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AGENDA ORO VALLEY TOWN COUNCIL BUDGET WORK SESSION MAY 14, 2008 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE BUDGET WORK SESSION - AT OR AFTER 5:30 p.m. CALL TO ORDER ROLL CALL 1. Follow-up Discussion and Items from May 12, 2008 Budget Work Session 2. Oro Valley Public Library - FY 2008/09 Proposed Budget; Funding Sources; Oro Valley Contributions to the Pima County Library District; Intergovernmental Agreement with Pima County; Town Library District Discussion 3. Future Budget Agenda Items ADJOURNMENT POSTED: 5/09/08 4:00 p.m. cp The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700. MEMORANDUM DATE: May 14, 2008 TO: Honorable Mayor and Council FROM: David Andrews, Town Manager Stacey Lemos, Finance Director RE: Follow-up Issues from May 12th Budget Review Session A number of issues were raised during the Mayor and Council's Budget Review Session on May 12th. This memorandum serves as staff follow-up to these issues. 1.) Issue: How much is available in Recreation in Lieu Fees, and list, in priority order, what items Parks wishes to purchase with this revenue. Response: Attachment A represents the remaining balance of Recreation in Lieu Fees through April 30, 2008 along with a prioritized "wish list" of items that could potentially be purchased with this revenue. The list represents items that either were not funded in the Town Manager's recommended budget, or which are on Parks and Recreation's work plan for the future. 2.) Issue: Clarification was requested on Parks User Fees regarding the cost of a half-day ramada rental as opposed to a full-day rental. Response: A half-day charge does not exist for the rental of a ramada and is charged the full-day cost of$25.00. 3.) Issue: What is the progress on the Parks and Recreation user fee policy and a cost of service evaluation. Response: This item will be placed on a future study session agenda. 4.) Issue: Expand the cost of service evaluation and analysis to town-wide. Response: An agenda item to discuss this concept will be placed in a future study session agenda. 5.) Issue: A request was made for employees per capita ratios of other surrounding communities. Response: Staff is researching this request and the information will be provided at the May 28th Study Session. 1 6.) Issue: Council requested an accounting of what services the Oro Valley Water Utility pays Town staff for. Response: Staff is preparing this information and will be presented at the May 28th Study Session. 7.) Issue: A request was made to reallocate the $1,500 budgeted per councilmember for Minor Outside Funding Requests to the $15,000 budgeted in FY 08/09 for Boards and Commission training. Response: Staff has made that adjustment to the FY 08/09 budget, thereby, decreasing Minor Outside Funding Requests by $10,500 and increasing Boards and Commission training from $15,000 to a total of$25,500. 8.) Issue: Clarification was requested on $50,000 budgeted in FY 08/09 for a project assessment study for Shannon Road from Lambert Lane to Tangerine Road. Response: Project Development Assistance Funds (PDAF) from the Pima Association of Governments (PAG) will be used to fund this project and not RTA funds as previously stated. This funding is for an engineering study to evaluate the overall drainage, alignment and operating conditions and impacts of future traffic volumes to extend Shannon Road from Lambert Lane to Tangerine Road. Ultimate funding for construction would come from PAG 12.6% Highway User Revenue funds and not RTA. Please reference Attachment B for further information. r. Stacey Lemos Finance Director David Andrews Town Manager cc: All Department Heads 2 Town of Oro Valley FY 2008/09 Budget Council Line Item Changes Through May 14, 2008 Department/Division Line Item Increase/(Decrease) 771,71-7 Library Capture full cost of Collections Processing charges $ 146,402 Library Increase in PCLD Reimbursement revenue (109,533) Council Reallocate Minor Outside Funding Requests (10,500) General Admn Reallocate Minor Outside Funding Requests 10,500 Subtotal Recurring $ 36,869 Non-Recurring Subtotal Non-Recurring $ - Total Council Adjustments $ 36,869 Contingency Per Manager's Recommended $ 13,666,898 Total Council Adjustments (36,869) _Contingency Per Tentative Budget $ 13,630,029 Q G .a:,., M AC f EENE),4� Non Recurring Arterial Roadways Project assessment of Shannon Rd (Lambert/Tangerin $ 50,000 Arterial Roadways PDAF Funding for Shannon Road project (50,000) Total Council Adjustments $ - Contingency Per Manager's Recommended $ 907,777 Total Council Adjustments - Contingency Per Tentative Budget $ 907,777 G:\BUDGET\FY 08-09\Council Line Item Changes FY 08_09 5/13/2008 Attachment A TOWN OF ORO VALLEY RECREATION IN LIEU FEES BALANCE AS OF APRIL 30, 2008 REVENUES Total Recreation In Lieu Fees Collected from 1999 through present $180,218 EXPENDITURES Water Fountain Upgrades and Dug Out Roofs - JD Kriegh Park $14,654 Backstop Boards - JDK Park and Riverfront Park 3,790 Subtotal Expenditures $18,444 REMAINING BALANCE $161,774 Attachment O N CO Lri do- © 0) O O -o co C o o L N Cr) >' IL O 4- L O - _0 CD +r LL E O ct O Alia < oO Cl) U o Q C c .to .y • O (6 .110 C Cl) - .— CC L O >+ = O CL V c "- E a) a) +-+ L• C o _ v V L a) C) r- O L E 4- CL •- i r- N M d' in W a` 4-1C.) CD ._' ♦, o 0 C 0 0 o 0 O L. = O CO 0 0 O O 0 CO 0 0 a E O N. O O 00 Q N N M M 13 CD - - Y L L L C cc Cii CU o_ C C C C 0) 0) 0) •7.� i5 O N N V a- Y Y Y CD 3 o a a a E 't a a co — Eco 0. CD _) C o)O Co c � ■— L L a) • a) a)N 2 CU _c s CD = o CO _ L d a) C.) Em • i.a. .-^ L i5 Q) +r .� O 2 W N /Q) ,..?7 ,, ,_ CU O a) V 0) _� C N ') co V) v) c_ -a L a. Co -0 -0 RS0) E CO a. i 0 CO n ii: '`� ti^jfrl •� TOWN OF ORO 1O Y ALLEY Attachment B c, ;�•~fir:r 5:°�:{I•: �yr✓.:�.••'�,• f •�•'fw,�l.11Jl�'Jr:J:S!ild f rl::::1rfJy-: Department paitent o� R.Ibl•f Works rY f , srYlti qgpeg, it; + 11000 N. La Canada Drive {{rJfA.{$. J.. �f� r.-rrf •.Y ;;;*„. Oro, Valley, f (5,.,... r• . 229-4.899 • �ttt;uu :. :`..••..•�?. fr.,J�. r, townof oro valley.corn '14fmNiti ' April 4,2008 John..Liosatos Pinna Association of Governments 1.7'N. Church Avenue Tucson AL 85701 PDAF PROJECT APPLICATION FOR FY 2€09—2013 '11.x.'CYCLE Dear John, The Town of Om Valley is respectfully submitting the attached PAG TIS' PDAF Application for the Shannon Road Study. This Study will evaluate existing overall operating conditions and impacts of future traffic volumes. hence providing the necessary information to determine the feasibility to widen and pave Shannon Road between Lambert Lane to Nara*. Road and Naranja Road to Tangerine Road, respectively. If improvements are warrant, the Study will also provide information necessary to commence the planning and&&si z: process for the Shannon Road Projea /- Sincerely, Jose N. Rodriguez,P,E. Engineering Division ision Manager _,...._........._ PAG TIP PROJECT APPLICATION FY2009 PDAF Provide data or show changes as necessary and submit to FAG no later than Friday April 4,2008 STATUS: New Jurisdictional Project Name:Shannon Road Corridor Study Priority Project Limits:Lambert Lane to Lanes before: Tangerine Road Lanes after: N/A Description:Project Assessment Project Sponsor:Town of Oro Valley Phone: 229-4872 Contact: Jose Rodri uez TIP ID: RTP lD: SPONSOR ID: LENGTH: 2 MILEs FED ID: STATE ID: Total Project Cost(00O's)=$50 for Study LAST YEAR'S FUNDING TIP FUNDING REQUEST(000'S) 2008 State Fiscal Year(July—June) Local 0 2009 2010 2011 2012 2013 State 0 0 Local 0 Local 0 Local 0 Local 0 Local Fund Type 1 0 $50 State 0 State 0 State 0 State 0 State Fund Type 2 0 0 0 0 0 0 Fund Type 3 0 0 0 0 0 0 Phase 0 0 0 0 0 FUTURE FUNDS NEEDED 2014 2015 2016 2017 0 Local 0 Local 0 Local 0 Local 0 State 0 State 0 State 0 State 0 0 0 0 0 0 0 0 0 0 0 0 SCHEDULE INFORMATION Current Proposed Current Proposed Seeping Completed // R/W Clear // Authorization to Proceed // Utilities Clear // Environmental Clearance // RR Clear // L/G/T Plans Done // Final Plans Complete&Filed // R/W Plans Completed // ___ Anticipated Sale Date // PROJECT SCOPE: (Provide a paragraph or two describing the major project elements.Pay particular attention to new features such as lane widening,lane additions,bikeways,etc.Include details requested on supplementary sheets.) This Study will provide the necessary information to determine if it is feasible to widen and pave Shannon Road from Lambert Lane to Naranja Road and Nara.nja Road to Tangerine Road,respectively. The Study will also provide information needed for the planning,design and funding process. CURRENT STATUS I PROGRESS For new applications,provide a narrative describing how this project Could this project be advanced iffunding was available? YES Addresses the criteria established in the TIP scoring procedures. If YES indicate earliest commitment schedule NO Attach additional sheets as necessary The Study will address safety concerns such as congestion and pedestrian routes. These issues are further compounded due to the vicinity of ironwood High School-many young drivers The PDAF funding will allow the Town to hire a consultant and jump start this project so that we can commence the planning and design_ 2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION STUDY SESSION DATE: May 14, 2008 TO: HONORABLE MAYOR & COUNCIL FROM: David Andrews, Town Manager Stacey Lemos, Finance Director Mary Hartz-Musgrave, Library Administrator SUBJECT: Discussion of the Oro Valley Public Library FY 2008/09 Recommended Budget SUMMARY: At the May 3, 2008 budget work session, the Mayor and Council requested that a separate budget study session be held to discuss the proposed Oro Valley Library budget for FY 2008/09 to include line item program budgets, staffing levels and job titles by program and funding sources. Council members also requested information regarding the amount that Oro Valley property owners pay in Pima County Free Library District (PCFLD) taxes to the County, an overview of the current intergovernmental agreement (IGA) with the County for library services, and an opportunity to discuss other funding options for the Oro Valley Public Library (OVPL). Library Funding Sources As you are aware, the Town of Oro Valley and the Pima County Free Library District (PCFLD) renewed the intergovernmental agreement (IGA) for library services effective July 1, 2007. A copy of the IGA is included as Attachment A, and per Section II. Term and Renewal, page 3, this agreement is effective through June 30, 2012. The IGA details the eligible shared operating expenditures that will be reimbursed at 50% by the PCFLD. The Town's General Fund provides the resources for the remaining costs of the Oro Valley Library operations. Historically, past reimbursement rates have ranged from 46% —49%, due to the inclusion of certain non-eligible expenses in the Town's Library budget, such as building and grounds maintenance, travel and training in excess of the $2,500 cap imposed by the IGA, and costs associated with the radio frequency identification (RFID) system used in our library to track library materials. Attachment B illustrates the actual Oro Valley Library expenditures, the amounts reimbursed by the Pima County Library District and the corresponding reimbursement percentages back to FY 2004. The amounts reimbursed by the District to the Town have ranged from $423,755 to approximately $620,083 as proposed in the FY 2008/09 budget. The Pima County library system, of which Oro Valley is an affiliate member, is funded by the Pima County Free Library District secondary property tax imposed on all qualifying property owners in Pima County. The Council also requested information regarding how much Oro Valley property owners have paid in PCFLD property taxes. This information is shown in Attachment C. Most recently, in 2007, Oro Valley property owners paid slightly over $2.3 million in property taxes to the PCFLD. G:\STACEY\Council Communic\Budget Work Session 5-14-08 Library.DOC ,i TOWN OF ORO VALLEY PAGE 2 OF 3 COUNCIL COMMUNICATION STUDY SESSION DATE: May 14, 2008 Revised Oro Valley Library Expenditure Budget and PCFLD Reimbursement After further discussions with the PCFLD staff, Town staff have prepared a revised proposed FY 2008/09 Library budget as shown in Attachment D. Also included as Attachment E, per the Council's request, is a listing of OVPL personnel and titles by program area for FY 08/09. The amounts that differ from those presented in the Town Manager's Recommended Budget (TMRB) are shown below: Line Item TMRB Revised Comment Reflects amount charged by Other Professional Services $ 0 $ 71,402 PCLD for courier services, IT services, shared overhead (costs shared 50/50 between Town and PCLD Reflects cost of new library Collection Materials and $129,000 $204,000 collection materials for FY Subscriptions 08/09 (costs shared 50/50 between Town and PCLD— same as FY 07/08 budget) With these additions, the proposed Library budget increases by $146,402 to a total of $1,309,983. Correspondingly, the PCLD Reimbursement revenue line is updated to increase from $510,550 to $620,083, as per the maximum District Library contribution for FY 2008/09 specified in the attached IGA on Page 7. This revenue estimate reflects the County reimbursing approximately 50% of the OVPL's eligible expenditures for FY 2008/09. Other Library Funding Alternatives The Town Council mentioned the possibility of investigating other funding alternatives for the Oro Valley Library at the May 3rd budget work session. Staff would be able to research other funding alternatives for our library as suggested by the Mayor and Town Council and return with this information at a later study session. ATTACHMENTS: 1. Attachment A — Intergovernmental Agreement (IGA) between the Town of Oro Valley and PCFLD for Library Services 2. Attachment B — OVPL/PCFLD Funding History Table 3. Attachment C — PCFLD Property Taxes Paid By Oro Valley Property Owners 4. Attachment D — OVPL FY 2008/09 Department Summary and Budget By Program Area 5. Attachment E - FY OVPL Personnel By Program Area G:\STACEY\Council Communic\Budget Work Session 5-14-08 Library.DOC TOWN OF ORO VALLEY PAGE 3 OF 3 COUNCIL COMMUNICATION STUDY SESSION DATE: May 14, 2008 /f/- Stacey Lem Finance Dir for David L. Andrews Town Manager G:\STACEY\Council Colnrnunic\Budget Work Session 5-14-08 Library.DOC ATTACHMENT A IGA BETWEEN TOWN OF ORO VALLEY AND PIMA COUNTY FREE LIBRARY DISTRICT RESOLUTION NO. (R) 07- 76 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AND AUTHORIZING THE TOWN MANAGER TO FINALIZE THE NEGOTIATIONS AND RENEW THE THREE-YEAR INTERGOVERNMENTAL G OVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY FREE LIBRARY DISTRICT FOR PROVISION AND PAYMENT FOR LIBRARY SERVICES a political the Town of Oro Valleyis subdivision of the State of Arizona vested with all associatedrights,ri hts, pg rivile es and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and pursuant to A.R.S. 11-951, et seq., the District and the Town may WHEREAS, § contract for services and enter into agreements for joint and cooperative action with other public agencies; and pursuant to A.R.S. 11-901 et seq. and A.R.S. § 48-3901 et seq. the WHEREAS, § District is authorized to establish and maintain free libraries; and WHEREAS, the Town maintains and operates a free public library; and the District has been paying a portion of the operating costs of the library WHEREAS, p y Intergovernmental Agreement No. 01-66-0-135568-0704 between the District pursuant to Inter g g and the Town; and WHEREAS, the District is willingto continue to provide funding for a portion of the operating costs of the library; and WHEREAS, it is in the best interest of the Town to enter into the Intergovernmental Agreement for provision and payment of library services. NOW, THEREFORE, BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE1.TOWN OF ORO VALLEY, that: The Tg own Manager is authorized to finalize negotiations and renew the three-year Intergovernmental Agreement with the Pima County Free Library District for provision and payment for library services. 