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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 4/18/2024MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION APRIL 18, 2024 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 4:00 PM   CALL TO ORDER Chair Crocker called the meeting to order at 4:00 P.M.   ROLL CALL Present: Richard Hawkinson, Commissioner Gary Mattson, Vice Chair Richard Crocker, Chair Staff Present:Aimee Ramsey, Assistant Director Public Works John Spiker, Stormwater Division Manager Attendees: Dr. Harry Greene, Town Council Liaison  Councilmember Greene was excused from the meeting at 5:03 P.M.   CALL TO AUDIENCE There were no speaker requests at this time.   COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) Councilmember Green reported that the Council voted on two significant items last night: To reestablish the shade structure at the Farmers Market To withdraw from Visit Tucson, where the cost is 1/2 million dollars for the membership. The Town will try those activities on their own.   DIRECTORS REPORT (INFORMATIONAL ONLY) Stormwater Division Manager John Spiker commented on the following: Pima County is holding a senior resource fair at Steam Pump Ranch on Sat April 20. Pima County Flood Control District (PCFCD) is partnering with Stormwater Utility to do outreach to seniors regarding flood mitigation and flood insurance. The Town and PCFCD pre-monsoon maintenance activity: Mutterers, Rooney, Pusch Wash confluence, maintenance includes sediment and vegetation removal to restore the capacity. Gravel Pit Wash maintenance includes bank repair. The Parks Department is coordinating a public event of the planting of 50 trees for the Town's 50th anniversary. Stormwater Commission vacancies.   REGULAR SESSION AGENDA   04/18/24 Minutes, Stormwater Utility Regular Session Meeting 1 1.REVIEW AND APPROVAL OF THE FEBRUARY 15, 2024 MEETING MINUTES       Motion by Vice Chair Gary Mattson, seconded by Commissioner Richard Hawkinson to approve the meeting minutes as written.  Vote: 3 - 0 Carried   2.DISCUSSION OF MEETINGS AND EVENTS       Mr. Spiker discussed recent meetings and events. As part of the Stormwater Management Plan we are required to do outreach at Town's 50th Anniversary celebration Stormwater quality runoff and floodplain management James Kreigh and Steam Pump Ranch   3.DISCUSSION OF 2023/2024 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, THIRD QUARTER REPORT       Mr. Spiker reported that the Town is on track to meet the yearly goals of the MS4 Compliance Schedule which runs from September to September.   4.PRESENTATION AND DISCUSSION OF THE ORO VALLEY STORMWATER UTILITY FEE ANALYSIS REVIEW       Mr. Spiker presented three items to the commission in regard to the rate review: 1. Potential Rate Review Schedule Mr. Spiker presented the timetable for a potential Stormwater Utility rate adjustment. Beginning with, the Commission recommended a no-rate adjustment for Fiscal Year 24/25 in November 2023. Mentions of a September 2024 recommendation to adjust the rate by the Commission would then make its way to the Town Council in early 2025 for a potential public hearing on the matter in Spring 2025. Formal adoption in Summer 2025 and enacting the adjustment in July 2025. Clarification was given that the potential rate adjustment would likely be enacted in July 2025. Mr. Spiker mentioned a report to be prepared by staff to present to the Town Council. Commissioner Hawkinson requested that the original mission statement and activities are to be highlighted in that report and that those driving activities are still being completed now and shall be in the future. 2. Fiscal Year 24/25 Stormwater Utility Budget Request Mr. Spiker presented the current budget request for the upcoming fiscal year. Ms. Ramsey made mention that the current budget request assumes grant funds for 2 Sierra Wash projects and the Highlands Wash projects are assumed to be coming to the Town. She also made mention that funding from Pima County will be used for Gravel Pit Wash and Mutterer Wash maintenance activities. Mr. Spiker walked the Commissioners through the various expense and revenue related items found in the budget requests. Commissioner Hawkinson asked if the vehicle allowance for the street sweeper will be solely purchased by the Stormwater Utility and Ms. Ramsey acknowledged in the affirmative. Mr. Spiker made reference to the reserve fund dipping below the 15% threshold as required by Town Code Chapter 17 in the current budget request. 3. Future Project Needs Mr. Spiker presented some of the future project needs the Stormwater Utility will be attempting to 04/18/24 Minutes, Stormwater Utility Regular Session Meeting 2 deliver. Commissioner Mattson spoke in regard to the national debt load and current inflation numbers, relaying that roughly a 4% inflation number should be used when forecasting future costs. Commissioner Mattson also spoke in regard to increased labor and material costs happening now and in the recent past.   ADJOURNMENT    Motion by Vice Chair Gary Mattson, seconded by Commissioner Richard Hawkinson to adjourn the meeting.  Vote: 3 - 0 Carried    Chair Crocker adjourned the meeting at 5:15 P.M.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 18th day of April 2024. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Yarina Hynd Senior Office Specialist 04/18/24 Minutes, Stormwater Utility Regular Session Meeting 3