HomeMy WebLinkAboutPackets - Council Packets (735) AGENDA ORO VALLEY TOWN COUNCIL SPECIAL SESSION MAY 27, 2009 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE SPECIAL SESSION - AT OR AFTER 6:00 p.m. CALL TO ORDER ROLL CALL **The Mayor and Council may consider and/or take action on the items listed below that were continued from the May 20, 2009 Regular Town Council Meeting: 1. FISCAL YEAR 2009/2010 BUDGET - OUTSTANDING ITEMS FOR COUNCIL DISCUSSION AND POSSIBLE ACTION 4J.* Discussion and possible action regarding employee compensation and benefits 1. Employee reclassifications (action taken 5-20-09) 2. Possible Salary reductions 3. Employee furloughs 4. Reduced employer contributions to health insurance 5. Early Retirement Program K.* Discussion and possible action to implement the Town Manager's Recommended Reduction in Force Plan as modified by Council direction through May 4, 2009 L.* Discussion and possible action to continue or modify the Town's hiring freeze policy as adopted in November 2008 M.* Discussion and possible action regarding the Town's reorganization plan for Development Services N.* Discussion and possible action regarding Town Revenue Enhancement Options and Alternatives 2. Future Agenda Items ADJOURNMENT POSTED: 05/21/09 4:00 p.m. ejk The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700. ,,\LEYgl,�. oo, 02v � Fund General � FY °VNDED 191, Beginning Fund Balance - 7/1/2009 $ 13,969,045 ** Revenue: Town Manager Recommended Budget $ 28,461,766 Adjustments per Study Sessions: Single Family Residential Permits Reduction (187,598) g , Withdraw of COPS Grant (414000) PCLD Reimbursement Reduction (5,000) Impound Fee Revenue (60,000) Energy Efficiency &Conservation Block Grant 114,200 Increase Cost Recovery for Summer Programs 29,288 Total Adjustments (523,110) New Adjusted Revenue _ $ 27,938,656 Expenditures: Town Manager Recommended Budget $ 28,879,073 Adjustments per Study Sessions: Elimination of 0.5 FTE Court Clerk Position (27,369) Reduction of Collections Budget in Library (10,000) Remove Expenditures for Impound Fees (60,000) Remove Printing Associated with O.V. Vista (65,240) Include Capacity for Conservation Block Grant 114,200 Reduction in Costs for NTS Survey (19,000) Budgetary Savings in Police Department (475,242) Community Funding Reductions (77,787) Fund Sr. Office Specialist position in P&Z 37,439 General Fund Transfer to Fleet Maintenance Division 488,164 Department Related Fleet Maintenance Costs (490,057) Reduction in Council Retreat Costs (4,000) Reduction in Volunteer Recognition Ceremony Costs (3,000) Carry-Forward of FY 08/09 Costs for Historic Inventory & ESLO 21,500 Take Home Vehicle Reduction (35,552) Transfer to Steam Pump Fund 410,000 CIP Decrease (20,000) Debt Service Reduction (130,000) Decrease Subsidy for Transit Fund (20,000) Decrease in Healthcare Premiums (123,972) Total Adjustments (489,916) I New AdjustedExpenditures $ 28,389,157 I Excess/(Deficiency) (450,501) Ending Fund Balance - 6/30/2010 $ 13,518,544 % Contingency 47.6% C:\Documents and Settings\rgarrity\Local Settings\Temporary Internet Files\OLK2\Fund Balances 2009-2010_May 20 05/22/2009 Use of Cash Reserves for One-Time Expenditures: Carry-Forward of FY 08/09 Costs for Historic Inventory & ESLO 150,000 Arroyo Grande Legal &Consulting Expenses 300,000 Temporary Clerical Assistance for Open Enrollment 6,000 p ry Transfer to Steam Pump Fund 410,000 Munis Training for Processing Open Enrollment 4,000 Animal Licensing Feasibility Study 10,000 $ 880,000 Net Excess/(Deficiency) $ 429,498 ** an estimation and subject to change Adjustments made in May 20th Council Meeting C:\Documents and Settings\rgarrity\Local Settings\Temporary Internet Files\OLK2\Fund Balances 2009-2010_May 20 05/22/2009 i r ODm r - 'nm2 -� -I C7 G� CD n � O D ° 0 CD @ -. 2, Q1= 9, su 1=F3 M M D Z 3_.1 33 E °-6 = >7`) 0 6 n C * `s?. 