2. That the Town Manager and other administrative officials are hereby authorized to take such as necessary stepsto execute and implement the terms of the Intergovernmental Agreement. Town of Oro Valle.Auonnrti�'s O(TiccJca/ObIK�U7 E:ITOVUGA1Rcsolu�ion IGA Ncg-Auth.doc PASSED AND ADOPTED by Mayor Ma or and Town Council of the Town of Oro Valley, Arizona, this 20th day of JUNE , 2007. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Id ' _ deli 4 4 • uvelier Town Cle k yelinda Garr., an, Town Attorney Kathryn E. C ,;.\as I o1 a 0 i ". Date Date To ��r of Oro Valley Attorney's O(Ticc/ca/1160G07 E:�TOV\iGA�ftesolution IGA Ncg-Auth.doc C0% , RAcT Ro Oi 4. - /2/e/-1 2 47 A END N _ - _ This milliaes mug! -wiirdt► on all invaice . r;0"9.;aril:(i )tl;* and doeunent€ utr@inisy to this Intergovernmental Agreement Between Pima County Free Library District and the Town of Oro Valley For Provision and Payment for Library Services This Intergovernmental Agreement ("Agreement") is entered into by and between Pima County Public Library and the Town of Oro Valley pursuant to the authority provided under A.R.S. § 11- 951 et seq. Recitals A. WHEREAS District and Town may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11-951 et seq.; and B. WHEREAS District is authorized by A.R.S. § 11-901 et seq.,and § 48-3901 et seq. to establish and maintain free libraries; and C. WHEREAS, Town operates and maintains a free public library in Oro Valley, Arizona; and D. WHEREAS, the Town Library was built in part with Pima County General Obligation Bond funds, and the Town has agreed to make the Library available to all residents of Pima County on the same terms and conditions as residents of the Town; and E. WHEREAS, District has been paying a portion of the operating costs of the Library pursuant to Intergovernmental Agreement No. 01-66-0-135568-0704 between Pima County Free Library District and the Town of Oro Valley ; and F. WHEREAS, District and Town agree that it is in the best interests of the inhabitants of Pima County to continue to affiliate in order to provide library services throughout the County; and G. WHEREAS,District is willing to continue to provide funding for a portion of the operating costs of Town's Library. NOW, THEREFORE, District and Town, agree as follows: OV IGA FINAL—7-31-07 1 AGREEMENT I. Definitions. A. "Annual District Contribution" means the amount that District will contribute to the Library. This contribution shall not exceed 50 % of Eligible Shared operations of ary Expenditures and shall not, under any circumstances, exceed the Maximum District Contribution. B. "District" meansCounty the Pima Public Library, a body politic and corporate and political subdivision of the State of Arizona. District operates and maintains all libraries except Pima County, affiliate or privately operated libraries. C. "District Revenues" means all customer fees, dues, and fines collected,by or owing to Library. Shared Operating Expenditures" means all approved expenditures for D. "Eligible g p p collection development ment and direct services set forth in III(B)(1) and (2) actually made by Town, or by District on behalf of Library, during the term of this Agreement for the Eligible Shared Operating Expenditures shall also include operation of the Library. g t staff travel and trainingupto $2,500.00. Expenditures made for the actual expenses for s a following activities and operations are not Eligible Shared Operating Expenditures: (1) capital improvements to facilities or other real or personal property; (2) maintenance of the library building, plant, andparkinglot; (3) landscaping and grounds keeping and maintenance: (4) travel and trainingin excess of$2,500.00; (5) any and all food and (6)drink for patrons, staffor volunteers' volunteers events and special events; (7) legal � liabilities includingthose associated with Town's Internet filtering challenges or other policy and operations; (8) costs associated with the purchase, maintenance and operation of RFID programs and associated equipment, hardware and software; (9) indirect costs associated with the operations and maintenance of the Library; (10) salaries, raises and other income adjustments tments to the extent that such exceed the percentages provided to Pima County employees ees for the same fiscal year; and (11) expenditures funded by Library revenues. the Oro ValleyPublic Library located at 1305 W. Naranja Drive, Oro E. "Library" means Valley, Arizona 85737. The Library shall be governed by the Town of Oro Valley which shall retain responsibility for hiring, disciplining, and firing all employees, ponsty maintaining the Librarybuildingand grounds and for defending its practices pursuant to policiesprocedures and developed by the Library or Town. F. "Library Revenues" means grants,ants donations, or awards received by Town specifically for those Library expenditures. G. "Maximum Annual District Contribution" means the maximum amount that District will own to cover Eli ible Shared Operating Expenditures. The Maximum provide to T g OV IGA FINAL-7-31-07 2 • Annual District Contribution shall be as set forth in Article V. Financing, Paragraph A. The Maximum Annual District Contribution shall not increase by more than one percent (1%) ofthe prior fiscal year's maximum contribution for each subsequent year during the term of this Agreement. H. "RFID" means the Radio Frequency Identification system hardware and software used by Library to track library materials. I. "Town" means the Town of Oro Valley, a municipal corporation of the State of Arizona. Term and Renewal. This Agreement shall be effective on July 1, 2007 through June 30, II. 2012 and shall be recorded with the Pima County Recorder following execution by both PThis agreement may be renewed for additional five-year terms, upon written amendment signed by both parties. III. Termination. A. EitherP arty may terminate this Agreement at the end of a Fiscal Year by providing written notice of the intent to terminate no less than 120 days prior to the end of the fiscal year. B. In the event of such termination, Town shall remit to District 50% of replacement value of the then current collection and computer hardware and software. All personal property of District shall be returned to the District. Such funds shall be remitted and such equipment shall be returned within 60 days of the effective date of the termination. IV. Scope. A. Town shall: 1. Provide free library services to all residents of Pima County on the same terms and conditions as are applicable to Town residents. 2. Follow conditions or restrictions that District imposes with respect to loans of books, materials or equipment to the extent possible to insure operational uniformity throughout the system. 3. Collect fines, fees, and reimbursement from patrons who lose or damage library books, materials or equipment, using District circulation policies and procedures. All such monies collected shall be remitted to District by the 10th day of the month following the month collected. 4. With the exception of Internet filtering, comply with District's Policies governing confidentiality, circulation, reference, interlibrary loan and system-wide programs to OV IGA FINAL-7-31-07 3 3 1 the extent possibleoperational to insure o erational uniformity throughout the system as such are adopted bythe District Board of Directors and as may be amended from policiesp time to time. Town shall follow associated procedures and guidelines established to implement the policies. District will provide a full and complete set of such policies 10 days of final approval by the Pima County Public Library Board of withiny PP . Directors. The policies will be attached and incorporated into this IGA as Exhibit A. amendments to a District policy are incorporated into this Agreement and shall Any not require an amendment to be effective. Internet use shall be implemented by Town pursuant to Town's Internet use policy Exhibit B. 5. Respond to intra-libraryand interlibrary loan requests from District and other libraries. 6. Purchase, install and maintain additional furnishings required by the library for future fiscal years. 7. Own the Town's web links, all on-site telecommunication, and computer hardware and software. 8. By June 30, assure that all telecommunications, and computer hardware and 2009, software are compatible with District's systems and that all computer hardware byDistrict is replaced when the warranty expires. (Town understands and supported p agrees that District shall have no responsibility for upgrading, maintaining or any incompatible hardware or software that is either with District equipment or that has an expired warranty.) 9. Purchase, maintain and operate RFID programs and all associated equipment, hardware and software. 10. Make anymodifications at the Oro Valley Public Library, which are needed to accommodate equipment, including providing adequate electrical wiring, and assist District in connecting the local equipment to the system. 11. Use District's on-line computer system to provide library system functions. 12. Use District's Internet gateway for public Internet access. ppro 13. Assure that appropriate Town Library staff regularly attend District system-wide p meetings and training opportunities. 14. Offer appropriate input into the collection development process. 15. At Town's option, participate in floating collections. OV IGA FINAL-7-31-07 4 I B. District shall provide collection development, outside professional (direct) and indirect services as set forth below. 1. Collection Development: a. Coordinate the Collection Development process, including selection, acquisition and cataloging of library materials for addition to the collection of Town's library. b. Follow Town library profile, as submitted by Town, in the acquisition of appropriate materials. c. Seek Town input throughout the year regarding collection development. d. Base the extent of collection development on Town's budget allocation for library materials. e. Provide access to databases such as: i. On-line homework help. ii. Genealogical resources. iii. Business information. iv. Over 400 full-text magazines and newspapers, including the Wall Street Journal and the New York Times. v. On-line archives of the Arizona Daily Star and Tucson Citizen. f. Utilize District purchasing power and negotiated discounts for the purchase of materials. District Collections Development librarians will negotiate with vendors, train Library staff on the use of on-line ordering processes, and manage collection development activities. 2. Outside Professional (Direct) Services: a. Provide courier service between Town library and District libraries each weekday, except holidays, to ensure that books and other materials are available to be borrowed and easily returned by all residents of Pima County. b. Provide circulation services including, but not limited to, sending out holds, overdue and fine notices, servicing collection agency accounts and supplying library card applications and cards for issuance by Town library. c. Provide public copier and computer printer services for library customers. d. Technology Support: i. Provide telecommunications (not voice), including connection to the District network T-1 line. OV IGA FINAL-7-31-07 5 ii. Provide computer technology support services including: upgrades, network troubleshooting and connectivity, circulation system access, firewalls and other security deemed appropriate by District for 30 computers that will be designated for staff computers or public-use computers. These support services will not be provided for RFID or for any hardware or software that is either incompatible with District equipment or that has an expired warranty. Support services for Internet filtering will be provided only to the extent set forth below. iii. Provide computer technology support services for internet filtering only as set forth in Exhibit C. iv. Provide hardware.and software necessary to enable electronic reservations and printing for the public. v. Provide a help desk for all District-supported automation systems. Help desk services will be provided Monday through Saturday during normal library hours. vi. Provide automation services to include: access to the Innovative Interfaces, Inc. Millennium software and associated modules for library materials circulation and for collection access through an integrated catalog. District willP rovide: Millennium back-up, coordination of uploads of module releases, and automation security. vii. Obtain and maintain an on-line computer system, library central site hardware and software, web links, library catalog and library circulation database and patron database. viii. Providep eriodic back-up of the Library system, coordinate and load software releases and maintain system security. ix. Provide Town library with online library service modules for circulation, library catalog,, database maintenance, management information, serials, and acquisition of materials. x. Provide standard computer training, database preparation, and ongoing installation assistance. 3. Indirect services to Oro Valley residents: a. Access to all District libraries and library programs. b. Ability request uest over 1.5 million items in the District's materials collection. q OV IGA FINAL-7-31-07 6 c. Access to e-books and downloadable audio/video. d. Ability to submit and receive Inter-library loan requests. 