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HomeMy WebLinkAboutMinutes - Public Safety Personnel Retirement System Board - 10/26/2018 MINUTES ORO VALLEY PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM (PSPRS)LOCAL BOARD REGULAR SESSION OCTOBER 26,2018 KACHINA CONFERENCE ROOM 11000 N.LA CANADA DRIVE ORO VALLEY,ARIZONA 85737 CALL TO ORDER AT OR AFTER 2:30 P.M. Chair Stacey Lemos called the meeting to order at 2:33 p.m. ROLL CALL BOARD MEMBERS PRESENT: Stacey Lemos,Chair Pete Clegg,Member Andy Lopez,Member Katherine Beck,Member BOARD MEMBERS ABSENT: Richard Tracy,Member OTHERS PRESENT: Carrie Rowley,Local Board Secretary Thomas Benavidez,Attorney for the PSPRS Local Board Christopher Brady,Human Resources Director Andrea Lightfoot Bisson,Human Resources Analyst Notice of Possible Executive Session Pursuant to ARS§38-431.03(A),the Board may vote to convene in executive session to discuss or consider confidential records exempt by law from public inspection,and/or to consult with the Board's attorney for legal advice and to consider the Board's position and to instruct the Board's attorney regarding its position in contemplated litigation regarding Agenda Items 2 and 8.The Board will take action on these items in open session. AGENDA 1. REVIEW/APPROVAL OF REGULAR SESSION MINUTES FROM AUGUST 6,2018 No discussion of minutes. MOTION: Member Beck moved to approve the minutes as written and was seconded by Member Lopez. October 26,2018 PSPSR Local Board Meeting Page 1 of 5 MOTION carried,4-0. Executive Session Pursuant to ARS§38-431.03(A),the Board may vote to convene in executive session to discuss or consider confidential records exempt by law from public inspection,and/or to consult with the Board's attorney for legal advice and to consider the Board's position and to instruct the Board's attorney regarding its position in contemplated litigation regarding Agenda Items 2 and 8.The Board will take action on these items in open session. MOTION: Member Beck moved to enter into Executive Session at 2:37 p.m.,pursuant to ARS§38-431.03(A)(2),and was seconded by Chair Lemos. MOTION carried,4-0. ADJOURNMENT OF EXECUTIVE SESSION MOTION: Member Clegg moved to adjourn from Executive Session at 2:40 p.m.and was seconded by Member Lopez. MOTION carried,4-0. 2. REVIEW/APPROVAL OF EXECUTIVE SESSION MINUTES FROM AUGUST 6,2018. MOTION: Member Clegg moved to approve the minutes as written and was seconded by Member Beck. MOTION carried,4-0. 3. APPOINTMENT OF OFFICE—MAYOR AND COUNCIL REAPPOINTED STACEY LEMOS AS CHAIR OF THE PSPRS LOCAL BOARD ON OCTOBER 3,2018.TERM WILL END SEPTEMBER 30,2022. 4. APPOINTMENT OF OFFICE—MAYOR AND COUNCIL REAPPOINTED KATHERINE BECK TO THE PSPRS LOCAL BOARD ON OCTOBER 3,2018. TERM WILL END ON SEPTEMBER 30,2022. 5. ACKNOWLEDGEMENT OF APPLICATION OF SEPARATION REFUND AND EMPLOYER'S CERTIFICATION OF TERMINATION FOR JEFFERY M. MOORE EFFECTIVE AS OF AUGUST 28,2018. October 26,2018 PSPSR Local Board Meeting Page 2 of 5 Chair Lemos read informational Agenda items 3,4,and 5 as a matter of acknowledgement.The Board acknowledged items 3,4,and 5 with no discussion.No formal action required. 6. REVIEW AND APPROVAL OF DROP APPLICATION(S): A. AARON LESUER EFFECTIVE AS OF MARCH 31,2019 MOTION: Member Beck moved to approve the Drop application for Aaron Lesuer effective as of March 31,2019 and was seconded by Member Clegg. MOTION carried,4-0. 7. REVIEW AND APPROVAL OF NORMAL RETIREMENT APPLICATION(S): A. ZACHERY J.PIERCE EFFECTIVE AS OF SEPTEMBER 11,2018 MOTION: Member Lopez moved to approve the Normal Retirement application for Zachery J.Pierce effective as of September 11,2018 and was seconded by Member Beck. MOTION carried,4-0. Executive Session Pursuant to ARS§38-431.03(A),the Board may vote to convene in executive session to discuss or consider confidential records exempt by law from public inspection,and/or to consult with the Board's attorney for legal advice and to consider the Board's position and to instruct the Board's attorney regarding its position in contemplated litigation regarding Agenda Items 2 and 8.The Board will take action on these items in open session. MOTION: Member Clegg moved to enter into Executive Session at 2:45 p.m.,pursuant to ARS§38-431.03(A)(2)&(3),and was seconded by Member Beck. MOTION carried,4-0. ADJOURNMENT OF EXECUTIVE SESSION MOTION: Member Lopez moved to adjourn from Executive Session at 3:04 p.m.and was seconded by Member Beck. MOTION carried,4-0. October 26,2018 PSPSR Local Board Meeting Page 3 of 5 8. APPROVAL OF NEW MEMBERSHIP APPLICATION(S)AND REVIEW FOR POSSIBLE PRE-EXISTING CONDITIONS: A. KRISTOFER BRANDSTROM EFFECTIVE AS OF SEPTEMBER 24,2018 MOTION: Member Clegg moved to approve the membership application with no finding of pre-existing conditions as noted in the medical report and was seconded by Member Beck. MOTION carried,4-0. B. DARYN CHERRY EFFECTIVE AS OF SEPTEMBER 24,2018 MOTION: Member Clegg moved to approve the membership application with no finding of pre-existing conditions as noted in the medical report and was seconded by Member Beck. MOTION carried,4-0. C. ZACHARY NICHOLSON EFFECTIVE AS OF SEPTEMBER 24, 2018 MOTION: Member Clegg moved to approve the membership application with no finding of pre-existing conditions as noted in the medical report and was seconded by Member Lopez. MOTION carried,4-0. D. CLARA DIAZ EFFECTIVE AS OF OCTOBER 29,2018 MOTION: Member Clegg moved to approve the membership application with no finding of pre-existing conditions as noted in the medical report and was seconded by Member Lopez. MOTION carried,4-0. FUTURE AGENDA ITEMS-BOARD MEMBERS MAY BRING FORTH FUTURE AGENDA ITEMS(DISCUSSION IS LIMITED TO INFORMATION/CLARIFICATION ONLY) - Discuss setting up a recurring meeting schedule to help members coordinate with the Local Board. - HR to follow up with Concentra concerning pre-member/employment physicals,and report back to the Board as to what criteria Concentra uses to establish a determination of no pre-existing condition. October 26,2018 PSPSR Local Board Meeting Page 4 of 5 ADJOURNMENT MOTION: Member Lopez moved to adjourn the meeting and was seconded by Member Beck MOTION carried,4-0. Meeting adjourned at 3:14 p.m. Prepared by: ea„,„„ Carrie Rowley Local Board Secretary I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Public Safety Personnel Retirement System(PSPRS)Local Board of Oro Valley, Arizona held on the 26th day of October,2018.I further certify that the meeting was duly called and held and that a quorum was present. October 26,2018 PSPSR Local Board Meeting Page 5 of 5