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Home My WebLink AboutPackets - Council Packets (944) **AMENDED (1/13/06, 4:00 p.m.) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JANUARY 18, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:30 PM 1. Pursuant to ARS 38-431.03(A)(3) & (A)(4), discussion and consultation with the Town Attorney for Legal Advice and in order to consider its position and instruct its attorney regarding the Council's position on the negotiations with Pima County concerning the acquisition, study and protection of the Honey Bee Village archeological site in Rancho Vistoso Neighborhood 6 ("Vistoso Town Center") 2.** Pursuant to ARS 38-431.03(A)(3) and (A)(4), update on status of negotiations with Westward Look Resort concerning possible annexation and economic development incentives, and discussion and consultation for legal advice and for consideration of Council's position and instruction to legal counsel regarding the continuing negotiations RESUME REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the 01/18/06 Agenda, Town Council Regular Session 2 Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. PRESENTATION OF ORO VALLEY PUBLIC ART BROCHURE BY LONG REALTY 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 12/21/05 B. Building Safety Report— December 2005 C. Coyote Run Monthly Report — December 2005 D. Authorizing the Northern Pima County Chamber of Commerce to initiate and continue a Customer Satisfaction Survey for a period of one year at a cost not to exceed $8,000.00 E. Approval of 2006 Annual Performance Goals of the Town Manager (Continued from 12-21-05) F. Cancellation of the July 5, 2006 Town Council Meeting due to the 4th of July Holiday G. Resolution No. (R)06-01 Award of contract for professional engineering services to Kittleson & Associates, Inc. in the amount of $63,954.00 for the La Cholla Boulevard and Glover Road intersection improvements, Project No. OV 30 04/05/ 03 H. Granting authority to the Town Manager to initiate the filing of an annexation map for approximately 8 acres of unincorporated Pima County which lies north and west of the current town limits and located next to La Cholla Airpark 2. DISCUSSION AND/OR POSSIBLE ACTION REGARDING HOLIDAY PARADE REPORT, DESIGNATING THE SECOND SATURDAY IN DECEMBER AS PARADE DAY AND POSSIBLE FUNDING AND/OR SPONSORSHIP 3. OV3-05-14 REQUEST FOR APPROVAL OF A MASTER SIGN PROGRAM FOR ENTRADA DEL ORO PLAZA, LOCATED ON THE SOUTHWEST CORNER OF ORACLE ROAD AND MAGEE ROAD, PARCEL # 225-50-0050 Explanation: Addisigns representing DEB Entrada Del Oro, LLC, requests signage that exceeds the standards listed in the Oro Valley Zoning Code Revised, Chapter 28 4. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) 01/18/06 Agenda, Town Council Regular Session 3 CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 01/06/06 AMENDED AGENDA POSTED: 01/13/06 4:00 p.m. 4:00 p.m. lh lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229- 4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room andg ive it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 01/18/06 Agenda, Town Council Regular Session 4 3. Please limit your comments to 3 minutes. 4. During "Call to Audience"you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JANUARY 18, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 P.M. 1 . Pursuant to ARS 38-431.03(A)(3) & (A)(4), discussion and consultation with the Town Attorney for Legal Advice and in order to consider its position and instruct its attorney regarding the Council's position on the negotiations with Pima County concerning the acquisition, study and protection of the Honey Bee Village archeological site in Rancho Vistoso Neighborhood 6 ("Vistoso Town Center") RESUME REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify whaty ou wish to discuss when completing the blue speaker card. PRESENTATION OF ORO VALLEY PUBLIC ART BROCHURE BY LONG REALTY 01/18/06 Agenda, Town Council Regular Session 2 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 12/21/05 B. Building Safety Report— December 2005 C. Coyote Run Monthly Report— December 2005 D. Authorizing the Northern Pima County Chamber of Commerce to initiate and continue a Customer Satisfaction Survey for a period of one year at a cost not to exceed $8,000.00 E. Approval of 2006 Annual Performance Goals of the Town Manager (Continued from 12-21-05) F. y Cancellation of the Jul 5, 2006 Town Council Meeting due to the 4th of July Holiday G. Resolution No. (R)06-01 Award of contract for professional engineering services to Kittleson & Associates, Inc. in the amount of $63,954.00 for the La Cholla Boulevard and Glover Road intersection improvements, Project No. OV 30 04/05/ 03 H. Granting authority to the Town Manager to initiate the filing of an annexation map for approximately 8 acres of unincorporated Pima County which lies north and west of the current town limits and located next to La Cholla Airpark 2. DISCUSSION AND/OR POSSIBLE ACTION REGARDING HOLIDAY PARADE REPORT, DESIGNATING THE SECOND SATURDAY IN DECEMBER AS PARADE DAY AND POSSIBLE FUNDING AND/OR SPONSORSHIP 3. OV3-05-14 REQUEST FOR APPROVAL OF A MASTER SIGN PROGRAM FOR ENTRADA DEL ORO PLAZA, LOCATED ON THE SOUTHWEST CORNER OF ORACLE ROAD AND MAGEE ROAD, PARCEL # 225-50-0050 Explanation: Addisigns representing DEB Entrada Del Oro, LLC, requests signage that exceeds the standards listed in the Oro Valley Zoning Code Revised, Chapter 28 4. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during 01/18/06 Agenda, Town Council Regular Session 3 "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 01/06/06 4:00 p.m. lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229- 4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience"you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 18, 2006 TO: The Honorable Mayor and Council FROM: Bob Kovitz, Governmental and Community Relations Administrator SUBJ: Presentation of Public Art Brochure by Long Realty The Oro Valley office of Long Realty has stepped forward to print a comprehensive map andg uide to all of the public art works located throughout the community. Individual brokers and agents paid for the printing of the 4-color brochure that will be distributed at Town Hall,the Oro Valley Public Library, the Northern Pima County Chamber of Commerce and at the Long Realty offices at 10445 N. Oracle. Tonight, Long Realty will officially present the new brochure to the Town Council. r •• Bob ovitz, Governmental :nd Community Relations Admi istrator r Chuck Sweet, Town M. ager (DRAFT) MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION DECEMBER 21, 2005 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:00 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Barry Gillaspie, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Conny Culver, Council Member Helen Dankwerth, Council Member Terry Parish, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings and events. COUNCIL REPORTS Council Member Abbott thanked the parade committee members and members of staff for the successful parade held on December 10, 2005. DEPARTMENT REPORTS Town Engineer Craig Civalier reported that advance warning flashers have been installed at school crossings at the La Cholla/Glover intersection and at the Moore/Woodburn intersection. Council Member Parish asked Mr. Civalier to look into possibly moving the pedestrian signs on Moore Road that are behind the advance warning flashers. TOWN MANAGER'S REPORT Town Manager Chuck Sweet referenced a newspaper article regarding the possibility of an extension of La Cholla Boulevard to the Florence Highway. He stated that there have been many concerns expressed about this "concept". He explained that it is a transportation issue that needs to be studied even though it ' 12/21/05 Minutes, Council Regular Session 2 is 20 — 30Y ears out in the future. Mr. Sweet stated that it may be necessary later in 2006 to bring in consultants who are experts in planning to review the concepts with the Council. ORDER OF BUSINESS: (Mayor Loomis moved Item 8 forward on the agenda to follow Item 5.) CALL TO AUDIENCE Howard Richmond, 1890 W. Hawkridge, stated that he became quite concerned after reading the article regarding the possibility of a La Cholla Extension. He thanked Town Manager Chuck Sweet for meeting with him and others to discuss the article. Mr. Richmond further stated that he called the publisher of Arizona Daily Star to complain about the article and the way it was written. PRESENTATION BY Lt.COL(P) BRIGADE COMMANDER LOUIE JORDAN ON THE WESTERN ARMY AVIATION TRAINING SITE (WATTS) Lieutenant Colonel Louie Jordan, representing the Western Army Aviation Training Site (WATTS) made a presentation regarding the Army National Guard, the Silverbell Army Heliport, and discussed statistics regarding courses, students, and simulation training at WATTS. He further reported that these units provide support to the war on terrorism. 1. CONSENT AGENDA Mayor Loomis pulled Items C, E, F, and K at the request of Council Members. MOTION: A motion was made by Council Member Dankwerth and SECONDED by Council Member Culver to approve the Consent Agenda minus items C, E, F, and K. Motion carried, 6 — 1 with Council Member Parish opposed. A. Minutes — 10-24-05; 10-26-05; 11-02-05; 11-09-05; 11-10-05; 11-16-05 B. Building Safety Report — November 2005 C. Resolution No. (R)05-54 Adopting that document known as the "Rules and Operating Procedures, Oro Valley Board of Adjustment, October 25, 2005" and making such document a public record (Continued from 8/03/05) (PULLED FOR DISCUSSION) D. Resolution (R)05-121 Authorizing and approving an Intergovernmental Agreement between the City of Phoenix and the Town of Oro Valley for establishing a Municipal Tax Hearing Office to hear all reviews of Petitions for Hearing or Re-determination under the Model City Tax Code for cities and towns not in the State Collection System and for appeals from Supplementary Audits performed by cities and towns under the State Collection System • 12/21/05 Minutes, Council Regular Session 3 E. Approval of Fiscal Year 2005/06 Planning and Zoning Commission Work Plan (PULLED FOR DISCUSSION) F. Adoption of the Oro Valley Strategic Plan — Final Version dated December 21 , 2005 (PULLED FOR DISCUSSION) G. Reappointment of Jack Redavid and Ethel Rocco to the Oro Valley Grievance Review Board effective January 1, 2006 through December 31 , 2006 H. Appointment of Donna Aversa to fill the immediate vacancy as the Oro Valley representative to the Tucson/Pima County Bicycle Advisory Committee with term ending December 31, 2006 I. Appointment of Ray Caryl to fill the immediately vacancy on the Parks & Recreation Advisory Board with term ending June 30, 2007 J. OV5-05-01A Approval of request replacement of public art for the Oracle Crossing Development, Located south of Magee Road