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HomeMy WebLinkAboutPackets - Council Packets (1001) ** AMENDED AGENDA (7131/06 4:00 p.m.) ORO VALLEY TOWN COUNCIL REGULAR SESSION AUGUST 2, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:30 PM 1) Pursuant to ARS 38-431.03(A)(3) and (A)(4), Council may vote to enter Executive Session for discussion and consultation with the Town Attorney for legal advice regarding La Canada Drive widening project from Naranja Drive to Tangerine Road 2) Pursuant to ARS 38-431.03(A)(2), A(3) and (A)(4), Council may vote to enter Executive Session for discussion and consultation with the Town Attorney for legal advice and considering the Town's position in regards to matters which are the subject of pending, threatened or contemplated litigation, or negotiations including Steam Pump Ranch acquisition/condemnation; Pager Pay litigation; enforcement action against Reflections at the Buttes; Logan's Crossing acquisition/condemnation; Target, Barclay & UMC (Oracle Road Improvement District (ORID) assessments); Arnold/Turbyfill litigation; Brandon Soop litigation RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the U 08/02/06 Agenda, Council Regular Session 2 Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA In accordance with Section 2-4-6 of the Oro Valley Town Code, Consent Agenda items are items of business that are of a routine nature and shall be introduced by a motion "To approve the Consent Agenda'; and shall be considered by the Council as a single item. There shall be no debate or discussion by any member of the council regarding any item on the consent agenda, beyond asking questions for simple clarification. Any consent item may be pulled at the request of a council member only and considered individually. The item pulled from the consent agenda may be discussed with full debate. (Consideration and/or possible action) A. Police Report - June 2006 B. Coyote Run - End of Fiscal Year Report &Monthly Report —June 2006 C. Resolution No. (R)06- 57 Approving Financial Participation Agreement between the Metropolitan Tucson Convention and Visitors Bureau and the Town of Oro Valley D. Resolution No. (R)06- 58 Authorizing and Approving a Contract with CH2MHILL in the amount of$142,600.00 for professional engineering services for Pusch View Lane Well C-9 Site Facilities and Equipping E. OV12-05-37 Approval of a final plat conversion of La Reserve Apartments to Mistral at La Reserve Condominiums, located east of Oracle Road off of La Reserve Drive, Parcel #220-08-008J F. OV12-05-31 Approval of a final plat for a 21 lot subdivision, Sunset Canyon Estates, located south of Tangerine Road and east of Vista Del Sol, Parcels 224-11-019B through F 2. PUBLIC HEARING - OV12-06-01A APPEAL OF THE DEVELOPMENT REVIEW BOARD'S DENIAL OF A GRADING EXCEPTION FOR THE ORACLE/HARDY OFFICE DEVELOPMENT, LOCATED IN PROXIMITY TO THE NORTHEAST CORNER OF ORACLE ROAD AND HARDY ROAD, PARCEL #225-12-066C 3. PUBLIC HEARING — ORDINANCE (0)06-11, OV12-05-31 B ADOPTING A RECREATIONAL AREA IN-LIEU FEE PROPOSAL FOR THE SUNSET CANYON ESTATES SUBDIVISION LOCATED SOUTH OF TANGERINE ROAD AND EAST OF VISTA DEL SOL, PARCELS 224-11019B THROUGH F 08/02/06 Agenda, Council Regular Session 3 4. REVIEW AND DISCUSSION OF IMPLEMENTATION OF A 4% LOCAL SALES TAX ON UTILITY SERVICES, INCLUDING ELECTRICITY, WATER AND NATURAL GAS 5. OV12-05-28A REQUEST FOR APPROVAL OF A FINAL PLAT FOR THE VISTOSO TOWN CENTER - CONDOMINIUMS "THE RETREATS AT VISTOSO", LOCATED AT THE CORNER OF RANCHO VISTOSO BOULEVARD AND MOORE ROAD, PARCEL 219-21-001 D 6. OV12-05-28B REQUEST FOR APPROVAL OF A FINAL PLAT FOR THE VISTOSO TOWN CENTER - SINGLE-FAMILY RESIDENTIAL SUBDIVISION KNOWN AS "HOHOKAM MESA," LOTS 1-145 AND BLOCKS "A" THROUGH "C", LOCATED AT THE CORNER OF RANCHO VISTOSO BOULEVARD AND MOORE ROAD, PARCEL 219- 21-001D 7. DISCUSSION, CONSIDERATION AND POSSIBLE ACTION REGARDING THE SPONSORSHIP OF AN "UP WITH PEOPLE" CONCERT FOR FEBRUARY 2007 8. RESOLUTION NO. (R)06-59 SUPPORT FOR PIMA COUNTY'S GRANT IN AID PROPOSAL TO THE TOHONO O'ODHAM NATION 9. RESOLUTION NO. (R)06-60 SUPPORT FOR PIMA COUNTY'S GRANT IN AID PROPOSAL TO THE PASQUA YAQUAI TRIBE FOR ARCHELOGICAL MITIGATION FUNDING FOR HONEY BEE VILLAGE **10. DISCUSSION AND POSSIBLE ACTION BY COUNCIL CONCERNING QUESTIONS FROM THE PUBLIC AND THE NEED FOR ACCURATE INFORMATION ABOUT FIRE PROTECTION AND EMERGENCY SERVICES IN ORO VALLEY, AND THE AGREEMENT BETWEEN RURAL METRO AND GOLDER RANCH FIRE DISTRICT. **11. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 08/02/06 Agenda, Council Regular Session 4 ADJOURNMENT POSTED: 07/24/06 AMENDED AGENDA POSTED: 07/31/06 4:00 p.m. 4:00 p.m. Ih rg When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229- 4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room andg ive it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. ZpLiAT10A� 0-/ O .v 11000 N. La Canada Dr. Wei n `�+1 :7 �+! ���poi,c �.. `QOro Valley, Arizona 85 737 - Phone (520) 229-4900 FAX (520) 797-2616 1111111105 1 ANIEL G. SHARP, Chief of Police 4 www.ovpd.org J. ". � 4 F 4 : .747 vNDED1g ORO VALLEY POLICE DEPARTMENT "FAIRNESS, INTEGRITY, EXCELLENCE" MEMORANDUM TO: Honorable Mayor Paul Loomis & Oro Valley Council Members FROM: Chief Daniel G. Sharp REF: June 2006 Statistics DATE: July 10, 2006 Please find attached the captured statistics for the Oro Valley Police Department for June 2006 plus Citation/Warning totals for the previous month. Also included are the response times for dispatched priority 1-4 calls and a historical review of the past 3 years of statistics for the month captured. 4 s ' * : oo C) C) C) * D D x x * o D 'n T D > 5 --ID = D r--. 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CD 0) C) 0O = -V o 0 8(:,.. 0 8.:.z). 0 0 0 0 0 0 o = O 0 r -� _ -_ 0 .;.;: -1- - --i 0 Ni) C) 0 a) < -v ,', < -0 rn cn -� 3CD --1 rn CD 13 �' CD -' -i O. ---I i /�, OVAVA r•* OVAVA P: V A a) N) N) -� -, - 5. 0) 0) N N) N co co - O O O O 0 x 3 3 3 3 ; V /�co op 7i = 3 3• 3 0c c 0 Cr) (D (D CD cc O un w -i (n (n CD CD 0 (i)CD CD 0 7r -I It -a -I I N - (A - 0) _ _, O _� O p N (.0 N) CO ,�c. O O O CY) CO Wcs) 2 o CO CO CO 0 -h 03 N -t CO ° N CO Com) - N) 03 0) -,. CD W - 1 ::. O 0 0 0 0 0 0 0 8.9. 0 0 0 16 TOWN OF ORO VALLEY COUNCIL COMNIIJNICATION MEETING DATE: 08/2/06 TO: HONORABLE MAYOR& COUNCIL FROM: Charles Kidwell, Transit Services Administrator SUBJECT: End of fiscal year report for transit division. SUMMARY: The Town of Oro Valley's Transit Division report for fiscal year 2005/2006. PROJECT OVERVIEW: The Town of Oro Valley's transit service for elderly and disabled residents is called Coyote Run. The transit service provides trips to Oro Valley residents who are 62 years of age and older, transportation dependent and/or residents who are eligible under the Americans with Disabilities Act. And provides fixed route bus service along Oracle Road in Oro Valley from Suffolk Drive in the southern part of Town up to Hanley in the north part of Town. This service has been facilitated by the Town of Oro Valley since October 1996. Since then, there has been a need to increase fleet size as well as replace vehicles due to the significant demand for the service. In fiscal year 2003/2004 Coyote Run had a total of 13,991 trips and in fiscal 2004/2005 had 15,937 trips. In this fiscal year just ended of 2005/2006 Coyote Run recorded 17,507 trips; this is an increase of 1,570 trips over fiscal 2004/2005 and sets an all time annual record for trips. In fiscal year 2003/2004 the transit division logged over 177,000 service miles and in fiscal year 2004/2005 the transit division logged over 190,000 service miles. This fiscal year of 2005/2006 the transit division logged total service miles of 200,605 miles; an increase in total annual service miles of approximately 23,000 miles in only three years. This fiscal year the transit division collected $38,471.00 in fare box revenues this is an increase of $3,020.00 over fiscal year 2004/2005 and is almost $5,000 over our projected collections of$33,500.00. The Town of Oro Valleycontinues to provide fixed route transit services along Oracle Road in Oro Valley via an IGA with the City of Tucson. This allows Sun Tran to provide these important services to our citizens on the Oro Valley Express Limited. The cost to provide these services via the IGA with Tucson in fiscal 2005/2006 was $22,558.00. Below in bullet points are some more of our key performance ratios for fiscal 2005/2006. • Total expenditures = $518,998.00 (original budget$580,880.00) • Average total operating cost per vehicle = $49,643.00 • Average cost per operating hour = $42.00 • Average cost per passenger trip = $28.00 • Average cost per gallon of fuel = $2.27 • Total of all fuel consumption (includes personnel vehicle) = 20,333 gallons • Average miles per passenger trip = 9 • Average annual miles per service vehicle = 22,289 • Total number of all registered passengers = 774 Overall the fiscal year of 2005/2006 was a very good one for the Town of Oro Valley's Transit Division. Once again the transit Division had an excellent safety record and broke all previous records for total passenger trips, fare box collections and overall productivity. This fiscal year just concluded; sets a good foundation for another very productive year in fiscal 2006/2007. 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J.v::::..3::.:}::::.,. vnv f.v;x..:{:' n. ,,tS.�1�::• E ..- rf'23.n...r....+F ,q v:?.........r...Y......,.:):3:v..:.,.:?+}! ......:. ....:.}: .. ... �.�}:p :3Y.::...:`?'i?�„ t'`',yv•:.'::.. .{n.i.,3,....:. If.: ...4'rw.ri...... ..� v..n-......x........ .....:......Y,.......{.. ..:n.v.: ::... 3:'��:'� ... :{:-%:?.. }}}.,;.h/,:.a•f„�,.x:;F•:!{: r:w'9,,.<,yyti q<' � ` , ` l r..�};:-. }::(:; ?f:T;: t,. <...... ..:..:.Y..: ..... o O a CD O In CLc) c) :'..c)c) cp c:, Q O w�i,?: c..),..,..!„,,,,„,„„,„,.:,..:,,,:,:::„.::::,::.:.,.:,8., O O o 0 O ) Cr co N N r- rw O O Cc, N Cc, O �f} Ef)_ Eft Eft E 3 Eft 6F} Eft rw (0 r— O CO ,cc:... — v l I F F i !�` e— N J O O N J TOWN OF ORO VALLEY I OUNCIL COMMUNICATION MEETING DATE: AUGUST 2, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: DAVID W. WELSH, Economic Development Administrator SUBJECT: Resolution No. (R) 06 - S7 , Consideration and Approval of a Financial Participation Agreement with the Metropolitan Tucson Convention and Visitors Bureau. SUMMARY: The item you have before you would continue the Town's financial participation with the Metropolitan Tucson Convention and Visitors Bureau (MTCVB) for the 2006-2007 Fiscal Year. The following individual may be present this evening to answer any questions concerning the agreement the Council may have: Mr. Jonathon Walker — President, MTCVB Mr. Richard Vaughn, Vice President, MTCVB Mr. Tim Booth, General Manager, Hilton Tucson El Conquistador Golf &Tennis Resort ATTACHMENTS: 1. Resolution No. (R) 06 -57 Financial Participation Agreement with the Metropolitan Tucson Convention and Visitors Bureau, and 2. MTCVB Financial Participation Agreement. 3. FY 2005/2006 Annual Performance Reports. 4. MTCVB Tourism Fact Sheet FISCAL IMPACT: Funding for the July 1, 2006 through June 30, 2007 FPA with MTCVB is estimated at $ 216,042 which is the first 1% of the Bed Tax. RECOMMENDATION: Staff recommends approval of the Financial Participation Agreement with MTCVB. FP UGGESTED MOTION: I move to approve Resolution No. (R) 06 -57 executing a F ancial Participation Agreement between the Town of Oro Valleyand the Metropolitan Tucson onvention and Visitors Burma p r:r '7 J&JiIi a . W Is Economic Development Administrator huck Sw-et Town Manager • RESOLUTION NO. (R) 06- 57 4110 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU AND THE TOWN OF ORO VALLEY WHEREAS, it has been determined that the activities of the Metropolitan Tucson Convention and Visitors Bureau ("MTCVB") are in the public interest, and are such as to improve and promote the public welfare of the Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of MTCVB is a public purpose in that the activities confer direct benefit of a general character to a significant part of the public; and WHEREAS, the Town desires to continue to promote a business environment in Oro Valley that enhances economic vitality and improves the quality of life for its citizenry; and WHEREAS, the Town benefits directly from MTCVB's comprehensive sales promotion and advertising program to attract convention delegates and vacationing tourists to the Town, thereby providing revenue to the Town; and (11110. WHEREAS, it is the intent of the Town, subject to the provisions of state budget law, to continue to provide funding to MTCVB as set forth herein; and WHEREAS, the Town and MTCVB desire to continue a general framework for cooperative efforts, especially the general procedures by which MTCVB will assist and carry out residential relocation, tourism promotion, business retention and business recruitment. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, authorizing the approval of the Financial Participation Agreement between MTCVB and the Town of Oro Valley (attached hereto). BE IT FURTHER RESOLVED that the Mayor and Town administrative officials are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 2nd day of August , 2006. TOWN OF ORO VALLEY New Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Melinda Garrahan, Town Attorney TOWN OF ORO VALLEY FINANCIAL PARTICIPATION AGREEMENT %Ito METROPOLITAN TUCSON CONVENTION and VISITORS BUREAU THIS AGREEMENT, made and entered into this day of , 2006, by and between the Town of Oro Valley, an Arizona municipal corporation, hereinafter called the "Town" and Metropolitan Tucson Convention and Visitors Bureau, an Arizona non- profit corporation hereinafter called the "Bureau". NOW, THEREFORE, in consideration of the foregoing, the parties do mutually agree as follows: ARTICLE 1 Section 1.1 Responsibilities of the Bureau. A. Goals Statement. The Metropolitan Tucson Convention and Visitors Bureau will initiate, implement and administer a comprehensive sales promotion and advertising program to attract an increasing number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes, and contributing to the overall economic growth and continued viability of the tourism and hospitality industry. B. General Operational Objections. The Bureau agrees to actively pursue the objectives outlined below throughout the terms of this Agreement. C. Bureau Administration 1. Provide administrative control over all Bureau programs within the guidelines established by the Bureau's Executive Committee. 2. Provide administrative and managerial direction in the planning, implementation and coordination of all Bureau operations. 3. Provide recommendations for the Bureau's financial and managerial policies to the Executive Committee. 4. Provide policies to increase the number of major conventions and trade shows; the volume of off-season business and to increase community awareness in the Bureau's purpose, activities and achievements in order to ensure the Bureau's base of membership funding. D. Convention Sales Attract an increasing number of conventions to Oro Valley, particularly in the off- seasonto November) by: (May 1. Use of exhibit booth and sales personnel at trade shows, expositions, and conventions. 2. Personal contact, direct mail, and telephone solicitation of meeting planners and association executives. 3. Providing meeting planners and association executives with a complete tour of Oro Valley facilities and attractions. 4. Use of speaking engagements and public service announcements seeking the cooperation of local citizens in attracting organizations of which they are members to hold their conventions in Oro Valley. 5. Providing the services to conventions booked, and the coordination of the various facilities used, to ensure successful meetings and repeat business. 6. Providing all services of satellite offices, New York City, Washington, D.C. and Chicago. E. Tourism Development Increase the number of foreign tourists and U.S. citizens visiting Oro Valley by: 1. Use of coordinated advertising campaign to reach significant foreign and domestic target area markets. 2. Answering promptly all inquiries from potential visitors; preparation and distribution of promotional material to travel agents, tour operators, and travel writers. 3. Use of exhibit booth and sales personnel at travel trade shows and expositions attracting travel agents, tour wholesalers, motor-coach group tour representatives, and incentive travel companies. 4. Invitations to foreign group tour operators to visit Oro Valley as part of their itinerary on State-promoted tours. 5. Providing familiarization tours of Oro Valley attractions and facilities to visiting travel agents, tour operators, and travel writers. 6. Active participation in programs and promotions sponsored by the Arizona Office of Tourism, a state agency. 7. Respond to tourism inquiries received at the Town Home Page. F. Membership Program • Implement programs as membership development, retention and support as P follows: 1. Idemify categories of membership and prospective members within the selected categories. 2. Develop and implement an equitable membership dues structure. 3. Developand implement a membership billing and annually reviewed billing system. 4. a Developprogram for continued liaison with members designed to insure continued membership retention. 5. Develop and implement a program designed to increase Bureau's membership base. 6. Continue arogram of desirable membership activities to enhance the lines of p communication between the membership, the Bureau's staff and various committees. ARTICLE 2 Section 2.1 Specific Services to be Performed by the Bureau. Bureau objectives for FY 2006/2007 (July 1, 2006 - June 30, 2007) 1. To attract an increasing number of conventions to Oro Valley particularly in the off-season (May to November). Among the goals established to meet this objective for Fiscal Year 2006/2007 are to increase the MTCVB-initiated leads for room nights to 1227, and group sales leads to 343,000. 2. To increase the number of foreign tourists and U.S. citizens visiting Oro Valley. The Bureau expects 710 travel articles to be published as a result of their work with travel writers. 3. To implement programs of membership development, retention, and support. The Bureau plans to achieve membership investments in the MTCVB of $ 290,000. 4. The Bureau shall utilize its sales manager to generate leads for convention meetings and tours to promote Oro Valley and will specifically conduct familiarization trips which will include the Oro Valley area. 5. Asp art of the Bureau's participation in trade shows, Bureau agrees to provide and furnish materials pertaining to Oro Valley. furnish materials pertaining to Oro Valley. 6. Bureau agrees as part of its official visitors guide to feature Oro Valley in the visitors guide, calling attention to the points of interest and attractions in the Town. This feature shall include a map of the Oro Valley area. 7. Bureau agrees to assist in helping produce a brochure in the event that the Town obtains funding through the Arizona Office of Tourism Community Cooperative Advertising Program. The photographs for the brochure will be provided by the Bureau. The Bureau agrees to display in a prominent area in the Bureau offices the Oro Valley brochures. In addition, the Oro Valley brochure will be included in all responses requesting relocation information. Events in the Town that would be of interest to visitors of which the Bureau has been advised by the town shall be included in the bi-monthly publication of the Bureau. The lure brochure published by the sales department shall include information pertaining to Oro Valley. 8. A position on the board of Directors shall be maintained for an elected official from the Town. 9. The Bureau shall provide a semi-annual report of its activities as they pertain to the Town and will include the Town in the acknowledgement that it places on all publications and press releases similar to the following: "The Metropolitan Tucson Convention and Visitors Bureau is an independent, non- profit corporation dedicated to supporting the Tucson area as a visitor and convention destination. It is financially supported by the City of Tucson, Pima County, the Town, and its individual and business members." 10. Bureau agrees to maintain as part of its library slides and photographs for the use by its clients, photos and slides provided to the Bureau by the Town. Section 2.2 Responsibility for Open Records. With the exception of expenditures for contractual services, the Bureau agrees to make open to the public all records relating to any funds directly received from the Town, City of Tucson and Pima County, which the Bureau distributes to other organizations or individuals. Section 2.3 Evaluation Criteria and Reporting. The Bureau agrees to submit to the Town Council reports addressing the progress of the Bureau in achieving its objectives. In order to assess the impact of the Bureau, the Town, through its designated representative, reserves the right to evaluate performance, and the Bureau will cooperate and use its best efforts to provide access to all pertinent information reasonably necessary to make evaluations. • Section 2.4 Accountability. The Bureau shall maintain a true and accurate accounting system which meets acceptable accounting practices of the accounting profession, and which is capable of properly accounting on a timely basis for all expenditures and receipts of the Bureau. The Bureau shall provide the Finance Department of the Town, within three months after the close of the Town's fiscal year with: 1. An annual accounting, or 2. A copy of an outside audit of the Bureau for the time period approximating the period of the Town Agreement, together with any Bureau response to audit findings. At any time during, and up to a period of five (5) years after completion of this Agreement, the Finance Department of the town or designated Town agent will be given access to the audit records of the Bureau for the Town's internal audits. Section 2.5 Term of Agreement. 111111111. This Agreement between parties as described above shall be effective from July 1, 2006 through June 30, 2007 and may be extended for two additional fiscal years so long as: 1. The Mayor and Council of the town determine the services of the Bureau are in the public interest and allocate funds therefore, and 2. the parties mutually agree as to scope of services to be provided by the Bureau in any subsequent fiscal year. At the end of the third fiscal year referred to above, the provisions of this agreement will be subject to review and renegotiations by the Town and the Bureau. Section 2.6 Termination. This Agreement may be terminated at any time by mutual written consent by either party giving ninety (90) days written notice to the other party. Further, the Agreement may be terminated for good cause by either party with thirty (30) days written notice to the other party. For purposes of this agreement good cause shall include but not be limited to the inability of either party to meet its financial obligations under this Agreement. ARTICLE 3 wqa) FUNDING Section 3.1 Payment. A. It is the intent of the Town that the Bureau receives from the Town an amount mutually agreed upon and measured by the first one percent (1%) of the Bed Tax Revenues collected by the town. Disbursement of funds by the Town is subject to the annual appropriation by the Town Council and the limitations of the state budget law. Payments shall be made on a monthly basis commencing July 1, 2006. Payments are to be made within forty (40) days after the close of each preceding month. B. It shall be the responsibility of the Bureau to obtain funding from sources other than the Town. Financial participation agreements with other governments and government agencies, grants, donations, memberships and any other sources of funding as may become available from time to time shall be included as part of the annual budget submission. C. Method of Payment. The Town may, as a result of subsequently discovered evidence, withhold whole or part of the scheduled payment as may be necessary because: 1. Services were not rendered. 2. The Bureau failed to supply information or reports after reasonable requests. 3. The Bureau is not in compliance with agreed upon disbursement documentation and/or other project performance. 4. The Bureau failed to make required payments to subcontractors. When the reasons for withholding payments have been corrected to the satisfaction of the Town, any amounts due shall be processed. ARTICLE 4 ACCOUNTABILITY Section 4.1 The Bureau shall implement an accounting system which will comply with the generally accepted auditing principles and with the provisions of the AICPA audit guide for nonprofit corporations. 11, Section 4.2 The Town shall incur no liability for ineligible expenses and such shall be the sole responsibility of the Bureau. ARTICLE 5 MEMBERSHIPS AND OTHER FUNDING Section 5.1 The Bureau shall actively solicit memberships as well as financial participation by Pima County and other incorporated cities and towns who benefit from the services provided by the Bureau. Section 5.2 The Bureau assures the Town that it will endeavor to maintain ongoing funding levels from Pima County consistent with the provisions of A.R.S. § 42-6108 and ongoing funding levels from the City of Tucson. If either the Pima County Board of Supervisors or the Tucson City Council fails at any time during the term of this Agreement to make the full allocation pursuant to their respective agreements with the Bureau,the Bureau and Town mutually agree to renegotiate this Agreement. Section 5.3 In each fiscal year, the Bureau will specify in a Memorandum of Understanding, to be entered into each year by the parties, the percentage that it will I co, attempt to achieve in other funding. ARTICLE 6 MISCELLANEOUS TERMS AND CONDITIONS Section 6.1 Hold Harmless and Insurance Provisions. A. Indemnification. The Bureau agrees to indemnify and save harmless the Town, its Mayor and Council, appointed boards and commissions, officials, officers, employees and insurance carriers, individually and collectively (the "Town") from all losses, claims, suits, demands, expenses, subrogation's, attorney's fees or actions of any kind and nature resulting from personal injury to any person (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of either (1) the Bureau's negligent performance of the terms of this Agreement, or (2) any of the Bureau's acts or omissions, except to the extent attributable solely to a negligent act or omission of the Town. The amount and type of insurance coverage requirements set forth below will in no way be construed as limiting the scope of indemnity in this paragraph. B. Insurance. 1. Obtain insurance coverage of the types and amounts required in this section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination, cancellation, or reduction in coverage in any policy. 2. The Comprehensive General Liability Insurance and Comprehensive Automobile Liability Insurance policies will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. 3. The Bureau will provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED LIMITS OF LIABILITY Workmen's Compensation Statute Employer's Liability $100,000 Comprehensive General $1,000,000 - Bodily Injury Liability Insurance Combined Single Limit a. products and $100,000 Property Damage completed operations Comprehensive Automobile $1,000,000 - Bodily Injury Liability Insurance Combined Single Limit Including: non-owned $100,000 Property Damage leased, hired vehicles Section 6.2 Conflict of Interest. The Bureau agrees that the provisions of A.R.S. Title 38, Article 5, "Conflict of Interest of Officers and Employers", apply to all the transactions of e Bureau. Section 6.3 Open Meeting. The Bureau agrees to conduct its business in compliance with the provisions of A.R.S. Title 38, Article 3.1 "Public Meetings and Proceedings". Section 6.4 Purchasing. In purchasing contracts for goods and services, the Bureau agrees that it will implement and maintain policies and procedures that insure, wherever feasible or practical, that there will be announced, documented, competitive bidding for such contracts so that the potential effectiveness, as well as cost factors, are considered by the Bureau in the selection of said goods and services. Section 6.5 Performance Evaluation. In order to assess the impact of the Bureau, the Town reserves the right to evaluate performance. Information desire by the Town which is pertinent to this evaluation will be made available for this purpose by the Bureau at the Town's request. Section 6.6 Independent Contractor. The parties stipulate and agree that Bureau is not an employee of the Town, and is performing its duties hereunder as an Independent Contractor, supplying its own employees, and maintaining its won insurance, workman's compensation insurance, and handling all of its own internal accounting. The Town in no way controls, directs or has any responsibility for the actions of the Bureau herein. Section 6.7 The Bureau shall further be responsible for compliance with the United States Immigration Reform and Control Act of 1986, and shall indemnify and hold New harmless the Town for any liability arising from failure of the Bureau to comply with said act. Said indemnification to include the costs of suit. Section 6.8 Agreement Amendments. By mutual consent of both the Town and the Bureau, this Agreement may be re-opened for renegotiations of and/or the addition/deletion of amendments. Any request for renegotiations shall be in writing, detailing the requested changes. A meeting to discuss the changes shall be held within 30 days of the receipt of the request. Any change to this Agreement will be approved by Mayor and Council. Section 6.9 For each year that the Mayor and Council appropriate funds for the Bureau pursuant to Article II above,the Bureau shall enter into a Memorandum of Understanding with the Town. IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date first above written. METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU Signature Title State of Arizona ) ) ss. County of Pima ) On this day of , 2006, , known to me to be the person whose name is subscribed to the within instrument, personally appeared before me and acknowledged that he/she executed the same for the purposes contained. Given under my hand and seal on , 2006. Notary My Commission Expires: TOWN OF ORO VALLEY, an Arizona municipal corporation Paul H. Loomis, Mayor ATTEST: Kathryn E. 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This creates income for Oro Valley without having to further tax the residents of Oro Valley. ➢ Tourism and the hospitality industry employ more than 40,000 in the Tucson area. ➢ The Hilton El Conquistador Resort employs more than 700 people making it Oro Valley's largest employer and tax base. ➢ In Fiscal Year 2005/06 the MTCVB contributed 26,591 room nights, 9,348 delegates and an economic impact of $8,347,055 dollars to Oro Valley through the Hilton El Conquistador Resort. This represents group and conference business only. Thousands of additional room nights and economic impact are also realized by the Hilton through the targeted marketing efforts of the MTCVB to the leisure and vacation traveler. ➢ The Hilton is the beneficiary of millions of dollars in marketing and promotion by the MTCVB through print media, television, radio and extensive exposure through the internet. 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T.)'. c c.a, E oo Tit buo 0 ''' E..r W' .. — X -ccn• caQ c� - 474 ZQ � w � aQ � Nva �, sp N•cn O ca 00 00 Cj O c2 O c c� J C O O O� r ? cnm � m I I F- I w w E Z • TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 2, 2006 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Jacklitch Project Manager, Oro Valley Water Utility(OVWU) SUBJECT: Resolution No. (R) 06-58 A Resolution of the Mayor and Council of the Town of Oro Valley, Pima County, Arizona Authorizing and Approving a Contract with CH2MHILL _ for Professional Engineering Design Services for Pusch View Lane Well C-9 Site Facilities and Equipping. SUMMARY: This project is to provide professional engineering, site development and equipment design for the new production Well C-9. The well will be located behind the Rock Ridge Apartments near Pusch View Lane. This new source will increase water reliability to the surrounding commercial area including Home Depot the Target Center and planned development east of Oracle and First Ave. In addition, increase in system reliability will also benefit residential areas N. of Lambert Lane, and the Oro Valley Country Club. The design includes a sound enclosure around the well motor, electrical and control systems, a stucco security wall and associated equipment. Staff will access the site from Pusch View Lane. The OVWU will work closely with Public Works on the site access design details. The scope of professional engineering services include design tasks and optional supplemental tasks that orovide flexibility if additional work is needed and requested by OVWU. Design Tasks: • Administration: project scheduling and attend meetings to monitor critical design elements. • Preliminary Design: include geotechnical investigation and topographical survey. • Design Services: include civil, structural, electrical, mechanical engineering, landscape plans and construction documents. Supplemental Tasks: (optional) • Attend pre-bid and pre-construction meetings, submittal to Pima County Department of Environmental Quality(PDEQ) and review-approve shop drawings. This project will be designed in accordance with OVWU standard specifications, American Water Works Association and Tucson Water standards. The OVWU staff rated the firm's project understanding, approach, team and firm's capabilities thereby selecting CH2MHILL and negotiated a contract fee of$142,600.00. FISCAL IMPACT: Funds are available in the OVWU 2006-2007 Budget using senior lien water project revenue bonds, series2003. The fees are as follows: • Design Tasks $122,500.00 • Supplemental Tasks 20,100.00 Total Contract Fee $142,600.00 RECOMMENDATIONS: Staff respectfully recommends award of this contract to CH2MHILL through the adoption of the attached Resolution(R) 0658 . ATTACHMENTS: EXHIBIT#1 Resolution No. (R) 06- 58 EXHIBIT#2 Contract Agreement EXHIBIT#3 Engineer's Proposal SUGGESTED MOTION: The Mayor and Council may wish to consider one of the following motions: I move to approve the Resolution (R) 06-58 A Resolution of the Mayor and Council of the Town of Oro Valley, Pima County, Arizona Authorizing and Approving a Contract with CH2MHILL for Professional Engineering Design Services for Pusch View Lane Well C-9 Site Facilities and Equipping. Or I move tof/ .A.4 „ _ir Ilejlt..1 .yr. 4 Pr •ect Ma,' ger ---/,.. //) I t�- Wa - y Derfc irec l ! - Town Manag • EXHIBIT 1 o , o 0 �-v ti At' bk (UAIDED • Re so lut io n RESOLUTION NO. (R) 06- S 8 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AUTHORIZING AND APPROVING A CONTRACT WITH CH2MHILL FOR PROFESSIONAL DESIGN -4401/ SERVICES FOR PUSCH VIEW LANE WELL C-9 SITE FACILITIES AND EQUIPPING. WHEREAS, the TOWN OF ORO VALLEY is a municipal corporation within the State of Arizona, andursuant to the laws of the Sate of Arizona, the Town Council is p authorized to enter into contracts for Professional Engineering Services;and WHEREAS, the Head of the Town Water Department has requested professional engineering services to design Pusch View Lane Well C-9 Site Facilities and g g Equipping; and WHEREAS, the Oro Valley Water Department selected CH2MHILL based on the project understanding, approach, project team and capabilities; and WHEREAS, it has been determined that it is in the best interest of the Town to enter into this Contract, attached hereto and incorporated herein by this reference, with CH2MHILL, and that the Mayor and Council of the Town of Oro Valley authorize and approve the contract. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Town of Oro Valley, Arizona, that the Contract attached hereto between the Town of Oro Valley, Arizona, and CH2MHILL is authorized to be signed. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Contract. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,Arizona this 2nd day of August , 2006 TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn n Cuvelier, Town Clerk Melinda Garrahan, Town Attorney EXHIBIT 2 Nirk_l_EY o 4 0 ---- ...11 \ 1'14 A A 44' 1111116. 31. A)-1 t5t -UNDO Contract for Professional Engineering Services 1./.> 0 - 4-k, 111P 41,41: 41.. jah, 0 UNDEfl ix TOWN OF ORO VALLEY ORO VALLEY WATER UTILITY DEPARTMENT 11,000 N La Canada Drive ORO VALLEY, AZ 85737 (520) 229-5000 CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES • PROJECT TITLE: Well C-9 Site Facilities and Equipping PROJECT NO.: OV- 20-03-06 'gm) This contract is made and entered into by and between the Town of Oro Valley, a municipal Corporation(the "Town") and CH2MHILL (the"Engineering Consultant"). WITNESSETH: WHEREAS, the Mayor and Town Council/Town Manager of the Town of Oro Valley are authorized and empowered by the revisions of the Town Code to execute contracts for Professional Services. NOW THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the Town and the Engineering Consultant as follows: SECTION I—DESCRIPTION OF PROJECT See Exhibit 3 attached. CH2MHILL Proposal SECTION II—SCOPE OF SERVICES See Exhibit 3 attached. ,44001 SECTION III—PAYMENT SCHEDULE 1 C:\Documents and Settings\jaboud'Local Settings\Temporary Internet Files\OLKAB\Eng Contract Prof Services OVWU CH2MHILLWeIIC9.doc The negotiated fee process was utilized for this contract. For services described in Section II of this Contract, the Town shall pay the Engineering fee as negotiated for one hundred forty two thousand six hundred dollars. ($ 142,600.00 ). Payment shall be made monthly on the basis of progress reports. Engineering Consultant must provide a clear, detailed invoice reflecting items being billed for, a summary sheet showing percentage of work iimpr completed to date, amount/percent billed to date and current status of all tasks within the project with backup support documentation. Work schedule updates will be included in the monthly progress payment reports. Payment shall be made thirty days from invoice submittal. SECTION IV—PERIOD OF SERVICE Following receipt of a Notice to Proceed with the work, the Engineering Consultant shall complete all services described in Section II within_133 calendar days after Notice to Proceed is issued by the Town. In the event delays are experienced beyond the control of the Engineering Consultant, the completion date may be extended by mutual written agreement between the Town and the Engineering Consultant. SECTION V—APPROVALS All work shall be subject to approval by the Water Utility Director or his designee. Engineering Consultant agrees to exercise the skill and care which would be exercised by professional engineers g g g performing similar services at the time and in the locality. If failure to meet these standards results in faulty work, Engineering Consultant shall undertake at its own expense the corrective adjustments or modifications. SECTION VI—INDEMNIFICATION The Engineering Consultant agrees to indemnify, defend, and save harmless the Town, its Mayor and Council,the Water Utility Director and/or his designee, appointed boards and commissions, officials, officers, employees and the Town's insurance carriers, individually and collectively from all losses, claims, suits, demands, expenses, subrogations,attorney's ititoro fees, or actions of any kind and nature arising out of the Engineering Consultant's negligence or any subcontractor employed by the Engineering Consultant (including bodily injury and death) or damages to any property or any other losses, claims, suits, demands, and/or expenses, arising or alleged to have arisen out of the work to be performed, except any injury or damages arising out of the negligence of the Town, its officers, agents or employees. The amount and type of insurance coverage requirements set forth in Section VIII will in no way be construed as limiting the scope of indemnity in this paragraph. SECTION VII—REPORTING Written monthly reports, together with updated work schedules, will be made by the Engineering Consultant in the format prescribed by the Town. These reports will be delivered to the Town no later than the fifth day of each month. When requested by the Town, the Engineering Consultant will attend Council meetings and provide finished documents including correspondence, supporting charts, graphs, drawings and colored slides for Council action. SECTION VIII—LIABILITY See Attachment A SECTION IX—AMENDMENTS Whenever a change in the scope of work is determined to be necessary, the work will be performed in accordance with the Contract provided. Before a change in the scope of work is started, a Change Order(s) shall be executed by the Town and the Engineering Consultant. Additions to, modifications of or deletions from the project may be made and the compensation to be paid to the Engineering Consultant may be adjusted accordingly by mutual written agreement of the contracting parties. It is agreed that no claim for extra work by the Engineering Consultant will be allowed by the Town except as provided, nor shall the Engineering Consultant do any work not covered by this Contract unless the 2 C:\Documents and Settings\jaboud\Local Settings\Temporary Internet Files\OLKAB\Eng Contract Prof Services OVWU CH2MHILLWelIC9.doc work is authorized through a Change Order. All additional work, when authorized by executed Change Order(s), shall be compensated for by a fee as mutually agreed upon by the Town and Engineering Consultant. The aggregate total of any Change Order(s)shall not exceed 20%of the original Contract unless specifically authorized by the Town Council in writing. TIME IS OF THE ESSENCE for this Contract. When the Engineering Consultant submits a request for a date extension for which work must be completed in a contract, a Contract Change Order should be initiated outlining the reason for applying for the extension and the drop dead date the work will be completed. The language"TIME IS OF THE ESSENCE" must be written into the Change Order. If the Change Work Order is agreed to and signed by the Town and the Engineering Consultant, it binds the Engineering Consultant to complete the work by the extended date designated in the Contract Change Order. The Town can then file suit against the Engineering Consultant if the work is not completed by the agreed upon date. If there is more than one extension agreed to, each extension should follow the same procedure. SECTION X—TERMINATION The Town and the Engineering Consultant agree to the full performance of the covenants in this Contract, except that the Town reserves the right, at its discretion, to terminate or abandon the service provided for in this Contract or terminate or abandon any portion of the project for which services have been performed by the Engineering Consultant as follows: A. In the event that the Town terminates or abandons the services or any part of the services provided, the Town shall notify the Engineering Consultant in writing and, immediately after receiving such notice, the Engineering Consultant shall discontinue advancing the work under this Contract and shall proceed to close operations. B. Upon termination or abandonment, the Engineering Consultant shall deliver to the Town all drawings, notes, calculations, sketches and other materials entirely or partially completed, together with all unused materials supplied by the Town. work he has completed and submit his a „violppraisal The Engineering Consultant shall apprise thep to the Town for evaluation. D. The g Eng ineerin Consultant shall receive as compensation for services performed through the date of such termination or abandonment, a fee for the percentage of work actually completed. This fee shall be a percentage of the Engineering Consultant fee described in this Contract under Section III and shall be in the amount mutually agreed to between the Engineering Consultant and the Town. The Town shall make this final payment within sixty (60) days after the Engineering Consultant has delivered the last of the partially completed items. SECTION XI—LIQUIDATED DAMAGES If the work to be performed by the Engineering Consultant under Section II of this Contract is not timely completed, the Engineering Consultant shall pay to the Town$ 430.00 as liquidated damages for each day the work remains incomplete after the scheduled completion date. This amount is agreed upon because of the impracticability and extreme difficulty of ascertaining the actual damages the Town would sustain. The scheduled completion date for terminating liability for liquidated damages shall be 133 consecutive days from the effective date of Town's Notice to Proceed to Engineering Consultant. For the purpose of determining applicability of liquidated damages(Section XI), completion time shall be extended only if delay in completion of the work by the Engineering Consultant results from an unforeseeable cause beyond the control and without the fault or negligence of the Engineering Consultant. SECTION XII—ARBITRATION OF DISPUTES Any dispute arising under this contract that is not settled by the Town and the Engineering Consultant may, upon mutual lei) agreement of the parties,be decided by an Arbitration Board composed of a representative of the Town, a representative of 3 C:1Documents and Settingsljaboudli.ocal SettingslTemporary Internet Files\OLKAB\Eng Contract Prof Sem ices OVWU CH2MHILLWeIIC9.doc the Engineering Consultant and a representative mutually acceptable to the Town and the Engineering Consultant. The g g Town, however, reserves its rights as set forth in Arizona Revised Statutes, Title 12. The Engineering Consultant shall continue to render all services requested in this Contract without interruption, notwithstanding the provisions of this section. Nothing herein shall be deemed to require arbitration except at the Town's discretion. SECTION XIII—OWNERSHIP OF DOCUMENTS All documents including, but not limited to, tracings, drawings, original mylars, estimates, field notes, investigations, design analysis and studies which are prepared in the performance of this Contract are to remain the property of the Y Town. The g Eng ineerin Consultant shall furnish the Town, upon request, originals or copies of technical specifications and copies of all documents listed above. The Engineering Consultant shall endorse by his professional p p seal allg lans and engineering data furnished by him. Reuse of work product for any other project or purpose shall be p g at Town's sole risk. SECTION XIV—NO KICK-BACK CERTIFICATION The Engineering Consultant warrants that no person has been employed or retained to solicit or secure this Contract g an upon agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no member of p the Town Council or any employee of the Town has an interest, financial or otherwise, in the Engineering Consultant firm. For breach or violation of this warranty, the Town shall have the right to annul this Contact without liability or, at its discretion, to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee. SECTION XV—CONFLICT OF INTEREST This Contract is subject to the provisions of A.R.S. § 38-511 which provides in pertinent part that the state, its political subdivisions or any department of either may, within three years after its execution, cancel any contract, without nal or further obligation, made bythe state, its political subdivisions, or any of the departments or agencies of penalty g � either if any person significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the state, its political subdivisions or any of the departments or agencies of either is, at any time, while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or a Contractor to any other party to the Contract with respect to the subject matter of the Contract. SECTION XVI—ASSIGNMENT This Contract shall not be assignable except at the written consent of the parties, and it shall extend to and be binding upon the heirs, executors, administrators, successors, and assigns of the parties. The g Eng ineerin Consultant may assign money due to him under terms of this Contract to a banking or lending institute. The Town shall assist the Engineering Consultant in performing the assignment by testifying to the progress of the work as may be required. SECTION XVII- ENTIRE AGREEMENT This is the entire Contract between the parties. If any portion(s) of this Contract is (are) later found to be invalid or unenforceable, such portion(s) shall be null and void and without any effect on the rest of the Contract which shall continue in full force and effect. ‘01110, 4 C:\Documents and Settings\jaboud\Local Settings\Temporary Internet Files\OLKA8\Eng Contract Prof Services OVWU CH2MHILLWeIIC9.doc IN WITNESS WHEREOF, the parties have hereunto subscribed their names this day of 20 TOWN OF ORO VALLEY: ENGINEERING CONSULTANT: By: By: c �+ Mayor I t(Z President Date: Date: ZF' O(, ATTEST: ATTEST: (If Corporation) CLAL Ap,_d Town Clerk Secr ary APPROVED AS TO FORM: WITNESS: (If individual or Partnership) Town Attorney Date: Date: State of Arizona ) ) ss. County of ) before me this +" dayof 3 r� 20 0 c SUBSCRIBED AND SWORN � by M Le .r , who is known to me or has satisfactorily been identified as the/President, and by 3oli 4 Pt '5 u. , who is known to me or has satisfactorily been identified as the Secretary, both as duly' authorized agents to sign on behalf of C. Ha ,M. 1-}7(-L- to bind and obligate the Engineering Consultant. Notary My Commission Expires: .7110,A-til 31 -2.O09 OFFT'TLS ASE SEAL A DANA M {Y I,O VIVA AK 4 Z, 4' rig �`�� t►..(S,_i�.-Stan of AL1zona � ��� ��r�rI 1�� COUNTY h 1 COMM EXpireS Mardi ✓ Vim/_ 5 C:\Documents and Settings\jaboud\Local Settings\Ternporary Internet Files\OLKAB\Eng Contract Prof Services OVWU CH2NtHILLWet1C9.doc ATTACHMENT A 10110.-The Engineering Consultant agrees to obtain insurance coverage of the types and amounts required consistent with the coverage limits shown below. Coverage Afforded Limits of Liability Workmen's Compensation Statute Employer's Liability $100,000 Comprehensive General $1,000,000-Bodily Injury Liability Insurance Combined Single Limit (including blanket contractual $100,000 Property Damage and premises/operations) Professional Liability Insurance $500,000(Minimum) Combined Single Limit The Engineering Consultant will provide satisfactory certificates on the required insurance coverage before beginning work. All policies will contain an endorsement providing that written notice be given to the Town at least thirty(30) calendar days prior to termination, cancellation or reduction in coverage policy. Insurance policies shall remain in force until all work has been completed and the completed project has successfully fulfilled its warranty period. If a policy does expire during the life of the Contract, a renewal certificate of the required coverage must be sent to the Town of Oro Valley not less than five (5) workdays prior to expiration date. Each certificate shall include project description, project number and the signed acknowledgement of the insurance company. The Town of Oro Valley will be included as an additional insured on all policies except Worker's Compensation and Professional Liability. Policies for General, Automobile, and Excess Liability are primary over any insurance available to the Town and as to ilopprany claims resulting from the Contract, it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the described insurance. In regard to Professional Liability, Engineering Consultant agrees to indemnify, defend, and save harmless the Town of Oro Valley, its Mayor and Council, appointed boards and commissions, officials, officers, employees, individually and collectively, from all losses, claims, suits, actions, payments and judgments, demands, expenses, attorney's fees, defense costs, or actions of any kind and nature resulting from personal injury to any person, including employees of the Engineering Consultant or of any subcontractor employed by the Engineering Consultant (including bodily injury and death) or damages to any property, arising or alleged to have arisen solely out of the negligent performance of the Engineering Consultant for the work performed. Engineering Consultant agrees to indemnify, defend and hold harmless the Town of Oro Valley, its Mayor and Council, appointed boards and commissions,officials, officers,employees, individually and collectively, against any an all claims arising out of errors, omissions or negligent acts in the performance of services by the Engineering Consultant. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in this paragraph. In regard to General,Automobile,and Excess Liability,the Engineering Consultant agrees to indemnify,defend and save harmless the Town of Oro Valley, its Mayor and Council, appointed boards and commissions, officials, officers, employees, individually and collectively from all losses, claims, suits, actions, payments and judgments, demands, expenses, attorney's fees, defense costs, or actions of any kind and nature resulting from personal injury to any person, including employees of the Engineering Consultant or any subcontractor employed by the Engineering Consultant (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of the negligent performance of the Engineering Consultant for the work to be performed hereunder, except any injury or damages arising out of the sole negligence of the Town, its officers, agents or employees. IT IS THE INTENTION OF THE PARTIES to this Contract that the Town of Oro Valley, its Mayor and Council, appointed boards and commissions, officials, officers, employees, individually and collectively, are to be indemnified against their own negligence unless and except that negligence is found to be the sole cause of the injury to persons or damages to property. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in 4iiv this paragraph. 6 C:\Documents and Settings\jaboud\Local Settings\Temporary Internet Files\OLIG18\Eng Contract Prof Services OVWU CH2MHILLWeIIC9.doc CERTIFICATE OF INSURANCE CERTIFICATE NUMBER SEA-000613233-14 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS MARSH USA, INC. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE 1225 17TH STREET, SUITE 2100 POUCY.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE DENVER,CO 80202-5534 AFFORDED BY THE POLICIES DESCRIBED HEREIN. COMPANIES AFFORDING COVERAGE COMPANY 15114-00124-ALL- SCO 613233 A ZURICH AMERICAN INSURANCE COMPANY INSURED COMPANY CH2M HILL, INC. B AMERICAN ZURICH INSURANCE CO. 3 HUTTON CENTRE DRIVE,SUITE 200 SANTA ANA,CA 92707 COMPANY C COMPANY D :COVERAGES .This certificate suPersedes and replaces any previouslissued certificate for the policy period noted below.' THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,CONDITIONS AND EXCLUSIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. — � r CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LTR DATE(MM/DD/YY) DATE(MM/DD/YY) LIMITS GENERAL LIABILITYGENERAL AGGREGATE $ 5,000,000 A X COMMERCIAL GENERAL LIABILITY GL03784726-02 05/01/06 05/01/07 PRODUCTS-COMP/OP AGG $ 5,000,000 CLAIMS MADE X OCCUR PERSONAL&ADV INJURY $ 1,500,000 OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE $ 1,500,000 X $500,000 SIR FIRE DAMAGE(Any one fire) $ 1,500,000 MED EXP(Any one person) $ AUTOMOBILE LIABILITYZ,000,OOO COMBINED SINGLE LIMIT $ A X ANY AUTO BAP8378516-11 05/01/06 05/01/07 ALL OWNED AUTOS BODILY INJURY $ (Per person) _ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident) NON-OWNED AUTOS PROPERTY DAMAGE $ GARAGE UABIUTY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ • EXCESS UABIUTY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ I OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND vvc STATu OTH EMPLOYERS'LIABILITY X TORY LIMITS ER B WC8378566-12(AOS) 05/01/06 05/01/07 EL EACH ACCIDENT $ 1,000,000 A THE PROPRIETOR/ X INCL WC8378565-11 (WI&MA) 05/01/06 05/01/07 EL DISEASE-POLICY LIMIT $ 1,000,000 PARTNERS/EXE.ECUT IVE A OFFICERS ARE: EXCL WC3784761-01 (HI &ID) 05/01/06 05/01/07 EL DISEASE-EACH EMPLOYEE;$ 1,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS RE: ALL OPERATIONS. CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED AS THEIR INTEREST MAY APPEAR TO THE AUTOMOBILE LIABILITY AND AS PER THE BLANKET ENDORSEMENT TO THE GENERAL LIABILITY POLICY. COVERAGE PROVIDED BY THE ABOVE GENERAL LIABILITY AND AUTO POLICIES SHALL BE PRIMARY AND IS LIMITED TO THE LIABILITY RESULTING FROM THE NAMED INSURED'S OWNERSHIP AND/OR OPERATIONS. C E RT[FIA C TE HOLDER ,,>.. NCELL�4TION SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE TOWN OF ORO VALLEY(AZ) CERTIFICATE HOLDER NAMED HEREIN,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION^Q ATTN: ROBERT JACKLITCH 11000 NORTH LA CANADA DRIVE LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE,ITS AGENTS OR REPRESENTATIVES,0, ORO VALLEY,AZ 85737 ISSUER OF THIS CERTIFICATE. .41010. MARSH USA INC. r! BY: Dorothy A.Stevens zt.i.eriscv mm I(3/02) AS OF::06/28/06 .................... .......... .... rr.r:»..:r.:...,. > 1 :.„n ��{...:r•.:{n.•...r... .k3sss..{{sC r.�. • +fi:iFiS•:+r:4:>rf::).4.:)s)'r.Y•:,•i:.2::':?}.;.�.; .. .. .. ..: Y> {,.'. .;;`„a.>f CERTIFICATE NUMBER ! } , t• ;t CERTIFICATE OF INSURANGE:ma; { t J{»::::+t'+�<t•r..v:rY:%^: J� M ff7 v:::tir:>h:}:•<....>....."F.....r: ........ ......r. .......:.. .... ........ :Y.J. ...:.. ....... ................... PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS MARSH USA, INC. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE 1225 17TH STREET,SUITE 2100 POUCY.THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE DENVER,CO 80202-5534 AFFORDED BY THE POLICIES DESCRIBED HEREIN. COMPANIES AFFORDING COVERAGE COMPANY 15114-00005-ALL1-2000 SCO 613239 A ZURICH AMERICAN INSURANCE COMPANY INSURED COMPANY CH2M HILL, INC. B 3 HUTTON CENTRE DRIVE,SUITE 200 SANTA ANA,CA 92707 COMPANY C COMPANY D r v usl _Issued certificate for:the lIc enod noted below 2 ::>:::;,:f:Y<>::::;:i>>,,.<..r•:::. and.re laces an a Io__ LC:,,2)(1,,A1:„hP,:„.,„„f„1,,,:i,,1111111111111111011T...h.is.:..f.,...+:+:+. :4.:........ ......:..:.This certificate su ersedes:.::... {�:...:t..:..{.:...t=.:r.<..::.::{.:::.:!r:. p P : }:X P Y Pa Y P,,�.::{.:::r{..hx,{,Y,e,+.!{,£•x:.:,=..::.�::a.rn{:{:{..:..... ...:..... �.;:,.:.... ,:�....:::... _. .::.:.. :.. :_. THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,CONDITIONS AND EXCLUSIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POUCY EFFECTIVE POUCY EXPIRATION UMITS LTR DATE(MM/DD/YY) DATE(MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG $ €;<5 CLAIMS MADE OCCUR PERSONAL&ADV INJURY $' OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE $ FIRE DAMAGE(Any one fire) $ MED EXP(Any one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ (Per person) SCHEDULED AUTOS HIRED AUTOS BODILY INJURY 11 NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE UABIUTY AUTO ONLY-EA ACCIDENT +•:'l';if{<;?2::}=.:f{f?`<;S ql+sk�;�;:{�+?:�;+S�,tttir{;'.•,':'. { { {A$. )t.... ANY AUTO OTHER THAN AUTO ONLY: � ,$ ;,) t{>f EACH ACCIDENT $ _ AGGREGATE $ EXCESS UABIUTY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND I WO STATU- 0TH- EMPLOYERS'UABIUTY I TORY LIMITS ER EL EACH ACCIDENT $ THE PROPRIETOR/ INCL EL DISEASE-POLICY LIMIT $ PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE-EACH EMPLOYEE $ OTHER A PROFESSIONAL LIABILITY* EOC3829621-04 05/01/06 05/01/07 $1,000,000 EACH CLAIM AND TOTAL FOR ALL CLAIMS DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS RE: ALL OPERATIONS. *FOR PROFESSIONAL LIABILITY COVERAGE,THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED.THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. • ....-'.. �T •HOLDER ...::::F.....0.....A:......E:..:H.O....L-:::.D.....; R.. ._ � CAN C......:.E.:.LL..A.:.TIO..:'.:::N -....r..r».,..r....r:.r.r.....:.r,•,..<),:..r:wr.rrr..r.wr�..:y.,s:i..i,ry»..2+?)r.R•r,.r r...n>r...r.»r.Y.:r.:v.....:r..:...r{..:!?...:,.n,{::.>.,:{S:>?•:»r:r:{.:)'.-�i.4'w{$•y{:¢1'.•l�i.j.'ln{:.•r.xy 5<Stfff;:•:...::.S.'.. { .;�. off'•+%J':391?t�'Si,�rr;;S.�..:{6i;�.• f•rr...�r.»rrr+r+.+�,�..rr:�a�. »�r�#>'f!r•�,�,u. iv fi� SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 3Q DAYS WRITTEN NOTICE TO THE TOWN OF ORO VALLEY(AZ) CERTIFICATE HOLDER NAMED HEREIN,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR ATTN: ROBERT JACKLITCH 11000 NORTH LA CANADA DRIVE LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE,ITS AGENTS OR REPRESENTATIVES,OR THE ORO VALLEY,AZ 85737 ISSUER OF THIS CERTIFICATE. MARSH USA INC. BY: Dorothy A.Stevens Q 441104.4414 ::... .i..}.r.....rn......e.r.!:.. ::. ^J v? i.:.?':�. 1>.f >i>'!rr S>.:?:}!fi'!'�'r:'.r•. ... ... ...................................{........ ... ... .... .:..:. .......:. .. �.... .}±ii;:f�?:v$�f:r::, ri!;+{i: .... .. ............................ .. ........ ... :. - '. .: :: ...:::..x.:::..::»:v:::::..f)f»:f`•f:r'r!��i:'f i)':i:''. ..{...4 S:7., 'v:�.:,,,•::•v::: EXHIBIT 3 Pusch View Well C-9 Site Facilities and Equipping Scope of Work General The Town of Oro Valley is planning to install a new well on an approximately 1-acre vacant site located to the south of the intersection of Pusch View Lane and Canada del Oro wash. As requested by Town staff,CH2M HILL has prepared this scope of work for providing well equipping and facility design services which will result in a set of biddable contract documents for the required facility. Construction of the new well is not expected to be completed until late September 2006 and the final pumping rate will not be known until the new well is completed. Based on initial pumping tests at an exploratory well,the Town plans to construct a 16-inch well casing to a depth of around 800 feet.The anticipated pump capacity will be approximately 800 gallons per minute(gpm),requiring a 200-250 horsepower(HP) vertical turbine pump. The exact location of the well is not yet known,but will be confined to limits of the available site.The well design and construction will be provided by others. The well facility components to be designed at this time are as follows: ❑ A new well pump,mechanical piping,valving,hydropneumatic tank,and connection to the existing water distribution system; ❑ Site access from Pusch View Lane,grading,landscaping,and a planting plan; ❑ A perimeter masonry security wall with access gate,and an enclosed electrical building; and ❑ Electrical power supply,motor control system,and Instrumentation and Controls (I&C). The Consultant agrees to furnish the Town engineering services based on the following task descriptions. Work Tasks Task 1 : Project Administration The Consultant will provide project management services that include planning, organizing, staffing,and coordinating the work efforts of the team members and sub consultants (Cardinal Land Surveying,Vision Landscape Architecture).In addition,the project manager voi) TUS/PUSCH VIEW SCOPE.DOC 1 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK will be responsible for preparing monthly status reports, invoices,monthly meetings with the Town project managers,quality control,and project delivery. Task 1.1: Project Management The Consultant will prepare a detailed scope, schedule,and work plan describing the project elements,specific staffing levels, schedule,responsible persons, deliverables,budget, quality assurance, and health and safety. The Consultant's Project Manager will meet with Town staff an average of once a month for a 2-hour meeting.The purpose of these meetings would be to review the project status, budgets,schedule,and performance issues. The Consultant will prepare and submit a monthly progress report and invoice to the Town. The reports will include information on the status of the project,budget spent,budget remaining,conformance to the schedule,reasons for any deviation from the plan,and a listing of critical items anticipated to occur the following month. Task 1.2: Project Administration The Consultant will coordinate with sub consultants to prepare contractual agreements and coordinate work.The Consultant's Project Manager will monitor sub consultants'project status,budget,schedule,and performance. The Consultant will prepare monthly invoices,a health and safety plan,and prepare contractual agreements with sub consultants. '41sapy Task 2: PreliminaryDesign Task 2.1: Site Visit The Consultant will attend a project kick-off meeting and site visit with the Town to discuss the final well pumping rate,pumping water level, and facility modifications required for Well C-9.The Town will provide as-built drawings and other relevant drawings related to the design during this visit. It is assumed that the site visit and kick-off meeting will last 4- hours,and will include the Consultant's Project Manager,and task managers for the structural,electrical and I&C,civil,and mechanical design portions of the project. Task 2.2: Geotechnical Investigation The Consultant will conduct a geotechnical investigation to provide data required for use as the basis of structural foundation designs and selection of fill materials. The work performed will include the following: 1) Conduct a ground level reconnaissance (to be conducted as part of Task 2.1) of the project site to review site conditions, determine access for field exploration,and select boring location; 2) Perform a geotechnical field exploration program consisting of one soil boring approximately 30 feet deep. The boring,located at the proposed electrical building site,will be done with a truck-mounted drill rig,which will advance the boring using hollow-stem augers. The soil will be sampled where appropriate using a 411110, TUS/PUSCH VIEW SCOPE.DOC 2 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK standard penetration test split-spoon sampler or ring sampler. A geotechnical engineer or a geologist will log the soil boring; IWO 3) Perform a laboratory soil testing program to evaluate the physical and engineering properties of the soil encountered in the boring. The tests will include;Index tests including sieve analysis,moisture content,unit weight,and Atterberg limits to determine soil types and for correlation with other engineering parameters,shear strength and consolidation parameters for structure foundation analysis,relative compaction test for developing earthwork requirements,collapse potential,and dispersion to evaluate the effect of water on the site soil. 4) Analyze existing data,field exploration data,and laboratory test data to provide geotechnical recommendations for the project: 5) Prepare a geotechnical summary,sealed by an Arizona-registered Engineer that includes a summary of investigation,results of laboratory, and design recommendations for the structural foundation. The geotechnical summary will also be submitted with the contract documents. Task 2.3: Survey Cardinal Land Surveying, a sub-consultant,will prepare a topographic survey for this site, including a portion of Pusch View Lane adjoining the site. Survey will include spot elevations,contours,depiction of existing utilities, drainage features,facilities, and major vegetation. One permanent monument will be set at locations deemed necessary to support future surveys for the project.The coordinate system for establishing the Project Control Network shall be North American Datum of 1983 (NAD-83)(1992)adjustment, Arizona State .44) Plane Coordinate System in feet with both grid and ground coordinates. The vertical datum shall be North American Vertical Datum of 1988 (NAVD88). Task 3: EngineeringDesign The purpose of this task is to prepare final construction drawings,specifications, construction schedule and construction cost estimate. Deliverables for this task will include design reviews at 50,90 percent-complete and final construction documents. The specifications will be completed using the Consultant's master specifications, and drawings will be created in Microstation using the Consultant's drawing standards. For the 50 Percent Submittal,the Consultant will prepare: ❑ Preliminary construction drawings; and ❑ A full list of project specifications;and ❑ Preliminary cost estimate. For the 90 Percent Submittal,the Consultant will prepare: ❑ Final construction drawings; ❑ Final technical specifications;and TUS/PUSCH VIEW SCOPE.DOC 3 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK D Engineer's cost estimate. The Consultant will provide three full-size copies (22"X34")of the 50 and 90 percent drawings and specifications to the Town. The list of project drawings provided below will be refined as the project progresses. TOWN OF ORO VALLEY-PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING Project Design Drawings Drawings General Title Sheet, Location Map, General Notes and Index Civil and Mechanical Legend Structural General Notes Electrical and I&C Legend and Notes Civil Site Plan-Layout and Grading Site Access Plan,Section,and Details Mechanical Site Plan-Piping Layout Well Details Hydropneumatic Tank Details Chlorination Facility and Misc. Details Structural Structural Site Improvement Plan and Details Control Building Plan and Details Misc.Structural Details Gate Details Electrical/I&C Electrical Site Plan Electrical Single Line Diagram Electrical Details I&C Process and Instrument Controls Diagram Landscaping Planting Plan The Consultant will conduct workshops with the Town to review the Town's comments on the 50 and 90 percent submittals. Prior to the workshops,the Town will prepare one set of collated comments and submit them to the Consultant. The workshops will be held at the Town. The Consultant will modify the contract documents to reflect all agreed-upon final review comments from the Town and the Consultant's quality control review team. One reproducible set of mylars and 3 copies of the final Bid Documents (full size drawings and specifications with geotechnical report) will be submitted to the Town.The Consultant will 4111W TUS/PUSCH VIEW SCOPE.DOC 4 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK alsop rovide 15 full-size bid sets of drawings,specifications,and geotechnical report after obtaining the Town's required signatures on the mylar cover sheet. The Consultant will prepare and submit an application for an Approval to Construct permit with the Pima County Department of Environmental Quality (PDEQ).The Town will be responsible for payment of any associated permit fees. Task 3.1: Pre-Design Report The Consultant will prepare 5 copies of a pre-design report summarizing the well facilities requirements and design criteria,including: ❑ Pump selection; ❑ Piping materials and pressure classes; ❑ Thrust restraint methods; ❑ Valve selection and location; O Pressure tank selection; ❑ Chlorination facilities; ❑ Site structural facility requirements and foundation design; .0 Preliminary SCADA control concepts;and O Construction and maintenance access. Task 3.2: Mechanical Design The Consultant will prepare required technical specifications and design drawings for mechanical improvements,including a new well pump, motor,cable,water level sensor and transmitter,and other associated connections.The design will also include mechanical piping to connect the new pump discharge to the existing water distribution system, chlorination facilities,high pressure tank and air compression system,and sound enclosure for the new well.The design of the new chlorination facility has been assumed to be similar to existing chlorination facility at the Town's C-99 Well,with a sodium hypochlorite tank and metering pumps located in a ventilated,aluminum-type structure. Task 3.3: Civil Design The Consultant will prepare required technical specifications and design drawings for civil improvements at the new well site to include roadway access from Pusch View Lane,new gravel-lined driveway,minor site grading and planting. Site access from Pusch View Lane will not include a bridge;rather, the site access will include an at-grade crossing of the existing concrete-lined ditch,which will entail filling in the ditch,providing retaining walls, and providing drainage culverts to maintain existing flow conditions. The Consultant will coordinate this work with the Town of Oro Valley Public Works Department. Task 3.4: Electrical Design The Consultant will prepare required technical specifications and design drawings for electrical improvements to include an electrical supply and control system scheme for the new well.The design will include a control system design for local and remote control *40010 TUS/PUSCH VIEW SCOPE.DOC 5 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK capabilities,including local and remote pump on/off,flow rate monitoring,piping pressure indication,well water level,pump status,and pump run time. The Town will provide direction to the Consultant regarding the placement of electrical conduit in the design for the future installation of a security system,to be designed and installed by others. Task 3.5: Structural Design Consultant will provide required technical specifications and design drawings for structural improvements,including a perimeter wall and access gate,chlorination facility enclosure, and a CMU climate-controlled electrical building to house equipment and cabinets. The design will include foundation designs for the chlorination facilities,hydropneumatic tank, and perimeter wall. Task 3.6: Planting Plan Consultant will provide a planting plan for the exterior of the well facility,to include native vegetation with temporary irrigation cans. Task 3.7: Quality Assurance Plan Senior CH2M HILL staff will review the work plans for quality assurance and quality control. Task 3.8: Cost Estimating The Consultant will prepare a preliminary cost estimate at the 50%design phase and an engineering cost estimate at the 90%design phase. Supplemental Work Tasks The Supplemental Work Tasks listed herein will only be undertaken by the Consultant at the discretion of the Town.The Consultant will organize all meetings,issue agenda,and prepare minutes for all meetings required as part of the Supplemental Work Tasks. Supplemental Task 1: Public Participation The Consultant will participate in one public meeting with nearby home owners regarding the impact of the new well. It is assumed that two CH2M HILL consultants will participate in the public meeting,assumed to last 2-hours. Additionally,the Consultant's project manager will attend and make a presentation at up to one council meeting. Supplemental Task 2: Post-Design Services As requested by the Town,the Consultant will provide limited services during construction, to include O Attend one pre-bid meeting; D Attend one pre-construction meeting; ❑ Review construction submittals related to all aspects of the engineering design;and TUS/PUSCH VIEW SCOPE.DOC 6 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK 0 Conduct a final site investigation of the work to ensure the mechanical and electrical portions of the well facility are working as intended.Prepare a short Technical Memorandum (5 pages maximum) to summarize findings. 