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AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION APRIL 20, 2005 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:30 PM 1. Pursuant to ARS 38-431.03(A)(3) & (A)(7), Consultation with the Acting Town Attorney for Legal Advice and discussion relating to the purchase/lease of real property for Town Facilities. 2. Pursuant to ARS 38-431.03(A)(3) & (A)(7), legal advice and update pertaining to Steam Pump Ranch. 3. Pursuant to ARS 38-431.03(A)(3) & (A)(4), Consultation with the Acting Town Attorney for legal advice regarding a Notice of Claim submitted by former Town Attorney, Mark Langlitz. RESUME REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION OF CASAS ADOBES AMERICAN LEGION AUXILIARY POPPY PRINCESS WHO WILL LEAD US IN THE PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during 04/20/05 Agenda, Council Regular Session 2 "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1 . CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 03/23/05 B. Building Safety Activity Report— March 2005 C. Coyote Run Monthly Report— March 2005 D. Approval of the 2005 Information Technology Strategic Plan E. Approval of sponsorship of Town Hall meeting with Pima County Supervisor Ann Day scheduled for April 28, 2005 from 6:00 p.m. to 7:30 p.m. F. Repealing Council Policy #1 — Local Travel Allowance and Reaffirming Council Policies #2 Council/Staff Relationships; #6 Unbudgeted Expenditures; #10 Town Council, Advisory Boards and Commission Members Site Tours; #11 Standard Request Form and basic information necessary for a member of the Town Council to request an item on the Town Council Agenda G. Resolution No. (R)05-19 Accepting the bid and award of contract to Sunland Inc. in the amount of$215,675.93 for Project No. OV 30 04/05 15, Shadow Mountain Estates, Shadow Mountain Estates East and Sunnyslope subdivisions Overlay Pavement Rehabilitation H. Acceptance of Storm Water Utility Commission Annual Report — 2004/05 2. HONORING THE PUBLIC WORKS CREW FOR THEIR SUCCESS AT THE ANNUAL STREET OLYMPICS 3. CONSIDERATION AND/OR POSSIBLE DIRECTION TO THE TOWN'S BUDGET AND BOND COMMITTEE TO EVALUATE AND RECOMMEND TAXING/FUNDING OPTIONS FOR COUNCIL CONSIDERATION 4. PUBLIC HEARING — ORDINANCE NO. (0)05-09 RESCINDING ORDINANCE NO. 00-20, WHICH ADOPTED AMENDMENTS TO THE ORO VALLEY TOWN CODE, CHAPTER 6, AMENDING ARTICLE 6-1, ESTABLISHING A PUBLIC ARTS ENDOWMENT FUND AND RELATING TO AMENDMENTS OF THE ORO VALLEY ZONING CODE REVISED, CHAPTER 4, AMENDING SECTION 4-504 F. PUBLIC ART PROVISIONS; ESTABLISHING THESE AMENDMENTS AS PART OF THE ORO VALLEY ZONING CODE REVISED; PRESERVING RIGHTS AND DUTIES THAT HAVE ALREADY BEEN ASSURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER Explanation: This ordinance is related to the 1% for public art and the Oro Valley Endowment Fund. 04/20/05 Agenda, Council Regular Session 3 5. PUBLIC HEARING — CONSIDERATION AND/OR POSSIBLE ACTION OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR MEDITERRANEAN GARDEN LOCATED AT 7850 N ORACLE ROAD 6. PUBLIC HEARING — ORDINANCE NO. (0)05- 14 REZONING FROM R1-144 TO R1-36 FOR PROPERTY LOCATED ON THE SOUTHSIDE OF TANGERINE ROAD NEAR CAMINO DEL PLATA AND JUST NORTH OF THE WILSON K-8 SCHOOL, PORTION OF PARCEL 224-11-0190 Explanation: The property owner requests a rezoning on 17.57 acres from R1-144 to R1-36. If approved, the rezoning would permit the development of approximately 19 single-family lots. 7. 0V12-04-32 APPROVAL OF A DEVELOPMENT PLAN FOR LOT 13 OF THE MERCADO DEL RIO COMMERCIAL CENTER TO ESTABLISH AN AUTOMOTIVE REPAIR USE, LOCATED ON THE NORTH SIDE OF PUSCH VIEW LANE, WEST OF ORACLE ROAD ON PARCEL 224-28- 143A 8. PUBLIC HEARING - ORDINANCE NO. (0) 05-15 AMENDING THE TOWN PERSONNEL POLICY TO MODIFY THE MEMBERSHIP OF THE TOWN'S GRIEVENCE REVIEW BOARD 9. DISCUSSION AND/OR POSSIBLE ACTION REGARDING NEW TOWN COUNCIL POLICY NO. 12, TOWN OF ORO VALLEY VOLUNTEER CODE OF CONDUCT 10. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 04/08/05 4:30 p.m. lh 04/20/05 Agenda, Council Regular Session 4 When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. A • MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION MARCH 23, 2005 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION AT OR AFTER 5:30 PM CALL TO ORDER 5:35 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor K.C. Carter, Council Member Member } `` Coney Culver, Council Werth Council Me :: Helen Dank , NOT PRESENT: Barry Gillas iCe,oVu ni cce MM.. aeym. br Paula Abbott, Council b e r Terry Parish, :.::>.iii::::;:'::•>;:,. :::::;`..::�.:::< ,: ���` DISCUSSION REGARDING ORDINANCE NO "(0)05-09; ENDOWMENT FUND AND PUBLIC T (Continue€ ORO VALLEY from 2-16-05) r o f Directors to rs explained 4a d 0 rdin President of the Oro Va � E t ;::;:;::::;::;.:: Dick Egge g, y • ' n to the historyof the formation of the Oro Val : ; Fund, the Council u nc 1 ld direction do o f the Oro and the designation issolve the Public Arts EndoAdvis �;.::. mmittee Valley Endowment Fund � ; 61'00) and a 5; � a 3 n o n -p ro f t charitable. organization. He introduced the � i membersoftheEnd0wmentFund Board of Weede d e and explained their oke�:i .:b�xt: :and Robert rt Directors: Marilyn Co � :: :: g::: : extensive background witting on endowment funds. He also introduced Consultants Br M by«:.Fir al Planner with Pathways Inc. and William McMorran from Ca 1 • o * :.r Mr. E erdilain t ::::::: `t heinte intent of the Endowment 0 wm en t Fund nd is to support pp0 rtG GO VAC AC and other communiorgaizations serving the Town, through the solicitation, administration and investment of funds. Its goal is to build long-term endowment funds to make immediate awards in order to further the arts, cultural activities and other services that will enhance the lives of Oro Valley citizens for many years into the future. He distributed handouts of the Oro Valley Endowment Fund Timeline, The Community Foundation Option, c 3) Organizations and Governmental Units. and All Section 50l O( Discussion followed regarding: • The 1% for public art program. • The process followed by a developer in contributing to the public art program. • In addition to the 1%requirement for public art, voluntary contributions may be made by citizens to the Endowment Fund for other needs in the community. • Bylaws of the Oro Valley Endowment Fund. 03/23/05 Minutes,Council Study Session 2 • Preserving the confidentiality of donors. • Smaller developments contributing their 1%to art in the community rather than having to place the art at the location of the smaller development. Consultant William McMorran addressed the question by Council Member Culver regarding what extent the Town can be involved in the decisions and not affect the IRS standing with the Oro Valley Endowment Fund. He stated that the Fund was set upas a separate entity and the Town is represented through the position of the Finance Director. The Endowment Fund represents the Communit. as a whole. It is a ublic organization and is removed from the Council because otherwyise, it would be an extension of the government. Mayor Loomis asked that this item belaced on the April 20, 2C Town Council • p p Agenda da f or action. REVIEW OF TOWN COUNCIL POLICIES 401100,<< 1110116„, .r% ..%. .. The Council Policies were•reviewed and the follo �° oions suggested.rec � endat' • .;;:; • Policy#1 —Local Travel Allowance— R'� esea•l No• 1ongerapplicable. due to sal nep#Kd t o Mayor::,:::.:: council as recommended ded b y the Mayor Council Com ens fico TskFo � M.• Distribute C mpensati n Study pe �rd 40; :: ::.::Mayor& Council Compensation Task sk F or ce. ..::: s — Policy#2—CounciUStafRe�atio�si Okay as is brirck to Td unl at future meeting to reaffirm. Pl — O 1C # V Y 3 ac Policy #4 7!Usage of Tom;Hall Facilities— • Legal Department will check to see if$1 million liabilityinsurance policyshould . be incre to $2 lion. • The Farmer s Market fees and usage are handled under a separate contract. • Distribute copies of the Farmer's Market contract to Council members. • Provide a link on the website and add a statement to the Town Hall Usage policy referring to usage,fees for Parks, Library, etc. Policy#5—Advisory Board; Commissions; and Committee Relationships with Town Council and Staff- • Revise paragraph to read "The Advisory Boards & Committees should show personal and pro essional respectCr910,:,e1, and staffand recognize staff p ffor g ff s administrative and technical expertise. Altugh such Boards or Committees may disagree with a Council or staff recommendation, there is no need to be harshly cristaff tical or to engage in personal attacks on or sta/(/j/f• " 03/23/05 Minutes,Council Study Session 3 Policy#6 Unbudgeted Expenditures— • Okay as is—bring back to Town Council at future meeting to reaffirm. Policy#7 Food Policy for Town Meetings — • Update Resolution No. (R)99-11 relating to a"policy regarding the in-state travel related business meetings, training or conferences"by putting into a policy format and to adjust the expenditure limitations to reflect the inflation factor. g • Manager's Office will distribute the monthly report on Council expenditures to the Council members. Policy#8 Council Liaison to Boards and Commissions— • Revise by eliminating the following sentence in a r and Town Council of same. and inform the Mayor Council Liaison to Amphitheater ScDistrict Giti*O Policy #9 p hool :ng Board— �`±` �"`�`` the Town ` • Town Clerk to e-mail Amphitheater Meeting, gndas to member Council. u nc it • Under Section II A- revise by eliminating ... - -== " - . ,, ,, meetings will be on an " " bads as a r t: by the Liaison." • Under Section II C—revise sent :tread inf o : : : other e Y Oro YO Valley Tow l n Council members of actions conte,; �� `i ::::: zkj:en ,.,tAmphtheatoY Schoo he Board. a . . . ., Policyn #10 Town Coucil advisor Boar s and Commission Members Site r Tours— Aar • Okayas is—brin ck 9111111.1411:1919#.6i1 at future meeting to reaffirm. }}''tYv'iii:?<y..4iiJ iYfii:i:yni:...:.,{•{••••J,.,.:... yr.•:k.::•r.�:;:."1,xi^..`;,:.•^' ...,:.J•.;;,,;yy;::•':a:;:i:i:`:`:x:;>"•• 'i•::�:?`r:?>'FA;r';b'FE�Pu;S:tli' � Riy2�•::I.:.;`•5::.:s. 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'.•.• . .. ... ....,.....,.....,.:...... . ..... .... . ..:""",......:„:„,,::,::::„.„.1 )). ,.„-:..... . -:-.:'.'::''''''''''''''' - ....:'.':',':.';,::",',',',::::,',',':',','..:',',',...,:.,:,::::::,:,.,:.:„„:. ...::.,',..:.:1;;,.; 2; `<''' + . ,,, ) . x > c.'`) ›E 0: ci)—± 7 , cfl =N ca -a C . (°: � ' vs'n 1 —I �C = �cn =~ —I � EOs Cl) = m >LO .13 L..... A TOWN OF ORO VALLEY COUNCIL MEETING ;'OUNCIL COMMUNICATION MEETING DATE: APRIL 20,2005 TO: HONORABLE MAYOR & COUNCIL FROM: Kevin Verville,Information Technology Administrator SUBJECT: INFORMATION TECHNOLOGY STRATEGIC PLAN Overview Enclosed is the Final Draft of the Information Technology Strategic Plan (The Plan), which was distributed to Town Council on November 2nd, 2004 for comment, and discussed at the March 7th 2005 Study Session. The Plan has been revised based on feedback and recommendations received from the Town Council. The Information Technology (IT) Division and the Strategic Plan Task Force is confident that the Plan will produce long-term results such as reducing the Town's cost of doing business, improving access to Town g services, and generating higher citizen satisfaction rates. The IT Division looks forward to meeting this challenge and continuing to serve the needs of the Oro Valley community. The IT Strategic Plan Task Force will remain in place and implement The Plan after the completion and adoption. The Task Force will convene on a quarterly basis to conduct assessments of The Plan's successes or hortcomings, and possible recommendations for mid-course correction. These assessments will be forwarded to the Town Council for their review. In addition, the Task Force will review The Plan annually for comprehensive updates and new initiatives to be included in The Plan. Revision Summary Below is a brief summary of the revisions/additions included in the Final Draft of The Plan: • Information Technology Division Assessment—Included a section addressing data security and privacy. • Emerging Technologies—Added a section regarding information sharing and data standards. • Strategic Plan Initiatives—Updated each initiative's time-frames to reflect changes and/or progress made since the first draft of The Plan. Also included is a new section that briefly describes the progress thus far. • Conclusion—Included sections addressing next steps and funding. • Enterprise GIS Analysis—This new section expands on Initiative 2. This includes an overview of GIS, needs assessments by Department, and future planned projects utilizing GIS. Also included is Appendix I—Enterprise GIS at Oro Valley,which is a diagram of how the Enterprise GIS system is structured within our organization. ti w TOWN OF ORO VALLEY _:OUNCIL COMMUNICATION Page 2 Funding the Strategic Plan p One of the major concerns of implementation of The Plan is funding. Many of the Capital Expenditures requested in the Information TechnologyDivision FY 05-06 Budget are needed to initiate some of the Council's directives for citizen communication. BuildingPermit Application and Tracking, Interactive Mapping, and Online Payments for services are just a few examples. Below are the Information ormation TechnologyStrategic Plan Initiatives that are the highest priorities for the Town: Electronic-Government & Enterprise GIS • Identified as top priorities by Town Council and staff from all Departments. • An initial investment of$30,000 in Capital funding is needed to initiate these projects. • aside these projects will delaynew e-govemment solutions for community and staff. Setting p � ■ The Town'skey Web Site is the to reaching out to a large portion of our citizens. Without the proper web site infrastructure however, we cannot fully realize these goals. Enterprise Resource Planning(Integrate HR/Financial Applications) • Ranked as the number two priority by the Strategic Plan Task Force. Improvements■ Capltalproject Plan TAC ranked this p 'ect high. However due to the costs involved, it was not recommend for funding in FY 05-06. ■ Ing'tial investment of$300,000-$350,000 in Capital funding is needed to initiate this project. The Town's web-based Intranet is also a critical component of our e-government initiatives as it provides a launching place enterprise future ente rise a pplications and will be the virtual meeting room for all employee communication. We submit the Plan for consideration with the hope and expectation that its recommendations will result in extensive commitmentp and ownerslu , and that the Town will accept it as a critical component of Oro Valley's success as a Community of Excellence. ATTACHMENTS: Final Draft 2005 Information Technology Strategic Plan SUGGESTED MOTION: I make a motion to approve the 2005 Information Technology Strategic Plan. TOWN OF ORO VALLEY . 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SECTION #/DESCRIPTION PAGE # I Introduction 3 II Scope of the Plan 3 III Executive Summary 4 IV About the Information Technology Division 6 V Information Technology Division Assessment 10 VI Emerging Technologies & Their Impact on Local Government 13 VII Guiding Principals 15 VIII Strengths, Weaknesses, Opportunities, Threats 16 IX IT Strategic Plan Initiatives 17 Overview 17 Priority Setting Methodology 17 Initiative Table Description 18 X Initiative 1 - Create Electronic-Government (E-Gov) Portal 19 XI Initiative 2 - Develop Enterprise GIS 21 XII Initiative 3 - Integrate/Upgrade Financial & HR Applications 23 XIII Initiative 4 - Electronic Records/Asset Management System 25 XIV Initiative 5 - Empower & Educate Town Officials 26 XV Conclusion 27 Appendix A - IT Strategic Plan Task Force Members 28 Appendix B - Technology Life-Cycle Program 29 Appendix C - IT Organizational Structure 32 Appendix D - IT Network Topology 33 Appendix E - Enterprise GIS Timeline 34 Appendix F - Strategic Plan Technology Initiative Ranking 35 Appendix G - Interdepartmental Lines of Communication 37 Appendix H - Enterprise GIS Analysis 38 Appendix I - Enterprise GIS at Oro Valley 39 Appendix J - Glossary of Terms 52 - 2 - • .................................,.::.:::•::::,.:::.,•::::::•.:::..a:•..:.•:;!<-i;ny::;:.:•::.,:.::::•n:•.:vr>:.;•,,;v,.�.;,.r;.y.,i,:::{:,;;v;.:.:.:.;v::.�:•:.:�.::,•.::xv:::.,,: .,r ......:...Y.. :....... .. ..:........... ............... .................... ................... ...........^.:iii:::::::::::::::::::::ii r^'Fi£?£rJ.S�::;.:;:;:;:;�;;,:�:r: yr .... ,�! ......... .................. .......: .................................::�.�:.::.�::::..................:: ......:.:.....................::.. ....•..... .J.:r...r.:....... ............:mow::::. ... ... r.. ....::::::::::::::................:.:�:::......... .........,�:�i:4•ri:iii:::. .........::'::...:4;i!�i:!ii%• 4:;:j::�:•r%Lri'%:4iii:Q:r:!i£�!£: [ :...I:: :�.r:.::::::.�::��:::::::::�•:.�:iii:o;!:o:'ri::::�::�:..v�::::.::::::::::�::::... ...... ...... ...................................................... ........,.......................:..:4..::::::.:,..:..::.....:.,,...::..:..,:::£r4:•<:£iiir>i>:�i;>irii::!:�>x;ar::•:G:::si;t:i'>:>:r:irr:�£i'£>:):�::�;:::s::::;:;:..i:ii:,;�i.;a:::;:o:4;.i•L;4::<.: .:.....r v:v::.;.:4Yv::ti:•i:r.!!-.;!i4ir:.;{�::4ri:•:.........:�:::..:...... rr r�'r. :. :. .. ...... .. ..... ................... ....,...r....r........... ...:.... :.;r:::.::;.::.<.:::.:.,•:::.::::'..4:::::::/.4:::4.4:::::::.::::::.::,..:.:�.::::;::.r„44-r::4::::4.4%.. .:....:.,........:...: ... ..L,QYr.. >. ... ... .... .. ...:......:..r.........:.. .r.........................:.:........................... ............................ ....:. 4•r/.:v::�:�i-:::::-.v:••r... ......,........_.......... . ::::.•: .. .. .: tr ::. ... ,:... :::r::�. .:r.......:..:.:::::r.:•:.::::::.::...v..................,.:.::::-..........r,...:{:.J..::{!:::...:.:.........:.::.:......::.:::::::.4:.;r4::,.,.::..,.:.:.:..<.r:��:::;:r..s>:a:<:>:;:>;r,:::..:::,,,.,,,,:,.::4:,{..:.. ...:.L:,�.. ,:.�::r:...:r. �£.....:"'1�::::•:............... ....:.....,..r........£r:4:i:.:rrr�Jr:.:...:hr£:.:;v::.:..:.:::.:4:.:.:..r. :.:,:.. .. j ....... .. In November 2002, the Town of Oro Valley embarked on an important project to developand implement an Information Technology (IT) Strategic Plan. The goal of this process is to assess the IT resources and g expenditures objectively, articulate a vision for IT, identify hardware and p 1 Y software applications and technology priorities, and define guiding principles governance les for IT and decision-making. The IT Strategic Plan (the Plan) a five-year fiveear plan, similar to a "roadmap.” It identifies goals and objectives and sets the future technological direction for the Town. Because assumptions, organizational goals and objectives, the economy, technology, and other factors upon which the Plan are based continue to gY change, it is necessary to consider the Plan as a beginning, rather than an end to our efforts to manage our organization and serve the Oro Valley community. ...:.r........,,•.r.�.:.. ...:.:.{... :r:4:.:r:.:::;•:�.4-• ..,.. �,-.£.rii, .r{..r i�i?�4�Sr�rf:`:.rf:£=!r.�.�•.::`Y 4!cr'r/,Y",J{�,y��F �...hr-iirC r: , .- w ,/. Y-. .::ref.:•::v:.x:n:/.. /Y ..nJ., :....._ �-...::. .' :r.:::y,pr.:•1..•:idrJ.ac}rr.if:r..:;,.,,:..r...;;.:.s...!..,rti.r.,c-:.;..,.....::.. 4:r:4:£:r.�;....r r<: rfrG. l The Plan analyzes current information technology, and explores emerging technologies. The Plan also outlines the IT Division's mission as an account of the various services delivered by the IT Division, Police Department IT staff, the Town's current technology systems, including applications and the roles and responsibilities of IT staff. The Plan will not decide on specific p technological solutions. The Plan focuses on the generic strategic solutions, while avoiding the operational aspects, (e.g. it will identify the need to standardize on a specific software application, but not decide on which one). This Plan is a living document, and will be reviewed, updated, and re-evaluated on an annual basis. The substance of the Plan summarizes the goals and the Key Initiatives, offering recommended courses of action, with timeframes and cost estimates. 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The Plan would not have been possible without the support and guidance of the department directors, managers, and staff. The planning process started through the formation of an IT Strategic Plan Task Force, which was instrumental in collecting data and receiving input from all Town Departments including the IT Division. Please refer to Appendix A - IT Strategic Plan Task Force Members for a list of those involved. The Plan consists of five initiatives, each with several key components: Initiative 1 - Create Electronic-Government (E-Gov) Portal • Extend and enhance Town services to the Web to provide an array of new services to citizens through the Internet. • Upgrade building permit applications to allow applying for and tracking the status of building permits on-line from the Town's web site. • Continue to develop and update the Town's web services (Intranet/Internet). Initiative 2 - Develop Enterprise GIS • Deploy Geographic Information Systems (GIS) to citizens and Town staff utilizing the Town's Web Site and Intranet. Initiative 3 - Integrate Financial and Human Resources Applications (Enterprise Resource Planning) • Enterprise Resource Planning (ERP) provides information services for Finance and Human Resources systems. Initiative 4 - Implement Electronic Records and Asset Management Systems • Provide an electronic records/asset management system for Police, Clerk, Magistrate, Public Works, and Finance Departments. - 4 - e ...........r-atmuoemnnaasmsansmiooar000emuoaoBnsmavo Initiative 5 - Empower and Educate Town Officials ■ Establish training program and facility to accommodate at least 10 workstations with the ability to provide training on various IT media and methods. More details about each of these initiatives, including priority methodology, timeframes, cost, and resources required are contained in gY , the Strategic Plan Initiatives section. The IT Division staff will refer to the g . initiatives to track progress and help determine priorities. Other sections of p g this document include an overview of the IT Division, an examination of emerging technologies, and a glossary of terms. - 5 - u-r td.F C) f _I if] I DI,(i) Di IlaDi OVERVIEW The Information Technology (IT) Division plays multiple roles in the Town organization. In conjunction all Town Departments and Divisions, the IT Division must continually find the most effective balance between support and leadership. The IT Division also plays an important role in the Town by providing guidance and advice to the Town Manager and Department Heads concerning the use of technology in the Town. Tasked with developing the Town's overall technology strategy, the IT Division is an advocate for IT at all levels. HISTORY Prior to 1999, the Town's IT environment was widely varied in equipment manufacture, equipment age, operating systems, and desktop software. Although the systems appeared to provide adequate computing power for office needs, high failure rates translated into high costs in maintenance and parts. Given a limited support staff complement, the primary focus for the newly hired Information Technology Administrator was to minimize the number of supported technologies. Best practices in managing a client/server environment start with developing as much consistency as possible in that environment. Starting in the FY 2000/2001 , the IT Division was given its own budget. It was at that time that hardware and software standards were developed and more than thirty percent of the desktop systems were replaced through failure to meet the established standards and performance levels. In 2001 , the IT Division developed the Technology Life-Cycle (TLC) Program to address the on-going demand for faster and more reliable technologies. The program implements a three-year replacement cycle allowing IT to more accurately plan computer purchases, estimate maintenance support, and involve staff in the computer upgrade prioritization process. Subsequently, nearly all of the variation has been removed, providing a lower total cost of ownership, increased system reliability, and enabling an improved data-sharing environment. More information about the TLC program is located at the end of this report in Appendix B - Technology Life-Cycle Program. - 6 - :ht{t�:n>:t4x!4:4t!;+.{;{+.;;•:t{{:%?ry,;•,::%$:!•i.R�Jsx--;><;kY$$':.`r•.::4:i,!Y•�!.w4Y;{� ^;tc!{:!?;t�;ii}:,+.;#S$o:.'•:.t.': {::'%{,.}:4'fiY.??::!•'J.•:{-'1..:?K4}:C9C;Y h. ...i•:.�. :.y.;f..:..::J•if+'v1 ... ......... .•r:w: r:»:•:»:+...:•:<:{.}:%.:'.t?•:4:=.?-:•:='4}: : .........r... :.::_:?.-.::••:::v.„•::::•::::v::=i:.rr::::....n:94.v�rr?�. .. ... .... , r....,...»:. �n..M.?.......f..x.l.V,.......5...........F.•$.....w w:::::::_+..................:?:......:.nv..... ....... ,.4.'..:xr•.-$:w}:{{?:iij::!:?$;$:?!{!t!:}y$: ....... .. ...... _ ...rr..v:.n..xn.r. Nkr/...M...../..J...J.:.+.r• ...$_.....?....../...$....................... ........... ...�... ..J..f.v+nnn.,•.:::?:::':::�$'r n2-$.?, ..J4. ......... .rr:.r..nn.r. :,%N...t...vJ•. :.......... N. .:.rr. ...... ,,...:. 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The chart below illustrates the growth of IT within the Town over the last 4 T years. It is important to note that the number of Town staff increased from 187 in 1999 to 340 at the end of FY 2003/2004. Town of Oro Valley Information Technology Growth Town I.T. Resources -All Departments 1999-2004 400 340 350 -- ------ ----- 300 250 -- _- 23Q 187 , 200 - 150y,}1$.; 85 100 - 70- 42 *Oa 50g::,1111 $ 4W 22 } 0 #of PC's #of Laptops #of Printers #of Servers #of Employees o 1999 2004 STAFFING AND ORGANIZATION STRUCTURE In December of 2002, the IT Division hired an IT Technician to assist in management and implementation of IT due to the rapid growth, allowing the IT Administrator to focus more on long-term strategic planning and policy development. In August of 2004, the Town's Geographic Information Systems (GIS) function was integrated into the IT Division as the first step in centralizing GIS and developing an Enterprise GIS system within the Town. Please refer p g to Appendix E - Enterprise GIS Timeline for more information regarding the Town's Enterprise GIS initiative. In early 2005, the IT Division hired a Web Master/Developer to centralize and coordinate the Town's web-based initiatives outlined elsewhere in this Plan. The organizational chart for the IT Division is in Appendix C - IT Division Organizational Structure. - 7 - ::.:............... .�Y:?.,..:;?::..;;r?.;%;Y:•::cn:..:Yr.+?•YY:Y•.yYY:•r Yom::+,:�a:4Y rr::Y•�;Yr�+.ss rnr.Y+�J:�.rr:rJ..::r.•::.:.....;...,..,.:...::.:.�:.::..,..:.+:-:•:.:::::+:•:•::•:r.:•r�:::..::-•:.:•r•::.:.:::,•rr•::.:.:.:....:.. ...........r../.......,......... .........,....:.:r,..r.rr.:.Y....,..:J:,. r r•:•r:•r,.:•rn•::•:•:• ........v.......:. ............J..... ,.r....nr......r r..,..rr.A...rr..r..r...r.....Y.:l.:...h.r.,.:.,..n.... ... .. .:.••::::...:.....................:.......:.. .......... .::.nr•:r?v».;.;..:..m.J..;.....,.....:.:n.:n.......R.::............v 4:?nY?i•.i:!•i•f..:::•:,+L• :+:?bii'r??4i:?i:'r' ............ .....r.......r..........: .: ...R............:ii;.v::.. ..4:i:i:i:i+:::?..:'.4�?:;:::�:.ii?:::i:::iii.�•:$:.:'::Y:':YYS:4Yi:•:i:i:4ii:•y'4iit:::v'::�SiY:ii'..ii::i::'::i:�':?:K:>:::%.:: r I ..w.. .�•::n:'v:,..wF<`:: :Y:% :''i, ::4.viii',:::i :'i .:.i. .. .. .. - :.:r.:-:.:�r:.:Yi.::Y...r.....:... ........r ................................ .., �R.�. ,.�'�....+a....r..��.,�:. Y�� ..{{II t/}` {/(�(`.F{{F[ /`({l[l :�a•....n... .i...,.+..•:�:.::.,.4ryIJr?..r.;r:.y....n,?........:::::i.i'1•'L.:riY.b.? . .r .:,,b.•r r. ..-...: f:?..L/.t .'....:....f:,.,..i.I.:Y..rl.'l.:•L:.:ie.i:'v;?''r+;Y-;':.:v'4y�:y:.:'• l OPERATING FUNCTIONS ■ Networking and Operations - responsible for computer networks, desktop technology acquisition, and support, and all internal IT operations. ■ Telecommunications - responsible for all voice systems, including the Town's PBX (Private Branch Exchange), voice mail, and long distance services. ■ Geographical Information Systems (GIS) - responsible for providing complete, accurate, and current Geographic Information Systems to support operations used by each Department. ■ Web Services - responsible for the day-to-day development and maintenance of the functional elements of the Town's Internet and Intranet site(s), and Electronic Government (E-Gov) applications. GENERAL SERVICE AREAS ■ Support - IT provides support for enterprise and departmental information systems, maintains the Town's telecommunications infrastructure and systems, supports and develops software applications, and maintains the Town's electronic mail and calendaring system. ■ Guidance - IT staff work with departmental personnel to find useful technologies to utilize for the business needs of operating Departments and the Town enterprise. ■ Standards - The IT Division develops standards for server-side and desktop hardware and desktop software suites. ■ Policies - The IT Division develops acceptable use, Internet, E-Mail, security, and other policies to ensure compliance with applicable laws and regulations. - 8 - :r:+n•:!:^:s:r,:•yt;:.V;t:!;..,;;!N;..,.:sta:r,•:;<;•:<•:%r:::cty.*.:,+.9ans,.'•?y,;'%:;tx»xr!;t':3.�•! ... :::::r:::r•:..rr.•,...:::r.v:!!,,.:;;,..r:!:�.:;t,,.•«.}:ry.::r,;�r.,•y}rit!•iiti.':::.,!!s;S.d..s5.....:...:3::.,.. ....:::..ter::•:•}....... ,rr.r•..:r..r: ...� :.. ...:r. ,.r:•^,r::,:r....r:... ..:..r.r..•.,•:::v:t; ...!.,.t...., .:•9•:... ............ ..•:......:.•..:.rr, .,...........t. ........ ................r.........r...r..,..:.. ..:. r .{...r. ...r.:�•.i•n::• ............. ,......:..........r,. ,......:..........! .....:,.....:.. ....:...r.r.,.;}... ...:.^....,:........ .,:,�•,.:�,....,..... ••;.^:•::�.:r::ti.b.:r::r:�:::;•:;ir. :.s.. .. :v::, .x::.:::.:v.;;err:••::::.�:::x:r:`•;:.vi}i..l.:l:.:.:^.f,.:}..^. r;.i'.y..fr:...,. ¢': EE y; CD111 -PArr-"' rj i"?-1.A_ATl1\11:77.1j,(7) Y.r tt • Research - IT Division staff perform research focused on finding technologysolutions for specific problems and issues. IT is also responsible for monitoring technology developments in a number of industries, and frequently tests solutions that may have some use to the Town either now or in the future. SYSTEMS SUPPORTED • The Town of Oro Valley's technology infrastructure is constantly undergoing significant change. The major challenge for the Division g g g is to not only install and support new technologies, but to continue to maintain older systems until obsolescence. • The network environment consists of approximately 250 personal , com uterslaptops, and handheld devices. The Town has local p area networks (LAN) in four locations. These LANs are linked together to form a wide area network (WAN). An overview of the g entire network structure is in Appendix D - Information Technology Network Topology. • Each department has its own dedicated file and application servers. There are also several centralized application servers for GIS, Permits, and E-Mail. All users of the Town's network have Microsoft Outlook for e-mail and scheduling. The standard "office" software is Microsoft Office Professional. Numerous specialized applications are used throughout the Town by smaller groups of pp staff, and some of these include Permit's Plus for permitting, ArcView and Arclnfo for GIS, Cubic for water billing, and Fund Balance for financials. Several smaller, custom developed, database applications are used for other purposes. - 9 - -::K+ft:NH+a•ry,:f'•.prrx.:i::{;:.:::'::::::{:r??•:t i:4i:4:t:.::::n. f. ?4%{Y.+N+iY/ .:k ":Vir}Y v+A:'N: t?M'x•:t+i-.-Yf. :4 '{t+':f/ w•: ::. .4'.it.Y•::f{+.{ ..xi::r K•'r •a.{:nv. ./r. :'S:a. .•t+n.3t:.n..Yo-.. n.Y.Sttn. .•'?/$:./+•5:9a`f"73.a :u t.. .•w••:k:+}:?•:�a:•;u:M-Y.{�r.r. i• .k•q•.k ..r ..r.rn:::r:::..::::.:.::<:.:.}}:>}:.::::;>}:,>:.:;::r:•}'T�... ./• •'� .nn.....,.:•:.•. +: •:..:...... r .:r .+;/ :/... S:r fixr .:.K•...G...e: ../ / x +,y•/.•wti+ ...:.....t...............................v.............. : .,..,. :..n...::}n... �. �f..r .•�:.N. n. g}..:.n 4n..�:. :.;s' .rs:.. ,c.'./k'+��.: .xsxs�.isc+ x .�+sr>x. �? 'k`x r::...i:r.,+.r. n.. k• .....,... :•v}:••:.X.'�.'.... ie+:/ .+c:kL!'•'��.'• f. � }�.: :•.rr}:•:.+•:r'�•xf•4,5,- .............r...................:............ .� n .....i.:. xr...?.r+n.:.nnnW.4i3i:,.nr..x::::/+/::::.:+..::{v p_.}/-t.:..,.{.:./:.::.. 4}yy }� :: ....:...n............................ ......... r....f. ..r .: ....... :........... M....nn...N.....R../ ..J.....M.v. yy N �r.}. Y.. is)v:l: .rY• .'tt ... n.......n4fr:..N..n.:.,s,,, {'............r..............n........ ....r.+43 ........::. :...........n.....{.........n...r.nn............7..............f........ v: :W.v...� R?'• ..f. •r:•f;a::�:::f.• ...r.:.,....... ... .. ... ..... ::Wx.{Cff Y:.r:.�.+.ff....rrr........r+.n..........:.,. .,r .....$}.t.........t................h:....................... ... ....»... .... �f•: ....... !..+:, .f..f.•. .Y•.?-....n-:..,1..4:.+:ar.f: ... ....{. .... ... ... ... .... ... .....4 .VJ5JCir _.:::}.........:............:........:.....r,:....r. : };}::}....... :....::.....:�>. _.. Without exception, Town staff rates the services and support received from the IT Division as outstanding. Discussing current issues and future needs with each department during the assessment process, a somewhat subtle but consistent theme emerged. Overall, staff members seemed apprehensive or concerned about moving aggressively with new systems projects because they were concerned about the limited IT staff resources available in the Town. Staff members also questioned whether they would have the time to learn how to use new systems and technology. Upon further investigation of these concerns, they appear to stem from a variety of causes including past experiences with new systems, a perceived lack of focus on training, and/or a lack of time to focus on the major organizational changes that these projects would bring to the Town. The IT Administrator is ultimately responsible for all functions normally performed by an IT Department, with a few exceptions. These exceptions include: ■ Technical support for the Library's catalog and circulation systems are handled by the Tucson Pima Public Library System technical staff. All other Town-Owned equipment is the responsibility of IT Division staff. • The Police Department IT systems include Town-owned computers and network, as well as an independent and secure network allowing Police Department staff to access data provided by the State of Arizona, and Pima County. Police Department IT systems have full-time IT support from a commissioned Police Officer. • Technical Support for the Magistrate Court's State-Run system is provided by the Arizona Supreme Court technical staff. All other Town-Owned equipment is the responsibility of IT Division staff. • An outside consultant provides "behind the scenes" technical services for the Town's website. In addition to the IT Division, staff members from various departments maintain the majority of the web site. - 10 - :::4,v,?•}:^}}r:}:!?-ifi:•}i:t!:!r4;4y.!.i`:?4'^:t•}'F4$$$$$i$:%;;{!{{?.4:;i:%i!:{ff y{Y.:%%$j{n::4:y:$. :ntt%;titin;:j•:+;.;.. .r.}/rf:.. ..... ... ......•:::x::::::-v:•n::wr.•:r::{.rv..}:!{:v}:+•ii:.,vtii}}:!+:+i t•:?• ...... ..:. ...... ......... ........:::::::::::::::::::.ii}}}i:.::}i:.ii':;r}'$}i:4i}vary:}::%:.'!•.....r/.rr:::t4r:+-:{:l:4/%•}-.i'::i i•i ...... ........ J....... ........ .... ......:•.......n.............................................. :...................:::}}}}i:vi::4;4i}:i:•}k!C:'i:i::.:..v:,.i•;,.!r.'•.nv!•::};::?::::::.;}Y :•}J:t. 3j\j\ j\Jf r, !id IV '.:}:-}h};::..:"}%.}/'•%'i::rr.•:i'$rr.:F.v.r:.rn:.:::..n.vn•:rv:ni::'+"}:4$:ht>.'r,•}:F;:•/}:'i:•.}:::r....:.:. SECURITY Without a doubt, ensuringthe security of the critical business systems and information technologyassets is one of the most important priorities of any IT operation. Mitigating risks from inside and outside the organization is a . g g essential to the continued operation of the Town. IT Division utilizes a varietyof solutions to keep data secure. Currently The a firewall is used to isolate the internal network from the Internet. This allows Town officials to access the needed resources on the Internet, while stopping in unwanted traffic from entering our network. Our second line of defense is the McAfee Webshield appliance. The Webshield scans e-mail for viruses/Trojans and other unwanted content. When an e-mail is found to have a virus/Trojan or other unwanted content, the e-mail is either cleaned or quarantined until reviewed by IT staff. Deployed to all workstations and servers p y is McAfee Anti-virus soft "push"Utilizing technology, the workstations are updated with the latest virus definitions automatically, without any intervention required by the user. This ensures that all computers are updated quickly, thereby minimizing the risk of a virus outbreak. Active Directory, built into Microsoft Windows Server 2003, allows IT staff to centrally manage access to internal network resources. Town Officials are g assigned specificgroups,ssi ned to and each group has explicit permissions to network resources. Bydefault, only minimum permissions are granted, and additional permissions are added on an as needed basis. Active Directory manages es usernames and passwords assigned to Town g officials. Daily backups s of the Town's data is another critical security component. Just over threey ears ago, all of the Town's data could be backed up on a g single 80 gigabyte p ab to to e. At present, a full backup takes up to five g tapes. In order to better manage these daily backups, the IT Division now utilizes a process.- backuptodisk This process allows quicker access to backed up data and significantly reduces backup durations. complete a Additionally, p lete weekly backup to tape is performed for archival purposes. Four weeks of data is currently being stored, three in a fireproof vault on site, and one week off site. The goal for the IT Division is to have a daily backup of all critical data stored off site. - 11 - ,...�.::v.,.:rx:..v:v,:..r:::::::�:,::n•rrrri.:x:{t:ti:rrrn:.'r.{4,..}}•.%rni:?{?4%i: .:x•;....x,: v:-rr.:n:•:•.r:•rv.:.xr•:n...x:-:r•:: ..... .... :...:...............v:•::w:::::::vxn:v:r: ::.., {n/.F.•..rr.{4...L.4r...n ......W.. ......:.:.:�:::" :..:......... $YY ,x...tn.f...x.r.-:{r yl.:lr.r :x:r:::.::vx•:::r.•v:-x,v+r::r:v:nv.v::.....:. :::.�............. ....................v.... .M:::.:.,, .......n....$}}.rr....$.....rn....... .v..nt f.....J.,,......:f..n../ .:. DJ 6'.1\-1,, /-1-,--1 ... r.:::::ivy:!•;i:$is-iii::4}}:y•};'•:$$::}:$$:$$$Y�.siri 'n<.{7.1�}ii:(rY'if'••.`9k. The IT Division also utilizes a suite of technologies by Eeye Network Security for monitoring and testing for weaknesses in our network security. These tools allow us to be proactive in providing network security and to quickly locate and stop security breaches. Data security is also extended to the physical location of the Town's servers as well. These servers reside in environmentally controlled, secure datacenters that have very limited access by Town officials. A network appliance also monitors the primary datacenter in the Administration building. This appliance monitors noise levels, power levels, environmental conditions, and most importantly, connectivity of all the servers. If a server does not respond after a pre-set amount of time, it notifies the appropriate IT staff by cell phone and e-mail. The risks to the Town of Oro Valley in not making privacy and security a major concern are great. These risks grow as the Town expands the use of on-line payments, wireless networks, and Internet-based services. Citizen confidence in the Town's ability to secure and effectively operate in this context is vital. The damage that could be done as a result of even the smallest security compromise would be difficult to repair. The events of 9/11 and the pervasive deployment of information technology in service delivery have made individual privacy and IT infrastructure security major concerns. - 12 - .................................;...:r::.::r::::::::n••:r:::..::,:r v::::4};::-.}•r.:{:rn:•:M•Y}:!rn•{{ri:4': 4.!!rn'!%r.:'f.Y�{-fi%N.JI:+34•/rt+1,.M:i6 fi{f<:iiri::!'f?::rf:%ii%;YN.,.;:i+.r.!y .. ....... ........... ...........n::.r:r.r...n..n.....v::::}r;:M.v:r.::::n-:.r..+.........f.../....t.::,:::::}v:.v::•:.....n!,:n.f.;...-..;{:!.:..v/..?f:,{•>�..5... n:)%: .:r..,...:.r...,.....n.r,r.r.r.-:::.nv........n../........... r...........................:••.:.......................:..:,:.nnr.....r.r..:rx:-: ..•{{:{fl.•:iv:•%Lv:{{i!iiR�;.{...;r.,.::}v::... .......... ..........:..::nw•::::,-:v:nv:..-•:!::.:r....<...:.n.............r..Jl..t.:n•..r..................r....:..........::•:v.v:.r......:.......................r ..i.{..5....4...£.�:+:J. ........ ..... ...r.rrn ....r ........... ..................... :.....r......r r. .n...........,:nv.;.•:/..:v:.v.::?Y;::-l'•... /.C)}'l. .... , r.: ....v itr. t i; �. �x �.�r •:rr. �.�. it%� ::Fi}. r ..::•::r. r. .. n. /.e+��:,:<..fl .:.� .:.:. 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M' J::rr!.+ .....,...7../?3/ !f ..r 3:i4�'F,.w:i.Y:ti;4:!;::Y, 'n!:3:3:•v.S�,�.r.!'•:{{:...iY.;::;.::•..:}.+v f......k.:;•,.:...r.r,.:,.,•:/.1::..r.r..,...1..5t.::.;.)'.n::.n,.r.?..,,..r...,...,......../.r.....r...../.r...r S ... .. E-commerce, wireless technology, and GIS, are some of the major forces influencing technology today and in the future. Information sharing will also play a vital role as the Town continues to mature. INTERNET The Internet hasuickl become a mass phenomenon and recent studies q y show that nearly 700 of all U.S. residents are online. Consumers use the Internet top urchase a considerable amount of items online. As businesses continue to offer more services through the Internet, consumers are g ex ectin governments to do the same. The "24/7" government is what p consumers and businesses will expect; a government without walls, doors, or clocks. Furthermore, most citizens are not necessarily concerned about which branch ofg overnment they deal with; they simply want the convenience ofa in their utility bills, permits, licenses, and traffic tickets p y g online without the need to travel to a Town facility. WIRELESS TECHNOLOGIES The rapid growth in wireless technology is another important trend, which p is transforming the way individuals and organizations communicate. Mobile devices including palm computers, small laptops, and digital cellularhones are being used in entirely new ways. Some important new p standards are emerging to offer more interoperability between these devices. The most important one is "WiFi," which lets these devices talk effortlessly over short distances without cables or wires. The potential for these technologies is expected to grow more than ten-fold, which will makep ossible many new services such as full motion video. For governments, this means that wireless devices are becoming less expensive and ubiquitous. Personnel who spend most of their time away from the office will find they can stay connected. Police officers, building and code enforcement, engineering, and water department staff will have new abilityto access and update information. Law enforcement will have immediate access to records management systems; inspectors will have access to permit software, and engineering and water department staff will have access to GIS databases. - 13 - .viJ!•n•:$�is{%:;y i;J�{x::M4:y..fF..:!1•J.S.,v,.'F{.v.?•:..•Ji ur:{ryr:•r.::ro:r:r .�.. vifv -.:.v:..... .....r.:'...5:.::•..:.:n•:::.R...J....n.:., ..:..J.n:..v f..r...n+ ... n. ::r•::'h v:4•{,v :.::.:..:.v:4'Tii:::�...n..::-n.•:..x..:...J..n.:.nn•;•w:...r r rrr::-::.: .:......:.e.::.:J:.:..••T u:r.. .J.�i r.:{:Rf'fi:{ i::4:r ....: ...... ........:.. nv v:v::n.. .::•r:T:'-.-. ..........:........J...r.:.....r...... .