on the west side of Oracle Road, Parcel #225-50-0020, 225-50-0030, 225-50- 0050, 225-50-0060, 225-51-3830, 225-51-3840, 225-51-3850, 225-51- 3860, 225-51-3870, 225-51-3920, 225-51-3930, 225-51-3880, 225-51- 3890, 225-51-3900, 225-51-3910 & 225-51-3940 K. Approval of 2006 Annual Performance Goals of the Town Manager (PULLED FOR DISCUSSION) L. Council authorization for Town to pay $32,277.36 in costs and Attorneys' fees for SOVOG, pursuant to the award of the Court in Stop OV Outrageous Giveaways (SOVOG) v. Town Clerk and the Town of Oro Valley, Pima County Superior Court Case No. C20053394 M. Approval of Quit Claim Deed for Recreation Area on Verch Way C. RESOLUTION NO. (R)05-54 ADOPTING THAT DOCUMENT KNOWN AS THE "RULES AND OPERATING PROCEDURES, ORO VALLEY BOARD OF ADJUSTMENT, OCTOBER 25, 2005" AND MAKING SUCH DOCUMENT A PUBLIC RECORD (CONTINUED FROM 8/03/05) Vice Mayor Gillaspie explained that he was not going to support this item for two y reasons: 1) The criteria to appeal to the Zoning Administrator's decision was not identified, and 2) Even though much of the work provided in the "Rules and Operating Procedures" was redundant to the existing Zoning Code, he did not feel there was a problem adopting them and showing respect to the Board of Adjustment for their work. MOTION: Council Member Culver moved to adopt Resolution (R)05-54. Council Member Dankwerth seconded the motion. DISCUSSION: Council Member Culver stated that she would like to adopt these rules so that the Board of Adjustment (BOA) has rules and operating procedures. She stated that these can be amended at any time, but it was important to move forward. • 12/21/05 Minutes, Council Regular Session 4 Council Member Parish stated that the BOA has current rules to operate under. He also stated that he supported Vice Mayor Gillaspie's comments. Council Member Abbott stated that she would not support the adoption of these rules for reasons as stated by Vice Mayor Gillaspie and Council Member Parish. Mayor Loomis stated that identifying criteria for appeals has been discussed in thep ast. The Legal Department has advised that this information was established by the State of Arizona and what was being requested by Vice Mayor Gillaspie was more extensive and would put the Town in an unfavorable position. Town Attorney Melinda Garrahan reiterated that the issue that came up was not necessarily the criteria or grounds for appeal, but who could make an appeal (the "standing issue.") She explained that Court cases have set who has standing and it has to be a particularized interest/concern in the case at hand. She stated that the Legal Department's advice was that the Town should leave the language as "party aggrieved." Vice Mayor Gillaspie stated that there was another issue and that was the criteria that were used to evaluate a decision by the Zoning Administrator. He stated that he had been working with the Town Attorney's Office to develop the criteria. He stated that the citizens' should know what the criteria were that the BOA was going to use to evaluate their appeals. MOTION CARRIED, 4 — 3 with Vice Mayor Gillaspie and Council Members Abbott and Parish opposed. E. APPROVAL OF FISCAL YEAR 2005/06 PLANNING AND ZONING COMMISSION WORK PLAN In response to a question from Vice Mayor Gillaspie, Community Development Director Brent Sinclair explained that historically, the Work Plan is approved once a year by the Council and is reviewed mid-year. He stated that he thought that the Council could amend the Work Plan at any time. (Town Attorney Melinda Garrahan agreed that there was no procedural rule that would prevent the Council from making an item a priority as part of a motion for approval for specific items.) MOTION: Vice Mayor Gillaspie moved to approve the 2005/06 Planning and Zoning Commission Work Plan. Council Member Carter seconded the motion. Motion carried, 7 — 0. 12/21/05 Minutes, Council Regular Session 5 F. ADOPTION OF THE ORO VALLEY STRATEGIC PLAN — FINAL VERSION DATED DECEMBER 21, 2005 In response to a question from Council Member Carter, Town Manager Chuck Sweet explained that regarding Element #2 - Annexation and Growth, Task 4, the time frame would be Spring 2006. In response to questions from Council Member Abbott, Town Manager Chuck p Sweet explained that regarding Element#3 - Municipal Facilities, the $6,000,000 reflected the land purchase at $4.7 million and bond funds set aside in the amount of $1.3 million for Phase I buildings and improvements once the Master Plan is approved. Regarding Element #6 — Infrastructure, La Cholla Safety Improvements, Town Engineer Craig Civalier explained that this was for intersection improvements to the Lambert Lane/La Cholla Intersection. In response to a question from Vice Mayor Gillaspie regarding Element #6 — Infrastructure, Verde Catalina Screen Wall, Mr. Civalier explained that the Scope of Work has been completed and the Town will be meeting with a mason contractor to discuss labor costs. Town Manager Chuck Sweet further explained that if the cost estimates go over $176,565, this item would be returned to the Town Council for further consideration. MOTION: Council Member Carter MOVED to ADOPT the Oro Valley Strategic Plan — Final Version dated December 21, 2005. MOTION SECONDED by Council Member Abbott. Council Member Abbott asked to amend the motion by changing Page 7, Element #1, Objectives: Add bullet that says "Retain and expand local businesses." On Page 10, she asked to strike the second portion of the second bullet under "Goals" which states "and present solidarity to the community." Council Member Carter accepted the amendments. Discussion followed regarding reasons for striking and/or not striking the wording "and present solidarity to the community." MOTION FAILED 3 —4 with Mayor Loomis and Council Members Culver, Dankwerth and Parish opposed. MOTION: Council Member Parish MOVED to ADOPT the Oro Valley Strategic Plan — Final Version dated December 21, 2005 with a new first bullet added to Element#1, Objectives: "Retain and expand local businesses." MOTION SECONDED by Council Member Dankwerth. MOTION carried 6 — 1 with Council Member Carter opposed. (THIS ITEM WAS RECONSIDERED AT THE END OF THE MEETING.) 12/21/05 Minutes, Council Regular Session 6 K. APPROVAL OF 2006 ANNUAL PERFORMANCE GOALS OF THE TOWN MANAGER MOTION: Vice Mayor Gillaspie MOVED to CONTINUE this item to the January 18, 2006 Town Council Meeting for the purpose of further refining the performance objectives of the Town Manager. MOTION SECONDED by Council Member Parish. MOTION carried, 7 — 0. 2. PUBLIC HEARING — LOCAL ALTERNATIVE EXPENDITURE LIMITATION — HOME RULE OPTION Finance Director Stacey Lemos reported that on December 7, 2005 the Council held the first of two required public hearings regarding the Alternative Expenditure Limitation, commonly referred to as the Home Rule Option. Tonight is the secondp ublic hearing. She then explained that in accordance with State Statute, the Town Council will convene a special meeting to vote on the proposed excess expenditure. Ms. Lemos further explained that provisions in the Arizona State Constitution and the Arizona Revised Statutes impose an annual expenditure limitation on Arizona cities and towns. This limitation uses actual payments of local revenues for fiscal year 1979-80 as the spending base limit and adjusts the limit annually based on population growth and inflation. She further explained that the Constitution allows a city or town to adopt the Home Rule Option with the approval of qualified voters. Approval of the Home Rule Option on March 14, 2006 by the voters would allow the Town to determine what its spending limits would be rather than using the formula-based limit imposed by the State. At the request of Council Member Parish, Ms. Lemos explained that if the Home Rule Option is not approved by the voters, the State imposed limit for fiscal year 2006/07 would be approximately $31 million. The current year budget is approximately $98 million, so the Town would see a reduction in expenditures of approximately $67 million. Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. RECESS REGULAR SESSION Mayor Loomis recessed the Regular Session at 8:03 p.m. CONVENE SPECIAL SESSION Mayor Loomis convened the Special Session and called it to order at 8:03 p.m. 12/21/05 Minutes, Council Regular Session 7 1. RESOLUTION NO. (R)05-122 PROPOSING AN EXTENSION OF THE ALTERNATIVE EXPENDITURE LIMITATION - HOME RULE OPTION Finance Director StaceyLemos explained that if this Resolution is approved by Council, Town Staff would be going out into the public in January to begin making informational presentations on this very important ballot issue. MOTION: Council Member Dankwerth MOVED to ADOPT Resolution (R)05- 122. MOTION SECONDED by Council Member Culver. MOTION carried, 7 — 0. ADJOURN SPECIAL SESSION Mayor Loomis adjourned the Special Session at 8:05 p.m. RECONVENE REGULAR SESSION Mayor Loomis recessed the meeting at 8:05 p.m. The meeting resumed at 8:12 p.m. 3. RECEIPT OF AND POSSIBLE CONSIDERATION AND/OR ACCEPTANCE OF THE REPORT AND NOTICE OF SUBSTANTIAL COMPLETION OF WORK ON THE ORACLE ROAD IMPROVEMENT DISTRICT BY THE TOWN ENGINEER/SUPERINTENDENT OF STREETS FOR THE ORACLE ROAD IMPROVEMENT DISTRICT (AS DESCRIBED IN RESOLUTION NO. 03-65, THE RESOLUTION OF INTENTION FOR SUCH DISTRICT), AND SETTING JANUARY 19, 2006, AT 5:30 P.M. AS THE TIME AND DATE FOR THE HEARING ON THE ASSESSMENT FOR THE ORACLE ROAD IMPROVEMENT DISTRICT, AND ORDERING THE PUBLICATION AND MAILING OF NOTICE OF SUCH HEARING Town Engineer Craig Civalier announced that the work on the Oracle Road Improvement District is substantially completed. He explained that one portion of the project remains to be fully completed, the Con-Arch Bridge that is to be constructed on the east side of Oracle Road across from Pusch View Lane extension. The contractor for the project has agreed to complete the bridge by January 27, 2006 and the Town will continue to hold the ten percent retention and the contractor's payment and performance bonds until the work is fully completed. He then recommended that the Hearing on the Assessment for the Oracle Road Improvement District should be held on Thursday, January 19, 2006 at 5:30 p.m. Discussion followed regarding Incidentals: Construction Management and Construction Testing, Engineer's Cost Estimates (amounts that can not be exceeded), RS Engineering's contract for professional engineering services, monies paid out to date, contract negotiations, etc. 12/21/05 Minutes, Council Regular Session 8 MOTION: Council Member Parish MOVED that January 19, 2006 at the hour of 5:30p.m. be set as the date and time for the hearing on the assessment for the Oracle Road Improvement District of the Town of Oro Valley, Arizona to be held in the Town Hall Council Chambers and that notice of such hearing be given in the manner provided by law. Council Member Culver SECONDED the motion. Motion carried, 7 — 0. 