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HomeMy WebLinkAboutPackets - Council Packets (1077) ***AMENDED (5103/05, 4:00 PM) **AMENDED (4/29/05, 4:30 PM) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 4, 2005 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:30 PM 1. Pursuant to ARS 38-431.03(A)(3) & (A)(7), Consultation with the Acting Town Attorney for Legal Advice and discussion relating to the purchase/lease of real property for Town Facilities. 2. Pursuant to ARS 38-431.03(A)(3) & (A)(7), legal advice and update pertaining to Honey Bee Village Bond Project. 3. **Pursuant to ARS 38-431.03(A)(3) and (A)(4) Consultation with the Town Attorney for direction and legal advice regarding Stop OV Outrageous Giveaways v. Cuvelier Lawsuit, 2 CA-CV 2004-0216 4. ***Pursuant to ARS 38-431(A)(1) Consultation with the Human Resources Director regarding employment agreement negotiations with Town Engineer candidate. REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed 05/04/05 Agenda, Council Regular Session 2 on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes —04/06/05 & 04/13/05 B. Police Report— March 2005 C. OV12-03-33 Approval of a re-plat of Palisades South and Palisades Point subdivisions to create a new lot from a portion of Lot 11 of Palisades South and a portion of Lot 9 of Palisades Point, Parcel # 220-07-0170 (Lot 11) and 220-07-0390 (Lot 9) D. Approval of amendments to Council Policies #4 Usage of Town Hall & Facilities; Policy #5 Advisory Board; Commissions; and Committee Relationships with Town Council and Staff; Policy #7 Food Policy for Town Meetings; Policy #8 Council Liaison to Boards & Commissions; #9 Council Liaison to Amphitheater School District Governing Board; #11 Standard Request Form for a member of the Town Council to request an item on the Town Council Agenda E. Resolution No. (R)05- 20 A Resolution of the Mayor and Council of the Town of Oro Valley, Arizona authorizing and approving the lease for the Oro Valley Police Department Substation at 8001 N. Oracle Road (The "Lease") F. **Appointment of Ms. Teree Bergman to fill the immediate vacancy on Planning & Zoning Commission with a term ending June 30, 2005 while retaining original appointment declared April 6, 2005 G. **Rejection of Bids for furnishings for the Oro Valley Public Library Expansion and instruct staff to rebid after evaluating each item and considering alternatives H. **Approval of payment of attorneys' fees for the Stop OV Outrageous Giveways v. Cuvelier Lawsuit, 2 CA-CV 2004-0216 2. ACCEPTANCE OF THE ORO VALLEY WATER UTILITY COMMISSION 2005 ANNUAL REPORT 3. PUBLIC HEARING — ORDINANCE NO. (0)05-16 ADOPTING A CONDITIONAL USE PERMIT TO ALLOW ORO VALLEY CAR WASH IN THE MERCADO DEL RIO COMMERCIAL CENTER, LOCATED ON THE NORTH SIDE OF PUSCH VIEW LANE WEST OF ORACLE ROAD, PARCEL # 224-28-143A 4. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) 05/04/05 Agenda, Council Regular Session 3 CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 04/22/05 AMENDED AGENDA POSTED: 04/29/05 4:30 p.m. 4:30 p.m. lh rg 2nd AMENDED AGENDA POSTED: 05/03/05 4:00 p.m. lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at 229-4700. 05/04/05 Agenda, Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. **AMENDED (4/29/05, 4:30 PM) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 4, 2005 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431.03(A)(3) & (A)(7), Consultation with the Acting Town Attorney for Legal Advice and discussion relating to the purchase/lease of real property for Town Facilities. 2. Pursuant to ARS 38-431.03(A)(3) & (A)(7), legal advice and update pertaining to Honey Bee Village Bond Project. 3. **Pursuant to ARS 38-431.03(A)(3) and (A)(4) Consultation with the Town Attorney for direction and legal advice regarding Stop OV Outrageous Giveaways v. Cuvelier Lawsuit, 2 CA-CV 2004-0216 REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 05/04/05 Agenda, Council Regular Session 2 1 . CONSENT AGENDA (Consideration and/or possible action) A. Minutes —04/06/05 & 04/13/05 B. Police Report— March 2005 C. OV12-03-33 Approval of a re-plat of Palisades South and Palisades Point subdivisions to create a new lot from a portion of Lot 11 of Palisades South and a portion of Lot 9 of Palisades Point, Parcel # 220-07-0170 (Lot 11) and 220-07-0390 (Lot 9) D. Approval of amendments to Council Policies #4 Usage of Town Hall & Facilities; Policy #5 Advisory Board; Commissions; and Committee Relationships with Town Council and Staff; Policy #7 Food Policy for Town Meetings; Policy #8 Council Liaison to Boards & Commissions; #9 Council Liaison to Amphitheater School District Governing Board; #11 Standard Request Form for a member of the Town Council to request an item on the Town Council Agenda E. Resolution No. (R)05- 20 A Resolution of the Mayor and Council of the Town of Oro Valley, Arizona authorizing and approving the lease for the Oro Valley Police Department Substation at 8001 N. Oracle Road (The "Lease") F. **Appointment of Ms. Teree Bergman to fill the immediate vacancy on Planning & Zoning Commission with a term ending June 30, 2005 while retaining original appointment declared April 6, 2005 G. **Rejection of Bids for furnishings for the Oro Valley Public Library Expansion and instruct staff to rebid after evaluating each item and considering alternatives H. **Approval of payment of attorneys' fees for the Stop OV Outrageous Giveways v. Cuvelier Lawsuit, 2 CA-CV 2004-0216 2. ACCEPTANCE OF THE ORO VALLEY WATER UTILITY COMMISSION 2005 ANNUAL REPORT 3. PUBLIC HEARING — ORDINANCE NO. (0)05-16 ADOPTING A CONDITIONAL USE PERMIT TO ALLOW ORO VALLEY CAR WASH IN THE MERCADO DEL RIO COMMERCIAL CENTER, LOCATED ON THE NORTH SIDE OF PUSCH VIEW LANE WEST OF ORACLE ROAD, PARCEL # 224-28-143A 4. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) 05/04/05 Agenda, Council Regular Session 3 CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 04/22/05 AMENDED AGENDA POSTED: 04/29/05 4:30 p.m. 4:30 p.m. lh rg When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at 229-4700. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 4, 2005 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431.03(A)(3) & (A)(7), Consultation with the Acting Town Attorney for Legal Advice and discussion relating to the purchase/lease of real property for Town Facilities. 2. Pursuant to ARS 38-431.03(A)(3) & (A)(7), legal advice and update pertaining to Honey Bee Village Bond Project. REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during y "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1 . CONSENT AGENDA (Consideration and/or possible action) A. Minutes —04/06/05 & 04/13/05 B. Police Report— March 2005 C. OV12-03-33 Approval of a re-plat of Palisades South and Palisades Point subdivisions to create a new lot from a portion of Lot 11 of Palisades South and a portion of Lot 9 of Palisades Point, Parcel # 220-07-0170 (Lot 11) and 220-07-0390 (Lot 9) D. Approval of amendments to Council Policies #4 Usage of Town Hall & Facilities; Policy#5 Advisory Board; Commissions; and Committee Relationships with Town Council and Staff; Policy #7 Food Policy for Town Meetings; Policy #8 Council Liaison to Boards & Commissions; #9 Council Liaison to Amphitheater School District Governing Board; #11 Standard Request Form for a member of the Town Council to request an item on the Town Council Agenda E. Resolution No. (R)05- 20 A Resolution of the Mayor and Council of the Town of Oro Valley, Arizona authorizing and approving the lease for the Oro Valley Police Department Substation at 8001 N. Oracle Road (The "Lease") 2. ACCEPTANCE OF THE ORO VALLEY WATER UTILITY COMMISSION 2005 ANNUAL REPORT 3. PUBLIC HEARING — ORDINANCE NO. (0)05-16 ADOPTING A CONDITIONAL USE PERMIT TO ALLOW ORO VALLEY CAR WASH IN THE MERCADO DEL RIO COMMERCIAL CENTER, LOCATED ON THE NORTH SIDE OF PUSCH VIEW LANE WEST OF ORACLE ROAD, PARCEL # 224-28-143A 4. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during y . "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 04/22/05 4:30 p.m. lh Whenp ossible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If anyperson with a disabilityneeds anytype of accommodation, please notify the Town Clerk's Office at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION APRIL 6, 2005 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER 6:02 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Barry Gillaspie, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Conny Culver, Council Meti Helen Dankwerth, Coun ember ` i • %H rrq/r�. TerryParish, Council '44 ler EXECUTIVE SESSION AT OR AFTER 6:00 MOTION: A MOTION was made by °" .�w•��� it Membe •yxs�-r werth and SECONDED by Council Member Culver to go into Exe v, .� iH, at 6: -s :m. for the following purpose 1. Pursuant to ARS 38-431.03 (A I., ' ` "` ( onsultation with the Town Attorney for legal : - rtrrnd di ; "on relating to the purchase/lease of Real ff •r'M1y%,fir. 1...Sr•' Property for T "` :f.Y�ac` v • 2. Pursuant to 411: 8-4!!; ; ;, a (3)` $ '(A)(7) Consultation with the Town Attorney for ' s��� '"-":' ssion relating to possible legal action regards 7. .i cquif�f� �'!%'e.:. Steam 'ump Ranch Historic property y ryr .f.' l•`ifs'... '. ,,r,44?"0".40414 ' 41, MOTION " Atz� '1rfFGi;s.r V Ma or Loom" .1:•,b,bv 8 punced, t in addition to the Town Council, the Town Manager, the Town Clerk an s ; -,.:.1 v c N.t�: y own Attorney, John Brady, Outside Legal Counsel an d N,r Andria Burke, App z:1 ; 'wrom Sanders K. Solot & Associates would be present for Items 1 and 2 and Communj Development Director Brent Sinclair would be present for Item 2. Mayor Loomis RECESSED the Executive Session until Thursday, April 7, 2005 at 6:00 p.m. RESUME REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER - 7:35 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Barry Gillaspie, Vice Mayor 04/06/05 Minutes,Council Regular Session 2 Paula Abbott, Council Member K.C. Carter, Council Member Conny Culver, Council Member Helen Dankwerth, Council Member Terry Parish, Council Member Acting Town Attorney Tobin Sidles announced that the Executive Session was recessed and would resume Thursday, April 7, 2005 at 6:00 p.m. PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS ;G;,13,4 Town Manager Chuck Sweet reviewed the upcoming . „•: rigs and ` .. y i4'•' !/ ktG COUNCIL REPORTS `r 111441;:•1 1,.yAy/: Council Member Culver gave a report on a parliamer rocedures session that she attended at the National League of Citie ,. pAlference in�'�� .ington D.C. 'Ve�i%:. .�.1'l•iY;/;fj/."+'.Q'//`/.,J,Vii{/ %/`v: Council Member Dankwerth reported th: s• tpke, ixmately five hours going through the Town's permitting process fo " :. I' j a / .Y;'e or business, etc. She stated :~ ` ogo t : . ;: with Town staff She commented that that she still has more of the e� ���..,' it was worthwhile and rec.;i• , :en.41,/,;._hat th=f er Council members take advantage of the opportunity. • � %•f`. `/;/�::.: ,fix: ^" gm. J/i/1A' DEPARTMENT i OR ofrafgon 4-401:#, / r,s. '.�::; Police Chie Y ; y Sh. n:z': oua that a joint venture with the Parks and Recreation Departme k,,:,come to 'I:ion-on with the purchase of a "Rec and Roll" Trailer that will be used to privn4,44dditiosip.4recreational opportunities for the Town's youth. He stated that RICO (Rac$` -N• :jp-Ar ced & Corrupt Organizations) monies funded the trailer. w• � »�. Hamrte:, Town Engineer Bill " sen reported that the week of April 4th— 8th is National Work g p p Zone Awareness Week. He stated that Oro Valley is one of five communities in the State that has been awarded a "sign zone" package for their Public Works Department from the Arizona Technical Assistance Program. He explained that the package consists of equipment used in work zones such as cones, barricades, signs, flags, work vests, etc. Mr. Jansen further reported on the Town's road projects as follows: ✓ La Canada Extension—Asphalt rubber surfacing will be finished on April 5th with plans to open the road on April 26th. ✓ La Canada Widening—Asphalt rubber surfacing will begin on April 18th and should be completed by April 22nd 04/06/05 Minutes,Council Regular Session 3 ✓ Rancho Vistoso overlay for Reclaimed Water system installation—Asphalt rubber surfacing will take place on April 11th— 12th. TOWN MANAGER'S REPORT-No report. CALL TO AUDIENCE— Chester Cohen, 1280 W. Saddlehorn Drive, President of Logan's Crossing HOA, referenced an equestrian trail near Logan's Crossing subdivision that was accepted by Pima County in 1989. He stated that the County is now looking into moving the trail 500 feet which would violate the Town's ordinances by bringing it adjacent to a property owner's land. He explained that there has been no discussion wit neighbors in the area. He reviewed the area of concern and asked that the Town ` -Ylwith the County to find out what is going on y fi f,•? SCC''"�f"�"% Jake Vernon, 8215 N. Oracle Road, #51, stated that he :;: stopped ia;;Oro Valley Police for working out" in his wheel chair on the shoulder of Oracle RgF l 4He stated that he was preparing for a cross county "push" andquesti� a why he was being stopped. 40";,, Az,, Mfv, to a request from Council M"i x.- Abbott r "f' : n In responseq .,,• g the Town meeting with h.icy,„ F i:' Pima County on the trail issue brought r; + :f r. Co" z own Manager Chuck Sweet stated that the Town has been in c 1, ;;.n . ; 9 tion with Pima County regarding the alignment and maintenance o: ;_ �,tun Y rail. He also explained that Parks and Recreation Admin•. insle �%}�� '?� c er and Community Development Brent Sinclair cop 't':" ' � with x'ima County's Parks Director to help 0,47 Director � y find a solution to this s• „Aron. � �.er ex#: dined that this trail is the only safe trail enter t�� �J �5� �: ���'is area. for equestrians to ?? - 70: fi Reeder would be meeting with another Mayor Loomis��� �" � .�� �]ain"�:� �t he and Ms. H '��"" � � "���� will be workin YfHe stated that they g with the representati (tr Lo•'at .Cro . . County to ii,1;:4t resolve th(41'' e. 101%,- In response to a tyy: t , Council Member Abbott, Police Chief Danny Sharp stated that he would mee r• Vernon to discuss any issues and to help determine places that he can safely wo Y" out. 1. CONSENT AGENDA MOTION: Vice Mayor Gillaspie MOVED to APPROVE the Consent Agenda as presented. Council Member Parish SECONDED the motion. Motion carried, 7 — 0. A. Minutes— 02/07/05; 02/28/05; 03/02/05; 03/07/05; 03/09/05; 03/16/05 B. Police Report—February 2005 C. Resolution No. (R)05 -15 Authorizing and approving the execution of an Intergovernmental Agreement by and between the Town of Oro Valley and 04/06/05 Minutes,Council Regular Session 4 the City of Tucson to utilize Federal Transit Administration (FTA) funds to purchase one replacement van for Oro Valley's Transit Service for Elderly and Disabled Residents— Coyote Run D. Resolution No. (R)05-16 Accepting the bid and award of contract to Brown and White Inc. in the amount of$81,564.00 for Project No. OV 30 04/05 17 for Lambert Lane Guardrail Improvements between La Canada Drive and La Cholla Boulevard E. Resolution No.(R)05-17Accepting the bid and award of contract for Project No. OV 30 04/05 12 to D. L. Lerew, Inc. in the amount of$55,300.00 for the Rancho Vistoso Sidewalk improvement from Arrowsmith Drive to Molina Basin Drive F. OV 12-04-08 Approval of a final plat for 50 single-faros;ots located in the Melcor PAD on the northside of Lambert Lane just 7,,W,,"the Highlands Mobile Home Park known as Rivers Edge II Par n^.,y ,28-1570 G. Approval of Employment Agreement for Town? ,6rn elinda Garrahan Mayor Loomis introduced Ms. Melinda Garrahan, t - Oro Valley 4 Attorney. y' � lnin•x ;e commune Ms. Garrahan stated that she was looking forwarc�H�. o ti�, • ,�:.. and working with the Council and the Town staff. ' f .4y�yf '1'4;0; 2. PRESENTATION BY KAM COHENh 4',:���y RICAN DIABETES ttAt z f,,:.;..: '. ."X`3",'4:. ASSOCIATION REGARDING THE �: ` -� .0' 'HW ZtODIABETES WALK ;?; r:r9 reaii u Public Information Officer Bob Kovitz in 4°` ' o� %f pplegate who would be speaking on behalf of Kali C ,,f`' .e furt 7.1ained that the American Diabetes 2005 Northwest Diabetes Walk :. 1 .r •`A ld in t own of Marana this year as it is idralternated between Oro :/(�%•�: ey an•� �,'. a ea .2.'41year. yhwee/ .1N.. Moni Applegate re.. ed t ;04,2005 Northwest Diabetes Walk would be held at Heritage High ' -'.ar '123 and it would begin at 8:00 a.m. She stated that k ' % '*-40,44 the had ov I parts la : a r and theyhoped for a large groupthis year as well. -��`�� . -: - She report t ,t their go. y .s to raise $50,000• tp_ v f 3• I `ION OF THE TOWN ASA CACTUS RESCUE PARTNER BY T ` .r CSON CACTUS AND SUCCULENT SOCIETY Mr. Joe Frannea representing the Tucson Cactus and Succulent Society thanked the Town for participating in the cactus rescue program. He explained that they have saved over 19,000 cacti in the Tucson area. He presented the Town with the Society's Special Partnership Award (Ironwood Saguaro Sculpture) and a rescued hedgehog cactus as a token of the Society's appreciation. 04/06/05 Minutes,Council Regular Session 5 4. PUBLIC HEARING—CONSIDERATION AND/OR POSSIBLE ACTION OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR ALEXANDRA'S CAFFE LOCATED AT 1171 E. RANCHO VISTOSO BOULEVARD #159 (Continued from 3-16-05) Town Clerk Kathryn Cuvelier reviewed the Council Communication and reported that this item was continued from March 16th so that the Council could ask the applicant, Ms. Salvatrice Falcone, questions pertaining to her application. She further explained that after informing the Arizona Department of Liquor of the status of the application, she was told that the following options were available to the Council: 1) Recommend approval of the liquor license, 2) Recommend denial of the liquor license, or 3) Send the Application to the Department of Liquor with no recommendation �!'�:Yf X1,.1.;: �Vr�l�.:/!' Ms. Salvatrice Falcone, Alexandra's Caffe, stated that she h. :!"gg opened the restaurant but she has been closed for four days to revise h %e'en oillw stated that she was hoping to be able to reopen with a liquor license Council Member Dankwerth stated that she had cf1 s r-, ;ding Ms. . cone's �� r. �� ;�l. application and asked that she explain the suspen YYY. :KS cr; nvers license. Ms. Falcone suspended her license is currentlyded for'`:, �$::rowing upat Court for a explained thatp � speeding ticket. ails is::,.;':,:;;%:%'J9ij,'.• ••4 Council Member Parish expressed conce-. 9::f alcone's application, specifically Items 15, 16, and 17. r'`"F yl� �ain {ythat in 1978 she was arrested p yMs Fa �- 4%f for a DUI (she later correcte s `. N : s. 100'4/response' response to Council Member Abbott s question)which she serves z" "'a � ye nd pa es ,r,,J f,Ypuf�,� ��;l0%; r.<;11'.'%'i:I:,a'.: r,�1,J�'ii'�`•J l.,:il�,`.'lj iJ ''Yf Mayor Loomis opened tN�%ri • lleJJrijtRYI%ttait y%"..1e re being nosp Bakers, the public hearing was closed. .:... :/l::. iPf•�' MOTION: " -1cil ,i1,0 Pa 0iVIOVED to RECOMMEND DENIAL of the Liquor License fol , alvatric- • "T cone. Council Member Abbott SECONDED the motion. ;,NNk J `J / Y • `'� "` ;c•..N µtuber Abbott stated that she was votingfor the denial as she DISCUSSION. felt that thea lica � a 'of exhibit good judgment in the past. pp .yN.:. In response to a question from Council Member Culver, Ms. Falcone stated that there was not another principal to her business that could hold the Liquor License. She also stated that she had a restaurant and liquor license in the town of Oracle for over 15 years and she was art owner and manager of a Famous Sam's located at 29th and Swan. She stated p that there was a period in her life that she had problems but all has been resolved. In response to a question from Council Member Dankwerth, Police Chief Danny Sharp stated that all establishments are monitored for compliance of the Arizona Liquor Laws. He further explained that based on the information received, the Police Department 04/06/05 Minutes,Council Regular Session 6 would closely monitor Ms. Falcone's restaurant because of her history and they would insure that she was in compliance. In response to a question from Council Member Parish regarding her"non-appearance" at her Court date, Ms. Falcone explained that she was working 18 hours a day and forgot about the Court date. She stated that she is now working on getting her license reinstated. MOTION TO RECOMMEND DENIAL to the State Liquor Board, carried 4—3 with Mayor Loomis, Vice Mayor Gillaspie and Council Member Carter opposed. 5. RESOLUTION NO. (R)05-18 APPROVING AN AWARD OF BID AND AUTHORIZING THE EXECUTION OF A CONSTRUCTIO, NTRACT BETWEEN THE TOWN OF ORO VALLEY AND SUNDA; •: .'00DESIGN AND CONSTRUCTION, INC. IN THE AMOUNT OF $525,00.1; ,,; •-THE ORO VALLEY PUBLIC LIBRARY EXPANSION $1';: 1;,), ;y n Council -31k, Member Carter MOVED to AP . E ResolutiolV05-18 award MOTION: /.r � ..r.�f�/Y.. , of bid to Sundance Design and Construction, the, . t res,r ible bidde7 and authorizing the Town to contract with Sundance t r14,1y onstruction. The motion was SECONDED byCouncil Member Dankwerth. carried, 7—0. ,r/• 6. APPOINTMENT OF THREE : N -N � ' TO " STORMWATER UTILITY COMMISSION (ONE STO 1 A"'-. i r,. '+ ' LITY COMMISSION MEMBER TO FILL UNEXPIRED TE •.',4„,„100T4"-': XPIRE JUNE 30, 2006) 400. MOTION: Council Me 01 a " • : OVE ;;.. . APPOINT Mr. Glen Rockwell to fill the •immediate vacancywit wa,:rm.. e : • ne 34:- 006. He further moved to appoint Mr. y;; �r.:.. �`� ��u '! � �,��N.• through June ''' � � s effective Jul 1, 2005 Pete Solan aandMr. T ,�, �� 30, 2007. Council Meg .ur Ab y COND D the motion. Motion carried, 7—0. ::iZ;:s;:;r ,/.�l,N%Yi/i;:?;:r9; qr'. °>,.J%'•'v''l:s:; 7. APPr V`" ME .h T E MEMBERS TO THE PLANNING & ZONING . MISSIO°fi JNE PLANNING AND ZONING COMMISSION MEMBER 'h4LLL UN. r:: PIRED TERM DUE TO EXPIRE JUNE 30, 2006) (Continued fro y11: :.67 s s ..,r•r rlr.�C� + gr ,fns MOTION: Vice Ma `or Gillas i pe MOVED to APPOINT Mr. Bill Adler to the Planning & Zoning Commission with a term beginning April 14, 2005 and ending June 30, 2006. Council Member Parish SECONDED the motion. Motion carried, 6— 1 with Mayor Loomis opposed. MOTION: Vice Mayor Gillaspie further moved to appoint Ms. Honey Pivaratto and Ms. Teree Bergman for terms effective July 1, 2005 through June 30, 2007. Council Member Culver SECONDED the motion. Motion carried, 7 —0. - 04/06/05 Minutes,Council Regular Session 7 8. APPOINTMENT OF SEVEN MEMBERS TO THE HISTORIC PRESERVATION COMMISSION MOTION: Council Member Culver MOVED to temporarily suspend Appendix B: Criteria for Appointment, of the Revised Town Council Parliamentary Rules and Procedures requiring residency within the Town for one year only in reference to the appointment of Mr. Robert Baughman who has been a resident of the Town since August 2004. She also moved to suspend the rules for Mr. Al Kunisch as the Rules and Procedures state that Board members can only serve on one Board concurrently and Mr. Kunisch currently serves on the Development Review Board and his term ends this June (2005.) (She further explained that the Historic Preservation Commission's first meeting would be primarily organizational and she did not perceive any co t.) Council t:.'$'i:.is%': Member Parish SECONDED the motion. Motion carried, 7—0 ,,f;� v ,,,'„;,/,; j/,,::,,z,- ; .. Mayor Loomis opened the floor for public comment. ;`' "`` Jim Krie h 40 E. Calle Concordia, introduced Ms. ''.l." ` Graves, a C i 1 gh School Sophomore, to the Council. He reported that afte; '•: inH'1 Principals'from surrounding • schools togain their support on her �' ,,:�<;, pp p ,,,,f,,;7,1 . oric projects, Ms. Graves applied foragrant through the HistoryChannel Gra �`-`:'r `; Awards program. Mr. Kriegh g ,,. ... p g ` - g ";, she proceeded to work on explained that although Ms. Graves did ��-•a:,,ceive the �. -N, 01,*J.dy ��/44,, /I/ I';. her historyprojects with two schools. -�rr7a ;-:x....lain ,' "°at Ms. Graves applied to -,1,,,A.;:;.-04-0,,t,� serve on the Historic Preservation Com r soo -' `., , k the Interview Panel has she be appointed to se " ,", en'` aison to the HPC. Mr. Krie h recommended that pp �� p�-�:, " �� g -y' •sated . f h'in getting students involved in the then thanked Ms. Graves for g sf�,�� -4:f-�• ,51';x .s;;;,,.;v :%,'jai>. ••��~`.�"..�� :_: �h his personal check for $1750.00 (the history of Oro Valley. He r , ` ted he °` •' �`,-- • 1,e.,/: amount of the grant Ms;; , es r 1 _. MOTION: Counc, em.- ver MO ED to APPROVE the fixed membership of Town Historia.r r" "f: ' ,' A''''OX $moi VE the appointments of Mr. Robert Baughman, Mr. Paige Chris n an. Nanc`1, ager for two-year terms ending June 30, 2007 and APPOIN ::: �,�- - : ,�.1 Kunisc'no s. Sybil Needham and Ms. Pam Sarpalius for initial one- year year terms eri ir ;�dune 30:3,1'06. She further MOVED to APPOINT Ms. Emily Graves as Student Liaise 1 -: " toric Preservation Commission. Council Member Dankwerth SECO i' r he motion. Motion carried, 7—0. 9. ANNEXATION PUBLIC HEARING REQUEST TO ANNEX APPROXIMATELY 970 ACRES OF UNINCORPORATED TERRITORY LOCATED NORTH AND WEST OF THE CURRENT TOWN LIMITS KNOWN AS "LA CHOLLA AIRPARK," ANNEXATION AREA J Special Projects Coordinator Scott Nelson reported that on February 16, 2005, the Council voted to initiate the annexation process for Annexation Area J, La Cholla Airpark (970 acres of unincorporated territory north and west of the current Town limits.) He reported that this area is in compliance with Oro Valley's general planning area and all State law requirements for annexation have been met. 04/06/05 Minutes,Council Regular Session 8 Mr. Nelson further reviewed the annexation map and explained that the map was drawn from a legal description that was a part of La Cholla Airpark's CCRs (Conditions, Covenants and Restrictions). He explained that two parcels on either side of Como Drive were not included in the map. He stated that the current annexation process is too far along to correct the map but they have met with the property owners and informed them of the issues. He recommended that when the current annexation is complete, that the Town go back through another annexation process to include these properties. Mayor Loomis opened the public hearing. Michael Lowry, 1591 E. Deer Shadow Lane, asked if the Town had any future plans for the Airpark's field. ;At, Mayor Loomis closed the public hearing• ,!%/ y°y;>.{i At the request of Council Member Abbot and in respo a"; Mr Lo ,. gi s q p � ,concerns, Mr. nn rlN,... ♦ �: Nelson explained that La Cholla Airpark is a private.,*ark and the re ?"" ;, want to keep it private. 45 �. r"': 1:01,004/yr /n" Mayor Loomis stated that the Airpark is a private en ": ich will partner with Oro Valleyand become a private asset that - availabl �' p �" ��� rrlergency situations. He r..i stated that there are noplans bythe To MEA'-;,g .r fv r:. " ���~"�r°" ark • fro become�` �. �'-rf :. �s �-� o e a regional airport. s : YJr}w„�grf, ,girenifOr action on this • s'`r. ttgitX (No necessary .. .�.' is ti %:G,: .'may✓:�.`r::; r,%y�ti %:irk i�•,�' ,}rr f;;'; 10. UPDATE ON TY'/'•:I.I ODf:vv OI M :”. OVED COUNCIL/PUBLIC 4i % S' COMMUNICATION 00/3:, % iNr / : Public Informat Jn r Bobt(*yi. tz reported that in December e cember 2004, the Council , ricer r adopted rec endatl 'xar."co:Ps-no-cost/low-cost methods of communicating with ith Oro Valle)*:4; ens• He'4:, highlighted the followin • 4:0f/As,, V Gov *" : nt Cone':`ion program—Mayor Loomis and Council Member Dankwe -(00 ° ed in this program on March 30 with more broadcasts set for p g upcoming rf ,10, . ."fr• ✓ Votes of the r`cuncil members are now shown on the Clerk's website. ✓ "0"Mail Committee has been formed to discuss the Town's upcoming ListServe. ✓ Council outreach to citizen groups— still being worked out. (Suggest Council Members consider a table at the Farmer's Market.) ✓ Letters and guest columns on behalf of the Mayor have appeared in the Arizona Daily Star-Northwest Section, the Explorer and the Tucson Citizen newspapers. ✓ Council Members have been active in attending the General Plan open houses. ✓ Proposals have been made to the Explorer and the Arizona Daily Star for placing a Town Manager's report (update on what is going on in the Town) in the papers. The Explorer has agreed to the proposal and is giving the Town the opportunity to submit a monthly column (of up to 500 words.) 04/06/05 Minutes,Council Regular Session 9 ✓ 2005/06 Budget request from the Public Information Office will include funding for a regular Town newsletter that can be inserted into water bills. DISCUSSION FOLLOWED REGARDING: ✓ Oversight policies and procedures for items on the "0-Mail" list serve (Vice Mayor Gillaspie) ✓ Council table at the Farmer's Market is good idea. (Council Member Dankwerth) ✓ Staff Reports (Council Communications) on the website. (Council Member Culver) ✓ Placement of informational bulletins/items at the Oro Valley Library. (Council Member Carter) ✓ Regarding newsletter in the water utility bills, make sure t �--, e southern part of mailingas theyare not on the,r� ' Swater system. the Town is included in a r. alley y (Vice Mayor Gillaspie) 11• FUTURE AGENDA ITEMS —No items pres- -41. ;Fyrj r,fir/ CALL TO AUDIENCE— No speakers ''if"r �. :' /'Yl/7 / 1 ADJOURNMENT /� /�' i i Vii;.. MOTION: A MOTION was made by 'v,'`" "`r` ;i�' �- .s berw' and SECONDED by fit/f/^. f/4./'��{f! y/' Vice Mayor Gillaspie to adjourn at 8:55 ;. ,0601 g,;#:: -4, 7—u. 14,Y;;,'. iri r ;:.