HomeMy WebLinkAboutPackets - Council Packets (893) AGENDA
ORO VALLEY TOWN COUNCIL
BUDGET WORK SESSION
MAY 9, 2007
ORO VALLEY TOWN COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
BUDGET WORK SESSION - AT OR AFTER 5:30 p.m.
CALL TO ORDER
ROLL CALL
DISCUSSION OF THE PUBLIC WORKS DEPARTMENT'S
1. REVIEW AND DIS
BUDGETS
2. PRESENTATION AND DISCUSSION OF TOWN MANAGER'S
RECOMMENDED COMPENSATION PLAN FOR FY 2007/08 TO
INCLUDE COST OF LIVING ADJUSTMENTS, MERIT AND PUBLIC
SAFETY MERIT STEP PLAN RECOMMENDATIONS
3. DISCUSSION OF PROPOSED EMPLOYEE RECLASSIFICATIONS AND
SALARY MARKET ADJUSTMENTS FOR FY 2007/08
4. REVIEW
OF FOLLOW-UP ITEMS FROM MAY 5TH TOWN COUNCIL
BUDGET STUDY SESSION
ADJOURNMENT
POSTED: 05/08/07
2:00 p.m.
cp
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person
with a disability needs any type of accommodation, please notify the Town Clerk's Office at
(520)229-4700.
TOWN OF ORO VALLEY 2
COUNCIL COMMUNICATION MEETING DATE: May 9, 2007
TO: HONORABLE MAYOR& COUNCIL
FROM: Sandra L. Abbey, Human Resources Director
SUBJECT: Discussion of Town Manager's recommended compensation plan for FY 2007-2008
including COLA, Merit and Step Plan Adjustments
SUMMARY:
Following the Study Session of 5/5/07, it is clear that a discussion of certain compensation and pay
practice procedures will be of benefit.
Attached is information on the differences between the Town's Step Pay Plan and Salary Grade Plan,
including pay increase methods for both plans and for across the board, COLA and other adjustments.
ATTACHMENTS:
Discussion Packet including discussion points, definitions, a copy of the Step Plan and Salary Grade
Plan, information on the cost of implementing Step increases and Merit increases, plus historical data on
COLA and Merit increases since FY 01-02.
SUGGESTED ACTION:
Direction to staff on changes to, and implementation of the Step Plan, Salary Grade Plan, Cost of Living and
other associated pay increases contained in the Town Manager's recommended budget for FY 07-08.
Human Resources Directo
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Town Manager
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Discussion Item: Differences
between Step Plan
versus Salary Grade Plan
General Philosophy Difference
Step Plan recognizes seniority and
years of experience for staff members
with essentially the same skill set for
a given job title.
-Salary Grade Plan recognizes that
within any classification, individuals
possess differences in skills,
education, abilities and performance.
STEP PLAN and STEP INCREASES
Step plans are valuable for positions
where most individuals within any given
job have the same general skill set and
that the major indicator of performance is
more years of experience.
Step increases are pre-determined , and
as long as performance is meeting
acceptable standards, the individual will
I move to the next step of the plan
annually. Town of Oro Valley step
increases are built into the plan at
approximately 5% .
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Salary Grade Plan and Merit Increases
Within any job classification or salary grade there
may be a wide variety of tasks and responsibilities
brought by the individual. Individuals are placed
anywhere along the continuum of the salary range
that is commensurate with their skills, education,
abilities, experience, level of responsibility, scope
of job duties, market pay for the position, and
performance in the job.
Based on the combination of factors above, and
continued performance in the job, the employee
moves along the salary range at a varying pace
(not pre-determined step amounts) — by receiving
earned merit increases that could range from 1 `)/0
to 10%, depending on budget and an
organization's pay policies.
Historically, Town of Oro Valley potential merit
increases have been between 3% and 5% over
the last several years. Depending on the
performance evaluation, and pay practices, the
merit amount can be lower than the top amount
listed.
Town Of Oro Valley
Salary Grade Structure
DRAFT DRAFT
FY 2007-2008
Salary Grade Minimum Midpoint Maximum Titles within Grades
1 $5.51 $6.89 $8.27 hourly rate
$11,460.80 $14,326.00 $17,191.20 annualized
2 $5.65 $7.06 $8.47
$11,747.32 $14,684.15 $17,620.98
3 $5.79 $7.24 $8.68
$12,041.00 $15,051.25 $18,061.50
4 $5.93 $7.42 $8.90
$12,342.03 $15,427.54 $18,513.04
5 $6.08 $7.60 $9.12
$12,650.58 $15,813.22 $18,975.87
6 $6.23 $7.79 $9.35
$12,966.84 $16,208.55 $19,450.26
7 $6.39 $7.99 $9.58
$13,291.01 $16,613.77 $19,936.52
8 $6.55 $8.19 $9.82
