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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 7/19/2018 MINUTES ORO VALLEY STORMWATER UTILITY COMMISSION *AMENDED(7/12/18 AT 12:00 P.M.) THURSDAY,JULY 19,2018 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4 P.M. CALL TO ORDER Chair Frederick Wayand called the meeting to order at 4:01 P.M. ROLL CALL PRESENT: Frederick Wayand,Chair Michael DeSantis,Vice Chair David Parker,Commissioner Joan Brown,Commissioner Richard Hawkinson,Commissioner CALL TO THE AUDIENCE-At this time,any member of the public is allowed to address the Commission on any issue not listed on today's agenda.Pursuant to the Arizona Open Meeting Law,individual Commission members may ask Town staff to review the matter,ask that the matter be placed on a future agenda,or respond to criticism made by speakers.However,the Stormwater Utility Commission may not discuss or take legal action on matters raised during"Call to the Audience."In order to speak during"Call to the Audience"please specify what you wish to discuss when completing the blue speaker card. There were no speakers at this time. 1. Approval of the June 21,2018 regular session minutes MOTION:A motion was made by Commissioner Parker and seconded by Commissioner Hawkinson to approve the June 21,2018 regular session minutes without any changes. Motion carried,5-0. 2. Discussion with Town Council Liaison to the Stormwater Utility Commission Joe Hornat regarding recent Town Council meetings concerning Stormwater issues Chair Wayand reported that Town Councilmember and Stormwater Liaison Joe Hornat was excused. 3. Discussion of Stormwater meetings and events a. June 7,2018 Nakoma Sky Site Closure and Stabilization Stormwater Sr.Engineer Justin Turner reported that we received a letter from the contractor and that they are going to continue with construction,permit review and permit acquisition at this time.Regarding soil stabilization,we have a Stormwater inspector actively visiting the site doing post-rain inspections. b. June 12,2018 Major Flood Response Training Mr.Turner stated that attendees were from Sahuarita,Nogales,Marana,Tucson,Pima County and Oro Valley.We now know who to contact if we have a significant event that requires some sort of cross jurisdictional coordination. c. June 19,2018 Canada Hills HOA,404 Issues for Double Eagle Wash Mr.Turner stated that the Canada Hills HOA had an interest in building a pilot channel. We recommended that they put in gabions for bank protection instead.Public Works Assistant Director Aimee Ramsey stated that if they do the gabions for bank protection the 404 permit would not be needed. d. June 20,2018 Flood Control District Advisory Committee This meeting was attended by Stormwater Division Manager Mike Todnem. *e. August 15,2018 Flood Control District Advisory Committee(THIS ITEM WAS ADDED) Mr.Turner stated these meetings are held the third Wednesday of each month and that he will look into whether the August meeting has been cancelled. Commissioner Parker asked if the Pima Association of Governments Environmental Planning Advisory Committee(PAG EPAC)still has a stormwater subgroup.Ms. Ramsey stated that we just appointed a new representative.Mr.Turner said we will find out who is on the committee and report back to the commissioners. *f. September 14,2018 State of the Town(THIS ITEM WAS ADDED) 4. Discussion of on-going Stormwater projects a. Operation&Maintenance Plans and Spill Prevention,Control and Counter Measure Plans Mr.Turner reported that we received both these documents for 680 W Calle Concordia and the Golf Course Maintenance Facility.We are still reviewing the documents. b. Miscellaneous Survey Services completed Calle Buena Vista at Carmack Wash Calle Loma Linda Drainage Easement El Conquistador Drainageway Logan's Crossing c. Shannon Road at North Ranch Wash roadside grading completed Mr.Turner stated that the plan was to remove and lower rock riprap downstream and to do regrading to allow the water to flow down into the wash rather than down the shoulder of the road. d. 1st&1st drainage channel reconstruction Mr.Turner stated that there were drainage concerns where water was ponding on the street going into the neighbor's yard to the south.The channel was lowered and the ponding was eliminated. e. ERU database update Mr.Turner reported that we are in the process of identifying properties that have not been billed Stormwater Utility fees.We will begin to notify the owners and to generate billing. f. Mutterer's Wash sand and vegetation removal Chair Wayand stated that these before-and-after-cleanup pictures illustrate that it pays to be proactive. Commissioner DeSantis asked if there were any failures reported from this last monsoon rains.Mr.Turner said there were none that we are aware of. 5. Discussion of Stormwater Financials The May 2018 Stormwater financial information was reviewed and discussed. FUTURE AGENDA ITEMS Agenda items for the next Stormwater Utility Commission meeting were discussed with no changes. NEXT MEETING:AUGUST 16,2018 LOCATION:HOPI CONFERENCE RM TIME:4:00 P.M. ADJOURNMENT MOTION:A motion was made by Vice Chair DeSantis and seconded by Commissioner Brown to adjourn the meeting at 4:43 P.M. Motion carried,5-0. Prepared by: A//,(4, .124/4<-SL Yarin Hynd Recording Secretary I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley,Arizona held on the 19th day of July 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of ,2018