- >';:;Kiri/..• 1 e{'.::.iy/�r>. P es lly s tted F 7T f 1 / ✓ r/. rYi r... •;;.nye:i:•S:/`i..:�,.: a Garrit CMC :•'//,���/^:y7rz 7u,F;,. • ..''r 1/r/!��.-4/::.'')/ !",//,/ r J.� ,�%/l% .1 /'tom r 't De � Town Clerk '� I hereby cerzV:at the agoing minutes are a true and correct copy of the minutes �>�� �rte;/..: of the regulars.i; ;rr`�.; g`; ". Town of Oro Valley Council of Oro Valley, Arizona held r r on the 6th day of :N,,. /2005. I further certify that the meeting was duly called and held and that a quor i was present. Dated this day of ,2005. Kathryn E. Cuvelier, CMC Town Clerk DRAFT MINUTES JOINT MEETING ORO VALLEY TOWN COUNCIL/BOARD OF ADJUSTMENT STUDY SESSION APRIL 13, 2005 TOWN COUNCIL CHAMBERS N 11,000 N. LA CANADA DRIVE JOINT STUDY SESSION: AT OR AFTER 5:30 PM CALL TO ORDER: 5:31 p.m. ROLL CALL PRESENT: TOWN COUNCIL: Paul Loomis, Mayor Barry Gillaspie, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Conry Culver, Council Member Helen Dankwerth, Council Member Terry Parish, Council Member (arrived at 5:54 p.m.) BOARD OF ADJUSTMENT: Colleen Kessler, Chair Bart Schannep, Vice Chair John Hickey, Member Bill Adler, Member Matt Adamson, Member 1. DISCUSSION REGARDING PROPOSED AMENDMENTS TO THE BOARD OF ADJUSTMENT RULES & OPERATING PROCEDURES Chair Kessler reported that there had been numerous recommended changes made to the Board of Adjustment Rules and Procedures as it related to the Council rules and adopted policies. She explained that these changes would provide clarity and would be used as a guideline for future Board members. Discussion followed regarding: • Term limits and how long a member should participate as a board member. • The evaluation process and what type of technique should be used in an evaluation; and how the reappointment process would be handled. • Should fellow members participate in the appointment and reappointment process. The Board of Adjustment (BOA) functions as a quasi-judicial board. • The infrequency of the BOA meeting, due to meeting on a case by case basis. • The rotation of the Chair and Vice Chair. 04/13/05 Minutes 2 Town Council/Board of Adjustment Joint Study Session • The number of members necessary to have a quorum to conduct an official meeting. • Does the Board have the authority to reconsider a case, if so, how would reconsiderations be scheduled? • Who has the authority to place an item on an agenda? • How much time is necessary to develop an agenda and agenda packet for distribution to members? • Understanding the term "Standing"when reviewing a case. . • The use of"Roberts Rules" in a case. REVIEW OF BOARD OF ADJUSTMENT RULES AND PROCEDURES The Board of Adjustment Rules and Procedures were reviewed and the following recommendations were made: Article 2 - Organization Sec. 2.3 —Recommendation for Removal from Office • Any recommendation of the removal of an individual shall be forwarded to Council and remain the decision of the Council for approval to remove a member. • Re-evaluate the wording in Section 2.3 B and 2.3 C and remain consistent with Section 2.3 A. • The rotation of the Chair and Vice Chair should be consistent. • Provide a better description of"poor citizenship". Article 3 - Meeting Sec. 3.6.1 -Reconsiderations • Add a time frame for clarity. Sec. 3.6.2—Appeals • Provide guiding criteria which could be available to the public, so that they know the general guideline under law for appeals to the Board and as well as identify the fact that an administrative decision would be considered. • Identify the criteria are for developing a case of appeal? • Insert wording for further clarity of how a case is appealed and refer to the Arizona State Law. Sec. 3.6.3 - Variances Vice Mayor Gillaspie stated that this section was explained clearly in the Zoning Code and did not need to be restated in the Board's rules and procedures. 04/13/05 Minutes 4 Town Council/Board of Adjustment Joint Study Session Mayor Loomis recommended that the Board review the suggested changes and incorporate the suggested revisions in the document. He asked that the Board place the document revised on their next BOA meeting agenda scheduled for April 26th and resubmit the document to Council at the second meeting in May for approval or disapproval. ADJOURNMENT MOTION: Council Member Parish moved to adjourn the meeting at 7:31 p.m. Council Member Dankwerth seconded the motion. Motion carried, 7-0. Respectfully submitted, Linda Hersha, Office Specialist P�� Y .,q • .. `O O fix 0 k;2 11000 N. La Canada Dr. •0►, Oro Valley,Arizona 85737 -.. bp, Phone(520)229-4900 FAX(520)797-2616 � www.ovpd.org ANIEL G.SHARP,Chief of Police 4 gp P g ffi�A9' �y F{y ,` Y. Y 4 ':t{rF'!t �' F Abt, o4-1' LADED ORO VALLEY POLICE DEPARTMENT "FAIRNESS, INTEGRITY, EXCELLENCE" MEMORANDUM TO: Honorable Mayor Loomis & Oro Valley Council r`. FROM: Chief Daniel G. Sha 7 '.) REF: March 2005 Statistics DATE: April 13, 2005 Please find attached the statistics for the Oro Valley Police Department for March 2005 and Citations/Warnings total for the previous month. 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COONCOa) \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 0 0 0 0 0 0 0 0 1C TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL MEETING DATE: May 4, 2005 TO: HONORABLE MAYOR AND COUNCIL FROM: Robert Conant, Senior Planner SUBJECT: OV12-03-33; EEC CONSULTING, REPRESENTING THE HAYS, REQUESTS APPROVAL OF A RE-PLAT OF PALISADES SOUTH AND PALISADES POINT SUBDIVISIONS TO CREATE A NEW LOT FROM A PORTION OF LOT 11 OF PALISADES SOUTH AND A PORTION OF LOT 9 OF PALISADES POINT, PARCELS 220-07-0170 (LOT 11) AND 220-07-0390 (LOT 9) BACKGROUND: The Pima County Board of Supervisors approved the Final Plat for Palisades South on April 16, 1991 and it was recorded at Book 43 Page 90 and the Board further approved the Final Plat for Palisades Point on November 12, 1993 and it was recorded at Book 45 Page 48. A note on the Final Plats stipulates that no further subdivisions of the lots may occur without the approval of the Board of Supervisors (Town Council). The Town of Oro Valley annexed both subdivisions in 1994. SUMMARY: lahe zoning for Palisades Point and Palisades South is R1-36. Mr. and Mrs. Hays are the owners of lot 11 Palisades South, containing 58,970 square feet and Mr. and Mrs. Hughston are the owners of lot 9 Palisades Point, containing 57,784 square feet. Both subdivisions are zoned R1-36 requiring 36,000 square feet of land area per lot and a minimum of 120 feet of width. The Palisades Point subdivision has a Pre-Annexation Agreement which provides for Pima County CR-1 development standards which would provide a minimum lot size of 36,000 square feet and 100 feet of width. The following table shows the development standards for each subdivision: Palisades South Palisades Point R1-36 zone County CR-1 zone Minimum Lot Size 36,000 sf 36,000 sf Minimum Lot Width 120 feet 100 feet Setback Front, Side, Rear 30, 15, 40 ft 30, 10, 40 ft Max Building Height 18 feet 34 feet and 2 stories The following table shows the current lots in square feet and the newly created lot using the standard of 36,000 square feet per lot: TOWN OF ORO VALLEY _OWN COUNCIL STAFF REPORT Page 2 Existing Area in Surplus to create Lot Area in Square Feet New Lot in SF Square Feet Lot 11 58970 22,970 36,000 Lot 9 57,784 21,784 44,754 Lot 9A 3 6,000 Lot 11 and Lot 9 have slopes or greater.25% Lot 11 lies within the OVZCR Hillside Development Zone and Lot 9 wouldCounty be subject ect to the Pima Hillside Development Overlay Zone. Lot 9A at the time of grading and building permitplanssubject the will be sub'ect to Pima County Hillside Development Standards. A condition will placed on theplat advisinganypotential buyer of the requirements of the HZD prior to grading. be The access for the newlycreated lot 9A will be from North Flying Bird Drive. The Homeowners Association for Palisades Point does not object to the lot split. Zoning Compliance: The Final Plat complies with the provisions of the OVZCR. General Plan Compliance: The Final Plat for the Hays lot split is in conformance with the Low Density Residential land use designation of 0.6-1.2 dwelling units per gross acre. NOTIFICATION: All owners in the Palisades Point and Palisades South subdivisions have been noticed of this re-plat. This notification was done in lieu of havingall property owners sign the plat. Under normal circumstances because all of theg property existinowners in the two subdivision would be a party to and be required to sign the plat as owners, the stepthat staff has taken, on advice of legal counsel, is to notify all of the meeting before the Town Council. FACTORS FOR: 1. The Final Plat is in compliance General Plan land use designation and zoning on the property. 2. The affected Homeowners Association does not object to the lot split. FACTORS AGAINST: None SUGGESTED MOTIONS: The Town Council may wish to consider one of the following suggested motions: EXHIBIT A CONDITIONS OF APPROVAL OV12-03-33 1. Lot 9A subjectCounty is eto the Pima Hillside Development Overlay Zone. A grading plan for said overlayzone shall be submitted for review prior to the issuance of a building permit. Lot 9A shall be a part of the Palisades Point subdivision and subject to the CC&Rs of that 2. Homeowners Association. TOWN OF ORO VALLEY OWN COUNCIL STAFF REPORT Page 3 I move to approve OV 12-03-33, Re-Plat of Palisades Point and Palisades South Lots 11 and 9 forming Lot 9A, subject to the conditions listed in Exhibit A attached, herewith. OR I move to approve OV 12-03-33, Re-Plat of Palisades Point and Palisades South Lots 11 and 9 forming Lot 9A subject to the conditions listed in Exhibit A attached herewith and the following added conditions: • OR I move to deny OV 12-03-33, Re-Plat of Palisades Point and Palisades South Lots 11 and 9 forming Lot 9A finding that: • Attachments: 1. Exhibit A 2. Final Plat 1\\\ F , w Planni : ; r oning V ministrator r Co - 'it ,Develop Develo ,�'�t Director /AK _. - t Town Manager cc: Joe Riojas EEC Fax 321-0333 • fV b p O 0 V m U ; 4 N 8 - pb V , N A (q N 1 r1 o z o > m i°' �''c' I �� o oma 5 = � oZ Ab ��>� MDo > >� `Ii Q po yz y6 yp tm ]j 4t R f.t" X X i `z!i P-. 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II '•,"‘ .1111P ,t}.M 11 t,,S M It 14- # "N. 77tE10 TOWN OF ORO VALLEY c1OUNCIL COMMUNICATION MEETING DATE: May 4, 2005 TO: HONORABLE MAYOR& COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: Reaffirming Council Policy #4 Usage of Town Hall & Facilities and Council Policy #7 Food Policy for Town Meetings; amending Policy #5 Advisory Board; Commissions; and Committee Relationships with Town Council and Staff; amending Council Policy #8 Council Liaison to Boards and Commissions; amending Policy #9 Council Liaison to Amphitheater School District Governing Board; and continuing Policy #11 Standard Request Form for a member of the Town Council to Request an item on the Town Council Agenda at the request of Council Member Abbott SUMMARY: It was discussed that the following policies were still applicable and should be brought back to Council for reaffirmation. They are: Policy #4—Town Hall Usage - Based on the opinion of the Town Attorney in his memorandum dated April 2, 2005, the liability insurance requirement should remain at the standard $1,000,000. Policy#7—Food Policy for Town Meetings—It is recommended that no changes to the Food Policy should be made. The per diem amounts are adequate. The following policies have been amended per Council discussion during the March 23, 2005 Study session: Policy#5, #8 and #9. Policy#11 has been continued to May 4th at the request of Council Member Abbott. She is requesting the following amendment to Section III"Town Council members requesting agenda items for future Town Council meetings shall supply the history and background of their request; identify the reasons this agenda item is being requested. ; and statement of estimate of town resources and funding that may be accessary to address the request. (Exhibit "A"— "Sample"). " ATTACHMENTS: 1. Minutes dated 03/23/05 2. Memorandum from Tobin Sidles dated April 12, 2005 regarding required amount of Liability insurance to be posted for Usage of Town Hall Facilities. 3. Policy#4, Policy#5, Policy#7, Policy#8 Policy#9 and Policy#11. TOWN OF ORO VALLEY 7OUNCIL COMMUNICATION Page 2 SUGGESTED MOTION: I MOVE to reaffirm Council Policies #4 and#7 and to amend Council Policies#5, #8, #9 and#11. D- &rtment Head -4/14..L.At - Town Manager 03/23/05 Minutes, Council Study Session 2 • Bylaws of the Oro Valley Endowment Fund. • Preserving the confidentiality of donors. • Smaller developments contributing their 1% to art in the community rather than having to place the art at the location of the smaller development. Consultant William McMorran addressed the question by Council Member Culver g re ardin what extent the Town can be involved in the decisions and not affect the IRS regarding standing with the Oro Valley Endowment Fund. He stated that the Fund was set up as a separate entity and the Town is represented through the position of the Finance Director.The Endowment Fund represents the Community as a whole. It is a public organization and is removed from the Council because otherwise, it would be an extension of the government. Mayor Loomis asked that this item be placed on the April 20, 2005 Town Council Agenda for action. REVIEW OF TOWN COUNCIL POLICIES The Council Policies were reviewed and the following recommendations suggested: Policy#1 —Local Travel Allowance—Repeal • No longer applicable due to salaries paid to Mayor & Council as recommended by the Mayor & Council Compensation Task Force. • Distribute Compensation Study prepared by the Mayor & Council Compensation Task Force. Policy#2 — Council/Staff Relationships— • Okay as is—bring back to Town Council at future meeting to reaffirm. Policy#3 —Vacant. Policy#4—Usage of Town Hall & Facilities— • Legal Department will check to see if$1 million liability insurance policy should be increased to $2 million. • The Farmer's Market fees and usage are handled under a separate contract. • Distribute copies of the Farmer's Market contract to Council members. • Provide a link on the website and add a statement to the Town Hall Usage policy referring to usage fees for Parks, Library, etc. Policy#5—Advisory Board; Commissions; and Committee Relationships with Town Council and Staff— • Revise paragraph to read "The Advisory Boards & Committees should show personaland professional respect for Council and staff, and recognize staff's administrative and technical expertise. Although such Boards or Committees may disagree with a Council or staff recommendation, there is no need to be harshly critical or to engage in personal attacks on Council or staff" • s • 03/23/05 Minutes,Council Study Session 3 Policy#6 Unbudgeted Expenditures— • Okay as is—bring back to Town Council at future meeting to reaffirm. Policy#7 Food Policy for Town Meetings— • Update Resolution No. (R)99-11 relating to a"policy regarding the in-state travel related business meetings, training or conferences"by putting into a policy format and to adjust the expenditure limitations to reflect the inflation factor. • Manager's Office will distribute the monthly report on Council expenditures to the Council members. Policy#8 Council Liaison to Boards and Commissions— • Revise by eliminating the following sentence in Section III "Following the and inform the Mayor and Town Council of same." Policy#9 Council Liaison to Amphitheater School District Governing Board— • Town Clerk to e-mail Amphitheater Meeting Agendas to members of the Town Council. • Under Section II A-revise by eliminating"liaison's attendance at School Board meetings will be on an "as needed" basis as determined by the Liaison." • Under Section II C—revise sentence to read "inform the other Oro Valley Town Council members of actions contemplated or taken by the Amphitheater School Board. as they deem appropriate." Policy #10 Town Council, Advisory Boards and Commission Members Site Tours— • Okay as is—bring back to Town Council at future meeting to reaffirm. Policy#11 Standard Request Form and basic information necessary for a member of the Town Council to request an item on the Town Council Agenda— • Okay as is—bring back to Town Council at future meeting to reaffirm. ADJOURNMENT A MOTION was made by Council Member Dankwerth to adjourn the study session at 7:30 p.m. MOTION SECONDED by Council Member Carter. MOTION carried 4—0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk • 0-LEY'DRi o �o 0 \;.:NW„faitt- FUNDED Office of the Town Aftorney MEMO To: Mayor and Council From: Tobin Sidles,Acting.Town Attorney Cc: Chuck Sweet,Town Manager Date: April 12,2005 Re: Liability Insurance The question was posed at a recent Council Meeting as to whether a $2,000,000.00 liability insurance policy would be better than a $1,000,000.00 liability insurance policy in reference to the Town Hall Usage Policy #4. Attached please find a Memo regarding the Legal Department's investigation of this matter. Please call if you have any questions. TS/ca Attachment - % Y Ri O _ _ �O o • 2 4.4?-=„ ce' "Aft Z t� f "':;1::‘,.`Y tg�[t 3 2 UIVDED�9 Office of the Town Attorney Memo To: Tobin Sidles,Acting Town Att ey From: Carol Acheson,Legal Assis Cc: Joseph Andrews,Civil Attorney Date: April 12,2005 Re: Liability Insurance I investigated the issue of increasing liability insurance in reference to the Town Hall Usage Policy#4 from$1,000,000.00 to$2,000,000.00. David Andrews asked Danielle Tanner to investigate this question for him. However, Mr.Andrews reviewed Danielle's answer and concurred. Danielle called Southwest Risk,the Town's insurance carrier, and Southwest said that the $1,000,000.00 liability insurance is the standard. Southwest also noted that there is no need to increase the liability to $2,000,000.00. Also, increasing the amount of liability insurance would hinder most associations from using Town facilities. David Andrews noted that there is no reason to increase the liability amount at this time. Please see me if you have any questions. CIA/ca Policy No.(1/15/92) 4 TOWN COUNCIL POLICY Date Of Adoption: 5/6/92 Date of Revision 5/4/94 REAFFIRMED 05/04/05 TITLE: USAGE OF TOWN HALL AND FACILITIES Page 1 of 4 Purpose and Need for Policy The purpose of this policy is to set forth procedures to respond, in a consistent manner, to requests for use of Town Hall and its facilities. II. Policy The Council Chamber, Courtyard and Amphitheater are available for use, subject to payment of hourly fee, scheduling limitations and use does not exceed 2 consecutive months in a 12 month period. Other areas (offices, staff and Council conference areas) are designated as working areas and are not available for use. All office and building space is subject to Council Approval and office space. Building assignments et cetera may be reassigned or reallocated at the sole discretion of the Town Council. III. Procedure to Accomplish Policy 1. Requests for reservations will be directed to the Town clerk who Will maintain a master calendar of reservations for meetings of the Town Council, boards and commissions, other committees/municipal functions and the public. 2. First priority for use of Town facilities shall be for Town meetings, . Staff uses and other Town sponsored functions and activities. 3. Second priority for use of Town facilities shall be for meetings, functions and other activities sponsored by Town residents. 4. All reservations will be on a first come first served basis based upon the priority system detailed in items#1 and #2 of this Policy. Reservations cannot be scheduled for more than six (6) month in advance. 5. Use of Town facilities shall not exceed a total of 2 consecutive months in a twelve month period. 6. Smoking is not permitted in municipal buildings. 7. No alcohol beverages of any kind shall be allowed on municipal property unless approved by the Town Council in accordance with State Liquor laws. 8. The Town of Oro Valley reserves the right to cancel any reservation previously scheduled by any organization. 9. All non-town sponsored use of municipal facilities shall be by permit to be issued by the Town Clerk. 10. The permittee shall accept the premises as is and shall restore the premises used to the same condition at the end of use. The permittee shall make no changers or alterations to the premises without prior written approval of the Town Clerk. The permittee shall be responsible for removing all litter and trash from the permitted area to suitable trash containers or off the premises. 11. The permit includes the right of the permittee to use electricity from one (1) electrical outlet) 110 volts) in the area specified for the permit. The use of additional electrical outlets may be approved by the Town Clerk on a case by case basis at the request of the permittee. permitteeresponsible The shall be to the Town for any and all damage to any Town property on the area for which the permit is issued including, but not limited to, sprinklers, grounds, plantings, walkways or buildings, whether or not the damage was caused by the permittee, or by patrons, guests or invitees. 13. The permittee shall allow appropriate Town, County or State Representatives to conduct any inspections which may be required or deemed necessary in this regard or to insure the public health, safety or general welfare. 14. The service of food, operation of concessions or the use of a Caterer in conjunction with any permitted use is subject to the prior written approval of the Town Clerk. The permittee is responsible to insure that any area which is used for these activities is cleaned up and restored to the condition it was in at the time the premittee took possession. 15. The permittee shall be responsible for insuring that any and all persons furnishing food in connection with an event for which a permit is issued has complied with all state, county and local laws and regulations with respect to such activity. 16. As a condition of issuing a permit, the applicant shall furnish evidence of comprehensive general liability insurance in the minimum amount of One million dollar ($1,000.000.00) The Town shall be named as an additional insured on the policy. A certificate of insurance, evidencing compliance with the requirements of this section, must be filed with the Town Clerk prior to the event for which the permit is issued. 17. A permit fee of$10.00 per hour shall be paid at the time the permit is issued. 18. Property owned and used by the permittee shall be removed from the municipal facility immediately after use. The Town is not responsible for property brought into the municipal facility, during or after use. 19. The authorized representative executing the permit application in consideration of receiving permission to use municipal facilities for himself/herself and the organization represented by its members, releases the Town of Oro Valley, its Town Council, employees and agents from all claims and liability arising from or during the use of municipal facilities, and agrees to indemnify and hold harmless said released parties from all claims of any nature. 20. Permittee as a condition of use must agree to comply with the policies set forth herein and all other Town of Oro Valley codes and regulations. 21. The Chief of Police may require the hiring of off-duty officers based upon his evaluation of the event or program to be held and the anticipated occupant load. When off-duty officers are required the person (s) or organization sponsoring the event shall be responsible for such expense. 22. Exits shall be unlocked and properly maintained during all permitted events. 23. Any decorative material used must be approved fire retardant materials. 24. Parking shall not be allowed which would obstruct exits or ingress or emergency vehicles and personnel. 25. Tables and chairs must be arranged in order to provide safe exiting. 26. Other safety requirements may be required due to the nature of the event. 27. An approved sign permit must be obtained for all temporary signs before installation of such signs. 28. A facility use permit shall not authorize the use of the name of "The Town Oro Valley" in program publicity or automatically imply co-sponsorship. Nor shall any literature distributed relating to permitted use imply Town sponsorship unless the event is approved by the Town Council and specifically sponsored by the Town of Oro Valley. 29. Eachp ermittee will be required to perform all clean-up and return the facility used to its original condition after use. If this requirement is not met the Town will perform the required work and bill the permittee for all costs incurred. 30. Upon approval of the permit the Town Clerk will issue keys to the p buildings and restrooms as required. Permittee agrees not to duplicate these keys and to return them to the Town Clerk the day following facility use. 31. Violation of any of the rules and regulations so stated may result in the loss of future privileges to use municipal facilities. 32. Definitions: a. Residents are defined as individuals who live within the corporate boundaries of the Town of Oro Valley. Iv. Responsibility and Authority The Town Clerk responsibleimplementing for im lementing the policy of the Council. APPROVED BY A MAJORITY OF THE TOWN COUNCIL: Mayor DATE: P��EY ARI ti9 O 'JNDEO TOWN OF ORO VALLEY APPLICATION FOR PERMIT TO USE MUNICIPAL FACILITIES Name of Organization: Mailing Address: Person Responsible: Tele hone: (Work) (Home) p Date of Application: Municipal Facility Requested: Dates Requested:: Time Requested to Type of Event: ir ants: Number of Hours: Number of Participants:p Have you used Town facilities within the last 12 months? If so, when Insurance rance PolicyNo.: Insurance Agent: Key issued to: Telephone: Permit Fee Paid: $ Date Note: Signature belowg acknowledges that the authorized representative has read and byall rules and regulations outlined in Town Council Policy No. 4. agrees to abide g Certification and payment of fees should be attached and submitted at Insurance p y pp the time of application. Make checks payable to Town of Oro Valley. Authorized Signature Date Approved: Town Clerk Date Organization Name: RELEASE, HOLD HARMLESS AND INDEMNITY AGREEMENT FOR USE OF FACILITIES , agrees to release and hold harmless (Organization Name) indemnifyValley, its officers, employees and agents, from any and all and the Town of Oro losses, liability, claims, actions, suits or damages including, but not limited to personal injury g damages which arise, result, or otherwise might be damages (including death) or property g . facilities provided to me by the Town of Oro Valley. This Release, attributable to any use of the includes any Harmless and Indemnity Agreement cause whatsoever, including negligence of and all of those persons specified as being released above. any UNDERSIGNED CERTIFIES THAT HE/SHE THE IS THE AGENT OF IS ACTING ON THEIR/ITS BEHALF AND IS DULY AUTHORIZED TO SIGN THIS RELEASE, HOLD HARMLESS AND INDEMNITY AGREEMENT ON THEIR/ITS BEHALF. THE UNDERSIGNED HAS READ THIS AGREEMENT FULLY, UNDERSTANDS ITS CONTENTS AND HAS VOLUNTARILY EXECUTED IT. DATED this y da of , 20 . (Signature) (Office Title) SUBSCRIBED AND SWORN to before me by day of 20 This Notary Public My Commission Expires: F:/forms/Town Hall Municipal facilities usage USAGE OF THALL AND F Purpose and Need for Policy procedures to respond, in a consistent manner, to The purpose of this policy is to set forth requests for use of Town Hall and its facilities. Policy • Amphitheater are available for use, subject Council Chamber, Courtyard and to payment of. hourlyfee, scheduling limitations and use does not exceed 2 consecutive months in a 12 month it conference areas) are designated as working areas areas (offices, staff and Councperiod. Other and use. All office and building space is subject to Council approval and are not available for sole et cetera may office space. Building assignments be reassigned or reallocated at the discretion of the Town Council. Procedure to Accomplish this Policy s will be directed to the Town Clerk who will maintain a master 1 . Requests for reservations calendar of reservations for meetings of the Town Council, boards and commissions, other committees/municipal functions and the public. 2. First priority for use of Town facilities shall be for Town meetings, staff uses and other Town sponsored functions and activities. 3. Second priority for use of Town facilities shall be for meetings, functions and other activities sponsored by Town residents. on a first come first served basis based upon the priority system 4. All reservations will be . Reservations cannot be scheduled for more than #2 of this Policy.detailed in items #1 and Y six (6) months in advance. 5. Use of Town facilities shall not exceed a total of 2 consecutive months in a twelve month period. 6. Smoking is not permitted in municipal buildings. 7. No alcoholic beverages of anykind shall be allowed on municipal property unless approved by the Town Council in accordance with State Liquor Laws. 8. The Town of Oro Valley reserves the right to cancel any reservation previously scheduled by any organization. F:/forms/Town Hall Municipal facilities usage s municipal facilities shall be by permit to be issued by the 9. All non-Town sponsored use of m p Town Clerk. 10. The permittee shall accept the premises as is and shall restore the premises used to the same condition at the end of use. The permittee shall make no changes or alterations to written approval of the Town the premises without prior pp Clerk. The permittee shall be responsible for removing all litter and trash from the permitted area to suitable trash containers or off the premises. thepermittee to use electricity from one (1) electrical outlet 11. The permit includes the right of . . specified for the permit. The use of additional electrical outlets may (110 volts) in the area Y Clerk on a case b case basis at the request of the permittee. be approved by the Town responsible to the Town for any and all damage to any Town 12. The permittee shall be p property in the area for whichpermit the is issued including, but not limited to, sprinklers, , g or buildingswhether or not the damage was caused by the grounds, plantings, walkways permittee, or by patrons, guests or invitees. 13. The permittee shall allow appropriate ro riate Town, county or state representatives to conduct any q inspections which may be required or deemed necessary in this regard or to insure the public health, safety or general welfare. 14. The service of food, operation of concessions or the use of a caterer in conjunction with subject to theprior written approval of the Town Clerk. The permittee any permitted use is su � . . insure that anyarea which is used for these activities is cleaned up and is responsible to restored to the condition it was in at the time the permittee took possession. for insuring The permittee shall be responsible that any and all persons furnishing food in event for which a permit is issued has complied with all state, county connection with an g and local laws and regulations with respect to such activity. 16. As a condition of issuing apermit, theapplicant shall furnish evidence of comprehensive general liability insurance in the minimum amount of One million dollars ($1,000,000.00). The Town shall be named as an additional insured on the policy. A certificate of insurance, evidencing compliance with the requirements of this section, must be filed with the Town Clerk prior to the event for which the permit is issued. 17. A permit fee of $10.00 per hour shall be paid at the time the permit is issued. 18. Property owned and used permittee bythe shall be removed from the municipal facility immediatelyTown is not responsible for property brought into the municipal after use. The p facility, during or after use. executing The authorized representative the permit application in consideration of receiving permissionmunicipal to use munici al facilities for himself/herself and the organization represented by its members, releases the Town of Oro Valley, its Town Council, F:/forms/Town Hall Municipal facilities usage employees and agents from all claims and liability arising from or during the use of municipal facilities, andagrees to indemnifyand hold harmless said released parties from all claims of any nature. 20. Permittee as a condition of use must agree to comply with the policies set forth herein and all other Town of Oro Valley codes and regulations. requirehiring 21. The Chief of Police may the of off-duty officers based upon his evaluation of the event or program to be held and the anticipated occupant load. When off-duty officers are required the person(s) or organization anization sponsoring the event shall be responsible for such expense. 22. Exits shall be unlocked and properly maintained during all permitted events. Any 23. decorative material used must be approved fire retardant material. 24. Parking shall not be allowed which would obstruct exists or ingress or emergency vehicles and personnel. 25. Tables and chairs must be arranged in order to provide safe exiting. 26. Other safetyrequirements may be required due to the nature of the event. 27. An approved sign permit must be obtained for all temporary signs before installation of e such signs. permit shall not authorize the use of the name of "The Town of Oro Valley" in 28. A facility use programpublicityor automatically imply co-sponsorship. Nor shall any literature permitted relatingto use imply Town sponsorship unless the event is approved by the Town Council and specifically sponsored by the Town of Oro Valley. 29. Each permittee will be required to perform all clean-up and return the facility used to its original condition after use. If this requirement is not met the Town will perform the required work and bill the permittee for all costs incurred. 30. Upon approval of the permit the Town Clerk will issue keys to the buildings and restrooms pp as required. Permittee agrees rees not to duplicate these keys and to return them to the Town eq Clerk the day following facility use. 31. Violation of anyof the rules and regulations so stated may result in the loss of future privileges to use municipal facilities. 32. Definitions: Residents are defined as individuals who live within the corporate boundaries of the Town of Oro Valley. F:/forms/Town Hall Municipal facilities usage iir *ir*iriti*******#**i*1r**#***ii****!****firi**i******#!f*ic**iric************tliirfl4 F?,CILITIBS USE TEE SCHEDULE FACILITY YU Council Chambers $ 10.00 per hour $100.00 per day Council Chambers w/P.A. System $ 12 .00 per hour $125.00 per day Courtyard $ 10.00 per hour $100.00 per day Amphitheater $ 10.00 per hour $100.00 per day Signature below acknowledges that the authorized representative has read and agrees to abide by all rules and regulations outlined in Town Council Policy No. 3 , which is attached hereto. Authorized Representative: Date: Approved: Date: Town Clerk Policy No. 5 TOWN COUNCIL POLICY Date Adoption_09/06/05_ Date of Revision 05/04/05 TITLE: ADVISORY BOARD; COMMISSIONS; AND COMMITTEE RELATIONSHIPS WITH TOWN COUNCIL AND STAFF Page 1 of 2 Purpose and Need for Policy The purpose of this policy is to foster successful Advisory Board & Committee relationships with staff to enable such Boards to fulfill their goals and objectives in accordance with Town Council directives. This policy is needed to promote effective communication between Advisory Boards and staff and to enable such Boards & Committees to utilize staff expertise efficiently. II. Policy It is the policy of the Council to establish appropriate guidelines for Advisory Board & Committee/staff relations to insure that the requests of staff by Advisory Boards & Committees are: 1. Handled thoroughly and expeditiously. 2. Handled at the appropriate organizational level. 3. Handled with regard to the most efficient use of Town resources. III. Procedure to Accomplish Policy Advisory Boards & Committees should contact Town staff, via staff liaisons, as designated by the Town Council or Town Manager. Advisory Boards & Committees should contact such liaisons when the purpose is to communicate information, e.g., to report on conditions, describe a problem or request information. Assignments requiring staff time should be directed to the Town Manager and should originate from a consensus directive of the Advisory Board or Committee. Members of Boards & Committees should not contact staff with special project requests or utilize large blocks of staff time. Meetings involving staff should be scheduled in advance through the Town Manager's Office. Page 2 of 2 The Advisory Boards & Committees should show personal and professional respect for Council and staff, and recognize staff's administrative and technical expertise. Although such Boards or Committees may disagree ree with a Council or staff recommendation there is no need to be harshly critical or to engage in personal attacks on Council or staff. IV. Responsibility and Authority Advisory Boards & Committee Chairs shall be responsible for communicating this policy to its members. The Town Manager shall be responsible for maintaining and monitoring an administrative system that accomplishes the stated purpose of this policy. APPROVED BY A MAJORITY OF THE TOWN COUNCIL Mayor DATE: Policy No. 7 TOWN COUNCIL POLICY Date Of Adoption: 08/19/98 Date of Revision REAFFIRMED: 05/04/05 TITLE: FOOD POLICY FOR TOWN MEETINGS Page 1 of 2 Purpose and Need for Policy The purpose of this policy to determine when Town Officials are authorized to order food at town expense for town meetings that qualify for posting in accordance with the Open Meeting Law. II. Policy It is theolic of the Town Council of Oro Valley that food for town p y officials at public meetings will only be authorized for official town meetings that are held at Town Hall by the Town Council or members of advisory boards/commissions/committees/task forces of the Town Councils as follows: Meetings between 7:00 am and 9:00 am Meetings between 11:00 am and 1:00 pm Meetings between 5:00 pm and 7:00 pm The amount per person for each meal authorized above shall follow the per diem limits established by the Arizona State Government. Exception to the above policy shall be those meetings that continue throughout the business day as determined by those responsible for accomplishing this policy as outlined in Section IV below. III. Procedure to Accomplish Policy The procedure to accomplish this policy will involve the public official responsible for accomplishing this policy to work with the appropriate support staff member to determine which meetings meet the criteria of this policy. Page 2 of 2 IV. Responsibility to Accomplish Policy For Town Council meetings, it is the responsibility of the Agenda Committee to accomplish this policy. For Town Advisory Board/Commissions/Committees/Task Forces, it is the responsibility of the Chair person for that particular group to accomplish this policy. APPROVED BY A MAJORITY OF THE TOWN COUNCIL: Mayor DATE: Policy No. 8 TOWN COUNCIL POLICY Date Of Adoption Revised 05/04/05 TITLE: COUNCIL LIAISON TO BOARDS AND COMMISSIONS Page 1 of 2 I. Purpose and Need for Policy The purpose of this policy is to define the position of Council Liaison to Boards and Commissions. The position of Council Liaison was created in order to allow council members the opportunity to bring Council adopted policies to a particular board or commission, and keep the Town Council informed as to the actions of that advisory group. Il. Policy It is the policy of the Town Council to establish or improve the lines of communication between Boards and Committees and the Town Council. Therefore, it shall be the policy of the Town Council to assign amongst themselves liaisons to the various Council appointed Boards and Committees. The Liaison will attend the meetings of the Board or Committee for which he has been assigned and represent the Council as a whole. The Liaison will then inform the Mayor and Town Council members of discussions or events which occurred at said meetings. Communication may be in the form of Council Reports (at regular meetings), written memorandum or e-mail. It is the intent of this Policy that when so requested, the Council Liaison provide Board and Committee members with the goals and objectives of the Council as a whole. It should also be noted that when requested, the Liaison provide the Council with the opinions and objectives of the Board or Committee members. It should be clear that the Council Liaison shall not be a voting member of the Board or Committee for which he is assigned and shall not to use this position to either direct or influence members of the respective Board or Committee at any time. III. Procedure to Accomplish Policy The Council Liaison will attend all meetings of the Advisory Boards or Committees to which he has been appointed. Following the meeting, the inform the Mayor and Town Council of same. If the Council Liaison is unavailable to attend said meeting, he shall make contact with the Chair or Staff Support for that Board or Commission to obtain the necessary information. IV. Responsibility to Accomplish Policy It is the responsibility of the appointed Council Liaison to a Board or Committee to accomplish this policy. APPROVED BY THE TOWN COUNCIL: Mayor DATE: Policy No. 9 TOWN COUNCIL POLICY Date Adoption 10/16/02 Revised 05/04/05 TITLE: COUNCIL LIAISON TO AMPHITHEATER SCHOOL DISTRICT GOVERNING BOARD Page 1 of 1 Purpose and Need for Policy The purpose of this policy is to maintain and improve communication between the Oro Valley Town Council and the Amphitheater School District Governing Board, thereby establishing the position of Council Member Liaison to the Amphitheater School District Governing Board. II. Policy The Council Member Liaison will §A— review the Amphitheater Governing Board's regular monthly meeting agendas, as forwarded by the Town Clerk's office. •- - ••=-• - by the Liaison. §B - inform the Amphitheater Superintendent of issues or matters t that the Council is considering that may impact the District, i.e., rezonings, road construction projects, etc. §C - inform the other Oro Valley Town Council members of actions contemplated or taken by the Amphitheater School Board. as they deem §D - meet quarterly with the Town Manager, the Amphitheater School District Superintendent, and President of the Amphi Board to discuss subjects of mutual interest, such as establish Intergovernmental Agreements as needed; promote joint-use facilities when possible; address health and safety issues; and help identify future school sites based upon community needs and specific criteria outlined by the District; and create a working group (or committee) as deemed necessary. APPROVED BY A MAJORITY OF THE TOWN COUNCIL: Mayor Date: TOWN COUNCIL POLICY Policy No. 11 Date of Adoption: 11/17/04 Date of Revision: 05/04/05 TITLE: STANDARD REQUEST FORM AND BASIC INFORMATION NECESSARY FOR A MEMBER OF THE TOWN COUNCIL TO REQUEST AN ITEM ON THE TOWN COUNCIL AGENDA Purpose and Need for Policy The purpose of this policy is to establish a standard request form and basic information necessary for a member of the Town Council to place an item on a future Town Council agenda; sufficient information to allow staff to prepare a Council Communication on the agenda item; and prevent violations of the Open Meeting Law. II. Policy To ensure that all items requested by Town Council members to be on future Town Council agendas are complete, in proper order and have sufficient information contained in the request for an adequate Council Communication to be drafted by the Town staff it will require Town Council Members to provide the basic information relating to their request as outlined in attached Exhibit"A" ("Sample"). III. Procedure Town Council members requesting agenda items for future Town Council meetings - -- • - -• - -: - - -' - - • -- - ; identify the reasons this agenda item is being requested. ; and statement of estimate of town resources and funding that maybe necessary to address the request. (Exhibit"A"—"Sample") APPROVED BY A MAJORITY OF THE TOWN COUNCIL: Mayor Date: TOWN COUNCIL AGENDA REQUEST FORM DATE OF REQUEST: COUNCIL MEETING DATE REQUESTED: COUNCIL MEMBER REQUESTING: COUNCIL MEMBER SECONDING REQUEST: AGENDA ITEM TITLE: REASON AGENDA ITEM IS BEING REQUESTED: E TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 4,2005 TO: HONORABLE MAYOR AND COUNCIL FROM: Daniel G. Sharp, Chief of Police SUBJECT: Resolution No. (R) 05 - 20 , authorizing the execution of a lease with Washington Federal Savings and Loan Association, for an Oro Valley Police Department Sub-Station to be located at 8001 N. Oracle Road. SUMMARY: The Town of Oro Valley currently leases space at the Entrada De Oro Shopping Center at 7881 N. Oracle Road as a Service Center and Police Sub-Station. This lease is due to expire in July, 2005. This facility was originally leased at this location to fulfill a commitment to providing more localized and efficient service. This facility provides primary office space for Police Department personnel including the Professional Development Director, Training Coordinator, Community Response Squad and Officers assigned as background investigators. This location provides for a southern Police Department sub-station where officers are able to process arrestees, obtain DUI blood evidence, complete police reports and meet with the public without having to leave their assigned patrol area. This location has also allowed a variety of organizations a convenient location to conduct meetings and/or partner with Town of Oro Valley staff to support a variety of positive programs within the community. Through a partnership with the Oro Valley Police Department space at this location has also been dedicated to the Victim Witness Program which has allowed them to create a northwest unit of Victim Witness. The Pima County Attorney's Victim Witness program is now providing additional critically needed service to the ever expanding northwest community, including Oro Valley, from this location. As our lease for the Service Center& Police Substation was about to expire and we were looking at a substantial increase in cost to continue the lease we looked for alternatives that would accommodate our current need for a facility in this area. We have located a 2136 square foot space available for lease connected to the Washington Federal Bank facility, 8001 N. Oracle Road, on the northwest corner of Oracle and Magee roads. This 2136 square foot facility would be an excellent replacement for the current 2400 square foot facility and would meet our needs in the current configuration with minor building modifications that have been agreed to and would be funded for completion by the current property owner. A location survey for communications has been completed by the Town's Information Technologies Division. Their survey indicated that all of the current communications equipment that was purchased to allow for a southern Service Center / Police sub-station can be utilized in the new location by utilizing a temporary public safety communications extendable antenna. The property owners have reviewed and approved the location and use of the temporary public safety communications extendable antenna. An analysis completed by the Town of Oro Valley Finance Department indicated a substantial savings could be realized over the next few years by relocating this facility from the current location at 7881 N. Oracle to the location proposed at 8001 N. Oracle. In the years 2006, 2007 and 2008 the Finance Department indicated we would see approximately a $14,000 annual savings related to rent and"triple net costs"through this relocation. FISCAL IMPACT: FY 04/05 -None FY 05 /06—57,120 ATTACHMENTS: 1) Resolution No. (R) 05 - 20 2) Copy of Lease Agreement with Washington Federal Savings and Loan Association 3) Finance Department analysis work sheet RECOMMENDATIONS: Acceptance is recommended. SUGGESTED MOTION: I move that Resolution No.(R)05- 20 be adopted. I )i 41111 Daniel G. harp, C ' of 'olice Charles F. Sweet, Town anager RESOLUTION NO. (R) 05- 20 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE LEASE FOR THE ORO VALLEY POLICE DEPARTMENT SUBSTATION AT 8001 N. ORACLE ROAD (THE "LEASE") WHEREAS, the Town of Oro a political Valleyis subdivision of the State of Arizona, and is vested with all rights, privileges,rivile benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town of Oro Valleywishes to enter into a Sublease for the purpose of using the leased space as a police substation; and WHEREAS, Washington Savings on Federal Savin s and Loan (the "Landlord") and the Town wish to property enter Into a Sublease for theknown as 8001 N. Oracle Road for thirty six (36) months with a option to renew for one (1) year; and WHEREAS, it is in the best interest of the Town to enter into this Sublease for the Oro Valley Police Department Substation. THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro NOW, Valley, Arizona, authorizingthe Sublease between the Washington Federal Savings and Loan and the Town, attached hereto as Exhibit A. that the that the Mayor and any other administrative officials BE IT FURTHER RESOLVED y theof Valley Town of Oro are hereby authorized to take such steps as are necessary to execute and implement the terms of the Sublease. Mayor AND ADOPTED bythe Ma or and Town Council of the Town of Oro Valley, Arizona this 4th day of May , 2005. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Melinda Garrahan, Town Attorney C:\Documents and Settingsdarr}s\Local Settings\Temporar Internet Files\OLK115\8001 N.Oracle PD Lease2.doc Office of the Oro Vallee Town Attorney/ca/04 1805 EXHIBIT A SUBLEASE C.1Documents and Settings\larrys\Local Settings\Temporary Internet Files\OLK115\8001 N.Oracle PD Lease2.doc Office of the Oro Valley Town Attorney/ca/041805 zv Z p° rncrc �' �� O -. r N .. 0 .. CD , -I O -4 cD c aCCI n _• c • Z E. = n) O v 0i \ N COoo 3 _ - co .. '♦ 00...a. Co CD O 0 y n Ei x Z 1' 5 .N v '.' CD N Cn -o CD n M CD () Co '' C1 IN ..s C) . CD c cn n 0 cn C CD O m -,0 Qo O 3 49 40 EA 0 G 4/3 EA CU• 0 OMI. O O _. CD OO N r 3OC CD 0CO ~CO p O CD 7.--.: v v CD 00 cn OO O N O) cn . I . J1 O O 0o Co0 O O O N N = � Co Co C � . N CSD C�1 -0 ,.. p -, CD = O 3 (73 co Cr r Dc =0) CD CD cn� CD 5O c n CD CLQ F6 Cn CD Or OD 03 O 0 00 3 0 z co ori' O C ' N t7 01 .�! e 0 0 CD p 0 CD O 0 CD 0 0 CD O * cp 2 � O es Sy W C) "� -A 0'- .0.♦ CO r. 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Landlord and Subtenant, intending to be legally bound, and in consideration of their mutual covenants and all conditions of this Sublease, covenant and agree as follows: BASIC SUBLEASE PROVISIONS 1. DEFINED TERMS. In this Sublease, the following terms have the meanings set forth below. 1.1 Premises. Approximately Two Thousand One Hundred Thirty Six (2,136) rentable square feet of the Building as outlined in Exhibit A attached to and made a part of this Sublease. 1.2 Building. The building containing approximately five-thousand five- hundred (5,500) rentable square feet, and all future alterations, additions, improvements, restorations or replacements, with an address of 8001 North Oracle Road, Tucson, Arizona 85741. 1.3 Term. Thirty six (36) months. 1.4 Commencement Date. August 1, 2005. 1.5 Expiration Date. Thirty six (36) months from and after the Commencement Date. 1.6 Base Rent. Two Thousand Nine Hundred Fifty ($2,950) per month for each and every month of the Term subject to Section 5.2, Rent Escalation. 1.7 Security Deposit. None. 1.8 Tenant's Proportionate Share of Operating Costs. Subtenant's proportionate share of the Operating Costs shall be 38.84% as defined in Article 5 allocable to the Building, based upon the rentable square feet of the Premises, compared to the total rentable square feet of the Building. 1.9 Permitted Use. Subtenant shall use the Premises as a police substation office. 1.10 Subtenant's Trade Name. Oro Valley Police Department or such other or additional names as may be used by Subtenant from time to time. F:Wgmts&Contracts\Lease Agmt\OVPD.Subleasc 042805 final.doc 1.11 Broker(s). Landlord's: Shenkarow Realty Advisors. Subtenants: None. 1.12 Landlord's Address: 425 Pike Street, Seattle, Washington 98101. 1.13 Subtenant's Address: 11000 N. La Canada Dr., Oro Valley, AZ 85737. 2. PREMISES DEMISED. Landlord hereby Subleases to Subtenant and Subtenant hereby Subleases from Landlord thep remises described in Section 1.1 ("Premises") on the terms and conditions set forth in this Sublease. As used in this Sublease, the term "Premises" includes the Building, adjoining parking areas and garages, if any, and the surrounding land and air g J space which are the site and grounds for the Building and parking areas and garages. 3. TERM AND OPTIONS TO RENEW. 3.1 The Term shall be as specified in Section 1.3. The Expiration Date shall be thirty six (36) months after the Commencement Date. 3.2 Subtenant shall have the right, at Subtenant's sole option, to extend the Term of this Sublease for one (1) period of one year (the "Renewal Term") under the same terms and conditions as this Sublease except that the Base Rent during the Renewal Term shall be at the then prevailing rate, but in no event lower than the Base Rent during the lastear of the Term. To exercise an option to extend, Subtenant must provide y Landlord with written notice at least ninety (90) days prior to the Expiration Date of this Sublease of Subtenant's intent to exercise the option to extend the Term hereunder. 3.3 In the event Subtenant in good faith is unable to include all rental costs as provided in this agreement as part of Subtenant's Town Budget in accordance with ARS 42-17106, Subtenant shall notify Landlord as soon thereafter as possible and this Sublease shall terminate thirty(30) days from Landlord's receipt of said notice. 4. SECURITY DEPOSIT. Subtenant shall not be required to pay a security deposit. 5. RENT. 5.1 Base Rent and Abatement. Subtenant agrees to pay the Base Rent set forth in Section 1.6 for each month of the Term and any Renewal Terms (which amount is inclusive of any excise, privilege or sales taxes levied on the rentals or the receipt thereof, or upon any other amounts paid by Subtenant hereunder, except Landlord's income tax), payable in advance on the first day of each month commencing with the Commencement Date, without any deduction or setoff whatsoever. If the 2 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc Commencement Date is not the first day of a month, or if the Expiration Date is not the last day of a month, a prorated monthly installment shall be paid at the then current rate for the fractional month during which this Sublease commences or terminates. At the time of execution of this Sublease, Subtenant shall promptly pay the first month's rent. However, notwithstanding anything hing in this Sublease to the contrary, the first two months of Base Rent due under this Sublease shall be abated as an accommodation while Subtenant prepares for business operation. 5.2 Rent Escalation. The Base Rent set forth in Section 1.6 shall be increased each and every year of the Term as well as each and every year of any Renewal Term bythree percent (3%) per year beginning with the first day of the second year of this Sublease, as follows: TERM: May 1, 2005 to July 31, 2005 Rent Abatement Period Aug 1, 2005 to July 31, 2006 $2,950.00 per month Aug 1, 2006 to July 31, 2007 $3,037.94 per month Aug 1, 2007 to July 31, 2008 $3,129.08 per month Aug 1, 2008 to July 31, 2009 $3,222.95 per month 5.3 Operating Costs. In addition to the Base Rent, Subtenant shall pay to Landlord, as additional rent, Subtenant's Proportionate Share of Operating Costs as defined in Article 1.9 above and as set forth below. At the Commencement Date of this Sublease and thereafter, Landlord shall furnish Subtenant with a summary of estimated Operating Costs to be paid by Subtenant to Landlord and a calculation of Subtenant's p g estimated monthly pro-rata share, excluding any expenses, which Subtenant is paying directly. Subtenant shall pay Landlord one-twelfth (1/12) of the estimated share as Y days additional rent with each monthly payment of Base Rent. Within forty-five (45) y following the end of each calendar year during the term of this Sublease, Landlord will provide Subtenant with a statement of actual Operating Costs for the prior year and provide Subtenant a reconciliation of actual Operating Costs with estimated Operating CostspY a ments. If Subtenant has overpaid actual Operating Costs, the amount overpaid will be credited to upcoming Base Rent payments until expended. Any amount underpaid bySubtenant shall be applied by Landlord to Subtenant's share of the � estimated Operating Costs for the then current calendar year and the calculation of Subtenant's estimated monthly amount due for the calendar year then remaining shall be g adjusted accordingly. In the final Sublease year, or in the event the Sublease is terminated early, a cash settlement shall be required. 5.4 Definition of"Operating Costs". Operating Costs shall be determined on an accrual basis for each calendar year by taking into account on a consistent basis all costs of management, maintenance, and operation of the Premises. Operating Costs shall g include but not be limited to: (i) the cost of supplying all utilities, the cost of operating, maintaining, repairing, renovating and managing the utility systems, mechanical systems, sanitary storm drainage systems, and escalator and elevator systems, and the cost of 3 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc supplies and equipment and maintenance and service contracts in connection therewith; of certificates, ermits and governmental enactments which may (ii) the costlicenses, p Operating Costs; (iii) the cost of insurance carried by Landlord, in such amounts as affect p g Landlord may reasonably determine; (iv) fees, charges and other costs, including management fees and accountingfees, of all persons engaged by Landlord or otherwise reasonably incurred by Landlord in connection with the management, operation, maintenance repairProject;of the Pro'ect; (v) operation, repair and maintenance of all or facilities which serve the Building in the whole or in part. The systems, equipment following are not included in Operating Costs: property additions, capital improvements, repairs, replacements and alterations for subtenants, leasing commissions, advertising, depreciation, interest, income taxes and administrative costs (including legal and consulting expenses). Additional exclusions to Operating Costs: (i) Any ground lease rental; (ii) Interest, principal, points and fees on debts or amortization on any mortgages or mortgage g ages or any other debt instrument encumbering the Building; Landlord's eneral corporate overhead and general and administrative (iii) g expenses; (iv) Costs incurred in connection with upgrading the Building or any portion thereof to comply with disability, life, fire and safety costs, ordinances, statutes, or other laws in effect prior to the Commencement Date, including, without limitation, the ADA, including penalties or damages incurred due to noncompliance with any such laws or regulations; (v) Any and all costs arising from the presence of Hazardous Materials in or about the Building, including, without limitation, Hazardous Materials in the ground water or soil, not caused by Subtenant; (vi) from any mandatory or voluntary special assessment on the Costs arising Building by any transit district authority or any other governmental entity having the authority to impose such assessments; (vii) Anyother expenses which, in accordance with generally accepted accounting pp rinci les, consistently applied would not normally be treated as operating expenses by comparable Landlords of comparable buildings p g in the area of the Building. 5.5 Review of Operating Costs. Notwithstanding anything in the Sublease to contrary, Subtenant shall have the right, after reasonable notice and at reasonable the times, to inspect and photocopy hotoco Landlord's accounting records at Landlord's office. If, 4 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc after such inspection and photocopying, Subtenant disputes the amount of its share of Operating Costs, Subtenant, designated by Subtenant, shall be entitled to or an agent g audit and/or review Landlord's records to determine the proper amount of its share of such audit or review reveals that Landlord has overcharged Operating Costs. If Subtenant, then within fifteen days after the results of such audit are made available (15) y to Landlord, Landlord shall reimburse Subtenant the amount of such overcharge. If the Subtenant was undercharged, then within fifteen (15) days after the audit reveals that g results of the audit are made available to Subtenant, Subtenant shall reimburse Landlord g the amount of such undercharge. Subtenant agrees to pay the cost of such audit. Landlord shall be required to maintain records of all Operating Costs for the entirety of the three-year period ("Review Period") following Landlord's delivery to Subtenant of each statement setting forth Subtenant's share of Operating Costs. The payment by pursuant of any amounts to this Section shall not preclude Subtenant from questioning the correctness provided of anystatement by Landlord at any time during the Review Period, but the failure of Subtenant to object thereto prior to the expiration of the Review Period shall be conclusively deemed Subtenant's approval of the statement. 6. REPAIRS AND ALTERATIONS, (INCLUDING INITIAL IMPROVEMENTS BY TENANT). (a) Repairs byLandlord. Landlord agrees to keep the Building in a clean, p attractive condition. Landlord agrees to keep all Building standard equipment neat and such as elevators, plumbing,lumbin , heating, air conditioning and similar equipment in good it but Landlord shall not be liable or responsible ible for breakdowns or temporary interruptions in service where reasonable efforts are used to restore service. (b) Repairs bySubtenant. Subtenant agrees that it will pay for the cost of q all repairs to the Premises not required to be made by Landlord and Subtenant is responsible for all redecorating, remodeling, alteration and painting required by in the Term and anyRenewal Term. Subtenant will pay for any repairs to Subtenant during the Premises or the he Buildingmade necessary by any negligence or carelessness of or persons permitted in the Building by Subtenant, and will Subtenant or its employees maintain the Premises in clean, neat and sanitary condition. (c) pSubtenant Improvements and Allowance Therefore. Subtenant may not improvements, alterations, additions or changes to the Premises (collectively, make any imp � 1 rd to (i) such ions" without first rocuring the prior written consent of Lando the "Alterations") p Alterations and (ii) the contractor and subcontractors proposed to be used by Subtenant, which shallconsent requestedby be Subtenant not less than fifteen (15) days prior to the t thereof, and which consent shall not be unreasonably withheld by commencement Landlord. Landlord agrees to provide an allowance to Subtenant in an amount not to exceed $10,680.00 to be used bySubtenant for Alterations to the Premises per a plan mutually agreeable to Landlord and Subtenant. Said plan shall be agreed upon fifteen (15) days a fter Landlord delivers a fully executed Lease to Tenant. Any Subtenant improvements which exceed the $10,680.00 shall be the obligation of and shall be paid directly by Subtenant. Subtenant covenants and agrees not to suffer or permit any lien of 5 F:Wgmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc or others to beplaced against the Building or the Premises mechanics or materialmen services claimed to have been performed for or materials claimed with respect to work or to have been furnished to Subtenant or the Premises under this Article 7 or otherwise, lien attachingor notice of any lien, Subtenant covenants and and, in case of any such its to cause it to be immediatelyreleased and removed of record or Landlord, at sole option, may immediately take all action necessary to release and remove such lien. Subtenant hereby waives and releases anyright, which it might now or hereafter have to make repairs at Landlord's expense under any law, stature, or ordinance. (d) Status of Alterations and Improvements at expiration of the Sublease. q Except to the extent Subtenant requests and Landlord designates otherwise at the time Landlord approves such Alterations, all or any part of the Alterations (including without carpet and wiring), whether made with or without the consent of limitation, wall-to-wall rp g) shall, at the election of Landlord, either be removed by Subtenant at its Landlord, p ex iration of the Term or shall remain upon the Premises and be expense before the surrendered therewith at the Expiration Date or earlier termination of this Sublease as the property of Landlord without disturbance or injury. If Landlord requires the removal of all or part of any Alterations, Subtenant, at its expense, shall repair any damage to the Premises or the Buildingby caused such removal. If Subtenant fails to remove the Alterations upon Landlord's request, then Landlord may (but shall not be obligated to) remove them and the cost of removal and repair of any damage together with all other damages which Landlord maysuffer by reason of the failure of Subtenant to remove Alterations, shall be charged to Subtenant and paid upon demand. (e) Standard of Care to be used in Constructing Alterations and Improvements. Subtenant shall construct such Alterations and perform any repairs in any andpp with all applicable rules and regulations of any federal, state, conformance code or ordinance and pursuant to a valid building permit, issued by county or municipal the applicable municipality, in conformance with Landlord's construction rules and regulations and the Town of Oro Valley's building codes. All work with respect to any Alterations must bein a good and workmanlike manner and diligently prosecuted to completion to the end that the Premises shall at all times be a complete unit except during work. In performingthe work of any such Alterations, Subtenant shall have the period of the work performed in such manner as not to obstruct access to the Building or the common areas for anyother subtenant of the Building, and as not to obstruct the business of Landlord or other subtenants in the Building, or interfere with the labor force working Upon Building. the U on completion of any Alterations, Landlord or its agent may cause a Notice of Completion to be recorded in the office of the Recorder of the County in which are located, aspermitted under Arizona law. Upon completion, Subtenant the Premises „ the Buildingmanagement office a reproducible copy of the "as built shall deliver to g drawings of the Alterations. (g) Construction Insurance. In the event that Subtenant makes any Subtenant agrees to carry "Builder's All Risk” insurance in an amount Alterations, g approved by Landlord coveringthe construction of such Alterations, and such other Insurance as Landlord mayrequire, it being understood and agreed that all of such 6 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc Alterations shall be insured bySubtenant pursuant to Article 8 of this Sublease immediately upon completion thereof. In addition, Landlord may, at its discretion, p require Subtenant to obtain a lien and completion bond or some alternate form of security satisfactory to Landlord in an amount sufficient to ensure the Lien-free completion of such Alterations and naming Landlord a co-obligee. 7. FIRE OR CASUALTY DAMAGE. Premises are damaged byfire or other cause without the fault or negligence If the g agents, Landlord shall diligently and as soon as practicable after such of Subtenant or its g damage occurs (takinginto account the time necessary to effect a satisfactory settlement company involved) repair the damage at the expense of Landlord; with any insurance p y p provided, however, that Landlord may elect not to rebuild and/or restore the Premises and instead terminate this Sublease by notifying Subtenant in writing of such termination days sixty (60) da s after the date of damage, such notice to include a termination date giving Subtenant ninety (90) da s to vacate the premises, but Landlord may so elect only y if the Building damagedby shall be fire or other casualty or cause, whether or not the Premises are affected, and one or more of the following conditions is present: (i) repairs p cannot reasonably be completed within two hundred (200) days of the date of the date of such repairs are made without the payment of overtime or other damage (whenp premiums) or theduring occurs damagethe last two (2) Sublease years; the holder of any mortgage or deed of trust on the Building or any ground lessor with respect to the require that the insurance proceeds or any portion thereof be used to retire Project shall debt, or shall terminate theground Sublease, as the case may be; or (iii) the the mortgage insurance is not fullycovered, except for deductible amounts, by Landlord's policies. If Landlord terminates this Sublease, the Base Rent shall be apportioned and paid to the date of termination. If Landlord does not so elect to terminate this Sublease and the damage requiredby to be repaired Landlord is not repaired within two hundred (200) days from the date of damage, such two hundred (200) day period to be extended delay by the period of anyoutside the direct control of Landlord plus a reasonable period for a satisfactory settlement with anyinsurance company involved, Subtenant, within thirty (30) days expiration the ex iration of the two hundred (200) day period, as extended, may terminate this Sublease bynotice to Landlord. If repair to the premises is not commenced byLandlord within ninety (90) days after the occurrence of such damage or destruction then Subtenant mayterminate the Sublease by written notice to Landlord. During the period that Subtenant is deprived of the use of the damaged portion of the Premises, and provided the damage is not the consequence or the fault or negligence of its agents, d. If payment of Base Rent shall be waived by Landlord.Subtenant org p y Subtenant shall fail to do so or if Landlord shall so elect, Landlord shall have the right to make repairs to the standard Subtenant improvements, not including any Subtenant orpersonalproperty, and any expense incurred by Landlord, together extras, alterations, with interest thereon at the rate specified in Section 26.4, shall be paid by Subtenant upon demand. Thep rovisions of this Sublease, including this Article 8, constitute an express agreement between Landlord and Subtenant with respect to any and all damage to, or destruction of, all or any part of the Premises, the Building or any other portion of the Project. Any present or future statute or regulation with respect to any rights or 7 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc obligations concerningdamage or destruction in the absence of an express agreement between the parties shall have no application to this Sublease or any damage or part to all or any of the Premises, the Building or any other portion of the Project. 8. INSURANCE. 8.1 Subtenant shall during the entire Term maintain the following insurance coverage: (a) Commercial General Liability Insurance for personal injury and property damage claims arisingout of Subtenant's occupation or use of the Premises and business operations, and including liability arising under any indemnity set forth from its p � in this Sublease in amounts of not less than $1 million for each occurrence and $2 million for all occurrences each year. (b) Subtenant will maintain in force all required workers' compensation or other similar insurance pursuant to all applicable state and local statutes and regulations. 8.2 The minimum insurance requirements set forth in this Sublease shall not limit the liabilityof Subtenant under this Sublease. Landlord, and any parties specified by the Landlord, shall be named as additional insureds under the Subtenant's CGL ce. All insurance companies providing insurance pursuant t to this Article shall be p rated at least B+ VIII in Best's Key Rating Guide and shall be otherwise reasonably acceptable to Landlord and licensed and qualified to do business in the State of Arizona. Insuranceprovided bythe Subtenant shall be primary for Subtenant's sole negligence only, as to all covered claims. Each Subtenant's insurance policy must not be cancelable materially modifiable except upon thirty (30) days prior written notice to Landlord and or mate y p p any specified mortgagee a ee of Landlord. The insurance must also contain a cross-liability or severabilityof interest clause acceptable to Landlord. Certificates of endorsement insurance with respect to each policy shall be delivered to the Landlord prior to the Commencement Date, and thereafter, annually. 8.3 Landlord shall have the right to insure the structure and common areas of Building in an amount and for coverage reasonably satisfactory to Landlord and all thea g costs of that insurance shall be treated as an Operating Cost pursuant to this Sublease. In addition, Landlord shall have the right and option, but not the obligation, to maintain any or all of the insurance which is required in Section 9.1 to be provided by the Subtenant in the event Subtenant fails to do so. Subtenant will carry its own insurance in the proper amounts addingthe Landlord on as an additional insured for Subtenant's portion of the Building only. 8.4 Landlord has the right at any time, but not the obligation, to reasonably Change, decrease or increase any insurance required or specified under this Sublease, but in no event shall any such increased amounts of insurance or such other reasonable types of insurance be in excess of that required by comparable landlords in the vicinity of the 8 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc Building. Landlordoptionmay at its obtain any of the required insurance directly or olicies coverin the Building and other assets owned by Landlord. through umbrella p g Landlord and Subtenant each release the other and their respective agents 8.5 and employees from all liabilityto each other, or anyone claiming through or under them, by way of subrogation or otherwise, for any loss or damage to property caused by or g resulting from risks insured against under this Sublease, pursuant to insurance policies carried by the parties which are in force at the time of the loss or damage. Landlord and Subtenant will each cause its insurance carrier to include in policies provided pursuant to this Sublease an endorsement recognizing this waiver of subrogation. 9. WAIVER AND INDEMNIFICATION. extent notprohibited bylaw, Landlord, its partners, trustees, ancillary To the trustees and their respective officers, directors, shareholders, beneficiaries, agents servants, employees, and independent contractors shall not be liable for any damage either to p property erson oror resulting from the loss of use thereof, which damage is sustained by Subtenant or by other persons claiming through Subtenant, except to the negligence caused bythe or willful misconduct of Landlord or its agents, extent employees or contractors, Subtenant indemnifies and holds Landlord harmless from all claimsincluding and all costs, reasonable attorneys' fees, expenses and liabilities, except those caused byLandlord's or its agents', employees' or contractors' negligence, arising or resulting from (a) any accident, injury, death, loss or damage to any person or to any property includingtheperson and property of Subtenant and its employees, agents, prop y or the officers, guests, and all other persons at any time in the Building or the Premises common areas, (b) occuthe or use of the Premises by the Subtenant, or (c) any act occupancy or omissionnegligence or ne li ence of Subtenant or any of Subtenant's agents, licensees, contractors or employees. 10. USE OF PREMISES AND EXCLUSIVITY. The Premises are Subleased to Subtenant for the sole purpose set forth in Section and Subtenant shall not use or permit the Premises to be used for any other purposes 1.9 without the prior written consent of Landlord, which consent shall not be unreasonably Y withheld, conditioned or delayed, and shall not allow occupancy density of use of the greater which is than the average density of the other Subtenants of the Building. Subtenant further covenants and agrees that it shall not use, or permit any person or persons to use, the Premises or any part thereof for any use or purpose contrary to the Building and rules regulations or in violation of the laws of the United States of State of Arizona, or the ordinances, regulations or requirements of the local America, the • . . or governingbody or other lawful authorities having jurisdiction over municipalcounty Building. Landlord shall not be responsible to Subtenant for the nonperformance of the g g any of such rules and regulations by or otherwise with respect to the acts or omissions of Subtenants or occupants of the Building. Subtenant shall comply with all any other p recorded covenants, conditions, and restrictions now or hereafter affecting the real property underlying the Building. 9 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc 11. SIGNS. Landlord retains absolute control over the exterior appearance of the Building and the exterior appearance of the Premises as viewed from the public halls and public areas. Subtenant will not install, or permit to be installed, any drapes, furnishings, signs, advertisingor anyitems that will in any way alter the exterior appearance of the lettering, . 'n or the exterior appearance of the Premises as viewed from the public halls and Building pp public areas without first obtaining Landlord's prior written consent, which consent Landlord shall not unreasonably withhold, condition or delay. In any event, all signage must comply with all municipal and governmental codes. 12. ASSIGNMENT AND SUBLETTING. Subtenant shall not assign, transfer, mortgage or otherwise encumber this Sublease or g permit sublet or rent (or a third party to occupy or use, collectively referred to as a "Transfer") the Premises, or any part thereof, nor shall any. Transfer of this Lease or the occupancy right of be affected by operation of law or otherwise, without the prior written g p Y consent of Landlord which shall not be unreasonably withheld, conditioned or delayed. If Landlord consents to the proposed Transfer, the initial Subtenant shall remain liable under this Sublease and the initial Subtenant shall pay to Landlord any amount of rent or other sums directlyor indirectlyreceived by Subtenant from any subtenant or assignee which exceeds the Base Rent, as adjusted. Any Transfer without Landlord's written consent shall be voidable by Landlord and, at Landlord's election, constitute an"Event of Default," as that term is defined in this Lease. Neither the consent by Landlord to any Transfer nor the collection or acceptance by Landlord of rent from any assignee, subtenant or occupant shall be construed as a waiver or release of the initial Subtenant or p any guarantor from the terms and conditions of this Sublease or relieve Subtenant or any subtenant, g assi nee or other party from obtaining the consent in writing of Landlord to any further Transfer. Subtenant hereby assigns to Landlord the rent and other sums due from anysubtenant, assignee or other occupant of the Premises and hereby authorizes g and directs each such subtenant, assignee or other occupant to pay such rent or other sums directly to Landlord. In the event any portion of the Premises is taken from Subtenant under eminent domain proceedings, Subtenant shall have no right, title or interest in any award made for such taking, except for any separate award for fixtures and improvements installed by p Subtenant. If tenp ercent (10%) or more of the Premises or Building shall be taken by power of eminent domain or condemned by any competent authority for any public or use or purpose, or if Landlord shall grant a deed or other instrument in lieu quasi-public of such taking by eminent domain or condemnation, Landlord shall have the option to terminate this Sublease upon ninety (90) days notice, provided such notice is given no later than one hundred eighty (180) days after the date of such taking, condemnation, reconfiguration, vacation, deed or other instrument. 10 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc 13. EMINENT DOMAIN. In the event anyportion of the Premises is taken from Subtenant under eminent Subtenant shall have no right, title or interest in any award made for domain proceedings, such taking, except forseparate award for fixtures and improvements installed by any If ten percent (10%) or more of the Premises or Building shall be taken by Subtenant. I power of eminent domain or condemned by any competent authority for any public or purpose,u ose or if Landlord shall grant a deed or other instrument in lieu quasi-public use rp � of suchby uch takingeminent domain or condemnation, Landlord shall have the option to terminate this Sublease upon ninety (90) days notice, provided such notice is given no than one hundred eighty days after the date of such taking, condemnation, later g y vacation, deed or other instrument. Subtenant hereby waives any and all reconfiguration, rightsmight it mi ht otherwise have pursuant to any present or future statute, ordinance or case law. 14. WAIVER AND SEVERABILITY. 14.1 The consent of Landlord in any instance to any variation of the terms of this Sublease, or the receipt of any rent with knowledge of any breach, shall not be deemedany to be a waiver as to breach of any Sublease covenant or condition, nor shall waiver• occur to anyprovision of this Sublease except in writing, signed by Landlord any or Landlord's authorized agent. It is understood and acknowledged that there are no oral agreementsthe parties hereto affecting this Sublease and this Sublease supersedes and cancels anyand all previous negotiations and understandings, if any, between the parties hereto and none thereof shall be used to interpret or construe this Sublease. This Sublease and anyside letter or separate agreement executed by Landlord and Subtenant in connection with this Sublease contain all of the terms, covenants and agreements of theparties relatingin any manner to the Premises, and shall be considered to agreement be the onlya reement between the parties hereto and their representatives and agents. 14.2 If any or provision rovision of this Sublease or any application shall be invalid or unenforceable, then the remaining terms and provisions of this Sublease shall not be affected. 15. USE OF COMMON FACILITIES. All elevators, stairways, halls and areas for the common use of all tenants in the y Building shall be open to reasonable use at all reasonable times by Subtenant, its customers, clients and employees. 16. SERVICES. 16.1 Landlord shall furnish to the Premises throughout the Term and any g Renewal Term regular trash removal from the Premises. The cost of this or any other services provided byLandlord shall be included within Operating Costs, unless charged directly (andnot as a p part of Operating Costs) to Subtenant or another tenant of the Bg agrees. Landlord a rees to furnish landscaping and grounds maintenance for the areas 11 F:\Agmts&Contracts\Lease Agmt\OVPD.Sublease 042805 final.doc G TOWN OF ORO VALLEY 'OUNCIL COMMUNICATION MEETING DATE: May 4,2005 TO: HONORABLE MAYOR& COUNCIL FROM: Mary Hartz-Musgrave, Library Administrator Brent Sinclair, Community Development Director SUBJECT: Rejection of Bids for Public Library Furnishings � SUMMARY: On March 10, 2005, the Town advertised for sealed bids for furnishings for the Oro Valley Public Library • desks, workstations, and other furnishings. On April 11, 2005,bids Expansion which included shelving, service p is recommended all bids be rejected because one bidder submitted a were opened. After careful consideration, it ove the late bid and the other bids were incomplete. Moreover, the single bid received for shelving was well ab estimated cost. RECOMMENDATION: evaluatingeach It is recommended the Town rebid on the furnishings for the Oro Valley Public Library after item and considering possible alternatives. UGGESTED MOTION: fhe Town Council may wish to consider the following motion: Oro Valley move to reject the bids for furnishing for the Public Library Expansion and instruct staff to rebid after evaluating each item and considering alternatives. '-lig; ,e7(471- i,�dt-s dr4A---'----- Library •'%.ministr r /54— ,,g„..., , ,,/, Community Development Director // 4 4 „ k Town Manager TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: May 4, 2005 TO: HONORABLE MAYOR AND COUNCIL FROM: TOBIN SIDLES, TOWN PROSECUTOR SUBJECT:• DISCUSSION/RECOMMENDATION OF PAYMENT OF ATTORNEYS' FEES FOR THE STOP OV OUTRAGEOUS GIVEAWAYS V. CUVELIER LAWSUIT, 2 CA-CV 2004-0216 SUMMARY: GaryUrman, the Town's Outside Counsel for the Stop OV Outrageous Giveaways v. Cuvelier matter, will make a recommendation regarding payment of$36,436.85 for one half of the fees and costs awards. ATTACHMENTS: None at this time FISCAL IMPACT: See above SUGGESTED MOTIONS: I move to authorize payment of the above listed amount. Or I move to reject payment of the above listed amount at this time. Tobin Sidles, Town Prosecutor Chuck Sweet, Town Manager 2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 4, 2005 TO: HONORABLE MAYOR & COUNCIL FROM: Shirley Seng,Utility Administrator SUBJECT: Acceptance of the Oro Valley Water Utility Commission Annual Report dated May 2005 SUMMARY: Pursuant to the Oro Valley Town Code Article 15-4-5, the Oro Valley Water Utility Commission is to render an annual report to the Town Council. Attached is a copy of the Oro Valley Water Utility Commission Annual Report dated May 2005 for your review and consideration of acceptance. This report is the Commission's p p eighth annual report. It includes recommendations related to revenue requirements, rate adjustments,renewable � overview supplies, water conservation, debt service, and capital improvements. It also provides an overview of the utility's accomplishments lishments during the past year. A brief presentation of the Annual Report will be provided by staff and Commission Members. FISCAL IMPACT: Acceptance of the annual report has no fiscal impact. Any recommendations contained within the report that have revenue and expense implications will be brought to Council for action on an individual basis. COMMISSION RECOMMENDATIONS: The Water Utility Commission respectfully recommends that Mayor and Council accept the Oro Valley Water Utility Commission Annual Report dated May 2005. STAFF RECOMMENDATIONS: Staff concurs with the Water Utility Commission recommendation. ATTACHMENTS: 1. Oro Valley Water Utility Commission Annual Report dated May 2005 SUGGESTED MOTION: I move to accept the Water Utility Commission Annual Report dated May 2005 Or I move to I► t i..i . . L__I ty �► istrat•r Alf Water Utility Direct.!" / id" J Town Manager N) su acp —I o Ocn C * > rila M ...• = mm. 0 74: ..h Z ‘1‹ C 0 SU C) ., 70 3 G cp 2 a -0 0 CRCD 0 ‘< 0.. V V V V Va. * 0 * -clx .9 slu o 51) 0 CD __I rirla a ^'-, cc, -, as g o N � � ouT n O 8' &.. a < 0- 0 to o o PI: Irmi` / 71: > = %I‹ CD = .9 2) .. = cn ri. = = C ..‘ 1'1' C .0 71 ma X M CD(7) 0 CD P3 C 73 CD -, oCD • o Nico Z rn CD :--Ph' D = z '0 70 a) = --i m 0 ri. --i m 0 2, CD a o a a , o a a •-•,,,- M. em+ "i MK 'El. =s w = tli 11) C In 4,1ZI. 2) C m1 m‘ CD ud — -% CD ,.. CD = = CD = ou CD M. N M. 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' I -,) 1 ) ) j ) ) ) ) i i ) TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT MAY 2005 ORO VALLEY TOWN COUNCIL Paul Loomis, Mayor Barry Gillaspie, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Connie Culver, Council Member Helen Dankworth, Council Member Terry Parrish, Council Member ORO VALLEY WATER UTILITY COMMISSION Michael Caporaso, Chair Leo Leonhart, Vice-Chair Gregg Forszt, Member Erin Loudermilk, Member Ray Montoya, Member Steve Rivera, Member Wendell Yoder, Finance Subcommittee Member TOWN STAFF Chuck Sweet, Town Manager David Ruiz, Interim Water Utility Director Shirley Seng, Utility Administrator David Andrews, Finance Director Special recognition to OVWU staff who provided information, graphics, photos and, most of all, their time to assist in the preparation of this report: Kevin McCaleb George Kendrick Mary C. Kobida Iris Chaparro Carolyn Schneider Robert Jacklitch Jeff Kane Charles Soper Edgar Rivera TABLE OF CONTENTS TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT MAY 2005 SECTION TITLE PAGE List of Acronyms i Index of Appendices ii Executive Summary 1 Preferred Financial Scenario 5 Alternate Financial Scenario 7 Recommendation on Water Rates, Fees & Charges 7 Revenue Requirements 8 O&M and Debt Service Requirements 8 Capital Improvements 9 Conservation 11 Renewable Water Resources 16 Water Quality 18 Water Supply 21 Security 23 Utility Operations 24 • Conclusion 25 Appendices LIST OF ACRONYMS LIST OF ACRONYMS USED IN THIS REPORT • • ADEQ Arizona Department of Environmental Quality ADWR Arizona Department of Water Resources AWS Assured Water Supply • CAGRD Central Arizona Groundwater Replenishment District CAP Central Arizona Project CIP Capital Improvement Program COLA Cost of Living Allowance CY Calendar Year EPA Environmental Protection Agency ERP Emergency Response Plan FY Fiscal Year GAP Groundwater Action Plan GIS Geographic Information System 410 GPCD Gallons Per Capita Per Day GPM Gallons Per Minute HOA Homeowner Association IOC Inorganic Compound ISAC Information Sharing&Analysis Center • MCL Maximum Contaminate Level �► MDWID Metropolitan Domestic Water Improvement District M&I Municipal &Industrial O&M Operations &Maintenance OVWID#1 Oro Valley Water Improvement District#1 OVWU Oro Valley Water Utility rr pCi/L Picocuries Per Liter 40. POE Point Of Entry ppb Parts Per Billion ppm Part Per Million PWSMP Potable Water System Master Plan RWSMP Reclaimed Water System Master Plan SOC Synthetic Organic Compound AP* TAMA Tucson Active Management Area TCE Trichloreoethylene fe TTHM Total Trihalomethanes USEPA United States Environmental Protection Agency VA Vulnerability Assessment • VOC Volatile Organic Compound • • INDEX OF APPENDICES APPENDIX A. Preferred Financial Scenario 1) Assumptions 2) Summary 3) Projected Income Statement 4) Projected Debt Service Statement 5) Projected Cash Flow Statement B. Alternate Financial Scenario 1) Assumptions &Financial Criteria 2) Summary 3) Projected Income Statement 4) Projected Debt Service Statement 5) Projected Cash Flow Statement 6) Proposed Rates C. Existing Rate Schedules 1) Proposed Rate Schedule 2) Tables for Monthly Charges D. Service Fees and Charges 1) Backflow Prevention Installation Permit 2) Relocation of Hydrant Meter/Backflow Devices E. 5-Year Capital Improvements Program 1) Existing Potable System Improvements 2) Expansion Related Improvements 3) Reclaimed Water System Improvements F. Conservation Program 1) Big Wash Multi-Use Pilot Project 2) Oro Valley Community Display Garden 3) Map &Potential Reclaimed Water Customers G. Water Supply 1) Figure 1: Historical and Future Water Demands 2) Figure 2: Available Water Resources 3) Figure 3: Estimated Water Resources 4) Static Water Level Measurements H. Water Quality 1) Water Quality Testing Results I. Utility Statistics for Calendar Year 2004 ii EXECUTIVE SUMMARY TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT MAY 2005 INTRODUCTION In October, 1996 the Oro Valley Town Council (Mayor and Council) formed the Oro Valley Water Utility Commission (Commission) to act as the official advisory body to the Mayor and Council regarding water related issues. The functions and duties of the seven member commission include reviewing and developing recommendations for water revenue requirements, water rate and fee structures, and water system capital improvement planning. The Commission is required to prepare an annual report to the Mayor and Council regarding its recommendations. This report is the Commission's eighth Annual Report. It includes recommendations related to water conservation, revenue requirements, system operation and maintenance, debt service, a five-year capital improvements plan, rate adjustments and renewable water supplies. The Executive Summary contains a briefing on the implementation of the recommendations presented in the 2004 Annual Report as well as new recommendations specific to water issues facing the Town in FY 2005-2006 and beyond. Explanations and financial analyses that are more detailed may be found in the report and the appendices. WATER RATES,FEES & CHARGES The potable water rates recommended by the Commission last year were adopted by Mayor and Council in June 2004. Implementation of those rates provided a 3% revenue increase. The increase was achieved by increasing both the monthly base rates and the commodity rates. The reclaimed water rates were also increased and remain equal to the potable water base rates and the tier 1 commodity rate. A discounted rate for using reclaimed water was not considered since the utility did not have reclaimed customers at that time. Additionally, the Mayor and Council adopted increased fees for reconnection of water service, revised the new development construction inspection fees, and established new development plan revision fees along with document reproduction fees. With regard to the recommended rates and fees for the upcoming fiscal year, the Commission's preferred financial scenario is discussed in detail in the report. Concerns regarding the applicability of the current rate setting criteria have been brought to the - 1 - attention of the Commission. As a result, the Commission has provided a recommendation of no rate increase for FY 2005-2006 to provide additional time to review, evaluate, and possibly modify the rate setting criteria for submittal to the Town Council for formal adoption. CONSERVATION The water conservation program is proving to be a viable asset in assisting the utility to achieve its overall management goals. The conservation program, becoming more commonly known as I CARE, utilizes a broad approach embracing five major concepts: Incentives, Consultations, Audits, Research and Education. The utility has received significant feedback from residents on articles that have appeared in the Oro Valley Water Ways indicating the success of the newsletter. The audit program has been well received and residential interest appears to be growing steadily. Audits, along with the newsletter have become valuable tools for public education. The utility has broadened its area of water management consultations to include interdepartmental services for irrigation and landscape design review, education and implementation of new technologies, new water management strategies, staff training, pilot projects and code modifications. The utility continues to aggressively promote water conservation through public speaking engagements with civic organizations, the Citizens Planning Institute and local newspaper articles. Specifics on all aspects of the conservation program are discussed in the report. As the conservation program evolves and grows, the Commission recognizes that existing staff dedicated to the conservation program will be unable to meet the demands placed on him. The upcoming projects critical to the success of the overall conservation program will be labor intensive and more than one person can effectively perform. Therefore, the Commission is recommending the addition of one full time employee to sustain existing water conservation programs and facilitate improvement of the overall program. RENEWABLE WATER RESOURCES The Town currently has a CAP water allocation of 6,748 acre feet per year and is anticipating the acquisition of an additional allocation of 3,557 acre feet per year. The necessary vehicle for conveyance of CAP water to the Town does not exist making direct use of this resource impossible at this time; however, the Town has been cooperating with other local water providers and the Bureau of Reclamation to develop a regional CAP delivery system within the northwest Tucson area. Based on conceptual plans that have been developed, the cost for the system is estimated to be $180 million. These costs would be shared by all participants and the federal government. The extended drought conditions have resulted in declining volumes in the Colorado River reservoirs. This is a major concern for the entire southwestern United States as well as the -2- Town. An even larger concern for Arizona is that the CAP water system holds a junior right among the seven basin states. During a water shortage, the CAP water system would have to completely cease using Colorado River water prior to any of the other right holders having to reduce their usage. The Town has partnered with other local water providers on a managed recharge facility within the Santa Cruz River channel. Along with the others, Oro Valley has legal ownership to a portion of the effluent discharged into the Santa Cruz River and will accrue long term recharge credits that can be used to offset future Assured Water Supply requirements or the water can be recovered to supplement the Town's reclaimed water system. RECLAIMED WATER SYSTEM Approximately eight years ago, an alternative water resource task force was assembled to evaluate all potential options to bring renewable water resources to the Town. In 2000, after much studying and evaluating, it was determined that the most cost effective and quickest solution would be to bring reclaimed water into the Town and use it for turf irrigation. The Reclaimed Water System Master Plan was adopted in 2002, bonds were sold in December 2003 and construction began in April 2004. At long last, Phase 1 of the reclaimed water system is expected to begin delivery to the three golf courses north of Tangerine Road in July 2005. This system will be a significant benefit to the potable water supply and the community as a whole. WATER QUALITY For the third consecutive year, the utility is proud to report that it did not experience any water quality violations for Total Coliform bacteria. Considering the volume of samples taken, the number of people involved in the process and the ease with which contamination of a sample can occur, the fact that no water quality violations occurred should be considered remarkable. Of the hundreds of other water quality samples tested annually, no contaminant was found to exceed the Maximum Contaminant Level. WATER SUPPLY Continuation of the drought and pumping of groundwater have caused groundwater levels to further decline, which in turn reduced the production capability of the existing system. As a result, the utility had to make modifications to existing wells in order to get the maximum amount of water from each facility. Four of the older wells were taken out of service altogether because the cost to rehabilitate them far out weighed their potential production capability. Implementation of the reclaimed system will definitely help the potable water supply, but it is not the only resolution to sustained reliability. The utility will need to take an aggressive -3 - approach to drilling new production wells to replace lost capacity. In particular, for FY 2005-2006 the utility has identified a hydrology study that would incorporate a series of exploratory borings deep into the aquifer to help identify areas more suited for long term groundwater pumping. SECURITY The utility has begun mitigation of security issues identified in the Vulnerability Assessment that was submitted to the Environmental Protection Agency in June 2004. Improvements specifically for security issues include intrusion detection at water facilities, fire hydrant locking devices, fencing of wellhead equipment within each site and training for all water utility staff. The utility continues to stay abreast of local, regional and national security issues by way of weekly situation reports generated by the federal government. CONCLUSION The Oro Valley Water Utility Commission is proud to serve the Mayor and Council and citizens of the Town of Oro Valley. We are pleased to present our Annual Report to the Mayor and Council for their consideration. While much has been accomplished in the past year, the Commission looks forward to direction regarding those items detailed in the Report. We thank the Mayor and Council for their consideration, direction and guidance. -4- TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT MAY 2005 The functions and duties of the Oro Valley Water Utility Commission include reviewing and developing recommendations for water revenue requirements, water rate and fee structures, water conservation, renewable water supplies and public information and education. In evaluating staff recommendations regarding the water rates and fee structure, the Commission examines the following conditions: the financial scenario must meet Town policies; the operating costs have been reviewed and determined to be appropriate; and proposed rate increases are kept to a minimum. The Annual Report is the means by which this information is presented to the Town Council for their consideration. Any recommendation that requires action by the Town Council will be presented for their approval at a later date. Additionally, the Annual Report discusses projects the Commission has been involved with during the past year and provides a work plan for the upcoming fiscal year. PREFERRED FINANCIAL SCENARIO As done in the past, the Commission's finance subcommittee evaluated numerous financial scenarios prior to forwarding a recommendation to the Commission. Their initial recommendation indicated 3% annual rate increases and no discount for using reclaimed water. This recommendation was formulated based on the rate setting criteria that has been in place since 1998. Prior to the Commission formally voting on the preferred scenario, Town staff introduced new information for their consideration. This information included a reduction in anticipated annual growth from 500 to 440 connections, deferring approximately $2.3 million in capital projects until FY 2006-2007, a combined beginning cash balance of approximately $18 million, concern that the impact of the reclaimed water system will be unknown until it has been operational for a period of time, and the applicability of the existing rate setting criteria given the date it originated and the fact that it has not been formally adopted by the Town Council. The finance subcommittee reviewed three additional scenarios with reduced growth factors and deferred capital projects. Deferring the capital projects had no impact on the proposed water rates since they are financed by bond funds; however, the deferment resulted in a larger cash balance at the end of FY 2005-2006. The reduction in the annual growth projections had a significant impact on the proposed water rates. Although the utility has averaged 500 new connections over the past three years, the growth factor was reduced to conform to a Town survey of the development community. Once the revised growth factor was substituted in the financial projections, the original preferred scenario no longer met all the existing rate setting criteria nor did the remaining two scenarios. -5- Based on the results of the last three scenarios, coupled with concerns about the applicability of the rate setting criteria and the unknown impacts of the reclaimed water system, the finance subcommittee formulated a new recommendation on water rates. Their recommendation to the Commission was no rate increase in FY 2005-2006, no discount for reclaimed water use, and to re-evaluate the existing rate setting criteria. The finance subcommittee also recommended that an alternate financial scenario that met the existing criteria be presented to the Town Council. The Commission is forwarding these recommendations to the Council via this report. However, the recommendation for no rate increase is delivered with a caveat: should any circumstance arise that could be financially detrimental to the utility, the Commission will revisit the rates at that time. Furthermore, the Commission is proposing to re-evaluate the existing rate setting criteria as well as other potential criteria and take their findings to the Town Council in a joint study session prior to seeking Council adoption of all rate setting criteria and/or policies. With regard to the Preferred Financial Scenario, the following are some of the assumptions used to develop the financial projections: ➢ Projected expenditures are adjusted for inflation, O&M expenses, debt service and water system improvements. ➢ Golf courses are expected to be removed from groundwater over a period of years commencing in FY 2005-2006. ➢ Revenue projections include a residential customer growth factor of 440 residential units per year over the five year period. This estimate is based on the results of a survey performed by the Town. ➢ All sources of water revenue will be used to repay debt and include: water sales, groundwater preservation fees, reclaimed water sales, potable and alternative water impact fees. ➢ New debt will be issued in FY 2006-2007 to finance potable water system improvements and Phase 2 of the reclaimed water system. Data for the five year projections assumes that both personnel and related costs will incur inflationary increases as well as the addition of personnel. The O&M costs are assumed to increase annually through FY 2009-2010 based on inflation factors received from the Economic & Business Research Center, Eller College of Management at the University of Arizona. Analysis of the Preferred Financial Scenario indicates that it does not meet established financial criteria; however, the Commission will be re-evaluating the criteria as stated earlier. Retained earnings maintain a positive value but the utility experiences a loss for four consecutive years. Additionally, the net revenues provide debt service coverage in excess of 1.30 times the annual debt service as required by the bond covenants and depreciation is fully -6- w • • s • recovered by the rates. The total cash reserves are maintained in excess of 5% of the • projected budget in each year. • The projected Income Statement, Debt Service Statement and Cash Flow Statement for the Preferred Financial Scenario may be found in Appendix A. • ALTERNATE FINANCIAL SCENARIO The Commission is providing an alternate financial scenario to the Town Council for their it consideration. This scenario illustrates the revenue increases necessary to meet the existing • financial criteria. In order for the utility to not experience a net loss for more than two • o consecutive years, the potable water rates would need to be increased by 3% in FY 2005- 0 2006 and then increased by 4% annually over the next four years. For FY 2005-2006 that would mean a 980 increase per month for the average residential customer. This scenario also provides no discounted rate for the use of reclaimed water. The projected Income Statement, Debt Service Statement, Cash Flow Statement, Rate Schedules and tables maybe found in Appendix B. showing financial impact to customers pp RECOMMENDATION ON WATER RATES, FEES & CHARGES S As discussed previously in the report, the Commission is recommending no increase in the potable water rates. It is further recommended that the reclaimed water rates continue to be '` equal to the potable water rates until there is sufficient operating data to determine what • financial impact would be experienced by offering a discount for using reclaimed water.410 Appendix C contains the existing water rate schedules and tables that reflect customers' P monthly bills. Monthly bill amounts are calculated in 1,000 gallon increments for the 5/8" x 3/4"meters and a variety of increments for larger meter sizes. • • Staff is requesting that the existing Backflow Installation Permit Fee be increased to allow • the utility to recover its costs. The fee was initially established in 1999 and should be • adjusted to account for increased labor costs. Additionally, staff is requesting that an hourly rate be established for the relocation of hydrant meters and the related backflow assemblies. �r With fire hydrant security being addressed with the use of hydrant defenders, it is necessary • for the utility staff to move these meters at the request of the contractors. The Commission supports both of these fees. Details of each may be found in Appendix D. S • No other adjustments to service fees and charges are necessary at this time; however, the Commission recommends that the service fees and charges continue to be reviewed on an annual basis. S • i O 4P -7- S • cost to recharge CAP water and the excess groundwater withdrawal fees have also increased; however, these costs are fixed by outside agencies over which the Town has no control. All other O&M costs were projected to have inflationary increases of 3.9% in FY 2005-2006. Inflation factors were provided by the Economic and Business Research Center, Eller College of Management, at the University of Arizona. Principal and interest payments reflect debt service pursuant to repayment schedules for the bonds related to acquisition of the utility; assuming management of the OVWID#1; the bond issue in 2001 for existing system improvements; re-financing the 2000 bonds for system expansion improvements; re-financing the City of Tucson debt; and the 2003 bonds sold for potable water system capital improvements and construction of the first phase of the reclaimed water system. The increase in depreciation is due to the completion of approximately $15,000,000 in infrastructure during the past year. The additional plant consists of Town projects that include water mains, wells, boosters, vehicles, and the reclaimed system along with facilities contributed to the Town by developers via line extension agreements. Since this new infrastructure has been put into service, it must now be depreciated over the expected life of each facility. The following table is a comparative summary of expenses and debt service requirements for the water utility enterprise fund. Budgeted amounts for FY 2004-2005 are compared to the projected expenses for FY 2005-2006 used in the financial analysis: OVWU FY 2004-2005 FY 2005-2006 Change Expenses Budget Projected Increase(Decrease) Personnel $ 1,700,436 $ 1,816,753 $ 116,317 O & M $ 2,309,476 $ 2,399,546 $ 90,070 C.A.P. $ 363,944 $ 363,944 $ 0 C.A.G.R.D. $ 338,200 $ 471,858 $ 133,658 Reclaimed O&M $ 0 $ 630,658 $ 630,658 Deprec. & Amort. $ 1,955,173 $ 2,364,746 $ 409,573 Interest Payments $ 2,950,444 $ 2,888,225 ($ 62,219) Principal Payments $ 1,474,750 $ 2,291,880 $ 817,130 Totals $11,092,423 $13,227,610 $ 2,135,187 CAPITAL IMPROVEMENTS Potable Water System: This past year, the utility has been actively designing and constructing new water system capital improvements for both the existing system and expansion related projects. By June 2005 it is anticipated newly completed projects totaling more than $4 million will be providing service to our customers in the form of increased capacity and system reliability. -9- Capital improvement projects for FY 2005-2006 include one new well; the rehabilitation of two existing wells; a new 500,000-gallon reservoir; improvements to an existing booster station; completion of a new dual zone booster station; assorted valve replacements and over five miles of new transmission mains. The cost for these improvements is estimated to be $7.4 million. During FY 2005-2006 the utility will conduct a well field capacity assessment for a 10-year planning horizon. The assessment will project annual capacity declines for the main well field from 2004 through 2013. The Groundwater Action Plan (GAP) and the Potable Water System Master Plan (PWSMP) assumed annual capacity loss of 250 gallons per minute. In the past couple of years, drought conditions coupled with increased demands have resulted in capacity losses almost twice as much as anticipated. Additionally, hydrogeologic cross- sections through the central water service area showing current conditions will provide valuable visual aids in assessing changes affecting well capacities. The cross-sections will also facilitate the sighting of deep exploratory borings used to evaluate production potential of deeper layers of the aquifer. Reclaimed Water System: During the past year, the utility has been aggressively constructing Phase 1 of the reclaimed water system. To date, ten of the eleven miles of pipeline have been installed and completion of the remaining pipeline is anticipated in May 2005. The Town's reclaimed water booster station and reservoir are approximately 75% complete with final completion expected by July 1, 2005. Additionally, retrofitting of lake discharge metering stations for the Sun City, Stone Canyon and Vistoso Highlands golf courses and construction of Tucson Water's booster station located on Thornydale Road are scheduled to be completed by June 1, 2005. This booster station will pump reclaimed water from Tucson's reclaimed facilities to the Town's reclaimed reservoir. Tucson's permanent "in-line" booster will not be completed prior to July as a result of their difficulties acquiring land from Pima County. This facility is important to the Town's reclaimed system because it will ensure the utility will have enough capacity to deliver the demands of all three northern golf courses as well as the ability to meet the capacity requirements of Phase 2. As a result, Tucson has agreed to construct a temporary booster in the right-of-way which is anticipated to be completed before July 2005. Completion of the Phase 1 components as described above will reduce the Town's dependence on groundwater for irrigation purposes. Using reclaimed water to irrigate the three northern golf courses will save an estimated average of 1.3 million gallons of potable water every day. The final cost of Phase 1, including design, is projected to be $14,000,000. In May 2005, the utility will begin to develop a scope of work for the design of Phase 2 of the reclaimed water system. Phase 2 facilities will deliver reclaimed water south of Tangerine Road to the two 18-hole El Conquistador golf courses, Riverfront Park on Lambert Lane and the Naranja Town Site. It is anticipated that construction of Phase 2 would be done during FY 2006-2007 with reclaimed deliveries to begin in July 2007. The cost of Phase 2 - 10- facilities, including design engineering, is estimated to be $9,150,000. The utility has planned for bonds to be sold in CY 2006 to finance the facilities. Capital projects will be funded with cash on hand and bond proceeds repaid with all sources of water revenue. Details of the capital improvement program may be found in Appendix E; however,the following table summarizes the utility's five year CIP: Oro Valley Water Utility Five Year Capital Improvement Program 5 Year C.I.P. FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 Total Existing System $ 3,676,000 $ 3,023,750 $4,072,500 $ 1,392,500 $ 242,500 $12,407,250 Expansion Related $ 1,767,000 $ 1,552,500 $1,450,000 $2,200,000 $ 0 $ 6,969,500 Reclaimed System $ 1,150,000 $ 8,000,000 $ 0 $ 0 $ 0 $ 9,150,000 Total $ 6,593,000 $12,576,250 $5,522,500 $3,592,500 $ 242,500 $28,526,750 CONSERVATION Water conservation continues to be a key element in the utility's overall management plan. Despite increases in new service connections and the severe drought conditions that persist in this region, no water restrictions were imposed in 2004. This is a heartening indication that there may be a heightened awareness of the importance of conservation. In addition, the program has broadened its focus. The utility has become involved with other Town departments in re-thinking parking lot and drainage designs to reduce potable usage in their landscape. The Conservation Specialist is active in development reviews and plans examinations, recommending equipment alternatives for Town facilities and new buildings. The Commission's vision includes identifying potential sites for enhancing recharge and partnering with community members to utilize new technologies and management methodologies. The utility is also involved in research with professionals in the water industry to find practical solutions to water management issues. The utility continues to exceed the goals prescribed in the ADWR Third Management Plan and has become an example for others in the region to follow. The Town is conserving water to insure the future of Oro Valley. The conservation program follows a broad approach that embraces five major concepts which include: INCENTIVES CONSULTATIONS AUDITS RESEARCH EDUCATION - 11 - INCENTIVES The rain sensor program is currently the only formal incentive program available. To date over 600 units have been sold and customer interest continues to be steady. Informally, the utility has what is termed as "implied incentives" consisting of permit fee waivers from other departments for alternative water source installations such as rain water harvesting and gray water installations along with a one time "free" filling of cisterns for customers who install a rain water harvesting system. CONSULTATIONS Water conservation actively contributes input on water management issues with all Town departments. The Conservation Specialist assists in CIP recommendations, converses with staff on alternatives to current management methodologies as well as offering suggestions for utilizing new water efficient equipment. The Conservation Specialist readily contributes expertise on water management issues to homeowner associations, developers, golf courses and residential landscape projects. Staff offers help on interior household water management as well. AUDITS Audits, for both commercial and residential water systems, continue to be the most active element of the conservation program. For residential users, audits offer informal one-on-one question and answer sessions between the property owner and the Town's water conservation representative. This allows the utility to gather data on Oro Valley's residential water usage trends, the type and efficiency of equipment being used in the landscape, and to gain insight into difficulties confronting the user. The Conservation Specialist is able to assess and make recommendations to the homeowner on how to improve their water management and to suggest changes to increase water efficiency in the home and in the landscape. Audits for commercial properties, including homeowner associations, involve assessments of usage trends and irrigation equipment to identify where significant losses are occurring. Staff also consults with their individual landscape service providers to discuss using best management practices for the property. From the inception of this program in 2003, the utility has completed over 300 residential and 15 commercial audits. Additionally, water efficiency audits on Town parks are 80% complete. As a result of the increased demand for audits, staff found it necessary for the utility to engage the services of an independent contractor. RESEARCH Partnerships with manufacturers, organizations and professionals in the water management industry continue to be an ongoing enterprise of the water conservation program. Currently the utility tests new apparatus and equipment developed for use in landscape irrigation as well as cooperates by providing data for research studies being done by others in the field. Modern methods of management are shared and studied as to their viability for use in the Town. Viable and practical technologies and methodologies are then passed on to our _ 12- customers through education channels, audits, consultations and any other means that may be helpful to incorporate those methods into the mainstream of Oro Valley. In addition, the utility has proposed and implemented Town-specific research projects. One such proposed project is the Big Wash Multi-use Pilot Project. Staff hopes to prove the feasibility of in-channel water detention. The project will help determine if stormwater detained in the wash will enhance recharge as well as mitigate peak water flows during a rain event. A more detailed overview of this project may be found in Appendix F. The Town Hall landscape renovation project offers not only a practical example of the beauty and functionality of desert landscape plantings, but also offers potential alternatives to conventional drip irrigation methods. It is generally recognized that a drip system will use from 25% to 40% more water than conventional irrigation systems. This is largely due to poor design, lack of operational skill and poor equipment maintenance. For residential applications in the Town, these concerns may be difficult for many of our customers to overcome. For that reason, the Town Hall project offers two distinct alternative irrigation methods that circumvent those issues with out sacrificing conservation. The data generated from this project will be used in a presentation at a future Irrigation Association conference. • EDUCATION Educational efforts by the Town have grown dramatically. Staff continues to publish the bi- monthly newsletter as well as maintain literature displays at both the Town library and utility office. Other important elements of education are public speaking engagements and classes offered by the Town. The frequency of these engagements has grown in relation to the success of the water conservation program itself. The Water Conservation Specialist has made presentations to service organizations, such as local Rotary, Optimists, Kiwanis and Civitan clubs; the Southern Arizona Homebuilders Association; local homeowners associations and individual departments within the Town. The Conservation Specialist has made presentations on conservation to the Town Council and the Citizens Planning Institute and continues to educate customers on water management as part of rain sensor classes. The utility continues its involvement with professional organizations in its efforts to remain current in staff training and expertise. The utility maintains memberships with the American Water Works Association, the Irrigation Association, American Rainwater Catchments Systems Association, and the Water Conservation Alliance of Southern Arizona. There are projects still in the development stage that are designed to widen educational opportunities for customers and broaden the water management skills of landscape service providers. The design phase of the Oro Valley Community Display Garden is nearing completion and is anticipated to be ready for funding and construction during 2005. The Display Garden will be multi-functional in that visitors may use the facility for the educational opportunities offered, it may be rented for private functions, or to just relax and take in the beauty. The Display Garden will offer interactive displays of various methods of water conservation as well as displays of native Sonoran Desert vegetation and other desert adaptable plantings. A more in depth description of the Oro Valley Community Display Garden may be viewed in Appendix F. - 13 - Another project still under development involves offering classes to residents that deal strictly with specifics of the maintenance, operation, and management of drip irrigation systems. Additionally, the utility would like to offer a Town-generated certification course for landscape/irrigation service providers. The course would offer more specialized and technical information for professionals and would also address Town Codes and ordinances. In addition to these utility generated facets, the Water Conservation Program is experiencing expanded interest by groups and organizations outside of the Town. Numerous feature articles from area newspapers have sparked increased interest by utility customers, water management professionals and manufacturers. The Conservation Specialist and customer service staff have experienced a dramatic increase in telephone calls and walk-in customers with questions on water conservation. The success of the audit program has been influential in instituting similar programs within the state as well as areas outside our Town. The utility's Water Conservation Specialist has been consulted on issues of water conservation/management and Town programs by professionals and businesses from cities and organizations in Colorado, Oregon, Minnesota, and Texas. He has also been selected to be 1 of 15 Regional Authorized Instructors nationwide for the Irrigation Association and is recognized nationally as an expert in irrigation water management. As a result of this expanding interest and the broadening of the water conservation program, the Commission is recommending several short term goals. Short Term Goals Additional Staff To handle the increasing number of audit requests currently received and to handle future demands, the Commission recommends hiring additional staff. This would facilitate the success and expansion of the current programs as well as permit the existing staff to develop a greater frequency of and access to programs and classes designed to assist customers with their water management concerns. The hiring and utilization of a full time employee dedicated to water conservation has allowed the utility to expand its focus on a meaningful water conservation program. There is much more that needs to be done to achieve stated short term goals as well as to begin working toward long term conservation goals. This year the utility found it necessary to hire an independent contractor to relieve the present conservation specialist of audit duties in order for him to appropriate time to fulfill administrative duties and to work on important development reviews and other priority projects. Upon the hiring of additional staff, the expense for the consultant would be eliminated. In order to maintain the present momentum of the conservation program, to build the program to meet its intended goals, to handle the level of telephone calls and audits in addition to the day-to-day administrative duties required, the addition of one full time water conservation specialist is recommended. Reclassification If an additional Water Conservation Specialist is hired as recommended above, it is then recommended that the current Water Conservation Specialist's position be reclassified to Water Conservation Program Coordinator to more accurately depict the work that would be - 14- performed which would include administering and expanding the current programs as well as developing Town-wide programs with other departments, staff and residents. Town-Wide Water Conservation Policy The benefits of water conservation extend well beyond the water utility. In addition to complying with state mandated conservation goals, maintaining a sustainable water supply greatly enhances the Town's ability to encourage economic development as well as residential growth. Developing a Town-Wide Water Conservation Policy would help establish water conservation as paramount to the Town's future. The policy would facilitate cooperation among other divisions and departments as they work with developers and builders insuring conservation issues are at the forefront of conversations. A Town-wide policy would enable more efficient development of equipment specifications, efficiency requirements, code changes and new ordinances. A Town-wide policy could help to broaden funding bases for a variety of and substantially more significant incentive programs than the utility is currently able to offer. A Town-wide policy could provide the conservation program with additional funding sources from other Town departments to help the utility continue its water conservation program. The funding is needed for educational programs, customer assistance programs, conservation incentives and other programs that a successful conservation program embraces in order to foster easier transitions to water use efficiency for Town residents and businesses. The monetary burden to support these programs may become too high for the utility alone. As such, the Town- wide policy would permit a portion of the funding to come from other departments within the Town. A Town-wide policy would also publicly declare the Town's commitment to water conservation and help set an example for citizens to follow. Expanding Customer Base for Reclaimed Water Last year the utility identified potential homeowner association common areas along the pipeline route of the reclaimed water system that could be encouraged to use reclaimed water for their irrigation needs. Staff recommended placing access connections in the transmission main during the course of construction. The utility has been approached by a developer that has expressed interest in using reclaimed water for his project. This specific property may well provide us an access right-of-way to Wilson Elementary School, a large turf user that has also expressed interest in utilizing reclaimed water. The utility has also been approached regarding the conversion of median areas from potable water to reclaimed water. The Town has an opportunity to bring reclaimed water into the public sector as a viable alternative to potable water for landscape irrigation uses other than turf. Expanding the reclaimed customer base would be beneficial in funding the construction and operating expenses of this endeavor. A map of the route along with a list identifying potential customers and their current water usage may be found in Appendix F. Long Term Goals The Commission's work plan for future years will encompass evaluation of code changes that may include comprehensive specifications on irrigation equipment, installation and quality control. Water audits are indicating that many of the irrigation systems currently - 15 - lb • installed are problematic. Typically they are installed lacking a sufficient number of valves • (zones), or designed and installed with substandard materials and/or construction methods • conducive to efficient irrigation practices. Presently only rudimentary standards exist on the • installation of irrigation systems and residential backflow prevention devices. The existing • building codes on irrigation/landscape installations make only general references to required • equipment for installation. Potential changes to the Town Code may include minimum • acceptable performance standards for irrigation efficiency; stated requirements for backflow • prevention installations and specifications on acceptable irrigation installation practices and • equipment. To educate landscape service providers on any code changes and to address • other water issues, the Commission will evaluate contractor certification classes sponsored • by the Town. • • Due to the number of seasonal residents and also the number of residents new to southern • Arizona, there appears to be a general lack of knowledge on proper landscape watering • methods unique to the arid southwest. As such, there is high water usage throughout the year with no significants reduction in usage consistent with seasonal changes. The utility has • observed that a large number of residents have a general lack of understanding on how to use and maintain their irrigation system properly. To bridge this information gap, the • Commission envisions classes in irrigation and plant management targeting the residential end user. The classes would be offered in a series to help residents of Oro Valley become • familiar with acceptable gardening practices for the Sonoran Desert region. In addition the • classes will assist residents in directing the activities of their landscape service providers to • insure the level of water management is consistent during extended absences. ' As the pressures of growth encroach on the Town's natural terrain, stormwater runoff becomes more of an issue in relation to velocity and natural recharge potential. Areas that " normally absorb and retain runoff are being covered with impermeable surfaces such as or roads, buildings and parking lots. As stormwater from these surfaces drain into washes, • speed and volume of the flows increase thus reducing the amount of natural recharge in the • washes. The Big Wash Multi-Use Pilot Project will lay the ground work for enhancing the • natural recharge in our washes. Data gained from this project will enable the utility to • identify and enhance recharge sites throughout the Town and increase natural recharge • capabilities. • • It is the intent of the Commission to include these short term and long term goals in the work • plan for FY 2005-2006 as well as future years. The Commission looks forward to returning • to Mayor and Council with specific recommendations regarding proposed programs. • • • RENEWABLE WATER RESOURCES • • The Town of Oro Valley is located within the Tucson Active Management Area (TAMA), • one of five special water management areas within the State of Arizona. As such, the • Arizona Department of Water Resources (ADWR) regulates groundwater use throughout the • TAMA. In general, ADWR requires water providers to institute conservation programs, • accurately measure and report groundwater pumpage, and within growing communities, • • - 16- 411P 6- • i 411 • Over the course of a year the utility collects hundreds of water samples from 19 "point of 40 entry" sites including groundwater wells, reservoirs and pumping stations. In addition, the utility also sampled from 38 "sample stations" located throughout the water distribution • system specifically selected to represent the entire water delivery system. Each sample is • tested for numerous constituents which may include bacteria, minerals, metals, or man-made chemicals. The USEPA sets national drinking water standards which are administered in 4PArizona by the Arizona Department of Environmental Quality (ADEQ). The utility provides all water quality testing results to ADEQ and works closely with that agency to ensure all federal and state standards are maintained. Itis important to remember that the detection of a contaminant in drinking water does not �• p necessarily represent a threat to public health. Current technology allows water utilities to AP detect extremely low levels of contaminants in drinking water. Groundwater is the source of all drinking water delivered by the utility. All drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. Oro Valley's groundwater contains dissolved minerals and organic compounds, which have been leached from the rock, sediments, and plant materials through which the water traveled. One "' would expect to find minerals such as calcium, magnesium, chloride, bicarbonate, sulfate, and metals such as iron, copper, arsenic and lead, which may be either beneficial or harmless at low concentrations, but harmful at high concentrations. In addition to these naturally occurring contaminants, our groundwater may contain contaminants resulting from human, industrial or domestic activities. For this reason, water utilities must currently monitor for approximately 73 regulated and 13 unregulated contaminants.41, Other contaminants that may be present in source water are microbial contaminants, such as viruses and bacteria, which may come from sewage, agricultural livestock, and wildlife. Total Coliform is an indicator to more closely monitor the distribution system for possible • unwanted bacteria. The utility disinfects its water sources by adding chlorine as a precaution against bacterial growth in its distribution system. During the past three years, the utility has �• collected 1,368 samples for analysis of Total Coliform bacteria, none of which resulted in •• detection. Very few water utilities have experienced this success. Additionally, the utility received a compliance status of "No Major Deficiencies" from the ADEQ for both water systems. Inorganic Compounds (IOC), such as salts and metals, can be naturally occurring or result ,. from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas .. production, mining, or farming. Three inorganic contaminants of special interest are arsenic, fluoride, and nitrate. Fluoride and arsenic are naturally occurring and tend to increase as water is drawn from greater depths. Arsenic is a naturally occurring mineral know to cause •• cancer in humans. The utility conducted compliance tests for arsenic in it wells in 2004. The water systems arsenic levels ranged from "no detect" to 1.3 parts per billion (ppb). The EPA standard for arsenic is now 10 ppb. Fluoride is found naturally in our drinking water. Oro Valley's groundwater has fluoride at low concentrations ranging from 0.15 to 1.0 parts per million (ppm), well below the EPA limit of 4.0 ppm. Fluoride at a level of 1.0 ppm has been shown to help prevent tooth decay. In substantially greater concentrations, fluoride can be harmful. Nitrate is typically found in higher concentrations near the surface of the 40 41 •/ - 19 runoff. Not only has the drought resulted in less recharge, it has caused a greater demand for water, which further exacerbates the current deficit. As a result, marked water level declines within the Oro Valley Water Utility service area have been experienced. Static groundwater level measurements taken in January of this year indicate an average decline of 5.95 feet for OVWU wells located within its service area. Current system demand coupled with less than average rainfall over the past four or five years is a large contributor to the falling groundwater levels. In fact, it appears that we are currently in the midst of one of the worst droughts Arizona has seen in a very long time. How severe this current drought will be and how long it will last cannot be predicted, but even under normal rainfall conditions it would take many years for the water table to recover to previous levels. Detailed information on the individual wells and their associated water levels may be found in Appendix G. In response to these conditions, the water utility has had to change the way it withdraws water from the ground. Many of the utility's wells have required modification and rehabilitation— lowering of pumps, pump replacement, well casing repairs and cleaning, etc. —to regain some of the lost capacity due to stresses placed upon the aquifer by the prolonged drought. In addition, the utility has had to take four wells out of service during the past year because the cost to rehab these wells far outweighed the benefit of keeping them in service. As a result, the utility has taken an aggressive approach to drilling new production wells to replace lost capacity and to keep up with the growing demand. However, it is becoming increasingly difficult to adequately site new production wells that will not adversely impact existing wells in the area. The proliferation of exempt wells — private wells with a pumping capacity of less than 35 gpm — within the utility's service area, has made the drilling of new production wells increasingly difficult. According to ADWR rules, exempt wells do not have to take the proximity of the utility's production wells into account prior to being drilled; however, the utility does have to consider the impact a new production well may have on an existing exempt well prior to drilling. If it is determined that the new production well may adversely impact the exempt well, the utility must either 1) obtain a waiver from the exempt well owner, 2) reduce the capacity of the production well to such a degree that the impact is mitigated or 3) look for another location. In an attempt to rectify this situation, the Southern Arizona Water Users Association (SAWUA), of which Oro Valley is a member, has proposed legislation that would effectively eliminate the drilling of any new exempt wells within the service area of a water provider that has a designation of Assured Water Supply. SAWUA has made two previous attempts to enact such legislation in the past; however, it appears that passage of an exempt well bill is more likely this session because of widespread support among stakeholders throughout the state. Demand for water in Oro Valley has increased significantly since its incorporation and has more than doubled within the last ten years. Continued growth is expected for Oro Valley at about the same rate experienced during the past several years. Current demand projections -22- for the year 2030 — anticipated build-out date of the service area— approach 17,000 acre feet per year. Between now and the year 2030, alternative water resources including effluent and CAP water will supplement groundwater resources to meet demands. Appendix G includes figures that illustrate Oro Valley's historic (2000 - 2004) and future (2030) water demands, along with the available renewable water resources at the present time and for the year 2030. In addition to the introduction of renewable water resources, Oro Valley will remain dependent on groundwater for a portion of their water supply well into the future. As such, the utility has been looking at various ways to modify how and where they pump groundwater in an attempt to mitigate any negative impacts on the aquifer. In the coming year, the utility intends to embark on several hydrology studies aimed at addressing this issue. In particular, the utility is considering a study that would incorporate a series of exploratory borings deep into the aquifer to help identify areas more suited for long-term groundwater pumpage. From this information, our hydrologists can better predict the response of the aquifer to various pumpage regimes and ultimately recommend a prudent course of action relative to the location, design and construction of new wells within the utility's service area. SECURITY The Public Health Security and Bioterrorism Preparedness and Response Act was enacted in 2002. This federal mandate required the utility to perform a Vulnerability Assessment (VA) and develop an Emergency Response Plan (ERP) that addresses the vulnerabilities identified by the VA. The VA for the Oro Valley Water Utility and the certification that the ERP was completed was submitted to the EPA and ADEQ in June 2004. The ERP will be reviewed and updated annually to ensure that the most current information is contained therein. The utility has continued to expand the development of and response to elements defined in the VA. Staff, with the assistance of a consultant, conducted a series of in-house seminars to train utility personnel on the implementation of the ERP and emergency procedures. This included activation of the Emergency Operation Center and effectively communicating with the media. The hydrant lock program started late last year is nearing completion. There has been extensive cooperation with the three fire districts serving Oro Valley Water Utility customers as well as with other water providers. It is anticipated that all fire hydrants in the utility's service area will have hydrant locks by the end of this fiscal year. Intrusion detection equipment has been installed at all reservoir sites and is being expanded to the well and booster sites. To date, one third of all facilities have been equipped with intrusion detection equipment. It is anticipated that the remaining sites will be equipped by the end of this fiscal year. All of the utilities production facilities have been declared high security restricted areas. As such, gate locking devices have been enhanced and the appropriate signage has been posted. -23 - The utility is kept abreast of local, regional and national security issues via Water ISAC Weekly Situation Reports. The target date for completion of security measures and/or policies defined in the VA is estimated for FY 2008-2009 at an approximate cost of$800,000. UTILITY OPERATIONS The utility continues to be proactive in the implementation of maintenance programs and facility upgrades. The motor replacement program for wells and booster stations is ahead of schedule and should be completed by the end of FY 2004-2005. Once fully implemented, the utility should realize a reduction in power costs as well as an improved maintenance factor on booster pumps and motors. The development of an overall preventive maintenance program is on-going. Facility sites are in the process of being evaluated so that necessary upgrades can be performed to meet current electrical codes. The SCADA system is in a constant state of improvement to streamline operations and provide critical trending of data. Production facilities staff is responsible for the installation of security devices at the utility's facilities as well as the security program in general. The distribution staff spent the past year identifying all zone boundaries, air release valves and fire hydrants. This information has been organized and entered into a data base to facilitate the preventative maintenance program. Staff is currently in the process of field verifying each water meter that has been installed since inception of the utility. Additionally, the distribution staff has completely equipped their emergency response trailer with assorted repair parts, traffic control devices, lights for night work and a generator. This will provide them the ability to make repairs more efficiently resulting in less service interruption to our customers. With the main replacement for the Oro Valley Country Club area not scheduled to begin until later this year, the distribution staff installed a 2-inch replacement main in an area where water flow through the existing 2-inch main was impeded by tree roots. This provided improved water service to these residents. When the permanent main is installed, the 2-inch main will be abandoned in place. The utility is in the process of implementing a Geographic Information System (GIS) program that will have a significant impact on the water utility. The GIS program is a mapping based tool for efficiently managing local government information. The utility's water system base maps which were created in AutoCAD by a consultant are now being converted to a personal geodatabase and is approximately 45% complete. The conversion and updates to the base maps are done in-house rather than by a consultant. This allows for more timely corrections of missing and/or incorrectly mapped information. Additionally, the improved analytical capability of GIS technology will also be used to develop the utility's master plan updates. In the future, the utility will be able to collect, store, analyze and combine vast amounts of data needed for hydraulic modeling. Once the -24- GIS program is fully implemented, the dependency on outside consultants will be reduced which will result in a significant cost savings to the utility. In an effort to provide increased customer service, the customer service staff participates in an on-going education program provided by other water utility staff. They have attended mini-seminars that include water conservation, meter reading and installation, residential water audits, water elevation zones and the impact they have on water pressure, water quality issues and bluestake protocol. At the request of our customers, the utility recently implemented Water on the Web (WOW) which is the ability to access customer account information on the internet. The information is available through the Town's web site and is updated weekly to provide current billing and payment information as well as a two year history of water usage. Each new water customer receives a packet that includes information on: Water on the Web, billing/payment information, an Automatic Payment (ACH) application, emergency preparation guides, water pressure, the current water quality report, toilet dye test strips, how to locate and read their water meter, how to look for leaks, and a flyer on Pima County Wastewater's frequently asked questions. Utility statistics including new meter installations, customer work orders, and water deliveries for CY 2004 may be found in Appendix I. CONCLUSION The Commission presents this annual report for the review and consideration of the Mayor and Council. The Commission is available to discuss this report in greater detail at a joint study session or other appropriate forum. The Oro Valley Water Utility Commission is proud to serve the Town of Oro Valley and the customers of its water utility. Much has been accomplished in the eighth year of the utility's operation. The Commission extends their appreciation to the Mayor and Council for their consideration and guidance and looks forward to their continued direction on issues discussed in this report. -25 - APPENDIX A PREFERRED FINANCIAL SCENARIO PREFERRED FINANCIAL SCENARIO ASSUMPTIONS Potable Water System: 1. Growth is based on 440 new connections annually over the 5 year period. To be conservative, it was assumed that all of the new connections would be residential customers. 