•:. {{S{:{.:r.:' ..vS•YR::.-:{:r:{.%:ri:^'{:: .. ..........n nv•rr::•r..:::r:::.Tyi}:i::f•i 4Yv: :i: .n.•:.;r.:::� �. :.....: t{ r. .. .. ..... •i'is.:;.:. .. tu. r=i f f' ..:::::::.•::.:::::r.,:::n•r{n_.r.,r.r i r..,•.:�iii:!-.:v,.:.:.h..:rf:;itih;.,r:;.�::::::.:::....::..r...::.::.:.::..:..:... /t .�..�T� n•:,r.� ::<;h?T:;;;-:::{•:-T..'{:. •;F;vJ:::$if?$.4:s:'.::::•:.�n.,:.�..{.::•rr.{:....�.:::.::.rr,r � ::;'J.. ..J.......:s::i;:•:::., b.,..r,.:.i........:n.....a..:.;:nr-T:::.•,:r••$JSs::Y<'5:�%v:•-i;;•:.�R•:: YR ‘.a-11-.\4.71Ail'ii .):Q41-1-1 52--) - GEOGRAPHICAL INFORMATION SYSTEMS GIS has and will continue to transform the way governments operate. Estimates provide that between 70 and 80 percent of data can be geographically referenced. Governments are beginning to recognize the value of looking at information spatially, leading to improved decision- making resulting in accurate and rapid analysis of information. Many ways the public sector is using GIS include land use and urban growth planning and permit tracking, economic development, transportation planning, and legislative redistricting. Oro Valley has begun the process of "Enterprising" our GIS services by centrally managing and coordinating all GIS projects through the IT Division. INFORMATION SHARING The technology available to the Town that allows sharing of information with internal and external partners has matured in the past 2-3 years. With leadership from Pima County and other public sector interest groups like the National League of Cities/Counties, the technology industry has developed and adopted standards that make information sharing easier by eliminating vendor proprietary formats. Sharing of information and even functionality from GIS databases and public safety systems will continue to become easier within the planning horizon. This will place greater emphasis on the development of internal and external partnerships and increased teamwork. As these technologies and challenges continue to affect local government, it will be important for Oro Valley to address these and other factors in the upcoming years. - 14 - ............................:::::::::::+r:+:•.:::.v: :rS-):.{.:nW7•:?:i{i!n;4'+F.4:?{:?:+:n:Sj+•ii S;{r i;./.{!; ..._: _..:. _.... ... ry:: v::::::::n.:.::•4%.:4.::+.vn{••;.+.••.irr.::w:::p:v`4:!:n:'•:$::w:n/v-::+/::.:v:...J,.:.v::.!r.K.}.�::+... .•...n:v.:is.. . ..: ...;:{Sb,}�.4.::.5::::::::,f..?:i:?:ry:6..: •:::::::.:....:.....:......:.i:.:!9:::::n:v. ... +iv:::...�:5::::...:........ .f�...a�:f3 :::a::.•.y+::i;?.;;::i<;.;:4L;^-•?:..:......:::::.r::::n:::a:.y-:':{?i::>:4x:::.:�,'..::..::u2;h.':.;y;;y"' {, 4i� 1.•. .+�^. With rapid changes in information and technology, evaluating p g technology applications lications for the Town can be a daunting task. To address concerns, the IT Division will use "guiding principles" to focus surprises Inevitably, decision- making. will arise. However, these guiding principles provide general guidelines and direction. ■The Public and staff are provided with timely, convenient access to appropriate information and services using technology. ■Town business needs drive IT solutions. ■Strategic partnerships are established to develop IT systems that g p p maximize resources and improve productivity and public services. • Businessp rocesses are evaluated for process improvements before automation is applied. Common IT solutions among users are preferred. • Manage IT as an investment. • Implement innovative, but proven, technologies. ■The Town's networkp rovides connectivity to both internal and external users. • Minimize the use of proprietary hardware and software solutions. ■Wherep ractical, the Town purchases and integrates off-the-shelf software with minimal customization. • Establish, to the fullest extent, the ability to use and share data among Town staff. - 15 - ni$$-4'•:yJ,t:{.Y07x-�t{U1..::J..'J..>:.w ..:t••a•v :•.�. ..9..:;:;::7g.,fic:fi,.nk.c.:.:. ..x.%•:•'wk^'::..i4'4..4:+.:S.Mx»$^ a»>x:ai>:-7+trim!»:i{oxal{;,.x:::n••: ..t:....,.rrs,n:':rv-:>,>::><;:::a:R.:• ::.. ..r....... .... r........ ::..,...?c7.r...,.....3f$!Y....^3f.:::.:.........$,..x.. d.i. t...,:vt:a,a.ar..• axt:•vr�•:1,J:.. .:... ....{..,.................. ..... ............r:,.. ....n.,.n....,.x. .....,. .:..,..:.J• .fa. ....,.....r... fr.::f•::::., r.:?n,.....v...:,..:C...C''.t$4:Y.4t>::ni$ n.'?. .,/: .O� X' x' +s:tc: r.:......,..................?r...... ...n.:.an..»....r....rfa?.tr..............i.y4. .. �... $w..,, r..r,... ..,.A->-'�irr,.{.:::». ... ..... ..r:. :.>�`:�. .4'$"$t:F: ..,:,...,.:...�>.................. ............... .. .. .:....5%J:........f....n.t..,/y,........•: 1.::. ...n.........:..::,.i.•,..7.. :.n::r:r::!»»..r -:>.t:i.::.. :3,. ,. K...... ...,f..............$.,..... .. .. ....r: ...:..........:... ,...tfv... n.t.,.........r..t'..n :tra:ti inti::v ' �:::••'.-'r J,�:�' F, Y'•'J.•i :'lr.:. .:: :,,. .. ....:...... ... ........::.................:.................:.a.n,.,.....4:..n,r:.,. :....: ........? .:o::,:::.�............ ..i..,£...t .t.F .t�.. +€r%4 F� .... :... : .... r. 'W... :.•f.•:� ....n::n... .:.x... : .. .n.r:........:{.:::::::}Yv.'v4:;.n.::.......::...r. ..Y'v.. �,p��q,�p {�.'$:.,{.. ...Y..�::v/,.::.v. " .,.... .. ... .. Fin::.::.i. J.:C. 4.. ..n.. r.... .. .. ...i., :nom i.:fai:'/i:::�71�} a: � ii.S'•.v,A' ,.. ;. ........: ..:::. .. R^.t:. :.... eel:... ..... .:::� ., .. ..t J.n.. .. : ......-.». ..... ..P :..... � .......:, P^'R .. ... n E!'f 4.I:.e+Ac:...::ev:;-.7;•... ,.fy..r,�$�,t5::$R:$. :>::•:: rr-::..:::: .... .. ............ ....... .:........::. ,.... ...Q'!t.......... .�:. ♦. 4 rt tfi:ta•: :,',•.•..J2 r.n... .. ..t..f..... .. ..... ....., .. ,.. r... .... ............ .. R' �'• F. e-^Z n� 7:1!!'tt^: ed+Ri��''.:..::Y..n:.n...t. ::s.,...7t7.:.. ..,.. .. ........n••-.:.:. :. ..-:: .. ...... .. :. .:: :.,: •. ...::...... .. .......... :tic::r .{.. .. : :.:......:.>7$, >'":} :>:y,:i'p:t:{:a;,:.c•.'.:n:t4$�'..Sa...:.u:.{.>:t:t::{:::>{ii::::" \ F \ f tF iJ :.\:,: . : .. ..-.::::: :. ":"•:iy};.$:i::7:7..:.>::f:::n•:•::.::�;.;•:.:....... ,...n....v::::.v.w::..n.n.::............:.:.. ... ........ .........nna...:> ':i;:.i'7:t^;'.iii' :. AIM....:.. ::..........,........ :::..vr,::.::.::::n:r::::::,n::•.v:.v:::>:7:v::::::r:vnv.vm:::$:.nv,.r:{.::r.v::.vv:»::::::::.:r:::::: The easiest way to summarize the Town's current IT environment is to list the strengths, weaknesses, opportunities and threats. As we proceed to develop the Town's IT Strategic Plan, our goal will be to capitalize on the strengths, make the most of opportunities, address weaknesses and minimize threats. Strengths: ■ Highly reliable and functional IT infrastructure. • Consistent use of industry standard components (nothing "off the wall"). • Outstanding service and support from all staff members that support IT Weaknesses: • Limited staff resources to accommodate new initiatives. ■ Little back up or cross-trained staff to support key systems. ■Staff apprehension over impacts of new technology and systems. • Multiple specialized database formats, fostering data incompatibility between Departments. Opportunities: • E-Government interest from community and staff is strong. ■A strong and ongoing commitment between management and staff for training. Threats: ■Town is susceptible to natural disasters (monsoon and fire). ■The ongoing potential of attacks from hackers and viruses. ■ Loss of key IT support resources. The Town operates an information systems and technology environment that is comparable and typical for municipal governments of Oro Valley's size and levels of service. The Town's IT environment is reliable and effective for current needs, as it has evolved over a number of years. The Town's efforts in IT have strong support from all levels of the organization, including the Mayor and Council, Town Manager, Department heads, and departmental personnel. This broad base of support allows the Town to make major changes and successfully complete major technology projects. - 16 - ....... ......... .::r:rr:•x:::»:::r::::::..•r:r:r.•nnKoi:{•.i'{:riri.?.ii:?:}Y?n:C:.'.-?vi:.'::i:::t;}:{y4:{ii>Sii'+i4/;:4:rr.::}:ii'F..rfi::::!: .. ... - ................................. ..:r.r-::.v::.•::...:::.:w;•.:.:::r...:.:.:.r i:tC:..•rr.{:....:::;.:.:.»!:yi..:l...r:.::.:..:i.:.:/.:r::::::r..:...r.r.::.:::::.::v;.. ..:::•.r:::::••:».r.:..:v,•:..::.:s•:•.;:r:?•i}'i.?-ii}ilii:.:.....:.........:.n.r.....-:•n-:.i y..;:n.':!:'.w::::::•.:v...?..:!ry:.::::v.i: ..r... ......... .......:...:............... ...iii. r:...:. .: .. ..;SU-LI i.is ii: -'.��?L\ji OVERVIEW The Plan Initiatives are designed to outline the five-year IT initiatives and objectives that are the primary focus for the IT Division and Town Departments. During the course of the assessment phase, the Task Force p identified a number of IT initiatives for possible inclusion in the Plan. PRIORITY SETTING METHODOLOGY The Strategic Plan Task Force met many times to develop a consensus on initiativep riorities. Initially, Task Force members were tasked with determining inter and intra-departmental relationships. A chart depicting the lines of communication and relationship is included in Appendix G - Interdepartmental Lines of Communication. Additionally, each Task Force developed a needs assessment, or "wish-list" for his or her respective Department. After reviewing each assessment, the Task Force developed a list of common goals. An initiative list was formed from these common goals. Multiple factors were taken into consideration before overall prioritywas determined. Each Task Force member evaluated and ranked each initiative, considering four primary areas: • The initiative's contribution to helping achieve the IT Divisions vision and goals. • The initiative's contribution to the "common" goals of each Department. • The initiative's operational necessity or risk due to "system failure." • The project's priority within their own Department The IT Strategic Plan Technology Initiative Ranking in Appendix F shows the g , overall priorityfor each of the Town's IT projects. In the list, each project's rank is included. The lowest ranking score represents initiatives with the highest overall value to the Town. As circumstances dictated, the priorities have changed during the development of the Plan. - 17 - {?a{r..{+,.:?....rr:..,:u.:1.:.:{w::L,s•{:/:+.•: •n•{•:+,.:r...wlr+.�, ...v...N.fC-' ... ::nYi {.fi%•'i y..:l.irk•.:p;{:.;Lw;y{.'f.:{^:{x:??rry:.•.;.v?::?::::r::.:::::::.v::::::::r:v:::.v v::.w:::::: .r.+.+.:nv:rr::+•:-rr+r+rnv:r:r+n-:v:..••r:•• . .......Y.......... ..Sr.....r.....T.....:. .. . ..............a.................. .. .+r...........:...n..:.: ... •:.H.v.::fl/trtr rri+ff.{.: r{•? .. f n{+4..........R.r. .r...1 +..... .r.r.r..r...................:.. .......:.................:....r .... :L.i:. .;:{{+, v L1 fffi/ ...r..:.... ...nv:,...:v::.�::.::?...r:?>::.::n.:•....:::.......::+:•::•.4r. .l:yv-f/.,.....:......n..... ................ .............. , ........ ... ....... .. ..... ... :... • ... .... .......:n.......+................... .:..............::::::r/.•.....v:;r:v..ii?:q}{Li::::.};::?{?;?.}:?t;•::;r•;..!}ih::`:4:ii:i:i:i::i .:........r.... ......r........:.....r......r...f......rr...:..........+.......r.......nC..:...:.n::?r:.?.::..L•r:.•:::.:.::4:::.::::::::::r:r}::::::::r.Lrr::::::.,. INITIATIVE TABLE DESCRIPTION The Strategic Plan Initiative tables that follow include strategic action items, required resources, timeframes, and estimated costs for initial acquisition, implementation, and an estimate of ongoing annual operating costs if available. With most initiatives, this estimate is a range, because there are many alternatives available when choosing a system, system options, and an implementation methodology. The initiative tables depict the following: Strategic Action -The core steps necessary to achieve desired goals Time Frame - The time frame indicates the anticipated fiscal year in which the objective will be implemented. While it is apparent that projects may expand over several fiscal years, the time• frame provides a sense for when projects will begin. Certain objectives do not require a time frame for implementation; these are continuing and are labeled as ongoing. Cost - This column depicts the estimated costs involved with each strategic action. The actions labeled as PF are Previously Funded. Items labeled NQ for non-quantifiable are characterized as evaluative in nature and may require IT staff to support and/or review initiatives, emerging technologies, customer service levels, policies, and procedures. Please keep in mind, the costs are based on year 2004 estimates and may decrease or increase as the objective moves into the implementation phase. Due to the difficulty to estimate this early in the process, the numbers do not include Town staff cost of whose time may be taken up assisting in the implementation process, or whose positions may need to be backfilled with temporary staff during implementation, or the cost of staff time lost during the learning process. Resources - The Departments or Divisions involved in the implementation of the strategic actions. - 18 - a •::ar+.4'a?ix{.r'4r;rr.'4:{•�f'•:�.+•S.`9.�•J.•'•,:nfFfi'{r,-0:•+.;!?i{4:fP:+.�4{v'.f:}yi?i{!+.{��fi{i{�i','r:'i'f:R}K;Y�:Y.;I.f%. .. ..................... .:vrv.v::r::::x::�•r.•r.:•:rv:::::r:::•:i:.>:•'i::{•,.):•:+F.?{{!^:�'.?i:{!!:^Y.{4:?'r?4':R..:...�......n nr..:........ .: ./.. ...... ........ .........:..rr.r.r......r...r.....r...r..N.:...:. ...................... ..............Yr.............:.Y�..r J..!).i...r...wx:rl.nr, :.f+i r{J•rrri):.,r{h';.r.::!v. ..................... .:........,,.:.r........v ........................ ..:.......... ...........?. .../ rte' :: ...'Sf.'t:$`:riv:.F.{ /..n+•r. .rlr'•::F,.,.,v,.+. 'icx.}i:vn;.i ..:.r...r.r..r..rr..n...r.r.r xr.i�..r.r/....::......n.n..........v:•:v::...r......... .:..:.. :. .., .:ii:' .::::r.::i::.x;..::::,+v•:+.v;r.;...:)..r•:l.•m?v::nv:::v:::r:r:.'::....!....,v r: .::. .;. ..:�{v;..4::•?+y roc•4 4y�4�,..{n::::::...,.,::....;;.:.,.....;...:..r.. ;,. J i J;: - )FJ r �.'its.•'!;'rF.:i. :: r. :�. .......1ki . „ ,„,„„ r:+ry rr r x :i:'F.�r:i{:`•fG'::+'?.t•iii...n......'.i)<i::..:i:•'fii+•:•5):h)):•i)f.+.r..rv::...:ii•J.li�i'i;:%:.:.:.: r Create Electronic-Government (E-Gov) Portal Commentary: Develop integrate inte rate the technologies and processes required to make the Town of Oro Valley's services available to the citizens through multiple channels of delivery at any time of day or night. Electronic Government (also called E-Government) is a popular term that is applied to the use of technology to provide access to government services through nontraditional channels like the Internet. The Town will see a change from systems that are functionally focused around a business process to systems that are more customer-centric. Customer centric systems view customers holistically as consumers of a wide range of Town services. Development will also continue on the Town's Intranet site to share and publish information within the Town for all staff with computers. The site will includep ersonnel policies, online forms, employee newsletters, and Web- browser based GIS access. Objectives: • Reduced redundancy, through integrating systems and providing one- stop sources for information and services. • Effective implementation of E-Government to assist the Town's responsiveness and cost-effectiveness. Supported Community Goals: • Improved timeliness and accuracy of the posted on the Town web site. • Improved customer service through more efficient systems. • Increased amount of information available to citizens. - 1 9 - ::::nvr,v"rfn••v.4:.n;/fr:iY-:?i'i%){!,:u<:?:.:!i.i::6iii:!•:::ii:ii'lfy.:::..v:.i-:.!?:rn.vv:n..:»:-:n iv::..;. ..:•»:.vr.?•..i:!::},.:/:':...?K?....... .... ..... 4..........0.....v.......:.::::.i:v:•"::•,:•:nnv::•::::n•::n.::.::.,...nv:::::::r:...:::.... .... ......r.:.......+..r.......:.n.,...... .......:.............:.,.rn.:rrf .....:..r....r............:::....:f..".r................,,r......\.n.-................:.:..::::.::::.::.v.v::-u..:::ri::.:.::.......................i. 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COST RESOURCES Upgrade Network Infrastructure • Purchase,install,implement dedicated Completed PF SQL Database server IT Division • Implement Web Server for e-Gov FY 05/06 $20K applications Provide on-line access to Permits Plus • Prepare Permits database for Completed PF upgrade/conversion IT Division, Building • Upgrade Permits Plus software,convert to FY 05/06 PF Safety Division SQL database • Begin development of Web Site interface FY 05/06 PF for Permits Plus Manage web-based initiatives for Intranet/Internet • Hire full time web developer,programmer Completed $60K- position $80K/yr All Departments, • Decrease dependence on outside FY 05/06 Divisions vendors for web site development NQ • Begin development of Web Site/Intranet In progress NQ applications PF = Previously Funded NQ = Non-quantifiable - 20 - ...........................:.:::rv.r..♦:::♦:-.r::w::vn•:::v:n:4;:•}'J.1�}:!!{S•:!+i:4Y}i}'•is%X{4i:{r+.!i':•:i!::i.:<,rR•:':�'+.${•:j::!li;:;?:$::;f:�${${�'l.:V.:1;!{.:x.::.{!. ................... ...:.:.::.v.:V:.,:r........n..r.....:..:::,•:n.r{:!/R....:.....•v.v..n:x::}:.:v:I::r..n............r......n:+:,v::.V::}:..V.. nv.Rv.:•:::V:•::.v}x::?.:i:1:•}}Yiii$ii}:;i:; .....................r::::::r:.v,vx..,:........•::{-::::{.+;.{.::R:.:................r....... n..::....f.:...:r}•:V:::.•.v.:... r.,:{:::/::..a ...{:..{.::::.::: .......... r.:r,.r.. .R......r. .... ........... r r...n................:...:..::::::::.v::•:::::......n ...............r.:::.:Fii::v{:r:.Y;•!•f{•}TY:i:9J}i'4}}'v;;:/.:••:V:::x.,r' ... ... ......r.nr n r .rf.. t.. ......r.n.:. ....:..... ............. r....... ...r r.......v:::..:........ •.:F,.•?:?::+!.,{:1:/.-:h:ny.}w::,nn:!'.:},h:4k: ........... r r.rr .... :v:::::........r.........,.......w•::r'1}.;r•;':!{::�iL:�Y:•YYYiJ:-};!!•:+1::T}'r.:!:YiJi}J:'..•x:v...•,Y:t:ii:.M1.::i::j:i�j:i$$$i}:i$:�$:i$$;}v '%•h-.: :$$%:}:^T}$$::1i'r•.j%!lf$$:4$$:F}ii:j: ........n..,...r ...r.............. .......n.r... xr........,..... ....n.r...........r.r .n...r.. ....... ...... .............. ... 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":-:�.:.wi�:.J::::.JJ:;vAI...R......�.;M.:M[.-��I..::::........,.r:::::::r:::.�:::•.r::�r:� r..........rr...............n........:r..r....:........:......r.. ::.}:i%r.v:::•}:-i:!•Ji::!vr:1.{:r:{:::::::rf:C:r...r../.....:..i.::%::-......: .♦...+.nx:n....v.......:............................rr.................. Develop an Enterprise GIS Commentary: What is an Enterprise GIS? Enterprise GIS is simply taking a complete pp organizational approach to sharing, using, and managing spatial g information. The Town recognized the necessity of consolidating spatial information into one common model. Because there is much interaction and workflow between departments, the need for the sharing and updating of common spatial information is critical. Nearly everyDepartment has specific uses for GIS. The major change in p emphasis however, has been the determination to use GIS as a , mana ementanalysis, and decision-support tool. Recent developments g y in GIS technology have made GIS tools both accessible and affordable. These improvements have also increased the capability of GIS to track what happens at a location as well as identifying where that location is. pp develop ees As employees its additional skills with this technology, use in a number of areas is expected to increase. The long partnership between the Town and Pima County continues, and that relationship grows in as a importance regional consortium seeks to use and contribute to the p vast amount of GIS data available. A percent e of the public investment in geospatial technology is related to the development and maintenance of geographically referenced databases. There is a core subset of geographically referenced databases that are needed by a wide range of government (roads,a encies washes, property parcels, aerial imagery, political g subdivision boundaries, etc.) The collaborative development and maintenance of these core datasets provides opportunities to reduce costly duplication lication and provide for enhanced public policy decision- making through the sharing and use of common data. A more detailed analysis of the current GIS structure, target services, and future needs can be found in Appendix H - Enterprise GIS Analysis Objectives: • Centralize GIS functions. • Standardize existing GIS Databases. • Develop web-based GIS solutions throughout Town Departments. • Develop and share common spatial information. - 21 - ::.:'!::::v:::..::::.:v:::::::.::::.....:i:::.v::.v:.:...:.............. ........:::.::::v:......:.............................................:..:.::.......:.::....::..... ........... +.{.i:{; .!.%.:{.!^'fri::{.:i;•ii:.i•{.w.:!..t{!.:.?.{.;rvy4Y..;{!{!{!!!>.Y.ii:!!!!!{6iiii:{{.i:...:{n:::{r.Yr�:!4i:!:{. _ . JI .:.+::.....::.. ..:.:.:..:.::. ':....::.::..:::::::Sj`•ljj:':::y:+::r':,..:.:....fr.ff:yv:.•::.y::r..:�...:•:+.:;:....H.::j:.:r::::.+a:;•$:.:.r............::.fi ...!Jv�' 44) Supported Community Goals: ■ Provide access to GIS data and applications to citizens and businesses through timely and accurate location-based information. ■ Provide dynamic, live access to information; as information changes, users see the results immediately STRATEGIC ACTION TIMEFRAME EST. COST RESPONSIBILITY Provide Global Access to GIS ■ Upgrade GIS software to allow SQL FY 04/05 $12K-$15K Database conversion ■ Conduct needs assessment Ongoing NQ IT Division • Update GIS Plan Ongoing NQ • Centralize GIS Function within Town Ongoing NQ ■ Continue Intranet development of GIS Ongoing NQ ■ Continue Web Site development of GIS Ongoing NQ PF = Previously Funded NQ = Non-quantifiable - 22 - .... .......................::.:::n.r.�::,,•::r:::.,.:::::•:::-:n.,..,.,•,!,..::.�:;;!,4;,!;{,.,•!4i;+;rrt:�•r.4�.x?L•;;.;,•:..rr..:a4:n;r?-K:.:.:4):pr!4i:?-:.rp:t:..:.:;;?.x ............... .......................:..rr-.rn..:::vv•::v.,.::.....r,n.r..,,r.,..,:..r.r..:.r.,,..r.,...,., ...n....S.....t....r....4.{.......:r..:n::..:...:..:..... ................. r...:..:r.. ..... ........r......r.r..n.................v.............. ...r....... ........r.........::•:v%!:::•ii•r' :!.i:::.:::::v:r:r .. ...................... ................ .......................... .............:.......... .... ......:•}ii}}:4i:!:•i;•:i}}:v::..v%v-:::..... '•:i%J:-'i:fJiii$"i:.'i'i}::il�$i!: ................. .... ,........r.,. ...... ....,......r.r.................................. :•.r:x:::v:,....r. r.5:4::.'.x-: .. ... .. ..... ...........r.r.. ::. ....... ..... .......rr,.4.S-:nr.;•.v:;•..n..:?..t..........n.-f...v:v-,,•::f::::::::::...::.........................r...::.,::::�:-: . n..r....... Q+.... ::. .. ...............R. ...n............r...... ........................ :::nv:r: ,}!'f.:::ff'ff}}':v}i::}}i:::i:•f:':^. ........nr..r..:...... ..n....:r ...., .. ...... .n.,..rr r ..� .... �. n...:..,.... ...................:....... .. 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F ...... ..,.. ....r..,......r..n..•.. ..:�.:.. ..r.. .?.......t..................rf+,-.!,�:!.?!i$,:•ii-f:•'i.•`• ..f... .. .... .... .. ... ............ r....... ...,.. :....n....n....n....,:.:r:!!+ri!•........r..,..:..../...?•it:.::%:r,:ncR...-.,:4::+0:'::•.�................. :7..,n .. .. .. �... .. ..... .r.., :.:. .. ..,... .. ttFll E({ ttt11 fFFEE: {I{t[...{/♦.. r ....r............................ :f.4••i:�:4Y-}$iiisy4Y.{4i �...... .. ...... :............ .J�J��J.�J..l..R..A....ter/....n ..: .r..............,........................{.r-i:i.:+•::..n. •44.r:..:. •':�,?4}:<,;i}ii}:fii:'<::•.'+•v:• .... .. .. /.T:.1. .. (... J(♦. ... ......... /.r..�.r.�...r..,.......�I ....................�.....,.... ..?. .,:.. r,.4{:,. +. �:{-}�..n....,..:::::.......+!.r::.:rrr..r.... ....... ... ....+���..�..w�..].�/I...�...�.....�.ww�wl...�..... .... ..:. .../.....n... ..J.rr:.v::.n•:?•.n v:f..?:J:Si,:::r:4::ry:.f..nn.r,.......,:r...:.......i..,:�'i%?v.•.:rr. .:::vv.:.:.v`"%•��--:v.:r::::::.:::./::::.:• ..r....v+.::?.:?.:v;.n::}:'?• r : .,{.. r..r.......v...,...................n.....,.............n....,r ... ::::::ii.:r,,::::::i:4i;vw:::::m::::..:vxrf...itiL!•}::n}}:i}�:''::4}:iii: r.. :..n r../.....:r:4i':{r:�6::...:- ..::.�. Integrate/Upgrade Financial and Human Resources Applications (Develop Enterprise Resource Planning System) Commentary: The Town's current financial accounting and Human Resources systems provide a central service to all other Town Departments. The current systems need to be replaced with a more modern system that provides a comprehensive and highly integrate solution. A new financial accounting and Human Resources system is a strategic step towards establishing the E-Government mode of operation. It will enhance operations within the Finance and Human Resources Departments, improve support to the other Town Departments, and increase effectiveness in dealings with vendors, customers, and citizens. The current systems are becoming difficult and more expensive to maintain. Primarily, HR staff currently use manual processes to perform several core business activities including; performance evaluations, benefits administration, and recruitment. The Finance Department prepares monthly departmental financial statements and distributes them to the Departments for their review and analysis. Because of the technical limitations of the Fund Balance System, most Departments manually track this financial information in shadow systems so that they can perform their own analysis. The project would replace and upgrade functionality of existing systems and add new functionality. Some of the planned enhancements include: More robust financial reporting, integration of fixed asset tracking, ability to merge/import data with other accounting systems such as Water/Utility billing, electronic timesheet implementation, performance appraisal routing, staff self-service applications, open enrollment and benefits administration. Objectives: • Give users access to their Departmental financial information. • Enhance data sharing and integration within Finance and Human Resources Departments • Improve support to other Town Departments Supported Community Goals: • Increase effectiveness in dealing with vendors, customers, citizens • Improved recruitment process - 23 - :....:...! .. ... ... : .. :. :. •. is .::. :?�:Siva:i:%ii:iC::iiri:.i%:i:ii:'i.S:.::::::..:v{..,:::v', .„ ............,.::.......... ....�,.,.�.....�...�.A.. ................�,��.,��.....,.�..�.�..f..., >::>: :: is STRATEGIC ACTION TIMEFRAME EST. COST RESPONSIBILITY Implement Enterprise Resource Planning(ERP) System IT Division, Finance • Research &test potential solutions FY 04/05 NQ Dept., Human • Purchase&implement ERP software FY 05/06 $250-$500K- Resources Dept. $20K/yr • Provide training for employees FY 05/06 NQ Develop Central Intranet-based Interface for ERP IT Division, Finance • Provide centralized location for accessing FY 06/07 NQ Dept.,Human information with common interface Resources Dept. PF = Previously Funded NQ = Non-quantifiable Update 04/01/2005: This project was proposed in the FY 05-06 Capital Improvements Planning process. While it did rank well, it was not identified as an assumption project (due to the cost), and therefore not recommended for funding this fiscal year. - 24 - .v.'J.w.:::{::v::+.:?:•:•:{:".:?.i:•}::•:.is:?v:^:::.: ............. .........,}i:•:}}::.i•?.:::::.: ....n.n.:::::: :.,:::+fx.•. .........,., {'1.4; ;}Lir: {:?a:: ::::4:} :....:,:. ...... ... ...... .. .. .. ....,. ... ....,......... ........ :.::::::::...::•::-:.:;::'.•:;;:::;.:.% ;i:;:.':::'.::%:.^•.::}' :::f5};;:?:;•.-'•;:t;•;iisj::iV;=`:::?::i:<x:;:%::.'.:: v:. AiIi 1 w. tf;J: ir mansminglowi ::::.................nr...........,...............................,::,::. ::::,::::::,..::arc,:::}.�::.....s. Implement Electronic Records and Asset/Inventory Management Systems Commentary: This system would be used by Town staff to manage document retention and tracking as well as develop inventory and asset tracking systems. Systems that track these resources are becoming increasingly popular as local governments face increased pressure from disaster preparedness initiatives and meeting reporting mandates like those required by GASB 34. Objectives: • Make records available to all Departments at any time. • Ability to maintain Non-Permanent document library in case of disaster. • Improve Fixed-Asset tracking for increased accountability and compliance. • Be able to anticipate preventative maintenance problems and reduce costs by acting proactively. Supported Community Goals: • Improved customer service through quicker records retrieval and lower costs through electronic records storage. • STRATEGIC ACTION TIMEFRAME EST. COST RESPONSIBILITY Implement Electronic Document System • Purchase and implement hardware & IT Division,Town software FY 03/04 PF Clerk Department • Provide training for employees FY 04/05 NQ Implement Inventory/Asset Management Systems • Research &test potential solutions FY 05/06 NQ All Departments • Purchase and implement hardware& FY 06/07 $100K-$200K Involved software -$10K/yr • Provide training for employees _ FY 06/07 NQ PF = Previously Funded NQ = Non-quantifiable Update 04/01/2005: Electronic Document System has been purchased and the training of staff began in March 2005. Scanning of documents for inclusion in the database has also been started. Development of the interfaces for the Intranet and Town Web Site are scheduled to begin in April 2005. - 25 - lattrallePA., •,xv:nvr+y,.ii:i:?rn:$£.r!%':yr..:k:h^i:+•'f.•Y..'f.{fA::!!•:!.:tii+::•. ::::::.•m•:v::x:..: r:r••.v:...:n�v:::::::v.:.......... ............. .. ...{...n..S...,rf:.hY.?..rr...Af........:.:..r..r.n..........::r r.r.n .................�:!;Jh+T}?':::vv:;. ,... ....:n..,:•.:i.::": ....... .4f...... :..... .....:.:::.v:::::...r:-:v:!-:.r.. ..:. ....... .....•$� ................................. .:x.....:.....r.r....r,nv.vn..vr:::r:::+::r::x::.....w.vv.:......v........�%.::/..::{;,,::.f......r....r.........r..r r.r. ! v... ..r...r....:... ..v....... .......................... ..{.. .{..t.S......5..::..v.!!..:nw:•:t:{•r.`'!.;{r!!h'./::+,:f v%fh...........n............ .... .. .t... .. r.......:r.................../......... .....v. h..r v'h%{fr:{{+fr.{?,S 4:{n�{.v:,,:{.vrii:h:n.y+I.i:-/:f':rgG::{.... . ........ ...r....... ....i...r....... n::.h:.:-:::.!•$$:::::-+r i'.r'l i,iii•i'' v.An:i$v::h::.::{hv;,nh',{..:::r..:::n:vv�r....... .... .. �fAE$��... ,...#...:n.::..n......... ........,......................r..............f...............:..,....... ......r............................:.....::.::r::::.......:... ...!. r.rr.r.... n....... .... ... .. .�:...., ........................... ..........:.............. .lt.t:....s.i.:£^:;'!s+.!;+.:i:2:£;x£!•;;:v.ii:Yr�::.,..:..!...:.:,..:..•... r.:wr.........r.. ......r£..f. >.. n�.... ...,.: .......:r.r..."�i..rA... ........... ....:................ ..r............ ..A::.:.:.::.......... :..r............:.:..:.�... ..,c.. .. ...n:.+A. .r. . .. :..:....r...:....... ......... .................... ....:......,....,,..........{...............:......!...........r................i..:.::... hr'rr::�-:r:+:rx:,.:•::::::.�:-+: ..i......... ... n. rA. ..� ... r.. .. ....:.r,n..:..Nn.:..:. :..:.... ........:.......:.... ::::.::-:.. f ..{.!:. h!4:<: :::ii� r.{,,h.�v.x. :. ::. i .. ... ........r.:.... .. ::. ................. ......:r.......::rn::!:v:::;•:.+n..:.•:%........:...::.!:...:.:::.:.gin.::+..::r.!v.:::::q::.::::.!:..:::!'i:::niiiii:{!•:.i.%:i{.i'1-iv.:i::ii:....v. .:... r$' :.. .... .. ... .. .... C . .. .............. .. ...... �.............. ..i....r.............. ..rn:r:!: ..hJ.::££Y:}::S�i;;£�i$?,•:y::i'r'i'�:... ... ... 4.. .. 4.. .r.... .. .. .. ..... J . ... ..........:.... .. .....:. ..........:...:.......:.:.,:...:.:.:::A::x.:;!:.:.: .:.£.:y%::.:r:!.}:•!?hi%{i.i....:....+........:...:....4...t....Rr (` :#:C:::>?:::�::::;<£::::::::%:ii::'r<£:i'i>::,,�.•;£.:;;{.::;:#,'?.y#ry;'"?::5:;:;`:35:4::;f:�{:;:;.��``f::::':>::�:ii:•,.?:!!'::k:` .. .............1...e...:+.............f..r...r...........r...........n...n...:...xr::::::::::.:::::::.........?...............: ..:r:!•i:•n•:£:::::.:v.:.y:..}.%::._is::.::v1•!{.'fir .. ..:: :.;:. ... ... .........:...... .....::.:::::::.::: .. .. r, .�.......M�..wj.� .. ....... .....::::::::.::::::.:..i:is`:•.iii:..:ii:h;:. .......... .An.ruA$n....:.n.:x........A.:r.,..n.....r............n.........x.......................+.....:..:..:•:........ .................: ...............: i::$:. .....:::....:..........: :....... ;.......!.:::iso,£:::yii:£:!f.:{:;::.:hi;;;::s%.r:{..:<!%i£$!l:$:�:':.r::•.:�.:::»"f:�:' ..x:x...rn..r.............,r..f...xn:....n•:::::::::..:..... r:::::.....>::::::.r:::::..:........,•nxn.......::::::...rf...:...::..:r,..%f.s,n.:.n.,..:rn•..:fr:,:•:,:.�:,.x-.,Af::f::;:...:z!:$>i;::r.i,;w4:£: Empower and Educate Town Officials Commentary: Provide and promote ongoing training to ensure a competent and well- trained workforce. With a dedicated facility, a training curriculum can be developed that will provide training on emerging and current technologies to Town staff. A commitment will be made to continuing application and technical education for Town staff. Objectives: • Create an environment that encourages continuous improvement, innovation and communication in Town operations. Supported Community Goals: • Provide quality services which are accessible to all • Manage the public's resources with efficiency and integrity • Use technological solutions to improve operations • Develop a highly qualified, dedicated workforce STRATEGIC ACTION TIMEFRAME EST. COST RESPONSIBILITY Develop Training Programs ■ Purchase dedicated training equipment FY 05/06 $15K-$20K for on-site employee training All Departments Involved • Develop training programs for current and FY 05/06 NQ new employees Continue Intranet Development • Provide vehicle for publishing and sharing Ongoing NQ All Departments information for employees Involved PF = Previously Funded NQ = Non-quantifiable Update 04/01/2005: Plans are under way to build the training center in the Town of Oro Valley Library as a part of the Library expansion. The Training Center design is completed and the staff is in the process of acquiring the necessary equipment. Estimated time to completion: Third Quarter FY 05/06. - 26 - ..................... ......:..x:::.•.•rv:-::::r::::::::r:.w:.r.::�x•r..r::v.•v:::"+ii:S+.4:•is4'ri.{.:v-:S.%•ii::!i{!!!!-i:!.:?i::{!4:-is4iivri'.:!.Y.::{.{S:-iyS:::�;:r.::::!':::.%:: ............. ........v..:.v:r.:w:m:vrr::nv.n...r.r.....x...v..::.:!!.r.H:??{..�::::.�?:{........n...........:........; ...................... .. ..r..x.r.xv.:.v v....r. ..t............•............v.... .. ....... ............."....... ..... ..l i:4iii:::::::::J•. '.. .. ... ...,. ...........................v.:.::::- ........:.v::.......... .::...::::•};:!!:{{:.,.v:::-0:!{•"r.: :•i.{;;!hi•:�:v:!{{!4i:!4:titi+tr::4ii%v.i::vi�:4;:.:{::-:.;w.�.�::::::n:.�:.:..:.:.:.�:•.�::.:::.�...: .. .:::!:ii;;:-:!4.v{i,-•:Yi v.. .:.........:.:iii:........ 4'j%+:{•i:;:':4:{-::J:.!:;:jiiv..'4:.'i'{:i:Ji'::'i:Ciii::'':'{'•:'. ..i:iii: ...:.: ":S.ti:i:.. (�` :::%:iii::::.: 1 :::::':.'.:'.......:.:i'i:i {' i.%:J:i-;i!?:::i:!'�i`iy%•iri:•�':.•. ...•............::............::...:..::•.............:............:.::::.:.....:. 'i:t: .:i 4:ii:i:;'i.::'r :.:......:..... r.....r..:r......:.r.r.. .�.:?:...:... ....:.:. ....vJ::•iiiii:�:•:::..:::r::.::.�:v:. is/•i:ii"J.!!!.i:-:J•. .......... psspgsg ...:•::::..:ir..it;•:4'i..."r.?ti;::..::+..:r::.....•rri:.>:.;:4i�::;.�i.;.;::;;;„ . ................ ...::.::v....:.. -:..:..::.:.::::::•... In many respects, the world of IT is uncharted; however, the IT Strategic Plan p roadmap will guide the Town to a logical destination. Moreover, like a journey, the Plan is mindful of detours and changes in itineraries. The IT Strategic Plan defines the guiding principles for IT governance and decision-making and provides the Town of Oro Valley with measurable goals and objectives. These goals and objectives represent a partnership and understanding between the IT Division and other Departments, and they will assist these Departments in fulfilling their missions. Finally, it is important to remember that the Plan is a living, working document, which will undergo regular evaluations and updates. Development, implementation and support of these new technologies is an expensive proposition. We must carefully consider the priorities for these projects p and the trade-off between spending scarce financial resources on new systems versus other infrastructure, public safety, and service needs. It is important to be sure that the dollars spent on IT projects deliver the highest return possible. Although the Plan is finalized, the real work is only beginning. The next step is to develop specific details regarding the timelines and objectives for each strategic action, thereby allowing us to measure and report on the progress of each Initiative. We submit the Plan for consideration with the hope and expectation that its recommendations will result in extensive commitment and ownership, and that the Town will accept it as a critical component of Oro Valley's success as a Community of Excellence. - 27 - ;::ttz:r.;:::;:::.::::'-;;•.:::•,:rt4;::xtt4•:+:;;;:•::;:4..,::':;'r.;;:,;Y„S4vY.,::.;::tn•::,;;;.;.:.;...,...,.:.:.,.:.:-.r..:»:..:n,•::.�.:::.�:: r ...f....,..,.......n:..n...:.5...;..i....:....r..:....... .i.... .: r/.:........n....ri.rr.....r.r.....:r.r.i.......,r rr.. ...:.r r.. .....r:.....:...........n.. .RJ E../.....1...... 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Y: ..:$rS. .r/. /Yfr:. ... .... .. r. ....t. ......i..t... .. :rz .r...:. ..:,rr. r e,c� r:..r.r.X .r .>�... r •:d ..+�::.%:t: :>%:'S:t%.r•:...., .;;i%',: .. .. .. .... ..... .. ...:. ... .., ... .:..w.. .n........r r .r nx•/:: xn:. .rT''rF'i,r•. :..s.n4R x rt:$c-::'/r.-.. ... .... .. ... .....,.r.....: ... .. .... ... . ... ...:.: ..:::.>.::. ..:. .., r. ... rte. :;-f: n::r..rt.,;tt;,:�:% r:r..: ::i.;:;% .;,...r:t.::vl: •.r:ry: .. r.:. r.r: .rrr .. .., .Y T, Y.�;. ... .....r r. .. ... .. r....:.. ... ......� ... .... .. ... ... ... ... .x.. ...:... ..t.. � .:..x.E:•:%:J:r..,E.rr r.::,.a.r::.::::.;:.Y. ...v.{ rn.,. .. ........... .. r ....�.�I.•:{%::MYt�' (I er �'.Si::,Y•:Siiv,:f:iii::i:%YI.�iI4i%in:5.i'•:iir.{i%:..:.:':S..v ifJ.. .r.. f.........»x..........f.n ....... .»::.:...ff.n..:........... ...r....r.... ...lr.:..........r.............. ...�f:�::J:.� �::Aww�{.� �:ww�i4 ...:...r....:.r.n..Y:. ..........t..4...... .:.....v....r: :..,r...r......r......r..:..r... r. . r..Yrn.....rrnn...r.:r..:..........>...:rr..:.....:,:...r:..r.r:>r,......n.. .:i. r......:.: .. .:.....r.i.r. .r .. ..:... ....rr......... :x:rx.x....l...:....x:n.v .r ..l...:/.......{ ..:.::...:r. ..n.....h.:.........i... ..r ^'i'l..iii:'i^'ii.r.'- ,.....ri+..x.r....S...r.r...rnr{\ri n:...r...rr...r.r.... ,..irr,r:..x .,I::::»..,.r�.:;...�._Yf{.+rn..n! f Y ✓ Jrr...r.....r..r.S.rrJr....,..f/.:.f.....t r..>........>.r...l.•:.....r a.,rntN:::>;�;..::' ow:�.:rt''::::':^..,:.,3:::lr•.:.:! ri rErE,.::Er:f.:::.»f• Task Force Member Department Represented Joe Andrews Legal Matt Clark Planning & Zoning Roxana Garrity Clerk Jim Hossley Public Works, Transit Bob Kovitz Manager Ari Mora Magistrate Jason Raster Information Technology Ainsley Reeder Parks & Recreation Gary Schmitz Police Tom Sommer Library Ina Sumner Building Safety Irene Swanson Water Kevin Verville Information Technology, Finance Carol Willett Human Resources - 28 - .......................:..>...v nvr-:r:::.t.:...:.r.•:-vv {:•M1v%•:!-'•Y:L::HY,:4;{.v:iL•{•:{{.it?r:{•%i{'%-:J:f::!{{•{4:4�+r n%:i4!if.:.�'{.:{M'.:+�:.t!;i,:.{;:•,v,.:i{4}};Y{{.>r>:y%:::%{:K�: ..,.r.:x.n x...ti,r.•.:/..:!:.i!....t..{.... ::n?:ri:%.¢........n.........:r..r..:�4.:::r... n�ti .. ...... ............:vv:;:.v:x:::::v:::::::v:n.:....::r..,n........{.C...{.: ....nS.$..'.TL:4'Hrr ..r..:.... ,. n..•.lnrr.„i. :�:>(:: x..r.xw ..........r................... v ...........n....;.....rr.. Y... ..f•..f .. r. .r..r r....:... /.. {.+Y-.i:. ....................... ...,.:...........r....... ...................{............r ....:...:....... ............. ..r.r.J .. 4.{... :.. ...'fir->;.: ... ...... ........... ...............r......, .......................... ...,.....................:......::•::-:..........r:........ .isr{.>:-,:r::f:}Y.;i::.:;rvr?+<.:Y,.Y{:;•:'::::r:::�:::i:::::::i:;::%::.'t>:;:::�: ........ ...... : .......+(.....n.......... ....... ... .::...:...................... ... ... .... ..... .... :. -.f. {:ifi:;•-:r?Y4:is i:i.ii:{:{•:'i':.:,ii' ...,.. .,.......f..::...,...r.:rx....r•:r::.r::::.,-:r,>.?.rr.✓':''':ii;%..iir:`i r....{r:R:i'::{:rt:::::::::::tii:;�•; �: .v::. .. ..:� .::... ::.::.r:�r:'.::.:i��w��{:$:. � .�.:.J.��..1 ��J .! �..�.J� n:..r.l,.......v..n:.}rrH..r.✓f.. One of the most fundamental aspects of sustaining a technology infrastructure is understanding the importance of technology life-cycle support. In order to preserve the longevity of information availability, a life-cycle process must be sustained. It begins with determining customer needs, analyzing the cost/benefit of those needs and feasibility for implementation. Once a technology implemented im lemented it must be maintained, supported, and analyzed. This cycle continues until the technology is no longer needed. If this cycle is Y performed effectively, it provides a quantifiable basis in which to plan future technology needs for the Information Technology (IT) Division's customers (employees, elected officials, citizens). NEEDS ASSESSMENT The needs assessment occurs throughout the entire life-cycle process. A "need” is almost always driven by customer requirement. This includes software and Y hardware implementation and upgrades, and all other initiatives that involve technology. In many cases however, information technology requirements appear to be internally generated by the IT Division. This is due to the fact that in order to implement a customer driven need, other factors relating to the interoperability with other existing or planned technologies must be examined p Y for potential collateral impact. ANALYSIS A business analysis is conducted whenever a customer's needs dictate a businessp rocess change that may require a technology solution. The key emphasis here is determining the valued outcome, analyzing existing processes thatp rovide the valued outcome and determining if the technology solution will prove to be more efficient once the need is implemented. A technical analysis includes determining customer requirements but on a more technical level. It defines technical specifications as they relate to customer needs and develop solutions to ensure compatibility with existing technology and information infrastructures. Technical analysis is incorporated into every aspect of implementing new technologies as well as maintaining the existing the IT Division's hardware and software investment. - 29 - ::::..........:. .-.........:::::.::::.:::... ..........,-.:::...........t.s....... .. .......................:.,..;:.::::.:-:::::::-.