4. Indirect services to Library: a. Process Inter-library Loan requests. b. Provide Library staff with the opportunity to participate in planning District-wide programs such as the Summer Reading Program and One Book Arizona and provide materials for such programs. c. Catalog records via OCLC/Amigos for all items in Town Library's collection. d. Provide cataloger and support staff to purge records and maintain bib records and to provide authority control and holdings information. e. Train Town Library staff on automation, databases and offer other continuing professional development opportunities. f. Process invoices, pay bills and manage accounts for acquisitions. g. Provide administrative support to the extent District deems appropriate. V. Financing. A. The Maximum Annual District Contribution shall not exceed the following amounts: FY 2007-08 (July 1, 2007 through June 30, 2008): $ 613,944.00 FY 2008-09 (July 1, 2008 through June 30, 2009): $ 620,083.00 FY 2009-10 (July 1, 2009 through June 30, 2010): $ 626,284.00 FY 20010-11 (July 1, 2010 through June 30, 2011): $ 632,547.00 FY 20011-12 (July 1, 2011 through June 30, 2012): $ 63 8,872.00 B. Town shall complete the itemized Eli•ible Shared O.eratin_ Ex•enditure •uarterl Report in the form attached as Exhibit D. Town shall certify that the Report accurately reflects the Library's expenditures in each line and category of the Report. C. The Report shall be submitted to District no later than 15 days after the end of each quarter, except the final Quarterly Report for each fiscal year shall be submitted no later than August 30 of the following fiscal year. OV IGA FINAL-7-31-07 7 D. District shall review the submitted Report and make the appropriate adjustments as follows: 1) Add costs of purchasing and processing materials (see Exhibit E); 2) Add cost of professional services set forth in Art. III (B)(2) (see Exhibit F); 3) Credit for fines and fees collected; 4) Adjust personnel salary, wages, and benefits to District levels; and, 5) Adjust for expenditures excluded from Eligible Shared Operating Expenditures. E. District will remit 50% of this adjusted Eli•ible Shared 0•eratin_ Ex•enditure to Town. Only allowed Eligible Shared Operating Expenditures shall be reimbursed. District reserves right to request supporting documentation necessary to determine the eligible shared operating expenses. F. District will remit the allowed quarterly Eligible Shared Operating expenditure no later than 30 days after the Quarterly Report is received from Town. Under no circumstances shall the total payments from District to Town for any fiscal year exceed the Maximum Annual District Contribution for such year. G. District shall explain the reason for the objection to any line items on the Quarterly Report and shall withhold the amounts associated with those line items until the Parties can resolve the objection VI. Operational Cooperation. A. Either party may request a meeting of appropriate administrators and personnel to discuss issues related to Library operations or this Agreement. Parties shall cooperate to resolve differences expeditiously and amicably. B. Any notice required by this Agreement and regarding operations shall be provided to the following persons: DISTRICT: TOWN: Nancy Ledeboer, Library Director Library Administrator Pima County Public Library Oro Valley Public Library 101 N. Stone Avenue 305 W. Naranj a Tucson, AZ 85701 Oro Valley, AZ 85737 Chuck H. Huckelberry Oro Valley Town Manager County Administrator Pima County Oro Valley Town Administration 130 W. Congress, 10th Floor 11000 N. La Canada Drive Tucson, AZ 85701 Oro Valley, AZ 85737 OV IGA FINAL-7-31-07 8 Lori Godoshian, Clerk of the Board Oro Valley Town Clerk Pima County Board of Supervisors Oro Valley Town Administration 130 W. Congress, 5th Floor 11000 N. La Canada Drive Tucson, Arizona 85701 Oro Valley, AZ 85737 VII. Audit Rights. District shall have the right to audit Town's books, records and documents relating to the operation of the Library and to use of funds provided pursuant to this Agreement. Town shall cooperate with such an audit. Any inconsistencies between the Annual District Contribution and Eligible Shared Operating Expenditures discovered by the audit shall be resolved as appropriate to meet the terms of this Agreement. VIII. Indemnification. A. Each party (as `indemnitor') agrees to indemnify, defend and hold harmless the other party (as `indemnitee') from and against any and all claims, losses, liability, cost, or expenses (including reasonable attorney's fees) (hereinafter collectively referred to as `claims') arising out of bodily injury of any person (including death) or property damage but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee, are caused by the act, omission, negligence, misconduct or other fault of the indemnitor, its officers, officials, agents, employees, or volunteers. B. Town agrees to indemnify, defend and hold harmless District and Pima County from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) arising out of Town's Internet Filtering Policy in its current form (attached as Exhibit B) and as may be amended from time to time. IX. Compliance with Laws. The parties shall comply with all federal, state and local laws, rules, regulations, standards and Executive Orders, without limitation to those designated within this Agreement. The laws and regulations of the State of Arizona shall govern the rights of the parties, the performance of this Agreement and any disputes hereunder. Any action relating to this Agreement shall be brought in an Arizona court in Pima County. Any changes in the governing laws, rules and regulations during the terms of this Agreement shall apply but do not require an amendment. This Agreement and all obligations upon District or Town arising therefore shall be subject to any limitations imposed by budget law or regulation. X. Non-Discrimination. The parties shall not discriminate against any District or employee, client or any other individual in any way because of that person's age, race, creed, color, religion, sex, disability or national origin in the course of carrying out their duties pursuant to this Agreement. The parties shall comply with the provisions of Executive OV IGA FINAL-7-31-07 9 Order 75-5, as amended by Executive Order 99-4, which is incorporated into this Agreement by reference, as if set forth in full herein. XI. The ADA. parties shall comply with all applicable provisions of the Americans with _._. Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. If Town is carrying out government programs rams or services on behalf of District, then Town shall maintain accessibilitythe to program to the same extent and degree that would be required of the District under 28 CFR Sections 35.130, 35.133, 35.149 through 35.151, 35.160, 35.161 and 35.163. Failure to do so could result in the termination of this Agreement. XII. Severability. provision If any of this Agreement, or any application thereof to the parties person any or circumstances, is held invalid, such invalidity shall not affect other provisions or applications of this Agreement which can be given effect, without the invalidp rovision or application and to this end the provisions of this Agreement are declared to be severable. XIII. Conflict of Interest. This contract is subject to cancellation for conflict of interest pursuant to A.R.S. § 38-511, the pertinent provisions of which are incorporated herein reference. XIV. Non-Appropriation. Not withstanding any other provision in this Agreement, this Agreement maybe terminated if for any reason the District Board of Directors or the Town Council does not appp ro riate sufficient monies for the purpose of maintaining this Agreement. In the event of such cancellation, District or Town, respectively shall have no further obligation to the other party under this Agreement except for payment for expenses incurred prior to cancellation. XV. Legal Authority. Neither party Nithwarrants to the other its legal authority to enter into this Agreement. If a court, at the request of a third person, should declare that either party lacks authorityto enter into this agreement, or any part of it, then the Agreement, or parts of it affected bysuch order, shall be null and void, and no recovery may be had by either g Pte' against the other for lack of performance or otherwise. XVI. Worker's Compensation. Each party shall comply with the notice of A.R.S. § 23-1022 (E). For of A.R.S. § 23-1022, each party shall be considered the primary purposes personnel of all currently or hereafter employed by that party, irrespective of the ofprotocol in place, and said party shall have the sole responsibility for the operations payment of Worker's Compensation benefits or other fringe benefits of said employees. XVII. No Joint Venture. It is not intended by this Agreement to, and nothing contained in this AGREEMENT shall be construed to, create any partnership,joint venture or employment relationship parties between the or create any employer-employee relationship between employees, District and anyTown or between Town and any District employees. Neither party shall be liable for anydebts, accounts, obligations or other liabilities whatsoever of OV IGA FINAL-7-31-07 10 the other, including (without limitation) the other party's obligation to withhold Social Security and income taxes for itself or any of its employees. XVIII.No Third Party Beneficiaries. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or affect the legal liability of either party to the Agreement by imposing any standard of care with respect to the maintenance of public facilities different from the standard of care imposed by law. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK OV IGA FINAL-7-31-07 11 XIX. Entire Agreement. This document constitutes the entire Agreement between the parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. This Agreement shall not be modified, amended, altered or extended except through a written amendment signed by the parties and recorded with the Pima County Recorder. In Witness Whereof, District has caused this Intergovernmental Agreement to be executed by the Chairman of its Board of Directors, upon resolution of the Board and attested to by the Clerk of the Board, and Town has caused this Intergovernmental Agreement to be executed by its Mayor upon resolution of its Town Council and attested to by: PIMA CO ► PUBLIC LIBRARY TOWN OF ORO VALLEY 4/P! eAlp OA A a airman, Board .f Directors OCT 0 9 2007 Town Manager ATTEST: ATTEST: JIK )g..)(7". dzze,e-cg. Pima County Clerk of the Board Oro"Valley Town Clerk INTERGOVERNMENTAL AGREEMENT DETERMINATION The foregoing Intergovernmental Agreement between the Pima County Public Library and the Town of Oro Valley has been reviewed pursuant to A.R.S. § 11-952 by the undersigned counsel,who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Intergovernmental Agreement represented by the undersigned. PIMA COUNTY: Town of Oro Valley: GAG4a4) ofdP* Afirrimakiar D Coun Attorney Atto •y OV IGA FINAL-7-31-07 12 r r List of Exhibits Exhibit A: Pima County Public Library Policies governing circulation, reference, interlibrary loan and system-wide programs Exhibit B: Oro Valley Public Library Internet Filtering Policy Exhibit C: Computer technology support services for Internet filtering Exhibit D: Eligible Shared Operating Expenditure Quarterly Report Form Exhibit E: Baker and Taylor Services Exhibit F: District Costs v EXHIBIT A District will provide a full and complete set of its confidentiality, circulation, reference, interlibrary loan and system-wide programs policies within 10 days of final approval by the Pima County Public Library Board of Directors. Such policies will automatically be incorporated into and become a part of this Agreement without need for an amendment. EXHIBIT B ORO VALLEY PUBLIC LIBRARY INTERNET ACCESS POLICY ibra offers public access to the World Wide Web as Town of Oro Valley Public L ry an integral part of its research and information services. Library users may use the Internet for educational and informational purposes. access to diverse resources from many countries Internet provides andhe be found in the Library's collections. However, because t cultures that may not g Internet is a vast and unregulated medium, the Library has limited control over information, images, and commentaryavailable through the Internet and is not responsible for the accuracy, authority,, or timeliness of the content. Further, the Library cannot protect users from information and images that they might find offensive or disturbing. uses filteringtechnology on all computers with Internet access. The library et session with a years of age or older are given a choice of an Intern Patrons 17 g basic filter or one that has additional filtering. The intent of the basic option is to that are considered to be pornographic. The intent of the block websites for children. If a is to block websites that are not appropriate additional filtering patron wishes to access a site that is blocked by filtering software, that patron may request Library staff to unblock the site. a Parents and legal guardians have the responsibility to oversee their child's exposure to and use of the Internet. Parents and children are encouraged to Library staff, visit www.netsmartz.org (National Center for seek guidance from L ry Missing and ExploitedChildren), and visit the "Kids" section on the Library's Children website regarding sites of interest to children. Town of Oro valley Public blic Libraryreminds users that computers are located in public areas shared by people of all ages and backgrounds. Internet users must p g respectful of other library users, and especially mindful of be considerate and . articular) when accessing information or images others children in the Library, particularly may find offensive. Library user information is kept confidential in agreement with the Town of Oro Valley Public Library and state law. User Responsibilities resource in a manner consistent are expected to use this All users of the Internet p • purposes for which it is provided and according to the guidelines with the p u rp established by the Library. Responsible use of the Internet includes: p • Reframing from illegal or unethical use, including violation of federal, g state (ARS 13-3508, 13-3506, 13-3507, 13-3501), or local laws and regulations; • Using the Library's Internet resources for educational and informational purposes; ■ es ectin intellectual property rights by making only authorized copies R p g of copyrighted ri hted or licensed software or data on the Internet; ■ Respecting the privacyof others by not misrepresenting oneself as R p g another user, by not attempting to modify or gain access to files, passwords, or data belonging to others; and by not seeking disallowed access to any computer system via the Internet; ■ Refrainingfrom damaging or altering the configuration of the equipment g to access the Internet or the software or data residing on the Internet; and ■ Refry g inin from the deliberate propagation of destructive processes such as computer "worms", "viruses", and "trojan horses". Failure to comply I with these regulations may result in the loss of Library p privileges, u pincluding permanent and trespass from all Town of Oro Valley Public Library facilities. EXHIBIT C Exhibit C Pima County Public Library Internet Access Support Services for the Oro Valley Public Libraries District filtering policy: ry ('District")Pima County Public Libra gassigns one of three different levels (child, adult) of Internet access to each customer. The available access is teen or age bya e of the user as authenticated through District's Millennium ' ' to Under District policy, adult users will have the option and ability program. p Y disable the filter to obtain unfiltered access. Filtering services to Library: Oro ValleyPublic Library ("Library") public computers a District will assign of Internetprotocol addresses. Internet access from Library public specific range computers willg fi ured to be through these addresses. The addresses will be configured block the disabling option for unfiltered access. Library customers will see the "disable filters" option on the Internet access screens. However, the option will not be functional. Library staff will be g a password assword which will allow staff to disable the filters on public computers at anytime. When the password is used, the filter will be disabled for a one hour increment. District will change the password at regular intervals as deemed necessary by District. Library responsibility: Library shall be solely responsible for: • Providingcustomers with Library's Internet Policy • procedures for the provision of unfiltered access Developing q • Responding to customer inquiries regarding disabling Internet filters Disclaimer: is not responsibleLibrary's for Libra 's policies or procedures regarding the on Librarypublic computers and accepts access to the Internet no responsibility for the contents of Library policy olic or for Library staff determinations regarding when to allow or deny unfiltered Internet access. 1The District filtering policy terin olic will be instituted upon completion of District technical programming and network conversion projects. OV IGA Exhibit C-7-17-07 EXHIBIT D • A 0 O C N. _r ,,, . . ..