4. PUBLIC HEARING — APPROVAL OF AN APPLICATION FOR A PERSON AND LOCATION TRANSFER FOR A SERIES 7 (BAR & WINE) LIQUOR LICENSE FOR CHENG'S BEIJING RESTAURANT LOCATED AT 7705 N. ORACLE ROAD Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Council Member Parish MOVED to recommend approval of the request by Willing Cheng and principal for a Person and Location Transfer to the Arizona State Liquor Board for a Series 7 Liquor License at Cheng's Beijing Restaurant located at 7705 N. Oracle Road. MOTION SECONDED by Council Member Dankwerth. MOTION carried, 7 — 0. 5. PUBLIC HEARING - ORDINANCE (0)05-47 AMENDING ARTICLE 5-5, MAGISTRATE COURT FEES, SECTION 5-5-1, FEES OF THE TOWN CODE OF THE TOWN OF ORO VALLEY, ALLOWING THE MAGISTRATE COURT TO ACCEPT ONLINE CREDIT CARD PAYMENTS AND CHARGE A $5.00 FEE THEREFOR AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED THEREUNDER Magistrate Court Judge George Dunscomb reviewed the Council Communication and stated that in order to provide better services, they are attempting to set up a web page to allow defendants to make payments online. He explained that the bank charges 2.29% of the transaction amount plus $0.20 per transaction so the Court is requesting Council's approval of a $5.00 per transaction credit card fee for allowing online payments. He further explained that online transactions would also reduce the amount of staff time required. Judge Dunscomb said that the Code of Judicial Administration requires that all fees charged by a municipal court be approved by the Town Council. In response to a question from Vice Mayor Gillaspie, Judge Dunscomb explained that the Arizona State Supreme Court requires the Town to use their computers and computer system, so tracking would go through the Supreme Court's system. • 12/21/05 Minutes, Council Regular Session 9 Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Council Member Carter MOVED to ADOPT Ordinance No. (0)05- 47. MOTION SECONDED by Council Member Abbott. MOTION carried, 7 — 0. (ITEM 8 WAS MOVED FORWARD ON THE AGENDA) At the request of Council Member Abbott, Mayor Loomis recessed the meeting at 8:45 p.m. The meeting resumed at 8:58 p.m. 8. RECONSIDERATION OF RESOLUTION R(05)-118 ACCEPTANCE OF BID AND AWARD OF CONTRACT TO SOUTHERN ARIZONA PAVING & CONSTRUCTION IN THE AMOUNT OF $152,205.00 FOR PROJECT NO. OV30 04/05 11, GLOVER ROAD PEDESTRIAN PATH Council Member Abbott commented that she had received calls from members of the Homeowner's Association (HOA) whose entry monument and landscaping would be affected by the installation of the pedestrian path on Glover Road. She explained that her request for reconsideration was not to take away anything from the contractor on this project, but to allow more time for Town staff to meet with the contractor and the HOA regarding the layout of the path. MOTION: Council Member Abbott MOVED to reconsider Resolution (R)05- 118 acceptance of bid and award of contract to Southern Arizona Paving and Construction in the amount of $152,205 for Project No. OV 30 04/05 11, Glover Road Pedestrian Path. MOTION FAILED for lack of a second. Council Member Culver commented that there has been a meeting scheduled for Tuesday morning (Dec. 27, 2005) with the Town Engineer to meet with the neighbors to go over the design of the path. She stated that reconsideration of a contract is not necessary to achieve this. Council Member Abbott asked that the citizens who wished to speak on this item, be allowed to speak. Town Attorney Melinda Garrahan commented that they would need to speak at the end of the meeting during "Call to Audience." 6. APPOINTMENT OF CAPITAL IMPROVEMENT PROJECT TECHNICAL ADVISORY COMMITTEE (CIP TAC) MEMBERS AND SELECTING A MEMBER OF THE COUNCIL TO SERVE ON THE CIP TAC MOTION: Council Member Parish MOVED to nominate K.C. Carter to serve as the Council representative and to appoint the CIP Technical Advisory Committee members. MOTION carried 4 — 3 with Vice Mayor Gillaspie and Council Members Culver and Dankwerth opposed. (Other members of CIP appointed are as follows: Ainsley Reeder, Phillip Saletta, Craig Civalier, Lyra Done, Brent Sinclair, Chuck Sweet, Danny Sharp, Stacey Lemos, Kathi Cuvelier, 12/21/05 Minutes, Council Regular Session 10 Bill Adler, Kevin Verville, Melinda Garrahan, Bob Evans, David Atler, and Mary Caswell. Staff support: Bob Jacklitch, Sara More, Larry Stevens, Mary Rallis Jose Rodriquez, Mary Hartz-Musgrave.) 7. RESOLUTION NO. (R)05-123 AUTHORIZING AND APPROVING THE CREATION OF AN ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Economic Development Administrator Jeff Weir reviewed the Council Communication and reported that the Town Council considered the recommendations from the Think Tank at a Special Session held on September 29, 2005. He explained that one of those recommendations was to create an Economic Development Advisory Committee (EDAC). He stated that at the request of the Council, a Rules and Operating Procedure has been compiled for q the proposed EDAC and is being presented for Council's review. Discussion followed regarding: the Rules and Operating Procedures, membership, powers and duties, vagueness of Committee's duties and responsibilities, Committee would bring in business people with expertise, being "business friendly", Think Tank has brought forward ideas and some have been implemented, show commitment to Economic Development by investing Town resources in staff, Town does not have resources to hire more staff at this time, Committee would be volunteers, Economic Development issues need to be resolved daily and a committee would slow things down, etc. Council Member Dankwerth stated that she was extremely grateful to all the members of the Think Tank for their time and efforts. MOTION: Council Member Carter MOVED to NOT ADOPT Resolution (R)05- 123. MOTION SECONDED by Council Member Parish. AMENDMENT TO THE MOTION: Council Member Parish asked that a letter be drafted to the Think Tank members thanking them for their service. Council Member Carter accepted the amendment. MOTION carried 5 — 2 with Council Members Culver and Dankwerth opposed (not opposed to letter being mailed.) (ITEM 8 WAS MOVED FORWARD ON THE AGENDA TO FOLLOW ITEM 5) 9. RESOLUTION R(05)-118 ACCEPTANCE OF BID AND AWARD OF CONTRACT TO SOUTHERN ARIZONA PAVING & CONSTRUCTION IN THE AMOUNT OF $152,205.00 FOR PROJECT NO. OV30 04/05 11, GLOVER ROAD PEDESTRIAN PATH NO ACTION ON THIS ITEM DUE TO VOTE IN ITEM 8. • 12/21/05 Minutes, Council Regular Session 11 10. FUTURE AGENDA ITEMS Council Member Abbott - -Set second Saturday in December, 2006 as Holiday Parade Day (place on January 18th meeting) ITEM F (REQUEST TO BRING ITEM F FORWARD AGAIN BY COUNCIL MEMBER ABBOTT) MOTION: Council Member Parish MOVED to SUSPEND the rules to allow the Council to "re-vote" on Item F. Vice Mayor Gillaspie SECONDED the motion. Motion carried, 5 — 2, with Council Members Culver and Dankwerth opposed. MOTION Council Member Parish MOVED to ADOPT the Oro Valley Strategic Plan — Final Version dated December 21, 2005 with a new first bullet added to Element#1, Objectives: "Retain and expand local businesses." MOTION SECONDED by Vice Mayor Gillaspie. DISCUSSION: Council Member Abbott stated that she could not support the motion because of information under "GOALS" as was discussed earlier in the meeting. Motion carried, 6 — 1, with Council Member Abbott opposed. CALL TO AUDIENCE — The following citizens spoke regarding the reconsideration of Resolution (R)05- 118, Glover Road Pedestrian Path (Item 8.) They expressed their disappointment in the fact that no one from the HOA was contacted on the path design, stated that they expected collaboration from the Town, reviewed suggestions for the layout, suggested possibly reducing the size, scope and reviewing the placement of path, stated that they do not disagree with the concept and recognized need of pedestrian/bicycle path. Bernard Candeur, 11586 N. Kelly Rae Place Tony Turco, 11582 N. Ironwood Canyon Place Mark Adolph, 11470 N. Ironwood Canyon Place Dave LaTura, 11538 N. Kelly Rae Place In response to concerns expressed by citizens, Council Member Parish explained that: 1) The path was being placed on the south side because the p Town owned the land on that side of the road, 2) Much of the HOA's landscaping is in the Town's right-of-way, 3) Design being considered would maintain the aesthetic appeal of the neighborhood and when walking down the path, 4) Lose public safety if path is placed along the roadway, 5) Staff will work with the HOA on the design as much as possible. 12/21/05 Minutes, Council Regular Session 12 Council Member Abbott stated that the Town will do as much as they can to create a safe path and in the manner that we would be proud of and in the confines of the budget. Mayor Loomis wished all a Merry Christmas and a Happy New Year and a safe holiday. ADJOURNMENT MOTION: A MOTION was made by Council Member Carter and SECONDED by Council Member Parish to adjourn at 9:50 p.m. Motion carried, 7 — 0. Respectfully submitted, Roxana Garrity, C M C Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 21st day of December 2005. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2006. Kathryn E. Cuvelier, CMC Town Clerk , , B * Z r -I CI) --I OK0 --10cn0) 0 = v» 5- C ( IO o K '� O � x 73 � � �7 n cn ... 01-5 0 O r O u' o o ' F vii CD {o a c O O = o 0 a3 cn < cn 77 cp — in a� n 3 _ c) o - < - -, a• - o- d CD N. "D O cD 3 n 3 cn o r: c)' u) — cn o m :l7 - D ° p CD CD cD o > 0 CD ', -- v o 0 6 o o cn ; cD �, o o a) < _ _ � m Cn 3 cD 3 3 C7 v :U vi -,cs) D = C7 cfl 3 3 (D203CD M N = o• vc � 0 ° c ca � � =o c� aaX r cD n' <. CSD o pn v io ED N r" =' in N' Z �„� cD sv' � �'• ocn o � � . 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TT ►c� �.-) U o • O Q '.>ti;Kill.::;.,;x:�`c,~�'��.�"4.:::5t�a�:,`�,?',J<Y#;"`��s'" 45, N r."* _ s'"<:wrzs{ ash,} may`• —— - -- N<s 8£' c ' a) �' 0) et . (/) : a) U) :., '.r�:#:s�.,,,:r O.(;f•'E:<Ni.,..::vYZ}':vii'`titSn�'�" x+ t \ ,. - U O Y r O r' ,K..,,.. , \ air` $$( - --____.__.-.... ....... ..... `> —(:-:, U s E filiAl;:i',:',.. z s, fA:.>:.,� O O O C) O O O O O co 4f f,rm.,. : zQ O f }*'"2 f zea' E z , :zx, '2:C`:'v':\Y.Rpt`,.•.t. ,:...:?�;,ifk:a\<2`._„`•�, O SA O O O O vc d Cr) M N N r-0 C)4cD C3 CD.. Lil r- bR O O O (ft E (ft dgka r— C r— CO `..