>..::-...n:::::-::>:.:;f::. .??y{. ;:..j.: ;:fr:..y.;,,::..rs.;;:p:.r.s-t::u::.r:• ? cG \M ,. T C) .::.: .: :.:: :::.:........... ........:.:.. :::..:::.::::.:: TECHNOLOGY REPLACEMENT The primary purpose of the program is to provide the most current computer technology and software to the IT Division's customers. The secondary purpose of the program is to allow the IT Division to improve technical support to its customers by eliminating obsolete technology from the Town's network, ending support efforts for obsolete software packages, eliminating uncontrolled variety in vendor selection, and reducing a substantial portion of the Town's computer repair and maintenance costs. ■ Computer Replacement: In general, a detailed needs assessment and a chronological methodology (replacing the oldest computers first) is used to determine replacement priority. Given the unpredictability of the computer industry and system prices, it is difficult to say for certain whether the 3-year cycle can be strictly observed. ■ Basic Computer Configurations: Desktop computers will be configured to adequately function within the network environment for a minimum life- cycle of three years. • Optional Configuration Enhancements: Optional enhancements may be added to the base configurations as approved by the Department Head, with the net differential costs being charged to the appropriate Department account. Likewise, laptops may be substituted for the standard desktop units with the approval of the Department Head, and with the net differential costs being charged to the appropriate Department account. ■ Deployment Schedule: Each year, at the beginning of the Capital Improvement Program (CIP) process, the IT Division will identify which employees are to receive the new machines and submit the request for funding. If funded through the CIP, the IT Division staff will schedule deployment during the fiscal year between September and May. • Deployment Strategy: Prior to ordering new equipment, employees who have been scheduled to receive new computers will be contacted by the IT Division staff to obtain personal preference information and data transfer information that is critical to a successful installation. Once this information has been obtained, delivery of the new unit, once ordered, will be coordinated with the end-user. - 30 - ............... ... .....r:.:nr.{a:;;•:;::.;:>•:.;:;{.;:.;:.>:{.;:.:{.>:;ni;_•,,.•:;:':;;:;o-;:{,:.:{:%;r:::r.:;:„:x•::i{...>-rr:.::'...•u{JJ:;:..•m,; .......... ....:.J..r... ..f J...n..n.. ..r...n.Jr............... ............................:•.....r..........:.......r.......r. .............................. :::::..::::::::::;:: nw:::::::: ... .......:•v:-.::.':.:-: ..vr:'n•:•.::....:..;:-..iii i;::!:':is^ii:ii:;•:':v:.w:r+.-i:ri{•%•:+;J-;;.i•y:::.,..' :%'{` v: '-^::i::::ii%:•i%ti ii+i is i::is ii'v:?:i I .c� nom.L.. + FJ\ C.E::� ,.. :�':}�;.. � :<f':: F' ... .. .:,..:....:::- LL<,.• <.:..,. � �.J _� 1 ..J�1..�� �.i,.�....J f ..<:•:::'/.:.:{.,:,rw::•.:•,:c :�:%�i:�•r.iY�.:'.'i5...:.Jr............. iiiri..::: :.:.:.:i.4»:r:r.•r:::vr..r... :......... ..... i r ■ "Trickle Down” computers: The IT Division has established a minimum hardware configuration for computers to be eligible for hardware and software support from the IT Division. Departments should take this into consideration when determining deployment of old computers. If an old computer does not meet the minimum hardware configuration for memory, hard drive size, or processor speed, then the Department may choose to have the IT Division upgrade the old computer to the minimum configuration or better, at Departmental expense. If an old computer g meets or exceeds the minimum hardware configuration, IT will refurbish„ the old computer which includes formatting the hard drive and installing the most current operating system the hardware will support. Likewise, application software will be installed per new user preference according to the capability of the computer. ■ Application/File Servers and Network Infrastructure: Systems management is an ongoing process that involves automated information systems to track utilization rates to determine stress levels on the networks, servers and telecommunications equipment. Reports generated by those automated systems provide an accurate assessment of how the Town's networks and information technology are used in order to plan future system upgrades and replacements that require capital expenditures. Y Generally, application/file servers are replaced or upgraded on a 4-5 year cycle. 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Upgrade Financial and HR Applications Average Rank: 3.14 Explanation: Upgrade Finance and Human Resources applications to provide integration and Intranet access to Town staff. This upgrade will need to accommodate electronic time sheets, electronic purchase orders, and cash register/POS posting to cash receipts. On-Line Bill/Fee Payments Average Rank: 3.43 Explanation: Provide on-line payments through the Town's web site. Such payments would include permits, business licenses, utility bills, court fees, recreational reservations, transportation tickets, etc. Electronic Records/Inventory Management Average Rank: 3.93 Explanation: Provide an electronic records/inventory management system for Police Department, Clerk, Magistrate, and Finance. This system should be a centralized database (SQL) which must also be able to utilize scanners and handheld computers. Upgrade Permits/GIS to SQL Database Format Average Rank: 4.21 Explanation: Provides for Permits Plus and GIS integration and globalization. This upgrade will also allow for easier Internet and Intranet access to these services. Global Access to GIS Average Rank: 4.93 Explanation: Provide Internet and Intranet access to GIS services for Town employees and citizens. - 35 - i:rK{•?:f,Y,.'J•.{`r�:iM.:•ir[-:4X•:4:::.}.v.!{:4:Ox•.4%r4}.v.U:.'lr%Sby!.ry-i::.Ur:.: •v.:..:rv:r:rv::v::.:::v...•:xr::w:v:x�:•-::•+.,.•ix.rx:r.:::r:-.:xv::..... .. .... .... :.r.: v. {.ri{ry,4:4'4:}'{r.}%r•%-:A .4..%........:..JJ......r.5:�....... {. x n n. .. .. ......:.......:f r........ .. r. r.....: .......r.... ... `}' +W:f... Jr ...r:v..e v:r.v.v:•.v::vnv xv:riv:- :::. r... ............ .:. .... ...,n...r.r........r.......r..........r r....r ..{.r. .:.rl... ..i.i,i..i.. fn v:rx:.:wv v:n-x..•�•.r::x•:::r•:rr.: ... .. ...r r........x.............. }"k : .......................... r....r......r. < .. ..... ..r........pi. ...:.i......;nM.'..i. {. ..................n...:. .:.....J.........::...r: .. :f...r:..,.,......:...n..r........:'7 n:3:}.n....:.r.r..rir.......r. .. n.{4. .:k. fl......{..r.i.f..4lf n/{ :'N:• ... .<.........na rfi..n................ .r. ....n............. :.. .........f... .r/ ri$... }y<•ur.:{?4:yin:M.:{n!i!?!n:}}}}}i:?i:r.•[{xw:C• }r..r r..r....:r.. r.r....... ........ ... .v...........,......:..[.....«.....: .:....::..... r.f... ::..::r:..:.:....... r rr...:. FAFIV'V-[19IEIPPI41jVJIL\.-rir' ' :. . :.....:::.. Training Facilities Average Rank: 5.29 Explanation: Provide a centralized location for Town employee training. Facility should accommodate at least 10 workstations with the ability to provide training utilizing various media formats and methods. - 36 - ...... .. .. .. .. :...r •:rr: .w,•r :r.a•iru?4:r'M:•:w:^%J A✓:r+ifdu.C+!'{'.w%ix•'M,:,:•Yl•:F.f}S?hxn:4:4:?•xy,':?•:Px'J.x%ii%:::ivr94i4:Yiir.:r?t i?f%i!4:r}iriFii.<f ........... ................ r:,,..r..r:rr..:r.r.:r.::J!::a,F...0 u•...r??4,4 rnf;yJ/Y:.:,kL:R!.�. ..+Y...,/.....JJfS'S.:...Y.. .:.4:.:r.?,:r ................. ..r.::.::..r..,....r.r.:...,. ..r:.,. .....r...aF.r........a/..r.h L......r..., �::::...f:.. .J.. ../.{.... ::.r:S}ru:?�•.•T:+:x.•r:r.•::.......... :•.5;:.2i?:?:.:.}i: .........................::....:..,.....r.,r,...r..rr...: .............../r:,.t.ui.s..,..w../.. f ,. d..{..r.....,:...J.......a.:. .......... ....r.r...r r r ............ ............r...........:...}....... ,. ..Y... ..../.�..............:.s.:,.S•:••�+:: -r..... ..r:}w}Y:Y::••rsi:....i.....,.. ...... ... ,..r...r.r.:..,:.:r:. ..r.........r......,:..r.:. ...r...:.......x... ..+.».:.?�r ..:.r...,........s.r/ !:. t:::::r.,,•.:...,..... ......... ........... :...:..r:.:.r.r::r:..r. ............r......... ............................... {.....uf..i..?..... ..fi..r..,v+.......r ..s...........J......u./J.,.t.. r.,•........................ ................... .. ..:..r................. .................r........ ...... ..J..,. r.}%r.+::...rr:f:::..r..:�r ;i%i 3:::%•:.1. !, fv....trr..,.................. r.n...r.r.r..r:...r.xr...,v:?•:::r::!.::n:.}}r?.r.....f.J.>::<:.h?!!.n;:•::4}}: .:•rf.: .....r.......:..:..r.. :.....:.....ter. ...+.. .: ............................. r ..................:................ ................ r.}.. rr..?.....t. ....n.. ..r.. .:.:i•::..r�x....n.::.:..,..rn...........•;.:v.::::::::::::::.........................rr.v r.::....:..,r..... ..:1:?•i}'}:4}:.!.}:r.} .......:... .. ,UiJ r ......:� ... .... ............ .. r..}::.v:w;,•..r..:::••:.:./.:}}}r::::::ri}v?•}x•}}i{ii.Ch};'f,.%5,}:i'r:}:i:..r AflDi < ...... ..,...,. ..... ............. f i v..n..,.......r. i\J\ l'i i a. ::!..:...::.,::: .... � �� ✓ '+!!!�... :r?G,?.!:}}r..}:1'r./f.?-:::}/.:rr:.S.3.4J�:J:r.,,..?-::.?•r:::::i•::::fri::�,:..r:.i..,.:......r...fa:nr:....%:�.fJfo��"..4r..::..�... �.::..�:•:::�::.:u?>Y::::4:i}:::.::}::� :..�?iff;.'S;:?`:ii:.>.:. ..... ........ .:rr:-Y}. vffS::.'. ... ..:?S}f:S;:!.. v::.•:r::r::?::r.::::::::r:::.r:v::ri:<>}:•f x}..:fiiff'l.•V::'riiii:�?i?ifl::}iii:4}iii::::::.r:n...r:....... :::: ..:...: Information Technology J:x:':•..Lw.`/.:Y:SfLy.�``•f:''"'4x{{,r 4'C}<:}y::., f.:i:ij:%:%:ir:{!/}':r�r�y,.?. .�14 {y+4+Sf�4'+�//f }:is fh,. l :. "r Y .. ��u^, r r R F:, :.4rjfr.. 04 Bid Sfty VY`5 u tflior .-i:•3i,,`JF}::Ci�•v f}f'+�':,�:.xrJR�%Fh�l N1.:Y t. Manager Finance A:x K ? z i Y..!''{ ; ,C J /}T Y` ';thii:�'";Sr+''���a?,:�•.- }4R�,`"2•y.:s{F:i��:Cr�°}^�•3.hr�`'.rJ`�')ba�YJJ 64 .r::;SYy'x v . LJt% ••. .;%vf.},4,.;:+l.:f/! y?{'•f fJn r:_- i N HR Clea 2 :::..: t. �`. vriqoilli ripszkvitw Legal -GI S f .�;,f '::ti`:ice i:':Ji .rix "}��<:�;;}`:: ,.,Y�}?�- ""K..:Y`o-a., c •k%:?s t.r?' S••xSf%;:''•?-x;f$�c•�,,,p.n`i @ e k xt...: .. �:� k`�Yt,��'Ta•�, ill a}':��;: ��:.t.♦ +J�.:k 7"��t,��c2 2 ,i y,4 h.w-f:YAK•.`�e ;t..vTh�•FV\ �P .,:�,iY Yom:•. K• ::'n„S:AYJ'{%;±JEJ::?vi_Q:�:%:Li""'� �w��hnT`} `f1 . Parks - 37 - ...r........:...nv..r. ..e.r.r.n..:.:.r:::::v..::r::.v:::r::.::::r:».,:..::i.i.v.:n.:..:::...:...,......................................................... . .......:...................... .. ....... .......5...}rrn...:..:.........(........... ..rrrr.......r.n..r.n:.r.:.:.».nr...v.........:.......n.......................:. : i.:::::v.r••:rv:::::::.v::n.::.vr:v,v•v:;r..::::::..i..... ...:....:............u.................r..:. ... ... ..... ...........................................::.....:..:.....:.....:......................:.............. %J:•,'•:ti:i:4'L:::h:::gy:rry:{•t 3:4::;::+.:+:::?r?::::;i..v:::.:::::::v: 11 GIS NEEDS ASSESSMENT - CURRENT AND FUTURE Throughout the last 5 years, the GIS structure for Oro Valley has changed drastically. There has been a personnel switch just about every 2 years, and with personnel switches comes changes in the way GIS functions throughout the Town. The original GIS plan developed nearly 5 years ago proposed a very large GIS organization, as well as a large budget. Since then, the plan has been dramatically refined, and better aligned with the Town's GIS needs and overall goals. When the most recent personnel switch took place in late 2004 with the GIS Analyst position, an opportunity arose to reassess each department's GIS needs, and incorporate them into the overall GIS plan for the Town. Meetings where set up and held to evaluate how departments currently use GIS, and to declare future and upcoming GIS projects. GIS OVERVIEW Currently, GIS for the Town of Oro Valley is implemented and maintained by one staff member, the GIS Analyst. The current amount of data for GIS throughout the Town is approximately 80GB of Data. This includes Parcels, Streets, Riparian Areas, General Plan, PAD Zoning, and many more data sets. The Water Department also creates and maintains their own data sets. This data is maintained by a single Senior Civil Engineering Technician. This data includes a representation of the entire water system. The total data size for Water is around 10GB of data. The size of GIS data to be maintained has increased from less than 16GB of data from 5 years ago, to the current size of around 90GB total. The current server that houses the data is reaching its capacity for the current data load, not to mention the load that will be used for future needs. With the amount of network traffic once the Enterprise system is in place, it will be pushing the limitations of the current GIS server. The server is the backbone to the distribution of the data. Without a functioning GIS server, GIS would not be possible. Most of the datasets are much too large to store on an individuals workstation, as this would also make any type of collaborative data sharing impossible. In addition, with a new server, this would allow for an added level of security of the data. - 38 - :v}}:^'.:.:{.}ivn'F..:C.Y.{.{{.+:.%{i4:++S'3.+n:Jiy:!:•:v"!.:{{.v.<!J.•}}:'.t>{N{rrt{.:{{%l'}rrrSii:-.r•:ii::ii ..... .... ...............:.::::.x::.::::v:+:•:x::::r::r:::::.v,•.v.v+!{{+S}%^ii}'{!{!u.{exJ:{:.y ti!!{•ii:t;v.\{{:.;;r:!;•r:{ ...7.. ../..: .}... • .. ......... .n.r:.J...J...x..JJ r J.r'{..K.:..../..:.1 .v...n.n•.:hi::v::•..:............. +i•.f+:... 1-\P rAD ..< rGa .r\ji \LsI' .r' Most Departments throughout the Town are currently using GIS in one way or another. Whether it be maps for a PowerPoint presentation, or an analysis on different land usages, GIS has become a necessity for many Town staff to function in their jobs. The demand for GIS services increase as more people are educated on what GIS is, and its capabilities. After meeting with individuals from each department, it became apparent that the usages of GIS for the Town are many. Please refer Appendix I - Enterprise GIS at Oro Valley, for a diagram of how GIS is structured. "USERS" & "EDITORS" The first issue that was addressed in the GIS needs assessment meetings was how many people in each Department where actually utilizing the current GIS tools. The total number of people utilizing GIS was divided into 2 categories: "USERS", and "EDITORS". Users where classified as people who utilize the current GIS datasets, and who use the existing data to function in the day-to-day duties. The Editors where defined as people who either create datasets, or modify the existing datasets. The number of current GIS "USERS" is 25, and the current number of GIS "EDITORS" is six. The numbers listed below are the current usages of GIS in the Town. An important point to note is that people who use the Intranet mapping sites are not part of this count. This is because it is difficult to verify who the users are at this time. However, the Intranet mapping sites are being used on a regular daily basis. The Table below depicts the Department's "USERS and "EDITORS" of GIS. Also listed in the table below is a field called "Future EDITORS". This field defines future editors that will be involved in future GIS projects. The individual projects are listed later in this document. Planning Public Building Police Water Information & Works Safety Technology Zoning (GIS) USERS 12 2 9 0 1 1 EDITORS 1 0 0 2 2 1 Future 3 2 2 0 2 0 EDITORS TOTALS: 16 4 11 2 5 2 - 39 - ..}:4:n.4W.4%MY.+3'.-}iEpr,..:LxMv•r..:.v v:.xr: ?::: :::::::...:r.v:r:•::..,:•.vw ::..iv.vrr:nv.v:w:-rv:r:•.v:rrrr:::nv•::::::::..::-r... ...................... ..... ......:.v v:rry:.v.:+v:x:r:vr:::v:::::+.•v.v:..::.vr:•n•.v:.:.v:::::r:r.•:.r.:.v::.:v::::.............. :. .... .. .... ... .... ... v............ .,.;. .. .... .. ... ..:..::::..v.... ....:....: .,v,..i$'isi:4::!:i:!;%ii:i:.:i:•i:tiY:i'r:;::ii`::-i::i'J,•i::'::v i!:i::>-i5:i: ::}'J.:ri!'i'•:?!•i:;t-i}."?;r.;;:rr:::-:r:i:::::}Ai:•!i:•i:•}:i}i:•i}}}}':..!vi:::•ii;iiiiiY.%?•iv. .. 11... .. ..... ... .. .. -�. -.. :. i.�: �:� i%i:i 4:•i'v.:;i:;:'3:4i is lii:i%i-:!::%:':...r..:::.:::.:::::::.:...:.:...... ... ENTERPRISE GEODATABASE Data that is viewed and edited is extremely difficult to manage, as well as time consuming. In the past, when an "EDITOR" wanted to make changes to the data, he or she would make a copy of the file onto their individual workstation, and then make the necessary changes. Then the editor would post the changed file back onto the server, but not overwriting the existing file. This was done for data cataloging purposes. The problem with this businessprocess is that you end up with multiple files, and no one person knows what the most current file is. In addition, the applications that utilize the data, do not reflect the changes made to the data. An example of this is the interactive Town mapping site. The site points to a specific data set, and if that set is copied, changed, and then reposted to the network, the application is still looking to the original dataset, which does not reflect the new changes. Another downside to the current business process of data editing is that it only allows one user to edit the data at a time. An example o this is with the Water Utility data. The Utility is currently converting paper and CAD based maps into GIS format. The conversion job is rather lengthy, with an expected completion time of 2 to 3 years. Currently, only one user is allowed to edit the dataset, which causes the conversion time to take even longer. The basic concept of an Enterprise Geodatabase is to allow for multiple applications to access the data, while also allowing for multiple "EDITORS" to edit the data simultaneously. Many of the applications share the same datasets, such as Parcels, and Streets, making a migration to an Enterprise Geodatabase advantageous. The IT Division is currently in the beginning stages of converting our existing data into an Enterprise Geodatabase format. Once completed, this centralized data access point will also allow for Quality assurance provisions. When an update is made to the data, the capability of reviewing it by an administrator will be there. This assures that the data we provide is up to date and accurate. - 40 - ........................... ........r:r.v,...rlr..•vrv;.::............. .r. r::r..n`/.::::::r:rvv::n........rru... ..;... J I . .... ....cam... .. . ...... :. .............. .. .. 1. i._., J ...J�J ..1 ............r.........-............... .:....r...,.....................r.::v.............. ��.. ... .:... ..:.. Via_ DEPARTMENTAL NEEDS ASSESSMENTS Public Works Currently, Public works has 2 "USERS" of GIS. The current open projects for the department are as follows: GASB34 (Governmental Accounting Standards Board) - This is a Large Scalej roect that is meant to standardize governmental accounting p practices of assets. GIS is involved with this project because of the link to geographic locations of the assets. GIS provides an easy and methodical gra p way capturing turing the data that needs to be reported. GIS also integrates p with Cartegraph, an asset management software, used for storing the value of each asset. This project will increase the number of "USERS" & "EDITORS" of GIS for public works. It will also require a significant amount of time for maintenance of the data. This project will also call for the use of an Enterprise Geodatabase, which will be addressed later in the document. Integration of GIS with Cartegraph is key to the success of the project. Storm Water - The storm water project is a project that was set in place to map the entire storm water infrastructure of Oro Valley. GIS is responsible with creating a geodatabase that will store the datasets. A custom application that will interface with hand held GPS units, to streamline the data capturing procedures is also being created. Future projects that where identified for public works are as follows: PAG Traffic Data - This project involves taking traffic counts from each stop light throughout the town and displaying the data through an interactive g g map on the internet. This will allow for analysis of road usages, as well as incorporating the data into the street & road maintenance repair p g schedule. This data will also be beneficial to the police department, for assigning patrol areas based upon traffic volumes. All the data for this J J project will be stored on the GIS server with the web access being provided from the ArcIMS GIS services. - 41 - i},vh{{iiire:'l..?.=d/::,Y.•r:Y{(;:?��Y?•:j•'^Wh'f•}v.{4y..v:4;•r 4v..:h9£�...::vr::.wxn•::r..:.:::r::ryi:r.•:•w.::::::. ..::•::•::.:v:n••:n.:-:.:.:.:..:. ..... ........... ::::.:.....i..... ::.:.{ :..:::i.{...Sx.•:v...:....r4�r.:•:::::::::u::::;:::...... :.rl.{h�...r:{.:..+...... ;w.{.:: :.:.r.rv......nf:xh:4i!{+.:i r{{{H.i{itis{{4:.i%�t:4:}v:rF.:{:_•::.v:r.vxv:rv: ..... ....4..:C..w..f.... .r..t:.n r.>...v:.r.:...r....::......:,:::::..:.........................::v:::::.��::..:.......r.::v::::::::.:::ri:::::i:::........... ... ...4}i:ry:r.•r.{:{:::.v.v::::::::rrr .._.. ... .:. ..w. w... ..:.......... ..............t........:... ............ .................. ....... r:.. ...{;{fh.%•Gi::{sY:;i< 4:i+h:4;{{-»:-ti{:,;{::::v:..• : J .., .. :. ......� ..4:04711111,,, 11101)„Urti.'Imit ev! ....4.. ... .. ....... ... ..q. .. . ... ,........ ....:r.r. w: . ... ... .. ... ......- :.�:...... � .. .. ..r. . .::Ofl�.. .. : .,., ..... .... ,. .. ....... .....:.. ..... .. w.. .Y.....: ....... ;: ::.....E,.�` :. ..r . .. .:.. 4:v ::4•{!w:.?:w:{.i:.::::i..isi:.i::::::ii::::.:::;::: :i:::... ......::.-.:•::=:'•.:r.,,:;;..u:::r:it{hi:;;'rh;:'4r:�4•r:•:4t..:.:^::::r:ii:;�'- ,.:.......... :::w:w:::::r:nv:r::::r:..:::r:1•::::::.v::fv:.vl iiiii:4;:v:m;:�•:::::n. ::.i::�::'..i1:•.ii:.v::::::::::::r......r..:..h:.....,,.::.:.vr.•S$:::v:::.v............n...:.......:...:n.:::J•::::::::::::..:::h,v�.:::::4 Y:i;:.;:; Linking Electronic Plan Copy to Maps - This involves linking the electronic copies of each street plan to the road that the plan is associated. This will increase productivity, as well as provide data distribution to users who did not have it before. The amount of data storage that this will require is very large, easily exceeding 40GB of data. The web access to the interactive map will run from the GIS server, which in turn will increase the data load on the server. Oro Valley Street Atlas - Currently, Transportation utilizes a third party road atlas for navigation around the Town. The problem with using this is that they are only updated once a year. At the rate the Town is growing, it is not sufficient. Many streets and roads are added to the Town in a year. GIS services will create an up to date street atlas of the Town, which will be updated on a monthly basis. This will also be posted on the Internet for download, as well as selling it for a minimal fee. Utility Data - Access to data such as utility line locations is critical for planning. Currently, to access the data from each utility organization involves a significant amount of research. GIS services are proposing to store the data in a central location, and allow access of the data to the Towns employees. The data will also be updated on a much more regular basis than the current system. The data will be displayed on an interactive mapping site, which will run from the GIS server. This will also increase the data load on the GIS server. - 42 - ......................... .... ..:...:x::r:r.::x.v:..:•r:r:.:�.:::::r v::rn•:.v•�.:v::•::vn•r:n!:�.%ti4:{.i::».vf:,r:ih:i{-}±:{{?jr.;!•:h}F:•±v:4'?;i;:r.-:4•.Y.?ipv..:v4.•r.•<-'ri:::+;}: ...... .......................:•v:::n.:r::n.::..s..............r...r..nr.r.. :•:i:l:r?v... r......-.......:..........h...n............ ....... .r.r.rr ....... .......... •...n...»._::.}':!:::::.:':;:::•:..�::::::::::.v:::::v:v:::::.:::::v.v::.�:::.;:.:::.:}:•:•.y,?a.:i+;ir.?.:•}}};,>;:•}:F::riir;+}+:ri:}:iii'::r.:?{.: ..................................:::.....:.n..x......n......n..r.......n'2.....r..r..............n................:..........................:...........:..::................... ................. !:Y'+•::!!i4..ry.................r. • ........... ...r.n:yr: ...n.. ....................r...............n!..•.r.-}................:..................:....r...............:.................:..:..............:.•. •/!ti+:r:} ... ....n:.r..: Jr..x.r. ................ ......... .......... .................. ....r..r..••.v.:::l�:±.:n:.....;............. ............ ..........r. r...r.. : ......../......... :..:...... ........ ..:n..:..:..........:•.+.:v;ivl::;•:n•.v:.n........r.... }}:i:%?t2i::t.ism'•}}}i}}i+Fi!•:2r{i}T}:i}±:0............. ....... r. ...... ............n............:..u...r.r....... ....r........n..,:................r.r..:.}:..n.............................:...... :ji�i?:........:... .....z.................................:...:.r..:.....................................r.:• rrvr.rY.n... .....iAN. \L i'• :..... .:.l .':: .?tadaguilinnessonsomprim.......: �:f'.:..Y........�• R :... ....... ..":c :. .:.::.::::�:-:::... •:: .:: ::•.... .. ..::::..:.9' Fes+.M .r. .. .. ..... �... ...�...�:...r.. ....�.. ...r.. ..r. .. f,.S.r......i....... ...n.rrr.r.......�:`�. .���fy�r ......... ...............r........:..... ..r.....:.................:...............::r.•. vr5::iif::nij!(.:}i::'1.hiii::Yi:ti??-:r::::..•.n.::.:.::v::..:::.r•..::�v�::::r.r:.::::::::...:../r.•n.v,./..::4:v:Jn:�•;?:wr:;:.............r::i.:':v:x:::.+vn�: :}: :: i}:?h:4•:lh�r/.•%:h./:::-:N:i}i:i}?}}:•i v.rrnnv:J(r L..n.r .... ..r..:. !;•:: .-.....rr.�rf:::r.•r.:.rx.�K:S:<.r::::r,::»rr,.:::r}...r.}..n n...r......r...........r.::::::::....... Planning & Zoning Planning & Zoning is currently the largest group of GIS "USERS". The P&Z staff relies on GIS datasets to function in their jobs. The current projects for P&Z are listed below: General Plan - The General Plan project requires regular updates to represent Changes of the Planning Area. The time for this project in terms of GIS is minimal Be Your Own Planner - The Be Your Own Planner is a web based application available to the public that gives general zoning and tannin information about the Town. The application requires regular planning updates of multiple datasets, such as parcels, and streets. This application was designed to empower the public to lookup their own information and reduce phone calls and staff time to handle public requests. The application is extremely popular. It is currently the second highest Link on the Towns web site. The current process of updating the datasets manually can be automated, to reflect changes daily, as opposed to monthly, by migrating to an Enterprise Geodatabase system. This website is served g from the current GIS server. Since this is the second most popular site on the Towns internet, it requires a large amount of server power. The current GIS server is reaching its limitations as to how much data it can dispense. A new Server would insure the reliability of this website, which is used on a regular basis by the public. Future projects that where identified for Planning & Zoning are as follows: Arc Engine Application - The data for P&Z is generally accessed from an application named ArcView. This application is an out of date application that is no longer supported by the software vender. The cost for one seat of the upgrade software is around $5700.00. This would be a tremendous cost to upgrade all users. What has been proposed to replace this application, at a much cheaper cost, is a two part solution. The first part is to create an application that will allow for viewing of the data through an interactive mapping site, accessed through the intranet. The town currently possesses the software to accomplish this; the only resource needed is manpower. - 43 - ... is ... ..:.y:5y5YJ::�:'f:•.i^:::�;:yi5•..+JJJ•:. ..:Y......JfHnv i::y:•. �� '�'� -'�' .....�... :./1':..i••';{SSI IA{r.:::?::+'...:.v. Wf'n5'.Y N./!fYi'yy!frri it:r:!:.Y:.v:.v::::.:.::•::: .. ..� ..........:- ♦..........:!........... ....5....:i.♦...rr(!•.{..{/.sS:t.v fi ...1.......:. 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The amount of data that needs to be maintained is getting much too large for one user to maintain. This would allow users to create and maintain their own data sets. This solution is one-fifth the cost, and would allow more users to maintain and create data. The GIS Analyst possesses the software development skills to develop this application; however some training would be required to learn all the functionality of the product. Census Data - This project will consist of gathering existing and future census data, and put it into to an easy to display format for mapping. The census data is also used for analysis and projections of issues such as population. With easily accessible census data, the "USER" will be able to produce maps detailing information about its citizens, such as age groupings in certain areas of town. GIS & Permits Plus - The current permitting system of the town is completely independent of the GIS system. In the past, integrating the two systems together was almost impossible because of technological limitations. Permits Plus is currently in the process of migrating to a SQL based system. With this new migration, we will have the ability to tie the two systems together. An example of this would be linking the parcels in GIS to the permits. A user would be able to select a parcel in GIS and pull up all the related permitting information about that parcel. This information could also be dispensed across the Internet with an interactive mapping site. When this migration occurs, and the site is created, it would be expected to be extremely popular with the public. 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'?` .r ... .. .... .. .. ..:.....:. ..�. ,�/y�, .......,................................ ...r: .l:....<:i:r•/,.,ii'ii:�:4rrn v .. .... .. ..♦.. ..: �.. � .ww�. .:...'i:;.!!......... .......:.....:.r �}:}!:•i}'!'-i}:i..y ♦ ::p'J/..•i:{.:rf:.i::ii iii•v it iY r:•(i .. .r. .... ....n ............r.. 4p.....: ��R..�. .�.��.�.�.{...v:.....:................. •.r}. .n♦. vNv::{:!:!.nr..♦•.r:!.:..•A:{:{•/i{.:.::......n./.:.n.rn . w.. .:. ..r. .•... ... �.: n..♦........:..ww1�.IR...�. .{ .....................:v.................. .. ... ...v.v::�:v:^::::v::,v::.:•. .. •:{hw y}:{:.::v!<:.•4{{L%!.i......I... .. ....................................n.• ........rv.;.......;.::•:•....::•v:•.......... ...........n::w:rv:r:::♦::.v::::::..::{•/:....?::?:{:..::.4.{:!.F..;.+.!•..n;.:..w ..0 n::{:n${.�Y.::•. }!v;�.4%:LY•�•<...... nv:w: l,w:r:rlw:• r ..../. ♦..... F.!...r'........4(r!} •.•.•i:............... n•nv.r ..;w :r, v:♦:1., :::»:::.:•:r.:4.J. :!,i:Rwr / .!{»:{r:,::l,<iQ.'}•:♦. r..n..r. ♦..».l.♦...J.. ..w ... .::v .'.wv:»:w::.:::.•: Permitting & ArcPad - ArcPad is an application that runs on handheld computers. It is mapping software that can be loaded with the Towns existing datasets. The usage of this with P&Z would be for a permitting violation application. Field personnel could capture permit violations in the field, with specific data about the violation. Then a report could be generated with the data captured from the ArcPad units. The data could also be used for mapping of certain violations around town. The previous GIS Analyst had started this project. So a good portion of the work has already been completed. The work left would primarily consist of implementing the changes into the current business practices, while also redesigning the application to fit the department's needs. HOA Data - This project is directly related to the ArcGIS engine application. The purpose of the project is change the way the HOA (Home Owners Association) list data is maintained. The current list is maintained in a spreadsheet, and updated when changes are made with the HOA's. If a GIS dataset was created and maintained, we would have a geographic representation of the present and past HOA's. The data would be created and maintained in ArcGIS engine. This would allow for a much more detailed account of HOA activity. Integrate Plats into GIS - This would integrate an electronic copy of the plats in with an interactive mapping site. When a user would select a parcel, they would be shown the electronic copy of the plat for that specific parcel. This would save a tremendous amount of research time having the link to the image from the parcel. The plat images would be stored on the GIS server. Web Reporting Geographic Errors - Since the level of users is increasing in GIS, so are the number of eyes that will be seeing the data. This allows us to set in place a measure of reporting for incorrect data. Web reporting of the data will allow the user to send a report of the area in question across the internet. This will be one more measure to insure data accuracy of GIS. Training Classes - With all the changes occurring in the department relating to GIS, regular training classes will be needed. These training classes will address the new applications as well as any procedural changes. This will also allow the users to meet directly with the GIS analyst to address any concerns or comments. The classes should be held on a regular schedule. - 45 - ..................,:::....................,.::..,.{:.t.....n.........i............{...:......,. ,I....,+:....r...,...,:r:r.,,,,r ..I.r...rr....,r:.-.r. . ...:....n....:....n......,..., ......n v..r. 4'i.n.r....1 n{ {."v-v::r•:.r•r.•r•::v... .vvr .....v... :....:......:..! :. ....................... .....r!...........Y........../..........,.. ...... :........--.N.•:.:Y/.. ..fit•. M%...R:{v,.YY.4?:� yr{:r ......:........................ .. ..:.....................:..r. ,.. .... ....r...-...... .. .........................,............... .-.. .:f•+. :!.wr:%Yx•Y:r-wxr:Y??::a:-r„•- ' 2',:.:%:•i:YYY::+:!i•iYi%ii:::�{:rY>;:iiir,i{.•4?:•:{'. ..r.Y'•>.;•,'•': :sR:siii'{ .. ...... .. .... ♦.. .. � ,.i?"--C".::Y'r'.>ni:!r:{!i!+'viii:r:v:!ri+}ii{i�n::n:I,.. :�(S!.....:�:-: -..�. \\.. ... ...�.:. ..-.. Y..... .- .. : .. ... .... .:.:..... .: ......... �. ... .... r..:.. .:...n,:vr.. ::::. ,.{i:::�:::::,:v:�v::•:.:-:5:.;!..{{r.n..:. .✓..:iY'iiri:^i...- / ....r...... .. ,... :�� w:::::.?:::::::::,:.:..v:.!.:i:.''r......r.Y..{:r•:,Y{vI`•{;:.v::'Y.le.,,r:l.W:•: , .I.rv...n..................r::,..........r.r...r.-.R ::;r:....,.•YY:Jr.:i:•.;-�:r:i.• • ........:..r....,..::.rY.,:Y::-::::r:.�:rrl::.::...::r..:..ri�::r....:-..::.•r:,..,..:,::::::::...............r...rf�:::::.�::.............,.r......r...:::..,....................r.....::::::::::..-+..{n..::,r:.:a..,::..,..........rr......../..rr....r...rl....si.:.......:.,�?:::�-::,.4:..rr!xdo,.�rr..Il.:..-::.•rr,:r:+.,c:r:.Jr+rri.F.r......i.:,.fa.rr.•: Police Currently, the police department has two people responsible for their GIS activity. However, the training of the two personnel is limited. Most basic mapping requests are channeled over to the Town's GIS Analyst; this is due to the lack of GIS training. Attempts are being made to bridge the gap, and to bring the department up to basic functionality with GIS. The department's vision for GIS is to have a semi-automated process that will create maps with the crime data provided from Pima County. The current system requires tedious data conversion to get the data to a useful form. The current process for managing data has no data cataloging features attached to it. This could cause problems down the road, when past and present analysis needs to be done based on data trends. The following is a list of proposed projects with Police. Enterprise Geodatabase- The town currently updates its basic data sets once a month. There is no system in place that notifies Police about the data updates. This problem can be directly addressed with the navigation to an enterprise geodatabase. If the Town is maintaining the data, it only makes sense that the data is shared. This eliminates duplication of work, as well as assuring the consistency of data through out the Town. Once the Enterprise system is in place, this task will be as simple as creating a connection to the GIS server. This transition to shared data will also put more users on the GIS server. Patrol Books - Patrol Books for the cars are currently being maintained in an AutoCAD environment. This means that when a Street or Road is added or changed, someone needs to go in and change that information manually. This results in a duplication of data against GIS. GIS currently maintains all the streets through out the Town. The functionality to auto generate these books is built into the GIS software. The ability is here to take a process that took hours, and change it to minutes, while also maintaining data consistency throughout the Town. The Patrol Books could be updated automatically when there has been a change to the street structure(s). - 46 - s n•: vur+.•, .yry.'rf.^•yy;�!rrCw::tr;'ryir,.•;•.:y,..r�.}m:4,::;•:fi::%;: .............................::••:.........:.......r ...,.:.,.r..nr...nr.,.,.........:.::.r:..si:>:•i.:.:•.o...........:,::.........:....:O.C.•-:�:4 F,^.j.:Y ..a.::,v}{:. ., ..................................... : :..r..:,..:....:..: .....,.:.r...r.r.r.,.....,.r: .../1:.....r. :.............:.............:,.:.}::i•ik-.r: -::nn•r:'•: .......................... ... ........,..:......... :,.......r...r......... ......................•...............:............ .. .,... .........,..: •:r..,r r•:S.:r" nr., ,.i:.......:. ..•........................... .....................n....... :......r....r.......: :...nr.r..r•:.,.::y:r::v:l'�:5!yi:S:1:!�.�.::::. .. r..,! .r.- . .. .. ....+.... ......... .r. ... .. ..... .. .., rv:. .. : .... .. •. .:.. "::i::i'� vJr v;,!•i}:xi x:•:!r:�.r.:..r.•:nry,%:ri'.}:.:::, .:r .....:. ..........,..... Yr..., .. .. ........... .. ... ... ,. .. ... .. � .. .. :. �.. ...i.;:.;:3i-:•.rt}%;<!•rY;C:-y`:i:•s:r r... A:rY r ... ... ............... .• r ... 4I :r.. ................r.. _ � i ,:. .. ... : •+' {.,.`t ... tt..::r:-n:,:•:}::...:. r�r r C ,:.; - :.;�... ... F.i..s..r.......,..� : .. ... :.r.. ,. ..r .. ... t. ..� E�..:::...<.. .. :!.,r....r..::.rr: J :,:.. �...... �. .. ... -.1.: ..{■[{!{:/L.. .. ■([F{,.............n. ... ....: .. TJ ,.I JL ���+��:�i :�I-.T::•�4i.:7M 13 Interactive Mapping Site- The department would like to have two interactive mapping sites. One would be available to the public, which would allow for viewing of data that is public access. Such as traffic incident lactations. The other site would display more sensitive data, such as detailed information about crimes. The site with detailed information would require a user login. This would allow monitoring of who is seeing the sensitive data sets. The applications will be developed by the GIS Analyst. The sites will be served from the GIS server. Theses sites would be expected to be extremely popular by both the public and the Towns employees. This would also put a large strain on the current GIS server. Squad Car Mapping - The current way of navigation through the Town is by the Patrol Books. Eventually the department would like to incorporate GIS functionality into the squad cars. More research is needed to assess the feasibility of this project. The current limitations include the bandwidth available to the cars. GIS data requires a significant amount of network bandwidth, and the current resources do not meet what would be required. With the advancement in technology, this project could be possible within the next several years. With the purchase of a new GIS server, this would ensure readiness for when the time comes to address this issue. With training and collaboration between GIS and Police, the plan is to have a collaborative effort to get Police up and functioning in a GIS environment. Once the department establishes its role with GIS, more functionality could be added. One example of a future project would be crime projections. Crime projections would allow for the department to efficiently place officers in designated hot spots throughout the Town based upon Trend Analysis of crime data. This trend analysis would increase the efficiency of officer deployment for the department. _ 47 - ....... .........:............ .... .......t.............:.............-....r......... ....: ....;.:................::.......::......:............. ,...:............rn ..::::.:.,....r...r....:........r.../..t.:om.::........•.•....•:.:.:..•..:...,..•.r.:.::.•-:...:...:..:. :....:..... ..:-.:.,.:..... ,,.::.. rr4 F3 .,!-' 1\-.1A1, F::::•-:;::::%;: 3-i%:R:.r.:y.;-::?.; ';::i':::4;.,'.x:ii:..:._..r..;..:..t?..:::i•:;•>:t».:•i.n:4n:•:::Ja::it:'4:r:i4.i:ti'r':ai::F•:ir:dnr::r^:r:r.4•4:r+'..:.:t>;':.r:: !!o:r.:.:•:::'x i•-:Fy':'.;;i.sl,:i.i.;::.i:;.;:i..::.:: ::,:i..'u•rJ:.i..•: •:::..:::... ....n Y::r'"::•i.•:'f.n..... :.ti}y Water Oro Valley Water is currently in the process of converting their existing data into GIS format. Their existing data consists of AutoCAD and hand drawn maps. This conversion is expected to take 2 to 3 years. The benefit of this conversion is centralized data management. The Water Utility currently maintains two datasets, one for mapping and one for modeling the water system. This duplication of data requires a large amount of time and effort. Once the GIS conversion is completed, only one dataset will need to be maintained. Most of the departments GIS projects are put on hold until the data conversion is completed. The future GIS projects are listed below. Scanned As-Built Building Plan Link - Once the conversion is finished, all the As-Built plans will be scanned and associated with geographic representation of the As-Built. What this means is; a user will have the ability to click a feature on the map, and see the original installation document of that feature. This will drastically cut down the amount of research time on any feature in the water system. The scanned image data will be stored on the GIS server. The file size of the scanned images is rather large, and would require more storage space on the GIS server. So every user that accesses this data, whether it is an interactive web map, or an "EDITOR", each person will essentially be hitting the GIS server. This will add to the current load on the server. Interactive Mapping Site - The conversion of Waters data to GIS format will give the ability to provide the maps across the internet in an interactive form. Due to security issues, the access to this would need to be restricted to authorized town personnel only. This would allow for users to get instant data of the water system without leaving their desk. This project would also encompass the scanned As-Built project. Tentative Feature Application - This application would allow for the front desk personnel to add tentative water features to the geodatabase. The benefit of this would provide a much more realistic representation of the water system, while also cutting data input time. Once the water feature was installed, the only step to make it part of the system would be to change the status from tentative to permanent. This would also cut down on the amount of time required for logging new features to the water system. This projects feasibility requires the implementation of the Arc Engine application. This was addressed previously in this document. - 48 - '.4:+.•:4:{.vJ??:.%{?4:{?+i:-0t4%!f'!:i.{•Yr:+i:^%•:4:?•:{?jjjj{{{.;{jn:4Xjjjj:h:{j??.;rr.}}:?;:?j?{-i:!?;:!?•: ... ...,-.,.:,�•:::::.:x:,,:,..:::.,:r:n,n•:,.•:..::::::;:.::i,:{{r,r::4:t<?..,.:{.:{;4c4:{<+:fo}}:::ft+v:,x.:?.•• :.'�.. ,/.... ..r................... ...........:...n•::::•r:::.:•,..::•:,:ny,..,.r.:... ...o..!t...........ut...........t. ...........:............f X2......: .. :..:::::::...:::..... }::rr%•::rw:}:}ro-::::�-} .... .. ... I ....... .... .. .. .. .. .. .�...n..r : •:nv.nv/v:vvfS::::•::%?'4 r�:;:i}::};;'s::vr? .... .. .. .. 1 J .... 11,41,,:4411111111111111111111111111111111111111111 i .:..::... L,.i. .. .. .. .:... \ .. 4i ..: .. :x: ... :.,: Integrate Billingwith GIS - The current billing system is completely separate g from the GIS system. Integration of the two systems will allow for a much easier access to the data from billing. It will also allow for mapping of water usages, as well as identify any errors in the GIS or billing systems. Once Water is completely converted to GIS, and the Enterprise Geodatabase system is in place, the integration should not require many resources except for time. Field Data Capture - The Water Utility owns a mobile mapping computer. This gives GPS coordinates on features that are tracked in the field. The department can use these map fire hydrants, valves, PRV's, etc. A custom application will be developed to streamline the data capturing for these specific features. Once the field data is captured, it can be loaded directly to the enterprise geodatabase. - 49 - s :::•:ry},v,44:4}•r..-:4,n,..;: n::.x• :::.:.:::::.x:::.::. vv::n.::.: ::..:x:..v.x.. ... .r:.... {L•::t.4/rn.........::4..Y/........ :•.v:•:.:•nv,».xny:r.v:•::r:.wnvn::-.xn.::.wu:...:v...:::::v w::.:. ..:.:::..:.::.... ..... ♦ 3 (Di\J-fi I\ ...:.v ........,wI,.i�:[:i'.... .f.::..:r.