Loading...
HomeMy WebLinkAboutMinutes - Budget and Finance Commission - 5/14/2019 MINUTES ORO VALLEY BUDGET AND FINANCE COMMISSION REGULAR SESSION Tuesday,May 14,2019 HOPI CONFERENCE ROOM 11000 N.LA CANADA DRIVE CALL TO ORDER— Chairman Beasley called the meeting to order at 4:00 p.m. ROLL CALL PRESENT: James Beasley,Chairman John Latchford,Vice Chairman Chuck Kill,Commissioner David Newell,Commissioner Cathy Solverson,Commissioner STAFF PRESENT: Joseph C.Winfield,Mayor Mary Jacobs,Town Manager Stacey Lemos,Administrative Services Director/CFO Wendy Gomez,Senior Budget Analyst CALL TO AUDIENCE No speakers AGENDA 1. APPROVAL OF APRIL 16,2019 MINUTES MOTION:A motion was made by Vice Chairman Latchford and seconded by Commissioner Solverson to approve the April 16,2019 minutes as written. MOTION carried,5-0. Commissioner Newell asked that the agenda be amended to have items 4,3 go before the Town Manager's Recommended Budget. Chairman Beasley asked the Commission if there was any discussion. There being none, Chairman Beasley proceeded with Commissioner Newell's request. 4. REVIEW AND DISCUSSION OF FINANCIAL STATUS UPDATE THROUGH MARCH,2019 1 5.14.19 Budget&Finance Commission Ms.Lemos discussed the March financials with the Commission. Ms.Lemos informed the Commission the Oro Valley Marketplace sales tax rebate ended in December,which is a savings of$264,000. She also mentioned there is a proposal to consolidate some of the Highway Fund expenditures into the General Fund for next fiscal year,so a subsidy transfer is not needed,which is a savings of$550,000. 3. DISCUSSION OF DRAFT PENSION FUNDING POLICY AND POSSIBLE ACTION REGARDING RECOMMENDATION TO TOWN COUNCIL Ms.Lemos gave a brief summary as to how and why the Pension Funding Policy is being drafted. Discussion between the Commission and Ms. Lemos ensued regarding the contribution amount to the PSPRS Pension Fund. Ms.Lemos informed the Commission some of their questions would be better answered by the Deputy Administrator for the PSPRS at the Joint Study Session next Wednesday. Chairman Beasley recessed the meeting at 5:21 p.m. Chairman Beasley reconvened the meeting at 5:32 p.m. 2. DISCUSSION OF FY 2019/20 TOWN MANAGER'S RECOMMENED BUDGET AND POSSIBLE ACTION REGARDING POTENTIAL RECOMMENDATION TO TOWN COUNCIL Ms.Lemos thanked the Commission for their submission of questions. She stated a word document listing their questions was created and staff has provided as many answers as possible. Ms.Lemos informed the Commission of two capital projects that will be rolled over to next fiscal year. The first project is having the Town campus roofs redone for$225,000.00 and the second project is the security enhancement of the Community Development/Public Works building reception area, which will cost approximately $375,000.00. There was discussion between Ms. Lemos and the Commission on the final budget process and approval by the Town Council. Discussion ensued between Ms. Jacobs and the Commission on the request for additional officers from the Police Department. FUTURE AGENDA ITEMS Chairman Beasley stated he would like to get a better understanding of the non-police pension fund. 2 5.14.19 Budget&Finance Commission Vice Chairman Latchford asked if the Town's auditor could be scheduled to come speak to the Commission. Chairman Beasley asked if there was anything staff would like for the Commission to be involved in. Ms.Jacobs mentioned she would like the Commission to review the Impact Fee Study. Chairman Beasley and Ms. Lemos discussed making a list of items the Commission would like to have on the agenda,and bring it to the upcoming meeting so the items can be prioritized and possibly put future meeting dates on the items. NEXT MEETING: June 18,2019 in the Hopi conference room ADJOURNMENT MOTION:A motion was made by Commissioner Newell and seconded by Commissioner Solverson to adjourn the meeting at 7:17 p.m. MOTION carried,5-0. Prepared by: V Qvi,- Veronica Cubbage Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Budget and Finance Commission of Oro Valley,Arizona held on the 14th day of May,2019.I further certify that the meeting was duly called and held and that a quorum was present. 3 5.14.19 Budget&Finance Commission