$13,623.29 $17,029.11 $20,434.93
9 $6.71 $8.39 $10.07
$13,963.87 $17,454.84 $20,945.81
10 $6.88 $8.60 $10.32
$14,312.97 $17,891.21 $21,469.45
11 $7.05 $8.82 $10.58
$14,670.79 $18,338.49 $22,006.19
12 $7.23 $9.04 $10.84
$15,037.56 $18,796.95 $22,556.34
13 $7.41 $9.26 $11.12
$15,413.50 $19,266.88 $23,120.25
14 $7.60 $9.49 $11.39
$15,798.84 $19,748.55 $23,698.26
15 $7.79 $9.73 $11.68
$16,193.81 $20,242.26 $24,290.72
16 $7.98 $9.98 $11.97
$16,598.66 $20,748.32 $24,897.98
17 $8.18 $10.22 $12.27
$17,013.62 $21,267.03 $25,520.43
18 $8.38 $10.48 $12.58 Lifeguard
$17,438.96 $21,798.70 $26,158.44
19 $8.59 $10.74 $12.89
$17,874.94 $22,343.67 $26,812.40
20 $8.81 $11.01 $13.21
$18,321.81 $22,902.26 $27,482.72
21 $9.03 $11.29 $13.54
$18,779.86 $23,474.82 $28,169.78
22 $9.25 $11.57 $13.88 Library Page
$19,249.35 $24,061.69 $28,874.03 Water Safety Instructor
23 $9.49 $11.86 $14.23
$19,730.59 $24,663.23 $29,595.88
24 $9.72 $12.15 $14.58 Pool Shift Supervisor
$20,223.85 $25,279.81 $30,335.78
25 $9.97 $12.46 $14.95
$20,729.45 $25,911.81 $31,094.17
26 $10.22 $12.77 $15.32
$21,247.68 $26,559.60 $31,871.52
27 $10.47 $13.09 $15.71
$21,778.87 $27,223.59 $32,668.31
28 $10.73 $13.42 $16.10 Office Assistant
$22,323.35 $27,904.18 $33,485.02 Recreation Aide
29 $11.00 $13.75 $16.50
$22,881.43 $28,601.79 $34,322.15
30 $11.28 $14.09 $16.91 Asst Pool Manager
$23,453.47 $29,316.83 $35,180.20 Park Monitor
Maintenance Worker
31 $11.56 $14.45 $17.34
$24,039.80 $30,049.75 $36,059.70
32 $11.85 $14.81 $17.77 Library Customer Service Rep
$24,640.80 $30,801.00 $36,961.20 Recreation Leader
Asst Recreation Manager
Town Of Oro Valley
Salary Grade Structure
DRAFT DRAFT
FY 2007-2008
Salary Grade Minimum Midpoint Maximum Titles within Grades
33 $12.14 $15.18 $18.21 Law Clerk(Intern)
$25,256.82 $31,571.02 $37,885.23 Sr Office Assistant
Transit Driver
34 $12.45 $15.56 $18.67
$25,888.24 $32,360.30 $38,832.36
35 $12.76 $15.95 $19.14 Construction Clerk
$26,535.44 $33,169.30 $39,803.17 HR Assistant
36 $13.08 $16.35 $19.61 Accounting Clerk
$27,198.83 $33,998.54 $40,798.24 Court Clerk
Water Utility Customer Service Rep
37 $13.40 $16.75 $20.10 Lead Transit Driver
$27,878.80 $34,848.50 $41,818.20 Sr Public Works Maintenance Worker
Transit Dispatcher
38 $13.74 $17.17 $20.61 Permit Technician
$28,575.77 $35,719.71 $42,863.66 Library Associate
39 $14.08 $17.60 $21.12 Heavy Equipment Operator
$29,290.17 $36,612.71 $43,935.25 HR Technician
Legal Secretary
Office Specialist
Traffic Signs/Markings Worker
40 $14.43 $18.04 $21.65 Sr Parks Maintenance Worker
$30,022.42 $37,528.02 $45,033.63 Zoning Inspection Technician
41 $14.79 $18.49 $22.19 Sr Accounting Clerk
$30,772.98 $38,466.22 $46,159.47 Sr Court Clerk
Water Utility Operator
42 $15.16 $18.96 $22.75
$31,542.30 $39,427.88 $47,313.46
43 $15.54 $19.43 $23.32 Sr Permit Technician
$32,330.86 $40,413.58 $48,496.29 Sr Traffic Signs/Markings Worker
Management Intern
44 $15.93 $19.92 $23.90 Aquatics Manager
$33,139.13 $41,423.92 $49,708.70 Courtroom Clerk
Development Coordinator
Facilities Maintenance Technician
Paralegal I
Parks Maintenance Crew Leader
Sr Heavy Equipment Operator
Sr Office Specialist
Traffic Signs/Markdings Crew Leader
Transit Coordinator
45 $16.33 $20.41 $24.50 Planning Technician
$33,967.61 $42,459.51 $50,951.42
f
46 $16.74 $20.92 $25.11 Water Utility Operator II
$34,816.80 $43,521.00 $52,225.20 Zoning Inspector
47 $17.16 $21.45 $25.74 Accountant
1 $35,687.22 $44,609.03 $53,530.83 Civil Engineering Technician
GIS Technician
Heavy Equipment Mechanic
Sr Library Associate
Streets&Drainage Crew Leader
Facilities Maintenance Crew Leader
Traffic Technician
Contracts Coordinator
Pavement Specialist
48 $17.59 $21.98 $26.38 Multimodal Coordinator
$36,579.40 $45,724.25 $54,869.10 Water Utility Customer Services Supervisor
49 $18.03 $22.53 $27.04 Paralegal ll
$37,493.89 $46,867.36 $56,240.83
50 $18.48 $23.10 $27.71 Building Inspector
$38,431.23 $48,039.04 $57,646.85 Constituent Services Coordinator
Deputy Town Clerk
Administrative Coordinator
Recreation manager
Sr Zoning Inspector
Grants Coordinator
Town Of Oro Valley
Salary Grade Structure
DRAFT DRAFT
FY 2007-2008
Salary Grade Minimum Midpoint Maximum Titles within Grades
51 $18.94 $23.67 $28.41 Construction Inspector
$39,392.02 $49,240.02 $59,088.02 Crime Analyst
52 $19.41 $24.26 $29.12 Building Permit Manager
$40,376.82 $50,471.02 $60,565.22 Court Administrator
Lead Water Utility Operator
Police Administrative Services Manager
53 $19.90 $24.87 $29.85 HR Analyst
$41,386.24 $51,732.80 $62,079.35 Librarian
Sr Civil Engineering Tech