}...•:._�wf.i.�.:.rt':•ww[���-�.:K J... J �.A...3 CI: .L... / ... - .:...../: "n•:- GIS Needs Overview After meeting with each department, it was apparent that there is a strong need for GIS. All the projects listed above only include the large-scale projects. This report does not include the daily Ad-hoc map requests from each department. The GIS services are mainly created and maintained by the Towns GIS Analyst. As the projects listed above are implemented, the workload will out grow one employee. The review of each departments GIS needs shows the future growth of GIS in the Town. By addressing these needs now and planning for the future, the implementation of the projects will be much simpler. The main resources needed to accomplish these task's are: a new GIS server, Arc Engine application, and the migration to an Enterprise Geodatabase system. While these resources have significant costs, an effort was made to find the most cost effective solution for the tasks at hand. The Towns future involving GIS looks interesting and exciting with the implementation of these projects. The more technology expands, the more the pubic expects to see. GIS is now the considered standard for data distribution throughout local government organizations. 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Electronic Government (E-GOV) The use by government agencies of information technologies (such as Wide Area Networks, the Internet, and mobile computing) that have the ability to transform relations with citizens, businesses, and other arms of government. Email Communications comprised of text and/or graphics that are sent from one person to another using corporate networks or the Internet. Enterprise Resource Planning (ERP) A set of applications that automate human resources and finances as well as handle other business tasks. Geographic Information Systems (GIS) An organized collection of computer hardware, software, geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze, and display all forms of geographically referenced information. Internet A worldwide system of computer networks providing reliable and redundant connectivity between disparate computers and systems by using common transport and data protocols. Intranet Intranets are private networks, usually maintained by corporations for internal communications, which use internet -- usually web -- protocols, software and servers. They are relatively cheap, fast, and reliable networking and information warehouse systems that link offices around the world. 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Online services provide an infrastructure in which subscribers can communicate with one another, either by exchanging email messages or by participating in online conferences (forums). Portal A Web site or service that offers a broad array of resources and services, such as email, forums, search engines, and on-line shopping malls. The first Web portals were online services, such as AOL, that provided access to the Web, but by now most of the traditional search engines have transformed themselves into Web portals to attract and keep a larger audience. Uniform Resource Locator (URL) The World Wide Web address of a site on the Internet. www.townoforovalley.com is the Oro Valley's World Wide Web address. Web Page All Web sites are a collection of electronic "pages.” Each Web page is a document formatted in HTML (Hypertext Markup Language) that contains text, images or media objects such as RealAudio player files, QuickTime videos or Java applets. The "home page" is typically a visitor's first point of entry and features a site index. Pages can be static or dynamically generated. All frames and frame parent documents are counted as pages. Webmaster The individual assigned to administering a corporation or organization's web site. Thiserson lays out the information trees, designs the look, codes HTML pages, p handles editing and additions and checks that links are intact. In addition, he or she monitors, routes and sometimes responds to email generated by the site. Web Site The virtual location for an organization's presence on the World Wide Web, usually making up several web pages and a single home page designated by a unique URL. WiFi A local area network that uses high frequency radio signals to transmit and receive data over distances from a few hundred feet to several miles. - 53 - 1ETOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR& COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: APPROVAL OF REQUEST FOR SPONSORSHIP OF TOWN HALL MEETING WITH PIMA COUNTY BOARD OF SUPERVISOR ANN DAY SUMMARY: A request has been received bySupervisor Aim Day to use the Town Council Chambers for the purpose of q p holding a public Town Hall meeting for Oro Valley residents on Thursday, April 28, 2005 from 6:00 p.m. to 7:30 p.m. If the Town Council agrees to sponsor the use of the Chambers for this event, the usage fee and the requirement top rovide the Town with liability insurance will be waived as stated in Town Council Policy#4. SUGGESTED MOTION: T MOVE to approve the sponsorship of a Town Hall meeting with Supervisor Ann Day scheduled for Thursday, -pril 28, 2005 from 6:00 p.m. to 7:30 p.m. ATTACHMENTS: 1. Application for Use of Municipal Facilities from Supervisor Ann Day 1c. 61„,,,L6.., . U Department Head 9 , _ i4 , 4 Town Manager Mar-15-05 10:55am From-TOWN OF ORO VALLEY 5202970428 T-948 P.02/07 F-235 . A t0 :;: TOWN OF ORO VALLEY 'N�EP 1 APPLICATION FOR PERMIT TO USE MUNICIPAL FACILITIES Name of Organization: Puna County Board of Supervisors - Ann Day Districtl Mailing Address: 130 W._ Congress, 11th f.loor,, Tucson AZ 85701 Person Responsible: Ann Telephone: (work) 740-2738 (home) Date of Application: Qj22/O5 Municipal Facility Requested: Oro Valley Council Chambers Dates Requested: April 28 2005 Time Requested _6 : 0 0 pm to 7 : 3 0 pm Type of Event: Town Hall Estimated Number of Participants: 50 Number of Hours: 1 hours Have you used Town facilities within the last 12 months? n� If so, when? Insurance Policy No.: , Insurance Agent: Key issued to: Ann Day -Vali. e mc y SaTelephone: _ 740-2738 Permit Fee Paid: $ Date NOTE: Signature below acknowledges that the authorized representative has read and agrees to abide by all rules and regulations outlined in town Council Policy No. 4. insurance Certification and payment of fees should be attached and submitted at e time o ...plication. Make checks payable to Town of Oro Valley. 11.161, 31aDjos--- Authorized Signature Date Approved: Town Clerk Date F:lforms\municipal facilities 1.--- TOWN OF ORO VALLEY ;OUNCIL COMMUNICATION MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: Repealing Council Policy#1-Local Travel Allowance Reaffirming Council Policy #2 Council/Staff Relationships; Policy #6 Unbudgeted Expenditures; Policy #10 Town Council, Advisory Boards and Commission Members Site tours; and, Policy #11 Standard Request Form for a member of the Town Council to Request an item on the Town Council Agenda SUMMARY: During the March 23rd Council Study Session those members of the Mayor and Council present reviewed the adopted Town Council Policies. It was recommended that Policy#1 Local Travel Allowance be repealed since this policy was enacted prior to the Mayor and Council receiving a salary. was discussed that the followingpolicies were still applicable and should be brought back to Council for reaffirmation. They are: Policy#2, Policy#6, Policy#10, and Policy#11. Policies requiring revisions will be brought to the Council at the May 4th meeting. q g ATTACHMENTS: 1. Minutes dated 03/23/05 2. Policy#1, Policy#2, Policy#6, Policy#10, and Policy#11. SUGGESTED MOTION: I MOVE to repeal Council Policy#1 and to reaffirm Council Policies #2, #6, #10 and#11. / /4 Cr. A , ' Department Head / // Town Manager DRAFT MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION MARCH 23, 2005 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION AT OR AFTER 5:30 PM CALL TO ORDER 5:35 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor K.C. Carter, Council Member Conny Culver, Council Member Helen Dankwerth, Council Member NOT PRESENT: Barry Gillaspie, Vice Mayor Paula Abbott, Council Member Terry Parish, Council Member DISCUSSION REGARDING ORDINANCE NO. (0)05-09 ORO VALLEY ENDOWMENT FUND AND PUBLIC ART (Continued from 2-16-05) Dick Eggerding, President of the Oro Valley Endowment Board of Directors explained the history of the formation of the Oro Valley Endowment Fund, the Council direction to dissolve the Public Arts Endowment Advisory Committee and the designation of the Oro Valley Endowment Fund as a 501(c)(3) and a 509(a)(3)non-profit charitable organization. He introduced the following members of the Endowment Fund Board of Directors: Marilyn Cook, Robert Langwig, and Robert Weede and explained their extensive background with working on endowment funds. He also introduced Consultants Brian Murphy, Financial Planner with Pathways Inc. and William McMorran from California. Mr. Eggerding explained that the intent of the Endowment Fund is to support GOVAC and other community organizations serving the Town, through the solicitation, administration and investment of funds. Its goal is to build long-term endowment funds to make immediate awards in order to further the arts, cultural activities and other services that will enhance the lives of Oro Valley citizens for many years into the future. He distributed handouts of the Oro Valley Endowment Fund Timeline, The Community Foundation Option, and All Section 501(c)(3) Organizations and Governmental Units. Discussion followed regarding: • The 1% for public art program. • The process followed by a developer in contributing to the public art program. 03/23/05 Minutes,Council Study Session 2 • In addition to the 1%requirement for public art, voluntary contributions may be made by citizens to the Endowment Fund for other needs in the community. • Bylaws of the Oro Valley Endowment Fund. • Preserving the confidentiality of donors. • Smaller developments contributing their 1%to art in the community rather than having to place the art at the location of the smaller development. Consultant William McMorran addressed the question by Council Member Culver g re ardin what extent the Town can be involved in the decisions and not affect the IRS regarding standing with the Oro Valley Endowment Fund. He stated that the Fund was set up as a separate entity and the Town is represented through the position of the Finance Director. The Endowment Fund represents the Community as a whole. It is a public organization and is removed from the Council because otherwise, it would be an extension of the government. Mayor Loomis asked that this item be placed on the April 20, 2005 Town Council Agenda for action. REVIEW OF TOWN COUNCIL POLICIES The Council Policies were reviewed and the following recommendations suggested: Policy#1 —Local Travel Allowance—Repeal, • No longer applicable due to salaries paid to Mayor & Council as recommended by the Mayor & Council Compensation Task Force. • Distribute Compensation Study prepared by the Mayor& Council Compensation Task Force. Policy#2 —Council/Staff Relationships— • Okay as is—bring back to Town Council at future meeting to reaffirm. Policy #3 —Vacant. Policy #4—Usage of Town Hall & Facilities- • Legal Department will check to see if$1 million liability insurance policy should be increased to $2 million. • The Farmer's Market fees and usage are handled under a separate contract. • Distribute copies of the Farmer's Market contract to Council members. • Provide a link on the website and add a statement to the Town Hall Usage policy referring to usage fees for Parks, Library, etc. Policy#5 —Advisory Board; Commissions; and Committee Relationships with Town Council and Staff— • Revise paragraph to read "The Advisory Boards & Committees should show personaland professional respect for Council and staff, and recognize staff's administrative and technical expertise. Although such Boards or Committees may 03/23/05 Minutes, Council Study Session 3 disagree with a Council or staff recommendation, there is no need to be harshly g critical or to engage in personal attacks on Council or staff. " Policy#6 Unbudgeted Expenditures— • Okay as is—bring back to Town Council at future meeting to reaffirm. Policy#7 Food Policy for Town Meetings— • Update Resolution No. (R)99-11 relating to a"policy regarding the in-state travel related business meetings, training or conferences"by putting into a policy format and to adjust the expenditure limitations to reflect the inflation factor. • Manager's Office will distribute the monthly report on Council expenditures to the Council members. Policy #8 Council Liaison to Boards and Commissions— • Revise by eliminating the following sentence in Section III "Following the meeting, the Liaison shall prepare a summarization of the events which occurred and inform the Mayor and Town Council of same. " Policy#9 Council Liaison to Amphitheater School District Governing Board— • Town Clerk to e-mail Amphitheater Meeting Agendas to members of the Town Council. • Under Section II A- revise by eliminating "liaison's attendance at School Board • Under Section II C—revise sentence to read "inform the other Oro Valley Town Council members of actions contemplated or taken by the Amphitheater School Board. as they deem appropriate. " Policy#10 Town Council,Advisory Boards and Commission Members Site Tours— • Okay as is—bring back to Town Council at future meeting to reaffirm. Policy #11 Standard Request Form and basic information necessary for a member of the Town Council to request an item on the Town Council Agenda— • Okay as is—bring back to Town Council at future meeting to reaffirm. ADJOURNMENT A MOTION was made by Council Member Dankwerth to adjourn the study session at 7:30p.m. MOTION SECONDED by Council Member Carter. MOTION carried 4—0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk Policy No. 1 TOWN COUNCIL POLICY Date Adoption_08/15/90_ Date of Revision 01/06/99 REPEALED 04/20/05 TITLE: LOCAL TRAVEL ALLOWANCE Page 1 of 1 Purpose and Need for Policy The purpose of this policy is to provide for across the board reimbursements for all members of the Town Council for travel (excluding meals)within the greater Tucson Metropolitan area in order to create ease of administration. This policy supercedes any and all prior adopted policies. II. Policy It is the policy of the Council to provide for reimbursement for official town business for travel within the greater Tucson Metropolitan area based upon a set stipend amount of$150 per month and in other circumstances upon the submission of a receipt to the Town's Finance Director. The Finance Director has the final authority to determine if any submission will be reimbursed and whether it complies with all Town and State policies. III. Procedure The Finance Director is directed to pay$150 per month to the Mayor and Council members. Should any member of the Mayor or Council request reimbursement above the $150 stipend it will require the submission of all receipts both for the initial $150 plus the additional expenses. In those unusual circumstances travel costs shall be paid within two weeks upon the submission of all receipts for the official town business expenses. The Finance Director shall be the sole judge of whether any expense constitutes an unusual expense, constitutes official town business and whether reimbursement shall be made. In case of the loss or absence of a receipt, the Finance Director shall investigate and will make the final determination whether any claim for reimbursement shall be honored. IV. Responsibility and Authority The Town Finance Director is responsible for implementing this policy of the Council. Should any violation, deceit or fraud be found to occur on or after the date of the adoption of this policy by resolution, the Finance Director has the authority to request reimbursement from the guilty party and shall submit the matter to the County Attorney for the determination and implementation of any necessary criminal prosecution. V. Option Any member of the Council has the ability to agree to take the $150 stipend or to simply submit detailed receipts and request reimbursement for those amounts. Council members shall let the Town Clerk and the Finance Director know which option they prefer. APPROVED BY A MAJORITY OF THE TOWN COUNCIL Mayor Date Repealed: Policy No. 2 TOWN COUNCIL POLICY Date Adoption_08/15/90_ Date of Revision 01/06/99 REAFFIRMED 04/20/05 TITLE: COUNCIL/STAFF RELATIONSHIPS Page 1 of 2 Purpose and Need for Policy The purpose of this policy is to foster successful Council/staff relationships to insure that the Council and staff work as a team in order to accomplish the goals and objectives set by the Council. II. Policy It is the policy of the Council to establish appropriate guidelines for Council/staff relations to insure that the requests of staff by council members are: 1. Handled thoroughly and expeditiously. 2. Handled at the appropriate organizational level. 3. Handled with regard to the most efficient use of Town resources. III. Procedure to Accomplish Policy The Council should give instructions to the Town's staff in a manner according to the principles of the council/manager system. For example, assignments should be directed to the Town Manager and should originate from a consensus directive of the Council, not with individual Council members. Council members should contact staff directly only when the purpose is to communicate information; e.g., to report on conditions, describe a problem or request information. Council members should not contact staff with special project requests or utilize large blocks of staff time in order to pursue individual areas of interest. Meetings with staff should be arranged in advance, when practicable, through the Town Manager's Office. The Council should realize that only so much work can be undertaken at one time and should set clear priorities. Page 2 of 2 The Council should show personal and professional respect for staff, and a staff member should never be reprimanded in public. If a problem arises, the Council should alert the manager who can then handle the situation quickly and privately. The Council should also respect the staff's administrative and technical expertise. Although it may not choose to accept a staff recommendation, there is no need to be harshly critical of the recommendation or to engage in personal attacks on staff in order to justify selecting another course. IV. Responsibility and Authority Council members shall be responsible for selecting the most appropriate method, consistent with this policy, of communicating with staff. The Town Manager shall be responsible for maintaining and monitoring an administrative system that accomplishes the stated purpose of this policy. APPROVED BY A MAJORITY OF THE TOWN COUNCIL Mayor DATE: Policy No. 6 TOWN COUNCIL POLICY Date Of Adoption: 03/05/97 Date of Revision REAFFIRMED: 04/20/05 TITLE: UNBUDGETED EXPENDITURES Page 1 of 1 I. Purpose and Need for Policy The purpose of this policy is to ensure that expenditures not previously budgeted for will receive a majority vote of approval from the Council, prior to issuance of payment. II. Policy The Town Council shall be responsible for approving any and all requests for expenditures, not in the Town's budget. The Town Manager shall be the responsible party in bringing forth such requests. III. Procedure to Accomplish Policy All requests for expenditures, not budgeted for in the Town's budget, shall be forwarded to the Town Manager. Upon review, the Town Manager will forward said request(s) to the Town Council for approval. It shall be the decision,by way of a majority vote of the Council, to either approve or disapprove said requests for expenditure. IV. Responsibility and Authority The Town Manager is responsible for implementing this Policy of the Council. APPROVED BY A MAJORITY OF THE MAYOR AND COUNCIL: Mayor DATE: Policy No. 10 TOWN COUNCIL POLICY Date Adoption: 04/02/03 Date of Revision REAFFIRMED: 04/20/05 TITLE: TOWN COUNCIL, ADVISORY BOARDS AND COMMISSION MEMBERS SITE TOURS Page 1of2 I. Purpose and Need for this Policy The purpose of this policy is to establish a protocol for Site Tours to prevent violations of the Open Meetings Law. II. Policy Town Council, Advisory Boards and Commission Members will observe the following when on Site Tours: A Site Tour is a"tour" only and not a public meeting. If more than two (2) Town Council, Advisory Board or Commission Members are present on a Site Tour,proper protocol is that Members may only listen to information given and only ask questions to clarify what exists on the proposed plan. Any discussion, deliberation and possible action regarding changes to the plan must be reserved for a regularly scheduled meeting. III. Other Information Attached is a"Sample"regarding Public Notice to be used for the Town Council, Advisory Boards and Commission Members Site Tours. APPROVED BY A MAJORITY OF THE TOWN COUNCIL: Mayor Paul H. Loomis Date: Town Council Policy No.10 Office of the Town Attorney/ca 031903 Page 2 of 2 "SAMPLE" NOTICE OF PUBLIC TOUR TOWN OF ORO VALLEY TOWN COUNCIL Notice is hereby given to the members of the Town of Oro Valley Town Council and to the general public, that the Town of Oro Valley Town Council will hold a tour open to the public on March 18 2003, at 9:00 a.m. located at the Kachina Conference room, 11000 N. La Canada Drive, Oro Valley, Arizona 85737. A quorum of the full TownValley of Oro Town Council may be present. This is a tour only and not a meeting. There may be information provided and/or questions and Discussion and possible action will take place at a regularly answers during the tour. scheduled meeting. The itinerary for the tour is as follows: Sample Itinerary in Table Format 9:00 a.m. Tour participants arrive at the Kachina Conference Room, 11000 N. La Canada Drive, Oro Valley, Arizona for transportation to the Naranja Town Site property 9:15 a.m. Tour Naranja Town Site 9:45 a.m. Return to 11000 N. La Canada Drive, Oro Valley, Arizona For further information, call Kathryn Cuvelier, Town Clerk, at (520) 229-4700. For reasonable accommodations, call Kathryn Cuvelier, Town Clerk, at (520) 229-4700. Date of Publication TOWN COUNCIL POLICY Policy No. 11 Date of Adoption: 11/17/04 Date of Revision: REAFFIRMED: 04/20/05 TITLE: STANDARD REQUEST FORM AND BASIC INFORMATION NECESSARY FOR A MEMBER OF THE TOWN COUNCIL TO REQUEST AN ITEM ON THE TOWN COUNCIL AGENDA Purpose and Need for Policy u ose of this policyis to establish a standard request form and basic Thep purpose information necessaryfor a member of the Town Council to place an item on a future Town Council agenda; sufficient information to allow staff to prepare a C ouncil Communication on the agenda item; and prevent violations of the Open Meeting Law. II. Policy To ensure that all items requested by Town Council members to be on future Town Council agendas are complete, in proper order and have sufficient information contained in the request for an adequate Council Communication to be drafted by the Town staff it will require Town Council Members to provide the basic information relating to their request as outlined in attached Exhibit"A" ("Sample"). III. Procedure Town Council members requesting agenda items for future Town Council mg supply meetings shall su 1 the history and background of their request; identify the reasons this agenda item is being requested; and statement of estimate of town resources and fundingthat maybe necessary to address the request. (Exhibit "A"—"Sample") APPROVED BY A MAJORITY OF THE TOWN COUNCIL: Paul H. Loomis, Mayor Date: TOWN COUNCIL AGENDA REQUEST FORM DATE OF REQUEST: COUNCIL MEETING DATE REQUESTED: COUNCIL MEMBER REQUESTING: COUNCIL MEMBER SECONDING REQUEST: AGENDA ITEM TITLE: REASON AGENDA ITEM IS BEING REQUESTED: ._ - 1 TOWN OF ORO VALLEY G COUNCIL COMMUNICATION MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR & COUNCIL FROM: Jim Hossley Operations Division Manager SUBJECT: Resolution No. (R) 05- 19 , a resolution of the Mayor and Council of the Town of Oro Valley, Arizona, approving authorization for the Mayor to accept the bid and award of contract to Sunland Inc. for the preservation of public streets in all of Shadow Mountain Estates, Shadow Mountain Estates East and Sunny Slope Subdivisions. BACKGROUND: Public Works staff evaluates all subdivision streets on an annual basis. Through this evaluation it was determined that a rejuvenation/UV sealant and a thin asphalt overlay are required to extend the serviceability and prevent further deterioration of the existing public streets in all of Shadow Mountain Estates, Shadow Mountain Estates East and Sunny Slope Subdivisions. Tire Rubber Modified Surface Seal (TRMSS) is the selected sealant. A Stress Absorbent Membrane (SAM) was selected as the thin asphalt overlay. The contractor for this project (Project No. OV 30-04/05-14, Tire Rubber Modified Surface Seal and Stress Absorbent Membrane of Shadow Mountain Estates, Shadow Mountain Estates East and Sunny Slope Subdivisions) will apply TRMSS and the SAM to rejuvenate streets in the aforementioned subdivisions. The contractor will also do spot pavement replacement, drainage work and supply all traffic control for the project. In response to the advertisement for bids, the Town received 2 complete bid proposals. The bid proposals were opened by Town staff at 2:00 P.M. on March 25, 2005. The following is a summary of the bids received along with the engineer's estimate: 1. Sunland Inc. $ 215,675.93 2. Cactus Transport Inc. $ 299,615.00 Engineer's estimate $ 331,740.00 TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 ATTACHMENTS: 1. Resolution (R) 05-19 FISCAL IMPACT: The Town's Highway Fund has been designated for this project. This project was first identified in the FY 2004/05 budget. RECOMMENDATIONS: Public Works staff recommends the awarding of this contract to Sunland Inc., through the adoption of the attached resolution. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve Resolution Number (R) 05-19 . Or I move to deny approval of Resolution Number (R) 05-19 . Ji Hossle , Operations Q(vision Manager William A. Jansen, P.L own Engineer Chuck Sweet, Town Manager RESOLUTION NO. (R) 05-19 RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF A AUTHORIZATION FOR THE VALLEY, ARIZONA, APPROVING ORO VA � OF CONTRACT TO ACCEPT THE BID MAYOR TO AND AWARD N OF PUBLIC STREETS IN THE PRESERVATION SUNLAND INC. FOR ALL OF SHADOW MOUNTAIN ESTATES, SHADOW MOUNTAIN ESTATES EAST AND SUNNY SLOPE SUBDIVISIONS. WHEREAS, the pavement sealing of Shadow Mountain Estates, Shadow e Subdivision streets is applied in Slope Mountain Estates East, and Sunny p preserve public infrastructure order to and provide for the safe, effective for the public health, safety, and movement of vehicular traffic necessary welfare; and necessary,the Town Council deems it in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Mayor Shadow Mountain Estates, Shadow Mountain to contract with Sunland Inc. for Estates East, and Sunny Slope Subdivision Subdivisions to apply Tire Rubber Modified Surface Seal (TRMSS) and Stress Absorbent Membrane (SAM) to the roads therein; and other incidental work. AND THE TOWN THEREFORE, BE IT RESOLVED, BY THE MAYOR TOWN OF ORO VALLEY, ARIZONA:. COUNCIL OF THE contract authorized to accept the bids and award the That the Mayor is p Mountain Estates, Shadow Mountain Estates with Sunland Inc. for Shadow East, and Sunny Slope Subdivision Subdivisions to apply Tire Rubber Modified Surface Seal (TRMSS) and Stress Absorbent Membrane (SAM) to the roads therein; and other incidental work. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 20TRday of APRIL , 2005. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: tier, Town Clerk Tobin Sidles, Kathryn E. Cuve Acting Town Attorney Date Date TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR& COUNCIL FROM: Jim Hossley Operations Division Manager SUBJECT: Storm Water Utility Commission Annual Report, 2004/05 SUMMARY: Since the Town hired a stormwater civil engineering technician in June 2004, there has been more staff time available for collaborative work with the SWUC members for the implementation of the Town's SWMP. Major accomplishments include some work on all minimum control measures contained in the AZPDES permit, participation at the GOVAC's Jazz Festival in October 2004 to enhance Town residents awareness of the importance of preventing stormwater pollution, preparing and receiving a second ADEQ grant to procure GPS equipment to assist in drainage system mapping activities, and resolution of drainage issues through proposal preparation for participation in the Pima County Regional Flood Control District's Capital Improvement Program funding process. The attached annual report chronicles activities and accomplishments over the past year by the SWUC and Town staff toward fulfilling AZPDES permit requirements as well as involvement in other Town drainage related issues. Additionally, the report describes expected activities for the next twelve months. ATTACHMENTS: The Annual Stormwater Management Program Report to the Oro Valley Town Council from the Stormwater Utility Commission Regarding Activities and Accomplishments RECOMMENDATIONS: Department of Public Works staff recommends approval of the Annual Stormwater Management Program Report. TOWN OF ORO VALLEY 7, COUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve the Annual Stormwater Management Program Report. Or I move to deny approval of the Annual Stormwater Management Program Report. Town :ineer „ , Town Manager March 30, 2005 Honorable Mayor Paul Loomis Honorable Members of the Oro Valley Town Council Council Chambers 11000 N. La Canada Boulevard Oro Valley, AZ 85737 Dear Mr. Mayor and Honorable Council Members; The Stormwater Utility Commission (SWUC) has reviewed the Annual Stormwater Management Program Report, 2004/05 that was prepared by the Town staff. The Annual Report details the progress that has been made toward implementation of the Town's Stormwater Management Plan (SWMP). We accept the report as written and recommend that the Mayor and Town Council approve it. It is obvious to the SWUC that hiring a civil engineering technician has greatly advanced implementation of the Town's SWMP over the past 12 months. The Town appears to be on target and in compliance with the SWMP that was sent to ADEQ in March 2003. The Annual Stormwater Management Program Report, 2004/05 will be the basis for the annual SWMP progress report required by ADEQ each September. The SWUC believes that ADEQ will look favorably upon the Town's progress. Respectfully submitted, ✓�a =�: _� Leann O'Brian Chair, Stormwater Utility Commission Copy: Bill Jansen Jim Hossley Rich Hawkinson SWUC Members ANNUAL STORMWATER MANAGEMENT PROGRAM REPORT to the ORO VALLEY TOWN COUNCIL From The STORMWATER UTILITY COMMISSION Regarding Activities and Accomplishments Annual Stormwater Management Program Report to the Oro Valley Town Council Valley Stormwater UtilityCommission (SWUC) was created by The Town of Oro a y the Oro Valley Town Council in the fall of 2001. The SWUC, a five-member volunteer commission, was created to prepare the Town's Stormwater Management Plan (SWMP) and to advise the Town Council on matters relating to stormwater quality, including the Arizona Pollutant Discharge Elimination System (AZPDES) Phase II permit, flood control and drainage issues, and related funding. THIS PAST YEAR Since the Town hired a stormwater civil engineering technician in June 2004, there has been more time available for the collaborative work involving the SWUC and Town staff in the implementation of the Town's SWMP. As a permit the AZPDES includes six minimum control measures for which p the Town in its SWMP developed best management practices (BMPs) and measurable goals to be accomplished during the permit period, March 2003- December 2007. Annuallyin September the Town is required to submit a report to the Arizona Department of Environmental Quality (ADEQ) detailing SWMP activities and progress for the year. Accomplishments bythe SWUC and Town staff during the year have involved some activityin all six of the required minimum control measures as well as miscellaneous activities involvingdrainage issues and update of the Town's floodplain ordinance. The activities and accomplishments are summarized as follows: I. Public information and outreach: • Compiled fact sheet titled "Town of Oro Valley Stormwater Management Program—Questions and Answers." Fact sheet has been distributed to Oro Valley businesses and residents as well as placed on the Department of Public Works web page. • Distributed Pima Association of Governments (PAG) brochure and poster titled "Prevent Stormwater Pollution" to Oro Valley businesses and residents. • Bean work with PAG to involve the University of Arizona's Water Began Education for Teachers Project (WET) in the AZPDES Phase II SWMP and to expand teaching modules to include stormwater pollution prevention. 2 with citizen groups including Oro Valley Rotary Club, Sun City • Met g p Government Affairs Committee, Vistoso Hiking Club, HOAs, and private p citizens to explain the Town's SWMP and promote the Adopt-A-Wash (AAW) activity. II. Public involvement/participation: • Worked with local artist to develop MW logo that was used on AAW promotional items, brochures, and signage all of which is initially funded through an ADEQ grant to the Town. • Developed, with input and assistance from Bob Kovitz, Public Information Deve p p Officer, the brochure titled "Oro Valley Free and Clean" to explain the AAW activity. • W orked with the Town of Oro Valley's Legal Department and Pima County Flood Control District to develop right of entry/hold harmless permits for MW volunteerg roups to use to gain access to private washes. • Kicked off the AAWJ roject with the following activities. In August 2004, p the SWUC and Town staff cleaned the CDO Wash under and downstream from the First Ave. bridge. Five bags of trash, construction debris, tires and inner tubes, hydraulic hose, and an old computer were removed. The AAWJ roject activitywas officially "kicked off" at the Jazz Festival in p October 2004. SWUC members and Department of Public Works staff manned a DPW booth for the purpose of discussing with and distributing to Jazz Festival attendees information about the SWMP and AAW activity. • Received AAW commitments in the CDO Wash, Big Wash, Honey Bee Wash, Highlands Wash, and some other smaller, unnamed washes. III. Illicit discharge detection and elimination: • Wrote successfulp roposal for an ADEQ grant to procure two GPS units requisite to the performance of SWMP mapping requirements. • Developed stormwater data base elements and began work with Town GIS staff to incorporate information into the Town's GIS system. This capability will greatly assist in the annual reports to ADEQ. p Y • Town hosted activities such as the household hazardous waste collection, neighborhood cleanups, and Christmas tree recycling all of which contribute to keeping waste material from being illegally dumped in local p g washes. Additionally, PPEP crews assist with the collection of trash and debris along Town bike trails. IV. Construction site stormwater runoff control: • Discussion of stormwater pollution prevention plans and possible approaches continues to be a topic during pre-construction meetings as well as being addressed in the review of drainage reports for new development. • Worked with the PAG to begin development of an arid area BMP training course for the construction industry to use in the Pima County area. 3 V. Post construction runoff control: • Worked with Tucson, Pima County, and local municipalities in developing data element needs for a detention/retention basin data base to include y on hydraulic characteristics as well as inspections and information maintenance. Data base elements have been defined and the PAG is developing computer programs. VI. Good housekeeping and maintenance: Sweeping• of Town streets and municipal facilities continued on scheduled basis. VII. Miscellaneous activities: • Resolution of drainage/erosion complaints following the August 13, 2004 storm. • Development of capital improvement program project proposals for six p areas within Oro Valley. These proposals have been submitted to the Pima County Flood Control District to compete in their selection process for County bond and tax funds for the improvement of drainage issues and the elimination of potential flood hazards. • Revision of the Town's Floodplain and Erosion Hazard Manual and advancement of the document through technical review, internally and externally, by consulting engineers, the SAHBA, and the Arizona Department of Water Resources (ADWR). PLANS FOR NEXT YEAR (2005/06): Implementation of the Town's SWMP will continue to be the primary focus. The public information and involvement minimum control measures will involve the continuation of both the distribution of new stormwater pollution prevention material as well as the AAW activity. The incorporation of stormwater pollution prevention educational modules into the science curriculum in schools will be explored through a collaborative effort with the PAG involving the University of p g Arizona's WETro ram. Additionally, we would like to explore a rain gage p g network for the Town, maintained by volunteers, if a source of funds can be identified top rocure the gages and necessary startup materials. Improved knowledge of rainfall quantities and distribution would improve the quality of g future drainage and water-quality studies in the Town. The illicit discharge detection and elimination control measure will emphasize the continued mapping in of drainage systems including the location of features/structures that influence runoff- and water-quality conditions. If specific dump/disposal sites are reported through volunteer (AAW) or routine maintenance operations by Town staff, these sites will be located and documented for entry into the GIS and subsequent reporting in annual reports to the ADEQ. 4 Construction site activities, both during and post, will be continued through p involvement with the PAG in development of the training class on BMPs for arid area construction sites. Additionally, review of existing Town ordinances for compliance with AZPDES Phase II requirements including inspection and maintenance of stormwater control facilities will be initiated. Other activities such as revisions to the Town's floodplain and erosion hazard manual will be made as comments from various levels of review are received. Also, as needed, there will be involvement in drainage/flood issue resolution as well as inprojects, ongoing both on oing and development of ideas/proposals for County fundingof projects, and the revision/update of the Town-wide drainage Cou y model. 5 TOWN OF ORO VALLEY 2 COUNCIL COMMUNICATION MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR & COUNCIL FROM: Jim Hossley Operations Division Manager SUBJECT: Street Maintenance Equipment Rodeo SUMMARY: On March 17, 2005 a state wide street maintenance competition was conducted at the City of Mesa Operations Yard by the Arizona Chapter of the national.Maintenance Superintendents Association. The Town of Oro Valley, Street Maintenance Section competed against the City of Phoenix, Maricopa County, Tempe, Peoria, Chandler, Gilbert, Surprise, Glendale, Goodyear and Mesa. The Town of Oro Valley Street Maintenance Crew tied for 1st place in the overall competition for "Best of the Best", Out of the 10 events they participated in, we won in the following categories: 1st Place in Grader Michael Stevens 1st in Sweeper, Garry Johnson 1st in Traffic Marking, Raymond Rodriguez 2"d in Loader, Eric Salvador 3rd in Ten Wheel Dump Truck Robert Montana 3rd in Crack Sealing Team: Walter Jackson, Julio Lopez, Eric Salvador, Carlos Martinez ATTACHMENTS: None IA) ieLL--.7\,) To ngineer f / ,.' , _ --- L0_,-/a41 i i- Town Manager % TOWN OF ORO VALLEY , 3 CO UNCIL COMMUNICATION MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR& COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Consideration and Possible Direction to the Town's Budget and Bond Committee to Evaluate and Recommend Taxing/Funding Options for Council Consideration SUMMARY: On March 16, 2005 the Town Council considered the Capital Improvement Plan (CIP) for FY 2005/06 through 2009/10. Included in that discussion was a recommendation by the CIP Technical Advisory Committee (TAC) toursue additional funding sources for CIP projects and in particularly, a local sales tax on utility services. p On March 21, the Town's Budget and Bond Committee discussed the TAC's recommendation including a more comprehensive evaluation of taxing/funding options for Town services. The Committee believes that this research would be valuable to the Town Council. However, to ensure that any further discussion is consistent Council's desires and in order to follow appropriate with the Town ppriate protocol, the Committee voted 5-0 to request p formal direction from the Town Council. In order to focus its efforts on possible taxation/funding measures that would have the greatest impact, the Committee would focus its efforts to areas that would include but not be limited to the following items: • utilities sales tax • telecommunications sales tax • "board and booze" sales tax • residential/commercial real property rentals sales tax • food for home consumption sales tax • use tax • primary property tax • secondary property tax • community facilities districts The Committee did not feel it would be necessary to evaluate the bed tax with the knowledge that the Town Council is already considering an increase in the bed tax rate at a future Town Council meeting. ATTACHMENTS: None. F:ICOUNCOMI4-20-05 BBC Tax Direction.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: I MOVE to direct the Budget and Bond Committee to evaluate and recommend taxing/funding options for Town Council consideration as outlined in this communication. or I move to... )(.°T\- Clietad David Andrews, Finance Director i Chuck S ee, Town Manager F:I COUNCOMI4-20-05 BBC Tax Direction.doc TOWN OF ORO VALLEY 4 � , MEETING DATE: April 20, 2005 .OUNCIL COMMUNICATION TO: HONORABLE MAYOR& COUNCIL FROM: David L. Andrews, Finance Director Possible Approval of Ordinance No. (0) 05-09 Rescinding Ordinance Number SUBJECT: Consideration and pp (0) 00-20 and AmendingSection 4-504 F.(8) Public Art Provisions of the Town Zoning Code. SUMMARY: This item was originally considered bythe Town Council on February 16, 2005. At that meeting, the item was referred to a study session which took place on March 23, 2005. The ordinance you have before you this eveningexplicitly recognizes the Oro Valley Endowment Fund as the organization responsible to create and administer arts endowments for the Town by rescinding Ordinance No. (0) 00-20 which will formally dissolve the Public Arts Endowment Advisory Committee. The ordinance also Oro ValleyEndowment Fund" was established in lieu of the "Oro Valley Public Arts recognizes that the " Endowment Fund." kTTACHMENTS: No. (0) 05-09 Ordinance No. (0) 00-20 and Modifying Section 4-504 F.