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HomeMy WebLinkAboutPackets - Council Packets (992) **AMENDED (4/28/06, 4:00 PM) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 3, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:30 PM 1. Pursuant to ARS X38-431.03(A)(3), (A)(4) and (A)(7), Council may vote to go into Executive Session for the purpose of consultation for legal advice with the Town Attorney and for consultation with Town representatives regarding the status of negotiations / eminent domain litigation for the acquisition of all or part of the property known as Steam Pump Ranch (Northwest side of Oracle Road, at Hanley Boulevard, Oro Valley). 2. • . e A I / A e• • . . •* e- - - .• ■ • Town Attorney MOVED TO MAY 17, 2006 COUNCIL MEETING RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 05/03/06 Agenda, Council Regular Session 2 **PRESENTATIONS **- Presentation regarding Ballot Questions 3 & 4 of the May 16 Pima County Bond Election regarding the Psychiatric Care Center. **-Presentation - Municipal Clerk's Week Proclamation 1. CONSENT AGENDA In accordance with Section 2-4-6 of the Oro Valley Town Code, Consent Agenda items are items of business that are of a routine nature and shall be introduced by a motion "To approve the Consent Agenda'; and shall be considered by the Council as a single item. There shall be no debate or discussion by any member of the council regarding any item on the consent agenda, beyond asking questions for simple clarification. Any consent item may be pulled at the request of a council member only and considered individually. The item pulled from the consent agenda may be discussed with full debate. (Consideration and/or possible action) A. Police Report- March 2006 B. Resolution No. (R) 06 -29 Acceptance of bid and award of contract to Meridian Engineering, Inc. in the amount of $7,797,000.00 for the First Avenue Widening: CDO Bridge to ID Tangerine Road, Project No. OV 30 00/01 08 and authorize a $1 Million loan from HURF funds to TWIF funds C. Resolution (R)06-30 Authorizing a cost of living adjustment (COLA) for the Mayor and Council of the Town of Oro Valley to coincide with a cost of living adjustment (COLA) for Town Employees D. Resolution No. (R)06-31 Authorization for the Mayor to revise the bid and contract with K & B Asphalt Company for the Oro Valley Public Library parking lot, Project No. OV 30 05/06 14 2. PUBLIC HEARING - ORDINANCE (0)06-07 AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, DECREASING THE DEFAULT JUDGMENT FEE FROM $50.00 TO $25.00 AND INCREASING THE DEBT SETOFF FEE FROM $9.00 TO $10.00; AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH 3. PUBLIC HEARING - ORDINANCE (0)06-08 AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, ALLOWING THE MAGISTRATE COURT TO CHARGE A DISCRETIONARY $200.00 JURY CANCELLATION FEE FOR 05/03/06 Agenda, Council Regular Session 3 CANCELLED JURY TRIALS AFTER THE JURY POOL HAS BEEN SUMMONED 4. OV12-06-05 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN BY VENTANA MEDICAL SYSTEMS FOR A BUILDING EXPANSION ON LOT 7, NEIGHBORHOOD 3 OF THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT, LOCATED AT THE SOUTHEAST CORNER OF NORTH VISTOSO VILLAGE DRIVE AND EAST INNOVATION PARK DRIVE, PARCEL #219-20-8170 Explanation: Ventana Medical Systems is proposing a three building expansion of their existing complex. The expansion will increase the total square footage from 182,400 sq. ft. to 316,900 sq. ft. This development plan has been submitted in conjunction with a development plan for a 521- space parking lot. 5. OV12-06-02 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN FOR A PARKING LOT BY VENTANA MEDICAL SYSTEMS ON LOT 4 OF NEIGHBORHOOD 3 OF THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT, LOCATED ON THE SOUTHWEST CORNER OF NORTH VISTOSO VILLAGE DRIVE AND EAST INNOVATION PARK DRIVE, PARCEL #219-20-8230 Explanation: The parking lot, located on Lot 4 of the Rancho Vistoso Neighborhood #3 is being developed for the building expansion of the Ventana Medical Systems Corporate Headquarters, located on Lot 7 of Rancho Vistoso Neighborhood #3. The total area of lot 4 is 30.97 acres. 5.56 acres will be used for the 521-space parking lot, landscaping encompasses 2.49 acres and drainage covers 1.89 acres. 6. OV12-04-30A REQUEST FOR APPROVAL OF A TIME EXTENSION FOR AN APPROVED PRELIMINARY PLAT INVOLVING A 114 ACRE SHOPPING CENTER KNOWN AS THE ORO VALLEY MARKETPLACE, LOCATED WITHIN RANCHO VISTOSO, NEIGHBORHOOD 4, LOCATED AT THE SOUTHWEST CORNER OF THE TANGERINE AND ORACLE ROAD INTERSECTION, PARCEL # 219-20-052M, 220-04-006F, AND 220-04-008 R Explanation: Lewis & Roca LLC, representing Vestar Development Company is requesting a time extension to have the preliminary plat period align with the Development plan expiration of February 15, 2008. 7. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) 05/03/06 Agenda, Council Regular Session 4 CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 4/21/06 AMENDED AGENDA POSTED:4/28/06 4:00 p.m. 3:00 p.m. lh lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229- 4700. 05/03/06 Agenda, Council Regular Session 5 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Mayor and Council. Ifv ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor calls your name to speak on the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 3, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:00 PM 1. Pursuant to ARS X38-431.03(A)(3), (A)(4) and (A)(7), Council may vote to go into Executive Session for the purpose of consultation for legal advice with the Town Attorney and for consultation with Town representatives regarding the status of negotiations / eminent domain litigation for the acquisition of all or part of the property known as Steam Pump Ranch (Northwest side of Oracle Road, at Hanley Boulevard, Oro Valley). 2. Pursuant to ARS 38-431.03(A)(1) concerning personnel matters, Council may vote to go into Executive Session for the annual evaluation of the Town Attorney RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 05/03/06 Agenda, Council Regular Session 2 1. CONSENT AGENDA In accordance with Section 2-4-6 of the Oro Valley Town Code, Consent Agenda items are items of business that are of a routine nature and shall be introduced by a motion "To approve the Consent Agenda'; and shall be considered by the Council as a single item. There shall be no debate or discussion by any member of the council regarding any item on the consent agenda, beyond asking questions for simple clarification. Any consent item may be pulled at the request of a council member only and considered individually. The item pulled from the consent agenda may be discussed with full debate. (Consideration and/or possible action) A. Police Report — March 2006 B. Resolution No. (R) 06 -29 Acceptance of bid and award of contract to Meridian Engineering, Inc. in the amount of $7,797,000.00 for the First Avenue Widening: CDO Bridge to Tangerine Road, Project No. OV 30 00/01 08 and authorize a $1 Million loan from HURF funds to TWIF funds C. Resolution (R)06-30 Authorizing a cost of living adjustment (COLA) for the Mayor and Council of the Town of Oro Valley to coincide with a cost of living adjustment (COLA) for Town Employees D. Resolution No. (R)06-31 Authorization for the Mayor to revise the bid and contract with K & B Asphalt Company for the Oro Valley Public Library parking lot, Project No. OV 30 05/06 14 2. PUBLIC HEARING — ORDINANCE (0)06-07 AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, DECREASING THE DEFAULT JUDGMENT FEE FROM $50.00 TO $25.00 AND INCREASING THE DEBT SETOFF FEE FROM $9.00 TO $10.00; AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH 3. PUBLIC HEARING — ORDINANCE (0)06-08 AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, ALLOWING THE MAGISTRATE COURT TO CHARGE A DISCRETIONARY $200.00 JURY CANCELLATION FEE FOR CANCELLED JURY TRIALS AFTER THE JURY POOL HAS BEEN SUMMONED 4. OV12-06-05 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN BY VENTANA MEDICAL SYSTEMS FOR A BUILDING EXPANSION ON LOT 7, NEIGHBORHOOD 3 OF THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT, LOCATED AT THE SOUTHEAST CORNER OF NORTH VISTOSO VILLAGE DRIVE AND EAST INNOVATION PARK DRIVE, PARCEL #219-20-8170 9 05/03/06 Agenda, Council Regular Session 3 Explanation: Ventana Medical Systems is proposing a three building expansion of their complex.existing The expansion will increase the total square footage from 182,400 sq. ft. to 316,900 sq. ft. This development q plan has been conjunction in conjunction with a development plan for a 521- space parking lot. 5. 0V12-06-02 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN FOR A PARKING LOT BY VENTANA MEDICAL SYSTEMS ON LOT 4 OF NEIGHBORHOOD 3 OF THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT, LOCATED ON THE SOUTHWEST CORNER OF NORTH VISTOSO VILLAGE DRIVE AND EAST INNOVATION PARK DRIVE, PARCEL #219-20-8230 Explanation: The parking lot, located on Lot 4 of the Rancho Vistoso Neighborhood #3 is beingdeveloped for the building expansion of the Medical Systems Corporate Headquarters, located on Lot 7 of Ventanay Rancho Vistoso Neighborhood #3. The total area of lot 4 is 30.97 acres. 5.56 acres will be used for the 521-space parking lot, landscaping encompasses 2.49 acres and drainage covers 1.89 acres. 6. OV12-04-30A REQUEST FOR APPROVAL OF A TIME EXTENSION FOR AN APPROVED PRELIMINARY PLAT INVOLVING A 114 ACRE SHOPPING CENTER KNOWN AS THE ORO VALLEY MARKETPLACE, LOCATED WITHIN RANCHO VISTOSO, NEIGHBORHOOD 4, LOCATED AT THE SOUTHWEST CORNER OF THE TANGERINE AND ORACLE ROAD INTERSECTION, PARCEL # 219-20-052M, 220-04-006F, AND 220-04-008R Explanation: Lewis & Roca LLC, representing Vestar Development Company an is requesting a time extension to have the preliminary plat period align with the Development plan expiration of February 15, 2008. 7. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas.endas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council maynot discuss or take legal action on matters raised during y "Call to Audience." In order to speak during "Call to Audience" please specify whatY ou wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 4/21/06 4:00 p.m. (Ih) 05/03/06 Agenda, Council Regular Session 4 When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. complies The Town of Oro Valley with the Americans with Disabilities Act (ADA). If any pdisability with a needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229- 4700. INSTRUCTIONS TO SPEAKERS Members of thep ublic have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for g consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Mayor and Council. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room andg ive it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor calls your name to speak on the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. • P�1..EY � A6 A 0 S"AiIOhG - �'+O O {V� a 'L 11000 N. La Canada Dr. 1 ♦ ` Oro Valley, Arizona 85737 frzAr11�POLIG� Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G. SHARP, Chief of Police 4 > www.ovpd.org LINDED" ORO VALLEY POLICE DEPARTMENT "FAIRNESS, INTEGRITY, EXCELLENCE" MEMORANDUM TO: Honorable Mayor Paul Loomis & Oro Valley Council Members FROM: Chief Daniel G. Sharp REF: March 2006 Statistics DATE: April 14, 2006 Please find attached the captured statistics for the Oro Valley Police Department for March 2006 plus Citation/Warning totals for the previous month. Also included are the response times for dispatched priority 1-4 calls and a historical review of the past 3 years of statistics for the month captured. An additional page has been added to show many of the results of the "community action team" (CAT) for the month captured. 0 W 0 0?114 > g O Z 0 O CA Cl. W CO Em* - . , , * n Em4 Q Co) - ' ' it J D W Cii) - , .. . 1 Imm* z D C _' CO Pi -- . . . ._ - - , - o O >" N El* < E E cL U) a- 0) E* < P4 _ U CD I` -4 Lo * co O O o) N O '4' 0) CO o) * co MO coo co N O CO cu LO LO CV V Q cL `~d' Lc) N 00 ( LO N N > 0.1i Q E 44 co ,-, g:74 00 CO N CO IC) 00 O 00 O C) -- LOCO ,-- M In 'I' CO O M tt Ln 'I. 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And approval of a 1 million dollar loan from HURF to the TWIF. SUMMARY: This is Phase II of the First Avenue Widening Project. The First Avenue Bridge was Phase I of this project. This project consists of widening of First Avenue from CDO Wash bridge to Tangerine erine Road to a four lane divided roadway with landscaped medians, sidewalks, separated paths, drainage facilities, earthwork, installing two new traffic signals, removingand replacing an existing traffic signal, pavement markings, p g curbing, aggregateasphalt base, concrete, noise walls, and other incidental items of work. Please note that the existingoverhead electric power lines along First Avenue will not in this project because of lack of funds. Last year the overhead to be undergrounded underground conversion cost for 14KV electrical lines was estimated at more than $750,000 per mile. Background: CurrentlyTEP is required to relocate their electrical facilities that are within the right- of-way and in conflict with proposed roadway facilities at TEP's Any undergrounding expense. under roundin directed by the Town to TEP would need to be paid p for at the Town's expense. Since it is the Town's pleasure to underground the existing overhead ead 14KV electrical lines that are within new major roadway construction g projects, the underground conversion needs to be paid by the Town. Currently, there are no funds available for this conversion. Therefore, the TEP relocation will consist of new overhead electric power lines. In response to the advertisement for bids, the Town received three bid proposals. The were opened byTown staff at 2:00 P.M on March 23, 2006. Since the bid proposalsp . , . engineer'sestimate was prepared, there has been a significant increase in the cost of construction. These price increases were reflected in the bids received. Construction is by expected to start June 2006 and to be completed in late April 2007. p TOWN OF ORO VALLEY COUNCIL COMMUNICATION VIP Page 2 of 3 The following a is summaryof the bids received along with the engineer's estimate: 1. Meridian Engineering Co. $7,797,000.00 2. Granite Construction Co. $8,034,494.00 3. Hunter Contracting Co. $8,312,525.00 Engineer's Estimate $6,999,427.00 ATTACHMENTS: Resolution (R) 06 29 Bid Advertisement Meridian Engineering Co.'s Bid Proposal FISCAL IMPACT: First Avenue Widening funds: $6,797,000 Recommend borrowing from the Highway Fund $1,000,000 RECOMMENDATION: Public Works staff recommends borrowing $1,000,000 from the Highway Fund (HURF) to the Town DevelopmentImpact Wide I act Funds (TWIF) to cover the shortfall and awarding the contract to Engineering Meridian En ineerin Company, Inc. through the adoption of the attached resolution. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 3 SUGGESTED MOTION: The Council may wish to consider one of the following motions: 29 I move to approve Resolution (R) 06 - OR to denyResolution (R) 06 - 29 I move Rodr' u- ' r, Engi -ering Div. Manager Craig ival-r, PE, Town Engineer St ey Leby:4:14,6 ce Director ,4CIL'Z- , _. D. , . ydrewsf sistant Town Manager Chuck Sweet, Town Manager RESOLUTION NO. (R) 06- 29 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ACCEPTANCE OF BID AND AWARD OF CONTRACT TO MERIDIAN ENGINEERING, INC FOR THE FIRST AVENUE WIDENING: CDO TO TANGERINE ROAD PROJECT NO. OV 30 00/01 08. AND AUTHORIZE A 1 MILLION DOLLAR LOAN FROM HURF TO TWIF. WHEREAS, the construction of roadway improvements within the Town's Right of Way is necessary to the public health, safety, and welfare in order top rovide for the safe and effective movement of vehicular, pedestrian traffic and reduce flooding. WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Mayor to accept the bid and award the contract with Meridian Engineering, Co for the First Avenue Widening: CDO to Tangerine Road Project No. OV 30 00/01 08. And approve a 1 million dollar loan from HURF to TWIF. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That the Mayor is authorized to accept the bid and award the contract with Meridian Engineering, Co for the First Avenue Widening: CDO to Tangerine Road Project No. OV 30 00/01 08. And authorized to approve a 1 million dollar loan from HURF to TWIF. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 3rd day of May 2006. Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Melinda Garrahan,Town Attorney Date Date -.1i. (2)consultants to provioe prows- trier reserves a ie.iyi e w auvc. .. .v. ...v....+. .... sional On-Call Landscape Architecture new bids if, in the judgment of the taxes as specified by the Regulations . ;:_ Services for the Tucson Water�Depart- Town,the best interest of the Town will and Ordinances of the Tohono O'odham ,..-'is w ment. be promoted thereby. The Bidder may Nation. A complete copy of this RFO may be not withdraw his/her bid prior to execu- Specifications and bid documents are obtained from the City website at: tion of the contract per the successful available for pick up or by written re- 4 www.cityoftucson.org/procure, by call- bidder. _ quest only. A non-refundable fee of , ? ---•----.t ing(520)791-4704,or a copy may be The successful bidder shall cause the $50.00 must accompany each request. .-''' -'-L. ..- '1 i,.,. .�5, y i picked up during regular business hours Performance Bond to remain in full Plans may be obtained from the Tohono .$ ..,,Ly 4*. Utility ty ,�,<: >� at the Department of Procurement,255 force and effect through the warranty O'odham Authority, Water \ i• W. Alameda, 6th Floor West, Tucson, and guarantee period. Wastewater Department P.O. Box'816 11111010 °;4'„) 1, AZ.All submittals must be received by The Bidders attention is directed to Sells,AZ 85634. Phone 520-383-5831, j March 6,2006 at 4 P.M.local Arizona Section 15 of the Contract Agreement Fax 520-383-5838. ' �` time at the same location. and Subsection 109-7 entitled, "PAR- Federal Express delivery service is `` i,. PUBLISH:The Daily Territorial TIAL PAYMENT' of the Standard not regularly available for out-going . February 10,17,2006 Specifications which deals with the ten deliveries from Sells. Arizona: the r ', ; �;,' 2 prrfg062071 of percent(10%)retention. United Parcel Service(UPS)has daily ,; The Contractor to whom the contract is service available from Monday thru C - awarded shall be required.to obtain a Friday. f,5 - A 3NOTICE INVITING BIDS For PROJECT NO.OV 30-00/01-08 In the Business License from the Town of Oro Sealed proposals shall be submitted to: a �1 .f Valley and shall be required to pay all Tohono O'odham Utility Authority, P.O. •,?,� � ,.,.� TOWN OF ORO VALLEY;ARIZONA �, .; e'er PUBLIC NOTICE IS HEREBY GiVEN necessary fees associated there with. Box 816,Sells,AZ.85634,c/o David C. -i7)&;,/ Information regarding the Business Li- Saddler, prior to 2:30 P.M. on March that• ``--C. "`„' w r SEALED PROPOSALS will be received cense can be obtained from the Town 16. 2006. Envelopes shall be plainly �_..'�_��../� at the office of the Town Clerk,Town Clerk,Town of Oro Valley,11000 N.La marked "SEALED BID "for.Project No. Canada Drive. 406-13S.The bid opening will be at the Hall, 11000 OrNorth La Canada Drive, SPECIAL WATER USE PERMIT Tohono O'odham Utility_Authority offices Town of Oro Valley,Arizona 85737,up to but no later than 2:00 PM MST, The Contractor shall obtain a fire hy- located in Sells; AZ. Prospective bid- _sub- Thursday March 23. 