54 $20.39 $25.49 $30.59
$42,420.89 $53,026.12 $63,631.34
55 $20.90 $26.13 $31.36 Building Inspector II
$43,481.41 $54,351.77 $65,222.12 Economic Development Specialist
IT Technician
Planner
Plans Examiner
Sr Accountant
Water Conservation Specialist
56 $21.43 $26.78 $32.14 GIS Analyst
$44,568.45 $55,710.56 $66,852.67 Public Information Officer
57 $21.96 $27.45 $32.94 Plans Examiner II
$45,682.66 $57,103.33 $68,523.99 Water Utility Regional Coordinator
I58 $22.51 $28.14 $33.77 Budget&Mgmt Analyst
$46,824.73 $58,530.91 $70,237.09 Civil Engineering Designer
Engineering Design Reviewer
Special Projects Coordinator
59 $23.07 $28.84 $34.61 Sr Librarian
$47,995.35 $59,994.18 $71,993.02 Zoning Program Supervisor
60 $23.65 $29.56 $35.48 Chief Building Inspector
$49,195.23 $61,494.04 $73,792.84 Management Assistant
Sr Planner
Streets Superintendent
61 $24.24 $30.30 $36.36 Construction Manager
$50,425.11 $63,031.39 $75,637.67
62 $24.85 $31.06 $37.27
$51,685.74 $64,607.17 $77,528.61
63 $25.47 $31.84 $38.21 Database Analyst
$52,977.88 $66,222.35 $79,466.82 Webmaster
64 $26.11 $32.63 $39.16 Civil Engineer
$54,302.33 $67,877.91 $81,453.49 Transit Services Administrator
Water Utility Project Manager
Stormwater Manager
65 $26.76 $33.45 $40.14 Accounting Supervisor
$55,659.89 $69,574.86 $83,489.83 Asst Building Official
Safety&Risk Manager
Principal Planner
Network Administrator
66 $27.43 $34.29 $41.14 Asst Town Prosecutor
$57,051.38 $71,314.23 $85,577.08 Civil Attorney
Water Distribution Supervisor
Water Production Supervisor
67 $28.11 $35.14 $42.17 Library Administrator
$58,477.67 $73,097.09 $87,716.50
68 $28.82 $36.02 $43.23
$59,939.61 $74,924.51 $89,909.42
69 $29.54 $36.92 $44.31
$61,438.10 $76,797.63 $92,157.15
70 $30.28 $37.84 $45.41 Civil Engineer
$62,974.05 $78,717.57 $94,461.08 Traffic Engineer
71 $31.03 $38.79 $46.55 Police Lieutenant
$64,548.40 $80,685.51 $96,822.61 PW Operations Division Manager
Water Utility Administrator
72 $31.81 $39.76 $47.71 Community Relations Administrator
$66,162.11 $82,702.64 $99,243.17 Procurement Administrator
73 $32.60 $40.75 $48.91 Water Utility Engineering Division Manager
$67,816.17 $84,770.21 $101,724.25
Town Of Oro Valley
Salary Grade Structure
DRAFT DRAFT
FY 2007-2008
Salary Grade Minimum Midpoint Maximum Titles within Grades
74 $33.42 $41.77 $50.13
$69,511.57 $86,889.46 $104,267.36
75 $34.25 $42.82 $51.38 Development Review Division Manager
$71,249.36 $89,061.70 $106,874.04 Economic Development Administrator
Engineering Division Manager
76 $35.11 $43.89 $52.67
$73,030.59 $91,288.24 $109,545.89
77 $35.99 $44.99 $53.98 Chief Civil Deputy Attorney
$74,856.36 $93,570.45 $112,284.54 Police Commander
Town Prosecutor
78 $36.89 $46.11 $55.33 Building Safety Director
$76,727.77 $95,909.71 $115,091.65 IT Director
Parks&Recreation Director
Planning Director
Town Clerk
79 $37.81 $47.26 $56.72 HR Director
$78,645.96 $98,307.45 $117,968.94
80 $38.76 $48.44 $58.13 Asst Police Chief
$80,612.11 $100,765.14 $120,918.17
81 $39.72 $49.66 $59.59
$82,627.41 $103,284.27 $123,941.12
82 $40.72 $50.90 $61.08 Finance Director
$84,693.10 $105,866.38 $127,039.65 Magistrate Judge
Public Works Director/Town Engineer
Water Utility Director
83 $41.74 $52.17 $62.60 Town Attorney
$86,810.43 $108,513.03 $130,215.64
84 $42.78 $53.47 $64.17 Police Chief
$88,980.69 $111,225.86 $133,471.03
85 $43.85 $54.81 $65.77
$91,205.21 $114,006.51 $136,807.81
86 $44.94 $56.18 $67.42 Asst Town Manager
$93,485.34 $116,856.67 $140,228.00
87 $46.07 $57.59 $69.10
$95,822.47 $119,778.09 $143,733.70
88 $47.22 $59.03 $70.83
$98,218.03 $122,772.54 $147,327.05
89 $48.40 $60.50 $72.60
$100,673.48 $125,841.85 $151,010.22
90 $49.61 $62.01 $74.42
$103,190.32 $128,987.90 $154,785.48
91 $50.85 $63.56 $76.28
$105,770.08 $132,212.60 $158,655.11
92 $52.12 $65.15 $78.18
$108,414.33 $135,517.91 $162,621.49
93 $53.43 $66.78 $80.14
$111,124.69 $138,905.86 $166,687.03
94 $54.76 $68.45 $82.14
$113,902.80 $142,378.50 $170,854.21
95 $56.13 $70.16 $84.19 Town Manager
$116,750.37 $145,937.97 $175,125.56
96 $57.53 $71.92 $86.30
$119,669.13 $149,586.42 $179,503.70
97 $58.97 $73.71 $88.46
$122,660.86 $153,326.08 $183,991.29
98 $60.45 $75.56 $90.67
$125,727.38 $157,159.23 $188,591.07
99 $61.96 $77.45 $92.94
$128,870.57 $161,088.21 $193,305.85
100 $63.51 $79.38 $95.26
$132,092.33 $165,115.42 $198,138.50
Cost of Living or Across The Board Increases
Preserve individual salaries in relation to market
changes (thus mitigating the need for wholesale market
adjustments, and relieving the problem of internal wage
compression).