(8) 1. Ordinance N Rescinding Public Arts Provision of the Town Zoning Code 2. Council Communication—March 23, 2005 3. Council Communication—February 16, 2005 SUGGESTED MOTION: I move to approve Ordinance No. (0) 05-09. or I move to... 9U/H David Andrews, Finance Director / . A , _ i. Chuck Sweet, own Manager G:I COUNCILI4-20-05 CC OVEF.doc ORDINANCE NO. O 05 - 09 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, RESCINDING ORDINANCE NUMBER (0) 00-20, WHICH ADOPTED AMENDMENTS TO THE ORO VALLEY TOWN CODE, CHAPTER 6, AMENDING ARTICLE 6-1 ESTABLISHING A PUBLIC ARTS ENDOWMENT FUND AND RELATING TO AMENDMENTS OF THE ORO VALLEY ZONING CODE REVISED, CHAPTER 4, AMENDING SECTION 4-504 F. PUBLIC ART PROVISIONS; ESTABLISHING THESE AMENDMENTS AS PART OF THE ORO VALLEY ZONING CODE PRESERVING RIGHTS AND DUTIES THAT HAVE REVISED; ALREADY BEEN ASSURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER WHEREAS, on December 6, 1995, the Council approved Ordinance No. (0) 95-85, which adopted a certain document entitled "Oro Valley Town Code, Chapter 6, Building", as the sixth chapter of the official Town Code; and WHEREAS, on June 20, 2000, the Council approved Ordinance No. (0) 00-20, which adopted the amendment to the Oro ValleyTown Code, Chapter 6, Article 6-1-6, Establishment of a Public Arts Endowment Fund; and WHEREAS, the Council has determined Chapter 6, Article 6-1-6 adopted by Ordinance No. (0) 00-20, is no longer an operative part of the Oro Valley Town Code; and the Town Council approved Section 4-504 F, Public Art Provisions" as part of the WHEREAS, pp Chapter 4 of the Oro Valley Town Zoning Code Revised (OVZCR); and WHEREAS, on June 7, 2000, the Town Council approved Ordinance No. (0) 00-19 to amend Chapter 4, Section 4-504 F, Public Art Provisions; and Chapter 4, Section 4-504 F provides that all new commercial employment projects WHEREAS, C p . ' tin developments that propose 25% or more expansion and/or change in use shall as well as existing g p contribute one percent (1%) of the building construction costs towards public arts projects; and the Town deems it necessary to amend Chapter 4, Section 4-504 F (7) in order to WHEREAS, by enable fundingof Public Art voluntary donation of the one percent (1%) for the arts to the Oro Valley Endowment Fund, a support organization of the Town that has been incorporated as a nonprofit organization under Sections 501 (c) (3) and 509 (a) (3) of the 1986 Internal Revenue Code. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Town of Oro Arizona that a certain documents, known as "The Oro Valley Town Code" and the "The Valley, Zoning Code of the Town of Or-9 Valley, Arizona, Oro Valley Zoning Code Revised" is are hereby amended as follows: C:\Documents and Settings\dtanncr\Local Settings\Temporary Internet Files\OLK5I\Art Endowrnent.doc SECTION 1. That Oro Valley Town Code, Chapter 6, Article 6-1-6 adopted by Ordinance No. (0) 00-20 is hereby rescinded. SECTION 2. Oro Valley Zoning Code Revised. Chapter Cha ter 4, Section 4-504 F (7) is amended to tions bein shown in ALL CAPS and deletions being read as follows, with adds g shown in Stfikethfeugh text: F. Public Art Provisions 7. Public artwork: art accessible to public viewing at least forty (40) hours a. Shall be defined as each workweek. b. Shall be on-site, UNLESS DEVELOPER ELECTS TO DONATE THE 1% FOR THE ARTS AS PROVIDED IN SECTION 8 OF THIS SUBSECTION, the exterior of the building. Art may be located within the and preferably on buildingin a retail or hotel project,but not in an office project. c. Shall be permanently affixed. kinds of art projects to be considered as public artwork d. Examples of the p J not limited to: sculpture — freestanding, wall-supported or Include, but are p . or paintings; earthworks, fiberworks, mosaics; and building suspended; murals p g features and fixtures, like bike racks, benches, fountains or shade screens, • • artist. A portion of which are unique and/or produced in limited editions by an q used to construct performing art facilities used for and by the l /o may also be thep ublic for the promotion and production of the arts. e. The following generallyare not considered to be art, and, therefore, should not q be offered to satisfy the requirements of this ordinance: ordinary directional or standard such as graphics or color-coded location indicators; mass-produced or "off-the-shelf' playground equipment, fountains, or statuary; most art standard p Y�' • landscaping, which normally would be associated with reproductions, ordinary the project; and the services or utilities necessary to operate or maintain artworks over time. projects where the total building construction . For ALL commercial prof e cost is $500,000 oro Ile mayelect to contribute the 1 /o ($5,000) to the Oro Valley less, the owner/DEVELOPER . Publ • Fund or anyspecifically approved art project in the art fund or to Endowment p Y art profan approved joint 'ect planned for the development that contains the contributor,s • accredited art organizationplacing art within the boundaries of the Town. building or to an g For commercial projects where the buildingconstruction costis $10,000,000 or more, the C:\Documents and Settings\dtanner\Local Settings\Temporary Internet Files\OLK5I\Art Endowrnent.doc owner may elect to contribute that portion of the 1% over $100,000 to the Oro Valley Public Arts Endowment specifically Fundor to anys ecifically approved art project in the arts fund or to an accreditedorganizationplacing art art within the boundaries of the Town. plaque not to exceed 80 square incheds in size identifying 9. Art projects may have a smallp q the work, artist and contributors. SECTION 3. It has been determined that this Ordinance is a public record with three copies of said Ordinance to remain on file in the office of the Town Clerk. SECTION 4. All Oro ValleyOrdinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. subsection, sentence, clause, phrase SECTION 5. If any section, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED Mayor byMa or and Town Council, the Town of Oro Valley, Arizona, this 16th day of February, 2005. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Acting Town Attorney C:\Documents and'Settings\dtanner\Local Settings\Temporary Internet Files\OLKSI\Art Endowment.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 23, 2005 TO: HONORABLE MAYOR& COUNCIL FROM:• David L. Andrews,Finance Director Brent Sinclair, Community Development Director SUBJECT: Discussion Regarding Re ardin the Oro Valley Endowment Fund and Public Art SUMMARY: Council considered an ordinance related to the Oro Valley Endowment Fund. On February 16, 2005 the Town ued the ordinance to a study session and requested clarification and At that meeting, the Council continued additional information formation in regard to the Endowment Fund and public art. you will find information related to certain public arts projects that has been Included with this communication -laws' articles Development Director, Mr. Brent Sinclair. You will also find the by provided by the Community D p S tax exemption letter for the Oro Valley Endowment Fund. of incorporation, and IR p the Council at the February 16 Study Session was to what extent the Town An important question raised by . made bythe Oro Valley Endowment Fund specifically in regard to the Oro could be involved in decisions withGreen Oak o funding. This issue will be addressed by Mr. Bill McMorran Valley 1 /o for public art fun g Consulting, formerly London Pacific Advisors. Mr. McMorran is a consultant to the Fund and specializes in charitable organizations and fund development. ATTACHMENTS: 1. Minutes —February16, 2005 Council Regular Session for Item#6. 2. Arts Projects 3. Oro Valley Endowment Fund—By-Laws 4. Oro Valley Endowment Fund—Articles of Incorporation 5. Oro Valley Endowment Fund—Internal Revenue Service Letter of Exemption 6. Staff Report from February 16, 2005 Council Meeting SUGGESTED MOTION: N/A FACOUNCOAX3-28-05 OVEF.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 U..ebnit‘ 6-r\df`4—#1 David Andrews, Finance Director Brent Sinclair, Community Development Director Ar -1 Ai Chuck Sweet, Town Manager F:ICOUNCOM13-28-03 OVEF.doc 1 6 TOWN OF ORO VALLEY MEETING DATE: February 16, 2005 COUNCIL COMMUNICATION TO: HONORABLE MAYOR& COUNCIL FROM: David L. Andrews, Finance Director and Possible Approval of Ordinance No. (0) 05-09 Rescinding Ordinance SUBJECT: Consideration pp Number (0) 00-20 and AmendingSection 4-504 F.(8)Public Art Provisions of the Town Zoning Code. SUMMARY: 1 the Town Council formed the Public Arts Endowment Advisory Committee pursuant to On February 7, 200 , Ordinance No. (0) 00-20 which directed that the Town create a public arts endowment fund in order to create a perpetual revenue source of revenue to fund meaningful public arts in Oro Valley. One source of funding was identified as developer contributions from the 1% for Art Program as identified in Ordinance No. (0) 00-19, Section 4-504 F.(8) of the Oro Valley Zoning Code Revised. Advisory August 20, 2001, the Public Arts Endowment Committee received direction from the Council to foundation or supporting organization to establish a permanent funding source for �tablish a community pp g g GOVAC and to develop an organization that would allow local residents and businesses the vehicle to make a varietyof charitable purposes serving the Oro Valley community. On November 6, tax-exempt donations to 2002, the Council was notified that Oro Valley Endowment Fund was incorporated as a 501(c)(3) and 509(a)(3) non-profit charitable organization. Its mission statement is as follows: The Fund supports GOVAC and other community organizations serving the Town, through the solicitation, • investment of Its oal is to build long-term endowment for and also, make admtntstration and g immediateorder tofurlher the arts, cultural activities and other services that will enhance the lives awards to of citizens for many years into the future." meeting, the Council accepted the Public Arts Endowment Advisory Committee's At that same me g, � recommendations and dissolved the Committee by way of Council Motion. you explicitly recognizes the Oro Valley Endowment Fund as the organization The item you have beforep y � responsible to create and d administer arts endowments for the Town by rescinding Ordinance No. (0) 00-20 which will formallydissolve the Public Arts Endowment Advisory Committee. Modifications to Ordinance No. (0) 00-19 direct certain ranges of funding of the 1% for Public Arts funding to the Oro Valley Endowment Fund rather than the "Oro Valley Public Arts Endowment Fund". The Oro Valley Endowment Fund was established in lieu of the Oro Valley Public Arts Endowment Fund. ATTACHMENTS: F:ICOUNCOMI2-16-05 CC OVEF.doc TOWN OF ORO VALLEY _OUNCIL COMMUNICATION Pa'e 2 of 2 1. Ordinance No. (0) 05-09 Rescinding Ordinance No. (0) 00-20 and Modifying Section 4-504 F.(8) Public Arts Provision of the Town Zoning Code 2. Council Communication-November 6, 2002 3. Council Communication-January 23, 2002 4. Ordinance No. (0) 00-19 5. Ordinance No. (0) 00-20 SUGGESTED MOTION: I move to approve Ordinance No. (0) 05- 09 . or I move to... 7') Ulailazite-4"— David Andrews,Finance Director iiA,Lea/ Chuck Sweet, Town Manager F:ICOUNCOMI2-16-05 CC OVEF.doc 5 COUNCIL COMMUNICATION TOWN OF ORO VALLEYMEETING DATE: APRIL 20, 2005 TO: HONORABLE MAYOR & COUNCIL FROM: Roxana Garrity, Deputy Town Clerk SUBJECT: PUBLIC HEARING — APPROVAL OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR THE MEDITERRANEAN GARDEN RESTAURANT LOCATED AT 7850 N. ORACLE ROAD SUMMARY: Ana application byMr. Emad Alwer and principal has been submitted for a Series 12 (Restaurant) Liquor pp License for the Mediterranean Garden Restaurant located at 7850 N. Oracle Road. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days commencing February 16, 2005 on the premises of the applicants' property. No protests were received during that time period. Chief of Police Daniel Sharp has conducted a background investigation on the applicants and has no objections to the issuance of the Series 12 Liquor License. (Series 12 Liquor License Description: Allows the holder of a restaurant license to sell and serve spirituous liquor solelytion on the premises of an establishment which derives at least forty percent of for consumption its gross revenue from the sale of food.) ATTACHMENTS: 1. Memorandum from Police Department 2. Liquor License Application 3. Arizona Department of Liquor Licenses and Control Description SUGGESTED MOTION: 1 move to recommend approval of the issuance of theSeries 12 Liquor License to the Arizona State Liquor Board for Emad Alwer and principal at the Mediterranean Garden Restaurant located at 7850 N. Oracle Road. , cr. , D • int Head , ,_ _ - . Town anag-r .11'.\-4-Y-- it?/ r 1 000 N. La Canada Dr. � Oro Valley, Arizona 85737 { • hone (520) 229-4900 FAX (520) 797-2616 �; DANIEL G. SHARP, Chief of Police www.ovpd.org A. LADED ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" TO: Kathryn Cuvelier Daniel G. Sha FROM. , RE: Background round Investigation, Application for Liquor License Mediterranean Garden, 7850 N. Oracle Road Principal; Emad Yacoub Alwer 2004,the Oro ValleyPolice Department completed the standard On March 12, background investigation on the Mediterranean Garden Restaurant and Principal Emad Alwer. p The Oro Valley Police Department has no objections for the issuance of a liquor license to The Mediterranean Garden Restaurant located at 7850 N. Oracle Road. • ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor 400 W Congress #521 Tucson AZ 85701-1352 Phoenix AZ 85007-2934 J (602) 542-5141 (5 )628-6595,e• O. (/' APPLICATION FOR LIQUOR co,. ,‹) TYPE OR PRINT WITH BLACK INE: • � '� Managers activelyinvolved� day t�daY Notice: Effective Nov.1, 1997,All Owners,Agents,Partners,Stockholders,Officers,ori g operations of the business must attend a Department approved liquor law training course or provide proof of attendan!evithin the last five years. See page 5 of the Liquor Licensing requirements. SECTION 1 This application is for a: SECTION 2 Type of ownership: 4INTERIM PERMIT Complete Section 5 0 J.T.W.R.O.S. Complete Section 6 91 NEW LICENSE Complete Sections 2,3, 4, 13,14,15,16,17 0 INDIVIDUAL Complete Section 6 0 PERSON TRANSFER(Bars&Liquor Stores ONLY) 0 PARTNERSHIP Complete Section 6 , , J)1 Complete Sections 2,3,4,11, 13, 15,16, 17 C;` ,CORPORATION Complete Section 7 ,) LOCATION TRANSFER(Bars and Liquor Stores ONLY) ❑ LIMITED LIABILITY CO. Complete Section 7 Complete Sections 2,3,4, 12, 13, 15, 16, 17 0 CLUB Complete Section 8 0 PROBATE/WILL ASSIGNMENT/DIVORCE DECREE 0 GOVERNMENT Complete Section 10 Complete Sections 2,3,4, 9,13, 15, 17(fee not required) 0 TRUST Complete Section 6 0 GOVERNMENT Complete Sections 2,3,4, 10, 13, 15, 16,17 0 OTHER Explain SECTION 3 Type of license and fees: LICENSE#: /1-.1O'5(cl(.9 I I. Type of License: ` 2.Total fees attached: $ W' APPLICATION FEE AND INTERIM PERMIT FEES(IF APPLICABLE)ARE NOT REFUNDABLE. A service fee of$25.00 will be charged for all dishonored checks(A.R.S.44.6852) complete this section 9:1 SECTION 4 Applicant: (All applicants must ) ; ,7_ Mr. /..7c,n0,9 Name: Ms. (-4..s-C:4) 6"/'''7/? 1.Applicant/Agent's ?) 171/7 (insert one name ONLY to appear on license) Last First fiddle 2. Corp./Partnership/L.L.C. /`• C-/7 i 1 Mk- ( y . Exact[ as it appears on Articles of Inc.or Articles of Org.) Iv IQC1DI 3. Business Name: 5 r' ei �� / � 6''/9,g�/� (Exactly as it appears on the exterior of premises) -r-,,,,cm-k_, r :f 6 0 4.22(' CI//C!----/-. E/J' _ /2'V'?i9 7�`�.S4. Business Address. �j � ,�' _ (Do not use PO Box Number) City COUNTY Zip 5. Business Phone: 5'20 S`7Residence Phone:(526 );), - /16,1 6. Is the business located within the incorporated limits of the above city or town? WES ONO 7. Mailing Address: C ,V 71 oieipc.tc ,eD . i N 2- c6C- (2) City State Zip 8. Enter the amount paid for a 06,07,or 09 license: $ (Price of License ONLY) p DEPA TME T USE ONLY Accepted by: Aii Date: 9O OS Lic.m rb\O 36(0 I Fees: __AGQ____ _0_0 $ Thg 4`) Application Interim Permit Agent Change Club F.Prints TOTAL PROCESSING APPLICATIONS TAKES APPROXIMATELY 90 DAYS,AND CIRCUMSTANCES OFTEN RESULT IN A LONGER WAITING PERIOD. You ARE CAUTIONED REGARDING PLANS FOR A GRAND OPENING,ETC.,BEFORE FINAL APPROVAL AND ISSUANCE OF THE LICENSE. LIC 0100 05/2004 *Disabled individuals requiring special accommodation,please call(602)542-9027. il * 1,,x 9,-41 SECTION 7 Corporation/Limited Liability Co.: . r?-1PiD" EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT"TYPE FIN ERPRI ARD,AN r 24 FEE FOR EA H CARD. CORPORATION Complete questions 1,2,3, 5, 6, 7,8. ❑ L.L.C. Complete questions 1, 2,4,5, 6, 7 and attach copy of Articles of Org. and Operation Agreement. c&r 1. Name of Corporation/L.L.C.: 7):2(.2-=:47,7l�` � �:��'!�� /=�fC�� i�. C (Exactly as it appears on Articles of Inc.or Articles of Org.) 2. Date Incorporated/Organized:/0x5Av State where Incorporated/Organized: 'i A_AA3 3. AZ Corporation Commission File No.: , , --1 Z . Date authorized to do business in AZ: /C'/, /c. 4. AZ L.L.C.File No: Date authorized to do business in AZ: 5. Is Corp./L.L.C.non-profit? ❑ YES O If yes,give IRS tax exempt number: 6. List all directors,/officers,controlling stockholders or members in Corporation/L.L.C.: Last First Middle le Residence Address City State Zip 3.7 / .P ,/ h //9c.-oei �`""i �'�cc �' r=? 2 c, -q/55'=,- 41 . C/9/)7/Ar0 ,fi,/ in ( ,? "' r! (ATTACH ADDITIONAL SHEET IF NECESSARY) CD 7. List stockholders or controlling members owning 10%or more: CD ;U Last First Middle %Owned RPcidence Address `city Statcip 'Z'()/ ig t,,-/ A 3 7 5677 v _ EFF .5 0 0? 6cti„,,;‘, 0v 0..- spc//'S/‘'Act'1-* 0/0 0/0 S f (ATTACH ADDITIONAL SHEET IF NECESSARY) 8. If the corporation/L.L.C. is owned by another entity,attach an ownership,and director/officer/members disclosure for the parent entity. Attach additional sheets as necessary in order to disclose real people. SECTION 8 Club Applicants: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT"TYPE Fl ERPRINT CARD,AND$24 FEE FOR EACH CARD. 1. Name of Club: Date Chartered: (Exactly as it appears on Club Charter) (Attach a copy of Club Charter) 2. Is club non-profit? ❑ YES 0 NO If tax exempt,give IRS tax exe . number: 3. List officer and directors: Last First Middle Title Residence Address City State Zip (ATTACH ADDITIONAL SHEET I' NECESSARY) 3 • pro' S f Noir Arizona Licenses . , fr A N ,IS FLASH! NEP, RULEa. RENEWALS ONLINE FORMS 800 W.Washington,5th Floor 400 W. Congress,#521 Phoenix,AZ 85007 Tucson,AZ 85701 Phone: (602)542-5141 Phone:(520)628-6595 Fax(602)542-5707 Fax:(520)628-6620 E-mail: licrE ?azll.com Hours: Monday through Friday 8:00 a.m.to 5:00 p.m.except holidays. License Types: Ser es 12 Restourant IA LC License • Non-transferable Home• m On-sale retailrivile es Striving t p g Renewals ..�.... ............._.............•_....�. Note: Terms in BOLD CAPITALS are defined in the glossary. Arizon4 eRa,<,tat+aKf<.K<..fRR.<ta •<a<N<!<R .t KY.M.<R t .Ka<F<M QRS.«••.....Ka..<<e ...r ...««<.<•[. .nK<<o•.R++<[.<KR a<.. M1 <R.M14<.«.<.. T.R t <.. ._<K.<..<.. «... .....K. R .. ...M1aK. M1Ka RR...... licensing PURPOSE: C , r the holder of a restaurant license to sell and serve spirituous liquor solely Training Allows for consumption on the premises of an establishment which derives at least forty p percent (40%) of its gross revenue from the sale of food. Information : ADDITIONAL RIGHTS AND RESPONSIBILITIES: FAC awrestaurant license must file a copyof its restaurant menu and An applicant for a Restaurant Operation Plan with the application. The Plan must include listings of OVERVIEVA6out LICENSING LLC all restaurant equipment and service items, the restaurant seating capacity, and other information requested by the department to substantiate that the restaurant will operate in compliance with Title 4. G LO ssp Query TERI The licensee must notify the Department, in advance, of any proposed changes in the seating capacity of the restaurant or dimensions of a restaurant facility. Comments LICENSINC • A restaurant licensee must maintain complete restaurant services continually during the hours of selling and serving of spirituous liquor, until at least 10:00 p.m. daily, if any spirituous liquor is to be sold and served up to 1:00 a.m. On any original applications, new managers and/or the person responsible for the day-to-day operations must attend a basic and management training class. A licensee acting as a RETAIL AGENT, authorized to purchase and accept ._ w. DELIVERY of spirituous liquor by other licensees, must receive a certificate of registration from the Department. A PREGNANCY WARNING SIGN for pregnant women consuming spirituous liquor must be posted within twenty (20) feet of the cash register or behind the bar. Interim Permit fee: $100.00 Upon approval: Final fees (full year): $2,000.00 Final fees (half year): $1,750.00 Annual renewal fee (includes SURCHARGE): $585.00 ARIZONA STATUTES AND REGULATIONS: ARS 4-119, 4.201, 4-202, 4-203, 4-205.02, 4-205.06, 4-209(B)(12), 4-209(D)(12), 4-209(J), 4-213, 4-222, 4-261; Rule R19-1-214, R19-1-231. top of page wry4(✓K:'[MY,q[ny{%r/4.lryY<'/<L%N�.FR<[fU:«.'N/.tf%//bf[�'/?KHWNK{<K:+I/rfM/NX'!S[>INLLf+>NL[<H��L./<p•�Yll:.fU:�:�::[b4V//.4W<f%f/K.C<i<Y!yT//f1[(:'l.lA+:.[k/bB AtXCiW.[KM>.(•'«C•'L</4:�N.^.[AI.G'd/t[<!�fN.<Y://.K[fUll>L'<G<.Y Y±t(.[L�,fM+kU.F✓/<�4:w/�/fN/<MLB9Y+�<npr�K4�>t6K/[l+fN[tGl<•?(/iN1K<+ffi/.(MtH/.L/�[[.)eH(M« HOME PAGE RENEWALS LICENSING F RA!NI!NI G INFO RMAT ON ABOUT r ► : C QUERY ADLLC: Arizona Department of Liquor Licenses &Control Copyright;©1997-2004, all rights reserved. design by 1 . . ••••••••• '''-igifit,evA;;4iv7•• .41/1.11-'411.7,••----.';'.',:c:-..:::41•::::,-.ii::i:i";-'-'4,4114.;•:,::;:;:.:,',':".''',...-1::;,.:,,,i:g,,,, --„.,,,,:•:•:::•::.:0';, -•,..,V..,:z3:' . ........,,,, ,, \ .,.... .. . _ . . ., ,ct,___, \.c4- fe_,. v.,. \ 1 n• CD 0 ,A cy ,t,- CD fp til .. . *• \ "- e.- 0-i --i 51 A., © eD = , , , \ Ow .. \ .k•,\ , • '' ' .. f t, ft) , • 4 ' . n FD'- r.t. = ( 444\ ----- ,, .1 .1 *0 C . ,..... ,„..., 0— A: n = p C Caw = elD • 0 P ciEs S A., eir __ ...., ,,. ...„.. .4. csr, cn ,,.. .1 ,..p. eD p 4 V•1 W c r\ ------. 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T., eg- us• ...... s., NNO_ Z -p CD ,.1 cL, *13 1 ' .. c r" E: cel, 0 a i v p.- ft is: 0. LA O 1:71 to et � o 2 0 i 01"1"3 4 06 C ilk A; . )1"1"3 el, ..... = tml / 4 1-:- - , . crcr.I = , e„ © ei, *.iq �� Com' o a. it ^ E. = e t i , , ,,,�J . F Q ,d =r Lin -1 .\.4, \ 4 A., . . . ... O ,\ fp °d o n cwt o ` c a 0e) -..., oXI , 1 " r•-•:.) p 7:, < ,:,-,:ii: c, 4, g. P ` 1,-..-) N.) .mow, T,;,-1 to Fir . ,, :a: ' '-i ,.., 1 NI \I ' „,, 1\/ . --'- et cp 14 N. ' \- 1 %,. ib. 1) F -.11:- az . *k N .1'1 '-. .. " I‘D"' :;---8 ;fp i CS c..." Tk.N. a ,...1 It C.: 717 eT C. 0 cr Fi = r ci ii 6 TOWN OF ORO VALLEY `'S,TAFF REPORT TO THE TOWN COUNCIL MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR AND COUNCIL FROM: Robert Conant, Senior Planner ORDINANCE PUBLIC HEARING — INANCE (0) 05-14 , OV9-04-10, PLANNING RESOURCES, REPRESENTING DEVELOPMENT SITES LTD., REQUESTS REZONING FROM R1- 144 PRESIDENTIAL WITH 144,000 S.F. LOT MINIMUM) TO R1-36 (RESIDENTIAL WITH 36,000 S.F. LOT MINIMUM) FOR PROPERTY LOCATED ON THE SOUTH SIDE OF TANGERINE ROAD NEAR CAMINO DEL PLATA AND JUST NORTH OF THE WILSON SCHOOL, PORTION OF PARCEL 224-11-0190 OWNERSHIP: Rick Sathre, President Development Sites Ltd. 710 West Bangalor Drive Oro Valley, Arizona 85737 AGENT: Carl Winters, Principal Planning Resources 270 N. Church Avenue Tucson, Arizona 85701 Fax 628-7637 PETITIONER'S PROPOSED USE AND STATED REASON FOR THE REQUEST; g rezonin would allow the development of 19 single-family lots on the 17.57 acres The applicant states that the consistent with the General Plan. BACKGROUND AND NEW INFORMATION: The previous proposalrequestedrezoning from R1-144 to R1-36 for a 20 lot subdivision on 17.57 acres. The Town Council denied the rezoning on September 8, 2004 (minutes attached). The primary issues raised by p the Town Council are as follows: not indicate how the 30% grading • That the proposal did restriction imposed by the U.S. Fish and Wildlife Service would apply 1 to the western half of the property that is not part of this rezoning. acre site is included in the Site Analysis for the project, but the western14.8 acres are not The whole 32.37 this rezonin request. Through the Site Analysis, the applicant has shown that the subject to a density change by g grading will be less than 30% of the 32.37 acre site. fhe applicant has agreed requiring to a condition re uirin inclusion of both the east and west portions of the site (32.37 future preliminaryand final plats. The plats must indicate compliance with the open space acres) within the standard, by delineating the 30% maximum disturbance as required by the U.S. Fish and Wildlife Service on the entire 32.37 acres. TOWN OF ORO VALLEY 1 OWN COUNCIL STAFF REPORT Page 2 • That the applicant needed to do further work with the surrounding neighbors to resolve issues. Neighborhood meetings have been held as discussed later in this report. Most of the abutting neighbors have stated that theywish the property to remain vacant or be developed as zoned, which would be 3.3 repeatedly p p y acre lots. To date, a consensus based approach has not been achieved. • Concern the area should retain a rural character. The applicantpp one provide has dropped lot to a buffer of approximately 50 feet to the nearest resident. The number of lots mayfurther decrease to meet a minimum buildable area requirement of 12,000 square feet per lot. • The area has not matured to meet the density specified by the General Plan. The density prois consistent with the current General Plan designation of Low Density Residential (0.6- 1.2 Du/Ac). The following table provides an overview of surrounding General Plan designations: Orientation General Plan Designation Land Use North Rural Low Density Vacant Residential (0-0.3 Du/ac) Springboard South Schools Wilson School East Low Density Residential Residential (0.6-1.2 Du/ac) Medium Density Vacant Residential (2.1-5.0 Du/ac) Neighborhood Commercial Vacant West Rural Low Density Residential (0-0.3 Du/ac) Vacant SURROUNDING LAND USES: Orientation Zoning Land Use North R1-144 Vacant Residential South R1-144 Wilson School East R1-144 Residential West R1-144 Vacant Residential SCHOOL IMPACTS: Correspondence from Amphi School District indicates the following as related to this rezoning: F:\OV\OV9\2004\9-04-10\Reports\TC.RPT.doc TOWN OF ORO VALLEY _OWN COUNCIL STAFF REPORT Page 3 Students Generated Capacity Cumulative Enrollment By this Rezoning with this proposal Wilson School K-5 9 750 661 Wilson School 6-8 4 800 782 Ironwood H S 4 2250 1667 The applicant has satisfied Town Resolution 04-15, which requires applicants to meet with the School District. TENTATIVE DEVELOPMENT PLAN: The Tentative Developmentsubmitted for the site is in conformance with the requirements of the Plan Riparian Habitat OverlayDistrict, the Tangerine Road Corridor Overlay District (TRCOD), Design Guidelines and other provisions of the OVZCR. Tangerine Road Corridor Overlay District: TheJ ro'ect lies within the Tangerine Road Corridor Overlay District and as such is subject to a fifty (50') foot p g setback from Tangerine Road as a natural buffer and a thirty(30') foot setback to the house. The TDP conforms to the provisions of the overlay district. Riparian Habitat Overlay District: The TDP for theJ ro'ect respects the riparian habitat as a common area to be maintained and protected by the p homeowners association. The lots are platted into the riparian area. Staff has added a condition to ensure that the riparian area is protected as follows: Permanent, view fencing shall be installed along the fifteen (15') foot riparian apron, except where was access is provided in common areas. The condition is currently a note on the TDP and will be placed as a note on the Preliminary and Final Plats. Wildlife and Vegetation Impacts: Currently, property theis undisturbed desert with a wash traversing the site north to south. The topography of the site is relatively flat with an average cross slope of 3.02%. Vegetation on the site includes Mesquite, Saguaros, Palo Verde and Barrel Cactus. The vegetation within the project area is representative of the Arizona Upland Subdivision of the Sororan Desert. Arizona Fish and Game has indicated that cactus ferruginous pygmy owls have been documented as occurring in the (3-mile area ect J ro' buffer). The USFWS indicates that a single male owl does live near, but not on the p nro'J ect site. The developer/applicant has agreed to abide by the recommendations of the USFWS which include: • Site disturbance of not more than 30% for the entire 40 acres. F:\OV\OV9\2004\9-04-10\Reports\TC.RPT.doc TOWN OF ORO VALLEY OWN COUNCIL STAFF REPORT Page 4 • The C C&Rs for the projectby will be enforced the Homeowners Association (HOA) and provide for the designated natural open space. A report outlining the condition of the natural effective monitoring of gn p p open space will be preparedprovided and to U.S. Fish and Wildlife on an annual basis. The CC&Rs open space within this project will undergo prior review by U.S. Fish and Wildlife. related to the natural p• The required State Subdivision Report will include full disclosure to all new buyers within the subdivision that the natural open space is not to be disturbed. • The primary riparian area will not be disturbed beyond the need to "loop" utilities, and such plans will be presented to U.S. Fish and Wildlife for review. • As with all plats the e Town of Oro Valleywill accept responsibility for the ultimate enforcement of the for protectingthe natural open space should the HOA fail to do so, including providing requirements p p open to U.S. Fish and Wildlife that the o en space is protected. Tying the CC&Rs to the Final Plat will convey legal right of enforcement to the Town of Oro Valley. and CC&Rs include a provision that any disturbance will be reported not only to the HOA • The Final Plat for enforcement, but also to the Town of Oro Valley, which will have legal right of enforcement (as with all plats). The above items have been incorporated into the Site Analysis. Bufferyard and Viewshed Impacts: The bufferyard Tangerine shownalongTan erine Road is in conformance with the requirements of the zoning code. No other bufferyards are required. Traffic Impacts: proposed subdivision would be through a single local street intersecting with Tangerine Road. Access to the Increase traffic created by the proposed subdivision would be incorporated into the area highway network by installing a west bound left turn lane and an east bound deceleration lane at the intersection of the local road and Tangerine. An additional 100-foot dedication of right-of-way will be required for future Tangerine Road expansion. Grading Impacts: grading A type 2permit is required to construct streets, utilities and drainage improvements. Each custom graded lot will require a type one grading permit to grade the buildable area of the lot. Drainage Impacts: Existing drainage from the north to south will be maintained. Onsite drainage will be conveyed to the existing vash by street flow and sidewalk scuppers that will discharge to constructed drainage channels. Detention will beprovided so that post development runoff will not exceed the pre-development runoff. F:\OV\OV9\2004\9-04-10\Reports\TC.RPT.doc TOWN OF ORO VALLEY 1 OWN COUNCIL STAFF REPORT Page 5 Recreation and Trails Impacts: applicant provide one acre of recreation per 85 dwelling units which would result in The OVZCR requires the to a 2,292 square foot area. pp The applicant has agreed, because of the relatively small number of lots and corresponding recreation area, that an in-lieu fee would be more appropriate as provided for in the OVZCR Section 4-305.F.5. Parks and Recreation staff agrees with this approach. The nearest recreation area for this project is the West Lambert Lane Park. The fee will be used to upgrade or help enlarge recreation areas elsewhere in the Town. Police: p The Police Department has reviewed the Tentative Development Plan and expressed concern that there be barriers to the school site south of the project and that they have access through the gate at the entrance adequate off Tangerine Road. A safe route to school should be provided from this subdivision to the Wilson School immediately south. Byprovidinga walking path to the school there will not be the necessity of busing immed y elementary and middle school children from the project. A condition has been added in Exhibit A requiring the developer and/or the builder to meet with the School District to create a safe route to school. At the time of Preliminaryand Final Plat privacywalls will be shown for construction between the lots that abut the school to prevent access, a condition has been provided in Exhibit A. A key pad ad for the entrygate, with a code for the Police and Fire Departments, will be provided. The developer or builder at the time of construction will consult with both the Police Department and Fire Department on the appropriate programming for access by emergency vehicles. Water Impacts: The Oro ValleyWater utilitywill serve the project and information on water impacts has been included in the site average analysis. The dailydemand will be 137 gallons per person per day and the total demand will be y g 8,220gallonsper day. The developer will be required to pay for the infrastructure improvements, which will y p consist of the extension of a 12-inch main from the Assembly of God Church property on the north side of Tangerine Road to the project site. A condition has bee provided in Exhibit A. Sewer Impacts: The site will be served bypublic sewer and a connection will be made to an existing 8-inch main in Glover Road. The applicantcurrently is in negotiation with the Amphi School District to obtain an easement across the Wilson School property to the project site for sewer purposes. GENERAL PLAN CONFORMANCE: Staff has evaluated this rezoning proposal against the General Plan Land Use Plan and Policies, and finds that overall the proposal conforms to the General Plan based on the following: F:\OV\OV9\2004\9-04-10\Reports\TC.RPT.doc TOWN OF ORO VALLEY ;OWN COUNCIL STAFF REPORT RT Pale 6 Use: use mapdesignates this property as Low Density Residential 0.6-1.2 dwelling Land The General Plan land gn proposal is for a density of 1.1 dwelling units per gross acre. In sum, the density is in units per gross acre. The pro p y the range as provided for in the General Plan. • states that "indigenous (native desert) vegetation and riparian habitats should Natural Resources. Policy 8.1G g . wherepossible." The proposed project protects the sensitive riparian area by be maintained and enhanced p p preserving most of the significant vegetation. The developer is integrating natural open space within the openness. For further protection of the riparian area, see the attached letter from U.S. development to promote Fish and Wildlife Service. View fencingwill be installed at the back of the lots abutting the riparian area. • n: Policy2.1E "bike, vehicle and pedestrian conflicts are to be minimized through Circulation/Transportation: appropriate design standards." The designof the street includes sufficient width to accommodate pedestrians and bicyclist. ' ' ' Services: The proposed plan complies with the goal to "ensure that adequate public Public Facilities and p p facilities and services are provided when needed." The major service providers have no objection to this rezoning. Parks, Open Space and Recreation: Policy6.2B states that "open space preservation shall be used as a pterion in decidingtheapproval or denial of land use rezoning proposals." This proposal preserves 2.9 acres of undisturbed open space consisting of riparian habitat which is the wash traversing the area. p Cultural and Historic Resources: Policy 10.2A requires "cultural resources surveys for all new developments g where evidence of cultural/archaeological resources is found." The site has not been surveyed; however, based conducted bythe Universityof Arizona in 1981 and 1987, archeological sites are known to exist on inspections on the propertyand the Arizona State Museum indicates "the probability for additional sites on this property is high." The museum recommends a professional archaeological surface inspection of the entire property to assess the condition of known sites. Staff is recommending a condition that such a survey be completed and Arizona State Museum prior to certification of a plat for design review. After the survey is approved by the approved, if anyarchaeological resource is found during grading, all work will stop and the appropriate agencies pp � g will be contacted. PLANNING AND ZONING COMMISSION ACTION: At a duly noticed Public Hearingon March 1, 2005 the Planning and Zoning Commission adopted the following motion on 5-0 vote: in moved to recommend approval of OV9-04-10 rezoning 17.57 acres located on the south side Vice Chair Anning pp of Tangerine Road near Camino Del Plata from R1-144 to R1-36, subject to the conditions listed in Exhibit A attached. Commissioner Bistany seconded the motion. NOTIFICATION: Allro ert owners within 600 feet have been notified of the proposed rezoning. Furthermore, the property was p p y posted in accordance with State Statute and the OVZCR. Neighborhood meetings, were held on October 28, F:\OV\OV9\2004\9-04-10\Reports\TC.RPT.doc TOWN OF ORO VALLEY ;OWN COUNCIL STAFF REPORT Pale 7 2003, February 10, 2004 and January 5, 2005. As a result of earlier meetings, the tentative development plan was modified to remove one lot and increase the distance between this project and the existing neighbor to the south. A letter ofp rotest has been submitted. Please see attached. • Eight neighbors were present on October 28 and eleven were present on February 10. Nine were present on January 5, 2005. • At the January 5, 2005 meeting, neighbors the nei hbors concern was the development of"high" density housing In the area. Most neighbors ei hbors did not wishdevelopment on the site unless it was done as 3.3 acre lots. any FACTORS FOR: 1. Thero osed rezoning is in compliance with the General Plan. p p applicant has agreed to all recommendations of the U.S. Fish and Wildlife Service. 2. The pp gr' 3. The riparian area is protected through the Homeowners Association. 4. The Planning and Zoning Commission has recommended approval. FACTORS AGAINST: are concerned that the proposed density would result in a loss of the rural character of the 1. Neighbors p p area. SUGGESTED MOTIONS: V9-04-10 Ordinance (0) 05- 14 , subject to the conditions listed in Exhibit A attached, I move to adopt O herewith. OR V9-04-10 Ordinance (0) 05-14 , subject to the conditions listed in Exhibit A attached I move to adopt O herewith and the following added conditions: • OR I move to deny OV9-04-10 Ordinance (0) 05- 14, finding that: • F:\OV\OV9\2004\9-04-10\Reports\TC.RPT.doc TOWN OF ORO VALLEY _OWN COUNCIL STAFF REPORT Pale 8 Attachments: 1. Ordinance (0) 05-14 2. Exhibit A 3. Town Council Minutes September 8, 2004 4. Letter U.S. Fish and Wildlife Service 5. Letter of Protest 6. Site Analysis and Tentative Development Plan 631...... . Ile e, . Plannln d Zon.ng Administrator 3J Co y Development I/ f tor .41Sis 1 / '4�i j Town Manager ec: Carl Winters Fax 628-7637 F:\Ov\Ov9\2004\9-04-10\Reports\TC.RPT.doc ORDINANCE NO. (0) 05-14 AN ORDINANCE AMENDING THE TOWN OF ORO VALLEY ZONING MAP BY REZONING PARCEL 224-11-0190 THE PROPERTY LOCATED ON THE SOUTH SIDE OF TANGERINE ROAD NEAR CAMINO DEL PLATA AND JUST NORTH OF THE WILSON SCHOOL - FROM R1_144 (SINGLE FAMILY RESIDENTIAL WITH 144,000 S.F. LOT MINIMUM) TO R1-36 (SINGLE FAMILY RESIDENTIAL WITH 36,000 S.F. LOT MINIMUM) AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH WHEREAS, that certain real property located on the south side of Tangerine Road near Camino Del containing and just north of the Wilson School, 17.57 acres and further described by the map is currently to and made part of this Ordinance, zoned R1-144 in the Town of Oro Valley; and WHEREAS, an application requesting thatproperty thebe rezoned to R1-36 has been filed with the Town; and ZoningCommission, having considered said application and request WHEREAS, the Planning and to at a duly noticed public hearing in accordance with State Statute and having made its recommendation the Town Council; and WHEREAS, the Oro Valley Town Council has considered the requested rezoning at a duly noticed public hearing and finds it is consistent with the Town's General Plan and Ordinances. NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: located on the south side of Tangerine Road near Camino del SECTION 1: That certain real property rt of Plata and just north of the Wilson School and further described by the map attached to and made pa this Ordinance is hereby rezoned R1-36 (Single Family Residential) subject to those conditions,other conditions of approval as specified in Exhibit A attached stipulations,plan for development and all pp p hereto. 2: ordinances and parts of ordinances in conflict herewith be and the same are SECTION That all hereby repealed to the extent of such conflict. p parts thereof are hereby SECTION 3: That this ordinance and the variousdeclared to be severable.. clause, word, or phrase of this ordinance is, for any reason, held to If any section, sub-section, sentence, be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. Ordinance (0) 05- Page 2 Mayor AND ADOPTED bythe Ma or and Town Council of the Town of Oro Valley, Arizona, this 20th day of April, 2005. Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Acting Town Attorney EXHIBIT A CONDITIONS OF APPROVAL OV9-04-10 1. All Standard Conditions for Non-PAD Rezonings must be adhered to (attached). g 2. All dwellings in the subdivision shall be limited to single-story. 3. All lots will be custom graded with a maximum disturbance of 12,000 square feet per lot. 4. All lots shall provide a minimum buildable area of 12,000 square feet per lot. the entire 40 acreparcel shall be shown as part of the Preliminary 5. As agreed by the applicant,and Final Plats. The required 30% disturbance shall be delineated on the Preliminary and Final Plats. The Preliminary Plat shall be reviewed and approved by the U.S. Fish and Wildlife Service prior to submittal to the Town. the western property boundary on Tangerine Road, south on Vista 6. Extend 12 inch water main to p p Y property boundary, and loopthe system from Vista del Sol to Tangerine del Sol to the southern prop y y� through the project. 7. Provide a west bound left turn lane and an east bound deceleration lane at the intersection of the local road and Tangerine Road on the Tentative Development Plan. g 8. Provide 14 foot travel lanes and 2 foot wedge curb per PC/COT 209 on detail 1 on the Tentative Development Plan. 9. Provide a and right-of-wayd t ical cross section of Tangerine Road on the Tentative typical Development Plan. 10. Provide a LOMR based on better for the Town of Oro Valley to review for lots 12, 13 and 14. 11. The developer or owner record shall dedicate the necessary Right-of-Way for Tangerine Road at the time of platting. 12. Privacy wall shall be constructed at the rear of lots abutting the school property. Access to the bdivision will be bagreement with the Amphi School District and said school property from su Y access will constructed in such a manner to provide safe passage to the school. ORO VALLEY PLANNING AND ZONING DEPARTMENT STANDARD CONDITIONS FOR NON-P.A.D.REZONINGS .ompletion of the following requirements for a rezoning ordinance within the time frame specified herein from the date of approval by the Town Council: 1. Submittal of a complete hydraulic and hydrologic drainage report. 2. Approval of a development plan and/or recordation of a final plat as determined necessary by the appropriate Town Departments. 3. A suitable arrangement with Pima County Health Department or Pima County Wastewater Management for sewage disposal. 4. Recording a covenant holding the Town of Oro Valley harmless in the event of flooding. 5. Provisions of development-related assurances as required by the appropriate Town Departments. 6. Recording a covenant to remove only that vegetation that is necessary for building pads and accessory uses and the necessary roads and driveways and to salvage all healthy Palo Verde,Mesquite,Ironwood, Saguaros, and Barrel Cacti for on-site landscaping purposes. 7. Recording any other development-related covenants as determined necessary by the appropriate Town Departments. Roads shall be constructed in conformance with the Town of Oro Valley standards. 9. Landscaping to consist of low water use and low pollen-producing vegetation. 