2006„ at which drant flow meter for which there is a ders should allow an additional 24 time they will be publicly opened and $1200.00 deposit. The fees for con- hours for delivery. , far- struction water will be the equal to the The Tohono O'odham Utility Author- Author- read for the work generally described as sum of the current Town of Oro Valley Jty reserves the right to reject-any follows: PROJECT NO. OV 30-00/01-08 _ Water Utility Commodity Rate and the and all bids or to waive any informal- -- Name of Project:First Avenue CDO current Town of Oro Valley Water Utility By, - - Wash to Tangerine Road monthly minimum base rate..The Con- Dated: February 6,2006 Tohono O'od All in accordance with the Plans OV tractor shall use only that hydrant desig- ham Utility Authority David C. Saddler, 30-00/01 - 08, Specifications, Special nated by The Town of Oro Valley Water Manager, Water 1 Waster & Propane Lis- •Utility at the preconstruction meeting. Department Provisions and other Contract Docu- , - - ments on file in the office of the Town • The Contractor shall contact the Town -PUBLISH:.The Daily Territorial Engineer,Town of Oro Valley, Arizona of Oro Valley.Water Utility office at , Feb.13,14,15,16, ,US• M- (520) 229-5000 to arrange for the me- _ 17,21,22,23,24,27,28; 85737. The work to be performed in- '``er- cludes,but is not limited to:widening of ter. r.1,2,3,6,7,8,9,10,13,2006 Ma . j" For technical information, relating to prsantarosaezpansion a.s �. First Avenue from CDO Wash to Tan- - gerine Road to four lane divided road- the details of the proposed project' .`,lige way with landscaped median, side- must be addressed in writing to Jose LEGAL NOTICE walks, separated path, drainage facili- N. Rodriguez with the Town Engl- INVITATION TO BID loci ties,`.:earth work, Installingthree traffic nears office of the Town of Oro Val- San Lucy Sewer Rehabilitation Project signals, pavement markings, curbing, ley at fax(520)229-4899.The last day Sealed proposals will be received until aggregate base,as haft concrete,noise for asking technical questions will be p Wednesday, March 15, 2006 at 5:00 1:00 P.Mt on March 16. 2006 for the walls, and other incidental items of P.M MST. completion of Sewer system improve- work. ments for the San Lucy Sewer Rehabili- No bid will be accepted unless it is There will be a pre bid meeting on p 000.N La Canada talion Project located within the San ' made on the Bidder's Proposal Forms :,, March 9,2006 at 11, Lucy District, near Gila Bend, Arizona, Y Y.., ` furnished the Town. Each bid must Drive Hopi Room from 2:00' P.M - ay # by 4:00 P.M MST. Project No. 406-12S, for the Tohono be accompanied by cash, cashier's O'odham Utility Authority.This is a pub- ' Jose N. Rodriguez, P.E Engineering a check,certified check,or Bidder's Bond tic bid opening where all bids are ' r. on the bond form furnished by the Division Manager_CI Clerk N E.CUVE-. opened and read aloud at the Tohono Town,payable to the Town of Oro Val- LIER,CMC.Town Clerk. Town of Oro ,odhUtility Authority offices located I .-:. -Valley,Arizona 85737 O am ley in an amount equal to at least ten PUBLISH:The Dally Territorial in Sells,Arizona,on State Route#'86, percent(.10'/0)of the total amount of the February 17,2006 5 miles west of Sells adjacent to mile bid. Failure to execute the Contract prov30-00/01-08 o.t post marker#112. Agreement and/or submit the required A mandatory pre-bid meeting is sched- if� Performance Bond, Payment Bond, or uled for 10:00 A.M.on March 13.2006 Insurance Certificates to the Town • .• at 1125 C Street.Gila Bend.Arizona; 4. within fifteen (15) calendar days after LEGAL NOTICE attendance is mandatory and bids i - • the date of the award of the Contract INVITATION TO BID will not be accepted from contractors may be just cause for the annulment of Santa Rosa Subdivision Lagoon failing to attend this meeting, the award and forfeiture of the proposal Expansion Project Location for the project is in the San . guarantee. Sealed proposals will be received until Lucy District near the community of Gila =-Y No work shall be started until the Con- •2:30 P.M.on March 16. 2006 for the Bend,Arizona.The work consists of fur- S- tractor has obtained all necessary per completion of water system improve- nishing all materials, labor, tools and • -mits related to this Project. The Con- .ments for the Santa Rosa Subdivision equipment needed to complete the in- tractor shall obtain'and pay for all per* Lagoon Expansion Project located on staliation of 13,251 FT. of.8 inch mits and fees and give all notices inci- the Tohono O'odham Indian Reserva- Cured-in-Place sewer pipe, reinstate- dent to the due and lawful prosecution tion, Project No.406-13S, for the To- merit of 116 sewer service line connec- 4 ,1,..,. of the work and to the preservation of hono O'odham Utility Authority.This is a non,37 manhole rehabilitations includ- •. _ the public health and safety. FEES public bid opening where all bids are ing frame and cover`replacements, Tose WILL NOT BE COLLECTED ON opened and read aloud at the Tohono pre-construction video and cleaning of con- THOSE PERMITS OBTAINED FROM O'odham Utility Authority offices located the sewer, post construction video in- ;Daily THE TOWN FOR TOWN-OWNED in Sells,Arizona on State Route#86, spection of the sewer line and all other Nor- PROJECTS. 1.5 miles west of Sells adjacent to mile items as specified in the project docu- t,Tined All bids are to be compared.on the ba- post marker#112. merits.The estimated time needed for • . Itted sis of the Town Engineer's estimate of A pre-bid meeting is scheduled for construction is 60 calendar days. Ivng quantities of work to be done. 10:00 A.M,in Sells, AZ on March 14, This project is subject to the Provisions No bid will be accepted from a bidder 2006 at the TOUA offices; attendance of the David Bacon Act of March 3, •1�ein who is not fully and properly licensed as is mandatory and bids will not be ac- - 1931 as amended and the Tohono • gal a contractor for the work to be done by cepted from contractors failing to et- O'odham Employment Rights.:Ordi- , age him/her in accordance with the provi• tend this meeting. nances.Prospective bidders must con- sions of Chapter 10,Title 32, entitled Location for the project is on the To- tact the T.E.R.O. Offices at ' "Professions and Occupations" of the hono O'odham Indian reservation at the 520-383-3304 for information regarding • t. ess for Arizona Revised Statutes. community of North Santa Rosa, near Tribal Labor Laws.The successful con- 'legal A deposit of$ 125 is required fora the.Santa Rosa Boarding School lo- tractor will be responsible for the pay- - . '-adver- set of Contract Documents,Including cated on US Route 15, south of Casa merit of all Tribal Transaction Privilege ,lure to Plans and Special Provisions. The Grande, Arizona.The work consists of taxes as specified by the Regulations ,. } Plans should be returned fn two furnishing all materials,labor,tools and and Ordinances of the Tohono O'odham ,due weeks after the bid opening in order equipment needed to expand an exist- Nation. tting, to receive your deposit. The Stan- ing lagoon system to a total of 110,502 Specifications and bid documents are ;,each -dard Plans and Standard Specifics- SF, install 110,502 SF of Geo-Textile available for pick up or by written re- .time. tions may be obtained from Pima under-liner, 110,502 SF of Geo-Mem- quest only. A non-refundable fee of - cotion _ County/City of Tucson and the Wa- brane liner,2 level control structures,1 $50.00 must accompany each request. Irticu- terworks Standards may be obtained metering station manhole base, 1 deep Plans may be obtained from the Tohono from the Oro Valley Water Depart- manhole(>8 ft.),removal and reinstalla O'odham Utility Authority, Water \ } in. . 3 ,:,;,_ • . . . . ... .... . : • O O O o O i k © ch N © t ,� — �' N Q\ M r—+ r,_ O M t---- 00 00 EA CA EA • En b a) Z A O g o _ E5 --) cn ';' W al ;- ;_;i A • a a a ._ 00 W U "6 . V) g © U :'-42e CD 0 8 4,, ci) •— c.) 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Expiration Date: ,7 IlContractor's State License Classification: 4 -- K- f,�=. ..-- ' .41�'IE: MERIDIAN ENGINEERING COMPANY ;., PRESENT TOWN BUSINESS LICENSE, BIDDERS NAME: I NUMBER: -7,s7 0 9 Expiration Date: ,i2/:?//696 i BIDDER'S ADDRESS: If a corporation, incorporated ... c.S:',.S-S--4;‘,.-,. ..-_.s-,.,-,.-_,...ss-...s.- r_._„,--,t.:: -„„ .„ ,,,.,,,-. 2• .t f G d 6-s. `,•ate X-' ..z.evt,-,..4 (. :.� under the laws of the State of�47.i '� % so state, andgive BIDDER'S TELEPHONE NUII�TBERS I g---7e. -e,:..,--0 0 - Indicate below: If an individual, business address. If a partnership, indicate the firm's name, address, and the name and address of each member of the partnership. If a corporation,indicate SIGNATURE:the corporate name and address and indicate the BIDDER'S ' name and address of the President,Vice-President, BY: -7-774,e---c--) Secretary,Treasurer,and Manager thereof. (Signature) MERIDIAN ENGINEERING COMPANYE i,� �,- .......) TITLE: _ i l i ��. .'V ,5'.� -V?',..-' f,,, • �,•- / - _,... ,L, 4--,e-: ".,r_p' ". e,.� (Signature) `L,Z e-�1 in i r _ TITLE e'r-e7", _0 ,e), -s-/� ,,..7 7.- .."71. . c),Z- Ar 7:3-e .---C-J.:6 4',-t-?-. y• /, :: . )7,9 ,� S.. �,?re.-L.� � 'L� �,v ")) (Signature) 17,4 4.e..-,e- ,r,-.5:441-7r2?"..: _ - —S-2 zi_.., 7:A7.,, . TITLE: -5c5"- ".">-'15-4 -)./. ,.._, I ,� 7-Aim 47.9,-«.� .. ._ BY (Signature) I TITLE: DATE: iii SIGNING INSTRUCTIONS TO THE CONTRACTOR: I • the contracting firm is a partnership,two or more members of the All signatures must be notarized. In the eventcer from each fuZm partnership must sign. In the event the contracting firm is a point venture, one member or offs rp must sign. In the event the contracting firm is a corporation, the President and Secretary, or Vice-President and Secretary must sign. See Special Provisions for additional details. � State of Arizona ) 01 ) ss. County of Pima ) 17 - - . 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U m cL < I— 0 r Co Cho r- CO - '4t Co O c', — N lf) r-- coin ,-- CO O - r- ,-- N s- '-- O `./ - 0 0 0 0 t-- 0 0 0 r- 0 0 0 0 0 0 0 CD 0 0 CD 0 0 0 0 CD -,- O z 0 CD 0 CD 0 tet' 0 CD 7- N Cr) 't ,:t 0 CD 0 CD O N it) T- 0 0 CD CD 0 0 /\ 0 0 0 0 0 0 0 0 0 CD O 0 CD O CD CD CD CD CD Lf) 0 0 0 0 0 0 0 r- CD O it) LI) if) CO CO CO CO CO CO CC) C)) Cr) cam) C') �7' V" CO LI) CD N N CO ,;/- in W O r- r CD CD CD CD CD CD 0 0 0 0 0 r- r r r- r- N N Cr) CO CO CO CO CO E- a) a) C5) O O a) G) C3) CJ) Cn C3) C3) O C)) C3) C) CA O Q) C) a) C3) Q) C3) C3) C3) G) • TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: May 3, 2006 TO: HONORABLE MAYOR AND COUNCIL FROM: MELINDA GA AN, TOWN ATTORNEY SUBJECT: RESOLUTION NO. (R) 06- 30 , A RESOLUTION AUTHORIZING A COST OF LIVING ADJUSTMENT (COLA) FOR THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY TO COINCIDE WITH A COST OF LIVING ADJUSTMENT (COLA) FOR TOWN EMPLOYEES SUMMARY: The Mayor and Council are currently compensated in the amount of$11,400.00 per annum for the Mayor and $9,000.00 per annum for the Council. The Mayor and Council have not had a salary increase since 2001. The Arizona Attorney General's (Ariz. Op. Atty. Gen. I90-094) interpretation of A.R.S. Const. Art. 4, Pt. 2, § 17 permits members of a city council to receive a salary increase approved at the beginning of a new term or in the middle of the Council Members terms when new Council Members are seated based on staggered term elections. The Mayor and Council desire to approve a Cost of Living Adjustment (COLA) to be effective on June 8, 2006 based upon their current salaries of$11,400.00 per annum for the Mayor and $9,000.00 per annum for the Council and for future Mayor and Council COLA increases to coincide with the amount and time of COLA increases approved for Town employees. ATTACHMENT: Resolution No. (R) 06- 30 , authorizing a Cost of Living Adjustment (COLA) for the Mayor and Council to coincide with a Cost of Living Adjustment (COLA) for Town employees FISCAL IMPACT: To be determined as part of the annual budget process in accordance with the COLA for Town Employees. SUGGESTED MOTION: I move to adopt Resolution No. (R) 06- 30 , authorizing a 2.3 percent Cost of Living Adjustment (COLA) for the Mayor and Council based upon compensation of$11,400.00 per annum for the Mayor and $9,000.00 for Council Members, to be effective on and applied to compensation received from June 8, 2006 going forward, the same 2.3 percent COLA received by Town employees on July 1, 2005; and authorizing a Cost of Living Adjustment (COLA) for the Mayor and Council in subsequent years to coincide with the amount and time of COLA increases for Town. 0/ _ ' �C e '•.a Garr. . own Attorney Chuck Sweet, Town Manager F:\Mayor and Council\Policies\Council Compensation\050306 CC re Council COLA.doc • loser RESOLUTION NO. (R) 06— 30 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING A COST OF LIVING ADJUSTMENT (COLA) FOR THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY TO COINCIDE WITH A COST OF LIVING ADJUSTMENT (COLA) FOR TOWN EMPLOYEES WHEREAS, compensation has been established in the amount of$11,400.00 per annum for the Mayor and $9,000.00 per annum for the Council Members; and WHEREAS, the Arizona Attorney General's (Ariz. Op. Atty. Gen. I90-094) interpretation of A.R.S. Const. Art. 4, Pt. 2, § 17, "permits a sitting member of a city council to receive a salary increase approved at the beginning of a new term"; and WHEREAS, the Arizona Attorney General's (Ariz. Op. Atty. Gen. I90-094) interpretation of A.R.S. Const. Art. 4, Pt. 2, § 17 also states that council members may receive a salary increase in the middle of the Council Members terms when other new Council Members are seated based on staggered terms; and WHEREAS, pursuant to Oro Valley Town Code, Section 2-1-7, the Mayor and Council may from time to time,by resolution, approve pay increases; and Noir WHEREAS, the Mayor and Council have not had a salary increase since 2001; and WHEREAS, the Mayor and Council desire to approve a COLA for the Mayor and Council, which COLA shall coincide with the amount and timing of COLA increases approved for Town employees; and WHEREAS, initially, the Mayor and Council desire to approve a COLA to be effective on or after the date the new Council is installed on June 7, 2006; and WHEREAS, the initial COLA for the Mayor and Council will be based upon the $11,400.00 per annum compensation for the Mayor and $9,000.00 per annum compensation for the Council; and WHEREAS, the Mayor and Council desire, in subsequent years, a COLA that shall coincide with the amount and time of COLA increases approved for Town employees. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Mayor and Council receive a 2.3 percent COLA based upon compensation of$11,400.00 per annum for the Mayor and $9,000.00 for Council Members, to be effective on and applied to compensation received from June 8, 2006 going forward. BE IT FURTHER RESOLVED that in subsequent years, that a COLA for the Mayor and Council shall coincide with the amount and timing of COLA increases for Town employees. F:\Mayor and Council\Policies\Council Compensation\Resolution Council COLA.doc Office of the Oro Valley Town Attorney/ca/041206 BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of this Resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 3RD day of MAY , 2006. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Melinda Garrahan, Town Attorney Date: F:\Mayor and Council\Policies\Council Compensation\Resolution Council COLA.doc Office of the Oro Valley Town Attorney/ca/041206 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 3, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Jose N. Rodriguez, P.E, Engineering Division Manager SUBJECT: Resolution (R) 06-31 Acceptance of Revised bid and award of contract for Project No. OV 30 05/06 14, Oro Valley Public Library Parking Lot. SUMMARY: project involves gradingthe project area at the Oro Valley Public Library to finished This p J grade, g grading for pavement, installing concrete curb, concrete header, pavement markings and irrigation sleeves, and other incidental items of work. The amount of budgeted funds for this project is $60,000. In response to the advertisement for bids, the Town received two bid proposals. The bids were opened by Town staff at 2:00 P.M. on April 10, 2006. The bid amount of the lowest apparent bidder, K&B Asphalt p an Comp y, for the project was $79,628.20, in excess of approximately $20,000. The Notice Inviting Bids for this project advertised on March 29, 2006 states: "The Town Council reserves the right to reject any and all bids or any part thereof, or to an accept bids part thereof, to waive any irregularity, informality, or technicality in Y or anY any bid, or to withhold the award to the extent permitted by law." This was J roject proposed to include electrical conduit, a pull box and the installation of rip p rapfor landscaping. Public Works is recommending rejecting those bid items from the project, thus reducing the bid amount by $20,373.10 of the lowest apparent bidder. Both bidders have been notified of this action and K&B Asphalt Company has accepted the amended bid amount of $59,255.10. The following is a summary of the original bids received along with the revised bid amounts and the engineer's estimate: Contractor Original Bid Amount Revised Bid Amount K & B Asphalt $79,628.20 $59,255.10 Pavex Corporation $90,224.00 $65,924.00 Engineer's Estimate $60,000.00 ATTACHMENTS: 1. Resolution (R) 06 -31 2. Copy of Bid Notice 3. Copy of Bid Proposals 4. Copy of Letters of rejected bid amounts TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: The funds for this1 ro'ect are from Pima County Bond Funds in the amount of$60,000. p RECOMMENDATION: Public Works is requesting to reject the following bid items for this project thus reducing the q g bid amount as follows: Item No. Description K & B Asphalt Pavex Corporation 732025 Electrical Conduit $ 5,921.10 $5,100.00 7320410 Pull Box (No. 5) $ 1,952.00 $2,200.00 9130008 Rip Rap $12,500.00 $17,000.00 $20,373.10 $24,300.00 Original bid amount $79,628.20 $90,224.00 Total amount of rejected bid items $20,373.10 $24,300.00 Revised bid amount $59,255.10 $65,924.00 And awarding the contract to K & B Asphalt Co. through the adoption of the attached resolution. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution (R) 06 - 31 OR I move to deny Resolution (R) 06 - 31 //X • i• ez 'E.,E., E►gineecing Div. Manager ' / i L 1 1 Craig Civa a .E., wn Engineer 1 - Bre. . inclair, Community Development Director L4tjz : _ Da 4 ndr/-ws, As of own Manager Chuck Sweet, own Manager RESOLUTION NO. (R) 06-31 3= A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AUTHORIZATION FOR THE MAYOR TO REVISE THE BID AND CONTRACT WITH K&B ASPHALT COMPANY FOR THE ORO VALLEY PUBLIC LIBRARY PARKING LOT PROJECT NO. OV 30 05/06 14. WHEREAS, the pavement rehabilitation within the Town's right of way is necessary to the public health, safety, and welfare in order to provide for the safe and effective movement of vehicular and pedestrian traffic; and WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Mayor to revise the bid and award the contract to K & B Asphalt Company for the Oro Valley Public Library Parking Lot Project No. OV 30 05/06 14. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: Authorizing the Mayor to revise the bid and award the contract to K & B Asphalt Company for the Oro Valley Public Library Parking Lot Project No. OV 30 05/06 14. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 3Rn___day of mAY , 2006. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Melinda Garrahan, Town Attorney De UW.3114)41 tWu uy {,�1,, b ztoo own a M y w..,..waw... ,.....r•-r----r'-,--- '+ r ^ check,certified check,or Bidder's Bond . :t� must be addressed in writing to Cheryl CAN���;�,g * on the bond form by•the Huelle with the Public Works Engineer- Its } {yi furnished payable to the Town of Oro Val- Ing office of the Town of Oro Valley at ���'i' Town, <` NOTICE OF CALL FOR BIDS ley in an amount equal to at least ten fax(520)229-4899. • --. 219107- that bids will bepercent(10%)of the total amount of the Jose Rodriguez P.E.