-- 1 ' o g k g g g '' N 0 0 N TOWN OF ORO VALLEY ''OUNCIL COMMUNICATION MEETING DATE: JANAURY 18, 2006 TO: HONORABLE MAYOR & COUNCIL MEMBERS FROM: JEFFREY H. WEIR, CEcD ECONOMIC DEVELOPMENT ADMINISTRATOR SUBJECT: NORTHERN PIMA COUNTY CHAMBER OF COMMERCE PROPOSES TO INITIATE A CUSTOMER SATISFACTION SURVEY FOR ALL COMMERCIAL RELATED BUILDING PERMITS AND TENANT IMPROVEMENT PERMITS. SUMMARY: The Mayor and Council considered this item during their September 29, 2005 Special Session. Following that meeting the Chamber of Commerce has, with input from the Town staff, prepared two separate survey forms. The appropriate survey form will be submitted to: 1. Commercial building and tenant improvement permit applicants and 2. Town staff that perform plans reviews. The processing of all survey information is confidential and will be treated as such. A report which summarizes the survey responses will be completed and forwarded to the Council within two weeks following the end 'If each calendar quarter. Information provided by the surveying effort is intended to provide input to elp identify improvement opportunities for the Town's review processes. The Chamber of Commerce will receive application and building permit information from the Town. This will initiate the contact process to request survey responses from applicants. The Town staff will complete a survey at the end of their review and approval process and forward the survey results to the Chamber of Commerce. The Chamber will compile all survey responses received for each quarter and for each twelve month period. The survey compilations are intended to identify trends and or general traits. During the compilation efforts if particular survey questions are not being responded to then the survey may be modified to add other questions. If the survey questionnaire is modified the Mayor and Council, will receive a copy of the new survey form prior to issuance. ATTACHMENTS: 1. Applicant's Customer Satisfaction Survey Questionnaire. 2. Town staff Customer Satisfaction Survey Questionnaire. TOWN OF ORO VALLEY -OUNCIL COMMUNICATION PAGE 2 OF 2 FISCAL IMPACT: Estimated annual cost of $ 8,000.00 will be provided by the Economic Development Division as part of the Marketing Funds realized through the 1% share of the Bed Tax. This expenditure is considered an important local input concerning the Town's image and is therefore included as part of the marketing program. RECOMMENDATION: It is recommended that the Mayor and Council approve the use of a Customer Satisfaction Survey effort by the Northern Pima County Chamber of Commerce at an estimated annual cost of $ 8,000.00. SUGGESTED MOTION: move to authorize the Northern Pima County Chamber of Commerce to initiate and intinue a Customer Satisfaction Survey for a period of one year at a cost not to exceed $ 8,000.00. , 1 srk. • _ JEFFREY H. WEIR, CEcD ECONOMIC DEVELOPMENT ADM. ; ' / / ,0 l 01 CHUCK SWEET TOWN MANAGER • ATTACHMENT 1 Northern Pima County Chamber of Commerce Town of Oro Valley Applicant/Customer Satisfaction Survey Questions 1. What type of building permit did you apply for? a. New Commercial b. Commercial add on c. Tenant Improvement 2. What is the cost of your project? a. < $50,000 b. $51,000 - $250,000 c. > $251,000 3. Are you a: a. Developer b. Architect c. Contractor d. Engineer e. Business owner f. Other (please specify) 4. Is this your first time applying for a building permit in the Town of Oro Valley? a. Yes • b. No 5. Who performed the project management for your project? a. Owner b. Architect c. Engineer d. Contractor e. Other (please specify) 6. Did you receive a pre-application review from a OV Town staff member? a. Yes b. No c. Did not know it was available 7. How would you rate your overall experience with the permitting process: a. Excellent b. Good c. Fair d. Bad 8. Were you treated fairly and objectively? a. Yes b. No Please Explain: 1 t ATTACHMENT 1 9. Were services/responses provided within the promised time frame from the following: a. Pre-application questions i. Yes ii. No Please Explain b. Plan review i. Yes ii. No Please Explain c. Building Inspection i. Yes ii. No Please Explain 10. Did you receive consistent direction/responses from OV Town staff members? a. Yes b. No Please Explain 11. Did any unexpected requirements or surprises surface during the reviews and inspections? a. No b. Yes Please Explain 12. Can you offer any suggestions to help improve the permitting and review process? a. Yes Please be specific b. No 13. Would you like to be contacted by a staff member of the Chamber of Commerce to discuss an issue that needs to be resolved? a. No b. Yes. Please provide your name and phone number Your Comments here: Revised: 1/3/2006 2 • ATTACHMENT 2 Northern Pima County Chamber of Commerce Town of Oro Valley Customer Satisfaction Survey- Staff Questions 1. What type of building permit was applied for? a. New Commercial b. Commercial add on c. Tenant Improvement 2. What is the cost of the project? a. < $50,000 b. $51,000 - $250,000 c. > $251,000 3. Are you a: a. Plan reviewer b. Inspector c. Other (please specify) 4. How would you rate the project manager's overall performance in terms of keeping the project on track? a. Excellent b. Good c. Fair d. Bad 'Nth- 5. Please rate the quality of the plan review submittal: a. Excellent b. Good c. Fair d. Bad Your Comments here: lop Revised: 1/3/2006 1 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 18, 2006 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: Town Manager's Annual Performance Goals — 2006 SUMMARY: This agenda item was continued from December 21, 2005 to the January 18, 2006 Regular Town Council meeting. To date, I am still meeting with individual Council Members to discuss my goals in detail in order to refine "Exhibit A" of my Employment Agreement. I anticipate delivering a revised "Exhibit A" on January 11, 2006, one week prior to the January 18th meeting. ATTACHMENT: 1. Exhibit "A" of the Town Manager 2006 Employment Agreement L7Ite.A;eir i / tit , ,__ fes` ir Chuck Sweet, Town Manager EXHIBIT "A" Oro Valley Town Manager Employment Agreement - 2006 - Annual Performance Goals A. Annually, the Town Council and Employee shall define such goals and performance objectives which are determined to be necessary for the proper operation of the Town of Oro Valley and in attainment of the Town Council's written policy objectives. These performances goals and objectives shall be used as part of the criteria for Employee's annual evaluation. The performance goals identified for the next evaluation period are as follows: 1. Oro Valley Strategic Plan (October 2006) Review, update, and define goals and objectives of the Oro Valley Strategic Plan that includes appropriate stakeholders integral to the operation of the Oro Valley Town government. • tr S ategic Plan Elements include: • Economic Sustainability • Annexation and Growth • Municipal Facilities • Town Water Supply • Quality of Life • Infrastructure (Measurement instruments for this performance goal will be as follows: a. Submit a bi-monthly periodic status report to the Town Council regarding progress on the Strategic Plan elements starting March 15, 2006. b. Submit a revised Strategic Plan to the Town Council for review by October 2006. c. Submit an updated Information Technology(17) Master Plan to 411Iik the Town Council for review by October 2006. 2. Economic Vitality Analysis (May 2006) Complete an Economic Vitality Analysis with the use of an outside consultant in order to identify the short term and long term financial challenges of the Town's financial operations. (Measurement instrument for this performance goal will be the submittal of an Economic Vitality Analysis to the Town Council along with the submittal of the Manager's Tentative FY06/07 Budget in May 2006.) 3. Procurement Analysis (May 2006) Complete a Procurement Analysis of the Oro Valley Procurement Code and operations with the use of an outside consultant to determine whether amendments to the Procurement Code are necessary and a Procurement Department is warranted. (Measurement instrument for this performance goal will be the delivery of a Procurement Code Analysis in conjunction with the delivery of the Manager's Tentative FYO6/07 Budget by May 2006.) 410 4. Town Manager Department Staffing Plan (May 2006) Define the Town Manager's Department Staffing Plan for the future fiscal years. (Measurement instrument for this performance goal will be the delivery of a Town Manager's Department Staffing Plan Report in conjunction with the delivery of the Manager's Tentative FY06/07 Budget by May 2006.) 5. Regular Meeting with Public Safety Providers (Monthly) Continue conducting regular meetings with all public safety providers (i.e., Police, Fire, EMS). These meetings are designed to foster communication and improved service delivery and support services between agencies. (Measurement instrument for this performanceoal is the reporting 9' p g to the Town Council on a monthly basis the date the meetings have e been held with the public safety providers in Oro Valley; summary of the subjects discussed at the meetings; and identifying critical public . fY g p c safety issues within the community that may require Town Council action in the future.) 6. Town Manager Evaluation Form and ProcessMa � Y 2006) Provide recommendation to the Town Council of amendments to the current Town Manager's Evaluation form and process. 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E E E — -1--, CD CD 0 E 0 O c c o 0 O O O O 0 2 2 Z Z Z Z CO . • • • . • , a)OQ CD OCrfl N%v .-. ...... 1.51 _a L... E o a) a) DC 0 CO CC CO 0 (3- Lt D Lo 0 ..-- i: i_ . ... H .0 0 0 0 To _ 5 _c 5 0— C 0 Tf3 N— C c\I cce5 m 2 yr— E (N 0 L._ lzk lz 0 1: CO 4.. _C * 0 lz 0 0 0 ._,L.- O � ro 73 TtiU cn `- (1") M o (13 (I) ›N u) 0 L— 0o2o : 2 ( OO�2 � � d T. C � c co ccn >N ›N 0 0 a3 0 CO 0 CO co u... 4-• -1--• 0_ w c _ ci, _ _ ' Ec(/) (I) (/)00 ('3o0000E TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 18, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: CANCELLATION OF THE JULY 5, 2006 TOWN COUNCIL MEETING DUE TO THE FOURTH OF JULY HOLIDAY SUMMARY: Mayor Loomis has asked that the July 5th Council meeting be cancelled due to the 4th of July Holiday. There appears to be no other conflicts with our regularly scheduled Council meetings for calendar year 2006. SUGGESTED MOTION: I MOVE to cancel the July 5, 2006 Council meeting due to the 4th of July Holiday. ATTACHMENTS: 'feeling calendar for 2006. DepA ment Head Town Manager r '1* .-% - -L -A .-x -x00000000000000000 O 0 g x N N -� --, O O (0 CO CO CO �l / a) C) CJI 01 .P PCA) Co) N N --1 N CD -1 0 .SONO -% O --SONO -1. O - 0 -, 0 - 0 � O • CD Co O C) 01 �► OO .POC) C) N000JI -% �I 1 (.) (00101 -. 01 -LOO .p 0 = C O O O O O O O O O O O O O O O O O O O O O O O O mE a) a) C) C) a) C) a) a) C) C) C) a) C) C) C) C) C) a) a) a) C) a) a) O cs2 -5 Z ZZZZZzzZZZZzzzzzzzzZZZ Z 0 * -0m o o O O o o o O O O O o o o o o o o o o o O O 0 O 7:+: 7-: b. O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D =' `) Q I I I I I I I I I I I I I I I I I I I Q rn � 0 -,L 000000000000000000 -� --0 D -v 0 (0 (000CO . 1 - 0) C) 101 - -P GJWNN — -ANN N 5 CD - - - - - - - - -- - � � � � � � Q) .-.da) o --1. NON0N --,. 