10. Adherence to the Tentative Development Plan approved by the Oro Valley Town Council. 11. Significant change to the Tentative Development Plan or conditions of rezoning, as defined by Section 3- 104(B), shall require re-review by the Planning Commission and Town Council in accordance with Chapter 3 of the Oro Valley Zoning Code Revised. 12. The relocation and/or extension of utilities pursuant to the development or redevelopment of the subject parcel will be at no cost to the Town of Oro Valley. 13. Dedication of public rights-of-way through plat recordation in accordance with current Town ordinances. 14. Posting Development Opportunity Assessments(DOAs) in an approved form as determined necessary by the appropriate Town Departments. 15. Submittal of a traffic impact analysis in accordance with Section 9-110(N), unless modified by the Town Engineer and Zoning Administrator. 16. Completion of the requirements for a zoning ordinance within two(2)years from the date of approval by the Town Council. If the specified time frame is not met and no extension is granted this conditional approval shall lapse. 09/08/04 Minutes,Town Council Regular Session 2 110 PRESENT: Paul Loomis,Mayor Paula Abbott,Vice Mayor K.C. Carter, Council Member Conny Culver, Council Member Barry Gillaspie, Council Member Terry Parish, Council Member EXCUSED: Helen Dankwerth, Council Member PLEDGE OF ALLEGIANCE The Pledge e of Allegiance was led by Boy Scout Troop #253. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming Town meetings and events. CALL TO AUDIENCE Jim Kreigh, T own Historian, 40 E. Calle Concordia, read a portion of a newspaper editorial dated April 22, regarding 1974 re ardin the Town of Oro Valley's incorporation. He stated that he found the article as he was going through some of the early documents • relating to the Town and he wanted to share it with the Council. 1. CONSENT AGENDA • was made byVice Mayor Abbott and SECONDED by Council I�'1OT10N. A MOTION . Member Gillaspie to APPROVE the Consent Agenda as presented. Motion carried, 6-0. A. Minutes — 8-9-04; 8-18-04 Resolution No. (R)04-86 Approving the Intergovernmental Agreement B. between Pima County, a political subdivision of the State of Arizona for and the Pima CountyHealth Department, and the Town of Oro on behalf of for and on behalf of the Oro Valley Police Department, to participate Valley, inthe U.S. Department of Homeland Security 2003 State Homeland Security Grant Program C. Resolution No. (R)04-87 Adopting Town of Oro Valley's Coyote Run "Drug-Free Workplace lace Federal Transit Administration (FTA) Drug/Alcohol Policy" D. Resolution No. (R)04-88 Award of contract to RS Engineering not to exceed $61,163.00 for professional engineering services for Post Design of the Pusch View Lane Extension & First Avenue Bridge projects (Project Nos. OV 30 99/00 20 and OV 30 00/01 08) E. Resolution No. (R)04-89 Authorizing and Approving an inspection services • Westland Resources Inc. for inspecting contract with the new construction of the Reclaimed Water Pump Station and Reservoir 09/08/04 Minutes,Town Council Regular Session 3 • 2• PRESENTATION OF PLAQUES OF APPRECIATION TO OUTGOING BOARD AND COMMISSION MEMBERS the volunteers and presented Plaques of Appreciation to outgoing Mayor Loomis thanked Board and Commission �' members Conn Culver, James Vogelsberg and Jeff Weatherford for their service on the Development Review Board. He also announced that Plaques Bill Moodyand Zoning Commission,) Cindy Lewis and Greg would be sent to Marler(Board of Adjustment,)jand Bob Schlichting (Budget and Bond Committee)who could not attend tonight's meeting. 3. PRESENTATION REGARDING THE WEST NILE VIRUS BY DR. ELIZABETH MACNEILL (PIMA COUNTY HEALTH DEPARTMENT) Elizabeth MacNeill, Chief Medical Officer of Pima County Health Department, Dr. then the Town for beinga member of the West Nile Virus Swat Team and thanked . a PowerPoint presentation regarding the history,transmission cycle, illness, presented controlling of the mosquito population, abatement and precautions regarding the testing, contr g q West Nile Virus. Manager, Jim Hossley, Operations Divisiong updated the Council on the Town's program regarding the West Nile Virus. In response to a question from Vice Mayor Abbott,Mr. Hossley explained that Pima County sends the Town weekly updates regarding the Virus. 4. PRESENTATION OF STATUS OF RECLAIMED WATER SYSTEM PROJECT Mr. Ron Williams, consultant from CH2MHi1l presented a PowerPoint presentation on the Reclaimed Water System Project Update: PHASE I— ➢ Pipeline is being installed (a total of 4.4 miles of pipeline have been installed which is about 50% of the pipeline required for the project.) Completion date is projected for February 2005. ➢ Station Reservoir work has begun (May 2005 completion.)Pump ) La Canada Drive Extension includes installation of reclaimed water lines. • Tucson Water is working on additional Pump Stations: Expansion of Thorny dale Booster Pump Station and a In-Line Booster Station. PHASE II— • Reviewed I— Reviewed overhead map depicting layout for Phase II. ➢ Scope of Work being developed with design to begin soon. 5. PUBLIC HEARING — ORDINANCE NO. (0) 04-20, OV9-03-25, PLANNING RESOURCES REPRESENTING DEVELOPMENT SITES LTD. REQUESTS A REZONING FROM R1-144 (RESIDENTIAL WITH 144,000 S.F. LOT I�'I1NIMUM) TO R1-36 (RESIDENTIAL `'WITH 36,000 S.F. LOT MINIMUM) 1111 FOR PROPERTY LOCATED ON THE SOUTH SIDE OF TANGERINE ROAD 09/08/04 Minutes,Town Council Regular Session 4 • NEAR CAMINO DEL PLATA AND JUST NORTH OF WILSON SCHOOL, PARCEL 224-11-0190 CONTINUED FROM AUGUST 4, 2004) Resources, 270 N. Church Avenue, representing the Mr. Carl Winters, Planning Sites LTD, stated that they have been working with U.S. Fish applicant,Development . and Town staff to come up with a resolution on how to and Wildlife Service (USFWS) , . ° site disturbance in order to mitigate impact from the project. deal with the less than 30/° with this would be to have a conservation easement which He stated that one way to deal w� criteria with control by the developer and then later by the would meet USFWS � would and a third partyenvironmental monitoring party which Homeowner's Association to the USFWS. A second way was to involve the entire property in make annual reports a rezoning and then the control of the conservation easement would become a condition of the rezoning and the Town of Oro Valley would become the monitoring organization. that the Council continue this item indefinitely until they Mr. Winters then requested ' of the could work out all the details. They would then pay for the re-advertisen g back to the Council when they had full details. They would also rezoning, and come revisit with the concerned neighbors to try to resolve issues. Director Brent Sinclair reported that there are details to be Community Development staff has in howprotect the area that is to remain undisturbed and worked out regarding to staff the applicant and the USFWS on this issue. He stated that • been working with believes that the request should be re-noticed to include the entire property so that the placed conditionsbe could on the property. Mr. Sinclair stated that the property owner has met with neighboring hborin property owners but the Town has received protest g petitions containingover 20% of the neighbors within 150 feet of the property. r the zonin case to be approved, a three-quarters vote of the Therefore, in order fo g Council would be required. Mr. Sinclair further stated that there were three options available: 1) Continue the item (but would recommend that the entire area be re-noticed.) 2) Remand the item back to the Planning and Zoning Commission. 3) Deny the item. In response to a question from Council Member Gillaspie, Mr. Sinclair stated that if the en therezoning, the applicant could still reapply but the Commission Council voted to deny g stated that "not hear" the case for one year, if they so choose. He also has the authority to the entire application has changedin content to substantiate a reapplication. enough Mayor Loomis opened the public hearing. Walter Goodwillie, 11600 N. Vista del Sol, stated that he was against the rezoning as it neighborhood.was out of character with the existing He encouraged the Council to vote also stated that he was willing to work with the owner and the against the rezoning and developer to devise a plan that would satisfy the environmental sensitivities and the 09/08/04 Minutes,Town Council Regular Session 5 He stated that the property needed to stay at the R1- 11110 44 and desires of the neighbors. hopes � under that zoning. n and should be developed sensitively 144 zone g Rich Landergren, 11600 N. Vista del Sol, stated that he shared the same concerns as Mr. do not belong He stated that 20 homes on this property and urged the Council to denythe project as it currently exists. Mayor Loomis closed the public hearing. I1'lOTION. Vice Mayor Abbott MOVED to DENY Ordinance (0)04-20 OV9-03-25, rezoning 17.57 acres from R1-144 to R1-36. Council Member Culver SECONDED the motion. DISCUSSION: Vice Mayor Abbott stated that she is recommending denial of this rezoning in order to preserve the lifestyle of the area. She stated that there were very few y areas that have this rural lifestyle which isimportant to the area. She also stated that very p t conservation easements and this rezoning intensity does she did not support platting into in 'n to protect said that it has a potential for a domino effect and trying not fit the area. She t the area from a the interests of the citizens who live in the area and in trying to protec lifestyle change, she recommended denial. y . that thepropertycould be developed in a Counci 1 Member Culver stated that she believed consistent with the surrounding area and that the parties could. • way that is compatible and t she work together to find a solution that would work for both sides. She stated tha could not support the project as presented. stated that the item should be continued and not denied. He Council Member Parish refuse to hear fact that the item could go to the Commission and they could stated that the it for one y ear was not fair to anyone. He stated that he felt it was better to have the developer, the neighbors and the U SFW S continue to work on the project and not stop the process. Council Member Carter stated that he felt a continuance would best serve the parties Involved and that theyshould be allowed a chance to solve the issues. noted that Mr. Winters asked for an indefinite continuance. Council Member Gillaspie He stated that if was clear that the proposal needed to be reworked. He also stated that it deny, consideration he were to vote to then he would not do it in prejudice of future by Commission. He also commented that the Town needed to have the Planning and Zoning Comm future discussions on conservation easements, the Town's responsibility, etc. ' he felt the request should be denied at this time but also Mayor Loomis commented that � J without prejudice for the PlanningZoning int and Commission as to whether or not they He stated that the property was not ready for the future as rehear the rezoning case. /tel then Plan. He stated that if the item were continued indefinitely,described in the General Pla in an outstanding work that resources would be dedicated to it remains "on the books" as �, 09/08/04 Minutes,Town Council Regular Session 6 with the significant potential changes that would be 1110 unplanned manner. He stated that . pfelt that it deserved a full review when it comes back goingon regarding this property, he ' ' d existing plan that was tabled for "x" number of as a new submittal (verses a modifie g understands the efforts that have been put forth by the months.) He stated that he developer and the Town on this project,but he would rather wait until a new submittal came before the Commission and the Council. Council Member Parish commented that the work does not go away and it did not make He stated that they are already in the process, the sense to make them start over. developer has continued to work with the USFWS and the homeowners, and he did not think that the Town or the developer should have to start the process over again. Vice Mayor Abbott commented that plan lan has changed significantly and there are still the Pygmy Owl and other related issues. She stated that a true many questions regarding y�, y g the net hbors want to see would only come with the denial compromise for change that of the rezoning. MOTION TO DENY, carried, 4—2 with Council Member Carter and Council Member Parish opposed. TO ACCEPT PETITIONS POSSIBLE ACTION 6. DISCUSSION ANDTO O.V. OUTRAGEOUS GIVEAWAYS PRESENTED BY STOP PERTAINING ECONOMIC DEVELOPMENT AGREEMENT REFERENDUMS PER ARIZONA 41110 REVISED STATUTES, TITLE 19 (CONTINUED FROM 8/18/04) Vice Mayor Abbott stated that she asked to have this item placed on the agenda because Town accepting petitions from Stop O.V. Outrageous Giveaways the issue of the y p �. legal advice that the raised a lot of questions. She stated that based upon g Committee has given, has been it is evident that this area of the law is "gray." She stated that in isto error, it should error on the side of the citizens and her opinion, if the Town going . . 19. She andprocess the petitions as called out in Title the Town should accept citizens; the onus the Town should not have challenged the rights of its commented that h the placed on the developer to challenge the Town foraccepting should have been leaving the citizens out of the financial and legal equation of the matter. petitions, �, stated that she expected that the Town would be challenged Vice Mayor Abbott further p the Town e have millions of dollars to lose. She stated that by the developers because they , dollars to save millions; therefore, she felt that the Town's may spend thousands of actions to accept and process thepetitions etitions was well justified. She stated that she felt the the citizens would be able to determine the fate of the Economic Town would prevail and Town s and their economic future. She stated that if the Development Agreements (EDA ) . was going to be sued, she would rather be sued for protecting the n ghts of the citizens rather than trying to take away their rights. U3. ENT OF l��terio�� WILDLIFE �E % yStates Department of theRVICE Unled Qr- -�-•�° U.S. Fish and Wildlife Service rxi, oar,- -cj '����=_���ail y ' Arizona Ecological Services Field Office .W70‘‘.:-.171,%1 lm Road Suite 103 ...„, .4111) -162 .—• iq 2321 West Royal Pa o., �qR ,A% Phoenix,Arizona 85021-4951 Tele hone: (602) 242-0210 Fax: (602) 242-2513 p In Reply Refer to: AESO/SE 02-21-05-T-0218 February 8, 2005 FEP 0 0 - Zorm Mr. Bryant Nodine Planning Director Town of Oro Valley 11000 North La Canada Drive Oro Valley, Arizona 85737 Dear Mr.Nodine: been workingwith Mr. Carl Winters of Planning Resources, on As you are aware,we have ne Road and regarding proposed development located near Tangen behalf of Mr. Rick Sathre, i g g a 13E Section 4 . • Pima County, Arizona(Ti 2S, R ) Camino del Plata in the Town of Oro Valley, Y • been occupied bya cactus ferruginous pygmy-owl Thisparcel falls within an area that has p -owl s brasilia�zu»z cactof�u»z; pygmy )� a pecies listed as endangered under the (Glaucidium Endangered Species (16 U.S.C. 1531 et seq.). The process by n Act (ESA) of 1973, as amended • under the ESA has not yet been determined. However, it which this project would be evaluated withregardless of the process, to develop measures which is our intention to work Mr. Winters, r g would avoid or reduce the potentialm impacts of this project on the pygmy-owl. p Thiscurrent concept ofpreserving natural open space that has letter expresses our support for the p . thisWe cannotpredetermine the outcome of our evaluation process. been developed for project. we been developed for this project is consistent with the approach However,the concept that has p and projects. Specific language will need to be developed have previously taken on similar p g . • measures will provide adequate conservation of the reviewed,but we believe the following proposed natural open space within this project. ' for the entire parcel will not be more than 30% of the 1. The maximum amount of disturbance site. enforced 2. The CC&Rp for the project will beby the Homeowners Association (HOA) and ' designated natural open space. A report outlining the provide for effective monitoring of the des gri p and provided to our office on an annual condition of the natural open space will be prepared basis. The CC&Rs related tothe natural open space within this project will undergo prior review by our office. required State Subdivision Report will The Subdivision ' 1 include full disclosure to all new buyers within the p subdivision that the natural o en space is not to be disturbed. Mr. Bryant Nodine 2 • willbe disturbed beyond the need to "loop" utilities, and such 4. The primary riparian lail area not Y plans will be presented to our office for our review. acce t responsibility for the ultimate enforcement of the 5. The Town of Oro �r alley will p p . • open space should the HOA fail to do so, including requirements for protecting the naturalp p providing such assurance to our office. Tying the CC&Rs to the Final Plat will convey legal y OroValley. right of enforcement to the Town of y g • provision that anydisturbance will be reported not only 6. The Final Plat and CC&R's include a . to the HOA for enforcement,but also to til e Town of Oro Valley, which will have legal right of enforcement. We appreciate the opportunity provideto input our in ut on this proposed development. If you have tact Scott any questions regarding ding our comments, or need any additional information,please con Richardson at (520) 670-6150 (x242) or Sherry B air ett (x223). Thank you for your consideration of endangered species. Sincerely, /_,, r ' Sten L. Spangle u Field Supervisor p cc: PlanningResources, Tucson, AZ (Attn: Carl Winters) Assistant Field Supervisor, Fish and Wildlife Service, Tucson, AZ Habitat Branch Chief, Arizona Game and Fish Department, Phoenix, AZ isor, Arizona Game and Fish Department, Tucson, AZ Regional Supery W:\Scott Richardson\ov.tangerine-caminodelplata.ta.sr.doc.mv l'tA oicit3 aial.Cs- , \-\&All V IN IA itta /\)ecreil LO C',---NAAA, . vr'A ,/ -v4Ci)fl) )e_t EH I/LW/1 CD-tilAAp CI , iim,i .E i 200.5 ) ), NI , \-ix dv\ekctot DiNtfoto .. ,.,..„., ... ,,..z.r, ... ..,,.., :_,:,..., .:.,:,, ....,.. _ 01,0 ta tb,LI I) -2_, 4. gs ---73-? b.ivt4 Spf-J. cm/1NdAtti,v, 5- \ L -i--LoA s ..,Q) „:„.01 ck.s 0, r-Q:_i f4--e-A Tit ito ci6 vtiz.c_j s/r-f-V---,,v,41 t? (I) Its') ovw( liv6cA M-A-A 9 4,A 1).4 /Cell. , tbtivi d4? 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CLuct WIAA(1\ 1 (Lod Guukj-Alihithyvkim s4 1-crk rV C.1 ALLet cr-e14 AO /0,oc, :: () poet bp ilrual yL ,A,,,ect irkl E Jo cc al ed wo etQA vtg,ct-ii-te9 i_O-ti 006 i LOP iivu)--e WW IL turni gi'cic -Staut S Q-0,4e-t0. 9/1' (A\Qs. -tA./ (1)2& Cl fi-e.,,0- ---kp r,,,,,:f 4-LL/ „2,-,@_,,L1 6-16/4 i Q O‘L-ft StqE chrt Ck., 66-4,LL-C D... ,tiki‘‘Q Ck-ell, hAc._, it'0.„ km c7 AUL?) c., LU x Q fi 1\114-.CNC_ P\a_ -_'‘Am o N9 nmitt(44 Q tki‘i th' i .,4)._s 'Aged- )z i-,Qic hu - rio c.,-,Q let ) 10 tct-- (fv_ ca 0 litot .s.Qe_ rkt s-4-0 i--“ft (f7t-A- 1-LJ )1-teeS — (pc 41 IMAM./ it6-Ut fitly* Cor Ina at,0,,,,,ffl d --3.i-vq_o_ OttilA Ck, \)'e,94 4 CI.-Z Clek.i irkg\, TM Lbill 44t1 rt i (. _,1 s u ())p 0 rch_ a at) \yefe_ , • .., , I-ham lc 11-01 pail Lyzyw) a tte.tvccm I i [dal/ 6- 6cht) ;(71 ) ) ) &de mi 01-sr)-tkcit.in( ori) IrcoH ) 42-, g-ST/ • • 32 . 37 acres Tangerine Road near Camino del Plata • Site Analysis Submittal for The Town of Oro Va ley-; Prepared by ptanning resources ?), „ December 8 2004,', • ,„,„ • , e - jar 00 Pr•03018.01t: 32 . 37 acres on Tangerine Road near Camino del Plata Site Analysis Submittal for The Town of Oro Valley Prepared by planning resources December 8, 2004 Rev. March 15, 2005 Pr#0301 8.00 • • • • • r For questions or clarification regarding the site analysis submittal, please contact: 411 40 Carl Winters, • Principal Planning Resources 270 North Church Avenue Tucson, AZ 85701 (520) 628-1118 fax 628-7637 cwinters@planningresources.net fib 1 Table of Contents Part 1 - Inventory and Analysis -A EXISTING LAND USES 1 -B TOPOGRAPHY 7 -C HYDROLOGY 7 -D VEGETATION 12 -E WILDLIFE 12 -F VIEWSHEDS 21 -G TRAFFIC 21 -H RECREATION AND TRAILS 24 -I CULTURAL, ARCHAEOLOGICAL,AND HISTORIC RESOURCES 24 -J SCHOOLS 28 -K WATER 28 -L SEWERS 28 -M MCHARG COMPOSITE MAP 31 Part 11 — Land Use Proposal II-A PROJECT OVERVIEW 33 II-B TENTATIVE DEVELOPMENT PLAN 33 II-C EXISTING LAND USES 33 II-D TOPOGRAPHY 36 II-E HYDROLOGY 36 II-F VEGETATION/LANDSCAPE TREATMENT 38 II-G WILDLIFE 38 II-H BUFFER PLAN 39 II-I VIEWSHEDS 41 II-J TRAFFIC 41 II-K SEWERS 41 II-L RECREATION AND TRAILS 43 II-M CULTURAL,ARCHAEOLOGICAL, AND HISTORIC RESOURCES 43 II-N SCHOOLS 43 11-0 WATER 43 Part - Inventoryand I - A EXISTING LAND USES Site Location The property that is the subject of this site analysis is approximately 32.37 acres and located in the Town of Oro Valley in Section 4 of Township 12 South, Range 13 East, Gila and Salt River Base and Meridian, Pima County, Arizona. The property is bounded by Tangerine Road on the north, Vista del Sol Road to the west, residences and Wilson K-8 School to the south; and residences to the east. The site location is mapped in a regional context on Map I-A.1. Existing Land Use - On Site The property is vacant and undeveloped. The existing zoning is R1-144 in the Town of Oro Valley. Existing Land Use - Off Site a. Existing zoning within 1/4 mile of the site (see Map I-A.3): • East - R1-144 • West- R1-144 • South - R1-144 • North - R1-144 b. Existing land use within 1/4 mile radius of the site (see Map I-A.3): • East - Residential • West- Residential • South - Residential and Wilson K-8 School • North - Residential (vacant) c. Buildings in the area are one story. • There are no pending rezonings in the immediate area. • There are currently no approved subdivisions or development plans in the 1/4 mile radius. • The architectural styles of the adjacent properties are southwestern, Spanish, colonial or territorial. Well Sites Arizona Department of Water Resource's (ADWR) records indicate there are no wells within 100 feet of the property boundaries. The response from the Arizona Department of Water Resources is included as Exhibit I-A.4. Town of Oro Valley Site Analysis Part l-Page 1 I • '— 0 • ,t'it`x�) x\t•C"/.x�t,�/x•;j f . • 4t. Lrtri"/ktr;ry�, -7 ,i, ,r;.'rw'.• vI t• a •• ♦ t t• R s'>\ •'" r.'� \,•� t "/t e'. ► t,-y I • , �•��- ..•A r ,• t, • e t/ h. t. <" lc° • ,tn' t►^ 't/' t•rY M tfti'.Y + 1 Y {,• Y�y��/ /• {. t r^i r Y•11 v Y!fit y •.� � h r•n {'•n •.� � .`/''Y' �.tt_''Y•.' �. �' 11/•. 1�� ) n ./�• k Y r t� Y4rxtJt•./rt) ,,,,:: i,� • -,L•e • . a 1....5,'! .rlJ' .•� S,gy� xJfE► (' A it fy it•�k(1, Tt►`. 4ytl) a X 'v' 'V, { t ) .,�.�,� K j• Q� I• t '•Y:tY ,�1,,y [ �,�yyr ' �Y Y.�� 1, � �S'�. • A }•• F AIF', >r r� y t, •►;)� �,,• •,n.•,. � (• 1�� �� ♦�� 1 �Y'�1"�lar•• ^�{r� � � r h l� �^ t,J f) r f)' Y) r( rrl�C ! r .11t�7� ►t!S.► '•,' , �Y .. to • r t Y • ( 1, A A) a ,,� !F•. ^. .... 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S •.:,,•.14 DE • Afti xcro DTerfi+ertictAblr R,oW.=Weil F Wrier. 1 0 0.51 mi 0 Legend x • ; /' Selected Features ',..;:;;;;;'.'s .:t;, REGISTERED WELLS .!..:..; ;,. .1:::.:. ..: z' ,, Arizona. t/ "1"REAPAS .• Department,/ cinr STREETS . r..:: 4.,.,,!...,!.."...:,,,....'......: : of Water 0 `TOWNSHIP RANniE Resources ,..1::. ,.,:,....;e:.:.3;;':,,:..!:,:,;,....',‘.,i El IRS ' Map generated on 10/1/2003 information contained in the Well Registration database has not been verified he state of Arizona and ADWR is ulble to guarantee the accuracy of this :ach mapped well location mayilittiliViMnore than one well and program mayinhibit the display of all !II ' egistry numbers per location. � http://arcirns.water.az.gov/servlet/com.esri.esrimap.Esrimap?ServiceName=dwrbasif5&Client "ersion=4.0... 10/01/200 TOTAL P.03 OCT-01-2003 12 59 ^n1JR TAMA 520 628 6759 P.02 tV' CD CD (CO 'is 8 Q In O CD r 3 Nop %p E's o o r- � � a _ _ - 3 o to " 8 0 c _ T - r O n R o o O 0 0 0 0 0 0 O A 0 n 0 ..... I+ ". , _ ;�j O� CO O O o 0 N o O 0 0 0 ...-- 0 o CO ca n g t0 O N 7e -la 4t/�� M/ `V N N NCD N r CO lA O f` m %N O % g C14 n co W .-.'" g C7)‘..-T- r2. P l'§... ,Z) r' .... g o 0 t g 6 _ >- II� I r •- ..v .w• I z 1 Z 0 C @ n� n W W U J -� b 0 d m (� t, C Z 0 w a mCC 0 S - lz L. g o cn o vfeel 4 Wtu O Z') r'l § M R 0 0 0 0 § cvo In 1r) (D kn Q m ix T O , ..-. w� - N /g COCOr�_ CO N ' m CC) COW W 1 C7) � COm C17 � CO� COQD CO � � CO W .0 4 d rp 0 oto g cn § m EOO4 C N. v w 4 VQ O cp 0 0 r- a cD O -- 0 R • 0 A Cl) c, n. O it _____.„-- 4 .• 4 ..., a W W W W W W W 0 W W W L.J W W W W W W cr v! v 5 to0 0 I z z a <e- -2 '. W cV c/) co r- V 4 Z Z O a -� CC w w — J OC Q — ,c �j f-- 0 O m W W V - xx o w Q — I I cr V c U = 0 0 wd uJ a w -I c c V E o Q c ✓ u i * cc I a. Q § w w C.. Q Q w . 4 U ,. o m5 0 CD 5 V) Cl) ll w -J 0,.., C v , tt�� c) .. .- C') CD u') 0 Cn (D !� r N Q In tr) (h 1 C') C") O . 'r."--. N. lD V G1 lU to N _O CO O ) t O �t to in �\}.�(((�� �(0 00 U) N ►r) CO O m (� CO t) t!) tLnn t0 W W .41. -..M I.. ♦• 1 CD 0 0 0 0 m 0 o d Q m CO a) mU U 8 3 > .0 0 S CD 0 $ 8 8 a 0 o o 0 r^ r r • r r r • r r r j (U N N N N N N N N N N N N C .� .• r C g , d o C:-S 0 d 0 o o a o b d o I - B TOPOGRAPHY 1. Topographic Characteristics a. No Hillside Conservation areas, restricted peaks or ridges exist on the site. b. No rock outcrops exist on the site. c. As indicated on Exhibit I-B.1, there are few slopes 15% or greater. d. Portions of the site are within the 100-year floodplain. Pre-Development Average Cross Slope2.Average Cross Slope The pre-development average cross slope (ACS) of the total site is determined by the formula used in the Hillside District, Section 10-1 in the Town of Oro Valley Zoning Code Revised and is stated below: ACS = I x L x .0023 A Where: I = 2 foot contour intervals L = contour length = 480,156 A = 18 acres 2 x 11826 x .0023 = 3.02% 18 ac The Pre-Development Average Cross Slope of the site = 3.02% I —C HYDROLOGY 1. Off-site Watersheds 40 Within the Town of Oro Valley all basins are considered to be Critical Basins. An un-named wash bisects the property entering the northern property boundary at Tangerine Road and exiting the property to the south. The Kimley-Horn Town-Wide Drainage Study performed for the Town of Oro Valley provides a discharge for this un-named wash at Concentration Point (CP) 860 equal to 1,559 cfs just downstream of the property. The discharge at Tangerine Road (CP 858) is 1,519 cfs. The more conservative downstream discharge was used to map the on-site floodplain. These discharges are for the three-hour, one hundred year event. Town of Oro Valley Site Analysis Part l-Page 7 �- -www "y •w.v...yr ww..... ---, ,��....... ———._..-- — c----7,-7.-- •"`' ..... w-n +vn.www•.rwM+iY �'_-----'7-----,-- <----.) .�,yr 7., �..�w,� ..w ;,- _. ---Ir \\_.. i i _,, I r ,.........7....7.i.„,, ^j`4 '�astxe �� „.„.. ---\--, j.............. ! 7 ,,,„...././..\ 7.., --77„,..-L-s-1- .. -------_-" ., / ___..._.... //ff \L___I Sf�` ____ � �0 �` �.,.'' -,� -....,,-, . i ......, Tr1 / i . , V„,,_'-----7, \---v( I 7 /:///:"& I ?' \ I t--J : ----\ /11‘/.//,.r.:, _.�.. ` , .�a.� : �/ 72768 , I\ -di .. 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(' / ' ‘-\.,,,,, 1 . 1 (-\Y —...--- 1-A ' i —2754 ' c-, \ v 1 1 .L—t.—.4 ‘ _\„ 4._ . ,..... _.. ...,. ., , . ., \ivy' ( \ \ \ 7,,,,,,,---"7-7-:":::::—.........---,"--. -= /\\„.c/iN( c:i \ 1 \ \ vir \ 1 , ,,,_ ___„ ra_....L.J / ,„...„,„ 2 , I \\ toil.: ,,,, , ! \ ., , . 1 ..,... 15%PESOR GREATER a i SLO • i 0 100' 200' . EXHIBIT I-B.1 lir 1....71-1 : tannin resources TopographyMapP 9 ,�. 27S North A,.nw,Tucson Arizona 65701•(520)020-1110 tam 020-1017 The watershed delineations from the Kimley Horn Town-Wide Drainage Study has been reproduced as Figure EXHIBIT I.C.1, Offsite Watersheds. Provide a description of any significant off-site natural or man-made features located within the above watersheds (as mapped in question #1 above) that may affect or be affected by the site. The upstream watershed is largely undeveloped land. The are no significant off-site natural or man made features that will affect the site. Indicate the area in acres for those upstream off-site watersheds (as mapped in question#1 above) with one-hundred-year discharges greater than 100 cubic feet per second (cfs). The watershed area is 2.32 square miles or 1,484.8 acres for the off-site drainage (CP 860). Describe and map the characteristics of the on-site hydrology. Include all of the following: a. Approximate 100-year floodplains with a discharge greater than or equal to 100 cfs; Due to the size of the site, no on-site watershed, independent of Watershed CP 860 will generate a discharge greater than 100 cfs under existing conditions. b. Sheet-flooding areas with their average depths; There are no areas of significant sheet flooding within the project boundaries. c. Federally-mapped floodways and floodplains; The parcel lies within FEMA FIRM Panel 0401901020K, effective February 8, 1999. The wash running through the center of the parcel is a FEMA mapped Zone A. The area designated Zone A has been shown on Exhibit I.C.4, On-Site Hydrology. There are no FEMA mapped floodways within this parcel. d. Peak discharges both entering and leaving the site for 100-year events which exceed 100 cfs using approximate methods such as the regional area versus discharge graphs. The Kimley-Horn Town-Wide Drainage Study performed for the Town of Oro Valley provides a discharge for this un-named wash at Concentration Point (CP) 860 equal to 1,559 cfs just downstream of the property. This discharge is the three-hour, one hundred year event. Provide a qualitative description of existing drainage conditions along the downstream property boundary. The major wash traversing the site is contained within an incised channel during the 100-year event. Smaller channels also exit the site along the southern and western parcel boundaries. These channel convey flows less than 100 cfs within their banks. 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'':''• ,• ••• •-. , • ,, ,•,,,, • ,. , •. `:.,„ :, ":.., •,11,....,,,,,',...•• •, !•• ._ a-$ .• . ...▪ ,k• ' .,. .AN, -'' •'•-• ,•••-.. • ,•••,,,,,„.. r•••,,,, :':i'--•• • ,, ,. • - • „ . -.'-'''''•' ' .';;;,- '.11 ''''''';:.:i., }1;,.,...•"49.••,-,•:-1,- 1,,,,„$/••!,.1: ' -. -•„,:::!;.•„").•• ••; ,;•-,- •.•:‘,., .:,.. I I i .% ,:,-'•/;••. . ....... -''''' ' --- ." '.*•,,,*,-'• ' ! ''. ,-.i:--1 • ,.. :-.• ,..,..k", .•. , ,, • • - ••••• •••••.;4: i, .. . -.,.. . .• •••''''..11 i, .l'• .1.' f' ..1 .1,t- ..4- 1,:i s- • :-..• `• - - , A EXHIBIT I.C.1 Off—Site Hydrology toili SCALE: 1" = 2000' MMLA • TANGERINE ROAD - -—-__-,---(---c__—-—-—c------:__—___-- --—----- iv- ..., .4 -r,11,l4\,II_/-_-_-_1 r:,i,,. 7.........__ i __-- �� l' �� ` '_ `"iw � ,,, 0 1 I 7 r .1 •it is 1 -:fin 1. 1 1 ' 1 I ` I i ii --MI IIMMIEMMIIMO I=Oil=1111MIliriI___(. : I . - i li(0,i, jpr 41, ...; .114tio.4)*' ....L.4.-a"' • ' • '—' '—' '—1"— 4— "."'-' -- . >,;* • / AIM 1 ,:_... ) A 4,_ Aia ",--- ' 1 1--- • • 1Iktil 0, 4 c ii, • • :iii:iiL_. ._. liac.,: 11(tit1 /L------------------ r'---- O 'V 1 ... r I1 1 .40 - A i irAlts it At 7if _ .-4 \ d R SIDENTIAL IP,,,,' WILSON K-8 Rt- SCHOOL PROPERTY .,.„,..,,„ 7 ,„,-------, -, 1, ..,-„ 1, (....__ Q100=1 ,559 cfs � v.„ LEGEND ..,,, EROSION HAZARD SETBACK FEMA FLOODPLAIN (ZONE A) 4 100-YEAR WSEL 4 BOUNDARY i'N 0 goo Zoo EXHIBIT I-C.4 II/ L....7-1 ir planning resources 270 ftrits O iHydrologyS rdsAUssTucsonTres !'i201 620-150 fs a t2/-737On- to I - D VEGETATION 1. Vegetative Inventory a. The site is located within the Ambrosia deltoidea - Cercidium microphyllum—mixed scrub community of the Southwestern Desertscrub Biotic Community, Arizona Upland Subdivision of the Sonoran Desert . b. There are a few Saguaros (Carnegia gigantea) and other plants on the site. These include: Mesquite (Prosopis velutina), Palo Verde (Cercidium mycrophyllum), Barrel Cactus ( Ferocactus wislizenii), Cholla (Opuntia—various species), and Hedgehog Cactus (Echinocactus fasciculatus Vegetative Densities The vegetative density was determined through aerial photographs and field observation. Representative sections of the site were measured on the aerial photo and the percentage of vegetative cover was marked and measured in AutoCAD. These figures were then applied to the entire site to arrive at three levels of vegetative density, namely high, medium and zero density. Areas of high vegetative density occur along the wash on the western side of the project site. The cover here is approximately 75% of the surface area. Inside the waterway, were the wash has removed the plant material, the density is 0%. The remainder of the site is typical desert scrub and the vegetative cover is approximately 57%. Exhibit I-D.2 shows the vegetative densities on an aerial photograph. I - E WILDLIFE 1. Game and Fish Letter Exhibit 1-E.1 is a letter from Sherry Ruther, Habitat Specialist with the Arizona Fish and Game Department. In the letter, Miss Ruther indicates "...special status species (cactus ferruginous pygmy owl) have been documented as occurring in the project area (3-mile buffer)." The project team met with Scott Richardson of the USFWS on February 11, 2004 to discuss the owl issue. A single male owl does live near, but not on the project site. The developer has agreed to abide by the recommendations of the USFWS which include: • Site disturbance less than 35% • Protection of vegetation along watercourse • Preservation of existing vegetation throughout project in continuous swathes rather than isolated patches. Town of Oro Valley Site Analysis Part I-Page 12 if .r•r•r. ` • w TANG ERINE a -1.'oe - ' ••••t 0 a.if g. fr:/,,.a-...'d•.1 1` +X; eri-' .. .. '1 a+ ,�• ,;mss.. '} .I?/1 II �1 � ,. .."Jaffa. ,i i"L�.a'�• 1'..4 i l4'h` 1n'�r hini .. 1 Iiiillaig G�`0>i_i►•t'lii'lC�I#'�L�t atl flits•:tiL.'r►-1 `• MIIVY 8''Jw:'.irai1':aw r.'TLi1C'7MT"•'•1 1 ilk_":4ii►'•!.9.r �'!K'. ."yR:1�i'�Zirs't•�zr'•►s•�fa1i/�ali�'T•.J!r�l�t 1 r 9'�AiC''>lil�.&1:',.._''L"i"•lh•:•i is�Q�". L:t .it9L.:1 ii 4 autt:.r!-s"'ivi'c •:se Milk e'r`�f'�"L�7t:�t' ! '�[''�'�!. i�MM�R '::quaff/kis :W ;it' l11l�fi��i-t'..111``.alhi r.,1� �.�..•. .-mr fugok,.tat�G- .1'1,..'1 %takazwit. �i:�t!�i rf: �'rf�r,'a�t'•l�.w�'Jt'."��•''�i k tIe,•1K• I� 1 • .• t.." 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', HIGH DENSITY: ±75% • .4-1 ' •'` NO VEGETATION: 0% • IN EXHIBIT I-D.1 0 100' 200' • Vegetative Densityresources....timilaulamitantics VP Limmrlial pann'ng 270 Nath Church Avenue.Tucson Arizona 05701-(5201620-1110 taxi621-7637 V ie/ : THE STATE OF ARIZONA AN`ETNAPOLITANO �'�O �� � COMMISSIONERS ��\ GAME AMID FISH DEPARTMENT CHAIRMAN,JOE CARTER,SAFFORD (ORE DITAT bEtJs=' � Q : SUSAN E.CHILTON,ARIVACA At! W.HAYS GILSTRZAPHOD, NIX 'S kS\c9 ,t)) 2221 WEST GREENWAY ROAD,PHOENIX,AZ 85023-4399 JOE MELTON,YY. \420e�\ (602)942-3000 • AZGFD.COM MICHAEL M.GOLIGHTLY,FLAGSTAFF 4' p� � DIRECTOR 1912 ..r DUANE L.SHROUFE DEPUTY DIRECTOR STEVE K.FERRELL October 6, 2003 Ms. Susan Phillips Planning Resources, Inc. 270 N. Church Ave. Tucson, AZ 85701 Re: Special Status Species Information for Township 12 South, Range 12 East, Section 4; Proposed Development. Job Name: Tangerine & Camino del Plata,Job # 03018.00. Dear Ms. Phillips: The Arizona Game and Fish Department (Department) has reviewed your request, dated October 1, 2003, regarding special status species information associated with the above-referenced project area. The Department's Heritage Data Management System (HDMS) has been accessed and current records show that the special status species listed on the attachment have been documented as occurring in the project area (3-mile buffer). In addition, this project occurs within Proposed Critical Habitat for the cactus ferruginous pygmy-owl. The Department's HDMS data are not intended to include potential distribution of special status species. Arizona is large and diverse with plants, animals, and environmental conditions that are ever changing. Consequently, many areas may contain species that biologists do not know about or species previously noted in a particular area may no longer occur there. Not all of Arizona has been surveyed for special status species, and surveys that have been conducted have varied greatly in scope and intensity. Making available this information does not substitute for the Department's review of project proposals, and should not decrease our opportunities to review and evaluate new project proposals and sites. The Department is also concerned about other resource values, such as other wildlife, including game species, and wildlife-related recreation. The Department would appreciate the opportunity to provide an evaluation of impacts to wildlife or wildlife habitats associated with project activities occurring in the subject area, when specific details become available. AN EQUAL OPPORTUNITY REASONABLE ACCOMMODATIONS AGENCY Ms. Susan Phillips October 6, 2003 2 If you have any questions regarding the attached species list, please contact me at (602) 789- (602) 3618. General status information, state-wide and county distribution lists, and abstracts for some special status species are also available on our web site at: http://www.azgfd.com/hdms. Sincerely, a,04,t i ___ ..I Sabra S. Schwartz Heritage Data Management System, Coordinator SSS:ss Attachment cc: Bob Broscheid, Project Evaluation Program Supervisor Joan Scott, Habitat Program Manager, Region V AGFD #10-02-03(03) Special Status Species within 3 Miles of T12S,R12E Sec 4 Arizona Game and Fish Department, Heritage Data Management System October 6, 2003 Scientific Name Common Name ESA USFS BLM WSCA NPL GLAUCIDIUM BRASILIANUM CACTORUM CACTUS FERRUGINOUS PYGMY-OWL LE WSC TUMAMOCA MACDOUGALII TUMAMOC GLOBEBERRY S S SR Proposed Critical Habitat for the cactus ferruginous pygmy-owl within project area. AGFD# 10-02-03 (03), Proposed Development. Job Name: Tangerine& Camino del Plata, Job#03018.00. STATUS DEFINITIONS ARIZONA GAME AND FISH DEPARTMENT (AGFD) HERITAGE DATA MANAGEMENT SYSTEM (ROMs) FEDERAL US STATUS ESA Endangered Species Act(1973 as amended) US Department of Interior, Fish and Wildlife Service (http://arizonaes.fws.gov) Listed LE Listed Endangered: imminent jeopardy of extinction. LT Listed Threatened: imminent jeopardy of becoming Endangered. XN Experimental Nonessential population. Proposed for Listing PE Proposed Endangered. PT Proposed Threatened. Candidate (Notice of Review: 1999) C Candidate. Species for which USFWS has sufficient information on biological vulnerability and threats to support proposals to list as Endangered or Threatened under ESA. However, proposed rules have not yet been issued because such actions are precluded at present by other listing activity. SC Species of Concern. The terms "Species of Concern" or "Species at Risk" should be considered as terms-of-art that describe the entire realm of taxa whose conservation status may be of concern to the US Fish and Wildlife Service, but neither term has official status (currently all former C2 species). Critical Habitat (check with state or regional USFWS office for location details) Y Yes: Critical Habitat has been designated. P Proposed: Critical Habitat has been proposed. [\N No Status: certain populations of this taxon do not have designated status (check with state or regional USFWS office for details about which populations have designated status)]. USFS US Forest Service (1999 Animals, 1999 Plants: corrected 2000) US Department of Agriculture, Forest Service, Region 3 (http://www.fs.fed.us/r3/) S Sensitive: those taxa occurring on National Forests in Arizona which are considered sensitive by the Regional Forester. BLM US Bureau of Land Management(2000 Animals, 2000 Plants) US Department of Interior, Bureau of Land Management, Arizona State Office (http://azwwwaz.blm.gov) S Sensitive: those taxa occurring on BLM Field Office Lands in Arizona which are considered sensitive by the Arizona State Office. P Population: only those populations of Banded Gila monster (Heloderma suspectum cinctum) that occur north and west of the Colorado River, are considered sensitive by the Arizona State Office. Status Definitions 2 AGFD, HDMS TRIBAL STATUS NESL Navajo Endangered Species List (2000) Navajo Nation, Navajo Fish and Wildlife Department (http://www.heritage.tnc.org/nhp/us/navaj o/esl.html) The Navajo Endangered Species List contains taxa with status from the entire Navajo Nation which includes parts of Arizona, Utah, and New Mexico. In this notebook we provide NESL status for only those taxa whose distribution includes part or all of the Arizona portion of the Navajo Nation. Groups 1 Those species or subspecies that no longer occur on the Navajo Nation. 2 Any species or subspecies which is in danger of being eliminated from all or a significant portion of its range on the Navajo Nation. 3 Any species or subspecies which is likely to become an endangered species, within the foreseeable future, throughout all or a significant portion of its range on the Navajo Nation. 4 Any species or subspecies for which the Navajo Fish and Wildlife Department(NF&WD)does not currently have sufficient information to support their being listed in Group 2 or Group 3 but has reason to consider them. The NF&WD will actively seek information on these species to determine if they warrant inclusion in a different group or removal from the list. MEXICAN STATUS MEX Mexican Federal Endangered Species List (October 16, 2000) Proyecto de Norma Oficial Mexicana PROY-NOM-059-ECOL-2000 The Mexican Federal Endangered Species List contains taxa with status from the entire Mexican Republic and waters under its jurisdiction. In this notebook we provide MEX designations for only those taxa occurring in Arizona and also in Mexico. P En Peligro de Extincion (Determined Endangered in Mexico): in danger of extinction. A Amenazada(Determined Threatened in Mexico): could become endangered if factors causing Habitat deterioration or population decline continue. Pr Sujeta a ProteccionEspecial(Determined Subject to Special Protection in Mexico): utilization limited due to reduced populations, restricted distribution, or to favor recovery and conservation of the taxon or associated taxa. E Probablemente extinta en el medio silvestre(Probably extinct in the wild of Mexico): A native species whose individuals in the wild have disappeared,based on pertinent documentation and studies that prove it. The only existing individuals of the species are in captivity or outside the Mexican territory. [ = One or more subspecies of this species has status in Mexico,but the HDMS does not track it at the subspecies level (most of these subspecies are endemic to Mexico). Please consult the NORMA Oficial Mexicana PROY-NOM-059-ECOL-2000 for details.] Status Definitions 3 AGFD, HDMS STATE STATUS NPL Arizona Native Plant Law (1999) Arizona Department of Agriculture (http://agriculture.state.az.us/PSD/nativeplants.htm) HS Highly Safeguarded: no collection allowed. SR Salvage Restricted: collection only with permit. ER Export Restricted: transport out of State prohibited. SA Salvage Assessed: permits required to remove live trees. HR Harvest Restricted: permits required to remove plant by-products. WSCA Wildlife of Special Concern in Arizona (in prep) Arizona Game and Fish Department(http://www.azgfd.com) WSC Wildlife of Special Concern in Arizona. Species whose occurrence in Arizona is or may be in jeopardy, or with known or perceived threats or population declines, as described by the Arizona Game and Fish Department's listing of Wildlife of Special Concern in Arizona (WSCA, in prep). Species indicated on printouts as WSC are currently the same as those in Threatened Native Wildlife in Arizona (1988). Revised 8/14/02,AGFD HDMS J:\HDMS\DOCUMENT\NBOOKS\TEMPLATE\EORDEFS\STATDEF '- Cl. I. ■ 1 in .ii4i .= X �— - - - w i ' 0 W pw W a. W"Lk Cr x A>Y( A xi,r>. At { - '� l.