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HomeMy WebLinkAboutMinutes - Budget and Finance Commission - 4/16/2019 MINUTES ORO VALLEY BUDGET AND FINANCE COMMISSION REGULAR SESSION Tuesday,April 16,2019 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE CALL TO ORDER— Chairman Beasley called the meeting to order at 4:00 p.m. ROLL CALL PRESENT: James Beasley,Commissioner John Latchford,Commissioner David Newell,Commissioner Susan Rosenberg,Commissioner Cathy Solverson,Commissioner STAFF PRESENT: Joseph C.Winfield,Mayor Mary Jacobs,Town Manager Stacey Lemos,Administrative Services Director/CFO Wendy Gomez,Senior Budget Analysist CALL TO AUDIENCE No speakers AGENDA 1. APPROVAL OF MARCH 19,2019 MINUTES MOTION:A motion was made by Vice Chairman Latchford and seconded by Commissioner Rosenberg to approve the March 19,2019 minutes as written. MOTION carried,5-0. 2. REVIEW AND DISCUSSION OF FINANCIAL STATUS UPDATE THROUGH FEBRUARY,2019 Ms.Lemos gave an overview of the financials and also provided a PowerPoint presentation. Discussion ensued between the Commission and Town staff regarding subsidies of the golf course and the restaurant located at the Community Center. 1 4.16.19 Budget&Finance Commission Town staff and the Commission discussed moving the May 2151 Budget and Finance Commission meeting to an earlier date in order to provide any recommendations the Commission may have to the Mayor and Councilmembers before the FY19/20 Budget is approved. Chairman Beasley suggested moving this discussion to the Future Agenda Items portion of the meeting. 3. PRESENTATION AND DISCUSSION OF TOWN MANAGER'S RECOMMENDED BUDGET FOR FY 19-20 Ms.Jacobs discussed in detail as well as provided a PowerPoint presentation on the Town Manager's Recommended Budget for FY 19/20. 4. PRESENTATION AND DISCUSSION OF 5—YEAR FINANCIAL FORECAST Ms.Gomez presented a PowerPoint Presentation and gave a brief summary to the Commissioners regarding the Town's 5-year forecast. 5. DISCUSSION AND POSSIVLE ACTION ON BUDGET AND FINANCE COMMISSION FUTURE AGENDA ITEMS Chairman Beasley began the discussion to move next month's Budget and Finance Commission meeting to a different date, in order to provide Council with any recommendations the Commission may have prior to the Council meeting. This would allow Council time to review any recommendations made by the Commission. The Commission agreed to move the Budget and Finance meeting date to May 14,2019. The Mayor and Town staff suggested the Commission think about attending other Commission meetings, such as Parks and Recreation,Water Utility Commission and Historical Preservation Commission. FUTURE AGENDA ITEMS The Commission requested to see Recreation,to include golf,the Community Center, Aquatic Center,use of fields and courts on an upcoming agenda.This would allow the Commission to see subsidy/revenues. NEXT MEETING: May 14,2019 in the Hopi conference room ADJOURNMENT MOTION:A motion was made by Vice-Chairman Latchford and seconded by Commissioner Rosenberg to adjourn the meeting at 7:22 p.m. MOTION carried,5-0. 2 4.16.19 Budget&Finance Commission Prepared by: VC,ubbw Veronica Cubbage Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Budget and Finance Commission of Oro Valley,Arizona held on the 16.day of April,2019.I further certify that the meeting was duly called and held and that a quorum was present. 3 4.16.19 Budget&Finance Commission