HomeMy WebLinkAboutPackets - Council Packets (892) AGENDA
ORO VALLEY TOWN COUNCIL
SPECIAL SESSION
JUNE 7, 2007
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
SPECIAL SESSION - AT OR AFTER 5:30 p.m.
CALL TO ORDER
ROLL CALL
1. DISCUSSION AND/OR POSSIBLE ACTION REGARDING THE FY
2007/08 TOWN MANAGER'S RECOMMENDED BUDGET AND
REVISED 10-YEAR SUSTAINABILITY FORECAST WITH FY 2007/08
PERSONNEL REQUESTS CUT BY 50% AS REQUESTED BY MAYOR
AND COUNCIL
ADJOURNMENT
POSTED: 06/01/07
12:00 noon
Ik
The Town of Oro Valley complies with the Americans with Disabilities Act(ADA). If any person
with a disabilityneeds any type of accommodation, please notify the Town Clerk's Office at
1
(520)229-4700.
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION STUDY SESSION DATE: June 7, 2007
TO: HONORABLE MAYOR & COUNCIL
FROM:
David L. Andrews, Town Manager
Stacey Lemos, Finance Director
SUBJECT: Discussion
and/or Possible Action Regarding the FY 2007/08 Town Manager's
Recommended Budget and Revised 10-Year Sustainability Forecast with FY 2007/08
PersonnelRequestsby
Cut 50% as Requested by Mayor and Council
SUMMARY:
29thbudget work session, staff presented 10-year forecasts for both the General
At the May Council
Fund and the Highway projected Fund showing revenues, expenditures, surpluses/deficits, and year-
end fund balance/contingency amounts based on a set of assumptions using the FY 2007/08 Town
Budget for the baseyear. At the close of that last study session, the
Manager's Recommendedg Council requested that the Town Manager cut personnel requests included in the Manager's
Recommended Bugby update et 50% and u the General Fund and Highway Fund forecasts
accordingly, while also
factoringin inflation and reasonable salary and benefit increases annually.
Attachment A to this communication shows the requested new positions (9.5 FTEs) cut from the
er
Mana s Recommended Budget. (9)gpositions listed under the Town Manager Revised
The nine
columns remain in thebudget. budgetary The total bud etary savings resulting from these personnel cuts
approximates $630,000. In the General Fund alone, the personnel cuts resulted in budgetary savings
of approximately $368,000. It is worth noting that with each position cut, a certain level of service or
unmet need will also
remain unfulfilled. At the beginning of the budget preparation cycle, the
total of 31.7 new positions amounting to approximately $3 million. Each
departments requested a
justification an extensive for each new position request. The Town Manager
department prepared
reviewed these justifications and selected the 18.5 positions he felt were most needed based upon
previous requests from the Town Council and the critical needs of the Town.
GENERAL FUND:
update of the General Fund 10-year Sustainability Forecast showing the effects
Attachment B is the
of the reduction in personnel requests in FY 2008. The following are a few highlights from this chart:
• The General Fund contingency Contin reserve increases from $9,789,267 to $10,062,139 in FY
2007/08
• Inflation at the rate
of 2.45% has been added to the previously flat-lined expenditures shown at
the May 29th study session
• Annual increases in employee costs have been added to the expenditure totals and include the
following:
G:\STACEY\Council Communic\Budget Work Session 6-7-07 Sustainability.DOC
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION PAGE 2 OF 3
o 10% employee benefit (retirement, insurance, etc.) increases each year
o 2.5% cost of living adjustments (COLAs) each year
o 2.5% merit increases each year
• No newp ersonnel are included in the 10-year projections
• Annual surpluses in the General Fund range from $1.1 million to $2.3 million in the first five
years and total almost $9 million in the last five years
• Contingency reserve percentages range from 36.9% to almost 59% in the first five years
g Y
At the bottom of the chart, staff has provided other potential considerations that would provide
additional budgetary savings in the General Fund as follows:
• Discontinue the funding of the Capital Asset Replacement Fund in the amount of $500,000 per
year
• Reduce the scale/size of the Municipal Operations Center by 20%
• Continue the 2% utility sales tax after FY 2009
• Assume efficiency savings, as well as budgetary savings from the hiring of the Procurement
Administrator whereby the position would at least be able to pay for itself on an annual basis
• Ongoing user fee updates and increases would add additional revenues
HIGHWAY FUND:
Attachment C shows the update of the Highway Fund 10-year Sustainability Forecast.