When applied to the salary structures, keep the entire
structure in-line with market changes (reducing the
need for frequent classification changes or step plan
restructuring).
Can be used in lieu of Merit or Step increases if
budgets don't allow for Merit or Step increases in a
given fiscal year. In that type of situation, even though
employees are not rewarded for performance or
seniority, at least their salaries will not be eroded
completely by inflationary and market changes.
The Town Manager's budget recommends an across
the board increase of 5%, of which 3.9% reflects the
projected cost of living component, and 1 .1 % would
replace the merit and step adjustments for this budget
year.
Cost to award step increases would be approximately
$91 ,627 total.
Cost to award merit increases would be approximately
$75,900 per percent
Historical COLA/Merit awards
FY 01 -02
COLA 3. 3% Merit up to 5%
FY 02-03
COLA 1 .5% Merit up to 4%
FY 03-04
❑ COLA 0 lump sum of 3% to employees earning
under $60K; and of$500 for employees
earning over $60K
FY 04-05
❑ COLA 1 .6% Merit up to 4%
FY 05-06
• COLA 2. 3% Merit up to 4%
FY 06-07
LJ COLA 3% Merit up to 4%
•
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION MEETING DATE: May 9,2007
TO: HONORABLE MAYOR& COUNCIL
FROM: Sandra L. Abbey, Human Resources Director
SUBJECT: Proposed Employee Reclassifications and Salary Market Adjustments for FY 2007/2008
SUMMARY:
The Town Manager's recommended budget includes 17 reclassifications and 8 Market Adjustments.
Originally, there were 36 reclassifications requested. The HR Director and Town Manager carefully
reviewed each request for appropriate justification, and to ensure reclassified employees met the skills,
education, experience and abilities required for the new position. Of the approved 17, seven are
promotions, ten are reclassifications (including one down-grade), plus there were three title changes that
resulted in no pay grade change (not listed as reclassifications on the attached chart, but included as
changes in the departmental budget detail). The market adjustments were recommended based on salary
study data. These positions met the criteria for market adjustments for classifications in which the
Town's midpoint for the classification is more than 10%below the relevant average market midpoint.
ATTACHMENTS:
Chart listing Reclassifications, Promotions, and Market Adjustments with salary increase amounts.
SUGGESTED ACTION:
Direction to staff on how to proceed with reclassifications, promotions and market adjustments contained in the
Town Manager's recommended budget for FY 07-08.
s.._ 4iLita...1
Human Resources Director
Town Manager
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Market Adjustments and Equity Adjustments,
Market Adjustments are recommended by the
Human Resources Director when salary study
data indicates that a classification is being paid
more than 10% below market average (this
applies not to individual salary, but to the
classification as a whole). The classification
should be moved to the salary grade with the
midpoint closest to the average market midpoint.
Any incumbents in the grade should have their
salaries adjusted proportionate to the difference in
the old salary grade versus the new salary grade
unless the incumbent's salary is at or above the
new midpoint, in which no individual increase is
required.
Equity Adjustments are recommended by the
Human Resources Director when a review of
individual salaries indicates that an individual is
being paid substantially lower than other
employees in the same job classification and with
substantially the same skills, education, abilities,
experience, level of responsibility, scope of job
duties, market pay for the position, and
performance in the job. An equity adjustment is
provided to an individual to correct an inequitable
situation, and not applied to the job classification
as a whole.
Reclassifications and Promotions
Reclassifications result when a new job is created based on
the needs of the Department in completing their goals and
objectives. In many cases, existing employees take on new
tasks and responsibilities over time and at some point it is
recognized that the employee is working above and beyond
the scope of their position. In other cases, no one is
completing the needed tasks, however, department
undertakes a reorganization of the job duties and tasks, and
reclassifies employees to match the reorganized job duties.
This results in some jobs being created, others eliminated, but
existing employees filling newly created positions.
Reclassifications may, or may not result in a change in pay for
the employee, so for each request for reclassification, the
Human Resources Director oversees an update of the job
description and a salary study to determine whether a pay
change is required. Reclassifications can result in promotion if
the new position is in a salary grade that is higher than the
original position, or a down-grade if the new position is in a
salary grade lower than the original, or a title change, if the
new position is in the same salary grade as the original
position.
Promotions — The Town of Oro Valley currently does not have
a method for promoting employees within their job family or
along their career path. This means that there is little
motivation for an employee to grow and develop their skill-set.
For this reason, Supervisors have used the Reclassification
process to provide promotional opportunities to those
employees who work above and beyond the requirements of
their current position.
Competitive Promotions versus Non-
competitive
Promotions
t- Competitive Promotions occur when a department has an open
position, which is posted through the internal recruitment process, and
which is filled by promoting an internal candidate.