(Reg.No.35923) Wit\tc °- ereby given nee Division Manager • tit 1:00 p.m.on the�day bid. Failure to execute the Contract Engineering ,.� r• exceptions,at the office of Agreement and/or submit the'required Town Clerk Kathryn Cuveber ,tY`' �r�tit w.—ana Domestic Water Improve- -Performance Bond, Payment Bond,or Town of Oro Valley,Arizona 85737 - ,"t; fit►C`�'" nt District Office, 16560 W. El Teo Insurance Certificates to the Town Date: 3/24/06 POSTED: 3/27/06 thru Vi' - ad,Marana,Arizona,85653 at(520) within fifteen (15) calendar days after 04/10/06 !-5027.- - - the date of the award of the Contract is PUBLISH:The Daily Territorial 3 Contractor shall furnish and install just cause for annulment of the award March 29,2006 manual transfer switch,generator re- and forfeiture of the proposal guaran- prOV30 05/06 14 a.s aacle and associated conduit and tee. ing at each of two water plant sites. No work shall be started until the Con- REQUEST FOR PROPOSALS i alternate pricing shall also be given- • tractor has obtained all necessary Per- BID CALL NUMBER:05-06-32 furnishing and installing surge pro- mits related to Project. The Contractor Notice is hereby given that Professional tors and associated conduit and-wir- shall obtain and pay for ail permits and • Transit Management of Tucson, d/b/a at each of the two water plant sites fees and give all notices incident to the Sun Tran,P.O.Box 26765,Tucson,'AZ •plans and specifications complete_ due and lawful prosecution of the work 85726-6765 is requesting proposals. documents including. Plans and and to the preservation of the public_ from qualified fimas for: ecifications may be obtained from health and safety. FEES WILL NOT SUN TRAN'S NON-PROFIT istLand Resources, Inc.,2343-East BE COLLECTED ON THOSE PER- PROGRAM AUDIT iadway Blvd.,Suite 202,Tucson,Ari- _BE OBTAINED FROM THE TO WN The Request For Proposals(RFP)pro- is 85719 at(520)206-9585.Bid sets FOR TOWN-OWNED PROJECTS.‘<:- vides the information needed to submit ,y be purchased for a non-refundable All bids are to be compared on Mali- a proposal. Request For Proposals of$25 each. sis of the Town Engineer's estimate of documents can be obtained by faxing e Owner reserves the right to reject quantities of work to be done. • request to: René G. Guillen Senior • i or all bids. - No bid will be accepted from a bidder Buyer Sun Tran 4220 S.Park Avenue. 1 PUBLISH:The Daily Territorial who is riotFax fully and property licensed as Tucson,AZ 85714(520)623-4301 Fa -.• • March 24,27,28,29,30,31,2006 a contractor for the work to be done by (520)791-2285 prMDWID a.a him/her in accordance with the Pte' Deadline for submission of proposals is sions of Arizona Revised Statutes,Title April 12,2006 et 2:00 p.m. . BID NOTICE 32,Professions and Occupations.- Sun Tran hereby notifies all bidders that • )TICE IS HEREBY GiVEN that A deposit of$25 is required for a set it will affirmatively insure that in regards sled Bids wit be received at the Met- of Contract Documents, Inducting to any agreement entered-into pursuant Plans and Special Provisions and to this advertisement, minority and ioict DomesticWaterti Improvementfic, maybe picked up at Thomas Repro- women owned business enterprises will strict (Metro Water District) office, 65 N.La Canada Drive,Tucson,AZ, graphics,536 N.6th Ave,Tucson,AZ be afforded full opportunity to submit later than 2:00 PM,local time,April , Phone 11520-624-8881. The Plans bids in response to the Invitation for ,2006. Bids received after the time should be returned in two weeks af- Bids and w . ill not be discriminated • ter the bid opening In•order to re- against on the grounds of race,color, Mutated herein will c inrejected and ille- carve your deposit. The Standard sex,or national origin in consideration - nee unopened. t is theilee of r'ss pe- Plans and Standard Specifications t be accepted. It is bidder's ape- for an award. c responsibility to assure bids are re- may be obtained from Pima PUBLISH:The Daily Territorial Ned at the proper location and by the County/City of Tucson and the Wa- March 17,29,2006 ecified time.Metro Water District will terworksStandards maY be obtained prrfg05-06-32 o.t from.the Oro.Valley Water Depart- -tom,. --.,_.4_4,&•.„7.,-.:-.,,a-i, except lace deliveries by the U.S. ��.Private Carriers,or others for any merit,11000 N.La Canada Drive,Oro3 S ry Valley,Arizona 85737. All additional eson.Opening at Bids Hill commence. t - "`' pfir•;,* ,.'; nets of Contract Documents,as de- <�' mediately following the deadline for "`~. '�,e, ' :eiving Bids in the Metro Water Dos- scribed above,may be purchased for. s ` y ,;,' a non-refundable fee of$25 each. ... *xZ.K:Al gta •:t offence. for N. to ng CanadarofDrive. NOTICE OF FILING OF ARTICLES �Z for the following project The Town Council reserves the right to.: 'OAD TRANSMISSION MAIN, '- reject any and all bids or arty part OF ORGANIZATION OF i-NORTHERN AVENUE TO thereof,or to accept any bids or any 1646 E.COPPER,LLC. 1ST AVENUE part thereof, to waive any trregularifi►, • 1.The name of this limited liability corn • - M-05-004 informality.or technicality in any bid,or pany is the 1646 E.Copper,LL.C.(the provide all labor, materials,equip- to withhold the award to the extent per- 'Company").-L-1269007-4. 2-The ad-. ant,and appurtenances necessary to milted by law. The Town Council fur- dress of the registered office is:2108 E. nstruct approximately 5500 lineal feet then reserves the right to advertise for Lind,Tucson,AZ 85719.3.The name 24-inch diameter water main and all new bids if.-in the judgment el the and address of the Statutory Agent is: ler water lines and appurtenances,as Town,the best interest of the Town via Bo-& Gordon, P.C., do-Brian C. ed the . Bidder may nit Bjomdahl.3503 N. Ave.,Ste. �r plans and specifications. Dour �-PfOm°t �y Campbell ants may be obtained from the Metro withdraw his/her bid prior to execution 101, Tucson. AZ 85719. 4. Manage- ater District office, 6265 N..•La- of the contract by the successful bidder. merit of the Company is reserved to the 1 3E-BID CONFERENCE No Pre-Bid �Dfce end effect th�The successful bidder shall cause the members.5.The names and addresses a3ada Drive,Tucson, br-550.00- Performance--Bond to remain in full of each member at the time of formation set(NON-REFUNDABLE). • the WarrantY of the Company are: Donna Moulton, •- snference will be conducted. and guarantee period. 2108 E Lind Road,Tucson,AZ 85719. PUBUSH:The Daily Territorial The Bidder's attention is directed to _ PUBLISH:The Daily Territorial / March 27,28,29,30,31,2006 mon 15 of the Contract Agreement March 29,30,31,2006 4 / prmagee otic entitled, 'PARTIAL PAYMENT'of the ai1646e/bog1646 o.t - Standard Specifications for direction on 1 how the ten percent(10%)retention will be administered. NOTICE OF FILING OF ARTICLES NOTICE INVITING BIDS OF ORGANIZATION OF ' The Contractor to whore the contract 1415 E SENEGA,LLC. , For awarded shall be required to obtain a - PROJECT NO.OV 30 05/0614 Business License from the Town of Oro 1.The name of this limited liability cony • - in the Valley and shall be required to pay all Pwt is the 1415 E Seneca,'LLC.(the TOWN OF ORO VALLEY,ARIZONA necessary fees. Inform anon regarding "Company"), 1-1269006-3. 2. The.ed--- UEUC NOTICE IS HEREBY GIVENthe Business License can be obtained dress of the registered office-is:2108 E. , gat: from the Town Clerk,Town of Oro Val- ,Tucson,AZ 85719.3.The name EALED PROPOSALS will be receivedand address of the Statutory Agent is: ley, 11000 N. La Canada Drive, Oro eog utP.C., idle Brian C. • the office of the Town Clerk,Towr, Valley.Arizona 85737. Bjamdahl,3503 N.Campbell Ave.,Ste. ail, 11C00 North La Canada Drive, Standard Specifications - The CITY Dwn of Oro Valley,Arizona 85737,up OF TUCSON/PIMA COUNTY STAN- 101, Tucson, AZ 85719. 4. Manage- ; but no later than 2:00 PM,Monday, DARD SPECIFICATIONS FOR PUBLIC. mshf of the Company is reserved to the. pril 10,2006 at which time they will bemembers-5.The names and addrasses .. IMPROVEMENTS (2003 Edition), in- ibli opened and read for the workof each member at the time of formation. idly -ducting all SUPPLEMENTAL AMEND-` of the Company are: Donna Moulton, anemia/described as follows: MENTS will be followed unless other- 2108E.Lind Road,Tucson,AZ 85719. PROJECT NO.OV 30 Q510614 wise specified. PUBLISH:The Daily Territorial ORO VALLEY PUBLIC LIBRARY SP_EC1AL WATER USE PERMIT March 29,y0, r i12006 PARTING LOT The Contractor shall obtain a fire hy- a 29,30, 1, 06 Il in accordance with the Plans OV 30 drant flow meter for which there is a 03 5/06 14 Specifications,Special Prov1- $1,200.00 deposit. The fees tof con- ons and other Contract Documents on - slruction water will be the equal to the NOTICE OF RUNG OF ARTICLES the office of the Town Engineer, sum of the current Town of Oro Valley OF ORGANIZATION OF of Oro Valley, 11000 North La Water Utility Commodity Rate and the 1167'E.LINDEN,LLC. oda Drive, Ow Valley. Arizona current Town of Oro Valley Water UtIty 1.The name of this limited liability corn- 5737. The wad<to be performed in- monthly minimum base rate. The Con- parry is the 1167 E.Linden,LLC.(the Wes, but is not limited to: Grading tractor shall use only that hydrant desig- 'Company'), L-1269004-1.'2. The ad- roject Area to Finished Grade, Grad- nated by The Town of Oro Valley Water dress of the registered office is:2108 E. Pavement, Instating Flip Rap; Utifty at the preconstruction meeting. Lind,Tucson,AZ 85719.3.The name Crib, Concrete Header, The Contractor shall contact the Town and address of the Statutory Agent is: at Markings;and other ir''''on- of Oro Valley.Water Utility office at Bogutz & Gordon, P.C., do Brian C. m,,:.,1s of work. (520)229-5000 to arrange for the me- Bjorndahl,3503 N.Campbell Ave.,Ste. to bid will be accepted unless it is - 101, Tucson, AZ 85719. 4. Manage- REVISED BID SCHEDULE FOR: ORO VALLEY PUBLIC LIBRARY PARKING LOT PROJECT ��:reS PROJECT NO. OV 30 0510614 Item � Description Unit Quantity Unit Price Total Cast REMOVAL OF STRUCTURES AND OBSTRUCTIONS LS I per.' (?�� 2020001 SY 2,906 - yy� d 7,75/PAVEMENT , g 2050005 GRADING FOR .� AGGREGATE BASE COURSE 4" CY 150 C 7,c,c) 3 0.1002 ~ -3_9 � 3 /.'36. Cif?ASPHALT CONCRETE(PAG 2)2" TON ]54 �s� v. .HANNEL GLAV.STEEL (9.5 LF) EA. I 'qs0 gv -- 6080016 SIGNPOSTSIGN PANEL(R1-3.,STOP,30"x30")(DEPT.FURNISHED) I 2_5_. -sivro7 7080001 PAVEMENT MARKING PAINTED W/GLASS BEADS 1,060 , sZ ‘ 02 7-S- 6 .56 I ;G Cfi 1 a " - ...,-, .. o.,,, .. .. 4' rir g E tter II • �' ---- ----- - -- - 8101104 IRRIGATION PIPE,4"(PVC)(CLASS 200) /,,2'2 d MEM s t;-_. .0 � a 8102107 PLASTIC METER PIT WITH COVER(6??) , EA� 4 _. `�-S^ )- 9i��3U0(�5 CONCRETE CURB TYPE II(PC COT STD.DTI,. 209 �..F 770 _ HEADER(PC/COT STD.IDTL 213) r 5- l'' '19.. .:2-5-0' 1 ig a ,se 9080402 CONCRETE � �) ULARj CY 100 .5 Eill ----- - ;wet.I* TOTAL BID AMOUNT TOTAL BID AMOUNT IN NUMBERS FOR THE OV PUBLIC LIBRARY PROJECT. $_.Z.,' 6,, ?---g FOR.THE OV PUBLIC LIBRARY PROJECT. TOTAL BID AMOUNT IN WORDS o 0-/ f� ` t Tit/' i - i f A IrL� t72,, /' RECEIFT OF ADDENDA NO(S).jIS HEREBY ACKNOWLEDGED. � �` 5.., gZ v si Silb. asC 4 -/0- 6, - 11 - Qv 3o soli4 w..EY /16,i o �` ?o TOWN OF ORO VALLEY ° 4_ .4 1 Department of Public Works itstor 11000 N. La Canada Drive k. 4i, •:04- SA#.'_ , Oro Valley, Arizona 85737 . -- .Ar,F (520) 229-4880 Fax (520) 229-4899 1g � www.townoforovalley.com ov LADED April 11, 2006 Pavex Corporation Siamak Samsam 4001 E. Michigan Street Tucson,AZ 85714 Dear Mr. Samsam: Public Works staff has reviewed the bids received and opened on April 10, 2006 for the Oro Valley Public Library Parking Lot Project No. OV 30 05/06 14. As per the Notice Inviting Bids for this project advertised on March 29, 2006, "The Town Council reserves the right to reject any and all bids or any part thereof, or to accept any bids or any part thereof, to waive any irregularity, informality, or technicality in any bid, or to withhold the award to extent permitted by law. " Nap This letter is to advise you that the following items have been rejected from the Total Bid and K&B Asphalt still remains the apparent low bidder for this project. Bid Item: Pavex Corp K&B Asphalt Co. 7320025 Electrical Conduit $5,100.00 $5,921.10 7320410 Pull Box (No.5) $-2,2000 --- 1,95200- 9130008 Rip Rap $17,000.00 $12,500.00 Total $24,300.00 $20,373.10 Original Bids: Contractor Bid Amount K & B Asphalt Co. $79,628.20-$20,373.10 = $59,255.10 Pavex Corp. $90,224.00 - $24,230.00 = $65,924.00 Town staff will recommend to the Town Council that K & B Asphalt Company be awarded the contract at the Council meeting scheduled for the May 3, 2006 Town Council meeting. If more information is needed, please feel free to call me at 229-4875. Sincerely, _rte njy), Lynn M. Garcia Iwo Contract Coordinator Cc: Project file P�-LEY A R� o TOWN OF ORO VALLEY -v C) Department of Public Works • s 11000 N. La Canada Drive p leo " Oro Valley, Arizona 85737 (520) 229-4880 Fax (520) 229-4899 www.townoforovalley.com °LNDED19'1 April 11, 2006 K & B AsphaltCo. Paul Pier 887 S. Warren Ave. Tucson,Az 85719 Dear Mr. Pier: Public Works staff has reviewed the bids received and opened on April 10, 2006 for the Oro Valley Public Library Parking Lot Project No. OV 30 05/06 14. As per the Notice Inviting Bids for this project advertised on March 29, 2006, "The Town Council reserves the right to reject any and all bids or any part thereof, or to accept any bids or any part thereof, to waive any irregularity, informality, or technicality in any bid, or to withhold the award to extent permitted by law. " This letter is to advise you that the followingitems have been rejected from the Total Bid � and K&B Asphalt still remains the apparent low bidder for this project. Bid Item: Pavex Corp K&B Asphalt Co. 7320025 Electrical Conduit $5,100.00 $5,921.10 7320410 Pull Box(No.5) ---- - $2,200.00 $1,952.00 9130008 Rip Rap $17,000.00 $12,500.00 Total $24,300.00 $20,373.10 Original Bids: Contractor Bid Amount K & B Asphalt Co. $79,628.20-$20,373.10= $59,255.10 Pavex Corp. $90,224.00 - $24,230.00 = $65,924.00 Town staff will recommend to the Town Council that K & B Asphalt Company be awarded the contract at the Council meeting scheduled for the May 3, 2006 Town Council meeting. If more information is needed, please feel free to call me at 229-4875. Sincere y, fit '7'71 7"-k)---7/ 1 1 Vv Lynn M. Garcia Now Contract Coordinator Cc: Project file . TOWN OF ORO VALLEY 2_ Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: May 3, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: HONORABLE GEORGE DUNSCOMB SUBJECT: ORDINANCE NO. (0) 06- 07 ; AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, DECREASING THE DEFAULT JUDGMENT FEE FROM $50.00 TO $25.00 AND INCREASING THE DEBT SETOFF FEE FROM $9.00 TO $10.00. SUMMARY: Municipal courts may charge administrative and other fees which have been approved by their respective town councils. A substantial amount of time is expended by Court personnel monitoring programs for those convicted of offenses or in dealing with non-complying defendants. The purpose of this ordinance is to transfer some of the financial burden of these costs to those whose conduct has resulted in these costs being incurred. FISCAL IMPACT: N/A RECOMMENDATION: Approval SUGGESTED MOTION: I hereby move to approve Ordinance No. (0) 06- 07 ; Amending the Oro Valley Town Code, Chapter 5, Magistrate, Section 5-5-1, Fees, Decreasing the Default Judgment Fee from $50.00 To $25.00 and Increasing the Debt Setoff Fee from $9.00 to $10.00 ---ATTACHMENTS:---Ordinance-No-.--(0)-06- °7 - Amending the Oro Valley Town- Code, Chapter 5, Magistrate, Section 5-5-1, Fees, Decreasing the Default Judgment Fee from $50.00 to $25.00 and Increasing the Debt Setoff Fee from $9.00 to $10.00 4---4k.,4 v George Dunscomb, Tow i agistrate / / .i '14.1 '•"elin.a Garrah. •wn Attorney / ,/ z / ir....,_.„:._ 4,-, Chuck Sweet, own Manager VW • • ORDINANCE NO. (0) 06-___Q7 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, DECREASING THE DEFAULT JUDGMENT FEE FROM $50.00 TO $25.00 AND INCREASING THE DEBT SETOFF FEE FROM $9.00 TO $10.00; AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH. WHEREAS, Chapter 5, Magistrate, Article 5-5 of the Oro Valley Town Code regulates Magistrate Court Fees; and WHEREAS, pursuant to A.R.S. § 22-404(E), the Town may establish and assess fees for court programs and services; and WHEREAS, the Oro Valley Magistrate Court is required by current Town Code to collect $50.00 from each defendant who fails to appear on a civil traffic violation filed in the Court or who fails to pay the civil sanction as ordered, unless the default is set aside pursuant to the Rules of Procedure in Civil Traffic Violation Cases; and WHEREAS, the actual cost of processing a default civil case is less than $50.00 per violation; and Now- WHEREAS, the assessment of the current Default Judgment Fee of$50.00 imposes a hardship on a significant number of defendants, is in excess of what similar courts are collecting and the interests of justice would indicate a reduction of the Default Judgment Fee to $25.00 would be in order; and WHEREAS, a fee of $9.00 is being assessed to each defendant when the defendant's case is entered into the Debt Setoff System; and WHEREAS, the expenses to process Debt Set Off cases have increased and the Oro Valley Magistrate Court would like to increase the fee by$1.00 to $10.00; and WHEREAS, the Oro Valley Magistrate Court cannot change any fee not authorized by state statute without the approval of the Mayor and Town Council. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona that the certain document, known as Oro Valley Town Code, Chapter 5, Magistrate, Article 5-5, Magistrate Court Fees is hereby amended as follows: SECTION 1. Section 5-5-1 Fees is amended as follows, with additions being shown in ALL CAPS and deletions being shown in Strikeout text: F:\Magistrate\Misc\Fee Ordinances\Ord Default Judgment Fees final.doc Town of Oro Valley Attorney's Office/032706 34010, 1. Default Judgment Fee: The Court shall order the payment of a $50,00 $25.00 fee by traffic violation filed in the Court or fails to pay the each defendant who fails to appear on a civil . • unless the default is set pursuant to the Rules of Procedure in Civil civil sanction as ordered, Traffic Violation Cases. 8. Debt Setoff Fee: A fee of$9,00 $10.00 shall be assessed to each defendant when the defendant's case is entered into the Debt Setoff system. SECTION 2. All Oro ValleyOrdinances, Resolutions, or Motions and parts of Ordinances, Resolution, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 3. If anysection, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSES AND ADOPTED bythe Mayor and Town Council of the Town of Oro Valley, Arizona this 3rd day of May , 2006. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Melinda Garrahan, Town Attorney F:\Magistrate\Misc\Fee Ordinances\Ord Default Judgment Fees final.doc Town of Oro Valley Attorney's Office/032706 TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: May 3, 2006 TO: HONORABLE MAYOR& COUNCIL FROM: HONORABLE GEORGE DUNSCOMB • ORDINANCE NO. (0) 06- 08 ; AMENDING THE ORO VALLEY TOWN CODE, SUBJECT. CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, ALLOWING THE MAGISTRATE COURT TO CHARGE A DISCRETIONARY $200.00 JURY CANCELLATION FEE FOR CANCELLED JURY TRIALS AFTER THE JURY POOL HAS BEEN SUMMONED. icl al courtscharge administrative and other fees which have been approved by their SUMMARY: Municipal may p town councils. A substantial amount of expense is expended by the Oro Valley Magistrate Court respective while in the process of summoning a jury. The purpose of this ordinance is to transfer some of the financial burden of these costs to individuals whose conduct has resulted in these costs being incurred. FISCAL IMPACT: N/A ' COMMENDATION: Approval SUGGESTED MOTION: I hereby move to approve Ordinance No. (0) 06- 08 ; Amending the Oro Valley Town Code, Chapter 5, Magistrate, Section 5-5-1, Fees, adding a section called Jury Cancellation, allowing the p g a istrate G.o r_t to char e_,_discretiona�y__$20T cancellation fee for any individual whose conducts results in M g g cancelled jury trials after the jury pool has been summoned if the Court determines that the cancellation was avoidable. ATTACHMENTS: Ordinance No. (0) 06- 08 ; Amending Oro y'ãlleys Town Code, Chapter 5, Magistrate, Section 5-5-1, Fees, Allowing the Magistrate Court to Charge a Diss .