Approximately $71,000 would be saved by not funding the Pavement Management Specialist
pp Y
requested in this fund for FY 07/08.
The following are a few highlights from this chart:
• Inflation at the rate of 2.45% has been added to the expenditures
• The samep ercentages of employee cost increases as shown in the General Fund have been
applied to the Highway Fund
• No new personnel are included in the projections
• The annual budget for Roadway Maintenance, beginning in FY 2009 and beyond, has been
reduced to $1.2 million
er year, rather than the previous forecasted amounts of $1.9 - $2.0
p
million
er year based on what has historically been spent in this area for the past 5 years
p
• Annual surpluses are showing each year in the Highway Fund with the contingency reserve
amountrowin from approximately $3 million in FY 2008 to almost $5.3 million in FY 2013
g g
G:\STACEY\Council Communic\Budget Work Session 6-7-07 Sustainability.DOC
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION PAGE 3 OF 3
As was shown on Attachment B for the General Fund, additional considerations have been shown at
the bottom of the Highway Fund chart that could result in further resources/savings in that fund as
g Y
follows:
• Possible dedication of a future gas franchise tax (if approved by voters) to the Highway Fund
• Reduce the scale/size of the Municipal Operations Center by 20%
In summary, important it is im ortant to note that the attached projections are forecasts prepared using a
certain set of assumptions. These forecasts will be updated on an annual basis with new information
known at that time. In the meantime, the forecasts demonstrate long-term financial sustainability
assuming no major service level changes or added programs. Should there be a desire to increase
J
service levels or expand programs, new revenue sources would need to be explored to fund such
expansions.
SUGGESTED MOTION(S): (At the Council's request, this item has been agendized to allow for
action to be taken on items relative to the FY 2007/08 Town Manager's Recommended Budget)
I move to...
ATTACHMENTS:
1. Attachment A — FY 2007/08 Recommended New Personnel —Town Manager Revised
2. Attachment B — Revised General Fund 10-Year Sustainability Plan forecast
3. Attachment C — Revised Highway Fund 10-Year Financial Sustainability Plan forecast
;61
Stacey Lem Liv1/1/1A6
Finance Dir for
dn.; ad,v,...
David L. Andrews
Town Manager
G:\STACEY\Council Communic\Budget Work Session 6-7-07 Sustainability.DOC
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AGENDA
ORO VALLEY TOWN COUNCIL
SPECIAL SESSION
JUNE 7, 2007
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
SPECIAL SESSION - AT OR AFTER 5:30 p.m.
CALL TO ORDER
ROLL CALL
1. DISCUSSION AND/OR POSSIBLE ACTION REGARDING THE FY
2007/08 TOWN MANAGER'S RECOMMENDED BUDGET AND
REVISED 10 YEAR
SUSTAINABILITY FORECAST WITH FY 2007/08
PERSONNEL REQUESTS CUT BY 50% AS REQUESTED BY MAYOR
AND COUNCIL
ADJOURNMENT
POSTED: 06/01/07
12:00 noon
Ik
complies The Town of Oro
Valley with the Americans with Disabilities Act(ADA). If any person
with a disability needs type
anyt e of accommodation, please notify the Town Clerk's Office at
(520)229-4700.
AGENDA
ORO VALLEY TOWN COUNCIL
SPECIAL SESSION
JUNE 7, 2007
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
SPECIAL SESSION - AT OR AFTER 5:30 p.m.