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N — N — CEJ ---LN - N) -LO -VN -VW --AN0N -VN " CD 3 CD 0 O a) a) N) OP -v -J - ICACD01 — OO -IC400CA) (ED ON (0 U1 CD�- � c)-- C 0 O O O O O O O O O O O O O c-:__::, O O O O O6.._ O O O O a) Z O 0 0) 0 0 01 0 0) O O O C3) a) O) O C C) C) a) 0 C) C) 01 031 u) F-6- o CD r g y Q. rn - 0) . -. O00000000000000000CD 0 - Nz - — OOCC (000CO - 1 0) 0) (3101PPCA) CAN) N -- - ,. N c7)* • 0) Z O , NONONONONONONONONO -AONOO N G) co N) ..) o ) N_ 00014 - (A) (0C) 01 -J4 (4 -JCA) 0C) 0 C/) 0�- 0000000000000000000000 - 0 c" C�D 0 �• C3) O) C C) a) 000a) a) a) ) a) 0) a) a) a) OC a) a) a) �. C31 C C/� c0 ^�-^ a. z CD U) Q. O 1 G TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 18, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Jose N. Rodriguez, PE, Engineering Division Manager SUBJECT: Resolution (R) 06- 01 , Awarding the contract for Project No. OV 30 04/05 03 for Professional Engineering Services for the design of La Cholla Boulevard and Glover Road Intersection Improvements (PS&E) SUMMARY: Kittelson & Associates, Inc. prepared and submitted a Technical Memorandum for La Cholla Boulevard and Glover Road Intersection Improvements on October 18, 2005. At the November 2, 2005 Council Meeting Public Works staff was instructed by Town Council to proceed forward with a contract for design of the La Cholla Boulevard and Glover Road Intersection Improvements. This project involves the Professional Engineering Services for the La Cholla Boulevard and Glover Road Intersection Improvements. The bid proposal includes the addition of northbound and southbound left-turn lanes on La Cholla Boulevard, widening the west leg to provide an exclusive left-turn lane, a shared thru-right turn lane, and the installation of a traffic signal. The contract is for 100% plans, specifications and cost estimate. DPW staff has negotiated a contract with Kittelson & Associates, Inc. for $63,954 for the Professional Engineering Services. Attached is a detailed scope of work from Kittelson & Associates, Inc. dated December 6, 2005. The estimated cost of design was $45K. This did not include the Environmental Clearance of approximately $14K needed for the design of this project. ATTACHMENTS: 1. Resolution (R) 06- 01 2. Kittelson & Associates, Inc. proposal dated December 6, 2005 FISCAL IMPACT: The funding for this project will be from FY 2005/2006 Town Wide Impact Fees. They are as follows: FY 2005/2006 Budget- La Cholla Intersections $200,000 Lambert/La Cholla Intersection (dma Engineering) $ 83,950 La Cholla/Glover Intersection (Kittelson & Assoc) $ 63,954 Balance remaining $ 52,096 iiir TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATIONS: Public Works Staff recommends the awarding of this contract to Kittelson & Associates, Inc. in the amount of$63,954 through the adoption of the attached resolution. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve Resolution (R) 06- 01 authorizing the Mayor to accept the proposal and award a contract for Professional Engineering Services for La Cholla Boulevard and Glover Road Intersection Improvements Or I move to deny Resolution (R) 06- of . Or I move to • ,/ ,$O)Rodri97?y PE, En Division Manager S /? tq / C aii'er, PE, Town Engineer sd � /0Artii ailtii- Day'', . -ws, As Ltant Town Manager Chuck Sweet, own Manager RESOLUTION NO. (R)06- 01 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AWARD OF CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES TO KITTELSON & ASSOCIATES, INC. FOR THE LA CHOLLA BOULEVARD AND GLOVER ROAD INTERSECTION IMPROVEMENTS, PROJECT NO. OV 30 04/05 03 WHEREAS, the construction of roadway improvements within the Town's Right of Way is necessary to the public health, safety, and welfare in order to provide for the safe and effective movement of vehicular and pedestrian traffic; and, WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Mayor to contract with Kittelson & Associates, Inc. for Professional Engineering Services for the La Cholla Blvd and Glover Road Intersection Improvements, Project No. OV 30 04/05 03; and, ‘Impr THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: The Mayor is authorized to contract with Kittelson & Associates, Inc. for Professional Engineering Services for the La Cholla Blvd and Glover Road Intersection Improvements, Project No. OV 30 04/05 03. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 1 qday of JANUARY , 2006. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor Date ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Date Melinda Garrahan, Town Attorney Date / (),N\\ /tbe) • V.< KITTELSON & ASSOCIATES, INC. €¢ It :- . :; :� f TRANSPORTATION ENGINEERING/PLANNING r r, �,=cFs ,,.'J � 33 N.Stone Avenue,Suite 800 • Tucson,AZ 85701 • (520)544-4067 • Fax(520)54'961'4- December 6, 2005 Project#: 7768.P Mr. Rod Lane, P.E. Town of Oro Valley Project Manager 11000 North La Canada Drive Oro Valley, Arizona 85737 RE: Preparation of Construction and Environmental Documents for the Intersection of La Cholla Boulevard and Glover Road Improvements—Revised Proposal Dear Mr. Lane: Thank you for providing Kittelson & Associates, Inc. the opportunity to assist you in the preparation of PS&E for improvements at the intersection of La Cholla Boulevard and Glover Road. Based on our understanding of the proposed improvements and related issues, we have prepared this proposal for your consideration. Scope of Work The proposed intersection improvements will include the addition of northbound and southbound left-turn lanes on La Cholla Boulevard, widening the west leg to provide an exclusive left-turn lane and a shared thru-right-turn lane, and installation of a traffic signal, and maintain the existing multi-use path. It is intended that these improvements will not impact the existing box culvert crossing the west leg or the wash running along the west side of La Cholla Boulevard. As such, it is anticipated that a 404 permit will not be needed, however, environmental investigations (biological and cultural) and a native plant preservation plan (NPPP) will be required. Since the area to the west of La Cholla Boulevard is designated as critical CFPO habitat, surveys will be required. Engineering and Environmental Consultants (EEC) and Desert Archeology will perform environmental investigations as necessary. It is anticipated that at worst case, additional right-of-way will be required from four (4) parcels. The following assumptions were made in preparation of this scope and fee. • The design will follow the guidelines and standards in the Pima County Roadway Design Manual, second edition, unless otherwise specified by the Town's project manager or stated herein. low \\Tucdc\wrk\projfile\7768.P La Cholla- Glover Dgn\P\scope Itr-rev.doc La Cholla Boulevard and Glover Road Project#: 7243.P December 6, 2005 • • Separate right-of-way plans will not be required. Legal descriptions with right-of-way drawings will be prepared for necessary acquisitions or temporary easements. • Landscape plans will not be required. • Pavement testing or geotechnical investigations will not be required. It is anticipated that the existing pavement will be milled and over-layed. • The need for a harzardous materials survey is not anticipated. • Considering that this project is only a spot improvement, it is anticipated that a noise study will not be required. • It is assumed that a record of survey will not be required. 1. Environmental Clearance This task will include the following studies. 1.1 Cultural Survey—A Phase 1 cultural survey will be prepared by Desert Archaeology. 1.2 Biological Survey—Refer to attached EEC scope. ,,,. 1.3 CFPO Survey—Refer to attached EEC scope which addresses the first year's surveys. 1.4 NPPP—Refer to attached EEC scope 1.5 Agency — Coordination with US Fish and Wildlife and the US Army Corps of Engineers will be required to document the improvements to be made and verify that delineation of jurisdictional waters is not required. 2. Preparation of PS&E The following subtasks will be performed in preparation of the PS&E. 2.1 Survey - Survey will include the necessary record search and field work to establish the horizontal and vertical control and right-of-way for the project. This includes the recovery of at least five control corners as well as any existing property corners. The cross-section and culture surveys will cover a minimum of 45 feet on each side of the roadways and extend 800' north and south on La Cholla Boulevard, 500 feet on the west leg and 200 feet on the east leg of Glover Road. Cross sections will be collected every 25 feet. The box culvert's inverts as well as 200' of the downstream channel and 100' of the upstream channel will be surveyed. Benchmarks will be set at 500' intervals on each side of La Cholla Boulevard. 2.2 Conceptual Layout — Prior to preparation of the initial plans, a conceptual layout will be prepared based on design criteria approved by the Town. KAI will meet with the Town's project manager to review the layout and identify right-of-way and environmental Kittelson&Associates, lnc./Catalina Engineering, Inc. Tucson,Arizona La Cholla Boulevard and Glover Road Project#: 7243.P December 6, 2005 impacts, potential mitigation measures, and if necessary design exceptions and changes to • design criteria. The approved concept will provide the basis for the 75% design. 2.3 75% Design Submittal - The 75% plan set will include the following sheets: cover and design notes (2), summary tables (1), details (1), horizontal control (2), typical sections (1), intersection staking plan (1), roadway plan and profile (2), demolition/utility relocations (1), box culvert plan/profile and inlet/outlet details (1), signal (3), signing and striping (2), and NPPP (3). Quantity take-offs and a construction cost estimate will also be included with the submittal. KAI will meet and coordinate with utility stake holders that will be impacted by the design to identify utility relocation requirements. Five (5) full-size plan sets and five (5) half-size plan sets will be submitted to the Town and full- size plan sets will be delivered to each utility. 2.4 100% Submittal - Review comments from the Town staff and utilities will be addressed and incorporated into the 100% plan set, as necessary. In addition to the sheets produced at the 75% stage, the storm water pollution prevention (SWPP) package and necessary construction details will be included. The SWPP will include plan sheets as well as the text document which is now required by Pima County Department of Environmental Quality (PDEQ). Quantity takeoff calculations, construction cost estimate and special provisions will be included with this submittal. Five (5) full-size plan sets and five (5) half-size plan sets will be submitted to the Town and full-size plans will be delivered to each utility. %IP 2.5 Final Sealed PS&E — Review comments from Town staff and utilities will be addressed and incorporated into the final construction documents, as necessary. KAI will submit one set of sealed plans (mylar), one copy of the sealed special provisions, one copy of all sealed legal descriptions, the bid schedule, and the final construction cost estimate. 