Non-competitive Promotions occur when there is not an open position in
a department, but when an existing employee meets the skills,
education, and abilities of a higher level classification. Currently, the
only method the Town has to reward and recognize this concern is
through the reclassification process.
What are the Pros and Cons of Competitive and Non-Competitive
Promotions?
Competitive — Pro — All employees who meet the requirements for
the open position have the opportunity to apply for, and be
considered for, the position.
Competitive — Con — Is only available if there is a vacancy and does
not recognize or motivate employees in existing positions to
improve and develop to a higher level in their job-family or career
path, absent a vacancy.
Non-Competitive — Pro — Establishes a way for existing employees
to move into positions of higher responsibility as they grow and
develop their skills, education and abilities. Helps create a career-
path and motivates employees to improve along that path.
Non-Competitive — Con — If there is not a supporting succession or
career path policy to establish criteria for being considered for
promotion, this can be seen as too subjective with supervisors
promoting their "favorites" rather than basing the promotions on true
career development.
Under differing circumstances there is a valid place for each type of
promotion, provided clear procedural guidance. Development of
guidance on promotions along an established career path, so
Department Heads are not using the Reclassification program for this
ppjspossthThe Human Resources Director will work with the
Town Manager to develop an Administrative Directive on this subject.
Effect on COLA from Healthcare Increases
Police Civilian
Officer Employee
Annual Base Salary $ 46,529 $ 46,529
5% Cost of Living Adjustment (Gross) 2,326 2,326
Annual Increase in Benefits:
Healthcare 160 160
Dental 18 18
Retirement 356 456
Total Increases $ 534 $ 633
Taxes:
15% for State and Federal Taxes $ 349 $ 349
7.65% for Social Security/Medicare $ 178 $ 178
Total Taxes $ 527 $ 527
5% Cost of Living Adjustment (Net) $ 1,266 $ 1,166
5/9/2007
MEMORANDUM
DATE: May 9, 2007
TO: Honorable Mayor and Council
FROM: David Andrews, Town Manager
Stacey Lemos, Finance Director
RE: Follow-up Issues from May 5th Budget Review Session
A number of issues were raised during the Mayor and Council's Budget Review Session
on May 5th. This memorandum serves as staff follow-up to these issues.
1.) Issue: Fiscal Impact of implementing merit increases instead of cost of
living adjustments (COLA).
Response: The fiscal impact of a merit increase on the FY 2007/08 budget is
$75,901 for every 1% implemented for civilian employees and $91,627 to
implement the STEP plan for Public Safety personnel versus a 5% budgeted
COLA in the amount of$877,468.
2.) Issue: Request for a listing of RTA projects included in the Town Manager
budget, total costs and funding.
Response:
RTA Project - Total Project Cost RTA Funding
La Cholla/Lambert Intersection $900,000 $900,000
La Cholla/Glover Intersection 600,000 600,000
Transit Coordinator 63,680 63,680
3.) Issue: Adjust Police personnel to include one (1) additional Sergeant
position to replace the Professional Development & Training Administrator
position being transferred to Human Resources as the Safety and Risk Manager.
Response: The adjustment has been made to the personnel budget in the
Police department and includes $92.4k for the addition of one (1) Sergeant.
4.) Issue: A history of Police Officer per resident ratio starting in 1990 in five year
increments.
Response:
Officers per
Year Officers Population 1000
1990 27 6,670 4.05
1995 43 19,657 2.19
2000 63 29,700 2.12
2005 86 41,072 2.09
Current 99 44,180 2.24
Proposed
2007 103 44,783 2.30
5.) Issue: Information on Heritage Fund grants.
Response: Arizona voters created the Heritage Fund in 1990, designating up
to $10M a year from lottery ticket sales for the conservation and protection of the
State's wildlife and natural areas. The fund is managed to maximize return on
investment by leveraging federal dollars and by investing in projects, activities,
and community-based grants designed to offer sustained benefits.
6.) Issue: Request letter to Wal-Mart regarding the status of donation for
Naranja Town Site.
Response: The Parks & Recreation Director and Town Manager will draft a
letter to Wal-Mart requesting funding.
7.) Issue: Parks & Recreation has requested a management assessment to
be performed of their department in FY 2007/08.
Response: $50k has been added to the FY 2007/08 Outside Professional
Services line item budget in the Parks & Recreation department.
8.) Issue: What resources will be required to complete the Oro Valley trails
plan update which is currently underway in coordination with Pima Trails
Association.
Response: It is estimated that approximately 120 hours of staff time will be
required over the next seven months to complete this project. Additionally, it is
estimated that approximately $200 in incidental expenses will be utilized.
9.) Issue: The usage of Lambert Lane Park.
Response: There are approximately 7,000 patron trips made to the park each
year.
10.) Issue: What is the financial impact on other departments of the dissolution
of the Community Development department.
Response: With the dissolution of the Community Development Administration
budget of $419,279 in FY 06/07, the respective costs associated with that
department have been absorbed in FY 2007/08 as follows:
Department FY 07/08 :;
Parks & Recreation $113k
Building Safety 30k
Planning & Zoning 30k
Town Manager 246k
$419k
11.) Issue: Add a line item in General Administration for funding requests from
outside sources (i.e. Santa Cruz Heritage Alliance).
Response: A line item entitled "Funding Requests from Outside Sources" has
been created in the General Administration budget for $24k for this purpose.
12.) Issue: Update on ERP implementation.
Response: A future Study Session will be scheduled to update Council on the
status of implementation.
13.) Issue: Request a cost break-down in the software maintenance &
licensing line item for the ERP system and Permits Plus in Information
Technology's Administration program.
Response: In the FY 2007/08 budget, $70,090 has been allocated to Permits
Plus and $35,000 is for ERP annual maintenance fees.
14.) Issue: The Finance department has requested an increase in Outside
Professional Services for Sales Tax Audit services.
Response: This line item has been increased from $36k to $48k.
15.) Issue: An improvement to the Capital Improvement Project (CIP) process
is needed.
Response: The Finance staff will evaluate the current CIP process and make
future recommendations for improvement next fiscal year.
16.) Issue: Request for a five year history on the Bed Tax allocation and the
payments to various organizations.
Response:
Year Tax Rate Allocation
° 75% paid to MTCVB
1990 1.0% 25%
retained in General Fund
2000 3.0% 75% of first 1% paid to MTCVB
2% rebated to El Conquistador for 10 yrs
Remaining portion retained in General Fund
2006 6.0% 1% paid to MTCVB
2% rebated to El Conquistador
.5% for Parks & Recreation services
1.5% for Naranja Town site
1°/0 for Economic Development marketing
17.) Issue: A comparison of requested positions for FY 2006/07 to
recommended positions for FY 2007/08.
Response: Please reference Attachment A.
18.) Issue: What are the specific costs/budgetary impacts of addressing the
Environmentally Sensitive Land Ordinance (ESLO).
Response: Finance staff will work with Planning & Zoning staff to bring this
information to the Town Council at a future budget review session.
19.) Issue: A request for Town wide programs and their FY 2007/08 budgeted
amounts.
Response: Please reference Attachment B.
20.) Issue: Water Utility has requested an increase of $1.1 M to their capital
improvement projects based on estimated increases in construction costs.
Response: $1.1 M has been added to the Water Utility's capital outlay budget.
This increase will be funded from the Water Utility's cash reserves.
21.) Issue: Upon completion of the Building Safety Implementation Plan,
develop a system to measure consumer feedback.
Response: Staff will provide a response to this issue at a future budget work
session.
22.) Issue: At Council's request, an objective needs to be added to the Town
Manager's Strategic Plan which references the planning of Town facilities.
Response: An objective will be added to the Town Manager's Strategic Plan for
the planning of Town facilities.
23.) Issue: A request for a comparison of personnel in Legal departments in
jurisdictions with populations between 25,000 — 70,000.
Response: Please reference Attachment C.
24.) Issue: Staff has requested a reduction in the Holiday Pay line item in the
Police departments FY 2007/08 budget.
Response: The Holiday Pay line item has been adjusted from $90k to $55k.
25.) Issue: Public Works has requested an increase in the Highway Fund for
the office lease line item for the rental of modular units.
Response: The office lease line item has been adjusted from $14.9k to $23k.
26.) Issue: Public Works has requested the addition of a capital project in the
Highway Fund for an overlay on Rancho Vistoso Blvd in the amount of $900k.
Response: $900k has been added to the arterial roadways line item.
Concurrently, $900k has been added as a revenue source from PAG to offset the
expenditure.
27.) Issue: Staff has been advised the $500k reported in the FY 2007/08
Honey Bee Development fund will not be received from the Tohono O'odham
grant.
Response: $500k has been deleted as a revenue source from the Honey Bee
Development fund and the contingency line item reduced by $500k.
28.) After a further review of revenues in the General Fund, an adjustment of an
additional $474,000 has been made to the Utility Sales Tax revenue. As a result,
the General Fund's contingency reserve has also increased by $474k.
Stacey Lemos
Finance Director
5,- ad/4,4--
David Andrews
cc: All Department Heads Town Manager
Town of Oro Valley
FY 2007/08 Budget
Council Line Item Changes
Through May 5, 2007
Department/Division Line Item _ Increase/(Decrease)
GENE AL FUND ,w?Rg '
Recurring
Police Department Addition of one (1) Sergeant position $ 92,413
Finance Increase in Sales Tax audit recovery service 12,000
Police Department Reduction of Holiday Pay (35,000)
Increase in Utility Sales Tax revenue (474,000)
I Subtotal Recurring $ (404,587)
Non-Recurring
Parks & Recreation Management Assessment study $ 50,000
General Administration Funding requests from outside sources 20,000
Heritage Fund grant for dog park at Riverfront Park (25,000)
Subtotal Non-Recurring $ 45,000
Total Council Adjustments $ (359,587)
Contingency Per Manager's Recommended $ 9,449,754
' Total Council Adjustments 359,587
Contingency Per Tentative Budget $ 9,809,341
`HIGHWAY FUND t ;_ }
Recurring
Office Lease Increase the rental of modular units $ 8,113
Subtotal Recurring $ 8,113
Non-Recurring
Arterial Roadways Overlay of Rancho Vistoso Blvd $ 900,000
PAG Reimbursement (900,000)
Subtotal Non-Recurring $ -
Total Council Adjustments $ 8,113
Contingency Per Manager's Recommended $ 3,158,439
Total Council Adjustments (8,113)
Contingency Per Tentative Budget $ 3,150,326
WATER UTILITY'AI.r 1 zy
x
._:fes*"R�r. .w ..-,,.._.t,....._,...
Non Recurring
Wells Increase project costs for Pusch View $ 600,000
Transmission/Distribution Increase project costs for North La Canada 100,000
Transmission/Distribution Increase project costs for Big Wash modifications 200,000
Reservoirs Increase project costs for North La Canada 2.2 MG 150,000
Subtotal Non-Recurring $ 1,050,000
Total Council Adjustments $ 1,050,000
Contingency Per Manager's Recommended $ 3,082,718
Total Council Adjustments (1,050,000)
Contingency Per Tentative Budget $ 2,032,718
G:\BUDGET\FY 07-08\Council Line Item Changes FY 07_08 5/9/2007
Department/Division Line Item Increase/(Decrease)
HONEY BEE DEVELOPMENT
Non.Recurring
a,
Reduce contingency and offsetting revenue source $ (500,000)
Total Council Adjustments $ (500,000)
Contingency Per Manager's Recommended $ 500,000
Total Council Adjustments (500,000)
Contingency Per Tentative Budget $ -
G:\BUDGET\FY 07-08\Council Line Item Changes FY 07_08 5/9/2007
Comparison of Requested Personnel Attachment A
FY 2006/07 FY 2007/08
Requested Recommended
FTE FTE
Town Clerk
Office Assistant 0.1 *
Department Total 0.1
Town Manager
Grants Coordinator 1.0
Management Intern 0.5
Department Total - 1.5
Human Resources
HR Technician 1.0 *
HR Resources Clerk 1.0
Total 2.0
-
Economic Development
Office Assistant 0.5
Department Total 0.5
Information Technology
GIS Technician 1.0 1.0
Network Administrator 1.0
Department Total 1.0 2.0
Building Safety
Commercial Plans Examiner 1.0
Building Inspector I 1.0
Office Specialist 1.0 * •
Department Total 3.0
Water
Planner-Water Conservation 1.0
Electrical Technician 1.0 1.0
Water Utility Operator II 1.0 * 1.0
Customer Service Rep 0.5
Water Utility Operator I 2.0
Department Total 3.5 4.0
Police
Officers 8.0 *
Dispatchers 2.0 *
Records Specialist 1.0 *
Maintenance Technician 1.0 *
Office Specialist 1.0 *
Assistant Chief of Police 1.0
Lieutenant 2.0
Department Total 13.0 3.0
Legal
Legal Secretary 1.0
Department Total 1.0 -
Court
Court Services Clerk 1.0 0.5
Department Total 1.0 0.5
Comparison of Requested Personnel Attachment A
FY 2006/07 FY 2007/08
Requested Recommended
FTE FTE
Parks & Recreation
Sr. Office Assistant 1.0 *
Park Maintenance Worker 1.0 *
Recreation Leader 0.5 *
Park Monitor 0.8
Department Total 3.3 -
Planning &Zoning
Zoning Inspector 1.0
Department Total 1.0
Finance
Financial Analyst 1.0 *
Procurement Administrator 1.0
Department Total 1.0 1.0
Public Works
Sr. Civil Engineering Tech 1.0
Sr. Civil Engineer 1.0 *
Facility Maintenance Crew Leader 1.0 1.0
Landscaper 2.0
Pavement Management Specialist 1.0
Stormwater Manager 1.0
Department Total 5.0 3.0
Transit
Dispatcher 1.0 *
Transit Coordinator 1.0
Department Total 1.0 1.0
Total Y 17.6:
,.�� '� ` ���z�(:M1�.'� k�Y L P `'.��-w,.`,k a� �'fW ,, <,3�M a .y:�
* approved and funded 21.6
Budget by Program Attachment B
Town Manager Recommend Adopted
FY 2007/08 FY 2006/07 +/-
Town Council $ 230,546 $ 214,741 $ 15,805
Town Clerk
Administration 377,982 212,192 165,790
Meeting Management 77,093 88,102 (11,009)
License Management 57,753 40,671 17,082
$ 512,828 $ 340,965 $ 171,863
Town Manager
Administration 618,697 489,655 129,042
Community Relations 294,897 118,704 176,193
Council Support&Constitutent Services 120,341 53,784 66,557
$ 1,033,935 $ 662,143 $ 371,792
Human Resource
Administration 188,176 179,939 8,237
Recruitment& Employment 117,129 101,352 15,777
Benefits&Safety 168,383 47,659 120,724
$ 473,688 $ 328,950 $ 144,738
Economic Development $ 207,815 $ 343,180 $ (135,365)
Finance
Administration 323,904 585,668 (261,764)
Accounting Services 335,527 329,757 5,770
Budgeting 161,451 143,388 18,063
Procurement 129,818 - 129,818
$ 950,700 $ 1,058,813 $ (108,113)
Information Technology
Administration 345,788 214,229 131,559
GIS Services 305,695 120,038 185,657
Technical Services 315,787 191,671 124,116
Web Services 166,575 74,887 91,688
Telecommunications 168,008 95,400 72,608
$ 1,301,853 $ 696,225 $ 605,628
General Administration $ 16,432,595 $ 12,672,382 $ 3,760,213
Municipal Debt Service Fund $ 1,568,239 $ 1,722,461 $ (154,222)
Oracle Rd Improvement District $ 464,494 $ 475,242 $ (10,748)
Police
Administration 1,104,378 973,550 130,828
Professional Development&Training 307,159 484,674 (177,515)
Office of Professional Standards 294,645 202,368 92,277
Support Services 569,124 653,125 (84,001)
Records 451,523 427,270 24,253
Communications 844,022 788,594 55,428
Information Technology 203,106 212,070 (8,964)
Investigations 623,335 556,943 66,392
Community Relations 961,082 927,667 33,415
Grants 474,139 463,952 10,187
Property/I.D. 217,491 215,284 2,207
Fleet Maintenance 239,903 221,388 18,515
Field Services 1,415,093 1,436,189 (21,096)
Patrol Bureau"A" 2,817,491 2,974,486 (156,995)
Patrol Bureau"B" 2,372,635 1,615,584 757,051
Budget by Program Attachment B
Town Manager Recommend Adopted
FY 2007/08 FY 2006/07 +/-
$ 12,895,126 $ 12,153,144 $ 741,982
Seizures & Forfeitures $ 348,571 $ 371,853 $ (23,282)
Magistrate Court
Administration 134,532 131,365 3,167
Adjudication 288,766 264,697 24,069
Case Processing&Collections 288,071 236,969 51,102
Security&Transportation 67,493 71,826 (4,333)
$ 778,862 $ 704,857 $ 74,005
Legal
Civil Division 575,835 597,941 (22,106)
Prosecution Division 421,343 388,833 32,510
$ 997,178 $ 986,774 $ 10,404
Community Development $ - $ 419,279 $ (419,279)
Planning&Zoning
Administration 289,158 126,835 162,323
P&Z Work Plan 56,164 25,619 30,545
Planning 510,373 464,183 46,190
Zoning Enforcement 376,200 306,638 69,562
$ 1,231,895 $ 923,275 $ 308,620
Building Safety
Administration 375,988 310,246 65,742
Inspection 521,887 481,094 40,793
Plans Examination 481,319 480,732 587
Intake& Permitting 142,176 135,134 7,042
Implementation Plan 113,930 - 113,930
$ 1,635,300 $ 1,407,206 $ 228,094
Library
Administration 579,222 526,591 52,631
Youth Services 203,564 230,915 (27,351)
Adult Services 241,643 259,975 (18,332)
Technology 348,994 328,020 20,974
$ 1,373,423 $ 1,345,501 $ 27,922
Parks &Recreation
Administration 415,528 289,855 125,673
James D. Kreigh Park 470,438 725,384 (254,946)
CDO Riverfront Park 288,891 254,384 34,507
General Parks Maintenance 112,902 111,493 1,409
Naranja Town Site Park 41,102 42,015 (913)
Lambert Lane Park 41,282 42,015 (733)
In House Recreation Programs 248,410 248,175 235
Contracted Programs 148,602 149,388 (786)
Bicycle, Pedestrian Trails 53,120 46,252 6,868
Trails Programs& Maintenance 21,512 24,411 (2,899)
Aquatics 632,910 519,246 113,664
$ 2,474,697 $ 2,452,618 $ 22,079
Steam Pump Ranch Acquisition Fund $ 628,113 $ 5,000,000 $ (4,371,887)
Honeybee Village Development Fund $ 706,500 _ $ 806,500 $ (100,000)
Budget by Program Attachment B
Town Manager Recommend Adopted "` �f} mow s3.
5
FY 2007/08. FY 2006/07 '''/-
Highway Fund
Administration 4,498,902 3,394,200 1,104,702
Construction Design&Management 2,707,539 3,558,706 (851,167)
Highway Permitting 105,828 99,461 6,367
Pavement Management 208,989 125,309 83,680
Street Maintenance 1,474,768 1,345,193 129,575
Traffic Engineering 347,097 433,075 (85,978)
$ 9,343,123 $ 8,955,944 $ 387,179
Development Review $ 532,816 $ 502,261 $ 30,555
Public Transportation
Administration 107,516 91,235 16,281
Fleet Maintenance 79,558 63,447 16,111
Dispatch/Scheduling Operations 112,077 83,451 28,626
Driver Operations 491,406 459,080 32,326
$ 790,557 $ 697,213 $ 93,344
Stormwater Utility $ 640,061 $ 1,135,575 $ (495,514)
Facilities Maintenance
Library Building - 76,582 (76,582)
Administration Building 90,303 60,509 29,794
Water Utility Building 13,900 6,276 7,624
Magistrate Court Building 21,818 12,060 9,758
Development Services Building 47,101 32,508 14,593
Police& Substations 47,255 30,525 16,730
Calle Concordia Facilities 43,897 34,506 9,391
Steam Pump Ranch 15,000 - 15,000
$ 279,274 $ 252,966 $ 26,308
Development Impact Fees
Administration 2,021,347 1,676,110 345,237
Design 565,000 909,031 (344,031)
Right of Way - 100,000 (100,000)
Construction 14,000,000 9,412,819 4,587,181
$ 16,586,347 $ 12,097,960 $ 4,488,387
RTA Fund $ - $ 600,000 $ (600,000)
Municipal Operations Center $ 6,612,690 _ $ 1,320,292 $ 5,292,398
Water Utility Enterprise Fund
Administration 8,670,179 11,422,181 (2,752,002)
Billing 901,728 634,690 267,038
Conservation 162,424 141,623 20,801
Water Management 1,743,905 977,830 766,075
Engineering & Planning 352,800 314,724 38,076
CIP 4,312,616 4,410,811 (98,195)
Construction Inspection 148,693 191,788 (43,095)
GIS 85,041 82,319 2,722
Production 2,588,464 2,805,413 (216,949)
Distribution 1,199,988 956,990 242,998
$ 20,165,838 $ 21,938,369 $ (1,772,531)
Alternative Water Resource Fund $ 8,758,040 $ 7,208,468 $ 1,549,572
Connection Fees Fund $ 13,630,142 $ 9,165,717 $ 4,464,425
Budget by Program Attachment B
Town Manager Recommend Adopted
FY 2007/08 FY 2006/07 +/-
Water Acquisition Fund $ - $ 3,500,000 $ (3,500,000)
Capital Asset Replacement Fund $ 500,000 $ - $ 500,000
Bed Tax Fund $ 1,878,583 $ 1,710,039 $ 168,544
Less: Financing Uses (8,103,196) (8,301,260) 198,064
I $ , a , , v "'1x:'/17,860,633 1 $ ''7s �z .Y- : ` ' 05 869 6S3 '1,990,980 I
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