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HomeMy WebLinkAboutPackets - Council Packets (758) AGENDA ORO VALLEY TOWN COUNCIL AND HISTORIC PRESERVATION COMMISSION JOINT STUDY SESSION AND ORO VALLEY TOWN COUNCIL STUDY SESSION FEBRUARY 11, 2009 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE JOINT STUDY SESSION - AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL 1. Discussion of Cultural Resources Inventory with the Historic Preservation Commission Adjourn Joint Study Session TOWN COUNCIL STUDY SESSION - AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL 1 . Discussion of Environmentally Sensitive Lands Project Status ADJOURNMENT POSTED: 2/4/09 12:00 p.m. cp The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700. • w TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: 02/11/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Paul R Popelka, Assistant Planning & Zoning Director SUBJECT: Discussion of Cultural Resources Inventory Historic Preservation Commission OBJECTIVE: The purpose of this Town Council StudySession is to inform the Council on the background and general scope of work for a Cultural Resources Inventory. EXECUTIVE SUMMARY: of this inventoryis to identifysignificant cultural resources,both prehistoric and historic, The purpose g process a throughof inventory, evaluation and documentation. The inventory will provide a g comprehensive summaryof resources, and an evaluation process to determine which identified properties meet defined criteria of historical, architectural, archaeological, or cultural significance and warrant further documentation. That information will provide the basis for a Preservation Plan that defines � olicies procedures, and strategies for maintaining and preserving those resources. p This work will lead to an increased understanding and public awareness of Oro Valley's cultural resources, its unique historic character, and more effective community planning. BACKGROUND: The importance of this inventory was initially defined by goals and policies in the Oro Valley General Plan adopted in June 2005. The two primary goals of the Archaeological and Cultural Resources chapter are as follows: • Toreserve the unique archaeological, cultural, and historic resources within Oro Valley to the p q g degree not already regulated by the State of Arizona • To maximize interpretive opportunities associated with cultural resources as a means of rp ve pp providing important insight into the heritage of the community In response to thosegoals and theirpolicies, the Oro Valley Historic Preservation Commission (HPC) p p was formed with the adoption of the Historic Preservation Code in October 2006. The objectives of the HPC include: • To maintain a coderoviding for the designation and preservation of historic buildings, p districts, landmarks, structures, documents, photographs, and other artifacts • Toromote the designation of historic landmarks and districts p g • To keep a register of all historic landmarks and districts • To conduct an ongoing to identify significant buildings, districts, and structures within g g surve y the town • To inform and educate citizens concerning the history and heritage of Oro Valley • To create an appropriatedesign desi n of historical markers for identification of historic landmarks and districts TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION MEETING DATE: 02/11/09 Two recent actions further reinforced the need and significance of a Cultural ultural Resources Inventory for the community. In 2008 Skylark Consulting, a local historic consultant,ultant, was hired to provide the HPC with training on the process and general scope of work for a Cultural al Resource Survey. Last month, the Town was designated a Certified Local Government, forminga partnership • with the State Historic Preservation Office (SHPO) and responsibility for review and approval of nominations to the National Register of Historic Places. The CLG also calls for the HPC to maintain tarn a detailed inventory of cultural resources. Working with the Commission, staff is now preparing a Request forQualifications to solicit a consultant to prepare a Cultural Resources Inventory. It is expected the consultant will be ' under contract within the next six weeks and will take six to eight months to complete the inventory. ry. PROJECT SCOPE: The inventory will be done in several steps including the following: • Archival Research The study area for this first stepis defined bythe Planning ' Area in the Town of Oro Valley General Plan Update 2005. This research of several archives will provide a comprehensive ve compilation of resources based on a complete records