0 The Consultant will not provide inspection services or prepare record drawings. List of Assumptions A.1 Electrical scope of work assumes that utility power is in proximity to proposed project location and of adequate capacity to operate new electrical loads. A.2 Electrical scope of work assumes well pump will be started using soft-starter with bypass in order to meet utility power company requirements for large motor starting. A.3 Electrical scope of work assumes process control automation,integration and testing associated with the RTU will be provided by the Town . A.4 Electrical scope of work assumes Contractor will provide all field support to the Town for the testing of equipment installed by Contractor. A.5 Electrical scope of work assumes control loop descriptions for all motor control and package control systems will be provided to the Town as part of design package. A.6 Electrical scope of work assumes that conduits, cables and conductors from motor control and process package equipment will be routed,identified,labeled, and terminated by Contractor at the RTU panel,as provided and installed by the Town. Nu) A.7 Electrical scope of work assumes the identification of all motor control and package control system (signal and status cables and conductors) will be provided to the Town as part of design and construction package. A.8 The Town will provide control panel with process control automation and communication equipment. The Town will provide approximate dimensions and weight of control panel to facilitate mounting design by Contractor. A.9 The Town will provide all programming to implement process control automation. A.10 The existing distribution system pipeline stubbed out at the site boundary receiving water from Well C-9 is adequately sized and will not be evaluated by the Consultant for capacity. A.11 The new well will be provided complete and ready for pump installation with the steel well casing extended a minimum of 3 feet above grade, sealed with a welded plate. A.12 Roadway access to the well site from Pusch View Lane is assumed to entail limited roadway modifications that do not include widening the roadway. A.13 Roadway access to the well site from Pusch View Lane will not include a bridge. Additional structural design requirements associated with a bridge structure are not included as part of this scope. 1140100 TUS/PUSCH VIEW SCOPE.DOC 7 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. • PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK A.14 The Town will provide an example of their specific Division 1 requirements, contracting,legal,and insurance requirements for the bid package. A.15 The Town will advertise the bidding of the construction documents and send out documents to interested bidders. A.16 The Town will hold the Contract with the selected Contractor and make all required payments. Design Schedule The intent is to have the design completed by the beginning of December 2006, as indicated in the following project schedule: Notice to Proceed (NTP) with Design (estimated) August 15,2006 Kick-off Meeting and Site Visit with Town 1 week after NTP Submit Pre-Design Report 3 weeks after NTP Submit 50%Design 8 weeks after NTP Town Review of 50% Complete 10 weeks after NTP Submit 90%Design and Specifications 15 weeks after NTP Town Review of 90%Complete 17 weeks after NTP Submit 100%Contract Documents 19 weeks after NTP Fee The total fees for the work task services listed above shall be on a lump sum basis with a total fee of$122,500. Supplemental task options listed above shall also be on a lump sum basis with a total fee of$20,100;however, approval to proceed and final compensation for these optional tasks shall be determined at the sole discretion of the Town. Labor hours are provided in Attachment 1.The cost breakdown per Task item is provided below: Task Item Cost Work Tasks Task 1 —Project Administration Task 1.1 —Project Management $13,400 Task 1.2—Project Administration $5,600 Task 2—Preliminary Design Task 2.1 —Site Visit $4,100 Task 2.2-Geotechnical Investigation $6,300 Task 2.3—Survey $1,800 tyI TUS/PUSCH VIEW SCOPE.DOC 8 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK Task Item Cost Task 3—Engineering Design Task 3.1 —Pre-Design Report $4,800 Task 3.2—Mechanical Design $33,900 Task 3.3—Civil Design $12,600 Task 3.4—Electrical Design $12,200 Task 3.5—Structural Design $17,000 Task 3.6—Planting Plan $1,800 Task 3.7—Quality Assurance Plan $6,100 Task 3.8—Cost Estimating $2,900 Work Tasks Sub-Total $122,500 Supplemental Tasks Supplemental Task 1 —Public Participation $1,900 Supplemental Task 2—Post-Design Tasks $18,200 Supplemental Tasks Sub-Total $20,100 TOTAL $142,600 TUS/PUSCH VIEW SCOPE.DOC 9 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. • HI O 0 0 0 III! 0�0 O 0 0 IH lsoolelol vcM, of vE c-,4,. ,.�!».s Aa--a u Q O p o 0 0 0 0 0 0 0 O p O O o p ane sasuadx + oga of o o_0000 o_ F ti000 l/ 3 NDN �a�cr� v� N ��e.,,o w w u'► w 0 0 0 0 0 0 0 0 0 0 0 0 siuellnsuo3-qng+ (4,--4- -4n ,_ ,_ (. 0 D o v o 0 0 0 0 0 0 0 0 0 0 0�v o F 0 0 O O O o 0�.,-s CD 0 0 i O^V M lsp3 N V v oo r o rn , 0 �i(',� M M cO V M N�� tD N�` r-�Qf M ;,—.1.;S -- w --7}z,-;',7, --4? —L;;;;, r r � O sJnoHlelol83;74 NN v vN3Fo_ °i � gq ca 6u13uno33b ° M w v n Jo3 p3 leoluyoal 0,j w.o,2 co v A a, Jaueia Jo!unr1,32f N rn JaueJQ Joluas r' o N rn Jame!naa ioluas Do/`d0 T M Z Jaaul5u3 leoluyoaloao ti N N v Jeaul6u3 leolueyoayy o tg A 1111,1\ Nillopro iaau16u3 leoiuegoayy Aquas NN(y)w co S.S. Jaaul6u3 leouloa13 o co o c 2 v 4 Jaau16u3 le3m3a13 Joluas N o v 2. Jaaul6u3 leinlonils g3 o 2 I to LT. L Jaau16u3 leJnlonJls Joluas cc) N N ° uai v ti aaau!6u3 IND rn ° c ca Jolew!ls3 iso cD c4. 3'8SH/s13eJluoD u ( w I v Q, Ja6eueyy loafoid a 2:9- v . v ti g E'a a , Z.Z. o e'2 Ja6eueW loafoid Jo!uaS°rr° N N co RI E N . E -o .63'73 o`« •_ oa_a oQm ni a,g) m T-:° S 3,173 :° (ncoml� m _ oji_ ;on.N.t ',7.,, u,aa.i� o v cQ7,-2 a� an-2 .oaaa EU.EJ .0.p.IJ ti(�11 4 C c0 c i N y c�cV C N W' n'gc NU j , al o J_ y y H U � 9 � w� T U ("' .. m E.O.Y 'al C 0 1 O •Ean. m c j �7.� Z j a $ c a 0 E 41110 g C� a W , v E c a m o m 77) QVC 0 a a w cn Q j N N -,7,'„'2 N M M N M cD �00 r 1< O fQ : ,7 N N M M 2 M M IM M N Quo ~ 1 EXHIBIT 3 ,ip,k_LEY AA° 41-7 0 ,,,,,,,,,,,,,,, •,/, 0 '''''' ?My' ' .. is. 4 .----'1---' -'- -..... ---, --:- .•,:, ..., A i -2_ -7-a-- DED A Nwilli Engineer's Proposal • EXHIBIT 3 'ow Pusch View Well C-9 Site Facilities and Equipping Scope of Work General The Town of Oro Valley is planning to install a new well on an approximately 1-acre vacant site located to the south of the intersection of Pusch View Lane and Canada del Oro wash. As requested by Town staff,CH2M HILL has prepared this scope of work for providing well equipping and facility design services which will result in a set of biddable contract documents for the required facility. Construction of the new well is not expected to be completed until late September 2006 and the final pumping rate will not be known until the new well is completed. Based on initial pumping tests at an exploratory well,the Town plans to construct a 16-inch well casing to a depth of around 800 feet.The'anticipated pump capacity will be approximately 800 gallons per minute(gpm),requiring a 200—250 horsepower(HP)vertical turbine pump.The exact location of the well is not yet known,but will be confined to limits of the available site.The well design and construction will be provided by others. The well facility components to be designed at this time are as follows: ❑ A new well pump,mechanical piping,valving,hydropneumatic tank,and connection to the existing water distribution system; ❑ Site access from Pusch View Lane,grading,landscaping,and a planting plan; O A perimeter masonry security wall with access gate,and an enclosed electrical building; and O Electrical power supply,motor control system,and Instrumentation and Controls (I&C). The Consultant agrees to furnish the Town engineering services based on the following task descriptions. Work Tasks Task 1 : Project Administration _The Consultant will provide project management services that include planning,organizing, staffing,and coordinating the work efforts of the team members and sub consultants (Cardinal Land Surveying,Vision Landscape Architecture).In addition,the project manager 40OF TUS/PUSCH VIEW SCOPE.DOC 1 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK will be preparing responsible for monthly status reports,invoices,monthly meetings with the Town project managers,quality control,and project delivery. Task 1.1: Project Management The Consultant will prepare a detailed scope,schedule,and work plan describing the project elements,specific staffing levels, schedule,responsible persons, deliverables,budget, quality assurance, and health and safety. The Consultant's Project Manager will meet with Town staff an average of once a month for a 2-hour meeting.The purpose of these meetings would be to review the project status, budgets,schedule,and performance issues. Consultant will prepare and submit a monthly progress report and invoice to the Town. The p p The reports will include information on the status of the project,budget spent,budget remaining,conformance to the schedule,reasons for any deviation from the plan,and a listing of critical items anticipated to occur the following month. Task 1.2: Project Administration The Consultant will coordinate with sub consultants to prepare contractual agreements and coordinate work. The Consultant's Project Manager will monitor sub consultants'project status,budget,schedule, and performance.The Consultant will prepare monthly invoices,a health and safety plan, and prepare contractual agreements with sub consultants. Task 2: PreliminaryDesign Task 2.1: Site Visit The Consultant will attend a project kick-off meeting and site visit with the Town to discuss the final wellp Pum ing rate,pumping water level, and facility modifications required for Well C-9. The Town will provide as-built drawings and other relevant drawings related to the design during this visit. It is assumed that the site visit and kick-off meeting will last 4- hours,and will include the Consultant's Project Manager,and task managers for the structural,electrical and I&C,civil,and mechanical design portions of the project. Task 2.2: Geotechnical Investigation The Consultant will conduct a geotechnical investigation to provide data required for use as the basis of structural foundation designs and selection of fill materials. The work performed will include the following: 1) Conduct a ground level reconnaissance (to be conducted as part of Task 2.1) of the project site to review site conditions,determine access for field exploration, and select boring location; 2) Perform a geotechnical field exploration program consisting of one soil boring approximately30 feet deep.The boring,located at the proposed electrical building site,will be done with a truck-mounted drill rig,which will advance the boring using hollow-stem augers.The soil will be sampled where appropriate using a tt. TUS/PUSCH VIEW SCOPE.DOC 2 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK penetration err standard test split-spoon sampler or ring sampler.A geotechnical engineer or a geologist will log the soil boring; 3) Perform a laboratory soil testing program to evaluate the physical and engineering properties of the soil encountered in the boring.The tests will include;Index tests including sieve analysis,moisture content,unit weight,and Atterberg limits to determine soil types and for correlation with other engineering parameters,shear strength and consolidation parameters for structure foundation analysis,relative compaction test for developing earthwork requirements,collapse potential,and dispersion to evaluate the effect of water on the site soil. 4) Analyze existing data,field exploration data,and laboratory test data to provide geotechnical recommendations for the project: 5) Prepare a geotechnical summary,sealed by an Arizona-registered Engineer that includes a summary of investigation, results of laboratory,and design recommendations for the structural foundation.The geotechnical summary will also be submitted with the contract documents. Task 2.3: Survey Cardinal Land Surveying,a sub-consultant,will prepare a topographic survey for this site, including a portion of Pusch View Lane adjoining the site.Survey will include spot elevations,contours,depiction of existing utilities, drainage features,facilities, and major vegetation. One permanent monument will be set at locations deemed necessary to support future surveys for the project.The coordinate system for establishing the Project Control Network shall be North American Datum of 1983 (NAD-83)(1992) adjustment,Arizona State Plane Coordinate System in feet with both grid and ground coordinates.The vertical datum shall be North American Vertical Datum of 1988(NAVD88). Task 3: EngineeringDesign The purpose of this task is to prepare final construction drawings,specifications, construction schedule and construction cost estimate.Deliverables for this task will include design reviews at 50,90 percent-complete and final construction documents. The specifications will be completed using the Consultant's master specifications,and drawings will be created in Microstation using the Consultant's drawing standards. For the 50 Percent Submittal,the Consultant will prepare: ❑ Preliminary construction drawings; and ❑ A full list of project specifications;and D Preliminary cost estimate. For the 90 Percent Submittal,the Consultant will prepare: ❑ Final construction drawings; D Final technical specifications;and TUS/PUSCH VIEW SCOPE.DOC 3 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK ❑ Engineer's cost estimate. The Consultant will provide three full-size copies (22"X34") of the 50 and 90 percent drawings and specifications to the Town. The list d of project drawings provided below will g p be refined as the project progresses. TOWN OF ORO VALLEY-PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING Project Design Drawings Drawings General Title Sheet,Location Map, General Notes and Index Civil and Mechanical Legend Structural General Notes Electrical and I&C Legend and Notes Civil Site Plan-Layout and Grading Site Access Plan,Section,and Details Mechanical Site Plan-Piping Layout Well Details Hydropneumatic Tank Details Chlorination Facility and Misc. Details Structural Structural Site Improvement Plan and Details Control Building Plan and Details Misc.Structural Details Gate Details Electrical/I&C Electrical Site Plan Electrical Single Line Diagram Electrical Details &C Process and Instrument Controls Diagram Landscaping Planting Plan The Consultant will conduct workshops with the Town to review the Town's comments on the 50 and 90p ercent submittals.Prior to the workshops, the Town will prepare one set of collated comments and submit them to the Consultant.The workshops will be held at the Town. The Consultant will modify the contract documents to reflect all agreed-upon final review comments from the Town and the Consultant's quality control review team. One y reproducible set of mylars and 3 copies of the final Bid Documents (full size drawings and specifications with geotechnical report) will be submitted to the Town.The Consultant will p TUS/PUSCH VIEW SCOPE.DOC 4 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK ‘110, also provide 15 full-size bid sets of drawings,specifications,and geotechnical report after obtaining the Town's required signatures on the mylar cover sheet. The Consultant will prepare and submit an application for an Approval to Construct permit with the Pima County Department of Environmental Quality(PDEQ).The Town will be responsible for payment of any associated permit fees. Task 3.1: Pre-Design Report The Consultant will prepare 5 copies of a pre-design report summarizing the well facilities requirements and design criteria,including: ❑ Pump selection; ❑ Piping materials and pressure classes; O Thrust restraint methods; ❑ Valve selection and location; O Pressure tank selection; O Chlorination facilities; O Site structural facility requirements and foundation design; .0 Preliminary SCADA control concepts;and ❑ Construction and maintenance access. Task 3.2: Mechanical Design The Consultant will prepare required technical specifications and design drawings for mechanical improvements,including a new well pump,motor,cable,water level sensor and transmitter,and other associated connections.The design will also include mechanical piping to connect the new pump discharge to the existing water distribution system, chlorination facilities,high pressure tank and air compression system,and sound enclosure for the new well.The design of the new chlorination facility has been assumed to be similar to existing chlorination facility at the Town's C-99 Well,with a sodium hypochlorite tank and metering pumps located in a ventilated,aluminum-type structure. Task 3.3: Civil Design The Consultant will prepare required technical specifications and design drawings for civil improvements at the new well site to include roadway access from Pusch View Lane,new gravel-lined driveway,minor site grading and planting. Site access from Pusch View Lane will not include a bridge;rather,the site access will include an at-grade crossing of the existing concrete-lined ditch,which will entail filling in the ditch,providing retaining walls, and providing drainage culverts to maintain existing flow conditions.The Consultant will coordinate this work with the Town of Oro Valley Public Works Department. Task 3.4: Electrical Design The Consultant will prepare required technical specifications and design drawings for electrical improvements to include an electrical supply and control system scheme for the ‘mr. new well.The design will include a control system design for local and remote control TUS/PUSCH VIEW SCOPE.DOC 5 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK capabilities,including local and remote pump on/off, flow rate monitoring,pipingpressure indication,well water level,pump status,and pump run time.The Town will provide direction to the Consultant regarding the placement of electrical conduit in the design for the future installation of a security system, to be designed and installed by others. Task 3.5: Structural Design Consultant willp rovide required technical specifications and design drawings for structural improvements,including a perimeter wall and access gate,chlorination facility enclosure, and a CMU climate-controlled electrical building to house equipment and cabinets. The design will include foundation designs for the chlorination facilities,hydropneumatic tank, and perimeter wall. Task 3.6: Planting Plan Consultant will provide a planting plan for the exterior of the well facility,to include native vegetation with temporary irrigation cans. Task 3.7: Quality Assurance Plan Senior CH2M HILL staff will review the work plans for quality assurance and quality control. Task 3.8: Cost Estimating The Consultant will prepare a preliminary cost estimate at the 50% design phase and an engineering cost estimate at the 90%design phase. Supplemental Work Tasks The Supplemental Work Tasks listed herein will only be undertaken by the Consultant at the discretion of the Town. The Consultant will organize all meetings,issue agenda, and prepare minutes for all meetings required as part of the Supplemental Work Tasks. Supplemental Task 1: Public Participation The Consultant will participate in one public meeting with nearby home owners regarding the impact of the new well. It is assumed that two CH2M HILL consultants will participate in the public meeting, assumed to last 2-hours. Additionally, the Consultant's project manager will attend and make a presentation at up to one council meeting. Supplemental Task 2: Post-Design Services As requested by the Town,the Consultant will provide limited services during construction, to include O Attend one pre-bid meeting; ❑ Attend one pre-construction meeting; ❑ Review construction submittals related to all aspects of the engineering design;and TUS/PUSCH VIEW SCOPE.DOC 6 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK 0 Conduct a final site investigation of the work to ensure the mechanical and electrical portions of the well facility are working as intended.Prepare a short Technical Memorandum(5 pages maximum) to summarize findings. 0 The Consultant will not provide inspection services or prepare record drawings. List of Assumptions A.1 Electrical scope of work assumes that utility power is in proximity to proposed project location and of adequate capacity to operate new electrical loads. A.2 Electrical scope of work assumes well pump will be started using soft-starter with bypass in order to meet utility power company requirements for large motor starting. A.3 Electrical scope of work assumes process control automation,integration and testing associated with the RTU will be provided by the Town. A.4 Electrical scope of work assumes Contractor will provide all field support to the Town for the testing of equipment installed by Contractor. A.5 Electrical scope of work assumes control loop descriptions for all motor control and package control systems will be provided to the Town as part of design package. A.6 Electrical scope of work assumes that conduits, cables and conductors from motor control and process package equipment will be routed,identified,labeled,and SWF terminated by Contractor at the RTU panel,as provided and installed by the Town. A.7 Electrical scope of work assumes the identification of all motor control and package control system (signal and status cables and conductors) will be provided to the Town as part of design and construction package. A.8 The Town will provide control panel with process control automation and communication equipment.The Town will provide approximate dimensions and weight of control panel to facilitate mounting design by Contractor. A.9 The Town will provide all programming to implement process control automation. A.10 The existing distribution system pipeline stubbed out at the site boundary receiving water from Well C-9 is adequately sized and will not be evaluated by the Consultant for capacity. A.11 The new well will be provided complete and ready for pump installation with the steel well casing extended a minimum of 3 feet above grade,sealed with a welded plate. A.12 Roadway access to the well site from Pusch View Lane is assumed to entail limited roadway modifications that do not include widening the roadway. A.13 Roadway access to the well site from Pusch View Lane will not include a bridge. Additional structural design requirements associated with a bridge structure are not included as part of this scope. TUS/PUSCH VIEW SCOPE.DOC 7 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 • SITE FACILITIES AND EQUIPPING SCOPE OF WORK A.14 The Town will provide an example of their specific Division 1 requirements, contracting,legal, and insurance requirements for the bid package. A.15 The Town will advertise the bidding of the construction documents and send out documents to interested bidders. A.16 The Town will hold the Contract with the selected Contractor and make all required payments. Design Schedule The intent is to have the design completed by the beginning of December 2006, as indicated in the following project schedule: Notice to Proceed (NTP) with Design(estimated) August 15,2006 Kick-off Meeting and Site Visit with Town 1 week after NTP Submit Pre-Design Report 3 weeks after NTP Submit 50%Design 8 weeks after NTP Town Review of 50% Complete 10 weeks after NTP Submit 90% Design and Specifications 15 weeks after NTP Town Review of 90%Complete 17 weeks after NTP Submit 100%Contract Documents 19 weeks after NTP Fee The total fees for the work task services listed above shall be on a lump sum basis with a total fee of$122,500. Supplemental task options listed above shall also be on a lump sum basis with a total fee of$20,100;however, approval to proceed and final compensation for these optional tasks shall be determined at the sole discretion of the Town. Labor hours are provided in Attachment 1.The cost breakdown per Task item is provided below: Task Item Cost Work Tasks Task 1 —Project Administration Task 1.1 —Project Management $13,400 Task 1.2—Project Administration $5,600 Task 2—Preliminary Design Task 2.1 —Site Visit $4,100 Task 2.2—Geotechnical Investigation $6,300 Task 2.3—Survey $1,800 TUS/PUSCH VIEW SCOPE.DOC 8 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. PUSCH VIEW WELL C-9 SITE FACILITIES AND EQUIPPING SCOPE OF WORK Task Item Cost Task 3—Engineering Design Task 3.1 —Pre-Design Report $4,800 Task 3.2—Mechanical Design $33,900 Task 3.3—Civil Design $12,600 Task 3.4—Electrical Design $12,200 Task 3.5—Structural Design $17,000 Task 3.6—Planting Plan $1,800 Task 3.7—Quality Assurance Plan $6,100 Task 3.8—Cost Estimating $2,900 Work Tasks Sub-Total $122,500 Supplemental Tasks Supplemental Task 1 —Public Participation $1,900 Supplemental Task 2—Post-Design Tasks $18,200 Supplemental Tasks Sub-Total $20,100 TOTAL $142,600 TUS/PUSCH VIEW SCOPE.DOC 9 USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0� o��o O COD O O E E N S T CD N O O O O c'f O N e-N lsoalelol ;7 vi N �, NNtimCDN, _„o o —a— - �f CD 7 ,, 7„s--a fA T b9 aa�Eff 64 b)Efl w 69 EiH ER 63 w N b9 p O p O O O 0 0 0 0 0 O p p O o 0 aAeisasUadx + 0 0 v 0 0 0 0 0 0 0 0 0 p.0 0 0 L 3 tiN c �(3, ri wwNa N 64 N w EH ,n Ef>tH EA EN� GH � w w w ,21:01F, 0 0 0 00 00E sluellnsuo3-qnS+ t!?bpi w . w w 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O o O O O O O O O O O O C'7 m cD 0 0 O R t? ;so0• N cp v' m ti,-- N O aoo O .�-In O ('7 c� c0 ct�r.�-� (D c4;-:,-- r--���"� —a N a w N -w FR w 6R -w N w,H N SnHelol 2,3,,1 NN v °7- N.7). 4cD.O .-O QON ti co . 6uqun000y N V' Jol!P3 leoluyoal I cc, v c N fi m m J aueJa iolunr P1 3 N N r Jaueia ioluaS r' o N rn JaMalnaa JoluaS abfVO.9 c "' Z. 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R . ==r.:�,: � ,;', �'Aq"w ,• ._ ': � .s__?-.- Z.•t,"- mat ice+1 �'' • ., s•�'r+ /"•-.'LYt 4=.' G ', 7F-.3 y i• .o/v ^.�..=..rt,E' �- :a:ic -• - 'tom `•• .♦�a �- .-<;b. ":"�` axc3,,, _._,12,„.). :'� '•.:. a7' :V+. lash"i�j•!�,ttti��` yam' t=S'�,� x :•.••i4, Tis^R�4E _.•:.a. .,,,r'•�•` ,"'y'I�M1_� _:+�,-n�..,'. .._'"'7S .. • +�ff.� L7_r r a,,:�--•1: 3'74'-'r4":-:-'' •�x 'P+.rt;t. 1 0 1,000 2,000 4,000 Feet • 1 • 1 FIGURE 5-1 LOCATION OF WELL C-9 RROII'N .aNr� C:t ..L D \V f L L TOWN OF ORO `VALLEY, A_ O_€BIZ N�1 TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL MEETING DATE: August 2, 2006 TO: HONORABLE MAYOR& COUNCIL FROM: Pamela J. Pelletier, Planner OV12-05-37 Rick Engineering, representing 20/20 Properties, requests approval of a SUBJECT: � g final plat conversion of La Reserve Apartments to Mistral at La Reserve Condominiums, located east of Oracle Road off of La Reserve Drive,parcel# 220-08-008J. EXECUTIVE SUMMARY OF APPLICATION: Nature of Application: A finalp lat to convert the LA Reserve apartment to "Mistral at La Reserve" condominiums has been submitted -for review. The final plat process, as specified in the OVZCR, dictates review by Town Council. In thereliminar plat stage, all design and layout issues are resolved. The final plat process focuses on the p yf ability of the owner to sell the properties after final recordation of the plat. Current Site Conditions: • Existing apartment complex withl2 buildings with a total of 240 units on 13.159 acres. Proposed Improvements: Thero osal is to convert the existing apartment complex into condominiums. Final plat approval would p p enable the applicant to sell condominiums. There will be no changes such as design or layout to the plat from the originally approved plat. All site design issues were resolved as part of the original 1998 Development Plan process. The proposed final plat is simply overlaying internal property lines onto a previously approved design for an existing facility. Interior and exterior minor remodeling is likely to occur. BACKGROUND: Approvals to Date • Original Development Plan was approved in 1998 for La Reserve Apartments. Surrounding Land Uses Orientation Zoning Designation Subdivision Name North: La Reserve PAD , Boulders at La Reserve condominiums South: La Reserve PAD Undeveloped Land West: La Reserve PAD Desert Point Assisted Living Facility East: La Reserve PAD Desert Mirage at La Reserve subdivision TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page 2 of 3 A. General Plan Compliance B. OVZCR Compliance C. La Reserve PAD Compliance General Plan conformance was analyzed and all applicable sections were applied to the Final Condominium Plat as appropriate. The proposed final condominium conversion plat is in conformance with the La Reserve PAD and the Oro Valley Zoning Code Revised (OVZCR). In summary, all applicable requirements have been satisfied. PUBLIC INPUT The surrounding property owners have been noticed in accordance with the Town notification requirements. To date,no comments from neighbors have been received. RECOMMENDATION: Staff recommends approval as the proposal meets all applicable code requirements and General Plan policies. SUMMARY OF FACTORS Findings in Favor 1. The final condominium conversion plat meets all applicable Oro Valley Zoning Code Revised and La Reserve PAD requirements. 2. The plat entirely conforms to the design approved as part of the approved 1998 Development Plan. 3. The proposal conforms to all applicable General Plan policies. Findings Against 1. None. SUGGESTED MOTIONS: I move to [approve, approve with conditions, OR deny] OV12-05-37, Rick Engineering, representing 20/20 Properties request for approval of a final plat. Staff recommends any motion to approve be effective on the date of satisfaction of the conditions listed in Exhibit "A". . r TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page 3 of 3 Attachments: 1. Final Plat; and 2. Exhibit"A". / 4i ,j((,, c)(/)-(S2, P arming and Zoning Administrator I / i )((eiL__ 14c 41 - nity 5 . D lopmen Director own E i UtJt-k aita7L CA,,a-t4..1— Assistant Town Manager .122a , ,, Town Ma ier CC: Mary Solaranzo Ian Mailman Rick Engineering 20/20 Properties, Inc. 795.1000 602.43 3.2024 Fax: 322.6956 Fax: 602.433.2021 F:\OV\OV12\2005\12-05-37\reports Exhibit"A" Conditions of Approval OV12-05-37 Final Plat—Mistral Condominium Conversion 1. Label the 10 foot Slope and Landscape Easement along La Reserve with Docket and Page number on sheet 2. 2. Relocate Rick Engineering copy write information from outside of border to inside of border on all sheets. 3. Provide Schedule B document Dkt. 8122,Pg. 1191. Also clarify"See General Note 9". This note refers to the Basis of Bearing and has no relation to the Slope and Drainage Easement. 4. Provide a final revision of the CC&R's for final staff review prior to recordation of the document. In this final reversion of the CC&R's, include the following language: a) Any unit which is owned independently will have a separate water meter per the Oro Valley Water Utility. b) Charcoal burners, flame-producing devices, barbeques, and grills shall not be operated on combustible balconies or within 10 feet of combustible construction. (Town of Oro Valley Fire Code Section 308.3.1) I i ©2006,.HgM.N c 1Y -i I 1 5 c�z x 2 o -1 °�c° �m� TLE4W �zc o'oiz rp7vm�x><i 'mTcC��� v ia�i o -N-/ onom 2 O a0S- CofA�:� fX7 gP 2D D Z 8 5 -+ - oN -i m ��> n � �=�-.-1`s n� v -1 yo � rNti-i mS1 m m : atm .. 1 5 r Tym z N < 0 0 o�=m <m�m nm<x-1 ...�m'�m<s ON xl c�x O ,.,,.•, - nz z '� N1 my-mT rmx N•m - r -1 m 0 T 2 --1 m a N O p�O N N m G7 N << N= < ♦� T-~-. 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'-'-'2.',1, �x j1,n�000 ON Z �C po O NwW 1��'�Of W NpN 01 C>› '• i�air.^+iv'-8 NNNOOf s \ T p p p \ Z�a"6:� �Of Of O�� v+� 1 c'i c,aaUw N jy$O I 2-Ir \ \ \ m r, ;..,7, I r�.+of Cl) w v a I --�-�tnn,...,:x a Nr, � ;m r^v �RF.g igioNO it U /// \ C�Piy,�4a�c''n 1�1� :4, 2 / Z � N�WG: NNNF4NO, "I Om 16.5' 2' / 17 • $ 2.?I's,, oo-g - 55 19 .4"(:it' ' Z O /N /ND �asNQOrO C(...tap-Ii,--",) mT rn ,: :Y.!. / / o C - / / // BOOK PAGE TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL MEETING DATE: AUGUST 2, 2006 TO: MAYOR& TOWN COUNCIL FROM: Bayer Vella, AICP. Principal Planner SUBJECT: OV12-05-31, MMLA PSOMAS, representing Copper Canyon Development, requests approval of a final plat for a 21 lot subdivision, Sunset Canyon Estates, located south of Tangerine Road and east of Vista Del Sol, parcels 224-11019b through f. NATURE OF REQUEST A final plat for Sunset Canyon Estates, a single-family residential subdivision, has been submitted for review. The final plat process, as specified in the OVZCR, dictates review by Town Council. In the preliminary plat stage, all design and associated General Plan/Zoning Code issues are resolved. The final plat entails creating a legal document to enable the owner to sell the properties upon recordation of the plat. It must incorporate the overall design elements of the preliminary plat. BACKGROUND: Development Review Board& Town Council Actions I. On April 20, 2005, Town Council conditionally approved rezoning portions from R1-144 to R1-36. II. On February 22, 2006, Town Council approved a preliminary plat that incorporated the following: • 32.38 acre site • Lots 1 -17 are to be a gated community • 17 lots (#1-17) with a minimum lot size of 36,000 s.f., located on the eastern half of the site • 4 lots (#18-21) with a minimum lot size of 144,000 s.f., located on the western half of the site • All areas outside of lot grading limits and roads will be preserved via conservation easement. • .22 miles of private street with one point of ingress/egress from Tangerine Road that terminates in a hammerhead turnaround on the south side of the plat. • The zoning code identifies 6.48 acres of riparian habitat onsite for protection. Encroachment and a mitigation plan were proposed. The mitigation plan was approved by Planning. • In-lieu fee proposed rather than provide a recreation area. • Limited access to Wilson School to be provided near western edge of Lot 9. M. On June 13, 2006, the Development Review Board approved the landscape plan for the site. Surrounding Land Uses: Orientation Zoning Land Use North R1-144 Vacant Residential South R1-144 Wilson School East R1-144 Residential West R1-144 Vacant Residential ":OMPLIANCE ANALYSIS: _ezoning Conformance with all rezoning conditions was addressed as part of preliminary plat approval. Specific conditions that require ongoing commitements (such as maintenance of the riparian areas as a conservation easement) have been included as General Notes on the final plat. '----,- TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page OVZCR Requirements Conformance with zoning requirements was established as part of preliminary plat approval, especially elements q regarding the Tangerine Road Corridor Overlay District and the Riparian Habitat Overlay District. g g g As far as recreation area requirements, the use of an in lieu approach was previously approved by DRB and q Town Council. As enabled by the OVZCR — a developer may opt to pay a fee instead of providing an onsite recreation area. The fee is calculated at the appraised market rate for an improved residential subdivision lot - on a square footage basis. The fee amount is the subject of another item on this same Town Council agenda. q g All Egading and drainage design issues were addressed as part of the preliminary plat. The finalp lat conforms to all zoning requirements. Exhibit A includes a list of minor items to address. GENERAL PLAN CONFORMANCE: Conformance was evaluated by the Development Review Board and Town Council as part of preliminary plat design review and approval. PUBLIC COMMENTS: To date, no comments have been received SUMMARY OF FACTORS: 1. Substantial compliance with the approved rezoning Tentative Development Plan. 2. Complies with the approved preliminary plat —which was evaluated for design conformance with the General Plan and OVZCR. 3. Meets all Zoning Code Requirements SUGGESTED MOTIONS: I move to [ pp a rove, approve with conditions, OR deny] OV 12-05-31, Sunset Canyon Estates final plat. Staff recommends that any motion to approve be subject to the conditions specified in E ib'� A. Pklnr N.J. and Z u'ng Administrator caAA •' all 0- . _ ..,d2oLsCP unity pe - op, ent D' :ctor — /ti it 4 , /kA--er? Attachments: Town Engin:er Exhibit A Final Plat A :• ant own M. rr �_f- / / , 1 ,,4 Town Manager Copy: Valerie Feuer, 292-1290 fax. F:\OV\OV 12\2005\12-05-3 1\reports\TCFP.RPT.doc • Exhibit A Sunset Canyon Final Plat OV12-05-31 1. The riparian on pages 3, 4, and 5 shall be clearly labeled as "conservation easement"and"natural open space". 2. Rectify all redline comments provided on 7/14/06 by Oro Valley Public Works prior to submittal of the mylar. 3. All Pima County Wastewater comments specified in their 6/30/06 comment letter must be addressed. Submit the mylar for Pima County Wastewater signature before submitting to Oro Valley Development Services. 4. The recreation area in-lieu fee must be paid in full prior to the Oro Valley Planning Administrator signing the mylar. TOWN OF ORO VALLEY .OUNCIL COMMUNICATION MEETING DATE: August 2, 2006 TO: HONORABLE MAYOR& COUNCIL FROM: Craig Civalier, P.E., Director of Public Works Sarah S. More, FAICP, Planning & Zoning Administrator Hearing: OV12-06-01A Rick Engineering Company, representing Oracle and SUBJECT: Public Hea g � g d 66, LLC, requests an appeal of the DRB's denial of a Grading Exception for the Oracle- Hardy q pp . d Office Development, located in proximity to the northeast corner of Oracle Road and Har y p Hardy Road, Parcel 225-12-066C. SUMMARY: The applicant, OracleLLC., and Hardy66, represented by Rick Engineering Co, Inc., is requesting an appeal of the Development Review Board's June 29, 2006 denial of a grading exception request. The draft minutes of the hearing are attached. Further discussion of the DRB's decision is contained on the next page under "Development Review Board Action". The grading exception has been requested in order to exceed the cut and fill limitations and the constructed slope limitation as specified in the Oro Valley Grading Ordinance Section 27.9.E.l.a for a 6-acre commercial ite. The site is not located within a Planned Area Development (PAD) and is currently subject to the Town of ro Valley Grading Ordinance. BACKGROUND: Surrounding Uses North: R-S, Residential Service District, Existing Office Buildings. South: C-1, Commercial District, Vacant Parcel. West: Family Rl-6 Multi District, Suntree Village Apartments (across Oracle Road). East: R1-36 Single Family Residential, Shadow Mountain Estates Subdivision. Site History the Oro ValleyDevelopment Review Board approved a grading (OV13-97-46) for this On October 14, 1997, p same parcel as requested byMeta Associates in order to develop a Skilled Nursing Care Center. The Town Council approved thedevelopmentplan on December 3, 1997. The development plan for this project expired. DEVELOPMENT REVIEW BOARD: The DRB continued the June 13, 2006 DRB hearingon the May 11, 2006 submittal to a June 29, 2006 special DRB meeting. Staff recommended denial of the May submittal. The applicant proved a June 8 revised ubmittal. pp On June 29, 2006, staff recommended approval of the June 8 submittal, finding substantial compliance with the he DRB denied the req quest, based on their determination of a lack of substantial findings as a whole. T TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 7 1"ublic Hearing: OV12-06-01A compliance with the five criteria in Section 22.10.E.1.b of the Oro Valley Zoning Code. The motion to deny carried on a 4-1 vote. On Jul 7, 2006, theapplicant filed a request for appeal of the DRB's denial to the Town Council. July ANALYSIS: This site is currently undeveloped and is characterized by moderately hilly terrain with a 13.3 percent average cross slope with some slopes over 25 percent running down the middle of the property. The site has a maximum elevation of approximately 2,699' at the extreme north east corner of the site and a minimum elevation of y tel 2 639' at the midwaypoint along the west side of the parcel. The maximum on-site elevation approximately change is approximately 60 feet. is moderatelyto heavilyvegetated and there are several small unnamed drainage channels traversing The site g . parcel generallyflowingfrom east to west. The largest of these channels traverses the middle of the site and the the contained within a 25percent sloped area. All channels drain to the Oracle Road channel located in i s "X 17" T right of wayon the east side of Oracle Road which then drains to the south. (See the attached 11 ADO g Grading ExceptionExhibit). It is clear that the existing site conditions will require a grading exception for ) development on this site. The issue for Town Council determination is the extent of such a grading exception. a gradingexception to allow: 1) a maximum depth-of-cut of fourteen feet (14'), he applicant has requested p p• (6') • and 2 a maximum de th-of--fill of thirteen exceedin the maximum of six feet allowed by the ordinance, ) pgro osed cuts will occur primarilyalong that also exceeds the maximum allowed six feet (6'). Thep p the entire east (rear) side of the site and comprise approximately one quarter of the overall site area. The cut limitations are also exceeded for a small area located near the north-west corner of the site where a detention basin isprp .0 osedThe proposed fill will be exceeded in an area just to the west of the center of the site as shown on the attached site exhibit. remainder of theparcel exceeds the open space requirements for development of this parcel. The The development proposal includes a one hundred foot (100') ORSCOD buffer on the Oracle Road frontage. The p or ma' itof the exposed cut and fill is behind the proposed building and parking lots. majority SECTION 22.10E. GRADING WAIVER REVIEW CRITERIA ment Review Board (DRB) reviews all applications for grading. The DRB shall consider whether The Develop or not the proposal addresses the intent of each finding and is in substantial compliance with the findings as a whole. I. The exception meets the intent and purpose of this code II. Granting exception tion constitutes the minimum to allow the proposed improvement; and p The conditions on the property are unique such that strict adherence to this ordinance would cause an III. p p unnecessary hardship which substantially limits the preservation and enjoyment of property and IV. exceptionimposes ioses conditions so as not to constitute a granting of special privilege, and luserp V. That the exception will not be materially detrimental to persons residing in the vicinity, to adjacent p p y ro ert , to the neighborhood or the public welfare in general." F:\INDIVID\Sarah\TC report August 2.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 7 Public Hearing: OV12-06-01A The applicant has addressed each of the criteria and staff has provided an analysis based on the same criteria. Please refer to the attached Applicant's Findings Report, letter dated May 11, 2006. Review Criteria I. The exception meets the intent and purpose of this code. Theur ose of the grading ordinance is to: regulate the development of potentially hazardous terrain; p p preserve where possible, or recreate the natural contours, the native vegetation and the visual character of the site in harmony with the surrounding terrain; enhance the quality and values of new development; and maintainp p tro ery rights and property values of adjacent developed and undeveloped parcels. Neither the site nor thero osed development is considered hazardous. The site can be developed in a manner p p that is safe. Thero osed site design, layout and grading preserves, as far as possible given this specific p p proposal, the visual character of the site. The applicant has also submitted landscape and hardscape plans that demonstrate a degree of recreation of natural site in an attempt to preserve the visual character of the site in harmony with the surrounding terrain. The proposed grading waiver may enhance the quality of the development from the developer's perspective. Property rights and values of adjacent developments are not adverselyaffected bythe proposed grading exception. Due to the lower elevation of the proposed development, views from adjacent properties would be minimally impacted by buildings and or structures. The intent of theadin ordinance is to assure that the design and implements of grading projects shall: � g 1. Avoid scarring and other adverse visual impacts resulting from cut,fill and any other type of ground disturbance. Given the volume of material and the overall height reduction proposed on site, the most residual structure would be a prominent three to one (3:1) graded slope with a retaining wall noticeable that separates the slope from the parking, the entire structure extending the full width at the rear of the p site. Through landscaping and hardscaping along this exposed slope it is possible to minimize adverse visual impacts. 2. Blend with the natural contours of the land. The applicant proposes to remove a considerable volume of material from the site largely altering the existing natural contours throughout the eastern one third of the site. Due to the proposed building design type acting as a constraint for much of the site design, considerable deviation from existing natural contours is required. Much of the proposed site will, however, retain its existing character with respect to existing natural contours 3. Restrict the areas of disturbance and volume of material displaced to the minimum amount necessary to planned implement the development. It is clear that some volume and aerial extent of material removal was unavoidable if this area was to be developed. The applicant has demonstrated the degree to which the regulatory extents of grading for site development must be exceeded for this development proposal. 4. Limiting mass grading in residential subdivisions. Not applicable. 5. Employ measures that: a. Ensure that graded hillside, slopes or other areas subject to erosion are stabilized. b. Reduce the erosion effects of storm water discharge, preserve the flood-carrying kliilWr capacity natural or constructed waterways by limiting soil loss, and protect p ty of drainageways from siltation. c. Minimize dust pollution and surface water drainage from graded areas during grading 1 and development. F:\INDIVID\Sarah\TC report August 2.doc TOWN OF ORO VALLEY CO UNCIL COMMUNICATION Page 4 of 7 l'ublic Hearing: OV12-06-01A d. Ensure thatp roposed development activity is designed and implemented to avoid adverse impacts and appropriate restorative measures. e. Encourage phased projects, to preserve natural contours and vegetative communities until such time as grading must necessarily occur on a site. Staff analysis indicates that the above measures can be adhered to during project construction. Compliance with this criterion can be achieved. Review Criteria II. Granting the exception constitutes the minimum to allow the proposed improvement. Staffy proposed analysis of the building type, development plan and the requested grading exception, together the constraintspresented bythe building type in conjunction with the site, results in a determination that With thedesign provides for a minimum amount of grading with respect to impact to allow the proposed development. Review Criteria III. The conditions on the property are unique such that strict adherence to this ordinance would cause an unnecessary hardship which substantially limits the preservation and enjoyment of property rights. The existing terrain constitutes a hardship and a grading waiver is required to enjoy development property As previouslystated, anydevelopment on this site will require a grading waiver. However, it is staff s rights. pinion, the applicant has chosen a building design that requires a greater amount of cut and fill than that necessary for other buildingtypes. Alternative building designs are possible that would conform to, or more closely conform to, the grading ordinance. ILLUSTRATIVE EXAMPLES: win are several examples of commercial development plans for sites that are similar to the one in The following p question. Block B of Shadow Mountain Estates East is located adjacent to and directly north of the site in question. The pre-developed conditions on this adjacent site were nearly identical to the site in question. The developed site has incorporated successfullyiorated the existing site conditions in a safe and an aesthetically pleasing way without rp resorting to extreme grading methods. Block A of S hadow Mountain Estates East (the "Eckerd Site") is located adjacent to, and directly south of, the site in question. Althoughadjacent this adjacent site has not yet been developed, an approved development plan exists. The existing adjacent on this adjacent site are nearly identical to the site in question. The plans for that site employ a series of terraced retainingwalls, sloped PAALs, and stem walls where buildings are recessed on the plan p east side. This proposed is also considered safe and an aesthetically pleasing. Another site exemplifying similar predevelopment ment conditions that employed safe, sound engineering techniques without extreme grading methods is the Catalina Village Center located just north east of Oracle and Ina Roads. Review Criteria IV. The exception imposes conditions so as not to constitute a granting of special iipporivilegt.. sitewill require some form of a gradingwaiver due to the existing topography Any type of development on this q together implementing with im lementin the minimal amount of reasonable disturbance, therefore, granting of a grading F:\INDIVID\Sarah\TC report August 2.doc COUNCIL COMMUNICATION Page 5 of 7 °ublic Hearing: OV12-06-01A TOWN OF ORO VALLEY waiver is notaantioof special privilege. The extent of this grading exception requested is based on the � g p applicants choice of building design. Conditions are recommended to lessen the impact of the grading exception (see Exhibit A). Review Criteria V. The exception will not be materially detrimental to persons residing in the vicinity, to adjacent property, to the neighborhood or the public welfare in general. Thero osed development should not have a detrimental impact on the surrounding area. Residential property p p p owners to the east are situated at a higher elevation. The adjoining commercial developments will not be negatively affected. The proposed grading will result, though, in potentially visible significant cut slopes on the g y p p back and sides of the site. With respect to these issues, the proposed grading may impact the general public. The degree to which landscaping and hardscaping are employed to mitigate potential impacts will have an effect on the degree to which these impacts are realized. Staff believes that proper planning of landscaping and hardscaping could mitigate the effects of the proposed grading. OVZCR DESIGN GUIDELINE REVIEW Applicable design guidelines include: 1. Use "landform" grading that reflects and blends with natural grades, contours and existing site conditions. The size, design, layout la out of the proposed office buildings and parking areas have created the need for extensive disturbance of the natural grades. 2. "Locate and g design buildings in a manner that is harmonious with the natural contours of the land. " Asreviousl mentioned, this site cannot accommodate the proposed buildings unless extensive grading is p y done to alter the natural contours of the land. 3. projects n to preserve washes and substantial vegetation stands. " The existing running east-west through the central portion of the property will be eliminated and drainage will be diverted underneath the building site through the use of drains and pipes. However, the wash is not classified as a riparian area and the applicant proposes to relocate significant vegetation on-site. 4. "Maintain integrity of hillsides and ridgelines. " The hillside on the eastern portion of the property will be significantly altered to allow for the placement of the .g ro osed buildings. Mitigation measures are utilized to de-emphasize the environmental and visual p p g impacts of grading. Please see proposed conditions within Exhibit A. Oracle Road Scenic Corridor District Design Guidelines Vegetation Preservation and Site Planning Guidelines: "Innovative site planning and architectural treatments, which preserve and incorporate existing trees, significant vegetation, and shrubs is encouraged. " The development proposal includes preservation and relocation of significant vegetation on-site. The applicant isp roviding a 100 foot natural bufferyard along the Oracle Road frontage. F:\INDIVID\Sarah\TC report August 2.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 6 of 7 Public Hearing: OV12-06-01A Architectural Guidelines: Buildings should follow the natural contours of the existing topography; and. Building elevations should provide relief and interest, reflecting the topography by stepping buildings up and down hillsides. The design concept for the proposed building is typical for a professional office building. This concept can only be achieved on this site through extensive alteration of the existing topography. The parking areas and the building elevations are stepped up the hillside. PUBLIC NOTIFICATION AND COMMENT: The applicant has met with surrounding property owners regarding the proposed development. To date, no comments from neighbors have been received. There was no public comment at the DRB meeting. SUMMARY OF FACTORS: Findings in Favor natural topographyof this site, a gradingexception will be required to develop this site with 1. Due to the an office use. The use is supported by the General Plan and the zoning designation. it. The applicant has clearly met the OVZCR review criteria, insofar as the applicant's chosen building types and site design will allow. In particular, it appears that the applicant has provided a design that constitutes a minimum amount of grading needed to allow the proposed development. 3. Additional mitigation of the impact of the grading is provided by the conditions of Exhibit"A". 4. Proper planningof landscaping and hardscaping could mitigate many of the effects of the proposed p grading. 5. The design concept for the proposed building is typical for a professional office. This concept can only be achieved on this site through extensive alteration of the existing topography. 6. The building finished floor elevation will be lowered in a manner as to offset any potential view impacts to adjacent residential sites. Findings Against 1. The ro osed grading would redistribute and eliminate a significant amount of existing material and p p remove much of the native vegetation, fundamentally changing the character of the entire site. p 2. The Development Review Board denied this grading exception request. 4.3. Other building anddesigns are possible site that would more closely conform to Oro Valley Grading Ordinance, as discussed in the "Illustrative Examples" section of the staff report. However, the applicant's stated requirements preclude the use of an alternative design. F:\INDIVID\Sarah\TC report August 2.doc • TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 7 of 7 Public Hearing: OV12-06-01A 4. The grading constraints presented by this development are primarily generated by the proposed extent of development (2 buildings and overparking the site by approximately 63 spaces). As a result, the development would require an extensive degree of grading waiver. CONCLUSION: As indicated, pp the applicant has, given the current extent of development proposed, met the overall criteria for gradingexceptions. The level of grading requested, however, is based on the type of building and the extent of the development. The "findings in favor" and "findings against" are fairly balanced. Staff has found that, given the type and extent of development proposed, there is "substantial compliance" with the OVZCR grading exception criteria. The conditions outlined in Exhibit "A" are recommended to help reduce and mitigate the impacts of the proposed grading. SUGGESTED MOTIONS: Staff recommends that the Town Council consider the following motions: I move to [approve , approve with conditions, or deny] OV12-06-01A, Grading Exception Request for Oracle-Hardy Office Development. Staff recommends that any motion to approve be subject to the onditions specified in Exhibit "A". ATTACHMENTS: 1. Exhibit"A" 2. Applicants' Findings Report 3. Grading Exception Exhibit (Site Map) 4. Draft minutes from the 6/29/06 DRB hearing 5. Staff report to the DRB "! 0 lanning a r d Nii-ng Administrator Ar ! C• m nity - = o..- ent Di ctor � r tficet Town En• . eer /2Ai attkA, As Town ager 14 Town Manager/ F:\INDIVID\Sarah\TC report August 2.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 8 of 7 Cublic Hearing: OV12-06-01A CC: Victor Bolduc,SBBL Architects Lou Sherman,Oracle &Hardy 66,LLC,c/o Victor Bolduc Edward Vergara, SBBL Architects Fax: 620.0535 Tri Miller,Rick Engineering Fax: 322.6956 411, tar F:\INDIVID\Sarah\TC report August 2.doc ATTACHMENT #1 EXHIBIT "A" lor CONDITIONS OF APPROVAL OV12-06-01A 1. Allg g areas disturbed bygrading shall be re-vegetated with native plant material. Mature trees (36"box and above as specified byshall be strategically positioned to minimize the visual impacts of p the DRB) grading from Oracle Road and adjacent properties. The tops and toes of slopes shall be rounded in a manner to blend with the natural grades. 2. p 3. Upon DRB and Town Council review, the applicant must demonstrate that the retaining wall height and overall design minimize view impacts from Oracle Road and adjacent properties. 4. The color and texture of retainingwalls shall be consistent with the character of surrounding natural areas. p Rock of various shapes and sizes that matches native onsite material must be utilized. 5. A p planting 10-foot landscaped lantin area shall be provided between terrace walls on the PAALs on the front (west side) of the property. This includes the two tiers of parking proposed between Oracle Road and p p ert Y the building(s). 6. All significant native vegetation, as defined in Section 27.4, OVZCR, shall be replanted on-site. 7. As specified in the Oracle Road Scenic Corridor Overlay District standards, a 100-foot buffer inclusive of native vegetation along Oracle Road shall be maintained. ATTACHMENT #2 TM RICK 40111. ENGINEERING COMPANY mummumemEmommums JUN I fraj06 June 16, 2006 Mr. Craig Civalier, P.E. TOWN OF ORO VALLEY—ENGINEERING DEPARTMENT 11000 North La Canada Drive Oro Valley, Arizona 85737 SUBJECT: . ORACLE & HARDY OFFICE BUILDINGS —GRADING EXCEPTION REQUEST OV12-06-01A—RE-SUBMITTAL REC JN 3518 Dear Mr. Civalier: This letter is being submitted to support our request for the grading exception for Oracle&Hardy Office ,rte,, Buildings as a way to outline our reasoning and justifications for requesting an exception to Section 27.9E of the Town of Oro Valley Zoning Code. The grading exception will allow thero osed development to have: p p • Depths of cut and fill to exceed 6 feet, • Exposed constructed slopes to exceed 12 feet in height and • A maximum of 12% for the longitudinal slope in the parking area access lane. As shown on the Grading Exception Exhibit, the proposed parking area at the northeastp ortion of the site has a maximum cut depth of fourteen feet (14'), and the fill area in front of the buildings has a maximum fill depth of thirteen feet(13'). The cut slope along the north property line will reach thirteen feet (13') in height. The longitudinal slope of the PAAL reaches a maximum of 12%. This exception request addresses the five criteria listed on Section 22.10.E.1.b of the Town of Oro Valley Zoning Code. 1. THE EXCEPTION MEETS THE INTENT AND PURPOSES OF THIS CODE: The proposed development can be achieved in compliance with the purposes of the Grading Ordinance regulating the development of potentially hazardous terrain and preserving, where possible, the natural contours, the native vegetation, and the visual character of the site in harmony with the surrounding terrain and existing development, while maintainingproperty p p Y rights and values of adjacent parcels. 1745 East River Road,Suite 101 • Tucson,Arizona 85718-7633 • (520)795-1000 • FAX:(520)322-6956 • rickengineering.com Mr. Craig Civalier, P.E. June 16, 2006 Page 2 of 6 The intent of the proposed grading is to avoid scarring and to minimize visual impacts to the adjacent neighbors by blending the proposed cut and fill slopes with the natural colors and ensuring to provide adequate slope stabilization methods to reduce the erosion effects of storm water runoff. The disturbance limits of this development will be restricted to the maximum amount necessary to implement the planned development and ensuring to provide dust control measures during grading and development of the site. 2. GRANTING THE EXCEPTION CONSTITUTES THE MINIMUM TO ALLOW THE PROPOSED IMPROVEMENTS: The use of 1:1 to 1.5:1 slopes with grouted rip rap along the north and south boundary lines, retaining walls in combination.with a 3:1 slope along the east boundary line, and the proposed detention basin at the northwester corner of the proposed development is the best configuration solution in designing this project•to accommodate the proposed development. As shown on the Grading Exception Exhibit,under the existing natural conditions,the site slopes southwesterly at an average slope of 8% and there is a difference in the elevation of over 50 feet between the 1116, northeast corner (2699) and the southwest corner (2641) of the site. The use of a series of 5 foot retaining walls between the parking rows and a maximum 8 foot high retaining wall along the eastern edge of the project will allow for a 3:1 slope within a 20 foot wide landscape border along the eastern boundary of the site. This landscape border along with the adjacent alleyway will provide adequate area to buffer the project from the adjacent residential neighborhood. 3. THE CONDITIONS ON THE PROPERTY ARE UNIQUE SUCH THAT STRICT ADHERENCE TO THIS ORDINANCE WOULD CAUSE AN UNNECESSARY HARDSHIP WHICH SUBSTANTIALLY LIMITS THE PRESERVATION AND ENJOYMENT OF PROPERTY RIGHTS: In designing this project every effort was made to work within the context of the existing grade to the northeast (2699) and adjacent paving elevations to the southwest (2641). However,this was difficult to achieve due to the extreme difference in grade through the center of the property, from east to west of approximately fifty-eight feet (58') vertically. The pad elevation for the proposed development has been designed based on the existing elevations of Oracle Road,which lies west of the site, along with designing the pad to meet the grading of the easterly portion of the proposed development and to be in compliance with ADA regulations. The proposed Finished Floor Elevation (FFE) of 2668.0 also represents the approximate existing elevation fir,. though the buildings themselves. In addition, the maximum cross slope of 5% is maintained within the parking areas and a maximum of 12% longitudinal slope in the access drive. moo Mr. Craig Civalier, P.E. June 16, 2006 Page 3 of 6 4. THE EXCEPTION IMPOSES CONDITIONS SO AS NOT TO CONSTITUTE A GRANTING OF SPECIAL PRIVILEGE: This exception request is in harmony with the intent and purpose of the Grading Ordinance which to achieve the development of the site within the grading limits with severe terrain such as this • roect's in such manner so as to facilitate the development without creating a potentially p � • • wallsbeing utilized terraced grading condition. Extensive retaining are utilized to create a g g stair stepping the development upin levels to better match that of the existing conditions scheme, pp g p and topography. design has been implemented as much as possible to limit the amount of grading Creativeg p . required for the proposed development and is reflected by the proposed slope ratios and slope q p p benching as shown on the attached exhibit. This exception is unique to the existing conditions of the site and does not constitute a special privilege to the applicant. 5. THE EXCEPTION WILL NOT BE MATERIALLY DETRIMENTAL TO PERSONS RESIDING IN THE VICINITY, TO ADJACENT PROPERTY, TO THE NEIGHBORHOOD OR THE PUBLIC WELFARE IN GENERAL: Granting this exception will allow the construction of the proposed Oracle & Hardy Office Buildings in such a manner to minimize impacts to the adjacent private properties,minimizing disturbance to the land and visual impacts the area of to adjacent neighbors. Extensive landscape plantings s and slope treatments along the property boundaries will further soften the interface between this project and that of the adjacent properties. Below you will find the names and address of the affected property owners within 300 feet of the property: VARTANIAN JAMES W & TAMARA M JT/RS 9040 N ORACLE RD #D TUCSON AZ 85737-0000 PARCEL 225-12-0690 VARTANIAN JAMES W & TAMARA N JT/RS 9040 N ORACLE RD TUCSON AZ 85737-0000 PARCEL 225-12-0680 Mr. Craig Civalier, P.E. June 16, 2006 Page 4 of 6 BJS DEVELOPMENT LTD PARTNERSHIP LLLP 1/2 HARTVIGSEN R ERIC & ANNA M 1/2 9000 N ORACLE RD TUCSON AZ 85704-0000 PARCEL 225-12-067A BJS DEVELOPMENT LTD PARTNERSHIP LLLP 1/3 & HARTVIGSEN R ERIC & ANNA M JT/RS 1/3 & HAYMORE DAVID H & BARBARA JT/RS 1/3 9000 N ORACLE RD TUCSON-AZ 85704-0000 PARCEL 225-12-067C BJS DEVELOPMENT LTD PARTNERSHIP LLLP 1/2 & HARTVIGSEN R ERIC & ANNA M 1/2 9000 N ORACLE RD TUCSON AZ 85704-0000 4111100. PARCEL 225-12-067B CUDE PATRICK M & MICHELE L CP/RS 9029 N RIVIERA DR TUCSON AZ 85737-0000 PARCEL 225-12-0090 HARTSUCK JAMES M & MARGARET A W 9001 N RIVIERA DR TUCSON AZ 85737-7424 PARCEL 225-12-0100 ADAMS HAROLD G & ADAMS ORTENZIA TRUSTEES 8959 N RIVIERA DR TUCSON AZ 85737-0000 PARCEL 225-12-0110 DURAN DAVID A & LINDA KAY CP/RS 8935 N RIVIERA DR TUCSON AZ 85737-7422 PARCEL 225-12-0120 lob ZENIZO MARGARET E & ZENIZO CECILIA JT/RS 8 921 N RIVIERA DR TUCSON AZ 85737-0000 PARCEL 225-12-0130 Mr. Craig Civalier, P.E. June 16, 2006 Page 5 of 6 ANSTATT MITZI CECEE & EVAN ELLIS 8901 N RIVIERA DR TUCSON AZ 85737-0000 PARCEL 225-12-0140 KEVERSHAN MICHAEL A & JULIANNA CP/RS 8871 N RIVIERA DR TUCSON AZ 85737-7420 PARCEL 225-12-0150 ZANK ELEN 8 851 N RIVIERA DR TUCSON AZ 85737-0000 . PARCEL 225-12-0160 SHADOW MOUNTAIN ESTATES PARTNERSHIP ATTN: TERAN & ASSOCIATES INC 5956 E PIMA STE 120 TUCSON AZ 85712-0000 PARCEL 225-12-066B HARDY ORACLE GROUP LLC 6298E GRANT RD #100 . TUCSON AZ 85712-0000 PARCEL 225-12-065A SUNTREE VILLAGE LTD PARTNERSHIP ATTN: EQUITY INVESTMENTS INC 8 313 SPRING PLAZA OMAHA NE 68124-0000 PARCEL 225-11-2330 THOMAS CAM ATTN: RED ELECTRIC PROPERTIES #52 THOMAS RD UNDERWOOD WA 98651-0000 PARCEL 225-11-1990 Mr. Craig Civalier, P.E. June 16, 2006 Page 6 of 6 THOMAS CAM ATTN: RED ELECTRIC PROPERTIES #52 THOMAS RD UNDERWOOD WA 98651-0000 PARCEL 225-11-1980 If you have any questionsor require uire additional information, please do not hesitate to call our office. q Sincerely, RICK ENGINEERING COMPA Y, INC. Tri Miller, P.E. 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W l • i rrT1, Z ti'/ / .- i .- i / r.D a '' N coma=oW,RATIONAL FOREST • JUN 1 9 2000 C# INV1HOVflV ATTACHMENT #4 06/29/2006 Development Review Board Minutes Page 8 of 13 MOTION:tilior Member Zinkin MOVED to recommend approval, subject to the conditions specified in the amended Exhibit A, to change # 7 to read "the of Tangerine Road inline shops must incorporate additional elevation „ windows in areas indicated as part of Exhibit B in the staff presentation, and an additional condition #9, that additional colors may be considered p during specific architectural analysis. Member Panas SECONDED the i motion. Motion carried 5-0. 2. Continued item: Public Hearing, OV12-06-01 a, Rte[ Engineering Company, representing Oracle and Hardy66 LLC., requests ay►ro ff a grading exception for repres �, Oracle-Hardy Office Buildingsite, loured wit ,tie Shadow Mountain the proposed O y ,� � �, , Estates East Subdivision on the east side of OraclRoad and appr5x .nately one tenth of a mile north of Hardy Road,parcel 225-12-066 Rick Engineering,, 1745,•fir River Rid # 101, and` , tor Bolduc, Applicants Rick Payton, � g ,�� . 1001 N. Alvernon, gave a resentat.on. Tie r quest before thi DRB is for a Principal Architect, P grading exception, and is a continuation of an earlier Deting. In 1997, the DRB approved a grading exceptionFK for an assisted livip facility. Applets processed an approval of a �,g through the cor orate world of ac uisiti send free thinking, that project development plan and tl � � , ..�,,� q ..�, .,,�. . diedtor on the shelf The ro'ect befoi the.,,,,DRB today i r an office building that is eventually p J ..�..�.�., .. ,.�. . e a little bit north of Hardy just Ss tt PL the Shadow Mountains Estates, and located on Oracle, _ , ., osis to construct a Phase I buildfng, with diking in front and in rear and a applicant is proposing ......,... , south access drive. y ,r, .. .� .., ,, ...... »- Wi. «**. ww.• w aMwawssw.!Haa.ea '."' Af�✓ -'RiYFZ.i? 1i%4W,YNf f.AA MM.K "� tlree-dime sreional visual resentation of the site challenges, showing Applicants provided a m�,.µ..�W 60' of fall fi`:or i thEsouthest to the: rthwest corner of the site. Applicant that there is .M . ,, .,. providedp , pictures of the site faker fro different •a.ngles. Applicant provided exhibits showing ctur,.�..�.��.... �,.. ...•..�.xs where the cid. amid fillsN.would`fbethe grading changes, and the proposed grading which would cascadeuV and teiraC dowel. : ited to existin atural di a nage areas in the middle of the property. The fill would The fill is lel, �M. �. w effort to tryto jIend the building and the parking into 50' to 55' of fall from front be done in a du in the front to rear. The " e for a retention detention basin. The nature of the site and the design is that it ilas:at Oracle-Road and comes up using a 12%maximum grade, and comes into arkin ath a rough elevation of about 57, with a 5' to 7' wall, going to a 65 alowertierp g �� a � that rovides the main entryinto the building. There is a further elevation,taking it to elevation, p . 68. In the back of the building, staff requested working with them through a number of result of which is a two-tierparking system and have quite a bit of open space until iterations,the . to the first tier parking. The building is at 68, and the open area is at 73, and then it steps we getp g up again another five feet. From Oracle Road, which is 45 grade, the site goes up to an 81 grade. ,,,,,,,. At the most easterly boundarythere would be a 5' to 8' retaining wall, and above that there would be a 3 to 1 slope with a 20' bufferyard that is going to allow applicants to putin a good, F:\MINUTESTRB\2006\06-29-06 Draft Minutes.doc Draft minutes to be approved Ob/_9/1006 Development Review Board Minutes Page 9 of 13 Lor dense screening of plantings. In addition to the bufferyard, there is also a consistent alleyway, whichg ives a 40' horizontal separation. Applicant sited the right buildingi ht about through the middle of the existing property, trying to g balance the fills iii the front and the cuts in the back. Applicant provided a detailed close-up view of the model showing that each layer represents 3' of elevation changes. showing provided a slide of the color palette, the stone and paint colors which will be impact on the site. The retaining wall will be of the same material type, color, used to minimize p and architecturalriprap features. The that would be put in would beY olo red rock to blend in to the natural coloring. ,........ ,,, that theybelieve theyhave met the five stadards oteria that are required Applicants stated :�.. p for a grading exception, they appreciated reciated working with,.:5tf and receivi their comments and o • guidance, and thebelieve theyhave a much betterduct and scenario'ilian when they first started. vA. ' , . asked what the process was for chang the:ex sting topography to create the Member Panas terraces andapplicant explained cascades. The a licant ex lained that the Fro---cress of sequencing. The road would Then, the di in g .woul d begin in at the aIion where the building will be, be roughed in first. gg � g , that dirt and bringing it to the fi orif-i-E,and then continue the back. As the back is taking contoured, there will be more dirt coming ouf tllhat is neededor the site, and that excess fility dirt will have to be trucked off site. p rjw!95 �,y�1' 'jltNMa ,�;M'C ./•I+.p.w�a+.K.UP.MYl1. ����� � building ar to be in. de ressed area, so it looks like it's Member Panas commented::that..tl1e appe s p scooped out and then.lower that fiat the natui a.l ground would be. The applicant confirmed that that was correctVle»ber Paas asked if theterraces are completed as proposed,would the public be able to see those»cuts. Applicant explainecthat the 3' layers or levels are done for the e •ase of the modelµ.and are loj a realPworl ;�repesentation of those steps. Applicant displayed a Nid re esentatioli l ere each-bile-of the terraces are one foot. When the project is more real-w.� p..A...,....�.....«. �a,.N:..<,,.,«.. fished l e cuts wo lu d not be iTeit;,,the parking lot and the slopes would be smooth and will fin .,........ ,..v,..........: blendether. w.; In res ons lember Kande zke's question, Applicant explained that the proposed cut and fill the minimu .re uiremei t to put this building footprint. Member Kandetzke asked if is . � q Applicant acconipl sh.the sane project with a different style building and design and different footprint. A licant:Saidjhat the building style, design, and footprint is driven by their client's pp ...�...� needs and wishes. The ifont part of the building is 18' in height, and then the two-story portion starts at the 300 foot line. The footprint is pretty much set. Applicant said that they could not design the building differently and accomplish the business objectives because the client wants a two-story buildingdue to adjacencies between uses on the first and.second floor. A two-story building actually has a lessened impact on this site as would a one-story building. Illar Member Johnson commented that if the client and Oro Valley didn't require parking there would not be an application for this cut and fill. The parking is what is requiring the grading, especially since the footprint for the parking is greater than the footprint of the building. F:\MINUTES'\DRB,2006\06-29-06 Draft Minutes.doc Draft minutes to be approved 06/29/2006 Development Review Board Minutes Page 10 of 13 • if - arkin the building, and Applicant said that was Chair Caswell asked Applicant was overparking pp correct. Applicant explained that ordinance is 1 to 330 square feet, or 3 for 1000 square feet, and q at 5 for 1000 s quare. This is due to the nature of the office building. Applicant is parking Member Zinkin commented that from hisperspective is that the building was designed first and then determined how to get it on the lot. Staff makes reference to a building at Ina and Oracle, where when one goes to the rear of the building one is actually entering on the second floor existing grade like this project, instead of lowering the grade for the building, they because of the ex g building work with the grade. So they still have the twto ,.except the top story made the bu � ' bottom floor. Member Zinkin asked if Applican.; as making the land meet the wouldn't have a needs of the building or can Applicant make the building meet whas,already there in terms of pp topography. Applicant replied that theyhad looked at the back of`t e. building, but on this 1 otherwise the view particular site there are great views to the east, and they watte �"to keep t ce out the back would be of 12' high stone wall. Applicant waned to keep sort-distance between parking the building n g Applicant the arkilot. A licant added that on the previous grads g- :ption they actually had the first floor essentially recessed into t1z topogra hj. If ApplicafEnitegrated the building into the topography they wouldn't gain any vertical he . • l e.-with all the conditi s.of approval, with the exception Applicant said that they are coinfos-tab �. •• � pp. . . which theywould like some clanf cation or a slight mdcation. Condition# 6 calls of#6, on 10-foot landscaped plantingarea between tfie—terraced pare W Currently, between the trnr- for a p .:.� lower tier in the front and the upper tier, there are fiv et and aieAproposing a jogged retaining wall to break upthat expanse.. There is an aseaM there: t is sloped condition and then a 'n wall, so there is soleAa1 iety for that slope. Apple n t could accommodate the 10 feet retaining , r ,^.w in the front by ushini the lower _tier into the~1._00 buffer yard five feet, and achieving that hhorizontal distance,tl�at: .a . In the rear, betweenhe two parking bays, there is currently 5' but ors y. ,N..:,w.•.«►.. Applicant isproposinghav'in Q covered parking then 'so it wouldn't be practical to try to plant a •wM4NY�"� �:-..h..a... ..N�.. . . . . or a shrub.,b,... the covered �•aktn ails, Applicant can accomplish the condition at the tree y .p front but the:b ki ffloie difficult Matt,M—ithels introduced-the:staff i i56i ito the record. Any type of economic development on this jrojrwould re uii eine typeof waiver. The question is to what extent, and re ates to q ,, ..r.. the discussio ..o the five- ash findings of fact, which can be addressed by Paul Keesler. ,�M. 1110YM.w.4 Paul Keesler ex'�lainred that: .'ublic Works' charge with respect to the grading waiver was to p .. the five f�d �gs of facts for the grading exception. One issue is whether Applicant examine :,�:� �.....,. meet p substantial compliance with the findings of fact. Staff based all judgments of the Applicant's designon the proposed osed building and the parking layout, the number of parking spaces that the Applicant needs. Public Works did not make judgment with regard to those two aspects. Public Works evaluated the site and determined, during negotiations with the Applicant, that for that buildingand that parking arrangements and with the engineering tools available to us, that the Applicant has mitigated as much of the requirement to exceed the pp gradinglimitsper Code as possible. Of the five findings of fact, there are 13 requirements. tor -� Staff supports 9 of the 13, staff does not support two, and two are not applicable to a commercial pp site. givessupport Public Works their to the Applicant, caveat against the building, against the F:\MINUTES\DR13\2006\06-29-06 Draft Minutes.doc Draft minutes to be approved 06l29I2006 Development Review Board Minutes Page 11 of 13 tir parking, and the important caveat being presented that is to the DRB that Public Works is relying on the suggestion of the DRB to determine whether the building meets the site or the site meets the building. the two requirements are not being supported. Mr. Keesler said Member Panas asked which of � that staff is not in support ort of Item #3 (The conditions on the property are unique such that strict ' would cause an unnecessary hardship which substantially limits the � adherence to this ordinance . enjoyment of property rights).. Other developments up and down the east side preservation and p p y � ) of Oracle Road have adhered to the terrain and the natural contour, o there are alternatives. the A licant is that those alternatives do not fit his clic s plans. The Issue with pp Item that staff does not support is # 4 (The exceptior:I:y�impo: es conditions so as not to The other ,.. . ' granting of special privilege). This is a judgent clglain we recommend a constitute a p p � ) • �..�_.: respect the chosen buildingand chosen layout and ate looking the guidance ofthe caveat with ....�.. ....�,. ,��.,,�, . assess whether the buildingmeets the site or the site fits the buildiriig:Wnd which is more DRB to important. �` .,.,,. .�: . .•...1, .�. ........w+.s..«w•. bri. ...h....hr�rk W aw.. ...'':"::=1‘ :":..w;M•. ice: WNW.. Member Panas commented that the staff comments on page 7tatesthat ...granting this grading . � Npy:twx,:.ew...M.Y' • a or maynot ear to constitute the grantin Qf special privilege," that couldbe exception may pp ' e ge. Also, in terms of� e_miti ation of the terracing, that _ considered that it is a special privilege.� g may or may not be offset by that 1111t1gat1o11.7 ....--77'.'" , 41111" the buildin aorprint. A iiant said that it is 96' wide in Member Pangs asked what the size of ,._ g ... ,pp direction and 170' long. Mr. Vella added that 1 e:b� d ng consists of two buildings. east/westg .. M:!{iK1YYi.f':.�F..4?a.R '1:'• M.Ni1�.1. Y iM:.M:.Y^ '.MMIIIlxri..:w:c+rq..1w ....}y, `�K•' • Panas asked if theywere over asked b L63 spaces, that equates to a certain amount of Member :y y that::to K for maynot be necessary:. JIe asked why the development is being square footage overppp p _. arked. A licant ies onderby stating thaCclient requirement is 5 for 1000, and the parking is for the�..two buildiigs Whel%.second building come in, it will modify the parking to pa g ‘.....,:=,�. .I.�qe...l..>•...?.t ^•.rN..N'eN.,.,..'•iK: 425 for 10,9(1. ----":74-5.E.,,-, . x. • • �•.w^w .::.:> •,Ny.ww%p•w• . r:. •..fad,.'+�#�''•Y.i.:.:.:::..., v"„..:si'^,7-.. •w...t9..•Lfi WNN•lIH.J/M+ r;,�. �e-µ'•�=the Applicant was aware of Public Works' concerns. Member andetzke asked-,yin Keesr i, pp Mr. keiiaid1?l? that the A� licant is aware of staff concerns, and this is the reason for the last . ' coiit uance. Upt Ghat point,nt, staff could not give this project its support because staff were nore thingsthat could be done. Subsequently, there was discussion, and felt there ..,..k......A � . Applicant made i e . a arent that this it the building that the client requires. The building W ..,.��Y pp.. that staff had suggested was lot in context to what they do for this development. .xA/e.:4:...xy...g. Kandetzke askedif it would be true to say that staff and Applicant had tried to find some Mr. common ground, and at this point that isn't or wasn't possible, and didn't find any room to negotiation. Mr. Keesler said that it was correct for the building itself, but there was negotiation on the site itself. filw Mr. Michels continued with the staff report. • F:\MINUTES`DRT312006\06-29-°6 Draft Minutes.doc Draft minutes to be approved 06/29/2006 Development Review Board Minutes Page 12 of 13 %Iiiir Chair Caswell granted+e.d Appllcunt's request make to an additional statement. Applicant said they with the siteplan. Applicant said that this the third had worked very closely with Mi. Keesler on pp , • Applicant explained that they felt they had met all the requirements generation of the site plan. pl p the withbuilding, driveway, and theparking lot. What shifted was basically regard to the the y, , • building the back side, when theypushed the building into the grade,but distance between the on Initiallythere were three tiers of parking on the back side of the they looked for a balance. removed one level parkingand pulled it to the front. This gave building, and have since • the building. Initiallythey started with 30 feet and increased it to Applicant more distance from g 40 feet. Applicant believes they found a good balance. Member Panas asked what the ultimate purpose of the building woad be. Applicant replied that � thisoffices for Pulte Homes' Southern.w�Ari�znna operation, as well as a was to the be corporate mortgage company and a title company. F .. „ . Member Panas commented that there has to be a better:design to minimize th, scuts on that grade, because it's been in the past. If Apllicants cn ent has_an issue with annd moduct that have to be able to do sonetht _to minuze its appearance Applicant they have to have, we .,.. , have a requirement of 40,000 square��feea:ar. � thet:,constructionof a two-story said that they q in has a lessened impact on the site. building p one of the im a.cts r`is the result of thTuildpg review. During the Mr. Keesler stated thatp .� . • was that that tie-buildin be lowered Trespect to the view of the fIlltior building review, it suggested ....., . .... .,. , ., neighbors behind the site. Based on the findings of fact,,there is 6ne advantage to this layout, he view for the neighbors behind thëbuildiiiw1ll remain intact. The neigh ors and that is that t will still be able to see out:that if the building`'er=e raised more to the natural grade. - `` - rii. if the DRB needed to weigh the majority of the findings Member Zinkin aslted.Ms. G al-�all n �, ,, g , one find i 1. arae unt or enougl F Ms. Garrahan explained that the key is equally, or is � p . .- ,a. ce ands itis eat it di'creetion..of the DRB. One could be so out of whack that substantial compllaz ,.�. ,,. i„ie:i,.:i,•w.a.,•> ' ` ca7.... the lwei .�ht, one wa� o= another over the others, or they could all be it could entirely �.A� y_..,�. � Y substantive and takeiTiiiiiitaccounea. . • ...4.-,.....or,- ?WM1Yb:iMyNi7;i!tNO:Y- p•N.vW M ..GNN MMWr{M.r$.M" " � �r �r°" askin if all are met, it's a veryclear-cut picture. If three out of Member��araas followed up wyA �.. of the fiveare met, it's a questionable call on the DRB. Ms. Garrahan said the five or four out ,:..�,:.. ' would be.Y questionable call on DRB's part. She added that DRB are here she didn't Ueheve,it :�v: .,.p,,. Thea actual legal standard is arbitrary and capricious, so that means that to exercise discretiol.� ' decision would agave to be veryfar out of whack for it to be legally questionable. the DRB's . . . .... Member Kandetzke asked Applicant if theyfelt there was any room for further negotiation. pp been Applicant replied that theyhad otiating for a while, that the building works well with negotiating very a sound plan and a good parking allotment, the views are great, and the site and has Applicant has a responsibility to the client. Applicant had meet the client's requirement of 40,000 square foot structure, has lessened the footprint, has minimized the impact to Ittior building a q can,the site as best theyhas met with neighbors, and that Applicant has done their very best to meet the building requirements. F:\MINUTES\DRB\2006\06-29-06 Draft Minutes.doc Draft minutes to be approved 06/29/2006 Development Review Board Minutes Page 13 of 13 NOW MOTION:• Member Kandetzke MOVED to recommend DENIAL,based on the concern that the land is being adapted to the building, and though it was hoped that there could have found some common ground for staff and Applicant to be more in agreement,but the conditions on the property are at strict adherence. Member Zinkin SECONDED the motion. SCUSSION: Member Zinkin asked if the motion was legally acceptable, or DISCUSSION: did different wording need to be included. Ms. Garrahan said that her understanding of Member Kandetzke's motio.. ,.is that there is of substantial compliance with the five factorsMenber Kandetke thanked Ms. Gay rahan for the ,,7:-Tf My.rR�' wN..waMRM► Motion earned 4-1 (Toh1son). Slay ti 4 ATTACHMENT #5 Ig TOWN OF ORO VALLEY STAFF REPORT TO DEVELOPMENT REVIEW BOARD SPECIAL SESSION: June 29, 2006 TO: DEVELOPMENT REVIEW BOARD FROM: Paul Keesler, Development Review Division Manager SUBJECT: Public Hearing: OV12-06-01a, Rick Engineering Company, representing Oracle and Hardy g llc. requests approval of agrading exception for a portion of property within the Shadow 66 q pp Mountain Estates East Subdivision, located along the east side of Oracle Road approximately one tenth of a mile north of Hardy Road,parcel 225-12-066c SUMMARY: Oracle and Hardy66 LLC., represented resented by Rick Engineering Co, Inc., is requesting a grading The applicant, p exceptionlimitations a 6 acre site in order to exceed the cut and fill and the constructed slope limitation as specifiedValley in the Oro GradingOrdinance Section 27.9.E.1.a. The site is not located within a Planned Area Develo ment (PAD) and is currently subject to the Town of Oro Valley Grading Ordinance. p BACKGROUND: IIIIIr Site History e tember of 1997, a separate request for a grading exception (OV13-97-46) was submitted for this same In S pp q . parcel. Thisprevious gradingexception was requested by Meta Associates in order to develop a Skilled Nursing p Care Center on this site. On October 14, 1997 at a regular meeting of the Oro Valley Development Review Board, a motion to approve the grading exception was carried by a 5-2 vote. A development plan for the site was later appat the December 3, 1997 Town Council Regular Session, the motion being carried 5-0. The development plan for this project eventually expired. In Februaryof 2006 the current applicant submitted a request for grading exception for this site. Having met pp with staff to discus the request, Staff expressed serious concerns regarding the degree of impact to this site q � p . primarily from grading. The applicant then decided to withdraw the request and in a subsequent meeting several pri Y � g design options tions and potential solutions were briefly discussed between the applicant and staff. Between the time of the February submittal and a subsequent submittal on May 11, no communication transpired between the applicant and Staff. As a result there was a continued misunderstanding with respect to the limitations and constraints of the site. Consequently the May 11, 2006 submittal was not supported by Staff and it became a continued item at the June 13 regular DRB meeting. Since that time, the applicant has been in contact with Staff in order to explore the limitations and constraints presented development bythis develo ment site and in particular by the building design chosen for this site. The current submittal (submitted on June 16, 2006) represents a site design that has been considered in the context of the 11117 proposed buildingdesigntype e and in that context it substantially meets the established criterion for a grading p exception. TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD STAFF REPORT Page 2 of 9 Surrounding Uses North: R-S,Residential Service District, Existing Office Buildings. South: C-1, Commercial District, Vacant Parcel. West: R1-6,Multi Family District, Suntree Village Apartments (across Oracle Road). East: R1-36, SingleFamily Residential, Shadow Mountain Estates Subdivision. ANALYSIS: iscurrentlyundeveloped and is characterized by moderately hilly terrain with a 13.3 percent average This sitep cross slope with some slopes over 25 percent runningdown the middle of the property. The site has a maximum elevation of approximately 2,699' at the extreme north east corner of the site and a minimum elevation of ' the midwaypoint along the west side of the parcel. The maximum on-site elevation approximately 2,63 9 at g change is approximately 60 feet. siteseveral small unnamed drainage channels traversing the parcel The is moderately to heavily vegetated with g g generally flowing from east to west. The largest of these channels traverses the middle of the site and is within a 25percent sloped area. All channels drain to the Oracle Road channel located in the ADOT contained p right of way on the east side of Oracle Road which then drains to the south. (See the attached 11"X17"Grading Exception Exhibit). requesting a gradingexception to allow: 1) a maximum depth-of-cut of fourteen feet (14'), The applicant is q g p maximum of six feet (6') allowed by the ordinance and 2) a maximum depth-of-fill of thirteen exceeding the feet (13') that also exceeds the maximum allowed six feet (6'). The proposed cuts will occur primarily along p the entire east side of the site and comprise approximately one quarter of the overall site area. The cut limitations are also exceeded for a small area located near the north-west corner of the site where a detention basin is proposed. The proposed fill will be exceeded in an area just to the west of the center of the site as shown on the attached site exhibit. remainder of the parcel exceeds the open space requirements for development of this parcel. The SECTION 22.10E. GRADING WAIVER REVIEW CRITERIA The following are the standard criteria used to evaluate grading exceptions: • Development Review Board (DRB) will review all applications Per Section 22.10.E.1.b of the OVZCR ...The D p at scheduled public hearings. When reviewing requests for grading exceptions, the DRB for grading exceptions shall consider each of the findings and address them in their deliberations. To grant an exception DRB shall find that the request addresses the concerns of each finding and is in substantial compliance with the findings as a whole. 411 I. The exception meets the intent and purpose of this code p II. Granting the exception constitutes the minimum to allow the proposed improvement; and The conditions on the property are unique such that strict adherence to this ordinance would cause an III. p p Y unnecessary hardship which substantially limits the preservation and enjoyment of property and p W. The exception imposes conditions so as not to constitute a granting of special privilege, and p m p TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD STAFF REPORT Page 3 of 9 V. That the exception will not be materially detrimental to persons residing in the vicinity, to adjacent property, to the neighborhood or the public welfare in general." The applicant has addressed each of the aforementioned standards and Oro Valley Staff has provided an analysis on pages 3-8 of report. copy ofApplicant's A the A licant's Findings Report, letter dated May 11, 2006, is attached. Review Criteria I. The exception meets the intent and purpose of this code. Applicants' statement: The proposed development can be achieved in compliance with the purposes of the Grading Ordinance posep 7 the development ofpotentiallyhazardous terrain and preserving, where possible, the natural regulating p g contours, the native vegetation, and the visual character of the site in harmony with the surrounding terrain and existing development, while maintaining property rights and values of adjacent parcels. p intent ofthe proposed gradingis to avoid scarring and to minimize visual impacts to the adjacent The p p byblendingthe proposed cut and fill slopes with the natural colors and ensuring to provide adequate neighbors p p slope stabilization methods to reduce the erosion effects of storm water runoffThe disturbance limits of this development will be restricted to the minimum amount necessary to implement the planned development and ensuring to provide dust control measures during grading and development of the site. Staff Comment: The individual criteria under the intent of the grading ordinance are stated in Section 27.9.B. items 1 through 5 and criteria under purpose of the grading ordinance are stated in Section 27.9.A. items 1 through 4. The followingincludes staff generated review comments addressing the applicants' statement and proposed plan as they relate to the intent and purpose of the grading ordinance. Intent The intent of thisadin ordinance is to assure that the design and implements of all grading � g projects shall: 1. Sec 27.9.B.1 —Avoid scarring and other adverse visual impacts resulting from cut,fill and any other type of ground disturbance. Staff: Given the volume of material and the overall height reduction proposed on site, the most noticeable residual structure would be a prominent three to one (3:1) graded slope with a retaining wall that separates the slope from the parking, the entire structure extending the full width at the rear p of the site. Through landscaping and hardscaping along this exposed slope it is possible to minimize adverse visual impacts. 2. Sec 27.9.B.2—Blend with the natural contours of the land. Staff: The applicant proposes to remove a considerable volume of material from the site largely p p altering the existing natural contours throughout the eastern one third of the site. Due to the proposed buildingdesigntype acting as a constraint for much of the site design, considerable p Yp TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD STAFF REPORT Page 4 of 9 deviation from existing natural contours is required. Much of the proposed site will, however,retain its existing character with respect to existing natural contours. 3. Sec 27.9.B.3 Restrict the areas of disturbance and volume of material displaced to the minimum amount necessary to implement the planned development. Staff: Oro Valley Staff has always recognized that some volume and aerial extent of material y gm removal was unavoidable if this area was to be developed. Given the constraints imposed by the g proposed type t e associated with this submittal, the applicant has demonstrated the degree to regulatory extents of gradingfor site development must be exceeded. This minimum which the regu y amount of material displacement is therefore implicitly tied to the chosen building type and will require a grading exception. 27.9.B.4 — Limit mass gradingto residential subdivisions with an average lot size of 4. Sec 1 5,000 square feet or less.- Staff: ess.-Staff: Sec 27.9.B.4 does not apply to this request. 5. Sec 27.9.B.5—Employ measures that: a. Ensure that graded hillside, slopes or other areas subject to erosion are stabilized. b. Reduce the erosion effects of storm water discharge, preserve the flood-cariying capacity natural or constructed waterways by limiting soil loss, and protect p tJ' of drainageways from siltation. c. Minimize dustp ollution and surface water drainage from graded areas during grading and development. d. Ensure thatro osed development activity is designed and implemented to avoid adverse p p impacts and appropriate restorative measures. e. phased e projects, to preserve natural contours and vegetative communities until such time as grading must necessarily occur on a site. Staff: Staff feels that the above measures can be adhered to and are not beyond the capability of the applicant during project construction. Compliance with Sec 27.9.B.4 can be achieved. Purpose 1. Sec 27.9.A.1 —Regulate the development of potentially hazardous terrain. Staff: The existingconditions at this site are such that the site is not considered hazardous terrain in terms of a developable parcel of land. This development can be designed so as to provide a safe completed site with or without a grading exception by following proper engineering design standards. Sec 27.9A.1 does not restrict the proposed grading exception in terms of the safe development of this site nor does it necessitate this grading exception for safe development. 2. Sec 27.9.A.2 — Preserve where possible, or recreate the natural contours, the native vegetation and the visual character of the site in harmony with the surrounding terrain. t e the applicant has demonstrated that the proposed site Staff: Given the proposed building yp pp sign layout and gradingpreserves (as far as possible) the elements discussed in Sec 27.9.A.2. The de b � Y applicant has also submitted landscape and hardscaped plans that demonstrate a degree of recreation of the elements discussed in Sec 27.9.A.2 in an attempt to preserve the visual character of the site in harmony with the surrounding terrain. TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD STAFF REPORT Page 5 of 9 3. Sec 27.9.A.3—Enhance the quality and values of new development. difficult to assess the affect on quality and value that the proposed grading exception Staff: It is would have on this development. Sec 27.9.A.3 cannot be reasonable assessed. — Maintain property rights and property values of adjacent developed and 4. Sec 27.9.A.4 p p t3' g undeveloped parcels. Staff: The siteuniquely is uni uel situated such that viewsheds for adjacent property owners would be minimally u impacted bybuildings and or structures developed at existing grades or at lowered g grades. For this reason staff does not believe property rights are infringed upon by adhering to or deviating from the grading ordinance as addressed in Section 27.9.E.l.a. Review Criteria riteria II. Granting the exception constitutes the minimum to allow the proposed improvement. Applicants' statement: 1:1to 1.5:1 slopes withgrouted riprap along the north and south boundary lines, retaining walls in The use of combinationwith a 3:1 slope along the east boundary line, and the proposed detention basin at the northwestern corner of the proposed osed development is the best configuration solution in designing this project to accommodate the proposed development. As shown on the Grading Exception Exhibit, under the existing p p p • conditions, the site slopes southwesterly at an average slope of 8% and there is a difference in the natural elevation of over 50 feet between the northeast corner (2699) and the southwest corner (2641) of the site. 5 foot retaining The use of a series ofwalls between the parking rows and a maximum 8 foot high retaining wall eastern edge ofthe project will allowfor a 3:1 slope within a 20 foot wide landscape border along the along the g p ,I eastern boundary of the site. This landscape border along with the adjacent alleyway will provide adequate area to buffer the project from the adjacent residential neighborhood. Staff Comment: review of the proposed buildingtype, development plan and the requested grading exception and after After a p p Yp limitations and constraints presented by the building type in conjunction with this site, staff feels exploring the that the applicant provideddesign has a that constitutes a minimum amount of grading with respect to impact to allow the proposed development. Review Criteria III. The conditions on the property are unique such that strict adherence to this ordinance dnance would cause an unnecessary hardship which substantially limits the preservation and enjoyment of property rights. 1 Applicants' statement: In designing this projecteffort was made to work within the context of the existing grade to the northeast every (2699) and adjacent paving avin elevations to the southwest (2641). However, this was difficult to achieve due to the extreme difference in gradethrough throw h the center of the property,from east to west of approximately fifty-eight TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD STAFF REPORT Page 6 of 9 verticall . The elevationfor the proposed development has been designed based on the existing feet (58') y pad ofOracle Road, which lies west ofthe site, along with designing the pad to meet the grading of the elevations easterly portion ofthe proposed ro d develo ment and to be in compliance with ADA regulations. The proposed p Finished Floor Elevation (FFE) o.f2668.0 also represents the approximate existing elevation though the buildings themselves. In addition, the maximum cross slope of 5% is maintained within the parking areas and a � maximum of 12%longitudinal slope in the access drive. Staff Comment: staff s opinion that the applicant has chosen a building design that imposes additional constraints to the site It is p pp layout and gradingrequirements over those already present. A variety of high quality alternative building y q designs are possible that would conform to or more closely conform to Oro Valley Grading Ordinance. The potential variety of alternative building designs implies that this site is not unique such that adherence to this ordinance would infringe on property rights or cause unnecessary hardship. ILLUSTRATIVE EXAMPLES: Several examples of commercial development plans for sites that are similar to the one in question and that successfully incorporate existing conditions are presented below. Block B of Shadow Mountain Estates East is located adjacent to and directly north of the site in question. The pre-developed ed conditions on this adjacent site were nearly identical to the site in question. The developed site has successfully incorporated the predevelopment conditions in a safe and an aesthetically pleasing way without resorting to extreme grading methods. Block A of Shadow Mountain Estates East(commonly referred to as the "Eckerd Site") is located adjacent to and directly south of the site in question. Although this adjacent site has not yet been developed, a comprehensive development plan exists. The existing conditions on this adjacent site are nearly identical to the site in question. The plans for that site employ a series of terraced retaining walls sloped PAALs and stem walls where buildings are recessed on the east side. This proposed plan is also considered safe and an aesthetically pleasing. Another site exemplifying similar predevelopment conditions that employed safe, sound engineering techniques without extreme grading methods is the Catalina Village Center located just north east of Oracle and Ina Roads. Review Criteria IV. The exception imposes conditions so as not to constitute a granting of special privilege. Applicants' statement: This exception request is in harmony with the intent and purpose of the Grading Ordinance which to achieve the development ofthe site within the grading limits with severe terrain such as this project's,s, in such manner p so as to facilitate the development without creating a potentially hazardous condition. Extensive retaining TOWN OF ORO VALLEY DEVELOPMENT REVIEW VIEW BOARD STAFF REPORT Page 7 of 9 tocreate a terraced gradingscheme, stair stepping the development up in levels to walls are being utilized better match that of the existing conditions and topography. p Creative design has been implemented as much as possible to limit the amount of grading required for the proposed developmentreflectedby theproposed slope ratios and slope benching as shown on the and is attached exhibit. This exception is unique to the existing conditions of the site and does not constitute a special p q privilege to the applicant. Staff Comment: It is stafopinion that the site layout and grading constraints presented by this development are primarily f 's p y generated proposed yp bythe ro osed buildingtype. While the proposed building type is the decision of the applicant, it shall support be clear that of this grading exception is provided in the context of the constraints imposed by the building typapplicantsdegree Given the de ee of flexibility in choosing an alternative building design, granting this grading exception tion may or may not appear to constitute the granting of special privileges. p Review Criteria V. The exception will not be materially detrimental to persons residing in the vicinity, to adjacent property, to the neighborhood or the public welfare in general. Applicants' statement: Granting exception tion will allow the construction of the proposed Oracle & Hardy Office Buildings in such a p manner to minimize impacts to the adjacent private properties, minimizing the area of disturbance to the land and visual impacts to adjacent neighbors. Extensive landscape plantings and slope treatments along the boundaries will further soften the interface between this project and that of the adjacent properties. property f Staff Comment: Thero osed gradingwould redistribute and eliminate a significant amount of existing material and remove p p much of the native vegetation fundamentally changing the character of the entire site. With respect to these issues,thero osed gradingwould impact persons residing in the vicinity and adjacent properties. The degree p p to which ghardscaping landscaping and hardsca ing are employed to mitigate potential impacts will have an effect on the degreeto which these impacts are realized. Staff believes that proper planning of landscaping and hardscaping could mitigate the effects of the proposed grading. OVZCR DESIGN GUIDELINE REVIEW Addendum A Section, C-Design Guidelines Section C.1.a: i. Use "landform" g g grading that reflects and blends with natural grades, contours and existing site conditions. TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD STAFF REPORT Page 8 of 9 si and layout of the proposed office buildings and parking areas have created the need for The size, design, y p p extensive disturbance of the natural grades. "Locate and design buildings in a manner that is harmonious with the natural contours of the land." �i. guildin g Asp y reviousl mentioned, this site cannot accommodate the proposed buildings unless extensive grading is done to alter the natural contours of the land. Section C.1.b: i. projects n to preserve washes and substantial vegetation stands. " The existingwash runningeast-west through the central portion of the property will be eliminated and drainage will be diverted underneath the building site through the use of drains and pipes. However, the wash is not classified as a riparian area and the applicant proposes to relocate significant vegetation on- site. iii. "Maintain integrity of hillsides and ridgelines." The hillside on the eastern portion of the property will be significantly altered to allow for the placement of theg osero d buildings. If this is done, it is crucial that all available mitigation measures are utilized p p to de-emphasize the environmental and visual impacts of grading. Please see proposed conditions within Exhibit A. OVZCR Section 24.5.F-Oracle Road Scenic Corridor District Design Guidelines Section 24.5.D.4 4. Vegetation Preservation and Site Planning Guidelines: "Innovative site planning and architectural treatments, which preserve and incorporate existing trees, significant vegetation, and shrubs is encouraged." Thisro osal will entail the preservation and relocation of significant vegetation on-site. The applicant p p is providing a 100 foot natural bufferyard along the Oracle Road frontage. Section 24.5.F.l.a Architectural Guidelines: iii. Buildings should follow the natural contours of the existing topography. v. Building elevations should provide relief and interest, reflecting the topography by stepping buildings up and down hillsides. The design concept for the proposed building is typical for a professional office building on a flat site. This concept can only be achieved on this site through extensive alteration of the existing topography. Techniques such as "stepping buildings" are an option. See "Illustrative Examples" section of this report for examples of projects built on sites along the Oracle Road corridor with similar topography as p the subject property. TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD STAFF REPORT Page 9 of 9 CONCLUSION: Staff has always been aware of the likelihood that cut and fill limitations would necessarily be exceeded for some portion and to some extent on this site and that development on this site would require a grading exception. The Zoning Code requires careful consideration by staff and the DRB of all of the findings discussed in this report. Staff has found that, in balance, there is substantial compliance with the findings as Additional conditions are recommended to mitigate the impacts of the grading required by the Zoning Code. exception. RECOMMENDATION: The Department of Public Works and Planningstaff have reviewed the grading exception request and recommend conditionalpp approval of OV 12-06-01 A, Grading Exception Request for Shadow Mountain Estates East, subject to the conditions specified in Exhibit"A". SUGGESTED MOTIONS: Staff recommends that the DRB consider the following motions: I move to [approvea rove with conditions, or deny OV12-06-01A] Grading Exception Request for Shadow pp Mountain Estates East. Staff recommends that any motion to approve be subject to the conditions specified in Exhibit"A". Attachments: 1. Applicants' Findings Report GradingException Exhibit (Site Map)2. p 3. Exhibit"A" l own Eny eer /at �anning and ZoningAdministrator F:\OV\OV12\2006\12-06-01A\STFF RPRT TO DRB June 29(SpcSes).doc EXHIBIT "A" CONDITIONS OF APPROVAL OV12-06-01A ed bygradingshall be re-vegetated with natural rock and plant material. Plants shall be 1. All areas disturb g used to minimize the visual impacts of grading. The tops and toes of slopes shall be rounded to blend with the natural grades. 2. p 3 All retainingwalls shall be designed to reduce excessive amount of slope area and preserve existing vegetation. 4. No grading disturbances shall be visible from Oracle Road. Any areas of visible disturbance shall be mitigated with the above methods or shall have vegetative screening. 5. The color and texture of retainingwalls shall be consistent with the character of surrounding natural areas. 6. A 10-footlandscapedplanting lantin area shall be provided between terrace walls on the PAALs. 7. significantvegetation native ve etation shall be replanted on-site, as defined in Section 27.4, OVZCR. F:\OV\OV12\2006\12-06-01A\STFF RPRT TO DRB June 29(SpcSes).doc TOWN OF ORO VALLEY STAFF REPORT TO TOWN COUNCIL MEETING DATE: August 2, 2006 TO: HONORABLE MAYOR& COUNCIL FROM: Bayer Vella, Principal Planner SUBJECT: Public Hearing—Ordinance 06-11 , OV12-05-31B, MMLA PSOMAS, representing Copper — Canyon Development, requests approval of a recreation area in-lieu fee associated with a 21 lot Y p subdivision, Sunset Canyon Estates, located south of Tangerine Road and east of Vista Del Sol, parcels 224-11019b through f. NATURE OF REQUEST A recreation area is required as part of all plat submittals that consists of one acre for every 85 dwelling units. As outlined in Sec. 26.5E of the OVZCR, the applicant may request an optional in lieu method to provide recreational area, which is subject to Town Council review and approval. The use of an in-lieu fee was approved as part of rezoning and preliminary plat review. This request entails review of the in lieu fee amount. BACKGROUND: The final plat for this project is scheduled for review by Town Council at this same meeting. SUMMARY: A written limited appraisal report was submitted by Martha Briggs of Long Realty with a valuation date of June 14, 2006 (attached). Per Section 26.6E9, a limited appraisal rather than a full one may be submitted if approved by Town Council. The report concluded that the subject property containing 32.38 acres "as if complete" is equal to $2,900,000. This equates to $2.04 per square foot. Given that the recreation area amount required is 10,761.88 square feet, this required in lieu fee is $21,954.24. The in-lieu fee will be used to fund future Town recreation facilities. PUBLIC NOTIFICATION: The item was noticed as a public hearing in accordance with the Town notification procedures. To date, no comments have been submitted. SUMMARY OF FACTORS: Factors For 1. Per the applicant, the fee was calculated on the basis of current market rates and improved value - as specified by the OVZCR. Factors Against 1. Calculations were not conducted by an appraiser and staff is unable to verify the accuracy. F:\ov\ovi2\2005\12-05-31B\In-lieuFeeTCrpt.doc s . TOWN OF ORO VALLEY TOWN COUNCIL STAFF REPORT Page 2 of 3 SUGGESTED MOTIONS: I move to [approve,rove� a adeny] Ordinance (0) 06- 11 , recreation area in-lieu fee approve with conditions, OR proposal in the amount of$21,954.24 for Sunset Canyon Estates, subject to the condition listed in Exhibit A, attached herewith. Attachments: 1. Exhibit"A" 2. Ordinance (0) 0611 3. Limited Appraisal Letter cc: Martha Briggs, 825-8950 fax Greg Stansberry, 229-9863 fax AL.L.d ..illi AfiLil, •lanning and Zon' g Administrator 9 JL # ,, o unity ,evelopment Director ' a^d11-44 A •a► , Tow ►' anager , / , ' t Town Mana:er F:\ov\ov12\2005\12-05-318\111-lieuFeeTCrpt.doc EXHIBIT A OV12-04-06 RECREATION AREA IN-LIEU FEE to Town approval of the final plat mylar. 1. The$21,954.24 in lieu fee must be submitted priorpp F:\ov\ov12\2005\12-05-31B\InlieuFeeTCrptdoc ORDINANCE NO. (0) 06- 11 AN ORDINANCE FOR A RECREATIONAL AREA IN LIEU FEE PROPOSAL FOR THE SUNSET CANYON ESTATES SUBDIVISION LOCATED SOUTH OF TANGERINE ROAD AND EAST OF VISTA DEL SOL, PARCELS 224-11019B THROUGH F. WHEREAS, the applicant has proposed a recreational area in lieu fee proposal for the Sunset Canyon Estates subdivision; and WHEREAS, based on the written limited appraisal, the in lieu fee proposal for $21,954.24 will satisfy the 10,761.88 square feet of recreation required for this subdivision; and WHEREAS, the Oro Valley Town Council has considered the recreational area in lieu proposal fee at a duly noticed public hearing and finds it is consistent with the Town's General Plan and ordinances. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1. That the recreational area in lieu fee proposal in the amount of $21,954.24 will satisfy the 10,761.88 square feet of required recreation for Sunset Canyon Estates, with the condition in Exhibit A. SECTION 2. That all ordinances andarts of ordinances in conflict herewith, and the same are p ,,. hereby repealed to the extent of such conflict. SECTION 3. That this ordinance and the various parts thereof are hereby declared to be severable. If any section, sub-section, sentence, clause, word or phrase of this ordinance is, for any reason, held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona,this 2nd day of August, 2006. ATTEST: Kathryn E. Cuvelier, Town Clerk Paul H. Loomis, Mayor APPROVED AS TO FORM Town Attorney 07-14-06 13:02 FROM-Long Realty - Oro Valley 5208258950 T-691 P.002/003 F-897 l4_ T ` [-:N - 112N-1::trY Loo, COMPANY SINCE 1 926 Town of Oro Valley Community Development Dept. 11000 N La Canada Dr. Tucson,AZ 85737 RE: Limited Appraisal of proposed subdivision Sunset Canyon Estates 1 have performed a limited appraisal of the property described above. All information in this report is presented in summary format. This Summary report does not contain all of the information that would normally be found in a self contained report. The summary appraisal is limited to statements of facts and conclusions,with most background information for the analysis coming from the Tucson Multiple Listing Records and Pirna Count Recorders Office. 116. As a direct result of the limited nature of this appraisal process, the value conclusions contained in this document are considered less reliable in comparison to the value conclusions derived from a complete appraisal process. It is my understanding that this summary format is sufficient for your present needs. This document is written in conformance with the Tucson Association of Realtors. This report is considered sufficient such that the client and intended users of the report should understand it, and that they should deem the data, analysis and conclusions contained herein to be credible. The Date of the Valuation is Jane le 2006. The purpose of this valuation is to develop opinions of the"as is"and"as if complete"market values of the fee simple interest in the above referenced property. The intended use of this report is for decision making purposes regarding the in lieu fee proposal for the subjects recreation area requirement. This report has been prepared fro The Town Of Oro Valley Community Development Department for the above stated purpose and intended use. This report is not to be used, transferred, or relied upon by any persons other than The Town Of Oro Valley Community Development Department. 116. 10445 N. Oracle Rd., Suite 121 • Oro Valley, AZ 85737 • 520.825.7227 ' Fax 520.825.8950 - www.longrealcy.com 07-14-06 13:03 FROM—Long Realty — Oro Valley 5208258950 1-691 P.003/003 F-897 Based upon the data and discussions contained within this report and supported by information received it is my opinion that the market values of the subject property 14th, p .P Y as of June 14 ,2006 are as follows. The market value of the Subject property "As Is: -$1,800,000 The market value of the Subject property "As if Complete" Value -$2,900,000 The in lieu fee Proposal for the recreation area Requirement-$21,954.24 By way of explanation, recreation requirement is 1 acre per 85 units. For 21 lots that equates to 10,761.88 square feet Total improved valuation is $2,900,000 for the 21 lots is $2.04 per square foot. 10,761.88 square feet X$2.04 improved value per square foot=—$21,954.24,the required in lieu fee amount. Please let me know if you require any additional information. Sincerely yours, Martha Briggs Long Realty Company. 520-240-8006 39bd N008 , L W � ,-2.,_ m Um VafpWjI �c``' WZ N r. Ei H r !,,,,,p,II� � N F-`w' a in o wo�zZ� OI U CLQ !r LO X �' ¢ZONZL- ¢ 11) WZO wOpwZJ < N�m�S=U O C74 g_ii. 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II TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 2, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Stacey Lemos, Finance Director SUBJECT: Review and Discussion of Implementation of a 4% Local Sales Tax on Utility Services, Including Electricity, Water and Natural Gas SUMMARY: At the June 21, 2006 regular Town Council meeting, the Mayor and Council adopted the FY 2006/07 Tentative Budget to include placeholders for 18.5 new positions to be contingent upon the adoption of a utility sales tax prior to September 30, 2006 or identification of other recurring revenue that may be used. The purpose of this meeting tonight is for Council to review and discuss the need for the additional revenue, discuss a timeline for proceeding, and set public hearing dates, if desired. BACKGROUND: In April, 2005, the Town Council directed the Town's Finance and Bond Committee "to evaluate and commend taxing/funding options for Town Council consideration." Following this direction, the tra.concept of implementing a utility sales tax was researched and discussed in various forums during last calendar year. This issue was presented to and discussed by the members of the Economic Development Think Tank, the Town's Finance and Bond Committee, and several Town Council meetings. The implementation of the tax was unanimously recommended by the Think Tank and the Finance and Bond Committee, although at the Town Council's October 5, 2005 regular meeting, the motion to adopt the 4% utility tax failed on a 5-2 vote. During this year's preparation of the FY 2006/07 budget, the initial departmental budget requests exceeded recurring budgeted revenues in the General Fund by over $3.5 million. During the subsequent Town Manager's review of the budget requests, this deficit was narrowed by eliminating all new position requests totaling about $1.8 million, reducing some areas of O&M costs, and funding a reduced amount of CIP requests out of cash reserves. Also, since there were no recurring funds available to dedicate to CIP projects for FY 2006/07, the CIP Technical Advisory Committee (CIPTAC) again repeated their recommended from last fiscal year that the Mayor and Council pursue additional CIP funding sources, and that CIP funds should not continue to be taken out of cash reserves. Renewed discussions of the utility tax occurred during the budget review sessions with Council consideration to add back many of the new positions that were eliminated in the Town Manager's Recommended Budget. The cost to add in the 18.5 positions that were proposed during the adoption the Tentative Budget is approximately $1.2 million. Existing recurring revenues are not sufficient to support these added recurring expenditures. G:\STACEY\Council Communic\Utility Sales Tax 8-2-06mtg.DOC TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 of 3 While the full revenue impact from the new commercial centers under development in Town will not likely be realized until at least FY 2008/09, depending on their construction progress, a utility tax would serve as a more immediate source of recurring revenue and would also further diversify the Town's revenue base as we face declines in one-time construction-related revenues. FISCAL IMPACT: Last year, it was estimated that the 4% utility sales tax on water, electricity and natural gas would generate approximately $1.9 million. Finance staff have revisited and reconfirmed these estimates. The cost impact per household would vary based on consumption, however, it is estimated that the average total monthly cost per household would be approximately $7.48. This estimate is based on an average electric/gas bill of $150 per month and an average water bill of$37 per month. TIMELINE FOR IMPLEMENTATION: Should the Council desire to move forward with this issue, it is suggested that one public hearing be held where no action is taken by the Council. This would provide additional opportunity for the Council and staff to receive community input regarding the consideration of the proposed utility sales tax ordinance. TIMELINE August 2, 2006 Regular Council Meeting Discussion September 6, 2006 1St Public Hearing 2nd Public Hearing: Consideration September 20, 2006 and Possible Adoption of Ordinance January 1, 2007 Effective Date of the Ordinance A copy of the draft ordinance amending the Town's Tax Code is attached for your review. SUGGESTED MOTION: Council's Pleasure ATTACHMENT: 1. Utility Services Tax — Draft Ordinance G:\STACEY\Council Communic\Utility Sales Tax 8-2-06mtg.DOC TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 3 of 3 fq 1 (O Stacey Lemo Finance Dire r David L. Andrews Assistant Town Manager ale/k Chuck Swe t Town Manager G:\STACEY\Council Communic\Utility Sales Tax 8-2-06mtg.DOC • DRAFT ORDINANCE NO. (0) 06 - AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING THE TAX CODE OF THE TOWN OF ORO VALLEY, ARTICLE IV, CHAPTER 8A, SECTION 480, RELATING TO THE UTILITY SERVICES TAX RATE AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER. WHEREAS, Arizona cities and towns have the authority to levy taxes under ARS § 9- 240(B)(26); and WHEREAS, on July 13, 1988, the Town of Oro Valley adopted the Model City Tax Code ("Code") pursuant to Arizona law; and WHEREAS, amendments to the Code are required to be made in accordance with ARS § 42- 6054; and WHEREAS, on December 4, 2002, the Mayor and Town Council (the "Council") directed the Oro Valley Budget and Bond Committee (the "Committee") to develop a proposed Town Revenue Plan ("Plan"); and WHEREAS, in a joint Study Session between the Council and the Committee held on March 24, 2003, the Committee presented an initial draft of the Plan to Council; and WHEREAS, in a further joint Study Session between the Council and the Committee held on August 18, 2003, the Council directed the Committee to develop a prioritized list of local sales and use taxes for future Council consideration based on the Plan; and WHEREAS, at the meeting of September 9, 2003, the Committee developed a prioritized list of local sales and use taxes for future Council consideration based on the Plan; and WHEREAS,the Committee held meetings on September 29, 2003, January 7, 2004, January 26, 2004, April 26, 2004, March 21, 2005, April 25, 2005 and May 23, 2005 in an effort to refine the prioritized list; and WHEREAS, it is in the best interest of the Town that the Council adopt the recommendations of the Committee by instituting taxes for utility services. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona that the certain document, known as "The Tax Code of the Town of Oro Valley, Arizona," is hereby amended as follows: G:\COUNCIL\Ordinance\UtilityTax Code Amendmentdoc Office of the Oro Valley Town Attorney/CIA 061405 � J TION 1. Section 8A-480 (a) of the Tax Code of the Town of Oro Valley is amended as SEC follows, with additions being shown in ALL CAPS and deletions being shown in Strikeout text: 41kw The tax rate shall be at an amount (a) equal to zero FOUR percent (0 4%) of the gross income from the business activity upon every person engaging or continuing in the business of producing, providing, or furnishing utility services, including electricity, electric lights, current, power, gas (natural or artificial), or water to: SECTION 2. Amend the Town of Oro Valley Tax Code, adopting Local Option #GG, Tax municipal utilityservices to out-of-City customers where such service is not subject to an p "equivalent excise tax". Replace Section 8-480(a)(2) (Reserved) with the following: (2) consumers or ratepayers of this City, whether within the City or without, to the extent that this City provides such persons utility services, excluding consumers or ratepayers who are residents of another city or town which levies an equivalent excise tax upon this City for providing such utility services to such persons. SECTION 3. Pursuant to ARS § 41-1346, the Town shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record with three copies of said Ordinance to remain on file in the office of the Town Clerk. SECTION 4. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 6. This Ordinance shall not be effective until January 1, 2007, so that the Arizona Department of Revenue will have time to process and implement the terms of this Ordinance. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this day of , 2006. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Melinda Garrahan, Town Attorney 1111101 G:\COUNCIL\Ordinance\UtilityTax Code Amendmentdoc Office of the Oro Valley Town Attorney/CIA 061405 SUPPLEMENTAL INFORMATION - AGENDA ITEM #4 TOWN OF ORO VALLEY OUNCIL COMMUNICATION MEETING DATE: August 2, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Stacey Lemos, Finance DirectorRUG li i:28 flU SUBJECT: Public Benefit of Proposed New Personnel SUMMARY: In an effort to furtherjustifythe need for the 4% utility sales tax, it was requested that staff reiterate the justification and anticipated public benefit derived from adding the 18.5 new staff positions to the FY 2006/07 p upon contingent the adoption of the tax. A separate request was also made for staff to identify potential 9p expenditure cuts in the FY 06/07 budget in order to hire the thirteen (13) requested positions in the Police Department only. A separate memo is attached addressing that request. NEW POSITIONS — POLICE DEPARTMENT: The Police Department requested 13 new positions in priority order as follows: Office Specialist, Lead Dispatcher, Records Specialist, Maintenance Technician, 6 Patrol Officers and 1 School Resource Officer, p s atcher, and a D.A.R.E. Officer. Following each position below is a brief summary of the public benefit of e position and consequence if not funded: • Office Specialist (Support Services Division) Thisp osition would assist with the clerical needs related to 13 police supervisors, including the Police Chief, Support Services Commander, Support Services Lieutenant and eight additional Support Services supervisors. Currently these positions handle most of their own clerical needs, reducing the amount of time spent on more supervisory level tasks, such as future planning, employee performance review, development and supervision. The lack of secretarial assistance over the years as the department has added officers has resulted in an increase in response time to public requests for all types of incident related follow-up and administrative information. This has become especially critical in the Detective/Investigations section where the Detectives are inundated with investigation status information requests, administrative tasks and a multitude of information gathering duties that take away from his ability to attend to critical field supervisory responsibilities. An Office Specialist could attend to these duties while identifying and directing resources to efficiently serve the public. • Lead Dispatcher ThisP osition is requested to allow more coverage of shifts to relieve the first level responders of the auxiliary duties associated with emergency communications, such as working with the voice logging p equipment, hone data logging, mapping system, monitoring fax machines and printers and dealing with non-emergency phones and questions from citizens and other PD staff. This position would also be tasked with the instant quality control of the work performed by the dispatchers assigned to their shift. If unfunded, many hours of the day in communications would go unsupervised, leaving dispatchers to make their own critical decisions. • Records Specialist Thisp osition would assist in caseload processing by entering all data in a timely manner, which is critical to the detectives for their follow up investigations. The number of cases assigned to detectives G:\STACEY\Council Communic\SuppMemoUtilTaxPositions.DOC TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 20F4 increased dramatically,has , ll and an additional Records Specialist would have a direct impact on serving the needs of the community in a responsive and positive way. • Maintenance Technician ' ' the schedulingof repairs and preventative maintenance on the PD's fleet of This position would handle p ' ' therebyreducing tasks are currentlyperformed by the Lead IT Forensic ID Technician, vehicles. These the time that that position is able to devote to crime scene investigation, cataloging forensic evidence olo responsibilities. Continued use of current staff for these routine tasks may and information technology result in missed opportunities to evaluate technological solutions that would increase the PD's efficiency and improve community service. • 6 Patrol Officers and 1 School Resource Officer (SRO) at Ironwood Ridge High School (IRHS) officers would serve to maintain safe roadways through high profile traffic The addition of the 6 patrol enforcement, high elevatedvisibilityat hi h collision intersections, speed enforcement, investigation duties and response to traffic related complaints from citizens. provide an increased level of service to IRHS where there is only one SRO The SRO is needed to currently. q Inadequate law enforcement representation at the high school results in patrol officers spending more time at the schools and less time in their assigned beats and neighborhoods. This SRO would work to reduce the escalation of calls occurring at IRHS. • Dispatcher • ' ' significantlyincrease the workload of dispatch. Not adding The addition of police officer positions will . • communications personnel and could affect their ability to provide quality dispatcher will overload emergency services to officers and the public. • D.A.R.E. Officer ' ' requested to maintain teachingschedules and service levels provided prior to the This position is with an enrollment of opening of Painted SkyElementary School in school year 2004/05, which opened ope g 550 students. NEW POSITIONS — PARKS AND RECREATION • has 2.5positions that were tied to utility sales tax funding approval as The Parks and Recreation Department follows: Park Mai • intenance Worker, Senior Office Assistant, and reclassification of a Part-time ime Recreation Leader to Full-time. • Park Maintenance Worker • ' the level of maintenance of the parks facilities developing at the Naranja This position would enhance Town Site and ultimately This position would at Honey Bee Park when it is turned over to the Town. p q also augment the maintenance duties required at West Lambert Lane Park, the three bicycle/pedestrian oasis locations, and assist with special events. G:\STACEY\Council Communic\SuppMemoUtilTaxPositions.DOC TOWN OF ORO VALLEY 7UNCIL COMMUNICATION PAGE 3 OF 4 • Senior Office Assistant This positionprovide would substantial customer service to the public by taking program reservations, payments, providing rovidin information, answering phone calls, and updating the Town website with program Y information. • Part-time to Full-time Recreation Leader ThisP osition would allow for better and expanded customer service in Recreation services by supervising the Rec-N-Roll program, distributing advertising materials, and expanding new programs p g (i.e. a Winter Junior Golf Tournament, junior basketball leagues, open gym program, a tot program, and a seniors club). TRANSIT DISPATCHER/SCHEDULER—TRANSIT DIVISION The Transit Division Run) included a Dispatcher/Scheduler position that would provide full-time (Coyote coveragedispatch in the dis atch area and relieve the Lead Driver, who spends most of his day performing dispatch duties. Havingthis position would enhance both the dispatching services and the transportation services to Town residents, and would ensure compliance with Federal Transit Administration dispatching requirements. SENIOR CIVIL ENGINEER— PUBLIC WORKS ThisP osition would serve to expand the level and quality of review time spent on development plans, (limina plats, final plats and improvement plans. Having this position would also allow the division rY p � 9p sneers to spot field observe the construction of their individual projects. Having this additional position would also allow the Development Review Division Manager to allocate more time for revising and updating our codes and engineering standards. FINANCE ANALYST— FINANCE DEPARTMENT To fulfill the Mayor and Council's desire to move toward performance based and program budgeting, this position is needed to conduct analysis on program costs in the various departments, assist in structuring the newsystemaccurately ERP to collect revenues and expenditures on various levels, and update the Economic Vitality model with current information. This position would also monitor and administer the economic development agreements (EDAs) that have been approved for the four (4) new commercial centers phasing in p g over the next 10-15Y ears. This position would likely pay for itself by providing valuable cost/benefit analysis that could result in cost-saving operational decisions made by Town management and the Town Council. As you can see from the above summaries, these new positions would provide enhanced levels of service to thep g communitybyproviding both new services that are not currently offered to the public and providing relief to existingstaff who spend time performing more routine and clerical tasks that are outside the realm of their p main job duties. G:\STACEY\Council Communic\SuppMemoUtilTaxPositions.DOC TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 4 OF 4 ATTACHMENT: 1. July 26, 2006 Memorandum to Council Member Kunisch — FY 2006/06 Budget Capacity for Requested Police Positions /04 Stacey Lem• Finance Dir: Tor David L. Andrews Assistant Town M•nager Chuck Sweet Town Manager G:\STACEY\Council Communic\SuppMemoUtilTaxPositions.DOC • MEMORANDUM DATE: August 2, 2006 TO: Council Member Kunisch FROM: Stacey Lemos, Finance Director 7� RE: FY 2006/07 Budget Capacity for Requested Police Positions Per our request, this memorandum discusses options that the Town Council may y consider as a means to fund the thirteen (13) new positions requested by the Police Department out of the current adopted FY 2006/07 budget without the funding provided by a 4% utility sales tax. Cost of Hiring New Positions A recapof the Police positions requested, previously suggested phased-in hire dates, and the salaries and benefits cost impact of those positions is shown below: uL Grade Salary Hire FY 06/07 FTE w/mkt Benefits TOTAL Date Impact /STEP adjustment Office Specialist 34 1.00 $ 35,569 14,154 $ 49,723 Jul-06 $ 49,723 Lead Dispatcher 1 1.00 $ 35,700 15,215 $ 50,915 Jul-06 $ 50,915 Records Specialist 1 1.00 $ 28,951 13,968 $ 42,919 Apr-07 $ 10,730 Maintenance Technician 24 1.00 $ 28,480 16,775 $ 45,255 Apr-07 $ 11,314 Patrol Officers 1 4.00 $ 165,432 85,267 $ 2 50,699 Oct-06 $ 188,024 Patrol Officers 1 2.00 $ 82,716 42,633 $ 125,349 Dec-06 $ 73,120 S.R.O. Officer 1 1.00 $ 41,358 21,317 $ 62,675 Dec-06 $ 36,560 D.A.R.E. Officer 1 1.00 $ 41,358 21,317 $ 62,675 Dec-06 $ 36,560 Dispatcher 1 1.00 $ 34,327 15,017 $ 49,344 Jan-07 $ 24,672 $ 739,554 $ 481,619 111 1 q AsY ou can see, the partial year impact of those positions in FY 2006/07 would be $481,619, while the full year impact of those positions on the FY 2007/08 budget would be approximately $740,000. 3 Options for Consideration You had requested to know what the Town Council could cut in the FY 2006/07 adopted budget in order to fund the above thirteen (13) positions without the adoption a 4% utility sales tax. In management's assessment of existingstaffing levels throughout all departments, we would recommend against laying off existing employees or phasing out any vacant positions through attrition. Each department's personnel budget is tied directly to fundingall current approved positions, so there is no capacity to make cuts in this area p without eliminating positions. This leaves the Operations and Maintenance (O&M) and CIP budgets as areas to try to find funding capacity. The total O&M budget for the General Fund is $5.2 million. A 5% across the board cut theto budgetyieldo O&M would approximately $260,000, while a 10/o across the board cut would yield about $520,000. The following shows the approved CIP projects within the General Fund that may be eliminated or delayed to provide additional budget capacity: FY 06/07 # Project Description Budget Information Technology GF ComputerReplacement Re lacement Program $ 95,000 $ 95,000 Parks & Recreation GF14B Dog Park Projects-JDK $ 25,000 GF18 Irrigation Upgrades-JDK Park $ 195,000 GF19 _ Paving-NE Parking Lot 0 James D. Kriegh Park $ 82,000 . GF25 _ James D. Kreigh-Rehabilitate Existing Parking Lot $ 69,000 GF26 Sidewalk Extension-JDK Park $ 28,000 GF31 Rec Room Tenant Improvement, HVAC Air Conditioner $ 23,000 GF34 OV Trail System Signage and WLL Park Signage $ 1,000 $ 423,000 Police GF1 Replacement of Patrol Car Mobile Data Computer Systems $ 187,500 GF5 Replacement Patrol Vehicles $ 271,235 GF6 Replacement Unmarked Police Vehicles $ 147,000 GF36 Temporary Property & ID Placement $ 20,000 $ 625,735 $ 1,143,7354) 2 Many of the above CIP projects were approved to fulfill the Town's adopted equipment p and vehicle replacement policies, while many others have been requested repeatedly departments inprior years and finally received funding in this fiscal year. by the Please let me know ifY ou have any questions regarding this information. cc: Mayor and Council Members Chuck Sweet, Town Manager David Andrews, Assistant Town Manager IL IL 3 FTAFFTOWN OF ORO VALLEY 5 REPORT TO TOWN COUNCIL MEETING DATE: August 2, 2006 TO: HONORABLE MAYOR& COUNCIL FROM: Pamela J. Pelletier, Planner SUBJECT: OV12-05-28A Canada Vistas, requests approval of a final plat for the Vistoso Town Center — condominium subdivision; located at the southeast corner of Rancho Vistoso Blvd. and Moore Road; Parcel #219-21-001D. EXECUTIVE SUMMARY OF APPLICATION: Nature of Application: A finalp lat for the Vistoso Town Center—single-family residential subdivision"Hohokam Mesa"has been submitted for review. The finalp lat process, as specified by the OVZCR, dictates review by Town Council. In theYg reliminar plat stage, all design and layout issues are resolved. The final plat process focuses on the p ability of the owner to sell the properties after final recordation of the plat. Current Site Conditions: The Rancho Vistoso Town Center site is located on an identified site of Hohokam occupancy. This Hohokam site ' village located alongthe HoneyBee Wash in the Canada del Oro Valley. It is one of a was a large prehistoric vi g many small settlements in the region that were established near the start of the Hohokam Cultural sequence (around A.D. 450-600)that were continuously occupied up to the thirteenth century. Throughout modern times, the surrounding area has been developed as planned in the Rancho Vistoso PAD area; however, the proposed Town Center site has remained vacant. Proposed Improvements: The proposed Town Center incorporates commercial,high density residential condominium units and single- family famil homes on a sixty-six (66) acre site, excluding the Preserve site. The following is a summary description of y y . . . . . . each component of the proposed project. This final plat is for the condominium subdivision project. 1. Honey Bee Archaeological Preserve is a thirteen(13) acre site that will be donated to the Town of Oro Valley for use as an archaeological preserve and a park. The Preserve will be open to the public. 2. The commercial site consists of 85,000 square feet of retail, restaurant, and office space. It is conceived to be a"destination center" for the Rancho Vistoso Community. 3. Residential condominium units are proposed to be located on the northwestern section of the site. The condominiums consist of one hundred and twenty-four(124) units. 4. There are one hundred and forty-five (145) single-family residential lots proposed for the project. Specific improvements for the condominium subdivision include: • Seventeen(17) residential condominium buildings are proposed to be located just off the Moore Road extension. • A total of one hundred and twenty-four (124) condominium units are proposed. • The larger condominium buildings have a proposed total square footage of 24,000. Each larger condominium building consists of eight (8) units with 2,000 square feet of living space and two (2) TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page 2 of 4 car garages. The smaller condominium buildings have a proposed total square footage of 12,000. Each smaller condominium building consists of four(4) units with 2,000 square feet of living space and two (2) car garages. • The proposed building height of the condominiums is three (3) stories and thirty-four(34) feet. • The density of the condominiums is 8.5 units per acre. • Bufferyards and screen walls. • Internal pedestrian trails and connections to external and WAPA trail network. BACKGROUND: Approvals to Date The development plan/preliminary plat were recommended for approval by the Development Review Board on March 14th, 2006. Town Council approved the preliminary plat on April 5th,2006. The landscape plans for each component—the Honey Bee commercial plaza,the Retreats at Vistoso condominium subdivision, and the Hohokam Mesa—single-family residential subdivision-were approved with conditions by the Development Review Board on July 11 th,2006. Surrounding Land Uses The area surrounding the Town Center site has been developed as High Density Residential (HDR)subdivisions, with a mix of Medium Density Residential (MDR) subdivisions and Rancho Vistoso PAD-designated Open Space. Orientation Zoning Designation Subdivision Name Rancho Vistoso PAD: High Density Residential (HDR); North: Medium Density Residential (MDR); and Open Space. Undeveloped Land South: Rancho Vistoso PAD: High Density Residential (HDR) RV Neighborhood 5 Parcel N West: Rancho Vistoso PAD: High Density Residential (HDR) RV Neighborhood C Parcel 7 East: Rancho Vistoso PAD: Open Space Undeveloped Land A. General Plan Compliance The preliminary plat for the Vistoso Town Center—condominium subdivision was reviewed utilizing the General Plan 2020. All applicable General Plan policies were addressed in the design phase(preliminary plat). B. Rancho Vistoso PAD Compliance All design and zoning conformance were addressed as part of the preliminary plat/development plan. C. OVZCR Compliance The plat meets all applicable OVZCR development standards. Additionally, all drainage, grading, and traffic issues were addressed as part of the preliminary plat/development plan. TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page 3 of 4 D. Addendum"A" Design Guidelines The condominium subdivision final plat meets the intent of all applicable Design Guidelines meets the intent of all applicable Design Guidelines, which was addressed in the preliminary plat/development plan. PUBLIC NOTIFICATION AND COMMENT: Notice: The surrounding property owners have been noticed in accordance with the Town notification requirements. To date,no comments from neighbors have been received. Public Input: A neighborhood meetingwas held on November 15th, 2005 at 6:00pm. By the end of the meeting, all participants g expressed approval of the design. SUMMARY OF FACTORS Findings in Favor 1. Substantial compliance with the General Plan 2020 polices,Rancho Vistoso PAD, all applicable OVZCR requirements, and OVZCR Design Guidelines. 2. The final plat complies substantially with the approved preliminary plat/development plan. 3. The proposed development facilitates the conservation of an excellent example of a site of Hohokam occupancy, while permitted development in a sensitive manner. Findings Against 1. None. RECOMMENDATION AND FINDINGS: The Vistoso Town Center substantially complies with all General Plan 2020 policies,Rancho Vistoso PAD and OVZCR requirements, and Design Guidelines. As such, staff recommends approval of the final plat for the Vistoso Town Center—condominium subdivision, subject to the conditions listed in Exhibit"A". SUGGESTED MOTIONS: I move to [approve, approve with conditions, OR deny] OV12-05-28A, The WLB Group Inc., representing Canada Vistas request for approval of a final plat. Staff recommends any motion to approve be effective on the date of satisfaction of the conditions listed in Exhibit "A". TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page 4 of 4 Attachments: 1. Exhibit"A"Conditions of Approval; 2. Final Plat. CC: Peggy Rau, The WLB Group Steve Solomon, Canada Vistas Fax: 881.7492 Fax: 297.4324 4L: fAlk A11 lanning an. Zoning Administrator P • '( / ..5"S.— d\l. Co.4 munity Develop a.-nt , e1 / - J./t'' Town Engin,er D.44;17,e6,44.....# Assistant Town Manager / hizeed Town Manager F:\OV\OV12\2005\12-05-28\FinalPlat\reports Exhibit"A" Sow Conditions of Approval OV12-05-28A 1. All Pima County Wastewater comments specified in their 3/30/06 comment letter must be addressed. 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DATE: August 2, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Pamela J. Pelletier, Planner SUBJECT: OV12-05-28B, Vistas, requestspp Canada approval of a final plat for the Vistoso Town Center — single-family residential subdivision; located at the southeast corner of Rancho g y Vistoso Blvd. and Moore Road; Parcel #219-21-001D. EXECUTIVE SUMMARY OF APPLICATION: Nature of Application: A finalp lat for the Vistoso Town Center—single-family residential subdivision"Hohokam Mesa"has been submitted for review. The final plat process, as specified in the OVZCR, dictates review by Town Council. In theyg reliminar plat stage, all design and layout issues are resolved. The final plat process focuses on the P ability of the owner to sell the properties after final recordation of the plat. Current Site Conditions: The Rancho Vistoso Town Center site is located on an identified site of Hohokam occupancy. This Hohokam site as a prehistoric e village located along the Honey Bee Wash in the Canada del Oro Valley. It is one of a many small settlements in the region that were established near the start of the Hohokam Cultural sequence (around A.D. 450-600)that were continuously occupied up to the thirteenth century. Throughout modern times, the surrounding area has been developed as planned in the Rancho Vistoso PAD area; however,the proposed Town Center site has remained vacant. Proposed Improvements: Thero osed Town Center incorporates commercial, high density residential condominium units and single- family famil homes on a sixty-six (66) acre site, excluding the Preserve site. The following is a summary description of each component of the proposed project. This final plat is for the single-family residential subdivision project. 1. Honey Bee Archaeological Preserve is a thirteen (13) acre site that will be donated to the Town of Oro Valley for use as an archaeological preserve and a park. The Preserve will be open to the public. 2. The commercial site consists of 85,000 square feet of retail, restaurant, and office space. It is conceived to be a"destination center" for the Rancho Vistoso Community. 3. Residential condominium units are proposed to be located on the northwestern section of the site. The condominiums consist of one hundred and twenty-four(124) units. 4. There are one hundred and forty-five (145) single-family residential lots proposed for the project. Specific improvements for the single-family residential subdivision include: • Lot sizes varying from 5,175 to 7,500 square feet and one custom lot of 1.3 acres. • Bufferyards and screen walls. • Internal pedestrian trails and connections to external and WAPA trail network. • Building height limitations on specific lots adjacent to the Honey Bee Archaeological Preserve. TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page 2 of 4 • Archaeological Park to be located within the SFR subdivision. �/ %�' "DESERT PUEBLOS" Retreats at ; 1 "i1 rN 124 CONDOMINIUMS V1StOS0 f Il'Pi- 'i, ;© Honey Bee Condos ►.1, IJ p-14,4,,, Preserve SUBJECT 1):WfiAik .�<•.I,!'III• •16, «\ \f, • .s:N u"N ':''",'• 44 iiKk.... ,_ ;-', sr'' \ -V .•,' .4111S\7'(___'(_ —VO‘ ''S\ :r. V ,n 1 •,--11:,;:f;;� HONEY ,, .� �---_ H—`` VI' -,GE� t : rla�/ A�`�,`� � -' PRESER`/E It1 .�,,i HoneyBee ; -1--r n ` — ,., , _,,,,Commercial - . ;; I ,!u . ;�'' -�� ASH T 3,5 , ., . , ,�..\\: TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page 3 of 4 A. General Plan Compliance TheEYrelimin plat for the Vistoso Town Center—single-family residential subdivision was reviewed P utilizing the General Plan 2020. All applicable General Plan policies were addressed in the design phase (preliminary plat). B. Rancho Vistoso PAD Compliance All designzoning and conformance were addressed as part of the preliminary plat/development plan. C. OVZCR Compliance An archaeological discovery recently occurred adjacent to the identified "Archaeological Park" in the single- familysubdivision. As such, the developer decided to preserve in-place this discovery and include this area in �� the designated"Archaeological Park". This resulted in minor changes to the final plat lot layout. The number of lots remains the same; the only changes are the location of two lots. Lots 53 and 54 shifted north of the "Archaeological Park", while the "Archaeological Park" itself was shifted south to encompass this g archaeological discovery. On the final plat, Lot 53 is directly adjacent and north of the "Archaeological Park", while Lot 54 is now located adjacent to Lot 90. Thepp p lat meets all applicable OVZCR development standards. Additionally, all drainage, grading, and traffic ssues were addressed as part of the preliminary plat/development plan. D. Addendum"A" Design Guidelines The single-family residential subdivision final plat meets the intent of all applicable Design Guidelines, which g Y was addressed in the preliminary plat/development plan. PUBLIC NOTIFICATION AND COMMENT: Notice: The surrounding property ert ro owners have been noticed in accordance with the Town notification requirements. To y date,no comments from neighbors have been received. Public Input: A neighborhood meeting was held on November 15th, 2005 at 6:00pm. By the end of the meeting, all participants expressed approval of the design. SUMMARY OF FACTORS Findings in Favor 1. Substantial compliance with the General Plan 2020 polices,Rancho Vistoso PAD, all applicable OVZCR requirements, and OVZCR Design Guidelines. 2. The final plat complies substantially with the approved preliminary plat/development plan. TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL Page 4 of 4 3. Thero osed development facilitates the conservation of an excellent example of a site of Hohokam p p occupancy,while permitted development in a sensitive manner. Findings Against 1. None. RECOMMENDATION AND FINDINGS: The Vistoso Town Center substantially complies with all General Plan 2020 policies,Rancho Vistoso PAD and OVZCR requirements, and Design Guidelines. As such, staff recommends approval of the final plat for the Vistoso Town Center—single-family residential subdivision, subject to the conditions listed in Exhibit"A". SUGGESTED MOTIONS: I move to [ pp ,rovea approve with conditions, OR deny] OV12-05-28B, The WLB Group Inc., representing pp Canada Vistas request for approval of a final plat. Staff recommends any motion to approve be effective on the date of satisfaction of the conditions listed in Exhibit "A". Attachments: 1. Exhibit"A"Conditions of Approval; 2. Final Plat. CC: Peggy Rau, The WLB Group Steve Solomon, Canada Vistas Fax: 881.7492 Fax: 297.4324 AO_JAI. A /I arming and Zoning Administrator o _-,unity Deve ent Town Engin:-r Assistant Town Manager Town Manager F:\OV\OV12\2005\12-05-28\FinalPlat\report Exhibit"A" Conditions of Approval OV12-05-28B 1. All Pima County Wastewater comments specified in their 3/30/06 comment letter must be addressed. Submit the final mylar for Pima County Wastewater signature before submitting to Oro Valley Development Services. F:\OV\OV12\2005\12-05-28\Final Plat\reports Z Pi*3f- W�0 Z D .ZCI m� -7 D 1.-8g § Og§ -2. ,7 c'-a �DhD f.N t Z 00 N A - I�.��i�i n m� $''�7� Z�L �zC� �.�rAA�1177.• i m�d� m77vN$CZ�+�J C m0� pi(); m< c7 1�. 1� o $ p Ig , 11,i9:0 C cZ�zD p~ G p ngS -Z--1{ v �OO �� etm �Z7� Z � I ,.�„ N 0 .,. �� 13v§a21`j�. O O rte. TP. 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TOWN OF ORO VALLEY 7 COUNCIL COMMUNICATION MEETING DATE: August 2,2006 TO: HONORABLE MAYOR & COUNCIL FROM: AINSLEY ANNE REEDER,PARKS AND RECREATION DIRECTOR SUBJECT: UP WITH PEOPLE—COMMUNITY BUILDING EXERCIES AND EVENTS BACKGROUND: This item is sponsored by Vice Mayor Terry Parish, who will be presenting the report at the Town Council Meeting. UP WITH PEOPLE (UWP) is an organization that provides students with an international education through travel and cultural immersion. This program provides young people with the opportunity to gain a global perspective, intercultural understanding, and knowledge of worldwide social issues. Additionally the students develop leadership skills and dedication to community service. UWP is incorporated as a 501(c)(3) as an international, educational non-profit entity. SUMMARY: It is proposed that the UWP program come to Oro Valley in February of 2007 for a week of community service, culminating in a one hour musical performance by the students. Although no location has been secured to date, it is anticipated that Canyon del Oro High School Auditorium, or a similar venue,will be used for this performance. The Greater Oro Valley Arts Council has agreed to make the arrangements for the performance venue. While in Oro Valley, the students will conduct community-building exercises with the ultimate goal of � promoting recreational opportunities and the development of the Naranja Town Site. The exercises will focus on bridging generation gaps, involving students and senior communities. The week long program will be developed and implemented by volunteer committees, involving the UWP alumni, community members, Town staff, and Town Council Members. With over 400 UWP alumni in the Oro Valley area, it is expected that these individuals will come forward to assist with a significant portion of the development and management of the events. FISCAL IMPACT: The Town's financial contribution would be $35,000.00 from the Contingency Fund. This is the fee paid to UWP to cover the cost of the week long project. Additionally, in-kind services would be needed from the Oro Valley Police Department to assist with traffic control on the day of the musical performance. Additionally, some Town Staff would be asked to participate in various committees. Revenue from the musical performance ticket sales would be reimbursed to the Town. Formal revenue estimates will be available as the program is more fully developed,but it is anticipated that the program would generate approximately $10,000. SUGGESTED MOTION: The Council may wish to consider the following motion: 5 000 transfer from the Contingency Fund to be used for the UP WITH PEOPLE I move to approve a $3 . of 2007, and to provide in-kind staff support for traffic control and committee program in February participation. 0::)...(2 4,aatti 4z./...42, Park an Recreation irector ` l-4-vvili...-,_ A :' ant Town la ager / / f d/ iA( . // 1 Town Mara:r ` x TOWN OF ORO VALLEY 8 COUNCIL COMMUNICATION MEETING DATE August 02, 2006 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: RESOLUTION NO. (R) 06- 59 OF SUPPORT FOR PIMA COUNTY'S GRANT-IN-AID PRPOSAL TO THE TOHONO O'ODHAM NATION FOR THE HONEY BEE VILLAGE BURIAL DISCOVERY, RECOVERY AND MONITORING PROGRAM. SUMMARY: As discussed at the July 19, 2006 Town Council meeting, this year's grant funding proposal to the Tohono O'odham Nation for the Honey Bee Village burial discovery, recovery and monitoring program will be better served if the Town of Oro Valley supports Pima County's request for funding; whereas the County is already contracted with Desert Archaeology Inc. to complete this work. Pima County has submitted this proposal to the Tohono O'odham Nation and pursuant to a meeting with County Administrator Chuck Huckelberry it was determined that only one proposal should be brought forward this year as to not compete for the same grant monies. Honey Bee Village is a uniquely significant culture resource that contains a critical reservoir of information about the prehistory of the Tucson Basin, and is the only intact Hohokam Village site remaining in Oro Valley. ATTACHMENTS: 1. Resolution NO. (R) 06-59 2. Pima County Proposal to Tohono O'odham Nation for grant in aid funding SUGGESTED MOTION: I move to adopt Resolution NO. (R) 06-59 Chuck Sweet wn Manager RESOLUTION NO. (R) 06-59 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, RESOLVING TO SUPPORT PIMA COUNTY'S GRANT-IN-AID PROPOSAL TO THE TOHONO O'ODHAM NATION FOR THE HONEY BEE VILLAGE BURIAL DISCOVERY, RECOVERY AND MONITORING PROGRAM WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town is aligned closely with Pima County to ensure the preservation of Honey Bee Village; and WHEREAS, Pima County voters expressed a desire to protect the critical areas of Honey Bee Village through the passage of a 2004 Bond measure that would provide up to $1,000,000 to preserve the site and benefit the public through heritage education and scientific research; and WHEREAS, the $1,000,000.00 funding is not sufficient to complete the preservation and data recovery efforts; and WHEREAS, Pima County is in the process of applying for a Grant-In-Aid Proposal to the Tohono O'Odham Nation for the Honey Bee Village burial discovery, recovery and monitoring program; and WHEREAS, the Town will forego applying for the same grant so as not to compete for the same grant monies; and WHEREAS, it is in the best interest of the Town and Honey Bee Village to support Pima County in their request for the Grant-In-Aid Proposal to the Tohono O'Odham Nation. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona to support Pima County's Grant-In-Aid Proposal to the Tohono O'Odham Nation for the Honey Bee Village burial discovery, recovery and monitoring program. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to support the Grant-In-Aid Proposal to the Tohono O'Odham Nation. F:\Manager\Projects\Honey Bee Village\Tohono O'Odham grant funding proposal.doc Town of Oro Valley Attorney's Office/ca/072406 t y PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 2nd day of August , 2006.' TOWN OF ORO VALLEY Mayor Paul H. Loomis ATTEST: APPROVED AS TO FORM: Kathryn Cuvelier, Town Clerk Melinda Garrahan, Town Attorney Date: Date: F:\Manager\Projects\Honey Bee Village\Tohono O'Odham grant funding proposal.doc Town of Oro Valley Attorney's Office/ca/072406 M 0-(\) �• • e t A-5Q-Nik ter. t am.t,,• 3 • 74lfCarr COUNTYAnMINISTRATOR'S OFFICE PIMA COUNTY GOVERNMENTAL NMENTAL CE.NTER 130 W.CONGRESS,TUCSON,AZ 85701 131 7 (520)740-6661 FAX t X20)740-3171 C.H.Fruc EBLRRY County Adnmncsffaits • 5-601.02 12% Gaming Distribution PimaProposal for the Arizona Revised Statute County Tohono O'odham Nation Commerce Committee Grants • Discovery, Recovery and Monitoring Program HoneyBee Village Burial Introduction the Tohono O'odt�am Nation isthe opportunity to submit this proposal and application to Pima County grateful for ppo �Y Burial Discovery, Recovery for funding to support the Honey Bee Village Commerce Committee Grants Program derives from Pima County Board of Program. Authorization to submit this grant application and Monitoring Preservation Office will represent Pima County to ' PolicyD.22.6.The Cultural Resources and Historicgrant Supervisors with the Tohono O'adharn Nation. If awarded, the developthe necessary Intergovernmental AgreementCountybond issue, the Board of Supervisors and applied to the 2004 Pima funding will be approved by � �l1 e Site Acquisition. Bond Program, c9 CulturaUH•�stor�Resources Question CR 4.11.Honey Bee Village Honey Bee Village that were initiallysettled near the start of one of a groupof settlements in the Tucson Basin • Honey Bee Village is _ andcontinuouslyoccupied up to the thirteenth century. cultural sequence (around A.D. 450-600) cluster the Hohokamq Oro Valley, and includes a Core Area comprised of a The settlement is in Pima County,within the Town ofr that mayhave possible laza, a small ballcourt, and a walled enclosure • of 19 large mounds surrounding a P r are present at the site along with special-use space.As many as 500 to 800 pit structures contained rooms or a P in perpetuity. many other cultural features.The 13-acre Core Area will be preservedperp tY ' considers HoneyBee Village to be an important ancestral site. • We understand that the Tohono 0 odham Nation •- of information uniquelysignificant cultural resource that contains a critical reservoir In addition, the village is a .9 of HoneyBee Village as the only intact Hohokam prehistory of the Tucson Basin.The remarkable status about the p ry "Priority Cultural Resourcesidentified in the Sonoran Desert site remainingin Oro Valley makes it a P tY village Conservation Plan. Bond Election-Hone Bee Villa.a Site Ac•uisit on Pima Coun 2004 No. 4, Parks and Recreational Facilities, Pima Countyvoters passed a bond under Question In May, 2004, HoneyBee Village Site Acquisition. The bond Resources Bond Program, Question CR 4.11. 1/H�stonc Culturasufficient',ent acres e to protect the critical areas of the Honey Bee provided $1 million for the '...purchase of„uffc 9 May18, 2004 issue site are planned residential development,' (Bond implementation Plan, Village that threatened by Special Election,Ordinance No. 2004-18). negotiations resulted . rtaken with the property owner.The directed that negotiations be uncle • � company that owns The 2004 bond reeand Canada Vistas Homes, the development A reement between Pima County willreceive the 13-acre Core Area of Honey in a Donation g n Agreement, Pima County rids to the 1. Under the terms of the DonaUo 9 has committed all of the 2004 bond fu the pay'-e In return, Pima County be reserved in perpetuity. ave in the Peripheral Area of the site Bee Village to Psponsoring archaeological data recovery Bee Village preservation effort, spa 9 Honey 9 ore Area. that will be developed outside the C • Data Recove Pro'ect Ve at Honey Bee The Hone Bee Villa e to conduct the archaeological data recovery contracted Desert Archaeology, Inc., County has Phase 1 concluded in May, with results that were Pima C tY Testingin February, 2006. commencing with Phase 1 test trenches, at least 11 human burials e, co 9 in 102 ithouses exposed in buried both excitingand challenging, including P, least one cemetery identified. Many other mations or cremations, and at ed as individual inhumations Theresults stronglysuggest that discover its and roasting pits (homos). features were also exposed, including storageP i ousel and abundant associated features are manyarepresent; as many as 200 p th additional buried features to be present, including individual ad buried human remains are expected estimated to be at this site. Numerousthe site.The project has entered Phase 2 Data minimum estimate of 110 burials at • and cemeteries,with a progresses, newly burialsand intensive excavations. As fieldwork prod , with the fieldwork focusing on extensive investigated every day.The attached site Recovery, and human burials are identified and 9 ' vered archaeological features andidentifies the burials and features discovered to date. disco • data recovery excavations mapdepicts the status of the of and Pima County because the level tremendous challenge to Desert Archaeologymains far The Phase 1 results present a remains and recover all human re inPhase 2 to properly excavate thearchaeological Valleyare currently of effort necessary fund. Pima County and the Town of Oro financial resources of the 2004 Bond � le bond resources are fully exceeds the however, the County's available to identifyalternate sources of funding;• is especially meaningful to the Tohono workingthat Pima County feels peg y Onepad of the data recovery project mined. which are threatened by the development. The Com Nationthe manyancestral burials at the site, v truction e 0 odham concerns archaeological monitoring of future project currently includes plans for limitedmethod will not allow the o data recovery y the Phase 1 results show that this • ti and recover human remains. However, relatively shallow depths.This means that even identify fy willalmost because most have been discovered at Y ent discovery of many burials. used during the developm witharchaeological monitors present, the constructionequipment archaeolog c human remains at the site. 1 destroymost of the undiscovered buried certainly • e Recove and Monitorin• Pro.ram •osed None Bee Villa�e Bursal D�scov strategy not funded) with a great Proalternative burial discovery Archaeology has developed an .,• far more than would be possible through the Desert A 9Y all all buried human remains, potential to discover and recover virtually implemented during the Phase 2 data recovery monitoring alone. This strategy will be p construction mon g careful mechanical scraping by a skilled planned burial discoverystrategy will include at HoneyBee Village.The • which are estimated to include most of fieldwork surrounding the identified house clusters, ' nt operator in the areas surr 9 merecording, mapping will be completed of equip Pe • Detailed archaeological documentation, 9 •l be identified, the human burials at the site. Exposed features and burials wi! • cultural features exposed during the scraping. '�° d associated grave all burials and other human burials, other human remains, an documented, and mapped. Identified excavations and analyses will be assessed, fully hand excavation. All willbe carefully excavated and removedby Burial Agreement. This strategy will allow the goodsand in accordance with the project 9 with proper respect information recovered through documenting, conducted P Pan estimated 110 burials.The n and recovery and repatriation ofr 'ect and to the education discovery, i significant contribution to the data recovery p of and mapping will make a s g human remains and associated recording,dpp g ham Nation. In addition, all recovered development of the Tohono 0 ad cultural P O'odham Nation.After the data recovery project willbeprotected through repatriation to the Tohono monitoringwill grave goods � a begins, an extensive program of archaeological iscompleted and construction of the development compeidentifyadditional human remains, burials, and • round-disturbing construction to be implemented during g Burial Agreement and Arizona State laws, goods,associatedgrave g , pursuant to the requirements of the project A.R.S. 1-844.and§41-865. of documenting, recording, mapping, and recovering of the alternative burial discovery strategy The combination resents the best possible set of methods to ' d human remains with the archaeological monitoring represents the discovered remains,and associated grave goods are recovered, insuremanyhuman burials as possible,other humanrecoveryand that as Tohono o'odham Nation. The propo5ed burial discovery, protected, and repatriated to the ham Cultural Resources Program m • reviewed and approved by the Tohono O'odham • monitoring program has been The program also meets the requirements of the Pimaand the State Historic Preservation Office. p og Officer, County, Tohono O'odham Nation, and the Arizona State Museum. Burial existingAgreement between Pima County,the •e Burial Discove Recove and Moniforin• Pro•ram Bud.et Summa ..Hone Bee Villaand monitoring program m into orates three archaeological for the burial discovery a incorporates The budget estimate 2. burial recovery and repatriation; and 3. • 1, burial discovery, documentation and mapping; - current Phase 2 components' the program will be implemented during the monitoring. If funding is awarded, p 9 will be coordinated with the archaeological Villa e. Each component of the program Data Recovery fieldwork at Honey Bee9 Archaeology's resources and time • to insure the most efficient use of Desert gY ongoing data recovery strategy •• goals of the project. The program components and to facilitate the overall data recovery . available for fieldwork the timelycompletion of the overall project. coordinated with the Phase 2 data recovery ensureto also will be program component Cost estimates and funding requested for thep og include: ve Documentation and Mapping ............$150,000.00 Burial Discovery, • Burial Recovery and Repatriation $ 80,000.00 Archae4losK •cal Mon►tonns ......... $ 20 000.00 250 0�� Total Cost Estimates and Funding Requested $ Formal ndis Re vest Resources Bond Program, Question ri of the 2004 Pima County bond issue, Cultural/Historic Under the authority Pima CountyCultural Resources and Historic Preservation Honey Bee Village Site Acquisition, the Commerce Committee CR 4.11. H0 Y .004 from the Tohono O'odham Nation requests funding in the amount of X250,4{)0 Honey Bee Village Burial Office q 5-601-02, 12% Gaming Distribution, for the Ho y9 Grants Program, Arizona Revised Statute Resources and Historic Preservation MonitoringProgram. Pima County and the Cultural Discovery,Recovery and Office appreciate opportunity to request funding for this veryimportantproject.this PPS Respectfully submitted, f / C.H. Huckelberry, County Administr. •r /Date M .. .:••••• Ilr'' .,.:, '-'..!,.:................. . ' '... - . . ,.....-5'.....:: 3''.• V 0 . .. -,-, • /i -.72. \ Q. . 7,...,--:?,-.Zii:‘•74,.....;.f.•-:':'.7. • ......--......-...-..-..-..----..-•-•-•"--.-.--..................-7.. ......... N . IC ...„...:,::::"..„.::,...-....-..7,5„,,,s.:-..,;:,•.::-::-....... 71..............------•••.--------e---... - ---41.- ••••7 . • 0 • 41.1%,...„/ - • ..4.f f S � ,A• .2,•••:,,,,,,..,,,... •••,,,.,,,,..,' . N\1.- , .. . . l_.-... . - de"' .,... ,, . . 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If--.- , • //:/ / 4._.::_.,%4.--.N . • . •, . • .---• •) :•.% • • • • • • • 7C _: ° ? .. r Com . • •,, .� Tn — ,� ci c _ _o II I 1 , C x x • t 3 er' �, t [ ,r. .'r• rp.,:_; i —t. 1 i I I. 4c-"---C2j.----"-- Z s s rY j - r2; ''i ,C Si oc 1....:_i r' C A � f TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE August 02, 2006 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: RESOLUTION NO. (R) 06-610 OF SUPPORT FOR PIMA COUNTY'S GRANT-IN-AID PRPOSAL TO THE PASQUA YAQUI TRIBE FOR THE ARCHEOLOGICAL MITIGATION FUNDING FOR HONEY BEE VILLAGE. SUMMARY: As discussed at the July 19, 2006 Town Council meeting, this year's grant funding proposal to the Pasqua Yaqui Tribe for the archeological mitigation funding for Honey Bee Village will be better served if the Town of Oro Valley supports Pima County's request for funding; whereas the County is already contracted with Desert Archaeology Inc. to complete this work. Pima County is working on this proposal to the Pasqua Yaqui Tribe and when completed will be forwarded to the Town Council. Pursuant to a meeting with County Administrator Chuck Huckelberry it was determined that only one proposal should be brought forward this year as to not compete for the same grant monies. Honey Bee Village is a uniquely significant culture resource that contains a critical reservoir of information about the prehistory of the Tucson Basin, and is the only intact Hohokam Village site remaining in Oro Valley. ATTACHMENTS: 1. Resolution NO. (R) 06- 60 SUGGESTED MOTION: I move to adopt Resolution NO. (R) 06-60 c) !, .J Chuck Swezd Town Manager RESOLUTION NO. (R) 06-60 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, RESOLVING TO SUPPORT PIMA COUNTY'S GRANT-IN-AID PROPOSAL TO THE PASQUA YAQUI TRIBE FOR THE ARCHEOLOGICAL MITIGATION FUNDING FOR HONEY BEE VILLAGE WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town is aligned closely with Pima County to ensure the preservation of Honey Bee Village; and WHEREAS, Pima County voters expressed a desire to protect the critical areas of Honey Bee Village through the passage of a 2004 Bond measure that would provide up to $1,000,000 to preserve the site and benefit the public through heritage education and scientific research; and WHEREAS, the $1,000,000.00 funding is not sufficient to complete the preservation and data recovery efforts; and WHEREAS, Pima County is in the process of applying for a Grant-In-Aid Proposal to the Pasqua Yaqui Tribe for the archeological mitigation funding for Honey Bee Village; and WHEREAS, the Town will forego applying for the same grant so as not to compete for the same grant monies; and WHEREAS, it is in the best interest of the Town and Honey Bee Village to support Pima County in their request for the Grant-In-Aid Proposal to the Pasqua Yaqui Tribe. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona to support Pima County's Grant-In-Aid Proposal to the Pasqua Yaqui Tribe for the archeological mitigation funding. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to support the Grant-In-Aid Proposal to the Pasqua Yaqui Tribe. F:\Manager\Projecu\Honey Bee Village\Pasqua Yaqui Tribe funding proposal.doc Town of Oro Valley Attorney's Office/ca/072406 • PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 2nd day of August , 2006.' TOWN OF ORO VALLEY Mayor Paul H. Loomis ATTEST: APPROVED AS TO FORM: Kathryn Cuvelier, Town Clerk Melinda Garrahan, Town Attorney Date: Date: ‘tor F:\Manager\Projects\Honey Bee Village\Pasqua Yaqui Tribe funding proposal.doc Town of Oro Valley Attorney's OfficeJca/072406 .r tiV4 • t*V;r 41f1 .A°06 Board of Su ervisors Memorandum \ti _ til Date: D 7. 2 S • 000 To: Mayor and Town Council Members From:Chuck Sweet,Town Manager August 1, 2006 For Your Information • Revenue Sharing Grant Funds Approval of Application for ver at PP ' for Site Preservation and Data Recovery from the Pascua Yaqui Tribe Honey Bee Village (2004 Bond Project CR4.11) Background inthe Tucson Basin that were initially is one of a group of settlements 450-600) and Honey Bee VillageItural sequence (around A.D. settled near the start of the Hohokam cu q. ' hin the Town of Oro • thirteenth century. The settlement is wit continuously�occupied up to the 1 g large mounds surrounding a 9 Valley, and includes a Core Area comprised of a cluster of laza,. a small ballcourt, and a walled enclosure that may have contained rooms or possible p a special-use space. As many as 500 to 800 pit structures are present at the site along with Core Area will be preserved in perpetuity. manyother cultural features. The 13-acre . • Village to be an important ancestral site The Tohono O'odham Nation considers Honey Bee 9 reservoir of ant cultural resource that contains a critical and the village is a uniquely significant status of Honey Bee informationthe prehistory of the Tucson Basin. The remarkable "Priority about p remaining in Oro Valley makes it'a Prio y ' the onlyintact Hohokam village site rema g Village as identified . Horan Desert Conservation Plan. Cultural Resource" in the So under Question No. 4, Parks and Pima County voters passed In May 2004, a bond Bond Program, Question CR 4.11, Honey Recreational Facilities, Cultural/Historic Resourcesr the "...purchase of ' The bond issue provided $1 million o Bee Village Site Acquisition. the Honey Bee Village site that are ' ient acreage to protect the critical areas ofPlan, May18, 2004 suffic 9 threatened by planned residential development." (Bond Implementationi0t • Under the terms of the Donation Agreement, ' Election, Ordinance No. 2004 — 18)• preservation in Special Bee Village for willthe 13-acre Core Area of Honey 9 Pima County receive has committed all available 2004 cooperation with the Town of Oro Valley. Pima County recovery • vation effort, with archaeological ata bond funds to the Honey Bee Village preservation in the Peripheral Area of the site outside the Core Area. initial HoneyBee Village were both exciting results of the data recovery by June 2006 at The sex exposed in test trenches, at least These results include 102 pithouse P at least one and challenging. inhumations or cremations, and 11 human burials discovered as individual including storage pits' • • • buried features were also exposed, inc 9 cemeteryidentified. Many other sults'strongly suggest that The re • • (hornos), and at least one hawk burial. with and roasting pits Area of the village, • • buried features are present in the Peripheral many additional burials, and abundant associated • as manyas 200 pithouses, 110 human estimates of with the fieldwork focusing on project features. Thep Ject has entered Phase 2 Data Recovery, Pima County Board of Supervisors Pascua Ya u't Tribe for The Honorable Funds from the q of Application for Revenue Sharin 9 Grant4 Bond Project CR4.11) Approval PP r at Honey Bee Village (200 Site Preservation and Data Recovery August 1, 2006 Page 2 • progresses, newly discovered intensiveexcavations. As fieldwork P 9 The extensive and identified and investigated every day. features and human burials are archaeological recoveryexcavations and identifies site attached map depicts the recent status of the data the burials and features discovered as of the middle of July. Data Recovery Project presents a tremendous challenge to complete The Honey Bee Village � excavate the archaeological remains, recover level of effort required to properly results far exceeds because the nal ze and document all project repatriate all human remains, and a Y � available bond resources are and 2004 Bbnd fund. The County s a the financial resources of the Oro Valley are currently working to Pima County and the Town of Pascua Yaqui fully committed, and source of funding is the q • alternate sources of funding. One potentialo the Tribe's annual gaming identify the 12 /o share of ' revenue sharing program to distribute TribePascua Yaqui Tribe-State • ARS §5-601 .02 (H)(4) and the of Arizona in revenue required by is pursuing this funding opportunity• Compact, Section 12 (d). Pima County prepared by the Gaming applicationp P . • Town of Oro Valley through a grantapplication seeke cooperation with the Office. The grant Cultural Resources and Historic Preservationdata recovery, analysis, County's ion of the currently unfunded ' to allow the successful completion Bee Village Data Recovery Project. requirements of the Honey 9 and documentationq 8a..round Resolution Number 2006- • recommended the Board of Supervisors adopt the Pascua Yaqui in It is • grant application to be submittedto Tribe in approving and authorizing the ppurpose of archaeological data recovery PP application for the support of the revenue sharing • PP preservation at Honey Bee Village. site Respectfully submitted, r C.H. Huckelberry County Administrator CHH/jj j (July 26, 2006) Attachments • �''077 � \�., BOARD OF SUPERVISORS AGENDA ITEM SUMMARY :1 � �'�,7 ,• Requested Board Meeting Date: August 1 2006 • ITEM SUMMARY, JUSTIFICATION &/or SPECIAL CONSIDERATIONS: To complete the necessary preservation efforts and data recovery u suppr lement4 al g ant f rond ng from the ject CR4.06, Honey Bee Village, this item requests permission to apply for Pascua Yaqui Tribe Revenue Sharing Program. Because of the high numbers of features encountered in the periphery of the site, outside the preserved core area,the Honey Bee Village Project P(�seNatiotremendous Office to properly excavate complete the approved bythe State Historic • the level of effort anyze nd document all archaeological remains, recover and repatriate all humanresources o f the 2004aBo d fundThe project results. These efforts far exceed the financialCounty and e f Oro County's available bond resources are fully committ�dsoff and dingaOne potential shou ce of fTown rig Valley are currently working to identify alternate o ram to distribute the 12% share of the Tribe s is the Pascua Yaqui Tribe Revenue sharing p 9 (H)(4)annual gaming revenue required by ARS §P6ma and the Pascua Yaqui Tribe-State of s pursuing this funding opportunity in Arizona Gaming Compact, Section 12 (d). County application prepared by the County's cooperation with the Town of Oro Valley through a grantpp Cultural Resources and Historicapplicationrant seeks funding The successful completionn of the cntly unfunded data recovery,analysis, up to$500,000 to allow the s and documentation requirements of the Honey Bee Village Data Recovery Pro�ec . • • • CONTRACT NUMBER (if applicable): STAFF RECOMMENDATION(S): Staff requests that the Board approve and authorize the application to the Pascua Yaqui Tribe for supplemental funding for the Honey Bee Village project. CLERK OF BOARD USE ONLY: BOS MTG. ITEM NO. PIMA COUNTY COST: L9S_Q_SAQ_----and/or REVENUE TO PIMA COUNTY. up to $500.000 . »tial revenue from Pascua Ya•ui Tribe $900.000 in 2004 bonds $500.000 •ote FUNDING SOURCE(S): ADVERTISED PUBLIC HEARING: [I] YES 11 NO 1 El3 E] 4 S ❑ All BOARD OF SUPERVISORS DISTRICT 2 allow completion grant funding will of the approved IMPACT: If awarded, supplemental preservation and Village.data recovery plan for Honey Bee there is a possibility that application will be submitted, and APPROVED: If approved, a grant pp Yaqui Tribe to Pima County for the IF ill be awarded by the Pascua Yaq supplemental grant funding wil PP Honey Bee Village project. • to have supplemental grant • Countywill not submit an application to the IF DENIED: If denied, Pima the project may not be completed Honey Bee Village project, and funds awarded to the Ho Y approved standards for preservation and data recovery for this project. Resources 8z. Historic Preservation Office DEPARTMENT NAME: Public Works Cultural DEPARTMENT DIRECTOR: John M. Bernal. De.0 Coun Administrator PROJECT MANAGER: Linda Mayo, 11-6451 Debra Rodriguez. 11-6598 CONTACT PERSON * ntact person return item to co p ♦ holiokam a co�� i awe ir�o��e,, ee i aae: Qro Valle Arizona ' development selected a location for a Town Center.It had N THE 1980s, planners for the Rancho Vistoso de P settlers of that • d it seemed to be an ideal setting.As it turns out,the first great views,a central location, an ad thou ht the same approximately 1,500 years before. spot h g .`t•,:: ... - `iL Y 5�r `:: .:•.•'���ti••i9F�- S'=..:_•..i••i.,-.r;.rt .:+_:, XiQ •i: i;`rnom, ,,� , •..:. r q•,� ,. i:::_-• .�;:1 A hbetween Pima County Oro V a l e „rj` 1 -, 1• 4= : �i:.Av�. M/• '�'=ra:1t-,� ,,-i rSrx� • artnersi y, ,��' • i'• ��:?.• •.: 1'.`_�`�.jVi ,"-•-11'wit4.jG 4`-4r4. r •K`-- ",1-4-...W.-f,-..,..W11. ry • +: • �r,7--� _�•. ti• .1r a,::z. :.; l,r.-r_,..,-,��r : " y,vii,..,vii,-..,,,v, Canad Vista Homes, and the Tohono O0dham < w...._,_5„,.� . .�.,-.l... , . � . � J•- ,, I :1 79:ii•jtr jiimr.,1 ::-t;:�.��_ :_:=-.::•�, �C-?'� `7t4i ��..iTtJ!,r�w.Y�ti:•,••-•:.?M� ti�'��r���.r� f ,..,;_ " 1l Nationis allowing research,development,and n - r.:'.•�::-•::1•th•::.NrS1t�• :."J ::.t. .1�t_.-:*M•.j:...: .l x,.•,.'J'':•_ y..rs _.fy",�4 -7?,*'t�p1i. i, i.Z4 :::;• r4-g*:.'•:'�,'.;.g_: � t' -, ,+�n�•��V •�tib -o__�L�':1f'i�Lw��a:I��ZLJfi!Ak-L J..�2' w M' V.Y .' term p reser n to o b e accomplished on different ' 's :•T_ �• �/�• C� �,✓•1�.;di, •'• ; l , _L� 1 IZ�J iv�.,.�,% gtYN• �4Fi 11,-: •w4-A^:G_C _i:•`.y�:� � :�7.::..;:��•J!:•1S,:: r�jt�� �A/•%�'te;.'; .�={{ ! %•" .. �i• portions of the site. i • l% i',.':.)ieK-iiii4.-gil•_..Z.,.*%.:-...t7.':-'1-.•.1 ..G _ ' �J. .�i,_{ •% 2.4ia` �`'�.�-,Yi.lj ,.•x . ; r Y ::.: i -� • .:s � ?F,t, J`Mi7V4•Ms1►�••4 ...77-,:70,-. ).6-•'i :xeiv` - yi�--�- ?si:-j•:« •l: • •. '=r_ ;0 � f3X1•1 ,:_ t_,:-A4--: j"` l�r+., _-,V- _t?S•it`iL t�..- .:...r$ i-,: �n:N� `-';�`•r .: ;. � ,te . The parcel ownedby Steve Solomon an ada . ,: i=: � . .:,,,:; . ,�.,.v• • , •,' rs1•. s .N . ;�a ��,Fi - .• - = � _ : ,•xt i� . .iVista Homes contains 47 acres es of Honey Bee •.._; _- �;T-.,:.;.•..• .�'.�r.��.'.t Gy•:•1•).„• •L.:.'t-.:A•_,•.'•y�i,'�__; !. . ,ri.�.�,-r..•�_'.•!.:_.••'••.�Cv_•Y•-*_.rl,i^r'+•�,�'-..a.ti�.*�'.-'T�•'.; !:;.�.1r�: [��•,i-4 �':`:•••:•.' :, .�. -`,'• *r' ,�° , T,., � : ,i • • -' 3 V�` . .• r`.I `• I.gn► - 3. :L ,.,� ._ _ �•.:,,3A_V , ;, :�•:i-j4:1�r.ui,.�a,.. :r '" v:.:,-,. ..,,y.........:,.;.*; : r��•;• i1a e 1r. Solo on is donating the 13-acre core r e of f 91;1•i_{.,:�/ a�ZA:,. �:,:� :�x:ii-J,�rA .}+•� 4 ,.-. : r1.._.::14 ,:..+.._: P• =LA?.�� �=y� = �:rrtij .j(i}.�a.'•. �, r -/� �.43: •i:sS� ���;i34x�r ,: hearchaeological to i a County, d it will ,,1ik: = 4ty, 4% 1 Vr.=.;?-, � :�t. =.�: ;�t ,__0 1.4�� � �: ?:,e::���t� ;��±4 � P`� .'�4d.t < � ,..:._ �,eY�71i.� ,n become a permanent reserve The core of the site •:y:ow'M� r :A=sYAM,,; .Z.T ={-< _;s:;^: -.��--:s,» - ��st� V':cr�t•; , Ft° • � � 7-4V , L42 1r ` ' ^.] -:iTt--�1*-'-�s4• ,.•-45-: contains a large open plaza area,a small ballcou rt, Z -'"u;'11. r.r ��• , •n: ”i<4...,,, .. : �.- e�t=� vJr•ri'7LA`� =y; 1 1 ;•f6"•}µt-'�ce-rwiR0 rNf�MyM - # �11:4_Jt �ii �-1- -I-►� ,� Yti� �-14 -4 nearly 20 refusmounds, and an estimated 400 or y3. �.w ^ ".l� � �1,,,Y' �. .a.a9P . ffd .F �,�i.; *ZIs�iM*4 -, tIE_ ;:r• d.•�. �-t- 4%.2t-,7,� s_r :e.---43il�_t.�;^! more p ithouses � ' � � . v. � F�fil � y•,X?7��';,�ri.4� • - r- f�}R rL,A''s- '^ ?,r�,+„i". ' Rci - r . ri• a� - �W",1".".1-y .--4,-,:,��- �,+��-. _ri- sret •:•�•i ri. tyt! hKt-. •;, ; :_ .- �.. , -± ,:, � K ,�, 1Y' - ; ; y .SL4rAt::., 1;. nt•-.�;'�i ( `,�-- •� -�r �X44” ,,..•/ - r _,1�;-,+W'., t.cE,-,14-^tl! The remaining 34acres of the parcelare currently An archaeologist excavates the entryway of a Hohokam pithouse at being excavated by personnel from Desert Arch _ Honey Bee Village. White paint has been used to outline the pattern ogy,Inc., a local firm selected by Pima County backhoe scraped away the overlying soil.Rocks throw h a competitive bid process.Work to date of the house after a g in the foreground are part of an outdoor cooking pit. indicates that,by t some 200will h • r �, . ,`, t:.�,G't ti September, pithouses ave been L1 , 1/4 . ?',, .. the time work ends in late ��;"- ,L �� � `�: ��..: 4. , ,•-1;Ali-j io,„.•„iir4i);, _t'-1.• ntered thus far are numerous cooking pits, outdoorr . , , . ' ;a` tr:',. t..�,...identified.Also encou ,�•.. �:- ... ,� :,�•, - ' � baking agave hearts ��'� .... ��, ,-. '=t ,.- .,�,. largeearth oven, for 1, .••,: „ _:-,1 •. r' ,� . • and a very or honio, it.,.. .. .;:' _ l ,¢; --.. activity areas, � ,; i:. ;.:, • �x , ... ,,e • 1978 byarchaeologists from Pima '4. :t•.:. I.' j:2•••- Honey Bee Village vvas first recorded in gL�:; •• ►s'•:-•wT- r ,,. Desert Archaeology, conducted i,j-} -- . �.... - _" • : •,t • id-1980s gy ,.• .. • Community College.In them ,-i Lam,., ;. _ _ . • the core area of ._ •.- : f and •limited test excavations that focused on - - - survey,mapping, •_--. ofthesitein �`_ of the central area - ^ ;.,-.4. .. .' ,,, ` " • has called forpreservation . :' �t: �r the site. Oro Valley �- -' • approved Honeyr -r ;.,..b. .• . a , 4,"� ..�-.,, voters , ...-i' t.t .. ' the HoneyBeeCanyon Master Plan. Pima County „ �` �'-� �'' a ” '��: d �:'',�, . �.�T�;�:�:�.� _�,?-- . �• ,. . temente 1;,�. .��. �;� ��-r.,- ��•>;:.. ��-r..;-- 4 which is now being imp * <:.�;� , Bee Bond Measure CR4.11 in 200 , ' Agave leaves provided'fiber for san- the site mayhave been first occupied around dais and rope,and the hearts were an The current excavations indicate • in the important food source. 450, several centuries • earlier than previously thought. Occupation A.D.villa e was continuous until roughly A.D. 1250.The goal of the current g ovvth and Chan es in •the settlement over eight •centuries. excavat•ions •is to explore,as fully as possible, the gr g • ' the • backhoe to ex ose as much of the horizontal extent During the excavations,there will be a focus on using . P that g• allow documentation and interpretation of the many households of the site area as possible.This will comprised this village over time. • I ' o o -amhou5Ot5 how r�, aeoogists1enti t,9. JR A LONG TIME, c._, archaeologists working in .:• .,--.:-.�•,-/c,.":••+:.:te,•,.`�:L�l:'i�.,:1,7:p.•";�'•_1�' ..,`-�i,.�„`, l;�t-,es`t',.•• '--.4 ':-,•.•-�..� •-l�.• -.'i �'-,'•: `T-•�_--.� �.s •r southern Arizona thought individual pithouses ti •S --, y^,; f1 .... ... =Viay ``-^ 4 • •. 1 ��y1T�s , ' y '-�- . ice ;-.._ -,•_: y,� ; - g : . , , -- � �Zz. � � - _ .. - _ ,� ;i a►g:5,;' • ` wa�v . �wc`,�it�•.'.F�_Y`�tc+i:s�?7 �` r � A,�_ that were the dwellings ofthe prehistoric Hohokam :;s7 ,, - •- J `f• Jyr �1 ..y _ r � r,,▪ , _F_ '7 ����-=� �ti��'T ` ___....-,-,--,-,--,--- -z7------,----:,---4',---,;2_ -_ • ^ ,: were where a sin le household lived.In the 1970s, _ ,: F _ �cT�� � _ __ _"� .r ty`�^ �nlC ,ltea: �.r_cry .z..,--...,_,--,,,,--_-.."..,-;-„1:--_-,-.. -,,,,,,,,,,,r,,,,.. ,,,,,,,,-.2,--,,,-,4._ �- __ '- .d�--t-• � r,� _ , r._ • ^- ,, F;_ c a ---_ ��-" -"`- ccL .-s��Cr-4 _ 4 L ye ;_ -�. _, _r_: -�� �r- archaeologist David Wilcox, now at the Museum of , , � ., s,t,-,=-''c , y..., "'?.. -i✓•�j- - .��v+��-�^ ��`Y . -.i. 'T"� gw10 � - , -w.x. _ t: teyt?-� : y- - J"�r2 �. t :.:�.• . ,, - '....-'1,-,-,--,-)"-''•---: r, _ , ' , # ,E. ' , _ •. . . _ .. .T_ Northern Arizona,Flagstaff, examinedmapsof �nj , .. . , ' x �. -, __ - tT • ,_...ur _ f -- • excavatedPithouses from the large ballcourt village - , � � . ti g -�� _- 1 " :l5V 4 e , �__v-• • 1:�+ :_"':_ � c�ycu:,, _ i- -.: the Gila River.Henoted consistent '1 } r � y :rtCP• ,_ _ . �-.y �-j- �, �, , _ � � .jt .!iJr�•;'a`: Snaketown on f . ,- �. r -. . , ., ::,,,„.,t-,--...,,,344._.-3, _._ - - z, : , k �. patterns in the orientationof the houses there He -----2,---•,---,,,,,,-;;--,,,--,------- : � - �. ��9 � : • .r � ,- ...t-�--,•.�� -:��--� - � . I� _.�r :=," . - saw that two or more houses often had entryways -,;-..i.'-,--,--,:-;-_,,-,-----,-,,,,,,,, � :,,.�--� _��_�= _,:���L=�w���=��� -, , �_ � ��.�_-�.�--•-�--�.�, ,r:�r :- T� -� � u s-� - �_-� � :Y; 7'L'�ti-:,;- C1�. i .�+__ _��-�-�.-. � �-� r =, r+`.= _-��� rr'"���-r 1�-�=.�,- eF--!,`Z.".. -0, --.---+±.'"''''...-,1- :, l,...-�-, onto a common courtyardspace r. _ arti,_ � -� -. . ', •.��� .�� : ►:• *" '7r f-. W -,,,,,,,,:_,.,:,,,,,,--1,-.,-.4.,,,,,..7,,,,-.:-..-- --��a,•; 1.�y! sY^ • p+-_._ ..� � ��: e�,� , -s.•' -'m�;�'- �-A � L-2?.1.. r ��4,,t,��,�._, ,yti.t ,, 7Tt. Ate.' - ; v ` .. .-'�'.. -1 - ;.,:-:�� •sS,`Y,1,�am•, •�r_ , iG'�' ,;� �../:F- '„c R•�s I -,•v..,sc YC ,-:�`:�,i*-:',,,... ^-�+-,••• :i:i+�,6_ -• ,'_ _ • , w't�....:,,,=--- •„::‘-..-+�G.�^•-.-...:-.4_;•:.-t-r'� ` �' fs�r,, - 1.. i•-•"d• �•�';g•-7.am.. Since that time,similar patterns have been noted at -. � .rc:;��;:!n+':.�:t,:r.1 I!�:5�-,.•-• �i7�s• • A Hohokam pithouse begins with the excavation of a pit to 1-2 feet Hohokam sites all across southern Arizona, and framework of upright mesquite posts is then erected, Hoh in depth. A interpret these courtyard groups as the and roof beams are put in place. Saguaro ribs often serve as hod- places • zontal connectors between the mesquite posts, and then reeds or laces where a household once lived. Most impressive diameter material is attached to the saguaro ribs.The P ds show continuous occupation other smaller isresultingbrush structure is completed with a thick layer of mud that that some courtyards hardens to form the exterior roof and walls. for a centuryor more, indicating that multiple • generations maintained their family homestead in the same location. regularlyA maintained pithouse probably lasted years to 25 and then needed to be replaced. Houses were often burned and then a new house ;,...1-:;;;;.,*-'-ri. • • in onto the same �' o •gbuilt nearby,with its open ® . For archaeologists, careful scraping � �: Boundary courtyard. g lit*. �r of Stripped with a backhoe e uipped With a special blade9 ::.z,, ® ® Areautlineof an ancientcan often reveal a very clear o _�� '- .'.: �#� .;'-.y�.:. Further "' pithouse (see photo on front page). 6 scraping can reveal the layout of an entire • ?b a Y.: • courtyard group. 1 011 • ,... • e r .i • • At Honey Bee Village, work at Area S3 revealed the out- Idoilli , There appear to be two households it , lines of 13 pithouses. pp • represented,distinguished by different colors in this map.It o p 0 Courtyard Group 1 is likely that only two or three houses were in use by a �� household at a time.Analyses after completion of excava -tions may allow the precise sequence of occupation to be II 11 established. CD Courtyard Group 2 r® Pit Stains • 4L-IE �a�%� DESERT ARCHAEOLOGY,INC. T Meters tziijiki•-4 Tucson Blvd. Area S3 3975 North rth ._ �,,,,�.� 85716IfIl ��■.�... It4 .. il0 Tucson,AZ p 15 'jIIf www.desert.com Resolution No. 2006- COUNTY BOARD OF SUPERVISORS RESOLUTION OF THE PIMA THE APPLICATION • APPROVING AND AUTHORIZING FOR REVENUEPASCUAYAQ UI TRIBE FOR FUNDS FROM THE SHARING GRANT RECOVERY AND SITE OF ARCHAEOLOGICAL THE PURPOSE DATA PRESERVATION AT HONEY BEE VILLAGE Pimavoted in 2004 to approve a bond to REAS the citizens of County located in WHEREAS, HoneyBee Village (CR4.11) and interpret the archaeological site of preserve p Oro Valley; and Valleyare cooperating to ensure Pima County and the Town of Oro and WHEREAS, the core area of Honey Bee Village long-term preservation and interpretation ofof the site; and the 9 from data recovery on the periphery the preservation of information Pima Countyis committing all availableHoney Bee bond funds for the WHEREAS, Honey Bee preservation project; and ' data recovery plan approved by the Pima County is implementing a from data WHEREAS, preservation of information • Historic Preservation Office for the Arizona State rY recove on the periphery of the Honey Bee site; and • featureshave been identified within the EAS numerous archaeological funding for data WHEREAS, will require supplemental fu g area of the Honey Bee site, which peripheral recovery and site preservation; and ' Compact has authorized the Pascua WHEREAS, the State of Arizona Gaming p Tribe's annual of the 12/o share of the Yaqui Tribe to administer the distribution q5-601.02(H)(4); and • tate under A.R.S. § contributions to the s • established bythe Pascua Yaqui Tribe the revenue sharing procedures approval WHEREAS, for the project and the • applicant to certify by resolution the support require the pp of applications; and • with program area of"cultural, the proposed project is consistent P g Pascua WHEREAS, P p restoration" as specified by the ' and environmental preservation and historical Yaqui Tribe in the revenue sharing application. NOW THEREFORE, the Pima County BoardSupervisors of Su ervisors hereby resolves as follows: is file an application for a revenue sharing grant 1. County staff hereby directed to PP to supplement from the Pascua Yaqui Tribe the Honey Bee Village preservation project. ro riate state and 2. Pima County will comply with all app tribal regulations, policies,appropriate as theyrelate to the funding award. guidelines, and requirements • agent of the Pima County Board Pima CountyAdministrator shall act as the g 3. The of Supervisors to sign and submit all documents that are necessary to implement and complete the grant application and the project. County ADOPTED AND APPROVED by the Pima Cou y Board of Supervisors this day of , 2006. PIMA COUNTY BOARD OF SUPERVISORS: Chairman of the Board ATTEST: Clerk of the Board APPROVED AS TO FORM: l� �L416. 4 Dept.. , '%moo ty Attorney • 'ri�slTem orar�Internet F'ileslOL}�lA\l�one��Bee PYT Grant App BOS Reso7- C:1Documents and Settrnbslrnassen\Local Settr b p J 06.d oc TOWN OF ORO VALLEY 10 COUNCIL COMMUNICATION MEETING DATE: August 2, 2006 TO: HONORABLE MAYOR & TOWN COUNCIL -s r. 3t113 FROM: Chuck Sweet, Town Manager SUBJ: Discussion and possible action concerning questions from the public and the need for accurate information about Fire Protection and Emergency Medical Service in Oro Valley and the Agreement between Rural Metro Corporation and Golder Ranch Fire District SUMMARY: This item has been placed on the Town Council's agenda at the request of Council Members Helen Dankwerth, Barry Gillaspie, and Al Kunisch. The purpose of the item is for Council discussion and possible action to address citizen and community concerns with respect to recent rate hikes by Rural Metro Corporation. On February 16, 2006, the Golder Ranch Fire District entered into three contractual agreements with the Rural Metro Corporation for fire services, ambulance transport services, and a mutual aid agreement. The effective date of the agreements was April 1, 2006. Under the terms of the agreements, both agencies will respond to fire, emergency medical and ambulatory transport services based on the service unit that is closest to an incident, regardless of existing service area boundaries. However, the fire services agreement allows for the transition of fire and emergency medical services to the Golder Ranch Fire District over a 10 year period via annexations. Ambulatory transport services would be transitioned to Rural Metro Corporation (Southwest Ambulance) over that same timeframe. Over the past few weeks, Town officials have received numerous complaints in regard to rate hikes by Rural Metro Corporation to its customers. Customers believe they are receiving significant rate increases without a commensurate increase in services. Many of these citizens are asking the Town to intervene on their behalf. However, the Town has no legal standing with respect to the contractual agreements. Therefore, Council Members have asked for the Council to explore ways to better inform the public as to the facts and circumstances that surround this issue. ATTACHMENTS: 1. Draft response to citizen inquiries developed by the Golder Ranch Fire District. 2. Copy of article from the "March/April 2006 Oro Valley Vista" newsletter, Changes to Fire and Ambulance Service Explained. SUGGESTED MOTION: I move to direct staff to.... Alf9 Chuck Sweet, Town Manager r • Dear Mr. Sweet and Oro Valley Council Members: Here are some bullet points that may be helpful in responding to citizen's inquiries with regards to those who may experience increases in their rates: 1. As of April 1I, 2006,the beginning of the agreement, the citizens of Oro Valley had the following increased service levels within the Town: All fire engines are staffed with 4 personnel. (this staffing corresponds to the National Standards and provides additional personnel to assist with the citizen's emergency for better safety and efficiency). Of course, more personnel cost more money. An additional 4 person engine company within the Town. Golder Ranch staffed an additional 4 person engine company at the 1st and Palisades fire station. The engine co. which was there was moved to the RM station at Oracle &Magee and occupies that station along with the engine co. that was there previously. (one 4 person engine company costs approx. $750,000.00 to staff 24 hours a day, 7 days a week, 365 a day syear). This does not include the cost of the engine along with all the fire and paramedic equipment on the engine. An additional ambulance staffed with aP aramedic and EMT was put in at the 1st and Palisades station. There is now a 4 person engine company along with 2 ambulances at that station. (one ambulance costs approx. $270,000.00 to staff 24, 7, 365, not including ` the cost of the ambulance itself and the paramedic equipment on board). The response to an Oro Valley citizen's emergency by the closest engine and ambulance, regardless of jurisdictional boundary, through a mutual aid agreement. Both departments are now working together to provide the best possible service to all the residents of 0. V. Now, every citizen in the town has the resources of both providers to handle their emergency which has more than doubled the number of resources that are now available prior to the agreement being signed. Multiple fire units on scene of all working fires in less than 8 minutes. (this requirement calls for more resources andprovides greater protection for the citizens q during a fire emergency). It costs more money to add additional resources. Aplan in place to provide a response time to 90% of all emergency medical calls in 5 minutes or less and 90% to all fire calls in 6 minutes or less. Also, to staff all fire engine companies with a minimum of 4 personnel. The fire issue has been studied in this town for over 10 years. Two citizen's panels studied this issue as well as outside consultants who were brought in provide recommendations to the town. Those recommendations mirrored the National Fire Protection Standards of staffing and response times as listed above. These standards provide for the safety of all of the citizens which should be one of the most fundamental responsibilities of government, and that is to watch out for the health and welfare of the citizens they serve. 1 • 1 1 a This plan also necessitates additional fire stations within the town to meet these standards. (each station costs approximately 1.8 to 2 million dollars to construct, not including the cost of the land). These stations are necessary to meet the standards of cover that the Town has established so that no matter where the citizens are in Oro Valley —at home, at the store, at school or at the park,they will still have the quick response to handle their emergency. Additional personnel will need to be hired to staff these additional stations. (refer to the above costs associated with a 4 person engine company and a 2 person ambulance company). This new single provider model of fire and ambulance service for the Town of Oro Valley is nationally recognized and followed throughout the country. As the fire agencies make this transition of fire service to Golder Ranch Fire District through the annexation process, services will be paid for via a secondary assessed property tax that is reserved solely for emergency services. Fire Departments do a lot more than put out fires. They provide emergency paramedic services, wildland firefighting, hazardous materials response, homeland security response, technical rescue, swift water rescue, motor vehicle accident response, blood pressure checks, plan reviews, code enforcement, annual inspections, fire investigations, public fire prevention and education, CPR classes, school programs, snake removal, bee removal, vehicle and home lockout assistance, smoke detector battery changes, and numerous additional services. No matter who the service provider is, in order to meet the National Fire Protection Standards which have been adopted by the Town to help protect its citizens, there is going to be increased costs. The citizens of Oro Valley deserve superior police protection and superior fire and emergency medical services protection. These standards will assist in providing for your safety and will continue to make this a"community of excellence". I hope some of these bullets will be helpful in responding to the citizen's concerns. Please continue to forward any questions and/or concerns to myself or Chief Sullivan and we will be happy to provide additional information to those who still have concerns. We are also proceeding with other additional avenues to help educate the public during this transition. For easy reference, here is our contact information: Fire Chief John Fink Division Chief John Sullivan Phone: 825-9001 Phone: 825-9001 Email: jfinkgolderranchfire.org jsullivangolderranchfire.org Unfortunately, the citizens that I have been hearing from are those citizens whose costs have increased. There are also those whose rates have remained the same and those whose rates have decreased. More and more of these scenarios will occur once the citizens are annexed into the Fire District because of being able to deduct their increase in property taxes if they itemize their taxes. (The statistics for Oro Valley show that 70% of homeowners itemize their taxes). Other benefits once annexed include probable reduced homeowner's insurance premiums due to the Insurance Office Rating of the Fire District and also their ambulance bill being subsidized by their fire district fees so that they will not receive a bill for any portion of their ambulance transport costs. If you need anything else, please don't hesitate to give me a call. Sincerely, John Fink, Fire Chief Golder Ranch Fire District The following article appeared in the March/April 2006 edition of the Town newsletter, the"Oro Valley Vista." Changes To Fire and Ambulance Service Explained For many years,fire and emergency services in Oro Valley have been split,meaning that two different organizations were providing services in different parts of the community. Broadly speaking, Golder Ranch Fire District provided fire and emergency service to the northern portion of the Town(generally north of Tangerine Road)while a private company, Rural Metro, provided services on a subscription basis to the southern portion of the Town. This split service was the natural outgrowth of a rapidly expanding community that did not have its own fire department. The Town of Oro Valley did,however, adopt service standards that apply equally to both providers. Nevertheless,there were inherent differences between the two providers. Since Golder Ranch is a special district, it has the ability to levy a property tax to fund its activities. The tax is based upon the assessed value of the property and applies to all properties in the district. On the other hand, Rural Metro is a subscription service, meaning that property owners could choose whether or not to participate. Generally speaking,the subscription rate is based upon the square footage of a structure. After many months of discussions, Golder Ranch Fire District and Rural Metro have proposed an agreement that will bring services together for the entire community. Under the proposed agreement, Golder Ranch would provide fire services to the entire Town, and Rural Metro— through its Southwest Ambulance Division—would provide medical transport services for the entire Town. Once the agreement is signed, Golder Ranch will begin the process of annexing portions of the Rural Metro area into the district. The state requirements for annexation are extensive, and it may take up to 7 years for the annexation process to be completed, but the annexation will proceed in three phases. In the mean time, Rural Metro subscribers in the areas that may be annexed will continue to receive services from Rural Metro or Golder Ranch—whichever provider has the most appropriate and closest department If a homeowner has paid Rural Metro for an annual subscription, and if the homeowner's property should be part of an annexed area during the subscription year, a prorated amount of the subscription fee will be refunded to the property owner once the annexation is complete. Rural Metro has also agreed to adjust its subscription rates so that property owners will pay an amount that is comparable to the Golder Ranch Fire District's tax rate. Property owners who choose not to subscribe to Rural Metro will be billed separately for any emergency service that they request. Normal 911 response will continue to include an ambulance and fire truck.