„Y,AY) ! r Yr Ykv( IPA,, ) (k YC+.X�(rY )r r ,A4:.\/„S\ Y Y0 Y i )ic r t`�k ( 1.5 ) K r\. *Y ,X',.<0,4 A t ( )k4 • ' '!‘'49r�A Aq,,,,zs,.„,, )Yv)aA xfr? . Xk�rC)A � x C>A !> x 4 F {Yrkjk %Y!C)Y,x iF7i.)il.�Y 9S � v* , •' lva . O L CO �L•,:;,,,,,,,,N.„.:, X 'F•.v{ YY�CX0 )„{), f is ,, „vx.{pY)),,t,, � 7� X ), N.r. ,< vYa .e (4'1.74 t,(•. vS) <CRx () 14t, K �YXY:C.Avt !• =IA a .0', y ! ) t ) () r C). tl)CY,(lkA< XjrYCA x),� (�4.' �hy k Y"xX Y x k K(A{k, )X Ry Lt� ) i Y�Y k Y)(k • 4. 1A?r. V”6 (s,<♦ - dlold ) x �� #' � k � kC •Nik.V ta : 1 A � AtiaAZ:4; d r,k)6}C) ';) Y „vleik)(,>Y " " r . ACrkrA) Ck, L' AC Y {.y 4 ,, t, ),,oy7(N. K rvy ,. t .) A)AvR .‘ )i- X13a ONIINVO C r)l, `YYY.�"YA `\ ,•^i ,,.. ,rv(A �<z A C�YY�: A� `( <t .,kYY> �0 , ;\ Y'Y,Ijy,, ^Ax r x �1fk! lilk \,. Y.(Yr.�lgx �)Y. tr Yk ' I ' i,)• \ )YY' �k hi(X .)�Yr)C ��r �kA`Y� Y .. YY')�r•1) )�,):i.x�lClA ;!';?:.`":":"A ChA!.K Y • � Ws.( h'',';',.);(4',(3, )C",�tiIC")CAA I il 1 t `n�t A1 t `hk,x k YY�Vq/,t A A.v) I.1kvA) v ` XtAC: M YA � > *fr; X { ;*A Y ,,ACv)'�14;�:ar�)(y7 +"YY raYIs:`Y a?.c F(XYK �� 'V�(Y.' � r FS-)A�x"). . Y.. )<n>Yr )�Arr4�•v1yl'X' 1)nr A,(.1.6.).7 -"I"` tA)v r ,YA, Y . NIL'41114 • n'KXC)n xt f : ,,, Nx di1 ;:_,;.,-,rN7mU. : Wif ; ,iiik..is:;,1:0;044(1.1%% ,...,,.. i... ..., .., O m P c,) __....„. 1 , , i. ''.-... _...\„. - , bilk , s.., ,. .,_. !. 1 Ilk:--- iiik it . a 6-m -.....; i , = &Lz,w c:. pNj IO C OS 73a %USIA cn Dd 0Q " L Q � a w L V a cm L t.--. .:u sn Cen W = V L D V ��A C C L , n V L 0 ` ---1 m,,r0 ,( � C W '()Yk'*,:)C.);�1.)v�t�t)A �� < 't AC, r ,() .,C)•A t J c�N .41 Vco 20e\ • c Wildlife Habitat The drainageway, which bisects the site from north to south along the western boundary, is designated as Class II Wildlife Habitat (see Exhibit I-E.3). I - F VIEWSHEDS 1. Viewshed Analysis/Views and Vistas from Adjacent Properties Looking Onto and Across the Site Viewed from Tangerine Road, the site appears to rise slightly and then gradually slope down to the south away from the road. The only view of particular value is Pusch Ridge to the southeast. Looking from the east towards the west, native vegetation is visible in the near distance and mountains are visible in the far distance. Looking north, the Tortolita Mountains are visible in the distance. Site Visibility This site is most visible along the eastern, northern and western boundaries. I - G TRAFFIC Off Site Streets The project will have one local street which intersects with west Tangerine Road east of Camino del Plata. Map I-G.1 shows all major streets and routes within one mile of the site. a-h. The table below provides information on arterial streets within one mile of the project site. Tangerine Road is currently under construction. No improvements are scheduled for La Cholla Blvd. or Shannon Road. Street Name Existing Future Conform Owner Continuous R/W R/W to O.V. Tangerine Road 100' 300 Yes Public Yes Shannon 75 150 Yes Public Yes La Cholla Blvd. 30' 30 Yes Public Yes Town of Oro Valley Site Analysis Part/-Page 21 / —0 / --/ i '' .,,, .... • ''.**14110 n .i --I--4, -- si) = ... co 4 '- (D i#4,;;;„.,...1,:, , X :v..-..' il, ' - - ;o '*'.'.0"4:,11‘ '' 0 n) 0 ::, 0 0 0 4 -...,, - " 7C' 0 E.''' _.• = , (Ca cn,. ,.f0 , ,,,,- ; ,,. 0 , ' *!' iii = :,,,** .f`f '., 4-- C 0 .„., 1...:' 1', ,-.- D'"- ',."•' : 't‘ ' II. e it ' I I C w i 0 =- • .4, 0) cn , :t'...t.7.-----"'".'44(Iii:',.:1'''''''''''''''.•''I''':'11.4:41''''' 1111'''''':1''1.:'- ''''' 7° , ti II ..4..., 11 ' 1199" 1 ..„ 11 4 'I' 1 h ) t / 1 w+ i , 1 i \ P 3, 't i 1 \ : ' , 1 , . . '1 —1111 -,..!.. ' 1 'l .., ,4 , \ ;, M ..,,,..._, ,..:_ ... — . < -1 *;*'• . ., . .. ..... (D _. I * 711 (i) 1 o ' Z (D y►.t AJ - O = Q Q. , ; O /� 'pie' .- i•°• . / C „, ;, , ,,at.. g,. .. , w w •+�+y /TZ . ',,,,, ' ��► cn op ,..)44:, ,#,/,,,/ I "' ---4:;''; -_---- ---:- .:':, ‘-C2-. 440* ' CDV i n :.ham -5'. • -S. ,,. 4 may+^:. P \ `j ,+ - Y. y 3 , („,„,,...„,,,,,,,,,, ,,-„ 14.'........... 84 * / , ` `t, - , `- `� •' fes. r_ st. I' / i ' • f ?II 1 r�� f -r � ,L II j e i rn X COI Imi < -I CD Cl) N Lanes Capacity Speed Limit ADT` Roadway Road Street Name Travelp y Conditions Improvements h 7,700 Good Yes Tangerine Road 2 15,000 45 mph Shannon 2 15,000 45 mph 7,200 Good Yes La Cholla Blvd. 2 15,000 1 45 mph 6,500 Good No *ADT=Average Daily Trips 1. Exhibit I-G.1 shows theexisting intersections on arterials within one mile of the property that will be used by traffic generated by the proposed development. 2. Exhibit l-G.1 shows bicycle the existingbic cle routes and trails connecting to arterial streets, parks and schools. I - H RECREATION AND TRAILS parks are no or recreations areas within one mile of this site. There are two trails within one mile of the site. The Ironwood Trail runs west of the site and crosses Tangerine at the intersection with Shannon Road. The La Cholla Blvd./Honey Bee Loop Trail runs east of the site and crosses Tangerine at the intersection with La Cholla (See Exhibit I-H.1). I — I CULTURAL, ARCHAEOLOGICAL, AND HISTORIC RESOURCES The Arizona State Museum was contacted regarding possible archaeological sites on the property (See Exhibit I-1. I-1.1). Based on inspections conducted by students of the University of Arizona in 1981 � p 9 and 1987, archaeological sites are know to exist on the property and the Arizona State Museum indicates "thep robability for additional sites on this property is high." The Arizona State Museum has recommended "a professional archaeological surface inspection of the entireproperty to assess the condition of the known sites.". One will be conducted prior to ground modification. 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Church Ave Tucson,Arizona 85701 • RE: Archaeological Records Check for Tangerine&Camino del Plata,Job Number 03018.00 Parcel#224-11-0190 located in S24 T12S R13E,Gila& Salt River Baseline&Meridian. Dear Ms Phillips: On October 1, 2003 the Arizona State Museum(ASM) received a request concerning the above mentionedrope�Y. Our archaeological records indicate students from the University of Arizona p inspected the parcel in 1981. Part of the property(400 ft south of the section line) was surveyed in p 1987, and ap arcel directly south was surveyed in 1995. Two sites (AZ AA:12:727 and AZ AA:12:777[ASMD are known to exist on the property, and one more (AZ AA:12:297[ASM]) is quite close to it. An additional site that may be present(AZ AA:12:6[ARS]) is shown on the 1987 survey ma but ASM has no further information. As the probability for additional sites on this p� property is hi ASM recommends a professional archaeological surface inspection of the entire g� property to assess the condition of the known sites, and whether additional prehistoric or historic sites arep resent.A list of a archaeological contractors is available on our website at: http://www.statemuseum.arizona.edu/profsvcs/permits/permittees.asp. Archaeological surface inspection required under city or county ordinance, or a federal regulation, will require a written report describing the results of the surface inspection and will include recommendations. The archaeologist you select should prepare your report using the standards titled: Standards For Conducting and Reporting Cultural Resource Surveys. Most contractors in Arizona have a copy of these standards. You are responsible for providingthe report to the appropriate office requiring the inspection. P When surface inspections are required,the archaeologist will also submitted copies of your report to theappropriate archaeological site file office. If you have selected an archaeologist from the list provided,that contractor knows where and when to submit reports. If you have any questions, please do not hesitate to call me, Sincerely, -11 Su Benaron Assistant Permits Administrator (520)621-2096 sbenaron@email.ariz ona.edu . I -J SCHOOLS p The site is located within the Amphitheater Unified School District and is adjacent to Wilson K-8 School (See Exhibit I-J.1.) This site is also served by Ironwood Ridge High School located at 2475 West Naranja Drive. I - K WATER Ile Water Utilityresponded to our request for water supply information and 1. The Oro Valley p serviceability. 2. Per the constructiongbyMcCarty drawings Engineering, a new main extension is being installed 2A (See Exhibit I-K.1). A new water Tangerine Road and will end at Parcel 219-42-01 along g connection will be made and service run to the project site. - L SEWERS There is an existing8-inch diameter sewer located in Glover Road, which terminates at Wilson School (See Exhibit I-L.1). Town of Oro Valley Site Analysis Part 1-Page 28 • . • , •� aS • .. _ .. ,. jjj.. i•)w:p.!J i • ::Y_i�ir-,,; 1r'"I.....• ;i ',:J`••J••i•...1.:r. t............. i. ,,aye/• .• .if•.�+r }.. '11 1:4 • . , • • �..«....i.i y.« 1.-- -fr::,,;..., Ai, "i? 2 ? 7.:.„,,.,,, y:. ,i:i%` iti i .. �j..i?" • a♦ y,�,�!s.:. j _...._.' ..t ! is?.«yi.i:' i-;,; ! ..(� x,f .•:i ..; !i= ta %. • • • • • i �I i ^% .✓�•.%::rw..ij: ri!'i:j:,.: ._' ::i:l:n:f::,»' 'Cie.. / r• ~`�'• ; ijs• i .:•.jLy; i..•� �..' :ic`... •fit. 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Hydrology • The 100-year discharge for the un-named wash is approximately 1,559 cfs just downstream of the property. • Sheet flooding does not occur to any substantial degree within the property. • he parcel lies within FEMA FIRM panel 04019C1020K. The wash along the western T boundary is mapped Zone A. Vegetation • There are some areas of high vegetative densities. • Accordingto preliminaryinvestigation, there are no federally-listed, threatened or endangered species existing on the site. • Saguaros and other visually prominent cacti and trees do appear on the site. Wildlife Thealong un-named wash, the western side of the project, is Class II wildlife habitat. Viewsheds The areas of highest visibilityon the site occur along the northern and southern perimeter and from g the existing residence on the northeastern property boundary. 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'.••• p•tt•.i•111'1 i!:raw.' •a• ro ,I ma.••i IM,I M ♦Maga,J1••.t•<Alii."..7i•••i ,111.1'.r••••�/tr..• 4� �( r. iPTJ••1•?a��•f. •p•••••••.t<t�,1 1••••a�i •t.4 tT a ,.............._.••..............•h r •,M ••• ••I M4.i a3•`.••ai.••••••a.r116a •••tu•••••►R•••r alta :.,•;,, 1.I..••,. i..••••••ar•vet•.•M7••'•►•1!••••111111,0111111-• • - .'. ...• !-. `...........••••T ►J�tom_.!.Jar team .t ...a•.•. `_.+•M..•. •#l�.A.•aw •` '� •.1144 V�•A•'' a rte`' sl `i.. .. ' , /o•'w.c-..�».•.......;, .r.:. -.,� � t , • i s t•a. .,. .• • 1 RESIDENTIAL, • i ., ,,1 SCHOOL PROPERTY i _4,- , e,,, y • • .• 31; .. t-lt441 , . '-'..4,-, ,.. LA s' . ' ' . :•••pt _• ....i,. ', . ... ..14.• * , .6'. •,„ • , .. Afillikilk. \ LEGEND EROSION HAZARD SETBACK r---- --. - FEMA FLOODPLAIN (ZONE A) 100-YEAR WSEL BOUNDARY Ilse C. ta•.S1IiA:••it • 4i A•..1••i 711•MO, ••••••• 7-17:.... �""`7..'-'...ti MEDIUM DENSITY 15% OR GREATER •1 war-1••.«irri•t.• -'.. SLOPES r arWM••i.r..,l•G••j•"'''.�'A VEGETATION: ±57% •-.i ..''.•lam. Jt•`••Ji 40.4a Arte'4" HIGH DENSITY r - VEGETATION: ±75% wA' ,.. IN EXHIBIT I-M.1 --5 0 100' 200' , Map 111111 Niialialliml : Ptanning resources� NNorth�tA Opedl Avnue.Tutan�A•izona 01-1S20t 621-1110 Tao 620-7637Composite Part II - Land Use Proposal II —A PROJECT OVERVIEW use The followingland proposal develops design concepts derived from the preceding inventory and analysis of the site's unique characteristics. The site is approximately 32.37 acres. Of total, approximately 19.43 acres (the 4 lots along Vista del Sol Road) will remain at the current zoning R1- pp Y 144 zoning. The remaining 17.57 acres east of the drainageway will be rezoned to R1-36 and be developed as single-family residences on 19 individually graded lots. The following constraints influenced the design of the project: • R1-36 Zoning requirements • the un-named wash and associated floodplain • Tangerine Overlay District • Riparian Habitat Overlay Zone • US Fish and Wildlife requirements for protecting pygmy owl habitat • Neighborhood input II — B TENTATIVE DEVELOPMENT PLAN 1. The Tentative Development Plan Overlay, Exhibit II-B.1, shows the property boundaries and dimensions, adjacent public rights-of-way, setbacks, and adjoining vacant and developed properties. 2. The project will be approximately 19 lots with one story, semi-custom homes. Each home will be sensitively sited in regards to vegetation, natural drainage, and vistas. Existing vegetation and terrain will only be impacted inside the building envelope and along access drives. The intent is top reserve 30% open space in conformance with US Fish and Wildlife requirements for preserving pygmy owl habitat. The un-named wash and the required 15 foot riparian habitat setback shall be designated as a Conservation Easement and be protected from disturbance in perpetuity byan openwork fence. Governance of the Conservation Easement will be assigned in p Y perpetuity etuity to a third party not-for-profit entity which will serve to monitor and enforce the requirements on behalf of the Town of Oro Valley. The final lot count, lot sizes, entry drives, and building envelopes may be modified during the subdivision process. II—C EXISTING LAND USES 1. Map II-C.1 shows the proposed zoning boundaries for the development and the zoning districts of adjacent properties. 2. Thero osed use is compatible with existing and future uses onsite and offsite. The property is p p currently vacant. The requested zoning, R1-36, is compatible with the current Oro Valley General Plan, which designates this area as Low Density Residential. 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I IIIII 1 f 1; i i \\.. , r ---------------\--n ‘. t I i .0,,,,, PROPERTY OWNER: RICK SATHRE,PRESIDENT DEVELOPMENT SITES,LTD. LEGEND 10260 N UUCSON,A257, 0D LANE 37 T ------ EROSION HAZARD SETBACK —•••— FEMA FLOODPLAIN (ZONE A) PROJECT SITE: 132.37 ACRES • • 100-YEAR WSEL PORTION TO BE REZONED: 17.57 ACRES BOUNDARY PROPOSED ZONE: R1-36 LOTS: 19 RED ROCK RIDGE O .LOT SIZE PER ZONE: 36,000 S.F. 32.37 ACRES O LOT WIDTH PER ZONE: 120 FT. O MIN.FRONT SETBACK PER ZONE 30 FT. ON TANGERINE ROAD O MIN.LOT SIZE ALLOWABLE PER THE NEAR CAMINO DEL PLATA RIPARIAN OVERLAY DISTRICT REDUCTION: REZONING FRQM�R1-144 to R1-36 28,000 S.F. OV9-04-10 /\ 100. 200' REMAINING 14.8 ACRES OF PROJECT TO SCALE: 1'=200'-0" •; REMAIN R1-144 AND BE DEVELOPED WITH CONTOUR INTERVAL:2 FOOT morSCALE • planning resources EXISTING 4 LOTS. DATE: 12/Q8/2004 C.I.=2 FOOT 1"=200' .`��"I=CL REV.:03/15!05 VACANTO Q, VACANT CI-IURCN RESIDENTIAL ?-1 F. RESIDENTIAL R1-144 R1-144 W R1-144 �A� V a' TANGERINE ROAD ,/ i • 1 1 VAC. • RES. RES. . R1-1.44R1-144 1 • / VACANT RESIDENTIAL R1-144 1 ...... • .• R1-36 ...„...,...______ VACANT ZONE RESIDENTIAL R1-144 /' 1 / / 1 / 1 . RES. • R1-144 • VACANT 1 RESIDENTIAL • • R1-144 , PROPOSED ZONE • 1 8•U• DARY 1 . ./ / w IP RESIDENTIAL i WILSON K-8 • R1-144 1 SCHOOL PROPERTY • 1 • • • • iN 0 100' 200' 35 EXHIBIT II-C.1 .1 IMF immirml : planning.ctresourcese.t. Zonin Bounds g rY 270 North Church Avenue,Tucson Arizona 8S701•(S20)620-1118 fax.628-7637 • 11 —D TOPOGRAPHY 1. The TentativeDevelopment Plan responds to the topographic characteristics described in the and Analysis bylocatinglots and roadways away from the drainageways and by Inventory y protecting the natural terrain through grading individual building envelopes instead of the entire site. There will be a conservation easement along the western boundary to protect the natural drainage and wildlife habitat. This will also provide public access. 2. The few 15% slopes will be untouched by the development. 3. Not applicable. 4. Not applicable. 5. Up to 30% of the site will be graded. 6. Extent ofradin will depend on final building envelopes. Grading will be limited to main g g roadway, entry drives and individual building envelopes. II — E HYDROLOGY 1. Under existing conditions this area discharges flows to the south and to the west, joining with the large off-site watershed which flows through the western portion of the proposed development. The Tentative Development Plan will have no adverse impact on the hydrologic characteristics identified in the site inventory. The site will be developed in accordance with Town of Oro Valley requirements such that watersheds downstream are not adversely affected by the development. The Developed conditions are represented on Figure II.E.3.4.5. The buildable area will be obtained by revising the current FEMA floodplain based on better topography. The erosion hazard will be mitigated with construction of a concrete cutoff wall below the required wrought iron fence along the eastern edge of the Riparian Conservation Easement. 2. The developed conditions maintain the existing drainage patterns. Grading will be provided that maintains current drainage patterns, directing flows to the south and to the west. Lots backing to the un-named wash traversing the site may require bank protection or an encroachment analysis depending on the final site design. Erosion protection will be addressed by the Preliminary Plat. p g The subdivision density is low enough that retention will not be required. Detention requirements will be addressed by the hydrology report accompanying the Preliminary Plat. 3. Underost developed conditions all on-site flow associated with the upstream watersheds will p p be accepted onto the site and incorporated into the drainage design. Downstream of the property the flow is discharged directly into existing drainage ways. There are no impacts to the p y upstream or downstream watersheds. 4. The site will utilize roadway conveyance in conjunction with open channel flow to convey the on- site discharges. Flow will enter the channels from constructed curb inlets. These inlets will be g designed to convey the 100-year event. Flow exiting these structures will be discharged onto a Pima County Site Analysis Part 11-Page 36 2_,44 , , ' i 1/1 i = = 0 TA - - • - . .: .....,_ -,..______ 41 -- Amr"-mk . - - • �. ., _ .: .. te; �C — _ _--T- 117 rig 1 r lir- _ fig iiit ____ ______ MI Lit filiuiv _r___ ___ i .!,12 q.". � :3.908 s9.M1. \lilt: �� 4.4!1I4 Lig 41 ' AL 4/ —_,A _Jk?„,,, %frill 3 Ati,_.- _ vA, A----7/ priairpor----„,/ ,,,_ (.,,_ _......., i 1 R1-1 -4,ir S Alr 40, I 6 4 (-2--R- - •:• . 146.i 4 sq.-. BOUND ' 5 41 cr 1 1/ i A _AII I MA , II\ i A , 6 mg k\\ \iiikalitt„... i.....), dr, \ Prr146.O��sV R. I i. 10 9 8 � ) 1 si' ook,001� II -. \ \j--(:/1\' kt' , ,1- — \ -- ..__ LEGEND — — EROSION HAZARD SETBACK -- FEMA FLOODPLAIN (ZONE .4> ----s,. 100-YEAR WSEL BOUNDARY i'N :• EXHIBIT II-C.4 VIIptanning resourcesm.tlNnT On-Site Hydrology NOT TO SCALE 271 North Church Avenue.Tucson Artzons 12711•WO proposed splash pad. These pads are designed to prevent clear water scour occurring at the p p of the proposed channel and the roadway. Both the curb inlets and the erosion junction measures will be constructed in accordance with Town of Oro Valley Regulations. The locations of the drainage structures necessary to adequately and safely convey these flows will be specified on the Preliminary Plat and in the associated hydrology report. Due to the low residential density of the proposed project, retention will not be required. Detention requirements will be addressed in the hydrology report provided with the Preliminary Plat. This subdivision is located along a significant watershed with a 100-year event discharge of 1,599 cfs. The time of concentration on this large watershed is much larger than the time of concentration for flow resulting from this 18 acre development. Any change in local discharge will not affect the peak flow on the large watercourse due to this disparity in time of concentration for flows. 5. There are no active plan policies regarding this area. The drainage design depicted in Tentative Development Plan will meet the drainage requirements specified in the Town of Oro Valley Drainage Design Criteria Manual. A detailed drainage analysis will be provided with the Preliminary Plat in the associated hydrology report. II — F VEGETATION/LANDSCAPE TREATMENT 6. The existing vegetation will be an important factor and asset in developing this project. A number of significant plants exist on the site and can be preserved within the lots, the bufferyards, or the open space, or be salvaged and relocated to those areas. The dense vegetation along the un-named wash will be preserved within the conservation easement. 7. The site contains a variety of healthy species that are particularly adapted to salvaging. Either salvaging and/or leaving desert vegetation in place will be a valuable asset to this property. Preservation of vegetation is important along the project perimeters to provide visual mitigation of the site from the residences along the east, and Tangerine Road to the north. 8. The site will be revegetated where necessary, with plants as specified by the Town of Oro Valley. All native plants will be dealt with according to the Town of Oro Valley's plans and requirements. II —G WILDLIFE The Class II Wildlife Habitat on the site will remain in its entirety within the conservation easement along the un-named wash. Vegetation and open space will be preserved to accommodate the pygmy owl that resides in this area.. Pima County Site Analysis Part II-Page 38 II — H BUFFER PLAN side of the project, alongTangerine road, is subject to the Tangerine Overlay District 1. The north g requirements. As such, a 50' no access easement will be provided with an additional 30-foot building setback. Vegetation within this area will be preserved or revegetated as a Bufferyard'D'. Per the zoning code, Bufferyard ard 'D' may consist of existing native vegetation provided it is a minimum of 40' width. 2. See Exhibit ll-H.2 for the cross-section illustrations representing the bufferyard. Pima County Site Analysis Part II-Page 39 • • •S • 1110• • 50' 30' NO ACCESS EASEMENT ---/ /--- -17r SETBACK BUFFERYARD 'D' NATURAL DESERT • L+0 W • Z • 1 lr 3 t Bufferyard 'D' Cross Section 40 EXHIBIT II-H.2 0 1001 200' 11111/ : planning resources Buffer Cross Section plippbp landscaoa architactury whin(kilodavalooiaant consultant. Avenue,North Church Aven ,Tucson Ari:onx 85701•(520)620-1118 tax.620-7637 II - I VIEWSHEDS 1. Thero osed development will not interfere with the view of Pusch Ridge to the southeast. The p p highest visibility areas of the site will retain their appearance through preservation of the existing vegetation and/or revegetation and augmentation. Along Tangerine Road, the required buffer will be provided and vegetated berms will be included to increase the screening. 2. The new roadway for the project, Red Rock Ridge, connects to Tangerine Road and then slopes away 12 to 16 feet downhill southward, into the project. The road will follow the natural contours with a minimum of grading and won't be visible from adjacent properties. The closest point on the Wilson School property, along the southern boundary, is 8 to 10 feet lower than the project site, and visibility of the project will be minimal. II -J TRAFFIC a. Circulation throughout this project will be provided via one roadway, Red Rock Ridge, connecting to Tangerine Road. The proposed street will be a minimum of 300 feet from the nearest street intersection on Tangerine. Placement is based on adjacent streets and drives and existing power pole locations. The street will be privately owned. b. Tangerine is currently under construction. The required additional 100 feet of Right-of-way along Tangerine Road will be provided by this development c. Traffic impact from this development will be minimal. This development, at build out will generate approximately 191.4 ADT, based on 9.57 ADT per unit (ITE Trip Generation Manual 6th ed.). d. The existing residence to the east may be slightly impacted by the traffic generated by this development in terms of wait time coming out of the driveway. e. The internal roadway will be a local, private, residential street with a 15 to 25 mph design speed. f. The only impact to offsite streets created by this development will be the addition of deceleration and acceleration lanes along Tangerine at the project entry road. g. The developer will coordinate the construction of the lanes with the Town of Oro Valley. h. The inclusion of acceleration and deceleration lanes, will provide for safe ingress and egress off of Tangerine onto Red Rock Ridge. II — K SEWERS Sewer service for this development will come from the existing 8-inch sewer line located in Glover Road at Wilson School. The project team is currently negotiating with the Amphitheater School District to bring the sewer line across their property to connect with the south side of the project site. Pima County Wastewater has indicated that the existing 8" line "should have sufficient capacity to serve this proposed development. A copy of the letter is included as Exhibit II-K.1. Pima County S/te Ana/ys/s Part II-Page 41 Ctitt� 1 ,t \IA'I ZOOY PIMA COUNTY WASTEWATER MANAGEMENT DEPARTMENT 201 NORTH STONE AVENUE TUCSON,ARIZONA 85701-1207 KATHLEEN M.CHAVEZ,P.E. PH: (520)740-6500 FAX. 520 620-0135 DIRECTOR October 23, 2003 ( ) Planning Resources 270 N. Church Av Tucson, AZ 85701 Attention: Susan Phillips CAPACITY RESPONSE NO. 03-70 Dear Ms. Phillips: We have reviewedyour request uest regarding the availability of sewer service for q Parcel 224-11-0190. Because no proposed density or proposed use of the parcel was statedyour in letter, a commitment for conveyance and treatment capacity allocation cannot be made at this time. As such, this is only an analysis of the existing sewerage system as of this date. , 1 250 feet of off-site public sewer will be rered. The Approximately public sewer extension shall extend to the parcel. The interior sewer within the development must be designed to provide flow-through to serve upstream parcels to the north and to the east. The Developer er will be required to obtain the necessary easements to provide access across properties owned by others. Any modifications required to p service thisp roperty shall be at the expense of the property owner/developer. A Sewer Service Agreement shall be required. A Development Plan/Tentative proposed showingthe connection and preliminary sewer layout for the proposed project must be submitted and approved. Under existingconditions (actual developments and commitments for service through approved Sewer service Agreements) , there is capacity for this g pp project at the Ina Road Water Pollution Control Facility to which this project is tributary. There is an existing8-inch diameter public sewer (G-95-29) located in W Glover Road that should have sufficient capacity to serve this proposed development. This response is not to be construed as a commitment for conveyance and treatment capacity allocation, but rather an analysis of the existing p Y sewerage system as of this date. Shouldy ou desire addition information regarding this subject, please contact this office (740-6544) . Sincerely, Ilene Deckard Sr. Civil Eng. Assist. Xc: Tim Rowe, Development Services File: T12,R12, Sec 4 II _L RECREATION AND TRAILS 1. See Recreation, &Trails Map, Exhibit I-H.1 2. Not applicable. 3. The conservation easement alongthe un-named wash will be accessible by the public for public A trail within the wash will extend the length of the project and connect to Tangerine Road to the north, and allow access to Wilson School to the south. 4. The conservation easement, buffer arils, and open space will be the responsibility of the homeowner's association. II — M CULTURAL, ARCHAEOLOGICAL, AND HISTORIC RESOURCES 1. No construction will take place until an onsite archaeological investigation has been completed. 2. If archaeologically significant resources are discovered they shall be dealt with per State and Federal law. 3. An inspection a professional will be conducted by archaeologist prior to construction. II - N SCHOOLS provided bythe Amphitheater School District, the following number of 1. Based on information p students are expected to be generated from this development: • Elementary School 9 • Middle School 4 • High School 4 2. The remaining capacity of schools serving this site: • Wilson K-8 (Elementary) 57 students • Wilson K-8 (Middle) 46 students • Ironwood Ridge High Unknown due to new boundaries. 3. Letter not available. 11 - 0 WATER Water service for this project will be provided by the Oro Valley Water Utility. The project team 1. will negotiate an with Oro Valleyand affected property owners for connection to the planned Y Tangerine water main extension northeast of the project site. 2. Per Tucsontypicalper Water's capita consumption figures, this subdivision could require 137gallonsper dayper person. Given an average household of 3 persons, and approximately approximately 20 lots, the total would be approximately 8,220 gallons per day. pp Y Pima County Site Analysis Part II-Page 43 BIBLIOGRAPHY The following resources,departments, and companies have contributed to the information included in p this analysis: • Amphitheater School District • Arizona Department of Agriculture and Horticulture • Arizona Game and Fish Department • Arizona State Museum • Institute of Transportation Engineers. Trip Generation, Volumes 1-3. 6th edition, 1997. p • MMLA Associates. • Pima County Department of Transportation and Flood Control District • Pima County Wastewater Management Department • Scott Richardson, United States Fish and Wildlife Service. Pima County Site Analysis Part ll-Page 44 tia 1 I I I j ``� ••� A5� T • 1 I I , -- 4 mu 0,-,1,---- 0 somiamr.L..-01,-._ 2 ((j-8 al 1 1 2 % . -... iiii Lipip‘fiNA 1 i I T3o 1 /mmmm lb. ' I 2 O Ot B 6 Cc)1 C O Oit O IvorirD Al. o. 1 N3 I Iii 111111 v m m .. , mDgm 0m O d ii. :1;, I I., ym33 OT V p • Ii tm Vi Z Iiirndji aTl 3 „t)1:2",-,4,,, ,,.--- I I O'b HT V i -•----.---. . \\,,N3-:---7Y-4.-:'.\:,' :.._, �, ��� -t�.\ w g rini c art '''\\4: _ _4410ix _ i 4 F-/ .-.,' ,\•.Z4it.z.-4. !\14 i °I. 1--- \ ,.\:, DEL - i .1.- • �� �.`o.. \\ ,� PE ALTA • - •-' '..- rit /. iM I I �Nrn 1 • � �1 I I� I � •.1"1/11 ^z I �, I O , x,6 1 t� I 1 ii'r .- (I I • l ( 1 IO - } I,I `r IC-j 1 \ - ---- I l O� 1 1 I IoZDpI n _ 1 i' �� ,I I.} . 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O Sr-m w r-;') < � r7] 0 —+ aN ►; � —N � ooU �ONO --1 > m G) N ,, H =om > ❑ ci m 3 TOWN OF ORO VALLEY 7 STAFF REPORT TO TOWN COU NCIL MEETING DATE: April 20, 2005 TO: MAYOR AND TOWN COUNCIL FROM: Bayer Vella, AICP, Principal Planner SUBJECT: 0V12-04-32, HEIGHT PROPERTIES, ON BEHALF OF BRAKE MASTERS, REQUESTS APPROVAL OF A DEVELOPMENT PLAN FOR LOT 13 OF THE MERCADO DEL RIO COMMERCIAL CENTER TO ESTABLISH AN AUTOMOTIVE REPAIR USE, LOCATED ON THE NORTH SIDE OF PUSCH NE WEST OF ORACLE ROAD ON PARCEL NUMBER 224-28-143A VIEW LA , BACKGROUND: quare foot lot within the 17-acre "Mercado Del Rio" commercial The Project site involves a 34,352 s subdivision. The overall Mercado Del Rio commercial center which was approved as a Master Development Plan (MDP) and Preliminary Plat byTown Council on May 19, 2004 (0V12-03-22). It was also approved as a Final Plat by the Town Council on October 20, 2004. The proposedshop brake and installation) is subject to the following requirements: 1. Building pad andparking configuration for Lot 13 of the approved Mercado Del Rio Master cong Development Plan (0V12-03-22); 2. Landscaping of perimeter areas pursuant to the Mercado Del Rio Master Landscape Plan (OVI 2- 03-22); and Valley ZoningCode, Revised (OVZCR) allows automobile service uses in C- 2Section 8 303.B.(1) of the Oro Va y . l Use Permit (CUP) is reviewed and recommended by the Planning and Districts only if a Conditiona authorized bythe Town Council. The Town Council approved the Zoning Commission and is subsequently 'th conditions (compliance with the conditions is presented later in this report). CUP on January 19, 2005 wi SUMMARY OF THE PROJECT: Current Condition The 34,352 square foot (sf) Lot 13 is in an undisturbed state, covered with dense native vegetation, and abuts Pusch View Lane on its southern boundary. The site is accessed from Pusch View Lane from a private road within the subdivision called "Vuelta Caminata Del Rio". Surrounding Uses buildingpads directlynorth of this site. Beyond these commercial pads, North: There are two Mercado there is the southern levee of the Canada Del Oro Wash. The bay doors will not be discernable from the proposed multi-use trail. South: Immediately south ofthe propertyis Pusch View Lane which is scheduled to be developed as a four lane thoroughfare connectingOracle Road to Lambert Lane. Just south of Pusch View Lane are two g subdivisions: on the eastern side of the property lies the fully-developed Rock Ridge apartment complex of the Cancha Del Golf subdivision; on the western side lies the sparsely-developed single family subdivision of the Mastro PAD. the property lies the Rooneyanch Area D ("Target") shopping center, with the East. Immediately east of p p y y site abutting the "backside" of the building housing the"Risky Business"restaurant; and TOWN OF ORO VALLEY EVELOPMENT REVIEW BOAR STAFF REPORT: OV12-04-32 Page 2 on its southern and western boundary. A • The Pusch View Lane extension will abut the property , West. • of the Pusch View Lane extension; this land has portion of the original 19.1 acre site will lie west for future development as a"Riverwalk"trail head. been dedicated to the Town p Proposal service and brake sales, installation and repair facility; • A 7,720 sf Brake Masters automobile vidin 24 autoparking spaces and 2 bicycle parking spaces; • An off-street parking lot pro g on the south side of the site, adjacent to Pusch ViewLane; • A 35-foot landscaped buffer yard shopping east side of the site, adjacent to the Rooney Ranch pp g • A 10-foot landscaped buffer yard on the center center "back of house" activities (delivery truck access and loading). The closest Target feet awayfrom the closest east-facing service bay; structure is 15 5 The pavingand plantings of linking• the Project to other lots within the center. A pedestrian pathway J this pedestrian system pathways stem would be uniform throughout the center; • Hours of operation: 7:00 am to 7:00 pm. • Service baysof the would be located on the north and east sides of the building, facing the back shopping center retail and restaurant uses, and away from the street; • The 22 foot tall, single-story structure would be constructed with stucco masonry exterior walls (30 feet building height ht limitation in a C-2 zoning district). g COMPLIANCE ANALYSIS: Plan Compliance (see attached) Development - most automobile service uses were limited to the five eastern As part of the Master Development Plan (MDP), building specifies agross floor area of 4,900 square foot and the most lots, which includes lot 13. The MDP the buildin ad ispositioned at the center of lot 13 -- with . vehicular circulation enabled on all four sides of g p p represents a conceptual layout of a large scale project,modifications to each individual pad the MDP Because . Changes are accommodated without revisions to the MDP as ntici ated as specific users are identified. n area p p remains in tact. The Brake Masters development plan long as the overall framework (circulation etc.) incorporates the following changes: • Increasesquare of footage from 4,900 s.f. to 7,720 s.f. lengthened to reach the southern property line of lot 13 • The structure has been of lot 13 through parkingarea) along southern property line • Elimination of paal (drive.route g parkinalongthe southern property line of lot 13 • Elimination of portion of anticipated p g been repositioned close to the western property line • The structure has p . paal formerlylocated along the western property line. • Elimination of the for • Removal of parking abuttingthe eastern side of the structure to allow room bay doors — and do not impact neighboring Mercado Del Rio proposed changes are entirely contained within lot 13 p The g as compliant�ites. Consequently, the proposed design is viewed with the Master Development Plan. q Furthermore, the Project meets all of the conditions and standards of the MDP. TOWN OF ORO VALLEY .IEVELOPMENT REVIEW BOARD STAFF REPORT: OV 12-04-32 Page 3 OVZCR • — list of Town Council conditional use permit conditions and A. Conditional Use Permitthe following is a lis status of compliance with each: No auto service activity (storage, repair, orsales) shall take place outside of the building. This 1. N requirement shall be added as a General Note to the Lot 13 Development Plan. General Note#18, 1. on Development Develo ment Plan includes the specific verbiage above. 2. No outside speakers may be used, and ifinteriorspeakers s Bakers are used, they shall not be audible from adjacent properties. This requirement shall be added as a General Note to the Lot 13 Development Plan. General note# p 18 2 on the Development Plan includes the verbiage above. partially 3. The view of all repair activity must be p yblockedby installing one or a combination of the following: a. Masonry wall with vegetation on both sides b. Opaque vegetative screen The specific combination, height, screening will be extent, and location of the aforementioned sc g determined by the Development Review Board as part of the anticipated Landscape Plan review. is on lifts within the repair bays. Staff considered the following The intent to minimize the view of vehicles p e points, applied varying levels of significance,ificance, and evaluated proposed mitigation as depicted within the table on the following page. TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD STAFF REPORT: OV12-04-32 Page 4 Orientation Vantage Points Levelof Staff and t Mitigationoposed Development Review BoardRecommended y from Lot 13 Priority East Patio of Risky High Align 6 foot high wall to account for 180 Business degree view perspective from Risky's patio (see condition #1 on Exhibit A). Move wall eastward to abut the 30" high Target Center wall to increase planting space. Provide a continuous row of trees from the Brakemaster's dumpster southward along the entire eastern property line to enable intersecting canopies at maturity. The wall has been provided on the plan and the landscaping has been included as part of General Note#20. East Target Center Low Same as above— terminate 6 foot wall at 180 Parking areas degree view points from Risky's patio. south Risky Intersecting tree canopy as primary screen Business (see General Note#20) South & East/West traffic High Six foot "L" shaped wall commencing after ast/West on Pusch View the most southeasterly parking space and Lane terminating at the western edge of the H/C parking spaces. Trees and shrubs incorporated to create a continuous canopy effect (see General Note#20). South & Office and High Same as above East/West Apartments south of the Pusch View Lane with site distance to bay doors North Lot 12 of Mercado Moderate — A wall would have to be placed on lot 12. Del Rio depends on Mitigation to be addressed with lot 12 type of use development. General Note #21 addresses on lot 12. this issue. • 4. Noise attenuation must be provided to reduce sound emitted beyond the southern property boundary to equivalent or lower than anticipated ambient levels via the following options: a. Incorporate wing walls on the building in a manner similar to the Oracle Crossing Brake Shop pad b. Establish a 6 foot high wall along the southern property line (vegetation has a minimal beneficial effect) commencing at the edge of the most southerly bay door c. Alternative methods that would achieve the same level of sound attenuation as the previous options - to be approved by the Planning & Zoning Administrator and Development Review Board. TOWN OF ORO VALLEY JEVELOPMENT REVIEW BOARD STAFF REPORT: OV12-04-32 Page 5 The aesthetic design of all noise attenuation measures must be ultimately reviewed by the Development Review Board as part of Landscape Plan review. Please see the attached noise study submitted by theapplicant. The site is located approximately 170 feet from the nearest residential unit (two stories) located in the Cancha De Golf apartments south of Pusch View ' ' of the bays to face the Rooney Ranch development, and Lane. Because of this distance, positioning y m air anticipated ated future ambient traffic noise levels of Pusch View Lane, it is anticipated that sound fro wrenches etc. would not be discernable from the nearest residential yard or home when car traffic (ambient or intermittent auto traffic—but in a focused path. Sound noise) is steady. It maybe discernable during light . southerlybaydoor. A six foot high the bays will travel at an angle 45 degrees from mostthe emitted from • ' paths to sensitive points. On average—a sound wall will view/sound wall has been positioned to intersect dropby the noise 10 decibels—vegetation has no impact. concern. The applicant's sound study engineer asserts—and The RiskyBusiness patio is the other area of pp . • will not impact patio customers. The proposed 6 foot high site staff agrees - that significant levels of noise p linewill lower potential repair noise experienced by patio visitors. obscuring wall on the east property B. Zoning Standards standard The proposal meets all land use and developmentrequirements—with the following approved p p exception: The code requires 38 spaces and applicant the requests the ability to establish 21. The OVZCR Board (DRB) authority to grant exceptions based on specific provides the Development Review . • requested alternative parking proposal based on analysis provided by criteria. DRB approved the the applicant. C. Design Guidelines ' Guidelines—particularlythose that focus on view preservation and The plan meets all Chapter 16 Design overall compatibility of adjoining uses. D. Drainage Drainage for the Auto Service Center (Lot 13) g flows south across the parking lot and is captured in a single project. From the catch basin, runoff passes through a first flush treatment catch basin near the south end of the channel runningalong the south end of the overall development. chamber and is then conveyed to a drainage • and ultimatelyinto the CDO Wash. Detention requirements have This channel then drains into Rooney Wash been waived for the overall Mercado Del Rio development evelo ment because of rapid conveyance of runoff to the CDO Wash. E. Grading A Type 2 Grading Permit will be required to construct the building pad, parking lot, drainage structures, and utilities. TOWN OF ORO VALLEY EVELOPMENT REVIEW BOARD STAFF REPORT: OV12-04-32 Page 6 F: Traffic • • shared drivewayon the north end of lot 13 off of Vuelta Immediate access to the facility will be from a . ' road runningalong the west end of lot 13. Vuelta Caminata Caminata Del Rio, a north-south directed private e which runs along Rio in turn connects to Pusch View Lane, the south end of the overall development. GENERAL PLAN COMPLIANCE: Commercial which allows for the proposed automotive service use in a The General Plan designates this area as policies of important are those that specify the need to insure commercial center. The key General Plan p ' finds the proposed brake shop design, subject to the mitigation com compatibility with surrounding uses. Staff p p . p y applicable General Plan criteria. provided on the site plan and general notes,meets all PUBLIC NOTIFICATION AND COMMENT: All propertybeen notified of the public hearing in accordance with the owners within 600 feet of the site have public notification requirements. To date,no public comments have been received. DEVELOPMENT REVIEW BOARD MEETING: Board voted bymajority (5-1) to recommend conditional At the regular DRB meeting of March 8, 2005, the a maJ g list of conditionsgenerated by staff was approved and the approval of the Development Plan. An Exhibit A „ pp engineeringstaff look at the north driveway to see if it needed to be one way. Board added the following: "have on the Board's concern that vehicles backing out of the northern The focus of the deliberations was primarily . • theycross into an entry drive shared by two commercial pads. repair bays may create a traffic hazard as • p that adequate site visibility has been maintained. In other words, Planning and Public works staff providedq . • back-upthe vehicle—stop—and look to see if oncoming traffic is there is sufficient space for a mechanic to e isadequate room for vehicles turning east from Vuelta Caminata entering the drive aisle. Furthermore,ther ade q Del Rio to see and react if someone is backing out of a northern repair bay. Public Works and Planning staff has further discussed the traffic circulation as directed by the Board. The introducing of a two way drive rather than a one way pattern is strongly recommended • • —except involvingscreening(see condition#1 in Exhibit A). All DRB conditions have been addressed e p FACTORS TO CONSIDER: Factors For: 1. The application meets all zoning requirements. and appropriately 2. View and noise impacts have been addressedppriately mitigated as provided on the site plan,p general notes, and noise study provided by the applicant. ll General Plan elements that emphasize compatibility with adjacent 3. The application complies with a uses. approval of the Development The Development Review Board recommendedpp Plan. The applicant and staff have addressed all conditions specified by the Development Review Board. TOWN OF ORO VALLEY 1EVELOPMENT REVIEW BOARD STAFF REPORT: OV12-04-32 Page 7 Factors Against: 1. DRB members were concerned about the safetyof vehicles exiting the northern repair bays into traffic. SUGGESTED MOTIONS: for a Development Plan on Lot 13 of the Mercado Del Rio center, I move to approve OV 12-04-32, the request p subject to the conditions described in Exhibit A. OR for a Development Plan associated with Lot 13 of the Mercado Del I move to approve OV 12-04 32, the requestp Rio center, subject to the conditions' ns described in Exhibit A and the following additional condition(s): OR a Development I move to deny 0V12-04-32, the request for Plan associated with Lot 13 of the Mercado Del Rio center, finding that: Attachments: 1. Exhibit"A" Conditions of Approval 2. Mercado Del Rio Master Development Plan(excerpt) 3. Sound Study by Applicant 4. Brake Master Development Plan C: Layne Lundeen, Heights Properties, LLP, Fax: 790-9364 Kit Donley, Mercado Del Rio, Fax: 797-2541 Ki Pla 1 _ nd Zon'rg Administrator Co " nit Developme► I irector own Manager trek, EXHIBIT A OV12-04-32,BRAKE SHOP ON LOT 13 OF MERCADO DEL RIO CENTER CONDITIONS OF APPROVAL partially screen a 180 degree view perspective from Risky's patio, the screen wall 1. In order top y �' p p y on the eastern ro ert line must be extended north to a point perpendicular with the northern p edge of the Brakemaster's dumpster and south to the southern edge of the parking island. passenger drop-off For assen er the dro -off area, add a keynote number on the exact location of the drop-off area. 3. Show detail B reference on plan. Modify to fit conditions. 