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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 5/17/2018 MINUTES ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION THURSDAY,MAY 17,2018 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4 P.M. CALL TO ORDER Chair Frederick Wayand called the meeting to order at 4:00 p.m. ROLL CALL PRESENT: Frederick Wayand,Chair Michael DeSantis,Vice Chair David Parker,Commissioner Joan Brown,Commissioner Richard Hawkinson,Commissioner CALL TO THE AUDIENCE There were no speakers at this time. 1. Approval of the April 19,2018 regular session minutes Chair Wayand suggested to have a line in the Stormwater financial report showing the funds received from Pima County Flood Control. MOTION:A motion was made by Vice Chair DeSantis and seconded by Commissioner Brown to approve the April 19,2018 regular session minutes with changes. Motion carried,5-0. 2. Discussion with Town Council Liaison to the Stormwater Utility Commission Joe Hornat regarding recent Town Council meetings Chair Wayand announced that Town Councilmember and Stormwater Liaison Joe Hornat was not present. 3. Update on Stormwater meetings and events Stormwater Sr.Engineer and Acting Stormwater Utility Manager Justin Turner reported on the activities held in the month of April. April 6,2018 Town of Oro Valley HOA Forum April 12,2018 Logan's Crossing Home Owners Association April 18,2018 Pima County Regional Flood Control District Meeting Mr.Turner introduced our new Stormwater Office Assistant Yarina Hynd. 4. Discuss on-going Stormwater projects and rain storm events A. Overview discussion of long range planning of new development projects Mr.Turner mentioned there were no new long range planning. He updated on the Boulder rezoning project. B. Pima County Regional Flood Control District request for CIP Projects Mr.Turner requested of Pima County Flood Control District for the Carmack study and Highlands Wash study to be completed by this time next year. C. Coordination with PCRFCD Mr.Turner updated the Commissioners that all the PCRFCD projects they agreed to do are completed,except the channels at the CDO Wash. This project is on hold and still on their books while they investigate. Mr.Turner commented that a list of projects has been put together for them. D. Discuss the May 1,2018 Field Trip Commissioner Michael DeSantis asked if there has been thought of being proactive on other drainage channels that are on private property. Public Works Director/Town Engineer Paul Keesler responded to Commissioner DeSantis comment,that we currently know the ownership of washes,public and private. Mr.Turner also responded to Commissioner DeSantis comment,that staff is creating a brochure for Home Owners Association(HOA)Managers to advise them of their responsibilities to maintain and inspect all of their drainage infrastructure. 5. Discuss Stormwater Financials The Stormwater financials were reviewed and discussed. Chair Wayand suggested to add to the financials,monies or in-kind services coming in from outside help which is saving us revenues and expenditures. Commissioner Parker requested a copy of the 2018/2019 budget. Chair Wayand asked for an explanation of the Vehicle Cash Reserve line in the Stormwater 5 year plan. Mr.Keesler replied that this will be answered at the next meeting. Commissioner Joan Brown requested an updated Organizational Chart. 6. Discussion and possible action for future agenda items Agenda items for the next Stormwater Utility Commission meeting were discussed and approved with the following changes: Remove items: 4A. Overview discussion of long range planning of new development projects 4B. Pima County Regional Flood Control District request for CIP Projects 4C. Coordination with PCRFCD 4D. Discuss the May 1,2018 Field Trip Commissioner Brown requested that future meetings and events also be discussed during Agenda item 3,Discussion of Stormwater meetings and events. 7. Set the June 2018 meeting date and time The next regular session meeting is scheduled for June 21,2018 in the Hopi Conference Room at 4:00 p.m. ADJOURNMENT MOTION:A motion was made by Vice Chair DeSantis and seconded by Commissioner Parker to adjourn the meeting at 5:20 p.m. Motion carried,5-0. Prepared by: Carmen Ryan Recording Secretary I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley,Arizona held on the 17th day of May 2018. I further certify that the meeting was duly called and held and that a uorum was present. Dated this day of U ,2018