- ., ...-:-...,..,3.- (.0.. CO Ql Ll) Ln �,', O O O O O O O O Lo 00 O O ,-..-.-:-_--,-,v.----..-. - 00 Ol k.0 01 LD t1� `. 11� Ln O O O O N O O CA -:' d" N N al l0 co r' O r--1 O ,--I r� N — N N O M O N T' O Q? 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SAY}i�.1 ! r f+ �Fi +f} `r.+' f': .'•'-.�• Y. i 1'4,', i r ..X r. i ; O `� C l'•:;:•1,4, c.-,•yY '+.T4 } j',,.-- ' '`,"- .t,, -. - '�'�''� "t -f'`m .�a `�.•F0.J�, •> ski 61 , ?,. ..,-�: _ ' /O- Lfl 4:1 'L � LI) ,, CO a) C Q iO V C :1. C r tJ') , ,,• �•_, 73 V a) = C v_ u) CL Cri O 4.4 " V (I) '� 0 �� a) x co ,��': '`J O O L1J) �' C Li) a) ' O O. .— cn cn o�S � C Ci) Cr � O- a) .�,, p- -O cn C •. •fl- 0 c= a) a CCD vi E C O ,� C a) ry. �s� _- Ca) — (9 Q a) a) 73 O03 a) Q 1.-...-1, �- E _ _, (n ea 4 L. O fl.. LJ (I) 0 O z==rd i =ro ea _ •� _ >., �., V V O .� u) �., 0 C L_ V NJ f 4:�n •� CL O ` Cl- / aV W O CL — rn a) -n L_ EXHIBIT E Pima County Public Library Baker&Taylor Services Exhibit E Contract/ 6,7,5 and 9,copies of which are attached hereto and incorporated hereat by reference, provide detailed information regarding tit+courts offered per category,category definitions,aid cataloging and p,- ng per unit pricing Discounts ars applied to the publisher's list price at the time of ehipsnettt Additional clarification has been provided below some karts. 1-0 PURCHASED PRINT MATERIAL 1.1 Hardcover(Includes Ault.Young Adult and Juvenile fiction,non-fiction and pictuebookn) 1.1.1 Percentage Discount from Cover Price(Category I and II) Trade 46.10% 1.1.2 Percentage Discount from Cover Price(Categories IX and X1)',** Non-Trade 11.00%',•' 3.2 Quality Paperback (includes fiction end non-fiction appealing to all ages) 1.2.1 Percentage Discount from Cover Price(Category ID and IV) Trade 42.00'/. 1.2.2 Percentage Discount from Cover Price(Categories IX and XI)','* Non-Trade l 1.00%•,•• 1.3 Mass Market Paperback (Induces fiction and non-fiction appealing to all ages) 13.1 Percentage Discount from Cover Price(Category V) Trade 42.00'/. L3.2 Percentage Discount from Cover Price(Category V) Non-Trade 42.000/. 1.4 Paperback Prebound-(includes fiction and non-fiction appealing to all ages) 1.4.1 Percentage Discount from Cover Price (Categories III,IV,and V) Trade 42..00'/• 14.2 Percentage-Discount from Cover Price (Categories III,IV,and V) Non-Trade 11.00%'," 1.43 BTBound Titles-Percentage Discount from B&Ts Advertised List Price 1.4.4 Demon Turtleback (Invoiced at B&T net Advertised Catalog Price) 0% (See hem 6.0 below for?rebinding prices,) 13 Reinforced Editions (Includes fiction and non-fiction appealing to all ages) 133 Percentage Discount from Cover Price(Categories VI and VII) Trade 25.00% 13.2 Percentage Discount from Cover Price(Categories VI and VII) Non-Trade 25.00% 1.6 Foreign Language(Inchsdn fiction and non-fiction appealing to all ages) 1.6.1 Percentage Discount from Cover Price(Categories I and TI) Trade 46.10% 1,6.2 Percentage Discount from Cover Price(Categories LX and XV'," Non-Trade 11.00%'," Theca are discounts for Domestic foreign language tides(the majority of foreign language material supplied through BAT).Hardcover discour=have been listed above.Foreign language paperback will receive discounts offered for Category Ill,IV,or V.Discounts will vary by title,based on the categories at described in Contract Attachments 6,7,a and 9.The library can review the discount for each title through Title Source. Please sae Category X on Contract Attachments 7 and E for Imported Editions discount inforrrration. 1.7 Large Print (Includes fiction and nee-fiction appealing to all ages) 1.73 Percentage Discount from Cover Price(Categories I and II) Trade 46.10% 1.7.2 Percentage Discount from Cover Price(Categories IX and XI)',** Non-Trade 11.00%*,""' Meat boob will receive the sane discount as popular trade editions.Hardcover discounts have been bated above.Large priest paperback will receive discoue s offered for Category III,IV,or V. Some large print editions rosy be discounted as outlined in Contract Attachment 7,Category IX or Xl. The library can review the discount her each title through Title Source.Discounts s are based on the categories as described in Contract Attachments 6,7,tt and 9. 1.8 Comks and Graphic Novels (Appealing to Young Adults and Juveniles) 1,8,] Percentage Discount from Cover Price (Categories II]and IV) Trade 42% 1.8.2 Percentage Discount from Cover Price (Categories IX and XI)',** Non-Trade 11.00%•,•" • Titles ninic.h receive minimal publisher discount will be invoiced at publisher's list price. ••Teles where Bak &Taylor receives en discount from the publisher or prepernem is required by the publisher or publishers wbo•e titles have limited demand and/or non-cornrnere al publishers will bs invoiced at _list price plus S4.95Junit service charge. 1,9 Series(Continuations) (includes titles for reference and circulating collections appealing to Adults.Young Adults&Juveniles) 19.1 Percentage Discount from Cover Price' Trade 46.10% ' L9.2 Percentage Discount from Cover Price' Non-Trade 11.00'%•,•• Pricing for Continuations will be the sane es outlined for limn Order Materials. Hardcover discounts have been raced above.Trade paperback will receive discounts offered for Category 111,IV,or V.Refer to Contract Attachments 6,7,8 and 9 for discounts per category and category definitions. • 1.10 Government Documents 1.10.1 Percentage Discount from Cover Price (Category IX) Trade 11.00%',•` Discount from Cover Price (Category DC o " 1.]0.2 Percentage ) Non-Trade 11.00%t, Government documents will not have a trade or non-trade distinction. 1.11 Replica Book • 1.11.1 Percentage Discount From B&T Net Advertised Catalog Price 5.00% Page 1of3 • Pima County Public Library Baker&Taylor Services Exhibit E 2.0 )URCHASTD NON-PRINT MATERIALS 21 Sound Cas: -Spoken Word,Abridged 2.1.1 Percentage Discount from Cover Trade 46.10% Price(Category XII) .� Non-Trade 11.00%'.•• 2.1.2 Percentage Discount from Coves Price(Category 1X,XI) , Appr-ooaraately 13%of Spoken Word Audio Materials purchased fall into Category XII The remainder of Spoken Word Mazrriels will be claaaifiod as Category I,VII.,VIII.,IX.,or XL The library can review the discount for each title m their selection lists oar through Title Source.Discounts are based en the categories n described in Corstract Attachment.6,7,8and 9. 2.2 Sound Cassettes-Spoken Word,Unabridged Trade 46.10% 2.2.1 Percentage Discount from Cover Price(Category XII) Non-Trade 11.00%',•s 2.2.2 Percentage Discount from Cover Price(Category IX,XI)',•` Apgrt caretely 13%of Spoken Word Audio Materials purchased fall into Category XII.The remainder of Spoken Word Materials will be el:stifled as Caregory I.,VII,VIII-,IX,or Xl. The library can review the discount for each title on their selection lista or through Tall Sour..Discounts are based on the-categories as described in Contract Attachments 6,7,g and 9. • •Titles which receive minimal publisher discount will be invoiced at publisher's list price. prepaymentthe ••Titles whirs Bakm dt Taylor reaervts tern discount from the publisher oris required� publisher or publishers whose titles have limited demand and/or non-commercial publishers will be invoiced list price plus 54.95Amit service chirp. . • 2.3 Compact Discs-Mode Trade 26.30% 23.1 Percentage Discount from Cover Price Non-Trade 26.30% 2.3.2 Percentage Discount from Cover Price 2.4 Compact Discs-Spoken Word,Abridged 2.4.1 Percentage Discount from Cover Price(Category XII) Non-Trade Trade 11.00%•,46.10%•• 24.2 Percentage Discount from Cover Price(Category IX,XZ)•,'• . Approximately V%or Spoken Word Audio Materials purchased fill into Category XII.The remainder of Spoken Word Materials will be cbui6ed as Gregory I,VII..VII/-.IX.,or XL The library can renew the discount for each title on their selection Lists or through Title Source.Discounts are based on the categories las described in Contract Artachemants 6,7,11 and 9. 2.5 Compact Discs-Spoken Word,Unabridged .]0'/. 23.1 Percentage Discount from Cover Price(Category XII) Trade Non-Trade 11.00%*,4646.1 2.5.2 Percentage Discount from Cover Price(Category IX,XI)•," Approximately 13%of Spoken Word Audio Materials purchased fall into Category XII.The remainder of Spoken Word Materials will be classified as Category I.,VII,VIII.IX.,or XI. The library ears review the discount for each title on their selection lists or through Title Sour..Discounts aro basad on the categories ars described is,Coact Azzacluaaat.6,7,I and 9. 2.6 Digital Videodiscs (Texture filen,educational,bow-to,etc.) Discount from Cover Price Trade 29.00% 2-6.1 PercentageNon-Trade 29.00•J. 26.20 Percentage Discount from Cover Price 2.7 Kits (Multi-pan and mixed media) Trade See Note 2.7.1 Percentage Discount from Cora Price Non-Trade See Note 2.7.2 Percentage Discount from Cover Price Baker It Taylor supplies book and tap.or CD kits.These kis will receive the discount associated with the book category. •Titles which receive minimal publisher discount will be invoiced at publisher's list price. ••Tithes where Baker&Taylor receives no discount from the publisher orpRpa�°�is bythe publisher or publishers whose titles have limited demand and/ornon-commercial publishers will be invoiced list price pho 54.9S/unit service charue. 3.0 CATALOGING SERVICES (Unit of service for pricing is'each') 3.1 Editing of existing records based on a bibliographic utility(customized MARC) S•S 3.2 Creation of original records • 50.25/unit-non CLS3.3 'Generic"MARC S0.20/unit-non CLS 3-4 CI'Upgrades 3.5 Print-Fully Shelf Reed Materials (See Contract Attachment 6) S 3.60hznit".50/unnit 3.6 Music CD/DVD-Fully Shelf Read Materials (See Contract Attachment 6) 58 58.5 0/uit 3,7 Spoken Word Audio on CD or Cassette The pricing outlined far CLS services in items 3.5 and 3.6 is a blended unit price based on the volume of rrsaterial to be ordered,processing components requested,and the complexities of the library's cataloguing requirements. Our unit price is all inclusive of the services requested by the library including,but not limited to cataloging,processing and project management. This price does not include the Kapeo or Vinabind process.Should the library choose not ttoulliz.e the CLS services as outlined and choose instead to use an ala cane processing without customized cataloging,the per urtrt pricing 1a items 3.3,3.4,4.1.0-4.1.10 and 42. 4.3.13 well apply. Page 2 of 3 Pima County Public Library Baker&Taylor Services Exhibit E 4.0 PROCESSING SERVICES (Unit of service for pricing is'each) 4.1 Books for the-Ciroulatinx Collection 4.1.1 Mylar Cover on Dust Cover 50.60/emit 4.1.2 Dust Cover Taped on Book 50.65/unit 4.13 Barcode 50.10/unit 4.1.4 Barcode Protector(when applicable $0.05/unit 4.1.5 Property Label $0.10/unit 4.1.6 Radio Frequency Identification Tags(RFID) $0.75/unit 4J.7 Anti-theft Device $0.45/unit 4.1.8 Call Number Label $0.10/nit 4.1.9 Shelf Location Label $0,10/unit 4.1.10 Label Protector(when applicable) 50.05/unit 4.2 As For Circulating Book (plus two(2)Reference Stickers) $0.20/unit 4.3 Media 43.1 Replacement of Original Case S 1.50/unit 4.3.2 Creation of Title Page from Package $0.50/unit 4.3.3 Barcode S 0.10/unit 4.3.4 Property Label S0.10hu it 4.3.5 Radio Frequency identification Tags(RFID) S 0.75/unit 4.3.6 Anti-theft Device with Overlay(all locations) S0.45/unit it 4.3.7 Call Number Label 50.1 aunt 4.3.8 Shelf Location Label S0.10/iinit 4.3.9 Label Protector(when applicable) $0.05/unit 4.3_10 Intentionally Blank Labels(recordings in sets) $0.10/unit 4311 Label for Pieces in Set 50.10/unit 4.3.12 Closed Caption Label(appropriate videos only) S0.10/unit 4.3.13 'Espanol"Label(appropriate videos only) 50.10/unit 5.0 STANDING ORDER SERVICES 5.1 Print-Fully Shelf Reid Materials (See Conaict Anarhmeaa 6) S3.60' *Shelf Ready Service is available for Continuation Services Materials. Should the library choose not to utlize the CLS services as outlined in this proposal and choose instead to use an ala carte processing without customized cataloging,the per unit pricing in items 3.3.3.4.4.12-4.1.10 and 4.2-43.13will apply. 6.0 PRE-BINDING SERVICES (Unit of service for pricing is'ead) 6.1 KlcarKote or Other Equivalent Clear Plastic,Permanently Bonded to the Cover S 1.99 "(Kapco) 6.2 Vinabind,DuraLarn or Equivalent S 4.75 •*(Vinabind) •'Ther Sl.99(Kapco)or 54.75(Vinabind)prebinding fes are in addition to the per unit cost listed in)tem 3.5 for paperback materials. 7.0 APPLIED DIRECT SEJWICEFEE to Third-Party-Supplied Materials S3.00 &0 RUSH DELIVERY CHARGE (Overnight(24 hour)Delivery)' $0.25/unit • 24-hour turn around is only available for unprocessed material orders that are received prior to 12pm PST. The Library will have to order product only rush material on a separate account and it will be charged for rnateriah ordered for rush delivery. 9.0 UNLIMITED ACCESS to Elie Source NoCharge Page 3 of 3 EXHIBIT F • Exhibit F Pima County Public Library Professional Services Services 2007-08 Costs Comments a. Courier Services Personnel Costs: $5,490.00 FY 08 personel costs of 3 drivers divided by 23 locations Fleet $5,670.00 Mileage to/from TOV-NAN,x 5 days x 52 wks x fleet rate 1.585 b. Copier Services $4,200.00 $350 per month c. Circulation Services Annual Fees $6,670.00 5.8%of the Library's annual fee$115,000 d. Technology Support 30 Computers $23,757.30 $791.91 per computer costs 4% Lib Tech Personnel $15,496.00 Annual costs 387,402 T1 network $4,128.00 $344 per month PC Reservation Lic $4,143.00 based on monthly lease pymt of$345.30 County IT Network support $20,000.00 Per County IT/Finance charges Total $89,554.30 Prepared by Robin Samitz 7/31/2007 Page 1 ATTACHMENT B OVPL/PCFLD FUNDING HISTORY TABLE OVPL/PCFLD FUNDING HISTORY ANNUAL EXPENDITURES AND PCFLD REIMBURSEMENTS OVPL FISCAL ACTUAL PCFLD PCFLD YEAR EXPENDITURES REIMBURSEMENTS REIMBURSEMENT RATES 2003/04 $918,536 $423,755 46% 2004/05 $954,866 $468,544 49% 2005/06 $1,035,856 $492,167 48% 2006/07 $1,202,920 $592,769 49% 2007/08 Projected $1,272,664 $613,944 48% 2008/09 Proposed $1,309,983 $620,083 47% ATTACHMENT C PCFLD PROPERTY TAXES PAID BY ORO VALLEY PROPERTY OWNERS Town of Oro Valley County Free Library Tax 1986 - 2007 Town of Oro Valley Y Tax Tax Year Net Assessed Value Rate Payments 1986 $26,548,333 0.0855 $22,699 1987 $32,068,497 0.1081 $34,666 1988 $48,793,156 0.1585 $77,337 1989 $53,843,156 0.1704 $91,749 1990 $57,361,643 0.2025 $116,157 1991 $61,090,215 0.2025 $123,708 1992 $65,098,105 0.2025 $131,824 1993 $71,925,888 0.1924 $138,385 1994 $84,327,297 0.2024 $170,678 1995 $119,234,229 0.2124 $253,254 1996 $130,338,334 0.2224 $289,872 1997 $165,265,200 0.2224 $367,550 1998 $178,766,882 0.2224 $397,578 1999 $196,647,641 0.2024 $398,015 2000 $220,687,234 0.2024 $446,671 2001 $257,234,738 0.2124 $546,367 2002 $294,649,424 0.2124 $625,836 2003 $326,699,884 0.2124 $693,911 2004 $358,081,078 0.2124 $760,564 2005 $418,489,154 0.2575 $1,077,610 2006 $463,211,743 0.3675 $1,702,303 2007 $582,838,439 0.3975 $2,316,783 TOTAL TAX PAYMENTS $10,783,516 G:IDAVID\County Free Library Tax ATTACHMENT D OVPL FY 2008/09 DEPARTMENT BUDGET AND BUDGET BY PROGRAM AREA _I B RARY )EPARTMENT SUMMARY FY 07/08 Budget FY 07/08 Estimate FY 08/09 T.M. Budget +/- 'APITAL )002 MINOR ASSETS 23,400 11,705 21,700 (1,700) ►024 EQUIPMENT 12,000 12,000 15,000 3,000 35,400 23,705 36,700 1,300 )&M ;005 OUTSIDE PROFESSIONAL SERVICES 90,138 89,554 71,402 (18,736) ►018 VEHICLE REPAIR& MAINTENANCE - - 800 800 ;019 EQUIPMENT REPAIR& MAINTENANCE 100 68 150 50 ;020 BUILDING REPAIR & MAINTENANCE 53,000 45,000 2,560 (50,440) ►021 GROUNDS REPAIR &MAINTENANCE 30,000 - - (30,000) ;025 RENTALS 4,300 4,064 3,609 (691) ►026 INSURANCE 4,000 4,000 4,000 - ;028 TELECOMMUNICATIONS 4,200 4,200 4,200 - ;030 ADVERTISING 200 - 200 - ;031 PRINTING & BINDING 1,400 1,655 2,540 1,140 ;034 TRAVEL&TRAINING 8,000 5,819 8,000 - ;035 MEMBERSHIPS & SUBSCRIPTIONS 1,555 1,318 1,898 343 ;040 NON CAPITALIZED EQUIPMENT 2,400 3,690 1,740 (660) ;075 VOLUNTEER RECOGNITION 1,000 1,000 1,200 200 093 COLLECTION MATERIALS 204,000 237,000 204,000 - 097 SOFTWARE MAINTENANCE 13,600 15,175 17,400 3,800 029 POSTAGE 1,585 2,100 1,600 15 037 OFFICE SUPPLIES 7,846 23,919 8,400 554 045 MISCELLANEOUS OTHER OPERATING 5,850 4,466 7,725 1,875 095 PROGRAM SUPPLIES - 433 1,870 1,870 014 WATER&SEWAGE 2,000 2,000 2,400 400 015 WASTE DISPOSAL FEES 2,100 2,400 2,400 300 038 NATURAL GAS & ELECTRICITY 75,000 76,000 80,000 5,000 039 GASOLINE&OIL - - 400 400 512,274 523,861 428,494 (83,780) 'ERSONNEL 001 REGULAR EMPLOYEES 686,836 657,828 694,747 7,911 006 GROUP INSURANCE 52,120 51,516 49,457 (2,663) 007 SOCIAL SECURITY/MEDICARE 52,157 49,794 52,471 314 009 ASRS CONTRIBUTIONS 44,917 53,063 45,828 911 011 WORKERS' COMPENSATOIN 1,389 1,199 1,230 (159) 012 OTHER EMPLOYEE BENEFITS 330 330 1,056 726 837,749 813,730 844,789 7,040 7:. x 1,385,423 , TA . 1,361,296 ,v - t: 1;309,98 '',.'-7.:,-,:t(75,-440). } LIBRARY Department Program Summary FY 07/08 Budget FY 07/08 Estimate FY 08/09 T.M. Budget +1- ADMINISTRATION .4'-'7,p;;;.::*,,,, ; PERSONNEL 5001 REG EMPLOY 243,121 244,739 212,783 (30,338) 5006 GRP INS 18,449 19,059 21,527 3,078 5007 SS/MED 18,462 17,603 15,884 (2,578) 5009 ASRS CONT 15,899 18,754 20,108 4,209 5011 WORK COMP 492 438 377 (115) 5012 OTHER BEN 117 330 165 48 296,540 300,923 270,844 (25,696) O&M 6005 OUTSIDE PROF 24,200 60 - (24,200) 6018 VEHICLE R&M - - 800 800 6019 EQUIPMENT R&M 100 - 50 (50) 6020 BUILDING R&M 53,000 45,000 2,560 (50,440) 6021 GROUNDS R&M 30,000 - - (30,000) 6025 RENTALS 3,000 3,609 3,609 609 6026 INSURANCE 4,000 4,000 4,000 - 6030 ADVERTISING 200 - 200 - 6031 PRINTING - - 1,000 1,000 6034 TRAVEL 3,465 3,000 3,465 - 6035 MEMBERSHIPS 640 818 818 178 6040 NON CAP EQUIP 500 1,000 1,000 500 6075 VOLUNTEER 1,000 1,000 1,200 200 6093 COLLECTION 71,922 92,543 77,000 5,078 6029 POSTAGE 600 1,200 1,600 1,000 6037 OFFICE SUPPLIES 3,096 8,000 8,400 5,304 6045 MISC OTHER 5,550 4,333 7,600 2,050 6014 WATER& SEWAGE 2,000 2,000 2,400 400 6015 WASTE DISPOSAL 2,100 2,400 2,400 300 6038 NATURAL GAS 75,000 76,000 80,000 5,000 6039 GASOLINE&OIL - - 400 400 - : .• .. 280,373 L:..¢.:::�ta,°e,;'��.>•".>Ri.�f.vmII.n..,,,; 244,963 198,502 (81,871) FrarAWatiffSTMFOT- . ; 5fe,r`3 «1541:886A ���;: 4694•�xSlAcr� 7a ADULT SERVICES N t ' 4 : PERSONNEL 5001 REG EMPLOY 134,057 124,088 159,194 25,137 5006 GRP INS 10,173 8,726 11,213 1,040 5007 SS/MED 10,180 9,436 11,985 1,805 5009 ASRS CONT 8,767 10,002 5,809 (2,958) 5011 WORK COMP 271 192 282 11 5012 OTHER BEN 64 - 297 233 163,512 152,444 188,780 25,268 O&M 6025 RENTALS 100 425 - (100) 6034 TRAVEL 252 477 252 - 6035 MEMBER 180 185 385 205 6040 NON-CAP EQ 500 • 500 - (500) 6093 COLL MATERIAL 85,781 85,773 84,000 (1,781) 6029 POSTAGE 900 900 - (900) 6037 OFFICE SUPPLIES 1,672 1,672 - (1,672) 6045 MISC OTHER - 8 - - 6095 PROG SUPPLIES - 83 1,500 1,500 89,385 90,023 86,137 (3,248) T-03--AM:0704-R-gr"'INIM < x, .. ... ...Y".."7A:-�•�, � „�. �.,;'�.•,,.a`�'•�"':.... r..,�.--. 7�-`�. �:�. . tw��" , '�,;..$`A7NF-�'S�., ,.3tg�y�`!.. ;'�, F- �«;: '^�.e',:!.. � .c��.�. �v. �{F..;:-t '��r�3 -�4 9 �� � F`2c'OZ'a•6 =Z52�897 -� °�...� �- . . . ...�,.., ��, r..,� . k, � 242.46 ��- � ; TECHNOLOGI - yj=q - PERSONNEL 5001 REG EMPLOY 178,509 164,576 176,485 (2,024) 5006 GRP INS 13,546 13,591 8,380 (5,166) LIBRARY Department Program Summary FY 07/08 Budget FY 07/08 Estimate FY 08/09 T.M. Budget +1- 5007 SS/MED 13,556 13,292 13,495 (61) 5009 ASRS CONT 11,674 14,231 9,220 (2,454) 5011 WORK COMP 361 336 312 (49) 5012 OTHER BEN 86 - 396 310 217,732 206,026 208,288 (9,444) O&M 6005 OUTSIDE PROF 65,938 89,494 71,402 5,464 6019 EQUIPMENT R&M - 68 100 100 6025 RENTALS 300 30 - (300) 6028 TELECOMM 4,200 4,200 4,200 - 6031 PRINTING 1,400 1,400 1,540 140 6034 TRAVEL 3,359 - 3,359 - 6035 MEMBERSHIPS 410 - 410 - 6093 COLL MATERIAL - 12,387 - - 6097 SOFTWARE LIC 13,600 15,175 17,400 3,800 6029 POSTAGE 25 - - (25) 6037 OFFICE SUPP 590 11,759 - (590) 6045 MISC OTHER 200 - - (200) 90,022 134,513 98,411 8,389 CAPITAL 9002 MINOR ASSETS 23,400 11,705 21,700 (1,700) 9024 EQUIPMENT 12,000 12,000 15,000 3,000 35,400 23,705 36,700 1,300 ET''akT.�Tg'+ HN O+hYR7rC51YiG , � :Vi._eE. 3 5 + -x .S.36+4 s4�3i -' ta�''.r.,'Wa.w,; ...sfi•tis.wwaw.ah.. 3r99n-tr ae+ r ? :5 YJ� ►-. P�;the,Y.Y { .� -' xss a .:. . n,,e- M r6a. .a� .t..vin. . . r cr .?nra�r.cSfm. YOUTH SERVICE T,...y;1:11 PERSONNEL 5001 REG EMPLOY 131,149 124,425 146,285 15,136 5006 GRP INS 9,952 10,140 8,337 (1,615) 5007 SS/MED 9,959 9,463 11,107 1,148 5009 ASRS CONT 8,577 10,076 10,691 2,114 5011 WORK COMP 265 233 259 (6) 5012 OTHER BEN 63 - 198 135 159,965 154,337 176,877 16,912 O&M 6025 RENTALS 900 - - (900) 6031 PRINTING - 255 - - 6034 TRAVEL 924 2,342 924 - 6035 MEMBERSHIPS 325 315 285 (40) 6040 NON CAP EQUIP 1,400 2,190 740 (660) 6093 COLL MATERIAL 46,297 46,297 43,000 (3,297) 6029 POSTAGE 60 - - (60) 6037 OFFICE SUPP 2,488 2,488 - (2,488) 6045 MISC OTHER 100 125 125 25 6095 PROG SUPPLIES - 350 370 370 52,494 54,362 45,444 (7,050) iratMr . � lkf -rt � , <..,�r"z� .. ,yy+,, E� � ,.�.. ��,,,.,x, .� .. -..,.. :. ... . ..`:%.. � .;t�9,_.'4.+w.;< �w.� .lm`.�'� .�i��"�?"+%a:(p'�?���,` ..Y�.�� s%.� �e "...;.�:'���.:. z4. -,:21:2 45.9-_ : 208 699 .. _a.;..''�2'2: 32: ,.,. 9 861TI SERVICE : . �. r �� . . ... . , . _ .tC:.�oAv.�lviCis3Jisk:�`YfL:;3i.�:ikM�4lfi► ,i� ,-T ,��"'�� .. R �:�u� '�-�Eii�:+b+f'� ..�:£,�,.•r6C.._��:? ��!` a+�' '�..,.. �g TOTAL LIBRARY 1,385,423 1,361,296 1,309,983 (75,440) ATTACHMENT E OVPL FY 2008/09 PERSONNEL BY PROGRAM AREA FY 08/09 Library Personnel EMPLOYEE POSITION FTE irr�C/toy J 4 �3 r t% ° /! ■w�-2' 0 w �eA � . "°��i':A',:T,i' ,,■LT Q ■.332 t, T �!.T IQN '� ,`D-,-,-;-:::':7--,:•4.,'_ .J+��*v v 3.r,l rIi ' 'X lir. YY"1YI _ Hartz-Musgrave, Mary Library Administrator 1.0 Peterson, Jane Senior Librarian 1.0 Lytle, Carolyn Office Specialist 1.0 Cross, Mary Library Associate 0.5 Pecoraro, Lisa Library Associate iE.0. 5 S.UBrTOTA- i: !;:t t+ r �3 .stw NAx $ ..Vats 's' . ,a2g7' S f:iY , 00033260 YOUTH SERVICES McCurry, Cheryl Librarian 1.0 Blount, Rebecca Library Associate 1.0 Corr, Betty Library Associate 1.0 Chao,Anastasia Library Customer Service Rep 0.5 Mooney, Rachel Library Customer Service Rep 0.5 Nelson, John Library Customer Service Rep 0.3 -cam A4t'L tg0m �4 .,R,ai ; :.:,,,4�++��-w. . : 00033299 TECHNOLOGY Sump-Crethar, Nicole Librarian 1.0 Lavelle, Luci Library Associate 1.0 Bottger, Kurt Library Page 0.5 Bourgeois, Janette Library Page 0.4 Burnett, Lois Library Page 0.4 Harnisch, Mallory Library Page 0.4 Huggins, Joanna Library Page 0.4 Lamfers, Betty Library Page 0.4 Rusch, Karen Library Page 0.4 Rush, Noelle Library Page 0.4 Sawyer, Lynn Library Page 0.8 Woodbury, Richard Library Page 0.5 1.§LJBTQTAISt-,,W. ,r '_r +x f,?sm Lam. .r 41Y 'k •�4;':,.6.5:: 3&‘:,0,44.1a144,-,:p-.00033" 2TADILT SERVICES Strong, Catherine Librarian 1.0 Dryer, Barbara Library Associate 0.5 Krueger, Elizabeth Library Associate 0.5 Williams,Amy Library Associate 0.5 Beeson, Shelia Library Customer Service Rep 0.4 Davis, Jackie Library Customer Service Rep 0.5 Goldie, Linda Library Customer Service Rep 0.5 Posler,Vicki Library Customer Service Rep 0.5 Young, Julie Library Customer Service Rep 0.5 S V.BTOTAL y y y ,-' :- Z74, , ': -1 c� 1 r:":7::1 W.; 5/6/2008 TI O 1\) O O CD COCD m n (1) 33 "•1:7) CD O- CD a • 0.61F.• • CD Cr 0_ 1°-1 t , I 111 111 111 0 * GO Numi 0 11111/ C 0 Emus CI > 71 3 � CO C c ,i-i- ....... -io rn , ,,,...., ,,..., x 2 CD MN=MI MIIIIIIIIMM (I) .5._ 'ii-t co „_,_ -‘'I _. 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(R) 07- 76 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AND AUTHORIZING THE TOWN MANAGER TO FINALIZE THE NEGOTIATIONS AND RENEW THE THREE-YEAR INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY FREE LIBRARY DISTRICT FOR PROVISION AND PAYMENT FOR LIBRARY SERVICES WHEREAS, the a political Townof Oro Valleyis subdivision of the State of Arizona vested with all rights,ri hts, p g rivile es and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, pursuant ursuant to A.R.S. § 11-951, et seq., the District and the Town may g contract for services and enter into agreements for joint and cooperative action with other public agencies; and pursuant to A.R.S. 11-901 et seq. and A.R.S. § 48-3901 et seq. the WHEREAS, § District is authorized to establish and maintain free libraries; and WHEREAS, the Town maintains and operates a free public library; and the District has been paying a portion of the operating costs of the library WHEREAS, pursuant to Intergovernmental Agreement No. 01-66-0-135568-0704 between the District and the Town; and WHEREAS, the District is willingto continue to provide funding for a portion of the operating costs of the library; and WHEREAS, it is in the best interest of the Town to enter into the Intergovernmental Agreement for provision and payment of library services. NOW, THEREFORE, BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, that: 1g The Town Manager is authorized to finalize negotiations and renew the three-year Intergovernmental Agreement with the Pima County Free Library District for g g provision and payment for library services. g 2. That the Town Manager and other administrative officials are hereby authorized p to take such steps as necessary to execute and implement the terms of the Intergovernmental Agreement. Ton of Oro Valley Attornc's Office/ea/060607 E:\TOV\IGA\Resolution IGA Ncg-Auth.doc y PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 20th day of JUNE , 2007. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: r. (------),c_ kck. o...._ ‘11..1.. (' 4:,..a ' Kathryn E. Cuvelier, Town Cle k elinda Garr., an, Town Attorney ,,\' -Slab a ORf 0 i - Date Date Town of Oro Valley Attomc�'s OfCicc/ca/(t601>n7 E:\TOV\IGA\ftcsoiution IGA Neg-Auth.doc • CO% ! '32. ACT NO 4/ 4- 4- /1/eLl e747 AMENDKNI This notTiDet rtmg1 401,-a► on all invoices. r0rr,3.001;(:t )ice and c ouurnntnt€ ii)�r@ifli y to this Intergovernmental Agreement Between Pima County Free Library District and the Town of Oro Valley For Provision and Payment for Library Services This Intergovernmental Agreement("Agreement") is entered into by and between Pima County Public Library and the Town of Oro Valley pursuant to the authority provided under A.R.S. § 11- 951 et seq. Recitals A. WHEREAS District and Town may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11-951 et seq.; and B. WHEREAS District is authorized by A.R.S. § 11-901 et seq.,and § 48-3901 et seq. to establish and maintain free libraries; and C. WHEREAS, Town operates and maintains a free public library in Oro Valley, Arizona; and D. WHEREAS, the Town Library was built in part with Pima County General Obligation Bond funds, and the Town has agreed to make the Library available to all residents of Pima County on the same terms and conditions as residents of the Town; and E. WHEREAS, District has been paying a portion of the operating costs of the Library pursuant to Intergovernmental Agreement No. 01-66-0-135568-0704 between Pima County Free Library District and the Town of Oro Valley ; and F. WHEREAS, District and Town agree that it is in the best interests of the inhabitants of Pima County to continue to affiliate in order to provide library services throughout the County; and G. WHEREAS,District is willing to continue to provide funding for a portion of the operating costs of Town's Library. NOW, THEREFORE, District and Town, agree as follows: OV IGA FINAL-7-31-07 1 AGREEMENT I. Definitions. "Annual District Contribution" means the amount that District will contribute to the A. operations of Library. % This contribution shall not exceed 50of Eligible Shared Expenditures and shall not, under any circumstances, exceed the Maximum District Contribution. B. D "District" means the Pima County Public Library, a body politic and corporate and political subdivision of the State of Arizona. District operates and maintains all libraries in Pima County, except affiliate or privately operated libraries. C. "District Revenues" means all customer fees, dues, and fines collected,by or owing to Library. D. "Eligible Shared Operating Expenditures" means all approved expenditures for collection development and direct services set forth in III(B)(1) and (2) actually made by Town, or by District on behalf of Library, during the term of this Agreement for the operation of the Library. Eligible Shared Operating Expenditures shall also include actual expenses for staff travel and training up to $2,500.00. Expenditures made for the followingactivities and operations are not Eligible Shared Operating Expenditures: (1) p capital improvements to facilities or other real or personal property; (2) maintenance of p p the library building, plant,lant, and parking lot; (3) landscaping and grounds keeping and maintenance: (4) travel and training in excess of$2,500.00; (5) any and all food and drink forp atrons staff, or volunteers; (6) volunteers events and special events; (7) legal challenges or other liabilities including those associated with Town's Internet filtering policy and d o erations; (8) costs associated with the purchase, maintenance and operation p of RFIDp �'ro ams and associated equipment, hardware and software; (9) indirect costs associated with the operations and maintenance of the Library; (10) salaries, raises and other income adjustments to the extent that such exceed the percentages provided to Pima County employees for the same fiscal year; and (11) expenditures funded by p Library revenues. E. "Library" means the Oro Valley Public Library located at 1305 W. Naranja Drive, Oro Valley, Arizona 85737. The Library shall be governed by the Town of Oro Valley which shall retain responsibility for hiring, disciplining, and firing all employees, maintaining the Library building and grounds and for defending its practices pursuant to policies and procedures developed by the Library or Town. F. "LibraryRevenues" means grants, donations, or awards received by Town specifically for those Library expenditures. "Maximum Annual District Contribution" means the maximum amount that District will G. provide to Town to cover Eligible Shared Operating Expenditures. The Maximum OV IGA FINAL-7-31-07 2 Annual District Contribution shall be as set forth in Article V. Financing, Paragraph A. The Maximum Annual District Contribution shall not increase by more than one percent of the fiscal ear's maximum contribution for each subsequent year during (1%) priorY the term of this Agreement. H. "RFID" means the Radio Frequency Identification system hardware and software used by Library to track library materials. I. "Town" means the Town of Oro Valley, a municipal corporation of the State of Arizona. g Term and Renewal. This Agreement shall be effective on July 1, 2007 through June 30, II. 2012 and shall be recorded with the Pima County Recorder following execution by both parties. This agreement may be renewed for additional five-year terms, upon written amendment signed by both parties. III. Termination. A. Eithermay terminate this Agreement at the end of a Fiscal Year by providing party written notice of the intent to terminate no less than 120 days prior to the end of the fiscal year. B. In the event of such termination, Town shall remit to District 50% of replacement value of the then current collection and computer hardware and software. All personal property of District shall be returned to the District. Such funds shall be p remitted and such equipment shall be returned within 60 days of the effective date of the termination. IV. Scope. A. Town shall: 1. Provide free library services to all residents of Pima County on the same terms and conditions as are applicable to Town residents. 2. Follow conditions or restrictions that District imposes with respect to loans of books, materials or equipment to the extent possible to insure operational uniformity throughout the system. 3. Collect fines, fees, and reimbursement from patrons who lose or damage library books, materials or equipment, using District circulation policies and procedures. Allsuch monies collected shall be remitted to District by the 10th day of the month following the month collected. 4. With the exception of Internet filtering, comply with District's Policies governing confidentiality, circulation, reference, interlibrary loan and system-wide programs to OV IGA FINAL-7-31-07 3 f the extentp ossible to insure operational uniformity throughout the system as such policies are adopted by the District Board of Directors and as may be amended from time to time. Town shall follow associated procedures and guidelines established to implement the policies. District will provide a full and complete set of such policies p within 10 days of final approval by the Pima County Public Library Board of Directors. Thep olicies will be attached and incorporated into this IGA as Exhibit A. Any amendments to a District policy are incorporated into this Agreement and shall not require an amendment to be effective. Internet use shall be implemented by Town pursuant to Town's Internet use policy Exhibit B. 5. Respond to intra-library and interlibrary loan requests from District and other libraries. 6. Purchase, install and maintain additional furnishings required by the library for future fiscal years. 7. Own the Town's web links, all on-site telecommunication, and computer hardware and software. 8. By June 30, 2009, assure that all telecommunications, and computer hardware and software are compatible with District's systems and that all computer hardware supported by District is replaced when the warranty expires. (Town understands and agrees that District shall have no responsibility for upgrading, maintaining or servicing any hardware or software that is either incompatible with District equipment or that has an expired warranty.) 9. Purchase, maintain and operate RFID programs and all associated equipment, hardware and software. 10. Make any modifications at the Oro Valley Public Library, which are needed to accommodate p eq ui ment, including providing adequate electrical wiring, and assist District in connecting the local equipment to the system. 11. Use District's on-line computer system to provide library system functions. 12. Use District's Internet gateway for public Internet access. 13. Assure that appropriate Town Library staff regularly attend District system-wide meetings and training opportunities. 14. Offer appropriate input into the collection development process. 15. At Town's option, participate in floating collections. OV IGA FINAL-7-31-07 4 B. District shallp rovide collection development, outside professional (direct) and indirect services as set forth below. 1. Collection Development: a. Coordinate the Collection Development process, including selection, acquisition and cataloging of library materials for addition to the collection of Town's library. b. Follow Town library profile, as submitted by Town, in the acquisition of appropriate materials. c. Seek Town input throughout the year regarding collection development. d. Base the extent of collection development on Town's budget allocation for library materials. e. Provide access to databases such as: i. On-line homework help. 11. Genealogical resources. iii. Business information. iv. Over 400 full-text magazines and newspapers, including the Wall Street Journal and the New York Times. v. On-line archives of the Arizona Daily Star and Tucson Citizen. f. Utilize District purchasing power and negotiated discounts for the purchase of materials. District Collections Development librarians will negotiate with vendors, train Library staff on the use of on-line ordering processes, and manage collection development activities. 2. Outside Professional (Direct) Services: a. Provide courier service between Town library and District libraries each weekday, except holidays, to ensure that books and other materials are available to be borrowed and easily returned by all residents of Pima County. b. Provide circulation services including, but not limited to, sending out holds, overdue and fine notices, servicing collection agency accounts and supplying library card applications and cards for issuance by Town library. c. Provide public copier and computer printer services for library customers. d. Technology Support: i. Provide telecommunications (not voice), including connection to the District network T-1 line. OV IGA FINAL-7-31-07 5 ii. Provide computer technology support services including: upgrades, network troubleshooting and connectivity, circulation system access, firewalls and other security deemed appropriate by District for 30 computers that will be designated for staff computers or public-use computers. These support services will not be provided for RFID or for any hardware or software that is either incompatible with District equipment or that has an expired warranty. Support services for Internet filtering will be provided only to the extent set forth below. iii. Provide computer technology support services for internet filtering only as set forth in Exhibit C. iv. Provide hardware and software necessary to enable electronic reservations and printing for the public. v. Provide a help desk for all District-supported automation systems. Help desk services will be provided Monday through Saturday during normal library hours. vi. Provide automation services to include: access to the Innovative Interfaces, Inc. Millennium software and associated modules for library materials circulation and for collection access through an integrated catalog. District will provide: Millennium back-up, coordination of uploads of module releases, and automation security. vii. Obtain and maintain an on-line computer system, library central site hardware and software, web links, library catalog and library circulation database and patron database. viii. Provide periodic back-up of the Library system, coordinate and load software releases and maintain system security. ix. Provide Town library with online library service modules for circulation, library catalog, database maintenance, management information, serials, and acquisition of materials. x. Provide standard computer training, database preparation, and ongoing installation assistance. 3. Indirect services to Oro Valley residents: a. Access to all District libraries and library programs. b. Ability to request over 1.5 million items in the District's materials collection. OV IGA FINAL-7-31-07 6 c. Access to e-books and downloadable audio/video. d. Ability to submit and receive Inter-library loan requests. 4. Indirect services to Library: a. Process Inter-library Loan requests. b. Provide Library staff with the opportunity to participate in planning District-wide programs such as the Summer Reading Program and One Book Arizona and provide materials for such programs. c. Catalog records via OCLC/Amigos for all items in Town Library's collection. d. Provide cataloger and support staff to purge records and maintain bib records and to provide authority control and holdings information. e. Train Town Library staff on automation, databases and offer other continuing professional development opportunities. f. Process invoices, pay bills and manage accounts for acquisitions. g. Provide administrative support to the extent District deems appropriate. V. Financing. A. The Maximum Annual District Contribution shall not exceed the following amounts: FY 2007-08 (July 1, 2007 through June 30, 2008): $ 613,944.00 FY 2008-09 (July 1, 2008 through June 30, 2009): $ 620,083.00 FY 2009-10 (July 1, 2009 through June 30, 2010): $ 626,284.00 FY 20010-11 (July 1, 2010 through June 30, 2011): $ 632,547.00 FY 20011-12 (July 1, 2011 through June 30, 2012): $ 63 8,872.00 B. Town shall complete the itemized Eligible Shared 0.eratin_ Ex•enditure •uarterl Report in the form attached as Exhibit D. Town shall certify that the Report accurately reflects the Library's expenditures in each line and category of the Report. C. The Report shall be submitted to District no later than 15 days after the end of each quarter, except the final Quarterly Report for each fiscal year shall be submitted no later than August 30 of the following fiscal year. OV IGA FINAL-7-31-07 7 D. District shall review the submitted Report and make the appropriate adjustments as follows:- 1) ollows:-1) Add costs of purchasing and processing materials (see Exhibit E); 2) Add cost of professional services set forth in Art. III (B)(2) (see Exhibit F); 3) Credit for fines and fees collected; 4) Adjust personnel salary, wages, and benefits to District levels; and, 5) Adjust for expenditures excluded from Eligible Shared Operating Expenditures. E. District will remit 50% of this adjusted Eligible Shared Operating Expenditure to Town. Only allowed Eligible Shared Operating Expenditures shall be reimbursed. District reserves right to request supporting documentation necessary to determine the eligible shared operating expenses. F. District will remit the allowed quarterly Eligible Shared Operating expenditure no later than 30 days after the Quarterly Report is received from Town. Under no circumstances shall the total payments from District to Town for any fiscal year exceed the Maximum Annual District Contribution for such year. G. District shall explain the reason for the objection to any line items on the Quarterly Report and shall withhold the amounts associated with those line items until the Parties can resolve the objection VI. Operational Cooperation. A. Either party may request a meeting of appropriate administrators and personnel to discuss issues related to Library operations or this Agreement. Parties shall cooperate to resolve differences expeditiously and amicably. B. Any notice required by this Agreement and regarding operations shall be provided to the following persons: DISTRICT: TOWN: Nancy Ledeboer, Library Director Library Administrator Pima County Public Library Oro Valley Public Library 101 N. Stone Avenue 305 W. Naranj a Tucson, AZ 85701 Oro Valley, AZ 85737 Chuck H. Huckelberry Oro Valley Town Manager County Administrator Pima County Oro Valley Town Administration 130 W. Congress, 10th Floor 11000 N. La Canada Drive Tucson, AZ 85701 Oro Valley, AZ 85737 OV IGA FINAL-7-31-07 8 • Lori Godoshian, Clerk of the Board Oro Valley Town Clerk Pima County Board of Supervisors Oro Valley Town Administration 130 W. Congress, 5th Floor 11000 N. La Canada Drive Tucson, Arizona 85701 Oro Valley, AZ 85737 VII. Audit Rights. District shall have the right to audit Town's books, records and documents relating to the operation of the Library and to use of funds provided pursuant to this Agreement. Town shall cooperate with such an audit. Any inconsistencies between the Annual District Contribution and Eligible Shared Operating Expenditures discovered by the audit shall be resolved as appropriate to meet the terms of this Agreement. VIII. Indemnification. A. Each party(as `indemnitor') agrees to indemnify, defend and hold harmless the other party (as `indemnitee') from and against any and all claims, losses, liability, cost, or expenses (including reasonable attorney's fees) (hereinafter collectively referred to as `claims') arising out of bodily injury of any person (including death) or property damage but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee, are caused by the act, omission, negligence, misconduct or other fault of the indemnitor, its officers, officials, agents, employees, or volunteers. B. Town agrees to indemnify, defend and hold harmless District and Pima County from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) arising out of Town's Internet Filtering Policy in its current form (attached as Exhibit B) and as may be amended from time to time. IX. Compliance with Laws. The parties shall comply with all federal, state and local laws, rules, regulations, standards and Executive Orders, without limitation to those designated within this Agreement. The laws and regulations of the State of Arizona shall govern the rights of the parties, the performance of this Agreement and any disputes hereunder. Any action relating to this Agreement shall be brought in an Arizona court in Pima County. Any changes in the governing laws, rules and regulations during the terms of this Agreement shall apply but do not require an amendment. This Agreement and all obligations upon District or Town arising therefore shall be subject to any limitations imposed by budget law or regulation. X. Non-Discrimination. The parties shall not discriminate against any District or employee, client or any other individual in any way because of that person's age, race, creed, color, religion, sex, disability or national origin in the course of carrying out their duties pursuant to this Agreement. The parties shall comply with the provisions of Executive OV IGA FINAL-7-31-07 9 Order 75-5, as amended by Executive Order 99-4, which is incorporated into this Agreement by reference, as if set forth in full herein. XI. ADA. The parties shall comply with all applicable provisions of the Americans with Disabilities Act(Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. If Town is carrying out government programs or services on behalf of District, then Town shall maintain accessibility to the program to the same extent and degree that would be required of the District under 28 CFR Sections 35.130, 35.133, 35.149 through 35.151, 35.160, 35.161 and 35.163. Failure to do so could result in the termination of this Agreement. XII. Severability. If any provision of this Agreement, or any application thereof to the parties or any person or circumstances, is held invalid, such invalidity shall not affect other provisions or applications of this Agreement which can be given effect, without the invalid provision or application and to this end the provisions of this Agreement are declared to be severable. XIII. Conflict of Interest. This contract is subject to cancellation for conflict of interest pursuant to A.R.S. § 38-511, the pertinent provisions of which are incorporated herein reference. XIV. Non-Appropriation. Not withstanding any other provision in this Agreement, this Agreement may be terminated if for any reason the District Board of Directors or the Town Council does not appropriate sufficient monies for the purpose of maintaining this Agreement. In the event of such cancellation, District or Town, respectively shall have no further obligation to the other party under this Agreement except for payment for expenses incurred prior to cancellation. XV. Legal Authority. Neither party warrants to the other its legal authority to enter into this Agreement. If a court, at the request of a third person, should declare that either party lacks authority to enter into this agreement, or any part of it, then the Agreement, or parts of it affected by such order, shall be null and void, and no recovery may be had by either party against the other for lack of performance or otherwise. XVI. Worker's Compensation. Each party shall comply with the notice of A.R.S. § 23-1022 (E). For purposes of A.R.S. § 23-1022, each party shall be considered the primary employer of all personnel currently or hereafter employed by that party, irrespective of the operations of protocol in place, and said party shall have the sole responsibility for the payment of Worker's Compensation benefits or other fringe benefits of said employees. XVII. No Joint Venture. It is not intended by this Agreement to, and nothing contained in this AGREEMENT shall be construed to, create any partnership,joint venture or employment relationship between the parties or create any employer-employee relationship between District and any Town employees, or between Town and any District employees. Neither party shall be liable for any debts, accounts, obligations or other liabilities whatsoever of OV IGA FINAL-7-31-07 10 . the other, including (without limitation)the other party's obligation to withhold Social Security and income taxes for itself or any of its employees. XVIII.No Third Party Beneficiaries. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or affect the legal liability of either party to the Agreement by imposing any standard of care with respect to the maintenance of public facilities different from the standard of care imposed by law. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK OV IGA FINAL-7-31-07 11 XIX. Entire Agreement. This document constitutes the entire Agreement between the parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. This Agreement shall not be modified, amended, altered or extended except through a written amendment signed by the parties and recorded with the Pima County Recorder. In Witness Whereof, District has caused this Intergovernmental Agreement to be executed by the Chairman of its Board of Directors, upon resolution of the Board and attested to by the Clerk of the Board, and Town has caused this Intergovernmental Agreement to be executed by its Mayor upon resolution of its Town Council and attested to by: PIMA CO ► PUBLIC LIBRARY TOWN OF ORO VALLEY "IF 'Alp S.* 0,4„._ airman, Board .f Directors OCT 0 9 2001 Town Manager ATTEST: ATTEST: )g)C. ' gear Pima County Clerk of the Board Oro"Valley Town Clerk INTERGOVERNMENTAL AGREEMENT DETERMINATION The foregoing Intergovernmental Agreement between the Pima County Public Library and the Town of Oro Valley has been reviewed pursuant to A.R.S. § 11-952 by the undersigned counsel,who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Intergovernmental Agreement represented by the undersigned. PIMA COUNTY: Town of Oro Valley: GAG4a4 fitV„ liii1W D Coun Attorney T. Atto •y OV IGA FINAL-7-31-07 12 List of Exhibits Exhibit A: Pima County Public Library Policies governing circulation, reference, interlibrary loan and system-wide programs Exhibit B: Oro Valley Public Library Internet Filtering Policy Exhibit C: Computer technology support services for Internet filtering Exhibit D: Eligible Shared Operating Expenditure Quarterly Report Form Exhibit E: Baker and Taylor Services Exhibit F: District Costs EXHIBIT A EXHIBIT A District will provide a full and complete set of its confidentiality, circulation, reference, interlibrary loan and system-wide programs policies within 10 days of final approval by the Pima County Public Library Board of Directors. Such policies will automatically be incorporated into and become a part of this Agreement without need for an amendment. EXHIBIT B ORO VALLEY PUBLIC LIBRARY INTERNET ACCESS POLICY Town of Oro ValleyPublic Library offers public access to the World Wide Web as an integral part of its research and information services. Library users may use g the Internet for educational and informational purposes. The Internetprovides access to diverse resources from many countries and cultures that maynot be found in the Library's collections. However, because the Internet is a vast and unregulated medium, the Library has limited control over information, images, and commentary available through the Internet and is not responsible for the accuracy, authority, or timeliness of the content. Further, the Library cannot protect users from information and images that they might find offensive or disturbing. The library uses filtering technology on all computers with Internet access. Patrons 17 yearsage of a e or older are given a choice of an Internet session with a basic filter or one that has additional filtering. The intent of the basic option is to block websites that are considered to be pornographic. The intent of the additional filtering is to block websites that are not appropriate for children. If a patron wishes to access a site that is blocked by filtering software, that patron may request Library staff to unblock the site. Parents and legal guardians have the responsibility to oversee their child's g exposure to and use of the Internet. Parents and children are encouraged to seekg uidance from Library staff, visit www.netsmartz.org (National Center for Missing Exploited Ex loited Children), and visit the "Kids" section on the Library's website regarding sites of interest to children. Town of Oro valley Public Library reminds users that computers are located in public areas shared by people of all ages and backgrounds. Internet users must be considerate and respectful of other library users, and especially mindful of children in the Library, particularly when accessing information or images others may find offensive. Library user information is kept confidential in agreement with the Town of Oro Valley Public Library and state law. User Responsibilities All users of the Internet are expected to use this resource in a manner consistent with theur oses for which it is provided and according to the guidelines p p established by the Library. Responsible use of the Internet includes: ■ Refraining from illegal or unethical use, including violation of federal, state (ARS 13-3508, 13-3506, 13-3507, 13-3501), or local laws and regulations; • Using the Library's Internet resources for educational and informational purposes; • Respecting intellectual property rights by making only authorized copies p g of copyrighted or licensed software or data on the Internet; • Respecting the privacy of others by not misrepresenting oneself as p g another user, by not attempting to modify or gain access to files, passwords, or data belonging to others; and by not seeking disallowed access to any computer system via the Internet; • Refraining from damaging or altering the configuration of the equipment to access the Internet or the software or data residing on the Internet; and • Refraining from the deliberate propagation of destructive processes such as computer "worms", "viruses", and "trojan horses". Failure to comply with these regulations may result in the loss of Library privileges, up rivile to and including permanent trespass from all Town of Oro Valley Public Library facilities. EXHIBIT C Exhibit C Pima County Public Library Internet Access Support Services for the Oro Valley Public Libraries District filtering policy: Pima County Public Library ("District") assigns one of three different levels (child, teen or adult) of Internet access to each customer. The available access is determined by age of the user as authenticated through District's Millennium program. Under District policy, adult users will have the option and ability to disable the filter to obtain unfiltered access. Filtering services to Library: District will assign Oro Valley Public Library ("Library") public computers a ran specific e of Internet protocol addresses. Internet access from Library public p g computers will be through these addresses. The addresses will be configured to block the disabling option for unfiltered access. Library customers will see the "disable filters" option on the Internet access screens. However, the option will not be functional. Library staff will be given a password which will allow staff to disable the filters on public computers at any time. When the password is used, the filter will be disabled for a one hour increment. District will change the password at regular intervals as deemed necessary by District. Library responsibility: Library shall be solely responsible for: • Providing customers with Library's Internet Policy • Developing procedures for the provision of unfiltered access • Responding to customer inquiries regarding disabling Internet filters Disclaimer: District is not responsible for Library's policies or procedures regarding the access to the Internet on Library public computers and accepts no responsibility for the contents of Library policy or for Library staff determinations regarding when to allow or deny unfiltered Internet access. 1 The District filtering policy will be instituted upon completion of District technical programming and network conversion projects. OV IGA Exhibit C-7-17-07 EXHIBIT D t' .. • - Q) L .0 O J . O k 10 _ ,\, .,...:,.,..:,,....„ . CO Q1 N '- In In N , a)', O O O O O O O O Lo cc O O O O N r - CO [t• C �O C) 'O lt). CO Lr') In CD O O O N N O O O) O N d' O 0 1 LO j N N N w--1 O ll d" N ("Ni N O' M .:r. 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J�e3c. iq'4a1r.✓,!' w'q;iLj r w 4p[L�,�';`�� - F�. , .:---43‘4, wry i+' S 5.. O /�'� i"'W,-,... ,,..d; d7^SLA{-.,Rjt9� .�;r!cam'fit J 1'..'1 f'7.� Vr .w�.Y it Ati.` 1 r c� r` � .:��'.. •� BVI 77� •- O ra O .0 ra r3 -0 v a) O '. p *L-.---V X CU a. a, L ""• rn vi .Q, toitS 4'' L.- C t.'..-,' O C cn C a .:`z au tr) ca E °ZS 0 _ Q > E o 0 V V 0) 4_, V) = O C Q .= .3 V''*** W 0 *- 2 u, (t) (t3L1 .— a 0 aS z CC w au 0) O EXHIBIT E Pima County Public Library Baker&Taylor Services Exhibit E Contract Attachments 6,7,a and 9,copies of which are aitacbed'hereto and incorporated herein by reference, provide detailed information regarding discounts offered per category,category definitions,and cataloging and processing pet unit pricing.Discounts are applied to the publisher's list price at the time of shipment Additional clarification has been provided below some irons. 1.0 PURCHASED PRINT MATERIALS 1.1 Hardcover(includes Adult,Young Adult and Juvenile fiction,non-fiction and picture-books) 1.1.1 Percentage Discount from Cover Price(Category I and II) Trade 46.10% 1.1.2 Percentage Discount from Cover Price(Categories IX and X1)'`,♦* Non-Trade 11.00W," 1.2 Quality Paperback (Includes fiction end non-fiction appealing to all ages) 1.2,1 Percentage Discount from Cover Price(Category III and IV) Trade 42.00% 1.2.2 Percentage Discount from Cover Price(Categories IX and X1)*,** Non-Trade 11.00%'," 1.3 Mass Market Paperback (Includes fiction and non-fiction appealing to all ages) 13.1 Percentage Discount from Cover Price(Category V) Trade 42.00°/. 13.2 Percentage Discount front Cover Price(Category V) Non-Trade 42.00% 1.4 Paperback Prebound-(includes fiction and non-fiction appealing to all ages) 1.4.1 Percentage Discount from Cover Price(Categories III,IV,and V) Trade 4200% 1.4.2 Percentage,Discount from Cover Price(Categories III,IV,and V) Non-Trade 11.00%'," 1.43 BTBound Titles-Percentage Discount from B&Ts Advertised List Price 25,00'/• 1.4.4 Demco Turtleback (Invoiced at B&T net Advertised Catalog Price) 0i4 (See Item 6.0 below for Prebbnding prices.) 13 Reinforced Editions (Includes fiction and non-fiction appealing to all ages) 15.1 Percentage Discount from Cover Price(Categories VI and VII) Trade 25.00% 1,5,2 Percentage Discount from Cover Price(Categories VI and VII) Non-Trade 25.00% 1.6 Foreign Language(Includes fiction and ton-fiction appealing to all ages) 1.6.1 Percentage Discount from Cover Price(Categories I and II) Trade 46.10% 1.6.2 Percentage Discount from Cover Price(Categories IX and XI)*,`* Non-Trade 11.00'/0','• These are discounts for Domestic foreign language titles(the majority of foreign language material supplied through B&T).Hardcover discounts have been listed above.Foreign Language paperback will receive discounts offered for Category III,IV,or V.Discounts will vary by title,based on the categories as described in Contract Attachments 6,7,8 and 9.The library can review the discount for each title through Title Source. Please see Category X on Contract Anaehments 7 and 8 for Imported Editicins discount information. 1.7 Large Print (Includes fiction and non-fiction appealing to all ages) 1.7.1 Percentage Discount from Cover Price(Categories I and II) Trade 46.10% 1.7.2 Percentage Discount from Cover Price(Categories IX and XI)*,*' Non-Trade 11.00%',' These books will receive the same discount as popular trade editions.Hardcover discounts have been listed above.Large print paperback will receive discounts offered for Category III,IV,or V. Some large print editions may be discounted as outlined in Contract Attachment 7,Category IX or XI. The library can review the discount for each title through Title Source.Discounts are based on the categories as described in Contract Attachments 6,7,S and 9. 1.8 COMICS and Graphic Novels(Appealing to Young Adults and Juveniles) 1.8.] Percentage Discount from Cover Price (Categories III and IV) Trade 42% 1..8.2 Percentage Discount from Cover Price(Categories IX and XI)*,** Non-Trade 11.00%'," • Titles which receive minimal publisher discount will be invoiced at publisher's list price_ ••Trees where Baker&Taylor receives no discount from the publisher or prepayment is required by the publisher or publishers whore titles have limited demand and/or non-commercial publishers will be invoiced at list price plus 54.95Iemt service charge. ).9 Series(Continuations) (Includes titles for reference and circulating collections appealing to Adults,Young Adults do Juveniles) 1.9.1 Percentage Discount from Cover Price' Trade 46.10'/. ' 1.9.2 Percentage Discount from Cover Price" Non-Trade 11.00%°,** Pricing for Continuations will be the same as outlined for Firm Order Matenals. Hardcover discounts have been listed above.Trade paperback will receive discounts offered for Category in,IV,or V.Refer to Contract Attachments 6,7,1 and 9 for discounts per category and category definitions. • 1.10 Government Documents 130.1 Percentage Discount from Cover Price (Category IX) Trade 11.00%1%** 1.10.2 Percentage Discount from Cover Price (Category IX) Non-Trade I l.00%•," Government documents will not have a trade or non-trade distinction. 1.11 Replica Book • 1.11.1 Percentage Discount From B&T Net Advertised Catalog Price 5.00% Page 1of3 Pima County Public Library Baker&Taylor Services Exhibit E 2.0 pURCHASpD NON-PRINT MATERL4LS 2.1 Sound Cassa-Spoken Word,Abridged 2.1.1 Percentage Discount from Cover Price(Category XII) Trade 46.10% 2.1.2 Percentage Discount from Cover Price(Category DC,X1)*,'* Non-Trade 11.00'/.•,•' Approximately 837' of Spoken Word Audio Materials purchased fall into Category XII.The remainder of Spoken Word Materiels will be classified as Category I.,VII.,VIII,DC..,or XL The library can review the discount for each title en their selection lists or through Title Source.Discounts are based on the categories as described in Contract Attachon rm 6,7,1 and 9. 