CALL TO ORDER
ROLL CALL
1. DISCUSSION
AND/OR POSSIBLE ACTION REGARDING THE FY
2007/08 TOWN MANAGER'S RECOMMENDED BUDGET AND
REVISED 10 YE
AR SUSTAINABILITY FORECAST WITH FY 2007/08
PERSONNEL REQUESTS CUT BY 50% AS REQUESTED BY MAYOR
AND COUNCIL
ADJOURNMENT
POSTED: 06/01/07
12:00 noon
Ik
The Town of
Oro Valleycomplies with the Americans with Disabilities Act(ADA). If any person
with a disabilityany type needs t e of accommodation, please notify the Town Clerk's Office at
(520)229-4700.
AGENDA
ORO VALLEY TOWN COUNCIL
SPECIAL SESSION
JUNE 7, 2007
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
SPECIAL SESSION - AT OR AFTER 5:30 p.m.
CALL TO ORDER
ROLL CALL
1. DISCUSSION
AND/OR POSSIBLE ACTION REGARDING THE FY
2007/08
TOWN MANAGER'S RECOMMENDED BUDGET AND
REVISED 10-YEAR SUSTAINABILITY FORECAST WITH FY 2007/08
PERSONNEL
REQUESTS CUT BY 50% AS REQUESTED BY MAYOR
AND COUNCIL
ADJOURNMENT
POSTED: 06/01/07
12:00 noon
Ik
The Town of
Oro Valleycomplies with the Americans with Disabilities Act(ADA). If any person
with a disability any type of accommodation, please notify the Town Clerk's Office at
Y
(520)229-4700.
4
AGENDA
ORO VALLEY TOWN COUNCIL
SPECIAL SESSION
JUNE 7, 2007
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
•
SPECIAL
SESSION - AT OR AFTER 5:30 p.m.
CALL TO ORDER
ROLL CALL
1, DISCUSSION AND/OR POSSIBLE ACTION REGARDING THE FY
BUDGET AND
TOWN MANAGER'S
2007/08 RECOMMENDEDWITH FY 2007/08
SUSTAINABILITY
REVISED 10-YEAR S FORECAST W
PERSONNEL REQUESTS CUT BY 50% AS REQUESTED BY MAYOR
AND COUNCIL
ADJOURNMENT
POSTED: 06/01/07
12:00 noon
Ik
with the Americans with Disabilities Act(ADA)., If any person
The Town of Oro Valley complies please notifythe Town Clerk's Office at
needs anytype
with a disability of accommodation,
(520)229-4700.
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION STUDY SESSION DATE: June 7, 2007
TO: HONORABLE MAYOR & COUNCIL
FROM: David L. Andrews, Town Manager
Stacey Lemos, Finance Director
SUBJECT: Discussion and/or Possible Action Regarding the FY 2007/08 Town Manager's
Recommended Budget and Revised 10-Year Sustainability Forecast with FY 2007/08
Personnel Requests Cut by 50% as Requested by Mayor and Council
SUMMARY:
At the May 29th Council budget work session, staff presented 10-year forecasts for both the General
Fund and the Highway Fund showing projected revenues, expenditures, surpluses/deficits, and year-
end fund balance/contingency amounts based on a set of assumptions using the FY 2007/08 Town
Manager's Recommended Budget for the base year. At the close of that last study session, the
Council requested that the Town Manager cut personnel requests included in the Manager's
Recommended Budget by 50% and update the General Fund and Highway Fund forecasts
accordingly, while also factoring in inflation and reasonable salary and benefit increases annually.
Attachment A to this communication shows the requested new positions (9.5 FTEs) cut from the
Manager's Recommended Budget. The nine (9) positions listed under the Town Manager Revised
columns remain in the budget. The total budgetary savings resulting from these personnel cuts
approximates $630,000. In the General Fund alone, the personnel cuts resulted in budgetary savings
of approximately $368,000. It is worth noting that with each position cut, a certain level of service or
unmet need will also remain unfulfilled. At the beginning of the budget preparation cycle, the
departments requested a total of 31.7 new positions amounting to approximately $3 million. Each
department prepared an extensive justification for each new position request. The Town Manager
reviewed these justifications and selected the 18.5 positions he felt were most needed based upon
previous requests from the Town Council and the critical needs of the Town.