3. Legal Descriptions Up to four legal descriptions for required additional right-of-way, temporary construction, or drainage/slope easements will be prepared according to Pima County standards. 4. Coordination and Meetings KAI will lead the coordination efforts with utilities and the Pima County Department of Environmental Quality and anticipate up to four (4) coordination meetings. In addition, KAI staff will attend design meetings, resolution meetings, and open house or meetings with property owners as requested by Town staff. Up to eight (8) meetings are assumed for this project. KAI will also attend the pre-bid meeting and assist the Town in addressing contractor questions and bid package addenda. Kittelson&Associates, Inc./Catalina Engineering, Inc. Tucson,Arizona • La Cholla Boulevard and Glover Road Project#: 7243.P December 6, 2005 Fee Estimate and Invoices A detailed fee estimate is attached. The fee breakdown is as follows: Environmental Clearance $14,142 PS&E $49,802 Total $63,954 Schedule Upon receipt of a notice to proceed, KAI will develop a project schedule and submit it to the Town's project manager for approval. We look forward to working with you on this project. Please call if you have any questions. Sincerely yours, low KITTELSON &ASSOCIATES, INC./ CATALINA ENGINEERING, INC. James M. Schoen, P.E. Senior Principal Engineer Attachments Kittelson&Associates, lnc./Cata/ina Engineering, Inc. Tucson,Arizona • O - 64 N 5 r••_, M to •em., V? bH N N r O' O I O O N N ^ ^ U o0 00 W 6, W 0 U t~ O N O NN O 7/- ,t O O O O O O O t C M 00 `n NCD N v.—. 0 N ^ ^ ^ ^ ^ ^ oo N kr) ^. .--. oc '. c ii..) r--� N M M 6�9 64 to to 69 69 69 69 69 69 69 69 69 M EOS V) >, '. CJS a •••9- 4 •,..4'I' o0cu cd 0o No V v Do ' = _tu Cr > a) 4t V) Q O • U �O U up= . V C O 2) 1.., raW U) 0 Q .0 O 0 0 U 6 c4 v) E U ,eO N O O N W 4 > E� O a, L a.) Q = O Q EO — to H O O Or`l O N CD C O� R O A Q V) E C — cn N > o — 00 W N O . O O 00 N O O ,.., '0 ce 0 d a) > • o ._• > 3 >, O CD o Ip • vi o ° o o CO k31 o .0 W {A U cv o o•E ,G p OO O A O eu oto M 00 x N .5 O Cf) �?, m p o0 00 �O v::) o C. M N N " .-. N U O. 69 (430 r U _ m Q O V • O d• O N ,O tki = rn ' 0 C) 0 ct o E -, .C� r U cu cv = C cd in J cn co ct 774 W C, o tQ g2 H V iii P a a p o a) Q =° -0 y a OO O O Q ; --+ N M d- • . O O O O O O 0000000 U ^ O U 69 E�3 69 69 Oh Lo 1- b'4 N o ti Q 69 6'9 N • r O O O O O O O O `d•^ 00 O N ^ ^ U en b+9 69 kA U W W m o 0 U U O O O O `O vO N 0 00 N O O O O .0 N N N [— .0 O M — M M at t/) N C\ ct v::) N N v.) N M ►-� kA kA b9 ^.; N �t �"1. 1 ., N N C 00 en' 00 f!9 69 69 64 d9 6F3 (A M 69 b9 N d- ct ."7t- 0 .71- O M p 0 M 00 ►�0 N N N .71- „ • 0 O V O O O E Q to N N N �O (% 64 0! b�/3- Cl) 0 0 C Q .v O Q .3 O Q 1 O Q E O 00 00 N 00 NN EN U a fs9 U 8 b9 > E-- E- 0 0 , L o 0 ; o — • H O O .ti) H O O E v — N) ` > o 00 • D• o W tu O ... o O t::; 00 00 Llhow 0 ci il 4— Ix O d L C •V > >, o >, o �r kA> CO cu O k5 O _ca •E N 00 0o - o 000 O 00 00 O W 6•S W t C0 co J ,”• y p o c) O co - N - bA O a.) bA O Cfl W _ _ y9 W v3 a) (=> ,--. O U by O c� b,4 O > •cu O '� - N 00 •O = O N ct' 00 00 �O N ° s. cis M .� L. cz M U 75 V1 U 0 J i O 7,11 •, O V .0 o a f20' 0.0 a b9 6 y 8 a� o C) >,ct H - H •V12 ct >, c 5 v ) v) O co o v0 a U v2 • b b�,o -b y a • o ao • h CO CA U C) ct W '� '7 • a) Q ° O a ccL, a o Q O ,7.• = .0 CZ., U U o v) 00 y a U G� U Z Q r: U G�, o 3 oN M L 0) .-� N M L.. `�I.r W Q. N N N N N 13 Q ,/ O O Q H N Oc rip OO o �. •...1 N Ca N. N (thor i U U W W W W ci, CID 0 0 U U .n N O O O .-� 00 ...1 �.• O ^ ^ ^ b9 N 69 69 E,3 6,3 00 00 0 00 O 00 0 N N O N N 7t' Z co t O a, t O o O 0 o O O = L O = co 0 0 ct •... 0 a Q .6 o Q .F-3 o E U Ua vo > H H 0 L Ii ON = O N to CD CO� OT rts O >+ Q cn fd9 Q Cn 69 E CO Cl) > �� p 0 � O C/) b9 C/] f�3 Um 15 4- CD I- C . O v O RI 0 �' o o c� o to , CO A o a o co N p N O O00 = o0 s W 6,3 V J p o y O o •- ,C p O O O a, b0 o a) to O •-• C/) W Fs9 a, rx6 a) p ,- O L 0 O O a� cz O 0 as p .c) `p o •F = i M �' o = M ^--4 ^4 (� .--y U. RS N a2 a, 2 b9 0 Q cn O o Q. O u. o • V a O N N 311 H . . E—. ..� o CIO -- -d o oo ct ss. s 0 0 '� Q bl) a.) o — d ;- O O Q = F- M 4 .2at I - SUPPLEMENTAL ITEM H SUPPLEMENTAL TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE JANUARY 18, 2005 TO: HONORABLE MAYOR & TOWN COUNCIL =j, ; --r. '` 9.1• s ;? • FROM: Scott Nelson, Special Projects Coordinator SUBJECT: DISCUSSION / POSSIBLE ACTION REGARDING INI IAT C. QF A� xt� ANNEXATION MAP FOR APPROXIMATELY 8 ACRES br UNINCORPORATED TERRITORY LOCATED NORTH AND WEST OF THE CURRENT TOWN LIMITS, AND LOCATED NEXT TO LA CHOLLA Al RPARK SUMMARY: Yesterday I received a phone call from one of the property owners asking that the Town of Oro Valley not proceed with the annexation of their properties. I requested that the property owners put their request in writing, and have attached it for your review. ATTACHMENT: 1. E-mail request not proceed with annexation SUGGESTED MOTION: No action is required. / .� _ _aub A - -'• -fes Scott N n, pecial Project-: Coordinator /bed/ Ay, / f ,,_ ..," : - r Chuck Sweet, Town Manager Nelson, Scott From: Greg Stroud [gnspgs@yahoo.com] Sent: Tuesday, January 17, 2006 10:22 AM 'NOW Nelson, Scott Subject: Do not proceed with our property being annexed into Oro Valley Scott, As I discussed with you this morning, we have decided against requesting to be annexed into Oro Valley at this time. With the recent events concerning the fire district issue and the La Cholla Road expansion, we feel it is prudent to see how the Town Council and Mayor will proceed. We discussed this situation with the Dillendars and they are ok with this decision. Thank you for your time in discussing the annexation process with us. Greg Stroud E-mail: gnspgs@yahoo.com (home) gregory.stroud@aztucs.ang.afmil (work) cell phone: (520) 444-8169 Yahoo! Photos Got holiday prints? See all the ways to get quality prints in your hands ASAP. This E-mail has been scanned by McAfee WebShield. Any infected attachments associated with this E-mail have either been deleted or cleaned. --Town of Oro Valley Information Technology Division • 1/17/2006 TOWN OF ORO VALLEY _OUNCIL COMMUNICATION MEETING DATE: JANUARY 18, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Scott Nelson, Special Projects Coordinator SUBJECT: DISCUSSION/POSSIBLE ACTION REGARDING INITIATION OF A ANNEXATION MAP FOR APPROXIMATELY 8 ACRES OF UNINCORPORATED TERRITORY LOCATED NORTH AND WEST OF THE CURRENT TOWN LIMITS, AND LOCATED NEXT TO LA CHOLLA AIRPARK. SUMMARY: Attached is a copy of the approved minutes from the April 05, 2005 Planning Commission meeting explaining why this 8 acre area should be considered for annexation. The approximately 8 acres is in the unincorporated area of Pima County which lie north and west of the existing town limits, and is owned by 3 property owners. According to the Town's current Annexation Policy this property is within the Town's General Plan area and -hould be considered for annexation by the Town of Oro Valley. ATTACHMENTS: 1. Map and Legal description of the proposed Annexation Area. 2. Copy of the approved minutes from the April 05, 2005 Planning Commission meeting. SUGGESTED MOTION: I move to grant the Town Manager authority to initiate the filing of an annexation map for approximately 8 acres of unincorporated Pima County which lie north and west of the current town limits and located next to La Cholla Airpark. S• al ' of ects .4 ordinator Town Manager C: Planning and Zoning Commission 40 • 1 .7491.110nai• P 4,001! ALAI -i Tare dim 11ime ocoxi:foroW.,": i -it., _sm,;:::;.:.:7.:!-.1s::;;;:!t::::::. mem ►��►��•►��►iiiiii:.;�:�.�tMAP OF THE TERRITORY '�'�'•► J,4TO BE ANNEXED ... �� --- ,... ►..•.._.....►. • T O THE THIS 1LIAP TOWN OF ORO VALLEY .•�•• :*:::;i1:::' — ANNEXATION AREA L-2005 �-� 1 / I I LOCATION IAP I I I T115, RI 3E I I I I I 21 122 28127 • - ---1- - - __, it"1 w iii. N)*(a4 Q. ,.-_,,. ', (=i. . \I _ o0 co 1 co 4 i 1 N :'59'17"E N89'56 30 E 6 7 33'(R2) 658.02'(R1) /16 14 14 V7 co // O EXI TIN 0 0 G NEW 1:o2� VA4 CO ORA TE CORPORATE o o� / � � LI TS OF LIMITS OF � z THL1 TOWN THE TOWN / v OF CARO / OF ORO VALiLEY VALLEY _ Afj V •57.38'(R2) 658.02'(R1) 4111010. S89°56'30"W I W Ei C m O U z -�.=a � • w I__ . , R1* DENOTES BEARINGS, DISTANCES AND AREA FROM GENERAL LAND OFFICE (GLO) MAP R2* DENOTES BEARINGS, DISTANCES AND AREA FROM RECORD OF SURVEY BOOK 34, PAGE 79 <0,1 'AND G SURVEYORS STATEMENT �,,a.,`F 'E 'pL� I, DAVID A. RHINE, A PROFESSIONAL LAND SURVEYOR, REGISTERED IN . 24530 o THE STATE OF ARIZONA, HAVE PREPARED THIS DOCUMENT FOR EXHIBIT DAVID A. PURPOSES ONLY AND MAY NOT BE SURVEYED/STAKED ON THE GROUND. RHINE 14 c._ 'o l DAVID A. RHINE RLS#24530 .a 1._.,1,xsa• ir.,,, EXHIBIT lhaniiegiar- ANNEXED AREAS OF SECTIONS 28, Design a,a.a.a.....,,.,.a a a.,.,.,. TOWNSHIP 11 SOUTH, RANGE 13 Dm. DAR Ck'd UM EAST, G&SRM, PIMA COUNTY, C ARIZONA Scale. 1" = NTS /s MI N Fbch1.n01 Nay Tuoan AAmrr /hone:7 490-2027 `.:620149b-S>17 DATE: 12/01/2005 Job No. 20305 Sheet 2 of 2 LEGAL DESCRIPTION AREA L-2005 AN1EXAT1ON The Southwest Quarter of the Northeast Quarter of the Northeast Quarter of Section 28, Township .11 South,Range 13 East, G&SRM, Pima County,Arizona. • LAND Alb 4* • t()_ r 24530 ;• DAVID A.RHNE ) �. Prepared b David A. Rhine.RLS � AZTECilEvAil - r Land Surveying, Inc. _ .. ge, �f ��. • APPROVED MINUTES PLANNING COMMISSION REGULAR SESSION APRIL 5, 2005 TOWN COUNCIL CHAMBERS 11000 NORTH LA CANADA DRIVE REGULAR SESSION AT 6:01 PM CALL TO ORDER ROLL CALL PRESENT: Chair Don Cox Vice Chair John Anning Commissioner Ken Kinared Commissioner Pete Bistany Commissioner Don Manross Commissioner Doug McKee Also Present: Bill Adler, Board of Adjustment Scott Nelson, Special Project Coordinator Joe Andrews, Civil Attorney Bryant Nodine, AICP Planning and Zoning Administrator CALL TO THE AUDIENCE Call to the audience opened and closed at 6:03 p.m., there being no speakers. MINUTES MOTION: Commissioner Kinared MOVED to approve the January 27, 2005, Planning and Zoning Commission and General Plan Update Revision Committee Joint Study Session minutes as written. Vice Chair Anning seconded the motion. Motion carried 6 yes, 0 no. MOTION: Vice Chair Anning MOVED to approve of the March 1, 2005, Planning and Zoning Commission regular meeting minutes as written. Commissioner Bistany seconded the motion. Motion carried 6 yes, 0 no. 1. PUBLIC HEARING — PREANNEXATION DEVELOPMENT AGREEMENT WITH LA CHOLLA AIRPARK, APPROXIMATELY 970 ACRES OF UNINCORPORATED TERRITORY LOCATED NORTH AND WEST OF THE CURRENT TOWN LIMITS. THE LEGALLY DESCRIBED AREA AS ATTACHED AND KNOWN AS ANNEXATION AREA J. Bryant Nodine introduced Scott Nelson, Special Project Coordinator. Mr. Nelson made a statement for the record that the La Cholla Airpark map was drawn as a result of a map given to the Town by the La Cholla Airpark, which was part of their CC&R's. After notice of APRIL 5, 2005 Approved Minutes - PLANNING AND ZONING COMMISSION MEETING 2 this public hearing, two property owners came forward. They are part of the Airpark with parcels on opposite sides of Como. They indicated that they wanted to be part of this annexation; however, the annexation process is too far along. Mr. Nelson met with the qpproperty owners and the board on last Friday. The board also met with the property owners over the weekend. The property owners are Mr. and Mrs. Dillinger, Parcel No. 219-25-007, and Mr. and Mrs. Stroud, Parcel No. 219-25-0090. Mr. Nelson recommended that upon completion of this annexation, the Town annex those two parcels at the first legal opportunity. Once the Town is contiguous to them, that is a State Law requirement. If the Commission decides to approve this pre-annexation agreement, the terms from this agreement apply to those two parcels as well as the new R1-300 district and airport overlay zone. Mr. Nelson gave the Staff Report. This has been a two year plus process. The current Mayor and Council have negotiated and reviewed all the issues in this document. Mr. Nelson replied to Commissioner Kinared regarding the term of commitment, that it is the intent of the residents of the Airpark to continue to exist as a private airpark. The residents wanted clarity well into the future. At the request of Mayor and Council, other cities and towns throughout the State of Arizona were petitioned and in the development agreements and statutes the term varies widely. The majority of Council, who met with the Airpark Board, felt the agreement should be in place as long as possible. The term is for 99 years with a 10 year renewal at the end of the 99 years. Chair Cox stated that the word successive seems to make it automatic renewals. Attorney Andrews said the agreement automatically renews unless somebody, either the Town or the Airpark, give notice to stop it. There is a 180 day cancellation clause. Attorney Andrews responded to Commissioner McKee's question of why aren't the residents a party to the agreement, that everybody in the Airpark are corporate shareholders. The corporation is represented by the board and the board is representing everybody within the Airpark. The corporation does represent everybody in the Airpark. Commissioner McKee said on the 99 year issue, the word "subsequent" should be added before Renewal Period in 2.0, 3rd line from the bottom of the paragraph. Howard Richmond, 1890 W. Hawkridge, La Cholla Airpark Long Range Planning Spokesperson. In response to Commissioner McKee's question regarding jet aircraft, he said the strip is 4,500 feet long and 40 feet wide. Every 18 months a small jet may arrive. It is not a good place for a jet because of density altitude and the length of the strip. There are currently 110 aircraft based at the Airpark, 64 in the common area and 56 in private hangers on people's property. The Airpark is privately owned and operated. Only residents and their guests are allowed to use the Airpark, with the exception of the Governor and business people who call and ask permission to land. The land on the western, northwestern and northern sides of the Airpark is unsuitable for aircraft. The Airpark is within 10% of maximum from an operational standpoint. Jets are not in the plan. Mr. Richmond told Commissioner McKee that there is room in the common area for 4 %kw additional hangers. They would not add additional parking places, but would replace tie- APRIL 5, 2005' Approved Minutes - PLANNING AND ZONING COMMISSION MEETING 3 down areas. There is room for about 10 hangers on g lots currently without a hanger. The County has been requested for a conditional use permit for a heliport for public safety purposes. The water system has been extended to put a fire hydrant in by the airstrip and a heliport in the middle of the strip with a parking facility for the Forest Service to park and in get water in case of a fire problem in the northwest. Medivacs out of the Northwest Hospital also use the facilities. Mr. Richmond clarified for Chair Cox that under certain weather conditions the air striphas the capability of accepting small jet aircraft. It does not have that capability during the summer due to the density altitude, which is the altitude adjusted by heat. Jet aircraft is not encouraged. Mr. Richmond told Commissioner Bistany that the concept of remaining private is that the airstrip and facilities are used only by members of the La Cholla Airpark and their guests for routine flying, except for emergency conditions. PUBLIC HEARING opened at 6:25 p.m. Anita Kay, 1451 W. Sunkist Road, wondered if the Airpark zoning changes will impact her property. She did not know if she was within 5,000 feet. Mr. Nodine said that will be covered in Item 2 on the agenda. Alan Zimmerman, 13571 N. Como, said one of the reasons he lives here is he likes the rural homestead zoning. He perceives expansion of Oro Valley into La Cholla Airpark. He has seen a trend that Oro Valley seems to want to gobble up all unincorporated land up to Phoenix. He doesn't trust the motives or plans of Oro Valley with respect to the possibility of stopping with La Cholla Airpark. He pointed out that if the municipal boundaries of Oro Valley are extended out to include enough people who don't like being annexed, all of them will then be able to vote in Oro Valley municipal elections and we will have a tendency to vote out of office all of those people who are currently incumbent and who are in favor of annexing the surroundings. PUBLIC HEARING Closed at 6:35 p.m. MOTION: Commissioner Manross MOVED to forward this item to the Town Council recommending that the Town proceed with the annexation development agreement of the La Cholla Airpark. Commissioner McKee seconded the motion. Motion carried 6 yes, 0 no. 2. PUBLIC HEARING, OV7-04-05, PROPOSED AMENDMENTS TO THE ORO VALLEY ZONING CODE REVISED TO CREATE AN R1-300 SINGLE-FAMILY ZONING DISTRICT AND AN AIRPORT OVERLAY DISTRICT FOR THE LA CHOLLA AIRPARK Mr. Nodine gave the Staff report. He pointed out that the last meeting with Mr. Richmond was before writing this ordinance and a few things are missing. He discussed the Single Family District and changes in the handout distributed. The changes or additions/deletions are listed below: TOWN OF ORO VALLEY 2 COUNCIL COMMUNICATION MEETING DATE: January 18, 2006 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Bob Kovitz, Governmental and Community Relations Administrator SUBJ: 2005 Holiday Parade On December 10, 2005, the Town of Oro Valley hosted its inaugural holiday parade. The route took the marchers from the staging area at Ironwood Ridge High School east on Naranja to the intersection of Naranja and La Canada. Although there were nearly 70 entries signed up for the parade, the final count shows that about 60 entries were actually able to participate. The entries included marching bands, church groups, scouts and sports teams, pets, businesses, local officials and public safety organizations. The number of participants totaled nearly 700. We do not have any solid parade viewer numbers, but those on the scene estimated that between 2,000 and 3,000 people came out to enjoy the parade. Many of those spectators lived on the streets adjacent to the Naranja Drive route. The parade took about 45-50 minutes to pass any one spot along the route. The parade was organized by a Holiday Parade Committee that was composed of town staff and local volunteers (including Council member Abbott). The committee met 10 times, beginning in January, 2005. The Town's 2005-06 budget included a line item of $2,000 for the Holiday Parade. This represented a net cost to the Town after receipt of entry fees. The estimated net income to the Town is as follows: Revenue (entry fees) $4325.00 Expenditures (estimated) -6077.28 Net loss (estimated) ($1752.28) The loss is only estimated since the Town has not received final billing from Amphitheatre Unified School District for busses and janitorial services. However, estimates for these expenses are included in the Expenditures based on the rates that were quoted to the Town by the District. Therefore, it appears that the original budget was very close to being accurate. Since there were one-time expenditures (e.g., banners with removable graphics), the costs compared to projected income should decrease proportionately if the parade is held again in future years. • Over 20 boxes of food were collected and donated to the Catalina Food Bank. These donations came from individual parade participants and from band and school groups who undertook their own food solicitation efforts. While the Town anticipated that there would be complaints from the neighborhoods that were cut off during the parade itself, it turned out that there was only one such complaint prior to the parade. The Police Department also reports 3-4 phone calls on the parade day from local residents who were prevented from driving through the intersection of La Canada and Naranja during the parade. Should the Council decide to fund the parade in future years, the Committee anticipates that there will be a significant increase in the number of entries and participants. The Committee has also reviewed the fee structure and may recommend increased fees for businesses and sponsors next year. In addition, the number of entries may have to be limited due to space considerations at the staging area at Ironwood Ridge High School. Council member Abbott has volunteered to conduct a telephonic survey of participants to learn their opinions regarding the entry forms, rules, parade day instructions, and the parade itself. The Holiday Parade Committee met on Tuesday, January 3, 2006, and developed a set of recommendations and revisions to the entry forms, rules, procedures and fees. These recommendations will be available to the Town or to any organization that steps forward to take over the operation of the Holiday Parade in the future. 6 .