4. Show detail C reference on plan. 5. Show callouts/locations for keynotes 1, 19 and 23 6. Clarify dimensions of loading zone 7. Add keynote 24 to sheet 3 of 3 of the development plan V-, ,----..:- „--- w-----4=-: --?------- , ria fft--.7i,'; ..,;4 ..,:::::*:‘,47 -:--*::;',:-., 110.:: -' ----::4 ;-.7,-,, .;.,.:::: ...-.:.''„, -::- : ' , •- - --- _,:-, ' ' 1 — --'-' ' - - - - ‘'' ' ' ski -=*.P, _,...„1. , .. ., 320 West Alturas St, Tucson Arizona 85705 (520)-623-6002 623-5144(fax) IN211eI2LQj.cs,IL_,,..,..„„................ 'ons for Auto Center MERCADO del RIO Shopping Center Project N. Oracle Rd. & Pusch View Ln. Oro Valley AZ Prepared for DONLEY COMMERCIAL 1980 E Palisades Road Oro Valley, Arizona 85737 Anoi,, • if 4471()” .1.;4',4S• • SPL.461APitAll 1 es'lz• :.,. .010) (wv , :.... , • ; ,3 1 03/28/2005 Thomas Spendiarian BArch,RA 1 INDEX 1 Cover Sheet 2 Index 3 Summary 4 Aerial Photo 5 Background Noise Levels At Site 6 Noise Sources At Existing Shopping Center 7 Noise Sources At Functioning Automatic Car Wash 8 Noise Sources At Functioning Auto Shops 9 Noise Projections 10 Noise Projections 11 Computer Modeling 12 Computer Modeling 13 General Sound Data, additive sound levels 14 General Sound Data, sound level over distance 15 General Sound Data, audibility 16 General Sound Data, road noise 17 Background Sound Measurement Photo & Data 18 Town of Oro Valley,Noise Legislation 19 Acoustical Glossary 20 Equipment List 21 References 2 SUMMARY Thero osed Mercado Del Rio site includes three automobile service shops, located in the Southeast p p corner of the site. Proposed are a Tire Shop, a Brake Shop and a Lube Shop. An automatic type car wash facility is to be located in the Northeast corner. Additional buildings are planned for the entire site. An existing shopping sho in center is located immediately adjacent and to the East of the site. In this complex is a Target department store, a PetsMart store, an OfficeMax and a Fry's grocery store. An apartment complex is located South of the site, across Pusch View Lane. To the North is an existing residential neighborhood,this is on land which slopes upward, (approximately 15' above the site) and is separated from the site by the ten-foot tall berm of the Canada del Oro River. The riverbed is about 800 feet wide. The auto shops are sited so that the bay doors are facing directly East,which is ninety degrees to both the residential area to the North and the apartments to the South. This arrangement directs the noise from the ti towards the adjacent commercial use to the East,rather than to the residential uses to the shop operations � North and South. The reflective action of the shopping center walls is not predicted to be contributing to any noise trespass onto these residential areas to the North and South. noisepropagation from functioningauto shopfacilities has been found to travel outward at no greater The than 45-degree angles from the open bay doors. Most of the sound energy from the air wrenches is in the g midrange of the sound spectrum, which is more directional than low tones. Thus any adjacentproperty located within this shadow area would not receive significant 'line of sight' noise trespass from the open auto shop activities. A background noise level measurement taken in the general area of the proposed auto shops gives an average background noise level of 43 dBA. Previous measured sound levels in this general area, were �' between 42 and 47 dB. This can be considered a moderately noisy suburban site. The construction of the bridge over the Canada del Oro will increase traffic on Pusch View Lane. Based upon the traffic report, theJro'ected future traffic noise levels are between 44 and 51 dBA. This translates to a noticeably higher p level than the current background noise and will have a significant low frequency component. This increase in background noise immediately adjacent to the auto shop buildings will serve to provide masking noise for the adjacent residential areas. In addition these proposed uses are not projected to be louder that the noise levels currently generated by the operation of the currently functioning shopping center immediately adjacent to this proposed project. The City of Oro Valley Municipal Code prohibits unreasonable noise. 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''.',,41',;1-7-..k4.P:',,71,7,4.7_,H,',•..•:.;':.„:;41-,17,4734e:,:-:''.,::f...:.=:t:..''::: 1.A-V':::,:-.-,i'..'cj•:„,:!,,-,,.'j'.;.''k,;'.',., .:.:i'ii,.:-•.:...1-'.k.''1*."'4!f-,i:4,r1:,-..-,.i ,:'....::.:-.'*:.'.,7'.'..,..',a..,-N,..-.••1-‘F.-'-.'.....1--.-••,L,,,.::..„.,•. .‘1...ir.-,,-.:_-.•''r.=-*•* ..‘-..,,i•-'•., •,-.....t•-•:.A;L,,• ...,.----"---- -"------- - ,.. . . t site rojec N L PHOTO, Proposed P Figure 1, AERIAL 4 EXISTING BACKGROUND NOISE LEVELS at proposed site time of measurement: 16:25 to 17:00 North3I24�2005, .East corner of property: Measurement taken at+1- 30' W. of E. Property Line, approximately aligned with end wall of the Risky Businessp atio. This corresponds approximately with the location of the proposed brake service shop. and level = 43 dBA,AVera�e so peak level = 62 dBA Logged } f d8 80 70 60 Wjvi ! 41V* • . - • s � i + i I E i _ _ € f t 4 F } i • 30 • 04:35:00 PM PM 04:40:00 PM PM 04:45:00 PM PM 04:50:00 PM PM 04:55:00 PM PM 05:00:00 PM PM 05:05:00 PM PM LAeq Cursor,03/24/2005 05:07:06 PM PM-05:07:07 PM PM LAeq=39.4 dB Figure 2, EXISTING SITE BACKGROUND NOISE LEVEL CHART PREVIOUS MEASURED NOISE LEVELS @ apartment property, along Pusch View Ln. 42 42 8... z47 .L.L4-30-2002), [ref. 1, Draft Noise Study, Westland Resources.] The major contributor to the general continuous background noise is traffic noise on Oracle Rd. Other noise sources include helicopters & planes, singular vehicles passing closely (on Pusch View Ln.), an electrical transformer complex on Pusch View Land and especially loud vehicles on the roads nearby. Noise sources within the adjoining neighborhood include; the shopping center to the North and an complex apartment lex to the East. The shopping center noise sources include delivery truck traffic, garbage p P truck activity, customer vehicles, HVAC noise, and customer activity. The apartment complex contributes residence-generated noise such as personal automobiles, home HVAC equip, pets and human noise. To sum up,this site can be considered a moderately noisy suburban area. 5 NOISE LEVELS at FUNCTIONING RETAIL SHOPPING CENTERS Several large retail stores in the general Tucson metropolitan area have been surveyed for sound levels and sound sources. Typical sounds found to be associated with the operation of a large retail store include the following: 1. TRUCK LOADING DOCK&DELIVERY/LOADING AREAS (Back-up alarms, Air brakes,Engine noise, Fork-lift activity) 2. TRASH COMPACTOR/CARDBOARD COMPACTOR (Equipment noise) 3. TRASH PICKUP (Back-up alarm, Air brakes, Emptying dumpsters, Truck and engine noise) 4. AIR CONDITIONING EQUIPMENT (Roof mounted AC units) Although not the loudest,back up alarms on forklifts and trucks were found to be the most noticeable sounds. Heavy trucks were found to produce the loudest sounds, on site,with maximum peaks to above 90 dBA, average peaks of 85 dBA and overall averages of 60 dBA, (measured at a distance of 20'). Forklifts produced peaks of 84 dBA and L90 of 57 dBA, (most significantly the back up alarm). The trucks produce a great deal of their sound at the middle and lower end of the sound spectrum [4,000 Hz and below]. Forklifts have the majority of their sound energy in the middle to low portions of the sound spectra with a notable peak(+I2 dB) at or near 1,200 Hz., (from the back up alarm). Sound levels at the loading dock area of a typical large retail store were taken and the levels were found to have peaks of 84 dBA and average L90 of 67 dBA. Trash pickup produced sounds similar to those of truck maneuvering and unloading. Manufactures data for generic trash compactors indicate a sound level of 50 dB @ 100' from source,this translates to approximately 85 dB at the unit. The air conditioning equipment was found not to produce an audible nor measurable sound level from any point on any of the sites. Summary: Trucks were found to produce the loudest sounds with maximum peaks at or above 90 dBA, average peaks of 85 dBA and overall averages of 60 dBA. (measured @ 20') Forklifts also create engine, mechanical and back-up alarm noise,of up to 85 dBA, but were found to be the most noticeable due to the single intermittent tone generated by the alarm. 6 NOISE LEVELS at FUNCTIONING AUTOMATIC CAR WASH Noise level recorded 4' from the open baydoor at the entry to an automatic car wash, � Taken 3/24/05, 17:37 @ Simonize Car Wash, 4941 N. Oracle Rd. Average sound level = 80 dBA leak level = 86 dBA Logged 100 I .........__. _ -_..... -....- f s I 11 4 t _ i i i i E i i I i } i FI F i i 4 { I f i ; _, ! i i i . 40 � t { f tf : € c 30 . t PM y 05:37:00 PM PM 05:38:00 PM PM 05:39:00 PM PM 05:40:00 PM PM 05:41:00 PM PM LAeq Cursor:03/24/2005 05:41:08 PM PM-05:41:09 PM PM LAeq=78.2 dB FigureAUTOMATIC CAR WASH, MEASURED NOISE LEVEL CHART � 3, The enclosed auto washing machinery was found to be the main producer of noise. The pumps and motors for the equipment are usually located within the building enclosure. The sounds generated are mostly broadband washing water and mechanical noise. The tracking system which pulls the cars through the washing equipment produces intermittent mechanical sounds of slightly higher intensity. 7 NOISE SOURCES ( FUNCTIONING AUTO SHOPS Noise samples were recorded at two auto service shops, (similar to those proposed at the Mercado del Rio site). These were the Western Tire shop at Grant and Oracle in Tucson, (03/18/05) and the Brake Max shop shopping in The center to the north of the proposed Mercado del Rio site, (08/06/04). The noise sources for a typical auto service shop includes (in descending order of perceived loudness): Air Hammers Air Compressor, Building HVAC (Air Conditioners And Swamp Coolers), Vehicle Traffic,Radio Or Stereo, Human Conversation. Of these noise sources, the air wrenches are the loudest and most noticeable,both because of their overall volume, energy midrangeand because of the intermittent nature of their use, (intermittent sounds are l than steadystate sounds). Observed patterns of their usage indicate that it is considered more noticeable } rare for more than 2 air wrenches to be used at any single time and they were at least 1 bay apart. following sound level and frequency spectrum for air wrenches will be used: The f g � y Sound level = 92 dBA (single), max, sound level a95 dBA, (multiple) [measureata dpoint 4' directly outside a bay in which an air hammer was actively being used] NOISE LEVELS AT OPERATING BRAKE MAX STORE, (Oracle Rd. in Oro Valley) steady state transitory dBA 1 Leq dBA/Leq date location 67 93 Aug 6/04 inside work bays 64 92 4'outside bay doors 60 91 12' outside bay doors Air Wrenches, sound spectrum mss! r • -10 I 1 y� • -15 -17 -1. • -20 T, - •_ 25 -30 ! ► { 500 600 700;800 900 100 1 1E l�oa 200,300 40o E 500 600 700 800 000 00 200 300 400 0 0 ! 0 0 0 0 0 ; 0000 Se ries2 --28 -24 -24 --17 -22 -17 -10 -4 -2 f 0 -4 -4 -5 I -5 ; -5 -4 -5 i -5 5 frequency (Hz. ) Figure 4, MEASURED FREQUENCY SPECTRUM FOR AIR WRENCHES 8 NOISE PROJECTIONS SOURCE. EXISTING SHOPPING CENTER,TRUCK ACTIVITY. DISTANCE to RESIDENTIAL PROPERTY LINE: Approximately 850',North, across the Canada del Oro wash. Separated from direct line of site transmission by 10' earth berm of the riverbank. Approximately 450' South, from closest business (Risky Business)to apartments. PROJECTED SOUND LEVEL @ SOURCE: 90 dBA PROJECTED SOUND LEVEL RED UCTION- North Approximately 49 dB reduction due to distance, additional reduction due to earth berm varies. pp y South, Approximately 44 dB reduction due to distance, additional reduction due to building mass varies. y TIMES OF OPERATION: Deliveries: 4:30 am. to 10:00 pm COMMENT: Existing use. Commercially zoned land. SOURCE: PROPOSED AUTOMATIC CAR WASH DISTANCE to RESIDENTIAL PR OPER T Y LINE: Approximately 975',North, across the Canada del Oro wash, to the residential neighborhood. �' Separated from direct line of site transmission by 10' earth berm of the riverbank. Approximately 700', South, across proposed site,to the apartment complex, further separated by the proposed auto shop buildings. PROJECTED SOUND LEVEL @ SOURCE: 80 dBA PROJECTED SOUND LEVEL REDUCTION: North: Approximately 50 dB reduction due to distance, additional reduction due to earth berm varies. South: Approximately 47 dB reduction due to distance, additional reduction due to building mass varies. TIMES OF OPERATION: Normal service business hours: 8:00 am. To 6:00 pm COMMENT: Projected to fall below existing background noise levels. 9 SOURCE: PROPOSED AUTO SHOP FACILITIES DISTANCE to RESIDENTIAL PROPERTY LINE: Approximately 1200',North, across the Canada del Oro wash,to the residential neighborhood. Separated from direct line of site transmission by proposed buildings and 10' earth berm of the riverbank. Minimum of Approximately 220', South, across proposed site, to the apartment complex. PROJECTED SOUND LEVEL @ SOURCE: 95 dBA(max), [multiple bays active] PROJECTED SOUND LEVEL REDUCTION: North: Residential area to the North lies within the 45-degree shadow angle formed by the orientation of g the buildings bay doors to the East. Direct 'line of sight' sound transmission is not projected to occur, under these conditions. For distance reduction alone, ignoring shadow effect, 52 dB reduction due to distance, and additional reduction due to both building masses and earth berm. South: The majority of the apartments to the South, lie within the 45-degree shadow angle formed by the orientation of the buildings bay doors to the East. Direct 'line of sight' sound transmission is not projected to occur,under these conditions. For distance reduction alone, ignoring shadow effect, approximately 35 dB reduction due to distance. [ref. 2, POTENTIAL NOISE IMPACT STUDY Acoustical Consulting Services.] TIMES OF OPERATION: Normal service business hours: 8:00 am.to 6:00 pm COMMENT: Projected to fall below future background noise levels. 10 COMPUTER MODELING i ► i ' ' i \ i i i i i i f f, ___-_____;2842 ___i ___i_ _ _�__._ _�________--�..-___.________.._____________-_ �____ /_____ = \ \ ' ; , __,_---t--'7 ; / : ► ' ' \ ' s / t ' / f , l r ` S /1 / f i ' ► : \ 1 I f = \: \ i \ ' / 1 t • S ' t ' ' ` ► / f (1 f . 7 1 ► ' ' ' 1 f f f 1 � i , , 1 ' 1 ! ► \ r/ t\ \ ; .. ' „rr��Jl / / 1 / 1 ► ► 1 . 1 i 1 i ► 1 .��1 t , , , t i r r ' ! r � ' r r ; 02,. , -- � , f ; i -,---,---- i s___ .,...„----„---,--__,-- I t ► [::---- --5-2' i ___,,,-----;, 1 1 \\::, , /77 14,-L<-”- 1 , ',312 - -IIIPT 1 -4001114fit i IJ'�1 _ 1 ► : : t ► I Ang .1 ' ' 't&2d 30________ 6______- 2 T48_- __-__ 12113. i212 t 1 t I I ► , t P , , + , t , 3D e.. ctr (c)EASE 11 1'anpartM 4 312412D05£50:13 PMIAack! rra1 Design A.raciaaes mark rr�icE0 Figure 5, COMPUTER GENERATED RAY TRACING 1 E PLAN VIEW proposed site is rough triangle at bottom,the proposed building are shown on the SIT ,p p g site,the shopping center walls and central building are shown on the right. The wide central band and the narrow one above it represent Canada del Oro riverbed. The residential neighborhood to the North is the large trapezoid at top. Purple lines radiating to the East, show the direction of the multiple sources located in positions corresponding to openbays of 3 auto shop facilities, assuming 92 dBA sources located 4' outside of open p g baydegreeangle.doors and a 45 shadow The purple lines to the North represent the direction of sound radiatingfrom the open door of the proposed automatic car wash, at 80 dBA, 4' from the door, at the p Northeast corner of the site. No consideration is made for the 10' barrier created by the river walk I flood control berm, nor for the rise in ground level at the residential area. These changes in topography would act as sound barriers, blocking thero ession of the purple lines representing the direction of the sound propagation. p � 11 •silmtdxf tJ.cd. 1..3A:S1,52.53,34,S5,59,57,.58,53 510,511,512,511514,515 516.511 513.513 -5c. L i Data ttctAlxttc% i- #p DiW SPR. __.......- 3 Iraq 2 IHZ _ _r-- •' fit �A31�1 2.52:0?21;250) Ail _ - - ---� Hz >DiR_ J2.oJ 1 T rrd Dd..A :7- J - Frie 1W/a g ttiltslim Opf:ra 7 Dietl S PL f c11 :3111(2 ai,312.23';?.5C!) I 4s. 73 7 tr'nrum .................. ./Z7' r:,,f''--'—'"---------"''----------76.'4•B "0 ././. .,/' - ----'-'- P El3 it WEB77:// .._ 42 -.:.;,,:...„:,i� 772 14-12 4%42 53 51 end iatuo ToSc8e Q 1„...r:.: ' ,._, : 50 53 --,,-.7: 7-...,:.„-,:-. ...,:---. " "r 7 Mac 01 ter: :k Mil:53 .-• '..'K r . ...--...,2701 • , �y�.r• 4;�%w•sus .A:--- r - j ,,,- . r; r J 1cl ME 11/imvmt'x1 l3T WM 6•49:1S PSI t Auhictr_tai Detgnstssocilrer mil.reek Figure 6, COMPUTER GENERATED SOUND LEVEL PROJECTIONS ler SITE PLAN VIEW,proposed site is rough triangle at bottom, Canada del Oro riverbed is central band,residential neighborhood to the North is large trapezoid at top. Projected sound levels shown in dB. Linear degeneration of sound levels over distance. From multiple sources located in positions corresponding to open bays of 3 auto shop facilities,assuming 92 dBA sources located 4' outside of open bay doors. The measured sound spectrum for air wrenches was used as the sound source. NOTE: linear reduction of sound level can be interpreted to indicate a lack of significant sound reflection contribution from the large walls of the shopping center building immediately adjacent to the Northeast.An irregular or non-linear reduction of sound level would have indicated the contribution of sound reflected from the shopping center building wall surfaces. Such irregularities would be shown as 'hot spots' or uneven sound propagation lines. Sound level projections are made for a completely flat site with no barriers. No consideration is made for the 10' barrier created by the river walk/flood control berm,nor for the rise in ground level at the residential area. These changes in topography would act as sound barriers. If the effects of these barriers were to be considered, the projected sound levels would be lower than those shown above. 12 GENRAL SOUND DATA ADDITIVE SOUND LEVELS _...._ ..... ...... .,..___ _________ _______,_ ... .._______ .. __ ___ _ . ADDING AND SI_MI-RAC-TING d13(A) Suppose two identical noise sources each produced an 70 dfiA noisc level. What sound pressure levels would be measured if we ran them at the same time?One might reason that two times 70(WA is 140 cdRA Unfortunately we cannot add decibels directly to get the combined effect. The answer is 73 dBA. Each time the number of(id ntical)noise sources is doubled the sound pressure level is increased by 3 dBAA Suppose your noise ordinance has a 70{IRA noise hunt on exhaust fans at 20 feet. You cite;a violator Tor causing a 79 dI3A noise level and the case comes to court_ .l he judge asks you how loud 79 dRA is.In explaining the 3 dRA rule you are able to tell him that 79 di3A is the same noise level that would be produced by 8 exhaust fans,each one producing the maximum allowable limil of 70 dRA. 1 2 4 8 SOURCE SOURCES SOURCES SOURCES 70(IBA 73 IBA 76 dflA 79(IBA ,‘, y w - IN.: --... N:7 i jt ;, 11 t+- }T os 3, t,, '1, ,%' t I S ,3 1 14 J< a 1 + ---- t -- ..*, - t r : " r vele: ! _ J J I l a, ,1 ,, J' . ...* %.:-i2 ' "_ ,_.' 1. r �. l _j + 4i.. r- -p a s 41i'' 1• I w.., -p- ++a a,.} I 0 79 dflA'. 13 SOUND LEVEL LASS OVER DISTANCE The inverse square law dictates a decrease of 6dB, for a doubling of distance from the sound source. distance dB diff dB level dB loss from difference Source from 92 dB feet 6 92 6 12 6 86 12 24 6 80 18 48 6 74 24 96 6 68 30 192 6 62 36 384 6 56 42 768 6 50 48 1536 6 44 54 3072 6 38 60 > 1 mile 6144 6 32 66 > 2 miles 12288 6 26 72 EXAMPLE OF INVERSE SQUARE LAWz Reduction of sound level over distance 011 I 1 cirrlid! tigrimio 2d VC 14 , HUMAN SOUND LEVELS AND PERCEPTRON 120 i-------1--4HRESHOLD OF FEELING 1 , , I INTENSITY UNITS t , , 10,000,000,000 t i 90 1 -. . 1 f 00 0 10 a 0 A0 0 .0."..... -F , . It oe ! , FACTORY 80 - ORCHESTRAL MUSIC 100 000,000 cil . . ..., .RADIO ce 70 ,.,...,...,,,....c.,.„.....„-•,- - , 10 000 0.00„.,. . ....„...,•.,:,,.. .....,,,..., ,...:. ..:. I U ,.,,..:..;.---..v.':-...v".,:-::::-.":::.,-•,;."...,:-.-;:' . .... • ..-.... NOISY OFFICE 60 ,. '. OIVE'SA• 1ONAL . . ..„,. . 0 1,000,00 ._ , • , ..-:.•••...„.„: ...,.....v. .K.:„,...• .,$...3.1f.;;,:. 4, 4 . . NOISY NOME ..,, 100 000..;•1-:.. , ., :,,,-...,,..-i:,,,,, .::,;,.,....:.;•:- ., 0 • :-.,:•• .„„.••.• „ . •. . . . . . . . ... ' UIET OFFICE 10 00 0 , . 1 . • .• .. , .•:.•-....,.....:;;::::::•. . ,,,, , I • , -.. . i i 0 QUIET HOME , , ... . . 41....3.....- '''''''' 1 0 0 0 IU I i i 1 2 1 tX il T , t i i r QUIET TALKING ........... 10 i---- MINIMUM AUDIBLE-7: 100 1 1I THRESHOLD WHISPER 1010:1 / 50 100 500 1000 ' ., ' 10000 5000 FREQUENCY IN CYCLES PER SECOND C1-4 4i1 T 1.-/4 f.31trei Carve FEELING _ _tiii70...;...D.____1155./...„....;...2,L,.....Er_VE1::,, ._.. _____ t 2 0 ' *---- , - --,10-,., --- .3...."- ,-s -,-/----• SUBJECTIVE FACTORS;EFFECT O CHANGE IN SOUND PRESSURE LEVEL 13' - --". 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If•s--,•,.., ..,...• , - • •b4N11,..ices-31:1.1*•:'••,,, ,-,•.,..-.,..• MEASUREMENT POINT #1 . Line. ...._ +/-30' South of North Prop.erty. . . • • • • Approximately aligned with building wall at 'Risky Business' patio Sound levels were measured with 'A' weighting. @ 5' above ground. 03/24/2005@ 16:25 to 17:00 Weather conditions were slight overcast and breezy, Wind from the WNWat 8-10 mph. Relative humidity 36%, Barometer 29.92 inches Temperature 65 (F) 17 Town of Oro Valley NOISE LEGISLATION Section 1O-14 Noise A. No person shall negligently make, cause, or permit unreasonable noise. B. Noise made for the following purposes are exempt from subsection (A) above: 1. Emergency activities necessary to restore property to a safe condition after a natural disaster or occurrence; 2. Protecting people or property from imminent danger; 3. Governmental activities; 4. Activities sponsored or sanctioned by the Town Council; 5. Operation, maintenance, or repair of heavy equipment but only between sunrise and sunset. At no time shall such activities begin before 6:00 a.m. or sunrise, whichever is later as determined by the police department. 6. Construction, demolition, excavation or grading between sunrise and sunset. At no time shall such activities start before 6:00 a.m. or sunrise, whichever is later as determined by the police department. C. The exact time of sunrise and sunset will be as reported by the National Weather Service. D. Factors that may be considered in determining the reasonableness of the noise are,but not limited to: 1. The level, character, frequency and duration of the noise; 2. The necessity of the noise; 3. The proximity of the source to inhabited structures; 4. Hardship to the perpetrator if noise discontinued or limited; 5. Character and zoning of neighborhood; 6. Time of noise. E. Violation of this ordinance is a Class 1 misdemeanor. (Effective 1/21/95) 18 ACOUSTICAL GLOSSARY Absorption; The ability of a material to absorb rather than reflect sound waves striking it by converting sound energy to heat energy within the material. Acoustics; The science of sound, including its production,transmission and effects. Airborne Sound; Sound produced by vibrating sources that radiate sound directly into the air, which is transmitted through air as a medium rather than through solids or the structure of the building. Background Noise; Normal sound always present in a space created either by outdoor sounds such as street traffic or indoor sounds such as ventilating noise, appliances, etc. Decibel;Logarithmic unit expressing the ratio between a given sound being measured and a reference point. Discontinuous Construction; Any of several construction methods, such as the use of staggered studs, double walls, or resilient mounting of surfaces,used to break the continuous paths through which sound may be transmitted. Flanking Paths; A wall or floor/ceiling construction that permits sound to be transmitted along its surface; or any opening,which permits the direct transmission of sound through the air. Frequency; The number of complete cycles of a vibration performed in one second, measured in cycles per second (cps)and expressed in Hertz(Hz). Hertz(Hz); A unit of frequency of a periodic process equal to one cycle per second. Impact Insulation Class (nc); A single number rating developed by the Federal Housing Administration to estimate the impact sound isolation performance of floor/ceiling systems. Noise; Unwanted sound. Noise Reduction;Reducing the level of unwanted sound by any of several means of acoustical treatment. Noise Reduction Coefficient; A single number index of the noise reducing efficiency of acoustical materials. It is found by averaging the sound absorption coefficients at 250, 500, 1000 and 2000 cps. Sound;A vibration in any elastic medium within the frequency range capable of producing the sensation of hearing. Sound Attenuation; Reduction of the energy or intensity of sound. Sound Transmission; The passage of sound through a material construction or other medium. Airborne Sound Transmission: Sound transmitted when a surface is set into vibration by the alternating air pressures of incident sound waves. Sound Transmission Class (STC); A single number rating for evaluating efficiency of constructions in isolating airborne sound transmission. The higher the STC rating the more efficient the construction. Transmission Loss; The decrease or attenuation in sound energy (expressed in decibels) of airborne sound as it passes through a material or assembly. 19 EQUIPMENT LIST SOUND LEVEL METER Bruel & Kiaer Type 2236, Precision Integrating Sound Level Meter Serial # 1849710 1997 Microphone # 4188 1857777 CALIBRATOR Cirrus Research PLC CRL 511E Calibrator [1 kHz, 104dB & 94 Db} Serial#20788 1992 SOFTWARE Bruel &Kjaer Reporter 7815, sound application software SIA SMART-version 5.3 , acoustical and spectral analysis software SOUNDFORGE- version 4.5, acoustical editing software WIN MLS- sound analysis software 20 REFERENCES 1 DRAFT NOISE STUDY,PUSCH VIEW LANE, ORACLE ROAD TO LAMBERT LANE By: Westland Resources,Inc. 2343 E. Broadway Blvd. Tucson Az, 85719 May 6, 2002 2 POTENTIAL NOISE IMPACT STUDY,proposed Mercado del Rio development Acoustical Consulting Services, Tony Sola, P.O. 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Automotive Service Center 7U 1 4 i 2 1 i 1='uach View Lane ` - �= Oro V IIey :-.p.. .�- ►4rizona ', ``� � ,tIOf..N••1f+.RwA 'r:i�tr 4�y`�, 1h•s:Ino-�4t.aao0 T•.q.K t9pe3 saa-.an-.a+.moe bail:z.riz....K.Mt .. , , . 8 • TOWN OF ORO VALLEY OUNCIL COMMUNICATION MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR & COUNCIL FROM: JEFF GRANT, HUMAN RESOURCES DIRECTOR SUBJECT: ORDINANCE NO (0) 05-15 ,AMENDING POLICY NO. 19, "GRIEVANCE REVIEW BOARD," OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE. SUMMARY: On October 25, 2004 the Town Council held a joint meeting with the members of the Grievance Review Board (GRB) to discuss the makeup of the GRB. As a result of that meeting, the Council asked that the Human Resources Director to conduct a poll of Town employees to determine their preference among four options that the Council recommended. The four options were: 1. Continue the current makeup of the Board (i.e., two [2] citizens appointed by the Mayor and Council, and three [3] employees elected by the other employees of the Town). 2. A GRB made up of two (2) citizens, appointed by the Mayor and Council, and four(4) employees elected by the employees of the Town. (In this model, the employee representative from the grievant's work group would not participate in the grievance hearing.) 3. A GRB made up of three (3) citizens and two (2) employees, selected per the existing policy. 4. A GRB made up of two (2) citizens and two (2) employees using the existing selection criteria. A fifth (neutral)board member would be selected for each grievance hearing by the four regular board members. A total of 331 survey forms were sent to the various Departments for distribution among the employees. We received 180 responses (54.4%response rate). The most popular response was option 2 —with 89 survey responses. Option 1 was second with 51 responses, followed by option 3 (26 responses) and option 4 (8 responses). I have attached the breakdown of the survey responses by Department (attachment 1), which was originally forward to the Town Council via memo on November 18, 2004. It should be noted that there was a strong preference among employees for the slight modification to the current GRB makeup (Option 2). In addition, the combined preference for either Option 1 or 2 appears to support a song employee preference for the current Board member selection process. At the regular Town Council meeting of December 15, 2004 the terms of all five current GRB members were extended until March 31,2005, pending the outcome of the Council review of this issue. In addition to deciding on a modification to the makeup of the GRB, the Council must also give direction to staff on the Board appointments. .Listorically, the citizen members of the GRB have been appointed for two year terms beginning with even numbered years, while the employee members of the GRB have been elected for two year terms beginning with the odd numbered years. In that way, the terms of the Board members are staggered, resulting in continuity of service. Currently, the terms of the citizen Board members have been extended twice, and expired on March 31, 2005. In order to regain the staggered terms which were enjoyed previously, the Human Resources Director suggests that the terms of the two current citizen members, Mr. Redavid and Ms. Rocco, be extended until the end of what would have been their appropriate terms, December 31, 2005. In addition, if the attached Ordinance expanding the makeup of the GRB to four members is approved, the Human Resources Director will proceed with conducting an election for four employee members with terms to run through December 31, 2006. It is also recommended that the Grievance Review Board members be exempt from the term limits which currently apply to the members of the other Boards and Commissions. It is extremely important to maintain continuity on the Board, and because of the specialized experience required of the citizen members, the term limits are potentially a hardship. In addition, the employee-elected members have been selected by their peers, and should not be arbitrarily limited to two terms. 'ISCAL IMPACT: There is no impact to the FY 2004-2005 budget anticipated as a result of the proposed changes. SUGGESTED MOTION: I move to adopt Ordinance No. (0) 05-15 , and I move to extend the terms of Mr. Jack Redavid and Ms. Ethel Rocco on the Oro Valley Grievance Review Board through December 31, 2005 and to instruct the H.R. Director to conduct an election for employee members of the GRB with terms to run through December, 2006. I also move to exempt the members of the GRB from the Council Policy regarding term limits. ATTACHMENTS: Attachment 1 - Summary of the results of the Grievance Review Board Employee Preference Survey (November 2004) Attachment 2—History of Grievance Review Board appointments (1993-2004) 17:1Zaie cr Jeff Grant, Human Resources Director 7 — t / /. // 41 -, - Chuck Sweet, Tow anager ATTACHMENT 1 GRIEVANCE REVIEW BOARD EMPLOYEE PREFERENCE SURVEY November, 2004 pl N CD d O O t a a �. � 73 E g Y N 3 CO t + d 2 to to c C d d T CD N N + L. ++ w N L U N M N Option Option Option Option Surveys DEPARTMENT #1 #2 #3 #4 Other* #Empl. 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'� N N N N -� -� ^, '�• j 'C.C.C� m , ORDINANCE NO. 05 - 15 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING POLICY NO. 19, GRIEVANCE REVIEW BOARD, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; AND PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER, AND DECLARING AN EMERGENCY TO EXIST. WHEREAS, on April 21, 1999, the Town Council did adopt Ordinance Number (0) 99- 35, which made that certain document entitled, "Town of Oro Valley Personnel Policies and Procedures Code,"part of the Town Code and the official procedural manual for all Town employees; and WHEREAS, the Town has deemed it necessary to change the makeup of the GGrievance Review Board; and WHEREAS, pursuant to Arizona Revised Statute § 9-240, the Town has the authority to provide policies and procedures for its employees and the Town believes an amendment to the Town of Oro Valley Personnel Policies and Procedures Code is in the best interest of the employees of the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona, that the certain document, known as the "Town of Oro Valley Personnel Policies and Procedures Code," is hereby amended as follows: SECTION 1. As shown in the attached, Section 1 of Policy No. 19 "Grievance Review Board" is amended to change the employee groups that elect the employee-members of the Grievance Review Board, and adding a fourth employee-member of the Board, with deleted text shown as strikethrou , and added text shown as bolded and underlined . SECTION 2. Pursuant to 41-1346, the Town shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record with three copies of said Ordinance to remain on file in the office of the Town Clerk. SECTION 3. The various Town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this Ordinance and portion of the Town Code. • ' r SECTION 4. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 5. If any section, subsection, sentence, clause,phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valle Arizona,' this 20TH day of APRIL , 2005. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Acting Town Attorney a) vi _ cu C0 H v 6.4 a) al 4.., 0 6 .up O O U U 74OC . alt .-., U O CCS ��.., ,..� .� O .. U O �Z v, E, a) >,•.•� A b�0 mac., • a/ ,. 4-, •b U U 'd cti tu i-., C r., O u ›, 0 -4,-.., <4.,_::), = •'-. el 11 :e' E : ct CU 'Z7 'b 3 O "O 'b x • U U U U a�j O U E C O 0 ''�' ^' .^n .,.. .�"-, V. O .r • } CCS '.► CCS PQ• riEl...ci 0 „E :4 •E p= '5 .. o pz ...., (..) ,....- c.,-, C.4 co W • O _, p _ H P U � •,l ,. O '—' 4- = Pi• >, •--)1 E E t'°= .. 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O ..D w O UO cn . -d 7.) • 4'O U ., 2 0 ,4 7:1 H O ..g OO a?a) w 4bq-0U Q 0 •U p .}cn p, s., �.. , b U a) 5 g ,C) IC..) a >E `o .� oOi -.), Va) acd - Q ,a) 'U 0 v 'd cn rd )a) cn IDA E 2 .bA''° U v •al U ..0 cn N g.4 E .5 2 . 6 ,.fl O 4.fai O i. cn U g cti `n =, , 'L bA•,-. ,� p .,?..fp-' = E ,� a) 4 = E • al b v3 b4�-+ M O 0 . 'as d' • a) 4) N 'E 4 V Z -' N 2 a) U `� 'b ..-, cd bA 4) �...45 � -..-' ro' g o 0 2 0 t b4 0 0 0 0 to cl C3 CI) V? ... cg o f5.1, > 4) P:1 '1;5 ."4' Ct9 EL) '45. 4.9 .... p ,U., O 4) i-' U a) W 4"' '� 4) ^'' '''" V � cn V V '_' U ct cd .n cn < v) ,r E C/) 'c E < O 0 < C7 C/] 2O '4 O "Fn 0 ai-.) TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 20, 2005 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: Town of Oro Valley Volunteer Code of Conduct SUMMARY: The Town Council Parliamentary Rules & Procedures and Code of Conduct was adopted by the Council on September 19, 2001. The intent of this document was to be a guide to set standards and usual procedures for the Council. This document has since been revised to address issues as they have made themselves known. On November 12, 2002, the first revision added an Appendix B which clarified the appointment process of volunteers. On March 5, 2003, the second revision added an Appendix C which clarified term limits to all current volunteers. Although this document's intent was to be a guide to set standards and usual procedures for the Council, it has also been available to the Board, Commission, Committee, and Task Force ("Board," collectively) members to mirror such standards and protocol of a regular Council meeting to a Board meeting. It is suggested that this policy by adopted to establish a Code of Conduct for appointed volunteers as Council adheres to a similar Code of Conduct. A Board member in violation of this policy is subject to removal of office by the Council. ATTACHMENTS: Proposed Town of Oro Valley Volunteer Code of Conduct SUGGESTED MOTION: I move to adopt the Town of Oro Valley Volunteer Code of Conduct as presented. or I move to adopt the Town of Oro Valley Volunteer Code of Conduct as amended. • Chuck Swe , Town Manager Policy No. 12 TOWN COUNCIL POLICY Date of Adoption Date of Revision TITLE: VOLUNTEER CODE OF CONDUCT Page 1 of 3 Purpose and Need for Policy The purpose of this policy is to establish a Code of Conduct for all Board, Commission, Committee, and Task Force ("Board," collectively) volunteer members. II. Policy The Volunteer Code of Conduct is a guide to set standards and usual procedures for a volunteer on a Board as follows: Responsibility Volunteers are members of Boards, Commissions, Committees, or Task Forces ("Board," collectively) which are distinguished from elected officials. Volunteers serve at the pleasure of the Council in an advisory capacity whereby Board actions and/or recommendations are subject to the approval of the Council. It is understood that Board volunteers offer their best advice possible and their decisions are based upon expertise and study of specific issues. Recommendations from the Board should be made in the best long-term interest of the citizens of Oro Valley as a whole. Be objective and consider which decisions will accomplish the mission of your Board, and do not indicate how you intend to vote until all presentations are made. Attendance A vacancy shall be deemed to have occurred upon three (3) consecutive unexcused absences, or as determined by the individual Board bylaws. Such extended or frequent absences from meetings are reasonable cause for removal from a Board. Respect Board members shall show respect to all fellow public officials, elected officials, and Town Staff by acting in a professional and dignified manner whether in support of an issue or expressing an adverse point of view. As a Board member representing the Town, remember to respect the views of others and listen with an open mind. Speak for yourself, ask honest questions, make clear comments, and be careful to critique ideas — not people. Be polite by avoiding side conversations. Public Perceptions Public perceptions are critical. A Board member's personal behavior and appearance are always taken into account by the general public. Mentoring Board membership consists of members with staggered terms. Because of this, mentoring newly appointed members is a good idea. Seasoned members can assist new members to hit the ground running and smooth the transition with minimal disruptions to the operations of the Board. Conflict of Interest Board members should not participate in a discussion or vote on an issue where one might have a conflict of interest. It is not "bad" to have a conflict of interest, but it is illegal to fail to declare a substantial conflict. Anytime you believe you may have a conflict of interest concern, contact the Staff Representative for advice. Laws, Regulations, and Policies Boards must adhere to the following: Board bylaws, Board Code of Conduct, Town Council Parliamentary Rules & Procedures and Code of Conduct, Town Code, and State statute. Arizona Open Meeting Law Board Members shall meet in accordance with the Arizona Open Meeting Law and as required by Arizona State law discussing only those issues noted on the agenda. Board members shall only discuss and decide issues at a properly noticed public meeting. Preparing for Meetings Arrive at the meetings on time and know the facts and issues regarding items contained in the packet. Prior to the Board meeting, get answers to your question from your Staff Representative and make a determination if there are any possible conflicts of interest. Keys to Successful Meetings The keys to a successful meeting are as follows: 1) keep the meeting moving; 2) act promptly; 3) bring issues to a vote; 4) make fair decisions; and 5) state the findings. Effective Discussion Management Address the speaker by name and treat all sides fairly. Ask specific, neutral questions and avoid repetitious debates. Be prepared to discuss and explain your views on the issue at hand. Dealing with the Media There is no need to avoid talking with a reporter. Remember to talk only about what you do know about the issues and facts. It is not a good idea to demand to see the text prior to publication. Public Trust Unfortunately, there is mistrust toward government. To avoid this, give adequate and timely notice of meetings. At the meetings, set ground rules and allow everyone to be heard. Avoid any legal conflicts of interest and keep accurate minutes. Penalty A Board member's violation of the Volunteer Code of Conduct may result in removal from office by the Council. III. Procedure to Accomplish Policy Upon appointment to a Board, the Board member will receive a Volunteer Handbook. Included in the Handbook will be this policy as it relates to the Code of Conduct of a Board volunteer. IV. Responsibility to Accomplish Policy It is the responsibility of the appointed volunteer Board member to accomplish this policy. APPROVED BY THE TOWN COUNCIL: Mayor DATE: