HomeMy WebLinkAboutMinutes - Budget and Finance Commission - 3/19/2019 MINUTES
ORO VALLEY BUDGET AND FINANCE COMMISSION
REGULAR SESSION
Tuesday,March 19,2019
HOPI CONFERENCE ROOM
11000 N.LA CANADA DRIVE
CALL TO ORDER—Administrative Services Director/CFO called the meeting to order
at 4:04 p.m.
ROLL CALL
PRESENT: James Beasley,Commissioner
John Latchford,Commissioner
David Newell,Commissioner—(attended via phone)
Susan Rosenberg,Commissioner
Cathy Solverson,Commissioner
STAFF PRESENT: Joseph C.Winfield,Mayor
Mary Jacobs,Town Manager
Stacey Lemos,Administrative Services Director/CFO
Wendy Gomez,Senior Budget Analysist
CALL TO AUDIENCE
No speakers
AGENDA
1. WELCOME NEW MEMBERS AND TOWN COUNCIL LIAISON
The Commissioners and Town Staff provided a quick background on themselves.
2. ELECTION OF CHAIR
Mayor Winfield asked the new Commissioners if anyone was interested in acting as
Chairman. Commissioner Beasley came forward and expressed his interest.
MOTION:A motion was made by Commissioner Solverson and seconded by
Commissioner Rosenberg to nominate Commissioner Beasley as Chair of the Budget
and Finance Commission.
MOTION carried,5-0.
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3. ELECTION OF VICE-CHAIR
Mayor Winfield asked the new Commissioners if anyone was interested in the Vice-
Charmain position. Commissioner Latchford stated he would be interested.
MOTION:A motion was made by Commissioner Latchford and seconded by Chair
Beasley to nominate Commissioner Latchford as Vice Chairman.
MOTION carried,5-0
4. DISCUSSION AND APPROVAL OF RECURRING BUDGET AND FINANCE
COMMISSION MEETING SCHEDULE
Discussion ensued between the Commission and Town Staff regarding dates,times
and room availability. Commissioners suggested meeting prior to the Town Council
meetings.
MOTION:A motion was made by Commissioner Rosenberg and seconded by
Commissioner Solverson to hold the Budget and Finance meetings on the 3.Tuesday
of each month at 4:00 p.m.
MOTION carried,5-0.
5. REVIEW OF BUDGET AND FINANCE COMMISSION ADOPTED OPERATING
PROCEDURES
Ms.Lemos gave a brief summary of the Resolution which established the Budget and
Finance Commission.
6. REVIEW AND DISCUSSION OF TOWN FINANCES AND BUDGET OVERVIEW
Ms.Lemos discussed the budget process and the budget calendar with the Commission
as well as provided a PowerPoint presentation.
FUTURE AGENDA ITEMS
Chairman Beasley asked Ms.Lemos if the Commission should create a shopping list of
items they would like to see on future agendas. Ms.Lemos mentioned to keep in mind
that Council and the Town Manager may also suggest items.
Ms.Lemos stated there would be future study sessions that the Commissioners would
be able to attend. Commissioner Solverson asked if Ms.Lemos would keep the
Commissioners informed as to what other meetings/study sessions the Commission
should attend. Ms.Lemos answered yes.
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NEXT MEETING:April 16,2019 in the Hopi conference room
ADJOURNMENT
MOTION:A motion was made by Vice-Chari Latchford and seconded by Commissioner
Newell to adjourn the meeting at 6:26 p.m.
MOTION carried,5-0.
Prepared by:
C0J-laCti/p
Veronica Cubbage
Senior Office Specialist
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of
the regular session of the Budget and Finance Commission of Oro Valley,Arizona held
on the 19th day of March,2019.I further certify that the meeting was duly called and
held and that a quorum was present.
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