-tion .ry$200 Jury Cancell.tion Fee Geor - Dunscomb own Ma:.strate /i dl •,' eli d,G. a Town Attorney Chuck Sweet, own Manager • ORDINANCE NO. (0) 06- 08 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, ALLOWING THE MAGISTRATE COURT TO CHARGE A DISCRETIONARY $200 JURY CANCELLATION FEE FOR CANCELLED JURY TRIALS AFTER THE JURY POOL HAS BEEN SUMMONED; AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH WHEREAS, Chapter 5, Magistrate, Article 5-5 of the Oro Valley Town Code regulates p g "Magistrate Court Fees"; and WHEREAS, pursuant to A.R.S. § 22-404(E), the Town may establish and assess fees for court programs and services; and WHEREAS, cancellation ofJry u trials after the jury pool has been summoned creates a financial hardship on the Magistrate Court, and WHEREAS, the Oro Valley Magistrate Court desires to charge a discretionary $200 Jury Cancellation Fee for any individual whose conduct results in cancelled jury trials after the jury Nobly pool has been summoned if the Court determines that the cancellation was avoidable; and WHEREAS, it is in the best interests of the Town of Oro Valley to pass this costs on to the individuals whose conduct has resulted in these cancellations, and W HREAS the Oro Va agistrate Co nnot change any fee not authorized by state statute without the approval of the Mayor and Town Council. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona that the certain document, known as the Oro Valley Town Code, Chapter 5, Magistrate, Article 5-5, Magistrate Court Fees is hereby amended as follows: SECTION 1. Section 5-5-1 Fees is amended to read as follows, by adding the following language: Section 5-5-1 Fees 13. Jury Cancellation Fee: The Magistrate Court may, in its discretion, order payment of a $200 Jury Cancellation Fee by a person (as definedTown in Code, Article 1-3) who cancels or whose conduct results in the cancellation of a jury trial after the jury pool has been summoned if the Court determines that the cancellation was reasonably avoidable. F:\Magistrate\Misc\Fee Ordinances\Jury Cancellation Ordinance.doc Town of Oro Valley Attorney's Office/041006 • SECTION 2. All Oro ValleyOrdinances, Resolutions, or Motions and parts of Ordinances, Resolution, or Motions of the Council in conflict withprovisions the of this Ordinance are hereby repealed. SECTION 3. If anysection, subsection, sentence, clause, phrase or portion of this Ordinance is for anyreason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 3RD day of MAY , 2006. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk -- APPROVED AS_T_O_ORM: _ -- - - -- — Melinda Garrahan Town Attorney F:\Magistrate\Misc\Fee OrdinancesUury Cancellation Ordinance.doc 2 Town of Oro Valley Attorney's Office/041006 TOWN OF ORO VALLEY 4 COUNCIL COMMUNICATION MEETING DATE: May 3, 2006 TO: HONORABLE MAYOR& COUNCIL FROM: Jill Manion-Farrar, Planner SUBJECT: OV12Facility -06-05 Advantech Design, representing Ventana Medical Systems (VMSI), requests approval of a Development Plan for a building expansion on Lot 7, Neighborhood #3 of the Rancho Vistoso PAD, located at the southeast corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel #219-20-8170 BACKGROUND: The 19.59 acre site is currently home to three office and research buildings for Ventana Medical Systems and is Campus Park Industrial in Neighborhood #3 of the Rancho Vistoso PAD. Lot 7 is accessed via zoned for g Innovation Park Drive and the site is bordered on the north by North Vistoso Village Drive. The gross area of plan development is p 18 acres. The development consists of an expansion of the existing complex with three additionalgtotaling buildings 134,500 square feet for a grand site total of 316,900 square feet. Ventana Medical Systems, Inc. is an existingbiotechnology business with its worldwide headquarters at this site n Oro Valley.lle Approval for the existingcampus was granted by Town Council on May 3, 2000. The company pp currently employs approximately 505 persons (mostly high-tech and professional positions). The following is a description of existing facilities: • Building # q 1 - 85,600 square foot building with offices, manufacturing, warehousing and labs; northern most building on the property • Building #2 - 59;300—square foot-building with offices and-tabs;-itis-the-central is-the-central building on the existing property • g -uildin #3 37�600 square foot buildings with offices and labs; currently the southern most B building on the property. would facilitate an expansion from 505 to 1,009 employees. This development plan has been This application p submitted in conjunctiondevelopment with another develo ment plan (0V12-06-02) for a parking expansion on an adjacent vacant parcel, otherwise known as Rancho Vistoso Neighborhood #3, Lot 4, located at the southwest corner of North Vistoso Village e Drive and East Innovation Park Drive. Ventana Medical Systems, Inc. intends to further dadjacent vacant land in the future. Conceptual plans include buildout on both sides of expand its complex to a '� Innovation Park Drive, with offices, research facilities, and a permanent parking structure. DEVELOPMENT PLAN: The proposal entails expansionexisting the of building #2 as well as two additional buildings with a combined f 134 500 feet, a drainage basin, a pedestrian path and a fire access lane. Each building's use square footage og and specification is outlined below. • in #2 expansion: Office, 62,800 square feet, two stories with a maximum height of 30.25' Build g • Buildin #4: Cafeteria and Wellness Center, 14,500 square feet, maximum height of 24'g • Building#5: Office and research, 66,200 square feet, maximum height of 24' TOWN OF ORO VALLEY _COUNCIL COMMUNICATION OMMUNICATION Page 2 • Two additional loading zones 34' access lane, constructed ofgravel avers. The pavers will be hydroseeded and a portion of the • Fire p fire access lane will connect the pedestrian network • A landscaped drainage basin and landscaped courtyard area. • landscaped buffer alongthe site boundaries adjacent to designated POS zoned lands. A p yard General Plan & Zoning Designations: General Plan Designation: Commerce/Office Park OVZCR Zoning:: Planned Area Development (PAD): CPI (Campus Park Industrial). The site is governed by the PAD document and the OVZCR. OVZCR Overlay Districts: Oracle Scenic Corridor Overlay District Tangerine Overlay District Surrounding Land Uses: Direction Zoning Land Use North PAD Campus Park Industrial (CPI): Southwest Parks and Monuments Association East PAD Park and Open Space (POS): vacant West PAD Innovation Park Drive; Campus Park Industrial (CPI): Ventana Medical Systems South- _O : c ant Rancho Vistoso PAD Compliance This development meets all the development standards for CPI in the Rancho Vistoso PAD, with the exception p of the parking development standards. The applicant chose to substitute the OVZCR parking ratio in leiu of the ratio for Industrial Employees in order to reduce the overall parking required. The OVZCR PAD specified provides a more realistic ratio that is substantially less than the numbers generated by the PAD. Additional information onp arking is provided under the OVZCR Compliance section. All buildings included in the expansion maintain the building heights, setback limits, and building distance regulations under the Rancho Vistoso CPI development standards. The maximum site coverage allowed under the Rancho Vistoso CPI development standards is 50%. The combined site coverage of the existing and new building footprint is 34.7%. OVZCR Compliance standards for parking, loading zones, screening, and landscaping apply to this OVZCR developmentp g . plan. Besides beingwithin the Rancho Vistoso PAD, the property is also included in the Oracle .Ievelopment . Road Scenic Corridor Overlay District and Tangerine Corridor Overlay District. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 Parking This development plan provides the number of vehicular parking spaces that will be required for both the existing Ventana Medical Systems employees as well as future employees anticipated with this building expansion. Parking is provided onsite (existing) and offsite. The majority of parking spaces required for the overall complex will be provided across Innovation Park Drive, by the adjacent parking area that is the subject of a corresponding development plan (see OV 12-06-02). The applicant had two options in calculating the total required parking. One option was to use the Rancho Vistoso Development Standards for CPI, which required one space per 250 square feet of building space. Alternatively, the applicant was permitted to substitute the Rancho Vistoso parking standard with the OVZCR industrial employee parking ratio, which requires .75 spaces per employee. The applicant elected to use the OVZCR standard, which is more realistic and requires less parking for the site. The total required number of spaces for Ventana Medical Systems is 757. The applicant has provided a total of 769 spaces. The overall parking calculation and configuration is summarized below: • Parking on the existing site: 248 spaces • Parking provided by adjacent offsite parking lot (0V12-06-02): 521 spaces The applicant has exceeded the number required by twelve (12) spaces or 1.6%. An alternative parking analysis las been submitted by the applicant and is attached to this report. The following are factors supporting the alternative proposal: 1. Ventana Medical Systems estimates an average of 20 vendors per day as well as 30 visitors per day to the site, many who come to view the public art at the facility. 2. Ventana Medical Systems hosts several community based events on a monthly basis, inluding art open houses, conferences, as well as the Arizona D is ance - assic. 3. The applicant's election to use the OVZCR parking ratio for industrial employee parking over the Rancho Vistoso CPI parking ratio has reduced the required parking by 169 spaces, or approximately 18%. Ventana Medical Systems has taken steps to encourage carpooling. All employees that participate in a carpool receive a monetary reward for their efforts. Alternative modes of transportation are also encouraged, such as providing more bike lockers than the OVZCR requires. Loading zones The existing site has three loading zones, one in each of its buildings. The new construction expanding building #2 will eliminate this building's loading zone, which was used exclusively for the cafeteria. The cafeteria will now be placed in its own building, Building #4, with an adequate loading zone. Building #5 will also have a loading zone for office supplies. Ventana Medical Systems prefers to accept all deliveries at a central facility in Building #1 and distribute any supplies internally. The drop-off zone would act as an accessory loading zone for buildings #2 and #3. Staff supports this proposal. A summary of the loading zones is provided below: • Building #1: one loading zone designated as a primary delivery facility • Building #2 and #2 expansion: served by Building #1 and ancillary deliveries using the passenger drop-off. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 • Building#3: served byBuilding#1 and ancillary deliveries using the passenger drop-off. • Building#4: one loading zone • Building#5: one loading zone. Based on square footage, each buildingwould be required to have its own loading zone. Thus, the required number of loading zones for the campus is five; the applicant has proposed the campus have three loading zones and utilize the passengerpancillary drop-off zone for deliveries. Per OVZCR Sec. 27.9.D.4, the Development permit offices to use passenger drop-off areas for UPS, FedEx, and Office Supply deliveries. Review Board may p g A condition has been provided in Exhibit A to limit deliveries accepted at the passenger drop-off as permitted by code. Screening Screening is required on the south and east boundaries of the site where the parcel is bordered by land designated as "Open Space" in the Rancho Vistoso PAD. Per Section 27.6.F.4, "screen devices shall be vegetation to provide a five (5) high opaque screen. "A dense vegetative buffer with an masonry, berm, and f provided alongthe entire property boundary. In addition, all loading zones and refuse overlapping tree canopy is p p areas have been screened with six (6') foot masonry walls. See the landscape plan for OV 12-06-05 for more information. The screeningparking of thelot on Lot 7 has been addressed with the site's original development plan. ro 23.8 Property Development Standards for Nonresidential Districts p The following T-P Technological Park development standards apply to this project: 23.8.E.2.a The gross floor area of ancillary uses, not contained within a primary use facility, is limited to no more than twenty percent720%)developed gross floor area which is the proposed site of the cafeteria, consists of 4.5% of the site's overall square footage. Building#4, p p 23.8.E.3.b The courtyard or mall shall be a minimum of two percent (2%) of the net lot area of the site in fret,uaresq which shall be considered to be part of the open space. landscaped courtyard is a denselylandsca ed area between buildings #3, #4, and #5 with two terraces. It works as a single unit with the landscaped andpedestrian ed basin circuit to provide usable open space. The pedestrian circuit begins on the south side of building #5, wraps around the far end of the basin and reconnects to the landscaped courtyard north of the basin and east of building#4. This area totals to 10.2% of the site area. Oracle Road Scenic Corridor Overlay District (ORSCOD) System's campus is approximately eastern boundary of Ventana Medical p 0.45 miles from the Oracle Road center line. Due to the relative distance to Oracle Road, ORSCOD regulations pertaining to significant vegetation and setbacks do not appy 1 . However, maintaining view corridors must still be an aspect of this Ievelop ment plan as well as specific standards cited below. wall designs approved bythe Development Review Board Section 24.5.D.3 Walls and Berms shall matchg pp The masonry walls proposed will match existing walls on the site. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 5 less than 25percent ofthe gross site area is to be devoted to common landscaped or Section 24.S.E.4.d.i Not natural open space recreation area. The combined existingand new landscaping encompasses 25.6% of the gross site area. Section 24.S.E.4.e.i Along the west side of Oracle Road, buildings over 18 feet or other structures, including al equipment over our (4) in height may not be placed within 1S0 feet of any walls si ns or mechanic .f g defined view corridor. A visual analysis was submittedby theapplicant. There are no buildings are other structures located within a defined view corridor. The tallest building (the expansion of building #2) blends with the low horizon and does not impact any view to the Tortolita Mountains. Tangerine Corridor Overlay District (TRCOD) Although the subjectproperty e is located within the Tangerine Corridor Overlay District, it falls within the one- mile tier. Regulations for the OverlayDistrict only apply to properties within 1/4 mile of the Tangerine Road right of way. Thus, only architectural guidelines apply to this development. g Design Guidelines The following design guidelines apply to this development: Addendum A.C.1.c. Vistas of surrounding natural terrain should be preserved. Plot vistas during master planning to identi significant visual resources. Consider vistas when designing sites and locating buildings. p g fJ' The applicant has provided a view corridor analysis to meet ORSCOD requirements. The analysis shows that views from Oracle Road are not negatively impacted by this development. The applicants have also planned for two buildings-,-which-is-more24'- thane—under-the�-anch Vint i-: --•:- -- . •-.11),i-the applicant has placement ed the of the buildings so that views to the Santa Catalina Mountains are preserved throughout the complex. Addendum A.C.1.d. Open spaces should be designed to be meaningful and useable. Thea applicant has provided a pedestrian path, terrace, and courtyard to the site, which are all tied into the pp landscaped drainage basin. Addendum A.C.6.c. Loading and service areas should be screened from public view. All refuse, loadingand service areas are screened and will be completely unseen from the street. Screening is the placement accomplished by of these facilities within the buildings, the use of masonry walls, and extensive use of vegetation. Addendum A.C.1.e.ii. Design buildings so that orientation and height are sensitive to adjacent land uses. All buildings s on the site are within the height limitations for Rancho Vistoso CPI standards. Only one building, the expansion of building#2, approaches the 36' height limit. All other buildings proposed in this plan are 24'. pp Addendum A.C.6a.i(b)Limit building mass along street frontages and sensitive edges. All buildings are located behind existing buildings. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 6 Addendum A.C.6a.iv. Encourage plans that cluster the buildings. All buildings are clustered for on-site efficiency. Drainage: Since the existing site is developed, the associated drainage improvements will be relatively minimal and will consist of moving and enlarging an on-site detention basin; the redirection and extension of the existing storm drain and the addition of several new storm grate inlets. Rainfall runoff conditions for the proposed development will also remain similar to existing conditions with slightly impermeable area being added near the south end of the project. An increase in flow of 7.47 cfs g y more p resulting from the newly developed portion of this project will be mitigated by the proposed larger detention basin. Thero osed detention basin will have a volume capacity of 1.05 acre-feet in contrast to the 0.75 acre-feet p p capacity for the existing basin. This represents an increase of approximately 11,437 cubic feet. While the p y existing basin was required uired to handle an increase in runoff of 38.8 cfs from the undeveloped conditions, the new q proposed basin will be required to handle an increase of only 7.47 cfs from existing conditions. The proposed new detention basin will have the capacity to reduce a 100 year flow of 87.73 cfs to 28.52 cfs. Thero osed designincorporates a first flush treatment system for previously untreated run-off Parking area p P run-off is now directed to a single Vortechnics stormwater run-off treatment system. Grading This commercial development project, entailing the building expansion of the Ventana Medical Systems CorporateHeadquarters, is_located__on_Lot of Ranch Vistoso Neighborhood#3. A Type 2 Grading Permit will q . . . be required to construct private roadways, drainage structures, utilities and all building pads for the commercial q construction of thisJro'ect. The grading shall conform to the Rancho Vistoso PAD design guidelines. p Trac: The southern continuation of Vistoso Commerce Loop past Rancho Vistoso Blvd has provided access to the existing CorporateHeadquarters.VMS Head uarters. This road, Innovation Park Drive, presently intersects Tangerine Road to the south. The existingaccesses to the VMS Corporate Headquarters will also be used to access the VMS Corporate Headquarters expansion project. Ventana Medical Systems has four (4) access points. Two access rp q points are on Innovation Park Drive, one access point is on Vistoso Village Drive, and the final access point is on Vistoso Commerce Place. Vistoso Village Drive intersects Innovation Park Drive at the northern point of this parcel. Vistoso Commerce Place accesses Innovation Park Drive at the southwestern boundary of the parcel. The intersection of Rancho Vistoso Blvd and Innovation Park Drive has been operating at an acceptable level of service as an unsignalized intersection even considering the higher trip generation rate from the previous Rancho Vistoso report. With this additional Neighborhood 3 development, a traffic signal at Rancho Vistoso Blvd and Innovation Park Drive shall be installed per Traffic Signal Warrant Analysis by Kettelson and Associates, Inc. dated January31, 2006. No vehicle traffic signal will be permitted at the intersection of Innovation Park Drive and Ventana Medical Systems, Inc. main driveway access. A Pedestrian Signal System as warranted in the Pedestrian Crossing Assessment Study shall be owned by Ventana Medical Systems, Inc., operated bythe Town of Oro Valley, and installed as allowed by the Town Engineer. This pedestrian signal in is considered temporary and shall be evaluated as future development and additional full signalization crossing p ry TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 7 is installed on Innovation Park Drive. As delineated within the Rancho Vistoso Neighborhood 3 and 4 Traffic Impact Analysis TIA), various full Traffic Signal Warrant Analysis will be conducted for all of NH 3&4 the street intersections alongInnovation Park Drive. Signals are shown on the included exhibits RV NH. 3 & 4 TIA, 34A 34B 35A and 35B will be installed as warrants are met. GENERAL PLAN COMPLIANCE The Town shall commit to preserve,protect, and enhance the visual qualities of Oro Valley and Policy 1.1.4. ndin visuallysignificant areas, such as ridgelines, and closely monitoring or reacting quickly to surrounding developmentplansof neighboring communities, and county, state, and federal agencies. Thus, view protection shall be an essential aspectf Oro Valley's community development review and project approval process. o Where possible, encouragepermanent protection of scenic vistas, especially from the Oracle Road Scenic Corridor, the Tangerine Road Corridors. A view corridoranalysis anal sis has been submitted by the applicant. The development does not negatively impact views from Oracle Road or Tangerine Road. Policy 1.4.9 The Town shall continue to require that Commerce/Office Park uses locate lower intensity uses Po y along intense streets with adequate setbacks to reduce the visibility of larger, more uses. All uses at the Ventana Medical System's facility are undetectable from the outside. The largest building, which is the addition to building#2, is located farthest from Innovation Park Drive. The 35.5' is approximate 560' from the Innovation Park Drive right-of-way and 340' from the Vistoso building Village Drive right-of-way.ri ht-of- . It is also 55' from the east property line, far exceeding the rear setback development standard of 30'. Policy 2.1.3 Perg Design the Drainage Desi n Manual, the Town shall continue to require the use of soft materials containing integral ral desert colors for erosion protection, as opposed to concrete lining. The drainage basin will be partially landscaped and hydroseeded. Policy 2.1.4 The Townrequiredevelopment shall that all develo ment proposals depict an arrangement of and massing of buildings and/or arrangement .f lots to minimize impacts on views from adjacent properties and streets. o The goal of this developmentplankeep is to the buildings of this facility clustered for on-site efficiency. In doing so, impacts adjacentproperties on views from aro erties and from Innovation Park Drive have been mitigated. The buffer yards and additional screening augment this effect. Town shall continue to re quire that all development proposals employ design strategies that Policy 2.1.5 The q minimize changes to existing topography and the disturbance of existing vegetation. The site has been previously grated. Thus the existing topography is conducive to development and existing vegetation is non-existent. Policy 3.1.7 The supportdevelopment shall the develo ment of high quality employment-related uses that are compatible and consistent with the scale, character, and workforce of the community. Campus-type employment TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 8 centers that emphasize a unified architectural theme,pedestrian orientation, and a natural landscaping theme are encouraged. This development meets the intent of this policy. PUBLIC NOTIFICATION AND INPUT The surrounding property owners have been noticed in accordance with the Town notification requirements. To date, no comments have been received. DEVELOPMENT REVIEW BOARD RECOMMENDATION: Below are excerpts from the draft minutes of the motions carried for OV 12-06-05 at the Development Review Board meeting held April 11, 2006: MOVED to include a pedestrian bridge in OV12-06-05 as part of Exhibit A. Mr. Panas "Mr. Kandetzke seconded the motion. Motion carried, 5 yes, 2 no, Mr. Sturmon and Mr. Buette voting no." A second motion was then made: "Mr. Panas MOVEDapprove to a rove OV12-06-05 development plan for Ventana Medical Systems building expansion with the attachments in Exhibit A including # 13 and #12 and work to design a pedestrian walkway. 'Vlr. Kandetzke seconded the motion. The motion carried, 7— 0. " A copy of the draft minutes will be provided as an addendum. Discussion of Pedestrian Crossing Department of Transportation (TDOT) describes the HAWK Pedestrian signaling system is "a Tucson p ofa beaconflasher and tra is control signaling technique for marked crossings". The HAWKcombination traffic signal, or High-intensity' Activated crossWalK, is activated by a button when a pedestrian wishes to cross the street. The signal begins flashingyellow to warn approaching drivers. A solid yellow signal follows, preparing g pp drivers to stop. Like a traffic signal, the HAWK turns red to indicate the pedestrian has the right-of-way. Finally, signal alternating flashingred indicates that drivers can proceed if all pedestrians are cleared from the crosswalk, after stopping at the crosswalk. Please see the photos of existing HAWK signals in Tucson as well as the visual description of the HAWK signal sequence in Exhibit B. Discussion at the meeting between staff and the board was focused on the effectiveness of a signalized crosswalk in ensuring for particular pedestriansafetythis site. The Board specifically noted the proximity of Medical Center and the proposed Oro Valley Marketplace. Also, while Ventana Medical Systems, Northwest p p Inc. is currentlyexisting property one of three owners in Rancho Vistoso Neighborhood #3, several projects Drive are in the planningprocess. In sum, members of the Development Review Board along Innovation Park based their concern on pedestrian safety on the following assumptions: 1. Innovation Park increasingly Drive will be increasin 1 utilized by the public to access Oro Valley Marketplace and Northwest Medical Center. 2. Future development in Neighborhood #3 along Innovation Park Drive will significantly increase the traffic on Innovation Park Drive. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 9 pedestrians (approximatelythat are proposed to cross Innovation Park Drive at key 3. The volume of 500) times (8:00am, 12.0pm 0 far exceeds the number of pedestrians that normally cross at other and 5:00 pm) similarly signalized pedestrian crosswalks. 4. The average speed that vehicles are traveling reduces reaction times and may pose safety risks. Staff briefly discussed the positivenegative and aspects of both crossing options at the meeting. The applicant is compiling additional data. The Town Engineer has determined that the HAWK pedestrian flasher is the most effective method for Ventana Systemsemployees Medical to safely cross Innovation Park Drive. As a result, the y the use of a HAWK s stem. Additional information on this topic will be provided Town Engineer has approved at the Council meeting. SUMMARY OF FACTORS Factors For: 1. The developmentplan meets all applicable OVZCR and Rancho Vistoso PAD requirements. Pp 2. The development plan is in compliance with the General Plan. Factors Against: 1. None SUGGESTED MOTIONS: I move to [approve, approve with conditions, OR deny] OV 12-06-05 Development Plan for Ventana Medical System Building Expansion. _Staff recommends � p that an motion to approve be subject to the conditions specified in Exhibit A. _- Attachments: 1. Exhibit A 2. Exhibit B 3. Development Plan 4. Ranch Vistoso Neighborhood #3 and#4 Traffic i Im act Analysis, Exhibits 34A, 34B, 35A, and 35B. ; n 5. p y 0 4-11-06 DRB Minutes Cc: Gregg Forszt, 229 'lanning an , (fLiks .--- Z g Administrator 4221 Terrell Thomas, 806-0914 Richard Cordova, 624-0384 rffAJ , r . Co unity Dev opment erector / \ V\ V 12\2006\12-06-05\Report\TC.DP.RPT_OV 120605.doc F.O O I' 1 /.1 itLte /L-1 6\ Town Engi •er ,—, 77/ , 1 : a Town ►•,anager / /A ., /104---- Town Manager ‘PerExhibit"A" OV12-06-05 Development Plan Ventana Medical Systems - Building Expansion 1. Per OVZCR Sec. 27.7.G.4.g, ten percent (10%) of parking spaces provided must be signed and clearlysi ed for carpoolparking. These reserved spaces should be placed reserved � . proximity to the buildings,but may also be located within the first row of spaces in the in prox y g corresponding parking lot situated on Lot 4 (0V12-06-02). A general note shall be added to the development plan. 2. The passenger drop-off zone shall be utilized as a loading area for Buildings#2 and#3, g ro p provided that onlydeliveries from UPS,FedEx and other similar office supply deliveries are received here. 3. Label setbacks on the development plan. 4. On pages es C 1.1 and C1.2, revise the zoning of adjacent parcels on the east and south site boundary to read, "Zoning: PAD, Open Space." 5. Onpag e C1.1, remove notes 13-14 and 16-18, which currently read "not used." 6. Onpag e C1.2, include each building's individual square footage on the development plan. 7. Address comments by Oro Valley Water dated March 16, 2006 8. Refuse areas will be screened on three sides with a six foot masonry wall and also include a self-closing, self-latching opaque gate. (OVZCR 27.6.F.10). Prove a specific detail on the Development Plan. 9. To break up mass, solid screening walls greater than 40 feet in length shall include decorative features such as caps, patterns or variations as well as varied setbacks. (OVZCR 27.6.F.5). Wall design must match existing walls on the site. Revise the Development Plan by including a detail of wall variation, subject to Planning and Zoning Administrative Approval. 10. All mechanical equipment shall be entirely screened from public view. 11. Address all of the drafting discrepancy comments as stipulated in the letter providing the detailed explanation of the Development Plan Redlines on the 2nd formal submittal documents. 12. Label all specific drainage structures such as storm drains, manholes, catch basins. 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C. Carter, Councilperson Scott Nelson, Special Projects Coordinator 04/11/2006 Development Review Board Minutes Page 3 of 16 1. O � Engineering,Dowl En ineering, representing Ventana Medical Systems, requests approval of a Development Plan for a buildingexpansion on the southeast corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel#219-20-8170. said that the presentation on Items 1 and 2 will be combined, with the vote done Chair Caswell separately. GreggApplicant Forszt, Director of Facilities for Ventana Medical Systems, 1910 East Park P rk Drive began the presentation. Ventana is undergoing their first major expansion.n. The expansion will add three new facilities, totaling 182,000 square feet. This is their worldwidecorporateheadquarters,head uarters, and includes all their research and development facilities and corporate offices. Ventana is proud of the ongoing collaboration with Oro Valley staff on development of the site. Mr. Forszt acknowledged work done on this project by Advantech Facility Design,n, Architect Andy Anderson, Novak Environment, and `V. Construction. Mr. Forszt explained that Ventana Medical Systems is the market leader in automated slide stain technology. Theyused computer-driven equipment which injects a dye onto a glass microscope They with stain of human tissue for the detection of cancer and other infectious diseases. manufacture all that equipment and conduct all the research and development of new products at this site. Theirs is a very clean manufacturing process. When Ventana moved to the site in 2001, they had about 250 employees. Today they have over 500. In 2001, their annual sales were $100 million. Last year sales were just under $200 million, and the forecast for this year's sales is $236 million, with about 600 employees. The facility was originally designed for 300 employees. The proposed expansion is expected to accommodate up to 900 employees, and about $.5 billion in sales. The parking lot to the west of Innovation Park Drive is eventually to be developed. These future expansions would consist of parking garages and additional facilities on the 20 acres. Project Architect Andy Anderson, 4520 N. Hacienda Del Sol, began his presentation by giving an overview of the site and its location relevant to nearby roads and existing facilities and landmarks. Building expansion is going to take place to the south of Building 2, which is the center building on campus. Major ingress and egress is Tangerine Road to Innovation Drive, Oracle Road to Rancho Vistoso and to the campus. The neighborhood is zoned CP-1. Across the street from the facility is a 20 acre piece of land. Mr. Anderson also pointed out the properties adjacent to the Ventana property. On the existing campus there are three buildings. One piece is about 19 acres, another is 30 acres, and the future expansion will take place on the other side of the road. The expansion will consist of a two story addition to Building 2, a new commons building which will be a kitchen and cafeteria facility and a wellness center for employees, and a building for user and staff training and the national marketing group. There will be a covered walkway linking the buildings together and extensive landscaping around the site. F:\MINUTES\DRB\2006104-1 I-06 Minutes.doc Draft minutes to be approved . '• P e4of16 04/11/2006 Development Review Board Minutes Part of expansion will involve elimination of parking on one side of the site to open up views to the mountains and relocating a good portion of the parking across the road. They plan to create a landscaped water retention lagoon, bufferyard screening around the site, and a major pedestrian crossing that will link the parking west of the site. He presented a view from Oracle Road and other pictures of the site. Mr. Kandetzke asked for the number of people who would use the pedestrian crossing daily, and whether there was a plan to cross those people safely. Mr. Forszt replied that the parking lot will be 571 spaces. Since Ventana is a one-shift operation, his estimate would be a maximum of 571eo le crossing it twice a day, for a maximum of 1,200 a day. Mr. Forszt added that p p Ventana has been working with the Town and a hawk traffic signal, very similar to the type of pedestrian crossings at school zones, is included in their plans. Chair Caswell asked Bayer Vella if the crossing would be tied in to Item 3 or Item 1. Mr. Vella said it could be tied in to either, but would recommend addressing on this item. Member Zinkin expressed concern about the type of pedestrian crossing. He foresees that the buildingof Vestar will cause Innovation Park to become a thoroughfare for more than people who work there, and he is concerned how safe this type of proposed blinking light signal would be. He asked if it would be possible to install a pedestrian bridge there in lieu of a traffic signal. Mr. Forszt explained that the possibility of both a bridge and a tunnel was one of the first discussed with staff. Staff's opinion was that a bridge was the least acceptable of the option because views would be blocked and might generate neighbors' complaints. A tunnel would Imo cost $3 million and, with the possibility of not needing it in the future, that option was discarded. Two major traffic studies were conducted; one of them has lead to a longer study that is going to put in a signal at Rancho Vistoso and Innovation Park Drive. As a result, the option of the hawk signal was the one they thought was best. Ventana is not opposed to a pedestrian bridge. Paul Keesler added that staff, in collaboration with applicant's engineers, have conducted a few traffic studies. A bridge, discussed from an engineering and not an aesthetic standpoint, was thought to be the least effective of all the options. With the extra effort it takes to ascend, cross and descend a bridge, it was felt that there was going to be a large contingent of people who are just going to go across the road, and without a signalize that would not be acceptable. A master traffic study for Rancho Vistoso has identified particular places where traffic signals will be installed. Because of the proximity of the two nearby traffic signals, an additional vehicular traffic signal cannot be installed at the Ventana site as it would be dangerously close to the planned traffic lights at Rancho Vistoso and at the Commerce Loop intersection. The alternative chosen was the hawk high-visibility traffic signal, very similar to the one on Flowing Wells across from Walter Douglass School just south of Prince. These types of signals effectively deal with pedestrians crossing traffic, and are user-friendly. Chair Caswell asked if it would be possible to add traffic bumps on both sides of the signal, to slow the traffic down. Mr. Keesler acknowledged that traffic calming is needed, be it a combination of enforcement, and/or mechanical methods which would need to be studied, and mew therefore there isn't an answer at this time. F: S\DRB\2006\04-11-06 Minutes.doc Draft minutes to be approved • Page 5 of 16 04/11/2006 Development Review Board Minutes g Member Zinkin commented that there is a big difference between 500 employee, all going one direction one at once and in the opposite direction eight hours later, than there is with 150 elementary school kids with a crossing guard in the middle of the intersection to enforce the red light. He added that he still leans towards a pedestrian bridge, and can't believe that an aestheticallypleasing and economically feasible bridge can't be engineered. Mr. Kessler suggested that staff work with the applicant on getting some research from the City of Tucson. A bridge that comes to mind is the one across from Palo Verde High School on 22nd Street. At that bridge on any time of the day you can see kids running across the road and not using bridge.bidge. He suggested working with the applicant to get data to find out what the use is. Member Zinkin commented that the difference might be in the actions of a high school adolescent and a mature engineer. Jill Manion-Farrar introduced staff reports for both the building expansion and the landscape plan into the record. The reason applicant is developing parking spaces across the road is in order to meet the required number of parking spaces for the site. The proposed development plan and corresponding landscape plan are in full compliance. She recommended approval of the development plan and corresponding landscape plan. Chair Caswell asked if staff would recommend working with the applicant to design a bridge. Mr. Keesler