GENERAL FUND:
Attachment B is the update of the General Fund 10-year Sustainability Forecast showing the effects
of the reduction in personnel requests in FY 2008. The following are a few highlights from this chart:
• The General Fund contingency reserve increases from $9,789,267 to $10,062,139 in FY
2007/08
• Inflation at the rate of 2.45% has been added to the previously flat-lined expenditures shown at
the May 29th study session
• Annual increases in employee costs have been added to the expenditure totals and include the
following:
G:\STACEY\Council Communic\Budget Work Session 6-7-07 Sustainability.DOC
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION PAGE 2 OF 3
o 10% employee benefit (retirement, insurance, etc.) increases each year
o 2.5% cost of living adjustments (COLAs) each year
o 2.5% merit increases each year
• No new personnel are included in the 10-year projections
• Annual surpluses in the General Fund range from $1.1 million to $2.3 million in the first five
years and total almost $9 million in the last five years
• Contingency reserve percentages range from 36.9% to almost 59% in the first five years
At the bottom of the chart, staff has provided other potential considerations that would provide
additional budgetary savings in the General Fund as follows:
• Discontinue the funding of the Capital Asset Replacement Fund in the amount of$500,000 per
year
• Reduce the scale/size of the Municipal Operations Center by 20%
• Continue the 2% utility sales tax after FY 2009
• Assume efficiency savings, as well as budgetary savings from the hiring of the Procurement
Administrator whereby the position would at least be able to pay for itself on an annual basis
• Ongoing user fee updates and increases would add additional revenues
HIGHWAY FUND:
Attachment C shows the update of the Highway Fund 10-year Sustainability Forecast.
Approximately $71,000 would be saved by not funding the Pavement Management Specialist
requested in this fund for FY 07/08.
The following are a few highlights from this chart:
• Inflation at the rate of 2.45% has been added to the expenditures
• The same percentages of employee cost increases as shown in the General Fund have been
applied to the Highway Fund
• No new personnel are included in the projections
• The annual budget for Roadway Maintenance, beginning in FY 2009 and beyond, has been
reduced to $1.2 million per year, rather than the previous forecasted amounts of $1.9 - $2.0
million per year based on what has historically been spent in this area for the past 5 years
• Annual surpluses are showing each year in the Highway Fund with the contingency reserve
amount growing from approximately $3 million in FY 2008 to almost $5.3 million in FY 2013
G:\STACEY\Council Communic\Budget Work Session 6-7-07 Sustainability.DOC
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION PAGE 3 OF 3
As was shown on Attachment B for the General Fund, additional considerations have been shown at
the bottom of the Highway Fund chart that could result in further resources/savings in that fund as
follows:
• Possible dedication of a future gas franchise tax (if approved by voters) to the Highway Fund
• Reduce the scale/size of the Municipal Operations Center by 20%
In summary, it is important to note that the attached projections are forecasts prepared using a
certain set of assumptions. These forecasts will be updated on an annual basis with new information
known at that time. In the meantime, the forecasts demonstrate long-term financial sustainability
assuming no major service level changes or added programs. Should there be a desire to increase
service levels or expand programs, new revenue sources would need to be explored to fund such
expansions.
SUGGESTED MOTION(S): (At the Council's request, this item has been agendized to allow for
action to be taken on items relative to the FY 2007/08 Town Manager's Recommended Budget)
I move to...
ATTACHMENTS:
1. Attachment A — FY 2007/08 Recommended New Personnel —Town Manager Revised
2. Attachment B — Revised General Fund 10-Year Sustainability Plan forecast
3. Attachment C — Revised Highway Fund 10-Year Financial Sustainability Plan forecast
t44Stacey Lem
Finance Diregtor
a40.44/1_,
David L. Andrews
Town Manager
G:\STACEY\Council Communic\Budget Work Session 6-7-07 Sustainability.DOC
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