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HomeMy WebLinkAboutMinutes - Historic Preservation Commission - 10/1/2018 MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION October 1,2018 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:00 P.M. CALL TO ORDER Chair Thomae called the meeting to order at 5:01 p.m. ROLL CALL PRESENT: Eric Thomae,Chair Dan Huff,Vice Chair Tim Bohen,Commissioner Dan Biel,Commissioner Gail Munden,Commissioner STAFF PRESENT: Lynanne Dellerman,Recreation& Cultural Resources Manager Tobin Sidles,Town Attorney Steve Solomon,Council Member Liaison CALL TO AUDIENCE-At this time,any member of the public is allowed to address the Commission on any issue not listed on today's agenda.Pursuant to the Arizona Open Meeting Law,individual Commission Members may ask Town staff to review the matter, ask that the matter be placed on a future agenda,or respond to criticism made by speakers. However,the Historic Preservation Commission may not discuss or take legal action matters raised during"Call to the Audience."In order to speak during"Call to Audience"please specify what you wish to discuss when completing the blue speaker card. INFORMATIONAL ITEMS(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) Ms.Dellerman updated the Commissioners on upcoming events and shared a few details of the educational items. CONSENT AGENDA A. Approval of September 4,2018 Minutes October 1,2018 Historic Preservation Commission 1 MOTION:A motion was made by Chair Thomae and seconded by Commissioner Bohen approve the September 4,2018 Minutes as written. MOTION carried,5-0 REGULAR AGENDA 1. UPDATE FROM THE ORO VALLEY HISTORICAL SOCIETY(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) Roxy Johnson,President of the Historic Society informed the Commission of their brand new website,she thanked Ms.Dellerman for volunteering possibilities,and she described the fund raising opportunity through the drawing of a vehicle donation by Jim Click. 2. INTRODUCE NEW COMMISSIONER MIKE WILSON Chair Thomae suggested we introduce Commissioner Wilson when he attends the next meeting.Ms.Dellerman said he was a professional golfer,currently sells real estate at Oro Valley Country Club,and has served on the Parks&Recreation Advisory Board. 3. ASSIGN A COMMISSIONER THE TASK OF CREATING THE ANNUAL REPORT Vice Chair Huff indicated that the Commission mostly needs to have the documents and information assembled to meet the annual requirements. Commissioner Bohen agreed to take the task. 4. DISCUSSION AND POSSIBLE ACTION ON ESSAY CONTEST MANAGEMENT AND SCHEDULE AS PRESENTED BY COMMISSIONER HUFF Commissioner Huff described the essay process. He listed a few potential topics including the history of cattle ranching,musical influence,Hohokam Art Legacy,and a history of producing professional athletes that are from Oro Valley. The Commission discussed the basis for including the sports aspect in the contest as a means of interesting students.The Commissioners agreed that creating specific questions can better assist opening the minds of young children. The Commissioners decided to just include three questions related to;cattle ranching,Hohokam Art Legacy,and a history of producing professional athletes that are from Oro Valley. MOTION:A motion was made by Chair Thomae and seconded by Commissioner Bohen have three essay subjects relating to history of cattle ranching,Oro Valley and Amphi High School athletes,and Hohokam art specifically directed to petroglyphs. October 1,2018 Historic Preservation Commission 2 MOTION carried,5-0 5. DISCUSSION AND POSSIBLE ACTION OF ASSIGNING COMMISSIONER(S) THE TASK OF INVESTIGATING WHAT OTHER COMMUNITIES OF OUR SIZE ARE DOING IN HISTORIC PRESERVATION Chair Thomae and other Commissioners discussed links of other Communities as presented. The Commission reviewed the Town of Marana's site and historic Scottsdale.Commissioner Thomae agreed to review Scottsdale and Lake Havasu, Commissioner Biel agreed to review Prescott,Commissioner Bohen agreed to look at Marana and more sites.Commissioner Munden took the task of reviewing Carefree. It was agreed that the Commissioners will provide Mollie two or three items and possibly links of their findings for the next meeting. 6. DISCUSSION AND POSSIBLE ACTION ON STEAM PUMP RANCH WORK IN PROCESS AND BEFORE AND AFTER PHOTOS Chair Thomae suggested the photos be tabled until all photos are assembled. 7. DEPARTMENT REPORT(DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) Ms.Dellerman reported on several upcoming fall events presented by Parks& Recreation. She also described events at the Ranch,including two weddings,hay rides,Second Saturdays,a bicycle swap meet,the Monster Mash event for older kids, Fall Break Camp,and other events.Home school educators scheduled two field trips. Ms.Dellerman further discussed a guest speaker coming to the Historic Society. 8. FUTURE AGENDA ITEMS-(The Historic Preservation Commission may bring forth general topics for future meeting agendas.Discussion must be limited to information and clarification).Next Historic Preservation Commission meeting tentatively scheduled for Monday,November 5,2018 to begin at 5:00 p.m. MOTION:A motion was made by Chair Thomae and seconded by Vice Chair Huff to place on future agenda the following items: 1.understand who and how to identify the best people to give tours of OV and SPR 2.get the community interested in events and festivals related to music 3.set aside time for discussion of a new Chair person ADJOURNMENT MOTION:A motion was made by Chair Thomae to adjourn at 6:00 pm October 1,2018 Historic Preservation Commission 3 Mollie Frye Senior Office Specialist L-1')/ I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley,Arizona held on the 1th day of October 2018.I further certify that the meeting was duly called and a quorum was present. October 1,2018 Historic Preservation Commission 4