explained that town staff is not opposed to a bridge or a tunnel, but is concerned aboutp roviding the safest method. He suggested that they could look at a speed table to slow the ivy traffic down. Chair Caswell asked that this issue be further looked at. Member Kandetzke commented that it would be easy to funnel pedestrian traffic to a bridge and have it be safer. He added that tunnels tend to draw in unwanted visitors. Member Zinkin commented that someone driving to the hospital is not going to allow a blinking red light to slow or stop them. He asked how the bridge condition could be added to ensure that it is pursued. Mr. Vella replied that there were several options. One would be to clearly express as a condition that a crossing bridge be put in, and that's an issue we will be researching between the time that the vote is taken tonight and this matter going to Town Council. Staff would present further findings on that issue to Town Council. Member Kandetzke asked if the proposed basin would have water year round. Ms. Manion- Farrar explained that it is a drainage basin that would temporarily hold water from rainfall but it is not meant to be a year-round water source. Mr. Kandetzke clarified that his concern was with water conservation. Ms. Manion-Farrar said the landscape is xeriscape and is primarily desert plans that, once established, will not need regular watering. Member Kandetzke asked if there are going to be very large trucks coming into the loading zones. Ms. Manion-Farrar explained that the applicant anticipates office supply deliveries, food delivery trucks to the cafeteria, and a central loading area in Building 1 where applicant distributes items internally. There is also a loading zone for Building 5, which is also for internal distribution. F:MINUTE S\.DRB\2006104-11-06 Minutes.doc Draft minutes to be approved . Page6of16 04/11/2006 Development Review Board Minutes 4116- Member Kandetzke asked if the loadingzone was sufficiently large for a large truck to turn for the truck to come in and go out in a different direction. around or is there an opportunity Ms. Manion-Farrar explained that the loading zone for the central distribution was approved on site plan for Building1. There is an entrance on the north side of the property and it the original has met the requirements. Vice Chair Sturmon recalled mention of an archeological study, and asked if any effort has been made to look at theg arkin lot across the street. Ms. Manion-Farrar explained that in a letter p from Vistoso Partners, it is stated that there was a previous study and it was deemed that there were no surface archeological findings. Also, the site had been previously graded. The Zoning Code doesp rovide that if there is any archeological finding once there is excavation, that there are measures that can be taken in order to safeguard what is found. Member Kandetzke asked if the pedestrian bridge was part of Exhibit A and what we would be votingon. Mr. Vella explained it was not part of Exhibit A but it can be made a part of Exhibit p A, and incorporated into a motion. Chair Caswell commented that applicant had not made a presentation on landscaping, and asked applicant if theywanted the staff presentation to be representative. Applicant said yes. Pp MOTION: Member Kandetzke MOVED to include a pedestrian bridge in OV 12-06-05 as part of Attachment A. Member Panas SECONDED motion. Motion carried 5-2 (Sturmon, Buette). MOTION: Member Panas MOVED to recommend APPROVAL of 0V12- 06-05, development plan for Ventana Medical Systems building expansion with the conditions in Exhibit A, including condition number 12 that we work to design a pedestrian walkway. Member Kandetzke SECONDED motion. Motion carries (7-0). 2. OV12-06-05, Novak Environmental, representing Ventana Medical Systems, requests approval of a Landscape Plan for a building expansion on the southeast corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel #219- 20-8170. MOTION: Member Zinkin MOVED to recommend APPROVAL of OV 12-06-05, landscape plan for Ventana Medical Systems building expansion, subject to conditions in Exhibit A. Member Buette SECONDED motion. Motion carried 7-0. F:\MINUTES\DRB\2006104-11-06 Minutes.doc Draft minutes to be approved 04/11/2006 Development Review Board Minutes Page 7 of 16 3. 0V12-06-02, Dowl Engineering representing, Ventana Medical Systems, requests approval of a Development Plan for a parking lot on the southwest corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel #219-20-8230 Chair Caswell said that the presentation on Items 3 and 4 will be combined, with the vote done separately. Architect Terrell Thomas, began presentation by explaining that this was a two phase project, and the parking structure needs to be built first. The parking lot on the west side of the road will have 521 stalls and the circulation is such that all of its focus will come to one hawk light previously discussed. Applicant will be studying the issue of the pedestrian bridge. As the company expands, the parking structures will be taken down and incorporated into a larger parking structure. As part of this development, applicant is utilizing the two existing access points that are on the west side of the street. There are an additional 248 parking spaces on the east side of the street, for a total of 769 spaces, which is twelve above the required number of spaces. Those twelve will be used by visitors. The front entry to the parking is aligned with the front entry to the main building. Parking is laid out on a 90 degree system because of the two entries. All parking spaces will have covered with canopies. Applicant is taking some of the covered parking structures on the east side of the street across the street and will be adding the rest of the covered parking to match the existing. ,,► Mr. Thomas presented a sample of the existing parking structures. They are painted a grayish beige that is the Ventana Medical color. It has a reflectivity of about 53%. They are low, approximately 8.5 feet tall. In terms of landscaping, large 6' walls and buffer trees are proposed along the north side to the projected property adjacent to the north. Along the west there will be 3' bumper walls of staggered construction and tree canopy buffer. Applicant plans to mimic the existing signage of the building site for the new site. Masonry walls which are on the existing side will be duplicated for the screen walls on the parking side. They will be split-faced masonry block. Mr. Thomas presented pictures depicting the views from the parking lot, showing how the views will be preserved. Chair Caswell asked if signage was part of this presentation. Mr. Vella said it was not. Member Panas asked where the parking structure would be once the site is fully developed, and also asked for an estimated timeline. Mr. Thomas replied that the long-range plan calls for parking structures to be a portion of the construction of the buildings on the other side. They would probably be a combination of one level underground and the rest above ground, within a parking structure. This is ten years in the future. Member Panas pointed out that this is a beautiful site, and there must be a way to break up the visual mass of the large parking lot. Jill Manion-Farrar introduced staff reports for both the parking lot expansion and the landscape ,,, plan into the record. She pointed out that the parking lot layout has two 19' pedestrian F:1MI»I'ES\DRB12006104-11-06 Minutes.doc Draft minutes to be approved * w 04/11/2006 Development Review Board Minutes Page 8 of 16 pathways, designed in a way to try to break up the mass of the parking lot. They will be landscaped with meandering pathways, and every nine spaces will also have a landscaped island to break up the length of the parking aisle. There will also be berming and walls to screen the parking lot from Innovation Park Drive, and to prevent people from crossing Innovation Park Drive. The parking lot plan meets all the requirement of Oro Valley Zoning Code. Ms. Manion-Farrar made a recommendation for approval and invited questions. Member Johnson said that there is a pedestrian walkway that comes up from the hospital. He asked if it was going to continue on the east side of this parking lot. Ms. Manion-Farrar replied that the sidewalk will remain along the right-of-way, and will extend along Innovation Park Way on both sides. Member Zinkin said he understood a left-turn lane on Innovation Park for people going north. He asked if all 500 cars will go in through the same driveway. Ms. Manion-Farrar clarified that there will be two entry ways into the parking lot and pointed out where the second entry would be. Member Zinkin then asked if the berms and screening were going to block driver visibility once they exit the parking lot. Ms. Manion-Farrar replied that during staff review, it was determined that the landscaping would not interfere with sight visibility. Mr. Keesler added that the present configuration of the pedestrian crossing also ties into the visibility. We have to limit the landscaping put in the median to make sure that there is adequate visibility, and extra attention was paid to this. MOTION: Member Zinkin MOVED to recommend APPROVAL ofOV 12- 06-02, development plan for Ventana Medical System parking expansion. Member Kandetzke SECONDED motion. Motion carried 7-0. MOTION: Member Zinkin AMENDED his motion to recommend APPROVAL of OV 12-06-02,a development Plan for Ventana Medical System parking expansion, subject to conditions in Exhibit A. Member Kandetzke SECONDED motion. Motion carried 7-0. 4. OV12-06-02, Novak Environmental, representing Ventana Medical Systems, requests approval of a Landscape Plan for a parking lot on the southwest corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel #219-20-8230. MOTION: Member Buette MOVED to recommend APPROVAL, with conditions in Exhibit A, of 0V12-06-02, landscape plan for Ventana Medical System parking. Member Kandetzke SECONDED. Motion carried 7-0. Recess: 7:10 p.m. Reconvene: 7:20 p.m F:\MINUTTESIDRB\2006\04-11-06 Minuzes.doc Draft minutes to be approved TOWN OF ORO VALLEY 5 COUNCIL COMMUNICATION MEETING DATE: May 3, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Jill Manion-Farrar, Planner SUBJECT: OV12-06-02, Advantech Facility Designs, representing Ventana Medical Systems, requests approval of a Development Plan for a parking lot on Lot 4 of Neighborhood #3 of the Rancho Vistoso PAD, located on the southwest corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel #219-20-8230 BACKGROUND: The 30.97 acre lot is currently vacant and is zoned for Campus Park Industrial in Neighborhood #3 of the Rancho Vistoso PAD. Lot 4 is accessed via Innovation Park Drive and the site is bordered on the north by North Vistoso Village Drive. The gross area of development is 9.9 acres. The development plan consists of a 521 space parking lot to serve the Ventana Medical Systems campus on the east side of Innovation Park Drive. Ventana Medical Systems, Inc. is an existing business that currently employs approximately 505 persons (mostly high-tech and professional positions)with plans to expand to 1009 employees. This development plan is submitted in conjunction with another development plan (0V12-06-05) for a 134,500 square foot building expansion at their existing facility on Rancho Vistoso Neighborhood #3, Lot 7, located at the southeast corner of North Vistoso Village Drive and East Innovation Park Drive. Please refer to OV 12-06-05 Development Plan Staff Report for additional background information relating to the Ventana Medical Systems building expansion. Lot 4 has been previously graded, thus no significant vegetation or natural contours will be affected by the development of this site. In addition, a temporary improved parking lot currently exists on the site to accommodate the existing overflow from Ventana Medical System's growing employee base. General Plan & Zoning Designations: General Plan Designation: Commerce/Office Park OVZCR Zoning: Planned Area Development (PAD): Campus Park Industrial (CPI). The site is governed by the PAD document and the OVZCR. OVZCR Overlay Districts: Oracle Scenic Corridor Overlay District Tangerine Overlay District Surrounding Land Uses: Direction Zoning Land Use North PAD CPI: Ventana Medical Systems (within Lot 4 boundary); N. Vistoso Village Drive; Integrated Biomolecule Corporation East PAD CPI: Ventana Medical Systems New West PAD CPI (Vacant) and Open Space (within Lot 4 boundary) South PAD CPI (Vacant): Ventana Medical Systems (within Lot 4 boundary). Future construction area/expansion area. F:\OV\OV 12\2006\12-06-02\Reports\DP_TC.RPT.OV 120602.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 DEVELOPMENT PLAN: The parking lot, located on Lot 4 of the Rancho Vistoso Neighborhood #3, will replace a portion of the existing Ventana Medical Systems building site (see OV 12-06-05) as well as provide additional parking spaces on the y spaces for new employees complex.to at the The main features of this parking lot include the following elements: • 521 covered parking spaces • Neutral tone open-air parking structures (see attached graphic) • Extensive screening and landscaping along the parking perimeter • Innovation Park Drive pedestrian crosswalk • Internal pedestrian network Rancho Vistoso PAD Compliance all the development standards for CPI in the Rancho Vistoso PAD, with the exception This development meets p of the parking development standards. Additional information on the parking ratio is provided under the OVZCR Compliance section of the OV12-06-05 Development Plan Staff Report. OVZCR Compliance Parking This development plan provides the number of vehicular parking spaces that will be required for both the existing Ventana MedicalSystemsemployees as well as for most of the building expansion that is delineated -05 development plan. The total required number of spaces for Ventana Medical Systems is under the OV12 06 p plan provides 521 of the required spaces. The additional 248 required spaces are 757. This development provided on the existing Systems Medical Systems campus. All handicapped spaces and bicycle parking will be provided as part of the building expansiondevelopment develo ment plan (OVl2-06-05). Refer to OV 12-06-05 Development Plan Staff Report for a complete analysis of the required and proposed parking. On-site Circulation —Parking Aisles (OVZCR Sec. 27.7.G.4) OVZCR Sec. 27.7.G. 4.c "ParkingAisles shall not be longer than 300 feet without a break in circulation" The parking lot consists of three segments that provide a break in circulation. The parking area has two entry Drive; one at the north ede of the parking lot and one that separates the central and ways from Innovation Park parking lot. The maximum parking area length before a break in circulation is 260 feet. southern portions of the p g re parking is 45 degree parking on one-way parking aisles. Other O VZCR Sec. 27.7.G.4.d The pferred . a be accepted provided it does not result in pedestrian-vehicular conflicts, and is parking configurations may p consistent with (the dimensions listed in) Table 27-16. - it covered parking, the spaces are configured in the traditional 90 degree angle design Due to the use ofopen a p g� p with two-way PAALs. All dimensions meet the code requirements for this parking style. F:\ov\ovinoo6\12-06-02\Reports\DP_TC.RPT.OV120602.doc TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 3 4. "Offstreet parkingprovidedfor all employment uses requiring 80 or more spaces shall OVZCR Sec. 27.7G. g provide at leastof 10% the total parking area as designated for use by car pools. " A condition has been added to Exhibit A to reserve 10% of the spaces for carpool use via signage so the plan q will meet code requirements. Ventana Medical Systems has an aggressive carpool program that pays employees to carpool; however, theapplicant doubts that many of these parking spaces will be utilized. rp staff and applicant feel ten percent (10%), which results in 77 spaces, is somewhat excessive, Ventana Although pp Medical Systems is with the code requirement. The applicant will locate these spaces on the east side of East Innovation Park Drive to try to encourage additional carpooling. Parking Lot Layout (O VZCR Sec. 27.7.H.1 et seq) This development plan meets all relevant code requirements for the parking area configuration. Parking spaces wide and twentyfeet in length. Every row of nine (9) contiguous parking spaces is are nine (9) feet . ted bya raised ten (10) foot landscaped island. Walkways are placed in areas where pedestrians are most separa . drivers and reduce the potential for pedestrian/vehicular conflicts. The pedestrian walkways are also visible to placed at areas convenient for pedestrians. The applicantmitigatedlargeparking has the area by dividing it into smaller sections with landscaped areas, as VZCR Sec 27.7.H.1.'J.i. Nineteen foot wide raised landscaped islands with meandering pathways required by O central section of the parkingarea from the northern and southern sections. The landscape breaks separate the provide ide a predictable pedestrian area to avoid vehicular/pedestrian conflicts. p Screening Sec 27.6.F.9 Parking which abut a public right-of-way or where lights may shine on adjacent residents shall provide a minimum three and one-half(3 / foot high decorative masonry wall and/or 3 / foot high landscaped berm, depressed parking or a combination thereof. in topography, the ro'ect site sits higher than surrounding properties in the area. Therefore, the Due to the sloping project walls in this development plan are 6' tall at the ends of PAALS on the south project boundary. A combination of 1and berms are located alongEast Innovation Park Drive and on the north project boundary. The 3 /Z foot walls north boundary wall will be continuous but more berming was added outside of the wall along with the vegetation provided. The west boundaryhas a continuous, but segmented 3 1/2 foot wall. All sides of the project have verticalvegetativescreening.screenin . Refer to the staff report for the Landscape Plan submitted with OV 12-06-02 for additional details on screening methods Oro Valley Zoning Code Revised Design Guidelines Addendum A.C. 1.a. De-emphasize visual impacts of grading. Lot 4 has been previously graded. Addendum A.C.1.c. Vistas of surrounding natural terrain should be preserved. ,rhe site sits as a table relative to the surrounding topography, which slopes down from Lot 4 on the west and south boundaries. Since the site will be used solely as a parking lot, extensive screening has been provided on all sides to provide visual relief to surrounding sites and to block headlight glare from straying outside the site. F:\ov\ovi2\2006\12-06-02\Reports\DP_TC.RPT.OV120602.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 This screening willpreserve also the viewshed to the Santa Catalina Mountains from properties south and west of the site. Addendum A.C.2.e.1 Coordinate accessorystructures so that they reflect the character of the primary buildings In terms of scale, materials, colors and style. The color of carports should be coordinated with primary structures. a standard metal material and painted a light beige color that coordinates with the buildings. The carports will be The reflectivityvalue of the color, "Rocky Rim"is 53%, which meets OVZCR requirements. These structures are identical to existing those currentlyon the building site. Please see the photos attached as part of the staff report for project's development plan(0V12-06-02). b.xi&xii "Screen parkingareas"and "Screen undesirable views with plant materials and Addendum A.C.3 berms." The parking lot is heavilyscreened on all sides. On the east side, a 30' bufferyard has been provided in addition to an existing bufferrightway.within the of wa . On the remaining sides, a 6'foot segmented wall with alternating provided toprevent headlight glare from straying beyond the site. The walls are complemented by setbacks is g earthen berms on the north and east sides of the parking lot. All four sides of the site have extensive landscaping. Please see the project landscape plan for additional details. .a (iii) "Encoura e a portion of the parking to sides and/or rear of buildings." Addendum A.C.6 g locating Due to their need for several additional buildings, Ventana Medical Systems was unable to comply with this design guideline. Addendum A.C.6.d. et al. In commercial developments,parking areas should be de-emphasized. • de-emphasize the arkin area. See Landscape Plan OV 12-06-02, submitted Extensive screening is included to parking with this report, for additional information. Addendum A.C.6 f . . et al. Pedestrian and vehicular circulation should be designed to complement each other as well as adjacent buildings. Clearly delineated colored concrete crosswalks are located within the site a key pedestrian intersections within Area Access Lanes (PAALs). Concrete was chosen over brick and pavers because the grooves can the Parking professional a safetyin hazard the environment. A condition has been added in Exhibit "A" for the applicant to provide additional details of the colors and texture of the crosswalk material for administrative approval. Large landscaped islands include shaded meandering sidewalks. All walkways connect to the main crosswalk at East Innovation Park Drive. This crosswalk will be equipped with a signal system as warranted in the Pedestrian Crossing Assessment Study. Drainage: The pre developed conditions runoff associated with the parking lot expansion project is primarily generated on- Itilisv • contribution from outside the project boundaries. The flow direction of this runoff is site with negligible runoff p � toward the south and southwest. Roughly Rou hl two thirds of the area extending along the length of the east side of the project site drains by means of overland flow to an existing channel at the south end of the proposed parking lot. F:\OV\OV 12\2006\12-06-02\Reports\DP_TC.RPT.OV 120602.doc TOWN OF ORO VALLEY I COUNCIL COMMUNICATION Page 5 The remaining one third exits the site to the west. All runoff ultimately drains to Big Wash which is located approximately 0.15 miles to the west of the project site. The general drainage patternsdeveloped for develo ed conditions will remain the same as the pre-developed conditions with engineered conveyancemechanisms incorporated into the development plan. Under developed conditions � the same two thirds of the site alongthe east side will be conveyed to a proposed detention basin at the south end of the parking lot bymeans of a network of catch basins and storm-drains. Two of the storm-drain branches open into an o en flow channel located along the west side of the proposed parking lot which in turn empties Into the detention basin and a third storm drain branch empties directly into the detention basin. The proposed detention basin empty will then em t into the existing channel at the south end and subsequently into Big Wash. A first flush treatment systemwill be incorporated into the storm drain system. Runoff from the proposed nco� passthrough lot willthrow h first flush treatment units prior to discharge to the open channel and the detention remaining western third of the project site will remain in its pre-developed condition draining to Big basin. The rem g Wash with no treatment necessary. Grading: A Type 2 Grading Permit will be required to construct the parking lot, PAALs, drainage structures, utilities and associated with this project. The proposed parking lot expansion will require grading activity on any irrigation p � 1 8.9 acres. The gradingshall conform to the Rancho Vistoso PAD design guidelines. approximately Trac: Corporate Headquarters Parking proposed accesses to the VMS q Lot Expansion will consist of two (2) accesses off Innovation Park Drive. These accesses will line up and parallel the two (2) existing access points off Innovation Park Drive now g servicin the present Ventana Medical Systems Corporate Headquarters parking. A traffic signal at Rancho Vistoso Blvd and Innovation Park Drive shall be installed per Traffic Signal Warrant and Associates, Inc., dated January 31, 2006. This signal warrant is a partly result of this Analysis by Kettelson project and a concurrent and closely related building expansion project. No vehicle traffic parking lot expansion p roj� signal will be permitted at the intersection of Innovation Park Drive and Ventana Medical Systems, Inc. main driveway access. gn System Pedestrian Signal S stem as warranted in the Pedestrian Crossing Assessment Study shall be installed as allowed Engineer.bythe Town En ineer. A full Traffic Signal Warrant Analysis will be conducted for Innovation Park Drive and Vistoso Village Drive when required by future development. Oracle Road Scenic Corridor Overlay District (ORSCOD) The development plan is in compliance with all development standards for ORSCOD. ORSCOD landscape standards and ORSCOD design guidelines were applied to the landscape plan. Tangerine Corridor Overlay District Although the subject property ro is located within the Tangerine Corridor Overlay District, it falls within the one- mile tier. Regulations fory the OverlayDistrict allow apply to properties within '/4 mile of the Tangerine Road - right of way. Thus, only architectural guidelines apply to this development. g F:\ov\ovi2\2006\12-06-02\Reports\DP_TC.RPT.OV120602.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 6 GENERAL PLAN COMPLIANCE to require adequate buffering Policy1.4.8 The Town shall continueq q of commercial and employment uses from adjacent neighborhoods, with special consideration being given to placing office or other less intense uses adjacent to the residential areas. component of this development plan. A combination of landscaping, walls, and berms Screening is a critical com p p buffer the parking area from the surrounding areas. Policy 5.1.6 The Town shall continue to ensure that bike, vehicle, and pedestrian conflicts are minimized through appropriate design standards. Pedestrian safety is ensured providing bythree main pathways internal to the parking lot that are in areas predictable for drivers and where all traffic will have a natural yield to pedestrians. The applicant is finalizing details to provide a crosswalk light for East Innovation Park Drive. Pathways are constructed internally to reduce the incidence of crossing East Innovation Park Drive in unauthorized areas. Multiple points of crossing have been further deterred bythe walls and berms scheme within the bufferyard. Policy 5.4.4 The Town shall continue to ensure that sufficient buffer zones and/or buffering techniques are for dem to eall land developed adjacent to arterials and collectors. p y East Innovation Park Drive collector, which is the minimum required by code. A 30' buffer is provided on the This addition landscaping provided within the right-of-way, creating a total of 65' from the buffer is in addition to the p g developed parking lot to the collector's edge of pavement. PUBLIC NOTIFICATION AND COMMENT: The surrounding property owners have been noticed in accordance with the Town notification requirements. To adjacent proowner expressed concern about the size of the parking date, one comment has been received. An p of Ventana Medical lot,but conceded the rapid growthSystems warranted the additional parking. The neighbor expressed that the covered parking structures would make the large parking area more noticeable and would create an eyesore. DEVELOPMENT REVIEW BOARD ACTIONS: April the Development Review Board meetingheld A ril 1lth, 2006, the Board voted 7-0 to forward the applicant's request, with the conditions listed in Exhibit A, to the Town Council. As stated earlier int this Communication, this development plan is submitted in conjunction with a separate development plan for a building expansion, OV 12-06-05. As part of the motion for that development plan p the method of crossing 12-06-OS), the Board requested between the parking area and the main site to be reviewed and present the findings to Council. For additional information, please see the Council Communication for OV12-06-05. SUMMARY OF FACTORS: Factors For 1. The development planapplicable meets all a licable OVZCR and Rancho Vistoso PAD requirements. F:\OV\Ov 12\2006\12-06-02\Reports\DP_TC.RPT.OV 120602.doc TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 7 2. The development plan is in compliance with the General Plan. 3. The parking area is thoroughly screened on all four sides. 4. The company's long range plan includes more productive uses for the parcel. Factors Against 1. A neighbor is concerned with the large paved area and the covered parking. SUGGESTED MOTIONS: I move to [approve, approve with conditions, OR deny] OV12-06-02, Development Plan for the Ventana Medical System parking expansion. Staff recommends that any motion to approve be subject to the conditions specified in Exhibit A. Attachments: 1. Exhibit A 2. Development Plan 3. DRB Minutes 4-11-06 Cc: Gregg Forszt, 229-4221 Terrell Thomas, 806-0914 Richard Cordova, 624-0384 A;talP, ''(th-&_ armingan 4 # g Administrator 7 Coity Development Director pn ,.. k, /`p.. Town Engineer Z96tri‘70 a.,...1„. rynt Town nager d-r,lies2e Town Mana er 1111 F:\ov\ovi2\2006\12-06-02\Reports\DP_TC.RPT.OV120602.doc EXHIBIT A OV 12-06-02 DEVELOPMENT PLAN VENTANA MEDICAL SYSTEMS PARKING LOT EXPANSION percent (10%) of arkin s aces provided must be reserved and clearly 1. Per OVZCR Sec. 27.7.G.4.g,ten parking p signed for carpool parking. These reserved spaces should be placed in proximity to the buildings,but may also be located within the first row of spaces in the corresponding parking lot situated on Lot 4 (0V12-06-02). A general note shall be added to the development plan. 2. Add recorded book and page numbers for streets on Page C1.1. • developmentplan specifying the texture and the color of the material used to 3. Additional detail on the deve p construct the internal crosswalks must be submitted to demonstrate compliance with OVZCR Sec. 27.7.H.1.1 .i. Materialsubject is sub'ect to Planning and Zoning administrative approval. • discrepancycomments as stipulated in the letter providing the detailed 4. Address all of the drafting p explanation of the Development Plan Redlines on the 2nd formal submittal documents. placement Provide data/analysis showingthat that of the Vortechnics units does not affect the p roflles/HGLs shown in Figures P-1, P-2, P-3 and P-4. 6. Correct Section 5.3 and Figure ure 3 to indicate that this information is Hydrologic Data Summary and not Hydraulic Summary. • the respective appendices where specific data, analysis and calculations 7. Indicate in the text section, p pp occur. 8. Provide a summary tabulation for watersheds El, E2 and E3 in the text section. between Figure 9. Correct the discrepancy in hydraulic grade line P-1 and Table Al for Basin A2. 10. Correct the cumulative flow value at pipe SD-8 shown in Table B2. 11. Correct the detention basin outfall and inflow labels in Figure 6. 12. Provide a Ql00 hydrologic data sheet for concentration point Dl. F:\OV\OV 12\2006\12-06-02\Reports\TC_DP_EXHIBIT A_OV 120602.doc • DRAFT MINUTES OF THE ORO VALLEY DEVELOPMENT REVIEW BOARD REGULAR MEETING TUESDAY, APRIL 11, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 NORTH LA CANADA DRIVE CALL TO ORDER: 6:00 p.m. PRESENT: Mary Caswell, Chair John Buette,Member Harold Kandetze, Member David Johnson, Member Dan Sturmon, Vice Chair Marc Panas, Member Mike Zinkin, Member IMP ALSO PRESENT: Bayer Vella, Principal Planner Joe Andrews, Civil Attorney Paul Keesler, Development Review Division Manager David Ronquillo, Senior Planner Jill Manion-Farrar, Planner Jonathan Lew, Planning Technician Arinda Asper, Recording Secretary Paul Loomis, Mayor Conny Culver, Councilperson K. C. Carter, Councilperson Scott Nelson, Special Projects Coordinator a 11101. 04/11/2006 Development Review Board Minutes Page 3 of 16 1. OV12-06-05, Dowl Engineering, representing Ventana Medical Systems, requests approval of a Development Plan for a building expansion on the southeast corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel #219-20-8170. Chair Caswell said that the presentation on Items 1 and 2 will be combined, with the vote done separately. Applicant Gregg Forszt,____Director.__.of Facilities for Ventana Medical Systems,__._ _ ._1910 East Innovation Park Drive, began the presentation. Ventana is undergoing their first major expansion. The expansion will add three new facilities, totaling 182,000 square feet. This is their worldwide corporate headquarters, and includes all their research and development facilities and corporate offices. Ventana is proud of the ongoing collaboration with Oro Valley staff on development of the site. Mr. Forszt acknowledged work done on this project by Advantech Facility Design,n, Architect Andy Anderson, Novak Environment, and VML Construction. Mr. Forszt explained that Ventana Medical Systems is the market leader in automated slide stain technology. They used computer-driven equipment which injects a dye onto a glass microscope slide with stain of human tissue for the detection of cancer and other infectious diseases. They manufacture all that equipment and conduct all the research and development of new products at this site. Theirs is a very clean manufacturing process. When Ventana moved to the site in 2001, they had about 250 employees. Today they have over 500. In 2001, their annual sales were $100 million. Last year sales were just under $200 million, and the forecast for this year's sales is $236 million, with about 600 employees. The facility was originally designed for 300 employees. The proposed expansion is expected to accommodate up to 900 employees, and about $.5 billion in sales. The parkinglot to the west of Innovation Park Drive is eventually to be developed. These future expansions would consist of parking garages and additional facilities on the 20 acres. Project Architect Andy Anderson, 4520 N. Hacienda Del Sol, began his presentation by giving an overview of the site and its location relevant to nearby roads and existing facilities and landmarks. Building expansion is going to take place to the south of Building 2, which is the center building on campus. Major ingress and egress is Tangerine Road to Innovation Drive, Oracle Road to Rancho Vistoso and to the campus. The neighborhood is zoned CP-1. Across the street from the facility is a 20 acre piece of land. Mr. Anderson also pointed out the properties adjacent to the Ventana property. On the existing campus there are three buildings. One piece is about 19 acres, another is 30 acres, and the future expansion will take place on the other side of the road. The expansion will consist of a two story addition to Building 2, a new commons building which will be a kitchen and cafeteria facility and a wellness center for employees, and a building for user and staff training and the national marketing group. There will be a covered walkway linking the buildings together and extensive landscaping around the site. logifr F:MINUTE S\DRB\2006104-11-06 Minutes.doc Draft minutes to be approved 04/11/2006 Development Review Board Minutes Page 4 of 16 41111, Part of expansion will involve elimination of parking on one side of the site to open up views to the mountains and relocating a good portion of the parking across the road. They plan to create a landscaped water retention lagoon, bufferyard screening around the site, and a major pedestrian crossingthat will link the parking west of the site. He presented a view from Oracle Road and other pictures of the site. Mr. Kandetzke asked for the number of people who would use the pedestrian crossing daily, and whether there_was vias a plan to cross those people safely. Mr. Forszt replied that the parking lot p will be 571 spaces. Since Ventana is a one-shift operation, his estimate would be a maximum of 571eo le crossing it twice a day, for a maximum of 1,200 a day. Mr. Forszt added that p P Ventana has been working with the Town and a hawk traffic signal, very similar to the type of pedestrian crossings at school zones, is included in their plans. Chair Caswell asked Bayer Vella if the crossing would be tied in to Item 3 or Item 1. Mr. Vella said it could be tied in to either, but would recommend addressing on this item. Member Zinkin expressed concern about the type of pedestrian crossing. He foresees that the building of Vestar will cause Innovation Park to become a thoroughfare for more than people who work there, and he is concerned how safe this type of proposed blinking light signal would be. He asked if it would be possible to install a pedestrian bridge there in lieu of a traffic signal. Mr. Forszt explained that the possibility of both a bridge and a tunnel was one of the first P discussed with staff Staff's opinion was that a bridge was the least acceptable of the option generate g views would be blocked and might neighbors' complaints. A tunnel would 111. cost $3 million and, with the possibility of not needing it in the future, that option was discarded. Two major traffic studies were conducted; one of them has lead to a longer study that is going to put in a signal at Rancho Vistoso and Innovation Park Drive. As a result, the option of the hawk signal was the one they thought was best. Ventana is not opposed to a pedestrian bridge. Paul Keesler added that staff, in collaboration with applicant's engineers, have conducted a few traffic studies. A bridge, discussed from an engineering and not an aesthetic standpoint, was thought to be the least effective of all the options. With the extra effort it takes to ascend, cross and descend a bridge, it was felt that there was going to be a large contingent of people who are just goingto go across the road, and without a signalize that would not be acceptable. A master traffic study for Rancho Vistoso has identified particular places where traffic signals will be installed. Because of the proximity of the two nearby traffic signals, an additional vehicular traffic signal cannot be installed at the Ventana site as it would be dangerously close to thep lanned traffic lights at Rancho Vistoso and at the Commerce Loop intersection. The alternative chosen was the hawk high-visibility traffic signal, very similar to the one on Flowing Wells across from Walter Douglass School just south of Prince. These types of signals effectively deal with pedestrians crossing traffic, and are user-friendly. Chair Caswell asked if it would be possible to add traffic bumps on both sides of the signal, to slow the traffic down. Mr. Keesler acknowledged that traffic calming is needed, be it a combination of enforcement, and/or mechanical methods which would need to be studied, and 1116.- therefore there isn't an answer at this time. F: S`DRB12006104-1 I-06 Minutes.doc Draft minutes to be approved 04/11/2006 Development Review Board Minutes Page 5 of 16 Member Zinkin commented that there is a big difference between 500 employee, all going one direction one at once and in the opposite direction eight hours later, than there is with 150 elementary school kids with a crossing guard in the middle of the intersection to enforce the red light. He added that he still leans towards a pedestrian bridge, and can't believe that an aesthetically plasin and economically feasible bridge can't be engineered. ed. Mr. Kessler suggested that staff work with the applicant on getting some research from the City of Tucson. A bridge that comes to mind is the one across from Palo Verde High School on 22nd Street. At that bridge on any time of the day you can see kids running across the road and not using the bridge. He suggested working with the applicant to get data to find out what the use is. Member Zinkin commented that the difference might be in the actions of a high school adolescent and a mature engineer. Jill Manion-Farrar introduced staff reports for both the building expansion and the landscape plan into the record. The reason applicant is developing parking spaces across the road is in order to meet the required number of parking spaces for the site. The proposed development plan and corresponding landscape plan are in full compliance. She recommended approval of the development plan and corresponding landscape plan. Chair Caswell asked if staff would recommend working with the applicant to design a bridge. Mr. Keesler explained that town staff is not opposed to a bridge or a tunnel, but is concerned about providing the safest method. He suggested that they could look at a speed table to slow the 'l"'` traffic down. Chair Caswell asked that this issue be further looked at. Member Kandetzke commented that it would be easy to funnel pedestrian traffic to a bridge and have it be safer. He added that tunnels tend to draw in unwanted visitors. Member Zinkin commented that someone driving to the hospital is not going to allow a blinking red light to slow or stop them. He asked how the bridge condition could be added to ensure that it is pursued. Mr. Vella replied that there were several options. One would be to clearly express as a condition that a crossing bridge be put in, and that's an issue we will be researching between the time that the vote is taken tonight and this matter going to Town Council. Staff would present further findings on that issue to Town Council. Member Kandetzke asked if the proposed basin would have water year round. Ms. Manion- Farrar explained that it is a drainage basin that would temporarily hold water from rainfall but it is not meant to be a year-round water source. Mr. Kandetzke clarified that his concern was with water conservation. Ms. Manion-Farrar said the landscape is xeriscape and is primarily desert plans that, once established, will not need regular watering. Member Kandetzke asked if there are going to be very large trucks coming into the loading zones. Ms. Manion-Farrar explained that the applicant anticipates office supply deliveries, food delivery trucks to the cafeteria, and a central loading area in Building 1 where applicant distributes items internally. There is also a loading zone for Building 5, which is also for internal distribution. F:\MINU1 ES\DRB12006\04-11-06 Minutes.doc Draft minutes to be approved 04/11/2006 Development Review Board Minutes Page 6 of 16 IMOft Member Kandetzke asked if the loading zone was sufficiently large for a large truck to turn around or is there an opportunity for the truck to come in and go out in a different direction. Ms. Manion-Farrar explained that the loading zone for the central distribution was approved on the plan original site for Building 1. There is an entrance on the north side of the property and it has met the requirements. Vice Chair Sturmon recalled mention of an archeological study, and asked_if any effort has been made to look at thep arking lot across the street. Ms. Manion-Farrar explained that in a letter from Vistoso Partners, it is stated that there was a previous study and it was deemed that there were no surface archeological findings. Also, the site had been previously graded. The Zoning g Code does provide that if there is any archeological finding once there is excavation, that there are measures that can be taken in order to safeguard what is found. Member Kandetzke asked if the pedestrian bridge was part of Exhibit A and what we would be tin on. Mr. Vella explained it was not part of Exhibit A but it can be made a part of Exhibit voting p A, and incorporated into a motion. Chair Caswell commented that applicant had not made a presentation on landscaping, and asked applicant if theywanted the staffpresentation to be representative. Applicant said yes. pp • MOTION: Member Kandetzke MOVED to include a pedestrian bridge in 0V12-06-05 as part of Attachment A. Member Panas SECONDED motion. Motion carried 5-2 (Sturmon, Buette). MOTION: Member Panas MOVED to recommend APPROVAL of 0V12- 06-05, development plan for Ventana Medical Systems building expansion with the conditions in Exhibit A, including condition number 12 that we work to design a pedestrian walkway. Member Kandetzke SECONDED motion. Motion carries (7-0). 2. OV12-06-05, Novak Environmental, representing Ventana Medical Systems, pp requests approval of a Landscape Plan for a building expansion on the southeast q corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel #219- 20-8170. MOTION: Member Zinkin MOVED to recommend APPROVAL of OV12-06-05, landscape plan for Ventana Medical Systems building expansion, subject ect to conditions in Exhibit A. Member Buette SECONDED motion. Motion carried 7-0. Now F: S\DRB\2006\04-11-06 Minutes.doc Draft minutes to be approved 04/11/2006 Development Review Board Minutes Page 7 of 16 (kr 3. OV12-06-02, Dowl Engineering representing, Ventana Medical Systems, requests approval of a Development Plan for a parking lot on the southwest corner of North Vistoso Village Drive and East Innovation Park Drive, Parcel #219-20-8230 Chair Caswell said that the presentation on Items 3 and 4 will be combined, with the vote done separately. Architect-Terrell--Thomas, began presentation by explaining that this was a two phase project, and the parking structure needs to be built first. The parking lot on the west side of the road will have 521 stalls and the circulation is such that all of its focus will come to one hawk light previously discussed. Applicant will be studying the issue of the pedestrian bridge. As the company expands, the parking structures will be taken down and incorporated into a larger parking structure. As part of this development, applicant is utilizing the two existing access points that are on the west side of the street. There are an additional 248 parking spaces on the east side of the street, for a total of 769 spaces, which is twelve above the required number of spaces. Those twelve will be used by visitors. The front entry to the parking is aligned with the front entry to the main building. Parking is laid out on a 90 degree system because of the two entries. All parking spaces will have covered with canopies. Applicant is taking some of the covered parking structures on the east side of the across the street and will be addingthe rest of the covered parking to match the existing. New street Mr. Thomas presented a sample of the existing parking structures. They are painted a grayish beige that is the Ventana Medical color. It has a reflectivity of about 53%. They are low, approximately 8.5 feet tall. In terms of landscaping, large 6' walls and buffer trees are proposed along the north side to the projected property adjacent to the north. Along the west there will be 3' bumper walls of staggered construction and tree canopy buffer. Applicant plans to mimic the existing signage of the building site for the new site. Masonry walls which are on the existing side will be duplicated for the screen walls on the parking side. They will be split-faced masonry block. Mr. Thomas presented pictures depicting the views from the parking lot, showing how the views will be preserved. Chair Caswell asked if signage was part of this presentation. Mr. Vella said it was not. Member Panas asked where the parking structure would be once the site is fully developed, and also asked for an estimated timeline. Mr. Thomas replied that the long-range plan calls for parking structures to be a portion of the construction of the buildings on the other side. They would probably be a combination of one level underground and the rest above ground, within a parking structure. This is ten years in the future. Member Panas pointed out that this is a beautiful site, and there must be a way to break up the visual mass of the large parking lot. Jill Manion-Farrar introduced staff reports for both the parking lot expansion and the landscape ''"' plan into the record. She pointed out that the parking lot layout has two 19' pedestrian F:\MINUTES\DRB12006104-11-06 Minutes.doc Draft minutes to be approved 04/11/2006 Development Review Board Minutes Page 8 of 16 pathways, designed in ato break up the mass of the parking lot. They will be way to try landscaped withmeandering pathways,aths, and every nine spaces will also have a landscaped island to break up lengthoftheparking the aisle. There will also be berming and walls to screen the from lot fr m Innovation Park Drive, and to prevent people from crossing Innovation Park plan The parkinglot meets all the requirement of Oro Valley Zoning Code. Ms. Manion-Farrar made a recommendation for approval and invited questions. Member Johnson-said that there is a pedestrian walkway that comes up from the hospital. He going asked if it was oin to continue on the east side of this parking lot. Ms. Manion-Farrar replied that the sidewalk will remain along the right-of-way, and will extend along Innovation Park Way on both sides. Member Zinkin said he understood a left-turn lane on Innovation Park for people going north. asked if all 500 cars will go in through the same driveway. Ms. Manion-Farrar clarified that He there will be two entryways into the parking lot and pointed out where the second entry would be. Member Zinkin then asked if the berms and screening were going to block driver visibility once they exit the parking lot. Ms. Manion-Farrar replied that during staff review, it was determined that the landscaping would not interfere with sight visibility. Mr. Keesler added that thepresent configurationcrossingalsotiesintothe visibility.of the pedestrian We have to g limit the landscaping put in the median to make sure that there is adequate visibility, and extra attention was paid to this. MOTION: Member Zinkin MOVED to recommend APPROVAL ofOV 12- 06-02, development plan for Ventana Medical System parking expansion. Member Kandetzke SECONDED motion. Motion carried 7-0. MOTION: Member Zinkin AMENDED his motion to recommend APPROVAL of OV 12-06-02,a development Plan for Ventana Medical System parking expansion, subject to conditions in Exhibit A. Member Kandetzke SECONDED motion. Motion carried 7-0. 4. OV12-06-02, Novak Environmental, representing Ventana Medical Systems, p requests approval of a Landscape Plan for a parking lot on the southwest corner of q North Vistoso Village Drive and East Innovation Park Drive, Parcel #219-20-8230. MOTION: Member Buette MOVED to recommend APPROVAL, with conditions in Exhibit A, of 0V12-06-02, landscape plan for Ventana Medical System parking. Member Kandetzke SECONDED. Motion carried 7-0. 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BACKGROUND: ' was approved byTown Council on February 15, 2006. combination Development Plan and Preliminary Plat pp A p t there are four With regard to specific timing of development, requirements governing the proposal: g 1. The terms and conditions of the Economic Development Agreement conditions specified within the Development Plan 2. Phasing p • Development Plan. OVZCR Sec. 22.9E8b, "If Code regulations governing the validity of a p 3. g ofthe date improvements have not been started within 2 years of approval of the development plan, plan• shall be deemed to have been abandoned. " the royal is iip0 validity of a Preliminary Plat. OVZCR Sec. 22.9C.8, App 4. Code regulations governing the val y r vided from the date ovalidfora eriod of six months of Town Council approval unless otherwise p period by Town Council. A six month extension of the preliminary plat approyal may be granted by the from the subdivider prior to the expiration date. " Town Council upon receipt of a letter "six the date n extension of the months of Town Council approval" period for The applicant seeks a he Prelimina Plat will expire on August 15, 2006. Preliminary Plats. T ry SUMMARY: PreliminaryPlat time extension (see attached letters). The The applicant has formally submitted a request for a with the one specified for a Development Plan. The aim is to have the Preliminary Plat period align p Development Plan will not expire until February 15, 2008. is from the applicant is attached. Staff analysisprovided within the Findings section A letter of explanation below. Findings: • Economic Development Agreement. for an extension does not modify the terms of the p • 1. This request 1 workingwith the applicant on signal an intended delay in construction. Staff is currently 2. It does not . • Improvement Plans (detailed site preparation documents). 1111110 Architecture, Signage, and . this and review will take a minimum of 6 months (staffs 3. For a site of size, improvement plan preparation ents a impacts the timingof final plat submittal. Per OVZCR requirements,estimate). This significantly . TOWN OF ORO VALLEY JUNCIL COMMUNICATION Page 2 of 2 lat ma not be submitted until the Improvement Plans are approved. And, approval royal of a Final Plat final p y by Town Council stays the validity of the Preliminary Plat. . ' improvement plans and a final plat by August 15th is simply In sum, an expectation to complete unrealistic for any project of this magnitude. 4. If the Preliminary Plat lapses, the applicant maystill proceed by submitting building permits. The Plat ' - which is a prerequisite to enable sale or ground lease of primarily governs the location of lot lines p q - reconsidered bythe Development Review Board and Town Council multiple lots. It would have to be lel remain via the Development Plan- so the deliberations would be solely and the design approval would p focused on the lot lines. This time expense would be an unnecessary cost of Town resources to re-apply lot lines over an affixed design. SUGGESTED MOTIONS: withOR deny] an extension for OV 12-04-30A Preliminary Plat to move to [approve, a prove conditions,I p February 15, 2008. Attachment: 1. Applicant's Request Letters MB Savel, Fax: 879-4724 1 ' 4 e4..".„..f Planning n and Zoni g A dmi istrator c„,./.„..* 7-Nvii2,,ir coCunity Dev-, •pme Director kti 1 T En neer I ,A1144'‘ 61-41-1 Assistant Town Manager Od(1, 0- Town Man•!er F:\ov\ovinoo4\ov 12-04-30A\PPTC.RPT.requestforextensionn.doc + s LEWIS629-4418 Dial:(520) ROCA AND Mazy Beth Saves Direct One South Church Avenue Suite 700 Direct Fax:(520)879-4724 Tucson,Arizona 85701-1611 msavel@lrlaw.com ---LLP--' Admitted in:Arizona LAWYERS Our File Number: 29165-00003 March 31, 2006 VIA 1ST CLASS MAIL The Honorable Mayor and Town Council Town of Oro Valley 11000 North La Canada Drive Oro Valley, Arizona 85737 Re: Oro Valley Marketplace preliminary plat 0V12-04-30; clarification to request for time extension Dear Mayor and Town Council: This letter clarifies Vestar's March 28, 2006 letter requesting an extension to the Oro Valley Marketplace preliminary plat lace relimin expiration date to February 15, 2008, to coincide with the expiration date for the Oro Valley Marketplace development plan. Regardless of this request, under the Economic Development Agreement with the Town,Vestar is still obligated to obtain a building permit and start construction on at least 200,000 square feet within 18 months of approval of the development plan. the Oro ValleyZoningCode Revised (OVZCR), a preliminary plat typically expires Per 6 months, at which time the final plat should be ready for Town Council consideration. A in 6 month plat expiration is reasonable for a small scale project. Vestar believes and Town staff that a 6-month expiration period is too short for a project of the size and agrees,however, P all xit of Oro ValleyMarketplace. Even the first phase of development, including complexity P infrastructure, the entire loop road, all perimeter landscaping, the central open space grading, months. and the first phase of building development, will require longer than 6 restoration There requested preliminary plat extension to February 15, 2008,provides a reasonable q P period in which to complete the improvement work under the preliminary plat for the entire 100+ p before to finalplat approval. From Town staff's perspective, it also simplifies the acre projectPP tracks n g of project's "expiration"" iration" dates by creating a single deadline for both the preliminary plat and development plan. Thank you for this opportunity to clarify this request. • rely . # ary eth Savel MBS/sdl cc: Mr. Chuck Sweet,Town Manager Sarah S. More,FAICPB ayer Vella, AICP Mr.David C. Malin (all via e-mail) 1%928.1 PHOENIX • TUCSON • LAS VEGAS • RENO • ALBUQUERQUE www.lewisandroca.com • LEWIS AND Mary Beth Savel Direct Dial:(520)629-4418 ROCA One South Church Avenue Suite 700 Direct Fax:(520)879-4724 Tucson,Arizona 85701-1611 msavel@lrlaw.com ------LLP----- Admitted in:Arizona LAWYERS Our File Number: 29165-00003 March 28, 2006 VIA 1ST CLASS MAIL The Honorable Mayor and Town Council Town of Oro Valley 11000 North La Canada Drive Oro Valley, Arizona 85737 Re: Oro Valley Marketplace preliminary plat OV12-04-30;request for time extension Dear Mayor and Town Council: On February 15, 2006, the Oro Valley Town Council approved a development plan and preliminary plat for Oro Valley Marketplace for Vestar in Case OV 12-04-30. Under the Oro Valley Zoning Code Revised (OVZCR), the development plan expires in two years. However, the preliminary plat expires in only 6 months. Additionally, the Economic Development Agreement with Vestar for this project imposes an eighteen-month deadline to initiate construction on the first phase of development. In light of these deadlines and the complexity of the development project as a whole, Vestar requests that the Mayor and Town Council approve an extension to the preliminary plat to a date that aligns with the OVZCR specified two year development plan expiration date. This will provide Vestar adequate time to complete the lengthy and thorough Town improvement plan and construction design processes. The OVZCR specified 6 month plat expiration is reasonable for a small scale project; however, it is unrealistic for a project of this magnitude. As you know,Oro Valley Marketplace includes over 100 acres and over 800,000 square feet of commercial and retail development. Vestar is working diligently on improvement plans for the first phase of development, including all grading, infrastructure, the entire loop road, all perimeter landscaping and the central open space restoration. This first phase will also include some building development. Subsequent development phases will include further infrastructure improvements and additional building development. Vestar has worked closely with Town staff to outline a realistic improvement plan preparation,review and approval schedule that meets the Town's timing requirements and also satisfies the EDA deadlines. Vestar is concerned, however, that it may be difficult to complete improvements for the first phase by the current 6-month plat deadline, let alone for subsequent phases. The proposed extension, however, appears to provide a reasonable period in which to complete the improvement work under the preliminary plat prior to final plat approval. I • 196642.1 PHOENIX • TUCSON • LAS VEGAS • RENO • ALBUQUERQUE www.lewisandroca.com LEWISThe Honorable Mayor and Town Council AND March 28,2006 ROCA Page 2 ---LLP-- LAWYERS Furthermore, it simplifies the tracking of OVZCR mandated"expiration" dates by creating one standard for both the preliminary plat and development plan. Please contact me if you require additional information. Thank you very much for your consideration of this request. Sincer y, . ie eth S avel MBS/sdl c c: Sarah S. More,FAICP Bayer Vella, AICP Mr.David C. Malin Mr. David Larcher Mr. Marc Grayson Mr.David Little (via e-mail) or 196642.1