HomeMy WebLinkAboutPackets - Council Packets (740) AGENDA
ORO VALLEY TOWN COUNCIL
STUDY SESSION
MAY 13, 2009
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
STUDY SESSION - AT OR AFTER 5:30 p.m.
CALL TO ORDER
ROLL CALL
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1. Presentation
and discussion regarding Education and its Impact on Oro
Valley's Economic Development
2. Discussionregarding re ardin the creation of an Economic Development
Commission
4
3. Discussion ofproposed osed amendment to Town Council Policy #3 - Council
p
Member Travel and Trip Reports
4. Future Agenda Items
ADJOURNMENT
POSTED: 05 06 09
4:00 p.m.
ejk
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person
with disability h a needs any type of accommodation, please notify the Town Clerk's Office at
(520)229-4700.
TOWN OF ORO VALLEY
Page 1 of 1
COUNCIL COMMUNICATION MEETING DATE: May 13, 2009
TO: HONORABLE MAYOR& COUNCIL
FROM: Amanda Jacobs, Economic Development Specialist
SUBJECT:
Presentation and Discussion Regarding Education and its Impact on Oro Valley's
Economic Development
SUMMARY:
On December 15, 2008, Mayor Loomis, Council Member Gillaspie, Council Member Latas and Town staff met
with Hany Massarany, Chief Executive Officer, and Patrick Watkins, Chief Financial Officer, of Ventana
Medical Systems, Inc. meeting,
Duringthe Mr. Massarany discussed Ventana/Roche's future plans for
expansion, which includes
expanding their research and development facilities by more than 130,000 square
feet and increasing theemployees number of em to byapproximately 250 over the next year. Education is important
pp
to Ventana/Roche and a qualitysystemplays education a key role in the recruitment of high-wage/professional
the has been recruitin international employees and one of the main questions the
level jobs. Ventana/Ro g
international employees ask is "does Oro Valleyhave quality schools for my children? Does the education
system compare to Europe?"
After the meeting on
December 15th, Michelle Tucker, Economic Development Intern began researching
education and its impact
on Oro ValleyEconomic Development. The purpose of this item is to present and
discuss the issues impacting education and ways Oro Valley can address these issues.
ATTACHMENT:
1. Education Research—Conducted by Michelle Tucker, Economic Development Intern
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onnitft/lr r
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Amanda Jacobs, EC:"pflomic Development Specialist
dredi./t
David Andrews, Town Manager
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TOWN OF ORO VALLEY
Page 1 of 1
COUNCIL COMMUNICATION MEETING DATE: May 13, 2009
TO: HONORABLE MAYOR & COUNCIL
FROM: Amanda Jacobs,Economic Development Specialist
SUBJECT: Discussion and Consideration Regarding the Creation of an Economic Development
Commission
SUMMARY:
Duringthe February18, 2009 regular Town Council meeting, Council Member Latas, with a second from Vice-
Mayor
g
Ma or Carter directed staff to research the creation of an Economic Development Commission (EDC). The
y
purpose of the EDC is to research and make recommendations to the Mayor and Council on all matters relating
to the direction of the Town's economic development efforts.
In
March 2009, Council Member Latas and Town staff received a letter from Mr. Ramon Gaanderse, President
and
Chief Executive Officer of the Northern Pima County Chamber of Commerce (NPCCC), proposing that the
Town of Oro Valley create an EDC. Attached to the letter was research on economic development
commissions or small business commissions in Pima County (City of Tucson, Pima County, Town of Marana
and Town of Sahuarita).
(See Attachment 1:NPCCC Letter).
Town Council maywish to consider the creation of an EDC. The following is a draft profile of the EDC
The p
that
includes the board composition, terms of office, officers,purpose, function and duties that may be used to
develop a Town Ordinance:
Board Composition
shall consist of seven (7) members who are appointed by and serve at the pleasure of the
The EDC voting
Mayor and Council. Members must be residents of the Town of Oro Valley and may include business persons
with operations
in the Town. The votingmembership of the EDC shall include representatives from any of
following categories: major utilities, bankingor financial services, real estate, large business, small business,
higher education,n a school district, Northern Pima County Chamber of Commerce or an at-large business. The
shall also include two (2) ex-officio members, the Town Manager or his designee and the President of the
EDC
Northern Pima County Chamber of Commerce. The two (2) ex-officio members are non-voting.
Terms of Office
1. Membership appointment a ointment to the EDC shall be for a period of three (3) years. Terms shall be staggered
that no more than four (4) members' terms shall expire in any given year. All terms shall begin on
so
Jul 1st and shall end on June 30th or until a successor is appointed and qualified.
July
2. No member shall serve more than two (2) consecutive terms.
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION Page 2
of 2
Officers
The Commission shall elect its own officers at the first meeting following the appointment of
new members
each year. These officers shall be the Chair and Vice-Chair. The Economic Development Specialist
. p or his/her
designee shall act as the Secretary of the Commission but shall have no votingrights. No officer
. g elected by the
Commission shall serve in the same capacity for more than two (2) consecutivey ears.
Purpose, Function and Duties
1. The EDC shall provide broad policy recommendations to the Mayor and Council, butavoid
shall avoid
discussions or negotiations regarding any pending or proposed development agreements. The g ED C shall
advise the Council on essential policies, rules, regulations, and other matters relatingthe to economic
development program of the Town. The EDC shall make recommendations to the Council on '
economic
development issues including, but not limited to, economic developmentgoal setting,p tong, policy
recommendations, strategic planning, marketing and market analysis for future business recruitment
• . . and
retention/expansion activities. The EDC shall review annual marketing/actionplans and
. g make
recommendations during plan formations.
2. The EDC shall establish rules and procedures for final by
adoption Council.
p
ATTACHMENTS:
1. NPCCC Letter
2. City of Tucson Small Business Commission
3. Pima County Small Business Commission
4. Town of Marana Business and Economic Development AdvisoryCommission
5. Town
of Sahuarita Economic Development Commission
6. Economic Development Think Tank Final Report: August 2005
/Its /4Gg
anda Jacob- V onomic Development Specialist
David Andrews, Town Manager
s
r.
-441
NORTHERN IMACORM
A s
. lT
Of COWWERCC
March 2009
Town of Oro Valley
11000 North La Canada Drive
Oro Valley, Arizona 85737
Dear Council Member,
The Northern Pima County Chamber of Commerce(NPCCC) is a viable business and economic
development organization that serves, promotes and advocates on behalf of its 700 members. The
NPCCC is proposing the creation of an Economic Development Commission for the Town of Oro
Valley. The Town of Oro Valley is the only jurisdiction in the metropolitan Pima County area that
does not have a designated Economic Development Commission/Small Business Commission.
After thoroughly researching the Economic Development Commissions or the Small Business
Commissions in the four other jurisdictions in Pima County (The City of Tucson, the Town of
Marana, the Town of Sahuarita and Pima County) we have compiled a research packet that
summarizes the purpose and profile of each of the four other jurisdictions' Commissions. The
capacity of small businesses in all four jurisdictions has been greatly enhanced by the presence of a
Commission.
The overall purpose of a Small Business Commission or an Economic Development Commission is
to foster, endorse, and preserve small businesses in a specific jurisdiction. By championing
"business-friendly" policies,marketing the contributions of the small business sector, and
developing appropriate assistance programs, Small Business Commissions/Economic Development
Commissions work to support and enhance an environment where small businesses can succeed and
flourish.
Our research packet describes the specific legal structure of each Commission in each jurisdiction.
Therefore, a copy of the ordinance and bylaws are available for reference. Also,the packet
summarizes the general profile and mission statement of each Commission. It then goes on to
explain each Commission's profile, such as the policies behind appointed board and ex-officio
members. Finally,the general contact information for either the President or Chairperson of each
Commission is provided for further reference and research.
The Northern Pima County Chamber of Commerce recommends that the Town of Oro Valley
consider the benefits of an Economic Development Commission, similar to that of the Town of
IT'S GOOD FOR BUSINESS
200 W. Magee Road, Suite 120•Tucson,AZ 85704• (520)297-2191 • Fax(520)742-7960•www.the-chamber.com
Marana or the Town of Sahuarita. The advantages of an Economic Development Commission will
include a coalition of business
and community leadershipthat serves es to inform the Town of Oro
Valley on economic issues affecting the region and to provide support for •
economic development programs. pp small business and
The Commission will help provide objective analysis s of the challenges
and mobilize public and privateg s facing the area's economy
resources for development initiatives. Additionally,
medium of communication betweenAdditionally, the extended
the Town Council and small business community will help
small businesses more readily navigate the local system of rules and regulations.
Furthermore, the establishment of
a Commission will empower small b
officials to find commonground usiness owners and public
acting ting in the interest of the communityto •
problems halting business. The Northern find the solutions to
Pima County Chamber of Commerce •
would like to see the
expansion of the Oro Valley long-term
sustainable wealth creation strategies '
Economic Development Commission will be able to g and believes that an
provide insight intoachieving this
challenging,
g,but realistic goal.
Sincerely,
AAMA-
Ramon A. Gaand-
President/CEO
IT'S GOOD FOR BUSINESS
200 W. Magee Road: Suite 120
•Tucson;AZ 85704• (520)297-2191 • Fax520
( ) 742-7960 •www.the-chamber.cam
4 it,. (it I iik,i krt
{ITT DF
te
,.a ..,4 City Hall
TUt SON 255 West Alameda Street
a ,ori; Tucson,Arizona 85701
Phone: (520)791-4201
FAX:(520)791-5348
Small Business Commission
Purposes of the Commission
Statement: Facilitate communication between the city and small businesses
✓ Evaluate and streamline city procedures;
I Evaluate city policies and regulations for their impact on small businesses;
I Streamline and update business regulations, including but not limited to, business licensing and
home occupation requirements;
I Disseminate information about services available to small businesses, such as business planning,
seminars and employee training;
✓ Sponsor and conduct educational forums on topics of concern to the small business community;
and
I Pursue any other purpose later established by rule or regulation of the commission not
inconsistent with the Economic Development policies adopted by Resolution 15155,this article,
and state and city laws.
Ord.No.10207,§2,10-18-05
Profile of the Commission
Policy of Membership
✓ The Commission consists of seventeen (17) members.All members of the commission shall
serve without compensation.Creation(Sec.10A-190)
✓ The Mayor and each member of the council shall appoint two (2) members to the commission
for a total of fourteen (14) members.Council members shall appoint one (1) member at large
and one (1) by ward.The mayor's appointments and the at large appointments shall come from
companies with no more than one hundred (100)full time equivalent employees and the ward
appointments shall be either(1)from companies located within the geographical boundaries of
the ward with no more than fifty(50)full time equivalent employees or(2)from such
NPCCC Proposal for Small Business Commission/Economic Development Commission
companies that are not within the boundaries of the ward but the appointee resides within the
ward.The remaining three(3) members shall be appointed jointly by the Mayor and Council
from companies within the city with no more than one hundred (100)full time equivalent
employees. A member of the Pima County Small Business Commission shall be an ex-officio
member of the commission.
✓ Qualifications. Members must be company owners or managers from companies located within
the city.The commission members should broadly represent different segments of the business
community.
✓ Terms. The terms of the members appointed by the mayor and council as a whole shall be two
(2)years with staggered terms.The terms of the members appointed by the mayor and
individual council members shall be four(4)years and shall be coterminous with the terms of
the appointing member of the mayor and council. Members of the commission shall be eligible
for reappointment but in no event may an individual serve more than a total of eight(8)years.
✓ Vacancies. Vacancies on the commission shall be filled by appointment in the same manner in
which the members are initially appointed.Appointments to fill vacancies caused by the
expiration of a term shall be filled no later than thirty(30)days after the expiration of the term.
Appointments to a vacant position shall be for the unexpired portion of the term.
✓ Removal. A member of the commission who misses four consecutive meetings for any reason
or who fails to attend for any reason at least forty(40) percent of the meetings called in a
calendar year shall be automatically removed from the commission.
1 Quorum. A majority of the seventeen (17)authorized members of the commission shall
constitute a quorum.
✓ Commission officers and rules. The commission shall elect its own officers and may adopt t rules
and regulations in relation to its functioning consistent with the Economic Development Policies
adopted by Resolution No. 15155,this article,and other pertinent laws.The commission shall
meet at such times and places as it determines.
Contact Information
✓ Email the Small Business Commission at small.business@tucsonaz.gov
✓ The City of Tucson liaison, Ellen Hitchings, may be contacted at (520) 791-4343 x 245.TDD 520-
791-2639.
NPCCC Proposal for Small Business Commission/Economic Development Commission
TAB 14,7
25096
(fir
Office of the City Clerk
BOARDS,COMMITTEES & COMMISSIONS
SMALL BUSINESS COMMISSION
CREATED BY:
'Tucson Resolution No 15636,Apr 22: 1991
Amended by Ordinance No., 10207, October 18, 2005
MEMBERS:
7 members. The Mayor and each Council Member shall appoint two rnembers
one at-large and one by ward; three members shall be appointed jointly by the
Mayor and Council .A member of the Pima County Small Business Commission
shall he an tlx-offmio member of the Commission
QUORUM;
A quorum shall consist of 9 members of the.Commission
QUAUFMATIONS
The individual ward appointments shall come from companies located
'within the geographical boundaries of-the ward with no more than fifty(150)
employees.. Or: if the company is not located within the bowadaries of he
ward, the appointee must live in the ward.
i2) The individual at large appointments shall Come from companies with no
more than one hundred(100)fu!l-tirhe equivalent employees
(Zi. Members must be company owners or managers from compan!es
located
within the City of Tucson. Members shall be from companies having no
more than one hundred (100) employees, calculated on the basis of folf
time equivalency at the time of the members appointment. Members
shall broadly represent different segments of the business commuility.
TERMS Of OFFICE
The terms of the members shall be c,oiurrninous Mill the elterted offal making
appointment; !de joint appointments shall befrn Iwo years stagaered
Denotes Changes
Octobet l ,2005
SMALL EiU.SNESS COMMISSION
T413 14.7
Page 2
FUNCTIONS:
(1 4) Tr.c)fcilitate. *..f.orrimunittation betvs.,eein the City and smali businesses.
(2) T0 evaluate:F, d straamline City procedurvs.
(3) 1 evallTat. Coy ioJces ar 1eutior,i3 fon their impagn on sinal)
(4) To streamline and update buire&s rgulatians, including, but not limited
to,-businElss licensing and home occupation reoutremerits,
(5) To disseminate infomiation about services available to small busineses.,
such as buslriess planning: seminars and employee training
(6) To sponsor an conduct eciur..I)tionai forums on topics of concern til
smali business community.
(7) To pursue any oThei-purpose later establishee by rule or regulation of the
Commission not inconsistent with the Economic Oeveloproeril policies
adopted by Resolution No. 15155, this oasoiution and pertifieni state or
local laws,
OPEN PUBLIC MEETING LAIN REQUIREMENTS:
This pubk body fails -under the definition of "Advisory Commits -or
'Subtommittees' arid is subject. to the provisions of the Open Public fivieetfrIg
Law(i.e.,public notice, agenda and open meeting requirements.).
SUPPORTING DEPARTMENT:
Finance Department .791--4893
Historical Notes
Ofiginaily created by Resolutien No. 15636 on 4pm;!Z 1991,
() tø ,.la 2005..'divot ardi:;o4.4,0-0/1passeo(krifnanc,-,.° No, 10207 Which changed tht,
.r&quiretnehf(hal iadiviclual ward appointees come tri`,)m mnpanks with no!mic-•-;
then fifteen appointees to companies with qo more than !iffy eny.)1c.,.yets and
clarified t,;,W the et large appoirt/rneotsmast come from coin ie with 176.1710it...:
than ot7e huticired full time equivalent 0-m,c.ttc,iyeas. If the company is rent.locate.0
within the .boundarie$ of the, ward the appp4)-tee nua1 res/de in the war-o.
Aciditior.faily it removed the spej . h fnss categonos Thai members
represent hut continues to it...?quire ei.',.poirdaes broadly represent diffre,./.4
semenesof the Odirla.1Ce 10207 also reOuires that A
Denotes Chaniei
October It:2-005
SMALL. 13118INESS COMMISSION
1.-AIS 1441
Pagfi 3
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Ilember af the C•fgraTil$SiOn di?ci 3.1 .rernEveot tils function of p,,:;,sif.:archirl:Q the
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For further infrrraton pieask:cont4lci the City Clerk's Office at iS2E)
791-4113. . . .
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Pima County
•
130 W.Congress, 11th floor
Tucson,Arizona 85701
Pima County Small Business Commission
Purposes of the Commission
Statement: To facilitate communication between Pima County and small business;to evaluate
County policies and regulations for their impact on small business.
I Advise the County Board of Supervisors on current and proposed County policies affecting small
business;
I Facilitate communication between the County and small business; and
I Provide a forum for small businesses and bring issues to the attention of the Board of
Supervisors.
Resolution No.2003-52
Profile of the Committee
Policy of Membership
I Eleven (11) Members:Ten(10) members appointed by the Board of Supervisors and One (1)
appointed by the Commission;
I Each Supervisor shall appoint two(2) members:at least one member shall be a company owner
or manager from companies located in Pima County;
✓ All members shall be residents of Pima County; shall be knowledgeable about small business
issues and broadly represent different segments of the small business community;
I Members shall be from companies having more than one hundred employees,calculated on the
basis of full time equivalency at the time of appointment; and
I Appointment Designation: Supervisor Appointment unrestricted by district.
NPCCC Proposal for Small Business Commission/Economic Development Commission
✓ Members shall serve four year terms and may be reappointed for one additional term
Contact Information
The Pima County Liaison, Maria Buena mea may be contacted at(520)243-7355 or
mbuenamea@pima.gov
NPCCC Proposal for Small Business Commission Economic Development evelopment Commission
Pima County
Small Business Commission
BYLAWS
ARTICLE I
Name
Section 1. The name of this organization shall be the Pima County Small Business
Commission (SBC).
ARTICLE II
Legal Requirements
Section 1. The Pima County Small Business Commission was created by Resolution
2003-52. The Commission will function under the authority of that
resolution and other stipulations as stated by the Pima County Code.
i n
ins will be conducted with the Arizona Public
Section 2 All Commission meet o� g Open
Meeting Law, A.R.S. 38-431.
ARTICLE III
Function and Purpose
Section 1 To advise the Pima County Board of Supervisors on current and proposed
County policies affecting small business; and
Section 2 To facilitate communication between the County and small businesses.
ARTICLE IV
Membership,Appointments,and Qualifications
Section 1 In accordance with Resolution 2003-52 adopted by the Pima County
Board of Supervisors on March 18, 2003, the Commission shall be
composed of 11 members.
Section 2 The Commission will have 11 members; each Supervisor shall have 2
appointments. One member shall be voted on by the existing Commission
and must receive a majority vote. Appointments shall be coterminous
with the elected official making the appointment.
Section 3 The membership emphasis shall be with firms with 1 -- 15 full time
equivalent employees, with an upper limit of 100 employees at the time of
the commissioner's appointment.
Section 4 Members shall be company owners or managers.
Section 5 The companies must be located within Pima County.
Section 6 Vacancies on the Commission shall be filled by appointment ointment in the same
manner in which members are initially appointed. Appointments to a
vacated position shall be for the unexpired portion of the term.
Section 7 A member of the Commission who misses four(4) consecutive meetings
for any reason, excluding major medical is automatically removed from
the Commission. Members are required to call the Commission staff to
notify the Commission of their absence.
ARTICLE V
Officers
Section 1 The officers of the Commission shall include Chairperson and Vice
Chairperson.
Section 2 A majority(or six members of the eleven members) of the Commission
who are appointed must be present to hold election of officers. Election of
officers shall be announced at the previous meeting. Election shall take
place by voice vote.
Section 3 The term of each elected officer shall be oneear. No officer mayhold
Y
the same office for more than two consecutive terms. Notification of
elections shall take place in November. Elections will be held in
December.
Section 4 Each elected officer shall hold office until a successor is elected and
qualified. In the event that an officer's term on the Commission should
expire prior to completion of his/her term of office, a nominating
committee shall he formed to nominate a replacement.
ARTICLE VI
Duties of Officers
Section 1 The Chairperson shall:
a. Preside at meetings of the Commission and ensure meetings are in
compliance with all rules governing the Commission.
b. Ensure that Commission committees are established and chaired, and
their tasks are expeditiously and effectively performed.
c. Serve as ex-officio member of all committees with the exception of a
nominating committee.
d. Be a spokesperson for the Commission.
e. Take responsibility to implement the functions of the Commission as
authorized by Resolution 2003-52 or as authorized by the Commision.
f. Set up monthly agendas with the Commission staff.
Section 2 The Vice Chairperson shall:
a. Perform all duties of the Chairperson during absence.
b. Act in an advisory capacity to the Chairperson and such functions as
assigned by the Chairperson.
c. Meet with new appointees for orientation of the Small Business
Commission.
ARTICLE VII
Committees
Section 1 The formation of committees shall be designated as deemed necessary by
the Commission.
Section 2 The Chairperson may call an Executive Session as deemed necessary.
ARTICLE VIII
Meetings
Section 1 The Commission shall hold a minimum of 10 meetings a year.
Section 2 A majority of the members appointed shall constitute a quorum
Section 3 The Commission shall utilize Robert's Rule of Order unless it adopts its
own rules of order.
Section 4 Administrative support shall be provided by the Pima County Office of
Economic Development or equivalent.
ARTICLE»
Public Record
Section 1 The minutes of its proceedings,except for executive sessions are public
record and shall be filed with the Pima County Office of Economic
Development or equivalent. Minutes of Executive Sessions shall be taken
and kept confidential in accordance with A.R.S. 38-431.03B
ARTICLE X
Amendments to Rules
Section 1 These bylaws may be amended by an affirmative vote of the majority of
full membership provided that such amendments be announced at the
previous meeting and properly noticed.
ARTICLE XI
Filing of Rules and Regulations
Section 1 Copies of the Rules and Regulations of the Commission and amendments
thereof shall be filed as required by the Pima County clerk.
PIMA COUNTY
BOARDS , COMMISSIONS AND COMMITTEES
SMALL BUSINESS COMMISSION
PURPOSE: To facilitate communication between Pima County and
small business; to evaluate County policies and
regulations for their impact on small business .
AUTHORIZATION: Pima County Resolution No. 2003-52
NUMBER OF MEMBERS: 11 Members : Ten (10) members appointed by
the Board of Supervisors and One (1)
appointed by the Commission .
Each Supervisor shall appoint two (2) members : at least
one member shall be a company owner or manager from
companies located in Pima County.
All members shall be residents of Pima County; shall be
knowledgeable about small business issues and broadly
represent different segments of the small business
community.
Members shall be from companies having no more than one
hundred employees, calculated on the basis of full time
equivalency at the time of the appointment .
APPOINTMENT DESIGNATION: Supervisor Appointment unrestricted
by district.
APPOINTMENT TERM: Members shall serve four year terms and
may be reappointed for one additional
term.
NUMBER OF MEETINGS PER YEAR: 11
STANDARD MEETING TIME: 3 : 00 p.m. - 5 : 00 p.m.
STANDARD MEETING DAY: Third Thursday of each month.
(except December)
LOCATION OF MEETINGS: To be determined.
COORDINATOR: Tom Moulton/Aurora Hernandez
Economic Development & Tourism
243-7355
Revised January 2009
Small Business Commission
TERM
MEMBERS DISTRICT OFFICERS EXPIRATION
1 . VACANT 1 4/30/11
/ 1
(Vacancy created by Lea Marquez-Peterson)
2 . James Leader Jr. 1 4/30/11
/ /11
* * *
3 . VACANT 2 4/30/07
/ /07
(Vacancy created by Barbara Carino)
4 . VACANT 2 4/30/11
(Vacancy created by Rigoberto Lopez)
* * *
5 . Pat Taviss 3 4/30/12
/ /12
6. Gerald Long 3 4/30/12
/ /12
* * *
7 . Greg Geile 4 4/30/11
/ /11
8 . Thomas E. Ward 4 4/30/11
* * *
9 . VACANT 5 4/30/07
(Vacancy created by Edmund Marquez)
10 . Ken Goodman 5 4/30/11
/ 0/11
* * *
COMMISSION APPOINTMENT
11 . VACANT
4/30/07
/ 0/07
(Vacancy created by Lisa M. Lovallo)
Revised January 2009
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Marana Municipal Complex
11555 W.Civic Center Drive
Marana,AZ 85653
520-382-1900
Fax: 520-382-1901
Business and Economic Development Advisory Commission
Purposes of the Commission
Statement: To provide a consistent and inviting community forum for the public to hear about and
give comments on matters pertaining to business climate and economic development
direction of the Town of Marana.
✓ The Commission studies and makes recommendations to the Mayor and Town Council on all
matters relating to the direction of the Town's economic development efforts as well as on
matters of public policy affecting the Town's business community; and
I The Commission advises the Town Council on the planning of economic development efforts,
business assistance programs provided to help businesses affected by public improvement
projects, and on legislation proposed at local, state and national levels.
Ordinance Number2006.25
Profile of the Commission
I Seven (7) regular members of the Commission appointed by the Town Council and should be
knowledgeable about economic development issues;
✓ There shall be two (2), non-voting,ex-officio members of the Commission:one representing the
Marana Chamber of Commerce and the other representing the Marana Town Council;
✓ At least one (1) commissioner will own a small business in Marana;
✓ Commissioners should reside or have their primary business within the Town of Marana,
however qualified commissioners from outside of the Town will be considered for membership;
NPCCC Proposal for Small Business Commission/Economic Development Commission
✓ The members of the Commission shall be appointed by the Mayor and the Council ofh
t e Town
of Marana in the manner they deem fit;
✓ Terms of office for Commissioners shall be in accordance with the policies adopted
pthe
. by
Mayor and Town Council regarding Citizen Advisory Boards and Commissions;
✓ In the event that a vacancy occurs because of a death, resignation, or otherwise,the vacancy
shall be filled through the defined selection process and appointed by the Mayor and Council to
serve the unexpired term of the commissioner replaced; and
✓ If a commissioner is not in attendance for three or more consecutive regularly scheduled
y
meetings or for more than one-half the meetings in a calendar year,that commissioner may be
administratively removed from the Commission through notice, in writing, from the Chair
Contact Information
The Town of Marana liaison,Josh Wright, may be contacted at (520) 382-1938 or'wri ht maran
1 g C� a,com .
NPCCC Proposal for Small Business Commission/Economic Development Commission
re:MUM 1.1114. •
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MNNNMNMMMMMMMMNMMMMMRMMNMIII
MAR ANA
TOWN OF MARANA
BYLAWS OF
TOWN OF MARANA BUSINESS AND ECONOMIC DEVELOPMENT ADVISORY COMMISSION
I. POLICY
The Town of Marana Business and Economic Development Advisory Commission was formed by the
approval and adoption of Ordinance No, 2006.25 by the Marana Town Council on September 5,
2006, to provide a consistent and inviting community forum for the public to hear about and give
comments on matters pertaining to business climate and economic development direction of the
Town of Marana.
II. COMMISSION DESCRIPTION
The Business and Economic Development Advisory Commission (hereinafter also referred to as
"Commission")studies and makes recommendations to the Town Council on all matters relating to
the direction of the Town's economic development efforts as well as on matters of public policy
affecting the Town's business community. The Commission advises the Town Council on the
planning of economic development efforts, business assistance programs provided to help
businesses affected by public improvement projects, and on legislation proposed at local, state and
national levels. Business and Economic Development Commission meetings are a public forum for
citizens and business owners to voice their opinions regarding economic development issues and
legislation affecting businesses.
III. MEMBERSHIP
A. There shall be seven regular members of the Commission, appointed by the Town Council and
should be knowledgeable about economic development issues. There shall be two, non-voting,
ex-officio members of the Commission: one representing the Marana Chamber of Commerce and
the other representing the Marana Town Council.
B. At least one commissioner will own a small business in Marana. Commissioners should reside or
have their primary business within the Town of Marana; however qualified commissioners from
outside of the Town will be considered for membership.
C. The members of the Commission shall be appointed by the Mayor and Council of the Town of
Marana in the manner they deem fit.
D. Terms of office for Commissioners shall be in accordance with the policies adopted by the Mayor
and Town Council regarding Citizen Advisory Boards and Commissions.
E. In the event that a vacancy occurs because of death, resignation, or otherwise, the vacancy shall
be filled through the defined selection process and appointed by the Mayor and Council to serve
the unexpired term of the commissioner replaced.
F. If a commissioner is not in attendance for three or more consecutive regularly scheduled
meetings or for more than one-half the meetings in a calendar year, that commissioner may be
administratively removed from the Commission through notice, in writing, from the Chair.
IV. OFFICERS
A. The Commission shall have for its officers a Chair, Vice Chair and Secretary.
B. The Chair, Vice Chair and Secretary will be selected every year at the regularly scheduled
9 Y
meeting in the month of March by majority vote of the commissioners present and will assume
office at the next Commission meeting.
C. Any officer or agent elected or appointed by the Commission may be removed by the
Commission whenever, in the judgment of majority of the commissioners, the best interests of the
Commission would be serve thereby. Any such removal shall be without prejudice to the contract
rights, if any, of the person so removed.
D. Any vacancies of officers will be filled by a majority vote of the commissioners at the next meeting
of the Commission following the occurrence of the vacancy.. The person selected to fill the
vacancy will serve the remainder of the vacancy term.
V. RESPONSIBILITIES OF THE CHAIR
A. The Chair shall preside at all meetings of the Commission. In the event of the absence of the
Chair, the Vice Chair shall preside. In the absence of both the Chair and Vice Chair, the Chair
shall designate another commissioner to preside over the meeting.
B. The Chair shall appoint and remove all members to sub-committees of the Commission.
C. The Chair shall preserve order and decide all points of order.
D. The Chair shall coordinate and approve the final format of the agenda no later than twenty-four
hours prior to the meeting. y
E. The Chair shall be responsible for completing any reports and presentations requireder policies
enacted by the Town Council. p
VI. RESPONSIBILITIES OF THE VICE CHAIR
A. The Vice Chair shall assist the Chair with duties as assigned and shall assume all duties of the
Chair in the Chair's absence.
VII. RESPONSIBILITIES OF THE SECRETARY
A. The Secretary shall attend all Commission meetings to take summary minutes.
B. The Secretary shall sign and send copy of approved minutes to the Town Clerk's office.
C. The Secretary shall oversee maintenance of the Commission mailing list.
D. The Secretary shall oversee maintenance records of Commission agendas, approved minutes
and correspondence. p
E. The Secretary shall refer all public requests for copies of approved minutes or Commission
correspondence to the Town Clerk's office.
VIII. RESPONSIBILITIES OF MEMBERS
A. It is the responsibility of the commissioners to attend regular and special meetings.
B. No commissioner shall leave any regular or special Commission meeting during such meeting
without permission of the Chair.
C. The Commission shall strictly follow A.R.S. 38-431.03, also known as the Arizona Open Meeting
Law. The Chair and members shall familiarize themselves with the requirements of such law,
including notice of meetings, taking of minutes, issues to be discussed and the other specifics of
the law.
D. Commissioners shall abide by the guidelines set forth in the Town of Marana Advisory
Commission Handbook.
E. The Commission is authorized to call executive sessions, closed to the general public, during any
regular of special meeting, so long as such executive session is authorized by A.R.S. 38-431.03.
F. The Commission shall comply with all policies, resolutions, and ordinances adopted by the Town
Council concerning Citizen Advisory Boards and Commissions.
IX. SUB-COMMITTEES
A, All sub-committees shall consist of at least three members.
B. All sub-committees shall select a sub-committee chair from among the members of such sub-
committee at the first meeting of the sub-committee.
C. The sub-committee chair shall preserve order and decide all points of order for meetings of the
sub-committee.
D. The Commission Chair shall set the date, time and place of the first sub-committee meeting, and
the sub-committee chair shall set all subsequent meetings.
E. The sub-committee chair shall bring all actions and recommendations to the Commission. No
sub-committee shall be authorized to directly present information to the Town Council, or take
other action, without such action being approved by the Commission.
VII. RESPONSIBILITIES OF THE STAFF LIAISON
The staff liaison shall be appointed by the Town Manager to provide support to the Commission
in achieving its goals and objectives. Specifically, the staff liaison:
A. Acts as the clerk and administrative officer of the Commission.
B. Assists in the creation of the agenda and reviews the draft agenda for accuracy.
C. Attends the Commission meetings, prepares updates, and arranges for Town staff to attend when
necessary.
D. Prepares responses to inquiries made during public comment.
E. Prepares responses to requests from Commission members.
F. Prepares the logistical needs of the Commission (e.g. meeting location, chairs, tables, audio
equipment, refreshments, etc.).
G. Takes minutes if the Secretary is not available.
VIII. MEETINGS OF MEMBERSHIP
A. The Commission shall hold regular meetings, on a schedule decided by vote of the
commissioners, for transaction of business as may come before the meeting. The meetings of
the members will be held at the Marana Municipal Complex, Marana,Arizona, or other locations
as designated by the Chair. The regular meeting schedule may be altered by a majority vote of
the Commission members present at a given meeting.
B. The Chair may convene the Commission at any time by notifying the members of the date, hour
and purpose of such special meeting. The commissioners shall be given at least twenty-four hour
notice of such special meeting by personal notice and the posting of the notice agenda on the
Town's official posting sites,
C. It shall be the responsibility of the Chair to develop a written s agenda for all Commission meetings
g
which meets the requirements of the Arizona Open Meeting Law. The Staff Liaison may assist in
this process. Commissioners may contact the Chair to have items placed on the agenda, and
shall do so at least seven working days prior to the meeting date. All agendas shall be provided
to the clerical support staff,who shall assure all agendas are properly posted as required by the
Arizona Open Meeting Law.
D. Business matters of the regular meeting shall be considered as far as practicable in the following
order:
1. Call to Order
2. Approval of Agenda
3. Call to the Public
4. Commissioner Reports
5. Staff Reports
6. Presentations
7. Action Items
8. Future Agenda Items
9. Adjournment
VIII. PROCEDURE
A. At all meetings of the Commission, the Chair shall call the Commission to order and the Secretary
shall record the members present and absent. The Chair shall call each matter of business in the
order listed on the Agenda.
B. The Chair shall conduct meetings using parliamentary procedure as recommended by the
League of Arizona Cities and Towns, unless such rules are suspended by a majority vote of the
commission.
C. When more than one member addresses the Chair and wishes to speak, the Chair will recognize
the person who first addressed the Chair.
D. No member shall interrupt another, except to call to order or to correct a mistake.
E. At any meeting of the members, fifty percent plus one of the Commissioners,excluding vacant
positions, shall constitute a quorum. If, after thirty minutes from the start of the meeting, a
quorum is not present, the Commission may choose to meet informally for discussion purposes
and all action will be postponed and agenda items placed on the next special or regular
commission meeting.
F. A majority of affirmative votes of the quorum present shall be necessary to pass any action of the
Commission.
G. Commissioners shall not vote where there is a conflict of interest and shall disqualify themselves
in such an event, as provided by A.R.S. 38-501 et. seq. When a conflict occurs, the member
shall not debate or discuss the matter.
H. The Chair may vote or decline to vote on all matters and his or her failure to vote shall not be
counted as an affirmative vote. The Chair shall break all ties.
1. Motions may be determined by voice vote or at the request of a commissioner by roll call vote.
The Chair shall declare all votes. If any member doubts the voice vote, a roll call shall be
ordered. When a roll call vote is commenced, no member shall engage in discussion of the
question being voted upon.
IX. PARTICIPATION BY THE PUBLIC
A. Members of the public wishing to speak at Commission meetings will be allowed to speak during
public portions of the meeting, as well as during Call to the Public. The Chair may limit the length
of public comment to three minutes at any time.
B. No person in the audience shall be permitted to speak unless recognized by the Chair. The Chair
may permit persons to speak on any agenda item.
C. Orderly procedure requires that each person shall proceed without interruption from the audience
and shall retire when his or her time is up. All discussion shall be addressed to the Commission
and there should be no argument or discussion between individuals not on the Commission.
D. The members of the Commission may ask questions and make appropriate comments.
E. Citizens attending meetings shall observe rules of propriety, decorum and good conduct. Any
person making personal, impertinent, or slanderous remarks, or who becomes boisterous while
addressing the Commission, may be removed if directed by the Chair. Unauthorized remarks
from the audience,whether verbal or otherwise, shall not be permitted, and the Chair may expel
offenders from the meeting.
X. AMENDMENTS
These bylaws may be altered, amended, or repealed and new bylaws adopted by a vote of the
Commission members representing a majority of all the members at any meeting or special meeting
when the proposed amendment has been set out in the notice of such meeting. Any such
amendment shall not affect any other portion of these bylaws.
XI. SEVERABILITY
In the event any portion of these bylaws is found by any court of competent jurisdiction to be invalid,
illegal or unenforceable, such portion shall be deemed severed from these bylaws, and the remaining
parts hereof shall remain in full force and effect as fully as though such invalid, illegal or
unenforceable portion had never been part of these bylaws.
Executed at Marana, Arizona, this day of , 2008.
Chair, Business& Economic
Development Advisory Commission
ATTEST:
Secretary, Business & Economic
Development Advisory Commission
F. ANN RODRIGUEZ, RECORDER DOCKET: 12885
• RECORDED BY: MASurt PAGE: 2691
j
' DEPUTY RECORDER NO. OF PAGES: 4
5432 PE4 -° SEQUENCE: 20061740610
3MARAx
09/08/2006
11117/1141tTOWN OF MARANAORD IN 16:13
ATTN: TOWN CLERK 4$I1e141#
11555 W CIVIC CENTER DR MAIL
MARANA AZ 85653 AMOUNT PAID $ 8.00
J
MARANA ORDINANCE NO. 2006.25
RELATING TO BOARDS, COMMISSIONS AND COMMITTEES; ADOPTING AND
STANDARDIZING PROCEDURES FOR CITIZENS' ADVISORY COMMISSIONS AND
FOR APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES; DELETING
REDUNDANT TOWN CODE PROVISIONS RELATING TO THE PLANNING
COMMISSION, BOARD OF ADJUSTMENT AND SPECIAL COMMITTEES; AMENDING
MARANA TOWN CODE TITLE 2 BY REPLACING SECTION 2-6-2 AND DELETING
CHAPTERS 2-7, 2-8 AND 2-9; AMENDING THE MARANA LAND DEVELOPMENT CODE
BY MODIFYING SECTIONS 02.02.01 AND 02.02.02 AND DELETING SECTION 02.03.05;
AND DECLARING AN EMERGENCY.
WHEREAS a consistent procedure for appointment of members to the various Town
boards, commissions and committees is in the best interest of the Town of Marana; and
WHEREAS elimination of duplications in,the Marana Town Code (specifically, in Town
Code Title 2 and the Town Land Development Code, which is in the process of being reformat-.
ted into Town Code Title 17) will eliminate redundancy, confusion and potential misinterpreta-
tion.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, as follows:
SECTION 1. Section 2-6-1 and the title of existing Chapter 2-6 of the Marana Town
Code are hereby revised as follows (with deletions shown with strikeouts and additions shown
with double underlining):
Chapter 2-6 SPECIAL AND STANDING BOARDS, COMMISSIONS AND
COMMITTEES
Section 2-6-1 EstablishmentCreation and dissolution
ALThe council may create and dissolve those special and standing boards, corn-
missions or committees as it deems necessary upon a majority vote of the
council, except as otherwise provided in this code or as required by .statute
�
• I - . :: . __. - j•-• - - . 1- = .1 t" . . • • ... - . , 1- 11• •1 •
resolution creatine a board. commi sion or conmittee shall siescribe its pow-
ets d pslrpose and_ ablish the number and qualifications ' s_member:
1
C
ber-
C. The motion or resolukorl creating a s•ectal board commission or committee
may provide for its dissolution after.,peripsi of time or upon completion of its
assigned task.
(00002458.DOC/2) - 1 - 8/1/2006 3:17 PM FJC
D. The board commission or committee shall exercise its powers an• •urpose
with res. •c to matters within or affectin• th- 'urisdictional boundaries of the
town_. unless the motion orT resolution creatino the board. comms ' or com-
mittee provides otherwise,
SECTION 2. Section 2-6-2 of the Marana Town Code is hereby deleted and replaced with
the following new Sections 2-6-2 through 2-6-5:
Section 2-6-2 Application, recommendation, appointment and removal
A. Vacancies on new and existing citizen boards, committees and commissions
shall be announced on the town's internet web site with an open invitation so-
liciting applications from interested citizens. Additional notices may be pub-
lished and posted as directed by the town manager.
B. The town clerk shall receive citizen applications for a minimum of ten working
days after the announcement first appears on the town's internet web site.
C. No more than twenty days after the announcement first appears on the town's
internet web site, the town clerk shall forward all applications to the town man-
ager.
D. The town manager and/or one or more individuals appointed by the town
manager shall review the applications, investigate the qualifications of the ap-
plicants, and make a recommendation to the town council concerning the ap-
pointment.
E. The town council shall receive the applications and the recommendation at a
regularly scheduled public meeting not more than thirty days after the town
manager's receipt of the applications. The town clerk shall mail each citizen
applicant notice of the public meeting concerning the appointment.
F. At the public meeting concerning the appointment, the town council may do
one or more of the following:
1. Interview one or more applicants either in public or in an executive session
scheduled for that purpose.
2. Make one or more appointments.
3. Order the solicitation of additional applications.
4. Take applications from the audience.
5. Receive nominations from members of the town council.
6. Take any other action it deems appropriate.
G. Citizen members of boards, committees and commissions shall serve without "
2
compensation, except for reimbursement of town-approved necessary and
reasonable expenses incurred in accomplishing the purposes of the board,
committee or commission.
H. A member of any board, committee or commission may be removed from of-
fice
with or without cause by a majority vote of the entire membership of the
9
town council. 2
Section 2-6-3 Terms of office
All terms of office for boards, commissions and committees shall be for four
years, except that the initial terms of office of any new board, commission or
{00002458.DOC/2} - 2 -
8/1/2006 3:17 PM FJC
committee shall be staggered so that the terms of no more than a simple major-
ity of members ends every two years.
Section 2-6-4 Modification by motion or resolution
The town council may by motion or resolution modify any of the procedures set
forth in this chapter where it deems appropriate for a particular vacancy, board,
commission or committee.
Section 2-6-5 Applicability of this chapter
Except as they may later be modified by motion or resolution pursuant to sec-
tion 2-64, the procedures set forth in this chapter shall apply to all new or exist-
ing boards, commissions and committees.
SECTION 3. Existing Chapters 2-7 ("SPECIAL COMMITTEES"), 2-8 ("PLANNING
AND ZONING COMMISSION") and 2-9 ("BOARD OF ADJUSTMENT") of the Marana Town
Code are hereby deleted in their entirety.
SECTION 4. Existing Sections 02.02.01 and 02.02.02 of the Town of Marana Land De-
velopment Code are hereby revised as follows (with deletions shown with strikeouts and addi-
tions shown with double underlining):
02.02.01 Establishment and Composition
The Town Council ereby creates a Planning Com-
mission to consist of seven veg-members_ '
ointed by
the Town Council from among the qualified electors of the Town.
_
1.
. • - • • e.•: . - e . - - •
1 . . • • • . •- •• • •• •
• • • . -• •• .• .• -• ••.• •- . •• . • . • .• • - .• -
• 8
02.02.02 Organization
5
The Planning Commission shall •
membership-shall-consist of a Chairperson,.a Vice-Chairperson, and 2
five other embers . •- : = : • . : .. _ .. : - . -:._ . : .. - ..= -= 6
. The Commission shall adopt rules for its own or-
ganization and for the transaction of its business -
�, r�,.. ules shalt not
be-in-conflict with other sections of this Code or other Ordinances of the Town of
Marana or with the laws of the State of Arizona.
(00002458.DOC/2) - 3 - 8/1/2006 3:17 PM FJC
SECTION 5. Section 02.03.05 of the Town of Marana Land Development Code is hereby
deleted.
SECTION 6. IT IS FURTHER ORDAINED that, since it is necessary for the preservation
of the peace, health and safety of the Town of Marana that this ordinance become immediately
effective, an emergency is hereby declared to exist, and this ordinance shall be effective immedi-
ately upon its passage and adoption.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 5th day of September, 2006.
/("76
Mayor Ed Honea
ATTEST: APPROVED AS TO FORM:
ef. /,1101.r,
ocelyn . Bronson,Town Clerk C /idy, :/ Town orney
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of ,
$1.9toPoRATE
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44 V
Town of Sahuarita
375 W.Sahuarita Center Way
Sahuarita, AZ 85629
(520) 822-8800
(520) 822-8820
Economic Development Commission
Purposes of the Commission
Statement The Commission shall act in an advisory capacity to the Town Council and Town
Manager in matters pertaining to the business development, business expansion, and
economic development within the town,and other related issues
Profile of the Commission
✓ Consist of seven (7) members,each of whom shall be a resident of the town;
✓ Each Town Council Member shall nominate one(1) person to serve on the economic
development commission, and the Town Council shall, by majority vote, approve or disapprove
the nominee;
✓ Commission members shall serve at the pleasure of the town council, and may be removed at
any time by a majority vote of the town council; and
✓ The term of each Commissioner member shall expire at the conclusion of the term of office of
the Council Member who nominated him or her.
Ordinance Number 2004-04
Contact Information
The Town of Sahuarita Liaison, Kathy Ward, may be contacted at (520)822-8815 or
kward@ci.sahuarita.az.us.
NPCCC Proposal for Small Business Commission/Economic Development Commission
w
SAHUARITA ORDINANCE NO. 2004-04
AN ORDINANCE OF THE TOWN OF SAHUARITA,ARIZONA,AMENDING
CHAPTER 3 OF
THE SAHUARITA TOWN CODE BY ADDING ARTICLE 3-8, RELATING TO THE
ECONOMIC DEVELOPMENT COMMISSION.
WHEREAS, A.R.S. § 9-240 authorizes the Town Council to establish committees#tees and
commissions to assist it in the proper management of the Town; and
WHEREAS,A.R.S. §§9-237 and 9-239 authorize the Town Council to establish
the manner
for appointment and removal of appointive officers of the Town; and
WHEREAS,the Mayor and Council of the Town of Sahuarita have determined that it is in
the best interest of the Town and its residents to establish an Economic Development Commission
t Commission
to assist it in the proper development of economic activities within the Town.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Town of
Sahuarita, Arizona, as follows:
Section 1. Chapter 3 of the Sahuarita Town Code is herebyamended byadding
following text:
thereto the
Article 3-7 ECONOMIC DEVELOPMENT COMMISSION
Section 3-7-1 Establishment
There is hereby established an economic development commission for the Town '
of Sahuarita
to consist of seven members, each of whom shall be a resident of the town.
Section 3-7-2 Appointment; Vacancies; Terms
A. Each town council member shall nominate one person to serve on the economic
development commission, and the town council shall,bymajorityvote, approve
. or
disapprove the nominee. If the nominee is not approved bya majorityof thetown
to vn
council,the town council member who nominated thaterson shall nominate another
other
person for town council vote. Commission members shall serve at theleasure of
the town council, and mayp
be removed at any time by a majority vote of the town
council.
B. Vacancies on the economic development commission shall be filled asset t forth
above, and the town council member who will nominate the replacement shall
1
Sahuarita,Arizona Ordinance No.2004-04 Page 1 of 3
• .
occupy the same town council seat as the town council member who nominated the
outgoing commission member.
C. The term of each economic development commission member shall expire at the
conclusion of the term of office of the town council member who nominated him or
her. In the event that such town council member's term ends early, due to
resignation, removal, or for any other reason, the term of the commission member
nominated by that town council member shall expire on the same date.
Section 3-7-3 Officers, Public Meetings and Minutes
A. The economic development commission shall immediately upon formation and every
two (2)years thereafter elect a chair person with the power to administer oaths and
take evidence.
B. The meetings ofthe economic development commission shall be subject to the public
meeting laws and minutes shall be taken showing the vote of each member and
records of its examinations and other official actions, and shall be filed in the office
of the'commission as a public record.
Section 3-7-3 Duties of Economic Development Commission
A. The economic development commission shall act in an advisory capacity to the town
council and town manager in matters pertaining to the business development,
business expansion, and economic development within the town, and other related
issues.
Section 3-7-4 Compensation
The members of the economic development commission shall serve without compensation,
however,members may be reimbursed for actual expenses incurred in conjunction with their
duties, upon authorization or ratification by the commission of such expenditures arid
approval by the town council.
Section 2. The various town officers and employees are authorized and directed to perform all
acts necessary or desirable to give effect to this ordinance and article of the Town Code.
Section 3. All ordinances, resolutions, or motions and parts of ordinances, resolutions or
motions of the council in conflict with the provisions ofthis ordinance are hereby repealed,effective
as of the effective date of this ordinance. All internal references within the Town Code to any
affected provision are hereby updated.
Sahuarita,Arizona Ordinance No.2004-04• Page 2 of 3
Section 4. If any section,subsection,sentence,clause,phrase or portion of this ordinance is for
any reason held to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions thereof.
PASSED AND ADOPTED by the Mayor and Council of the Town of Sahuarita, Arizona,
this 8th day of March, 2004.
Mayor Charles E. Oldham
ATTEST:
•
Sandra R. Olivas, CMC
Town Clerk
APPROVED AS TO FORM:
Daniel J. Hoc uli
As Town Attorney
and not personally
Sahuarita.Arizona Ordinance No.2004-04 Page 3 of 3
4i
ECONOMIC DEVELOPMENT THINK TANK
FINAL REPORT
PREPARED FOR THE MAYOR AND COUNCIL
AUGUST 24, 2005
ECONOMIC DEVELOPMENT THINK TANK
Vision
By formally engaging in economic development Oro Valley will demonstrate its
commitment to the process in which the government engages to stimulate or
maintain business activity and/or employment. The principle goal of economic
development is to stimulate employment opportunities in sectors that improve the
region or community using existing human, natural, and institutional resources.
Mission Statement
The Mission of Oro Valley economic development is to build a stronger and more
desirable Oro Valley by:
1. Creating a sustainable public income stream to support high quality public
goods;
2. Supporting the development of business activities that are consistent with
Oro Valley's high quality living environment;
3. Encouraging the retention and expansion of existing businesses — especially
export oriented businesses;
4. Making Oro Valley a branded destination for businesses seeking new locations
and individuals seeking a place to visit or reside.
5. Creating export jobs that are commensurate with the education levels and
aspirations of Oro Valley residents.
METHODOLOGY The Think Tank members utilized a process that included:
o Presentations by Dr. Lay Gibson, Ph.D., on two separate Saturdays that
provided an education on the foundations and principles of Economic
Development;
o All meetings included free flowing discussions wherein all Think Tank
members were encouraged to share their ideas and thoughts without any
personal attacks or challenges;
o Many separate areas concerning the future direction that the Town should
consider including evaluations of options were discussed extensively;
o The members received presentations from outside sources/experts including
representatives from the Commercial Real Estate sector, an Oro Valley small
Retail Business Owner and SAHBA; and
o A thoughtful and extensive effort was made to identify and prepare
recommendations that were forwarded to the Mayor and Council for
consideration. All of the recommendations were achieved through use of
consensus process.
Page 2 of 9
CHRONOLOGY Meetings were held on five (5) Saturdays ending on June 18,
2005. Most sessions were four (4) hours in duration. The Think Tank also met on
Saturday, July 16, 2005 to review and prepare this final report.
PARTICIPANTS Participants included members of the Think Tank, invited
presenters, Council members, residents and staff.
(Permanent members)
Mr. Al Cook Citizen-At-Large & Arts Community
Mr. Bob Schwarz SCORE representative
Mr. Chet Oldakowski Stop Oro valley Outrageous Giveaways
Mr. Erik Shapiro Marketing & Market Research
Mr. Gregg Forszt Ventana Medical Systems, Inc.
Ms. Kim Stine Bank One/Finance sector
Mr. Kit Donley Commercial Real Estate Development
Mr. Ray Paolino Former State of New York E. D. person
Mr. Rob LaMaster AZ Restaurant & Hospitality Association
Mr. Paul Kappleman CEO, NW Hospital — Oro Valley
(Invited Guests/Speakers)
Dr. Lay Gibson Professor of Geography, U of A
Mr. Ben Craney Bourn Partners/Retail Tenant Broker
Mr. Jeff Jones Small Business Retail Owner
Mr. Alex Jacome SAHBA Government Affairs Liaison
Dr. Leo Shapiro Marketing & Market Research
Mr. David Andrews Assistant Town Manager & Finance Director
Mr. Doug McKee Resident
(Council& staff participants)
Ms. Helen Dankwerth Council member
Ms. Conny Culver Council member
Mr. Barry Gillaspie Vice Mayor
Mr. Chuck Sweet Town Manager
Ms. Karen Greenspoon Economic Development Specialist
Ms. Danielle Tanner Administrative Assistant
Mr. Jeffrey H. Weir Economic Development Administrator
Page 3 of 9
THE THINK TANK RECOMMENDATION AND SUGGESTION THE FOLLOWING
ITEMS BE FOR CONSIDERED BY THE MAYOR AND COUNCIL.
The Mayor and Council directed the Think Tank to bring forward recommendations
and suggestions upon completion of their meetings and deliberations. The following
seven items are presented for the Council's consideration:
I. Continuation, Composition & Expansion of an Economic
Development Advisory Committee,
II. Creation of a Small Business Advisory Council,
III. Expansion of the Ombudsman efforts,
IV. Annexation action of specific properties.
V. Continued Use and expansion of existing Incentive Policy,
VI. Revisions to existing Community Economic Development
Strategy, and
VII. Recommendations on adoption of NEW revenue sources.
An expansion of each of the above seven items follows:
I. The Think Tank members strongly recommended establishment of
an Economic Development Advisory Committee (EDAC).
o The primary focus for this committee will be to provide input on key
Economic Development and Community Sustainability issues to the Mayor
and Council.
o The Mayor and Council will appoint the members of the EDAC.
o The membership of the EDAC would number seven (7) members.
o Each member will serve for two years. For the first year, three members
will serve for one year only and four members will serve for two years.
o The members selected should reflect the composition of the community,
the technical aspects (qualifications) considered by the Mayor and Council
as sufficient to produce a comprehensive analysis and provide
recommendations to the Mayor and Council's deliberations.
o Staff support will be provided by the Economic Development Division.
o The EDAC would meet no less than twice each year and more often at the
request of the Mayor and Council.
Page 4 of 9
o The EDAC will interact with and provide forecasting considerations for the
Finance and Bond Committee budget development deliberations.
o The EDAC members will annually select a Chairperson and a Vice
Chairperson. The Chair will direct and manage all meetings.
II. Creation of a Small Business Advisory Council (SBAC).
o To assist the EDAC with issues specific to small businesses interests
and needs it is recommended that a Small Business Advisory Council
(SBAC) be establish.
o Members of the SBAC would be appointed by the Mayor and Council.
o The membership of the SBAC would number seven (7) members.
o Each member will serve for two years. For the first year, three
members will serve for one year only and four members will serve for
two years.
o The SBAC will be charged with providing input on proposed legislative
actions, Town process revisions and/or rule changes which might
impact the local business community.
o The SBAC will participate in the Town's Business Retention &
Expansion program efforts; assist in meeting with other businesses
and assess potential assistance needed by the local business
community.
o The SBAC would serve as an interface with Oro Valley businesses and
the proposed Tucson Regional Economic Opportunities (TREO) Small
Business Council and the Northern Pima County Chamber of
Commerce.
o It is anticipated that the person serving as the Town's Ombudsman will
provide staff support to the SBAC.
Page 5 of 9
III. Expansion of the Ombudsman efforts.
o Currently the Economic Development Division acts as the Ombudsman
for all inquiries from members of the business community concerning
issues related to interactions with the Town.
o There is a need to expand efforts to assist small business owners/
operators in the development of applications for building permits
and/or tenant improvement permits and the associated review and
approval process.
o The Ombudsman would be a liaison between the Town of Oro Valley
and the business community.
o The Ombudsman would report to the Economic Development Division
to ensure positive outreach efforts and coordination with other entities.
o The Ombudsman would serve as staff support to the Small Business
Advisory Council.
o The Council may want to consider increasing the Business License fee
from $ 80 to $ 100 to assist with funding for this position.
IV. Annexation action of specific properties.
The Think Tank members support the following annexation targets:
A. The Westward Look and OMNI Tucson Resort properties.
The participants in the development of the CEDS stressed the creation
of an image of Oro Valley as a resort destination. Adding resort
properties either through new construction or annexation is
encouraged.
The reputation of both of these resort properties is established and
would be considered "plums" if they became part of Oro Valley. The
opportunity to associate Oro Valley and a major PGA event (OMNI)
together would be significant. The Westward Look's reputation for fine
dining and uniqueness is difficult to be duplicated.
Page 6 of 9
B. The Foothills Mall Retail Center.
This established retail center, when annexed into the Town, would
provide a large source of new revenues and further add to the Town's
economic diversification efforts.
C. The State Lands located due north and west of Sun City.
This large parcel of land, estimated at approximately 4,600 acres,
would provide to the Town an opportunity to create a responsibly
designed master planned community. New home sites, job creation
areas, wildlife and other preservation considerations, commercial and
retail services all designed to the quality standards which exist in Oro
Valley needs to be accomplished.
V. Continued Use and Expansion of existing Incentive Policy.
1. It is recommended that an independently prepared economic analysis
would be required for all Economic Development Agreements and the
analysis must indicate clearly that revenue sharing between the Town
and any recipient of any form of incentives is justified.
2. The use of incentives must be linked to performance clauses and
clawbacks.
3. The focus on the use of incentives needs to be directed toward
assisting existing businesses with retention and expansion; new and
existing businesses which create high paying jobs; and the continued
promotion of resort development.
4. Revenue sharing agreements would apply to qualifying expenditures
made by the developer for public improvements and physical
infrastructure expenditures; i.e. road improvements, trail accesses, etc.
5. New retail developments should focus on high quality retail stores.
6. Some additional forms of incentivization the Council may want to
consider are:
a. Reduction of impact fees, permit fees and/or connection fees;
b. Extension of the Project Team approach that has been used for
larger developments for ALL commercial projects.
c. Hold all payments until a specific level of performance has
been attained.
d. Retail sales tax sharing should continue on a limited basis.
Page 7 of 9
VI. Revisions to the existing Community Economic Development
Strategy (CEDS).
o While the consensus of the members was the recognition that the existing
CEDS attraction emphases clearly expressed the desires of the community
in 1996/97 this is no longer true and needs to be reassessed.
The new business attraction efforts that should replace the existing CEDS
are:
1. Resorts, Destination Spa's and Tourism related businesses.
2. High-tech manufacturing and Research & Development.
3. Boutique Retail Shopping including Art Galleries and
Restaurants.
4. Medical Services and support businesses.
5. Headquarters operations and professional services.
6. Performing Arts facilities/ development of Oro Valley as a
Regional Arts Center.
7. Educational facilities (degreed programs and support efforts for
existing businesses).
8. Hotels and Lodging facilities.
The members have recommended separating future new business attraction
efforts into two categories.
a. Economic Development— Income Generation.
o This category focuses on Income Generation opportunities
which provide and produce sales tax revenues and/or high
paying employment opportunities for the residents of the Town.
o There are both direct revenue sources and secondary revenue
sources.
b. Quality of Life & Services.
o This category focuses on providing a direct Quality of Life
benefit to the residents of the Town.
o Possibly may also provide Income Generation but the emphasis
within this category is a continuation of the quality of living
desired by the existing residents of Oro Valley.
Page 8 of 9
VII. Recommendations on adoption and enactment of NEW revenue
sources.
The members recommend that the Mayor and Council adopt/enact the
following new taxes:
1. Approve a 4% Utility Sales Tax $ 1,572,000
2. Approve a 4% Telecommunications Sales Tax $ 637000
$ 2,209,000
3. Increase Bed Tax from 3% to 6% $ 475,000
The members support the Town raising the Bed Tax Rate to the same
level as that of the City of Tucson as well as the planned increase by
Pima County.
The members would encourage the Mayor and Council to identify the
use of the Bed Tax for Tourism Development, Specific Program Uses
(Naranja Town Site Program Cost Study) and Economic Development.
4. Initiate the creation of Franchise Agreements with Tucson
Electric Power and Southwest Gas Corporation.
5. Project specific secondary property tax.
The members support the initiation of a secondary property tax,
subject to voter approval, by the Mayor and Council for the bonding
needed for important community projects such as the Naranja Town
Site.
6. Development of an Economic Vitality Model.
The members expressed support for the development of an economic
sustainability model.
VIII. Future Items for Consideration.
The members suggest that the following items be considered by the Mayor
and Council for future study and input/recommendations:
1. Diversification of the local economy.
2. Transportation system demands and opportunities.
✓ w
Page 9 of 9
3. Public Safety.
4. Quality of Services.
5. Workforce development/education.
6. Creation of a centralized Purchasingfunction for all
Town
Departments.
7. Housing affordability and availability.
44
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TOWN OF ORO VALLEY 3 -
Page 1 of 1
COUNCIL COMMUNICATION
MEETING DATE: 5/13/09
TO: HONORABLE MAYOR AND COUNCIL
FROM: DAVID ANDREWS,TOWN MANAGER
SUBJECT.
• DISCUSSION OF PROPOSED AMENDMENT TO TOWN COUNCIL
POLICY #3—COUNCIL MEMBER TRAVEL AND TRIP REPORTS
SUMMARY:
On December 3, 2008 the Town Council adopted Town Council Policy 3 — Council Member Travel and Trip
Reports. The current policy outlines the steps that need to be taken by any Council Member who is traveling to
a training event outside to Tucson metropolitan region or any Council Member who wishes to exceed their
p
travel and training budget amount.
At a subsequent Council meeting,in Council Member Kunisch requested that Town Council Policy 3 be revised to
clearly outline the different requirements for in-state versus out-of-state travel. The draft version of the policy
included in tonight's packet clearly rl defines in-state and out-of-state travel and the differing requirements for
preport any
tri fortravel outside the Tucson metropolitan region remains the
each. The requirement to file a
same.
The draft
policywas distributed to Council via email on March 3, 2009 for comment. No comments were
received.
ATTACHMENTS:
1. Draft Town Council Policy#3 —Council Member Travel and Trip Reports
David Andrews, Town Manager
Policy No. 3
TOWN COUNCIL POLICY Date of Adoption:
Date of Revision:
TITLE: Council Member Travel and Trip Reports Page 1 of 2
Purpose and Need for Policy
The purpose of this policy is to provide transparency to all and to establish a
protocol for travel and training engaged in by Town Council Members.
II. Policy
It is the policy of the Council that all Town Council Members be provided an
identical travel and training budget amount each fiscal year. This amount, which
may vary from fiscal year to fiscal year, is available for Council Members to use
at their own discretion for travel and training up to the total budgeted amount.
Out of State Travel
In order to provide the entire Council with the opportunity to offer questions or
information relevant to a particular trip or training, a Council Member traveling or
attending training out of the state should give at least six (6) weeks verbal notice
of any trip or training to Council Members not attending at a regularly scheduled
Council meeting.
Council Members will be required to state the 1) goal of the trip; 2) how the trip
will affect Oro Valley; and 3) if the trip or training can be accomplished by other
means.
In State Travel
In order to provide the entire Council with the opportunity to offer questions or
information relevant to a particular trip or training, a Council Member traveling or
attending training within Arizona should give at least two to four (2-4) weeks
verbal notice of any trip or training to Council Members not attending at a
regularly scheduled Council meeting.
In addition, where possible and practical, Council Members should make an
effort to utilize Town vehicles for travel or training within the state.
Any Council Member that may desire to exceed their travel and training budget
amount will require approval of the Town Council prior to making travel
arrangements and therefore is not subject to the paragraph above.
Upon return from any travel or training, Council Members will be required to
complete a trip report detailing the purpose of the trip/training and information
gathered during the trip/training to be placed on a consent agenda within 30 days
of their return. Y
Any Council Member that fails to place a trip report on a consent agenda within
30 days of their return will be required to pay the total amount of the travel or
training costs. If the trip was paid for on a Town credit card, the Council Member
will be responsible for refunding the money to the Town within 60 days of their
return. In the event that the money is not refunded within 60 days, the Town will
recuperate their costs from the Council Member's paycheck.
III. Procedure
Any Council Member traveling out of the state of Arizona must notify the
remainder of the Town Council of their travel plans at a regularly scheduled
Council meeting, no later than six weeks in advance to allow for questions or
information to be gathered.
Any Council Member traveling or attending training within Arizona shouldg ive at
least two to four (2-4) weeks verbal notice of any trip or training to Council
Members not attending at a regularly scheduled Council meeting. In addition,
where possible and practical, Council Members should make an effort to utilize
Town vehicles for travel or training within the state.
Any Council Member wishing to exceed their travel and training budget amount
must notify the Town Manager to ensure that sufficient funds are available for the
proposed trip. If funds exist, it will be the responsibility of the requesting Council
Member to place the impending trip on a Council agenda for funding and trip
approval.
Upon return, from any travel or training Council Member must file a trip report
and place it on a consent agenda within 30 days. Failure to do so will result in the
Council Member reimbursing the Town for the cost of their trip within 60 days.
IV. Responsibility to Accomplish Policy
It is the responsibility of the individual Council Member traveling tog ather
potential information and questions from the remaining Council Members prior to
any travel or training.
It is the responsibility of the individual Council Member to gather the appropriate
approval for any trip that will result in an expenditure exceeding their travel and
training budget amount.
It is the responsibility of all Council Members to file a trip report within 30 days of
returning from any trip out of the state of Arizona. If no report is filed, it is the
responsibility of the Council Member to refund the cost of the trip to the Town
within 60 days.
It is the responsibility of the Town Manager to provide accurate budget
information to the Council Member for the purposes of determining whether
Council approval is required for an upcoming trip.
It is the responsibility of the Finance Department to collect refund payments from
Council Members, should they fail to refund the Town the cost of their trip within
60 days. It is also the responsibility of the Finance Department to garnish the
Council Member's paycheck until the cost of the trip has been covered.
APPROVED BY THE TOWN COUNCIL:
Mayor
DATE: