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AGENDA
ORO VALLEY PARKS AND RECREATION ADVISORY BOARD
REGULAR SESSION
February 20, 2024
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 6:00 PM
CALL TO ORDER
ROLL CALL
DEPARTMENT REPORT ON CURRENT EVENTS
COUNCIL LIAISON REPORT ON CURRENT EVENTS
CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Board on any issue
not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Board members may
ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to
criticism made by speakers. However, the Board may not discuss or take legal action on matters raised
during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to
discuss when completing the blue speaker card.
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE NOVEMBER 14, 2023 REGULAR SESSION MEETING MINUTES
2.ELECTION OF PARKS AND RECREATION ADVISORY BOARD CHAIR EFFECTIVE FEBRUARY 21,
2024
3.ELECTION OF PARKS AND RECREATION ADVISORY BOARD VICE CHAIR EFFECTIVE FEBRUARY
21, 2024
4.DISCUSSION AND POSSIBLE ACTION TO RECOMMEND THAT COUNCIL APPROVE THE VISTOSO
TRAILS NATURE PRESERVE SURVEY AND ITS IMPACTS ON THE FUTURE VISTOSO TRAILS
NATURE PRESERVE MASTER PLAN
5.PRESENTATION ABOUT THE COMMUNITY'S EFFORT TO CREATE THE NEXT 10-YEAR PLAN,
KNOWN AS OV'S PATH FORWARD
6.DISCUSSION OF COMMUNITY CENTER FUND FINANCIAL RESULTS THROUGH DECEMBER 2023
7.DISCUSSION REGARDING COMMUNITY CENTER CAPITAL IMPROVEMENT REQUESTS
8.DISCUSSION AND POSSIBLE ACTION REGARDING THE PARTICIPATION OF THE PARKS AND
RECREATION ADVISORY BOARD IN THE UPCOMING 50TH ANNIVERSARY EVENTS ORGANIZED
BY THE TOWN OF ORO VALLEY
ADJOURNMENT
POSTED: 02/15/2024 at 5:00 p.m. by dt
When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior
to the Board meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs
any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Board meeting at
229-4700.
INSTRUCTIONS TO SPEAKERS
Members of the public have the right to speak during any posted public hearing. However, those items not
listed as a public hearing are for consideration and action by the Board during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair.
If you wish to address the Board on any item(s) on this agenda, please complete a blue speaker card located on the
Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card
which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,”
please specify what you wish to discuss when completing the blue speaker card.
Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in
addressing.
1. For the record, please state your name and whether or not you are a Town resident.
2. Speak only on the issue currently being discussed by the Board. Please organize your speech, you will only be
allowed to address the Board once regarding the topic being discussed.
3. Please limit your comments to 3 minutes.
4. During “Call to Audience”, you may address the Board on any issue you wish.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance
with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the
Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board,
Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a
member of the audience only.”
Parks and Recreation Advisory Board AGENDA ITEM: 1.
Meeting Date:02/20/2024
Submitted By:Casey Wilson, Parks and Recreation
SUBJECT:
REVIEW AND APPROVAL OF THE NOVEMBER 14, 2023 REGULAR SESSION MEETING MINUTES
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
Draft Minutes
Parks and Recreation Advisory Board AGENDA ITEM: 2.
Meeting Date:02/20/2024
Submitted By:Casey Wilson, Parks and Recreation
SUBJECT:
ELECTION OF PARKS AND RECREATION ADVISORY BOARD CHAIR EFFECTIVE FEBRUARY 21, 2024
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
Elections are held at the first meeting of every calendar year. The change will take place at the following meeting. If
the nomination is uncontested, there will be a regular vote, if there is more than one person, there will be a roll call
vote.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Parks and Recreation Advisory Board AGENDA ITEM: 3.
Meeting Date:02/20/2024
Submitted By:Casey Wilson, Parks and Recreation
SUBJECT:
ELECTION OF PARKS AND RECREATION ADVISORY BOARD VICE CHAIR EFFECTIVE FEBRUARY 21, 2024
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
Elections are held at the first meeting of every calendar year. The change will take place at the following meeting. If
the nomination is uncontested, there will be a regular vote, if there is more than one person, there will be a roll call
vote.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
November 2023 minutes
Parks and Recreation Advisory Board AGENDA ITEM: 4.
Meeting Date:02/20/2024
Submitted By:Casey Wilson, Parks and Recreation
SUBJECT:
DISCUSSION AND POSSIBLE ACTION TO RECOMMEND THAT COUNCIL APPROVE THE VISTOSO TRAILS
NATURE PRESERVE SURVEY AND ITS IMPACTS ON THE FUTURE VISTOSO TRAILS NATURE PRESERVE
MASTER PLAN
RECOMMENDATION:
Staff recommends approval
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
This agenda item will outline the survey in which the members of the Parks and Recreation Advisory Board will take
part, concerning the Vistoso Trails Master Plan. Once the board members have finished the survey, the results will
be presented to the Town Council.
George Radnovich from Sites Southwest will have a presentation. These materials will be available at a later date
on line.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
Power point presentation
Parks and Recreation Advisory Board AGENDA ITEM: 5.
Meeting Date:02/20/2024
Requested by: Bayer Vella, Community and Economic Development
Submitted By:Milini Simms, Community and Economic Development
SUBJECT:
PRESENTATION ABOUT THE COMMUNITY'S EFFORT TO CREATE THE NEXT 10-YEAR PLAN, KNOWN AS
OV'S PATH FORWARD
RECOMMENDATION:
This item is for information and discussion purposes only.
EXECUTIVE SUMMARY:
This item serves to let the community know how the OV's Path Forward Community Engagement Plan is being
implemented and opportunities for them to participate in this important effort.
OV's Path Forward, the community's next 10-year action plan, was launched at the end of October 2023.
Community participation is critical to ensuring the plan reflects all demographic groups and geographic areas in the
town and produces meaningful results when implemented. To achieve a high level of community participation, a
resident-driven Community Engagement Plan was approved by the Town Council. The Community Engagement
Plan details the tools and methods to implement an inclusive, accessible and transparent outreach process.
The process to create OV's Path Forward is divided into three phases. Phase 1: Let's Talk aims to:
Raise awareness and educate the community about the importance of the 10-year plan and their involvement.1.
Engage and listen to the community's ideas and perspectives to establish their vision and goals for OV’s
future.
2.
The result of Phase 1 sets the foundation for the rest of the plan. The plan effects all quality of life
aspects, including housing, land use, water, parks and recreation, environment and views, public safety
and more. It is imperative for everyone to share their ideas about each topic on OVPathForward.com.
Implementing the Community Engagement Plan (Attachment 1)
1. Awareness and Education: Being intentional with clearly stated objectives and messaging is a guiding principle in
the resident-driven, Community Engagement Plan. Consistent messaging about the importance of the plan, the
community's involvement, and topics such as housing were promoted through the following:
24 articles or ads
3 podcast episodes
42 social media posts
43 posters were distributed to 19 locations around town. This includes apartments, parks, the Community
Rec Center, OV Aquatic Center and along the loop.
30 magnets were placed on town vehicles.
12 large signs were placed around the community.
7 background reports and associated videos were posted online to provide baseline information about OV's
history, demographics, housing, economic development and tourism, public safety, roadways and mobility,
parks and recreation, and environmental conservation.
2. Engagement: Making outreach efforts sincere, creative, collaborative, interactive and fun is also a guiding
principle of the Community Engagement Plan. There are several opportunities to participate online and in the
community. To date, the most popular social media posts have been related to upcoming events. The most used
online engagement tools include the discussion forums and the mapping tool. Online engagement includes:
13 discussions to share ideas and perspectives on housing, economic development, demographics,
challenges and values.
1 mapping tool to identify areas where roadway, trail, bike, pedestrian or other safety improvements
7 polls to quickly understand the priorities and expectations related to transportation, public safety, and
environmental conservation.
1 comment board to share ideas on the types of outdoor amenities or activities wanted in the future
1 giveaway game to stimulate online participation
In addition to online participation, several opportunities were launched in the community to meet the people where
they are. Between October and January, OV's Path Forward participated in 33 events or meetings. An interactive
map is online at www.OVPathForward.com to let the community know where they can find and participate in OV's
Path Forward. Examples include:
Community wide events such as National Night Out, HallOVeen Spooktacular and SnOV
Youth sports practices at Naranja and Riverfront Parks
Recreation areas along the loop, Honeybee Canyon and Big Wash Trailhead
Businesses including Stacks Book Club and both Fry's stores
Play groups at James D. Kriegh Park
Schools such as Ironwood High and Copper Creek Elementary School
Booths were at all board and commission meetings. Members, including any public in attendance, were
encouraged to share their ideas and perspectives.
Community Participation
The community provided 1,736 post-comments and 1,170 online contributions (comments, map pins, votes, etc.)
between October and January 25. Three main questions are being answered by the community through events and
online discussions. Themes will be derived from the responses to establish the community's values, priorities and
expectations for the future.
Detailed lists of the individual responses to the
following questions along with preliminary analysis to
capture key topic areas are attached.
What do you like best about Oro Valley?
(Attachment 1)
What do you think will be OV's biggest
challenges in the next 10 years? (Attachment
2)
What should OV be known for? (Attachment
3)
So far, the community has said:
Oro Valley is a friendly, clean and safe
community.
Oro Valley should be known for its natural
beauty, views, kindness, and outdoor
activities.
Managing growth, specifically as it relates to
traffic, water use and services, types of housing available, and having more retail or restaurants are all
challenges facing OV in the next 10 years.
Survey and upcoming opportunities
There are plenty of opportunities for the community to get involved in shaping Oro Valley's future. On February 1, a
community-wide survey will be launched online at OVPathForward.com and conducted by FMR Associates via
phone. The survey seeks to understand the community's priorities and expectations for the future. For comparison,
it also includes some questions that were asked in 2013.
In addition to the survey, the last sections of the background report and associated videos will be published by the
end of February. This includes information about water use, supply and conservation, climate and sustainability,
land use and zoning, and town finances. Most importantly, new tools to discuss each topic will be available.
The community is highly encouraged to go to OVPathForward.com to learn more and participate in all the
discussions.
BACKGROUND OR DETAILED INFORMATION:
Please see executive summary.
FISCAL IMPACT:
Not applicable.
SUGGESTED MOTION:
This item is for information and discussion purposes only.
Attachments
ATTACHMENT 1 - IMPLEMENTATION OF THE CEP
OV Paths Forward
ATTACHMENT 2 - LIKE BEST RESPONSES
ATTACHMENT 3 - CHALLENGE RESPONSES
ATTACHMENT 4 - KNOWN FOR RESPONSES
Parks and Recreation Advisory Board AGENDA ITEM: 6.
Meeting Date:02/20/2024
Submitted By:David Gephart, Finance
SUBJECT:
DISCUSSION OF COMMUNITY CENTER FUND FINANCIAL RESULTS THROUGH DECEMBER 2023
RECOMMENDATION:
N/A - this item is for discussion only
EXECUTIVE SUMMARY:
In attempt to provide more information regarding the Town Community Center Fund and golf, staff have begun
making regular financial reports to the Parks and Recreation Advisory Board (PRAB). This is the second of such
reports. The attached report covers the first half of the fiscal year, July through December 2023.
Attachment C-1 shows consolidated Community Center Fund revenues and expenditures through December, other
financing uses, and year-end estimates for each category.
Attachment C-2 shows the monthly line-item detail for the contractor-managed operations, specifically revenues
and expenditures associated with golf, and food and beverage operations. The totals in the revenue and
expenditure categories in attachment C-2 tie to the contracted operating revenues and expenditures in attachment
C-1.
Attachment C-3 shows contractor operations for 36-hole, Pusch Ridge and F&B separately, as well as capital
investments for golf, half cent sales tax collections, and HOA contributions.
The estimated year-end projections in the Community Center Fund are as follows:
Revenues $10,588,146
Less:
Expenditures ($8,865,892)
Transfers Out ($1,717,203)
Preliminary Estimated Increase in Fund Balance: $5,052
Estimated FY24 Year-end Fund Balance $1,013,285
Please note the negative fund balance on Attachment D is expected to be temporary and is due to the transfer out
to debt service posted in July.
Community Center Fund Revenues
Revenues in the Community Center Fund through December total $4.9 million or 50.1% of the budget
amount of $9.7 million.
Contracted operating revenues total $2.5 million as of December, which is about $416,000 or 20.3% greater
than the same time last fiscal year. Contracted revenues are estimated to come in $574,000 or 12.5%
over budget mostly due to member dues and greens fees.
Town operating revenues for December are about $0.6 million or 50.5% of the budget amount of $1.2 million.
Town operating revenues are expected to end the fiscal year about $221,000 higher than budget due mainly
to member dues. Recreation programs, daily drop-ins and facility rental income are also expected to exceed
budget expectations.
Local sales tax revenues for December total about $1.8 million or 47.9% of the budget amount of $3.7 million.
These collections are currently projected to come in $60,000 or 1.6% above budget, due to positive trends in
the remote seller category.
Community Center Fund Uses
Expenditures in the Community Center Fund total $4.4 million or 51.7% of the budgeted amount of $8.4
million.
Contracted operating expenditures total $2.8 million, or 56.3% of the budgeted amount of $5.0 million.
Contracted expenditures are currently estimated to come in 6.3% over budget due to greater than expected
utilities and labor costs, as well as cost of sales.
Town operating expenditures total $0.8 million or 50.1% of budget and are currently estimated to come in
approximately $72,000 over budget due to trending of personnel costs, as well as contracted program
instructors.
Capital expenditures total about $.7 million or 40.6% of budget and are currently estimated to come in
approximately $39,000 over budget due primarily to equipment costs.
Transfers out are expected to end the year on budget. Note that actuals through December reflect the full
year budgeted transfer out to debt service.
At this time, the Community Center Fund is projected to end the fiscal year with a total fund balance of
$1,013,285.
The Town is not expecting any year-end sales tax support for golf operations for the current fiscal year. Contracted
operations have a projected net loss of $95,697 before outside HOA contributions of $159,050, and local sales
taxes generated from golf related operations estimated at $131,015.
BACKGROUND OR DETAILED INFORMATION:
N/A - please see executive summary
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A - this item is for discussion only
Attachments
Community Center Fund Financials
Parks and Recreation Advisory Board AGENDA ITEM: 7.
Meeting Date:02/20/2024
Submitted By:Casey Wilson, Parks and Recreation
SUBJECT:
DISCUSSION REGARDING COMMUNITY CENTER CAPITAL IMPROVEMENT REQUESTS
RECOMMENDATION:
EXECUTIVE SUMMARY:
BACKGROUND OR DETAILED INFORMATION:
FISCAL IMPACT:
SUGGESTED MOTION:
Attachments
Captial improvement requests
Captial improvement requests
Captial improvement requests
Parks and Recreation Advisory Board AGENDA ITEM: 8.
Meeting Date:02/20/2024
Submitted By:Casey Wilson, Parks and Recreation
SUBJECT:
DISCUSSION AND POSSIBLE ACTION REGARDING THE PARTICIPATION OF THE PARKS AND
RECREATION ADVISORY BOARD IN THE UPCOMING 50TH ANNIVERSARY EVENTS ORGANIZED BY THE
TOWN OF ORO VALLEY
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
NA/