Flat, Fast and Fun Courses! The marathon and half marathon courses are as flat and festive as ... they come- perfect for runners and walkers of all ability levels. 1:-412—‘740-1:4 Whether you're striving for Boston or just hoping to make it to the finish41. line, the beautiful desert scenery and local highlights will keep you tiig , inspired all the way to the finish line! H • 2009 Printable Course Map(306KB PDF*) - � • 2009 Start Line Map(759KB PDF*) • 2009 Finish Area Ma (554KB PDF") - ;- • Marathon Course...Mile...by..-..Mile • 112...Marathon Course Mi1e-by-Mile � iMFw11t t • Half-Marathon Wave Start Info + Click Map to Enlarge • Elevation Charts *Requires the free Adobe Reader A GARMINS. Start Line: Official Course Map Sponsor • Start Line Village- located at Wesley Bolin Memorial Plaza in downtown Phoenix • Marathon and Wheelchair Invitational Start-Washington Street(near 14th Ave) • 1/2 Marathon Start-Jefferson Street (near 12th Ave) Half-Marathon Wave Start Due to its popularity, the half-marathon has a wave start. This will allow you plenty of"elbow room" along the course and at the finish line,without affecting your chip time or the time you have to complete the race. All 1/2 Marathon participants will still have the"4-hour time limit"to complete the course. Please note, the wave start will pertain to the 1/2 Marathon start ONLY-not the Marathon start. Course Time Limits To ensure that roads reopen to vehicular traffic at the published times,there will be a cut off point enforced along the Marathon route. Marathon participants must pass the 13.2-mile point by 11:30 am or they will be stopped and shuttled to the finish. All marathon participants should be adequately trained to complete the 26.2-mile course within 7 hours,while half marathoners will need to complete the 13.1 miles in less than 4 hours. Please note—this is gun time, not chip time. We have factored in the time it will take for the last corrals to cross the start line. Please plan your training accordingly. Road Closures Click here for detailed road closure information. Medical Information The Medical Team is a dedicated group of multidisciplinary medical professionals, available to help assess your race day medical needs and administer acute first aid when necessary. Numerous medical stations will be located at the Finish as well. Look for large RED and WHITE tents and for our medical volunteers dressed in RED shirts for complimentary help before, during and after the race. Click here for more important http://www.rnraz.comlcourseinfo.html?PageMode=Print 01/05/2009 P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Course Information Page 2 of 5 Medical Information Race Day Temperature Dress in layers at the start, it will most likely be chilly—about 40 degrees. As the sun rises, it will warm up to about 65 degrees (average high in January). Please check the race day weather forecast when you get into town and dress accordingly. Dropping Out of the Race You know your body best. If you feel like you cannot finish or your doctor has advised you against participating in this event, we suggest that you do not toe the starting line. If you want to drop out of the race (for non-injury reasons), visit the nearest medical station on the course. Shuttles will be located at the following medical stations and will transport you back to the finish line: • Marathon: Mile 10.6, 17.9, 19, 20.1, 22.3 and 23.7 • Half Marathon: Mile 8.6 and 10.3 You will not be shuttled back to the finish line until cleared by the Medical Team Captain at the above-listed medical stations. If you check into a medical station that does not have a shuttle on duty, you will be directed to walk to the nearest station with a shuttle.Alternatively, you may wait for the sweep vehicle tailing the last participant, or you may call a friend, relative or taxi to pick you up. Water, Sports Drink and Energy Gel Plenty of water and sports drink will be supplied at the start, finish and at replenishment stations throughout the Marathon and 1/2 Marathon. Energy gel will also be available on both courses. Water Water Stations will be located on the Marathon course at miles 1.1,2.7, 4.5, 6.2, 7.4, 9.1, 10.6, 12.1, 13.8, 15.6, 16.7, 17.9, 19, 20.1, 21.1, 22.2, 23.6 and 25.3, and along the 1/2 Marathon course at miles 1, 3.2, 5.3, 7.2, 8.6, 10.2 and 11.9. Start training today with Cytomax! Tropical flavor Cytomax will be provided at 10 stations along the Marathon course and 6 stations along the 1/2 Marathon course. CY/WW. ANANIStaseig4) Cytomax Performance Enhanced Drink is the only sport drink with patented energy source Alpha-L-Polylactate. Recent studies comparing Cytomax to another popular sport drink show that the lactate in Polylactate provides fuel energy 3 x faster than glucose, which is the main carbohydrate in most other sport drinks. In addition, Alpha-L-Ploylactate is used 3 x more efficiently than the glucose in most other sport drinks (92%v 27%), and finally athletes completing a long hard ride sprinted 22% longer on Cytomax than the market leader. The result for training athletes, more fuel energy start to finish. For complete study, visit www.plosone.org.To purchase, visit any GNC specialty running store or www.cytosport.com. Cytomax Performance Enhanced Drink—What Fuels You? GU Energy Gel GU Energy Gel is proud to partner with Elite Racing as the Official Energy Gel of the P.F. Chang's Rock 'N' Roll Arizona Marathon & 1/2 Marathon. GU letilLK GU, the original energy gel, is the most efficient sports fuel available today. GU's patented carbohydrate ` ` "' ' blend delivers high-quality, easily-digested and long-lasting energy for athletes in every sport and at all levels. Elite athletes and endurance enthusiasts around the world agree: GU works. GU will provide two flavors on the marathon (mile 19) and half marathon (mile 8.6) course: Vanilla Bean and Tri-Berry. http://www.rnraz.cor/courseinfo.html?PageMode=Print 01/05/2009 P.F. Chang's Rock'n' Roll Arizona Marathon and Half Marathon - Course Information Page 3 of 5 • Get a head start on your race day nutrition and train with GU Energy Gel today! • Race participants are invited to purchase GU products at a discounted rate at www.guenergy.com. (*see special offer details below). • Stop by the GU booth at the race expo for all of your last-minute nutrition needs. • For a complete list of retailers in your area, visit www.guenergy.com GU S s eclat Offer (expires midnight 12/20/2008) *Receive a 20% discount on orders totaling $50 or more. Use coupon code GURNR9811 at checkout. Coupon code is valid one-time only. Offer open to race participants with US shipping address only (no PO Boxes, please). Offer expires at midnight PST 12/20/08. Course Entertainment Music everywhere- and that's a promise! Bands at every mile along the course set the tempo for this 39.3 mile party, where runners and spectators alike will be"Dancin' in the Streets." More info... • 2008 Marathon Course Bands • 2008 1/2 Marathon Course Bands Spirit on the Course Over 40 high school cheer squads will line the course to pump you up, providing that extra motivation to take you to the finish line. Cash prizes will be awarded to the teams with the most energy and spirit. More info... Race Day Spectator Tips P.F. Chang's Rock`n' Roll Arizona is more than just a running event...it's an all-out rockin' party! Whether you're out to support friends and family or just want to catch some excellent live music,there's plenty of action on race day for everyone to enjoy! Put on your most comfortable shoes because you'll be"dancing in the streets"to the beats of Arizona's finest music sensations as you cheer on your loved ones and watch runners, walkers and elite racers dash through the cities of Phoenix, Scottsdale and Tempe. So gather your family and friends, pack a picnic and enjoy all the action-packed race day festivities! Be sure to pick up a Spectator& Entertainment Guide at the Information Booth at the Expo for a complete list of course bands and spectator tips. In the meantime, here are a few recommended spots where you can catch all the action. Marathon Spectator Spots Start Line: Welsey Bolin Plaza View 35,000 runners and walkers as they begin their 13.1-mile or 26.2-mile journeys at the start of the Marathon & 1/2 Marathon. • From l-17N:Exit 19th Avenue, Buckeye, Grant or Adams/Van Buren. Parking is available on 19th Avenue between Jefferson and Washington or off 18th Avenue between Van Buren and Monroe Street. • From I-10W:Merge onto l-17S and exit on Jefferson or Grant. Parking is located on 19th Avenue between Jefferson and Washington. • Light Rail Stop 13- Washington and Central Ave: The Start area is approximately 1 mile west of Stop 13. After getting off the stop, follow Washington Street west for 1 mile. Stage 9: Mile 8.6, 24th St. and Camelback Calling all chic spectators. You're sure to look fashionable while spectating between the glamorous Ritz Carlton and the http://www.rnraz.com/course_info.html?PageMode=Print 01/05/2009 P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Course Information Page 4 of 5 stylish Biltmore Fashion Square. • From Scottsdale and Tempe: Head west on Camelback and park at the Biltmore Fashion Square parking lot fust east of 24th Street. • From Downtown Phoenix: Take 51N to Highland, head east on Highland to 20th Street and park at the Town and Country parking lot. From here you can walk to stage 9. • From North Phoenix: Take 51S, exit on Coulter, turn left on Camelback and head east to the Town and Country parking lot on 20th Street. From here you can walk to stage 9. Stage 13: Mile 13.2, 44th Street and Thomas Meet the marathoners just past the halfway point. Give them that extra boost they'll need to continue the second half or their 26.2-mile trek. • From 51: Exit east on Thomas Road to 42nd Street. Turn right on 42nd and park along the street. Stage 13 is within walking distance. Stage 18: Mile 18.9, 1st Avenue and Marshall Way Experience the heart of downtown Scottsdale,where you'll find an array of fabulous restaurants, unique shops, exquisite art galleries and pumpin' nightclubs- perfect for all of your post-race partying! • From 101: Exit west on Indian School Road to Scottsdale Road. Park on surface streets in downtown Scottsdale and walk to the stage located at the intersection of 1st Avenue and Marshall Way. Stage 19: Mile 20.0, Scottsdale Road and Thomas They're almost finished! Cheer the runners through the"20-mile wall!" • From 101: Exit west on Thomas Road to Scottsdale Road. Park in the Albertson's parking lot and walk to stage 19. Half Marathon Spectator Spots Stage 4: Mile 2.6, McDowell and 7th Street Boogie with your favorite half-marathoners as they pick up the pace at mile 2.6. • From the 51: Exit west on Thomas and turn left on 7th Street. Parking is available in the Safeway lot located on McDowell and 7th Street. Stage 15: Mile 12.3, Mill Avenue & Rio Salado You're sure to enjoy Downtown Tempe,where eclectic restaurants, shops and bars await. Watch the half marathoners enter the home stretch,just up the road from ASU. • From Loop 202, access Rio Salado Pkwy by exiting south on the Priest Drive, Scottsdale Road or McClintock Drive exits. Parking garages are available in downtown Tempe. • Light Rail Stop 21 -Mill Avenue and 3rd Street: Use Light Rail Stop 21 to access Stage 15 or 16. You can also use Stop 21 or 22 to get to and from the Finish Line and the Kids Race. STAGE 16: Mile 12.9, Sundevil Stadium Parking Lot The time has finally arrived! Be there to cheer as the half marathoners cross that glorious finish line. Then walk to the Finish Line Festival for some much-needed refreshments and fun. Follow the Finish Line directions below. Finish Line Festival Let the fun continue! Join your family and friends at the Finish Line Festival. Enjoy live music, refreshments and ice-cold *beer from Michelob Ultra at Arizona State University's (ASU) Sun Angel Stadium.The finish lines for the Marathon & 1/2 Marathon are in the parking lots between ASU's Sun Devil and Sun Angel stadiums in Tempe. *ID required for beer tasting. http://www.rnraz.com/course_info.html?PageMode=Print 01/05/2009 P.F. Chang's Rock 'n' Roll Arizona Marathon and Half Marathon - Course Information Page 5 of 5 • From the 202: Exit south onto Priest Drive, turn left at University Drive and proceed to the parking lots on Ash Avenue, Mill Avenue or Rural Road, south of University. • From Tempe: Drive north on Mill Avenue or Rural Road to the parking lots south of University. • From the 101: Exit west on Broadway, turn right(north) on Rural Road or Mill Avenue and proceed to parking lots south of University. • Light Rail Stop 22- Veteran's Way and College Avenue: The Finish area is 1/2 mile east of Stop 22. After enjoying the Finish festivities, walk towards Wells Fargo Arena then past Sun Devil Stadium to Stop 22. You can also use Stop 22 to get to and from the Kids Race. Valley METRO Light Rail Valley METRO Light Rail will be operating over race weekend. With a stop approximately 1 mile from the start and .5 miles from the finish, the light rail may be utilized as an alternative method of transportation. For more details on how to use the light rail throughout race weekend, check out p.48 or visit www.rnraz.com. Top._of.__page http://www.rnraz.com/courseinfo.html?PageMode=Print 01/05/2009 April 29, 2009 To: Mayor Loomis and TOV Council Members Subject: Signature Event Topic I would like to propose the following for a SIGNATURE EVENT FOR ORO VALLEY: SUBJECT: Showcasing the wealth of Oro Valley's leisure time activities with a dual emphasis on family involvement to combat drugs in schools and "let's not forget the folks who paid for this". VENUE: Riverfront Park on Lambert Lane. CONTENTS: Booths and recreational fields with all of the hobby / crafts /activities provided by the Oro Valley Library, Parks and Recreation Department , OVPD volunteer and Explorers, plus other organizations within Oro Valley such as The Sonoran Desert Flyers, Inc. radio control model aircraft club, Sun City Vistoso wood carvers and a lot of other special interest groups. Since my interests are specific to the radio control hobbies I would like to briefly outline what a "radio control hobbies" area could contain. Within the field areas of the park several electric powered model aircraft flying arenas would be set up. There would be flight simulators that the public could try their hand at prior to being jointly instructed in the concepts and actual flying of electric powered model aircraft. This would be done by the "buddy box" technique where a qualified instructor has control of the plane before and after the student flies the plane at a safe altitude away from the crowd. At certain times demonstration pilots could show the public what the electric powered model aircraft are capable of in their maneuvers. The U.S. Army at Ft. Huachuca trains Remote Piloted Vehicle pilots. They could use their RPV's as in our demonstrations and could have a recruitment booth. Model building with simple hand launched planes could be taught and success reinforced by flying the finished product. Model cars and boats could also be demonstrated with a temporary pond built a top a part of the parking lot One of the benefits of the RC activities I feel is that we see at our new RC venue at Naranja Town Site is that we have a had a few family / son training sessions and they bring the unit together. Other interest areas could showcase their activity /interest area in booths or open areas with instruction interaction also. This is not a set of working drawings and specifications for a successful event, but it is an idea for the TOY to explore. The current "drop the kid off at the soccer field" may work for some of the kids, but there are others that could certainly benefit from some in-house interaction and wouldn't that be nice to see TOV help in furthering that idea. And not to forget my age group, not everything should be for the kids, after all we supplied the infrastructure, and we should be able to utilize at least some of it. Respectfully submitted, Robert J. Schumann Oro Valley, AZ 85755 • TOWN OF ORO VALLEY '2 Page 1 of 4 COUNCIL COMMUNICATION MEETING DATE.. 4/29/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Sarah S. More, FAICP, Planning & ZoningDirector Director Bayer Vella, AICP, Principal Planner SUBJECT: Gray Water, Rainwater Harvesting, and Solar PV & Heating EXECUTIVE SUMMARY The purpose of this item is to provide background information, status of Townlannin and an p g, assessment of regional efforts on the items above. To date, extensive work has been accomplished regarding rainwater harvesting. Input is requested with regard to future action on the topics of gray water and solar photovoltaic (PV) and heating requirements. p g RAINWATER HARVESTING Background In recognition of the need for conservation, communities are re-incorporating this centuries old practice to manage this obvious resource. Implementation, however, requires a paradigm shift. Many commercial and residential sites are designed to divert rainwater away from rather than safely infiltrating it into our landscapes, waterways, and aquifers. Systems of landscaped swales, depressions, and/or cisterns to collect roof water, parking lot drainage, etc. can be utilized to reduce water consumption. Town Planning General Plan: 12.3.1 The Town shall promote water conservation through a varietyof techniques such as: q • Developing guidelines and standards for water harvesting in all forms of development. • Designing detention basins for water harvesting as well as storm water control and recreation. • Restoring disturbed areas and designing landscape to encourage infiltration and reduce erosion. Rainwater harvesting is currently being addressed as part of a landscape code update. As an approved Planning & Zoning Workplan item, the landscape code is being reworked with the aim of comprehensively addressing water conservation. A task force has been assembled with the following representation: Planning & Zoning Commission, Water Commission, Development Review Board, Developer representative, Landscape Architect, Zoning Enforcement, and Water Utility staff. An advanced draft of code amendments has been produced. The following proposed changes are noteworthy: • Plant Palette - Restrict plant use to Sonoran and Chihuahuan species. Use of grass is restricted to parks only upon Development Review Board approval. Grass would be restricted from front yards of private residences. • Irrigation System - Required use of smart controllers and higher quality materials/devices. • Irrigation Methods - Design bufferyards and public roadways for removal of irrigation water after a 5 year establishment period. • Landscape Water Use Plan — Require a water budget for each subdivision common area and commercial site. The aim is to insure water consumption does not increase over time, which is TOWN OF ORO VALLEY Page 2 of 4 COUNCIL COMMUNICATION MEETING DATE: 4/29/09 typically due to poor irrigation maintenance. In fact, the proposed mandate would require a reduction in water use over time. Irrigation water use must be reduced by 50% after 5 year plant establishment period. • Water Harvesting - For commercial sites and residential subdivision common areas, the Town's approach is to balance water harvesting for onsite plant needs without negatively impacting downstream riparian areas etc. In sum, the amount of water harvested is the difference between pre and post development conditions. Implementation entails assigning a proscribed number of gallons that must be harvested relative to property size. • Enforcement - Specific parameters of maintenance are proposed. The impact of this ordinance will be substantial. Landscape water demand of future commercial and residential common areas will be reduced by more than 50%. Regional Planning Earlier this year, the City of Tucson adopted an ordinance focused on the water harvesting element only. In lieu of a supply side approach, requirements are based on landscape water demand. For commercial sites, water harvesting must be provided to satisfy fifty percent of total landscape water requirements. This approach was developed through a fourteen person Technical Advisory Group that included building industry and sustainability/environmental organization representatives. In order to provide time for staff to develop implementation requirements and builders to make financial adjustments, the ordinance will not become effective until June 1, 2010. To date, implementation requirements have not been established. The City of Tucson staff is working through technical challenges. GRAY WATER Background The Arizona Department of Environmental Quality regulates the use of gray water. As provided in the attached brochure, "Gray water is defined as wastewater, collected separately from your sewage flow, that originates from a clothes washer, bathtub, shower or sink, but not from a kitchen, sink, or toilet" The term "Black water" applies to toilets, kitchen sinks and dishwashers, which are uses that entail a high contamination risk. Basic ADEQ Requirements for a Type I General Permit include: • Private residential use only • Gray water can only be used for irrigation — not for dust control, cooling etc. • Only drip or flood irrigation is permitted, spray irrigation is not • Flow must be less than 400 gallons per day and not leave site boundaries • No city, town, or county may limit the use of gray water if the use is allowed by this general permit Potential water savings are as follows: • According to Tucson Water, use of gray water systems in the City of Tucson could save a household 13,000 gallons of drinkable water and $52 in lower water and sewer bills. • Per published figures by Brad Landcaster in Rainwater Harvesting for Drylands, a family of four can produce 31,304 gallons of gray water per year. For a homeowner who landscapes wisely, this is ample water to satisfy 70 to 100% of landscape needs. TOWN OF ORO VALLEY Page 3 of 4 COUNCIL COMMUNICATION MEETING DATE: 4/29/09 Town Planning General Plan: 12.3.1 The Town shall promote water conservation through a variety of techniques such as: • Adopting building codes and providing incentives for water conserving plumbing lumbin such as gray water systems. Town ordinances enable the use of residential gray water systems. Should staffroc p eed with development of an ordinance similar to the City of Tucson? If so, an Oro Valley ordinance should have specific provisions addressing the following: g • Backflow prevention is absolutely necessary to protect the public drinkingwater supply pp Y • A specific plumbing exemption for smaller lot sizes where limited space renders the use of gray water less likely p • No connection of garage sinks to a gray water system as these sinks tend to be utilized for cleaning paint brushes etc. Regional Planning The City of Tucson adopted a gray water ordinance in September 2008. The ordinance does not mandate the use of gray water systems; rather, it calls for the waste plumbingto be installed in a house se for the ease of connecting the system at a later date. The homeowner mayelect to install the components of the system. remaining In terms of expense, the builder must install separate gray water plumbingat a cost of approximately $300 per home (with - pp ely state income-tax credit). Presently, a homeowner must pay a significantly higher amount to retrofit the plumbing. The ordinance also calls for a separate discharge of washing machine gray water directly outside of the house. This separate provision was enabled because a washing machine system is straightforward and inexpensive. It does not require the more costly system associated with a sink or a shower. In addition to utilizing the same Technical Advisory Group as the Water Harvesting effort, the ordinance received support from the Southern Arizona Homebuilders Association and the Alliance of Construction Trades. No other jurisdictions in southern Arizona have adopted similar ordinances. SOLAR PHOTVOLTAIC (PV) AND HEATING Background This category includes solar panels for generation of electricity and solar hot water systems. Town Planning General Plan: Policy 2.2.1 The Town shall promote site planning and architectural design that reduces heating and cooling demands, provides more comfortable indoor and outdoor living spaces, s , and avoids blocking or reflecting sun on adjacent public spaces or buildings. The Town has adopted a recent version of the Energy Code. Additional steps can be taken to encourage alternative energy production. Should staff proceed with development of an ordinance similar to the City of Tucson? TOWN OF ORO VALLEY Page 4 of 4 COUNCIL COMMUNICATION MEETING DATE: 4/29/09 Regional Planning On June 17, 2008, the City of Tucson passed an ordinance requiring all new residences to be solar ready for electric (PV) and hot water. As with the previous efforts, a stakeholder advisory group was utilized and actual implementation measures/building code updates were relegated to post ordinance adoption. For solar hot water systems, the rules have been established and made effective. Plans for all new single family homes or duplexes must include at least one of the following to receive a building permit: • Full solar hot water system (approximate cost $3,000 with TEP rebate); or • Conduit with a stub out for later installation of a solar hot water system (less than $100.00); or • Insulated plumbing from water heater to roof (less than $100.00 and eligible for a $75.00 state tax rebate) Requirements for installation of solar electric (PV) are still being developed. In conversations with City staff, requirements are likely to be as follows: • Designate 2 pole breaker for solar feed (no cost) • Provide clear equipment space around electric panel for future installation of solar equipment (variable cost) The City will likely not require electric conduit, etc. because the optimal location for solar panels is very site specific. Standards will be finalized over the next few months. NEXT STEPS Extensive work has been accomplished with regard to rainwater harvesting and the task force is nearing completion of a final draft. Input regarding potential initiation of gray water and solar requirements is requested from Town Council. If these efforts are initiated, staff would recommend heavily utilizing the work already accomplished by the City of Tucson. Due to the broad Technical Advisory Group representation utilized by the City (see attached list), a process involving staff review and a public workshop may be appropriate rather than using a full Oro Valley task force. ATTACHMENT: Using Gray Water at Home, ADEQ brochure City of Tucson Gray Water and Rainwater Stakeholder GrOUp ' .,..Y.... ,w 1 ' e1 r` { / k,,,,,,,. .., ,,.... " ,.k.'.1 li/e1/. s'' :20 .- \y,,,,. FC.X Sarah S. More, Prannin & Z ning Director g � ,, i '\,\ ) (;afk--.:tezi,Le '-----2-- (/,,,,,,,4,4,-71, \_/ Jere, ,Watson, Assistant Town Manager Lá.' Lti (, ,, () David Andrews, Town Manager F:\PROJECTS\Green Projects\TC 4-29-09 Water harvesting,Grey water,and Solar Heating.doc l ATTACHMENT 6 . ,.-• ' • • •oc• . • ... h i ' ' 4- ..... ,... _ ..... "4 , , : _..... ..... .,7., 0 , \' -,-.,,,,. if Is ,.. , Z' 1 A 3 -- - It t 5 e _ ..l �..• `�i i • try-•�'' O' -. ,= ::. I'Z'N *'41,4,. , I •,,I lt. 7. 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O v c� v v ... h..0 V) 4) r, r- — - Cts..-' - , C 1.. w U O �., ,G„� V.�G.� tv,.0 > C cd L , C) N t0-0 , rn CO v �-, G u en in^r . �.• a ,� ccs 0 V . 0,D0 CI G ..,� + 3 n - V g t!) v r• 3 0 .6., >-13 u 4) cud v y c 3:_ ''v x C(g 1, 06 g cd4-. cnog... .--, C34-, (3oX .:0 ......'00 ,.....,4 ,4,Z L.I.J e33 rL3' UUB11I gUHI Cv I• • i ATTACHMENT A Gravwater and Rainwater Harvesting Stakeholder Group Name Organization Lisa Hoffman Technicians for Sustainability (Alternates: Nate Allen, Kevin Koch) Alex Jacome Southern Arizona Home Builders Association Kevin Barber American Institute of Architects Dr. Paul Green Tucson Audubon Society (Alternate: Kendall Kroesen) Matt Hogel Sierra Club—Rincon Group (Alternates: Jenny Neeley,Cory Jones) Andy Karic Triumph Builders Brad Lancaster Rainwater Harvesting for Dry Lands (Alternates: Val Little, Kevin Koch) George Larsen Larsen Baker Commercial Developers (Alternate: Don Baker) Michael McDonald Habitat for Humanity (Alternate: Terry Dee) Colin Zimmerman Tucson Association of Realtors Jason Meininger The Sonoran Institute (Alternate: Amy McCoy) Nick Nieto Plumbing,Heating&Cooling Contractors Association Dave Pittman Arizona Builders Alliance (Alternate: Brian Brown) Jay Tripp Plumbers and Pipefitters (Alternates: Jay Casey, Mike Collins) Union Local#469 • HDHC and HSA Plans High Deductible Health Care plans are plans where the premium payments are much lower because there is a high out of pocket deductible(usually between$1500 to $4000) before the insurance company pays. These plans are offered by most,but not all insurance companies. These plans can be made in conjunction with network plans or indemnity plans and with various co-payment and co-insurance arrangements after the high deductible is paid by the employee. HDHC plans may(but are not required to) include a Health Savings Account. Health Savings accounts are not available with any plans that have a deductible less than$1500. Health Savings Accounts are accounts in which employees and/or employers set aside pre-tax dollars into an account that is similar to an IRA. The exact contribution amounts and who pays these amounts is determined by the plan document and can vary from one company to another within the IRS guidelines set forth for these plans. The funds in the account can be withdrawn without tax penalties in order to pay out of pocket costs for medical care, such as the deductible, co-pays or co-insurance amounts. Funds in the