2.2 Sound Cassettes-Spoken Word,Unabridged 2.2.1 Percentage Discount from Cover Price(Category XII) Trade 46.10% 2.2.2 Percentage Discount from Cover Price(Category IX,XI)•,•' Non-Trade 11.00%•,•' Approximately 83%of Spoken Wad Audio Materials purchased fall into Category XII.The remainder of Spoken Word Materials will be c ncified as Category I.,VII,VIII.,DC.,or XL. The library can review the discount for'eaeh title en tbeic selection lists or through Title Source.Discounts are based on the categories as described in Contract Attachments 6,7,8 and 9. • Titles which receive minimal publisher discount will be invoiced at publisher's list price. ••Titles where Baker&Taylor receives no discount from the publisher or prepayment is required by the publisher or publishers whose titles have limited demand and/or sal publishers will be invoiced at list price plus$4.9Shrnit service charge. • 23 Compact Discs-Music 2.3.1 Percentage Discount from Cover Price Trade 26.30% 2.3.2 Percentage Discount from Cover Price Non-Trade 26.30% 2.4 Compact Discs-Spoken Word,Abridged 2.4.1 Percentage Discount from Cover Price(Category XII) Trade 46.10°/. 2.41 Percentage Discount from Cover Price(Category IX,XI)*,*` Non-Trade . 11.00W,' Approximately E3%of Spoken Word Audio Materials purchased fill into Category XII.The remainder of Spoken Word Materials will be classified as Category L.VII.,VIII,DC.,or XL The library can review the discount for each title on their selection list or through Title Source.Discounts are based on the categories as described in Contract Attachcments 6,7,8 and 9. 2.,5 Compact Discs-Spoken Word,Unabridged 2.5.1 Percentage Discount from Coves Price(Category XII) Trade 46.10% 2.5.2 Percentage Discount from Cover Price(Category IX,X1)',*+ Non-Trade 11.00%•,`• Approximately 83%of Spokes Word Audio Materials purchased fall into Category XII.The remainder of Spokes Word Materials will be olasaiSed as Category L,VII.,MIL,DC.,or XL The library can review the discount for each title on their selection list or through Title Source.Discounts are based on the categories as described in Contract Attachments 6,7,8 and 9. 2.6 Digital Videodiscs (Feature films,educational,bow-to,etc.) 2.6.1 Percentage Discount from Cover Price Trade 29.00/. 26.20 Percentage Discount from Cover Price Non-Trade 29.00% 2.7 Kits (Multi-part and mixed media) 2-7.1 Percentage Discount from Cover Price Trade See Note 2.7.2 Percentage Discount from Cover Price Non-Trade See Note Baker&Taylor supplies bock and We or CD kits These kits will receive the discount associated with the book category. •Titles which receive minimal publisher disoouatt will be invoiced at publisher's list price. ••Titles where Baker&Taylor receives no discount from the publisher or prepayment is required by the publisher or publishers whose titles have limited demand and/or non-commercial publishers will be invoiced at list price plus 14.95./unit service charge. ,3.0 CATALOGING SERVICES (Unit of service for pricing is'each) 3.1 Editing of existing records based on a bibliographic utility(customized MARC) S' 31 Creation of original records S • 33 "Generic'MARC 50.25/unit-non CLS 3.4 CT Upgrades 50.20/unit-non CLS 3.5 Print-Fully Shelf Read Materials (See Contract Attachment 6) 53.60/unitue 3.6 Music CD,DVD-Fully Shelf Read Materials (See Contract Attachment 6) $8.50/unit 3.7 Spoken Word Audio on CD or Cassette $5.60/unit The pricing outlined for CLS services in items 3.5 and 3.6 is a blended unit price based on the volume of material to be ordered,processing components requested,and the complexities of the library's cataloguing requirements. Our unit price is all inclusive of the services requested by the library including.but not limited to cataloging,processing,and project management. This price does not include the Kapec or Vinabind process. Should the library choose not to utlize the CLS services as outlined and choose instead to use an a la carte processing without customized cataloging,the per unit pricing is items 3.3,3.4,4.1.0-4.1.10 and 1.2. 4.3.13 wilt apply. Page 2 of 3 Pima County Public Library Baker&Taylor Services Exhibit E • 4.0 PROCESSING SERVICES (Unit of service for pricing is'each) 4.1 Books for the.CirculatinR Collection 4.1.1 Mylar Cover on Dust Cover 50.60/unit 4.1.2 Dust Cover Taped on Book S0.65/unit 4.1.3 Barcode 50.10/unit 4.1.4 Barcode Protector(when applicable $0.05/unit 4.13 Property Label • SO.I0/unit 4.1.6 Radio Frequency Identification Tags(RFID) 50.75/unit 41.7 Anti-theft Device $0.45/unit 4.1.8 Call Number Label $0.10/unit 4.1.9 Shelf Location Label S0,10/unit 4.1.10 Label Protector(when applicable) 50.05/unit 4.2 As For Circulating Book (Plus two(2)Reference Stickers) $0.20/unit 43 Media 4.3.1 Replacement of Original Case S 1.50/unit 43.2 Creation of Title Page from Package $0.50/unit 4.33 Barcode $0.10/unit 43.4 Property Label $0.10/unit 4.3.5 Radio Frequency Identification Tags(RFID) $0.75/unit 43.6 Anti-theft Device with Overlay(all locations) $0.45/unit 4.3.7 Call Number Label $0.10/unit 4.3.8 Shelf Location Label SO./0/scsit 4.3.9 Label Protector(when applicable) S0.05/unit 43.10 Intentionally Blank Labels(recordings in sets) $0.10/unit 43.11 Label for Pieces in Set $0.10/unit 4.3.12 Closed Caption Libel(appropriate videos only) $0.10/unit 43.13 'Espanol"Label(appropriate videos only) $0.10/unit 5.0 STANDING ORDER SERVICES 5.1 PrintfullY Shelf Readltelit}l§ (See Contract Attachment 6) $3.60• 'Shelf Ready Service is available for Continuation Services Materials. Should the library choose not to utlize the CLS services as outlined in this proposal and choose instead to use an ala carte processing without customized cataloging.the per unit pricing in items 3.3,3.4.4.1.2-4.1.10 and 4.2-4.3.13 will apply. 6.0 PRE-BINDING SERVICES (Unit of service for pricing is'each) 6.1 KlearKote or Other Equivalent Clear Plastic,Permanently Bonded to the Cover S 1.99 "(Kapco) 6.2 Vinabind,Dural am or Equivalent S 4.75 '•(Vinabind) •'The 51.99 Mapco)or 54.75(Vinabind)prebinding fres are in addition to the per unit cost listed in Item 3.5 for paperback materials. 7.0 APPLIED DIRECT SERVICE FEE to Third-Party-Supplied Materials S3.00 g.0 RUSH DELIVERY CHARGE (Overnight(24 hour)Delivery)* $0.25/unit ' 24-hour turn around is only available for unprocessed material orders that are received prior to 12pm PSr. The Library will have to order product only rush material on a separate account and it will be charged for materials ordered for rush delivery. 9.0 UNLIMITED ACCESS to Title Source NoCharge Page 3 of 3 EXHIBIT F Exhibit F Pima County Public Library Professional Services Services 2007-08 Costs Comments a. Courier Services Personnel Costs: $5,490.00 FY 08 personel costs of 3 drivers divided by 23 locations Fleet $5,670.00 Mileage to/from TOV-NAN,x 5 days x 52 wks x fleet rate 1.585 b. Copier Services $4,200.00 $350 per month c. Circulation Services Annual Fees $6,670.00 5.8%of the Library's annual fee$115,000 d. Technology Support 30 Computers $23,757.30 $791.91 per computer costs 4% Lib Tech Personnel $15,496.00 Annual costs 387,402 T1 network $4,128.00 $344 per month PC Reservation Lic $4,143.00 based on monthly lease pymt of$345.30 County IT Network support $20,000.00 Per County IT/Finance charges Total $89,554.30 Prepared by Robin Samitz 7/31/2007 Page 1 ATTACHMENT B OVPL/PCFLD FUNDING HISTORY TABLE OVPL/PCFLD FUNDING HISTORY ANNUAL EXPENDITURES AND PCFLD REIMBURSEMENTS OVPL FISCAL ACTUAL PCFLD PCFLD YEAR EXPENDITURES REIMBURSEMENTS REIMBURSEMENT RATES 2003/04 $918,536 $423,755 46% 2004/05 $954,866 $468,544 49% 2005/06 $1,035,856 $492,167 48% 2006/07 $1,202,920 $592,769 49% 2007/08 Projected $1,272,664 $613,944 48% 2008/09 Proposed $1,309,983 $620,083 47% ATTACHMENT C PCFLD PROPERTY TAXES PAID BY ORO VALLEY PROPERTY OWNERS Town of Oro Valley County Free Library Tax 1986 - 2007 Town of Oro Valley Tax Tax Year Net Assessed Value Rate Payments 1986 $26,548,333 0.0855 $22,699 1987 $32,068,497 0.1081 $34,666 1988 $48,793,156 0.1585 $77,337 1989 $53,843,156 0.1704 $91,749 1990 $57,361,643 0.2025 $116,157 1991 $61,090,215 0.2025 $123,708 1992 $65,098,105 0.2025 $131,824 1993 $71,925,888 0.1924 $138,385 1994 $84,327,297 0.2024 $170,678 1995 $119,234,229 0.2124 $253,254 1996 $130,338,334 0.2224 $289,872 1997 $165,265,200 0.2224 $367,550 1998 $178,766,882 0.2224 $397,578 1999 $196,647,641 0.2024 $398,015 2000 $220,687,234 0.2024 $446,671 2001 $257,234,738 0.2124 $546,367 2002 $294,649,424 0.2124 $625,836 2003 $326,699,884 0.2124 $693,911 2004 $358,081 ,078 0.2124 $760,564 2005 $418,489,154 0.2575 $1,077,610 2006 $463,211,743 0.3675 $1,702,303 2007 $582,838,439 0.3975 $2,316,783 TOTAL TAX PAYMENTS $10,783,516 G:\DAVID\County Free Library Tax ATTACHMENT D OVPL FY 2008/09 DEPARTMENT BUDGET AND BUDGET BY PROGRAM AREA LIBRARY DEPARTMENT SUMMARY FY 07/08 Budget FY 07/08 Estimate FY 08/09 T.M. Budget +/- CAPITAL 9002 MINOR ASSETS 23,400 11,705 21,700 (1,700) 9024 EQUIPMENT 12,000 12,000 15,000 3,000 35,400 23,705 36,700 1,300 O&M 6005 OUTSIDE PROFESSIONAL SERVICES 90,138 89,554 71,402 (18,736) 6018 VEHICLE REPAIR&MAINTENANCE - - 800 800 6019 EQUIPMENT REPAIR& MAINTENANCE 100 68 150 50 6020 BUILDING REPAIR& MAINTENANCE 53,000 45,000 2,560 (50,440) 6021 GROUNDS REPAIR&MAINTENANCE 30,000 - - (30,000) 6025 RENTALS 4,300 4,064 3,609 (691) 6026 INSURANCE 4,000 4,000 4,000 - 6028 TELECOMMUNICATIONS 4,200 4,200 4,200 - 6030 ADVERTISING 200 - 200 - 6031 PRINTING& BINDING 1,400 1,655 2,540 1,140 6034 TRAVEL&TRAINING 8,000 5,819 8,000 - 6035 MEMBERSHIPS& SUBSCRIPTIONS 1,555 1,318 1,898 343 6040 NON CAPITALIZED EQUIPMENT 2,400 3,690 1,740 (660) 6075 VOLUNTEER RECOGNITION 1,000 1,000 1,200 200 6093 COLLECTION MATERIALS 204,000 237,000 204,000 - 6097 SOFTWARE MAINTENANCE 13,600 15,175 17,400 3,800 6029 POSTAGE 1,585 2,100 1,600 15 6037 OFFICE SUPPLIES 7,846 23,919 8,400 554 6045 MISCELLANEOUS OTHER OPERATING 5,850 4,466 7,725 1,875 6095 PROGRAM SUPPLIES - 433 1,870 1,870 6014 WATER&SEWAGE 2,000 2,000 2,400 400 6015 WASTE DISPOSAL FEES 2,100 2,400 2,400 300 6038 NATURAL GAS& ELECTRICITY 75,000 76,000 80,000 5,000 6039 GASOLINE&OIL - - 400 400 512,274 523,861 428,494 (83,780) PERSONNEL 5001 REGULAR EMPLOYEES 686,836 657,828 694,747 7,911 5006 GROUP INSURANCE 52,120 51,516 49,457 (2,663) 5007 SOCIAL SECURITY/MEDICARE 52,157 49,794 52,471 314 5009 ASRS CONTRIBUTIONS 44,917 53,063 45,828 911 5011 WORKERS' COMPENSATOIN 1,389 1,199 1,230 (159) 5012 OTHER EMPLOYEE BENEFITS 330 330 1,056 726 837,749 813,730 844,789 7,040 1,385,423 1,361,296 1,309,983 (75,440) LIBRARY Department Program Summary FY 07/08 Budget FY 07/08 Estimate FY 08/09 T.M. Budget +1- ADMINISTRATION .4040 PERSONNEL 5001 REG EMPLOY 243,121 244,739 212,783 (30,338) 5006 GRP INS 18,449 19,059 21,527 3,078 5007 SS/MED 18,462 17,603 15,884 (2,578) 5009 ASRS CONT 15,899 18,754 20,108 4,209 5011 WORK COMP 492 438 377 (115) 5012 OTHER BEN 117 330 165 48 296,540 300,923 270,844 (25,696) O&M 6005 OUTSIDE PROF 24,200 60 - (24,200) 6018 VEHICLE R&M - - 800 800 6019 EQUIPMENT R&M 100 - 50 (50) 6020 BUILDING R&M 53,000 45,000 2,560 (50,440) 6021 GROUNDS R&M 30,000 - - (30,000) 6025 RENTALS 3,000 3,609 3,609 609 6026 INSURANCE 4,000 4,000 4,000 - 6030 ADVERTISING 200 - 200 - 6031 PRINTING - - 1,000 1,000 6034 TRAVEL 3,465 3,000 3,465 - 6035 MEMBERSHIPS 640 818 818 178 6040 NON CAP EQUIP 500 1,000 1,000 500 6075 VOLUNTEER 1,000 1,000 1,200 200 6093 COLLECTION 71,922 92,543 77,000 5,078 6029 POSTAGE 600 1,200 1,600 1,000 6037 OFFICE SUPPLIES 3,096 8,000 8,400 5,304 6045 MISC OTHER 5,550 4,333 7,600 2,050 6014 WATER&SEWAGE 2,000 2,000 2,400 400 6015 WASTE DISPOSAL 2,100 2,400 2,400 300 6038 NATURAL GAS 75,000 76,000 80,000 5,000 6039 GASOLINE&OIL - - 400 400 280,373 244,963 198,502 (81,871) TqTOTAL ADMINISTRATION ,' ,x_. .::576 913_..: -, Y 469,346 (107,567) A.�.....�,.:::.. .,...»:.:<..w..s-...<w'.....,.::.;.;. u.x:v.<s,...N..n.;s :::;:�&..a.:.ra<.;ii:.wmsos:.>,ssw:_....,o<t,..,.,.,;�Gx...M...».e.>».1...3:..,:...o..a,.,l:.......H...,,.,.,, »<?'-..�,.:a':...,.:>:�atmt,,,,,„..,,,545,886.'5 ., ADULT SERVICES 1¢1.; =z=iT PERSONNEL 5001 REG EMPLOY 134,057 124,088 159,194 25,137 5006 GRP INS 10,173 8,726 11,213 1,040 5007 SS/MED 10,180 9,436 11,985 1,805 5009 ASRS CONT 8,767 10,002 5,809 (2,958) 5011 WORK COMP 271 192 282 11 5012 OTHER BEN 64 - 297 233 163,512 152,444 188,780 25,268 O&M 6025 RENTALS 100 425 - (100) 6034 TRAVEL 252 477 252 - 6035 MEMBER 180 185 385 205 6040 NON-CAP EQ 500 ' 500 - (500) 6093 COLL MATERIAL 85,781 85,773 84,000 (1,781) 6029 POSTAGE 900 900 - (900) 6037 OFFICE SUPPLIES 1,672 1,672 - (1,672) 6045 MISC OTHER - 8 - - 6095 PROG SUPPLIES - 83 1,500 1,500 89,385 90,023 86,137 (3,248) TOTAL ADULT SERVICES 252,897 242,467 274,917 22,020 TECHNOLOGY PERSONNEL 5001 REG EMPLOY 178,509 164,576 176,485 (2,024) 5006 GRP INS 13,546 13,591 8,380 (5,166) LIBRARY Department Program Summary FY 07/08 Budget FY 07/08 Estimate FY 08/09 T.M. Budget +1- 5007 SS/MED 13,556 13,292 13,495 (61) 5009 ASRS CONT 11,674 14,231 9,220 (2,454) 5011 WORK COMP 361 336 312 (49) 5012 OTHER BEN 86 - 396 310 217,732 206,026 208,288 (9,444) O&M 6005 OUTSIDE PROF 65,938 89,494 71,402 5,464 6019 EQUIPMENT R&M - 68 100 100 6025 RENTALS 300 30 - (300) 6028 TELECOMM 4,200 4,200 4,200 - 6031 PRINTING 1,400 1,400 1,540 140 6034 TRAVEL 3,359 - 3,359 - 6035 MEMBERSHIPS 410 - 410 - 6093 COLL MATERIAL - 12,387 - - 6097 SOFTWARE LIC 13,600 15,175 17,400 3,800 6029 POSTAGE 25 - - (25) 6037 OFFICE SUPP 590 11,759 - (590) 6045 MISC OTHER 200 - - (200) 90,022 134,513 98,411 8,389 CAPITAL 9002 MINOR ASSETS 23,400 11,705 21,700 (1,700) 9024 EQUIPMENT 12,000 12,000 15,000 3,000 35,400 23,705 36,700 1,300 „ ..;:� � i : > .;.. a.\;,P, �M1,�; � � � Y � >>6 't zx �t "� � +.u,TOTAL TECH NOL . . .. : -.iR .w > ., g.x¢w,3:, , 343,399,...,:..44,1•44.,A2457- ,,,,,, i-talehav YOUTH SERVICES PERSONNEL 5001 REG EMPLOY 131,149 124,425 146,285 15,136 5006 GRP INS 9,952 10,140 8,337 (1,615) 5007 SS/MED 9,959 9,463 11,107 1,148 5009 ASRS CONT 8,577 10,076 10,691 2,114 5011 WORK COMP 265 233 259 (6) 5012 OTHER BEN 63 - 198 135 159,965 154,337 176,877 16,912 O&M 6025 RENTALS 900 - - (900) 6031 PRINTING - 255 - - 6034 TRAVEL 924 2,342 924 - 6035 MEMBERSHIPS 325 315 285 (40) 6040 NON CAP EQUIP 1,400 2,190 740 (660) 6093 COLL MATERIAL 46,297 46,297 43,000 (3,297) 6029 POSTAGE 60 - - (60) 6037 OFFICE SUPP 2,488 2,488 - (2,488) 6045 MISC OTHER 100 125 125 25 6095 PROG SUPPLIES - 350 370 370 52,494 54,362 45,444 (7,050) NOTAL YOUTH SERVICES ; 212,459 208,699 222,321 9,862 TOTAL LIBRARY 1,385,423 1,361,296 1,309,983 (75,440) ATTACHMENT E OVPL FY 2008/09 PERSONNEL BY PROGRAM AREA FY 08/09 Library Personnel I EMPLOYEE j POSITION I FTE 00033230 ADMINISTRATION Hartz-Musgrave, Mary Library Administrator 1.0 Peterson, Jane Senior Librarian ' 1.0 Lytle, Carolyn Office Specialist 1.0 Cross, Mary Library Associate 0.5 Pecoraro, Lisa , Associate SUBTOTA . 0.5 La' x - - : 4.0 00033260 YOUTH SERVICES McCurry, Cheryl Librarian 1.0 Blount, Rebecca Library Associate 1.0 Corr, Betty Library Associate 1.0 Chao,Anastasia Library Customer Service Rep 0.5 Mooney, Rachel Library Customer Service Rep 0.5 Nelson,John Library Customer Service Rep 0.3 SUBTOTAL : '°` L'''''''''''''' t =i��< b'y 00033290 TECHNOLOGY Sump-Crethar, Nicole Librarian 1.0 Lavelle, Luci Library Associate 1.0 Bottger, Kurt Library Page 0.5 Bourgeois, Janette Library Page 0.4 Burnett, Lois Library Page 0.4 Harnisch, Mallory Library Page 0.4 Huggins, Joanna Library Page 0.4 Lamfers, Betty Library Page 0.4 Rusch, Karen Library Page 0.4 Rush, Noelle Library Page 0.4 Sawyer, Lynn Library Page 0.8 Woodbury, Richard Library Page 0.5 1SUBTOTAL r 3 '=I,ir: d3E:*-14.1::, f 54 00033320 ADULT SERVICES Strong, Catherine Librarian 1.0 Dryer, Barbara Library Associate 0.5 Krueger, Elizabeth Library Associate 0.5 Williams,Amy Library Associate 0.5 Beeson, Shelia Library Customer Service Rep 0.4 Davis, Jackie Library Customer Service Rep 0.5 Goldie, Linda Library Customer Service Rep 0.5 Posler, Vicki Library Customer Service Rep 0.5 Young, Julie i Library Customer Service Rep 0.5 SUBTOTAL r ii4f,,,,6',4,7 j _J.:TM 5/6/2008