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C.) 4, - CO N N - N -, :::< 0 C') Cnv)-.I -CD w-cn-CD= w000-vo - nZ3O--40:::::: D W N 01 Co 0 - 01 -- CA CO d, CA N CO -, CO Co W W -4 co::::::::: r- 4 03 11 w 0 11 U1 CO N CO CO .A 11 -4 CD 11 4, 11 Cn -.i TOWN OF ORO VALLEY 4J 2 Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Sandra Abbey,Human Resources Director Stacey Lemos, Finance Director SUBJECT: Discussion and possible action regarding employee compensation and benefits Part II—Possible Salary Reductions SUMMARY: As requested byTown Council, the following employee compensation and benefits items are presented for review and possible action: 2. Possible Salary Reductions: For each 1% across the board salary reduction affecting every staff member in the Town, there would be approximately $235,466 in savings. See chart on the next page for an estimate of these cost savings. TOWN OF ORO VALLEY 1 Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 1% Pay Degrease SALARY BENEFITS TOTAL GENERAL FUND Council (713)i (56) (769) Town Clerk (2,413)) (416) (2,830) Town_Manager (6,247) _(1075) (7,322) �...�Human\Resources� �V.� (2,340)1 (403) (2,743) Economic Development (532)1 (92) (624) 4.. ....�r�.....v...a.,, ...�..�M.��..ur.��. .....,,.. ...�..�(5,780)�..x.. ...m.. ..... ..(997) (6 ,777)`. Finance IT (4,865) (839) (5,704) Legal (6,702), (1,145) (7,847) Planning&Zoning ( .��.�...��.r.....�.�.�. .. ...�.. ���.� ..�.,.,.9... )314 (..�.�.r.., ,�,618) (10,932) ,14 . Building Safety mM,(11232)1 (1 978) (13,210) Library ..au. 6,865) ... .(983) (7,848): ..............�.�.r...w...r.� ..._ 9,188 1,619) (10,807)° Parks& Recreation ( ) Magistrate Court (5,029) (861) (5,890) Police (76,105); (21,474) (97,579) Development Review �.� (3,766) ^m.(681) (4,447) Facilities (793); (164) (957}. (151,884) (34,400) $ ,C$1051, HIGHWAY FUND (17,243) (3,466) $ (20,709) TRANSIT FUND (3,747) (738) $ (4,485) STORMWATER FUND (1,523) (268) $ (1,791) WATER UTILITY FUND (18,791) (3,405) $s (22,197) TOTAL l (193,189) (42,277)1$ g35,4661 Note: Includes positions considered for reduction in force SUGGESTED MOTIONS: I move to "1------e,/,z_' Az/,(4.--, Sandra Abbey, Human Reso es Director 7 L114ô 1- 14 Stacey Lemo , Finance Director David Andrews, Town Manager TOWN OF ORO VALLEY 4J3 Page 1 of 3 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Sandra Abbey, Human Resources Director Stacey Lemos, Finance Director SUBJECT: Discussion and possible action regarding employee compensation and benefits Part III—Employee Furloughs SUMMARY: As requested byTown Council, the following employee compensation and benefits items are presented for q review and possible action: 3. Employee Furloughs: An employee furlough of one day per pay period would have the effect of a 10% g salaryreduction to the employee. This could be extremely burdensome for the lowest income employees who maylive paycheck to paycheck. Additionally, this would affect future pension plan payouts when employees py py retire, as thep ension payment amounts are based on the average annual earnings of an employee over a period p of time. Finally, furloughs hs would not be implemented for any employees on the PSPRS and CORP retirement plans because those plans require a minimum of a 40 hour workweek in order for the employee to remain a member of the retirement plan. While this option is certainly available for council consideration, staff does not recommend this due to inequities between members of ASRS, PSPRS, and CORP retirement programs and due to the potentially negative impact on some staff members who would be reducing their salary by a full 10%. See chart on the next page for information on the cost savings provided by this option. 4 r-------- TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 Da _./Pa Period 5 Acidt'i Days,for qmplqyees>$60K j SALARY BENEFITS TOTAL SALARY BENEFITS TOTAL GENERAL FUND .............................. ......: Council ::................. ..... .,�. ,�.�.� ��,��:�,: ............... 1 872 .:::::: i.:iii::::::im.,IL.,.i.L:q,::.:._.,i..:. ,iir.:::i.ii:.::.:-:;-:.;:.:qi.:.,siJ::i.,,.,:,:,,,,:: (24,134)` (4,161) (28,295)'. ( )` (319) J9Ler _ (2191� vvx.. rrvnvn�mrr�rom"...m.xmmvra.rven�mv.�vw..."r.vr. w.vv.... v.•�.•,:.en..vvn.vwmE':.•. ly rw�....• rwrenrvvwvwvv.•w�v vvv. p. 61 865 (10,469) 72,335 R (7,310) (1,246) (8,557) Town Manager . � �.., _____.v_____ m.. _____.mx .� { ��. x�� .�.x�aruvu.�..��.��x u�m ... Human Resources (23,040) (3,973) {27,013 (3,051)? (520) (3 1 ,: .... m��..0 .:...� r..� ..0 w.H. ...( , >a.6 s.. .�. � a..�.......�.a �o.., ,57 ...... .a��.�., .�.,.x.�:..�, .u- �..�.�.�.�..a,. ...,�.a,.�.., r..� ,... Economic Development (5,066) (874) (5,94(4 (1,427) (243) (1,6701 Finance (57,474)_ (9,910) (67,384): (6,709) (1,144) (7,853) .......W..�., .�.�., .�.�...�.�.,,�., .�...x ,.����..�ru .. �.�„ ..��,�. .�.�,..v,.�.. ..... x��..x�.(6-,Y6a) . ..h: � .�.,x ..�....tl..r ...r...v..�IT (48,648) (57,036); (5,522)1N,• (942) (6,464) (67,024) (10,737) (77,761) (8,635)) (1,472) (10,107) 'regal �.��. .-� .. 0 �..�a.bv.�.r. .. . _.m .�.xMw..-._..m�.. 109 69U xmw. r...... �a (1,528) ' (10,487) Planning&Zoning N •, (932454) (16236) ( (8,959)1. x , 1 528 Building Safety ,_ (111,048) (19,564) (130,612) (11,934)L (2,035) 13,9 .__ .. m, 1 589 ry (68 67 749 (77,916) r-mm. 6,-a'--,,,,.64,______. 5 (2)• 1 ) g31 Libra � ( ► ) . �. �P\ 74 396 ‘0.''', -6-6),788 193 1,907 1 (325) (2,232' Parks& Recreation ( ) ,____ ,__.r�___ _ (612) (4,200) m...r m uv....�x ..x .. . x. v.621i,d64): . � .��.mrx ...w a.. { ___________.. _Police** (20,243) 137,637, m„ (7,048) _, (1,,202) (8,249) .�... .� � {44,472) (4,607) � (786) (5,393) Development Review (37,661) (6,810) •��,.�.�...m..a.�......ux.�.�....�.u.�.�..�..a..�.�u...r�.�..�a_.....,�...`....�. .�..araa...�..�..�.�.�,�...x..u..w. �,...�. ..��.a.....x��...x..: • (7,931) (1 635) (9 566) - _ - R Facilities ► � ��4,,,,,,,,,4,440 ,-.,400. (845,993) (145,034) $ (991,028) (73,927) (12,605) $ ( 601) HIGHWAY FUND (172,431) (34,655)- $_...--'7(20"1, 8e. (12,327) (2,102) $'` -114;429) TRANSIT FUND (37,468) (7,260) $ (44,728) (1,543) (263) $ (1,806) STORMWATER FUND (15,229) (2,039) $ (17,268) (2,782) (474) $ (3,257) WATER UTILITY FUND (184,954) (32,805) . ,z ;(217,759);. (11,998) (2,046)1$ (.14,043), TOTAL I (1,256,075) (221,794)1 $ (1,477,86 ) I (102,577) (17,489)t$40.2,, ,,,, Note: Includes positions considered for reduction in force **Calculation for 1 Day/Pay Period excludes Police personnel with APSRS and CORP retirement plans. Both retirement plans require a minimum workweek of 40 hours in order to be members. TOWN OF ORO VALLEY Page 3 of 3 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 SUGGESTED MOTIONS: I move to f1.44, --- , Aar 'L- Sandra Abbey, Human Resourc-: t irector 21 /V /441/0S- Stacey Lem1 Finance Director 0,444,(1 (A 2/11144,2 David Andrews, Town Manager TOWN OF ORO VALLEY 4J4 Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Sandra Abbey,Human Resources Director Stacey Lemos, Finance Director SUBJECT: Discussion and possible action regarding employee compensation and benefits Part IV—Reduced Employer Contributions to Health Insurance SUMMARY: As requested byTown Council, the following employee compensation and benefits items are presented for q review and possible action: 4. Reduced Employer Contributions to Health Insurance: Currently the Town pays 100% of the monthly 75% for medical and dental insurance premiums for employee-only coverage and pays of the premiums dependent coverage. Please note that the employees do contribute more out of pocket for healthcare, as they p g pay deductibles, coinsurance, and co-payments depending on the medical service or procedure. The following chart is an estimate reflecting cost savings to the Town if this sharing were to change (dollar amounts are based on tentative renewal rates for FY 09/10 and are estimates only): Current Coverage Total Annual Cost 100%Employee/75% Dependent $1,930,257 Scenario A 100%Employee/50% Dependent $1,664,480 Savings (to Town) $ (265,777) Scenario B 100%Employee/25% Dependent $1,385,882 Savings (to Town) $ (544,375) Scenario C 90%Employee/75%Dependent $1,819,892 Savings (toTown) $ (110,365) Scenario D 90%Employee/ 50% Dependent $1,554,111 Savings (to Town) $ (376,146) TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 some of these savings are substantial, there would be a negative impact on employees who are already While g . no salaryincreases, and potentiallypaydecreases. The following is a chart showing estimated per month facing amountsemployees em to would paybased on the tentative new medical insurance rates proposed for each of the scenarios presented in the above chart. Coverage Type FY 08/09 FY 09/10 FY 09/10 FY 09/10 FY 09/10 FY 09/10 Current Tentative rates Tentative rates Tentative rates Tentative rates Tentative rates 100%employee/ 100%employee/ 100%employee/ 100%employee/ 90%employee/ 90%employee/ 75%dependents 75%dependents 50%dependents 25%dependents 75%dependents 50%dependents Employee only $0 $0 $0 $0 $ 29.96 $ 29.96 Employee + $ 53.40 $ 52.43 $104.86 $157.28 $ 82.39 $134.82 child(ren) Employee + $91.52 $89.88 $179.75 $269.63 $119.84 $209.71 Spouse Employee + $170.17 $167.02 $334.04 $501.06 $196.98 $364.00 Family Due to the on impact employees, especially those lower paid employees covering families; staff recommends p that the Town continue to pay 100% of employee premiums and 75% of dependent premiums. However, if the Council chooses to change this policy, a change with the least impact on family coverage is recommended. SUGGESTED MOTIONS: I move to ,,e4--7,/2-. i Sandra Abbey, Human Re-•urces Director /1441,6- Stace Lemo Finance Director , afj\e_...4. David Andrews, Town Manager 5 TOWN OF ORO VALLEY 4J Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Sandra Abbey,Human Resources Director Stacey Lemos, Finance Director SUBJECT: Discussion and possible action regarding employee compensation and benefits Part V—Early Retirement Programs SUMMARY: As requested by Town Council, the following employee compensation and benefits items are presented for review and possible action: 5. Early Retirement Programs: There are currently eight employees with the Town of Oro Valley who would be eligible for a retirement incentive package. Three of these employees were on the potential position reduction list. These employees have had discussions with the Human Resources Director about individualized agreements appropriate to their retirement circumstances. One of these individuals has since had her position retained in the current recommended budget. The remaining individuals, if they should choose to retire would not result in any savings to the Town, as they all have unique positions which would need to be filled. Therefore, offering a retirement package to these individuals would actually result in an increased cost to the Town due to paying for the retirement incentive as well as recruiting and filling the resulting vacancy. In the event the council authorizes position reductions that would end up affecting any of the individuals who have already confidentially discussed an agreement with the HR Director, the necessary paperwork would be initiated to complete the discussed incentives. The total estimated cost for the incentive agreements mentioned above is approximately $98,184 and these costs could be designated as one-time costs if desired by the Town Council. SUGGESTED MOTIONS: I move to v" � Sandra Abbey, Human R- ounces Director /-- 44.6.S- St cey Lemos finance Director 6itvid David Andrews, Town Manager 4 L TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 