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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 9/20/2018 MINUTES ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION THURSDAY,SEPTEMBER 20,2018 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4 P.M. CALL TO ORDER Chair Frederick Wayand called the meeting to order at 4:00 P.M. ROLL CALL PRESENT: Frederick Wayand,Chair Michael DeSantis,Vice Chair Joan Brown,Commissioner Richard Hawkinson,Commissioner David Parker,Commissioner CALL TO THE AUDIENCE-At this time,any member of the public is allowed to address the Commission on any issue not listed on today's agenda.Pursuant to the Arizona Open Meeting Law,individual Commission members may ask Town staff to review the matter,ask that the matter be placed on a future agenda,or respond to criticism made by speakers.However,the Stormwater Utility Commission may not discuss or take legal action on matters raised during"Call to the Audience."In order to speak during"Call to the Audience"please specify what you wish to discuss when completing the blue speaker card. There were no speakers at this time. 1. Approval of the August 16,2018 regular session minutes MOTION:A motion was made by Vice Chair DeSantis and seconded by Commissioner Hawkinson to approve the August 16,2018 regular session minutes without any changes. Motion carried,5-0. 2. Discussion with Town Council Liaison to the Stormwater Utility Commission Joe Hornat regarding recent Town Council meetings concerning Stormwater issues Chair Wayand reported that Town Councilmember and Stormwater Liaison Joe Hornat was excused. 3. Discussion of Stormwater meetings and events August 1-3,2018-Arizona Chapter of American Public Works Association meeting September 6,2018-MS4 myDEQ Annual Report Testing September 14,2018-Town of Oro Valley State of the Town Address September 19,2018-Pima County Flood Control District Advisory Committee meeting September 30,2018-MS4 Annual Report due October 5,2018-Pima Association of Governments Environmental Planning Advisory Committee meeting October 17,2018-Pima County Flood Control District Advisory Committee meeting October 19,2018-National Night Out for Safety Awareness November 8,2018-Pima Association of Governments Stormwater Management Working Group meeting November 14,2018-Wilson K-8 STEM Fair Stormwater Sr.Engineer Justin Turner reported on the Stormwater meetings and events. 4. Discussion of on-going Stormwater projects a. Draft MS4 Annual Report Mr.Turner thanked the Commissioners for their review and feedback of the MS4 Annual Report documents. Mr.Turner stated that due to information gathered by GIS Analyst Scott Bennett at the MS4 myDEQ Annual Report Testing meeting,that there are pending changes to next year's annual reporting process.More specificity and quantification in terms of our reporting responsibility will be required.Because of our attendance at these meetings we already have the infrastructure in place and are better prepared for it. Discussion was done on the Draft MS4 Annual Report and a vote was mistakenly taken, therefore this item will be brought before the Commission on October 18,2018 for action. b. Stormwater Management Program Public Outreach&Education Mr.Turner updated the Commissioners on the Stormwater Utility's public outreach literature. Mr.Turner brought in a sample of a signboard.This type of signboard will be placed at locations such as Stormwater Utility Capital Improvement sites and construction sites to let the public know the Stormwater Utility is at work at that location. 5. Discussion of Stormwater Financials The June 2018 Stormwater financial information was reviewed and discussed. FUTURE AGENDA ITEMS As a potential Future Agenda Item,Public Works Assistant Director Aimee Ramsey proposed a request from Public Works Director/Town Engineer Paul Keesler regarding recommendations on Strategic Initiatives from the Stormwater Utility Commission about what they would like to see as an outcome from a Stormwater perspective.Mr.Keesler would like to take the recommendations to a meeting he will be having with the Town Council and the Town Manager as they update their strategic plan.It was decided to have the topic as a separate Work Study Session and not a Future Agenda Item. Agenda items for the next Stormwater Utility meeting were discussed and approved with the following additions: Under Agenda Item 5.Discussion of on-going Stormwater projects-Update on the Nakoma Sky Project,Update on the La Cholla Road Widening Project and Future development along the La Cholla corridor.Add an Agenda Item to Discuss the SWUC Work Study Session. NEXT MEETING:OCTOBER 18,2018 LOCATION:HOPI CONFERENCE RM TIME:4:00 P.M. ADJOURNMENT MOTION:A motion was made by Vice Chair DeSantis and seconded by Commissioner Brown to adjourn the meeting at 4:50 P.M. Motion carried,5-0. Prepared by: Yarin Hynd Recording Secretary I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley,Arizona held on the 20th day of September 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this / L` day of ,2018