2. Golf courses will be removed from groundwater as follows: Stone Canyon (18 holes) July 2005 Vistoso Highlands (18 holes) July 2005 Sun City (18 holes) July 2005 El Conquistador (36 holes) July 2007 El Conquistador 9-hole golf course will not be removed for these projections. 3. No revenue increase is proposed for FY 2005-2006,but three percent (3%) increased are proposed for each year thereafter. 4. Adjustments to potable water rates considered herein will be uniform percentage changes in all rates. 5. Rate increases are effective at the beginning of each fiscal year. 6. Groundwater Preservation Fees remain at 210 per 1,000 gallons over 5 year period. 7. Personnel costs include 1 new FTE in FY 2005-06, FY 2007-08 and FY 2009-10. 8. Personnel costs are increased for Merit & COLA annually as follows: 3.9%, 2.2%, 1.9%, 2.3% and 2.6%. 9. Operations &maintenance costs increase annually by 3.9%, 2.2%, 1.9%, 2.3% and 2.6%. 10. Inflation factors were provided by the Economic &Business Research Center, Eller College of Management,University of Arizona. 11. CAP costs increase annually for excess water charges to the CAGRD based on water usage and projected fees by the CAP Finance Office. 12. Additional 3,557 AF of CAP water rights acquired in FY 2006-2007. One time expenditure of$1,876,705 has been included in the projections. 13. Continue to recharge 2500 acre feet of CAP water annually. 14. Series 2006 bond issue is planned for spring of 2006. Debt service on the Series 2006 bonds will begin July 1, 2007,but the portion of this issue related to the second phase of the reclaimed system will have interest deferred and capitalized through July 1, 2008. This issue will carry a projected interest rate of 6% and a 25-year term. Semi-annual payments for this portion of the Series 2006 bonds are expected to start January 1, 2009. PREFERRED FINANCIAL SCENARIO ASSUMPTIONS continued: Potable Water System: 15. Potable portion of debt will be repaid with revenue derived from potable water sales and potable water development impact fees. 16. Potable water impact fees remain the same—no proposed increase. 17. Projections do not include any costs for studies or construction of CAP delivery, treatment and/or storage facilities. 18. Depreciation is based on Town standards and is fully recovered by rates. • • • • • • • • • • lb • • 1 • t t • • •• • • • • PREFERRED FINANCIAL SCENARIO ASSUMPTIONS Reclaimed Water System: 1. Reclaimed water base rates are equal to potable water rates and the reclaimed commodity rate is equal to Tier 1 of the potable water rate. As a result,when potable water rates are increased, reclaimed water rates will be increased accordingly. No rate increase is proposed for FY 2005-2006; however three percent(3%)rate increases are projected annually for the remaining 4 years. 2. Reclaimed users are assessed the groundwater preservation fee at 210 per 1,000 gallons— no projected increases in the 5 year period. 3. Personnel costs include 2 FTEs over the 10 year period. One hired 3 months prior to Phase 1 deliveries (April 2004) and one hired 3 months prior to Phase 2 deliveries April 2007). 4. Power for pumping is based on $48.13 per acre foot and increases annually by same inflation factors used for the potable system. 5. Reclaimed water costs from Tucson start at $331.86 per acre foot—increases by 3% annually—decreases when more water is taken. (information from Tucson Water) 6. Chemicals for disinfection are based on$5.35 per acre foot pumped and increases annually by same inflation factors used for the potable system. 7. Depreciation is based on Town standards and is fully recovered through rates. 8. Series 2006 bond issue is planned for spring of 2006. Debt service on the Series 2006 bonds will begin July 1, 2007,but the portion of this issue related to the second phase of the reclaimed system will have interest deferred and capitalized through July 1, 2008. This issue will carry a projected interest rate of 6% and a 25-year term. Semi-annual payments for this portion of the Series 2006 bonds are expected to start January 1, 2009. 9. Reclaimed portion of debt will be repaid with reclaimed water sales, groundwater preservation fees and alternative water resource development impact fees. 10. Alternative water resource development impact fees are not expected to increase over 5 year period. 11. Golf courses will begin receiving reclaimed water as follows: Stone Canyon (18 holes) July 2005 Vistoso Highlands (18 holes) July 2005 Sun City (18 holes) July 2005 El Conquistador (36 holes) July 2007 Proposed New Golf Course (18 holes) July 2013 El Conquistador 9-hole golf course will not be considered for these projections r • • FINANCIAL CRITERIA 111 • As discussed in the Annual Report,the preferred financial scenario does not meet all S criteria shown below. 1 Established by Mayor & Council Water Policies: • 1. The cash reserves are maintained at or above 5% of the total annual budget (excluding r contingency). 2. Net revenues provide debt service coverage in excess of 1.30 times the annual debt service. 41113. Water rates and charges shall be reviewed annually and changes in the rate structure shall be implemented so as to avoid sudden and large-scale shifts in water rates. � Established by Town Staff and the Commission in 1998: 4. The utility will not experience a net loss for more than 2 consecutive years. • 5. Retained earnings must always maintain a positive balance. 6. Rate increases are proposed only when necessary and in an amount no more than • necessary. � 7. Depreciation is fully recovered by water rates. • OP s s • 111 • • '• O 0 w N Cfl co a .per O i ‘'- M 0 M 0) 0 O N N Co ail M O N co co • >I • to to i IP cp N. �. o 0 co O N 0 0 0 mr mr O Co Co r O 0 N N � Co M M ` O N CO0Co0 M 0 O LL O coO Ece 0ti ti Cfl Cfl 0 0 40 'ie c tv 0 O N M M 0 m. C 72 ~O N N in M `O • ._ M M p N copM • co a > c • Co to O Q a� U. l- O 2 — O N to C g 6..) Lil O 'O N to ti t3) N LA 00 Tr c m. O c G� +r O !- �' 0 pCfl O U) CZ O N N M N M v Ce 0 � � M O • N O • E IT C E • Q CO 11 V CD OoCD O a z 6/) M 0 t!? M M co o ; o N M i!y ' '111 O N N O o O O N Co 0 �" N LL v- • r E V co • >% cn O L •1a+ • co co -o O OO a) O . 0 N oa O O p M M • V n1 O a) O 00 -1-i O N N 0 .. 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Growth is based on 440 new connections annually over the 5 year period. To be conservative, it was assumed that all of the new connections would be residential customers. 2. Golf courses will be removed from groundwater as follows: Stone Canyon (18 holes) July 2005 Vistoso Highlands (18 holes) July 2005 Sun City (18 holes) July 2005 El Conquistador (36 holes) July 2007 El Conquistador 9-hole golf course will not be removed for these projections. 3. Three percent(3%) revenue increases in FY 2005-2006 followed by four percent (4%) annual increases thereafter. 4. Adjustments to potable water rates considered herein will be uniform percentage changes in all rates. 5. Rate increases are effective at the beginning of each fiscal year. 6. Groundwater Preservation Fees remain at 210 per 1,000 gallons over 5 year period. 7. Personnel costs include 1 new FTE in FY 2005-06, FY 2007-08 and FY 2009-10 8. Personnel costs are increased for Merit & COLA annually as follows: 3.9%, 2.2%, 1.9%, 2.3%, and 2.6%. 9. Operations &maintenance costs increase annually by 3.9%, 2.2%, 1.9%, 2.3% and 2.6%. 10. Inflation factors were provided by the Economic &Business Research Center, Eller College of Management,University of Arizona. 11. CAP costs increase annually for excess water charges to the CAGRD based on water usage and projected fees by the CAP Finance Office. 12. Additional 3,557 AF of CAP water rights acquired in FY 2006-2007. One time expenditure of$1,876,705 has been included in the projections. 13. Continue to recharge 2500 acre feet of CAP water annually. 14. Series 2006 bond issue is planned for spring of 2006. Debt service on the Series 2006 bonds will begin July 1, 2007,but the portion of this issue related to the second phase of the reclaimed system will have interest deferred and capitalized through July 1, 2008. This issue will carry a projected interest rate of 6% and a 25-year term. Semi-annual payments for this portion of the Series 2006 bonds are expected to start January 1, 2009. ALTERNATE FINANCIAL SCENARIO ASSUMPTIONS continued: Potable Water System: 15. Potable portion of debt will be repaid with revenue derived from potable water sales and potable water development impact fees. 16. Potable water impact fees remain the same—no proposed increase. 17. Projections do not include any costs for studies or construction of CAP delivery, treatment and/or storage facilities. 18. Depreciation is based on Town standards and is fully recovered through water rates. ALTERNATE FINANCIAL SCENARIO ASSUMPTIONS Reclaimed Water System: 1. Reclaimed water base rates are equal to potable water rates and the reclaimed commodity rate is equal to Tier 1 of the potable water rate. As a result, when potable water rates are increased, reclaimed water rates will be increased accordingly. A three percent(3%)rate increase is proposed for FY 2005-2006 with four percent (4%) increases thereafter. 2. Reclaimed users are assessed the groundwater preservation fee at 210 per 1,000 gallons— no projected increases in the 5 year period. 3. Personnel costs include 2 FTEs over the 5 year period. One hired 3 months prior to Phase 1 deliveries (April 2004) and one hired 3 months prior to Phase 2 deliveries April 2007). 4. Power for pumping is based on $48.13 per acre foot and increases annually by same inflation factors used for the potable system. 5. Reclaimed water costs from Tucson start at $331.86 per acre foot—increases by 3% annually—decreases when more water is taken. (information from Tucson Water) 6. Chemicals for disinfection are based on$5.35 per acre foot pumped and increases annually by same inflation factors used for the potable system. 7. Depreciation is based on Town standards and is fully recovered through rates. 8. Series 2006 bond issue is planned for spring of 2006. Debt service on the Series 2006 bonds will begin July 1, 2007,but the portion of this issue related to the second phase of the reclaimed system will have interest deferred and capitalized through July 1, 2008. This issue will carry a projected interest rate of 6% and a 25-year term. Semi-annual payments for this portion of the Series 2006 bonds are expected to start January 1, 2009. 9. Reclaimed portion of debt will be repaid with reclaimed water sales, groundwater preservation fees and alternative water resource development impact fees. 10. Alternative water resource development impact fees are not expected to increase over 5 year period. 11. Golf courses will begin receiving reclaimed water as follows: Stone Canyon (18 holes) July 2005 Vistoso Highlands (18 holes) July 2005 Sun City (18 holes) July 2005 El Conquistador (36 holes) July 2007 Proposed New Golf Course (18 holes) July 2013 El Conquistador 9-hole golf course will not be considered for these projections ALTERNATE FINANCIAL SCENARIO CRITERIA Established by Mayor & Council Water Policies: 1. The cash reserves are maintained at or above 5% of the total annual budget (excluding contingency). 2. Net revenues provide debt service coverage in excess of 1.30 times the annual debt service. 3. Water rates and charges shall be reviewed annually and changes in the rate structure shall be implemented so as to avoid sudden and large-scale shifts in water rates. Established by Town Staff and the Commission in 1998: 4. The utility will not experience a net loss for more than 2 consecutive years. 5. Retained earnings must always maintain a positive balance. 6. 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CO d- CO U c LU• LU M M NX X N M ' CO CO L co o O M W I-- J In Q M 0 00W a << < < <QQQQ 0 O L o Z Z Z Z Z Z Z Z Z a0 a F— H J Q W LLI co Z p M Co6 Q W O o Q Q Q Q Q Q Q Q Q W 0 0 0 0 Q Q Q Q Q Q W CC Z Z Z Z Z Z Z Z Z W o_ Z Z Z Z Z Z Z Z Z Q 0 0 Ce J Z 0 a_ 0 M a p LU cn WCo _ Q I- -J Z F- H IL 0 W In 0 N 0 J W 0 O O ce o Q Q Q Q Q Q Q Q Q J c Q a Q Q a Q a Q Q Ce C W o `Z Z � -2 -2 � � ZZZZZZZZ CL ~ D 0 O � 0 Z aa 0 C , co W z 0 >- J Q 0 H HLLJ a ZoN6 Co a = W 0 D o < Q Q < Q < < Q < O < < < < < < < < < 0 >- W2 w8 Z Z Z Z Z Z Z Z Z Q O z z z z z z z z z o0 I- co J m W H DOF- r W C o H Q LLI cd' Q p U U W p CL i1-: z v W ce V ce 2 — N a Q H Q 0 W F— Q u) w H N coQ p Z PZ � p • • J 0 W Q a Q Q a a Q a Q Q }. Co O O o 0 W Q c W W W o 0 0 0 0 0 0 0 0 0 0 J Z Z Z Z Z Z Z Z Z p J W F— 0 N N N N N N N N N Z < D W Q 0 - Q a 0 W W 0 0 co co a J W 0 a 0 W O O CoW Co Ce Ce ce m = Q 0 4. >- H H JW J Z 0 Q Co a� . . a� a� a� a) a) a) W = W 0 ct 0 0o co 0o co co 00 0o co Oo 0 y n v fil C) v = _ _ u_ ZrY W o d7 W 4. > > > > > > Z 0 i= cf Q Ceaaaaaaaaa 00 U 00 a_ � ° Q Z Ce M N L) ' O O O O O - ce W 0 W c O O 0 0 0 0 0 0 cn W Co W f-- o M oi N 6 O to O o z F- z a� C) a� a� C) a� a� a� a� W cn g C r M t0 O O N I[) 0 0 0 r— N M CO M W C C CC CC CC CC CC CC CC ce 0 0 J r C) v) C) cn a 0- W u) r J DDDDDDDDD �, 0 c/) Cal D ¢ Q Q Q Q Q Q Q Q 0- 0 U 17 Q � LC) LO0LO00000 z W e c0 0 LC) - 0 0 0 0 0 ~ I- o N 00 ,- M N c0 N- N ' O Ce W Q ,- CO c0 O O ,7 CO CO 0 M M in ce o N Cr) CO I- N X X N Cr) '- (0 00 0 CC W a W U) 00 .� m U C W W M M W N >( )( r Lf) N M d' CO o0 LU cn co Zri "v-5 TABLE FOR MONTHLY CHARGES& PERCENT INCREASE COMPARISON CUSTOMERS WITH A 5/8 X 3/4" METER PROPOSED BASE RATE 3% INCREASE IN BASE RATE FROM $12.65 TO$13.03 (INCLUDES 0 GALS) PROPOSED COMMODITY 3.0% INCREASE IN TIER 1 FROM $1.98 TO$2.04 (0 - 10,000 GALS) 3.0% INCREASE IN TIER 2 FROM $2.68 TO $2.76 (10,001 -25,000 GALS) 3.0% INCREASE IN TIER 3 FROM $3.58 TO$3.69 (OVER 25,000 GALS) Alternate Groundwater Preservation Fee$0.21 per 1,000 gallons -No Proposed Increase GROUNDWATER TOTAL TOTAL GALLONS CURRENT PROPOSED AMOUNT OF PERCENT PRESERVATION AMOUNT OF PERCENT USED WATER RATE WATER RATE INCREASE INCREASED FEE MONTHLY INCREASED Before GPF Before GPF (no increase) BILL 0 12.65 13.03 0.38 3.0% 0.00 13.03 3.0% 1,000 14.63 15.07 0.44 3.0% 0.21 15.28 3.0% 2,000 16.61 17.11 0.50 3.0% 0.42 17.53 3.0% 3,000 18.59 19.15 0.56 3.0% 0.63 19.78 3.0% 4,000 20.57 21.19 0.62 3.0% 0.84 22.03 3.0% 5,000 22.55 23.23 0.68 3.0% 1.05 24.28 3.0% 6,000 24.53 25.27 0.74 3.0% 1.26 26.53 3.0% 7,000 26.51 27.31 0.80 3.0% 1.47 28.78 3.0% 8,000 28.49 29.35 0.86 3.0% 1.68 31.03 3.0% 9,000 30.47 31.39 0.92 3.0% 1.89 33.28 3.0% 10,000 32.45 33.43 0.98 3.0% 2.10 35.53 3.0% 11,000 35.13 36.19 1.06 3.0% 2.31 38.50 3.0% 12,000 37.81 38.95 1.14 3.0% 2.52 41.47 3.0% 13,000 40.49 41.71 1.22 3.0% 2.73 44.44 3.0% 14,000 43.17 44.47 1.30 3.0% 2.94 47.41 3.0% 15,000 45.85 47.23 1.38 3.0% 3.15 50.38 3.0% 16,000 48.53 49.99 1.46 3.0% 3.36 53.35 3.0% 17,000 51.21 52.75 1.54 3.0% 3.57 56.32 3.0% 18,000 53.89 55.51 1.62 3.0% 3.78 59.29 3.0% 19,000 56.57 58.27 1.70 3.0% 3.99 62.26 3.0% 20,000 59.25 61.03 1.78 3.0% 4.20 65.23 3.0% 21,000 61.93 63.79 1.86 3.0% 4.41 68.20 3.0% 22,000 64.61 66.55 1.94 3.0% 4.62 71.17 3.0% 23,000 67.29 69.31 2.02 3.0% 4.83 74.14 3.0% 24,000 69.97 72.07 2.10 3.0% 5.04 77.11 3.0% 25,000 72.65 74.83 2.18 3.0% 5.25 80.08 3.0% 26,000 76.23 78.52 2.29 3.0% 5.46 83.98 3.0% 27,000 79.81 82.21 2.40 3.0% 5.67 87.88 3.0% 28,000 83.39 85.90 2.51 3.0% 5.88 91.78 3.0% 29,000 86.97 89.59 2.62 3.0% 6.09 95.68 3.0% 30,000 90.55 93.28 2.73 3.0% 6.30 99.58 3.0% 31,000 94.13 96.97 2.84 3.0% 6.51 103.48 3.0% 32,000 97.71 100.66 2.95 3.0% 6.72 107.38 3.0% 33,000 101.29 104.35 3.06 3.0% 6.93 111.28 3.0% 34,000 104.87 108.04 3.17 3.0% 7.14 115.18 3.0% 35,000 108.45 111.73 3.28 3.0% 7.35 119.08 3.0% 36,000 112.03 115.42 3.39 3.0% 7.56 122.98 3.0% 37,000 115.61 119.11 3.50 3.0% 7.77 126.88 3.0% 38,000 119.19 122.80 3.61 3.0% 7.98 130.78 3.0% 39,000 122.77 126.49 3.72 3.0% 8.19 134.68 3.0% 40,000 126.35 130.18 3.83 3.0% 8.40 138.58 3.0% =Average Residential Usage Alternate TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3/4"x 3/4" METER BASE RATE = $19.52 COMMODITY RATE: TIER 1 = $2.04 FOR 0 - 10,000 GALLONS TIER 2 = $2.76 FOR 10,001 -25,000 GALLONS TIER 3 = $3.69 FOR USAGE OVER 25,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 18.95 19.52 0.57 3.0% 0.00 19.52 3.0% 10,000 38.75 39.92 1.17 3.0% 2.10 1.17 3.0% 25,000 78.95 81.32 2.37 3.0% 5.25 7.62 3.0% 40,000 132.65 136.67 4.02 3.0% 8.40 12.42 3.0% 50,000 168.45 173.57 5.12 3.0% 10.50 15.62 3.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1" METER BASE RATE = $32.45 COMMODITY RATE: TIER 1 = $2.04 FOR 0 - 16,000 GALLONS go II TIER 2 = $2.76 FOR 16,001 -27,000 GALLONS TIER 3 = $3.69 FOR USAGE OVER 27,000 GALLONS IIIIS • GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED lb 0 31.50 32.45 0.95 3.0% 0.00 32.45 3.0% • 16,000 63.18 65.09 1.91 3.0% 3.36 68.45 3.0% 4. 27,000 92.66 95.45 2.79 3.0% 5.67 101.12 3.0% 38,000 132.04 136.04 4.00 3.0% 7.98 144.02 3.0% 50,000 175.00 180.32 5.32 3.0% 10.50 190.82 3.0% in TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1 1/2" METER BASE RATE = $65.04 COMMODITY RATE: TIER 1 = $2.04 FOR 0 -38,000 GALLONS TIER 2 = $2.76 FOR 38,001 -64,000 GALLONS TIER 3 = $3.69 FOR USAGE OVER 64,000 GALLONS 40 0 GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 63.15 65.04 1.89 3.0% 0.00 65.04 3.0% 38,000 138.39 142.56 4.17 3.0% 7.98 150.54 3.0% M 64,000 208.07 214.32 6.25 3.0% 13.44 227.76 3.0% 90,000 301.15 310.26 9.11 3.0% 18.90 329.16 3.0% 125,000 426.45 439.41 12.96 3.0% 26.25 465.66 3.0% Alternate TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 2" METER BASE RATE = $104.00 COMMODITY RATE: TIER 1 = $2.04 FOR 0-80,000 GALLONS TIER 2 = $2.76 FOR 80,001 - 134,000 GALLONS TIER 3 = $3.69 FOR USAGE OVER 134,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 101.00 104.00 3.00 3.0% 0.00 104.00 3.0% 80,000 259.40 267.20 7.80 3.0% 16.80 284.00 3.0% 134,000 404.12 416.24 12.12 3.0% 28.14 444.38 3.0% 275,000 908.90 936.53 27.63 3.0% 57.75 994.28 3.0% 325,000 1,087.90 1,121.03 33.13 3.0% 68.25 1,189.28 3.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3" METER BASE RATE = $208.00 COMMODITY RATE: TIER 1 = $2.04 FOR 0 - 186,000 GALLONS TIER 2 = $2.76 FOR 186,001 -311,000 GALLONS TIER 3 = $3.69 FOR USAGE OVER 311,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 202.00 208.00 6.00 3.0% 0.00 208.00 3.0% 100,000 400.00 412.00 12.00 3.0% 21.00 433.00 3.0% 186,000 570.28 587.44 17.16 3.0% 39.06 626.50 3.0% 311,000 905.28 932.44 27.16 3.0% 65.31 997.75 3.0% 450,000 1,402.90 1,445.35 42.45 3.0%_ 94.50 1,539.85 3.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 4" METER BASE RATE = $325.00 COMMODITY RATE: TIER 1 = $2.04 FOR 0 - 169,000 GALLONS TIER 2 = $2.76 FOR 169,001 -283,000 GALLONS TIER 3 = $3.69 FOR USAGE OVER 283,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 316.00 325.00 9.00 2.8% 0.00 325.00 2.8% 100,000 514.00 529.00 15.00 2.9% 21.00 550.00 2.9% 169,000 650.62 669.76 19.14 2.9% 35.49 705.25 2.9% 283,000 956.14 984.40 28.26 3.0% 59.43 1,043.83 3.0% 350,000 1,196.00 1,231.63 35.63 _ 3.0% 73.50 1,305.13 3.0% Alternate TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 6" METER BASE RATE = $650.00 COMMODITY RATE: TIER 1 = $2.04 FOR 0 - 1,800,000 GALLONS TIER 2 = $2.76 FOR 1,800,001 -3,006,000 GALLONS TIER 3 = $3.69 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 631.00 650.00 19.00 3.0% 0.00 650.00 3.0% 1,000,000 2,611.00 2,690.00 79.00 3.0% 210.00 2,900.00 3.0% 1,800,000 4,195.00 4,322.00 127.00 3.0% 378.00 4,700.00 3.0% 3,006,000 7,427.08 7,650.56 223.48 3.0% 631.26 8,281.82 3.0% 5,000,000 14,565.60 15,008.42 442.82 3.0% 1050.00 16,058.42 3.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 8" METER BASE RATE = $1,300.00 COMMODITY RATE: TIER 1 = $2.04 FOR 0- 1,800,000 GALLONS TIER 2 = $2.76 FOR 1,800,001 -3,006,000 GALLONS TIER 3 = $3.69 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 1,262.00 1,300.00 38.00 3.0% 0.00 1,300.00 3.0% 1,000,000 3,242.00 3,340.00 98.00 3.0% 210.00 3,550.00 3.0% 1,800,000 4,826.00 4,972.00 146.00 3.0% 378.00 5,350.00 3.0% 3,006,000 8,058.08 8,300.56 242.48 3.0% 631.26 8,931.82 3.0% 5,000,000 15,196.60 15,658.42 461.82 3.0% 1050.00 16,708.42 3.0% CONSERVATION RATES FOR GOLF COURSES USING POTABLE WATER BECOME EFFECTIVE WHEN THEIR USAGE EXCEEDS THE ARIZONA DEPT. OF WATER RESOURCES ANNUAL ALLOTMENT. APPENDIX C EXISTING RATE SCHEDULES • • 0 >- 6 • J W I-— M Q O O o O O O CO CO CO ?r3)CO CO CO • d. 0 W O O �t) L) �() 2n LI O CLC 9) O2 ovicvioiceieichvivivi ftO cc • 0 • >- u3 0 w • Z ~ Q, uj 0 0 0 0 0 0 0 0 0 0 co o 0 0 0 0 0 0 0 o Q OS W 00 00 00 00 CO 00 00 CO 00• O Lf) Ln Ln in Ln In In In in W O N N N CSO M C00 O 0 W r w © M M M M M M M M ch D �" ••- ch N 0 0 U • D I- = O ch ch U O w -� " as a� U. CD CD L. L. as a� Z 0 0 o_ Z M 0 0 0 0 0 0 0 0 0 W 0 , __ U) cn W w 1- J Z 1- F-- o 0 0 0 0 0 0 0 o O • W p N 0 0 Z o 0 0 0 0 0 0 0 0 0 • 0 O ct o OO 00 00 00 00 00 00 00 COlb J �/ N N N CSO M 00 00 00 0. 0_ 2 W 0 CO CO CO CO CO CO CO CO CO Q ,N7,-, N O 2 p ,- N N N N N N N N N OM M a• O W ce CL 0 0 0 0 0 0 0 0 0 0 V U U) W 000000000 Z 0 0 O o 0 0 0 0 0 0 0 0 O • 5 F- F- _1 W ori ti c s - M co cc J Q N N N cD M c0 0 O J Q ZEN C) r M N O O Q O f: 0 r x 92 92 2 2 2 2 2 O ch o o W • a. 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Ce W 0 cco00 %- 000CD. 0 U) W U) L a O 00 r M r N CO r N I-r r CO CO O O r M CO 0Z~ a a a a a a a a a Ce 0 Ce r N M CO N J W a W - _J DDDDDDDDDQ cd QO D Q Q Q Q Q Q Q Q Q FW— U CL m 2 Q p L.c, 03 o 03 o 0 0 0 o Z I- I_ oC) O) LnN- 00000 M Q - N 00 ,- M r N C0 ,- N 'tt '� 0 -� LzLJ f 0) M O O 77 CO CO W M Cfl N LU W CO CO Ce W W N X XLO N CO CO CO 0 U < In c`7 CO U C w W W M M - WN X X r N LrIcw d' CO 00 OP (7 I 00 rn M TABLE FOR MONTHLY CHARGES& PERCENT INCREASE COMPARISON CUSTOMERS WITH A 5/8 X 3/4" METER PROPOSED BASE RATE NO INCREASE IN BASE RATE REMAINS $12.65 (INCLUDES 0 GALS) PROPOSED COMMODITY NO INCREASE IN TIER 1 REMAINS $1.98 (0 - 10,000 GALS) NO INCREASE IN TIER 2 REMAINS $2.68 (10,001 -25,000 GALS) NO INCREASE IN TIER 3 REMAINS$3.58 (OVER 25,000 GALS) Existing Groundwater Preservation Fee$0.21 per 1,000 gallons - No Proposed Increase GROUNDWATER TOTAL TOTAL GALLONS CURRENT PROPOSED AMOUNT OF PERCENT PRESERVATION AMOUNT OF PERCENT USED WATER RATE WATER RATE INCREASE INCREASED FEE MONTHLY INCREASED Before GPF Before GPF (no increase) BILL 0 12.65 12.65 0.00 0.0% 0.00 12.65 0.0% 1,000 14.63 14.63 0.00 0.0% 0.21 14.84 0.0% 2,000 16.61 16.61 0.00 0.0% 0.42 17.03 0.0% 3,000 18.59 18.59 0.00 0.0% 0.63 19.22 0.0% 4,000 20.57 20.57 0.00 0.0% 0.84 21.41 0.0% 5,000 22.55 22.55 0.00 0.0% 1.05 23.60 0.0% 6,000 24.53 24.53 0.00 0.0% 1.26 25.79 0.0% 7,000 26.51 26.51 0.00 0.0% 1.47 27.98 0.0% 8,000 28.49 28.49 0.00 0.0% 1.68 30.17 0.0% 9,000 30.47 30.47 0.00 0.0% 1.89 32.36 0.0% 10,000 32.45 32.45 0.00 0.0% 2.10 34.55 0.0% 11,000 35.13 35.13 0.00 0.0% 2.31 37.44 0.0% 12,000 37.81 37.81 0.00 0.0% 2.52 40.33 0.0% 13,000 40.49 40.49 0.00 0.0% 2.73 43.22 0.0% 14,000 43.17 43.17 0.00 0.0% 2.94 46.11 0.0% 15,000 45.85 45.85 0.00 0.0% 3.15 49.00 0.0% 16,000 48.53 48.53 0.00 0.0% 3.36 51.89 0.0% 17,000 51.21 51.21 0.00 0.0% 3.57 54.78 0.0% 18,000 53.89 53.89 0.00 0.0% 3.78 57.67 0.0% 19,000 56.57 56.57 0.00 0.0% 3.99 60.56 0.0% 20,000 59.25 59.25 0.00 0.0% 4.20 63.45 0.0% 21,000 61.93 61.93 0.00 0.0% 4.41 66.34 0.0% 22,000 64.61 64.61 0.00 0.0% 4.62 69.23 0.0% 23,000 67.29 67.29 0.00 0.0% 4.83 72.12 0.0% 24,000 69.97 69.97 0.00 0.0% 5.04 75.01 0.0% 25,000 72.65 72.65 0.00 0.0% 5.25 77.90 0.0% 26,000 76.23 76.23 0.00 0.0% 5.46 81.69 0.0% 27,000 79.81 79.81 0.00 0.0% 5.67 85.48 0.0% 28,000 83.39 83.39 0.00 0.0% 5.88 89.27 0.0% 29,000 86.97 86.97 0.00 0.0% 6.09 93.06 0.0% 30,000 90.55 90.55 0.00 0.0% 6.30 96.85 0.0% 31,000 94.13 94.13 0.00 0.0% 6.51 100.64 0.0% 32,000 97.71 97.71 0.00 0.0% 6.72 104.43 0.0% 33,000 101.29 101.29 0.00 0.0% 6.93 108.22 0.0% 34,000 104.87 104.87 0.00 0.0% 7.14 112.01 0.0% 35,000 108.45 108.45 0.00 0.0% 7.35 115.80 0.0% 36,000 112.03 112.03 0.00 0.0% 7.56 119.59 0.0% 37,000 115.61 115.61 0.00 0.0% 7.77 123.38 0.0% 38,000 119.19 119.19 0.00 0.0% 7.98 127.17 0.0% 39,000 122.77 122.77 0.00 0.0% 8.19 130.96 0.0% 40,000 126.35 126.35 0.00 0.0% 8.40 134.75 0.0% =Average Residential Usage EXISTING TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3/4"x 3/4" METER BASE RATE = $18.95 COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 10,000 GALLONS TIER 2 = $2.68 FOR 10,001 -25,000 GALLONS TIER 3 = $3.58 FOR USAGE OVER 25,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 18.95 18.95 - 0.0% 0.00 18.95 0.0% 10,000 38.75 38.75 - 0.0% 2.10 40.85 0.0% 25,000 78.95 78.95 - 0.0% 5.25 84.20 0.0% 40,000 132.65 132.65 - 0.0% 8.40 141.05 0.0% 50,000 168.45 168.45 - 0.0% 10.50 178.95 0.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1" METER BASE RATE = $31.50 COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 16,000 GALLONS TIER 2 = $2.68 FOR 16,001 -27,000 GALLONS TIER 3 = $3.58 FOR USAGE OVER 27,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 31.50 31.50 - 0.0% 0.00 31.50 0.0% 16,000 63.18 63.18 - 0.0% 3.36 66.54 0.0% 27,000 92.66 92.66 - 0.0% 5.67 98.33 0.0% 38,000 132.04 132.04 - 0.0% 7.98 140.02 0.0% 50,000 175.00 175.00 - 0.0% 10.50 185.50 0.