05/20/09 TO: HONORABLE MAYOR AND COUNCIL FROM: DAVID ANDREWS, TOWN MANAGER SUBJECT: DISCUSSION AND POSSIBLE ACTION CTION TO CONTINUE OR MODIFY THETOWN'S HIRING FREEZE POLICY AS ADOPTED IN NOVEMBER 2008 SUMMARY: On November 19, 2008, the Council approved a hiring freeze on all vacant positions. The hiring freeze was intended to be aroactive and thoughtful means of ensuring that community expectations were met in a fiscally p g responsible manner during tough economic times. Presently, positions are 7.24 that are vacant and have not been filled due to the hiring freeze. This represents a cost savings of$327,947 for FY2008-2009. At this time, the Council may wish to continue the hiring freeze or make modifications going forward. ATTACHMENTS: 1. FY2008/09 Hiring Freeze Effective November 2008 SUGGESTED MOTIONS: The Council may wish to consider the following motion: I move to.... 6,,,,,,,,,, 6„.„,.., David Andrews, Town Manager FY 2008/09 HIRING FREEZE EFFECTIVE NOVEMBER 2008 Salaries + Benefits Department Position Title FTE's Savings/(Cost) General Fund Town Clerk Senior Office Assistant 0.38 $ 7,225 Economic Development ED Administrator 1.00 $ 123,000 IT GIS Technician 1.00 $ 33,715 Legal Civil Law Clerk 0.25 $ 9,870 Planning &Zoning Zoning Inspector Tech 0.13 $ 2,744 Building Safety Senior Permit Tech 1.00 $ 35,138 Library Customer Service Rep 0.48 $ 11,379 Court Court Clerk 0.50 $ 12,953 Police Dispatcher 1.00 $ 35,810 TOTAL GENERAL FUND 5.74 $ 271,834 Highway Fund Public Works Streets & Drainage Crew Leader 1.00 $ 41,406 TOTAL HIGHWY FUND 1.00 $ 41,406 Transit Fund Public Works Dispatcher 0.50 $ 14,707 TOTAL TRANSIT FUND 0.50 $ 14,707 (TOTAL ALL FUNDS 7.24 $ 327,947 zaaruuTAT unnoZ `snna.ipuv ptnrQ Es''')7\191V /.11/7?) • maim "Clasps Outpjmg `rpiuzs _. uns adlOPIP ol ano I :uo9ouz OuiMoiioJ auk Japisuoo iiruz jiounop auZ :suoiiow alis199ns mid uojeolpssupaN pug uopurtur2JoaN puauzpudaQ `ao.zod ut uoponpaN pOpng papuauzuzooaN maaruew umoZ Oi-600Z Ad 'Z «saOinaaS 1uauzdoianaQ JO uoiTEzi110.10311 „—6002 `OZ uogeoiunuzuzoD iiouno0 •i '6002 `OZ iiadV uo jiounop o� paluasa.zd sum TI uejd uolwziuu0.zoa.1 irupao auk putj 'pm noX pauounv •TuauipudaQ saoivas luauzdojanaQ nnau u OUT uotsiniQ uiaaauiOug sxiorn oZlgnd auk pug luauzuudaQ 'claps uppnj Iuauia.redaQ OutuoZ pug Outuurid alp jo uopuziunaaoaz pasodozd auk ssnosip aau�nj upuaar auk uo paouid uaaa sou wall stuff SADIA2IHS ,LNiIYAIdO'I1A301 2103 NV'Id m0I1,vZINvo2I0a2i SAiMO.L 1H.L 9NIQ2id9a2i NIOI,LDd QNiV NOISSf1DSIQ :.LpafSf1S 2IO.L��2IIQ A.LHAdS 9NtIQ'IIflg `H,LII�iS UNINVZ11S :IN02I3 'II�I�If10� QNiV 2I01iVIAi :01 60/OZ/SO om.LaaLv NOI,LdDINIf1LAiIAiOD 'IONiIlOD T 3o i atud IN /7 ATI'IdA 0110 30 NIMO,L PROPOSED DEVELOPMENT SERVICES REORGANIZATION • Reduction in force to right-size for the current decline in development, and the realignment provided by reorganizing development services-related departments/divisons, is cost effective and provides substantial cost savings ($600,000) • Provides for an administrator level single point of responsibility for each development process (development review, permitting and inspection / enforcement) across the three departments/divisions to provide: o Better customer service o Internal case management of the processes for more efficient operations o An enhanced and deeper working knowledge by each administrator of all three department's functions and processes • The realignment of work groups in to one department allows for more consistency in the processes and operations for the development services- related departments/divisions • Provides for a true One-Stop-Shop for intake and permitting across departments/divisions. • Increases the Town's performance capability and service capacity through cross-training staff in similar positions to work across divisions (e.g. inspections and/or plan reviews and/or support positions for zoning, engineering and building). • Inter-departmental cross-training also provides: o a more knowledgeable workforce, o additional tracks for staff's career development and opportunity o a deeper bench to provide service. 