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HomeMy WebLinkAboutPackets - Council Packets (751) ***FOURTH AMENDED AGENDA, 04/21/09, 4:40 PM **THIRD AMENDED AGENDA, 04/21/09, 4:00 PM **SECOND AMENDED AGENDA, 04/20/09, 4:45 PM **AMENDED 04/16/09, 2:00 PM AGENDA ORO VALLEY TOWN COUNCIL STUDY/**SPECIAL SESSION APRIL 22, 2009 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY/**SPECIAL SESSION - AT OR AFTER 5:30 p.m. CALL TO ORDER ROLL CALL The Mayor and Council may consider and/or give staff direction on the items listed below: 1 . Tucson Regional Economic Opportunities, Inc. (TREO) Presentation and Discussion 2. **Results of survey conducted by Council Member Salette Latas regarding registered voters response to the budget 3. The Planning and Zoning Department requests feedback and guidance on Zoning Code Section 25.1.A.4 (a-e) regarding the standards and requirements of outdoor storage and activities 4. **The Planning and Zoning Department and Economic Development requests feedback and guidance on potential future amendments to the Oro Valley Zoning Code Revised Chapter 28, Signs, in response to changing marketing needs of businesses 5. **Discussion and possible staff direction regarding outstanding issues addressed in the Follow-up Memoranda from the Town Manager and Finance Director dated April 13, 2009 and April 20, 2009 6. **Discussion and possible staff direction regarding designating future study sessions of the Mayor and Council as Study/Special Sessions 7. ***Discussion and possible action on an alternative proposal regarding the police department budget ADJOURNMENT POSTED 04/15/09 AMENDED AGENDA POSTED 04/16/09 4:00 pm 2:00 p.m. ekf ekf SECOND AMENDED AGENDA POSTED 04/20/09 4.40 p m. ekf . ..._,. - . . I TOWN OF ORO VALLEY Page loll COUNCIL COMMUNICATION MEETING DATE: April 22, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Amanda Jacobs,Economic Development Specialist SUBJECT: Tucson Regional Economic Opportunities,Inc. Presentation and Discussion SUMMARY: Tucson Regional Economic Opportunities, Inc. (TREO) is one of Oro Valley's economic development partners. TREO was formed in 2005 to serve as the lead economic development agency for the greater Tucson area and its surrounding community partners. TREO offers an integrated approach of programs and services to support the creation of new businesses, the expansion of existing businesses within the region, and the attraction of companies that offer high impact jobs and share the community's values. The purpose of this agenda item is to provide the Town Council with an update of TREO's new action plan: Tucson: Job One and current marketing efforts. Joe Snell, TREO's President and Chief Executive Officer, and David Welsh, TREO's Sr. Vice President, Strategic Partnerships will provide an overview of Tucson: Job One. ATTACHMENTS: I. Tucson Job One Recommendations \ ( Amanda JacobsAc/oinomic Development Specialist illUAAit David Andrews,Town Manager 1111111,!.1111111,1111111111111111111111111111111r'!-'': : 111$001.16141SOINIVOMMOVROWEVW,M,,,,,,,,,,,,- 8:17 I C5)1)11 ktf,-). 10MAI ta**RAPKtfogalts PlU 110 11.111 •!:11411 1111;• AS. 110 pot, solo 111% 111111 uppr• Tucson: Job One Creating High-Wage Jobs tam in Uncertain Economic Times 111111 Recommendations March 24, 2009 , , . to Table of Contents Introduction Page 4 Action Plan Summary Page 5 Acceleration of Marketing Page 6 Local Company Assistance Page 8 Employer-Driven Job Training Program pg 8 Connectivity to Programs and Services pg 10 Promotion ofJob Openings pg 10 Enhanced Tools to Spur Job Creation... Page 10 Job Creation Mechanism pg 11 Capital Improvement Construction Mechanism pg 12 Capital Improvement Mechanism pg 13 Quality Jobs Through Renewable Industries pg 14 Strong & Unified Voice Page 15 Leverage Federal Stimulus Page 15 About TREO Page 16 3 Introduction Unprecedented Times Spur Action 2009 is an unprecedented year in the US economy. The recent credit and housing crises have resulted in a free fall of dramatic proportions,rapid job losses across all sectors and extreme economic uncertainty. Arizona has emerged as a state with one of the worst budget deficits in the country,precipitating massive cuts in spending and resulting in the near elimination of state-level economic development tools and dramatic funding reductions for public education. These cuts will have equally dramatic,possibly permanent,effects on the Tucson region's ability to compete for jobs,capital investment and new business development. Local Strategies Critical to Get Back on Track In the Tucson region,the recession's effects can be felt across the spectrum of Southern Arizona private/public sector budgets and employment levels. This fallout has resulted in massive revenue loss for both city and county government, forcing projected cuts in spending for 2009 and beyond. Job losses are widespread,affecting our colleagues,friends,and families. While the situation is critical at the state level,we can and must take our destiny into our own hands,providing leadership in developing local tools and programs to create jobs for our citizens. Diversifying Our Economic Engines Southern Arizona has long enjoyed consistent in-migration and periods of high population growth,spurred by its climate and quality of life. Industries like home building and construction have grown along with the population base,resulting in an over reliance on these types of jobs to fuel the economy. However,as long as these non-primary jobs remain the main economic drivers,we will continue to suffer the consequences of a"population boom or bust"economy. Our current situation points out how important it is to diversify our economic engines. TREO must continue and even accelerate its leadership in strengthening our employment base by creating primary high-skilled/high-wage jobs. TREO's Response to Our Economic Crisis In response to this economic crisis,TREO recommends possible solutions for community discussion. In conjunction with all of our community partners,we can create an immediate action plan with clearly defined priorities to address strengthening the local economy and creating/maintaining jobs and spending. This is our chance to synergize the region's recent strategic planning efforts and priorities,demonstrating how all local economic drivers can work together to emerge stronger and with a much more diversified economy. 4 Immediate Action Plan to Stimulate Job Creation and Improve the Local Economy Acceleration of Local Company Assistance Regional & National • Employer-Driven Job Enhanced Tools to Marketing Training Program Spur Job Creation 0 Connectivity to Programs O Increased Awareness of 0 Mechanisms for Services Tucson as a Business Hub andHigh-Wage Jobs Through New Visibility 0 Promotion of Job Openings , 0 New Company Campaign ‘,...., Formation— O California Job Development 's,.., Start up Program isAttftosta........,,,,,„ ',.kr.'''...."'"\ Assistance, O Site Selector / Incubation and Outreach ,,,,e Capital O Puerto Rico Bioscience Campaign ,.....A... TUCSON : JOB OW. .„, .:. ,N. sk, Leverage Federal Stimulus i Strong & Unified Voice ,s./. . Align and Position Region for 0 Protect/support Education, Maximum Benefit ,.• Infrastructure, Economic ® Promote Accountability Development Tools and TIF 0 Tight Regional Coordination!!", 1 UtL)Ui I ; Infrastructure Projects 'k.....:2 :'' ) W,I , '4 5 Acceleration of Regional and National Marketing A. Increased Awareness of Tucson as a Business Hub Throulh New Visibin ai n Recessionary Environment Not Universal Although many companies are struggling in the global recession,there are industries which are stable and in some cases,have strong prospects for expansion. Our market intelligence indicates that the Renewable Energies/Solar markets are poised for growth given the Obama administration's priorities; and the Transportation&Logistics industry is stable. Aerospace&Defense are still established industries with a strong employment base in the Tucson region. Top of Mind Awareness Still Critical Many economic development groups nationwide are scaling back on marketing activities. When competitors are retrenching,it's an opportune time to grow market share. TREO believes this creates a unique situation to break through with new messaging and visibility in order to keep top of mind and set the foundation for higher awareness of Tucson as a viable business hub,no matter what the economic situation is. TREO has begun a campaign to demonstrate that the Tucson region has the strength and workforce for business activities. The campaign will also be used to reinforce and support our efforts on the ground to generate leads and create new jobs. B. California Job Develo&meat Cam )ai n Arizona Sun Corridor:Open for Business California is struggling through one of the worst budget deficits in its history. In order to balance its budget,California lawmakers recently voted for large tax increases and massive spending cuts. This creates a unique opportunity for Arizona to target job leads from its neighboring state,as many companies will struggle in this new business environment. This,coupled with the fact that the Phoenix- Tucson corridor will be one of the fastest growing in the nation over the next 35 years,gives California- based companies reason to look to Arizona for lower operating costs,ability to service their clients from a neighboring state and access to new markets. High-Value Business Proposition Locating a business operation in Arizona has many advantages to a California-based operation. Wages, income tax rates,utility rates,worker's compensation insurance and many other operating costs are lower in Arizona. The Sun Corridor has a geographic proximity to a California client base,a skilled and talented workforce,compatible industries and a sizable population that can accelerate company profits. Partnering to Elevate Arizona's Economy In order to reach these California companies on the ground in an efficient manner,TREO and OPEC(the state's two leading economic development organizations)have partnered to develop job leads in key targeted industries. This 2009 six-month pilot program leverages our resources and has already produced high-value leads. 6 C. More Aggressive Outreach to Cor'orate Site Selectors Select Tucson TREO recently launched"Select Tucson,"a quarterly email newsletter specifically targeted to site selectors.The goal of the newsletter is to highlight industry strengths and company relocation or expansion announcements in order to keep Tucson top of mind when a site selector is considering locations for a company.The first edition of the newsletter was sent in February 2009 to more than 2,400 site selectors nationally,and features articles on the Rockefeller Corporation groundbreaking,a highlight on SOLON Corp.'s solar manufacturing in Tucson,a feature on the Port of Tucson/Century Park Research Center,and a summary of Roche's acquisition of Ventana Medical Systems. A copy of the Site Selector Newsletter is available online at http://www.tticsonrisina.comissnews.html. D. Puerto Rico Bioscience Cam Jain Tucson: Open for Business Puerto Rico has been the home to over 100 of the world's major pharmaceutical and medical device manufacturers,employing more than 15,000 workers.Many of these manufacturers may now be considering plant relocation due to the expiration of tax incentives and problems associated with aging facilities damaged by recent hurricanes.Several plant closings such as pharmaceutical giant Pfizer,are indicators that now may be the time to aggressively market Tucson as the ideal place to locate new or expanded operations.Our emerging Bioscience sector and competitive workforce are major reasons to consider our community as the location of choice. Tucson's proximity to Mexico's maquiladora operations provides a business environment well-suited for pharmaceutical manufacturing.The region's strategic focus on Biosciences and diagnostics certainly demonstrates community commitment for this industry sector. Attracting firms from Puerto Rico would add a significant number of new jobs to the region as well as major capital investment and would provide the opportunity for additional local tax revenues. 7 IL Local Company Assistance A. Em lover-Driven Job Trainin pro.:ram Tucson's Workforce at a crossroads The skill sets of the Tucson region's workforce are at a critical crossroads. As part of multiple strategies to address the economic crisis,TREO recently embarked on a comprehensive survey of 170 of the top local companies to gather data on those planning to hire new employees within the next year. Nearly 100 companies responded to the survey,reporting a total of more than 2,200 open positions anticipated to be filled within the next 12 months.Industries with the largest number of open positions include manufacturing,logistics,aerospace,construction and professional services. Of the open positions,60% are defined as high-skilled,requiring technical training or a bachelor's degree to be considered for the job. Yet the region's unemployment rate is rising fast,because they lack the skills for these open positions. This situation reflects a disconnect between skills needed for the jobs available,and the skills of our current workforce. Workforce Training a Major Issue Workforce training assistance is a major issue for most companies considering opening new operations in the region and for local businesses needing to expand.Jobs associated with advanced manufacturing, engineering and R&D operations require constant updating of employee skills,as businesses strive to improve competitiveness in the global marketplace.At the same time,the majority of state funding for the Arizona Job Training Program has been swept by the state legislature to help narrow Arizona's budget deficit. Addressing the Skills Gap Disconnect TREO proposes a short-term,employer-driven workforce training program.The training program would address immediate needs training and would promote employee skills investment,contributing to the region's overall workforce skills capacity. Such a training program would allow employers the flexibility to conduct employee training to fit the needs and talents of its workforce. The program would also target and reward employers who compensate employees at or above state and national mean wage levels.Proposed program details are as follows: 1. Proposed Program Benefits Addresses a critical cost consideration associated with new or expanded businesses who want to conduct custom classroom training or structured on-the-job training `ra Enhances the global competitiveness of the region's businesses through expanded skill levels of its employees Increases local job opportunities for UA and PCC graduates a�® Promotes innovation in the workplace @44. Encourages"cluster"based training to groups of firms that have common workforce challenges, creating opportunities to share costs and increase the flow of information among employers 4.. Assists higher education with identifying the needs of students and employers of current and changing local training requirements 4. Has flexibility to allow employers to rapidly perform training to fill skills gaps and put people to work 2. Proposed Program Overview Under the proposed program,businesses creating new primary jobs in the Tucson MSA may be eligible for partial reimbursement of training costs associated with new hires and higher wage employee training.Reimbursement percentages would be based on the average wage of employees receiving training. Reimbursement Rates: Average Wage Reimbursement Amount National Mean Wage(minimum) 50%of total training cost (see Example 1) State Mean Wage(minimum) 25%of total training cost (see Example 2) Example 1 Total training costs=$50,000 Average Wage of Trained Employees=National Mean Wage Business would spend$50,000 for approved training,submit invoice/report demonstrating$50,000 expenditure or in-kind,and program would reimburse$25,000(50%of$50,000 investment) Example 2 Total training costs=$50,000 Average Wage of Trained Employees=State Mean Wage Business would spend$50,000 for approved training,submit invoice/report demonstrating$50,000 expenditure or in-kind,and program would reimburse$12,500(25%of$50,000 investment) 3. Proposed Business Eligibility + Existing local businesses seeking to expand operations + Companies opening new operations in the Tucson region + Non-retail companies that utilize high-wage talent and export a substantial percentage of products and/or services out of the region + Companies that would use funds to implement an internship training program for UA/PCC students 4. Proposed Application Criteria + Minimum number of FTE's-5 (Owners not included in FTE count) + Primary job employer located in Pima County + Minimum average wage of employees trained-National or State Mean Average + Employees trained reside in Pima County or UA student or PCC student associated with an internship training program 5. Proposed Administrative Guidelines + Company must offer employee health coverage(50%company contribution) Funded training must be completed within 1 year of award 6. Proposed Recommended Funding $1,000,000 Grant Funding Pool(annual) 9 B. ConnectivitiLto Programs and Services In a rapidly changing economic environment,it's critical that TREO play a significant role in helping to connect companies to the workers or services they need. TREO's web site and established connections with local companies can serve a role in providing this"connectivity". TREO will create a new Connectivity section of its web site,linking business needs with services and displaced workers with resources. This will be promoted through media and investor outreach. C. Prm22LigiLoijnin s TREO's recent Employer Survey of the top 170 local companies gathered data on those planning to hire new employees within the next year. Nearly 100 companies responded to the survey,reporting a total of more than 2,200 open positions anticipated to be filled within the next 12 months. To help promote these openings,TREO has created a"Job Portal"section of its web site(www.treoaz.orgriticson-3oh- Portal.aspx)to help connect job opportunities to our citizens. Enhanced Tools to Spur Job Creation A. Mechanisms for Hih Wa!e Jobs Two-Year Pro r a m Jumpstarting the Local Economy Economic crisis creates opportunities to help local companies thrive. The following proposals were developed with important considerations in mind: Proposals for job creation must be local in nature. The State of Arizona is on a course to eliminate most(if not all)state-level economic development tools. TREO recommends mechanisms be offered to firms across all sectors that fill existing positions or create new positions at a minimum threshold wage and benefit level;or,provide mechanisms to firms across all sectors that invest in capital improvements at established thresholds. 4). All proposals.are intended to be temporary in nature and provide assistance during the recession, or for not more than two years. They are also predicated on success and provide significant community benefits over the long-term. 10 1. Potential Local Mechanisms a) Job Creation Mechanism: A one-time tax credit of up to$2,500 for each job filled or created under the following scenario: Requirements: • Position must be full-time and pay at least 150%of the current national mean wage. • Position must offer health coverage;the firm pays 50%or more of the premium for the employee. Guidelines: • If total incentives exceed local tax liability,benefit can carry forward for no more than 2 years. • Credits would be transferable within one tax year to a purchasing or acquiring firm. • Credits are intended to apply to open or newly created positions at the time of implementation. • Benefits are"clawed back"if: o Firm commits fraud during application o Position is terminated within 2 years of its creation date(i.e.,claw back is equal to amount of credit plus interest) nippmrgrprof Company A Assumptions: Firm builds new non-retail facility at a cost of$5.625 million in capital investment. Investment results in creation of loo new positions at a minimum of$40,000 annual salary each.The value of the equipment for the project is $12.5 million. Company A itt_517 I Y101,12 Tax Revenue (cumulative) (cumulative) Direct Taxes $532,210 $2,661,050 $5,322,100 Indirect Taxes(Employee Based) $126,640 $633,200 $1,266,400 Subtotal $ 58,859 $:1,294,250 $6,588,590 One Time Job Creation Cost(one-time) $2:.a.009 $0 $0 ($2,500 per new hire to be paid by affected government bodies proportionately from associated tax collections.) Total Net Tax Benefit $408,850 $9,294,250 $6,588,500 With School Funding Protected $352,989 $3,294,250 $6,588,500 Company B Assumptions: Non-retail firm leases existing facility at an annual lease cost of$487,500. Investment results in creation of aoo new positions at a minimum of$40,000 annual salary1.9stIte value ofltfaylemspIto r t1-2.10:21.e_clita5 million. CompanyB yeo, Revenue Generated with No Incentives Direct Taxes $446,607 $2,233,035 $4,466,070 Indirect Taxes(Employee Based) $126,640 $633,200 $1,266,400 -— Subtotal1,2Lt7 $2,865,235 $5,732,470 One Time Job Creation Cost $250000 $0 1 $0 ($2,500 per new hire to be paid by affected government bodies proportionately from associated tax collections.) Total Net Tax Benefit $323,247 $2,866,235 $5,732,470 With School Funding Protected $57,619 $2 1Eifi!,?.3,5 $5,732,470 11 b) Capital Improvement Construction Mechanism: Firms investing in capital improvements would be eligible for waiver of construction transaction privilege tax. Requirements: • Project must invest at least$25 million. • Project must provide high wage jobs(i.e. 150%of current national mean wage). • 51%of firm's employees are classified as high wage. • Firm must have a minimum 10 employees at minimum national mean wage. Guidelines: • If total incentives exceed company's local tax liability,benefit can carry forward for no more than 2 years. • Credits would be transferable within one tax year to a purchasing or acquiring firm. • Benefits are"clawed back"if: o Firm commits fraud during application o Project/enterprise is terminated within 5 years of its creation date(i.e.,claw back is equal to amount of credit plus interest) ,1!:Ag:i,W•ttp.WM:rMrr.VN:•: tlr'=' :,==CZZZZPLZAFEZiPZV'MlgPiktAitPaaltttV • ry, • ifjkt4 ,kX,nt101‘4,,,t,"Mir 14V:Tt N'AN':' '"0 s' „ • , • dtta;;AC:.1.0Nsgmv:::,U,At Company A Assumptions: Firm builds new non-retail facility at a cost of$5.625 million in capital investment. Investment results in creation of loo new positions at a minimum of$40,000 annual salary each,The value yLilt.,.snient for the project is$12.5 million. Coln n A leaf Year Yej,rio Tax Revenue (cumulative) (cumulative) Direct Taxes $532,210 $2,661,050 $5,322,100 Indirect Taxes(Employee Based) $126,640 $633,200 $1,266,400 Subtotal $658,850 $3,294,250 $6,588,5oo One Time Mechanism Cost $73,125 Capital Improvement Construction Incentive (Tax credit paid by affected government bodies proportionately from associated tax collections.) Total Net Benefit $585,725 $3,294,250 $6,588,500 With School Funding Protected $279,864 $3,294,250 $6,588,5oo 12 • 1 r• �►� c) Capital Improvement Mechanism: Companies investing in capital improvements would be eligible for 80%reclassification of county property taxes,for a period no longer than two years. Requirements: • Project must invest at least at$25 million. • Project must be within sectors established to provide high wage jobs(i.e. 150%of current national mean wage). Guidelines: • If total amount exceeds company's local tax liability,benefit can carry forward for no more than two years. • Credits would be transferable within one tax year to a purchasing or acquiring firm. • Benefits are"clawed back"if: o Firm commits fraud during application a Project/enterprise is terminated within 5 years of its creation date(i.e.,claw back is equal to amount of credit plus interest) ...... ........ ..,�::,,........ ...:�,,.x,.,.,.<•.v.. s .)r+:xv?.v•............. '�\?.r\.#....,<.� yo'.A.. .�\.�C,. .�§\.: r �t..�...°\0. 1.: �.':l v..Y,.xo..r ......,.. .............Yiy... .. ....,:........... , .::....�::.$ ,���..v.n..... A :r`.^,x .c.x»ok•. uc :�>> y:o^..,'. .,, ....,..v.......t.,,,......w...&:. ... ..................Y..SSE..:a.�:....... ,....+� ��i..:.:. ..�r+v � ...P.; ;•:Q. ,�\1.,b:.. „�, "i,...\.�.. .. .a.t...... .,.,. .......... ..,.,.. ...............�.�,..�.,v. ....... ':yam•`•• �:.•.:aa... ..,..,....... .. 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The value of the equipment for the project is$12.5 million. §� a Tax Revenue (cumulative) (cumulative) Direct Taxes $532,210 $2,661,050 $5,322,100 Indirect Taxes(Employee Based) $126,640 $633,200 $1,266,400 Subtotal $658,850 11294,.250 s6,588,5oo :/ ` Annual incentive Value :4a�, rt� 8 :: (Tax credit paid by affected government bodies proportionately from associated tax collections.) Total Net Benefit x516,11 2, 80,565 ,16 ,12 With School Funding Protected $210,252 $2,580,565 $5,161,129 13 *O. 2. Potential State Mechanism a) Quality Jobs Through Renewable Industries Program(SB1403):Under the proposed program, renewable energy manufacturing and headquarters operations meeting criteria would be eligible for two benefits: • State income tax credit based upon total capital investment and job creation(capital investment includes facilities,equipment,land and infrastructure). • Temporarily reclassifies real and personal property for qualified projects. Requirements and Safeguards: ® Majority of jobs must meet or exceed 125%of the state's median wage. • Employers must provide healthcare coverage and pay at least 80%of employees' premiums. • Total and annual amounts for tax credit program are capped. • Tax credits cannot be claimed until project is operational. • Companies must commit to at least 10 years of operations at qualifying locations. • Requires"claw backs"from companies for non-performance. 40 Program sunsets on December 31,2014—no new tax benefits will be provided after this date. Benefits: • Program impact is revenue-positive. • Creates economic growth and high-technology job creation when Arizonans need them most. O Diversifies Arizona's economy with clean,sustainable,21st century technology industries. • Positions rural communities to be competitive in attracting new industries and tech jobs. • Ensures quality healthcare coverage for more Arizonans. Qualifications/Examples: In order to qualify for the credit,the company must create a minimum number of jobs determined by the company's investment as follows: Requirement Example At least 1.5 jobs per$500,000 of capital investment For a project with$15OM in capital investment,the for manufacturing project would need to create at least 450 jobs At least 1.5 jobs per$200,000 of capital investment For a project with$10M in capital investment,the for headquarters project would need to create at least 30 jobs A solar project that does not fit the requirements above may receive a tax credit based off of the total capital investment of the project no greater than$500,000 for every 1.5 new full time jobs created for manufacturing and no greater than$200,000 for every 1.5 new full time jobs created for headquarters. Exam le A Mann acturina: 150M in ca ital investment/1 273-obs at trail,in..wa,e levels The project satisfies the above requirements for manufacturers—it creates more than 450 jobs,pays qualifying wages and offers healthcare and therefore all of its investment is eligible for the tax credit. $150,000,000 x 10%=$15M tax credit Example B—Manufacturing: SI 50M in capital investment/150 jobs at qualifring wage levels The project does not satisfy the requirements for job creation based upon the investment—it does not create 450 jobs.therefore the eligible costs are capped based upon job creation. 150 jobs x$500,000/1.5 x 10%=$5M tax credit Exam le C--Mann acturin:: S150M in casital investment/150 'ohs at less than 150%AZ median ware The project does not meet qualifying wage levels and therefore is offered no benefits under this program. 14 S' IV. Strong & Unified Voice A. Southern Arizona Must Unite To Protect its Assets Our elected officials face grave challenges in providing for a growing state's needs. While the budget challenges are immense,TREO can serve a critical need by uniting our business leaders and organizations into one strong voice to our state legislature. Critical areas we can influence to support a stronger and more diversified economy include protecting and advocating for: •: P-20 Education funding and support •: Infrastructure + Economic Development Tools + Tax Increment Financing B. Strerbers TREO will work with key existing community and business organizations to present a strong and unified voice and vision in both revenue-enhancing and spending reduction discussions in the coming months to ensure we retain the tools we need to achieve our goals. V. Leverage Federal Stimulus A. Aii .n & Position Re.ion for Maximum Benefit The new Federal Stimulus package presents both challenges and opportunities. Across the country, regions which have a solid foundation and long-term economic development vision,understand market demands and are ready to meet the challenges of training a high-skilled workforce will stand to benefit the most from the stimulus funds. Tucson,with its recent history in regional cooperation and development of the Economic Blueprint,is one of these regions. B. Pronritabili The Tucson region must ensure that it gets its fair share of the funds to diversify its economic base. This strategy must be well-executed at the state legislature and with our key elected officials. TREO will serve a leadership role at the state level by advocating for accountability and educating the Southern Arizona market's business and community leaders about key decisions and oversight issues. C. Tilht Re:ional,Coordination of Infrastructure&Ener g -Related Pro'ects While funding is beginning to flow to the states,each municipality in the Tucson region has its list of projects that are"shovel ready". As a region with a defined list of priorities,we must work together to align these priorities with funding opportunities. TREO can serve as the centralized point of coordination and communication in order to fully leverage the Federal Stimulus opportunities in Southern Arizona. 15 About TREO To meet the needs of a rapidly growing region,Tucson Regional Economic Opportunities,Inc.(TREO)was formed in 2005 as a public-private partnership to serve as the lead economic development agency for the greater Tucson area and its surrounding community partners. TREO strengthens the Tucson region by providing a comprehensive menu of solutions and effective regionally-based economic development leadership with vision and coordination. TREO offers an integrated approach of programs and services to support the creation of new businesses,the expansion of existing businesses and the attraction of companies that offer high-wage jobs and share the community's values.Providing insight,infrastructure,resources and development efforts,TREO's mission is to accelerate economic prosperity throughout the region. TREO is supported by a 16-member Board of Directors and nearly 70 private sector investors,representing thousands of employees throughout the community. TREO Board of Directors Honorable Robert E.Walkup,Co-Chair Dr.Roy Flores Mayor,City of Tucson Chancellor,Pima Community College Represents:The City of Tucson Represents:Education Honorable Sharon Bronson,Co-Chair Honorable Paul H.Loomis Acting Chair,Pima County Mayor,Town of Oro Valley Board of Supervisors.District 3 Represents: PAG Appointment-Small Represents:Pima County Jurisdictions Frances McLane Merryman,Secretary&Treasurer Jim Kolbe Vice President,Wealth Strategies Group, Member of Congress, Northern Trust,NA 8} District of Arizona(Retired) Represents:Private Sector Omar Mireles Daisy Jenkins Executive Vice President,HSL Vice President,Human Resources, Properties,Inc. Raytheon Missile Systems Represents:Private Sector Represents:Private Sector Steve Lynn Bonnie Allin Vice President,Communications Chair,Tucson Metropolitan Chamber of Commerce and Government Relations,TEP Represents:Private Sector Represents:Private Sector Richard F.Imwalle Lisa Lovallo Chairman.Bank of Tucson Vice President and System Manager, Represents:Private Sector Southern Arizona Cox Communications Represents:Private Sector Robert E.Cashdollar Jr. President&CEO,Apache Nitrogen Products,Inc. Christopher Sheafe Represents:Private Sector President,C.Sheafe Company Represents:Private Sector Dr.Robert Shelton President,University of Arizona Sarah Brown Smallhouse Represents:Education President,Brown Family Foundations Represents:Private Sector 16 R iia 3 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: APRIL 22, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Sarah More, FAICP, Planning and Zoning Director SUBJECT: Study Session: OV7-09-03, The Planning and Zoning Department requests feedback and guidance on Zoning Code Section 25.1.A.4 (a-e) regarding the standards and requirements of outdoor storage and activities. EXECUTIVE SUMMARY OF APPLICATION: Section 25.1.A.4 (a-e) of the Town Zoning Code addresses outdoor storage and activities. This section of the code applies specifically to commercial properties: outdoor storage in residential areas is not addressed. In general, the zoning code is relatively restrictive regarding outdoor storage and activities. Except by special use permit, outdoor display of goods, outdoor sales or temporary outdoor storage are not permitted. In the past, outdoor storage has consistently been an issue to businesses as the zoning code does not allow outdoor storage. It has also been a prevalent concern for the Zoning Department staff to complete site inspections on a regular basis and enforce the wide range of outdoor violations. In the past several years, commercial businesses have routinely violated the outdoor storage ordinance. The primary purpose of this study session is for feedback and guidance from Council members on the zoning code outdoor storage ordinance. This item is being presented by Planning and Zoning staff at the request of Council members. ORO VALLEY ZONING CODE The following is currently specified in Section 25.1.A.4 (a-e) of the Town Zoning Code: Outdoor Storage and Activities a. All operations and storage shall be conducted within a completely enclosed building or within an opaque barrier designed to match the main building on the site. Items stored, excluding live vegetation, may not be visible from private or public streets or adjacent residential areas. b. Outdoor storage containers are not permitted. c. Outdoor display of goods, outdoor sales or temporary outdoor storage is not permitted, except by Special Use Permit. d. With the exception of newspaper dispensing machines, outside displays of merchandise, or other dispensing machines are prohibited. e. Outdoor eating areas for restaurants using disposable dinnerware, wrappings or napkins shall be enclosed with a minimum 3 foot barrier in order to prevent the blowing and scattering of litter. Such areas shall be maintained in a litter free condition. The outdoor storage ordinance applies to commercial, office and industrial uses. The zoning code does not specifically address outdoor storage for residential areas. This section of the code was last updated in 2005 as part of the commercial code update process. As part of this update, minimal language was incorporated regarding outdoor storage. Prior to this, outdoor storage was not addressed in the code. ' 1 TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 GENERAL COMMENTS AND ISSUES: Outdoor storage is consistently a significant concern to businesses as theyrestricted are very restricted in what they can provide as product displays and outdoor storage. The zoning code is very restrictive but helps ensure that developments are aesthetically pleasing and maintain compatibility with the identity. y overall community identity. Outdoor storage is difficult to routinely monitor by zoning staff as businesses move merchandise se and receive deliveries daily. Certain businesseslike to display and store a wide range g of products s along the front and rear of commercial buildings. Displays and storage are a concern primarily with commercial businesses. The rear of commercialbuildings buildings are typically very cluttered and consistently store wood pallets, cardboard, metal racks and other containers. These areas are typically not screened from adjacent properties. Depending on the business, usuallytheyhave limited space to store products and supplies; therefore, utilize the front and rear portions of the buildings for these se activities (see the attached pictures of outdoor storage and activities). The outdoor "business storage "bu ' g violators" typically range from small to large scale businesses and some are veryresponsivethe violations to address while others are not. Staff has made efforts to more thoroughly address outdoor storage and activities in newer developments opments by requiring screening and limiting the items that can be placed in the front and rear of the businesses. ' Conditions and general notes were incorporated on development plans such Oro ValleyMarketplace, Oracle Crossing p and Oro Valley Retail Center. Outdoor storage does not tend to be a major issue with office uses. In light industrial ndustrial uses, such as Ventana Medical Systems, Southwest Parks & Monument and the Oro ValleyHospital, outdoor p storage is addressed through the design of the building and typically is entirelyby enclosed screen walls. In sum, the zoning code prohibits all outdoor storage and activities and is a majormanylocal concern for businesses. The outdoor storage of each business is unique and evaluated byzoningenforcement on . a case by case basis. To help enforce outdoor storage, it would likely help if more detailed standards were addressed in the ordinance and distinction between sales and storage was established. In addition, a definition of outdoor storage needs to be addressed. Many businesses have complained that the Town is enforcing rules that negatively impact their sales and as a result, businesses continually defy the outdoor storage ordinance. SUMMARY: The Town outdoor storage ordinance is very restrictive. In general, no outdoor storage and activities ties are permitted, making it difficult for many businesses to display products and store consumeroods. The code ode may be restrictive but it ensures maintenance of an aesthetically pleasing community identity. . Again, the purpose of this agenda item is to seek feedback and guidance from Council. If directed, staff a f would proceed with a more specific analysis and review of the outdoor storage ordinance to amend and implement g p ement improvements. No motion or action will be taken on this item. F:\OV\OV7\2009\OV7-09-03\reports\TCstudysession 4-22-09.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 ATTACHMENTS: Examples of outdoor storage and activities 'I / / / 0 , , , L vii Arid Sarah More, ' anning : oning Director 1 '• ene Watson, Assistant Town Manager David Andre s, Town Manager cc: Project Mangers: Dee Widero, Zoning Program Supervisor Patty Hayes, Zoning Inspector David Ronquillo, Senior Planner F:\OV\OV7\2009\0V7-09-03\reports\TCstudysession 4-22-09.doc c. .�L $� 11-14111 ff "'',',,,,iI,vok.,1,,L,N- 14:Ill T, 'it'll!. ','. ','''— , ',i i__I n�qq r- iyr'_ 0 .1.4 wt ,-,T,, k _0. , 1 , 1 ., --,,I, i air r 411111111111100— `M i► v i 3.. yea_ a ) ' NOS pec 11 4 4qi k, s"S ty, * , ' i —,,, ‘, r ,ii...i ®w mss;. _ ,....,.....,:.-:,. , .. mi R r _.,.„. ,,......„,,,-,,,,,,,, 4,,,„,, - , .,, ,:, ..,...,...„._._._.„: , r ;: -mtlrt n.,..- el . r I."*".' 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(13 -..c— II— > , ... c 0 ,.F-- 014, 4_ „ __ _ 0 0 , , , , , H wr ......_ - , , „. , , . , ,,,, D ' ' '',,: ' ' 1 II 4E �, .„ _ ' L �� 0f' •v iiii' CDL , CD ., ' L- -.--+"''' 4 \'i ,le....1..... ..„.::22. s , --• '--.-",,,.., ''4-, mow .1...P.M) L., L e TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: APRIL 22, 2009 TO: HONORABLE MAYOR & COUNCIL FROM: Sarah More, FAICP, Planning and Zoning Director SUBJECT: Study Session: OV7-09-02, The Planning and Zoning Department and Economic Development, as part of this discussion staff requests feedback and guidance on potential future amendments to the Oro Valley Zoning Code Revised Chapter 28, Signs, in response to changing marketing needs of businesses. Executive Summary Chapter 28, Signs, of the Oro Valley Zoning Code Revised (OVZCR) was revised and updated in 2005. Since that time several new and significant shopping centers have been developed and/or annexed into Oro Valley, including Oracle Crossings, Mercado Del Rio, Steampump Village, Mercado at Canada Hills, Escondida Plaza, Vistoso Commerce Plaza, and Oro Valley Marketplace. This translates to about 2 million square feet of retail space that has been and is being developed within Oro Valley. At their regularly scheduled meeting on December 17, 2008, Town Council voted to allow the use of human signs, adopting time, place and manner restrictions. Within this motion, Town Council requested that staff look into the use of "A" frame signs. Currently, the Oro Valley Zoning Code Revised (OVZCR) section 28.9 prohibits the use of"A" frame signs. Stakeholders Meeting A meeting with the Northern Pima County Chamber of Commerce, a business owner, and two land developers was held on March 30, 2009, to discuss "A" frame signs and the current sign code. A member of the Planning and Zoning Commission was also present to present a citizen's point of view. Businesses expressed that the current sign code does not provide them enough visibility to traffic. The owners wanted the use of"A" frame signs, more use of banners and human signs, and more permanent sign allowances. Businesses also expressed that the sign code is too limiting on the number, colors, and size of the signs. Currently banners and human signs are permitted only four times per year. The OVZCR defines a permanent sign as: Any display of letters, numerals, symbols, and/or insignia that is intended to be displayed for an indefinite or long-lasting period and the lettering or message of which is intended to remain essentially unchanged except for maintenance against normal effects of exposure to weather. Temporary signs are defined under the OVZCR as: Any display in public view to advertise or convey information or direction which is intended to be displayed for a limited or finite period of time only. The type, quality, and materials of construction of which, although visually attractive and structurally sound, are not intended to be long lasting. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Pa2e 2 of 3 The P&Z Commission member responded that a temporary fix should be in place based upon a yet to be defined hardship exception. He also felt the Town should respond with flexibility during these difficult economic times. General Plan The following sections of the General Plan apply to commercial signs: Chapter 2: Community Design Signage Increased commercial activity has added signage throughout the Town. Signage controls have to balance citizens concerns about the increasing level of signage with the needs of businesses to attract customers. Policy 2.1.10 The Town shall create standards for signage to provide information and direction to allow businesses to attract and maintain customers with the least intrusive signage possible. Chapter 11: Open Space and Natural Resource Conservation Built Environment As the Town develops, the built environment begins to dominate views. Standards are necessary to ensure that development blends with the natural environment. Lighting and signage standards directed at improving the existing visual environment provide additional means of maintaining and enhancing the Town's image. Standards and density restrictions are needed to keep development from creating undesirable views, often referred to as a"sea of rooftops." Policy 11.3.3 The Town shall use existing standards and guidelines, and establish new ones as needed, to ensure that the built environment blends with or enhances the natural environment by: • placing utilities underground • restricting light not needed for safety or identification • restricting signage primarily to identification (emphasis added) • creating landscaped breaks in parking lots, subdivisions, and other uses that extend over large areas (See also Policy 2.1.1.) The General Plan places an emphasis on reducing the impact of signage with a main goal of identification over advertising. However, this policy is contrary to the comments that staff has received from business owners. ENFORCEMENT The planning staff has attempted to balance the needs of business and citizens through the development of sign criterion and master sign programs. Sign criteria and master sign programs are unique to each development, with a master sign program offering an opportunity for applicants to adjust the standards to permanent signs based upon design and overall aspects of the development, such as distance from an arterial road. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 3 In enforcing the temporary sign regulations, zoning has generally tried to educate businesses, rather than writing up citations. The sign owner is notified that a sign is in violation and given an opportunity to remove the sign without the issuance of a citation. The current civil penalty for a sign violation is $100 per day per sign. A major concern with "A" frame signs is placement. Due to the portable nature, signs could be placed in a manner that inhibits wheel-chair access along a sidewalk or placed within a sight visibility triangle, obscuring driver's view of oncoming traffic. The "A" frame sign would need to be designed in a manner that would not confuse a driver into mistaking the sign as a regulatory warning. The Town's Public Works Department has expressed that commercial signs need more visibility to enable drivers to properly and safely identify businesses. A lack of signage can create a potential safety hazard. In the past, staff has permitted businesses to have a large temporary banner if they are located along a roadway that is under construction. For example, staff has allowed businesses within San Jose Plaza to have a large banner stating they are open while Oracle Road is under construction. SUMMARY: A major goal and objective of the General Plan and Chapter 28, Signs of the OVZCR, is to balance the needs of businesses with the need to reduce clutter and the impact of signage on the environment. Changes to the temporary sign sections of the OVZCR could be presented to Town Council within a few months; however, changes to the permanent sign code would require a much greater amount of time. Staff asks for direction from Town Council on whether to implement changes to the temporary and/or ermanent sections of the OVZCR Cha ter 28, Signs. f p p k, ; Sarah More, Plannin.4 Zonin: Director Craig Civali; , Town Engineer —.24'4444 Jer e Watson, Assistant Town Manager David Andrews, Town Manager Attachments: Letter to Town Council from Mercado del Rio Car Wash Petition for more signs Project Managers: Jonathan Lew, Planning Technician David Ronquillo, Senior Planner Dee Widero, Zoning Program Supervisor S:\PERMPLUS\DOCS\OV709-002\TCstudysession 4-22-09.doc Mercado del Rio Car Wash 625 E. Vuelta Caminata del Rio Oro Valley, AZ 85737 (520) 544-04670 mdelrcarwash@verizon.net *** www.mercadocarwash.com April 13, 2009 Town of Oro Valley Mayor Paul Loomis Town of Oro Valley Council Members 11000 N. La Canada Drive Oro Valley, AZ 85737 RE: Input on Signage Issues Honorable Mayor Paul Loomis and Town of Oro Valley Council Members: Thank you for the opportunity to submit this letter in an effort to help find a satisfactory solution between the Town of Oro Valley and Oro Valley Business Owners with regard to the signage issues for which we are currently seeking solutions. The Mercado del Rio Car Wash speaks for many business owners, whether small or large, with many concerns about signage issues that directly effect the survival and economic growth of our businesses and the Oro Valley Community; however, I would like to take this opportunity to address the specific problems that the car wash faces and some ideas addressing both short-term/temporary solutions and long-term/permanent solutions. In the specific case of the Mercado del Rio Car Wash, not only is the location in the back corner of the Mercado del Rio Business Center, as well as the Mercado center not being visible from Oracle Road, but the front of the building is facing away from the flow of local Mercado traffic and traffic views from Pusch View Lane, a 6 foot retainer wall is blocking all visibility of the car wash from any perspective, the building signage is located on sides of the building that are the least visible, and the color of the signage blends in so as to be quite ineffective. Some might offer that this is the fault of the business owner, for putting the business in such a location; however, at the time it was the only location zoned for its purpose and the placement, retainer wall, coloring, etc. were based upon building codes also in effect at the time. Currently, and as we are conducting business in the "survival mode" during these challenging economic times, following are a couple of suggestions for some possible short-term/temporary solutions that may be of help until something can be accomplished: * Use of A-Frame signage at key locations and/or the closest major intersections to the business. Proper use of the signage as to the height/size, use of signage during business hours only and on weekends and placement so as not to obstruct public traffic access, bike and walk ways will be respected. * Banner and human signage to be allowed more than twice a year, perhaps for a longer duration or every other week or weekend, and not restricted to special events. • These two options, if made available, have thepotential of increasingthe car o wash business by 65/o 70%, and temporary solution to with fast action for these tem p y swill help play an integral part in the survival of the summer months when the car wash industryin Tucson is hit with the absence of our Winter Visitors, Loss of our Students for the Summer, Vacationing Families and the Monsoon Season. Additionally, the car wash industry falls into the category of"Impulse Buying." Most of the customer base is gained through exterior signage, whereas the potential customer is alerted to the business and will turn in on a whim for a wash. Some long-term/permanent solutions are listed below: * Take a look at current monument signage for the Mercado del Rio and other businesses affected by location. Perhaps allow for larger monuments with businesses sses being allowed to put their names on several of the monument signs and with all of the businesses names fitting nicely so as to be seen safelybyvehicle traffic. Allow . for monument signage to be placed in areas visible by major roadways. * Consider the use of directional signage at key points throughout Oro Valleyto g direct the residents and visitors to the businesses. This will also help with traffic problems where drivers get lost, have to turn around several times to find locations, etc. * Consider the use of lighting poles to display attractive Yp- signage g gt e si e on the frontage property of the business centers. This type of signage can add a spectacular look p of art to a community when done properly. One specific solution for the car wash itself, would be to reposition our current building g signage and allow for a reasonable height restriction lift;just enough so that Lot 11, the g corner of the Mercado del Rio Business Center, could be seen by traffic from Pusch View Lane. No views would be blocked by such a possibility. These are only a few suggestions that I have come up with through talkingwith other g business owners, residents and council members, and there are many, manyother Y possibilities. As a Pgeneration native Tucsonan, I am well aware of the ' delicacy of this beautiful terrain in which we live and will not consider anything less thanreservin the care and p g respect that the Sonoran Desert deserves. I also believe that the beautyOro of Valleycan and will be preserved and respected by its local businesses while allowing them to thrive. I speak for many now as I respectfully request that some temporary solutions be brought to the table and approved. And as for the long-term, that the council take a look at how we can improve the knowledge of what our community has to offer to the residents with proper, attractive, effective signage. Please refer to the handout that was your copied for information showing signatures of residents in support of this request. If I may also take this opportunity to let the council members know that the Shop Oro Valley Campaign, Vista Magazine and the Business Navigator have all been very effective tools in helping the residents of Oro Valley know what is available in their community. Amanda Jacobs has done an excellent job communicating with the businesses and following up with them personally to ensure great success for the various campaigns. Those campaigns along with signage allowances may help keep Oro Valley the most comfortable, convenient, and beautiful place in the U.S. to live. Again, thank you so much for this opportunity. Respectfully submitted, Mandy Bramble Mercado del Rio Car Wash • • • y ' MEMORANDUM TO: Mayor and Council FROM: Amanda Jacobs,Economic Development Specialist oVY DATE: October 3, 2008 �• SUBJ: Mercado del Rio Car Wash On Tuesday, September 30, 2008,I met with Mandy Bramble, Owner of Mercado del Rio Car Wash. The meeting was part of the Business Retention and Expansion Program. p During the meeting, Ms. Bramble stated she sent a letter to Sue Novelli in October 2007 regarding signage and requested the letter be distributed to Town Council and staff. Ms. Bramble is disappointed, because to date she has not received a response. Per Mrs. Bramble's request, I am redistributing a copy of the letters she sent Ms. Novelli. If you have any questions,please let me know. c: David Andrews, Town Manager Jerene Watson, Assistant Town Manager Sarah More, Planning and Zoning Director Attachments . MEMO TO: Sue Novelli FROM: Mandy Bramble Mercado del Rio Car Wash DATE: 10-23-07 Sue: Pursuant to our discussion last month,enclosed please find the letter to Mayor Paul ul Loomis regarding Oro Valley taking a look at the current signage issues for change. ge. I was able to collect minimal business signatures,as I could only spend end about 4 hours going door to door around Oro Valley. The resident's signatures are numerous however. Please distribute per the Distribution List and also to whomeveryou feel will be helpful in in our effort to update Oro Valley's ancient signage restraints! Please call me ifyou need . , any additional information. I will be in touch with you at some point to follow up and find out anyprogress or what P g the next step might be. Thanks so much! Mandy Bramble, Owner Mercado del Rio Car Wash • October 16,2007 Letter To: Paul Loomis, Oro Valley Mayor 11000 N. La Canada Dr. Oro Valley, AZ 85737 Distribution: c/o Sue Novelli,MBA Constituent Services Coordinator Paul Loomis,Mayor Helen Dankwerth, Vice-Mayor David Andrews,Town Manager Jerene Watson,Assistant Town Manager Sarah S. More FAICP, Planning&Zoning Director David W. Welsh, Economic Development Administrator Ken"KC"Carter, Council Member Barry Gillaspie, Council Member Al Kunisch, Council Member Terry Parish, Council Member %max rik : .�.� „,.• Y��4 '�s) '.. `:max�'\ ,::,c • s€`Y.") .. a as�'°'sE•'z;' . .s x 5, ' ?a5°z�`�p*Y'�,' �,Si -'°t`'�at*` ye.ra\'% _: s • a. )pyo$'«. a<� a,� Z��ixd'\c:: wiz - � , .. ... •.. di}' zsYl' t s&k� t� "��i'�,�.y� t., >.3c -; .:- "ti:?`'r.,''`'T`t. fc.eg♦ 3 F--,q s.S..,,,) $e j:ray Vic.:;4 'e.z• .��§:.:>. ;,¢az:: ;,.<,`y.,r;..::Sactuez.:,1.z� :'3. . • 1. Z- � )g ..... s;z:• ;� �' ;. t„�)'\�� . .. \ .._..s•.`•a4,e s* c 40° ... ,...:: ..:,.L.... . ...,•..s ,.rppYp i'z`'" � zszess^z,•E_``'yt::s. v 625 E. Vuelta Caniinata del Rio, Oro Valley,alley, A.Z 85737 (520) 544-0460, (520)544-0507 fax October 16, 2007 Paul Loomis, Oro Valley Mayor 11000 N. La Canada.Dr. Oro Valley, AZ 85737 Dear Mayor Loomis: In February of this year I mailed you a letter regarding signage concerns g sgna e g in Oro Valley. By now I had hoped to have heard of some progress or a response to the e letter, however, I have not. Since the February letter, our business has had hundreds of inquiries regardingsignage signage needs and how hard it is to find our business and many other businesses in y Oro Valley. I speak not only for the Mercado del Rio Car Wash,but for others,when I ask once again, that a review of the unresolved and outdated signage issues be addressed ed as soon as possible. Business owners that I have spoken with regarding this problem g g p have wonderful,attractive ideas for signage in our town. Sadly,we witnessed our neighbors, Arizona Car Care Center/Valvoline Express, close the doors of their Oro Valley location due to lack of business,mainly,y,as they have shared with me, due to lack ofexposure. Although we do not anticipate that p h t to be our outcome,we do hope to avoid even the threat of such. The last letter suggested that certain types of A-Frame signage be allowedpermit, by under certain size, color and format restrictions so as to make the signs gas uniform and unobtrusive. We'd like to propose that again, as well as other ideas. The home builder directional signs are quite attractive and useful, and would be alus toresidents the residents of Oro Valley in directing them to the businesses they want to visit, especially new residents dents and visitors. I have asked residents and businesses to join me in myquest here bysigning si ging on the following pages in agreement with this request so that the Oro ValleyEconomic no.niic Development Committee might consider some revisions to the current restrictions. Ik We all thank you so much for your consideration and support! Most sincerely,_. Mandy L.4 amb e Mercado deft io-C .rWash---. • • . . • •;,,„ 177 •„ ***"..""'" vei0,4;Uf ";.• riot 625 E.Vuelth Caminata dcl Rio Oro Valley,Al 55737 (520)544-0460 February 19,2007 Paul Loomis,Oro Valley Mayor 11000 N. La Canada Dr. Oro Valley, AZ 85737 Dear Paul: As you well know,one of the key elements of success for new businesses in Oro Valley is the community's knowledge of its existence, and visibility of its location is essential for that knowledge. Especially in those locations such as ours that are set off of the main intersections. We are writing this letter requesting that the Town of Oro Valley,visit the signage restraint issues that remain unresolved and outdated. This request not only comes from the Mercado del Rio Car Wash, but many other businesses in the Oro Valley area, and mostly from Oro Valley's own residents. We have, on a daily basis, customers comment on the fact that they had no knowledge of our existence or they were not able to find us easily. These comments come to us even after expensive advertising in local publications. Many have stressed that better signage options in their town would be a great service to the community not just for our business, but many of the businesses. Proper signage can increase a businesses income by 10% to 28% minimally,bringing greater revenue to Oro Valley. Although we and other business owners have some great ideas for very attractive signage, currently, we would like to propose the use of A-Frame signs for a quick,temporary remedy. Perhaps by permit, under certain size, color and/or format restrictions so as to make the signs uniform and unobtrusive and perhaps during certain business hours. Per our conversation a few weeks ago,you mentioned that Oro Valley's Economic Development Committee might conduct a study for signage options and give you some recommendations. We would very much appreciate hearing what they come up with. We look forward to a great business future in Oro Valley! Thanks so much for your consideration and support! Most Mandy 1 ramble Mercada.del Rio.Cau-Wish,Proprietor " .. • BUSINESSES—PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY—We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers, clients and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature Business Name 1/41:K2X7 ti..,. . " -e :id • diovor:. 7' :l 41,..„ t gl 1 ,' ka, r if; .).* .ku- - • rec -Ne.,fEffe. i A to PNIcyLA, L}Lc-5475-v----,13Lc14--- --Q_DA c;-ci s of co, . . ...., „...... . i.,---- . —.112,4f. f \ r - ".:....mr- " . / , Air ....- ...e..,:- , .41 -,-- , J i i „d- i AI ik ..ozat 4 .. ?(IVAkk k‹,1 0.-\ rki 1---crA.A. ---- - V r n • . ., „...,Of i Cb\'‘)tri91 - .11,t. ')•- I. . odat.sh,,- -4-‹,e...st,• (c-5sey7.(2,0_, ,....C....:.2p,-„, -4- (..L._...A.A,b---,,, Ti • ' /,141,1112( &e/// /n74, ORO VALLEY BUSINESS OWNERS PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY--We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK.YOU! MERCADO del RIO CAR WASH Signature Address(optional) 1 !,i / - 95-7 -,...... ). ,040 .:J C; ,, , .„,„5_, v/ta.u.,,,,,,-- -, Li, pi h auivocitc-I6v.--( r Q,:, (R41,,Q,:,, 10 , is mil \ ,/ 1 1 . . At t lLádbitI _ f ,,is ' ,..,60 Apr a,„„...--e' ,i 91,01"- x"11" `--6. ItrAC- . 076.1(4) gi6vi('&Ile..? D e I''')1/1 -.-- 1r- '''‘ ----1---v\ z.1.4, . ,. ,..,„ -e s S6-e_. l'[:-/2' ,:i'ili:,..727 7: „,,$) ,/,. a . ..t.Sr .-r f.1 A-- • - ,��Y.. �,. 4 0 l.J/4- V Y. J� SZ____..-<... murph4 ibt, i nOinet6 MUrph4 ,,, J, <., , ; -' ,' 'Ar: 1- —,IP ,,--) . Ls.; #', V i' i . ,,..4 '0 . . 1 /1/ \iPr cr)C-0,4“Citn - ac\s ( LA MA t) Q,:\oc,\ Pizzoick, . ‘ c)c,-;-/---fa,,,,,,i .r! 1 , ......C• Pi40770 r ...., , ..,,,t,„,„ ‘z-pt t 6Qa, .-,,,, , ...auck 'fit 1 .$ r + ORO VALLEY BUSINESS OWNERS PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd justY like to let our customers and Visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature 1 ` Address(optional) 4) '‘ / // 4 , .,,,,,(Q6,_ - Lit/ ei-v ---y -- , t) i‘ , .----c z I 3 ,vicc.,,, \-\,, , L .,,:,ti- 1 --;prez,:4. 4 Vit:• facitt /7,- .,,,-ISM . ;(00,/,, i r , , vi, / ein-altoyc ve2c oe e'iv SA ...)....,,,,...........___. i,,,f111.ert,LA,,e3/4_ (...-.4-- ,1---- cAik,..., , ,. 4 livicA,, p '' 1,- 1 uctr: ; (----;- -7----:). ... / , *-1J*4'4, L....),• • ___. fte, k / . ..e f•e ..;,, . _..._.___f.Lvsi_C_ L_6___e,cL woriiriAmir, ordrawitip-7, „,, , . 6+ S A NA ) !. 6 1 tY . ta-ili "I” -.,,,,(::P* IND , .# .. , 1 .A- . , r ' JUILLA— LI:: ) _ J 0 or_ i vi*,,,,,,,, i - ..., ,0„,,.,,,k- 1 i )0ju)t\N‘ C;ougyke,,,,,f---*ori_, , -111 ' ' ov _. c aA,A -I , i r I 1 r • r OIL iA/ hDJ•31 1 .,....'1 ,... ',. ..r.5):...7::".7.......,,..,.........:,:...., ....,„:....ltet:.......&.. .e. '.' '' ''..4" . •• k''1.... *)....C.'4'''.2..4.'.,i....e..‘'0.., Ica.*7'..'.› !.',,tg,*....,.,,,.....,..,....,... .. ... ... '''''',i'!. ` / . .,..... . "12 , .....,.. • IPPit'ihte • 'C•L) -....'f:±.1•1 '...:.• : . 1 ....,:c7',1-4/c)' 3444- •I..'- • •: . •-. ••••..:4•"''''•::-.--''':-.----1-------t-.-•:1-- . .1:>(-,.:.:•1':.Ti i . . . . ... . e' ' Pe/4 \ • ..e,iiev 1/9 4V../C),e--02Z:. _s Ir)6,4„4 , . ...... . . :.,. .. . . ... ... . . .. , ,..,...,.... ,..„,..)--( . . . - ,; . ,,,>. . : .. ... , :,,„ .. iv. .. .,. . . ..,.. . ... (---:„..., ._, 1 , v .......... ........... . .... ...,.. .. . . ... ... ............ ... ..„........... .... „ /, ........... .. . .. . , ....,,... .pl.,..„,:e . . . . :..',N. .4-.,...st. ...:i,..... . .. ...... . . .„....\1 \-.., i.., ::!, ('-c.-.7---,. . --- : xr S.,.....Jc,&:0 F y 0..1.. . ',.. .. (.7.);4...,. '‘).a I 7' ,,,.0,-•t: :,,,,: cs„.. r • .• ' .11 T.'. .a.APEzs tPc.)--1 , *r-,c7,,..)),-(/ . .. . . A: .. :.r: e..„. ...:...jme,,,,,,,,.,,,,,,,f..,..:::... ,:.•,...i.,... ,...,...,.........,.,.....:... . . . , ,, ,. \Lir : '''' 44.. ./9, l.,./12 C) /7 '.1,,te) , ct/-f0.•,en . • - /. ..4 .,...i ,..-., .,, ___)4,/...*:::E?,•-',','•4?-.i.'7's: 4: . .. ..-.,. . . - •• • •..... .•••••-• ..• ••-,-..,••.- •, -• • --•-,: -• • .• • ,- •••••••• -••• .. -•, ---„,,,.,:•. \ . ,-,.,,,,,„,....,.,..e1.• ,...,,...,..,-........„; . ...,4,.,:-,...-... .. _i_,,;(:..,_ , .. 1.. H 1, ''l 1 . . .,,...,,. .E 1 .::r. 1 . . . . ::.H,I.. i 4 A"` . • , . / TO OUR CUSTOMERS PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY—We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature Address (optional) • /400,7‘ /370 7/ • ? 1' i Ai ..,i . 41.., 4 ite itL - 4f... . eAs-c. • Pi - if __ ,' Z-2- i', ,-.•, 41, ' ' 4 .• Cri-v9:1, 41,4",-4-A.3.\.. ico vk - Ca.,t,$)cii: TAIL 2330 C MilP11,- --'7,17 cl",1,44::,,;43 4/. g,-.17,k- ---7 o2..., 0 ,4, „ / i (1),22, A2. • e2_. 03 ›3 ilki, (. fi.--1,4-4 i41 c.a ,.......- A 4/ Aril' .4910 6/441 ,& \ 4 / , / 6 AnswirAirl..aahre ..it.' . .ir,..,i, 3 3 7 -/ At ailk, AMP Ammo_ ("6 c' ,W1 g J., - . . , , til.s-kku, Ajoso-li 13-a*79 S . c/10,---i-c.,,i. 74-uc_. aL:73, ' /) • fi-ed,(r) /42)2/1 Nadi 60-CciAJ,14/- . . . . TO OUR CUSTOMERS PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY-We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature Address(optional) 7,-(I& Si fiirea k,6- 73 7 Xii;4 Ca:ortrt, ( li ,L416/I S1-'73-7 c .4iii diAlie '-C -tuutif (6'573 7 I I,AALAA.:..t °I' 6 / s, (Acti ei () 751,, tit, A\,L, ) gs--). 37 .(-)1,' V: /' / I i ,--- / V -2,: 7. ;:/#;/ .". 7 4 .,,/ -,,Z.„ ' :-/ :),,,,/y .,,,,a Ar.: 4.) 61-/.. A Al , 6/ (3 Me . ,.. /itF.6 ' /dad Jirde., cc3 7c 2 Li '—ev\ cfarve_41-v ikej1/4„,_ g 573 7 - (ic---5 7/6 TO OUR CUSTOMERS ) PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE - CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY—We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature Address (optional) .S.-- S.--- , ' p -' , pL , ttie- iltr ../ iktiu, .,:-. }0:---• s-•.,-,.,---,S; ,),--,. (r" .):5 7 rxi,, „4-.1, 1 4 ... Viitap4 , '' VilliffilrY MY' Cc 1\C 71 '''> 2 ,IIPPA , L , .!, 6 361 -*„ IL., S-1'''' S..------. :8Sif o , , ") '*: Aj€ , . L,i) Fr -Hi _____........................_........ 1 IP , /,';-.>--' . 1 ._.,...-- , / 1 v i 4 ' - 7 3 , • . ..9. . ., .5 t,,,--6-,se Id IL, /: it.- 1, i . . , I S-17° • • . . TO OUR CUSTOMERS PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY—We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature 7. Address (optional) ,i , oP e--, /S ' /7 Sli-2 3 7 , .;' / 1-:44 —4.:--e. ...„'„, '5—72 „---,------- - 8, , -tawirwcrir ,------ ' - 6?- ,1 v-7 . - ac 7 .3 ,,' ,, 4, L k , - -------- et31-3-i-- ' i> ---- P i, it' I 6C-e' W _"( 115--*--'i ---/ ,--C-C ,„„z:CI , ( ,,, r--Th _ i tg,-, _ , 2 ( 441iir 1 /2 I x / '`"L--M.-1,,,-.-1- -,.... 4/ ' , i Mph 8;') .. - •-3 %-c :// ' : Y-577 1 A . ver /4247/ irliiir 1 .1/134 Ck i Wity ;S-1 :I° S'3 zi / ) — ,1 ‘)/1ec4 - , . .. _ . ....4' TO OUR CUSTOMERS PLEAS E SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRI NT SIGNAGE RESTRAINTS IN ORO VALLEY—We do not want to be obtrisii e or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Sigratu e . Address (optional) Fr' - _. • g)5 .8 • .,...J Li • A ii. - AA , .._ ii.' flir .....___...„...._ ._._._.._ _.............) b/ - I i ,L. . ...rA, it • 7 iipi7f .0.. k „Ile s5.____,__,.___.' . Mg /I ay.. , il itimi ii i V'''' y I I ...alaw4110; illeijiMigr -.dr f i Atir4.41°M1PP r)(5---& 4:. tr , ),...,c, cr---) ,_. /, . „ .„.._ (6.. 5, • c r_ -.) . . . . . . TO OUR CUSTOMERS PLEASE SIGN BELOW IF YOU ARE IN'IERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY—We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature i 0 Address (optional) s i ()fa 114-1(1 -i ‘:3)3-7? - 000( .,... 1 "1. • or /9 3 qc/f.X ccitt. c*:„1?(/ ,,v 7'iet.7&-5---- -5:_5—,/..---1 .4721:3•- ./ .,''' 4,2'---) V 4/ ; ''')///I ) Zgl," --7 1•1! i _.c. -- I / c ti 7i it, fA .5--7'57 /, , ,--,.,, (27,,..., ,f,s---;712 R ( ---- /2 , ---75-5 -- ..-N- , , ,tt-, ,,, s-- A ( o vt, -, - S- 7 7 i '' -itharkik‘iiiiiiie 8,5e? 31 AF4A14741 ' . . , ' /2' II • 9-.<7 * -.- 7:1117effl .....:,- „ , i # oir.. ( ). '4",..... 5Q3c) - ..4:erezawAarrs„,o—kiIhoi a - -- e.. , , _ 4„ ................__, ,,. . TO OUR CUSTOMERS PLEAS✓SIGN BELOW IF YOU ARE � , IN I. . ESTER IN HELPING REV CUR�NT SIGNAGER.ESTRA ISE THE RESTRAINTS IN ORO VALLEY--We do not obtr.�sil e or obstruct the beautyof Oro want to be Valley. We'd just like to let our custo AO THANK YOU! ors know of our existence and location. naers and MERCADO del RIO CAR WASH f Sigrat y , -,: �" Address(optional) 40 , Af/ / i _.11 Vit. ry1 '`..... ,____----- " 4'1 -7 3 :\Liam, , /.— ki,' -- - F 5-7 ,,-.? -- i Ayr , ,; /Az:, (2 ,-„,--,..„..--,-, -. ,--2,-- , „ - 4,...-.9"er - e S-75u3- ........ ,._ , .„,...., , , A4 4,, --:.-e. -.„..., ,,,, f / _ 53-7,.._f2_3_____________*-- / l it :.. fir d .I /may q�{,j� ^-11t_titiffi 6 . #iiA '1 87. 867 51 fir q. - 7 1-1-e_ q i � i J �. f-1411, Trmamop #a....� .. .01 r21111111 :://144/ i ►. gp C'- ',, .4 ' 10, i__ g-5'75 ., E'S 1 a - 440•fr-g- 411.° ---- j C If 1/1 Qe, ..,_..) ;.)3. /I ' '"; 4 le'''' ''.7 :,,..-:14...,t P.44 1,61.....................,* - ..a t,, elms, i5.--.5',7_5;_t ,..g.kAff,gyArj. .. di 7 , _d i l. a i .... 411417 - r r 6 5' 2 7 , 1 Th4,fig,4K it. , try-f7/7-, ---J g5.-7-- --7 , el,:e,„, /---so'----- Ys' -- ) 71 «/' Oy� 9737 Vim' . . . . TO OUR CUSTOMERS PLEASE SIO BELOW IF YOU ARE INIERESTED IN HELPING REVISE THE CURRENTAIGNMEAESTRAINTS IN ORO VALLEY—We do natimantio,be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our c,140111qS•and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature .) / Address(optional) /7 .,,.,--' / -- .., - .,_ , \g„ .., -- /../V / .1;15— 7 3 7 , ----- -/4Y 0/ AO g57.5 7 ,............... ,------- 4( ic/' / t,------ _ al - LQ-e-)-,'—i L._.,--7),,,--- ._ , - --- r• 1 1 /1:;' *:- 410,64- 4 1,,, 77) .27, ' \ ' r I, • ' — ,. c."-eu1 --- sc--- .._.. .(,;-*-7,R i--1 _______ 7 0 7( I/ . U ) i_.e.:#1.„/ I \.....___ • ,----- ,* ___16eit"'het vq. s--//n rill , C-4 ‘ '-'141114111101BrAlir :,' r ; 210 AMTM, ltir z' fairitrAtilrAilibi itl 4 -5 717 ,... - ..,. 7 ( :// - - .. , ,.. • TO OUR CUSTOMERS PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY-We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH , . Signat e Address(optional) '...i°: A Wilik 44 t.s.-- _ 3 ?----- i PE-7 Y-- .411111./1" S-5 II7'0--- ) . ' At. II\ I 1 M1 . .., / I S'5.01 I , 4_,/.??: , - '') 737 .....___ 54') # oe,,........ ecs.. c.,, 1.2.0 ,-,- -, ii, / ,..,:./ :....- l,„ , _ _____:_ 7_?fr _ * €1,(. -- '-'1-L., 965 335 7 1 1 . . . . TO OUR CUSTOMERS PLEASE SIGN BELOW IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY—We do not want to be obtrusive or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature , ‘ Address (optional) i f 14 le 'Nvki.. 114141. 7•5-'73i in96,2 iliT q4.411A44, SosiA9,14-ve._ ce3- 5 9'1, .... ............. 4...4, , 4, . , Y .,, A , / 6 k,.. te, Ai 0. it zs5-77 3.F-- V - P ....., , A 1 . LI7 it., eCk ,, 1,,<Aor , S5 ' • vlky 1 , _ ,_---- "A- A ' /C10.AAi _ 4 ' 9 -. ..--- -9-2 D PA.47,7- A atiCOt ...._ *) "71s'731 , ",' '"--- - fr74/71, 1 (Itir,:$41111';613) TO OUR CUSTOMERS CPLEA:ENI SN ARE INTERESTED IN HELPING REVISE THE CU RR ye or obstructRESTRAINTS ORO VALLEY - the beau of OroWe do not want to visitor! knowy Valley. We'd justbe of our existence and l like to let ourcustomers location. T�A�J� YOU! and MERCADO del RIO CAR WASH Yp tati re f Address (optional) ,.21/1,r (ii i'I k ‘ til-elc V q SY .: r : i � } � s ,, : l -,,L,,,, ,._,7-.- ,i, tit- ' —\---. s - --:'ll ( -...c,-) 3,,.. S7S-'7 S75 . (Sr . :" .' ''"'. . ..'C..... .S if g rJ09 - 4 04 i 11) 62 A C * . t ,. .Jd , i . ,- .... ,---oy—\ ,-), e itc_i______ BS ;-,D (IS- /,,,,.., •'^^��.. Amy,ice' N �P�� , „.....-, 2 I I Alir _ _ ‘c,-)73 - , . r of s 1 S''''''- —.73 -7 ‘7,41' r , ' )( -•" CNA, ki,--2 g-„,-!-5 r+-- , , , 1 / ., „ .iv -,,' , ). id ? ,-,-,:), , 45- 3 0.2,,. / wi, 1 a ie-L,9 ' / -' dier ir .',., 4.................„. ___L5),4 j.,5s *s* ‘5____i5____________ _______' z:4' ,, 4, ...„--,---'--- f , .,, -:'....z.., ,:22 ' ' r r:. ........____________: ,jeaLy.1 *- ...,441/ee4.--z3,f5 6.1,5" j�f i I 1 { P _ . _, , , ,, ,/ -,.. -44 , ,, / '3, et, ..,.. 7 . ;40 t+..� .+ -- - r- r7 • "2> r 3,4 Ailler". .,0.,' -, , I y14 ' 166 7i.il , A ...eh. 7575 „`„. /-e-- - I �} may . i `.r_ — TO OUR CUSTOMERS PLEASE SIGN E1EIM) V IF YOU ARE INTERESTED IN HELPING REVISE THE CURRENT SIGNAGE RESTRAINTS IN ORO VALLEY–We do not want to be obtrusive or obstruct the beauty of Oro'Valley. We'd just like to let our customers and visitors know of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Signature Address (optional) illifeOZ' .--C/rOZ if.g7e7g-ill 2e61.; -i/zfeet- -13,tda eafin : /(37, 6: 64 c At iziLleee--7L-,4) /0 g a c--- -4/ 5 2L-z—t OP , Jc , CQN\c.:--, 0: i 3 , - \ (-\\ 14 1,-AK3-"Ca, 1 faM47:: 7 -- 00.4110FAF: .cl Z:;--, ,e2 ,1 i :Of 1 dif rr V%th'i P(ta-' 6,-.9,fri-, i.'"; / 5 , didif /: rf - A-1:)--c,-.--‘-c< /---c7 ),--•,,,, ,/fr:',Ci,1:„t, ,i,L) /,' )- (. ,,_t-1;-/j () OFF .) 1,i1,09, EirFfsz(471----- 7< J `".-----i-) ) I ' a (.C) CA) f C, , 01 ift 1 6 c-L-63 33 E. i )1 , A 4/.6zix Vai-Gti 05)07Z IPAeiLtca- ',4i, i 1 (47"3/,/ rt.. tedotrirviiin y5731 _ itliv,) ' t;tisel,- 39111 SI, A-t-A) ,&d,4.1,J gv:s-Is 37 zo 0 7) , 6 ee(cf ecQ sers7'70446,--_ 1111,,/ 4 . ) i ,c, / e 3. /1/ d 7 Ai- OLy07/91c, /yki: )3 ir '-'-k DI syn si, 3VIDO 5 a[bow gar? 1)r 5 739 , 4,, iis.--, Th. /friv04,10 kit ( 9E4100, v Ivaa fi(( Pikg (l/,+t1) c grZ 2a-9?37 LA'I46 \IIJ \A/. \1a1lL ?I ' Orb Valt (FS-4-31- 'L:�A;> SIGNTO OUR. BELOW IFCUSTOMERS YOU ARE INTI NT S.�Cx.N.ACr.E RESTRAINTS STED�HELPING IN OROn REVISE THE CURR obt:psi�e or VALLEY-- t�e beauty of Oro Va�IWe do not want to be visitor: know obstruct our existence Valley-. We'djust and location. like to let our customers °�- THANK YOU' and RIOMERCADO del CAR WASH Sip ate re ' ., Address (Optional) _.. ,,,A..._ --ja,tA...,‘e -4,,.,isgrict< -::,..cl'U(eta ;,,,,..„„..„4.- : ... if .rte• - . 4 _ r ..(( -.(.'_./...Z, ... , :S- ,,_ lc- 8--,,s.--201, ...___: i' , '-. ' ‘71,j MI-Lil Bs .."_ _........_____________ ____..... 9 4,4. ..,,, / „,.../ ____. . . / 'S 2 .,:> (5,5.`7 a r- 7'.(2.1. 0,-_,e(...k.._,. (N-4 i '....------____: ItjAALL-i-1 . l,ktra et j ‘8'Y'q--:5S— ' 1 :-. ___LA,,,__: tmetv --,) ..±,s---, cs--,c:- ,,,---- di ' 7 - , ... .3,„--t. • c_. ,5-7 5 7 , i, ,----- 'S r,-- / _....t LC -,e) ALL,,.--H:p.,..J ,\,,----i --;),„)- OW 14 ; : ePtv6k) M f i r-- L if—-c..._ - .‹ ,,,--- cLi ,V)---& I (,,,,,s,),C:bw ' ':,,___6„LcALA - c--e- s- . 04 ....._..........__ ..... cz.7,. ,„ t L. —.ter. ., a S 1 \i\ T s- ',-Ts v... i ., �«.w. ��,,,�-..`fir...--r....."...,,,,�-...... �^�-w.. 4- ----' r�rte. cl _ c,..._-' ----\.A. vs 7 3- ........._ _...._..___________________________......_........__ f i ---1 .. ____..........._ __....,........._____ tr , .., . TO OUR CUSTOMERS PL A:;E SIGN BELOW IF You ARE INTERESTED IN IiELPING REVISE THE CU RR ENT SIGNAGE RESTRAINTS IN ORO VALLEY—We do not want to be obtusi ye or obstruct the beauty of Oro Valley. We'd just like to let our customers and visitorknow of our existence and location. THANK YOU! MERCADO del RIO CAR WASH Sigliatt re Address (optional) • if . 4-- • A-- .:1(--,1 "'-----*'' . lifi '.0 9 t , 6 * / ii _ _ if „_. -. **, Z:2e).;e47e.- '77' I (1? . ,61/6' Sr° ' Spa-- ..___ . .,, . . ' -• - JeCC:-..) i - ---) ---) C _..,_.2 , a . ...,-,.. T c:-) , ke: i litow-frii, t.e--- , ( 7 / ,./ 'ff ' 1 ar, ci75- 73 7 _ ( L 10,0-„,,, .................,.. .............______. -.2433-1,4„) --A.:4k,, fr. )/ ,, ),w° / 4/ "- \ 7 .54- 42 3 *-7 .., ------ ,. )4,4 ............. / , jii. 711' "" -t, t4 414ef/1 - - -7 7 ,..-- evss 7-3-7 , . I .......,„..... I. . I \\ Pr4ire A IP iiifir ....... .-.. , ,,, ,terr.d., • d MEMORANDUM DATE: April 13, 2009 TO: Honorable Mayor and Council FROM: David Andrews, Town Manager Stacey Lemos, Finance Director RE: Follow-up Issues from April 6th and 8th Budget Review Session A number of issues were raised during the Mayor and Council's Budget Review Session on April 6th and April 8th. This memorandum serves as staff follow-up to these issues. 1.) Issue: A request was made for the number of Single Family Residential (SFR) building permits issued over the last six months. Response: FY 2009 Sep Oct Nov Dec Jan Feb Total to Date 49 4 4 7 8 2 100 Also included, is a two-year history on total SFR permits issued and the amount of revenue all Residential permits generated annually. 400 — — $1,400,000 350 — — $1,200,000 300 — 335 — $1,000,000 w 250 — — $800,000 d 200 — a — $600,000 150 $400,000 100 50 _ $200,000 - I f $- FY 2007 FY 2008 FY 2009 Est FY 2010 Est. #SFR Permits—Residential Revenue Consequently, the below table represents the impact to revenues if SFR permits were below budgeted expectations. Loss in Revenue SFR Permits Residential Construction Total Issued Permits Tax 75 $(78,850) $(173,997) $(252,847) 50 (157,700) (347,994) (505,694) 1 2.) Issue: Council requested an understanding on the re-organization of personnel in the Public Works Division. Response: The Town Engineer will discuss and answer questions pertaining to the Public Works division in his presentation scheduled for Monday, April 13th 3.) Issue: Council expressed an interest in Town employees eligible for early retirement. Response: There are eight employees who are eligible for early retirement. Conversations have occurred with 3 employees and Sandra Abbey, HR Director, as their positions are part of the potential reduction-in-force list. The individuals in the remaining positions have not expressed an interest in early retirement, possibly due to their own financial situations. These positions are key positions that would need to be filled upon retirement. 4.) Issue: What would be the financial impact if the Town implemented a 1% across the board pay-cut for all employees, or required employees to take 1 day per pay period without pay. Response: Attachment A provides a break-down by department, by fund, the financial impact of every 1% pay decrease, and/or 1 day per pay period without pay (equivalent to a 10% pay cut). The 1 day per pay period without pay calculation excludes Police personnel with APSRS and CORP retirement plans. Both retirement plans require a minimum workweek of 40 hours in order to be members. 5.) Issue: Information was requested on the portion the Town contributes towards employee healthcare premiums and what the financial impact would be if the percentage portion was reduced. Response: The Town pays 100% for the employee-only premiums and pays 75% of dependent coverage. The below table represents the current amounts paid by the Town, and scenarios reflecting the savings realized if the percentage portion was changed. Current Coverage Total 100% Employee/75% Dependent $2,163,358 Scenario A Total 100% Employee/50% Dependent $1,865,531 Savings $(297,827) Scenario B Total 100% Employee/25% Dependent $1,553,339 Savings $(610,019) 2 f Scenario C Total 90% Employee/50% Dependent $1,741,820 Savings $(421,539) Scenario D Total 90% Employee/75% Dependent $2,039,649 Savings $(123,709) 6.) Issue: A question was raised if the COPS grant was not received until later in FY 09/10, if the funding could be applied to previous month's personnel expenditures. Response: Staff in the Police Department has contacted the appropriate individual within the Department of Justice and confirmed the funding would be retroactive to the beginning of the fiscal year, July 1, 2009. 7.) Issue: Council requested information on the potential of partnering with an outside agency, such as the Y.M.C.A., to run Parks & Recreation programs. Response: If the Town Council wished to investigate the feasibility of utilizing an outside Contractor to operate Parks & Recreation programs, the first step would be to complete a cost-benefit analysis. The analysis would determine if the cost savings for the Town would be greater by implementing this format for operations, or if it is more cost effective to continue providing the services in house. Additionally, the examination would determine whether or not there is an opportunity for the Contractor to be profitable while still providing a cost savings for the Town. Following a determination of potential cost savings for the Town and profitability for an outside Contractor, the Town would need to conduct a competitive process for selecting the private operator. The Procurement Code and applicable regulations apply where there may be no expenditure of public monies, but there is an offer of value to the business community. This process would seek an operator that would best be able to mitigate the risks inherent in operating programs while enhancing the value of service provided to the Town and the community. Public meetings to gain citizen input and feedback from user groups, as well as provide transparency to the process, are recommended should the Town Council move forward with this concept. The time table for implementation of this process is estimated at one year, including the cost-benefit analysis, public outreach, the selection process, transition and implementation. 8.) Issue: Council has requested a date for the sub-committee of the Community Funding Process to meet to review applications and hear presentations. Response: The sub-committee is scheduled to meet on Thursday, April 30th 3 s 9.) Issue: Clarification was requested on the status of the M.T.C.V.B. funding. Response: This issue will be discussed by the Community Funding sub-committee at its April 30th meeting. 10.) Issue: Information was requested on the capital projects reflected on page 1 of the Town Manager Recommended Budget and which of the project funds are restricted. Response: Please refer to Attachment B for a listing of projects. / r L , g eft>,. Li/tiL,L;,, Stacey Lemos Finance Director 6(tadatitiA...4v 4 David Andrews Town Manager 4 cc: All Department Heads 4 . Attachment • r 1% Pay Decrease 1 Day/Pay Period . SALARY BENEFITS TOTAL SALARY BENEFITS TOTAL GENERAL FUND (713)1' (56) Council �........ ....... J�ar, .,. (769) Town Clerk (2,413)1 (416) (2,830) (24,134)¢ (4,161) (28,295) Town Manager (6,247)' (1,075) (7,322) (61,865)1 (10,469) (72,335) Human Resources (403) (2,743) (23,040)1 (3,973) xy (27,013) _ ,_.......,w ._,...�._ ..�.....� .... _ (624) (5,066) _874 (5,940) Economic Development (532) _____a(92)- _ .___..__.�-. (- . )J w-_-..� ( ) _.�_._ ._.. Finance (5,780)1 (997) (6,777) 'w (57,474)r (9,910) } (67,384) IT (4,865)L (839) (5 704) (48,648), (8,388) (57,036) _ _ �..�__ ��. �r..___.. _ _..__ . �.. _. (67 024 Legal (6,702)1 (1,145) (7,847) (67,024)1 (10,737) (77,761) ...,..-.__,...._..-...._.:,.....+e..._.....-...,,:.,,.+.-.s+...-_....r..,n...-..s...=,.....,>...._.e....e.+,:•a.-..+...-,.:..:..._.-.._._.v,.e-a.�..a-..... ,+n.w.......a+.+..+z,.e...............-_�..-..s,...,.....,..s.._..... _.............._...e,......... ..--..r.,,.+-•_-,-._.+.........a.._q.-...._.„.a.w.. Planning &Zoning (9,314) (1,618) (10,932) (93,454)1 (16,236) .Y.� (109,690) Building Safety mirm,978) (13,210) _._�___ _ �__..a... (1 2) (111,0-4-8)L(19,564) 30 61 Library (6,865)1 (983) (7,848) (68,167)1 (9,749) (77,916) Parks& Recreation M(9,188)1 (1,619) 6 (10,807) RFs(74,396 (13,798) _____,3_(88,193) Magistrate Court (5,029) (861) (5,890) (48,689)! (8,487) (57,177) Police**..�.._ _v.,�..�...�.�.._,..�.�(76,105)m 1.... �.r(.�2.�1..,474) _ _ ..._...(97,579) -----(-117 394)I (20,243) (137,637) ___: , x. -._.._ Development Review (3,766)1 (681) (4,447) 37,661 (6,810) (44,472)_ _ _. _ Facilities (793)1 (164) (957) (7,931)1 (1,635) (9,566) (151,884) (34,400) $ (186,285) (845,993) (145,034) $ (991,028) . HIGHWAY FUND (17,243) (3,466) $ (20,709) (172,431) (34,655) $ (207,086) TRANSIT FUND (3,747) (738) $ (4,485) (37,468) (7,260) $ (44,728) STORMWATER FUND (1,523) (268) $ (1,791) (15,229) (2,039) $ (17,268) WATER UTILITY FUND (18,791) (3,405) $ (22,197) (184,954) (32,805) $ (217,759) 1 TOTAL I (193,189) (42,277)1$ (235,466)1 1 (1,256,075) (221,794)1 $ (1,477,869)1 Note: Includes positions considered for reduction in force **Calculation for 1 Day/Pay Period excludes Police personnel with APSRS and CORP retirement plans. Both retirement plans require a minimum workweek of 40 hours in order to be members. G:\BUDGET\FY 09-10\Personnel\Persoonnel Model FY 09_I0_T.M. Recommended Attachment B Capital Projects BUDGET S equal Revenue .b ti • nue Funds Highway Fund: Federal Economic Stimulus Funding 3,000,000 Pavement Preservation 1,200,000 Public Transit Fund: Coyote Run Replacement Vehicle* 13,200 4,213,200 Enterprise Funds Stormwater Fund: Stormwater Drainage Projects 2,001,600 Water Utility Fund: Water Existing System Improvement Projects 6,677,000 8,678,600 Capital Projects Funds„ Steam Pump Ranch Fund: Steam Pump Ranch 534,000 Municipal Operations Center Fund: Municipal Operations Center 2,625,000 Alternative Water Resource Fund: _ CAP Water Improvement Projects 3,000,000 Potable Water System Impact Fee Fund: Water Expansion System Improvement Projects 1,920,000 Townwide Roadway Impact Fee Fund: Roadway Improvement Projects 5,671,486 13,750,486 TOTAL CAPITAL PROJECTS 26,642,286 100% Secured Through Outside Funding Financed with WIFA Loan Proceeds and Carr -Y Forward Bond Proceeds of$1.7M *represents Town's portion of outlay MEMORANDUM DATE: April 20, 2009 TO: Honorable Mayor and Council FROM: David Andrews, Town Manager Stacey Lemos, Finance Director RE: Follow-up Issues from April 13th Budget Review Session A number of issues were raised during the Mayor and Council's Budget Review Session on April 13th. This memorandum serves as staff follow-up to these issues. 1.) Issue: Council requested staff to reduce the FY 2009/10 projected number of single family residential permits (SFR) to 75 from the 100 previously budgeted. Response: Permits have been reduced to 75 as requested. Additionally, revenue for residential permits and construction sales tax has been reduced by $187,598 in the General Fund and by $65,249 in the Highway Fund. 2.) Issue: What would be the financial impact to the employee if the Town reduced the amount it contributed for health care premiums for employee and dependent coverage? Response: The below table represents what the employee currently pays per month for health benefits and the new rates to be paid if a change in Town contribution amounts is made. Current 100% 100% 90% 90% 100% Employee/ Employee/ Employee/ Employee/ Coverage Employee/ ° ° ° ° 75% 50/° 25/° 50/° 75/° Dependent Dependent Dependent Dependent Dependent Employee Only $0 $0 $0 $33.58 $33.58 Employee + Child(ren) 58.74 117.47 176.21 151.06 92.32 Employee+ Spouse 100.67 201.35 302.02 234.93 134.26 Employee + Family 187.19 374.37 561.55 407.95 220.77 3.) Issue: What is the impact to user fees for Summer Programs in the Parks & Recreation Department if cost recoveries are increased. Response: Please reference Attachment A. 4.) Issue: Council requested information on fees charged by other jurisdictions for their Summer Camp programs. 1 Response: Below are rates charged by other jurisdictions for summer camp programs. Tucson is the only jurisdiction which identifies different fees for residents and non- residents. City of Tucson $56 per week for residents $70 per week for non-residents Town of Sahuarita $70 per week Town of Marana $40 per week Pima County $75 per week Town of Gilbert $103 per week City of Sierra Vista $85 per week City of Flagstaff $90 per week Town of Oro Valley $105 per week 5.) Issue: Council requested information on the revenue and operating costs associated with the operation of other pools in the greater Tucson area. Response: Because of the varying accounting systems utilized by other agencies, more time is necessary to gather the information which can be used for meaningful comparison. Staff will continue to work on this request and provide Council with additional information at a future budget study session. 6.) Issue: What additional savings can be realized in the Parks & Recreation Department to save the Multimodal Planner position recommended as part of the reduction-in-force effort? Response: The recommended budget already reflects a budget decrease of over $300,000 compared to the current year. Any further cuts to the Parks & Recreation budget would involve the elimination of positions in other divisions, impact direct services to the public, and/or hinder the Department's ability to maintain the parks and facilities. Therefore, no further cuts to the Department's budget are recommended. In response to the Town Manager's direction, all programs were evaluated and prioritized. Every service provided by the Department fulfills an important community service. The elimination of the Multimodal Planner will have effects on service levels. Therefore, it is requested, should the opportunity arise, Town Council give thoughtful consideration to the restoration of this position through the use of a new funding source, cost reductions in other areas of the budget, or other monies as available. 7.) Issue: Additional information was requested on the alternative budget savings proposal presented by the Police Chief on April 13th to include the amounts for the FY 2008/09 Budget and 08/09 Year-End Projections. Response: Please reference Attachment B. 2 8.) Issue: Council requested a separate fund be established to account for activity under the Economic Stimulus Funding currently budgeted in the Highway Fund. Council also inquired if Town administrative time could be reimbursable under this program. Response: The $3M for the Economic Stimulus funding will be removed from the Highway Fund and moved to a separate fund. Craig Civalier, Town Engineer, has called PAG and verified that staff time cannot be funded with the stimulus money because it would supplant existing funds for payroll. 9.) Issue: What additional savings can be realized in the Highway Fund to save positions recommended as part of the reduction-in-force effort? Response: The Town Engineer has reviewed the budgets in his department to look for areas of possible savings. $480,000 has already been cut from the operations and maintenance and capital line items, and $312,000 from personnel. Reducing the bottom line even further will impact services to a negative degree. The budget being recommended is reasonable based on long-term sustainability. 10.) Issue: Council has requested the Public Transit division to review changing the zoning and fees charged for each zone to increase cost recovery. Response: In 2006, fares rates for Coyote Run were doubled, Currently, Coyote Run's 11.4% fare box recovery exceeds that of the national average for like services. Sun Van and Handi-Car's fare box recovery rates are 4% and 2% respectively. Should Council wish to consider a fare increase, service zone changes, or service hour adjustments, a public process and hearing will need to occur to satisfy Federal Transit Administration requirements. 11.) Issue: What is the impact to ridership with Coyote Run due to the number of vacant driver positions in the department? Response: Presently, Coyote Run has implemented the following service constraints to comply with the hiring freeze: • No same or next day service will be available • All reservations MUST be made 48 hours in advance, no exceptions • The call is a request for a trip, not a guaranteed reservation • Trip availability will be determined by 3 p.m. the prior day of the request for a trip • Trip may be cancelled due to driver unavailability • Trips will be limited to 60 passengers per day • Reservations/dispatch will be open until 3 p.m. Beginning April 20, 2009, Coyote Run will have a part-time dispatcher and three part- time driver positions vacant. The part-time dispatcher position has been recommended as a possible elimination to assist with the current budget. Coyote Run feels this position could be eliminated and have little impact on service. However, as drivers are directly related to service delivery, the continuation of the hiring freeze for Coyote Run drivers will continue to deteriorate the service levels. The next step in service constraints would be as follows: 3 r y M ■ Reduce service hours to 8:30 am to 4:00 pm weekdays. All passengers needing to get to work would be unable to utilize Coyote Run • Limit vehicle deployment to 4 vehicles in maximum service. This would allow for 3 full-time and two part-time drivers • Begin informing Oro Valley residents that are ADA certified and live south of Tangerine that they are no longer eligible for Coyote Run • Reduce service area to zones A — B Changing Coyote Run service parameters permanently will require the Town too g through a public outreach process and public hearing. 12.) Issue: Council requested information on the types of trips Coyote Run users take. Response: The below chart represents the types of trips taken in FY 2007/08. Coyote Run passenger trip purpose for Fiscal Year 2007-08 Trip Purpose Visiting 624 Physical Fitness 686 4% 4% 5% Shopping 786 24% Visiting 6% ❑Physical Fitness Personal 959 6% ElShopping Other 995 ❑Personal Work 2,098 NI Other 12% Work Groceries 2,613 •Groceries Programs 3,992 24% ❑Programs ■Medical 15% Medical 4,154 — — Total 16,908 — Visiting — riders visiting their spouses in senior assisted living facilities. Physical Fitness—Therapy and/or Gym. Shopping —other than food (groceries). Programs—day programs usually located in the City of Tucson for disabled riders. 13.) Issue: Council inquired of the possibility for Coyote Run to implement a special fare to take riders to public transit stops. 4 a Response: While this concept provides passengers access to the circulator or other regional transit services, once the passenger has boarded the connective service, when the passenger disembarks they may not be able to get to their final destination. They would still need to walk from the transit stop to the location of their destination. This may be burdensome to seniors and why Coyote Run's demand response service is preferred. 14.) Issue: Council requested a breakdown of FY 2008/09 Librarypersonnel compared p to FY 2009/10 Library personnel by program area. Response: Attachment C illustrates the comparison of Library personnel by pg ro ram area. 15.) Issue: Can the Collections Material & Subscriptions line item in the Library's budget y g be reduced to save positions considered for a reduction-in-force? What is the status of changing the OV Library position titles to reflect Pima County Library District position titles? Response: The Library will eliminate $10,000 from the collection development budget. p g It will now be the lowest that it has been in the past 3 years. We will have fewer new items to circulate and delay replacement of the classics that are part of every library's 's collection and are used extensively for school work. The Library will continue to use funds raised by the Friends of the Library to supplement the collection budget. The Library is still recommending the reduction of one part-time Customer Service Representative and two part-time Pages. This is in an effort to make the Library operation lean without sacrificing its ability to operate fully. Human Resources is currently working to get the title changes for the Library aligned with those in Pima County. 16.) Issue: Clarification was requested to identify which grants and other specific revenue sources correspond to the Contingency/Reserve budget amounts in the Police Department budget. Direction was also given to rename this Contingency/Reserve line item to more accurately reflect that these amounts are grant-contingent and do notg et spent if the grant revenues are not received. Response: The table below illustrates the specific grants and other revenue sources tied to the Police Contingency/Reserve amounts: Police Program Area Contingency/Reserve Amt. Grant/Revenue Source Administration* $ 60,000 Impound Revenues Support Services Administratn $100,000 GOHS Grant Support Services Administratn _ $ 20,000 100 Club of AZ Grant Support Services Administratn $ 5,000 ACJC Grant Support Services Administratn $ 10,000 Ballistic Vest Grant Field Services $170,000 DOJ Homeland Security y $365,000 *After further discussions with the Police Chief regarding the statutoryrequirements for tracking q the expenditure of Impound Fee revenue, these funds will be removed from the General Fund budget and placed into a separate Impound Fee Fund to facilitate more accurate accounting for these funds. 5 17.) Issue: Council direction is requested regarding the Police Department's alternate budget savings proposal totaling $479,809 shown in Attachment B. Should this s proposal be implemented savings in full regardless g g ess of whether the Town receives federal COPS grant funding, or only if the Town does not receive the COPS grant funding? Response: Council direction requested by staff. 18.) Issue: The last scheduled budget study session is April 27, 2009 with no further budget study sessions scheduled for May. Council direction is requested to begin preparation of g the Tentative Budget that is recommended for adoption prior to the end of the fiscalear. Due to the potential staff layoffs recommendedy Y in the budget, the uncertainty of whether this will happen or not is having an impact on Town staff morale androductivit . p y Response: The remaining regular Council meetings to adopt the Tentative Budget are May 20th, June 3rd and June 17th. g 19.) Issue: Town Engineer, Craig Civalier, informed Finance staff that he isursuin p g $600,000 in RTA funds for the construction of bus pull-outs alongNorthern Avenue and d Hardy Road. He has requested that the capacity to receive these funds be included in the FY 2009/10 budget. Response: A separate RTA Fund in the FY 2009/10 will be set up budget bud et for the possible receipt of $600,000 in funds for bus pull-outs. April 8th Budget Review Session 1.) Issue: What additional savings can be realized in the Water Utilitydivision to save the e positions recommended as part of the reduction-in-force effort? Response: Monies have been budgeted for construction management in the Capital g p section of Water Utility's budget for FY 2009/10. These costs can be reallocated to Personnel in order to save the 2.5 FTE's recommended for elimination for a total of $130,423. ./Yde‘c_ /444,66- Lemos FinanceStacey Director David Andrews Town Manager cc: All Department Heads 6 Attachment A SUMMER FUN CAMP FEES QUESTION On December 3, 2008, the Town Council approved the Parks and Recreation Department's Revenue and Fee policy. The policy established the following cost recovery targets: 85 — 100% - Life Guard Training; Water Safety Instruction; For-Profit ball field, court, pool and lane rental. 60 — 85% - Aqua Fitness; Oro Valley Adult Swim for Fitness; Hikes 35 — 60 % - Fun Camps; Junior Golf; Oro Valley Hoops; Non-Profit ball field, court, pool and lane rental. 10 — 35% - Open/Lap Swim; Swim Lessons; Ramada Rentals 0 — 10% - Parks; Tree Lighting; Dive-In; Trails The Fun Camp fees presented at the April 13 Study Session were set at a 45% cost recovery target, just below the middle of the range as specified by the policy. Per Town Council's request, fees at 90% and 100% cost recovery have been generated for review. Additionally, the fees at a cost recovery of 60%, which is at the top of the range as identified by policy, are also shown. As a point of reference, last year's fees are listed at the bottom. Fees for 100% Cost Recovery = $270 per child per week Registration Fee = $145 Before/After Care = $65 Friday Field Trip = $60 Fees for 90% Cost Recovery = $240 per child per week Registration Fee = $130 Before/After Care = $60 Friday Field Trip = $50 Fees for 60% Cost Recovery = $160 per child per week Registration Fee = $85 Before/After Care = $40 Friday Field Trip = $35 Last Year's Fees at 38% Cost Recovery = $105 per child per week Registration Fee = $60 Before/After Care = $25 Friday Field Trip = $20 Town Council identified the 90 - 100% level as a preferred target for cost recovery. However, after analyzing the actual fees that would be assessed to families to reach that target, it is recommended that the resident fees be elevated to the 60% cost recovery level, resulting in fees that would be more affordable, but still move the program toward the Council's goal. 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III Supervisor- Proposedi Library Page . ..__ .. . _ .._ ._. . . __._ -- - . .. - - �. . Reclass � 100 0.45 Library _-_.,r.,.__....._.._..______�._-_ �, - Page----•- i 0.40 Library Page 0.40 ' ...�...�...___..�_- i i Libra Library . . �.--.�..�!Page Library Page 1 0.40 ' ILibrary __...�.,_.�.._p.�....,�_ � ....�,.__.,_0 40_.. Library 4 0 Page Library Page __ _ 0.40Library - - _��_._.__._.�-�_ �. _-____�.0.40 0 ---� Libra -_.r� ,...-�__�_ -- .._...._.I �_ ry Page - Library Page � 0.40 1 ..�.,.�._..�..�;.�.�-..__..__,._._...�....__� ,�..,_..,...�......._.�..�._ �..___,,..�..._..�_�..�,__-__. ,._ . 4 _.0 ,Library Page Library Page � 0 40 � ;__... ..._ Asst. Il Proposed . I _.,.... 0.40 ..._ ; Library Tech - • - �-�- i Reclass r 0.80 Library Page 0.40 bra;LiPage Library .,__-.._ �__ __.________--------•,--------- ' Page � - 0.40 ' 3 -.._____-___ .._ � 0 45 .40 „Library Page0.45 ,Library Page $0._i 5.70 Library Page0 4 5 1, 3 6.50 VADUK SER' -,,,,,,iticoot,';K:'i.,',0::': ' .' ' SERVICES �: 0 ULT 03332Q AD Librarian _ an _ _..,�_ �._._�_- ;Librarian .��.�_....y..M�_... �_ .. 1 1.00 Library Associate ,.�___ . _._._ . :___,._.oci 0.48 I .� 1Librarian ��_ 1.00 Li bra ry Associate 0.48 �_,� __a___ ____-_� -_.__�._ _�� �_.__�_.._- _._ ._._.�_.__ a Libra Associate , 0 Library Associate �_-_,z__�_ ��._L�___,._-- -�-_ ____.��____ ._ _: -�y v�� 0.48 Libra �_.,_,....._.__._ ;Library Associate �, 0.48 -Library Customer Service Rep ..�....�__.T��_,...._,._. ._._ 35 ' • i Library Associate...-•--; ,.______..___-_._._...�-__.... 1 0.48 Library Customer Service Rep ,� � I �� 0A8 s ',Library Associate -�-�_-�Libra CustomerService --1- Library A--a- ,_.__ �r48 ry Rep 0.48 � Associate � Librarye 0.50 ...__._._ _ _�__ Customer Service Rep 0.48 = _ __ _ �T..� �Customer Service Rep �� 0.48 Library Customer Service Rep �....�...�� .�._ 0.48- I ,--- 'LibraryCustomer Service Rep � • 4.68 rt Customer Service Rep ._.-._ ___.t..-._.____ __.0.4 _.�.......�.. 0.40 Customer Service Rep . 0.40 Total Department 19.35 ) Customer Service Rep ...___�. _ __._ --- 0.48 6.66 !Total Department 1 18.28 I 9�r Town of Oro Valley FY 2009/10 Budget Council Line Item Changes Through April 13, 2009 Department/Division Line Item Increase/(Decrease) „ .EwERAL FUNS; Decrease SFR permits to 75 $ 187,598 Court Eliminate 0.5 FTE for Court Clerk (per Judge Dunscomb) (27,369) Library Eliminate $10,000 from Collections Budget (10,000) Library PCLD Reimb. Reduction (50% Collection Materials cut) 5,000 Police Remove Impound Fee Revenue 60,000 Police Remove Impound Fee expenditure Contingency/Reserve (60,000) Subtotal Recurring $ 155,229 tflOtg if Subtotal Non-Recurring $ - Total Council Adjustments $ 155,229 Contingency Per Manager's Recommended $ 13,551,739 Total Council Adjustments (155,229) Contingency Per Tentative Budget _ $ 13,396,510 HIGHWAY FUND_: 7,4M1Pitt. Decrease SFR permits to 75 $ 65,249 Subtotal Recurring $ 65,249 N904:0_ Decrease revenue for Economic Stimulus funding $ 3,000,000 Decrease expenditures for Economic Stimulus funding (3,000,000) Subtotal Non-Recurring $ - Total Council Adjustments $ 65,249 Contingency Per Manager's Recommended $ 4,361,223 Total Council Adjustments (65,249) Contingency Per Tentative Budget _ $ 4,295,974 I 'ECONOMIC STIMULUS FUND Revenue for Economic Stimulus funds $ (3,000,000) Expenditures for Economic Stimulus fund 3,000,000 Subtotal Recurring Total Council Adjustments Contingency Per Manager's Recommended $ - Total Council Adjustments - Contingency Per Tentative Budget $ - G:\BUDGET\FY 09-10\Council Line Item Changes FY 09_10 xls 4/17/2009 bpartment/Division Line Item Increase/(Decrease) IMPOUND FEE FUND •: niari.a,Ri;y� 43 c.: ply•Ma� sr� � can t. Police Impound Fee Revenue $ (60,000) Police Impound Fee Expenditures 60,000 Subtotal Recurring $ Total Council Adjustments Contingency Per Manager's Recommended $ - Total Council Adjustments _ Contingency Per Tentative Budget $ _1 ,RTA FUND Public Transit RTA Revenues for Bus Pull-Outs $ (600,000) Public Transit RTA Expenditures for Bus Pull-Outs 600,000 Subtotal Recurring $ _ Total Council Adjustments Contingency Per Manager's Recommended $ - Total Council Adjustments _ Contingency Per Tentative Budget $ _ G:\BUDGET\FY 09-10\Council Line Item Changes FY 09_10.xIs 4/17/2009 TOWN OF ORO VALLEY 5 COUNCIL COMMUNICATION MEETING DATE: APRIL 22,2009 TO: HONORABLE MAYOR & COUNCIL FROM: AINSLEY LEGNER, PARKS AND RECREATION DIRECTOR SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING INCREASING SUMMER CAMP PROGRAM FEES BACKGROUND: In preparation for summer camp, it is imperative that the fees for the program be established immediately. The Parks and Recreation Department is receiving an average of 15 calls per day from parents and care givers inquiring about the program cost and when registration will be available. REVENUE AND FEE POLICY On December 3, 2008, the Town Council approved the Parks and Recreation Department's Revenue and Fee policy. The policy established the following cost recovery targets: 85— 100% Life Guard Training; Water Safety Instruction; For-Profit ball field, court, pool and lane rental. 60—85% Aqua Fitness; Oro Valley Adult Swim for Fitness; Hikes 35—60 % Fun Camps; Junior Golf; Oro Valley Hoops; Non-Profit ball field, court, pool and lane rental. 10—35% Open/Lap Swim; Swim Lessons; Ramada Rentals 0 — 10% Parks; Tree Lighting; Dive-In; Trails The "Cost Recovery Pyramid" approved by Town Council identifies the target cost recovery level at 35-60% for Fun Camp Programs. SUMMER CAMP COST RECOVERY OPTIONS The total summer camp program cost is projected at $254,000, including staffing. Below, fees at various levels of cost recovery have been generated for review. Additionally, the total dollars spent and recovered for each level has been provided. As a point of reference, last year's fees are listed at the bottom. Fees for 100% Cost Recovery= $270 per child per week Cost: $254,000 Registration Fee = $145 Revenue: $254,000 Before/After Care = $65 Net Cost: $ 0 Friday Field Trip = $60 Fees for 90% Cost Recovery= $240 per child per week Cost: $254,000 Registration Fee = $130 Revenue: $228,600 Before/After Care = $60 Net Cost: $ 25,400 Friday Field Trip = $50 Fees for 60% Cost Recovery= $160 per child per week Cost: $254,000 Registration Fee = $85 Revenue: $152,400 Before/After Care = $40 Net Cost: $101,600 Friday Field Trip = $35 Fees for 45% Cost Recovery = $120 per child per week Cost: $254,000 Registration Fee = $65 Revenue: $114,300 Before/After Care = $30 Net Cost: $139,700 Friday Field Trip = $25 Last Year's Fees at 38% Cost Recovery= $105 per child per week Cost: $254,000 Registration Fee = $60 Revenue: $ 96,520 Before/After Care = $25 Net Cost: $157,480 Friday Field Trip = $20 FEES CHARGED BY OTHER JURISDICTIONS Below are rates charged by other jurisdictions for summer camp programs. Tucson is the only jurisdiction which identifies different fees for residents and non-residents. JURISDICTION FEES $56 per week for residents City of Tucson $70 per week for non-residents Town of Sahuarita $70 per week Town of Marana $40 per week Pima County $75 per week Town of Gilbert $103 per week City of Sierra Vista $85 per week City of Flagstaff $90 per week Town of Oro Valley $105 per week (summer '08) SUMMARY: Town Council identified the 90 - 100% level as a preferred target for cost recovery. However, after analyzing the actual fees that would be assessed to families to reach that target, it is recommended that the resident fees be elevated to the 60% cost recovery level, resulting in fees that would be more affordable, but still move the program toward the Council's goal. Non-resident fees may be set at a higher level as desired. SUGGESTED MOTION: The Council may wish to consider the following motion: I move to direct staff to set summer camp fees at the 60% cost recovery rate for Town residents, and at the 100% cost recovery rate for non-residents. Ainsld Legner, Parks & Recre ion Director j, "erene Watson, Assistant Town Manager //n, f L,W4 itztvz. David Andrews, Town Manager Application for Federal Assistance SF-424 Version 02 OMB Number: 4040-0004 Expiration Date: 01/31/2009 1. Type of Submission: 2. Type of Application: If Revision, select appropriate letter(s) ❑ Preapplication 0 New riApplication ContinuationOther(Specifty) DLI Changed/Corrected Application ❑ Revision 3. Date Received : 4. Applicant Identifier: 3/16/2009 AZ01007 5a. Federal Entity Identifier: 5a. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: a. Legal Name: Oro Valley Police Department b. Employer/Taxpayer Identification Number(EIN/TIN): c. Organizational DUNS: 860293039 098039373 d. Address: Street 1: 11000 N. La Canada Drive Street 2: City: Oro Valley County: State: AZ Province: Country: Zip/Postal Code: 85737 e. Organizational Unit: Department Name: Division Name: Police Department f. Name and contact information of person to be contacted on matters involving this application: Prefix: First Name: Colleen Middle Name: Last Name: Muhr Suffix: Title: Administrative Services Manager Organizational Affiliation: Telephone Number: 5202294904 Fax Number: 5202294979 Email: cmuhr@orovalleyaz.gov Application for Federal Assistance SF-424 Version 02 9.Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: Other(Specify): 10 Name of Federal Agency: Office of Community Oriented Policing Services 11.Catalog of Federal Domestic Assistance Number: CFDA#= 16.710 CFDA Title: Public Safety Partnership And Community Policing Grants 12 Funding Opportunity Number: COPS-CHRP-2009-1 Title: CHRP 13.Competition Identification Number: Title: COPS Hiring Recovery Program 14.Areas Affected by Project(Cities, Counties, States,etc.): Town 15. Descriptive Title of Applicant's Project: "COMMUNITY ACTION" as a TEAM Application for Federal Assistance SF-424 Version 02 16.Congressional Districts Of: a.Applicant: AZ-026 b. Program/Project: AZ-026 17. Proposed Project: a. Start Date: 7/1/2009 b. End Date: 6/30/2012 18. Estimated Funding ($): a. Federal 1303411 b.Applicant c.State d. Local e. Other f. Program Income g. TOTAL 1303411 19. Is Application Subject to Review By State Under Executive Order 12372 Process? El a. This application was made available to the State under the Executive Order 12372 Process for review on El b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372 20. Is the Applicant Delinquent On Any Federal Debt? (If"Yes", provide explanation.) Yes El No 21.*By signing this application, I certify(1)to the statements contained in the list of certifications**and(2)that the statements herein are true,complete and accurate to the best of my knowledge. I also provide the required assurances**and agree to comply with any resulting terms if I accept an award. I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties. (U.S.Code,Title 218,Section 1001) By clicking this box and typing my name below,I also certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read,understand,and agree,if awarded,to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide,the COPS Grant Owner's Manual,assurances,certifications and all other applicable program regulations,laws,orders,or circulars.In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment,debarment from participating in federal grants,cooperative agreements,or contracts,and/or any other remedy available by law to the federal government. Ei I AGREE **The certifications and assurances as well as grant terms and conditions can be reviewed at www.cops.usdoj/????. Authorized Representative: Prefix: First Name: Paul Middle Name: H. Last Name: Loomis Suffix: Title: Mayor Telephone Number: 5202294700 Fax Number: 5202970428 Email: ploomis@orovalleyaz.gov Signature(Typed Name)of Authorized Representative: Paul H. Loomis Date Signed: 4/9/2009 Application for Federal Assistance SF-424 Version 02 Applicant Federal Debt Delinquency Explanation The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt. OMB Number: 1103-0098 Expiration Date: 09/30/2009 Oro Valley Police Department AZ01007 COPS Hiring Recovery Program (GHRF) Application COPS Application Attachment to SF-424 The COPS Hiring Recovery Program(GHRF) is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to create and preserve jobs and to increase their community policing capacity and crime-prevention efforts. CHRP funding is available to hire full-time career law enforcement officers. There is no local matching requirement,but grant funding will be based on your agency's current entry-level salaries and benefits for sworn officer positions. Any additional costs for higher salaries and benefits for positions hired under the CHRP grant must be paid for by the grantee agency. In preparing your agency's grant application,please be advised that grantees are prohibited from reducing state, local, or tribal funding for sworn officer positions as a direct result of applying for and/or receiving this CHRP grant. Instead, this program is intended to supplement the amount of state, local, or tribal funding that your agency would otherwise be able to budget for sworn officer positions. In addition, at the conclusion of federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant. The retained CHRP-funded positions should be added to your agency's law enforcement budget with state and/or local funds,over and above the number of locally-funded sworn officer positions that would have existed in the absence of the grant. To the extent possible,all data should come from a publicly verifiable source, and documentation may be requested by the COPS Office. This information will be used to evaluate your jurisdiction's need for federal assistance to address its public safety needs and to preserve and create jobs. SECTION 1: EXECUTIVE INFORMATION Note:Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Applicant ORI Number: AZ01007 B. Applicant DUNS Number: 098039373 A Data Universal Numbering System (DUNS) number is required. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number,please refer to the How to Apply section of the COPS Application Guide. C. Central Contractor Registration (CCR) All applicants are required to maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and sub-recipients. For more information about how to register with the CCR,please refer to the How to Apply section of the COPS Application Guide. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. AZ01007 Does your agency have an active registration with the Central Contractor Registry? 0 Yes DNo If no,will your agency agree to have an active registration with the Central Contractor Registry before any COPS grant funding is awarded? EYes ❑ D. GNIS ID: 2413092 Please enter your Geographic Names Information System (GNIS)Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNIS Feature ID,please go to the website: http://.geonames.usgs.gov/domestic/index.html. For more information about how to obtain a GNIS number,please refer to the How to Apply section of the CHRP Application Guide. E. Law Enforcement Executive/Program Official Information: For Law Enforcement Agencies:Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sheriff, or equivalent). Title: Chief First Name: Daniel MI: G Last Name: Sharp Suffix: Agency Name: Oro Valley Police Department Street Address 1: 11000 North La Canada Drive Street Address 2: City: Oro Valley State: AZ Zip: 85737 Telephone: 5202294900 Fax: 5202294979 Email: dsharp@ovpd.org Type of Agency: Police F. Government Executive/Financial Official Information: For Government Agencies:Enter the government executive's name and contact information. This is the highest ranking official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent). Title: Mayor First Name: Paul MI: H Last Name: Loomis Suffix: Agency Name: Town of Oro Valley Street Address 1: 11000 North La Canada Drive Street Address 2: City: Oro Valley State: AZ Zip: 85737 Telephone: 5202294700 Fax: 5202970428 Email: ploomis@orovalleyaz.gov Type of Agency: Town SECTION 2: GENERAL AGENCY INFORMATION A. General Applicant Information Department of Justice AZ01007 Enter your jurisdiction's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. 2. Fiscal Year: 7/1/2008 to 6/30/2009 (mo/day/yr)Enter your jurisdiction's fiscal year. 3. Jurisdictional population as of the 2000 U.S. Census: ID Check here if the jurisdictional population is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.). (If checked, skip Question 4 and go to Question 5) 4. Enter the total jurisdictional population as of the 2007 Census Estimate. The Census Estimate can be looked up in the American FactFinder at http://FactFinder.census.gov. 5. If the jurisdictional population is not represented by U.S. Census figures,please indicate the size of the population in 2007: 42551 Please indicate the source of this Pima Association of Governments estimate: 6. Do officers have primary law enforcement authority for this entire jurisdictional population? [An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction.] Yes El No a) If NO, what is the actual population for which your department has primary law enforcement authority? For example,your service population may be the 2007 Census Estimate minus the population of the incorporated towns and cities that have their own police departments within your geographic boundaries. B. Law Enforcement Agency Information 1.Enter the Current Fiscal Year Budgeted Sworn Force Strength: Full-time: 102 Part-time: 6 The budgeted number of sworn officer positions is the number of sworn positions your agency has funded within its budget, including state, Bureau of Indian Affairs, and locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. 2.Enter the Actual Sworn Force Strength as of the Date of This Application: Full-time: 102 Part-time: 6 The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. • AZ01007 SECTION 3: CHRP PROGRAM REQUEST Your agency may apply for COPS funds to use on or after the official grant award start date to hire new, additional officer positions(including filling existing unfunded vacancies) or rehire officers who have already been laid off,or are currently scheduled to be laid off on a future date, as a result of state, local or tribal budget reductions. Please base your application request on your agency's current anticipated needs for funding in these primary categories. Please also be mindful of the initial three-year grant period and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. As described in detail in the CHRP Application Guide, it is imperative that applicants understand that the COPS statute nonsupplanting requirement mandates that CHRP funds may be used only to supplement (increase) a grantee's law enforcement budget for sworn officer positions and may not supplant(replace) state, local, or tribal funds that a grantee otherwise would have spent on officer positions if it had not received a CHRP award. This means that if your agency plans to: (a)Hire new officer positions(including filling existing officer vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (b) Rehire officers who have already been laid off(at the time of application) as a result of state, local, or tribal budget cuts: It must rehire the officers on or after the official grant award start date,maintain documentation showing the date(s)that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (c)Rehire officers who are(at the time of application)currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay-off(for example, if the CHRP award start date is September 1 and the lay-off is scheduled for November 1,then the CHRP funds may not be used to fund the officers until November 1,the date of the scheduled lay-offl,identify the number and date(s) of the scheduled lay-off(s) in this application [see below],maintain documentation showing the date(s) and reason(s) for the lay-off, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual. [Please note that as long as your agency can document the date that the lay-off(s)would occur if the CHRP funds were not available, it may transfer the officers to the CHRP funding on or immediately after the date of the lay- offwithout formally completing the administrative steps associated with a lay-off for each individual officer.] Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHRP grant funds may include(but are not limited to) council or departmental meeting minutes,memoranda,notices, or orders discussing the lay-offs;notices provided to the individual officers regarding the date(s) of the lay-offs; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your agency's CHRP grant records during the grant period and for three years following the official closeout of the CHRP grant in the event of an audit, monitoring,or other evaluation of your grant compliance. AZ01007 When completing the questions below,please base your responses on your agency's current(at the time of application)needs for funding in the three hiring categories(new hires,rehires of previously laid off officers, and rehiring officers who are scheduled to be laid off on a specific future date). CHRP grant awards will be made for officer positions requested in each of these three categories and recipients of CHRP awards are required to use awarded funds for the specific categories awarded. During the review of your agency's application, if the COPS Office reduces the number of positions you requested in the application,the COPS Office may contact you to obtain a new number of officer positions requested in each category. How many CHRP sworn officer positions is your agency requesting(total)? 6 How many of the positions will be: (a) To hire new, additional officer positions(including to fill existing vacancies that are no longer funded in your agency's budget)? 0 (b) To rehire officers who have already been laid off(at the time of application)as a result of state, local, or tribal budget reductions? 0 (c) To rehire officers who are (at the time of application)currently scheduled to be laid off on a specific future date as a result of state, local,or tribal budget reductions? 6 (#Positions) 7/1/2009 Date of the scheduled lay-off for these officers If your agency has planned multiple future lay-off dates,please use the additional space below: (#Positions) Date of the scheduled lay-off for these officers (#Positions) Date of the scheduled lay-off for these officers Special Reminder for Rehired Officers: The CHRP program awards funding based on your agency's entry-level salary and benefits package. Any additional(higher than entry-level) salary and benefits expenses for rehired officers must be paid by your agency. Certification Regarding Scheduled Lay-Offs: If your agency plans to use CHRP funds to rehire officers who are currently scheduled to be laid off on a future date (under category c above),please certify(by checking the appropriate boxes)to the following: AZ01007 Certification: IJ My agency has and will maintain documentation showing the date(s) of the scheduled lay-off(s) and demonstrating that the scheduled lay-off(s) is/are occurring for fiscal reasons that are unrelated to the availability or receipt of CHRP grant funds (as described above). ❑X My agency will use its own funds to continue funding these officers until the scheduled date(s) of the lay-off(s) and will use CHRP funds to rehire these officers only on or after the scheduled date of the lay-off(s). ID My agency recognizes that the CHRP program provides funding based on our entry-level salary and benefits package and that any additional costs for rehired officers beyond entry-level are our responsibility to pay with other sources of funding. If an applicant receives an award, and after receiving the awards needs to change the hiring categories, it must request a post-award grant modification to change the categories of hiring and receive prior approval before spending CHRP funding by calling the COPS Office Response Center at 1-800-421-6770. The American Recovery and Reinvestment Act(Recovery Act)requires grantees to report their financial and programmatic progress within 10 days after the end of each calendar quarter. The Recovery Act reporting requirements are in addition to quarterly financial status report and quarterly programmatic progress report requirements. The COPS Office plans to request information from grantees consistent with Section 1512 of the Recovery Act, including collecting information on the number of new jobs created and the number of jobs preserved using CHRP funding. Awarded agencies will be required to submit information in a timely manner as a condition of the award. The COPS Office is then required to post data from grantee reports to Recovery.gov. Please be advised that the submission of programmatic and financial reports on a timely basis is a significant condition of the CHRP grant and a violation of the grant requirement may result in termination of grant funding or other remedies. In order to aid in compliance with the reporting requirements, awarded agencies should be prepared to track and report CHRP funding separately from other funding sources (including other COPS and federal grants)to ensure accurate financial and programmatic reporting on a timely basis. Your agency should ensure that you have financial internal controls in place to monitor the use of CHRP funding and ensure that its use is consistent with grant terms and conditions. Good practices in this area would include written accounting practices, an accounting system that tracks all drawdowns and grant expenditures, and the ability to track when each CHRP position funded is filled or vacant(including if the position was for a new hire or a re-hire). SECTION 4: NEED FOR FEDERAL ASSISTANCE 1)Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR(2009) $13,159,100.00 PREVIOUS FISCAL YEAR(2008) $12,312,900.00 PREVIOUS FISCAL YEAR(2007) $11,454,228.00 2) Enter the total jurisdictional (city, county, state,tribal) operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR(2009) $52,596,341.00 PREVIOUS FISCAL YEAR(2008) $48,844,552.00 PREVIOUS FISCAL YEAR(2007) $40,741,163.00 • AZ01007 3) Enter the total jurisdictional (city, county, state, tribal) locally generated revenues for the current AND previous two fiscal years. Locally generated revenues may include locally generated property taxes, sales taxes and other taxes and revenue sources (for example, transportation taxes,transient lodging taxes, licensing fees, other non-property taxes and franchise taxes). CURRENT FISCAL YEAR (2009) $37,999,337.00 PREVIOUS FISCAL YEAR(2008) $36,329,442.00 PREVIOUS FISCAL YEAR(2007) $32,516,166.00 4)Enter the total jurisdictional(city, county, state, tribal) general fund balance for the current and previous two fiscal years. CURRENT FISCAL YEAR(2009) $13,969,045.00 PREVIOUS FISCAL YEAR(2008) $16,666,388.00 PREVIOUS FISCAL YEAR(2007) $18,477,706.00 5) Since January 1, 2008, what percentages of the following employees in your jurisdiction (city, county, state, tribal)have been reduced through lay-offs: Civilian Law Enforcement Agency Personnel 0.00 % Sworn Law Enforcement Agency Personnel 0.00 % Other Government Agency Personnel 0.00 % 6) Since January 1, 2008, what percentages of the following employees in your jurisdiction (city, county, state, tribal)have been reduced through furloughs that have lasted or are scheduled to last a minimum of forty hours over the course of a fiscal year: Civilian Law Enforcement Agency Personnel 0.00 % Sworn Law Enforcement Agency Personnel 0.00 % Other Government Agency Personnel 0.00 % 7) Since January 1, 2008 what percentages of the following employees in your jurisdiction(city, county, state, tribal)have been reduced due to official policies that limit your jurisdiction's ability to fill vacancies (i.e., hiring freezes): Civilian Law Enforcement Agency Personnel 0.00 % Sworn Law Enforcement Agency Personnel 0.00 % Other Government Agency Personnel 2.00 % 8) The U.S. Census Bureau American Community Survey(ACS)provides multi-year poverty rate estimates for communities. For jurisdictions with a Census population greater than 20,000,please go to the U.S. Census Bureau's American FactFinder(http://FactFinder.census.gov)to determine the percent of families in poverty in your jurisdiction based on the 2005-2007 ACS. For jurisdictions below 20,000 in population or not represented in the U.S. Census,please select the nearest best match for your jurisdiction(for example, the county in which your jurisdiction is located). Please see the CHRP Application Guide for additional information and help in using the American FactFinder. Percent of families in poverty 10.30 % AZ01007 9)The Bureau of Labor Statistic's' Local Area Unemployment Statistics (LAUS)program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website: (www.bls.gov/lauldata.htm) to find detailed instructions for looking up your local area's unemployment rate. As with the previous question, it may be necessary to select the nearest best match to your jurisdiction(for example, a city of fewer than 25,000 people may report their county level rate). Please see the CHRP Application Guide for additional information and help in using the LAUS data. Percentage unemployed for January 2009 4.50 % Percentage unemployed for January 2008 3.10 % 10) Indicate your jurisdiction's estimated residential property foreclosure rate for calendar year 2008. This rate should be calculated as the total number of new default and auction foreclosure filings and new bank- owned foreclosures (REOs) in 2008 divided by the total number of residential households. 0.00 % x0 Check here if the information necessary to calculate this rate is unavailable. 11) Indicate if your jurisdiction has experienced any of the following events since January 1, 2008: ❑ Military base closure or realignment. ❑ A declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.C. 5121 et seq.) ❑ A declaration as an economically or financially distressed area by the state in which the applicant is located. ❑ Downgrading of the applicant's bond rating by a major rating agency. ❑ Has filed for or been declared bankrupt by a court of law. ❑ Has been placed in receivership or its functional equivalent by the state or federal government. 12) Indicate if, since January 1, 2008,your jurisdiction has experienced an unplanned,non-recurring, capital outlay or unanticipated loss of revenue that has had a significant negative impact on your jurisdiction's fiscal health. EYes ❑ No 12a)If YES, please express the cost of this event as a percentage of your total current operating budget 1.30 % and please describe the event(please limit to 350 characters): The Town realized a total loss of$682,337.74 as a result of the Lehman Brothers bankruptcy filing. This sudden and unexpected loss represent 1.3% of the Town's Total Ooperating budget. AZ01007 13) Using UCR crime definitions enter the actual number of incidents reported to your jurisdiction in calendar year 2008 for the following crime types: Criminal Homicide: 1 Forcible Rape: 6 Robbery: 7 Aggravated Assault: 146 Burglary: 137 Larceny(except motor vehicle theft): 567 Motor Vehicle Theft: 39 *Note: If your agency currently reports to NIBRS, or does not report crime incident totals at all,please ensure that your data is converted to UCR Summary Data style. Please see the CHRP Application Guide or the FBI's UCR Handbook(www.fbi.gov/ucr/handbook/ucrhandbooko4.pdf) for more information. SECTION 5: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Proposed Community Policing Plan COPS grants must be used to initiate or enhance community policing activities. Please complete the following questions to describe the types of community policing activities that will result from CHRP funding. You may find more detailed information about community policing at the COPS Office web site http://www.cops.usdoj.gov/Default.asp?Item=36. Community Partnerships Community partnerships are on-going collaborative relationships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in the police. My agency: P1)Regularly distributes relevant crime and disorder information to community members. O a) does not currently do, and has no plans to implement under this grant O b)does not currently do, and plans to initiate under this grant Q c)currently does, and plans to continue doing under this grant ❑ d) currently does, and plans to expand enhance under this grant AZA1007 P2)Routinely seeks input from the community to identify and prioritize neighborhood problems(e.g., through regularly scheduled community meetings,annual community surveys, etc.). El a)does not currently do, and has no plans to implement under this grant ❑ b)does not currently do, and plans to initiate under this grant c)currently does, and plans to continue doing under this grant ❑ d)currently does, and plans to expand/enhance under this grant P3) Regularly collaborates with other local government agencies that deliver public services. ❑ a)does not currently do, and has no plans to implement under this grant ❑ b)does not currently do, and plans to initiate under this grant Q c)currently does, and plans to continue doing under this grant ❑ d)currently does, and plans to expand/enhance under this grant P4) Regularly collaborates with non-profit organizations and/or community groups. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant Q c) currently does, and plans to continue doing under this grant ❑ d)currently does, and plans to expand/enhance under this grant P5) Regularly collaborates with local businesses. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b)does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant Q d)currently does, and plans to expand/enhance under this grant P6) Regularly collaborates with informal neighborhood groups and resident associations. ❑ a)does not currently do, and has no plans to implement under this grant ❑ b)does not currently do, and plans to initiate under this grant ❑ c)currently does,and plans to continue doing under this grant d)currently does, and plans to expand/enhance under this grant AZ01007 Problem Solving Problem solving is an analytical process for systematically 1) identifying and prioritizing problems,2) analyzing problems, 3)responding to problems, and 4) evaluating problem solving initiatives. Problem solving involves an agency-wide commitment to go beyond traditional police responses to crime to proactively address a multitude of problems that adversely affect quality of life. My agency: PS 1) Routinely incorporates problem-solving principles into patrol work. U a) does not currently do, and has no plans to implement under this grant U b)does not currently do, and plans to initiate under this grant U c) currently does, and plans to continue doing under this grant Q d)currently does, and plans to expand/enhance under this grant PS2) Identifies and prioritizes crime and disorder problems through the routine examination of patterns and trends involving repeat victims, offenders, and locations. U a) does not currently do, and has no plans to implement under this grant U b)does not currently do, and plans to initiate under this grant U c) currently does, and plans to continue doing under this grant Q d)currently does, and plans to expand/enhance under this grant PS3) Routinely explores the underlying factors and conditions that contribute to crime and disorder problems. U a) does not currently do, and has no plans to implement under this grant U b)does not currently do, and plans to initiate under this grant ID c) currently does, and plans to continue doing under this grant U d)currently does, and plans to expand/enhance under this grant PS4) Systematically tailors responses to crime and disorder problems to address their underlying conditions. U a)does not currently do, and has no plans to implement under this grant U b) does not currently do, and plans to initiate under this grant U c) currently does, and plans to continue doing under this grant Ei d)currently does, and plans to expand/enhance under this grant PS5)Regularly conducts assessments to determine the effectiveness of responses to crime and disorder problems. U a) does not currently do, and has no plans to implement under this grant U b) does not currently do, and plans to initiate under this grant II c) currently does, and plans to continue doing under this grant U d)currently does, and plans to expand/enhance under this grant AZ01007 Organizational Transformation Organizational transformation is the alignment of organizational management, structure,personnel and information systems to support community partnerships and proactive problem-solving efforts. My agency: OC 1)Incorporates community policing principles into the agency's mission statement and strategic plan. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b)does not currently do, and plans to initiate under this grant II c)currently does, and plans to continue doing under this grant O d)currently does,and plans to expand/enhance under this grant 0C2)Practices community policing as an agency-wide effort involving all staff(i.e.,not solely housed in a specialized unit). LI a) does not currently do, and has no plans to implement under this grant ❑ b)does not currently do, and plans to initiate under this grant Ej c)currently does, and plans to continue doing under this grant ❑ d)currently does, and plans to expand/enhance under this grant 0C3) Incorporates problem-solving and partnership activities into personnel performance evaluations. O a)does not currently do, and has no plans to implement under this grant ❑ b)does not currently do, and plans to initiate under this grant O c) currently does, and plans to continue doing under this grant Q d)currently does, and plans to expand/enhance under this grant AZ01007 Community Policing Plan Narrative (please limit to 2,000 characters) Please describe your agency's implementation plan for this program (if awarded), with specific reference to each of the following elements of community policing: (a) community partnerships and support, including consultation with community groups, private agencies, and/or other public agencies; (b)related governmental and community initiatives that complement your agency's proposed use of CHRP funding; and(c) organizational transformation—how your agency will use these funds, if awarded, to reorient its mission to community policing or enhance its involvement in and commitment to community policing. This narrative will not be scored for selection purposes but serves, along with the previous questions, as your agency's community policing plan. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this plan. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance,problem solving and community policing implementation tools. If your organization receives this CHRP grant funding, these responses will be considered as your organization's community policing plan. We understand that your community policing needs may change during the life of your CHRP grant(if awarded), and minor changes to this plan may be made without prior approval of the COPS Office. We also recognize that this plan may incorporate a broad range of possible community policing strategies and activities, and that your agency may implement particular community policing strategies from the plan on an as-needed basis throughout the life of the grant. If your agency's community policing plan changes significantly,however,you must submit those changes in writing to the COPS Office for approval. Changes are"significant"if they deviate from the range of possible community policing activities identified and approved in this original community policing plan submitted with your application. "COMMUNITY ACTION"AS A TEAM "The test of police efficiency is the absence of crime and disorder, not the visible evidence of police action dealing with them" —Sir Robert Peel The Town of Oro Valley is a well-planned community that uses its resources to balance the needs of today with potential impacts for future generations. Oro Valley's lifestyle is defined by the highest standards of environmental integrity, education, infrastructure, services, economic sustainability, and public safety. Oro Valley Police Department(OVPD) is a true community policing organization and understands community policing is a"way of life" for an organization, not a program or series of programs. In Oro Valley, community policing is considered a core value that underlies all programs and initiatives. The Police Department Administration embodies this philosophy and guides all staff toward embracing this philosophy throughout the entire organization. Under the direction of a new Chief of Police in 2000, OVPD took a strong approach to Community Policing. This approach to maintaining a community policing organization centers around five principles that define its philosophy. They are service, accountability,problem solving, neighborhood focus and decentralization. By ensuring all five principles are adhered, the department can focus on working with the community in a"co- active"manner to assure issues are identified and worked either before they occur(prevention) or immediately following incidents (mitigation). This approach not only involves working within the community,but also looking at potential threats or trends in the surrounding areas and taking steps to shield Oro Valley from falling victim to those trends. Moreover, this co-active approach involves the community, as partners, in providing a safe and crime-free environment and, if effective, will result in lower calls for service or, at least, slow down the rate of rise of calls in a growing community. COMMUNITY PARTNERSHIPS OVPD has maintained many community partnerships and support through different avenues. Some include: • Citizen Advisory Committee (CAC): A core group of Oro Valley citizens meets monthly with the Chief of Police and Command Staff to discuss public safety issues and initiatives. The Committee provides recommendations and comments to the Chief of Police for consideration. • Joint Jurisdiction Command Staff meetings: OVPD meets routinely with Marana, an adjacent jurisdiction, to discuss issues facing the Marana and Oro Valley communities. Command Staff members share information,trends, ideas, and strategies. • Citizen Volunteer Assistants Program(CVAP): A trained civilian volunteer group who works with the Police Department to provide services such as: 1. YANA(Your Are Not Alone): A program designed to have volunteers check on elderly residents who live alone. 2. Darkhouse: A program designed to have volunteers check on the homes of residents who have left for vacation or an extended period of time. 3. VIN Etching: A crime prevention program designed to deter automobile theft. 4. Citizen Survey: Oro Valley officers hand out service surveys to the community on a regular basis. The returned surveys are tabulated and serve as a measure of the Department's performance. The surveys also contain a comment section,which allows the Department to gain regular input from our community. • Adopt-A-Business: This program allows officers to "adopt"businesses within the community, bridging the communication gap between business owners/managers and the Police Department. • Project Graduation: In partnership with the Amphitheater School District,the Police Department provides support to the local high schools and high school volunteers, in planning and operating high schools graduation nights. The program keeps students at the schools, participating in events throughout the night so they are not on the streets. • Citizen and Teen Academies: Thirteen and one week academies (respectively) designed to educate citizens about the operation and philosophies of a police organization. Police staff share experiences, education, and training with citizens and solicit affirmation, concern, and/or innovation from citizens. • Regional Cooperation: OVPD also takes part of many regional partnerships that ensure our ability to have the necessary resources to our community in the event of incidents that pose a high threat to public safety. These partnerships include Pima Regional S.W.A.T., Regional Motor Academy, in-service training, and traffic enforcement. GOVERNMENTAL INITIATIVE One of our most successful and relatively new programs is the "Community Action Team"also know as C.A.T. This program was partially funded by a COPS Grant in 2006. C.A.T. is a six member, special problems squad that aggressively addresses community issues through community involvement, education, and enforcement. A great example of C.A.T.'s successes occurred in July 2007, when our largest hotel &resort,the Hilton El Conquistador, was victim to a series of burglaries. During that same time, Oro Valley and the surrounding area were experiencing ID theft, mail theft, vehicle break-ins, and fraud from a group committing these crimes to support their methamphetamine habit. C.A.T. members began a multi-month investigation that went into early 2008. C.A.T. members made over 20 arrests and all were successfully prosecuted in federal court due to the involvement of the U.S. Postal Inspector's Office. Thousands of dollars in stolen items were recovered. Because of these pro-active investigations, the ring was completely dismantled and Oro Valley's mail thefts dropped to zero in the past eight months. Moreover, C.A.T. members provided educational meetings with Hilton security and management staff to teach them how to identify methamphetamine users surveying the property in order to commit crimes. More recently, drug related crimes and the increased violence in Northern Mexico has become very concerning to Arizona law enforcement. In the past two years, C.A.T. members have investigated and/or arrested approximately 60 high school students for heroin drug possession and/or use. Eight Oro Valley students (current and former)have died as a result of heroin addiction. To identify and arrest dealers within our community, C.A.T. members work proactively with local, state, and federal law enforcement through Oro Valley officers assigned to task forces, such as; the Drug Enforcement Administration(DEA), Counter Narcotics Alliance (CNA), and Arizona Gang&Immigration Intelligence Team Enforcement Mission (G.I.I.T.E.M.). Through numerous investigations,both ongoing and completed, intelligence confirms the low-level heroin drug dealers, dealing in our community, are Mexican Nationals and affiliated with Mexican Drug Cartels. On September 24, 2008, C.A.T. members followed up on a high school student who was arrested for heroin possession. Their investigation led to the surveillance of the student's drug dealer. After witnessing a"hand- to-hand" drug transaction, C.A.T. members attempted to detain the suspect. However, the suspect attempted to drive over one of the C.A.T. members, resulting in the first officer involved shooting in many years for the Police Department. A significant amount of heroin and money were recovered from the vehicle. Although OVPD has not been able to link this particular drug dealer to the Mexican Drug Cartels,this is an example of the violence involved with the apprehension of drug dealers. Federal and state intelligence suggest there is an even greater potential for violence when dealing with individuals affiliated with Mexican Drug Cartels. The C.A.T. program is our primary resource to proactively and co-actively deal with this threat. Furthermore, C.A.T. members are working very closely with our school d AZ01007 CP1)To what extent is there community support in your jurisdiction for implementing the proposed grant activities? LI a)Minimal support Ub)Moderate support 1Ii c) High level of support CP2)If awarded,to what extent will the grant activities impact the other components of the criminal justice system in your jurisdiction? O a)Potentially increased burden O b)No change in burden Q c)Potentially decreased burden SECTION 6: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS Applicants must plan to retain all sworn officer positions awarded under the CHRP grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained CHRP-funded positions should be added to your agency's law enforcement budget with state and/or local funds at the end of grant funding, over and above the number of locally-funded sworn officer positions that would have existed in the absence of the grant. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s)of retention funding. We understand that your agency's source(s)of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here http://www.cops.usdoj.gov/Default.asp?Item=2115. Has your agency planned to retain all additional sworn officer positions under this grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position? EYes ONo Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention from the drop-down box listed below: Ei General funds O Raise bond/tax issue UI Asset forfeiture funds El Private sources/donations O Fundraising efforts El Other(Please provide a brief description of the source(s) of funding not to exceed 75 words.) nzo1oo7 Section 7: Budget Detail Worksheets Instructions: This worksheet will assist your agency in reporting your agency's current entry-level salary and benefits costs and identifying your agency's total three-year salary and benefits request per officer position. Please list the current entry-level base salary and fringe benefits rounded to the nearest whole dollar for one full-time sworn officer position within your agency. Do not include employee contributions. Please complete the budget worksheet(s)based on your agency's current annual first year entrylevel salary and benefit package for your locally-funded officer positions. Please be advised that CHRP funding must only pay for entry-level salaries and benefits. Any additional costs incurred for higher than entry-level salaries and benefits for officers hired under the CHRP grant will be your agency's responsibility. Note: Part-time positions will not be funded Please refer to the CHRP Application Guide for additional information. AZ01007 A. SWORN OFFICER POSITIONS Instructions: Please complete the questions below based on your agency's current first year entry- level salary and benefits package for your locally-funded officers. [You will be asked to project Year 2 and Year 3 increases below.] Part 1: Full-Time Sworn Officer Information A .Current First Year Entry-Level Base Salary for One Sworn Officer Position $44,077.00 Please calculate the fringe benefit costs below based on the first year entry-level benefits for one sworn officer position. B . FRINGE BENEFITS: Cost: % OF BASE: ADDITIONAL INFORMATION: Social Security $2,733.00 6.20 % Exempt: Fixed: Cannot exceed 6.2%of Total Base Salary. If less than 6.2%, exempt, or fixed rate,provide an explanation in "Part 2:Full-Time Sworn Officer Information". Medicare $639.00 1.45 % Exempt: Fixed: Cannot exceed 1.45%of Total Base Salary. If less than 1.45%, exempt, or fixed rate,provide an explanation in the "Sworn Officer Position Budget Summary." Health Insurance $9,969.00 22.62 % Life Insurance $122.00 0.28 % Vacation $2,034.00 4.61 % Number of Hours Annually: 96 Sick Leave $2,034.00 4.61 % Number of Hours Annually: 96 Retirement $7,083.00 16.07 % Worker's Compensation $1,020.00 2.31 % Exempt: Unemployment Insurance $0.00 0.00 % Exempt: Other Cost: Describe: % of Base: 0.00 % Other Cost: Describe: % of Base: 0.00 % Other Cost: Describe: % of Base: 0.00 % AZ01007 Total Current First Year Entry-Level Benefits for One Sworn Officer Position $25,634.00 C . Total Year 1 Salary + Total Year 1 Benefits $69,711.00 Based on the current first year full-time entry-level salaries and fringe benefits,please project Year 2 and Year 3 increases and use these figures to calculate the full three-year salary and benefits amounts per sworn officer position that you are requesting through the CHRP grant. Your agency must maintain records documenting how it calculated its Year 2 and Year 3 projections (and, accordingly, its total three-year salary and benefits amounts per officer position) in its CHRP grant records throughout the grant period and for three years following the official closeout of the COPS grant in the event of an audit, monitoring, or other evaluation of your grant compliance. Year 2 Total Year 2 entry-level salary for one sworn officer position: $44,077.00 Total Year 2 entry-level benefits for one sworn officer position: $27,454.00 Year 3 Total Year 3 entry-level salary for one sworn officer position: $45,850.00 Total Year 3 entry-level benefits for one sworn officer position: $30,142.00 Total Three -Year Salary for one officer position: $134,004.00 X Number of Sworn Positions Requested: 6 Total Three -Year Salary Project Cost= $804,024.00 Total Three-Year Benefits for one officer position: $83,230.00 X Number of Sworn Positions Requested: 6 Total Three-Year Benefits Project Cost= $499,380.00 Total Three-Year Salary and Benefits for one Officer: Position: $217,234.00 X Number of Sworn Positions Requested: 6 Total Project Cost = $1,303,404.00 AZ01007 Part 2: Full-Time Sworn Officer Information After completing Part 1 of this budget worksheet, answer the following questions. Be sure to answer EVERY question. Missing or erroneous information could delay the review of your agency's request. 1.If your agency's second and/or third-year costs for salaries and/or fringe benefits increase after the first year,check the reason(s)why in the space below: El Cost of living adjustment(COLA) IIStep raises Q Change in benefit costs El Other-please explain briefly: 2.If an explanation is required for any of the following categories,please provide in the space below: 1) Social Security: 2)Medicare: AZ01007 BUDGET SUMMARY Budget Category Category Total Line# A. Sworn Officer Positions $1,303,404.00 1 Total Project Amount: $1,303,404.00 Total Federal Share Amount: $1,303,404.00 Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission. Authorized Official's Typed Name: First Name: Stacey Last Name: Lemos Title: Finance Director Phone: 520-229-4732 Email: slemos@orovalleyaz.gov AZ01007 SECTION 8: ASSURANCES Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at(800)421-6770. By the applicant's authorized representative's signature, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular,the applicant assures us that: 1.It has been legally and officially authorized by the appropriategoverning body(for example,mayor or city council)to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2.It will comply with the provisions of federal law,which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant.These restrictions are set forth in 5 U.S.C.§ 1501 ,et seq. 3.It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act,if applicable. 4.It will establish safeguards,if it has not done so already,to prohibit employees from using their positions for a purpose that is,or gives the appearance of being,motivated by a desire for private gain for themselves or others,particularly those with whom they have family,business or other ties. 5.It will give the Department of Justice or the Comptroller Generalaccess to and the right to examine records and documents related to the grant. 6.It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant,including but not limited to:the requirements of 28 CFR Part 66 and 28 CFR Part 70(governing administrative requirements for grants and cooperative agreements);2 CFR Part 225(OMB Circular A-87),2 CFR 220(OMB Circular A-21),2 CFR Part 230(OMB Circular A-1 22)and 48 CFR Part 31.000,et seq.(FAR 31.2)(governing cost priniciples);OMB Circular A-1 33(governing audits)and other applicable OMB circulars;the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;28 CFR Part 38.1;the current edition of the COPS Grant Monitoring Standards and Guidelines;the applicable COPS Grant Owners Manuals;and with all other applicable program requirements,laws,orders,regulations,or circulars. 7.If applicable,it will,to the extent practicable and consistent with applicable law,seek,recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8.It will not,on the ground of race,color,religion,national origin,gender,disability or age,unlawfully exclude any person from participation in, deny the benefits of or employment to any person,or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds.These civil rights requirements are found in the non-discrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968,as amended(42 U.S.C.§3789d);Title VI of the Civil Rights Act of 1964,as amended(42 U.S.C.§2000d);the Indian Civil Rights Act(25 U.S.C.§§ 1301-1303);Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C.§794);Title II,Subtitle A of the Americans with Disabilities Act(ADA)(42 U.S.C.§ 12101,et seq.);the Age Discrimination Act of 1975(42 U.S.C.§6101,et seq.); and Department of Justice Non-Discrimination Regulations contained in Title 28,Parts 35 and 42(subparts C,D,E and G)of the Code of Federal Regulatins.A.In the event that any court or administrative agency makes a finding of discrimination on grounds of race,color,religion,national origin,gender,disability or age against the applicant after a due process hearing,it agrees to forward a copy of the finding to the Office of Civil Rights,Office of Justice Programs,810 7th Street,NW,Washington,D.C.20531.B.If your organization has received an award for$500,000 or more and has 50 or more employees,then it has to prepare an EEOP and submit it to the Office for Civil Rights("OCR"),Office of Justice Programs,810 7th Street,N.W.,Washington,DC 20531,for review within 60 days of the notification of the award.If your organization received an award between$25,000 and$500,000 and has 50 or more employees,your organization still has to prepare an EEOP,but it does not have to submit the EEOP to OCR for review.Instead,your organization has to maintain the EEOP on file and make it available for review on request.In addition,your organizatinhas to complete Section B of the Certification Form and return it to OCR.If your organization received an award for less than$25,000;or if your organization has less than 50 employees,regardless of the amount of the award;or if your organization is a medical institution,educational institution,nonprofit organization or Indian tribe,then your organization is exempt from the EEOP requirement.However, your organization must complete Section A of the Certification Form and return it to OCR. 9.Pursuant to Department of Justice guidelines(June 18,2002 Federal Register(Volume 67,Number 117,pages 41455-41472)),under Title VI of the Civil Rights Act of 1964,it will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10.It will ensure that any facilities under its ownership,lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's(EPA)list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA. 11.If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review,it has made this application available for review by the state Single Point of Contact. 12.It will submit all surveys,interview protocols,and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required. 13.It will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 if any part of the funded project contains non-exempt research or statistical activities which involve human subjects and also with 28 CFR Part 22,requiring the safeguarding of individually identifiable information collected from research participants. AZ01007 14.Pursuant to Executive Order 13043,it will enforce on-the-job seat belt policies and programs for employees when operating agency-owned, rented or personally-owned vehicles. 15.It will not use COPS funds to supplant(replace)state,local,or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant,as applicable. 16.If the awarded grant contains a retention requirement,it will retain the increased officer staffing level and/or the increased officer redeployment level,as applicable,with state or local funds for a minimum of 12 months following expiration of the grant period. 17.It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress,a jurisdiction,or an official of any government,to favor,adopt,or oppose,by vote or otherwise,any legislation,law ratification,policy or appropriation whether before or after the introduction of any bill,measure,or resolution proposing such legislation,law,ratification,policy or appropriation as set forth in the Anti-Lobby Act, 18 U.S.C. 1913. 18.In the event that a portion of grant reimbursements are seized to pay off delinquent federal debts through the Treasury Offset Program or other debt collection process,it agrees to increase the non-federal share(or,if the awarded grant does not contain a cost sharing requirement,contribute a non-federal share)equal to the amount seized in order to fully implement the grant project. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Ei By clicking this box and typing my name below,I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity.I certify that I have read,understand, and agree,if awarded,to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide,the COPS Grant Owner's Manual,assurances,certifications and all other applicable program regulations, laws,orders,or circulars. In addition,I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge.I understand that false statements or claims made in connection with COPS programs may result in fines,imprisonment,debarment from participating in federal grants,cooperative agreements,or contracts,and/or any other remedy available by law to the federal government. Chief Daniel G. Sharp 4/6/2009 Typed Name of Law Enforcement Executive Date (or Official with Programmatic Authority,as applicable) 0 By clicking this box and typing my name below,I certifythat I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity.I certify that I have read,understand, and agree,if awarded,to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide,the COPS Grant Owner's Manual,assurances,certifications and all other applicable program regulations, laws,orders,or circulars.In addition,I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge.I understand that false statements or claims made in connection with COPS programs may result in fines,imprisonment,debarment from participating in federal grants,cooperative agreements,or contracts,and/or any other remedy available by law to the federal government. Mayor Paul H.Loomis 4/9/2009 Typed Name of Government Enforcement Executive Date (or Official with Financial Authority,as applicable) z � AZ01007 SECTION 9: CERTIFICATIONS Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements Coordination with Affected Agencies. Although the Department of Justice has made every effort to simplify the application process,other provisions of federal law require us to seek your agency's certification regarding certain matters.Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69,"New Restrictions on Lobbying,"2 CFR Part 2867,"Government-Wide Debarment and Suspension(Nonprocurement),"28 CFR Part 83 Government-Wide Requirements for Drug-Free Workplace(Grants),"and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994.The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant.l. Lobbying As required by Section 1352,Title 31 of the U.S.Code,and implemented at 28 CFR Part 69,for persons entering into a grant or cooperative agreement over$100,000,as defined at 28 CFR Part 69,the applicant certifies that:A.No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with the making of any federal grant;the entering into of any cooperative agreement;and the extension,continuation,renewal,amendment or modification of any federal grant or cooperative agreement;B.If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with this federal grant or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities,"in accordance with its instructions;C.The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subgrants,contracts under grants and cooperative agreements,and subcontracts)and that all sub-recipients shall certify and disclose accordingly. 2.Debarment,Suspension and Other Responsibility Matters(Direct Recipient)As required by Executive Order 12549,Debarment and Suspension,and implemented at 2 CFR Part 2867,for prospective participants in primary covered transactions,as defined at 2 CFR Part 2867,Section 2867.437-A.The applicant certifies that it and its principals:(i)Are not presently debarred,suspended, proposed for debarment,declared ineligible,sentenced to a denial of federal benefits by a state or federal court,or voluntarily excluded from covered transactions by any federal department or agency;(ii)Have not within a three-year period preceding this application been convicted of or had a civi 1 judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public(federal,state or local)or private agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,tax evasion or receiving stolen property,making false claims,or obstruction of justice,or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility.(iii)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal,state or local)with commission of any of the offenses enumerated in paragraph(A)(ii)of this certification;and(iv)Have not within a three-year period preceding this application had one or more public transactions(federal,state or local)terminated forcause or default;and B.Where the applicant is unable to certify to any of the statements in this certification,he or she shall attach an explanation to this application. 3.Drug-Free Workplace(Grantees Other Than Individuals)As required by the Drug-Free Workplace Act of 1988,and implemented at 28 CFR Part 83,for grantees,as defined at 28 CFR Part 83,Sections 83 and 83.510-A.The applicant certifies that it will,or will continue to,provide a drugfree workplace by:(i)Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance is prohibited in the grantee's workplace and speci fying the actions that will be taken against employees for violation of such prohibition;(ii)Establishing an on-going drug-free awareness program to inform employees about-(a)The dangers of drug abuse in the workplace;(b)The grantee's policy of maintaining a drug-free workplace;(c)Any available drug counseling,rehabilitation and employee assistance programs;and(d) The penalties that may be imposed upon employees for drug-abuse violations occurring in the workplace;(iii)Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph(i);(iv)Notifying the employee in the statement required by paragraph(i)that,as a condition of employment under the grant,the employee will-(a)Abide by the terms of the statement;and(b)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; AZ01007 (v)Notifying the agency,in writing,within 10 calendar days after receiving notice under subparagraph(iv)(b)from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice,including position title,to:COPS Office, 1100 Vermont Ave.,NW,Washington,D.C.20530.Notice shall include the identification number(s)of each affected grant.(vi)Taking one of the following actions,within 30 calendar days of receiving notice under subparagraph(iv) (b),with respect to any employee who is so convicted-(a)Taking appropriate personnel action against such an employee,up to and including termination,consistent with the requirements of the Rehabilitation Act of 1973,as amended;or(b)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health,law enforcement or other appropriate agency;(vii)Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs(i),(ii),(iii),(iv),(v)and(vi).B.The grantee may insert in the space provided below the site(s)for the performance of work done in connection with the specific grant: Place of performance(street address,city,county,state,zip code) 0 Check if there are workplaces on file that are not identified here. 4.Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved.Affected agencies may include, among others,the Office of the United States Attorney,state or local prosecutors,or correctional agencies.The applicant certifies that there has been appropriate coordination with all affected agencies. Grantee Agency Name and Address: Oro Valley Police Department Grantee IRS/Vendor Number: False statements or claims made in connection with COPS grants(including cooperative agreements)may result in fines, imprisonment,disbarment from participating in federal grants or contracts,and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. ElBy clicking this box and typing my name below,I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read,understand,and agree,if awarded,to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide,the COPS Grant Owner's Manual,assurances,certifications and all other applicable program regulations,laws,orders,or circulars.In addition,I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge.I understand that false statements or claims made in connection with COPS programs may result in fines,imprisonment,debarment from participating in federal grants, cooperative agreements,or contracts,and/or any other remedy available by law to the federal government. Chief Daniel G. Sharp 4/6/2009 Typed Name of Law Enforcement Executive Date (or Official with Programmatic Authority, as applicable) ElBy clicking this box and typing my name below,I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read,understand,and agree,if awarded,to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide,the COPS Grant Owner's Manual,assurances,certifications and all other applicable program regulations,laws,orders,or circulars.In addition,I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge.I understand that false statements or claims made in connection with COPS programs may result in fines,imprisonment,debarment from participating in federal grants, cooperative agreements,or contracts,and/or any other remedy available by law to the federal government. Mayor Paul H. Loomis 4/9/2009 Typed Name of Government Executive Date (or Official with Programmatic Authority, as applicable) AZ01007 SECTION 10: Disclosure of LobbyingActivities Instructions for Completion of SF-LLL,Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1.Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2.Identify the status of the covered Federal action. 3.Identify the appropriate classification of this report.If this is a follow-up report caused by a material change to the information previously reported,enter the year and quarter in which the change occurred.Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4.Enter the full name,address,city,state and zip code of the reporting entity.Include Congressional District number,if known. Check the appropriate classification of the reporting entity that designates if it is,or expects to be,a prime or subaward recipient. Identify the tier of the subawardee,e.g.,the first subawardee of the prime is the 1st tier.Subawards include but are not limited to subcontracts,subgrants and contract awards under grants. 5.If the organization filing the report in item 4 checks"Subawardee,"then enter the full name,address,city,state and zip code of the prime Federal recipient.Include Congressional District,if known. 6.Enter the name of the Federal agency making the award or loan commitment.Include at least one organizational level below agency name,if known.For example,Department of Transportation,United States Coast Guard. 7.Enter the Federal program name or description for the covered Federal action(item 1).If known,enter the full Catalog of Federal Domestic Assistance(CFDA)number for grants,cooperative agreements,loans and loan commit 8.Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g.,Request for Proposal(RFP)number;Invitation for Bid(IFB)number;grant announcement number;the contract,grant,or loan award number; the application/proposal control number assigned by the Federal agency).Include prefixes,e.g.,"RFPD E-90-001." 9.For a covered Federal action where there has been an award or loan commitment by the Federal agency,enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10.(a)Enter the full name,address,city,state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered Federal action. (b)Enter the full name(s)of the individual(s)performing services,and include full address if different from 10(a).Enter Last Name,First Name,and Middle Initial(MI). 11.The certifying official shall sign and date the form,print his/her name,title and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response,including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348- 0046),Washington,D.C.20503. Disclosure of Lobbying Activities AZ01007 Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352. Not Applicable If not applicable,then entire form,including signature area is grayed-out 1. Type of Federal Action: 2. Status of Federal Action: 3. Type Report T e P Ei contract J loan bid/offer/application 1:1 initial filing grant ❑ loan guarantee initial awarde material chap ❑ g LI cooperative agreement J loan insurance ❑ post-award For Material Change Only: Year: Quarter: Date of Report: 4.Name and Address of Reporting 5.If Reporting Entity in No.4 is Subawardee,Enter Entity: Prime&Subawardee Name and Address of Prime: Tier ,if known: Congressional District(number),if known: Oro Valley Police Department Congressional District(#), if known 6.Federal Department/Agency: 7.Federal Program Name/Description: USDOJCOPS CFDA Number,if applicable: 16.710 8.Federal Action Number,if known: 9.Award Amount,if known: 10.a.Name and Address of Lobbying 10.b.Individuals Performing Services (f individual, last name,first name, MI): (including address if different from No.1 Oa)(last name,first name,MI): Registrant 11.Information requested through this form is authorized by Title 31 U.S.C.Section 1352.This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into.This disclosure is required pursuant to 31 U.S.C. 1352.This information will be reported to the Congress semi-annually and will be available for public inspection.Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. Typed Name: Daniel G. Sharp Title: Chief Phone: 520-229-4900 Date: 4/6/2009 Federal Use Only: Authorized for Local Reproduction,Standard Form-LLL AZ01007 SECTION 11: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS The signatures of the Law Enforcement Executive/Program Official and Government Executive/Financial Official, and any applicable program partners on the Certification of Review and Representation of Compliance with Requirements: 1) Assures the COPS Office that the applicant will comply with all legal, administrative, and programmatic applicant for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; AND 2) Attests to the accuracy of the information submitted with this application(including the Budget Detail Worksheets). The signatures on this application must be made by the actual executives named on this application unless there is an officially documented authorization for a delegated signature. If your jurisdiction has such an official document, it must be attached to this application. Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Signatures shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current grant award. Person Submitting this Application DI By clicking this box and typing my name below,I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read,understand, and agree, if awarded,to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide,the COPS Grant Owner's Manual, assurances,certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Colleen Muhr AZ01007 Law Enforcement Executive By clicking this box and typing myname below, I certify fy that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, gr if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certifythat the rove information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federalg overnment. Please type your name here in place of your signature: Daniel G. Sharp P Government Executive By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, all of the applicable �' � to abide by pp grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, pp certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certifythat the rove information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federalg overnment. Please type your name here in place of your signature: Paul H. Loomis Page 1 of 2 Watson, Jerene From: Watson, Jerene Sent: Wednesday, April 22, 2009 4:45 PM To: Andrews, David Subject: El Charro - Mural David, In trying to ferret out a good course of action on El Charro, the following pieces of information have been pieced together. Today I spoke with P&Z staff and thing we have arrived at an actionplan that gets at the outcome desired for our community. Please note the highlighted area in yellow. To frame the discussion, let me recap the issue: • El Charro proposed a large (36' long by 14' tall)wall mural on their restaurant facing Oracle Road. The came in with two different proposals, the first was colorful —sort of like their calendars, lively picture ofy Mexican dancers; the second was a sepia tone of a large gathering of people—sort of historical looking (turns out is from a photo of El Charro staff from longtime ago). Staff hada preference which differed from Mark Weinberg (the developer). So input from ARC was pursued even though DRB had the authorityto already met the 1% public art recommend additional direction to the applicant. Oracle Crossinghas requirement and consistent with past practice (at Oro Valley Marketplace, for example) the Director determined that they did not need to get ARC approval for additional artwork. • Tfl Art Review Committee (ARC)met on April 7 and reviewed the El Charro mural, discussing which of the two versions presented would be recommended: (1) the colorful dancers or(2) sepia pictures of the family. It did not need formal approval since theyhad already met the 1`)/0input broughtand guidance on the art requirement, but it was forward to them for artwork itself. • Following this meeting, further discussions were had by the Director with the ARC chair, Steve Hagedorn, 9 , and also with ARC member Matt Moutafis. • Current action by staff is for the item to be before the DRB on May 12 for discussion. AND, due to the large building-sized mural, staff will recommend that if the DRB does not reduce the size of the mural, then a policy discussion should be held again with the ARC. This has to do with the fact that a building-sized mural would be a new precedent within the Town and the citizen committeeg should recommend guidelines to DRB. If DRB changes the size due to the fact they consider it a "sign" The one thing that can't be held up is the building permit because they have met or exceeded the criteria for their public art zoning requirements and the review criteria. The owner has already met the 1% art re uirement, so requirement,the issue is they are coming back with more art. The only distinction is if DRB considers this signage, then it would not be allowed and it would have to be reduced to meet code (and go to DRB), OR it would have to be approved by Council to ask for a master sign program. So, I think we let it run its course and let DRB determine if a sign or not. Thoughts? Jerene From: Ruiz, Deanna Sent: Wednesday, April 22, 2009 11:34 AM Cc: Popelka, Paul Subject: FW: El Charro - Mural ARC Members Please read the message below. Remember to remain in compliance of the Open Meeting you law should notreply to all. 4/22/2009 Page 2 of 2 You can direct any comments/concerns to me or Paul Popelka at ov ppopelka orovalle az. � Y g Thanks. Deanna 229-4821 I From: Popelka, Paul Sent: Wednesday, April 22, 2009 11:19 AM To: Rob East Cc: ray@elcharrocafe.com; Paul Schloss; Ronquillo, David; Ruiz, Deanna Subject: RE: El Charro - Mural Rob and all, This will confirm the details that Rob and I discussed the other day. Following the review with the Art Review Committee (ARC), staff has decided to submit this proposal to the Development Review Board (DRB) for review as an architectural issue as it is changing the appearance of an external building elevation. Based on the ARC review, the mural with the dancers is the preferred choice and you will submit copies of a complete building elevation (20 copies) that shows the actual placement of the mural on the building facade. The DRB will meet May 12 at 6:00. No further review from ARC will be necessary as the DRB will provide a decision based on architectural criteria, including compatibility with the building architecture. Please let me know if you have any further questions or concerns. Paul R Popelka, RLA/AICP Assistant Planning&Zoning Director Town of Oro Valley 11000 N La Canada Oro Valley,AZ 85653 P 520.229.4896 C 520.940.3598 F 520.742.1022 4/22/2009 Page 1 of 2 Cuvelier, Kathryn From: Cuvelier, Kathryn ..__ _„_..._. Sent: Wednesday, April 22, 2009 3:24 PM To: Andrews, David; rpkkabbott@aol.com Subject: RE: Agenda Changes? Hi Paula, I'll try to explain this as best as I can, I know it will be goes: confusing, but here The original agenda was posted on April 15th with the following items: "TREO and the P & Z Department . D p rtment request for feedback and guidance to the Zoning Code regarding standards and requirements ofoutdoor . q storage and activities". Then on April 16th, staff amended the Agenda to add the "P & Z Department and d E. D. request for feedback and guidance on potential future amendments to the Zoning Code Chapter 28, Signs, in response to changing p ng ng marketing needs of businesses" as a separate item from the standards and requirements of outdoor storage and activities. g The third amendment occurred after the April 20th Study Session where the meeting was changed from "study" g a session to a "study/special" session at the Mayor's request so that formal direction could beiven to staff 9 if the Council so desired. Then Bill Garner, seconded by K C Carter requested staff to add the "discussion andossi p ble staff direction regarding designating future study sessions of the Mayor and Council as Study/Special S i Sessions so this could be discussed as to handle future study sessions". Also added was "the outstandingissues addressed aressed in the Follow-up Memoranda from the Town Manager and Finance Director dated April 13, 2009 and April 20, pp2009" so each issue could be addressed and formal direction given to staff, if the Council so desires. Also a request q t by Salette Latas, seconded by KC Carter was added "to discuss the results of survey conducted by Council Member er Latas regarding registered voters response to the budget". The last amendment came in yesterday by Council Member Garner and seconded byCouncil Latas to add " �� "an alternative proposal regarding the police department budget". I hope this answers your questions. Please let me know. Thank you, Kathi A n E aweb:er, CHIC Oro Valley Town Clerk 11000 N. La Canada Drive Oro Valley, AZ 85737 1-520-229-4740 KCuvelier@orovalleyaz.gov From: Andrews, David 4/22/2009 Page 2 of 2 Sent: Wednesday, April 22, 2009 1:26 PM To: rpkkabbott@aol.com; Cuvelier, Kathryn Subject: RE: Agenda Changes? Importance: High -Thanks Paula. Kathi should be able to answer these questions! David VANNAMANANA MN.ANN,MANWANANWWWWWW NWAWANNAWAWNAANANANNWANWNWA WWW. AWAVANA WNW.AWNWN NWN WMANNMANW WWWWWWWW .NAWANNAVAW ANAN NAWAVAN N WAN.MANN ANWAVAM NNANANA NM A VW WWWANNWMANNW. ww• NN•WWWN WANNAVA .NNW Nv From: • Sent: Wednesday, April 22, 2009 10:59 AM To: Cuvelier, Kathryn; Andrews, David Subject: Agenda Changes? Hi Kathy, I am surprised by all of the latest changes to our meeting agenda tonight.. Could you please outline for me... What changes were make to the original agenda...(with each amendment) When the changes were made? Who requested the changes? When did it change from a study session to a study/special session( which amendment)? Thanks, Paula Big savings on Dell XPS Laptops and Desktops! 4/22/2009