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1 1/2" METER BASE RATE = $63.15 COMMODITY RATE: TIER 1 = $1.98 FOR 0 -38,000 GALLONS TIER 2 = $2.68 FOR 38,001 -64,000 GALLONS TIER 3 = $3.58 FOR USAGE OVER 64,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 63.15 63.15 - 0.0% 0.00 63.15 0.0% 38,000 138.39 138.39 - 0.0% 7.98 146.37 0.0% 64,000 208.07 208.07 - 0.0% 13.44 221.51 0.0% 90,000 301.15 301.15 - 0.0% 18.90 320.05 0.0% 125,000 426.45 426.45 - 0.0% 26.25 452.70 0.0% EXISTING TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 2" METER BASE RATE = $101.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0 -80,000 GALLONS TIER 2 = $2.68 FOR 80,001 - 134,000 GALLONS TIER 3 = $3.58 FOR USAGE OVER 134,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 101.00 101.00 - 0.0% 0.00 101.00 0.0% 80,000 259.40 259.40 - 0.0% 16.80 276.20 0.0% 134,000 404.12 404.12 - 0.0% 28.14 432.26 0.0% 275,000 908.90 908.90 - 0.0% 57.75 966.65 0.0% 325,000 1,087.90 1,087.90 - 0.0% 68.25 1,156.15 0.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3" METER BASE RATE = $202.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 186,000 GALLONS TIER 2 = $2.68 FOR 186,001 -311,000 GALLONS TIER 3 = $3.58 FOR USAGE OVER 311,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 202.00 202.00 - 0.0% 0.00 202.00 0.0% 100,000 400.00 400.00 - 0.0% 21.00 421.00 0.0% 186,000 570.28 570.28 - 0.0% 39.06 609.34 0.0% 311,000 905.28 905.28 - 0.0% 65.31 970.59 0.0% 450,000 1,402.90 1,402.90 - 0.0% 94.50 1,497.40 0.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 4" METER BASE RATE = $316.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 169,000 GALLONS TIER 2 = $2.68 FOR 169,001 -283,000 GALLONS TIER 3 = $3.58 FOR USAGE OVER 283,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 316.00 316.00 - 0.0% 0.00 316.00 0.0% 100,000 514.00 514.00 - 0.0% 21.00 535.00 0.0% 169,000 650.62 650.62 - 0.0% 35.49 686.11 0.0% 283,000 956.14 956.14 - 0.0% 59.43 1,015.57 0.0% 350,000 1,196.00 1,196.00 - 0.0% 73.50 1,269.50 0.0% EXISTING TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 6" METER BASE RATE = $631.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0- 1,800,000 GALLONS TIER 2 = $2.68 FOR 1,800,001 -3,006,000 GALLONS TIER 3 = $3.58 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 631.00 631.00 - 0.0% 0.00 631.00 0.0% 1,000,000 2,611.00 2,611.00 - 0.0% 210.00 2,821.00 0.0% 1,800,000 4,195.00 4,195.00 - 0.0% 378.00 4,573.00 0.0% 3,006,000 7,427.08 7,427.08 - 0.0% 631.26 8,058.34 0.0% 5,000,000 14,565.60 14,565.60 - 0.0% 1050.00 15,615.60 0.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 8" METER BASE RATE = $1,262.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0- 1,800,000 GALLONS TIER 2 = $2.68 FOR 1,800,001 -3,006,000 GALLONS TIER 3 = $3.58 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF GROUNDWATER TOTAL TOTAL USED IN CURRENT PROPOSED INCREASE INCREASE PRESERVATION MONTHLY PERCENT 1 MONTH RATE RATE Before GPF Before GPF FEE BILL INCREASED 0 1,262.00 1,262.00 - 0.0% 0.00 1,262.00 0.0% 1,000,000 3,242.00 3,242.00 - 0.0% 210.00 3,452.00 0.0% 1,800,000 4,826.00 4,826.00 - 0.0% 378.00 5,204.00 0.0% 3,006,000 8,058.08 8,058.08 - 0.0% 631.26 8,689.34 0.0% 5,000,000 15,196.60 15,196.60 - 0.0% 1050.00 16,246.60 0.0% CONSERVATION RATES FOR GOLF COURSES USING POTABLE WATER BECOME EFFECTIVE WHEN THEIR USAGE EXCEEDS THE ARIZONA DEPT. OF WATER RESOURCES ANNUAL ALLOTMENT. APPENDIX D SERVICE FEES & CHARGES SERVICE FEES & CHARGES Backflow Permit Fee: The water utility's existing Backflow Permit Fee was established in 1999. The purpose of the fee is to recover the utility's cost to inspect new backflow assembly installations, maintain a backflow database, notification to owners of testing requirements and following up to insure that the testing was completed and is in compliance with State regulations. The costs to perform duties associated with inspection of new backflow assembly installations and the related follow-up are as shown: Labor 1.5 hours at $23.74 per hour $35.61 Benefits at 30% of gross wage 10.68 Printing of forms,postage, letterhead, envelopes 3.50 Total Costs $49.79 Due to increased labor, printing and postage costs the utility is requesting an increase in the permit fee as shown: Description Current Proposed • Backflow Permit Fee $35.00 $50.00 0 0 0 r w a a r a a a a a r a r SERVICE FEES & CHARGES Relocation of hydrant meter and backflow assembly: The water utility supplies 3" water meters that are installed on fire hydrants to obtain water used for construction purposes. To insure the safety of the water distribution system, the utility also provides the appropriate backflow assembly. To further protect the water system from potential contamination and water theft, the fire hydrants are now locked with hydrant defenders. When a contractor needs to obtain construction water, utility personnel remove the lock and install the meter and backflow assembly on the fire hydrant. Contractors frequently request that the location of their meter be moved to a different area as their project progresses. Each time the meter/backflow assembly is moved, the backflow assembly must be tested to make sure it is still functioning properly. Labor costs include the relocation of the meter and backflow assembly, re-testing the backflow assembly and updating the data base and meter inventory. The utility is requesting establishment of an hourly rate to recover the labor costs incurred to relocate the hydrant meters and backflow assemblies. Additionally, there are instances when a backflow assembly has been damaged and the utility needs to repair it prior to placing it back into service. The utility is also requesting authorization to recover the material costs to repair damaged equipment. The costs to perform duties associated with relocation of hydrant meters and backflow assemblies are as follows: Labor 1 hour at $23.74 per hour $23.74 Benefits at 30% of gross wage 7.12 Total labor costs: $30.86 It typically take approximately 1 hour to relocate the hydrant meter and complete the testing on the backflow assembly. In the past, repairs have taken anywhere from 30 • minutes to 2 hours to complete. The utility is requesting establishment of an hourly rate and the ability to recover the utility's cost for materials as shown below: Description Actual Cost Proposed Rate 4 Labor $30.86 per hour $31.00 per hour Materials Utility's cost Utility's Cost APPENDIX E 5-YEAR CAPITAL IMPROVEMENTS PLAN O O O 0 O O 0 O O O O O O O O O O O 0 O O O O 0 O O O O O O 0 O O 0 LOC) 0 0 0 0 0 0 L() O O O O O To O O O O O O 0 O O O C\10 0 0 0 0 0 0 N O O O O 0 LC) O O to O O O O O O O O (C O O O O L() O O (0 O c O N. O O N. (0 O in Uf) O CC) O O ,t O O O t1) N- N. 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The project is a partnership between the Town's Stormwater Utility, Water Utility and others to design and construct a detention facility for capturing and temporarily holding stormwater runoff during a significant rain event. The project proposes to take advantage of natural existing conditions to diminish flood peaks downstream of Big Wash and create a collection area within the existing flood plain to allow for enhanced natural recharge. The long term goal of this project is to design a facility and gather data that would enable the Utility to identify other potential detention sites within Town limits. The intent is to develop these sites in the future and to significantly enhance natural recharge capabilities offsetting supply issues due to drought and continued growth. Funding is being sought by the Stormwater Utility through Pima County Flood Control District CEP funds. 4 4 BigWash Multi-Use Pilot Proj,,,,,e,:ict ..... .• ., - 9,, 8 A�� yw�� �M i.li W. 5• � � `�r�f� 1� � ':p.1 -v,-. -, ke. --...-:-.7,7,-- 1y."'� Y 6�"�+.y ° w Li' 11-1 .y"! .L `���is .��ayw.. - #1•r fit' it ..! � ' lite' 'A , .._» ., ! 401 .• ` ...key. ++F,0.iMwiE� ,., Y 1t`'. {1A 7Fj k.'�. °ham^ ir Ct � � 6 10. 41 .L tl ., ` Ali'""» iVrly„ „,,,,,.7." „,, 1`55''”' .e; !'!+^';',,,, ,;yi +4 ' , +�. .-l..._y.‘„.A.,.„11. 1.4 E " fix•zr .■- . \ S '7'11;"'--- -t7. ,.. '- }i i— " \ /I) . 4.= .,.,, -.,,,,, ,,,„,1;4 ,,,,, fig ....., , i . „....._7____, ,t.,,,,:jr.:,:,'',,.:,:i,-..'4 4 i.i 2' f If y. rf,.+1. ,: +Cw i"a1• 4. s a,,,, yam. /p ""1"),' _ti' f\—/, 4,r d r .w. -4„,„„- 444”: ..ti. 7 tosail fir. ,i ,73..... +' �;� � �"""3,,,,� ,-:.M-•..'F'��°_ �r „ yam„^ �! � �`�`i` p 'M " ata '• P-.., \ '•'`...m."' ,h,..oA" y b°s' ':3,,,„,,. 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I...y,...,.�.�.a..,.�.F..h.,aLif s--I x . 7 ii,/ / .....4, 1, / ,,,, ,L. , i _ --,,,,__,/ \\,,,d17_,' I r .z.,,,,,,,, 1 s yg liI m.v bd y ---'( '1 ' / 'A . ...lam 'L 1 : •w.. --2 7-44 ,,: ...+ �` M�... .P 4`' a►a *t" ;-tz _ 4S. .. �. S.\ , i 4 r 0 . ►:', ♦ ) ' ,g ww r 'kV;,Rpt.. by 1. 3 f - �a '!:-.::!..,:;.---;,%1,; ;;"3-.--. f.ate''! .lr ,:ii,,,,....;1,,,,-;:4.:::,7,-,,,,,z- y ',-,,,,,t7,,,..., %757, \ , s�,. i, n ,.' >: w:y ,-, l:S _ T.t,-,,,-,11,....,-,,,:,',.. '1/4,-..-,,:0,/, ",' 7,,,,,T,,...,/ ,.., , ,i, \\ . ___.----- N ,., •• .tr.,4 ,., N., ..4 vx (... \ , 0 ,F.,1/4.-...x..s.......,....-;,-..,..., ... x ..„._ _0 + A „,„„ ....... «w , . I. .. ` �1 ,„ a :�.��..t�m - PlOsiiinlimingenicikwanikor :Pr''' 1:11- S ..s 4� V. -'- 'w. • 49 410 41 4 • IP ORO VALLEY COMMUNITY DISPLAY GARDEN ORO VALLEY COMMUNITY DISPLAY GARDEN The Oro Valley Community Display Garden is nearing completion of design and moving forward toward the fund raising phase. The garden encompasses a multi-use theme in which donor recognition is prominently displayed as a feature of its design. Within the proposed 0.8 acre site will be magnificent views, sustainable solutions for water usage issues, pleasant shaded oasis areas, meeting areas, conservation education gardens and educational displays of graywater and rainwater harvesting techniques. Included in the design is an event area for special presentations, traveling exhibits and programmed activities for groups. A gathering area, screened by vegetation with a spectacular back drop of Pusch Ridge, will do double duty as a rentable decorative area for private and public functions and ceremonies, as well as provide a public use area that is shady, quiet and relaxing. Along with the Town library and Farmer's Market, the Oro Valley Community Display Garden will contribute to a sense of place for Town Hall. Citizens can gather at the Town Hall for reasons other than business and administrative concerns. Oro Valley residents will soon come to its garden for fun and relaxation; a center from which to draw a sense of community. Funding for the garden consists of a three-way partnership. The Town library is a contributing partner sharing input to promote the project and seeking grants to help fund operation of the garden in the future. Town management, Mayor and Council and all of the Town's departments represent the second partner and are contributing the space for the project, providing design and engineering input, equipment and much of the labor involved as well as assisting with promotion and fundraising efforts. The Town Utility is providing project oversight, overall design services and will be seeking grant sources for funding as well as promoting the use of the garden. The third partner in the project is the citizens of Oro Valley. Their support will provide much of the funding and help with the installation of equipment and planting. Earth Day Celebration 2005 will kick off the fund raising phase of the garden. It is anticipated that construction could begin by winter of that same year. • • • • • • 0• --) ci) • \ ......) (a g • • E cu \ E •• O N/, \' '‘‘ ' U • • r i ) 4 0, \, • . .*E9t,\_, 1 7 •• • U 1'1\ " 0 ® o)• , • 4 i i' 1 fl - 1 , ,,_ i / 1: -r 0{0 .. * -'41/42,./ \ 0 1 i • ii 0 . — i, I IIM :• ,1 ''� cv o0 .l'`'''. 4' C -,,,, . , , ED • ., i. 011) _ • • NOS 4 • , ''‘' , , 4( \ -A __,_, A,- .._, , T-P \ _to • .. • - : ‘° \\OL . -''''-' - - • \ :. '9 ( U T 0 .• • „.7ii I 1 :. ,i)) 10• /ft'''' ,, , . i. ill, , ,,, • 1 r.................... ill• rilliii! : 10''' • 0 • •• _iX , e -064?si=,1 ... ,,,N • _, y ... 1,_. .• I • 2 • I, Fii 7- =u o � I a, o; • 01 • ' • 7,-- „-812,-- -----,-- Ogi' • • • • • 0 • A.h. N l � T , 7 4: ` r -r , le r1 d r t 4 v:::. 41. • x'r. Ile 4. moo: i H. SCJ 04A,l Cii) '.I ,, , ...... 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C `� •E L O Ca _= N C O s= CO Q) u) L L O a) >,— s E _O c F L (l L 'N O O Q 0 a) a) u) ca -6 C a) s ca ca U U C O E' " , N 00 CZ N 0 O O 'C - ca ca E U = U Ca C - O , Ci) L N N O 0 _, >, Q Q Q X X F (13 , .O >,, co ti Ca It) O (1) +r O CO s d- (o .�.�.0 .- C C L >, a) a) a) a) C a) X a) .0 O # M O 0 < < CO 0 0 N 000000 W W LU 0 = = = = J 2 0 0 0 Q U) N F N APPENDIX I UTILITY STATISTICS FOR CY 2004 Utility Statistics for Calendar Year 2004 New Meters Installed 486 i 11 Services Established 2,888 • Services Terminated 3,047 1111 S • Service Orders Processed: • Meter re-reads/accuracy 387 • Water quality 174 ft Water pressure 151 • Meter replacements 82 • Service repairs 153 Leaks 633 Other 286 •S Total service orders: 1,866 1,866 • Total Water Pumped 3,351,312,365 gallons 10,284.80 acre feet 4 Total Water Delivered 3,133,682,999 gallons 9,616.92 acre feet Lost & Unaccounted For Water * 200,652,529 gallons 615.8 acre feet 5.99 err S • S • *ADWR allows a maximum of up to 10% to maintain compliance status. S • S S • S S 40 Accounts BYTypeUser As of December 31, 2004 0 41 • 15,909 10 Construction - 1% 1111 0 Commercial - 1% 11 11. ■Residential - 96% El Irrigation -2% 41 ❑Turf - 0% 1111 205 322 4111 205 9 41111S Gallons Sold By User Type • January - December 2004 S S ■Construction -2% 230,373,000 1,956,112,000 0 Commercial - 5% ■Residential - 60% IP 850,562,000 0 Irrigation - 7% 72,260,000 0 Turf - 26% L 140,463,000 S S S 41111 Revenue By User Type January - December 2004 S • $822,861 $1,212,633 $336,478 0 Construction - 3% -$511,956 ❑Commercial - 5% 1 ■Residential - 70% fi 0 Irrigation - 9% • $6,729,094 ❑Turf - 13% 41110 a a a 41 0 I • 0 i 0 • • Customers by Meter Size & User Type • As of December 31, 2004 • to • 100%-74- /--. / � ,, i 4111 / 80% r 0 / � 60% 0 li • 40 40% II I— ,/ .� o i 40 t w _......../ .40 ." _ go 20% —7 ii, _____,d .., 1 i 0% ' ' 5/8" 3/4" 1" 1.5" 2" 3" 4" 6" 8" ❑Turf 1 1 2 4 1 ❑Construction 92 59 27 3 24 ■Irrigation 119 101 34 62 3 3 0 Commercial 32 54 35 77 5 2 ■Residential 15,361 248 211 44 42 i 2 1 13 TOWN OF ORO VALLEY STAFF REPORT TO TOWN COUNCIL MEETING DATE: May 4, 2004 TO: HONORABLE MAYOR& COUNCIL FROM: David Ronquillo, Planner SUBJECT: PUBLIC HEARING: ORDINANCE NO. (0) 05-16 , OV8-04-09, JOHN REDDELL ARCHITECTS, INC., ON BEHALF OF THE PROPOSED ORO VALLEY CAR WASH, REQUESTS APPROVAL OF A CONDITIONAL USE PERMIT TO DEVELOP LOT 11 OF THE MERCADO DEL RIO COMMERCIAL CENTER AS A AUTOMOTIVE CAR WASH, LOCATED ON THE NORTH SIDE OF PUSCH VIEW LANE, WEST OF ORACLE ROAD ON PARCEL NUMBER 224-28-143A NATURE OF THE CUP REQUEST: Section 8-303.B.(1) of the Oro Valley Zoning Code, Revised (OVZCR) allows a car wash use in C-2 Districts only if a Conditional Use Permit (CUP) is reviewed by the Planning and Zoning Commission and is subsequently authorized by the Town Council. The proposed car wash is subject to the following requirements: 1. Building pad and parking configuration for Lot 11 of the approved Mercado Del Rio Master Development Plan (0V12-03-22). 2. Landscaping of perimeter areas pursuant to the Mercado Del Rio Master Landscape Plan (0V12-03- 22). 3. Conditions placed on this project by the Planning and Zoning Commission and/or the Town Council as they deem necessary to meet the criteria and findings of Section 3-201. The Town Council must review the project and insure that the car wash is compatible with the shopping center uses and the surrounding area. The Compliance Analysis section of this report describes how the project addresses pertinent Town Code standards and conditions intended to assure land use compatibility. BACKGROUND: The project site lies within the 17 acre Mercado Del Rio commercial subdivision, which was approved as a Master Development Plan (MDP) and Preliminary Plat by Town Council on May 19, 2004 (0V12-03-22). It was also approved as a Final Plat by the Town Council on October 20, 2004. Lot 11 consists of 53,831 square feet and is currently vacant and undisturbed. The site is accessed from Pusch View Lane on a private road within the subdivision. SUMMARY OF THE PROPOSED PROJECT: The project includes the following elements: • Main building - car wash tunnel, equipment, detail area and offices (first floor 6,710 sf/second floor 1,635 sf.). • Vacuum canopy area— 1,470 sf. • Finishing canopy area—2,080 sf. • Future detail/office building(first floor 2,259 sf/second floor 2,454 sf.). F:\OV\OV8\2004\8-04-09\reports\TC.CUP.Report.doc TOWN OF ORO VALLEY OWN COUNCIL STAFF REPORT Page 2 • An off-street parking lot providing 27 vehicular parkings (alternative parking plan required). • Adequate bufferyards along the perimeter of the site. • Vehicle circulation has been maintained through the site and a vehicle queuing area for cars entering the car wash area. • Loading zone • A pedestrian pathway linking the project to other lots within the center. • Hours of operation: 8:00 am to 8:00 pm. SURROUNDING LAND USES: North: Southern levee of the Canada Del Oro Wash. South: Vacant lots 12 & 13 of Mercado Del Rio (lot 13 proposed Brake Master's). East: Rooney Ranch shopping center abutting the backside of the Risky Business restaurant. West: Vacant lot 10 of Mercado Del Rio. COMPLIANCE ANALYSIS: • The project meets the conditions and standards of the Mercado Del Rio Master Development Plan in which automobile service uses are limited to the five eastern-most lots. • The project meets the required building setbacks of the C-2 District. • The project meets the applicable requirements of Chapter 9-112 (Conditional Use Regulations). • The project does not meet the required parking requirements of the Parking Code. Per the provisions of this Chapter, an alternative parking plan has been provided and is currently being reviewed as part of the Development Plan process. Overall, Staff supports the applicant's request. Section 3-201, Use Permits: Conditional Use Permits may be granted based on consideration of the following criteria: A. That the granting of such conditional use permit will not be materially detrimental to the public health, safety, or welfare. In arriving at this determination, the factors which shall be considered shall include the following: 1. Damage or nuisance arising from noise, smoke, odor, dust, vibration or illumination; The car wash is located on the northeast corner of the commercial center and will not be visible from Pusch View Lane. In order to address the potential for noise nuisance associated with the car wash tunnel and canopy areas, a preliminary noise study was submitted. The report specified that a screen wall and vegetation be provided to minimize noise impacts, specifically along the southwest corner of the site. F:\OV\OV8\2004\8-04-09\reports\TC.CUP.Report.doc TOWN OF ORO VALLEY OWN COUNCIL STAFF REPORT Page 3 A 5' high masonry screen wall and vegetation will be provided along the southwest corner of the site to mitigate noise impacts associated with the car wash tunnel and the vehicle drying area. A 10' landscaped area has been provided along the entire length of the east side property line (adjacent to the back side of Rooney Ranch Center). This landscaped area will screen views of the vehicle queuing area and the east side of the vacuum canopy. Staff recommends that additional screening be provided along the west side property line adjacent to the vacuum drying canopy. A combination of wall and vegetation must be established to minimize noise impacts as vehicles exit the vacuum canopy area and enter the car wash tunnel (see condition 1). 2. Hazard to persons and property from possible explosion, contamination,fire or flood; The project would meet all Code safety requirements for commercial occupancies and the proposed use. Potentially hazardous materials associated with the car wash would be contained and disposed of as required by the Fire Marshal as part of the Building Permit. 3. Hazard occasioned by unusual volume or character of traffic. Access to the site will be from Pusch View Lane and the main entrance to this property is located on the south side of the building (two way traffic). A second one way exit is provided along the west side of the main building. A vehicle queuing area has been provided on the east side of the property and on a typical day it is not expected that this parking will be necessary. This area may only be required during peak hours. An alternative parking plan is currently being reviewed as part of the Development Plan process. Based on staff review of a similar car wash facility (Capin Car Care), the parking provided for this site will be adequate. B. That the characteristics of the use proposed in such use permit are reasonably compatible with types of uses permitted in the surrounding area as required in Sec. 3-201B. The proposed use would be compatible with the commercial subdivision, which will include other automobile service uses on the five easternmost lots as well as a variety of retail, restaurant and office uses on the remaining lots. The screening of the car wash tunnel and canopy areas must be accomplished to minimize potential noise and visual nuisances. As previously discussed, this will be addressed during the Development Plan and Landscape Plan process. F:\OV\OV8\2004\8-04-09\reports\TC.CUP.Report.doc TOWN OF ORO VALLEY OWN COUNCIL STAFF REPORT Page Section 9-112, Conditional Use Regulations, Car Washes -Automatic: In addition to the guidelines to be followed for all convenience uses, the following requirements/criteria shall apply to all automatic car wash uses as listed below. A. Employee parking and stacking space for waiting automobiles shall be determined by the requirements of Chapter 11 of the Oro Valley Zoning Code Revised and the Traffic Impact Analysis required in Sec. 9-110N, 1 through 5, of the Oro Valley Zoning Code Revised. The applicant has provided adequate spaces for employee parking. A traffic impact analysis report (if required) will be reviewed during the Development Plan process. B. All detergents must be biodegradable. This has been reviewed by the Town of Oro Valley Water Conservation Specialist and the proposed detergent is acceptable. C. Any lights used to illuminate the area shall be directed away from adjacent residential properties. This will be addressed during the Development Plan process. D. A screen wall shall be constructed along any site property line which abuts property zoned for residential uses. Plantings at least 4 feet in height and spaced no more than 3 feet apart shall screen the wall from any residential use. There are no residential areas in proximity to this development. The closest residential area is located south of Pusch View Lane approximately 600'. E. Building surfaces shall be faced with stucco, masonry, brick or some other permanent-looking material. Corrugated metal is prohibited. This will be addressed during the architectural review process. F. Sale of automobile accessories such as batteries, tires, gasoline, etc. is prohibited. There are no such things proposed. G. Upon construction of the car wash, the most current recycling technology and equipment that is available at the time, shall be installed for use, with a minimum standard of 70%. This has been reviewed by the Oro Valley Water Conservation Specialist and it has been determined that they have met and exceeded this requirement. H. The use of effluent water, when available, is required. F:\OV\OV8\2004\8-04-09\reports\TC.CUP.Report.doc TOWN OF ORO VALLEY f )WN COUNCIL STAFF REPORT Pa2e 5 None available at this time as provided by Code,but it must be utilized when available. I. The owner of the car wash shall provide quarterly reports to the Town, along with a third party certification stating the level recycled. This will be reviewed and maintained by the Town Zoning and Water Departments. J. No exterior loud speakers shall be allowed. None proposed. K. The drying awnings shall be attached to the building or permanently affixed to the ground and all work shall be carried out within the setbacks of the property. This will be reviewed during the architectural review process. L. All car washes shall be fenced and include a locked gate to prohibit entrance after hours of operation. This will be addressed as part of the Development Plan process. I. The hours of operation shall be limited to 8:00 a.m. — 8:00 p.m. This will be achieved. N. Signs shall be posted prohibiting the playing of loud music. This will be addressed during the Development Plan process. PLANNING & ZONING COMMISSION ACTION: At their regular meeting of March 1, 2005, the Planning & Zoning Commission voted to conditionally approve the use permit for the proposed car was facility with the following condition; • A minimum 5' high masonry screen wall must be provided along the west side property line, commencing at the southwest corner of the dumpster area and terminating adjacent to the car wash tunnel entrance. Vegetation must be provided on the outside of the wall to soften views. This condition will be addressed as part of the Development Plan process. GENERAL PLAN COMPLIANCE: 'he General Plan designates this area as Commercial, which allows for the proposed automotive use in a commercial center. Staff finds the proposed car wash, subject to the condition in Exhibit A would be in compliance with the General Plan. F:\OV\OV8\2004\8-04-09\reports\TC.CUP.Report.doc TOWN OF ORO VALLEY OWN COUNCIL STAFF REPORT Page 6 PUBLIC NOTIFICATION AND COMMENT: All property owners within 600 feet of the site have been notified of the public hearing in accordance with the p rty Town notification requirements. To date,no public comments have been received. SUMMARY OF FACTORS: Factors For 1. Thero osed automotive use would not have any significant impacts to the adjacent property owners. p p 2. Meets all applicable Code requirements. 3. Meets all applicable General Plan Policies. 4. There have been no resident concerns. Factors Against: There are no factors against. SUGGESTED MOTIONS: T move to recommend approval of OV 8-04-09, conditional use permit for a car wash facility on Lot 11 of the _✓Iercado Del Rio Commercial Center, subject to the condition in Exhibit A. OR I move to recommend approval of OV8-04-09, conditional use permit for a car wash facility on Lot 11 of the Mercado Del Rio Commercial Center, subject to the condition in Exhibit A and the following additional condition(s): OR I move to recommend denial of OV 8-04-09, conditional use permit for a car wash facility on Lot 11 of the Mercado Del Rio Commercial Center, finding that: Attachments: 1. Exhibit A, Condition of Approval 2. Car Wash Site Plan 3. Ordinance No. 05-16-- 4. 5-164. Preliminary Landscape Plan cc: John Reddell Architects, (480) 946-0182 Kit Donley, Mercado Del Rio, Fax: 797-2541 17'2 / /-' _ , /I Lk-- /(,.._ 41- i 4--- 4 Planning & Z ninr d inistrator rt�` 6 t i ' Dev e pment Director Co2 Town Manage F:\OV\OV8\2004\8-04-09\reports\TC.CUP.Report.doc EXHIBIT A OV8-04-09 CAR WASH FACILITY 1. A minimumhighmasonry 5' screen wall must be provided along the west side property line, commencingat the southwest corner of the dumpster area and terminating adjacent to the car wash tunnel entrance. Vegetation must be provided on the outside of the wall to soften views. F:\OV\OV8\2004\8-04-09\reports\TC.CUP.Report.doc ORDINANCE NO. (0) 05-16 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, REQUEST FOR A CONDITIONAL USE PERMIT FOR A CAR WASH FACILITY WITHIN LOT 11 OF MERCADO DEL RIO COMMERCIAL SUBDIVISON, LOCATED ON THE NORTH SIDE OF PUSCH VIEW LANE WEST OF ORACLE ROAD, PARCEL 224-28-143A WHEREAS, John Reddell Architects, on behalf of the Oro Valley Car Wash, requests approval of a Conditional Use Permit (CUP) to construct a car wash facility within lot 11 of Mercado Del Rio with an underlying zoning of C-2, Commercial; and WHEREAS, the Planning and Zoning Commission reviewed said CUP request at a duly noticed Public Hearing on March 1, 2005, in accordance with State Statutes, and having made its unanimous recommendation of approval with conditions to the Town Council; and WHEREAS, the Oro Valley Town Council has duly considered the CUP request and the Planning and Zoning Commission's recommendation and conditions at a Public Hearing and finds that it is consistent with the Town's General Plan, and other Town ordinances; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1. That the CUP for the car wash facility located within lot 11 of Mercado Del Rio be `a` granted per Article 3-2 of the Oro Valley Zoning Code Revised (OVZCR) and that all applicable development standards of the OVZCR and the conditions attached as Exhibit "A" shall apply thereto said property. SECTION 2. That this ordinance and the various parts thereof are hereby declared to be revocable. If any section, sub-section, sentence, clause,word or phrase of this ordinance is, for any reason,held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this May 4th, 2005. Paul H. 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