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HomeMy WebLinkAboutMinutes - Water Utility Commission - 5/13/2019 MINUTES ORO VALLEY WATER UTILITY COMMISSION REGULAR SESSION MONDAY,MAY 13,2019 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE CALL TO ORDER—Chair McMillan called the meeting to order at 6:00 p.m. ROLL CALL PRESENT: Byron McMillan,Chair Anne Campbell,Vice Chair Chuck Hollingsworth,Commissioner Charlie Hurt,Commissioner Robert Milkey,Commissioner Winston Tustison,Commissioner EXCUSED: Richard Reynolds,Commissioner STAFF PRESENT: Peter Abraham,P.E.,Water Utility Director Lee Jacobs,P.E.,C.P.M.,Engineering Division Manager Karn Boyce,Water Conservation Specialist ALSO PRESENT: Councilmember Pira CALL TO AUDIENCE—No speakers. 1. APPROVAL OF MARCH 11,2019 MINUTES AND APRIL 15,2019 MINUTES MOTION:A motion was made by Commissioner Milkey and seconded by Commissioner Hurt to approve the March 11,2019 and April 15,2019 minutes as written. MOTION carried,6-0. 2. DISCUSSION ON WATER CONSERVATION PROGRAM(K.Boyce) Ms.Boyce reviewed the following conservation matters: -Water audits -Conservation Kids program -WaterSmart portal -Upcoming HOA Forum presentation Ms.Boyce discussed the questions and results from the FlashVote survey. 3. DISCUSSION AND POSSIBLE ACTION ON CHANGING THE WATER UTILITY COMMISSION MONTHLY MEETING TIME 05-13-19 Water Utility Commission 1 The Commission discussed potentially changing the meeting time to 5 p.m. MOTION:A motion was made by Vice Chair Campbell and seconded by Commissioner Hurt that for the remainder of the calendar year the meeting shall start at 5:00 p.m.and it will go back to 6:00 p.m.at the end of the calendar year and that we add"Call to the Audience"at the end of each agenda for that same time period.MOTION carried,6-0. 4. UPDATE ON THE NORTHWEST RECHARGE AND RECOVERY DELIVERY SYSTEM PROJECT PARTNERED AND INDEPENDENT PORTIONS Mr.Abraham provided an update for the partnered portion of the project: -Project location -Partnering and Technical committees -Program support services,budget and funds -Drilling of exploratory wells has begun -Native plant survey is complete -Preliminary investigations are underway Mr.Jacobs provided an update on the independent portion of the project: -Phase 1 project management,coordination and engineering services -Survey and data collection -Environmental permitting and compliance -Phase 1 Pipeline Route Study and preliminary design -Phase 2 property acquisition and design -Four year construction/interconnect outlook for 20/21 through 23/24 -Overview of the project GIS mapping tool 5. REPORT ON CHAIR MCMILLAN'S MEETING WITH MAYOR WINFIELD TO INCLUDE INFORMATION REGARDING TOWN STRATEGIC GOALS AND WATER UTILITY COMMISSION COMMUNICATION WITH THE TOWN COUNCIL Chair McMillan reviewed his meeting with the Mayor -Purpose is for Mayor to learn about the various boards and commissions -Town Council Strategic Leadership Plan Areas -Area 4:Roads,Water and Town Assets -Area 6:Effective and Efficient Government -Mayor and Council would like to be more engaged with the boards and commissions -The Subcommittee agendas need to include the Strategic Leadership Plan goals -Mayor and Town Council trainings may include boards and commissions -Discussed work of Water Utility Commission and two subcommittees -Commissioners speaking to Council on various topics,if necessary Discussion ensured regarding presentations to the Town Council. 6. TOWN COUNCIL MEETINGS/COMMUNICATIONS(Councilmember Pina) 05-13-19 Water Utility Commission 2 Councilmember Pina reviewed the following:budget;FlashVote;May 15th Town Council meeting includes tentative budget adoption and water rates;June 6th Town Council meeting includes final budget adoption. 7. SUBCOMMITTEE/COMMISSIONER REPORTS a. Finance Subcommittee—No report. b. Water Resources and Conservation Subcommittee Vice Chair Campbell submitted a list of topics to Mr.Abraham to review at the next meeting.Chair McMillan suggested keeping the Strategic Leadership Plan in mind. 8. STAFF REPORTS a. Water Supply and Usage Report (P.Abraham) Mr.Abraham presented the water production information for the Countryside and Oro Valley water service areas.The statistics illustrate data from January—April 2019. b. Capital Projects (L.Jacobs) Mr.Jacobs reviewed the following projects:Oracle and Hardy wheeling station;High Mesa HP tank replacement;MAG meter wells/boosters;Nakoma Sky production well drilling;La Reserve PRV station;backflow retrofit of fire protection systems;operations office improvements;valve replacement program;wall upgrades/improvements;La Cholla widening/water modifications and the NWRRDS Phase 1 preliminary design. 9. DIRECTOR'S REPORT (P.Abraham) a. Upcoming Meetings Mr.Abraham announced the upcoming meetings. b. Water News Mr.Abraham presented the following: -The 2016-2019 upper Colorado Basin snowpack information -The current Colorado snow water equivalent comparisons as of May 9,2019 -Projections from the Bureau of Reclamation's 24-month study -Lower Basin Drought Contingency Plan FUTURE AGENDA ITEMS—No items discussed. NEXT MEETING: JUNE 10,2019 LOCATION:HOPI CONFERENCE ROOM ADJOURNMENT 05-13-19 Water Utility Commission 3 MOTION:A motion was made by Commissioner Tustison and seconded by Commissioner Milkey to adjourn the meeting at 7:33 p.m.MOTION carried,6-0. Prepared by: Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley,Arizona held on the 13th day of May,2019.I further certify that the meeting was duly called and held and that a quorum was present. 05-13-19 Water Utility Commission 4