search. • Historic Context of Oro Valley The consultant will prepare a complete narrative tolace the origins p and development of Oro Valley in its historic context. It will be organized in a chronological fashion that hat includes social, political, ethnic and economic factors that influenced theh sical development p y p nt of the town. The summary will include prehistoric water utilization and technology, homesteading ' Native families, in Arizona, the role of tive Americans, pioneer ranching families, the overall role of the town's setting along the Canada del Oro, and growth of the Tucson Metropolitan Area from 1947-73. • Initial Survey of Cultural Resources The Consultant will conduct a survey based on aerialphotographyto . document historic structures identified in the research. This survey will note the general distribution buildings,tion of buildings, structures, and neighborhoods representing different architectural styles, periods, and y � modes of construction, and also provide the basis for decisions on which resources to further document. The Consultant will provide evaluations ofro erties and structures p to determine whether identified properties meet defined criteria of historical, architectural, archaeological,g , or cultural significance. • Detailed Survey and Documentation of Historic Resources The Consultant will provide further documentation of the significant historic c properties and structures determined above. Additional information will include mapping pp g and noting the characteristics of each property or structure. TOWN OF ORO VALLEY Page 3 of 3 COUNCIL COMMUNICATION MEETING DATE: 02/11/09 • Preservation Plan The survey data will be used to create a Preservation Plan to identify significant historic resources recommended forp reservation. The plan will include policies, procedures, and strategies for treatment and conservation. PUBLIC MEETINGS: Public outreach will include meetings with the Historic Preservation Commission, Town Council, and additional meetings with the general public as follows: • One "kickoff"meeting and up to four additional meetings/presentations at regular sessions of the Historic Preservation Commission • One open house presentation with the general public to review and solicit feedback on the results of p the Archival Research, the Historic Context, and the Initial Survey of Cultural Resources • One open house presentation with the general public to review the final results of the survey and p documentation and the Preservation Plan • One meeting for presentation to Town Council BUDGET: The PlanningZoning Department De artment budget for FY 2008-2009 includes an authorized amount of $50,000 forre aration of a Cultural Resources Inventory of Oro Valley. This work will be under p p contract in FY 2008-2009, but will not be completed this fiscal year. Funding of the contract will need to be carried over into FY 2009-2010. All members o f the Historic Preservation Commission and staff look forward to further discussion with you. ATTACHMENTS: None • ;/ • S ah S. More, Planning & Zoning Director Jerene Watson, Assistant Town a ger a r ' ti r David Andrew,, Town Manager 6°j TOWN OF ORO VALLEY COUNCIL COMMUNICATION STUDY SESSION: February 11, 2009 TO: HONORABLE MAYOR& COUNCIL FROM: SARAH S. MORE,FAICP, PLANNING AND ZONING DIRECTOR SUBJECT: ENVIRONMENTALLY SENSITIVE LANDS PROJECT STATUS Objective The purpose of this Town Council studysession is to inform the Council on the project scope of work, consultant team selected, project direction, and schedule. Environmentally Sensitive Lands Project (ESL) Purpose The goal o f the ESL project is to identify and address the Town's natural and cultural resources in a p � comprehensive manner. The protection, restoration, and maintenance of environmental resources require an resources integrated approach. The Town's open space,biologically significant areas, view sheds and cultural g pp must be defined, prioritized, and addressed holistically. Background Environmentally Sensitive Lands Project consists of two main components: 1) Policy Development, and 2) The En y J Implementation. The first was initiated in 1999 and was completed with the adoption of Focus 2020 General Plan. From 1999 to 2001, a considerable effort was expended by committees, citizens, and staff to develop policies that reflect the goal of the ESL project. The effort included the following: • Extensive field work and documentation via GIS for the majority of the area within existing Town boundaries (reflected in current General Plan designated Significant Resource Areas) • Two Public Workshops • Town Council Approval of Public Advisory Committee (PAC) & Technical