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HomeMy WebLinkAboutMinutes - Water Utility Commission - 10/15/2018 MINUTES ORO VALLEY WATER UTILITY COMMISSION SPECIAL SESSION MONDAY,OCTOBER 15,2018 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE CALL TO ORDER—Chair Campbell called the meeting to order at 6:00 p.m. ROLL CALL PRESENT: Anne Campbell,Chair Byron McMillan,Vice Chair Chuck Hollingsworth,Commissioner Robert Milkey,Commissioner Winston Tustison,Commissioner STAFF PRESENT: Peter A.Abraham,P.E.,Water Utility Director Shirley Kiel,Utility Administrator Lee Jacobs,P.E.,C.P.M.,Engineering Division Manager Karn Boyce,Conservation Specialist ALSO PRESENT: Councilmember Pina CALL TO AUDIENCE—No speakers. 1. APPROVAL SEPTEMBER 10,2018 MINUTES MOTION:A motion was made by Commissioner Tustison and seconded by Commissioner Milkey to approve the September 10,2018 minutes as written.MOTION carried,5-0. 2. DISCUSSION AND UPDATE REGARDING WATERSMART (K.Boyce) Ms.Boyce reviewed the WaterSmart web portal data available for staff to access and the information available to the customers. 3. DISCUSSION ON WATER RATES ANALYSIS SCHEDULE (S.Kiel) Ms.Kiel reviewed the tentative water rates analysis schedule. 4. DISCUSSION ON LOWER BASIN DROUGHT CONTINGENCY PLAN (P.Abraham) Mr.Abraham presented the following: -Colorado River system overview 10-15-18 Water Utility Commission -Lower and Upper basin states and entitlements -2007 interim river shortage guidelines -Lower Basin Drought Contingency Plan(LBDCP)goal -LBDCP compared to the 2007 interim river shortage guidelines -2007 Guidelines plus LBDCP -LBDCP next steps 5. TOWN COUNCIL MEETINGS/COMMUNICATIONS (Councilmember Pina) Councilmember Pina reported on the following: The Town Council will be working on Town strategic planning in January;focus group meetings on the state land annexation proposed rezoning;La Cholla widening project groundbreaking ceremony;pavement preservation project treatments from October through November;October Vista newsletter;newly elected Mayor and Town Council take office on November 7,2018;WaterSmart program 6. SUBCOMMITTEE/COMMISSIONER REPORTS a. Finance Subcommittee Commissioner Tustison announced there will be a meeting on October 23,2018 and all commission members are welcome to attend. b. Water Resources and Conservation Subcommittee Chair Campbell reported on the September 26,2018 meeting which included a storm water presentation and there will be another future review of water code changes. 7. STAFF REPORTS a. Financial Report (S.Kiel) Ms.Kiel reviewed the following financials as of September 30,2018: -Revenue from potable water,reclaimed water,groundwater preservation fees and service fees -Operating expenses including personnel,administration,water resources, engineering,production and distribution -Capital improvement projects and debt service -Series 2018 Excise Tax Bonds:the Utility's portion is$6M for existing system improvements which will be paid with water sales revenues -Customer Service updates on new meter installs,customer base and water audits performed b.Water Supply and Usage Report (P.Abraham) 10-15-18 Water Utility Commission 2 Mr.Abraham reviewed the water production information for the Countryside and Oro Valley Water service areas.The statistics illustrate the calendar year third quarter (January-September). c. Capital Projects (L.Jacobs) Mr.Jacobs reviewed the following projects:Steam Pump Well D-11;Well D10 Nakoma Sky drilling project;Northwest Recharge and Recovery Delivery System OVWU Independent waterline;MAG Meter installation;Valve replacement project;Tucson Water Oro Valley CAP Wheeling station at Oracle and Hardy;La Reserve pressure reducing valve and La Cholla improvements and main replacement. 8. DIRECTOR'S REPORT (P.Abraham) a. Upcoming Meetings Mr.Abraham reviewed the upcoming meeting dates. b.Water News Mr.Abraham reviewed the regional water year to date precipitation and upper Colorado basin snowpack for current year and last 3 water years and averages. FUTURE AGENDA ITEMS—No items. NEXT MEETING: TUESDAY,NOVEMBER 13,2018 IN HOPI CONFERENCE ROOM The next Water Utility Commission meeting will be on Tuesday,November 13,2018. ADJOURNMENT MOTION:A motion was made by Commissioner Tustison and seconded by Commissioner Hollingsworth to adjourn the meeting at 7:22 p.m.MOTION carried,5-0. Prepared by: /� J Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Water Utility Commission of Oro Valley,Arizona held on the 15th day of October,2018.I further certify that the meeting was duly called and held and that a quorum was present. 10-15-18 Water Utility Commission 3