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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 11/15/2018 MINUTES ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION THURSDAY,NOVEMBER 15,2018 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4 P.M. CALL TO ORDER Chair Frederick Wayand called the meeting to order at 4:00 P.M. ROLL CALL PRESENT: Frederick Wayand,Chair Michael DeSantis,Vice Chair Joan Brown,Commissioner Richard Hawkinson,Commissioner David Parker,Commissioner CALL TO THE AUDIENCE There were no speakers at this time. 1. Approval of the October 18,2018 Regular Session minutes and approval of the October 22,2018 Work Study Session minutes MOTION:A motion was made by Commissioner Brown and seconded by Vice Chair DeSantis to approve the October 18,2018 Regular Session minutes without any changes. Motion carried,5-0. MOTION:A motion was made by Vice Chair DeSantis and seconded by Commissioner Hawkinson to approve the October 22,2018 Work Study session minutes without any changes. Motion carried,5-0. 2. Discussion with Town Council Liaison to the Stormwater Utility Commission Joe Hornat regarding recent Town Council meetings concerning Stormwater issues A Town Council Liaison to the Stormwater Utility Commission was not in attendance 3. Discussion of Stormwater meetings and events Stormwater Division Manager Mike Todnem and Sr.Stormwater Engineer Justin Turner reported on the meetings and events.A reminder was given regarding the December 13,2018 Town of Oro Valley Volunteer Appreciation Reception. 4. Discussion of on-going Stormwater projects a. Stormwater Management Program Public Outreach&Education Mr.Turner stated that we have exceeded our goals according to the outreach plan we are responsible for doing this fiscal year.Mr.Turner suggested the Commission may like to have a status report of how we are proceeding with the items we have committed to doing and how far we are along with the overall Management Plan. Discussion ensued about the Stormwater Utility public outreach regarding the Highlands Emergency Plan early warning system procedure.Assistant Director/Public Works Aimee Ramsey stated that she will reach out to Char Ackerman in Public Safety for information,as they are responsible for evacuation plans.Ms.Ramsey suggested that on a quarterly basis the Stormwater Management Plan could be brought back to the Agenda,taking out Public Outreach,to have the staff report back on see how successful we are in achieving our Best Management Practices(BMP's). b. Status of the FEMA grant application for Highland Wash In the first quarter of 2019 we will be working on the grant proposal which is due to be submitted in September 5. Discussion of Stormwater Financials There were no financials at this time.Mr.Todnem will check into end of the 17/18 fiscal year financials for the next Stormwater Utility Commission(SWUC)meeting.Discussion ensued on the benefit of staying fluid in our description of capital for projects. 6. Discussion and possible action regarding Work Study Session Strategic Plan topics Topics approved as recommendations for the Strategic Plan are as follows: #3 Life safety dealing with hot spots or low water crossings in roads and washes. SWUC recommendations at policy level of prioritization of hot spots,future planning, improving upgrading drainage infrastructure. #9 Revisit and update the Drainage Criteria Manual re:latest quality design criteria,2 year storms,first flush aspects and requirements. #1 and#6 combination,#1 Process for Town acceptance for taking on the maintenance responsibility for new or private washes.SWUC recommendation on the decision before it goes to Town Council.Build guidelines,come up with a process for the acceptance of washes through the SWUC.#6 Revisit community access to the Vegetation Management Plan.Possibly publishing the manual on the Stormwater Utility website. MOTION:A motion was made by Vice Chair DeSantis and seconded by Commissioner Brown to approve Topics to be recommended by the SWUC for the Strategic Plan. Motion carried,5-0. 7. Discussion and possible action regarding an additional Work Study Session if determined necessary.Possible dates of Wednesday November 28, Thursday November 29 or Wednesday December 5,2018 are available. It was discussed that further work study session dates will not be necessary as all Strategic Initiatives(outcome objectives)recommendations were decided at this meeting. 8. Discussion and possible action regarding cancellation of December 20,2018 SWUC Regular Session meeting MOTION:A motion was made by Commissioner Parker and seconded by Vice Chair DeSantis to approve the cancellation of the December 20,2018 SWUC meeting. Motion carried,5-0. FUTURE AGENDA ITEMS Under on-going projects starting in January 2019 add a quarterly update of the Stormwater Management Plan.Add election of officers.Add list of Capital Improvement Projects(CIP's). NEXT MEETING:DECEMBER 20,2018 LOCATION:HOPI CONFERENCE RM TIME:4:00 P.M. The next SWUC meeting is scheduled for January 17,2019 in the HOPI Conference Room at 4:00 P.M. ADJOURNMENT MOTION:A motion was made by Vice Chair DeSantis and seconded by Commissioner Brown to adjourn the meeting at 5:30 P.M. Motion carried,5-0. Prepared by: #(77) Yarin Hynd Reco ing Secretary I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley,Arizona held on the 15th day of November 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this /'a1 day of ,2019