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O' CIV L L 1 n- ��2 O L W a) W O G1 0. ,� 1�.-j tnI.0 a): O — 4,.•C •—• O C C CI C C O Oi a) — 1.O ,cTo m O w a) i'a C 1 C 'a _ •C l•+ 'fir C i N a) •C''CIC"C j•C C > •C 1,•C •C I•_ —cu ,,�Y' >i C •>3 v)•? f+ 44 L. 3; t/)1 t 'c 1 a) .O• a) O ;�. ca c/) a. L )w'O O 1 O a) O l )0 a)10 p �, a) a) 1 C O 0 a col<10 mica! co (n I- i u- Q`(n�� U) 0- N N - -,N�� �;4 i- 010) U�W;U 1- F`- z TOWN OF ORO VALLEY Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 04/20/09 TO: HONORABLE MAYOR AND COUNCIL FROM: JERENE WATSON, ASSISTANT TOWN MANAGER SUBJECT: REORGANIZATION OF DEVELOPMENT SERVICES SUMMARY: Response to Council interest in analyzingthe three development services-related departments for possible savings resulted a proposed inro d merger of two departments with an element of a third department to be n new Development Services Department. The consolidation of like functional areas and Incorporated into one p p realignment of work flow will be discussed as part of the budget presentations this evening. DISCUSSION: For some months now various Council Members have approached Town management staff about potential cost savingsthroughrealignment reali nment or reductions in our development services area. Your requests were taken g seriously and a realignment of functions and services was studied. Given the significant decline in residential p permits and commercial development flattening, the natural assumption was that projects were coming in at a slower pace. WithexceptionDevelopment the of Develo ment Review team who is still working to process the activity from quarters, thegeneral pace has slowed. However, to put this slowdown into context, the work the past several load is still up about 25%more than the FY 05 Commercial building permit level. right-size this work groupfor the change in conditions, a re-organization has been laid out and is In an effort to g shown in the attached chart. Discussions and brainstorming sessions were held with the Building Safety, & Zoning, and Public Works directors in an effort to find the right mix. Reporting realignment and re- formedPlanning g, . work groupspaired bylike functions within the development services processes now comprise the g p structure of thero osed department. Some underlying assumptions are made with the new structure: p p The authorityof the Town Engineer will not change; the Development Review team will work in a (1) g collaborative effort to maintain proper communication and practice sound engineering principles as set by p p the Town Engineer. practical day-to-day operational o erational purposes, the Development Review engineers are reassigned from direct reporting to the Public Works Director to the new Development Services Director to enhance the p g performance of the team and therefore high-performing service to the public. (3) The three new Administrator-level positions will take on greater responsibilities in keeping Council informed on activities withinrespective areas, resulting their res ectiin a team approach of presentations and response in public settings. Details on budgets will be presented by each of the current department directors. FISCAL IMPACT: this restructuringdue to staffingreductions approximates $614,000 in personnel and benefits and The result of is attributedp rimarily to the 9 positions proposed for elimination out of the three departments. TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 04/20/09 ATTACHMENTS: 1. Proposed Development Services Department Jerene Watson, Assistant Town Manager David Andrews, Town Manager TOWN OF ORO VALLEY 1/- N Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: MAY 20, 2009 TO: HONORABLE MAYOR AND COUNCIL FROM: STACEY LEMOS, FINANCE DIRECTOR SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING TOWN REVENUE ENHANCEMENT OPTIONS AND ALTERNATIVES SUMMARY: Council StudySession, this topic was discussed. The table in Attachment A At the. May 4, 2009 p possible outlinesa varietyof other revenue sources that the Town may consider implementing to further diversify its revenue base, provide future financial stability, and strengthen our ability to weather future economic downturns. The table shows the estimated amount that would be generated in each category and the process for approval of each. Attachment B provides additional information and cost impacts to homeowners from a primary property tax. SUGGESTED MOTION: I move to... ATTACHMENTS: 1. ATTACHMENT A —Additional Funding Sources 2. ATTACHMENT B — Primary Property Tax Information I .dAd 34 S acey Len.., Finance Director 0644t:/, David Andrews, Town Manager ATTACHMENT A Additional Funding Sources i FY 09/10 Proposed Estimated Approval Process Revenue Category Tax Rate/Fee Revenue Increase to Utility Tax 2.0% 1,201,792 Commercial Rental Tax 2.0% 1,013,369 Residential Rental Tax 2.0% 245,732 Adoption of Local Ordinance 1,181,533 Increase in Local Sales Tax Rate* 0.25% 0.50% 2,363,067 Tax on Food for Home Consumption 2.0% 2,895,762 ... .�...-.�. ,...�..u�.�.�.�.�. .,.�. .�.��.�.�, ,.����...,�,�. ..��......�....�. ..�... .... ..�..v-. Gas/Electric Franchise2,365,665 _Fee 5.0% � m� , ��, a $0.40/$100 2,033,377 $0.95/$100 5,005,811 Voter Approval Primary Property Tax . v � m.�. .....tl.�__ $2.00/$10010,166,885 6/$100 14,030,301 _._. �. w 100% Reimbursement from County Library Tax 700,000 Negotiation w/Pima County.b .,r - g Library Operations Transferred to County 00,000 Sales Tax Rebate Relief 1,200,000 Court Ruling on Turken v. Gordon Case *Excludes lodging and construction II G:\BUDGET\FY 09-10\Revenue Projections\Funding Sources_Additional.xls T---- PRIMARY PROPERTY TAX INFORMATION B On the discussion of additional revenue sources, Council requested the formula for calculating primary property tax monthly impacts for homeowners of various valuations. The estimated monthly impacts of various property tax rates on homes of specified valuations are shown in the table below: Response: 10% $0.40/$100 $0.95/$100 $2.00/$100 Home Assessment Primary Tax Primary Tax Primary Tax Limited Ratio Rate-Monthly Rate-Monthly Rate-Monthly Value* Impact Impact Impact $100,000 $10,000 $ 3.33 $ 7.92 $ 16.67 $200,000 $20,000 $ 6.67 $ 15.83 $ 33.33 $300,000 $30,000 $ 10.00 $ 23.75 $ 50.00 $400,000 $40,000 $ 13.33 $ 31.67 $ 66.67 $500,000 $50,000 $ 16.67 $ 39.58 $ 83.33 $600,000 $60,000 $ 20.00 $ 47.50 $ 100.00 *A property's limited value can be found by performing a parcel search on the specific property on the Pima County Assessor's website, www.asr.pima.gov. Primary Property Tax Calculation Formula: Primary property tax is calculated against a home's limited value, and residential property is assessed at 10% of the limited value. For the monthly property tax impact to a home with a $100,000 limited value at a tax rate of$0.40/$100, the below formula is used: $100,000 Limited Value X 10% 10% assessment ratio $ 10,000 / $100 Divide by $100 to get value per $100 $ 100 X .40 Multiply by tax rate of$0.40 $ 40 Annual Property Tax Amount / 12 Divide by 12 to get Monthly Tax Amount $ 3.33 Monthly Property Tax Amount 0 0 0 _,-,,,,,,,,:,....7. e,,T2grg .ig Go 0 f g= '2 gggEfiallEil 1313 .11 ggg ...3zs-, .g . . - 0 . ... g 0 . . . , . 0 0 a 2 X • Eg21 j ; i : i : • EE-1; E 1 I fo i 3'a 5%. ,.... • 3'.7§ta -4 ;l Oqr! il g41,1 T Elz ;. " : ,, z • 0:7- - 1' ai- l & • OO () 1C ; . F.4 . . ; o .. -;2 : • fl el 1 l'a, i er...a: • ; t a:. g. ar, t ;....111 it F: E 4 . . . ,, . iT i1 g .. 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