accounts may be rolled over from one year to another and the vested portion may be rolled into a Retirement HSA when the employee leaves employment under certain circumstances. Again,HSAs cannot be used in conjunction with plans that have lower deductibles. • Retirement HSA accounts These are savings accounts similar to an IRA that are funded by either employee or employer pre-tax contributions. The exact contribution amounts and who pays these amounts is determined by the plan document and can vary from one company to another within the IRS guidelines set forth for these plans. The money in these funds are to be used after an employee retires and can be used to pay for out of pocket healthcare costs such as Medicare supplement premiums, co-pays or prescription medications. • FSA accounts Flexible Spending Accounts are funded by employee pre-tax contributions and can be used to fund healthcare or dependent care out of pocket expenses up to certain annual limits. Unused amounts in these funds cannot be rolled over from one year to the next and normally cannot be rolled into an HSA program unless it is in conjunction with an employer eliminating FSAs in order to switch to HSAs. An employee cannot have both an HSA and FSA for the same plan. For example, if an employee has an HSA for medical,they cannot have an FSA for medical,but they can have an FSA for dependent care. TOWN OF ORO VALLEY Page 1 of 2 COUNCIL COMMUNICATION STUDY SESSION DATE.. APRIL 27, 2009 TO: HONORABLE MAYOR AND COUNCIL FROM: rr { � STACEY LEMOS, FINANCE DIRECTOR ; SUBJECT: GENERAL ADMINISTRATION DEPARTMENT RECOMMENDED BUDGET FY 2009/10 SUMMARY: The General Administration Department budget comprises 11.8% of the total General Fund budget and reflects an overall reduction of 33.7% compared to currentear adopted y ped expenditures. This budget accounts for certain overhead costs of the Town such as utility expenses, general liability insurance, community funding to outside agencies, sales tax rebates, and subsidy funds transfers to other for operations and debt service payments. Some of the main areas of expenditure and related detail arerovided below: ow. • Outside Professional Services ($65,000) includes: o $10,000 for Animal Control Services FeasibilityStudy Y o $25,000 for Intergovernmental Relations and Travel Reimbursement o $10,000 for Local Management Leadership Training opportunities o ortunities o $20,000 for a Naranja Town Site Survey • Insurance ($200,000) — reduced from currentear budget of $235,000 duey gto increased deductible amounts. The Town maintains $2 million in base coverage, plus another, $10 million in excess, umbrella coverage. • Annexation Expenses ($100,000) — reduced from current of ear budget y g $300,000 to pay for legal costs associated with the Arroyo Grande State Land annexation. • Funding Outside Sources ($164,130) — reduced from currentear budget of y g $168,000. Subject to change based on Council subcommittee recommendations. • Sales Tax Rebates ($1,149,981) — reduced from current of ear budget Y g $1,413,846 due to the elimination of the $360,000 construction tax rebate to Sanofi Aventis. Even though these t ese funds are not currently being paid to the retail centerspendingthe outcome of the t e Turken vs. Gordon lawsuit, we must still record the quarterly amounts due as an expenditure p e while we hold them in a separate account earning interest. • Equipment ($230,000) includes: o $100,000 for emergency vehicle/equipment replacement needs TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION STUDY SESSION DATE: APRIL 27, 2009 o $130,000 allocation for capital improvement program (CIP) project needs. This amount would fully fund the Virtual Data System requested in the CIP by the Information Technology department. • Transfer to Special Revenue Funds ($322,000) — represents the General Fund subsidy to the Public Transit fund for Coyote Run Transit services. • Transfer to Debt Service Funds ($936,025) — reduced from the current year budget of $1,815,668 due to the elimination of new debt service payment for the Rancho Vistoso Municipal Complex. • Transfer to Capital Project Funds ($60,000) — represents the General Fund subsidy to the Steam Pump Ranch Fund for annual maintenance costs of the property and buildings.