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HomeMy WebLinkAboutPackets - Council Packets (781) **AMENDED 04/08/08, 12:00 NOON
AGENDA
ORO VALLEY TOWN COUNCIL
STUDY SESSION
APRIL 9, 2008
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
STUDY SESSION - AT OR AFTER 5:30 p.m.
CALL TO ORDER
ROLL CALL
1. DISCUSSION REGARDING THE RECOMMENDATION TO UPDATE
THE COMPENSATION AND CLASSIFICATION POLICIES AND
PROCEDURES
2. DISCUSSION REGARDING PROPOSED WATER RATES, FEES AND
CHARGES
**SPECIAL SESSION AT OR AFTER 5:30 PM
**EXECUTIVE SESSION AT OR AFTER 5:30 PM
Pursuant to ARS 38-431.03(A)(5) discussion or consultation with
designated representatives of the Public Safety Employee Group with the
Oro Valley Police Department regarding salaries, salary schedules and
Memorandum of Understanding (MOU) Agreement
ADJOURNMENT
POSTED: 04-02-08 Amended Agenda posted: 04/08/08
2:30 p.m. 12:00 p.m.
cp rg
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person
with a disability needs any type of accommodation, please notify the Town Clerk's Office at
(520)229-4700.
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION MEETING DATE: April 9, 2008
TO: HONORABLE MAYOR & COUNCIL
FROM: Sandra L. Abbey, Human Resources Director
SUBJECT: Recommendation to update Compensation and Classification Policies and Procedures
SUMMARY:
Following study sessions in August and December, employee focus group meeting in November, and
numerous discussions with employees and staff, the following policy and procedure updates to the
compensation and classification plans are recommended.
• Draft Policy Changes for policies 6 and 12 to update Employee Policy and Procedures Manual (will
be brought to Mayor and Council for adoption by resolution)
• (Informational Only) Draft Compensation and Classification Administrative Directives to be
finalized by Town Manager and carried out by human resources staff using a participatory process to
involve employee groups and managers. Goal is to evaluate and classify all jobs according to
systematic, standardized procedures during the 2008-2009 fiscal year, with all jobs expected to
transition to new classification structure as of July 1, 2009.
ATTACHMENTS:
1. Draft Policy Changes
2. Draft Administrative Directives
REQUEST: Direction to proceed as recommended, to bring final policy changes to the Mayor and Council for
approval; to implement administrative directives upon final approval of the Town Manager; and to begin
transition plan to evaluate and classify positions under the new classification system during 2008-2009, with
complete classification plan changes for the 2009-2010 fiscal year.
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Department Director
' •wn Manager It frx—
ATTACHMENT 1
DRAFT
POLICY 6 - CLASSIFICATION
SECTION 1. Preparation of Plan: The Town Manager will ensure the preparation of a
classification plan g--of positions defined by including written job descriptions,
and specifications, qualifications, and identification of job family and potential career
pathways when applicable. The classification plan should be so developed and
maintained that all positions substantially similar with respect to duties, responsibilities,
authority, and character of work are similarly classified and compensated.
SECTION 2. Adoption, Amendment, and Revision of Plan: The classification plan may
be amended from time to time by action of the Town Council.
SECTION 3. New Positions: When a new position is created, the classification plan
the Town's Classification Plan. New positions are those not previously included in the
Town budget for a given fiscal year. All such new positions shall be approved by
action of the Town Council. The classification plan shall be updated by the human
resources department within 30 days of council approval of new positions.
SECTION 4. Reclassification: When the duties of responsibilities of positions have
accordingly. Administrative Procedures: The Town Manager will ensure
preparation of administrative directives to provide standard operational procedures
in carrying out this policy. Changes to the procedures shall be authorized by the
Town Manager.
SECTION 5. Special Assignment: Police officers may be temporarily assigned by the
Chief of Police to positions or special assignments of law enforcement outside the
classified service. Special assignments may be for indefinite periods of time, and officers
while on special assignment, continue to accrue benefits pursuant to all other policies of
the Town. Selection, assignment and reassignment are not grievable under POLICY 18,
"Grievance Procedures". Section 4. When relieved from special assignment the officer
shall be returned to his/her former position. Any special assignments for departments
other than the Police Department require sufficient justification and approval of the
Town Manager.
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ATTACHMENT 1
DRAFT
POLICY 12 COMPENSATION
SECTION 1. Compensation Philosophy: The Town of Oro Valley strives to provide
an equitable compensation program for all employees. The Town's pay system
provides a method to evaluate jobs based on internal equity, while also
recognizing the relevant labor market as a determining factor in paying
competitively.
SECTION 2.Preparation of Plan: The Town Manager shall ensure that a pay plan is
created in order to attract, retain and motivate employees through financial
compensation. This program will be designed to achieve internal equity, externally
competitive market compensation, and to recognize and reward meritorious
performance. - •••-. a .. •._ . •_ • _- . ..
•.• •.. . 6-• di ..-. ---e . -• . • - - .•.• ••. •. .. • •. .. .
by the Town Council.
SECTION 3. Adoption of Plan: The pay plan shall be adopted and may be amended
from time to time by action of the Town Council. ----: ---- . -: - • • •: - -•
SECTION 4. Administrative Procedures: The Town Manager will ensure
preparation of administrative directives to provide standard operational procedures
in carrying out this policy. Changes to the procedures shall be authorized by the
Town Manager.
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PURPOSE
The Town's compensation philosophy is to provide externally competitive and internally
equitable compensation for all employees. Each employee's base salary shall reflect this
philosophy, with additions to the base salary available through merited increases or
progression along the public safety step plan based on performance. These procedures
provide guidelines in carrying out Policy 12—Compensation.
Changes to the compensation policy require approval by majority vote of the Town
Council; whereas changes to the administrative procedures contained herein, in order to
enact the policy, are management actions requiring approval of the Town Manager.
II. DEFINITIONS
A. Base Pay—The pay rate,not including any overtime or additional compensation
for an employee. The base pay rate may not be below the minimum or above the
maximum of the salary range for the job.
B. Annual Adjustment—Once per year adjustment of the base pay rate for an
employee either through across the board or market adjustments, normally in
conjunction with the beginning of the fiscal year. Such adjustments may be based
on a number of factors such as cost of living changes,wage inflation, or market
changes that necessitate adjusting the base pay in order to remain competitive
with market conditions. Annual Adjustments are contingent on annual approval
by the Mayor and Town Council during the budget planning and approval
process.
C. Merit Increase—annual salary increase applied to an individual's base pay in
conjunction with the annual performance evaluation,based on the performance
rating. Percentages of the merit increase are established annually during the
budget planning process and are contingent on annual approval of the Mayor and
Town Council.
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D. Step Plan Increase—annual salary increase for an individual on the public
safety step plan, in conjunction with the annual performance evaluation, based on
achieving at least a meets expectations level of performance. Funding of the Step
Plan is contingent on annual approval of the Mayor and Town Council.
E. Lump Sum Payment—a one time payment that does not increase the base pay
of an individual salary,but that is considered part of the total annual
compensation. Such payments require sufficient justification of the department
director and approval of the Town Manager.
F. Lateral Transfer—movement of an employee from one position in the
organization to a different position within the same salary range.
G. Promotion—movement of an employee from one position in the organization to
a different position in a higher salary range. This can include promotional
opportunities within the same job family, or promotion into an unrelated, vacant
position for which the employee meets the minimum job requirements and is
selected through the usual internal or external recruitment process.
H. Demotion—movement of an employee from one position in the organization to a
different position in a lower salary range.
I. Special Assignment—assignment to a position requiring specialized skill or
work not normally assigned to all staff members in a given job.
J. Interim Responsibilities—assignment to a position involving management or
unique professional or leadership skills, for a temporary period of time normally
not less than two months or more than 12 months in duration.
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III. ADMINISTRATION OF THE COMPENSATION PLAN
A. Pay Philosophy
The Town of Oro Valley strives to provide an equitable compensation program for all
employees. The Town's pay system provides a method to evaluate jobs based on
internal equity, while also recognizing the relevant labor market as a determining
factor in paying competitively.
The compensation plan is used to attract,retain and motivate employees through
financial compensation. This program is designed to achieve internal equity,
externally competitive market compensation, and to recognize and reward
meritorious performance. Base pay, annual adjustments,merit awards or step plan
progression, and special pay circumstances are parts of the compensation plan.
1. Base pay is initially established at the time of hire. The Town Manager reviews
and approves all salary offers before the new employee begins work. Base pay
will be no less than the minimum pay rate of the salary range for the job and no
more than the maximum pay rate of the salary range. For payroll administration
purposes, the pay rate is expressed as an hourly amount. To approximate the
annual salary for a full-time position, the pay rate should be multiplied by 2,080.
For example a pay rate of$15/hour equates to a full-time salary of 15 X 2080=
$31,200 annually.
2. Annual Adjustments to base pay may be made as across the board adjustments
to all employees or via market adjustments that are applied as needed to ensure a
position remains competitive with the relevant market.
Across the board increases may be approved by the Town Council during the
budget planning process for a given fiscal year(July 1st through June 30th
annually). Across the board adjustments are applied to all employee pay rates.
Salary ranges are also adjusted commensurate with any across the board increase
in order to retain competitive market positioning. Cost of living changes, wage
inflation, public safety MOU agreements,budgetary constraints, and other factors
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may be considered by the Council in determining if an across the board
adjustment will be authorized in a given fiscal year.
Market adjustments are an annual adjustment applied only to those positions
requiring an adjustment in order to maintain externally competitive salary ranges.
This type of adjustment is recommended by the Human Resources Director in the
event a salary study indicates a job is assigned to a pay range with a midpoint
more than 10%below the average midpoint in the relevant labor market. Market
adjustments are applied to the job(by moving it to a new salary range).
Additionally, individual pay for incumbents in the job requiring adjustment may
be increased commensurate with the market change. Market adjustments
normally will not exceed the midpoint of the new pay range, since this is the
salary benchmark tied to market competitiveness.
3. Progression through the salary range and/or step plan is possible by way of
the performance evaluation process. If merit increases are approved and
budgeted by the Town Council in any given fiscal year, employees being paid
through the classification plan will receive a merit increase based on the overall
rating score of their annual performance evaluation. Merit increases will be
expressed in terms of a percentage added to the current base salary and will not
be reduced based on the employee's pay position within the salary range, except
that employees may not receive a salary increase that will place their pay rate
above the maximum pay rate of their salary range.
If step plan increases are approved and budgeted by the Town Council in any
given fiscal year, employees being paid through the public safety step plan will
receive a one-step increase as long as their performance evaluation rating at
least "meets"expectations. If an employee on the public safety step plan is at the
highest step of the plan,no further step increases will be provided.
4. Lump sum compensation may be approved in special circumstances. Such lump
sum awards must be requested by the department director via memorandum to
the Town Manager,justifying the lump sum award, with concurrence of the
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Human Resources Director and final approval of the Town Manager. Awards of a
lump sum payment must be paid for within the approved budget of the requesting
department.
IV. STATUS CHANGES
The Town recognizes that in order to allow for promotional opportunities, growth and
development, or to meet changing departmental or Town-wide reorganization
requirements, it is important to provide procedural guidance for completing employee
status changes. In the event a change not listed herein becomes necessary, it must be
approved by the Town Manager with sufficient documentation and justification.
A. Employee Status Changes
1) Lateral Transfers occur when an employee changes from one position
to another position having the same pay range. Normally, lateral
transfers are voluntary and include the employee applying for a vacant
position. In the case of reorganization within the Town, a transfer may
be required involuntarily. Pay and performance evaluation dates will
normally remain unchanged for employees who are part of a lateral
transfer.
2) Promotions occur when an employee changes from one position to
another position in a pay range with a higher maximum rate. Promotions
may include a change to a new job family, or may be a progression
within the job family.
Promotion to a position in a new job family requires a competitive
process under current internal or external recruitment procedures (see
A.D. 20 Recruitment Process). Such promotions normally include a
salary increase based on the requirements of the position and the
employee's commensurate qualifications.These promotions include a
change in the performance evaluation date and may include a provision
for an introductory period evaluation.
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Promotion within a designated job family are not automatic,but are
based on the needs of the department or Town. Such promotions require
that the employee meet the minimum requirements for the new level of
position, and that there is a promotional opportunity available either due
to a job vacancy or through posting of a departmental promotional
process. Such postings will normally be internal to the specific
department offering the promotional opportunity,but may be available
town-wide depending on the needs of the department or Town.
Posting promotional opportunities within a job family, internal to a
department without a job vacancy, requires coordination with the human
resources department and shall include:
• posting the promotional opportunity within the department for a
minimum of 3 working days;
• determination by human resources that the employee(s) applying
for the promotion meets the minimum requirements for the new
level;
• interview with the department director.
Additional requirements may include a variety of assessments and
exercises to determine readiness for promotion. The internal
promotional opportunity posting will outline the specific requirements
for selection. Promotions within the job family normally include a salary
increase of 5% or to the minimum of the new pay range (whichever is
greater) and without a change in the performance evaluation date.
3) Demotions occur when an employee moves from one position to another
position having a pay range with a lower maximum rate. Normally,
demotions are voluntary and include the employee applying for a vacant
position. In the case of reorganization or demotion for cause, the
demotion may be involuntary. Demotions may, but are not required to,
include a decrease in salary and normally do not include a change to the
performance evaluation date.
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4) Special Assignments may be made by the department director in the
event an employee is required to perform work of a specialized nature,
for example on a regional or inter jurisdictional public safety task force.
The Chief of Police has authority to make special assignments in
accordance with Policy 6 of the Personnel Policy and Procedures
Manual. Special assignments made by other department directors require
authorization of the Town Manager and must be sufficiently justified and
documented.
5) Interim Responsibilities may be assigned when a management position
or a position of unique importance to the Town becomes vacant for a
temporary period of time anticipated to be at least two months. In such
situation, an existing staff member may be assigned interim
responsibilities. The staff member assigned interim responsibilities shall
receive a temporary salary increase of 10%. Upon completion of the
interim assignment,the salary shall return to the former rate.
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PURPOSE
The Town's classification system provides a structured, consistent method and
objective, quantitative techniques for arriving at job evaluation and classification
decisions. Criteria used for evaluating jobs to determine the classification band
include:
• Required Skills, Knowledge and Abilities
• Scope of Responsibility/Supervision Exercised
• Decision-making Authority and Effects of Decisions
• Complexity/Problem-Solving/Creativity Required
• Physical working conditions/hazard exposure
Additionally, competitive market salary data is taken into consideration in order
to remain competitive. Annual salary study data is used for determining salary
ranges within the broader classification bands.
The Town Manager will ensure the preparation of a classification plan that
includes position descriptions with specifications and qualifications. Positions
with similar duties, responsibilities, authority and character of work will be
similarly classified and compensated in accordance with Policy 6 —Classification,
in the Personnel Policy and Procedures Manual. After being objectively classified
by the Human Resources Director(or designee), a position will be assigned a pay
range within a classification band.
Changes to the classification policy require approval by majority vote of the
Town Council. Changes to administrative directives in order to enact the policy,
are management actions and require approval of the Town Manager.
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II. DEFINITIONS
A. Job Evaluation - a systematic process to determine how a job compares
with other jobs within the Town in order to appropriately classify the job.
B. Job Description —a written description of the general purpose of a job,
including the essential functions and job duties, specifications and
requirements such as the knowledge, skills, abilities and other criteria
normally needed for successful performance of the job. Job descriptions
shall also include the job family to which a job belongs, and normal career
pathways for the job family if applicable.
C. Classification — following job evaluation, a method of grouping positions
with similar skills, knowledge, abilities, scope of responsibility, supervisor
and decision-making authority, problem-solving nature and physical
characteristics of work into similar classification bands using internal job
evaluation data; and then assigning each position to a pay range within the
classification band using external market salary data.
D. Job Family— a grouping of jobs, which are inter-related and form a
natural progression along a career path.
III. ADMINISTRATION OF THE CLASSIFICATION PLAN
A. Job Descriptions
The supervisor for a position will create and/or update the job description
for each job as required. The human resources director or analyst will be
available to consult with the supervisor as needed. The supervisor may
gather comparative salary or classification data, however no classification
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band or salary range will be assigned until the human resources office has
completed the job evaluation and classification in accordance with the
procedures contained herein.
The job description will include a general description of the work to be
performed; the job family and any identified career path progression; the
essential functions of the position; required skills, knowledge and abilities;
minimum education, experience and other requirements; and pertinent
work environment information.
B. Job Evaluation
The human resources department will maintain written criteria and
internal procedures for evaluating jobs according to the criteria listed in
Section I of this administrative directive. Upon completion of the job
description, the Human Resources Director(or designee) will complete a
job evaluation and assign points, using these written procedures and
criteria.
C. Classification Bands
Jobs that have been evaluated by the Human Resources Director(or
designee) will be assigned to a classification band based on the results of
the job evaluation. The classification pay bands include the following:
Classification Band A—icludes most entry-level to moderately
experienced administrative and operational support staff.
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Classification Band B —includes experienced administrative, operational
and technical support staff. May include some supervisory and
professional level staff in certain job families.
Classification Band C—includes highly skilled technical, administrative,
and operational professionals, program or division-level management or
those with unique organizational decision-making authority.
Classification Band D—includes primarily department directors or town-
wide executives.
D. Salary Ranges Within Bands
Classification bands serve to group jobs into categories with positions of
similar responsibility, scope, decision-making and supervisory authority to
provide for internal equity across Town departments. However, the Town
recognizes that in order to be competitive in the relevant labor market,
external salary factors must also be considered. Therefore, within each
classification band several pay ranges are available.
Each job classified within a specific band will be included in a salary
study annually. The salary study will normally be conducted by the human
resources staff; however an outside consultant may be used from time to
time. Based on the results of the salary study, the job will be assigned to
the salary range (within the classification band) that has a midpoint closest
to the average midpoint established for that job during the salary study.
Once a job is assigned to a salary range, employees in that job will be paid
no less than the minimum rate of pay in the salary range and no more than
the maximum rate of pay in the salary range. The annual salary survey
may also include a survey of relevant compensation practices and policies
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such as benefits, shift pay, comp-time and leave accrual, on-call and call-
out pay, etc.
E. Step Plan Classifications
The following public safety positions within the Police Department are not
included in the above classification system; however they may be included
in the annual salary study:
Police Officer Lead Police Officer
Detective Sergeant
Dispatcher Lead Dispatcher
Communications Supervisor
Records Specialist Records Supervisor
Property/Forensics Tech Lead IT/Forensics Tech
IV. CHANGES TO THE CLASSIFICATION PLAN
The Town recognizes that in order to remain competitive in our classification
procedures and to meet changing departmental or Town-wide reorganization
requirements, it is important to provide procedural guidance for enacting changes
to the classification bands or salary range structures. In the event a change not
contemplated herein becomes necessary, it must be approved by the Town
Manager with sufficient documentation and justification.
A. Responsibilities of the Mayor and Town Council
Changes to the classification policy require an update to the Personnel
Policy and Procedures Manual, and must be adopted by resolution of the
Town Council. Authorization for new positions (those that require
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additional funds not previously included in the fiscal year budget); significant
changes to designated classification bands, pay ranges within the bands, or
changes to the step plan require approval of the Town Council, normally in
conjunction with overall budget approval procedures.
B. Responsibilities of the Town Manager
Changes to these administrative procedures for carrying out the policies
require approval of the Town Manager. Changes to job titles,
reclassifications, reorganization, or promotional progression within an
established job family in accordance with the procedures contained herein
shall also be approved by the Town Manager.
C. Responsibilities of the Human Resources Director
Updates or creation of job descriptions, evaluation of jobs and
assignment of jobs to previously approved classification bands and salary
ranges, require approval of the Human Resources Director.
D. Responsibilities of Directors
Directors shall initiate creation or updates to job descriptions, requests for
department reorganizations, or requests for reclassification, and must
include documentation providing justification or support for such changes.
E. Reclassifications
Reclassification may be required when the responsibilities of a position
have changed significantly, or when reorganization occurs requiring a
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significant change in responsibilities for existing staff. Reclassifications
may be considered for vacant or non-vacant positions.
1) When there is a vacant position, the human resources office will
consult with the hiring department to determine if the position
requires a new classification study prior to being advertised and
filled. If a classification study is indicated, the Director will
prepare an updated job description, the job will be evaluated by
human resources in accordance with the criteria outlined in this
administrative directive, and a salary study will be conducted.
Based on the outcome of the job evaluation and salary study, the
position will be assigned to the appropriate classification band and
salary range. The results of the classification study will be
forwarded to the Town Manager for approval along with the
requisition for filling the vacant position.
2) For non-vacant positions, in the event a department director
indicates that an existing non-vacant position requires
reclassification, the Director will request that human resources
conduct a classification study for the position in question. This
may or may not occur in conjunction with department
reorganization or as a result of a management study. However, if a
reorganization plan or management study results are available
these should be submitted to the human resources director for
inclusion in the classification study. The study shall be carried out
by human resources in accordance with the job evaluation
procedures contained herein in order to assign the appropriate
classification band. A salary study will be conducted to assign the
position to a salary range within the classification band. The results
of the classification study, along with any supporting
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documentation to justify the reclassification will be forwarded to
the Town Manager for approval.
E. Transitional Considerations
When initially transitioning from the current market-only classification
and salary structure, it is not anticipated that any individual employee's
salary shall be reduced. If, upon classification using these new procedures,
an employee would be placed in a salary range with a lower maximum
salary than the current salary the employee would receive a one-time lump
sum payment in an amount equal to the difference between the former pay
range maximum and the new pay range maximum.
Additionally, in the event an employee's current base pay is higher than
the maximum of their new salary range, the employee's current base pay
will not be lowered and the employee's current base pay will be preserved
until such time that the current salary is within the new salary range.
During any period of time that the employee's base pay is higher than the
maximum of the salary range, the employee will not receive any base pay
salary increases, but instead any salary increases will be in the form of a
lump sum payment. As soon as the employee's salary falls within the new
salary range, this transitional plan will be discontinued for that employee.
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TOWN OF ORO VALLEY 2
Page 1 of 2
COUNCIL COMMUNICATION STUDY SESSION DATE: April 9, 2008
TO: HONORABLE MAYOR AND COUNCIL
FROM: Philip C. Saletta, P.E. Water Utility Director
Shirley Seng, Water Utility Administrator
SUBJECT: Proposed Water Rates, Fees and Charges
SUMMARY:
The functions and duties of the Water Utility Commission include reviewing and developing
recommendations for water revenue requirements, water rates and fee structures. The Oro Valley Water
Utility Staff has prepared for the Commission a Preferred Financial Scenario that has the following
changes for water rates, fees and charges for FY 2008-09:
• Increase the base rates for both the potable and reclaimed water rates by 5.0%
• Increase the commodity rates for all 4 tiers by 5.0% for the potable water rates.
• Increase the commodity rate for the reclaimed rates by 5.0%.
• The construction rate for potable water will increase from $6.00 to $6.25 per 1,000 gallons.
• The construction rate for reclaimed water will increase by 5.0% and will remain equal to the reclaimed
commodity rate.
• The water use contained within specific tiers is proposed to change to conform to generally accepted rate
setting practices on the following meter sizes: 3/4x 3/4 , 1, 1/2, 3, 6 & 8 inch meters.
• Increase the Groundwater Preservation Fee by $0.15, from $0.40 to $0.55 per 1,000 gallons for the
potable water customers.
• Increase the Groundwater Preservation Fee by $0.05, from $0.25 to $0.30 per 1,000 gallons for the
reclaimed water customers.
• Increase the existing meter installation fees to recover the labor and material costs.
• Establish a "convenience fee" for processing credit card transactions by telephone.
Based on the financial analysis, the proposed rates will be a total increase of 8.1%to an average
residential customer with a 5/8 x 3/4 inch water meter. When comparing the impact to the monthly bill
from the overall rate increase (water rates & GPF)with the monthly bill from the existing rates, 4.4% of
the increase is due to the water rate increase and 3.7% is due to the GPF increase.
The above recommendations were based on analysis of the Utility's estimated revenue requirements for
the three Funds that comprise the Water Utility. The three Funds are listed below:
• Enterprise Fund: The Enterprise Fund manages the operations and maintenance of the potable and
reclaimed water system including personnel, O&M, existing system improvements and debt service.
Revenues are received from water rates, fees and charges.
TOWN OF ORO VALLEY
Page 2 of 2
COUNCIL COMMUNICATION STUDY SESSION DATE: April 9, 2008
• Alternative Water Resources Development Impact Fee Fund: The AWRDIF Fund manages the
alternative water resource capital costs (reclaimed and CAP water) and related debt service. Revenues are
received from alternative water resource development impact fees. Groundwater Preservation Fees are
contributed from the Enterprise Fund to this fund to assist with the reclaimed water system debt service
and future CAP water infrastructure debt.
• Potable Water System Development Impact Fee Fund: The PWSDIF Fund manages the potable
water capital improvements that are growth-related and debt service. Revenues are received from potable
water system development impact fees.
The Water Rates Analysis Report will also contain an Alternate Financial Scenario which will provide the
Council with an option for a different water rate increase. Staff will review and compare both financial
scenarios for the Council during the Study Session.
The Commission has evaluated financial considerations related to significant short and long term capital
expenditures, the Utility's existing cash reserves, the existing outstanding debt and the annual debt service
payments. During this process, the Commission's goals were to ensure that all existing rate setting
policies and bond covenants were met, specifically the debt service coverage ratio of 1.3. Cash reserves
were utilized to minimize future debt. The proposed rate increases, under the existing tiered rate structure,
will continue to encourage voluntary water conservation.
The following is the proposed schedule for the rate setting process:
3/10/08 Commission reviewed the proposed water rates
4/09/08 Council Study Session on the proposed water rates
4/14/08 Commission to make a final recommendation on water rates
4/16/08 Council to consider approval of Notice of Intent (NOI) to Increase Water Rates
5/21/08 Public Hearing on water rates if NOI is approved
6/20/08 If adopted, the proposed water rates will become effective
ATTACHMENTS:
1. Draft Water Utility Commission Water Rates Analysis Rep•rt—April 16, 2008
Ata.
Shir - Seng, Wats Utility Adm, istrator
ij .//
Philip C.'" aletta, P.E., Water Utility Director
DI id Andrews, Town Manager
DRAFT as of 4/01/08
TOWN OF ORO VALLEY
WATER UTILITY COMMISSION
WATER RATES ANALYSIS REPORT
APRIL 16, 2008
ORO VALLEY TOWN COUNCIL
Paul Loomis,Mayor
Al Kunisch, Vice Mayor
Paula Abbott, Council Member
K.C. Carter, Council Member
Helen Dankwerth, Council Member
Barry Gillaspie, Council Member
Terry Parish, Council Member
ORO VALLEY WATER UTILITY COMMISSION
Dave Powell, Chair
Winston Tustison,Vice Chair
Richard Davis, Commissioner
John Hoffmann, Commissioner
Robert Milkey, Commissioner
Elizabeth Shapiro, Commissioner
TOWN STAFF
David Andrews, Town Manager
Jerene Watson, Assistant Town Manager
Philip C. Saletta,P.E., Water Utility Director
Shirley Seng, Water Utility Administrator
Stacey Lemos,Finance Director
Art Cuaron, Finance Analyst
DRAFT as of 4/01/08
TABLE OF CONTENTS
SECTION TITLE PAGE
Index of Appendices i
List of Acronyms ii
Executive Summary 1
Introduction 3
Enterprise Fund 4
Alternative Water Resources Development Impact Fee Fund 6
•
Potable Water System Development Impact Fee Fund 8
Preferred Financial Scenario 10
Recommendation on Water Rates, Fees & Charges 12
Meter Installation Fees 14
Convenience Fees 15
Alternate Financial Scenario 16
Conclusion 17
Appendices
DRAFT as of 4/01/08
INDEX OF APPENDICES
APPENDIX
A. Assumptions for Preferred Financial Scenario
A-1 Enterprise Fund
A-3 Alternative Water Resources Development Impact Fee Fund
A-4 Potable Water System Development Impact Fee Fund
B. Preferred Financial Scenario
B-1 Enterprise Fund
B-3 Alternative Water Resources Development Impact Fee Fund
B-4 Potable Water System Development Impact Fee Fund
B-5 Summary of all Funds
C. Rate Schedules & Tables for Bill Comparisons for Preferred Financial Scenario
C-1 Potable Water Rates
C-2 Reclaimed Water Rates
C-3 Tables for Bill Comparisons by Meter Size
D. Rate Schedules for Other Service Fees & Charges
D-1 Meter Installation Fees
D-3 Convenience Fees
E. Alternate Financial Scenario
E-1 Assumptions for Alternate Financial Scenario
E-5 Proforma: Enterprise Fund
E-7 Proforma: Alternative Water Resources Development Impact Fee Fund
E-8 Proforma: Potable Water System Development Impact Fee Fund
E-9 Proforma: Summary of all Funds
E-11 Water Rate Schedules for Alternate Financial Scenario
E-13 Table for Bill Comparisons by Meter Size for Alternate Financial
Scenario
DRAFT as of 4/01/08
LIST OF ACRONYMS
LIST OF ACRONYMS USED IN THIS REPORT
AF Acre Feet
AMR Automated Meter Reading
AWRDIF Alternative Water Resources Development Impact Fee
AWWA American Water Works Association
CAGRD Central Arizona Groundwater Replenishment District
CAP Central Arizona Project
COLA Cost Of Living Allowance
CY Calendar Year
EDU Equivalent Dwelling Unit
FTE Full Time Employee
FY Fiscal Year
GPF Groundwater Preservation Fee
LTS Long Term Storage Credits
O&M Operating and Maintenance
PWSDIF Potable Water System Development Impact Fee
WIFA Water Infrastructure Finance Authority
ii
DRAFT as of 4/01/08
TOWN OF ORO VALLEY
WATER UTILITY COMMISSION
WATER RATES ANALYSIS REPORT
APRIL 16, 2008
EXECUTIVE SUMMARY
The functions and duties of the Oro Valley Water Utility Commission include reviewing and
developing recommendations for water revenue requirements, water rates and fee structures.
The Commission annually evaluates staff recommendations based on a rates analysis to
assure the recommendations meet Town policies and bond covenants.
The Utility has based its financial analysis on the American Water Works Association
(AWWA) Cash Needs Approach. The AWWA is the largest national organization that
develops water and wastewater policies, specifications and rate setting guidelines accepted
by both government-owned and private water and wastewater utilities worldwide.
This Water Rates Analysis Report contains detailed information on the three funds that
comprise the Oro Valley Water Utility:
• Enterprise Fund
• Alternative Water Resources Development Impact Fee Fund
• Potable Water System Development Impact Fee Fund
Each fund is individually analyzed with regard to revenue and revenue requirements.
The Preferred Financial Scenario includes five year projections for each fund. This allows
the Utility to evaluate the impact of future costs and the revenue sources that will be required
to meet those costs. Based on the data contained within the Preferred Financial Scenario, the
Water Utility Commission has made recommendations on water rates and fees that the Utility
will assess in FY 2008-09. Those recommendations are as follows:
• Increase the base rates for both the potable and reclaimed water rates by 5.0%.
• Increase the commodity rates for all 4 tiers by 5.0% for the potable water rates.
• Increase the commodity rate for the reclaimed rates by 5.0%.
• The construction rate for potable water will increase from $6.00 to $6.25 per 1,000
gallons.
• The construction rate for reclaimed water will increase by 5.0% and will remain equal
to the reclaimed commodity rate.
• The water use contained within specific tiers is proposed to change to conform to
generally accepted rate setting principles on the following meter sizes: 3/4 x 3/4, 1,
11/2, 3, 6 & 8 inch meters.
- 1 -
DRAFT as of 4/0 1/08
• Increase the Groundwater Preservation Fee by $0.15, from $0.40 to $0.55 per 1,000
gallons for the potable water customers.
• Increase the Groundwater Preservation Fee by $0.05, from $0.25 to $0.30 per 1,000
gallons for the reclaimed water customers.
• Increase the existing meter installation fees to recover labor and material costs.
• Establish a "convenience fee" for processing credit card transactions by telephone.
The Water Rates Analysis Report also includes an Alternate Financial Scenario for the
Council's consideration. The Alternate Financial Scenario incorporates the same basic
assumptions as the Preferred Financial Scenario; however, the revenue is generated by
annual rate increases that are different than those proposed in the Preferred Financial
Scenario. Both scenarios meet the required 1.3 debt service coverage ratio. A major
difference in the scenarios is that the Alternate Financial Scenario does not minimize the
potential "rate shock" in future years.
The Utility employed Red Oak Consulting, a division of Malcolm Pirnie, Inc., to review this
Rate Analysis and provide an opinion on the reasonableness and consistency of the
assumptions contained within the analysis. They verified the calculations, tested the
consistency of underlying assumptions and calculation methods, and reviewed the
consistency of the results with the Utility's current financial position and recent cash flow.
Their professional opinion will be provided as a supplement to this report.
The Commission presents this Rates Analysis Report for the review and consideration of the
Mayor and Council. The Commission and Water Utility Staff are available to discuss this
report in greater detail at the Council's request. Utility Staff are planning to request
Council's approval of a Notice of Intent on April 16, 2008 and approval of any rate increases
ata Public Hearing on May 21, 2008.
The Oro Valley Water Utility Commission is proud to serve the Town of Oro Valley, it
citizens and the customers of its water utility. The Commission extends their appreciation to
the Mayor and Council for their consideration and guidance and looks forward to their
continued direction.
_2 _
DRAFT as of 4/01/08
TOWN OF ORO VALLEY
WATER UTILITY COMMISSION
WATER RATES ANALYSIS REPORT
APRIL 16, 2008
INTRODUCTION
The Oro Valley Water Utility was established as a self-supporting enterprise of the Town.
The Utility is comprised of three separate funds that have been established for a specific
purpose. The Funds are as follows:
• Enterprise Fund
• Alternative Water Resources Development Impact Fee Fund
• Potable Water System Development Impact Fee Fund
The Enterprise Fund is the operating fund for the Utility. The expenditures managed from
this fund include personnel, operations and maintenance for both potable and reclaimed
water systems, capital costs for existing potable water system improvements and related debt
service. Revenue for this fund includes water sales, interest income, service fees and
miscellaneous charges.
The Alternative Water Resources Development Impact Fee Fund was established in 1996 to
manage capital expenditures related to alternative water resources including reclaimed water
and Central Arizona Project (CAP) water. Expenditures include acquisition of water rights
required for growth and capital costs, including debt service, to deliver reclaimed water and
CAP water to the Town. Revenue for this fund is received from impact fees collected at the
time water meters are purchased and from interest income. Additionally, the Groundwater
Preservation Fees, which are collected through the Enterprise Fund, are transferred to the
Alternative Water Resources Development Impact Fee Fund to pay for capital costs and debt
service.
The Potable Water System Development Impact Fee Fund was established in 1996 to
manage capital expenditures related to expansion or growth-related potable water capital
projects and related debt service. These projects include wells, pump stations, reservoirs and
mains for the potable water system: Revenue for this fund is received from impact fees
collected at the time water meters are purchased and from interest income.
The revenue and expenditures of all three funds are combined primarily to determine if the
Utility meets the debt service coverage requirement established in the Mayor and Council
Water Policies and the 2003 Bond Covenants. Otherwise, each fund is independent with
regard to revenue and expenses. The revenue from the individual funds may not be
consolidated nor used for any purpose other than for which they were originally established.
-3-
•
DRAFT as of 4/01/08
Each fund is addressed in more detail in the report. Figure 1 illustrates the relationship
between the three funds.
Figure 1
Enterprise Fund AWRDIF Fund PWSDIF
Rev: Water sales, service Rev: AWRDIF impact Rev: PWSDIF impact
fees and charges fees&Groundwater fees
Preservation Fees
Exp: Operating costs, Exp: Alternative water Exp: Growth related
existing system capital resources(CAP& potable water capital
improvements and reclaimed water),related improvements and
debt service capital improvements& related debt service
debt service
Summary of All Funds
The Utility combines all funds to
determine the overall debt service
coverage ratio required by Town Policy&
bond covenants. The Utility's net revenue
must be equal to or greater than 1.3 times
the annual debt service.
ENTERPRISE FUND
REVENUE
The Enterprise Fund is projected to have a cash balance of$10 million at the beginning of
FY 2008-09. Enterprise funds may be used for operating costs including personnel,
operations and maintenance, capital improvements for the existing potable water system and
debt service. Water sales revenues are estimated to meet the FY 2007-08 projections.
Revenue from other service fees and charges is estimated to exceed the budgeted projections
by $141,600 in part as a result of the Town's General Fund paying for billing and collection
services provided by the Utility for Stormwater fees. This revenue was not included in the
FY 2007-08 budget. Interest income is expected to slightly exceed the budgeted projections.
All Groundwater Preservation Fees are transferred to the AWRDIF Fund to help repay debt
on the reclaimedwater _system and the future CAP water delivery system and_are not
included in the revenue comparison of the Enterprise Fund. The following table provides the
Utility's budgeted revenue compared to the estimated revenue for FY 2007-08:
FY 2007-2008 FY 2007-2008 Difference
Revenue Source Budget Estimated Increase(Decrease)
Water Sales $ 11,343,000 $ 11,382,800 $ 39,800
Service Fees/Charges $ 465,000 $ 606,600 $ 141,600
Interest Income $ 350,000 $ 400,000 $ 50,000
Total $ 12,158,000 $ 12,389,400 $ 231,400
-4-
DRAFT as of 4/01/08
Revenues projected for FY 2008-09 were based on anticipated annual growth in the customer
base of 250 single family residential customers and water consumption patterns similar to
calendar year (CY) 2007. Analysis of the water use trends for CY 2007 indicated the
average monthly use for a single family residence with a 5/8 x 3/4 inch water declined from
10,000 gallons to 9,000 gallons per month. This reduction may be a result of the
implementation of the Drought Preparedness Plan and monsoon rains received last summer.
The reduction in water use was taken into consideration when projecting future water sales
revenue. The following table indicates the amount of water sales revenue that would be
realized with the existing rate structure and no water rate increase:
FY 2007-2008 FY 2008-2009 Difference
Revenue Estimate Revenue Projection Increase (Decrease)
$11,382,800 $11,030,265 (S352,535)
5
Under the existing rate structure, the projected revenue decrease is a result of a significant
decline in projected construction water sales in addition to the decrease in water consumption
by single family residences.
REVENUE REQUIREMENTS
Because of the timing of the preparation of this report relative to the Town's budgeting
process, the Commission recognizes that both the projected revenues and the projected
expenditures may need to be revised. The amounts shown below and used in the financial
analysis may differ slightly from those included in the Department Budget Request and the
Manager's Budget Review because of the availability of more recent and reliable
...........
information. The Commission understands that Oro Valley Water Utility Staff, the Town
Manager and the Mayor and Council may adjust expenditures to fit the final estimate of
revenues based on the action of Council on the rate structure for FY 2008-09.
The following table is a comparative summary of operating expenses for the Water Utility
Enterprise Fund. Budgeted amounts for FY 2007-08 are compared to the projected expenses
for FY 2008-09 used in the financial analysis:
OVWU FY 2007-2008 FY 2008-2009 Change
Expenditures Budget Projections Increase(feereas ::
Personnel $ 2,365,664 $ 2,427,259 $ 61,595
O & M $ 3,627,840 $ 4,073,508 $ 445,668
CAP Capital Costs $ 216,405 $ 216,405 $ 0
CAP Recharge $ 237,500 $ 420,000 - $ 182,500
CAGRD $ 1,012,000 $ 836,919 (S 175,081)
Capital Outlay $ 5,662,140 $ 4,737,000 (S 925,140)
Debt Service $ 3,102,771 $ 3,597,312 $ 494,541
Totals $16,224,320 $16,308,403 $ 84,083
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DRAFT as of 4/01/08
Projected personnel costs include the addition of 1 full time employee (FTE). The proposed
FTE would be assigned to field operations. Personnel costs also include a proposed 6%
COLA/merit increase as recommended by the Town Finance Department and reclassification
of four existing employees.
The projected operations and maintenance costs include the O&M costs for both the potable
water system and the reclaimed water system. With the exception of extraordinary and/or
one-time expenditures, O&M costs were projected to have inflationary increases of 2.5%
annually. Tucson Electric Power anticipates a significant rate increase this coming year
which has been factored into the projections. Additionally, the cost for Tucson Water to treat
our reclaimed water has increased and the volume of reclaimed water that will be used will
increase when reclaimed deliveries begin for the El Conquistador golf courses.
The projected increase in CAP recharge costs is due to projected increases in the cost of CAP
water and the volume of water that will be recharged at the Kai Farms Groundwater Water
Savings Facility. In FY 2008-09, the Utility is proposing to recharge 4,000 AF.
The projected decrease in costs for the Central Arizona Groundwater Replenishment District
(CAGRD) is a result of the Utility's plan to better manage its water and financial resources.
The Utility will use Long Term Storage (LTS) credits to offset a portion of the costs charged
by the CAGRD through recently permitted recovery wells and the direct transfer of LTS
credits to the CAGRD.
Projected capital projects for existing system improvements in FY 2008-09 include drilling
and equipping 1 new well, equipping a well drilled in FY 2007-08, water main relocations.
and modifications and a water main replacement project. Capital outlay also includes new
vehicles, new water meters, security equipment and other minor assets.
Projected debt service will increase based on the Utility's portion of the proposed debt for the
Phase 1 of the Municipal Operations Center.
Projected expenditures in the Enterprise Fund are proposed to be funded with revenue
generated from water rates, fees, charges and cash reserves.
ALTERNATIVE WATER RESOURCES DEVELOPMENT IMPACT FEE FUND
REVENUE
The Alternative Water Resources Development Impact Fee Fund (AWRDIF) is projected to
have a cash balance of$205,000 at the beginning of FY 2008-09. AWRDIF funds may be
used for capital expenditures related to alternative water resources including reclaimed water
and CAP water. The revenue sources for the AWRDIF Fund are from impact fees collected
when a water meter is purchased and from interest earned on cash balances. The
Groundwater Preservation Fees (GPF) collected through the Enterprise Fund are transferred
to the AWRDIF Fund to help repay outstanding debt for the reclaimed water delivery system
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DRAFT as of 4/01/08
and for future debt on the CAP water delivery system. The following table provides the
budgeted revenue compared to the estimated revenue for FY 2007-08:
FY 2007-2008 FY 2007-2008 Difference
Revenue Source Budget Estimated Increase Dem,
Impact Fees $ 558,000 $ 443,000 (S 11S u ) _
GPF $ 1,108,000 $ 873,600 (5 2:34,400 )
Interest Income $ 46,000 $ 55,000 $ 9,000
Miscellaneous $ 0 $ 170,000 $ 170,000
Total $ 1,712,000 $ 1,541,600 CS I 70
The Town Council adopted new impact fees in 2007. The estimated decrease in impact fee
revenue occurred because the process of finalizing the revised impact fees was not completed
until after the budget process was completed. The original proposed impact fees were to be
phased in over 3 years; however, Ordinance No. (0) 07-32 adopting the new impact fees
allowed for a 5 year phase in of the new fees beginning in September 2007. The fees will
automatically increase on September 19th every year through September 19, 2011.
The projected decrease in GPF revenue is a result of customers using less than average water.
The water use trends in CY 2007 are discussed in more detail in the Enterprise Fund section
of this report.
Revenues projected for FY 2008-09 were based on anticipated annual growth in the customer
base of 250 new connections or 312 Equivalent Dwelling Units (EDUs). An EDU is
equivalent to one single family residence with a 5/8 x 3/4 inch meter. For impact fee
projections, the Utility converts the estimated new connections to EDUs at a ratio of 1.25
EDUs to 1 new connection based on ten year historical trends.
The following table indicates the amount of impact fee and GPF revenue that would be
realized with the currently authorized increased in impact fees and with and without a GPF
increase:
FY 2008-2009 FY 2008-2009
Revenue Projection Revenue Projection Difference
With GPF Increase Without GPF Increase
Impact Fees $ 632,580 $ 632,580 $ 0
GPF $1,656,556 $1,200,895 $ 455,661
REVENUE REQUIREMENTS
The AWRDIF Fund was allocated a portion of the Series 2003 Bond proceeds to finance
construction for the first phase of the reclaimed water system. The second phase of the
reclaimed water system is being financed by a loan through the Water Infrastructure Finance
Authority of Arizona (WIFA).
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1
DRAFT as of 4/01/08
The acquisition of 3,557 AF of CAP water rights in FY 2007-08 will be funded through the
AWRDIF Fund over the next four years. This additional water will be necessary to meet the
demands of future customers and as such will be paid from this Fund.
The following table is a comparative summary of expenditures for the AWRDIF Fund.
Budgeted amounts for FY 2007-08 are compared to the projected expenses for FY 2008-09
used in the financial analysis:
FY 2007-2008 FY 2008-2009 Change
Expenditures Budget Proj ections Increase(Decrease)
Professional Services $ 35,500 $ 46,000 $ 10,500
Capital Improvements $ 5,650,000 $ 623,000 (S 5,027,000
Debt Service $ 1,577,118 $ 1,752,010 $ 174,892
Total $ 7,262,618 $ 2,421,010 ,t841,,608)
The professional services are expenses incurred for renewable water studies including the
Lower Santa Cruz Managed Recharge Project and the CAP water pilot study for treatment
techniques (slow sand filtration and reverse osmosis).
The capital improvements in FY 2007-08 represent the design and the majority of
construction costs for the second phase of the reclaimed water system. The project will not
be completed within FY 2007-08; therefore, the remaining construction costs will be carried
forward into FY 2008-09.
The increase in debt service is attributed to the Utility incurring additional debt to finance the
second phase of the reclaimed water system. The repayment schedule for phase one debt was
provided by the bond underwriters. The repayment schedule for the phase two WIFA loan
was estimated by Utility Staff.
Projected expenditures in the AWRDIF Fund are proposed to be funded with WIFA loan
proceeds, revenue generated from impact fees, groundwater preservation fees and interest
income.
POTABLE WATER SYSTEM DEVELOPMENT IMPACT FEE FUND
REVENUE
The Potable Water System Development Impact Fee Fund (PWSDIF) is projected to have a
cash balance of $8.9 million at the beginning of FY 2008-09. The PWSDIF Fund was
allocated a portion of the Series 2003 Bond proceeds to finance construction of growth-
related potable water system improvements and the refinancing of the Series 2000 Bond
issue. Revisions to the capital improvement plan due to reduced growth have left sufficient
bond proceeds available to construct the needed improvements from FY 2008-09 through FY
2009-10. Growth-related improvements after this time will be paid for with cash.
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DRAFT as of 4/01/08
The revenue sources for the PWSDIF Fund are from impact fees collected when a water
meter is purchased and from interest earned on cash balances. The Town Council adopted
new impact fees in 2007. These new fees became effective in September 2007. The
following table provides the budgeted revenue compared to the estimated revenue for FY
2007-08:
FY 2007-2008 FY 2007-2008 Difference
Revenue Source Budget Estimated Increase(Decrease)
Impact Fees $ 947,500 $ 1,736,302 $ 788,802
Interest Income $ 430,000 $ 378,000 ( S 52,000 )
Total $ 1,377,500 $ 2,114,302 $ 736,802
The projected increase in impact fee revenue is a result of numerous new commercial
connections during 2007. Commercial connections typically require meters larger than 5/8 x
3/4 inch and they are assessed a fire flow component included in the impact fees. It is
difficult to project commercial connections; therefore, revenue projections are based on
projected Equivalent Dwelling Units (EDUs).
Revenues were projected for FY 2008-09 based on anticipated annual growth in the customer
base of 250 new connections or 312 EDUs. An EDU is equivalent to one single family
residence with a 5/8 x 3/4 inch meter. For impact fee projections, the Utility converts the
estimated new connections to EDUs at a ratio of 1.25 EDUs to 1 new connection base on ten
year historical trends. The following table indicates the amount of impact fee revenue that
would be realized in FY 2008-09:
FY 2007-2008 FY 2008-2009 Difference
Revenue Estimate Revenue Projection Increase(Decrease)
$ 1,736,302 $ 800,900 (S 935,402)
The estimated decrease in impact fee revenue is a result of commercial connections greater
than projected in FY 2007-08 discussed above and a lower projected growth rate for FY
2008-09. In FY 2007-08 the projected growth rate was 400 EDUs and for FY 2008-09 the
projected growth rate is 312 EDUs.
REVENUE REQUIREMENTS
Growth-related potable water system improvements are managed through the PWSDIF Fund.
These improvements include new potable water reservoirs, pump stations, water mains and
wells that are required to meet the demands of new customers. The following table is a
comparative summary of expenditures for the PWSDIF Fund. Budgeted amounts for FY
2007-08 are compared to the projected expenses for FY 2008-09 used in the financial
analysis:
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DRAFT as of 4/01/08
FY 2007-2008 FY 2008-2009 Change
Expenditures Budget Projections Increase(1: fleas )
Capital Improvements $ 1,570,000 $ 570,000 S :1,000.000
Debt Service $ 631,920 $ 637,646 $ 5,726
Total $ 2,201,920 $ 1,207,646 ( S 994,274
The estimated decrease in capital improvements is a result of reduced growth and the
completion of growth-related projects. Additional growth-related improvements will not be
constructed until required and demands of future customers are imminent.
The capital improvements for FY 2008-09 include one water main installation project and
one water main oversizing project. These projects will meet the demands of future
development by providing additional water supply and fire flow capacity.
The debt service payments are pursuant to the repayment schedule provided by the bond
underwriters.
Projected expenditures in the PWSDIF Fund are proposed to be funded with Series 2003
bond proceeds, cash reserves generated from impact fees and interest income.
PREFERRED FINANCIAL SCENARIO
Prior to developing financial forecasts, financial considerations were evaluated relating to
significant short and long term capital expenditures, the Utility's existing cash reserves,
existing outstanding debt, proposed future debt and the related debt service payments. To
arrive at a Preferred Financial Scenario, the goals of the Commission were to ensure that all
existing rate setting policies were met, cash reserves were utilized to minimize future debt
and proposed rate increases would not result in rate shock. A key component in the rate
setting process is the calculation of the debt service coverage ratio. A 1.3 debt service
coverage ratio was established by Council policy with the adoption of Resolution No. (R)05-
09. The Commission's finance subcommittee and Utility Staff evaluated different financial
scenarios prior to forwarding a recommendation to the Commission.
With regard to the Preferred Financial Scenario, the following are key assumptions used to
develop the financial projections. The entire set of assumptions may be found in Appendix
A.
• Annual growth is estimated at 250 new connections annually which equates to 312
EDUs for FY 2008-09. Projected growth for future years has been estimated at 320
new connections annually which equates to 400 EDUs.
• The Utility will use cash reserves to fund existing system capital improvements in FY
2008-09 and FY 2009-10.
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•
DRAFT as of 4/01/08
• The Utility will finance future existing system capital improvements beginning in FY
2010-11.
• It is assumed the Utility will not finance future growth related capital improvements.
• The El Conquistador Golf Courses (36 holes) will be removed from groundwater by
October 2008.
• Debt service for CAP water development begins in FY 2010-11.
• Debt service for the proposed Municipal Operations Center begins in FY 2008-09.
• Projected operating costs in FY 2008-09 are similar to the Utility's budget request.
Future years include 2.5% annual inflation after one time expenditures have been
deducted.
• Significant cost increases due to potential electric rate increases and increases in
reclaimed water costs under the Tucson IGA.
• Projected operating costs for direct delivery of CAP water begin in January 2013.
• The Potable Water System Development Impact Fees were increased to $2,567 per
EDU. These fees are not proposed to increase within the 5 year projection period.
• The Alternative Water Resources Development Impact Fees were increased to $1,300
per EDU. This increase represents the first of five incremental increases. The
subsequent increases will occur over the next four years.
Analysis of the Preferred Financial Scenario indicates that the Enterprise Fund can utilize
cash reserves to finance the proposed existing system capital improvements for FY 2008-09
and FY 2009-10 but will need to finance future improvements. When the Utility assumes
more debt, the water rates must increase in order to maintain a minimum 1.3 debt service
coverage ratio. The Preferred Financial Scenario proposes new debt for the Enterprise Fund
in FY 2008-09 and FY 2010-11. The projected rate increases for the base rates and
commodity rates begin in FY 2008-09 at 5% followed by 6%, 7%, 8% and 8% for the
following four years. The operating and maintenance costs for direct delivery of CAP water
will be paid through water rates; however, the capital costs to construct the CAP water
delivery system will be funded with revenue derived from Groundwater Preservations Fees
and Alternative Water Resources Development Impact Fees
The financial projections detailed in the Preferred Financial Scenario for the AWRDIF Fund
include assumptions that the second phase of the reclaimed water system will be constructed
in FY 2007-08 and 2008-09. This project will be financed with a loan from the Water
Infrastructure Finance Authority of Arizona (WIFA). In addition, the repayment of capital
costs for the reallocation of 3,557 AF of CAP water will be funded through the AWRDIF
.Fund. These payments for the reallocation began in FY 2007-08 and continue through FY
2011-12. Construction of the CAP water delivery system will be managed through the
AWRDIF Fund. It is estimated that debt service for this project will begin in FY 2010-11.
To meet the revenue requirements of this Fund, it has been assumed that the Groundwater
Preservation Fees will increase annually for the five year projection period and that the
Alternative Water Resources Development Impact Fees will increase over a five year period
beginning in FY 2007-08 pursuant to Ordinance No. (0) 07-32 which was adopted in 2007.
The financial projections detailed in the Preferred Financial Scenario for the PWSDIF Fund
include assumptions for growth related capital improvements as detailed in the Potable
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DRAFT as of 4/01/08
Water System Master Plan adopted by the Town Council in 2006. In order to pace water
infrastructure construction with new growth demands, some of these projects have been
delayed over the last several years resulting from a growth rate slower than projected. As
such, there are 2003 bond proceeds remaining to fund the capital improvements for FY 2008-
09 and FY 2009-10. The Potable Water System Development Impact Fees were increased
pursuant to Ordinance No. (0) 07-31 adopted in 2007.
The projections for the Enterprise Fund, AWRDIF Fund and the PWSDIF Fund were
combined to evaluate the overall debt service coverage at the end of each fiscal year.
Analysis indicates that, under the Preferred Financial Scenario, the Utility will meet the debt
service coverage requirement established by the Mayor and Council Water Polices and Bond
Covenants for all five years. Proformas for the Preferred Financial Scenario may be found in
Appendix B.
RECOMMENDATION ON WATER RATES, FEES & CHARGES
After reviewing the analysis of the three Funds and their respective revenue requirements for
the next five years, the Water Utility Commission is recommending:
• Increase the base rates for both the potable and reclaimed water rates by 5%.
• Increase the commodity rates for all 4 tiers by 5% for the potable water rates.
• Increase the commodity rate for the reclaimed rates by 5%.
• The construction rate for potable water will continue to be $1.00 greater than the
highest tiered rate and will increase from $6.00 to $6.25 per 1,000 gallons.
• The construction rate for reclaimed water will increase by 5% and will remain equal
to the reclaimed commodity rate.
• The water use contained within specific tiers is proposed to change to conform to
generally accepted rate setting practices on the following meter sizes: 3/4 x 3/4, 1,
11/2, 3, 6 & 8 inch meters.
• Increase the Groundwater Preservation Fee by $0.15, from $0.40 to $0.55 per 1,000
gallons for the potable water customers.
• Increase the Groundwater Preservation Fee by $0.05, from $0.25 to $0.30 per 1,000
gallons for the reclaimed water customers.
• Increase the existing meter installation fees to recover labor and material costs.
• Establish a"convenience fee" for processing credit card transactions by telephone.
The detailed schedule of the proposed water rates may be found in Appendix C. The
proposed changes for meter installation fees and convenience fees may be found in
Appendix D.
The following table illustrates the proposed water rate changes for a single family
residential customer with a 5/8 x 3/4 inch water meter. Other water providers in the
region are included for comparison.
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DRAFT as of 4/01/08
Tier 1 Tier 2 Tier 3 Tier 4
Water Provider Monthly Cost Per Cost Per Cost Per Cost Per
Base Rate 1,000 Gals. 1,000 Gals. 1,000 Gals. 1,000 Gals.
Oro Valley Current 13.25 2.08 2.81 3.76 5.00
Oro Valley Proposed 13.91 2.18 2.95 3.95 5.25
Metro Water 13.76 2.19 3.43 4.33 5.76
Marana Water 14.00 2.15 3.00 3.90 4.80
Tucson Water -Current 5.42 1.57 5.48 7.75 10.76
Tucson Water-Proposed 5.52 1.65 6.06 8.59 11.98
Oro Valley Water, Tucson Water and Metro Water no longer include water usage in their
base rates; however, Marana Water includes 1,000 gallons. Oro Valley, Metro and Marana
all base their rates on 1,000 gallons. Tucson Water's commodity rates are based on the use
of 100-cubic feet which is the equivalent of 748 gallons. To simplify the comparison, the
rates for Tucson Water have been converted to represent the charge for 1�000 gallons. For
P g
the most part, the tiered rate structures for all the Water Utilities are similar. A table
providing proposed rates for all Oro Valley Water Utility meter sizes may be found in
Appendix C.
Appendix C also contains tables that calculate the dollar increase and the percentage
increase that a customer would experience on a monthly bill .under the proposed rates.
Monthly bill amounts are calculated in 1,000 gallon increments for the 5/8 x 3/4 inch meters
and a variety of increments for larger meter sizes.
For comparison purposes, the following table provides a calculation of a monthly bill
amount for a single family residential customer with a 5/8 x 3/4 inch meter for the water
utilities surrounding the Oro Valley Water Utility service area. Direct comparison of raw
base rates and commodity rates is less effective because of the varying rate structures of each
utility. A better comparison is to calculate the cost for specific consumption levels during a
summer month. Please note that these charges only reflect water use fees and specifically
exclude taxes, Groundwater Preservation Fees and similar renewable water resource fees
charged by other water providers.
Cost for Cost for Cost for Cost for
Water Utility 7,000 Gallons 10,000 Gallons 25,000 Gallons 40,000 Gallons
Oro Valley-Current 27.81 36.24 86.94 153.26 _
Oro Valley- Proposed 29.17 38.02 _ 91.27 _ 160.92
Metro Water 29.09 35.66 89.13 165.52
Marana Water 26.90 33.35 82.85 150.35
Tucson Water-Current 16.41 21.12 106.22 243.54
Tucson Water-Proposed 17.07 22.02 116.10 268.68
A typical single family residential customer averages 9,000 gallons of water per month over
the course of one year. Based on this water use, they would experience an increase of$1.64
per month for water used and an increase of$1.35 for Groundwater Preservation Fees. The
total monthly increase for 9,000 gallons of water used in a month would be $2.99. This
- 13 -
•
DRAFT as of 4/01/08
represents an 8.1% increase of which 4.4% is for water use and 3.7% is for the GPF. Each
individual customer's increase in their monthly bill will depend on the volume of water they
use. Tables that calculate the dollar increase and the percentage increase that a customer
would experience on a monthly bill under the proposed rates may be found in Appendix C.
The proposed increase in the Groundwater Preservation Fees (GPF) will help repay the debt
on the reclaimed water system, the capital charges associated with the reallocation of 3,557
AF of CAP water and ultimately, repay the debt for the costs to construct the CAP water
delivery system. It is proposed that the GPF be increased gradually over a five year period.
In keeping with the Town Council's direction in prior years, the reclaimed water customers
will pay a reduced rate for the GPF.
OTHER SERVICE FEES & CHARGES
METER INSTALLATION FEES
There are currently over 18,000 water meters in the water distribution system. Water meters
are the equipment that measures the volume of water used in order to bill each customer for
their specific water use. Water sales revenue represents 93% of the total revenue collected
for the Enterprise Fund. This amount does not include Groundwater Preservation Fees and
Impact Fees that are accounted for in separate Funds.
The Utility is also proposing to implement Automated Meter Reading (AMR) technology in
FY 2008-09. As new meters are purchased by developers, the meters installed will be
equipped with AMR technology. The additional cost for this equipment will be paid by new
development at the time the meter is purchased. With regard to meter replacements, the
Utility will absorb the additional cost of the AMR equipment. It is estimated that increased
revenue from accurately functioning meters will offset the cost of the AMR equipment. Full
implementation of AMR will take many years to accomplish. The number of meters that can
be replaced and/or retro-fitted with AMR equipment will be dependent on the available funds
in any given year.
AMR technology is currently being used by the City of Tucson Water Dept., Metropolitan
Domestic Water Improvement District and the Town of Marana Water Dept. The use of
AMR technology will provide the Utility the ability to provide improved customer service,
assist with water conservation measures and eventually reduce labor costs.
Appendix D contains a proposed schedule of meter installation fees with AMR equipment
and with conventional equipment. Both options are being provided to the Council for their
consideration. Regardless of which meter is installed, the meter installation fees need to be
increased to recover the labor and material costs related to meter installations.
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' i I
DRAFT as of 4/01/08
CONVENIENCE FEES
Earlier this year, the Water Utility began accepting credit cards as a form of payment for
monthly water bills. Payment by credit cards was implemented after many requests from our
customers over the past 2 years. The credit card vendors charge the Utility a fee of 1.8% of
each credit card transaction amount. The Utility proposes to use the revenue from late fees to
offset the transaction fees. Some of the credit card vendors (Visa/MasterCard) do not allow
the merchant to recover that transaction fee if the card is presented in person. However, they
have no policies with regard to credit card transactions that are completed by telephone. The
Utility Staff have found that credit card transactions completed over the telephone take them
approximately 8 minutes and is 3 to 4 times longer than the transactions completed in person.
When a credit card is presented in person, the card is swiped and most of the work is done
electronically. When the transaction occurs over the telephone, all of the work is performed
manually. In order to recover some of the cost for the convenience to be able to pay by
telephone, the Utility is recommending that a Convenience Fee of$1.50 be established for
credit card transactions completed by telephone. The fee is detailed in Appendix D.
No other adjustments to service fees and charges are necessary at this time; however, the
Commission recommends that the service fees and charges continue to be reviewed on an
annual basis.
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DRAFT as of 4/01/08
ALTERNATE FINANCIAL SCENARIO
Appendix E presents an Alternate Financial Scenario to allow for a comparison with the
Preferred Financial Scenario. Both scenarios used identical assumptions for growth,
operating costs and debt service. The differences between the two scenarios are the rate
increases that will generate the needed revenue. The proposed increases to the GPF are the
same in both scenarios.
Given the downturn in economic conditions, the Water Utility Commission and Utility Staff
wanted to provide an option for the Council to consider with regard to water rates. The
Alternate Financial Scenario proposes a 2.5% rate increase for the base rates and the
commodity rates in FY 2008-09 rather than the 5.0% rate increase that is proposed in the
Preferred Financial Scenario.
The following is a comparison between the Preferred Financial Scenario and the Alternate
Financial Scenario for proposed rate increases, GPF increases, the total financial impact and
the projected monthly bill for a single family residential customer using 9,000 gallons of
water per month.
Preferred Financial Scenario
FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13
Water Rates 4.4% 5.3% 5.9% 6.5% 6.3%
GPF 3.7% 4.5% 5.1% 5.5% 0.0%
Total Impact 8.1% 9.8% 11.0% 12.0% 6.3% _
Monthly Bill $40.02 $43.93 $48.77 $54.65 $58.07 _
Monthly
Increase $2.99 $3.91 $4.84 $5.88 $3.42
Alternate Financial Scenario
FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13
Water Rates 2.2% 6.1% 5.9% 9.0% 6.3%
GPF 3.7% 4.6% 5.2% 5.6% 0.0%
Total Impact 5.9% 10.7% 11.1% 14.6% 6.3%
Monthly Bill $39.20 $43.40 $48.23 $55.25 $58.75
Monthly
Increase $2.17 $4.20 $4.83 $7.02 $3.50
Both the Preferred Financial Scenario and the Alternate Financial Scenario meet all revenue
requirements and debt service coverage requirements. The Alternate Financial Scenario
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i
DRAFT as of 4/0 1/08
proposes a lower rate increase in FY 2008-09; however, it does not minimize potential rate
shock in future years. The Preferred Financial Scenario proposes levelized rate increases
over the 5 year projection period to minimize potential rate shock.
CONCLUSION
The Commission presents this Water Rates Analysis Report for the review and consideration
of the Mayor and Council. The Commission and Water Utility Staff are available to discuss
this report in greater detail at Council's request. Utility Staff are planning to request
Council's approval of a Notice of Intent on April 16, 2008 and approval of any rate increases
at a Public Hearing on May 21, 2008.
The Oro Valley Water Utility Commission is proud to serve the Town of Oro Valley, it
citizens and the customers of its water utility. The Commission extends their appreciation to
the Mayor and Council for their consideration and guidance and looks forward to their
continued direction.
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PREFERRED FINANCIAL SCENARIO
ASSUMPTIONS FOR ENTERPRISE FUND
Growth
FY 08-09: 250 new connections for water rates
(based on current housing trends)
FY 09-10, 10-11, 11-12 & 12-13: 320 new connections for water rates
(based on Homebuilding Forecast by John Strobeck, Bright Future Business Consultants, 2007)
Water Rate Structure
4 Tiers—existing rate structure; changes to usage allowed in some of the tiers to bring into
conformance with AWWA capacity ratios.
Water Rate Increases
FY 08-09 = 5%, FY 09-10 = 6%, FY 10-11 =7%, FY 11-12 = 8% and FY 12-13 = 8%
(same increases in base& commodity rates)
Construction Water Rate
$1.00 more than Tier 4 in each year
Potable GPF Rates (cost per 1,000 gallons)
FY 08-09 = $0.55, FY 09-10 = $0.75, FY 10-11 =$1.00, FY 11-12 = $1.30 and
FY 12-13 = $1.30
Reclaimed GPF Rates (cost per 1,000 gallons)
FY 08-09 =$0.30, FY 09-10 = $0.40, FY 10-11 = $0.50, FY 11-12 = $0.80 and
FY 12-13 = $0.80
Water Use Trends
Used same water use trends as those in CY 2007. The average monthly water use for a
residential customer with a 5/8 x 3/4 inch water meter dropped to 9,000 gallons per month in
CY 2007 from 10,000 gallons in CY 2006. For this analysis 9,000 gallons were used as the
average monthly water use.
Other Revenue
Based on FY 08-09 proposed budget. Did not project increases as misc.
charges fluctuate (NSF fees, reconnect fees, sewer billing, stormwater billing, plan review)
Beginning Cash Balance
Refer to Beginning Cash Balance Worksheet.
Interest Income
The average interest rate for the Local Government Investment Pool over the
past two years is 4.57%. Based on recent trends, the interest rate in FY 08-09 is 3.5%
and 4.0% for all remaining years. (refer to Interest Income Worksheets)
- ---Personnel Costs
Based on Utility's proposed budget for FY 08-09, added 1 new FTE in
in all remaining years, annual increases of 6% for COLA/Merit all years
Potable O&M
Based on Utility's proposed budget for FY 08-09; 2.5% inflation for all remaining years.
FY 08-09 includes cost increase for Tucson Electric Power's proposed rate increase.
Reclaimed O&M
Based on Utility's proposed budget for FY 08-09; FY 08-09 begin serving 2 El Conquistador
golf courses with reclaimed, water purchased increases by 1,000 AF, 2.5% inflation for all
remaining years.
A-1
PREFERRED FINANCIAL SCENARIO
ASSUMPTIONS FOR ENTERPRISE FUND
t:
(continued)
CAP Capital Costs
Based on 10,305 AF at rate schedule revised by CAP 8/2/07.
CAP Treatment & Delivery Costs
Assumed that direct delivery of CAP water will begin in January 2013.
Costs estimated by P. Saletta using data from Carollo Study dated July 2007
CAP Recharge Costs
Based on rate schedule revised by CAP 8/2/07 as follows:
- - --FY 08-09=4,000 AF FY 09-10=4,000 AF FY 10-11=4,000 AF FY 11-12=2,500 AF
No recharge in FY 12-13 when CAP deliveries begin.
CAGRD Costs
Based on S. Seng worksheet and rate schedule recommended by CAP 9/20/07.
Debt Service
P&I debt service for 1999-2003 bonds taken from amortization schedules
provided by Stone &Youngberg (S&Y).
P&I debt service for 2003 Sr. Lien Bonds taken from amortization schedules
provided by S&Y.
P&I debt service for 2005 Excise Tax Bonds taken from amortization
schedule provided by S&Y.
P&I debt savings for 2007 Refunding taken from schedules provided by S&Y.
P&I debt service for proposed 2008 Excise Tax Bonds is an estimated annual
payment for the Water Utility's portion of the Municipal Operations Center.
Information was provided by Stacey Lemos, Finance Director and Stone & Youngberg.
P&I debt service for proposed 2010 Sr. Lien Bonds was estimated by S. Seng
using $7,000,000 at 5.0% for 20 years.
Debt Service Coverage
Established at 1.30 by Mayor& Council Water Policies
Capital Improvements
Projects are identified in 5-Year CIP and Potable Water System Master Plan.
A-2
PREFERRED FINANCIAL SCENARIO
ASSUMPTIONS FOR AWRDIF FUND
Growth
FY 08-09: 250 new connections for water rates, 312 EDUs for impact fees (250 x 1.25 =312)
(based on current housing trends)
FY 09-10, 10-11, 11-12 & 12-13: 320 new connections for water rates, 400 EDUs for impact
fees (320 x 1.25 =400)
(based on Homebuilding Forecast by John Strobeck, Bright Future Business Consultants, 2007)
AWRD Impact Fees
Increase to $5,182 per EDU phased-in over 5 years, Ordinance No. (0) 07-32
Revenue
FY 08-09 revenue derived from 78 EDUs at $1,300 plus 234 EDUs at $2,270
FY 09-10 revenue derived from 100 EDUs at $2,270 plus 300 EDUs at $3,240
FY 10-11 revenue derived from 100 EDUs at $3,240 plus 300 EDUs at $4,210
FY 11-12 revenue derived from 100 EDUs at $4,210 plus 300 EDUs at $5,182
FY 12-13 revenue derived from 400 EDUs at $5,182
Potable GPF Rates (cost per 1,000 gallons)
FY 08-09 = $0.55, FY 09-10= $0.75, FY 10-11 =$1.00, FY 11-12 = $1.30 and
FY 12-13 = $1.30
Reclaimed GPF Rates (cost per 1,000 gallons)
FY 08-09 =$0.30, FY 09-10 = $0.40, FY 10-11 = $0.50, FY 11-12 = $0.80 and
FY 12-13 = $0.80
Water Use Trends
Used same water use trends as those in CY 2007. The average monthly water use for a
residential customer with a 5/8 x 3/4 inch water meter dropped to 9,000 gallons per month in
CY 2007 from 10,000 gallons in CY 2006. For this analysis 9,000 gallons were used as the
average monthly water use.
Beginning Cash Balance
Refer to Beginning Cash Balance Worksheet.
Interest Income
The average interest rate for the Local Government Investment Pool over the
past two years is 4.57%. Based on recent trends, the interest rate in FY 08-09 is 3.5%
and 4.0% for all remaining years. (refer to Interest Income Worksheets)
Debt Service
P&I debt service for 2003 bonds (reclaimed phase 1) taken from amortization
schedules provided by Stone & Youngberg.
P&I debt service for 2007 WIFA loan (reclaimed phase 2) estimated by S. Seng
using $5,000,000 at 3.536% interest over 20 years.
P&I debt service for CAP project estimated by Stone & Youngberg with project costs
identified in the Carollo Study dated July 2007
Debt service for reallocation of 3,557 AF of CAP water was provided by CAWCD.
Reclaimed Capital Improvements
Projects are identified in 5-Year CIP.
A-3
PREFERRED FINANCIAL SCENARIO
ASSUMPTIONS FOR PWSDIF FUND
Growth
FY 08-09: 250 new connections for water rates, 312 EDUs for impact fees (250 x 1.25 = 312)
(based on current housing trends)
FY 09-10, 10-11, 11-12 & 12-13: 320 new connections for water rates, 400 EDUs for impact
fees (320 x 1.25 =400)
(based on Homebuilding Forecast by John Strobeck,Bright Future Business Consultants, 2007)
PWSD Impact Fees
Increase impact fees to $2,567 per EDU effective 10/01/07, Ordinance No. (0) 07-31.
Revenue
FY 08-09 revenue derived from 312 EDUs at at $2,567
Revenue for all remaining years derived from 400 EDUs at $2,567.
Series 2003 bonds are completely used by end of FY 09-10
Beginning Cash Balance
Refer to Beginning Cash Balance Worksheet.
Interest Income
The average interest rate for the Local Government Investment Pool over the
past two years is 4.57%. Based on recent trends, the interest rate in FY 08-09 is 3.5%
and 4.0% for all remaining years. (refer to Interest Income Worksheets)
Debt Service
P&I debt service for 2003 bonds (expansion related projects) taken from
amortization schedules provided by Stone & Youngberg.
No further financing is projected.
Capital Improvements
Capital projects (growth related) are identified in the Potable Water System Master Plan
and the 5-Year CIP.
A-4
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Oro Valley Water Utility
Proposed Meter Installation Fees
Proposed Meter Fees Including AMR Technology
Meter Size Meter Type Current Fees Proposed Fees Amount of Increase
5/8 x 3/4 standard $ 150.00 $ 247.00 $ 97.00
3/4 x 3/4 standard $ 175.00 $ 251.00 $ 76.00
1 standard $ 200.00 $ 319.00 $ 119.00
1.5 standard $ 390.00 $ 750.00 $ 360.00
1.5 irrigation (turbo) $ 560.00 $ 1,000.00 $ 440.00
2 standard $ 560.00 $ 918.00 $ 358.00
2 irrigation (turbo) $ 550.00 $ 1,258.00 $ 708.00
2 high use (compound) $ 1,365.00 $ 1,760.00 $ 395.00
3 irrigation (turbo) $ 875.00 $ 1,530.00 $ 655.00
3 high use (compound) $ 1,700.00 $ 2,200.00 $ 500.00
4 irrigation (turbo) $ 1,600.00 $ 2,838.00 $ 1,238.00
4 high use (compound) $ 2,750.00 $ 3,537.00 $ 787.00
6 irrigation (turbo) $ 3,240.00 $ 4,662.00 $ 1,422.00
6 high use (compound) $ 4,925.00 $ 6,360.00 $ 1,435.00
8 irrigation (turbo) T & M $ 6,473.00 N/A
Meter installation fees are paid by developers at the time a new meter is purchased.
Meter installation fees are subject to 8.1% sales tax.
The proposed fees include the cost of meter plus labor costs to install.
Detailed information on each meter size may be found on Page D-2
Proposed Meter Fees Excluding AMR Technology
Meter Size Meter Type Current Fees Proposed Fees Amount of Increase
5/8 x 3/4 standard $ 150.00 $ 150.00 $ -
3/4 x 3/4 standard $ 175.00 $ 175.00 $ -
1 standard $ 200.00 $ 200.00 $ -
1.5 standard $ 390.00 $ 610.00 $ 220.00
1.5 irrigation (turbo) $ 560.00 $ 860.00 $ 300.00
2 standard $ 560.00 $ 778.00 $ 218.00
2 irrigation (turbo) $ 550.00 $ 1,118.00 $ 568.00
2 high use (compound) $ 1,365.00 $ 1,620.00 $ 255.00
3 irrigation (turbo) $ 875.00 $ 1,390.00 $ 515.00
3 high use (compound) $ 1,700.00 $ 2,060.00 $ 360.00
4 irrigation (turbo) $ 1,600.00 $ 2,698.00 $ 1,098.00
4 high use (compound) $ 2,750.00 $ 3,397.00 $ 647.00
6 irrigation (turbo) $ 3,240.00 $ 4,522.00 $ 1,282.00
6 high use (compound) $ 4,925.00 $ 6,220.00 $ 1,295.00
8 irrigation (turbo) T & M $ 6,333.00 N/A
D-1
Oro Valley Water Utility
Meter Installation Costs
Total Labor Total Total
Meter Personnel Hours to Cost Labor Labor&
Meter Size Meter Type Meter AMR Equip. Costs Required Install Per Hour Costs Materials
5/8 x 3/4 standard $ 92.00 $ 140.00 $ 232.00 1 0.50 $ 30.00 $ 15.00 $ 247.00
3/4 x 3/4 standard $ 96.00 $ 140.00 $ 236.00 1 0.50 $ 30.00 $ 15.00 $ 251.00
1 standard $ 149.00 $ 140.00 $ 289.00 1 1.00 $ 30.00 $ 30.00 $ 319.00
1.5 standard $ 550.00 $ 140.00 $ 690.00 2 1.00 $ 30.00 $ 60.00 $ 750.00
1.5 irrigation(turbo) $ 800.00 $ 140.00 $ 940.00 2 1.00 $ 30.00 $ 60.00 $ 1,000.00
2 standard $ 688.00 $ 140.00 $ 828.00 2 1.50 $ 30.00 $ 90.00 $ 918.00
2 irrigation(turbo) $1,028.00 $ 140.00 $1,168.00 2 1.50 $ 30.00 $ 90.00 $ 1,258.00
2 high use(compound) $1,530.00 $ 140.00 $1,670.00 2 1.50 $ 30.00 $ 90.00 $ 1,760.00
3 irrigation(turbo) $1,270.00 $ 140.00 $1,410.00 2 2.00 $ 30.00 $ 120.00 $ 1,530.00
3 high use(compound) $1,940.00 $ 140.00 $2,080.00 2 2.00 $ 30.00 $ 120.00 $ 2,200.00
4 irrigation(turbo) $2,428.00 $ 140.00 $2,568.00 3 3.00 $ 30.00 $ 270.00 $ 2,838.00
4 high use(compound) $3,127.00 $ 140.00 $3,267.00 3 3.00 $ 30.00 $ 270.00 $ 3,537.00
6 irrigation(turbo) $3,982.00 $ 140.00 $4,122.00 4 4.50 $ 30.00 $ 540.00 $ 4,662.00
6 high use(compound) $5,680.00 $ 140.00 $5,820.00 4 4.50 $ 30.00 $ 540.00 $ 6,360.00
8 irrigation(turbo) $5,613.00 $ 140.00 $5,753.00 4 6.00 $ 30.00 $ 720.00 $ 6,473.00
Assumptions:
Sensus Meter&AMR equipment costs quoted by Dana Kepner.
Average meter reader labor is$26.71 per hour including 33%benefits.
Rounded labor costs to$30.00 per hour to include costs for gasoline, uniforms, phones,&administration.
D-2
•
.
Oro Valley Water Utility
Convenience Fees
Credit Card Transactions by Telephone
Current Convenience Fee: N/A Proposed Convenience Fee: $1.50
Supporting information may be found on Page D-4
D-3
Credit Card Transactions with Customer Present
Task Time: 2 minutes
Swipe card in machine
Follow directions on screen
If direction on screen asks, enter last 4 digits of credit card#, ENTER
Key in payment amount, do not use decimal point, ENTER
Press YES for second customer receipt
*YES/ENTER is large Green Key at bottom of pad
* NO/Cancel is large Yellow key at bottom of pad
If tax question appears on screen always use 0 for No Tax
Have customer sign MERCHANT COPY (initial on back)
Give customer the CUSTOMER COPY with your initials on back
Enter payment and authorization code in NOTES
Paper clip Merchant Copy to payment stub or credit card payment form
Leave payment stub with credit card receipt in basket
Credit Card Transactions by Telephone
Task Time: 6- 8 minutes
Locate customer account in system
Fill out credit card payment form
*Always get the credit card billing ADDRESS and ZIP CODE
Ask customer to stay on the line until payment has been processed .
Enter credit card number, ENTER
Key in expiration date (MMYY), ENTER
Screen will say"Take Imprint of Card", Press ENTER
Press 0, for NO for no card present
If asked for V Code—this is the 3 or 4 digit (security#) on back of credit card, ENTER
Key in$ amount of payment, Enter
When screen asks for address it means the credit card billing address (NUMBERS ONLY)
ENTER
Key in credit card billing zip code, ENTER
Screen will say DIALING, then EXACT MATCH, OR Address Zip Mismatch Capture? Yes
or No -ALWAYS press YES
Press NO for 2nd receipt
Return to customer on phone and give them the Authorization# on CC receipt
Enter payment and authorization code in NOTES
Initial back of Merchant Copy and clip to credit card payment form
Leave payment stub with credit card receipt in basket
D-4
ALTERNATE FINANCIAL SCENARIO
ASSUMPTIONS FOR ENTERPRISE FUND
Growth
FY 08-09: 250 new connections for water rates
(based on current housing trends)
FY 09-10, 10-11, 11-12 & 12-13: 320 new connections for water rates
(based on Homebuilding Forecast by John Strobeck,Bright Future Business Consultants, 2007)
Water Rate Structure
4 Tiers—existing rate structure; changes to usage allowed in some of the tiers to bring into
conformance with AWWA capacity ratios.
Water Rate Increases
FY 08-09 =2.5%, FY 09-10= 7%, FY 10-11 =7%, FY 11-12 = 11% and FY 12-13 = 8%
(same increases in base & commodity rates)
Construction Water Rate
$1.00 more than Tier 4 in each year
Potable GPF Rates (cost per 1,000 gallons)
FY 08-09 = $0.55, FY 09-10 = $0.75, FY 10-11 =$1.00, FY 11-12 =$1.30 and
FY 12-13 = $1.30
Reclaimed GPF Rates (cost per 1,000 gallons)
FY 08-09=$0.30, FY 09-10= $0.40, FY 10-11 = $0.50, FY 11-12 = $0.80 and
FY 12-13 = $0.80
Water Use Trends
Used same water use trends as those in CY 2007. The average monthly water use for.a
residential customer with a 5/8 x 3/4 inch water meter dropped to 9,000 gallons per month in
CY 2007 from 10,000 gallons in CY 2006. For this analysis 9,000 gallons were used as the
average monthly water use.
Other Revenue
Based on FY 08-09 proposed budget. Did not project increases as misc.
charges fluctuate (NSF fees, reconnect fees, sewer billing, stormwater billing, plan review)
Beginning Cash Balance
Refer to Beginning Cash Balance Worksheet.
Interest Income
The average interest rate for the Local Government Investment Pool over the
past two years is 4.57%. Based on recent trends, the interest rate in FY 08-09 is 3.5%
and 4.0% for all remaining years. (refer to Interest Income Worksheets)
Personnel Costs
Based on Utility's proposed budget for FY 08-09, added 1 new FTE in
in all remaining years, annual increases of 6% for COLA/Merit all years
Potable O&M
Based on Utility's proposed budget for FY 08-09; 2.5% inflation for all remaining years.
FY 08-09 includes cost increase for Tucson Electric Power's proposed rate increase.
Reclaimed O&M
Based on Utility's proposed budget for FY 08-09; FY 08-09 begin serving 2E1 Conquistador
golf courses with reclaimed, water purchased increases by 1,000 AF, 2.5% inflation for all
remaining years.
E-1
ALTERNATE FINANCIAL SCENARIO
ASSUMPTIONS FOR ENTERPRISE FUND
(continued)
CAP Capital Costs
Based on 10,305 AF at rate schedule revised by CAP 8/2/07.
CAP Treatment & Delivery Costs
Assumed that direct delivery of CAP water will begin in January 2013.
Costs estimated by P. Saletta using data from Carollo Study dated July 2007
CAP Recharge Costs
Based on rate schedule revised by CAP 8/2/07 as follows:
FY 08-09=4,000 AF FY 09-10=4,000 AF FY 10-11=4,000 AF FY 11-12=2,500 AF
No recharge in FY 12-13 when CAP deliveries begin.
CAGRD Costs
Based on S. Seng worksheet and rate schedule recommended by CAP 9/20/07.
Debt Service
P&I debt service for 1999-2003 bonds taken from amortization schedules
provided by Stone &Youngberg (S&Y).
P&I debt service for 2003 Sr. Lien Bonds taken from amortization schedules
provided by S&Y.
P&I debt service for 2005 Excise Tax Bonds taken from amortization
schedule provided by S&Y.
P&I debt savings for 2007 Refunding taken from schedules provided by S&Y.
P&I debt service for proposed 2008 Excise Tax Bonds is an estimated annual
payment for the Water Utility's portion of the Municipal Operations Center.
Information was provided by Stacey Lemos, Finance Director and Stone & Youngberg.
P&I debt service for proposed 2010 Sr. Lien Bonds was estimated by S. Seng
using $7,000,000 at 5.0% for 20 years.
Debt Service Coverage
Established at 1.30 by Mayor& Council Water Policies
Capital Improvements
Projects are identified in 5-Year CIP and Potable Water System Master Plan.
E-2
ALTERNATE FINANCIAL SCENARIO
ASSUMPTIONS FOR AWRDIF FUND
Growth
FY 08-09: 250 new connections for water rates, 312 EDUs for impact fees (250 x 1.25 = 312)
(based on current housing trends)
FY 09-10, 10-11, 11-12 & 12-13: 320 new connections for water rates, 400 EDUs for impact
fees (320 x 1.25 =400)
(based on Homebuilding Forecast by John Strobeck, Bright Future Business Consultants, 2007)
AWRD Impact Fees
Increase to $5,182 per EDU phased-in over 5 years, Ordinance No. (0) 07-32
Revenue
FY 08-09 revenue derived from 78 EDUs at $1,300 plus 234 EDUs at $2,270
FY 09-10 revenue derived from 100 EDUs at $2,270 plus 300 EDUs at $3,240
FY 10-11 revenue derived from 100 EDUs at $3,240 plus 300 EDUs at $4,210
FY 11-12 revenue derived from 100 EDUs at $4,210 plus 300 EDUs at $5,182
FY 12-13 revenue derived from 400 EDUs at $5,182
Potable GPF Rates (cost per 1,000 gallons)
FY 08-09 = $0.55, FY 09-10 = $0.75, FY 10-11 =$1.00, FY 11-12 = $1.30 and
FY 12-13 = $1.30
Reclaimed GPF Rates (cost per 1,000 gallons)
FY 08-09 =$0.30, FY 09-10 = $0.40, FY 10-11 = $0.50, FY 11-12 = $0.80 and
FY 12-13 = $0.80
Water Use Trends
Used same water use trends as those in CY 2007. The average monthly water use for a
residential customer with a 5/8 x 3/4 inch water meter dropped to 9,000 gallons per month in
CY 2007 from 10,000 gallons in CY 2006. For this analysis 9,000 gallons were used as the
average monthly water use.
Beginning Cash Balance
Refer to Beginning Cash Balance Worksheet.
Interest Income
The average interest rate for the Local Government Investment Pool over the
past two years is 4.57%. Based on recent trends, the interest rate in FY 08-09 is 3.5%
and 4.0% for all remaining years. (refer to Interest Income Worksheets)
Debt Service
P&I debt service for 2003 bonds (reclaimed phase 1) taken from amortization
schedules provided by Stone &Youngberg.
P&I debt service for 2007 WIFA loan (reclaimed phase 2) estimated by S. Seng
using $5,000,000 at 3.536% interest over 20 years.
P&I debt service for CAP project estimated by Stone & Youngberg with project costs
identified in the Carollo Study dated July 2007
Debt service for reallocation of 3,557 AF of CAP water was provided by CAWCD.
Reclaimed Capital Improvements
Projects are identified in 5-Year CIP.
E-3
•
ALTERNATE FINANCIAL SCENARIO
ASSUMPTIONS FOR PWSDIF FUND
Growth
FY 08-09: 250 new connections for water rates, 312 EDUs for impact fees (250 x 1.25 = 312)
(based on current housing trends)
FY 09-10, 10-11, 11-12 & 12-13: 320 new connections for water rates, 400 EDUs for impact
fees (320 x 1.25 =400)
(based on Homebuilding Forecast by John Strobeck, Bright Future Business Consultants, 2007)
PWSD Impact Fees
Increase impact fees to $2,567 per EDU effective 10/01/07, Ordinance No. (0) 07-31.
Revenue
FY 08-09 revenue derived from 312 EDUs at at $2,567
Revenue for all remaining years derived from 400 EDUs at $2,567.
Series 2003 bonds are completely used by end of FY 09-10
Beginning Cash Balance
Refer to Beginning Cash Balance Worksheet.
Interest Income
The average interest rate for the Local Government Investment Pool over the
past two years is 4.57%. Based on recent trends, the interest rate in FY 08-09 is 3.5%
and 4.0% for all remaining years. (refer to Interest Income Worksheets)
Debt Service
P&I debt service for 2003 bonds (expansion related projects) taken from
amortization schedules provided by Stone & Youngberg.
No further financing is projected.
Capital Improvements
Capital projects (growth related) are identified in the Potable Water System Master Plan
and the 5-Year CIP. i
E-4
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