__,_ . y),„,,,„ Bob Kovi z, Governmental and ommunity Relations Administra r I i / Chuck Sweet, Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JANUARY 18, 2006 Lir TO: HONORABLE MAYOR AND COUNCIL FROM: Jonathan Lew, Planning Technician SUBJECT: OV3-05-14, ADDISIGNS REPRESENTING DEB ENTRADA DEL ORO, LLC. REQUESTS APPROVAL OF A MASTER SIGN PROGRAM FOR ENTRADA DEL ORO PLAZA, LOCATED ON THE SOUTHWEST CORNER OF ORACLE ROAD AND MAGEE ROAD, PARCEL # 225-50-0050. BACKGROUND: For all new commercial developments the OVZCR requires an applicant to pursue approval of Sign Criteria or a Master Sign Program. A "sign criteria" enables the applicant to apply the standards and guidelines set forth within the OVZCR, and it only requires DRB approval. A Master Sign Program (MSP) allows the applicant an opportunity to present a higher quality sign package that is customized for a specific development. The following description of a MSP is provided in code: • MSP shall be based on the provisions Chapter 28 of the OVZCR and shall conform to the purpose and intent of the Chapter and to the guidelines set forth in Addendum A. • MSP shall include only those sign types already permitted within OVZCR Chapter 28 and may allow adjustments to the standards of those types provided by Town Council. • MSP required to be reviewed by DRB and approved by Town Council. Now • Compliance with these provisions does not necessarily guarantee approval by the Town Council. On May 7, 2003, the Town of Oro Valley annexed Entrada Del Oro as part of larger annexation of land called "Area B". Through the annexation process, a Pre-Annexation Development Agreement (PADA) was approved by the Town Council that included regulatory terms for both Entrada Del Oro and the Oracle Crossings Shopping Center. The PADA specifies that both sites are to be governed via Pima County zonings standards. It also enabled additional sign allowances beyond Pima County and Oro Valley code requirements. Within the PADA, these special allowances clearly apply to the Oracle Crossing Shopping Center; however, similar provisions were not made for the Entrada Del Oro shopping center. The Oracle Crossings Sign Criteria was approved by DRB on October 12, 2004. On March 8, 2005, DRB approved a "face lift" to the Entrada Del Oro Shopping Center. The "face lift" was designed to mimic the architecture, design, and features approved as part of the Oracle Crossing development. PROCESS A Master Sign Program allows an applicant to exceed portions of the OVZCR Chapter 28 standards, provided that the signage proposal creates a superior overall design as necessitated by the uniqueness of the development. Under this program, the Development Review Board (DRB) is charged with the review of the -'-.sign and forwarding a recommendation to Town Council. Town Council will then make the final decision. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 itioar.'PLICANT'S PROPOSAL: The applicant is requesting to exceed the OVZCR standards with the aim of following PADA approved allowances for the Oracle Crossing Shopping Center: • Allow one freestanding sign to be 11'6" feet in height and 54 square feet in area. (Code allows 8 feet in height and 50 square feet in area) • Allow two freestanding signs to be 10 feet in height. (Code allows 8 feet) • Wall signs 1.5/1 sign allowance for freestanding buildings within 200 feet (Code allows the 1.5/1 sign allowance for tenants greater than 300 feet from the street.) • Wall signs 2/1 sign allowance for tenants on the west and south buildings (Code does not allow 2/1 sign allowance.) • Tenants with more than 15,000 square feet and located more than 200 feet from Oracle Road, may have a maximum wall sign of 500 square feet (Code allows a maximum of 200 square feet for wall signs.) • Illuminated under canopy signs (Code does not permit these signs to be illuminated.) The following is a description of the sign types proposed: Freestanding Signs (see pages 6 and 8 of the applicant's proposal for graphic) • 2 along Oracle Road will be 10 feet in height and 41 square feet • 1 along Magee Road will be 10 feet in height and 41 square feet • All three have rock bases with purple arches and gold neon accented lighting. NW • Internally illuminated Directory Signs (see page 7 of the applicant's proposal for a graphic) • 2 placed internally of the center • 8 feet in height • 35 square feet • Internally illuminated • Rock base with purple arches and gold neon accent lighting Under Canopy Signs (see page 9 of the applicant's proposal for a graphic) • 4 square feet • Illuminated(code allows for only non-illuminated under canopy signs) Wall Signs • 1:5 square feet of signage per linear feet of building frontage for east and west freestanding buildings • 2 square feet of signage per linear feet of building frontage for west and south tenants • Internally illuminated pan channel letters Color Palette: • Turquoise 230-236, PMS 3282C ilk", • Red 230-33, PMS 485C2X • Plum Purple 230-128, PMS 2622C • Rust Brown 230-63, PMS 483C TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 • Orange 230-44, PMS 1655C • Blue 230-167, PMS 2945C • Light Beige 230-149, PMS 468C • Yellow 230-015, PMS 109C • Green 230-26, PMS 349C • Duranodic 230-69 • Painted Green Patina Finish • Black 230-22 • Ivory 230-005 • White 230-20 Logo Allowance • 10 square feet for tenants with up to 40 linear feet of building frontage • 20 square feet for tenants with up to 100 linear feet of building frontage • 30 square feet for tenants with more than 100 linear feet of building frontage CHAPTER 22.6B, CRITERIA: In considering any application, the Development Review Board shall be guided by the following criteria: The proposed design shall promote a desirable relationship of structures to one another, to open spaces Ld topography both on the site and in the surrounding areas: Internal Compatibility As previously mentioned, the original intent through the annexation process was to treat the Entrada Del Oro and Oracle Shopping Centers as a single development. Staff has supplied the table on the following page to illustrate the two different centers: • TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 Types of Signs Oracle Crossings Entrada Del Oro Freestanding Signs 4 along Oracle Road 2 along Oracle Road • 10 feet in height • 2 at 10' in height and 41 • 42 square feet square feet • Internally Illuminated • Rock base with purple arches 1 along Magee Road and gold neon accent lighting • 10 feet in height and 41 square feet All have rock bases with purple arches and gold neon accented lighting. All internally illuminated Directory Signs • 3 internal to the development • 2 internal to the development • 8 feet in height • 8 feet in height • 35 square feet • 35 square feet • Rock base, with purple arches • Rock base, with purple arches and gold neon accent lighting and gold neon accent lighting Under Canopy Signs 4 square feet, illuminated 4 square feet, illuminated L111 Signs • 1.5/1 allowance for eastern • 1/5 allowance for the east most buildings freestanding Pad buildings • 2/1 allowance for the western • 2/1 allowance for the west and buildings south tenant buildings Color Palette 11 colors specified 11 colors specified The proposed wall sign allowance does not exactly match the Oracle Crossings Shopping Center as follows: • The total number of signs is different because of different site configurations. Oracle Crossings is linear in shape versus Entrada Del Oro which is more "L" shaped. The character of the proposed design shall be in harmony with, and compatible to, those structures and signs in the neighboring environment and the design character adopted for any given area avoiding excessive variety or monotonous repetition: External Compatibility The area surrounding the Entrada Del Oro Plaza consists of a variety of commercial uses. The table on the following page shows the various land uses and zoning of the property: TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 5 illimrounding Uses: Direction Land Use Zoning North of Entrada Individually owned commercial parcels, including a fire station, C-2 Del Oro center 2 banks and 2 restaurants South of Entrada Oracle Crossings Shopping Center C-2 Del Oro West of Entrada Del Single-family detached homes on 1 acre lots (average) Pima County SR (Suburban Oro Ranch Residential) District East of Entrada Del Oracle Road and to the east of that, the Plaza Escondido C-2 Oro shopping center with retail, automobile service and restaurant uses. The signage surrounding Entrada Del Oro consists of a wide variety of types and colors. Except for the Oracle Crossing Shopping Center, there are no consistent themes in the immediate vicinity. By mimicking Oracle Crossings, the proposed MSP will add a level of consistency to the area. Signs, ingress, egress, internal traffic circulation, off-street parking facilities, loading and service areas and pedestrian ways shall be so designed as to promote safety and convenience: Location, colors and illumination has been restricted in a manner to provide safety, proper visibility and convenience in regards to flow of traffic. order to protect the visual serenity of the Town, design of signage should be based on trying to get Alliformation across with the least signage possible: To prevent the over-concentration of signs at the Oracle/Magee intersection, staff recommends moving the sign along Magee Road to the western most entrance. A condition has been added to Exhibit A. The "middle" freestanding sign along Oracle Road is 1'5" higher than the other two freestanding signs and 54 square feet in area. The sign is to replace an existing sign that is 10'6" in height and about 60 square feet in area. Staff finds there is no justification for increasing in height and size of this sign. A condition has been added to Exhibit A. Sign designs shall be in compliance with the purpose statements established in Section 28.1.A: All components shall be in compliance with Addendum A, Design Guidelines: Addendum A, Design Guidelines are written to reflect the purpose statements in Chapter 28, Signs. Both areas of the code address uniqueness, character, compatibility and the use of materials and colors that appear natural to the environment and surrounding community. These issues have been previously discussed. DRB RECOMMENDATION At their regularly scheduled meeting on November 8, 2005, the Development Review Board voted by majority vote (5-0) to recommend that Town Council approve the request for a Master Sign Program for Entrada De Oro. The following is the motion and condition of the recommendation: • TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 6 ,,,, Member Zinkin moved to recommend that Town Council approve 0V3-05-14, Master Sign Program for Entrada De Oro, subject to the conditions listed in Exhibit A and removing the word entrance from#1 of Exhibit A. 1. The freestanding sign along Magee Road shall be relocated to the middle entrance along Magee Road. 2. All freestanding signs shall match the height and area specified in the approved Oracle Crossing Shopping Center sign criteria. 3. Internal illumination shall match the uniform type approved as part of the Oracle Crossing Shopping Center sign criteria. The applicant has included the conditions into the attached submittal. FACTORS TO CONSIDER FACTORS FOR: 1. Provides a consistent form of signage with Oracle Crossings 2. DRB recommendation to approve the design of the signs and excess in code 3. Meets the intention of OVZCR and General Plan FACTORS AGAINST: 1. 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