Advisory Committee (TAC) • Five PAC Training Sessions (Instruction Provided by Various Specialists) • Eleven PAC Meetings (Each Noticed in the NW Explorer Town Page) • Two TAC Meetings • One joint Commission and Council Study Session • Distribution of 3,500 Random Surveys (28.1% Return Rate) • Stakeholder (NW ssocon oMeetings Chamber of Commerce, Association Realtors, SAHBA Technical Review Board,Neighborhood Coalition, and Sun City Vistoso Community Association—Government Affairs Committee) • Direct mailings to all of the Homeowner's Associations within the Town • Meetings with other jurisdictions with similar plans and ordinances • Provision of an interactive website This effort was eventually merged into the General Plan update process. As a result, the comprehensive policiesdevelopedby the PAC were incorporated into the draft General Plan. Meetings between the ESL PAC and the General Plan Steering Committee were facilitated to insure an accurate transfer of the ideals embodied in the PAC's work. From 2005 to 2008,the secondp hase of the ESL project, Implementation, was postponed due to staff and fundingconcerns. To date, the zoningordinance development phase has formally commenced. The graphic on the following page exhibits the overall flow of the project: TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 5 ESL Plan Technical Advisory Committee ESL Plan Public Create Zoning Advisory Draft ESLplan Ordinance Committee -� Incorporate into _♦ Implementation of General Plan update ESL plan element(s) Other tasks such as an Open Space Acquisition Program General Plan Focus 2020 Through an extensive public outreach effort, direction regarding zoning g n g ordinance development has been garnered. The policies are distributed among the followingelements: Land Use Resource Areas), Parks & Recreation, Archaeological & Historic Resources, Open Space and p Natural Resource Conservation, and Environmental Planning. Policy 11.2.7 is particularly noteworthy: : The Town shall prepare, adopt, and implement an Environmentally Sensitive Lands Ordinance (ESLO) containing standards for protecting sensitive resources and provisions for requiring innovative site planning and design practices that would protective sensitive resources. Environmentally Sensitive Lands Ordinance (ESLO) ProjectScope The ESLO effort will focus on assembling the technical components needed substantially to substantially change the Oro Valley Zoning Code Revised. It is the primary vehicle to implement the extensive ensive lest of ESL policies within the General Plan. The scope of the project is a direct reflection of Policy 11.2.7 depicted above and will entail the following four primary phases: I. Define, field review, and GIS recordation of all ESL areas not previously ' —including addressed in the policy phase including Arroyo Grande II. Development and review of specific ESL requirements for all future rezonings— including Arroyo Grande III. Refinement,revise, and/or create incentives within current zoningordinances • . involving but not limited to the following: • Density • Open space • View sheds • Grading • Hillside (slope)protection • Riparian habitat • Outdoor lighting • Revegetation • Protection techniques such as clustering, transfer of development rights, etc. p It is important to note that the approach to Phase III will beguided bythe results . of consultant and Town legal analysis. The "Private Property Rights Protection Act,"also known asProposition ' 207, is adopted F:\PROJECTS\ESLO\reports\TC update on ESL 2-11-09 current draft.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 5 • that can potentiallyreduce the fair market value of state legislation that provides limits on land use laws g private property. IV. Public Participation and Peer Review • Zoning ordinances shapedby employing will be a Technical Advisory Committee(TAC) and a Public Advisory Committee (PAC). participate project onset to guide standard and criteria development with • The TAC will p ate from p scientific and practical expertise. • w all workproducts and provide refining direction to assure consistency with • The PAC will review agreed-upon Town goals. • Two community open-house style munit o -house workshops are planned to provide opportunities for information distribution,public education and, most importantly, public input. Project Team The project will be managed bytwo members of the Town's Planning and Zoning Department staff: Bayer g Vella, AICP, Principal nci al Planner, and Karen Berchtold, AICP, Senior Planner. Furthermore, the public be coordinated byMa Davis, Town Communications Director. Ms. Davis will participation component will Mary be the lead PAC meeting facilitator. The consultant team for the ESL projectby is led David Williams, AICP of Willdan & Associates. Willdan, a multi-disciplinary firm with offices in Tucson and Phoenix, has recently assisted the Town with zoning ordinance amendments relatingto Public Art, Assurances, and Landscaping. Mr. Williams has 23 years experience of planning, zoning and land use regulation experience in southern Arizona(see Attachment 1: Project Team summary.) The consultant team includes the following key members: • RECON is an established biological ical and environmental consulting firm. The RECON team will be led by Lori Woods and has extensive experience in the identification and assessment of environmental resources in the Oro Valley area. • TerraSystems Southwest, a local GIS specialty firm, will provide mapping and information services supporting project.the ESL Mr. Howard Ward is a recognized leader in the GIS profession. • addition to si significant support from the Town Attorney, Ms. Fredda Bisman will provide additional In g pp legal analysis. Ms. Bisman serves a number of municipal clients, is well versed in land use law and regulation, and was part of the legal team that supported the adoption of Scottsdale's ESL environmentalg Ordinance. Project Schedule Town staff and the consultant collaborated to developa fourteen-month long schedule for the ESL project (see Attachment 2). The TAC and PAC serve somewhat different functions, and their meeting schedules have been carefully planned in conjunction with the deadlines for project deliverables. TAC involvement is most intensive o in the beginning, when ESL standards and criteria are defined and mapping progresses. PAC involvement is initiated further into theJ ro'ect as the draft ordinances are developed and reviewed. p F:\PROJECTS\ESLO\reports\TC update on ESL 2-11-09 current draft.doc • TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 of 5 The schedule is entirely designed to deliver requirements for future rezonings onings in an expedient manner—given that significant rezonings such as Arroyo Grande are anticipated. The rezoning p zoning portion of the ordinance will be forwarded to the Planning and Zoning Commission in fall of 2009—with the goal of adoption in January of 2010. • As soon as the rezoning ordinance is drafted, the team will commence work on drafting refinements/revisions to the existing zoning code requirements. The proposed end date for adoption p pon Of the zoning code phase is March 2010. To gamer public input, two open houses are scheduled towards the end of both the rezoning and zoning code components. In addition, Town staff is creating a project website to keepthepublic informed throughout the process. The site will include items such as: project schedule, staff . contact information, mapping products, meeting summaries, and draft ordinances. Advisory Committees Technical Advisory Committee(TAC) The TAC will be comprised of 6-8 members, including Pima County staff, biologists,sts, and other professionals with natural resources and planning expertise. The TAC's role is torovide technicalguidance,guidance, for instance evaluating the methodology to be used for the fieldwork, and insuringall relevant ' factored considerations have been in. Public Advisory Committee (PAC) The PAC will bring a broader communityperspective p p e to the project to insure successful incorporation of previously adopted General Plan policies. Automatic slots will be reserved for the State Land Department, and a representative of the development community. At the March 4, 2009, Town Council meeting, staff will request that each Town Council member appoint one representative to the Public Advisory Committee. The importance of appointing a reasonable number of Committee membersrev' (p sous effort included a very large committee of 22 members) and maintaining focus on producing results is a significant fcant lesson learned from the previous ESL plan effort. Budget The budget is $198,104 (see Attachment 3. Project Budget Summary). The g ry) original proposal was approximately$250,000—and was reduced considerably by Town staff assumingadditional responsibilities. atonal responsibilities. F:\PROJECTS\ESLO\reports\TC update on ESL 2-11-09 current draft.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 5 of 5 A P / :liecoffs Sarah-S. More, Planning & Zoning Director J e M e Watson, Assistant own Manger David Andrews, Town Manager Project Managers: Bayer Vella, Principal Planner Karen Berchtold, Senior Planner Attachments: Attachment 1: Project team with brief background summary Attachment 2: Project schedule Attachment 3: Project budget summary F:\PROJECTS\ESLO\reports\TC update on ESL 2-11-09 current draft.doc ATTACHMENT 1 • Sensitive Lands (ESL) Project Consultant Team Environmentally David A A. Williams, AI CP Willdan, is the project manager for the Environmentally project. David has over 20 years of experience in community planning Sensitive Lands prof and land use regulation in southern Arizona. He is a graduate of the University of Arizona and a former Assistant PlanningDirector for Oro Valley. David authored the Town's original hillsideriparian and ri arian p rotection ordinances. He recently completed an update to the City of Chandler's General Plan, along with planning assignments in Patagonia, Thatcher and Winkelman. He will be the principal author of the rezoning and requirements of the ESL project, and will provide facilitation and zoning ordinance leadership at all ESL public meetings. Lori Woods, RLA, RECON Environmental, will oversee all environmental work for the rved as the Princi al-in-Charge for work previously completed for Oro project. Lori se p Valley, includinghabitat evaluation and mapping. She has nearly 30 years of experience identifying andanalyzing anal zin natural resources in Pima County. Lori is overseeing the Ecosystem Restoration project for Pima County and played a vital role in Rillito River Desert Conservation planning process. Lori will manage biological the Sonoran and fieldwork, and provide input on establishing criteria to define assessments environmentally sensitive areas. ' man J.D. is apartner with the law firm of Mariscal, Week, McIntyre, & Fredda J. Bis nder based in Phoenix, where her practice focuses on representing cities, towns Friedlander, and other governmental entities. During her tenure as Scottsdale City Attorney, she worked primarily in the areas of land use and planning, and participated in drafting the ' nentall Sensitive Lands Ordinance. Fredda's role in Oro Valley's ESL City's Environs y project will be to work with the Town Attorney's office, assisting with regulatory issues, including potential Proposition 207 limitations. Ward, TerraSystems digital data needed tons Southwest, will the coordinate Howard y support the projectvariety from a of sources including the Town, Pima County, PAG, and State Land Department. Further, TSSW will provide highly accurate digitizing and processing services all ll project data, including new infonnation generated by the ESL � comes from a planningand zoning background, and was responsible fieldwork. Howard for the development evelo and marketingof one of Arizona's first comprehensive GIS systems, the Pima County Land Information System (PCLIS). F:\PROJECTS\ESLD\reports\TC 2-11-09 ss\Att 1 key staff summary-esl.doc r -- - O „ N n N � z ti NN TA C Fl 7- Q _ o m N 4 F4 N , 7 O rf O n H w NH tt C dO O C N■ r,-- O ita a W E 3 a,V N i O O O� 5 t1` C(7 • A n „ N O N L C O r z 8 L -en 2 t* -21` = « A > Q �■ A N < V M C N 4 d - Y N L _ L �r :■ 4 In • r•_ w N 1” -O + 8a' h r ■ ..J g d N 0 . r ; o4 G■ h W i* w E C , m o■ v V m• � W W N - N a O i. n w a11 i a " W N r'� • w W• -.-N .,:♦ 1 a v y N Q X n~) N T } W �, v. Q "• n J =°• E Z• • S r ,_. 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O P. v rt 3 °� Q a0 r " �' �v V i 08 a, eo ' > e� a o, a. 2 in in m m C C .E C E 3 • in it m CO 7 CO a o0 0 _ IV F- a a a ATTACHMENT 3 ESL Project Budget SummayFinal Total Total Total Total Name Description Notes Cost Hours Zoning Envrmtl GIS Legal PART 1 Task 1.A Review GIS Data Task 1.B Fieldwork Task 1.0 Updated Maps Task 1.D Additional Mapping Expenses + Total $57,075 549 14 388 147 0 PART 2 Task 2.A SRA Standards Task 2.B SRA Update Task 2.0 SRA Updated Maps Task 2.D Additional Mapping Expenses Total $19,865 177 50 109 18 0 PART 3 Task 3.A Identify Tools Task 3.B Rezoning Reqmnts. Task 3.0 see Pt.5 Expenses Total $21,792 211 193 0 0 18 PART 4 Task A General Plan Anlys. Task B TAC 207 Analysis Task C TAC Review Task D ESL Preparation Expenses Total $36,383 333 248 73 0 12 PART 5 Comp.1 Task 5.1.A PAC Review Task 5.1.B Open Houses Task 5.1.0 Update Ordinances Comp.2 Task 5.2.A PZC Study Sessions Task 5.2.B Update Ordinances Task 5.2.0 PZC Public Hearings Task 5.2.D PZC Recommendations Task 5.2.E TC Study Session Task 5.2.F TC Adoption Expenses Total $28,521 251 227 22 0 2 30 meetings, Staff Meetings increased by 10 $13,140 114 60 45 9 original hours 118 12 held @ Team Meetings RECON $7,068 64 24 30 6 4 original hours 168 Additional Meeting Reserve new item $9,660 84 original hours 0 Project Management $4,600 40 40 original hours 60 Grand Total Final ESL Budget $198,104 1,823 856 667 180 36 original hours 2,318 original budget $239,518 diff hours 495 diff budget $41,414