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HomeMy WebLinkAboutPackets - Council Packets (1107)         AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 19, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS   TOWN MANAGER'S REPORT   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1.Presentation and possible discussion of the Town's Fiscal Year 2018/19 Financial Update through April 2019   CONSENT AGENDA  (Consideration and/or possible action)   A.Minutes - June 5 and June 10, 2019   B.Resolution No. (R)19-26, authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley and Pima County for biotechnology development collaboration for Oro Valley Innovation Labs (OVIL) funding and transition to a University of Arizona Center for Innovation   C.Resolution No. (R)19-27, designating Stacey Lemos as Chief Fiscal Officer, authorized to submit the Town's Annual Expenditure Limitation Report (AELR) to the Auditor General   D.Resolution No. (R)19-31, approving a financial participation agreement between the Town of Oro Valley and the Children's Museum Oro Valley   REGULAR AGENDA   1.RESOLUTION NO. (R)19-30, DISCUSSION AND POSSIBLE ACTION TO DIRECT THE TOWN MANAGER OR HER DESIGNEE TO NEGOTIATE AN AGREEMENT WITH TUCSON ELECTRIC POWER TO INSTALL SOLAR SHADE STRUCTURES IN THE NARANJA PARK PARKING LOT   2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A NEW SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR STREET TACO & BEER, LOCATED AT 10785 N. ORACLE ROAD, STE #135   3.RESOLUTION NO. (R)19-28, DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTING THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM (PSPRS) PENSION FUNDING POLICY AND ACCEPTING THE TOWN'S SHARE OF ASSETS AND LIABILITIES UNDER THE PSPRS ACTUARIAL VALUATION REPORT   4.RESOLUTION NO. (R)19-29, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE AND APPROVE THE DEDICATION OF THE NEW POLICE SUBSTATION AND EVIDENCE FACILITY, LOCATED AT 500 W. MAGEE ROAD, TO ORO VALLEY CHIEF OF POLICE, DANIEL G. SHARP   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   ADJOURNMENT The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item.   POSTED: 6/12/19 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.    Town Council Regular Session 1. Meeting Date:06/19/2019   Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance SUBJECT: Presentation and possible discussion of the Town's Fiscal Year 2018/19 Financial Update through April 2019 RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Council Communication - Apr 2019 Financial Update  Attachment A - General Fund  Attachment B - Highway Fund  Attachment C-1 Community Center Fund  Attachment C-2 Troon Cash Flow  Attachment C-3 Troon F&B  Attachment D - Summary All Funds  Attachment E - Gen Fund Local Sales Tax  Town Council Regular Session Meeting Date: 06/19/2019 Requested by: Stacey Lemos Submitted By: Wendy Gomez, Finance Department: Finance Information SUBJECT: Fiscal Year 2018/19 Financial Update through April 2019 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: All funds show a positive outlook and are either trending on target with expectations, or exceeding expectations, at this point in the fiscal year. In the General Fund (see Attachment A), revenues collected through April totaled $32.5 million or 83.4% of the budget amount of $38.9 million. Year-to-date expenditures through April totaled $31.1 million or 74.1% of the budget amount of $42.0 million. In the Highway Fund (see Attachment B), revenues collected through April totaled $3.1 million or 75.0% of the budget amount of $4.1 million. Year-to-date expenditures through April totaled $2.5 million or 53.6% of the budget amount of $4.6 million. In the Community Center Fund (see Attachments C-1, C-2 and C-3), revenues collected through April totaled $5.6 million or 84.6% of the budget amount of $6.7 million. Year-to- date expenditures through April totaled $4.9 million or 74.0% of the budget amount of $6.6 million. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through April, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues $39,468,312 Less: Expenditures ($39,690,617) Estimated Decrease in Fund Balance ($222,305)* *The estimated decrease in fund balance is due to the planned, budgeted transfer of General Fund one-time surplus funds earned in FY 2017/18 to the Capital Fund for future capital projects per the Town's adopted financial policies. General Fund Revenues  Local sales tax collections in the General Fund total $16.7 million or 85.7% of the budget amount of $19.4 million. These revenues are estimated to come in over budget by about $564,000 or 2.9%, due largely to construction sales tax. Please see Attachment E for a monthly tracking of General Fund local sales tax collections, including construction, utility and bed tax collections.  License and permit revenues total $1.9 million or 89.4% of the budget amount of $2.1 million. These revenues are estimated to come in over budget by about $58,000 or 2.7%, due largely to residential building permits.  State shared revenues total $9.7 million or 83.1% of the budget amount of $11.7 million, and are projected to come in on budget at this time.  Charges for services revenues total $2.1 million or 87.4% of the budget amount of $2.4 million. These revenues are estimated to come in over budget by about $127,000 or 5.3%. This anticipated overage is attributable to farebox revenues, recreation user fees, plan review fees, and zoning & subdivision fees.  Federal grant revenues total $283,604 or 47.6% of the budget amount of $596,162. These revenues are estimated to come in under budget by about $223,000 or 37.3%. This is due to previous Counter Narcotics Alliance task force officers returning to the Town's Police Department operations, as well as capacity included for grant-funded vehicles, which will roll over into next fiscal year. Corresponding capital savings for the vehicles are factored into the year- expenditure estimates for the Police Department.  State grant revenues total $62,924 or 53.0% of the budget amount of $118,800. These revenues are estimated to come in under budget by about $44,000 or 36.9%, due mainly to budgeted funding for transit van cameras, of which the Town ended up receiving last fiscal year. The corresponding budgeted expenditure for the cameras has been removed from the year-end estimates for the Transit Division in the Public Works Department.  Other intergovernmental revenues total $1.1 million or 60.3% of the budget amount of $1.8 million. These revenues are estimated to come in under budget by about $404,000 or 22.4%. Of this amount, $228,000 is attributable to the discontinued school resource officer contract with Pusch Ridge Christian Academy, as well as capacity that was included for a potential school resource officer at Leman Academy. This variance is offset by a corresponding reduction in estimated personnel expenditures for the Police Department. The remaining amount is attributable to Transit reimbursements from the IGA with the Regional Transportation Authority.  Interest income revenues total $358,172 or 238.8% of the budget amount of $150,000. These revenues are estimated to come in over budget by about $249,000 or 166.2%, based on estimates provided by the Town’s investment management firm.  Miscellaneous revenues total $163,403 or 53.3% of the budget amount of $306,750. These revenues are expected to come in over budget by about $22,000 or 7.2%, due to sale of assets.  Estimated transfers into the General Fund now include a $200,000 transfer from the Highway Fund. Per the FY 19/20 Adopted Budget, some previous Highway Fund expenditures will be re-allocated to the General Fund. This $200,000 transfer reflects excess Highway Fund reserves that will be transferred into the General Fund to be used towards these re-allocated costs.  Please note that the remaining fund balance from the Bed Tax Fund of $617,856 is now reflected in the beginning fund balance for the General Fund. General Fund Expenditures  General Fund expenditures are estimated to come in under budget by about $2.3 million or 5.5%. Of this amount, about $600,000 is due to estimated personnel savings and about $1,000,000 is attributable to estimated operations & maintenance (O&M) savings. Roughly $260,000 of the O&M savings is due to completion of the sales tax rebate agreement for the Oro Valley Marketplace, while $125,000 is due to the rollover of the Tohono Chul Park pavilion funding into next fiscal year. The remaining amount is attributable to savings in areas such as utilities, fleet maintenance, elections and outside professional services, as well as overall judicious and prudent budget management by departments. Capital outlay is expected to come in under budget by about $118,000. The remainder of expenditure savings ($550,000) is due to the budgeted transfer to the Highway Fund, which will not occur in FY 18/19. Please reference the revenue discussion above regarding transfers and re-allocated Highway Fund costs per the FY 19/20 Adopted Budget. The General Fund is expected to end the fiscal year with a total fund balance of about $16.4 million, or 39.0% of budgeted expenditures. HIGHWAY FUND Highway Fund Revenues  State shared highway user funds total $2.9 million or 88.6% of the budget amount of $3.3 million. These revenues are estimated to come in over budget by about $328,000 or 10.0%, per the League of Arizona Cities and Towns. This is due to a one-time allocation called for in state statute, as well as partial elimination of the annual HURF sweep to fund Department of Public Safety operations.  The subsidy transfer from the General Fund will not occur in FY 18/19. This is a result of the additional HURF funding, as well as the planned re-allocation of certain Highway Fund costs to the General Fund beginning FY 19/20, referenced in the General Fund discussion above.  State grant revenues are estimated to come in under budget by about $21,000 or 12.5%. This is due to vacant roadway construction positions that, when filled, would have been billed to PAG and the RTA for reimbursement. This variance is offset by a corresponding reduction in personnel expenditures.  License and permit revenues are estimated to come in under budget by $17,000 or 34.9%, based on year to date collections.  Interest income revenues are estimated to come in over budget by about $23,000 or 46.2%, based on estimates provided by the Town’s investment management firm. Highway Fund Expenditures  Highway Fund expenditures are estimated to come in under budget by about $312,000 or 6.8%. The $250,000 Tangerine/1st Avenue Safety CIP project will roll over into next fiscal year. Savings of about $135,000 are expected on the Sun City street lights CIP project. Personnel savings are projected at $88,000, while O&M savings are projected at about $39,000. These amounts are offset by a $200,000 transfer to the General Fund that will take place in FY 18/19. Please reference the earlier discussions above regarding re-allocated Highway Fund costs for FY 19/20. The Highway Fund is expected to end the fiscal year with a fund balance of about $523,000. COMMUNITY CENTER FUND Attachment C-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from Troon and Town-managed operations. Attachment C-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, food and beverage operations. The totals in the revenue and expenditure categories in Attachment C-2 tie to the Contracted Operating Revenues and Expenditures in Attachment C-1. Attachment C-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only. Community Center Fund Revenues  Revenues in the Community Center Fund total $5.6 million or 84.6% of the budget amount of $6.7 million. Contracted operating revenues from Troon total $2.8 million and Town operating revenues total $795,062. Local sales tax revenues from the dedicated half-cent sales tax total $2.0 million or 85.3% of the budget amount of $2.4 million.  Local sales tax revenues are estimated to come in over budget by about $54,000 or 2.3%, due primarily to restaurant/bar collections.  Town operating revenues are estimated to come in under budget by about $152,000 or 13.3%. This is due to tennis revenues, which were budgeted as recreation program revenues pending final contract outcome. These revenues instead post as monthly rental payments to the Town. Please reference the offsetting savings in the expenditure discussion below.  Contracted operating revenues from Troon are estimated to come in over budget by about $59,000 or 1.9%, due to golf revenues. Community Center Fund Expenditures  Expenditures in the Community Center Fund total $4.9 million or 74.0% of the budget amount of $6.6 million, and are estimated to come in under budget by roughly $295,000. This variance is largely due to contract payments that were budgeted for tennis operations. As mentioned in the revenue discussion above, tennis operations are instead accounted for as monthly rental payments to the Town. The remaining expenditure variance is due to estimated personnel savings and contracted expenditure savings. The construction of two new pickleball courts at the Community Center is factored into the year-end estimate for capital outlay. The Community Center Fund is projected to end the fiscal year with a fund balance of approximately $273,000. All revenue and expenditure estimates are subject to change. Please see Attachments A and B for additional details on the General Fund and Highway Fund. See Attachments C-1, C-2 and C-3 for additional details on the Community Center Fund. See Attachment D for a fiscal year-to-date consolidated summary of all Town Funds. See Attachment E for a breakdown of monthly local sales tax collections for the General Fund. FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only.   ATTACHMENT A April YTD Financial Status General Fund % Budget Completion through April --- 83.3% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 16,657,523 19,437,418 85.7% 20,001,229 2.9% LICENSES & PERMITS 1,909,129 2,136,096 89.4% 2,194,112 2.7% FEDERAL GRANTS 283,604 596,162 47.6% 373,621 -37.3% STATE GRANTS 62,924 118,800 53.0% 75,000 -36.9% STATE/COUNTY SHARED 9,729,491 11,708,575 83.1% 11,708,575 0.0% OTHER INTERGOVERNMENTAL 1,088,698 1,805,900 60.3% 1,401,639 -22.4% CHARGES FOR SERVICES 2,105,459 2,408,862 87.4% 2,536,124 5.3% FINES 108,712 120,000 90.6% 130,000 8.3% INTEREST INCOME 358,172 150,000 238.8% 399,262 166.2% MISCELLANEOUS 163,403 306,750 53.3% 328,750 7.2% TRANSFERS IN (A) - 120,000 0.0%320,000 166.7% TOTAL REVENUES 32,467,115 38,908,563 83.4% 39,468,312 1.4% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ADMINISTRATIVE SERVICES 3,366,973 4,450,555 75.7% 4,298,922 -3.4% CLERK 307,178 444,559 69.1% 387,400 -12.9% COMMUNITY & ECON. DEV. 2,073,663 2,869,324 72.3% 2,673,372 -6.8% COUNCIL 168,272 210,494 79.9% 198,819 -5.5% GENERAL ADMINISTRATION 2,114,590 2,696,700 78.4% 2,310,983 -14.3% LEGAL 621,852 793,567 78.4% 793,567 0.0% MAGISTRATE COURT 671,569 884,385 75.9% 855,820 -3.2% MANAGER 938,144 1,251,370 75.0% 1,232,453 -1.5% PARKS & RECREATION 2,569,925 3,606,586 71.3% 3,400,800 -5.7% POLICE 12,734,109 16,557,555 76.9% 16,102,099 -2.8% PUBLIC WORKS 2,521,195 3,518,946 71.6% 3,285,868 -6.6% TRANSFERS OUT 3,010,912 4,700,514 64.1%4,150,514 -11.7% TOTAL EXPENDITURES 31,098,381 41,984,555 74.1% 39,690,617 -5.5% SURPLUS / (DEFICIT) 1,368,734 (3,075,992) (222,305) BEGINNING FUND BALANCE (B)16,589,312 Plus: Surplus / (Deficit)(222,305) ENDING FUND BALANCE **16,367,007 (A) Year-end estimate includes $200,000 from the Highway Fund per the FY 19/20 Adopted Budget as part of a Highway Fund reorganization aimed at streamlining the tracking of HURF tax expenditures (B) Includes remaining fund balance from the Bed Tax Fund in the amount of $617,856 and remaining fund balance from the Impound Fee Fund of $3,814 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2018/2019 Year End Estimate * Budget Year End Estimate * Actuals thru 4/2019 Actuals thru 4/2019 Budget F:\BUDGET ANALYST\Financial Reports 2018-2019\4Q\April\Apr FY 19 Monthly Report 6/10/2019 ATTACHMENT B April YTD Financial Status FY 2018/2019 % Budget Completion through April --- 83.3% Actuals thru 4/2019 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES: LICENSES & PERMITS 26,443 48,700 54.3% 31,700 -34.9% STATE GRANTS 66,966 165,000 40.6% 144,334 -12.5% STATE/COUNTY SHARED 2,915,509 3,291,659 88.6% 3,620,156 10.0% INTEREST INCOME 65,650 50,000 131.3% 73,118 46.2% MISCELLANEOUS 6,774 3,000 225.8% 7,020 134.0% TRANSFERS IN - 550,000 0.0%- -100.0% TOTAL REVENUES 3,081,341 4,108,359 75.0% 3,876,328 -5.6% Actuals thru 4/2019 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: ADMINISTRATION 367,959 478,693 76.9% 460,796 -3.7% TRANSPORTATION ENGINEERING 1,292,594 3,134,882 41.2% 2,640,500 -15.8% STREET MAINTENANCE 820,304 1,012,461 81.0% 1,012,461 0.0% TRANSFERS OUT (A) - - 0.0%200,000 0.0% TOTAL EXPENDITURES 2,480,856 4,626,036 53.6% 4,313,757 -6.8% SURPLUS / (DEFICIT) 600,485 (517,677) (437,429) BEGINNING FUND BALANCE 960,719 Plus: Surplus / (Deficit) (437,429) ENDING FUND BALANCE ** 523,290 (A) Year-end estimate reflects a transfer to the General Fund per the FY 19/20 Adopted Budget as part of a Highway Fund reorganization aimed at streamlining the tracking of HURF tax revenues * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2018-2019\4Q\April\Apr FY 19 Monthly Report 6/10/2019 ATTACHMENT C-1 April YTD Financial Status % Budget Completion through April --- 83.3% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 1,345,314 1,272,523 105.7% 1,473,946 15.8% Member Dues (Golf) 623,960 868,848 71.8% 757,867 -12.8% Tennis Revenues 77,964 - 0.0% 77,964 0.0% Food & Beverage 564,721 755,148 74.8% 668,192 -11.5% Merchandise & Other 172,047 217,168 79.2%194,847 -10.3% 2,784,006 3,113,687 89.4% 3,172,816 1.9% TOWN OPERATING REVENUES Daily Drop-Ins 25,836 25,000 103.3% 30,028 20.1% Member Dues 594,185 695,000 85.5% 714,698 2.8% Recreation Programs 119,579 360,750 33.1% 165,000 -54.3% Swim Team/Swim Lessons 4,271 21,000 20.3% 16,209 -22.8% Facility Rental Income 51,024 37,400 136.4% 61,380 64.1% Concession Sales 168 250 67.2%200 -20.0% 795,062 1,139,400 69.8% 987,515 -13.3% OTHER REVENUES Local Sales Tax 2,033,576 2,384,558 85.3% 2,438,278 2.3% Real Property Rental Income 19,502 19,502 100.0% 19,502 0.0% Miscellaneous (125) - 0.0%(125) 0.0% 2,052,953 2,404,060 85.4% 2,457,655 2.2% TOTAL REVENUES 5,632,021 6,657,147 84.6% 6,617,986 -0.6% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 1,743,650 2,020,319 86.3% 2,078,791 2.9% Operations & Maintenance 1,983,628 2,579,027 76.9% 2,430,820 -5.7% Equipment Leases 324,031 407,936 79.4%403,616 -1.1% 4,051,309 5,007,282 80.9% 4,913,227 -1.9% TOWN OPERATING EXPENDITURES Personnel 495,620 769,329 64.4% 737,130 -4.2% Operations & Maintenance 174,240 486,590 35.8%261,800 -46.2% 669,860 1,255,919 53.3% 998,930 -20.5% CAPITAL OUTLAY 7,108 50,950 14.0% 107,316 110.6% TRANSFERS OUT 133,999 253,999 52.8% 253,999 0.0% TOTAL EXPENDITURES 4,862,276 6,568,150 74.0% 6,273,472 -4.5% SURPLUS / (DEFICIT) 769,745 88,997 344,515 BEGINNING FUND BALANCE (71,563) Plus: Surplus / (Deficit)344,515 ENDING FUND BALANCE **272,952 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2018/2019 Actuals thru 4/2019 Budget Year End Estimate * Community Center Fund Actuals thru 4/2019 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2018-2019\4Q\April\Apr FY 19 Monthly Report 6/10/2019 ATTACHMENT C-2TROONEl Conquistador Cash Flow StatementActualActualActualActualActualActualActualActualActualActualActual Original Budget ForecastJul-18Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19Apr-19TOTALTOTALTOTALRevenues:Golf Fees, net of discounts37,622 40,532 77,218 58,993 102,521 97,280 150,439 156,681 234,886 153,927 1,110,099 969,832 1,194,771 Trail Fees & Member Cart Fees15,036 15,102 15,183 14,556 18,163 16,304 16,619 16,455 17,985 18,351 163,754 225,160 201,214 Golf - Group Services- 136 783 - 440 - 33 614 883 626 3,515 1,733 3,715 Range, Rentals, Other Golf related5,052 5,162 4,466 4,730 4,773 4,402 6,114 5,490 8,326 6,385 54,900 61,650 60,700 Golf Lessons 330 780 300 110 70 632 640 620 1,447 495 5,424 6,748 5,924 Income - Golf Schools 1,210 - 900 485 325 450 900 770 1,237 1,345 7,622 7,400 7,622 Total Member Dues 55,466 52,613 53,302 62,707 60,880 67,454 64,040 68,187 68,836 70,475 623,960 868,848 757,867 Other Member Income 7 44 87 181 185 10 82 (65) 25 171 727 - 727 Swim/Tennis Revenues 26,291 21,188 30,485 - - - - - - - 77,964 - 77,964 Income - Other (non - golf) 159 97 14,636 132 241 - 1,454 - 1,490 2,402 20,611 2,000 20,611 Merchandise, net of discounts 8,895 8,175 11,631 11,204 16,003 27,828 11,981 15,618 21,039 18,335 150,709 215,168 173,509 Food and Beverage, net of discounts 39,360 30,419 55,075 51,114 51,993 65,094 54,634 55,996 85,563 75,473 564,721 755,148 668,192 Total Revenues 189,428 174,248 264,066 204,212 255,594 279,454 306,936 320,366 441,717 347,985 2,784,006 3,113,687 3,172,816 Cost of Sales:COS - Group Services Golf- 135 701 - 440 - - 614 883 - 2,773 1,733 2,973 COS - Golf Lessons 264 221 240 112 (32) 507 521 575 2,192 170 4,770 5,398 5,170 COS - Golf Schools 1,465 (1) - 340 260 - - 539 551 - 3,154 5,250 3,154 COS - Service Commissions 17,056 16,375 18,503 88 - - - - - - 52,022 - 52,022 COS - Merchandise, net of discounts 6,521 6,405 8,586 20,858 10,601 19,143 6,819 10,760 14,827 11,615 116,135 130,874 129,815 COS - Food & Beverage 14,025 15,500 19,287 18,773 20,067 22,651 19,919 21,184 28,319 27,254 206,979 275,730 243,616 Total Cost of Sales 39,331 38,635 47,317 40,171 31,336 42,301 27,259 33,672 46,772 39,039 385,833 418,985 436,750 Gross Profit 150,097 135,613 216,749 164,041 224,258 237,153 279,677 286,694 394,945 308,946 2,398,173 2,694,702 2,736,066 Operating Expenses:Payroll 138,348 139,002 140,513 142,037 140,745 128,560 143,539 124,090 149,610 137,297 1,383,741 1,620,967 1,652,150 Employee Benefits 33,784 31,309 32,117 34,437 30,015 31,578 34,484 32,530 33,753 31,683 325,690 374,952 388,881 Employee Related 2,902 3,234 4,674 2,481 3,792 2,344 2,293 2,306 6,118 4,075 34,219 24,400 37,760 Advertising & Marketing 9,562 10,833 10,540 7,602 10,286 14,943 13,589 12,809 11,268 7,467 108,899 119,052 124,726 Repair & Maintenance 25,989 28,983 78,387 68,726 14,503 24,509 16,796 17,226 24,829 22,074 322,022 402,854 374,384 Operating Expenses 16,637 15,193 22,511 22,666 20,514 19,358 17,878 25,061 28,283 31,686 219,787 235,082 254,934 Total Operating Expenses 227,222 228,554 288,742 277,949 219,855 221,292 228,579 214,022 253,861 234,282 2,394,358 2,777,307 2,832,835 Operating Profit (77,125) (92,941) (71,993) (113,908) 4,403 15,861 51,098 72,672 141,084 74,664 3,815 (82,605) (96,769) Leases - Carts 9,282 9,282 9,282 13,041 13,041 13,041 13,041 16,660 13,041 16,465 126,173 156,368 152,048 Leases - Equipment22,670 20,975 19,277 19,277 19,277 19,277 19,277 19,277 19,277 19,277 197,858 251,568 251,568 Utilities109,701 102,537 124,226 120,681 79,563 46,787 33,247 38,650 68,015 114,312 837,719 1,257,525 1,110,456 Fixed Operating Expenses 141,653 132,793 152,784 152,998 111,880 79,104 65,564 74,587 100,332 150,053 1,161,750 1,665,461 1,514,072 Gross Operating Profit (218,778) (225,734) (224,777) (266,906) (107,477) (63,243) (14,466) (1,915) 40,752 (75,389) (1,157,935) (1,748,066) (1,610,841) Insurance 98 98 98 98 98 98 101 101 101 101 992 1,194 1,194 Fees, Permits & Licenses 100 510 54 17 11 76 (35) (13) 76 (9) 787 335 787 Base Management Fees 12,000 12,000 12,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 106,000 144,000 126,000 Bad Debt375 - - - 1,013 (220) 431 86 165 (261) 1,589 - 1,589 Total Other Expenses 12,573 12,608 12,152 10,115 11,122 9,954 10,497 10,174 10,342 9,831 109,368 145,529 129,570 Net Operating Income (Loss) (231,351) (238,342) (236,929) (277,021) (118,599) (73,197) (24,963) (12,089) 30,410 (85,220) (1,267,303) (1,893,595) (1,740,411) 6/10/2019 ATTACHMENT C-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 75,473 71,610 564,430 651,678 TOTAL REVENUES 75,473 71,610 564,430 651,678 COST OF SALES 27,254 24,426 206,980 239,094 PAYROLL & BENEFITS 41,694 41,961 374,600 403,298 OPERATING EXPENSES 8,757 6,600 72,529 67,998 NET INCOME (LOSS) (2,232) (1,377) (89,679) (58,712) EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - APR 2019 6/10/2019 ATTACHMENT DConsolidated Year-to-Date Financial Report through April, 2019 FY 2018/2019FY 18/19 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Apr 2019General Fund - Unassigned 15,147,450 32,467,115 32,467,115 3,010,912 20,806,192 6,765,865 515,412 31,098,381 16,516,184 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Committed 960,719 3,081,341 3,081,341 1,788,635 524,361 167,860 2,480,856 1,561,204 Seizure & Forfeiture - Justice/State 402,290 60,428 60,428 47,534 123,912 41,858 213,305 249,414 Community Center Fund (71,563) 5,632,021 5,632,021 458,030 495,620 3,901,518 7,108 4,862,276 698,181 Municipal Debt Service Fund 88,735 191,927 881,094 1,073,021 8,860 1,028,672 1,037,532 124,224 Oracle Road Debt Service Fund 7,477 169,309 169,309 1,800 166,439 168,239 8,547 Alternative Water Resources Dev Impact Fee Fund 7,878,052 1,279,572 1,279,572 150,541 161,415 311,956 8,845,668 Potable Water System Dev Impact Fee Fund 6,013,007 684,967 684,967 5,682 654,858 298,970 959,510 5,738,464 Townwide Roadway Development Impact Fee Fund 2,296,534 651,100 651,100 2,048 20,050 22,098 2,925,536 Parks & Recreation Impact Fee Fund 272,087 217,755 217,755 2,048 2,048 487,795 Police Impact Fee Fund 653,982 84,753 84,753 2,048 2,048 736,687 General Government Impact Fee Fund 3,555 34 34 - 3,589 Capital Fund 3,323,727 662,138 4,301,398 4,963,536 35,000 4,811,753 4,846,753 3,440,510 PAG/RTA Fund 695,684 1,251,225 1,251,225 2,265,724 2,265,724 (318,815) Water Utility9,680,488 12,758,059 2,395,000 15,153,059 2,581 2,556,811 5,567,279 1,608,365 4,891,080 14,626,117 10,207,431 Stormwater Utility759,242 1,211,956 1,211,956 544,338 242,336 40,225 826,899 1,144,299 Benefit Self Insurance Fund 736,508 2,973,762 2,973,762 2,815,557 2,815,557 894,713 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 86 - - 86 Total 50,305,639 63,377,461 7,577,492 70,954,953 3,471,523 26,239,130 20,148,855 10,294,628 - 6,385,161 66,539,298 54,721,295 Total OutPersonnel O&M Capital ContingencyFund RevenueOther Fin Sources/TfrsTotal InDebt ServiceF:\BUDGET ANALYST\Financial Reports 2018-2019\4Q\April\Attachment D - Summary All Funds6/10/2019 ATTACHMENT EGeneral Fund Local Sales Tax Collections FY 2018/19CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 432,755 355,783 480,092 457,613 380,468 341,104 698,951 390,588 412,233 437,627 4,387,214 Utility Sales Tax 284,416 315,680 310,763 300,228 246,348 206,155 226,228 269,639 237,684 206,253 2,603,394 Retail Sales Tax 521,613 511,157 528,681 526,398 543,458 656,373 786,532 547,247 509,518 636,067 5,767,043 Bed Tax 79,334 80,404 80,545 69,997 101,224 158,327 86,952 131,451 200,165 219,171 1,207,570 All Other Local Sales Tax *198,583 200,462 187,826 206,134 234,808 245,773 221,263 273,974 299,266 326,011 2,394,102 TOTAL 1,516,701$ 1,463,486$ 1,587,907$ 1,560,370$ 1,506,306$ 1,607,732$ 2,019,926$ 1,612,899$ 1,658,866$ 1,825,129$ 16,359,323$ FY 2017/18CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 547,514 469,050 456,125 443,115 664,593 459,268 439,368 384,045 282,895 451,750 441,960 513,767 5,553,450 Utility Sales Tax 202,208 429,402 290,283 310,764 256,734 231,300 227,032 242,373 218,602 207,317 203,785 230,245 3,050,045 Retail Sales Tax 541,876 478,942 481,677 505,094 502,326 629,823 801,494 557,783 521,796 624,106 551,219 535,133 6,731,269 All Other Local Sales Tax *202,678 219,584 186,445 184,144 200,359 198,807 210,620 267,704 257,943 282,817 242,283 240,054 2,693,437 TOTAL 1,494,276$ 1,596,978$ 1,414,530$ 1,443,117$ 1,624,012$ 1,519,198$ 1,678,514$ 1,451,905$ 1,281,236$ 1,565,990$ 1,439,247$ 1,519,199$ 18,028,201$ * Note: Does not include cable franchise fees or sales tax audit revenuesF:\BUDGET ANALYST\Financial Reports 2018-2019\4Q\April\Attachment E - Gen Fund Local Sales Tax6/10/2019    Town Council Regular Session A. Meeting Date:06/19/2019   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - June 5 and June 10, 2019 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve, with the following changes) the June 5 and June 10, 2019 minutes.  Attachments 6-5-9 Draft Minutes  6-10-19 Draft Minutes  6/5/19 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION June 5, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Winfield called the meeting to order at 6:00 p.m. ROLL CALL PRESENT: Joseph C. Winfield, Mayor Melanie Barrett, Vice Mayor Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember (attended via phone) Steve Solomon, Councilmember PLEDGE OF ALLEGIANCE Mayor Winfield led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Clerk Mike Standish announced the upcoming Town meetings. COUNCIL REPORTS No Council reports were received. TOWN MANAGER’S REPORT Town Manager Mary Jacobs provided an update on the Oro Valley Innovation Lab biotechnology development which included a recently established financial partnership with Pima County to provide support to the Oro Valley Innovation Lab. Ms. Jacobs reported that the Arizona State Legislature adjourned sine die on May 28 after approving the FY19/20 state budget, subsequently signed by Governor Ducey. One significant issue addressed during that process was the passage of legislation to 6/5/19 Minutes, Town Council Regular Session 2 implement the Supreme Court "Wayfair" online sales tax decision. Ms. Jacobs reported that The League of Arizona Cities and Towns will be publishing a "New Laws" report in the near future. Town Clerk Mike Standish announced that new artwork was on display in the Council Chambers by artist Cindy Clapp. ORDER OF BUSINESS Mayor Winfield reviewed the order of business and stated that the order would stand as posted. INFORMATIONAL ITEMS There were no informational items. CALL TO AUDIENCE Oro Valley resident Brenda Cole asked Council to consider promoting the Town owned golf courses more. Oro Valley resident Stephen Jones voiced his concerns regarding the future of the Town owned golf courses. PRESENTATIONS 1. Proclamation - Men’s Health Month Ma yor Winfield proclaimed the month of June 2019 as Men's Health Month in the Town of Oro Valley. To mark the occasion, the Town of Oro Valley offered free admission on Sunday June 16, to the Oro Valley Community Center fitness area, Oro Valley Aquatic Center and Naranja Park Archery Range during normal business hours. Regardless of gender, age or fitness level. Parks and Recreation Advisory Board Vice Chair Gary Temple accepted the proclamation. 2. Presentation and update by Pima Association of Governments and town staff regarding the 2020 Census Regional Campaign Strategic Initiatives Manager Amanda Jacobs provided a brief opening and then introduced Mary Carter, Pima Association of Governments Director of Partnerships and Development. 6/5/19 Minutes, Town Council Regular Session 3 Ms. Carter presented item #2 and included the following: - Census 2020 Bridging the Gap - A Regional Approach - What's at stake for Arizonans - Opportunity will be where we create it - Having focused 100-day plan is key - 2020 Census Regional Awareness Campaign Discussion ensued amongst Council and Ms. Carter regarding the 2020 Census Regional Awareness Campaign. CONSENT AGENDA A. Minutes - May 8, May 15 and May 22, 2019 B. Resolution No. (R)19-23, authorizing the Town of Oro Valley to participate in the Census 2020 MOTION: A motion was made by Councilmember Piña and seconded by Mayor Winfield to approve Consent Agenda items (A) and (B). MOTION carried, 7-0. REGULAR AGENDA 1. PUBLIC HEARING: RESOLUTION NO. (R)19 -24, REQUEST TO VACATE EXISTING, UNUSED TOWN RIGHT -OF -WAY, NORTH OF TANGERINE ROAD NEAR MID-BLOCK BETWEEN LA CANADA DR. AND LA CHOLLA BLVD., SPECIFICALLY BETWEEN PARCELS 219 -46-0246A AND 219-46-023D Public Works Director and Town Engineer Paul Keesler presented item #1 and included the following; - Request Location - Request Details - Request Details (cont.) Discussion ensued amongst Council and staff regarding item #1. Paul Oland, representative for the WLB Group and representing the applicant, answered Council questions regarding the request to vacate existing, unus ed Town Right-Of-Way, north of Tangerine Road near mid-block between La Canada Dr. 6/5/19 Minutes, Town Council Regular Session 4 Mayor Winfield opened the public hearing. No comments were received. Mayor Winfield closed the public hearing. MOTION: A motion was made by Mayor Winfield a nd seconded by Councilmember Piña to approve Resolution No. (R)19 -24, request for the vacation of existing unused Town right-of-way, north of Tangerine Road, near mid -block between La Cañada Dr. and La Cholla Blvd., specifically between parcels 219 -46-0246A and 219-46-023D. MOTION carried, 7-0. Discussion continued amongst Council and staff regarding item #1. 2. PUBLIC HEARING: RESOLUTION NO. (R)19 -25, APPROVING THE ADOPTION OF THE FINAL BUDGET OF THE TOWN OF ORO VALLEY FOR FISCAL YEAR 2019/20, INCLUDING APPROVAL OF TH E 10-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FROM FY 2019/20 THROUGH FY 2028/29 AND THE FY 2019/20 SALARY CLASSIFICATION PLAN Administrative Services Director/CFO Stacey Lemos presented item #2 and included the following: - FY 19/20 Budget Timeline - FY 19/20 Final Budget - Changes from Tentative Budget - Capital Improvement Program (CIP) Mayor Winfield opened the public hearing The following individuals spoke on item #2. Oro Valley resident Paul Loomis Oro Valley resident and President and CEO of the Greater Oro Valley Chamber of Commerce Dave Perry Mayor Winfield closed the public hearing. Discussion ensued amongst Council and staff regarding item #2. MOTION: A motion was made by Mayor Winfield and seconded by Councilmember Nicolson to approve Resolution No. (R)19 -25, approving the adoption of the final budget of the Town of Oro Valley for the fiscal year 2019/20, including the FY 2019/20 Salary Classification Plan, and further MOVE to approve the Town of Oro Valley 10 -year 6/5/19 Minutes, Town Council Regular Session 5 Capital Improvement Program for FY 2019/20 through FY 2028/29, including allocating an additional $50,000 to the Steam Pump Ranch CIP Budget on top of the previously allocated $50,000 to tha t fund, at which time the Historic Preservation Commission, Councilmember Solomon and staff will collaborate to determine priority use of the allocated funds available to the Steam Pump Ranch CIP Budget. Councilmember Solomon made an amendment to the main motion to postpone the funds allocated for a pla yground until the Parks and Recreation needs assessment had been completed. The amendment was seconded by Councilmember Piña. AMENDMENT TO THE MOTION failed, 2-5 with Mayor Winfield, Vice -Mayor Barrett, Councilmember Jones-Ivey, Councilmember Nicolson and Councilmember Rodman opposed. Councilmember Piña made an amendment to the main motion that the $500,000 PSPRS payment scheduled to be paid out of the Oro Valle y Market Place Tax Rebate Revenues be revi ewed by Council and Town staff at the end of the Fiscal Year and then a recommendation be made at that time for the PSPRS payment. Seconded by Councilmember Rodman. AMENDMENT TO THE MOTION failed, 3-4 with Mayor Winfield, Vice Mayor Barrett, Councilmember Jones-Ivey and Councilmember Nicolson opposed. MAIN MOTION carried, 7-0. FUTURE AGENDA ITEMS No future agenda items were requested. CALL TO AUDIENCE Oro Valley resident Jane Shurtleff voiced her concerns regarding the future of the Town owned golf courses EXECUTIVE SESSION - 1. Pursuant to ARS 38 -431.03(A)(3), (A)(4) and (A)(7) for legal advice with the Town attorneys, discussion and consultation with those atto rneys and designated Town representatives, and possible instruction to those attorneys and designated representatives about the agreements related to the Town owned golf courses and tennis facilities 2. Pursuant to ARS 38-431.03(A)(4) litigation and settlement discussions, (A)(7) obtaining real property and (A)(3) legal advice from its attorneys for property located near the area of La Canada and Lambert Lane MOTION: A motion was made by Mayor Winfield and seconded by Vice Mayor Barret t to go into Executive Session at 8:27 p.m. pursuant to ARS 38-431.03(A)(3), and (A)(7) for legal advice with the Town attorneys, discussion and consultation with those 6/5/19 Minutes, Town Council Regular Session 6 attorneys and designated Town representatives, and possible instruction to those attorneys and designated representatives about the agreements related to the Town owned golf courses and tennis facilities and pursuant to ARS 38-431.03(A)(4) litigation and settlement discussions, (A)(7) obtaining real property and (A)(3) legal advice from its attorneys for property located near the area of La Canada and Lambert Lane MOTION carried, 7-0. Mayor Winfield announced that the following staff members would be joining Council in Executive Session: Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison, Legal Services Director Tobin Sidles, Town Attorney Gary Cohen and Town Clerk Mike Standish. RESUME REGULAR SESSION Mayor Winfield reconvened the Regular Session at 10:09 p.m. ADJOURNMENT MOTION: A motion was made by Mayor Winfield a nd seconded by Councilmember Piña to adjourn the meeting at 10:09 p.m. MOTION carried, 7-0. ___________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 5th day of June, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2019. ___________________________ Michael Standish, CMC Town Clerk 6/10/19 Minutes, Town Council Special Session 1 MINUTES ORO VALLEY TOWN COUNCIL SPECIAL SESSION June 10, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE SPECIAL SESSION AT OR AFTER 6:30 PM CALL TO ORDER Mayor Winfield called the meeting to order at 6:30 PM ROLL CALL PRESENT: Joseph C. Winfield, Mayor Melanie Barrett, Vice Mayor Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Rhonda Pina, Counci lmember Bill Rodman, Councilmember Steve Solomon, Councilmember EXECUTIVE SESSION - Pursuant to ARS 38-431.03(A)(3), (A)(4) and (A)(7) for legal advice with the Town attorneys, discussion and consultation with those attorne ys and designated Town representatives, and possible instruction to those attorneys and designated representatives about the agreements related to the Town owned golf courses and tennis facilities MOTION: A motion was made by Mayor Winfield and seconded by Councilmember Jones-Ivey to go into Executive Session at 6:31 p.m. pursuant to ARS 38 -431.03(A)(3), (A)(4) and (A)(7) for legal advice with the Town attorneys, discussion and consultation with those attorneys and designated Town representatives , and possible instruction to those attorneys and designated representatives about the agreements related to the Town owned golf courses and tennis facilities. MOTION carried, 7-0. Mayor Winfield announced that the following staff members would be joining Council in Executive Session: Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison, Legal Services Director Tobin Sidles, Town Attorney Gary Cohen and Town Clerk Mike Standish. 6/10/19 Minutes, Town Council Special Session 2 RESUME SPECIAL SESSION Mayor Winfield reconvened the Special Session at 9:13 p.m. ADJOURNMENT MOTION: A motion was made by Mayor Winfield and seconded by Councilmember Jones-Ivey to adjourn the meeting at 9:13 p.m. MOTION carried, 7-0. __________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 10th day of June, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2019 . ___________________________ Michael Standish, CMC Town Clerk    Town Council Regular Session B. Meeting Date:06/19/2019   Requested by: J.J. Johnston  Submitted By:J.J. Johnston, Community and Economic Development Department:Community and Economic Development SUBJECT: Resolution No. (R)19-26, authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley and Pima County for biotechnology development collaboration for Oro Valley Innovation Labs (OVIL) funding and transition to a University of Arizona Center for Innovation RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The Town of Oro Valley wishes to enter into an Intergovernmental Agreement (IGA) with Pima County for biotechnology development collaboration, an action that will secure matching funding by the County upon approval.  The IGA was approved by the Board of Supervisors on June 3, 2019. The Oro Valley Innovation Labs (OVIL) Incubator/Accelerator project can begin construction of approximately 4,000 square feet of lab and office space in late 2019 if fundraising targets are met, and the IGA is approved. The OVIL will serve as both an incubator and accelerator to help support the formation and development of bioscience start-up companies in Oro Valley. BACKGROUND OR DETAILED INFORMATION: The Town of Oro Valley has been supportive of the local efforts to establish an incubator/accelerator in Innovation Park for several years.  In the current fiscal year, the Town Council included $10,000 toward the project, and the recently approved budget includes an additional $50,000.  Pima County has agreed to match the Town's investment, which they will remit to Oro Valley for distribution to OVIL.  With these investments, OVIL meets their funding target and projects a construction start in the fall.  In addition, the University of Arizona's Campus Park Corporation recently approved a proposal to provide the support and management of the facility, tying it into their three other incubator/accelerator facilities as a start-up ecosystem. Additional background information can be found in the attached Memorandum dated May 28, 2019 from C.H. Huckelberry, Pima County Administrator, to the Board of Supervisors. FISCAL IMPACT: The Town budgeted $10,000 in Fiscal Year 2018-2019 and $50,000 in Fiscal Year 2019-2020 for the OVIL project, which will be matched by Pima County if the IGA is approved.  SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution No. (R)19-26, authorizing and approving an Intergovernmental Agreement between the Town of Oro Valley and Pima County for Oro Valley Innovation Labs (OVIL) funding and potential transition to a University of Arizona Center for Innovation. Attachments (R)19-26 Resolution  Exhibit A - Intergovernmental Agreement  Attachment 1 - C.H. Huckelberry Memo  RESOLUTION NO. (R)19-26 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY FOR BIOTECHNOLOGY DEVELOPMENT COLLABOR ATION ; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, pursuant to A.R.S. §11-952, the Town of Oro Valley and Pima C ounty are authorized to enter into Intergovernmental Agreements for joint and cooperative action; and WHEREAS, pursuant to A.R.S. §9-500.11, the Town of Oro Valley is authorized to engage in economic development activities; and WHEREAS, Oro Valley Innovation Labs (OVIL) is an Arizona nonprofit corporation that was formed in 2015 for the purpose of conducting and supporting educational and translational research efforts and programs to promote bioscience either alone or in collab orations with public and private educational and other institutions; and WHEREAS, the Town desires to enter this intergovernmental agreement to collaborate with Pima County to fund and transition OVIL to a University of Arizona Center for Innovation; and WHEREAS, the Town will invest $10,000 the 2018/2019 fiscal year and an additional $50,000 for the 2019/2020 fiscal year towards OVIL; and WHEREAS, it is in the best interest of the Town to enter into the IGA, attached hereto as Exhibit “A” and incorporated herein by this reference, to fund and transition OVIL to a University of Arizona Center for Innovation. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, that: SECTION 1. The Intergovernmental Agreement between the Town of Oro Valley and Pima County for biotechnology development and collaboration attached hereto as Exhibit “A” is hereby approved. SECTION 2. The Mayor and other administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the IGA. SECTION 3. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Va lley, Arizona, this 19th day of June, 2019. TOWN OF ORO VALLEY _______________________________ Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director EXHIBIT “A” EXHIBIT “A”    Town Council Regular Session C. Meeting Date:06/19/2019   Requested by: Stacey Lemos Submitted By:Stacey Lemos, Finance Department:Finance SUBJECT: Resolution No. (R)19-27, designating Stacey Lemos as Chief Fiscal Officer, authorized to submit the Town's Annual Expenditure Limitation Report (AELR) to the Auditor General RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Arizona Revised Statutes Section 41-1279.07(E) requires each county, city, town and community college district to annually provide to the Auditor General by July 31 the name of the Chief Fiscal Officer (CFO) the governing board designated to submit the current year's annual expenditure limitation report (AELR). The Auditor General's Office has recently updated the CFO designation form to require documentation of the governing board's official designation authorizing the individual to submit the AELR as the CFO, such as a board resolution or meeting minutes. Council's action approving the attached resolution designating Stacey Lemos as the Chief Fiscal Officer authorized to submit the AELR satisfies this requirement. Both the AELR and the Comprehensive Annual Financial Report (CAFR) are prepared annually by the Town's independent auditors, Heinfeld Meech, and are required to be filed with the Auditor General's Office by March 31, or nine months after fiscal year-end. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)19-27, designating Stacey Lemos as Chief Fiscal Officer, authorized to submit the Town's annual expenditure limitation report (AELR) to the Auditor General. Attachments (R)19-27 Designation Resolution  RESOLUTION NO. (R)19-27 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, DESIGNATING STACEY LEMOS AS CHIEF FISCAL OFFICER, AUTHORIZED TO SUBMIT THE TOWN’S ANNUAL EXPENDITURE LIMITATION REPORT (AELR) TO THE AUDITOR GENERAL; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, AND CHIEF FISCAL OFFICER, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, Pursuant to A.R.S. 41-1279(E), each county, city, town, and community college district is required to annually provide the Auditor General by July 31 the name of the CFO the governing board designated to submit the current year’s annual expenditure limitation report (AELR); and WHEREAS, the Mayor and Council of the Town of Oro Valley, hereby designate Stacey Lemos as Chief Fiscal Officer, authorized to submit the Town’s Annual Expenditure Limitation Report (AELR) to the Auditor General. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona as follows: SECTION 1. That Stacey Lemos is designated as the Chief Fiscal Officer of the Town of Oro Valley, authorized to submit the Town’s Annual Expenditure Limitation Report (AELR) to the Auditor General. SECTION 2. The Town Manager, Town Clerk, Town Legal Services Director, and Chief Fiscal Officer, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 19th day of June, 2019. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor C:\Windows\TEMP\BCL Technologies\easyPDF 7 \@BCL@00264E13\@BCL@00264E13.doc Town of Oro Valley Attorney’s Office/ca/082609 2 ATTEST: APPROVED AS TO FORM: ______________________________ Michael Standish, Town Clerk Tobin Sidles Legal Services Director Date: Date:    Town Council Regular Session D. Meeting Date:06/19/2019   Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office SUBJECT: Resolution No. (R)19-31, approving a financial participation agreement between the Town of Oro Valley and the Children's Museum Oro Valley RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: On March 18, 2015, the Town of Oro Valley and Children's Museum Oro Valley (CMOV) entered into a five-year financial participation agreement that resulted in a $75,000 contribution in each of the five years. The CMOV has partnered with the Town by creating a satellite museum that caters to families with young children. The museum serves as an amenity for residents of Oro Valley and adjacent communities, and promotes and focuses on early childhood education.   The current agreement ends on December 31, 2019, with the option of Town Council to extend the agreement. CMOV needs to renew their lease at Steam Pump Village and has requested a multi-year agreement. Staff is recommending a three-year extension on the Financial Participation Agreement. BACKGROUND OR DETAILED INFORMATION: The Town will receive the following benefits:  The public purpose is Early Childhood Education Town Tourism Employment opportunities for at least three employees with an average wage of at least $30,000 Minimum of 25 free days for Oro Valley residents and visitors with the Town named as presenting sponsor Access to the museum after hours to any department within the Town of Oro Valley for community outreach Museum sponsorship of concert series for children Museum sponsorship at Oro Valley events. Museum staff replaces Parks and Recreation staff at events for children activities. Additionally, the Children's Museum Oro Valley will assist in the retention and attraction of businesses to the Town with a family-oriented resource/attraction that adds to the quality of life for residents, employers and employees. The Town will also capture sales tax revenue via incremental retail sales (food and beverage) from the museum's visitors traveling from nearby communities (Marana, Catalina and Tucson).     FISCAL IMPACT: The agreement will be effective from January 1, 2019 - December 31, 2022. The total fiscal impact of the agreement during this timeframe is $225,000 in the General Fund ($75,000 per year). Disbursement of funds by the Town will be subject to the annual appropriation by the Town Council and the limitations of the state budget law. SUGGESTED MOTION: I MOVE to (approve/deny) Resolution No. (R)19-31, adopting the Financial Participation Agreement between the I MOVE to (approve/deny) Resolution No. (R)19-31, adopting the Financial Participation Agreement between the Town of Oro Valley and the Children's Museum Oro Valley. Attachments (R)19-31 Resolution Children's Museum  CMOV FPA  C:\Windows\TEMP\BCL Technologies\easyPDF 7 \@BCL@A40EF3E9\@BCL@A40EF3E9.doc RESOLUTION NO. (R)19-31 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE TUCSON CHILDREN’S MUSEUM DBA CHILDREN’S MUSEUM ORO VALLEY; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, pursuant to A.R.S. § 9-500.11, the Town may appropriate public monies for and in connection with economic development activities as long as there is adequate consideration; and WHEREAS, the Town desires to continue to promote a arts, culture and tourist environment in Oro Valley that enhances economic vitality and improves the quality of life for its residents; and WHEREAS, the Town of Oro Valley desires to extend a Financial Participation Agreement with the Tucson Children’s Museum d.b.a. Children’s Museum Oro Valley (hereinafter Children’s Museum Oro Valley); and WHEREAS, it is in the best interest of the Town to enter into the Financial Participation Agreement with the Children’s Museum Oro Valley, attached hereto as Exhibit “A” and incorporated herein by this reference, to set forth the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The Financial Participation Agreement between the Town of Oro Valley and the Children’s Museum Oro Valley, attached hereto as Exhibit “A” and incorporated herein by this reference, is hereby authorized and approved. SECTION 2. The Mayor and other administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. SECTION 3. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 19th day of June, 2019. 2 TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM : Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: 3 EXHIBIT “A” Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT 1 THIS AGREEMENT is made and entered into this day of , 2019, by and between the Town of Oro Valley, a municipal corporation, hereinafter called the "Town" and Tucson Children’s Museum, Inc. dba Children’s Museum Oro Valley, a non-profit corporation, hereinafter called the "Agency". WITNESSETH WHEREAS, it has been determined that the activities of Agency are in the public interest, and are such as to improve and promote the public welfare of the Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of Agency is a public purpose in that the activities confer direct benefit of a general character to a significant part of the public. NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, the parties hereto do mutually agree as follows: Section 1: Statement of Purpose To partner with the Town of Oro Valley to create a children’s museum that caters to families with young children; to establish an amenity for residents of Oro Valley and adjacent communities that promotes and focuses on Early Childhood Education; and to assist the Town of Oro Valley in maintaining their designation as a Playful City Community and Best Place to Raise Kids in Arizona. Section 2: Benefits to the Town  The public purpose is Early Childhood Education  Increase in Town Tourism;  Employment opportunities for at least three employees with an average wage of at least $30,000  Minimum of 25 free days for Oro Valley residents and visitors with the Town named as presenting sponsor  Access to the museum after hours to any department within the Town of Oro Valley for community outreach;  Museum sponsorship of concert series for children  Museum sponsorship at Oro Valley events. Museum staff replaces Parks and Recreation staff at events for children activities. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT 2 Section 3: Services to be Provided by the Town All funding is subject to the Town’s budget appropriations. For this Agreement, the Town will provide payment as follows:  $75,000 per year for each subsequent year that this agreement remains valid. This amount will be broken into monthly payments as specified in Section 12. Section 4: Responsibility for Open Records Agency agrees to open to the public all records relating to any funds directly received from the Town that Agency distributes to any organization and/or individual. Section 5: Accountability Agency shall maintain a true and accurate accounting system which meets generally accepted accounting principles, and which is capable of properly accounting for all expenditures and receipts of Agency on a timely basis. In addition, Agency shall maintain evidence of its compliance with the nondiscrimination provisions of this Agreement. Agency’s accounting system shall permit separate, identifiable accounting for all funds provided by the Town pursuant to this Agreement. Agency shall provide the Finance Department of the Town, within four (4) months after the close of Agency’s fiscal year, a copy of the financial audit of Agency’s operations by an independent certified public accountant, along with any management letter and, if applicable, Agency’s plan for corrective action. If Agency does not have an audit, it shall submit within three (3) months after the close of its fiscal year, a complete accounting of Town funds received. This accounting must be approved by the Finance Department of the Town as sufficiently descriptive and complete. If for good reason Agency cannot meet the times established for submission of financial reporting, Agency shall notify the Finance Department in writing the reason for the delay, provide an expected completion date and request a waiver of the due date. At any time during or after the period of this Agreement, the Town Finance Department and/or a Town agent may audit Agency’s overall financial operation or compliance with the nondiscrimination clause of this Agreement for the Agreement period. Agency shall provide any financial reports, nondiscrimination policies and procedures or other documentation necessary to accomplish such audits. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT 3 Section 6: Matching Grants Agency agrees to obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town funds. Section 7: Nondiscrimination Agency, in its employment policies and practices, in its public accommodations and in its provision of services shall obey all relevant and applicable, federal, state, and local laws, regulations and standards relating to discriminations, biases, and/or limitations, including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Arizona Civil Rights Act, the Arizonans with Disabilities Act, the Human Relations provisions of the Oro Valley Code, and the Mayor and Council policy adopted on September 25, 2000, prohibiting the direct or indirect grant of discretionary Town funds to organizations that have a policy o f exclusionary discrimination on the basis of race, color, religion, ancestry, sex, age, disability, national origin, sexual orientation, gender identity, familial status or marital status. See Administrative Guidance Re: Non-Discrimination Policy for Programs Funded by the Town of Oro Valley, attached and incorporated herein by this reference. Section 8: Sub-recipient Funding Agreements Agency agrees to include in all of its sub-recipient funding agreements the nondiscrimination provisions contained in Section 8 herein. Section 9: Term of Agreement This Agreement shall be effective from January 1, 2020 through December 31, 2022. This Agreement may be extended at the sole option of the Town for additional fiscal year(s) only under the following conditions: A. The Mayor and Council of the Town determine the services of Agency are in the public interest and allocate funds therefore; and B. The parties mutually agree to a scope of services to be provided by Agency in any subsequent fiscal year. Any extension of this Agreement shall be memorialized in writing and signed by the Parties. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT 4 Section 10: Payment Withholding, Reduction, or Termination The Town may withhold whole or part of the scheduled payment, reduce, or terminate funding allocations to Agency if: A. Services are not rendered. B. Agency fails to supply information or reports as required. C. Agency is not in compliance with agreed upon disbursement documentation and/or other project performance. D. Agency fails to make required payments to subcontractors. E. The Town has reasonable cause to believe Agency is not in compliance with the nondiscrimination clause of this Agreement. F. The Mayor and Council fail to appropriate all or part of the funds for this Agreement. Such payment reductions or payment termination may result in Agency receiving a lesser total Town allocation under this Agreement than the maximum funding allocated. If reasons for withholding payments other non-appropriation of funds have been corrected to the satisfaction of the Town, any amounts due shall be processed. The Town will be reimbursed for any funds expended for services not rendered. In addition, Agency shall return to the Town any Town funds provided pursuant to this Agreement that have not been expended by December 31, 2022. Section 11: Termination of Agreement This Agreement may be terminated at any time by mutual written consent, or by either party giving thirty (30) days written notice to the other party or at such time, as in the opinion of the Town, Agency's performance hereunder is deemed unsatisfactory. Section 12: Method of Payment The parties have agreed that Agency will receive up to $225,000. Disbursement of funds by the Town is subject to the annual appropriation by the Town Council and the limitations of the state budget law. An annual $75,000 will then be distributed monthly beginning January 1, 2020, for a monthly payment of $6,250. Section 13: Indemnification Agency agrees to indemnify, defend and save harmless the Town, its Mayor and Council, appointed boards, committees, and commissions, officers, employees, and insurance carriers, individually and collectively, from all losses, claims, suits, demands, expenses, subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury to any person, including employees of Agency or of any subcontractor employed by Agency (including bodily injury and death); claims based upon discrimination and/or violation of civil rights; or damages to any property, arising or alleged to have arisen out of the work to be performed hereunder, Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT 5 except any such injury or damages arising out of the sole negligence of the Town, its officers, agents, or employees. Workers’ Compensation insurance and/or self-insurance carried by the Town do not apply to employees or volunteers acting in any capacity for Agency. Section 14: Independent Contractor The parties stipulate and agree that Agency is not an employee of the Town and is performing its duties hereunder as an Independent Contractor, supplying its own employees and maintaining its own insurance, workers’ compensation insurance and handling all of its own internal accounting. The Town in no way controls, directs or has any responsibility for the actions of Agency. Section 15: Insurance Agency agrees to: A. Obtain insurance coverage of the types and amounts required in this Section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination, cancellation, or reduction in coverage in any policy. B. The Comprehensive General Liability Insurance policy will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. C. Agency will provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED LIMITS OF LIABILITY 1. Workers’ Compensation Statute 2. Employer’s Liability $100,000 3. Comprehensive General $1,000,000 - Bodily Injury and Liability Insurance -- Combined Single Limit Including: $100,000 Property Damage (1) Products and Completed Operations (2) Blanket Contractual D. Agency shall adequately insure itself against claims based upon unlawful discrimination and violation of civil rights. The cost of this insurance shall be borne by Agency. Section 16. Use of the Town Logo The Town Logo shall be used for the recognition of the Town’s contribution to Agency only. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT 6 Section 17: Miscellaneous During the term of the agreement, the Agency shall refrain from endorsing any candidate for Mayor or Councilmember Section 18: Conflict of Interest This Agreement is subject to the conflict of interest provisions of A.R.S. § 38-511, et seq. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. TOWN OF ORO VALLEY, a municipal corporation __________________________ Joseph C. Winfield, as Mayor and not personally ATTEST: APPROVED AS TO FORM: Michael Standish, as Town Clerk Tobin Sidles, as Legal Services Director and not personally and not personally Date: Date: Tucson Children’s Museum, Inc. dba Children’s Museum Oro Valley a non-profit Corporation _________________________________ Agency Representative and not personally Title_____________________________ State of Arizona ) ) ss. County of ) On this ___ day of ______________________, 2019, _____________________, known to me to be the person whose name is subscribed to the within instrument, personally appeared before me and acknowledged that he/she executed the same for the purposes contained. Given under my hand and seal on , 2019. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT 8 __________________________________ Notary My Commission Expires:    Town Council Regular Session 1. Meeting Date:06/19/2019   Submitted By:Chris Cornelison, Town Manager's Office Department:Town Manager's Office SUBJECT: RESOLUTION NO. (R)19-30, DISCUSSION AND POSSIBLE ACTION TO DIRECT THE TOWN MANAGER OR HER DESIGNEE TO NEGOTIATE AN AGREEMENT WITH TUCSON ELECTRIC POWER TO INSTALL SOLAR SHADE STRUCTURES IN THE NARANJA PARK PARKING LOT RECOMMENDATION: Town staff recommends approval. EXECUTIVE SUMMARY: Tucson Electric Power (TEP) approached the Town of Oro Valley regarding a potential partnership regarding the installation of a solar carport project, which would be installed in the Naranja Park parking lot at no cost to the Town. The intention of the project is to enhance park users' experiences by providing shade during summer months, shelter from inclement weather throughout the year, and provide continued lighting for safety. TEP is proposing structures comparable to the size of existing structures at Town Hall, which are smaller in size compared to installations at schools, such as Copper Creek Elementary School which needs to accommodate for busses. Although this project has not yet been designed, it would cover approximately half or 90 of the existing paved parking spots at the main Naranja Park parking lot. Due to the geography and topography of the existing parking lot, it is anticipated there would be little impact to surrounding residents. Town staff has reached out to homeowner associations and residents adjacent to the park via email and social media for input regarding this proposed solar shade project. BACKGROUND OR DETAILED INFORMATION: The proposed Naranja Park Solar Carport project is a partnership between the Town of Oro Valley and Tucson Electric Power (TEP) to bring covered parking structures with solar panels to Naranja Park. This project is similar to other solar carports seen in the region, including the parking lots at Oro Valley Town Hall. Panels will face west, with a 5-10 degree tilt. According to the Office of Energy Efficiency & Renewable Energy, "a common misconception about solar photovoltaic (PV) panels is that they inherently cause or create "too much" glare, posing a nuisance to neighbors and a safety risk for pilots. While solar PV systems can produce glare, light absorption - rather than reflection - is central to the function of solar PV panels."   The proposed structures are smaller than the structures typically seen at schools, which are much larger to accommodate school busses. The photograph in Attachment 1 depicts a comparable structure to what is being proposed. The structures will provide about 90 covered spaces, and will be placed in the areas of Naranja Park outlined in red in the photo of Attachment 2. The nearest home is approximately 1,200 feet away (about four football fields). Also of note, Copper Creek Elementary School currently has the larger type of solar shade structures installed on its campus just east of the park.. This project would yield benefits for both Oro Valley residents and TEP. Covered parking at Naranja Park would enhance the park user’s experience by providing shade during hot summer months, shelter from inclement weather throughout the rest of the year, and continued nighttime safety with LED lighting underneath the panels. This project will also assist TEP in fulfilling its commitment to provide 30% renewable energy by 2030 as the energy generated by the solar panels will feed back into the grid and become part of TEP’s renewable energy portfolio, providing additional clean renewable energy to the Town of Oro Valley and the greater Tucson region in general. Tucson Electric Power will fully fund, design, build, own, operate and maintain the solar carports for a term of 20-25 years. All of this work will be completed with no cost to the Town. Pending approval, it is anticipated the project would begin in August 2019, with planning and engineering drawings. Actual construction should last no more than two months, with project completion in December 2019. TEP will work closely with the Town throughout the entire process, ensuring minimal disruption for park users. FISCAL IMPACT: There will be a slight positive revenue impact to the Town, as TEP will still be required to pay permitting fees for processing; however, all infrastructure and facilities will be designed and installed by TEP at no cost to the Town. SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)19-30, directing the Town Manager or her designee to negotiate an agreement with Tucson Electric Power for use of the Town's Naranja Park property with the intention of installing solar shade structures within the parking lot. Attachments (R)19-30 Resolution  Attachment 1 - Carport Photo  Attachment 2 - Naranja Park Parking Lot  RESOLUTION NO. (R)1 9 -30 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, DESIGNATING THE TOWN MANAGER TO NEGOTIATE AN AGREEMENT WITH TUCSON ELECTRIC POWER TO INSTALL SOLAR SHADES IN THE PARKING LOT AT NARANJA PARK; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, Tucson Electric Power (TEP) approached the Town about a s olar carport project it is implementing; and WHEREAS, the Town desires to designate the Town Manager to negotiate an agreement with TEP to install solar shades in the parking lot at Naranja Park ; and WHEREAS, the installation of the solar shades will co me at no cost to the Town; and WHEREAS, it is in the best interest of the Town to negotiate an agreement with TEP for the installation of solar shades in the parking lot at Naranja Park. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The Town Manager, or her designee, is authorized to take such steps as are necessary to negotiate an agreement with TEP for the installation of solar shades in the parking lot at Naranja Park. SECTION 2. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 19th day of June, 2019. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM : Michael Standish, Town Clerk Tobin Sidles, Legal Services Director    Town Council Regular Session 2. Meeting Date:06/19/2019   Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A NEW SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR STREET TACO & BEER, LOCATED AT 10785 N. ORACLE ROAD, STE #135 RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1. No protests to this license have been received.  2. The necessary background investigation was conducted by the Police Department.  3. The Police Department has no objection to the approval of the Series 12 Liquor License.  EXECUTIVE SUMMARY: An application for a new Series 12 (Restaurant) Liquor License has been submitted by Owner/Agent Kevin Arnold Kramber for Street Taco & Beer, located at 10785 N. Oracle Road, Ste #135.  Mr. Kramber has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control, and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). The Arizona Department of Liquor Licenses and Control (DLLC), authorized by Arizona Revised Statutes Title 4, is responsible for reviewing and processing state liquor applications. After meeting the DLLC's application and review requirements, the liquor license application is sent to the jurisdiction in which it is located for a public hearing and a recommendation from the local governing body.  BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment, which derives at least 40% of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license.  In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending June 10, 2019. No protests were received during this time period.  Police Chief Daniel G. Sharp completed a standard background check on Street Taco & Beer and Owner/Agent Kevin Arnold Kramber. Chief Sharp has no objection to the approval of the Series 12 (Restaurant) License.  FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application.  Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80 to the Town.  SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Kevin Arnold Kramber for Street Taco & Beer, located at 10785 N. Oracle Road, Ste #135. Attachments PD Letter  Application  Series 12 Description  License Type: Series 12 Restaurant This non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license.    Town Council Regular Session 3. Meeting Date:06/19/2019   Requested by: Stacey Lemos Submitted By:Stacey Lemos, Finance Department:Finance SUBJECT: RESOLUTION NO. (R)19-28, DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTING THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM (PSPRS) PENSION FUNDING POLICY AND ACCEPTING THE TOWN'S SHARE OF ASSETS AND LIABILITIES UNDER THE PSPRS ACTUARIAL VALUATION REPORT RECOMMENDATION: Staff recommends approval, and the Budget and Finance Commission are scheduled to meet on June 18, 2019 to review and discuss the policy and may provide their recommendations. EXECUTIVE SUMMARY: The State of Arizona House Bill 2097 was passed into law on April 3, 2018, requiring the Town Council to adopt a pension funding policy for the Public Safety Personnel Retirement System (PSPRS) before July 1, 2019, and annually each year thereafter. This bill was codified into Arizona Revised Statutes section 38-863.01 and requires the Town to adopt a pension funding policy to communicate how the Town will maintain stability of the Town's required contributions, how and when the Town's funding requirements will be met, and defining the Town's funded ratio target under PSPRS and when it will be met. The Town is also required to formally accept the Town's share of the assets and liabilities based on the PSPRS actuarial report and post the pension funding policy on its website. While the Town's sworn police personnel are members of the PSPRS plan, PSPRS also administers the Correction Officers Retirement Plan (CORP). Three (3) police dispatch personnel are currently active members of the CORP plan. As such, the draft pension funding policy, attached hereto, also incorporates the funding requirements for the CORP plan. The attached draft policy was completed using a template created by the League of Arizona Cities and Towns for the benefit of all municipal agencies required to comply with this State law. BACKGROUND OR DETAILED INFORMATION: Annually, PSPRS and CORP provide the Town with an actuarial report that includes the Town's assets, liabilities, unfunded actuarial liability, funding ratio, and the projected minimum contributions required for the upcoming fiscal year. The PSPRS and CORP actuarial reports from June 30, 2018, (please see attached) reflect an overall funded ratio of 59.9% for police and 45.4% for dispatchers. The Town's unfunded liabilities were $22.8 million for police and $1.6 million for dispatchers. Town and employee annual contribution rates vary depending upon the employee's hire date. The Town's FY 2019/20 contribution rates for PSPRS beginning July 1, 2019, are 38.59% or 34.05%, and employee rates are 7.65% or 9.94%. The adopted FY 2019/20 budget includes approximately $3 million for the Town's contribution to PSPRS. Roughly $2 million of that total is the Town's contribution specifically toward paying down the unfunded liability, currently estimated at $22.8 million. The adopted budget also includes an additional $500,000 lump sum contribution toward this liability for FY 19/20. The Town's FY 2019/20 contribution rate for CORP beginning July 1, 2019, is 59.94%, and the employee rate is 7.96%. The adopted FY 2019/20 budget includes approximately $119,000 for the Town's contribution to CORP. Approximately $106,000 of that total is the contribution specifically toward paying down the unfunded liability, currently estimated at $1.6 million. Based on the actuarial analysis, it is anticipated that the unfunded liabilities for both plans will be paid in 18 years, or by June 30, 2036, as amortized in both actuarial reports. To comply with the new statutory requirement, staff recommends continuing to pay the annual required minimum contributions each year, which include a portion of the amortized unfunded component to reach 100% funded status by 2036, plus any additional lump sums dependent on funding availability and Council approval, and formally accept the Town's share of the assets and liabilities included in the actuarial reports.  The attached recommended policy is consistent with that recommendation, and is based upon a model PSPRS policy drafted by the Arizona League of Cities and Towns that also includes a requirement to review and adopt the policy annually.  This provides the Town Council with flexibility to reconsider its level of effort toward the retirement of the PSPRS liability based upon Town resources and demands. FISCAL IMPACT: The FY 2019/20 adopted budget includes approximately $3 million to fund the annual minimum required Town contributions, plus a lump sum amount of $500,000 for the PSPRS plan. The adopted budget also includes approximately $119,000 to fund the annual minimum required Town contributions for the CORP plan. SUGGESTED MOTION: I MOVE to (approve/deny) Resolution No. (R)19-28, adopting the Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy and accepting the Town's share of assets and liabilities under the PSPRS actuarial valuation report. Attachments (R)19-28 Resolution Pension Funding Policy  Draft Pension Funding Policy  PSPRS Actuarial Rpt  CORP Actuarial Rpt  RESOLUTION NO. (R)19-28 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM (PSPRS) PENSION FUNDING POLICY AND ACCEPTING THE TOWN’S SHARE OF ASSETS AND LIABILITIES UNDER THE PSPRS ACTUARIAL VALUATION REPORT; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, TOWN CHIEF FINANCIAL OFFICER, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, A.R.S. Title 38, Chapter 5, Article 4 and related statutes establish a Public Safety Personnel Retirement System; and WHEREAS, on April 3, 2018, House Bill 2097 was passed into law, requiring the Town Council to adopt a pension funding policy for the Public Safety Personnel Retirement System (PSPRS) before July 1, 2019 and annually each year after ; and WHEREAS, pursuant to A.R.S. §38-863.01, the Town is required to adopt a pension funding policy to communicate how the Town will maintain the stability of the Town’s required contributions, how and when the Town’s funding requirements will be met, and defining the Town’s funded ratio target under PSPRS and how it will be met ; and WHEREAS, the Town’s sworn police officers are members of the PSPRS plan, PSPRS also administers the Correction Officers Retirement Plan (CORP) and three (3) Town police dispatch personnel are currently active members of the CORP plan; and WHEREAS, annually, PSPRS and CORP provide the Town with an actuarial repo rt that includes the Town’s assets, liabilities, unfunded actuarial liability, funding ratio, and the projected minimum contributions required for the upcoming fiscal year; and WHEREAS, it is in the best interest of the Town to adopt the Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy, attached hereto as Exhibit “A” and incorporated herein by reference, and accept the Town’s share of assets and liabilities under the PSPRS actuarial valuation report. NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, that: SECTION 1. The Mayor and Council hereby adopt the Public Safety Personnel Retirement System Pension Funding Policy, attached hereto as Exhibit “A” and accept the Town’s share of assets and liabilities under the PSPRS actuarial valuation report. SECTION 2. The Town Manager, Town Clerk, Town Legal Services Director, Town Chief Financial Officer, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessa ry to carry out the purposes and intent of this resolution. PASSED, AND ADOPTED by the Mayor and Council of the Town of Oro Valley Arizona, this 19th day of June, 2019. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: EXHIBIT “A” 1 Town of Oro Valley Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy The intent of this policy is to clearly communicate the Town Council’s pension funding objectives , its commitment to employees and the sound financial management of the Town of Oro Valley, and maintain compliance with new statutory requirements of A.R.S. 38-863.01. The Council shall annually assess the status of the Town’s PSPRS trust fund annually, and take formal action to update this policy in concert with the final annual budget approval. This policy shall also apply to the Town’s participation in the Correction Officer Retirement Plan (CORP). Several terms are used throughout this policy and are defined as follows : Unfunded Actuarial Accrued Liability (UAAL) – Is the difference between trust assets and the estimated future cost of pensions earned by employees. This UAAL results from actual results (interest earnings, member mortality, disability rates, etc.) being different from the assumptions used in previous actuarial valuations. Annual Required Contribution (ARC) – Is the annual amount required to pay into the pension funds, as determined through annual actuarial valuations. It is comprised of two primary components: normal pension cost – which is the estimated cost of pension benefit s earned by employees in the current year; and, amortization of UAAL – which is the cost needed to cover the unfunded portion of pensions earned by employees in previou s years. The UAAL is collected over a period of time referred to as the amortization period. The ARC is a percentage of the current payroll. Funded Ratio – Is a ratio of fund assets to actuarial accrued liability. The higher the ratio the better funded the pension is with 100% being fully funded. Intergenerational equity – Is a concept used to describe the policy expectation that no generation is burdened by substantially more or less pension costs than past or future generations. The Town’s sworn police employees who are regularly assigned hazardous duty participate in the Public Safety Personnel Retirement System (PSPRS). Selected individuals who serve as dispatchers in the Oro Valley Police Department participate in the CORP plan, which is also administered by the Public Safety Personnel Retirement System. Public Safety Personnel Retirement System (PSPRS) PSPRS is administered as an agent multiple-employer pension plan. An agent multiple-employer plan has two main functions: 1) to comingle assets of all plans under its administration, thus achieving economy of scale for more cost efficient investments, and invest those assets for the benefit of all members under its administration and 2) serve as the statewide uniform administrator for the distribution of benefits. 2 Under an agent multiple-employer plan, each agency participating in the plan has an individual trust fund reflecting that agencies ’ assets and liabilities. Under this plan all contributions are deposited to and distributions are made from that fund’s assets, each fund has its own funded ratio and contribution rate, and each fund has a unique annu al actuarial valuation. The Town of Oro Valley has one trust fund for police employees . The Town also contributes to the Correction Officer Retirement Plan (CORP), administered by the Public Safety Personnel Retirement System, on behalf of selected individuals who serve as dispatchers in the Oro Valley Police Department. CORP maintains one trust fund for dispatchers. Council formally accepts the assets, liabilities, and current funding ratio of the Town’s PSPRS and CORP trust funds from the June 30, 2018 actuarial valuations specified below. Trust Fund Assets Accrued Liability Unfunded Actuarial Accrued Liability Funded Ratio Oro Valley Police $34,172,618 $57,022,056 $22,849,438 59.9% Oro Valley Dispatchers $ 1,337,558 $ 2,945,307 $ 1,607,749 45.4% PSPRS and CORP Funding Goal Pensions that are less than fully funded place the cost of service provided in earlier periods (amortization of UAAL) on the current taxpayers. Fully funded pension plans are the best way to achieve taxpayer and member intergenerational equity. The Council’s PSPRS and CORP funding ratio goal is 100% (fully funded) by June 30, 2036. Council establishes this goal for the following reasons: • The PSPRS and CORP trust funds represent only the Town of Oro Valley’s liability • The fluctuating cost of an UAAL causes strain on the Town’s budget, affecting the Town’s ability to provide services • A fully funded pension is the best way to achieve taxpayer and member intergenerational equity Council has determined that in order to achieve the 100% funding ratio goal, the following actions will be taken: • Maintain ARC payment from operating revenues – Council is committed to maintaining the full ARC payment (normal cost and UAAL amortization) from operating funds. The estimated combined ARC for FY19/20 is estimated at $3.0 million for PSPRS and at $119,000 for CORP and shall be paid from operating funds. • Retain 20-year amortization of unfunded liability rather than extend to 30 years as allowed by statute. • Review Local board practices annually. • Apply adopted financial policies dedicating surplus funds at year -end toward reducing the unfunded liability. 3 • Project additional payments toward unfunded liability debt, on top of the employer contribution, based on funding availability. For FY19/20, this shall include a lump sum of $500,000 for PSPRS. It is hereby the Town Council’s intent to achieve its goal of 100% funding by June 30, 2036, in accordance with the amortization timeline set forth by the PSPRS and CORP June 30, 2018 Actuarial Valuation. Oro Valley Police Dept. (122) Arizona Public Safety Personnel Retirement System June 30, 2018 December 12, 2018 Board of Trustees Arizona Public Safety Personnel Retirement System Phoenix, Arizona Re: Oro Valley Police Dept. The results of the June 30, 2018 annual actuarial valuation of members covered by the Arizona Public Safety Personnel Retirement System (PSPRS) are presented in this report. This report was prepared at the request of the Board and is intended for use by the Retirement System and those designated or approved by the Board. This report may be provided to parties other than the System only in its entirety and only with the permission of the Board. GRS is not responsible for unauthorized use of this report. The purpose of the valuation was to measure the Retirement System's funding progress and to determine the employer contribution for the 2019-2020 fiscal year. The funding objective is stated in Article 4, Chapter 5, Title 38, Section 843B of the Arizona Revised Statutes. In addition, this consolidated report provides summary information for PSPRS participating employers. This report should not be relied on for any purpose other than the purposes described herein. Determinations of financial results, associated with the benefits described in this report, for purposes other than those identified above may be significantly different. The computed contribution rate shown on page A-2 should be considered as a minimum contribution rate that complies with the Board’s funding policy and Arizona Statutes. Users of this report should be aware that contributions made at that rate do not guarantee benefit security. Given the importance of benefit security to any retirement system, we suggest that contributions to the System in excess of those presented in this report be considered. The findings in this report are based on data and other information through June 30, 2018. Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: plan experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions; increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period, or additional cost or contribution requirements based on the plan’s funded status); and changes in plan provisions or applicable law. The scope of an actuarial valuation does not include an analysis of the potential range of such future measurements. Arizona Public Safety Personnel Retirement System December 12, 2018 Page 2 This valuation assumes the continuing ability of the participating employers to make the contributions necessary to fund this plan. A determination regarding whether or not the participating employers are actually able to do so is outside our scope of expertise. Consequently, we did not perform such an analysis. The valuation was based upon information furnished by the Retirement System, concerning Retirement System benefits, financial transactions, plan provisions and active members, terminated members, retirees and beneficiaries. We checked for internal reasonability and year-to-year consistency, but did not audit the data. We are not responsible for the accuracy or completenes s of the information provided by the Retirement System. In addition, this report was prepared using certain assumptions approved by the Board as described in the section of this report entitled Methods and Assumptions. This report has been prepared by actuaries who have substantial experience valuing public employee retirement systems. To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the Arizona Public Safety Personnel Retirem ent System as of the valuation date. All calculations have been made in conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice issued by the Actuarial Standards Board, and with applicable statutes. Mark Buis, James D. Anderson and Francois Pieterse are Members of the American Academy of Actuaries (MAAA). These actuaries meet the Academy’s Qualification Standards to render the actuarial opinions contained herein. The signing actuaries are independent of the plan sponsor. Gabriel, Roeder, Smith & Company will be pleased to review this valuation report with the Board of Trustees and to answer any questions pertaining to the valuation. Respectfully submitted, GABRIEL, ROEDER, SMITH & COMPANY Mark Buis James D. Anderson Francois Pieterse FSA, EA, FCA, MAAA FSA, EA, FCA, MAAA ASA, FCA, MAAA MB/JDA/FP:rmn Oro Valley Police Dept. Table of Contents Page Executive Summary/Board Summary ........................................................................................................... 1 Section A Introduction Funding Objective ........................................................................................................... 1 Contribution Rates .......................................................................................................... 1 Contribution Requirements ............................................................................................ 2 Impact of Contributions .................................................................................................. 4 Historical Summary of Employer Rates .......................................................................... 5 Section B Funding Results Present Value of Future Benefits and Accrued Liability – Tier 1 & 2 .............................. 1 Present Value of Future Benefits and Accrued Liability – Tier 3 .................................... 2 Derivation of Experience Gain/(Loss) Tier 1 & 2............................................................. 3 Pension Contribution Projection .................................................................................... 4 Section C Fund Assets Development of Pension Funding Value of Assets (7-Year Smoothing) ......................... 1 Development of Health Funding Value of Assets (7-Year Smoothing) ........................... 2 Development of Pension Funding Value of Assets (7-Year Smoothing) ......................... 3 Development of Health Funding Value of Assets (7-Year Smoothing) ........................... 4 Section D Census Data June 30, 2018 Valuation Data Summary ......................................................................... 1 Active Members – Tier 1 & 2 .......................................................................................... 2 Active Members – Tier 3 ................................................................................................. 3 Terminated Vested Members ......................................................................................... 4 Retirees and Beneficiaries .............................................................................................. 5 DROP Members .............................................................................................................. 6 Pension being Paid – Historical Schedule ....................................................................... 7 Section E Methods and Assumptions ................................................................................................... 1 Section F Plan Provisions ...................................................................................................................... 1 Section G Funding Policy ....................................................................................................................... 1 Appendix A Accounting Disclosures Schedule of Funding Progress ......................................................................................... 1 Schedule of Employer Contributions .............................................................................. 2 Summary of Actuarial Methods and Assumptions ......................................................... 3 Health Insurance Subsidy Supplementary Information.................................................. 4 Annual Required Contribution ........................................................................................ 5 Oro Valley Police Dept. Appendix B Contribution Rates ................................................................................................................ 1 Appendix C Determination of Tier 3 Amortization Payment ................................................................... 1 Oro Valley Police Dept. 1 Executive Summary/Board Summary 1. Required Employer Contributions to Support Retirement Benefits The funded status as of June 30, 2018 and the computed employer contribution for the fiscal year beginning July 1, 2019 are shown below: Tier 1 & Tier 2 Members: Averages Pension Health Total Employer Contribution Rate 38.26%0.33% 38.59% Funded Status 59.9%115.9%61.0% Tier 3 members (hired on or after July 1, 2017) – pension only: • Employer contribution for Tier 3 benefits:9.68% • Employer contribution for Tier 1 and Tier 2 unfunded liability:24.11% • Total employer contribution as a percentage of Tier 3 payroll:33.79% 2. Contribution Rate Comparison The chart below compares the results for this valuation of the Retirement System with the results of the prior year’s valuation: Valuation Date Pension Health Total Pension Health 6/30/2017 36.71%0.33%37.04%9.68%0.26% 6/30/2018 38.26%0.33%38.59%9.68%0.26% Tier 1 & 2 Tier 3* * At the November 28, 2018 Board of Trustees meeting, the PSPRS Board of Trustees decided not to change the Tier 3 Pension and Health Rates for Employers and Employees, calculated with the June 30, 2017 valuation, for the fiscal year beginning July 1, 2019. In addition to the Tier 3 Pension and Health rates above, the e mployer must also contribute 24.11% of Tier 3 payroll for Legacy UAL. The PSPRS aggregate pension contribution rate increased slightly from the June 30, 2017 valuation due to asset experience and payroll growth different from expected, which impacted all employers; offset by the impact of certain employers lengthening the amortization period used for financing unfunded accrued liabilities. It is very important to note that the impact of these changes vary significantly from one employer to another, depending on plan demographics and other factors. In addition, those hired on or after July 1, 2017 (Tier 3) have a different level of benefit promise, which is financed on a 50/50 basis between Employer/Employee. Pursuant to ARS 38-843, Subsection B, existing unfunded accrued liabilities for Tier 1 & 2 are financed over all employer payroll (including Tier 3). Oro Valley Police Dept. 2 Executive Summary/Board Summary 3. Reasons for Change Changes in the contribution rate are illustrated on the following chart. The impact of each change will be different for each employer. Contribution Rate Pension Health Total Contribution Rate Last Valuation 36.71%0.33%37.04% Asset Losses 0.47%0.01%0.48% Tier 2 (0.14)%0.00%(0.14)% Payroll Base 1.04%0.00%1.04% COLA 0.07%0.00%0.07% Amortization Method Change 0.00%0.00%0.00% Other 0.11%(0.01)%0.10% Contribution Rate This Valuation 38.26%0.33%38.59% Funded Status Pension Health Total Funded Status Last Valuation 60.1%116.2%61.2% Asset Losses (0.5)%(0.8)%(0.5)% Payroll Base 0.1%0.0%0.1% COLA (0.1)%0.0%(0.1)% Hall/Parker Settlement (1.1)%0.0%(1.1)% Other 1.4%0.5%1.4% Funded Status This Valuation 59.9%115.9%61.0% Asset Losses – Asset gains and losses (relative to the assumed investment return) are smoothed over 7- years. The return on market value was 7.0% for the year ending June 30, 2018. However, based on funding value, the average return for the last 7 years is approximately 5.9% Oro Valley Police Dept. 3 Executive Summary/Board Summary Tier 2 – The decrease in the contribution rate is due to the fact that as current members retire, they are replaced by new members who have a less costly Tier of Benefits (for members hired on or after January 1, 2012). This will typically result in a declining normal cost rate that will occur gradually over time as the population mix (Tier 1 / Tier 2) changes. Occasionally, the normal cost rate may change if there has been a shift in demographics during the year. Payroll Base – Under the current amortization policy, the contribution rate is developed based on a percentage of payroll. To the extent that overall payroll is lower/greater than last year’s payroll projected payroll growth, the contribution rate will increase/decrease as a result. For example, if the re were two active members in the Plan last year and one of the members retired, the existing unfunded liability would now be spread over the payroll of one member instead of two members and the resulting contribution rate would be much higher. Therefore, it is important to consider the overall dollar level of the contribution along with the contribution rate. The dollar contributions are also shown on Page A-2. The change in the funded status is primarily due to gains or losses on the overall salary ass umption, which includes both the wage base assumption and the merit and longevity components of the salary assumption. To the extent that payroll is lower/greater than last year’s payroll projected payroll growth, the funded status rate will increase/decrease as a result. COLA – A Cost of Living adjustment of 2% impacts benefits as of July 1, 2018 for eligible retirees, which exceeds the 1.75% assumption. Amortization Method Changes – Some employers elected to extend the amortization period to 30 years. It is important to note that even if all assumptions are realized, including asset return at 7.4% per year -- under the 30 year level percent of payroll amortization method the unfunded liability is projected to grow for the next 10 years before declining (sometimes referred to as “negative amortization”). Hall/Parker Settlement – Final disposition of liabilities related to these court cases served to decrease funded status. Other – This is the combination of all factors other than those listed above and primarily reflect demographic gains and losses (i.e., service purchases, retirement, turnover, disability, etc. experience that differs from the actuarial assumptions). While this number is small on a combined plan basis, it will vary considerably from employer to employer, especially for employers with a smaller number of members. 4. Amortization Period Unfunded liabilities were amortized as level percent-of-payroll over a closed period of 18 years. If the actuarial value of assets exceeded the actuarial accrued liability, the excess was amortized over an open period of 20 years and applied as a credit to reduce the normal cost which otherwise would be payable. Oro Valley Police Dept. 4 Executive Summary/Board Summary 5. Looking Ahead The continuing effect of prior asset losses was dampened by the 7-year smoothing period, and further offset by the effect of lower than expected pay increases. There remains unrecognized investment losses that will, in the absence of other gains, put upward pressure on the contribution rate next year. If the June 30, 2018 pension valuation results were based on market value instead of smoothed funding value, the pension funded percent of the plan would be 58.6% (instead of 59.9%), and the pension employer contribution requirement would be 39.09% of payroll (instead of 38.26%). 6. Conclusion The recent changes in benefit structure and actuarial assumptions increased contribution rates for most employers. For some employers, this was offset by lengthening the amortization period. Additionally, the changes to the historical PBI structure will help dampen the volatility of contribution rates in the future and provide more predictable benefit increases to retirees. For some plans, after accounting for active member contributions, the retired lives are less than fully funded on a funding value of assets basis. It is most important that this Plan receive contributions at least equal to the rates shown in this report. SECTION A INTRODUCTION Oro Valley Police Dept. A-1 Funding Objective The purpose of the annual actuarial valuation of the Arizona Public Safety Personnel Retirement System as of June 30, 2018 is to:  Compute the liabilities associated with benefits likely to be paid on behalf of current retired and active members. This information is contained in Section B.  Compare accrued assets with accrued liabilities to assess the funded condition. This information is contained in Section B.  Compute the employers’ recommended contribution rates for the Fiscal Year beginning July 1, 2019. This information is contained in Section A. This objective is stated in Article 4, Chapter 5, Title 38, Section 843B of the Arizona Revised Statutes. Contribution Rates The Retirement System is supported by member contributions, employer contributions and investment income from Retirement System assets. Contributions which satisfy the funding objective are determined by the annual actuarial valuation and are sufficient to: (1) Cover the actuarial present value of benefits allocated to the current year by the actuarial cost method described in Section E (the normal cost); and (2) Finance over a period of future years the actuarial present value of benefits not covered by valuation assets and anticipated future normal costs (the unfunded actuarial accrued liability). Computed contribution rates for the fiscal year beginning July 1, 2019 are shown on pages A-2 and A-3. Oro Valley Police Dept. A-2 Contribution Requirements Development of Employer Contributions for the Indicated Valuation Date Valuation Date Contribution for Fiscal Year ending TIERS 1 & 2 MEMBERS Pension Rate Dollar Rate Dollar Normal Cost Service Pension 17.78%1,341,874$ 17.58%1,213,956$ Disability Pension 2.14%161,508 2.19%151,227 Survivors of Active Members 0.76%57,358 0.76%52,480 Refund of Member Accumulated Contributions 1.26%95,093 1.27%87,698 Total Normal Cost 21.94%1,655,833$ 21.80%1,505,361$ Total Employee Cost*(7.65%)(577,353)$ (7.65%)(528,257)$ Employer Normal Cost 14.29%1,078,480 14.15%977,104 Employer Amortization of Unfunded Liabilities (Legacy)22.42%1,692,059 24.11%1,783,454 Total Employer Cost (Pension)36.71%2,770,539$ 38.26%2,760,558$ Health Rate Dollar Rate Dollar Total Normal Cost 0.33%24,905$ 0.33%22,788$ Employer Amortization of Unfunded Liabilities (Legacy)0.00%-$ 0.00%-$ Total Employer Cost (Health)0.33%24,905$ 0.33%22,788$ Tiers 1 & 2 Required Total Employer Cost (Pension + Health)37.04%2,795,444$ 38.59%2,783,346$ Total Minimum Contribution Requirement (if applicable)0.00%0.00% Alternate Contribution Rate (ACR)**22.42%24.11% Rate Dollar Total Pension Employer Cost (25-year amortization)33.57%2,424,778$ Total Pension Employer Cost (30-year amortization)31.63%2,280,160$ June 30, 2017 June 30, 2018 2019 2020 * Tier 2 Members contribute 11.65%, but statutory requirements dictate only 7.65% is applied toward employer costs. **The Alternate Contribution Rate is the sum of the positive amortization payments for Tiers 1 &2 Pension and Health,required for when retirees return to active status. The results above are shown both prior to and after the application of the statutory minimum contribution requirement of 8% of payroll (5% of payroll if the actual employer contribution rate is less than 5% for the 2006/2007 Fiscal Year) and are based on the current amortization schedule approved by the Board of Trustees for your individual plan (see page E-1). A.R.S. 38-843, subsection I allows for the employer to request a one-time increase in the amortization period up to a maximum of 30 years. The following costs are being provided to facilitate that decision. If the current approved amortization period on page E-1 is greater than those below, that request has already been made for this plan where the following is provided to faciliate earlier payoff, if desired. Oro Valley Police Dept. A-3 Contribution Requirements Development of Employer Contributions for the Indicated Valuation Date Valuation Date Contribution for Fiscal Year ending TIER 3 MEMBERS - DEFINED BENEFIT (DB) PLAN Pension Rate Rate Dollar Total Normal Cost 19.36%19.46%11,171$ Amortization of Unfunded Liabilities 0.00%0.14%80 Total Pension Cost 19.36%19.60%11,251$ Employee (EE) Pension Cost 9.68%9.80%5,626$ Employer (ER) Pension Cost 9.68%9.80%5,626$ Health Rate Rate Dollar Total Normal Cost 0.52%0.42%241$ Amortization of Unfunded Liabilities 0.00%0.00%- Total Health Cost 0.52%0.42%241$ Employee (EE) Health Cost 0.26%0.21%121$ Employer (ER) Health Cost 0.26%0.21%121$ Total Calculated Tier 3 Required EE/ER Individual Cost (before Legacy)9.94%10.01%5,747$ Total Board Approved Tier 3 Required EE/ER Individual Cost (before Legacy)9.94%9.94%5,706$ ER Legacy Cost of Tier 1 & 2 Amort of Unfunded Liabilities*22.42%24.11%13,840$ Total Calculated Tier 3 Required Employer Defined Benefit Cost 32.36%34.12%19,587$ Total Board Approved Tier 3 Required Employer Defined Benefit Cost 32.36%34.05%19,546$ The PSPRS Board of Trustees decided to keep Tier 3 Rates level (as calculated with the June 30, 2017 valuation), for the fiscal year beginning July 1, 2019. Defined Contribution (DC) Retirement Plan Rate Rate Dollar Tiers 2 & 3 DB Member, Non-Soc Sec Participant - Employee**3.00%3.00%-$ Tiers 2 & 3 DB Member, Non-Soc Sec Participant - Employer**3.00%3.00%-$ Tier 3 DC Only - Employee**9.00%9.00%-$ Tier 3 DC Only - Employee Disability Program***1.51%1.51%- Tier 3 DC Only - Total Employee 10.51%10.51%-$ Tier 3 DC Only - Employer**9.00%9.00%-$ Tier 3 DC Only - Employer Disability Program***1.51%1.51%- Tier 3 DC Only - Total Employer (before Legacy)10.51%10.51%-$ Tier 3 DC Only - Employer Tier 1 & 2 Legacy Cost*22.42%24.11%-$ Tier 3 DC Only - Total Employer Cost 32.93%34.62%-$ *** Paid directly to PSPRS along with the legacy cost * Pursuant to A.R.S. 38-843, subsection B, the amortization of unfunded liabilities for Tiers 1 & 2 shall be applied to all Tier 3 payroll on a level percent basis. However, while it is statutorily required to present the rates in this manner, these are the minimums where alternate methods for paying down that unfunded liability is at the discretion of each employer. Further, to understand the effects of reform in relation to Tier 3, compare the total rate of Tier 3 before application of those legacy costs. ** Paid directly to third-party DC administrator, currently Nationwide June 30, 2017 June 30, 2018 2019 2020 Note:Due to Tier 3 beginning July 1,2017,equivalent dollar amounts are not available until actual payroll data is experienced in order to provide accurate projections. (Employer rate is 4% for Tier 2 members for a period of time depending on the individual's membership date.) Oro Valley Police Dept. A-4 Impact of Extra Contributions $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 $9,000 $10,000 Impact on: 59.9%61.7%63.5%65.3%67.1%68.9%70.7%72.5%74.3%76.1%77.9% 38.26%37.12%35.98%34.84%33.70%32.56%31.42%30.28%29.14%28.00%26.86% Extra Contribution in $(000) - June 30, 2018 Funded Status - FYE 2020 Contribution Rate Based on the June 30, 2018 actuarial valuation, the table above shows the hypothetical change in the funded status and contribution rate due to each additional $1,000,000 in market value. Oro Valley Police Dept. A-5 Historical Summary of Employer Pension Rates - Tier 1 & 2 Unfunded Valuation Date Fiscal Year Actuarial June 30 Ending June 30 Normal Cost Accrued Liability Total 2011 2013 12.19 % 6.53 % 18.72 % 2012 2014 12.70 7.63 20.33 2013 2015 12.41 8.19 20.60 2014* (before phase-in)2016 11.97 12.73 24.70 2014* (after phase-in)2016 11.97 9.16 21.13 2015 (before phase-in)2017 11.80 13.52 25.32 2015 (after phase-in)2017 11.80 11.53 23.33 2016 2018 15.61 18.86 34.47 2017 2019 14.29 22.42 36.71 2018 2020 14.15 24.11 38.26 * Beginning with the June 30, 2014 valuation, the rates are for pension only. Historical Summary of Employer Health Rates - Tier 1 & 2 Unfunded Valuation Date Fiscal Year Actuarial June 30 Ending June 30 Normal Cost Accrued Liability Total 2014 2016 0.41 % (0.04)% 0.37 % 2015 2017 0.36 (0.03) 0.33 2016 2018 0.38 0.00 0.38 2017 2019 0.33 0.00 0.33 2018 2020 0.33 0.00 0.33 Oro Valley Police Dept. A-6 Historical Summary of Employer Pension Rates - Tier 3 Unfunded Valuation Date Fiscal Year Actuarial June 30 Ending June 30 Normal Cost Accrued Liability Total 2017 2019 9.68 % 9.68 % 2018* 2020 9.73 0.07 % 9.80 2018** 2020 9.68 0.00 9.68 * Calculated Tier 3 EE/ER rates ** Board approved Tier 3 EE/ER rates Historical Summary of Employer Health Rates - Tier 3 Unfunded Valuation Date Fiscal Year Actuarial June 30 Ending June 30 Normal Cost Accrued Liability Total 2017 2019 0.26 % 0.26 % 2018* 2020 0.21 0.00 % 0.21 2018** 2020 0.26 0.00 0.26 * Calculated Tier 3 EE/ER rates ** Board approved Tier 3 EE/ER rates SECTION B FUNDING RESULTS Oro Valley Police Dept.. B-1 Present Value of Future Benefits and Accrued Liability – Tier 1 & 2 June 30, 2017 June 30, 2018 Pension A.Accrued Liability 1. For retirees and beneficiaries 21,020,711$ 21,952,632$ 2. For DROP members 1,373,961 5,873,785 3. For inactive/vested members 278,308 293,792 4. For present active members a. Value of expected future benefit payments 41,534,269 39,990,194 b. Value of future normal costs (11,169,683) (11,088,347) c. Active member accrued liability: (a) - (b)30,364,586 28,901,847 5. Total accrued liability 53,037,566 57,022,056 B.Present Assets (Funding Value)31,882,797 34,172,618 C.Unfunded Accrued Liability: (A.5) - (B)21,154,769 22,849,438 D.Stabilization Reserve - - E.Net Unfunded Accrued Liability: (C) + (D)21,154,769$ 22,849,438$ F.Funding Ratio: (B) / (A.5)60.1%59.9% Health A.Accrued Liability 1. For retirees and beneficiaries 265,058$ 282,864$ 2. For DROP members 34,201 98,182 3. For present active members a. Value of expected future benefit payments 928,759 890,610 b. Value of future normal costs (171,132) (165,681) c. Active member accrued liability: (a) - (b)757,627 724,929 4. Total accrued liability 1,056,886 1,105,975 B.Present Assets (Funding Value)1,227,952 1,281,346 C.Net Unfunded Accrued Liability: (A.4) - (B)(171,066)$ (175,371)$ D.Funding Ratio: (B) / (A.4)116.2%115.9% Oro Valley Police Dept.. B-2 Present Value of Future Benefits and Accrued Liability – Tier 3* June 30, 2017 June 30, 2018 Pension A.Accrued Liability 1. For retirees and beneficiaries -$ -$ 2. For inactive/vested members - 38,764 3. For present active members a. Value of expected future benefit payments - 49,300,546 b. Value of future normal costs - (47,507,595) c. Active member accrued liability: (a) - (b)- 1,792,951 4. Total accrued liability - 1,831,715 B.Present Assets (Funding Value)- 1,635,349 C.Unfunded Accrued Liability: (A.4) - (B)-$ 196,366$ D.Funding Ratio: (B) / (A.4) -89.3% Health A.Accrued Liability 1. For retirees and beneficiaries -$ -$ 2. For present active members a. Value of expected future benefit payments - 1,040,288 b. Value of future normal costs - (1,000,653) c. Active member accrued liability: (a) - (b)- 39,635 3. Total accrued liability - 39,635 B.Present Assets (Funding Value)- 43,798 C.Unfunded Accrued Liability: (A.3) - (B)-$ (4,163)$ D.Funding Ratio: (B) / (A.3) -110.5% * The liabilities shown on this page are the liabilities for all Tier 3 members grouped together in the 'Other (less than 250 employees)' group. These liabilities are NOT the liabilities for Oro Valley Police Dept. Tier 3 members. Oro Valley Police Dept.. B-3 Derivation of Experience Gain/(Loss) Tier 1 & 2 Actual experience will never (except by coincidence) exactly match assumed experience. Gains and losses often cancel each other over a period of years, but sizable year-to-year fluctuations are common. Detail on the derivation of the experience gain/(loss) is shown below, along with a year-by-year comparative schedule. 2018 (1)UAAL* at start of year $21,154,769 (2)Normal cost from last valuation 1,515,028 (3)Actual contributions 2,999,316 (4)Interest accrual 1,551,189 (5)Expected UAAL before changes: (1) + (2) - (3) + (4)21,221,671 (6)Changes from benefit increases, methods and assumptions 1,098,789 (7)Change in reserve for future pension increases - (8)Expected UAAL after changes: (5) + (6) + (7)22,320,460 (9)Actual UAAL at end of year 22,849,438 (10)Experience Gain/(Loss): (8) - (9)$ (528,978) * Unfunded Actuarial Accrued Liability Oro Valley Police Dept.. B-4 Pension Contribution Projection Fiscal Year Ending Contribution June 30 Amount (Estimate) 2020 38.23 %$ 2,779,955 2021 37.98 2,930,334 2022 38.00 3,034,493 2023 38.31 3,166,322 2024 38.46 3,289,975 2025 38.21 3,382,989 2026 38.21 3,501,394 2027 38.18 3,621,098 2028 38.17 3,746,854 2029 38.18 3,879,010 2030 38.23 4,020,033 Contribution Rate Contribution Amount estimated based on June 30, 2018 valuation data, methods, and assumptions, including 7.40% investment return and 3.50% payroll growth. Future years incorporated emerging Tier 3 normal cost. SECTION C FUND ASSETS Oro Valley Police Dept. C-1 Development of Tier 1 & 2 Pension Funding Value of Assets (7-Year Smoothing) 2018 2019 2020 2021 2022 2023 2024 A.Funding Value Beginning of Year 7,062,649,989$ B.Market Value End of Year 7,284,786,674 C.Market Value Beginning of Year 6,841,326,541 D.Non Investment Net Cash Flow (34,051,612) E.Investment Income E1. Total: B-C-D 477,511,745 E2. Amount for Immediate Recognition: (7.40%)521,376,190 E3. Amount for Phased-in Recognition: E1-E2 (43,864,445) F.Phased-in Recognition of Investment Income F1. Current Year: E3 / 7 (6,266,349) F2. First Prior Year 33,380,149 (6,266,349)$ F3. Second Prior Year (64,250,729) 33,380,149 (6,266,349)$ F4. Third Prior Year (36,894,248) (64,250,729) 33,380,149 (6,266,349)$ F5. Fourth Prior Year 33,458,496 (36,894,248) (64,250,729) 33,380,149 (6,266,349)$ F6. Fifth Prior Year 9,542,555 33,458,496 (36,894,248) (64,250,729) 33,380,149 (6,266,349)$ F7. Sixth Prior Year (72,234,303) 9,542,556 33,458,496 (36,894,251) (64,250,726) 33,380,148 (6,266,351)$ F8. Total Recognized Investment Gain (103,264,429) (31,030,125) (40,572,681) (74,031,180) (37,136,926) 27,113,799 (6,266,351) G.Funding Value End of Year G1. Preliminary Funding Value End of Year: (A+D+E2+F1:F7)7,446,710,138 G2. Upper Corridor: (120% x B)8,741,744,009 G3. Lower Corridor: (80% x B)5,827,829,339 G4. End of Year: (G1 subject to max of G2 and min of G3)7,446,710,138 H.Difference Between Market Value & Funding Value: (B-G4)(161,923,464) (130,893,339) (90,320,658) (16,289,478) 20,847,448 (6,266,351) 0 I.Market Rate of Return 7.0% J.Recognized Rate of Return 5.9% K.Ratio of Funding Value to Market Value 102.2% L.Market Value of Assets for Division 33,429,558 M.Funding Value of Assets for Division 34,172,618 Year Ended June 30: The funding value of assets recognizes assumed investment return (line E2) fully each year. Differences between actual and assumed investment return (line E3) are phased-in over a closed 7-year period. During periods when investment performance exceeds the assumed rate, funding value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, funding value of assets will tend to be greater than market value. The funding value of assets is unbiased with respect to market value. At any time it may be either greater or less than market value. If actual and assumed rates of investmen t return are exactly equal for 7 consecutive years, the funding value will become equal to market value. Oro Valley Police Dept. C-2 Development of Tier 1 & 2 Health Funding Value of Assets (7-Year Smoothing) 2018 2019 2020 2021 2022 2023 2024 A.Funding Value Beginning of Year 332,916,139$ B.Market Value End of Year 328,284,037 C.Market Value Beginning of Year 321,261,466 D.Non Investment Net Cash Flow (14,928,302) E.Investment Income E1. Total: B-C-D 21,950,873 E2. Amount for Immediate Recognition: (7.40%)24,083,447 E3. Amount for Phased-in Recognition: E1-E2 (2,132,574) F.Phased-in Recognition of Investment Income F1. Current Year: E3 / 7 (304,653) F2. First Prior Year 1,532,136 (304,653)$ F3. Second Prior Year (3,221,043) 1,532,136 (304,653)$ F4. Third Prior Year (1,796,589) (3,221,043) 1,532,136 (304,653)$ F5. Fourth Prior Year 1,653,381 (1,796,589) (3,221,043) 1,532,136 (304,653)$ F6. Fifth Prior Year 451,741 1,653,381 (1,796,589) (3,221,043) 1,532,136 (304,653)$ F7. Sixth Prior Year (3,419,544) 451,740 1,653,381 (1,796,586) (3,221,044) 1,532,136 (304,656)$ F8. Total Recognized Investment Gain (5,104,571) (1,685,028) (2,136,768) (3,790,146) (1,993,561) 1,227,483 (304,656) G.Funding Value End of Year G1. Preliminary Funding Value End of Year: (A+D+E2+F1:F7)336,966,713 G2. Upper Corridor: (120% x B)393,940,844 G3. Lower Corridor: (80% x B)262,627,230 G4. End of Year: (G1 subject to max of G2 and min of G3)336,966,713 H.Difference Between Market Value & Funding Value: (B-G4)(8,682,676) (6,997,648) (4,860,880) (1,070,734) 922,827 (304,656) 0 I.Market Rate of Return 7.0% J.Recognized Rate of Return 5.8% K.Ratio of Funding Value to Market Value 102.6% L.Market Value of Assets for Division 1,248,330 M.Funding Value of Assets for Division 1,281,346 Year Ended June 30: The funding value of assets recognizes assumed investment return (line E2) fully each year. Differences between actual and assumed investment return (line E3) are phased-in over a closed 7-year period. During periods when investment performance exceeds the assumed rate, funding value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, funding value of assets will tend to be greater than market value. The funding value of assets is unbiased with respect to market value. At any time it may be either greater or less than market value. If actual and assumed rates of investment return are exactly equal for 7 consecutive years, the funding value will become equal to market value. Oro Valley Police Dept. C-3 Development of Tier 3 Pension Funding Value of Assets (5-Year Smoothing) 2018 2019 2020 2021 2022 A.Funding Value Beginning of Year 0$ B.Market Value End of Year 3,198,018 C.Market Value Beginning of Year 0 D.Non Investment Net Cash Flow 3,091,661 E.Investment Income E1. Total: B-C-D 106,357 E2. Amount for Immediate Recognition: (7.00%)108,208 E3. Amount for Phased-in Recognition: E1-E2 (1,851) F.Phased-in Recognition of Investment Income F1. Current Year: E3 / 7 (370) F2. First Prior Year 0 (370)$ F3. Second Prior Year 0 0 (370)$ F4. Third Prior Year 0 0 0 (370)$ F5. Fourth Prior Year 0 0 0 0 (371)$ F6. Total Recognized Investment Gain (370) (370) (370) (370) (371) G.Funding Value End of Year G1. Preliminary Funding Value End of Year: (A+D+E2+F1:F5)3,199,499 G2. Upper Corridor: (120% x B)3,837,622 G3. Lower Corridor: (80% x B)2,558,414 G4. End of Year: (G1 subject to max of G2 and min of G3)3,199,499 H.Difference Between Market Value & Funding Value: (B-G4)(1,481) (1,111) (741) (371) 0 I.Market Rate of Return 6.9% J.Recognized Rate of Return 7.0% K.Ratio of Funding Value to Market Value 100.0% L.Market Value of Assets for Division 1,634,595 M.Funding Value of Assets for Division 1,635,349 Year Ended June 30: The funding value of assets recognizes assumed investment return (line E2) fully each year. Differences between actual and assumed investment return (line E3) are phased-in over a closed 5-year period. During periods when investment performance exceeds the assumed rate, funding value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, funding value of assets will tend to be greater than market value. The funding value of assets is unbiased with respect to market value. At any time it may be either greater or less than market value. If actual and assumed rates of investment return are exactly equal for 5 consecutive years, the funding value will become equal to market value. Oro Valley Police Dept. C-4 Development of Tier 3 Health Funding Value of Assets (5-Year Smoothing) 2018 2019 2020 2021 2022 A.Funding Value Beginning of Year 0$ B.Market Value End of Year 77,352 C.Market Value Beginning of Year 0 D.Non Investment Net Cash Flow 74,738 E.Investment Income E1. Total: B-C-D 2,614 E2. Amount for Immediate Recognition: (7.00%)2,616 E3. Amount for Phased-in Recognition: E1-E2 (2) F.Phased-in Recognition of Investment Income F1. Current Year: E3 / 7 0 F2. First Prior Year 0 0$ F3. Second Prior Year 0 0 0$ F4. Third Prior Year 0 0 0 0$ F5. Fourth Prior Year 0 0 0 0 (2)$ F6. Total Recognized Investment Gain 0 0 0 0 (2) G.Funding Value End of Year G1. Preliminary Funding Value End of Year: (A+D+E2+F1:F5)77,354 G2. Upper Corridor: (120% x B)92,822 G3. Lower Corridor: (80% x B)61,882 G4. End of Year: (G1 subject to max of G2 and min of G3)77,354 H.Difference Between Market Value & Funding Value: (B-G4)(2) (2) (2) (2) 0 I.Market Rate of Return 7.0% J.Recognized Rate of Return 7.0% K.Ratio of Funding Value to Market Value 100.0% L.Market Value of Assets for Division 43,800 M.Funding Value of Assets for Division 43,798 Year Ended June 30: The funding value of assets recognizes assumed investment return (line E2) fully each year. Differences between actual and assumed investment return (line E3) are phased-in over a closed 5-year period. During periods when investment performance exceeds the assumed rate, funding value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, funding value of assets will tend to be greater than market value. The funding value of assets is unbiased with respect to market value. At any time it may be either greater or less than market value. If actual and assumed rates of investment return are exactly equal for 5 consecutive years, the funding value will become equal to market value. SECTION D CENSUS DATA Oro Valley Police Dept. D-1 June 30, 2018 Valuation Data Summary For purposes of the June 30, 2018 valuation, information on covered persons was furnished by the Board of Trustees. These people may be briefly described as follows. (In addition there were 0 defined contribution members with $0 in payroll.) Tier 1 & 2: Annual Pay or No.Age Service Retirement Allowance Actives 90 39.8 12.5 $76,726 Retirees & Beneficiaries 37 42,830 DROP 6 62,689 Inactive/Vested 9 142 Averages Tier 3: Annual Pay or No.Age Service Retirement Allowance Actives 1 23.5 1.0 $53,587 Retirees & Beneficiaries 0 0 DROP 0 0 Inactive/Vested 0 1 Averages Oro Valley Police Dept. D-2 Active Members Tier 1 & 2 Members in Active Service as of June 30, 2018 by Years of Service Total Total Average Age 0 - 4 5 - 9 10 - 14 15 - 19 20 - 24 25 - 29 30 & Up Count Pay Pay Under 25 1 1 $ 57,470 $ 57,470 25 - 29 9 1 10 609,578 60,958 30 - 34 7 8 2 17 1,143,750 67,279 35 - 39 3 2 10 2 17 1,324,173 77,893 40 - 44 8 7 3 18 1,442,340 80,130 45 - 49 2 4 5 11 929,041 84,458 50 - 54 1 1 5 2 3 12 1,071,600 89,300 55 - 59 1 1 1 3 257,554 85,851 60 - 64 1 1 69,816 69,816 65 and over 0 0 Total 20 12 24 19 10 4 1 90 $ 6,905,322 $ 76,726 Years of Service Oro Valley Police Dept. D-3 Active Members Tier 3 Members in Active Service as of June 30, 2018 by Years of Service Total Total Average Age 0 - 4 5 - 9 10 - 14 15 - 19 20 - 24 25 - 29 30 & Up Count Pay Pay Under 25 1 1 $ 53,587 $ 53,587 25 - 29 0 0 30 - 34 0 0 35 - 39 0 0 40 - 44 0 0 45 - 49 0 0 50 - 54 0 0 55 - 59 0 0 60 - 64 0 0 65 and over 0 0 Total 1 1 $ 53,587 $ 53,587 Years of Service Oro Valley Police Dept. D-4 Inactive/Vested Members Tier 1 & 2 Inactive/Vested Members as of June 30, 2018 by Years of Service Total Age 0 - 4 5 - 9 10 - 14 15 - 19 20 & Up Count Under 30 0 30 - 39 2 1 1 4 40 - 44 2 1 3 45 - 49 1 1 2 50 - 54 0 55 - 59 0 60 - 69 0 70 and over 0 Total 5 2 2 0 0 9 Years of Service Inactive/Vested Members Tier 3 Inactive/Vested Members as of June 30, 2018 by Years of Service Total Age 0 - 4 5 - 9 10 - 14 15 - 19 20 & Up Count Under 30 0 30 - 39 0 40 - 44 0 45 - 49 0 50 - 54 0 55 - 59 0 60 - 69 0 70 and over 0 Total 0 0 0 0 0 0 Years of Service Oro Valley Police Dept. D-5 Retirees and Beneficiaries Tier 1 & 2 All Retirants and Beneficiaries June 30, 2018 by Attained Ages Attained Annual Annual Annual Ages No.Benefits No.Benefits No.Benefits Under 25 0 $ 0 0 $ 0 0 $ 0 25-29 0 0 0 0 0 0 30-34 0 0 0 0 0 0 35-39 0 0 0 0 0 0 40-44 1 28,526 1 36,149 2 64,675 45-49 7 279,643 1 34,336 8 313,979 50-54 4 164,141 2 66,087 6 230,228 55-59 5 248,700 1 35,193 6 283,893 60-64 4 262,275 4 161,604 8 423,879 65-69 1 39,357 2 44,009 3 83,366 70-74 1 45,240 1 35,871 2 81,111 75-79 1 49,245 1 54,328 2 103,573 80-84 0 0 0 0 0 0 85-89 0 0 0 0 0 0 90-94 0 0 0 0 0 0 95-99 0 0 0 0 0 0 100 and Over 0 0 0 0 0 0 Totals 24 $ 1,117,127 13 $ 467,577 37 $ 1,584,704 Males Females Total Pension Being Paid Number Annual Pensions Average Pensions Retired Members Service Pensions 19 $ 945,836 $49,781 Disability Pensions 12 438,522 36,544 Totals 31 1,384,358 44,657 Survivors of Members Spouses 5 196,558 39,312 Children with Guardians 1 3,788 3,788 Total 6 200,346 33,391 Total Pension being Paid 37 $1,584,704 $42,830 Average Average Average Age Age Service at Retirement Normal Retired Members 58.7 22.6 52.6 Disability Retired Members 51.0 12.9 42.8 Spouse Beneficiaries 67.1 13.0 50.7 Oro Valley Police Dept. D-6 DROP Members Tier 1 & 2 DROP Members as of June 30, 2018 by Attained Ages Attained Annual Annual Annual Ages No.Benefits No.Benefits No.Benefits Under 45 0 $ 0 0 $ 0 0 $ 0 45-49 1 68,381 0 0 1 68,381 50-54 4 242,120 0 0 4 242,120 55-59 0 0 0 0 0 0 60-64 1 65,635 0 0 1 65,635 65 and Over 0 0 0 0 0 0 Totals 6 $376,136 0 $0 6 $376,136 Males Females Total Oro Valley Police Dept. D-7 Pension Being Paid Historical Schedule Valuation Date Annual Average June 30 No.Pensions Pension Total Average 2009 20 704,147$ 0.0 %35,207$ 7,705,457$ 385,273$ 2010 20 723,691 2.8 36,185 7,843,255 392,163 2011 23 850,429 17.5 36,975 9,439,237 410,402 2012 24 971,065 14.2 40,461 11,124,306 463,513 2013 24 971,794 0.1 40,491 11,125,281 463,553 2014 25 1,055,903 8.7 42,236 14,234,040 569,362 2015 28 1,183,479 12.1 42,267 15,902,132 567,933 2016 31 1,285,577 8.6 41,470 17,504,675 564,667 2017 38 1,588,587 23.6 41,805 22,394,672 589,333 2018 43 1,960,840 23.4 45,601 27,826,417 647,126 % Incr. in Annual Present Value of Pensions Pensions SECTION E METHODS AND ASSUMPTIONS Oro Valley Police Dept. E-1 Valuation Methods Actuarial Cost Method - Normal cost and the allocation of benefit values between service rendered before and after the valuation date were determined using an individual entry-age actuarial cost method having the following characteristics: (i) the annual normal costs for each individual active member, payable from the date of hire to the date of retirement, are sufficient to accumulate to the value of the member’s benefits. (ii) each annual normal cost is a constant percentage of the member’s year-by-year projected covered pay. The entry-age actuarial cost method allocates the actuarial present value of each member's projected benefits on a level basis over the member's compensation between the entry age of the member and the assumed exit ages. Actuarial Accrued Liability - The actuarial accrued liability is the portion of actuarial present value allocated to service rendered prior to the valuation date, including experience gains and losses. The actuarial accrued liability was computed using the assumptions summarized in this report. Actuarial Value of System Assets – Tier 1 & 2 - The actuarial value of assets recognizes assumed investment income fully each year. Differences between actual and assumed investment income are phased-in over a closed seven-year period subject to a 20% corridor. During periods when investment performance exceeds the assumed rate, actuarial value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, the actuarial value of assets will tend to be greater than market value. Actuarial Value of System Assets – Tier 3 - The actuarial value of assets recognizes assumed investment income fully each year. Differences between actual and assumed investment income are phased-in over a closed five-year period subject to a 20% corridor. During periods when investment performance exceeds the assumed rate, actuarial value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, the actuarial value of assets will tend to be greater than market value. Financing of Unfunded Actuarial Accrued Liabilities – Tier 1 & 2 - The actuarial value of assets were subtracted from the computed actuarial accrued liability. Any unfunded amount would be amortized as level percent-of-payroll over a closed period of 18 years. If the actuarial value of assets exceeded the actuarial accrued liability, the excess was amortized over an open period of 20 years and applied as a credit to reduce the normal cost which otherwise would be payable. Financing of Unfunded Actuarial Accrued Liabilities – Tier 3 - The actuarial value of assets were subtracted from the computed actuarial accrued liability. Any unfunded amount would be amortized as a level dollar amount over a closed period of 10 years. No credit to reduce the normal cost will be applied if the actuarial value of assets exceeded the actuarial accrued liability. Oro Valley Police Dept. E-2 Valuation Methods Active member payroll was assumed to increase 3.5% annually for the purpose of computing the amortization payment (credit) as a level percent-of-payroll. Funded Ratio - Unless otherwise indicated, a funded ratio measurement presented in this report is based upon the actuarial accrued liability and the actuarial value of assets. Unless otherwise indicated, with regard to any funded status measurements presented in this report: 1. The measurement is inappropriate for assessing the sufficiency of plan assets to cover the estimated cost of settling the plan’s benefit obligations, in other words, of transferring the obligations to a unrelated third party in an arm’s length market value type transaction. 2. The measurement is dependent upon the actuarial cost method which, in combination with the plan’s amortization policy, affects the timing and amounts of future contributions. The amount of future contributions will most certainly differ from those assumed in this report due to future actual experience differing from assumed experience based upon actuarial assumptions. A funded ratio measurement in this report of 100% is not synonymous with no required future contributions. If the funded ratio were 100%, the plan would still require future normal cost contributions (i.e., contributions to cover the cost of the active membership accruing an additional year of service credit). 3. The measurement would produce a different result if the market value of assets were used instead of the actuarial value of assets, unless the market value of assets is used in the measurement. Stabilization Reserve - Beginning with the June 30, 2007 valuation and with each subsequent valuation, if the actuarial value of assets exceeds the actuarial accrued liabilities, one half of this excess in each yea r is allocated to a Stabilization Reserve. The Stabilization Reserve is excluded from the calculation of the employer contribution rates. The Stabilization Reserve continues to accumulate as long as the plan is over-funded. Once the plan becomes underfunded, the Stabilization Reserve will be used to dampen increases in the employer contribution rates. With the June 30, 2018 valuation, the Plan is underfunded and the Stabilization Reserve is zero. Oro Valley Police Dept. E-3 Valuation Assumptions Assumptions for this valuation are based on the most recent experience study performed in 2017. As experience emerges for Tier 3 members, separate assumptions may be developed for that Tier. The rate of investment return – Tier 1 & 2 was 7.40% a year, compounded annually net of investment and administrative expenses. The assumed real return is the rate of return in excess of wage growth. Considering other assumptions used in the valuation, the 7.40% nominal rate translates to a net real return over wag e growth of 3.90% a year. The rate of investment return – Tier 3 was 7.00% a year, compounded annually net of investment and administrative expenses. The assumed real return is the rate of return in excess of wage growth. Considering other assumptions used in the valuation, the 7.00% nominal rate translates to a net real return over wage growth of 3.50% a year. The rates of pay increase used for individual members are shown below. This assumption is used to project a member’s current pay to the pay upon which System benefits will be based. This assumption was first used for the June 30, 2017 valuation of the System. The price inflation component of the investment return rate and the wage inflation rate is assumed to be 2.50%. Sample Ages Maricopa County Police Pima County Police Other Police Maricopa County Fire Pima County Fire Other Fire Base (Economy) Maricopa County Police Pima County Police Other Police Maricopa County Fire Pima County Fire Other Fire 20 4.00%4.00%4.00%4.00%4.00%3.70%3.50%7.50%7.50%7.50%7.50%7.50%7.20% 25 3.64%2.74%3.10%3.85%2.86%3.10%3.50%7.14%6.24%6.60%7.35%6.36%6.60% 30 2.50%1.66%1.75%3.24%1.98%2.10%3.50%6.00%5.16%5.25%6.74%5.48%5.60% 35 1.27%1.05%0.65%2.06%1.33%1.46%3.50%4.77%4.55%4.15%5.56%4.83%4.96% 40 0.40%0.39%0.10%0.96%0.53%0.94%3.50%3.90%3.89%3.60%4.46%4.03%4.44% 45 0.04%0.06%0.00%0.24%0.10%0.28%3.50%3.54%3.56%3.50%3.74%3.60%3.78% 50 0.00%0.00%0.00%0.00%0.00%0.00%3.50%3.50%3.50%3.50%3.50%3.50%3.50% 55 0.00%0.00%0.00%0.00%0.00%0.00%3.50%3.50%3.50%3.50%3.50%3.50%3.50% 60 0.00%0.00%0.00%0.00%0.00%0.00%3.50%3.50%3.50%3.50%3.50%3.50%3.50% 65 0.00%0.00%0.00%0.00%0.00%0.00%3.50%3.50%3.50%3.50%3.50%3.50%3.50% Merit & Seniority Increase Next Year Salary Increase Assumptions for an Individual Member Oro Valley Police Dept. E-4 Valuation Assumptions Mortality Tables. The mortality tables utilized are based upon the RP-2014 tables, as extended, and include a margin for future mortality improvement using a fully generational improvement scale. The tables used were as follows:  Healthy Pre-Retirement: The RP-2014 Employee Mortality Tables, extended via cubic spline, projected backwards 1 year to 2013 with mortality improvement scale MP -2014. Future mortality improvements are assumed each year using 75% of scale MP-2016.  Healthy Post-Retirement: The RP-2014 Healthy Annuitant Mortality Tables (110% for females), extended via cubic spline, projected backwards 1 year to 2013 with mortality improvement scale MP-2014. Future mortality improvements are assumed each year using 75% of scale MP-2016.  Disability Retirement: The RP-2014 Disabled Mortality Tables, extended via cubic spline, projected backwards 1 year to 2013 with mortality improvement scale MP -2014. Future mortality improvements are assumed each year using 75% of scale MP-2016. This assumption was first used for the June 30, 2017 valuation of the System. Sample Ages in 2018 40 45 50 55 60 65 70 75 80 4.5399% 3.8849% 7.7775% 6.1866% 1.7008% 1.4373% 4.0920% 2.8638% 2.7223% 2.3333% 5.5091% 4.1583% 0.7793% 0.5773% 2.6681% 1.7187% 1.1112% 0.9006% 3.1971% 2.1221% 0.2794% 0.2364% 1.7112% 0.9348% 0.4119% 0.3059% 2.0675% 1.1964% 0.1854% 0.1706% 1.2941% 0.6702% % Dying Next Year 0.5764% 0.3984% 2.3485% 1.4481% Healthy Post-Retirement Disability Retirement Males Females Males Females Sample Ages in 2018 50 55 60 65 0.6681% 0.1880% 0.3762% 0.1234% 0.2242% 0.0837% 0.1368% 0.0553% Males Females % Dying Next Year Healthy Pre-Retirement Oro Valley Police Dept. E-5 Valuation Assumptions Mortality Tables (continued) * Based on retirements in 2018. Retirements in future years will reflect improvements in life expectancy. Retirement/DROP Rates: Age-related rates for employees who were hired before January 1, 2012 are shown below, and was first used for the June 30, 2017 valuation of the System: These retirement rates are applicable to employees attaining age 62 before attaining 20 years of service. Sample Attained Ages Men Women Men Women Men Women 55 29.46 31.11 32.98 41.17 21.20 25.09 60 25.01 26.45 28.08 36.09 18.27 21.54 65 20.74 22.00 23.40 31.07 15.39 18.09 70 16.71 17.82 19.01 26.15 12.64 14.77 75 13.00 13.95 14.94 21.37 10.06 11.71 80 9.70 10.48 11.24 16.78 7.72 9.05 Expectancy (Years)*Expectancy (Years)*Expectancy (Years)* Healthy Post-Retirement Healthy Pre-Retirement Disabled Retirement Future Life Future Life Future Life Age at Retirement Maricopa County Police Pima County Police Other Police Maricopa County Fire Pima County Fire Other Fire 62 60% 60% 60% 60% 60% 60% 63 50% 50% 50% 50% 50% 50% 64 50% 50% 50% 50% 50% 50% 65 50% 50% 50% 50% 50% 50% 66 50% 50% 50% 50% 50% 50% 67 50% 50% 50% 50% 50% 50% 68 50% 50% 50% 50% 50% 50% 69 50% 50% 50% 50% 50% 50% 70 100% 100% 100% 100% 100% 100% Rates Oro Valley Police Dept. E-6 Valuation Assumptions Service-related rates for employees who were hired before January 1, 2012 are shown below: These retirement rates are applicable to employees attaining 20 years of service before attaining age 62. Age-related rates for employees who were hired after January 1, 2012 are shown below: Service at Retirement Maricopa County Police Pima County Police Other Police Maricopa County Fire Pima County Fire Other Fire 20 27% 24% 35% 14% 18%23% 21 18% 19% 30% 14% 18%18% 22 14% 14% 23% 7%11% 11% 23 10% 10% 10% 7%7% 8% 24 8% 7% 10% 7%7% 5% 25 38% 32% 36% 22% 22%30% 26 36% 32% 30% 26% 26%30% 27 29% 22% 30% 19% 19%30% 28 29% 22% 30% 32% 25%25% 29 29% 22% 30% 30% 25%16% 30 34% 35% 30% 30% 30%32% 31 34% 35% 30% 30% 30%35% 32 65% 65% 70% 55% 55%60% 33 65% 65% 70% 55% 55%60% 34 100%100% 100% 100%100%100% Rates Age at Retirement Maricopa County Police Pima County Police Other Police Maricopa County Fire Pima County Fire Other Fire 53 38% 32% 36% 22% 22%30% 54 36% 32% 30% 26% 26%30% 55 29% 22% 30% 19% 19%30% 56 29% 22% 30% 32% 25%25% 57 29% 22% 30% 30% 25%16% 58 34% 35% 30% 30% 30%32% 59 34% 35% 30% 30% 30%35% 60 65% 65% 70% 55% 55%60% 61 65% 65% 70% 55% 55%60% 62 65% 65% 70% 55% 55%60% 63 65% 65% 70% 55% 55%60% 64 100% 100% 100% 100% 100%100% Rates Oro Valley Police Dept. E-7 Valuation Assumptions Rates of separation from active membership used in the valuation are shown below (rates do not apply to members eligible to retire and do not include separation on account of death or disability). This assumption measures the probabilities of members remaining in employment. This assumption was first used for the June 30, 2017 valuation of the System. Sample Ages Service Index Maricopa County Police Pima County Police Other Police Maricopa County Fire Pima County Fire Other Fire All 1 14.00%16.00%16.00%7.00%10.00%9.50% 2 8.50%9.00%12.50%4.50%5.00%9.00% 3 6.50%7.50%11.50%3.70%5.00%7.50% 4 4.50%6.00%9.00%3.00%4.00%7.50% 5 3.60%6.00%8.00%2.50%4.00%6.50% 6 3.30%4.50%8.00%1.70%3.50%4.50% 7 3.30%4.50%7.00%1.70%3.00%4.00% 8 3.30%3.20%7.00%1.70%2.40%3.50% 9 2.70%3.20%6.50%1.70%2.40%3.50% 10 2.70%3.20%6.00%1.50%2.40%3.00% 11 2.70%3.20%5.00%1.10%2.40%2.70% 12 1.80%1.40%4.00%0.70%1.00%2.00% 13 1.30%1.40%3.50%0.70%1.00%2.00% 14 1.30%1.40%3.00%0.70%1.00%1.70% 15 1.30%1.00%3.00%0.60%1.00%1.20% 16 0.70%1.00%2.00%0.50%1.00%1.20% 17 0.70%1.00%1.75%0.50%0.50%1.20% 18 0.70%1.00%1.75%0.40%0.50%1.20% 19 0.50%1.00%1.75%0.40%0.50%1.20% 20 0.50%1.00%1.75%0.40%0.50%0.50% 21 & Over 0.50%1.00%1.75%0.40%0.50%0.50% % of Active Members Separating within Next Year Oro Valley Police Dept. E-8 Valuation Assumptions Rates of disability among active members used in the valuation are shown below, and were first used for the June 30, 2017 valuation of the System. The Pima County Police group assumptions were used for the Oro Valley Police Dept. valuation. Sample Ages Maricopa County Police Pima County Police Other Police Maricopa County Fire Pima County Fire Other Fire 20 0.08% 0.08% 0.10% 0.03% 0.03% 0.03% 25 0.08% 0.08% 0.10% 0.03% 0.03% 0.03% 30 0.17% 0.16% 0.20% 0.04% 0.03% 0.03% 35 0.22% 0.21% 0.26% 0.09% 0.07% 0.08% 40 0.36% 0.35% 0.44% 0.17% 0.16% 0.17% 45 0.51% 0.49% 0.62% 0.17% 0.43% 0.48% 50 0.78% 0.75% 0.95% 0.43% 0.59% 0.65% 55 1.02% 0.98% 1.23% 1.00% 1.01% 1.13% % of Active Members Becoming Disabled within Next Year Oro Valley Police Dept. E-9 Summary of Assumptions Used June 30, 2018 Miscellaneous and Technical Assumptions Marriage Assumption: 85% of males and 60% of females are assumed to be married for purposes of death-in-service benefits. Male spouses are assumed to be three years older than female spouses for active member valuation purposes. Pay Increase Timing: Six months after the valuation date. This means that the pays received are assumed to be annual rates of pay on the valuation date as opposed to W-2 type earnings for the prior 12 months. Decrement Timing: Decrements of all types are assumed to occur mid-year. Eligibility Testing: Eligibility for benefits is determined based upon the age nearest birthday and service nearest whole year on the date the decrement is assumed to occur. Decrement Relativity: Decrement rates are used directly from the experience study, without adjustment for multiple decrement table effects. Decrement Operation: Disability and turnover decrements do not operate during retirement eligibility. Service Credit Accruals: It is assumed that members accrue one year of service credit per year. Incidence of Contributions: Contributions are assumed to be received continuously throughout the year based upon the computed percent of payroll shown in this report, and the actual payroll payable at the time contributions are made. Normal Form of Benefit: A straight life payment is the assumed normal form of benefit for members who are not married, and the 80% Joint and Survivor form of payment with no reduction, for married members. 85% of males and 60% of females are assumed to be married at time of retirement. Benefit Service: Exact fractional service is used to determine the amount of benefit payable. Health Care Utilization: 70% of future retirees are expected to utilize retiree health care. 85% of males and 60% of females are assumed to be married. Assumed Future Permanent Benefit Increases (PBI): The cost-of-living adjustment will be based on the average annual percentage change in the Metropolitan Phoenix-Mesa Consumer Price Index published by the United States Department of Labor, Bureau of Statistics. We have assumed that to be 1.75% for this valuation. Oro Valley Police Dept. E-10 Summary of Assumptions Used June 30, 2018 Miscellaneous and Technical Assumptions Financing of Unfunded Actuarial Accrued Liabilities (Money in the Pipes): The rate-setting valuation projects the unfunded actuarial accrued liability to the beginning of the applicable fiscal year to determine the applicable unfunded amortization rate. Maintenance of Effort: For Tier 1 & 2 members, the amount of member contributions that exceed 7.65% of the member’s compensation will NOT be used to reduce the employer’s contribution requirement. Therefore, this Maintenance of Effort is subtracted from assets prior to calculating the contribution rate. SECTION F PLAN PROVISIONS Oro Valley Police Dept. F-1 Summary of Plan Provisions Valued and/or Considered Membership: Persons who are employed in an eligible group, prior to attaining age 65 years, for at least 40 hours a week for more than six months per year. Average Monthly Benefit Compensation: For members hired before January 1, 2012: One-thirty-sixth of total compensation paid to member during the three consecutive years, out of the last 20 years of credited service, in which the amount paid was highest. Compensation is the amount including base salary, overtime pay, shift and military differential pay, compensatory time used in lieu of overtime pay, and holiday pay, paid to an employee on a regular payroll basis and longevity pay paid at least every six months for which contributions are made to the System. For members hired on or after January 1, 2012 and before July 1, 2017: One-sixtieth of total compensation paid to member during the five consecutive years, out of the last 20 years of credited service, in which the amount paid was highest. Compensation is the amount including base salary, overtime pay, shift and military differential pay, compensatory time used in lieu of overtime pay, and holiday pay, paid to an employee on a regular payroll basis and longevity pay paid at least every six months for which contributions are made to the System. For members hired on or after July 1, 2017: One-sixtieth of total compensation paid to member during the five consecutive years, out of the last 15 years of credited service, in which the amount paid was highest. Compensation is the amount including base salary, overtime pay, shift and military differential pay, compensatory time used in lieu of overtime pay, and holiday pay, paid to an employee on a regular payroll basis and longevity pay paid at least every six months for which contributions are made to the System. Normal Retirement: For members hired before January 1, 2012: First day of month following completion of 20 years of service or following 62 nd birthday and completion of 15 years of service. The amount of monthly normal pension is based on credited service and average monthly compensation as follows:  For retirement with 25 or more years of credited service, 50% of average monthly compensation for the first 20 years of credited service, plus 2.5% of average monthly compensation for each year of credited service above 20 years.  For retirement with 20 years of credited service but less than 25 years of credited service, 50% of average monthly compensation for the first 20 years of credited service, plus 2% of average monthly compensation for each year of credited service between 20 and 25 years.  For retirement with less than 20 years of credited service, the percent of average monthly compensation is reduced at a rate of 4% for each year less than 20 years of credited service. The maximum amount payable as a normal retirement pension is 80% of the average monthly compensation. Oro Valley Police Dept. F-2 Summary of Plan Provisions Valued and/or Considered For members hired on or after January 1, 2012 and before July 1, 2017: First day of month following the attainment of age 52.5 and completion of 15 years of service. The amount of monthly normal pension is based on credited service and average monthly compensation as follows:  For retirement with 15 years of credited service, but less than 17 years of credited service, 1.5% of average monthly compensation for each credited year of service.  For retirement with 17 years of credited service, but less than 19 years of credited service, 1.75% of average monthly compensation for each credited year of service.  For retirement with 19 years of credited service, but less than 22 years of credited service, 2.0% of average monthly compensation for each credited year of service.  For retirement with 22 years of credited service, but less than 25 years of credited service, 2.25% of average monthly compensation for each credited year of service.  For retirement with 25 years of service or more, 62.5% of average monthly compensation for the first 25 years plus 2.5% of average monthly compensation for each year over 25 years of credited service. The maximum amount payable as a normal retirement pension is 80% of the average monthly compensation. For members hired on or after July 1, 2017: First day of month following the attainment of age 55 and completion of 15 years of service. The amount of monthly normal pension is based on credited service and average monthly compensation as follows:  For retirement with 15 years of credited service, but less than 17 years of credited service, 1.5% of average monthly compensation for each credited year of service.  For retirement with 17 years of credited service, but less than 19 years of credited service, 1.75% of average monthly compensation for each credited year of service.  For retirement with 19 years of credited service, but less than 22 years of credited service, 2.0% of average monthly compensation for each credited year of service.  For retirement with 22 years of credited service, but less than 25 years of credited service, 2.25% of average monthly compensation for each credited year of service.  For retirement with 25 or more years of credited service, 2.5% of average monthly compensation for each credited year of service. The maximum amount payable as a normal retirement pension is 80% of the average monthly compensation. Oro Valley Police Dept. F-3 Summary of Plan Provisions Valued and/or Considered Early Retirement: For members hired before July 1, 2017: Not eligible for an early retirement benefit. For members hired on or after July 1, 2017: Members who have earned at least 15 years of credited service may retire at age 52.5 and will receive a benefit that is actuarially equivalent to their normal retirement benefit. Vested Termination (deferred retirement): For members hired before January 1, 2012: Termination of covered position employment with 10 or more years of credited service. Annuity is calculated based on twice the member’s accumulated contributions with payments commencing at age 62. This annuity is not a retirement benefit and annuitants are not entitled to survivor benefits, benefit increases, or the group health insurance subsidy. For members hired on or after January 1, 2012 and before July 1, 2017: Termination of covered position employment with 15 or more years of credited service. Pension is payable if members leave contributions on account until reaching the age requirement. Pension is calculated in the same way as a normal retirement benefit. This annuity is a retirement benefit and annuitants are entitled to survivor benefits, benefit increases, and the group health insurance subsidy. For members hired on or after July 1, 2017: Termination of covered position employment with 15 or more years of credited service. Pension is payable if members leave contributions on account until reaching the age requirement. Pension is calculated in the same way as a normal retirement benefit. This annuity is a retirement benefit and annuitants are entitled to survivor benefits, benefit increases, and the group health insurance subsidy. Refunds: For members hired before January 1, 2012: Member will receive a lump-sum payment of accumulated contribution. Benefit is forfeited if accumulated contributions are refunded. The following schedule shows additional money which would be payable to members who receive a refund of their accumulated member contributions. Years of Credited Service Additional Monies (% of Contributions) 0-4 0% 5-6 25-40 7-8 55-70 9-10 85-100 For members hired on or after January 1, 2012: Member will receive a lump-sum payment of ONLY their accumulated contribution with interest at rate set by Board. Benefit is forfeited if accumulated contributions are refunded. Oro Valley Police Dept. F-4 Summary of Plan Provisions Valued and/or Considered Ordinary Disability Retirement (not duty-related): Physical condition which totally and permanently prevents performance of a reasonable range of duties or a mental condition which totally and permanently prevents any substantial gainful employment. The amount of pension is a percentage of normal pension on employee’s credited service (maximum of 20 years divided by 20). Accidental Disability Retirement (duty-related): Total and presumably permanent disability, incurred in performance of duty, preventing performance of a reasonable range of duties within the employee’s job classification. No credited service requirement. Pension is computed in the same manner as normal pension based on credited service and average monthly compensation at time of termination of employment. Pension is 50% of average monthly compensation, or normal pension amount, whichever is greater. Temporary Disability: Termination of employment prior to normal retirement eligibility by reason of temporary disability. Pension is 1/12 of 50% of compensation during the year preceding the date disability was incurred. Payments terminate after 12 months of prior recovery. Catastrophic Disability: Pension is 90% of average monthly compensation. After 60 months, the pension is the greater of 62.5% of average monthly compensation or the member’s accrued normal pension. Survivor Pension: Death while a member is employed by an employer, or death after retirement. No credited service requirement. Spouse Pension: 80% of pension deceased active member would have been paid for accidental disability retirement or, in the case of retired member, 80% of the retired member’s pension. Requires two years of marriage*. Terminates upon death. For member killed in line of duty, 100% of average compensation, reduced by child’s pension. * If retired. Child’s Pension: 20% of the pension each month based on the calculation for an accidental disability retirement. Payable to a dependent child under age 18 or until age 23 if a full-time student. Guardian’s Pension: Same amount as spouse’s pension. Payable only during periods no spouse is being paid and there is at least one child under age 18 or until age 23 if a full-time student. 80% of the member’s pension and the child’s pension will be paid to the guardian. Other Termination of Employment: Member is paid his/her accumulated contributions. Cost-of-Living Adjustment: For members hired before July 1, 2017: Each retired member or survivor of a retired member is eligible to receive a compounding cost -of-living adjustment in the base benefit. The first payment shall be made on July 1, 2018 and every July 1 thereafter. Oro Valley Police Dept. F-5 Summary of Plan Provisions Valued and/or Considered The cost-of-living adjustment will be based on the average annual percentage change in the Metropolitan Phoenix-Mesa Consumer Price Index published by the United States Department of Labor, Bureau of Statistics. The cost-of-living adjustment will not exceed 2% per year. For members hired on or after July 1, 2017: Each retired member or survivor of a retired member is eligible to receive a compounding cost-of-living adjustment in the base benefit, beginning at the earlier of the first calendar year after the 7th anniversary of the retired member’s retirement or when the retired member is or would have been six ty years of age. A cost-of-living adjustment shall be paid on July 1 each year that the funded ratio for members hired on or after July 1, 2017 is 70% or more. The cost-of-living adjustment will be based on the average annual percentage change in the Metropolitan Phoenix-Mesa Consumer Price Index published by the United States Department of Labor, Bureau of Statistics. The cost-of-living adjustment will not exceed:  2%, if funded ratio for members who are hired on or after July 1, 2017 is 90% or more;  1.5%, if funded ratio for members who are hired on or after July 1, 2017 is 80 -90%; and  1%, if funded ratio for members who are hired on or after July 1, 2017 is 70-80%. Post-Retirement Health Insurance Subsidy: Payable on behalf of retired members and survivors who elect coverage provided by the state or participating employer. The monthly amounts cannot exceed: Member Only With Dependents Not Medicare Eligible Medicare Eligible All Not Medicare Eligible All Medicare Eligible One with Medicare $150 $100 $260 $170 $215 Deferred Retirement Option Plan (DROP): A member hired before January 1, 2012 with 20 or more years of credited service under the System may enter into the DROP program with his employer. Under the DROP program, the member must voluntarily and irrevocably elect to enter into the program with his employer for a period of up to 60 months. During the DROP period, the member remains in the employ of the employer as a full-time paid Firefighter or full-time paid certified Peace Officer, but no member or employer contributions are made to the System, therefore no additional years of credited service are accrued on the member’s behalf. The member’s monthly pension is calculated based upon the years of credited service and average monthly compensation at the beginning of the DROP period. This monthly pension amount is credited to a DROP participation account with interest credited monthly to the account. The interest rate credited to the DROP account is 8.0% for the fiscal year beginning July 1, 2011, 7.85% for the fiscal years beginning July 1, 2012, July 1, 2013 and July 1, 2014, 7.50% for the fiscal year beginning July 1, 2015, 7.40% for the fiscal years beginning July 1, 2016 a nd July 1, 2017, and 7.30% for the fiscal year beginning July 1, 2018. Oro Valley Police Dept. F-6 Summary of Plan Provisions Valued and/or Considered At the end of the DROP period or prior to that time if the member terminates employment, the monies in the DROP participation account will be paid in a lump-sum distribution to the Public Safety Personnel Defined Contribution Retirement Plan. The member will then begin receiving the monthly pension amount directly from the System in the same amount as was being credited to the DROP participation account. For members with less than 20 years of credited service on January 1, 2012, the monthly pension amount is credited to a DROP participation account with interest calculated as the average return on the actuarial value of assets, with a minimum of 2% and maximum equal to the actuarial assumed rate. The interest credited to the DROP account is 4.40% for the fiscal year beginning July 1, 2012, 3.20% for the fiscal year beginning July 1, 2013, 3.40% for the fiscal year beginning July 1, 2014, 3.1% for the fiscal year beginning July 1, 2015, 4.50% for the fiscal year beginning July 1, 2016 and 6.6% for the fiscal year beginning July 1, 2017. For members with less than 20 years of credited service on January 1, 2012, during the DROP pe riod, the member remains in the employ of the employer as a full-time paid Firefighter or full-time paid certified Peace Officer and refundable member contributions are made to the System. A member hired on or after January 1, 2012 may NOT enter into the DROP. Employer Contributions: For members hired before July 1, 2017: Percent-of-payroll normal cost plus 30-year (20 years remaining as of June 30, 2016) amortization of unfunded actuarial accrued liability (20-year amortization for credit). The statutory minimum is 8% of payroll (5% of payroll if the actual employer contribution rate is less than 5% for the 2006/2007 fiscal year). Employer will contribute to the System when members return to work. For members hired on or after July 1, 2017: 50% of both the Normal Cost and Actuarially determined amount required to amortize the total unfunded liability for those hired after July 1, 2017. Each year a new amortization base for gains or losses, smoothed over a period not more than 5 years, will be created on a level dollar basis over a period equal to the average expected remaining service lives, but not more than 10 years. Member Contributions: For members hired before July 20, 2011: 7.65% For members hired on or after July 20, 2011, but before January 1, 2012: 11.65% For members hired on or after January 1, 2012, but before July 1, 2017: 11.65% SECTION G FUNDING POLICY Oro Valley Police Dept. G-1 Actuarial Funding Policy Introduction The purpose of this Actuarial Funding Policy is to record the funding objectives and policy set by the Board for the Arizona Public Safety Personnel Retirement System (PSPRS). The Board establishes this Funding Policy to help ensure the systematic funding of future benefit payments for members of the Retirement System. In 2012, the Governmental Accounting Standards Board (GASB) approved two new financial reporting standards. GASB Statement No. 67, “Financial Reporting for Pension Plans” replaces the requirements of Statement No. 25. GASB Statement No. 68, “Accounting and Financial Reporting for Pensions” replaces the requirements of Statements No. 27 and No. 50. Prior to the changes, the Annual Required Contribution (ARC) rate was used as a basis for funding decisions. The new GASB statements separate accounting cost (expense) from funding cost (contributions), necessitating the creation of this funding policy. This funding policy shall be reviewed by the Board annually for several years following initial adoption until the next experience study. Subsequently, it shall be reviewed every five years in conjunction with the experience study. Funding Objectives 1. Maintain adequate assets so that current plan assets plus future contributions and investment earnings are sufficient to fund all benefits expected to be paid to members and their beneficiaries. 2. Maintain stability of employer contribution rates, consistent with other funding objectives. 3. Maintain public policy goals of accountability and transparency. Each policy element is clear in intent and effect, and each should allow an assessment of whether, how and when the funding requirements of the plan will be met. 4. Promote intergenerational equity. Each generation of members and employers should incur the cost of benefits for the employees who provide services to them, rather than deferring those costs to future members and employers. 5. Provide a reasonable margin for adverse experience to help offset risks. 6. Continue progress of systematic reduction of the Unfunded Actuarial Accrued Liabilities (UAAL). Oro Valley Police Dept. G-2 Actuarial Funding Policy Elements of Actuarial Funding Policy 1. Actuarial Cost Method a. The Individual Entry Age Normal level percent of pay actuarial cost method of valuation shall be used in determining Actuarial Accrued Liability (AAL) and Normal Cost. Differences in the past between assumed experience and actual experience (“actuarial gains and losses”) shall become part of the AAL. The Normal Cost shall be determined on an individual basis for each active member. 2. Asset Smoothing Method a. The investment gains or losses of each valuation period, resulting from the difference between actual investment return and assumed investment return, shall be recognized annually in level amounts over 7 years in calculating the Funding Value of Assets . b. The Funding Value of Assets so determined shall be subject to a 20% corridor relative to Market Value of Assets. 3. Amortization Method a. The Funding Value of Assets are subtracted from the computed AAL. Any unfunded amount is amortized as a level percent of payroll over a closed period. If the Funding Value of Assets exceeds the AAL, the excess is amortized over an open period of 20 years and applied as a credit to reduce the Normal Cost otherwise payable. 4. Funding Target a. The targeted funded ratio shall be 100%. b. The maximum amortization period shall be 30 years. c. If the funded ratio is between 100% and 120%, a minimum contribution equal to the Normal Cost will be made. Oro Valley Police Dept. G-3 Actuarial Funding Policy Elements of Actuarial Funding Policy (Concluded) 5. Risk Management a. Assumption Changes  The actuarial assumptions used shall be those last adopted by the PSPRS Board based on the most recent experience study and upon the advice and recommendation of the actuary. In accordance with best practices, the actuary shall conduct an experience study every five years. The results of the study shall be the basis for the actuarial assumption changes recommended to the PSPRS Board.  The actuarial assumptions can be updated during the five-year period if significant plan design changes or other significant events occur, as advised by the actuary. b. Amortization Method  The amortization method, Level Percent Closed, will ensure full payment of the UAAL over a finite, systematically decreasing period not to exceed 30 years. The amortization period will be reviewed once the period reaches 15 years. c. Risk Measures  The following risk measures will be annually determined to provide quantifiable measurements of risk and their movement over time. (i) Classic measures currently determined  Funded ratio (assets / liability) (ii) UAAL / Total Payroll  Measures the risk associated with contribution decreases relative impact on the ability to fund the UAAL. An increase in this measure indicates a increase in contribution risk. (iii) Total Liability / Total Payroll  Measures the risk associated with the ability to respond to liability experience through adjustments in contributions. An increase in this measure indicates an increase in experience risk. Oro Valley Police Dept. G-4 Actuarial Funding Policy Glossary 1. Actuarial Accrued Liability (AAL): The difference between (i) the actuarial present value of future plan benefits, and (ii) the actuarial present value of future normal cost. Sometimes referred to as “accrued liability” or “past service liability”. 2. Actuarial Assumptions: Estimates of future plan experience with respect to rates of mortality, disability, turnover, retirement, rate or rates of investment income and salary increases. Decrement assumptions (rates of mortality, disability, turnover and retirement) are generally based on past experience, often modified for projected changes in conditions. Economic assumptions (salary increases and investment income) consist of an underlying rate in an inflation -free environment plus a provision for a long-term average rate of inflation. 3. Actuarial Cost Method: A mathematical budgeting procedure for allocating the dollar amount of the “actuarial present value of future plan benefits” between the actuarial present value of future normal cost and the actuarial accrued liability. Sometimes referred to as the “actuarial funding method”. 4. Actuarial Gain (Loss): A measure of the difference between actual experience and that expected based upon a set of actuarial assumptions during the period between two actuarial valuation dates, in accordance with the actuarial cost method being used. For example, if during a given year the assets earn more than the investment return assumption, the amount of earnings above the assumption will cause an unexpected reduction in UAAL, or “actuarial gain” as of the next valuation. These include contribution gains and losses that result from actual contributions made being greater or less than the level determined under the policy. 5. Actuary: A person who is trained in the applications of probability and compound interest to problems in business and finance that involve payment of money in the future, contingent upon the occurrence of future events. Most actuaries in the United States are Members of the American Academy of Actuaries (MAAA). The Society of Actuaries (SOA) is an international research, education and membership organization for actuaries in the life and health insurance, employee benefits, and pension fields. The SOA administers a series of examinations leading initially to Associateship and the designation ASA and ultimately to Fellowship with the designation FSA. 6. Amortization: Paying off an interest-bearing liability by means of periodic payments of interest and principal, as opposed to paying it off with a lump sum payment. 7. Entry Age Normal Actuarial Cost Method: A funding method that calculates the Normal Cost as a level percentage of pay over the working lifetime of the plan’s members. 8. Experience Study: An actuarial investigation of demographic and economic experiences of the system during the period studied. The investigation is made for the purpose of updating the actuarial assumptions used in valuing the actuarial liabilities. Oro Valley Police Dept. G-5 Actuarial Funding Policy Glossary (Concluded) 9. Funding Value of Assets: The value of current plan assets recognized for valuation purposes. Generally based on a phased-in recognition of all or a portion of market related investment return. Sometimes referred to as Actuarial Value of Assets. 10. Market Value of Assets: The fair value of plan assets as reported in the plan’s audited financial statements. 11. Normal Cost (NC): The annual cost assigned, under the actuarial funding method, to current and subsequent plan years. Sometimes referred to as “current service cost”. Any payment toward the unfunded actuarial accrued liability is not part of the normal cost. 12. Unfunded Actuarial Accrued Liability (UAAL): The positive difference, if any, between the actuarial accrued liability and valuation assets. Sometimes referred to as “unfunded accrued liability”. APPENDIX A ACCOUNTING DISCLOSURES This information is presented in draft form for review by the System’s auditor. Please let us know if there are any items that the auditor changes so that we may maintain consistency with the System’s financial statements. Please note that Employer Reporting Information under GASB Statement No. 27 is being replaced by GASB Statement No. 68. Employers will receive a separate report for accounting disclosures under GASB Statement No. 68. Please note that Employer Reporting Information under GASB Statement No. 45 is being replaced by GASB Statement No. 75. Employers will receive a separate report for accounting disclosures under GASB Statement No. 75. Oro Valley Police Dept. Appendix A-1 Schedule of Funding Progress Actuarial Actuarial Accrued Unfunded Year Value Liability (AAL)AAL Covered Ended of Assets Entry Age (UAAL)Payroll* June 30 (a)(b)(b)-(a)(c) 2009 $ 15,727,624 $ 20,322,658 $ 4,595,034 77.4 %$ 5,951,423 77.2 %341.5 % 2010 17,152,906 21,796,927 4,644,021 78.7 5,994,879 77.5 363.6 2011 19,281,518 25,262,364 5,980,846 76.3 5,728,605 104.4 441.0 2012 21,539,446 29,146,126 7,606,680 73.9 5,994,297 126.9 486.2 2013 23,173,423 30,759,243 7,585,820 75.3 6,048,143 125.4 508.6 2014 23,567,852 36,122,643 12,554,791 65.2 6,446,142 194.8 560.4 2015 26,200,389 40,452,911 14,252,522 64.8 7,024,821 202.9 575.9 2016 29,296,195 48,414,270 19,118,075 60.5 7,011,663 272.7 690.5 2017 31,882,797 53,037,566 21,154,769 60.1 7,045,295 300.3 752.8 2018 34,172,618 57,022,056 22,849,438 59.9 6,905,322 330.9 825.8 AAL as a Percent of Covered Payroll (b)/(c) Funded Ratio (a)/(b) UAAL as a Percent of Covered Payroll [(b)-(a)]/(c) * Tier 1 & 2 defined benefit plan payroll only. Oro Valley Police Dept. Appendix A-2 Schedule of Employer Contributions Fiscal Year Ended June 30 2011 $ 957,858 (est.) 2012 1,002,202 (est.) 2013 1,097,684 (est.) 2014 1,268,212 (est.) 2015 1,277,353 (est.) 2016*1,722,120 (est.) 2017*1,923,825 (est.) 2018 2,614,141 (est.) 2019 2,770,539 (est.) 2020 2,760,558 (est.) Annual Required Contribution * This is the estimated Annual Required Contribution before the phase-in plan. Beginning with the 2011 fiscal year, this schedule shows the estimated annual required contribution (calculated based on the recommended contribution rate and the projected payroll for the fiscal year). Actual amounts reported in the employer’s financial statements may be different, due to differences between the projected payroll and the actual payroll during the fiscal year. Oro Valley Police Dept. Appendix A-3 Supplementary Information Summary of Actuarial Methods and Assumptions The information presented in the required supplementary schedules was determined as part of the actuarial valuations at the dates indicated. Additional information as of the latest actuarial valuation follows: Valuation date June 30, 2018 Actuarial cost method Entry Age Normal Amortization method Level percent of pay closed for Tier 1 & 2 Level dollar closed for Tier 3 Remaining amortization period 18 years for underfunded / 20 years for overfunded for Tier 1 & 2 10 years for Tier 3 Asset valuation method 7-year smoothed market; 80%/120% market for Tier 1 & 2 5-year smoothed market; 80%/120% market for Tier 3 Actuarial assumptions: Investment rate of return 7.40% for Tier 1 & 2 7.00% for Tier 3 Projected salary increases 3.50% - 7.50% Payroll growth 3.50% Permanent Benefit Increases The cost-of-living adjustment will be based on the average annual percentage change in the Metropolitan Phoenix-Mesa Consumer Price Index published by the United States Department of Labor, Bureau of Statistics. We have assumed that to be 1.75% for this valuation. Oro Valley Police Dept. Appendix A-4 Health Insurance Subsidy Supplementary Information Schedule of Funding Progress Actuarial Actuarial Unfunded Annual Valuation Value of Accrued AAL Covered Date Assets Liability (AAL)(UAAL)Payroll* June 30 (a)(b)(b-a)(c) 2009 $ 0 $ 628,965 $ 628,965 0.0 %$ 5,951,423 10.57 % 2010 0 715,698 715,698 0.0 5,994,879 11.94 2011 0 942,374 942,374 0.0 5,728,605 16.45 2012 0 870,374 870,374 0.0 5,994,297 14.52 2013 0 896,558 896,558 0.0 6,048,143 14.82 2014 920,139 937,923 17,784 98.1 6,446,142 0.28 2015 1,062,519 1,029,811 (32,708)103.2 7,024,821 0.00 2016 1,147,164 1,108,855 (38,309)103.5 7,011,663 0.00 2017 1,227,952 1,056,886 (171,066)116.2 7,045,295 0.00 2018 1,281,346 1,105,975 (175,371)115.9 6,905,322 0.00 ((b-a)/c) Payroll Covered % of UAAL as a Funded Ratio (a/b) * Tier 1 & 2 defined benefit plan payroll only. Oro Valley Police Dept. Appendix A-5 Annual Required Contribution Valuation Fiscal Year Date Ended Dollar June 30 June 30 Amount 2009 2011 0.65 %0.52 %1.17 %$ 77,502 2010 2012 0.69 0.60 1.29 86,075 2011 2013 0.45 0.89 1.34 84,632 2012 2014 0.38 0.76 1.14 75,339 2013 2015 0.41 0.85 1.26 83,220 2014 2016 0.41 (0.04)0.37 25,797 2015 2017 0.36 (0.03)0.33 25,074 2016 2018 0.38 0.00 0.38 28,818 2017 2019 0.33 0.00 0.33 24,905 2018 2020 0.33 0.00 0.33 22,788 Actuarial Accrued Liability (b) Total (a+b) Normal Cost (a) Health Insurance Subsidy Payment Reported for FY 2018: $29,984 APPENDIX B CONTRIBUTION RATES Oro Valley Police Dept. Appendix B-1 Contribution Rates 07/01/1968 07/20/2011 n/a n/a Yes No Yes No n/a DB only DB only DB only Hybrid6 DB only Hybrid6 DC only 7.65%11.65%11.65%11.65%9.94%1 9.94%1 3.00%3.00%9.00% 1.51% 7.65%11.65%11.65%14.65%9.94%12.94%10.51% 14.48%2 14.48%2 14.48%2 14.48%2 9.94%1 9.94%1 24.11%3 24.11%3 24.11%3 24.11%3 24.11%4 24.11%4 24.11%4 4.00%5 3.00%9.00% 1.51% 38.59%38.59%38.59%42.59%34.05%37.05%34.62% 1 At the November 28, 2018 Board of Trustees meeting, the PSPRS Board of Trustees decided not to change the Tier 3 Pension and Health Rates for Employers and Employees, calculated with the June 30, 2017 valuation, for the fiscal year beginning July 1, 2019. Tier 3 total DB rate of 9.94% equals 9.68% for Pension plus 0.26% for Health. 2 Tiers 1 and 2 total DB Normal Cost of 14.48% equals 14.15% for Pension plus 0.33% for Health. 3 Tiers 1 and 2 total DB Unfunded of of 24.11% equals 24.11% for Pension plus 0.00% for Health. 4 Per statute, any positive unfunded liability for Tiers 1 and 2 is to be applied to all Tier 3 (DB and DC) payrolls (ARS § 38-843(B)), where the total of 24.11% equals 24.11% for Pension plus 0.00% for Health. 5 The 4.00% employer match for Tier 2 Hybrid members is for a short period of time depending on the membership date of the employee at which point the rate will change to 3%. (ARS § 38-868(C)) 6 Employers that pay into Social Security on behalf of their members do not participate in the Hybrid Plan. PSPRS DC Rate PSPDCRP Disability Program Rate Total ER Contribution Rate PSPRS DC Rate PSPDCRP Disability Program Rate Total EE Contribution Rate Employer Contribution Rate PSPRS DB Normal Cost PSPRS DB Tier 1 & 2 Unfunded PSPRS DB Rate Tier 1 Tier 2 Tier 3 01/01/2012 07/01/2017 122 ORO VALLEY POLICE DEPT. Membership Date on or after Participates in Social Security Available Retirement Plan Employee Contribution Rate APPENDIX C DETERMINATION OF TIER 3 AMORTIZATION PAYMENT Oro Valley Police Dept. Appendix C-1 Determination of Tier 3 Amortization Payment Pension Original Remaining Annual Date Original Amortization Outstanding Amortization Amortization Type Established Balance Period UAL Balance Period Rate Initial 6/30/2018 196,366$ 10 196,366$ 10 0.14% Total $ 196,366 0.14% Amounts for Fiscal Year Ending 6/30/2020 Health Original Remaining Annual Date Original Amortization Outstanding Amortization Amortization Type Established Balance Period UAL Balance Period Rate Initial 6/30/2018 (4,163)$ 10 (4,163)$ 10 0.00% Total $ (4,163)0.00% Amounts for Fiscal Year Ending 6/30/2020 By Statute, negative amortization rates are not subtracted in Tier 3 rate calculations. Town of Oro Valley Dispatchers (556) Arizona Corrections Officer Retirement Plan June 30, 2018 December 12, 2018 Board of Trustees Arizona Corrections Officer Retirement Plan Phoenix, Arizona Re: Town of Oro Valley Dispatchers Ladies and Gentlemen: The results of the June 30, 2018 annual actuarial valuation of members covered by the Arizona Corrections Officer Retirement Plan (CORP) are presented in this report. This report was prepared at the request of the Board and is intended for use by the Retirement Plan and those designated or approved by the Board. This report may be distributed to parties other than the Retirement Plan only in its entirety and only with the permission of the Board. GRS is not responsible for unauthorized use of this report. The purpose of this valuation is to measure the Retirement Plan’s funding progress and to determine the employer contribution for the 2019-2020 fiscal year. The funding objective is stated in Article 4, Chapter 5, Title 38, Section 891A of the Arizona Revised Statutes. In addition, this consolidated report provides summary information for CORP participating employers. This report should not be relied on for any purpose other than the purposes described herein. Determinations of financial results, associated with the benefits described in this report, for purposes other than those identified above may be significantly different. The computed contribution rate shown on page A-2 may be considered as a minimum contribution rate that complies with the Board’s funding policy. Users of this report should be aware that contributions made at that rate do not guarantee benefit security. Given the importance of benefit security to any retirement system, we suggest that contributions to the System in excess of the Statutory requirements presented in this report be considered (as shown in Appendix B-1). The findings in this report are based on data and other information through June 30, 2018. Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: plan experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions; increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period, or additional cost or contribution requirements based on the plan’s funded status); and changes in plan provisions or applicable law. The scope of an actuarial valuation do es not include an analysis of the potential range of such future measurements. Board of Trustees Arizona Corrections Officer Retirement Plan December 12, 2018 Page 2 This valuation assumes the continuing ability of the participating employers to make the contributions necessary to fund this plan. A determination regarding whether or not the participating employers are actually able to do so is outside our scope of expertise. Consequently, we did not perform such an analysis. The valuation was based upon information furnished by the Retirement Plan, concerning Retirement Plan benefits, financial transactions, plan provisions and active members, terminated members, retirees and beneficiaries. We checked for internal reasonability and year-to-year consistency, but did not audit the data. We are not responsible for the accuracy or completeness of the information provided by the Retirement Plan. In addition, this report was prepared using certain assumptions approved by the Board as described in the section of this report entitled Methods and Assumptions. This report has been prepared by actuaries who have substantial experience valuing public employee retirement plans. To the best of our knowledge, the information contained in this report is accurate and fairly presents the actuarial position of the Arizona Corrections Officer Retirement Plan as of the valuation date. All calculations have been made in conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice issued by the Actuarial Standards Board, and with applicable statutes. Mark Buis, James D. Anderson and Francois Pieterse are Members of the American Academy of Actuaries (MAAA). These actuaries meet the Academy’s Qualification Standards to render the actuarial opinions contained herein. The signing actuaries are independent of the plan sponsor. Gabriel, Roeder, Smith & Company will be pleased to review this valuation report with the Board of Trustees and to answer any questions pertaining to the valuation. Respectfully submitted, Mark Buis James D. Anderson Francois Pieterse FSA, EA, FCA, MAAA FSA, EA, FCA, MAAA ASA, FCA, MAAA MB/JDA/FP:rmn Town of Oro Valley Dispatchers Table of Contents Page Executive Summary/Board Summary ......................................................................................................... 1 Section A Introduction Funding Objective ......................................................................................................... 1 Contribution Requirements .......................................................................................... 2 Impact of Extra Contributions....................................................................................... 4 Historical Summary of Employer Rates ........................................................................ 5 Section B Funding Results Present Value of Future Benefits and Accrued Liability ............................................... 1 Derivation of Experience Gain/(Loss) ........................................................................... 2 Pension Contribution Projection .................................................................................. 3 Section C Fund Assets Development of Pension Funding Value of Assets (7-Year Smoothing) ....................... 1 Development of Health Funding Value of Assets (7-Year Smoothing) ......................... 2 Section D Census Data June 30, 2018 Valuation Data Summary ....................................................................... 1 Active Members ............................................................................................................ 2 Terminated Members ................................................................................................... 3 Retirees and Beneficiaries ............................................................................................ 4 Pension Being Paid – Historical Schedule ..................................................................... 5 Section E Methods and Assumptions ................................................................................................. 1 Section F Plan Provisions .................................................................................................................... 1 Section G Funding Policy ..................................................................................................................... 1 Appendix A Accounting Disclosures Schedule of Funding Progress ....................................................................................... 1 Schedule of Employer Contributions ............................................................................ 2 Summary of Actuarial Methods and Assumptions ....................................................... 3 GASB Statement No. 45 Supplementary Information .................................................. 4 Annual Required Contribution ...................................................................................... 5 Appendix B Closed Pension Plan Contribution Recommendation – Tier 1/2 ........................................ 1 Town of Oro Valley Dispatchers - 1 - Executive Summary/Board Summary 1. Required Employer Contributions to Support Retirement Benefits The funded status as of June 30, 2018 and the computed employer contribution for the fiscal year beginning July 1, 2019 are shown below: Tier 1 & Tier 2 Members: Averages Pension Health Total Employer Contribution Rate 59.94%0.00%59.94% Funded Status 45.4%137.1%47.0% Tier 3 members (hired on or after July 1, 2018) – pension only: • Employer contribution for Tier 3 Defined Benefit benefits*:0.00% • Employer contribution for Tier 1 and Tier 2 unfunded liability:53.52% • Total employer contribution as a percentage of Tier 3 payroll:53.52% * Administrative Office of the Courts Probation and Surveillance only. 2. Contribution Rate Comparison The chart below compares the results for this valuation of the Retirement Plan with the results of the prior year’s valuation: Valuation Date Pension Health Total 6/30/2017 61.36%0.00%61.36% 6/30/2018 59.94%0.00%59.94% Please note that the pension contribution rate shown above decreased from the June 30, 2017 valuation for most employers. The contribution rate decreased in the current valuation primarily due to the prior Permanent Benefit Increase (PBI) being replaced with a CPI-based Cost of Living Adjustment (COLA) for all retirees. In addition, benefit structure changes impact those hired on or after July 1, 2018 (Tier 3). This Tier has a different level of benefit promise, which is financed on a 1/3 – 2/3 basis between Employer/Employee. Existing unfunded accrued liabilities are financed over all employer payroll. The reasons for the change in contribution rate and funded status are described in more detail on pages 2-4 of this report. Town of Oro Valley Dispatchers - 2 - Executive Summary/Board Summary 3. Reasons for Change Changes in the contribution rate are illustrated on the following chart. The impact of each change will be different for each employer. Contribution Rate Pension Health Total Contribution Rate Last Valuation 61.36% 0.00% 61.36% Asset Losses 0.58% 0.03% 0.61% Tier 2 (0.03)% 0.00% (0.03)% Payroll Base 4.31% 0.00% 4.31% PBI (1.35)% 0.00% (1.35)% Benefit Changes (6.45)% 0.00% (6.45)% Other 1.52% (0.03)% 1.49% Contribution Rate This Valuation 59.94% 0.00% 59.94% Funded Status Pension Health Total Funded Status Last Valuation 42.2% 136.8% 43.8% Asset Losses (0.3)% (2.4)% (0.3)% Tier 2 0.0% 0.0% 0.0% Payroll Base 0.8% 0.0% 0.8% PBI 0.6% 0.0% 0.6% Benefit Changes 2.5% 0.0% 2.6% Other (0.4)% 2.7% (0.5)% Funded Status This Valuation 45.4% 137.1% 47.0% Asset Losses – Asset losses are based on 7-year smoothing of assets. The return on market value was 7.0% for the year ending June 30, 2018. However, based on funding value, the average return for the last 7 years is approximately 6.0%. Town of Oro Valley Dispatchers - 3 - Executive Summary/Board Summary Tier 2 – The decrease in the contribution rate is due to the fact that as current members retire, they are replaced by new members who have a less costly Tier of Benefits (for members hired on or after January 1, 2012). This will typically result in a declining normal cost rate that will occur gradually over time as the population mix (Tier 1 / Tier 2) changes. Occasionally, the normal cost rate may increase if there has been a shift in demographics during the year. Payroll Base – Under the current amortization policy, the contribution rate is developed based on a percentage of payroll. To the extent that overall payroll is lower/greater than last year’s payroll projected payroll growth, the contribution rate will increase/decrease as a result. For example, if there were 2 active members in the Plan last year and one of the members retired, the existing unfunded liability would now be spread over the payroll of one member instead of 2 members and the resulting contribution rate would be much higher. Therefore, it is important to consider the overall dollar level of the contribution along with the contribution rate. The dollar contributions are also shown on Page A-2. The change in the funded status is primarily due to gains or losses relative to the overall salary assumption, which includes both the wage base assumption and the merit and longevity components of the salary assumption. To the extent that payroll is lower/greater than last year’s payroll projected payroll growth, the funded status rate will increase/decrease as a result. PBI Gain/(Loss) – Under the current structure, retired members will receive a Permanent Benefit increase (PBI) under certain conditions based on the current year excess asset return. The valuation assumes a resulting average PBI of approximately 2.25% per year. Since there were no PBI for CORP members this year, this resulted in a gain for the Plan with a corresponding decrease in the contribution rate and increase in the funded status. Benefit Changes – Changes to the benefit structure of CORP are summarized in section F of this report. Some of the key benefit changes follow:  Replace the prior Permanent Benefit Increase with a CPI-based Cost of Living Adjustment (COLA) for all retirees.  Pension reform changed the benefit formula for Tier 3 DB members (Administrative Office of the Courts - Probation & Surveillance Officers hired on or after July 1, 2018 only).  Effective June 30, 2018, the plan is essentially closed to new hires. Other than Administrative Office of the Courts - Probation & Surveillance Officers, those hired on or after July 1, 2018 do not enter this plan, but instead enter a Defined Contribution Plan. A Statutory contribution is developed as a level percent of payroll for all employees of the employer (meaning members of this Retirement Plan and the Defined Contribution plan). In addition, this valuation develops a contribution in accordance with funding standards for a Closed pension plan, under which unfunded accrued liabilities are amortized on a level dollar basis, which increases the contribution rate in the short term.  For newly hired Administrative Office of the Courts - Probation & Surveillance Officers during the year ending June 30, 2019, a 1/3-2/3 split of Tier 3 plan Normal cost between employees and employers applies. Town of Oro Valley Dispatchers - 4 - Executive Summary/Board Summary Other – This is the combination of all factors other than those listed above and primarily reflects demographic gains and losses (i.e., retirement, turnover, disability, etc. experience that differs from the actuarial assumptions). While this number is small on a combined plan basis, it will vary considerably from employer to employer, especially for employers with a small number of members. 4. Amortization Period Unfunded liabilities were amortized as level percent-of-payroll over a closed period of 18 years. If the actuarial value of assets exceeded the actuarial accrued liability, the excess was amortized over an open period of 20 years and applied as a credit to reduce the normal cost which otherwise would be payable. 5. Looking Ahead The continuing effect of prior asset losses was dampened by the 7-year smoothing period. There remain unrecognized investment losses that will, in the absence of other gains, put upward pressure on the contribution rate next year. If the June 30, 2018 pension valuation results were based on market value instead of smoothed funding value, the pension funded percent of the plan would be 44.5% (instead of 45.4%), and the pension employer contribution requirement would be 60.94% of payroll (instead of 59.94%). 6. Conclusion Despite changes in benefit structure that decreased contribution rates for most employers and after accounting for active member contributions, for most plans, the retired lives are less than fully funded on a funding value of assets basis, it remains most important that this Plan receive contributions at least equal to the rates shown in this report. Given the importance of benefit security to any retirement system, we suggest that contributions to the System in excess of the Statutory requirements presented in this report be considered (as shown in Appendix B-1). SECTION A INTRODUCTION Town of Oro Valley Dispatchers A-1 Funding Objective The purpose of the annual actuarial valuation of the Arizona Corrections Officer Retirement Plan as of June 30, 2018 is to:  Compute the liabilities associated with benefits likely to be paid on behalf of current retired and active members. This information is contained in Section B.  Compare accrued assets with accrued liabilities to assess the funded condition. This information is contained in Section B.  Compute the employers’ recommended contribution rates for the Fiscal Year beginning July 1, 2019. This information is contained in Section A. This objective is stated in Article 4, Chapter 5, Title 38, Section 891A of the Arizona Revised Statutes. Contribution Rates The Retirement Plan is supported by member contributions, employer contributions and investment income from Retirement Plan assets. Contributions which satisfy the funding objective are determined by the annual actuarial valuation and are sufficient to: (1) Cover the actuarial present value of benefits allocated to the current year by the actuarial cost method described in Section E (the normal cost); and (2) Finance over a period of future years the actuarial present value of benefits not covered by valuation assets and anticipated future normal costs (the unfunded actuarial accrued liability). Computed contribution rates for the fiscal year beginning July 1, 2019 are shown on page A-2. Town of Oro Valley Dispatchers A-2 Contribution Requirements Development of Employer Contributions for the Indicated Valuation Date Valuation Date Contribution for Fiscal Year ending Tiers 1 & 2 Members Pension Rate Dollar Rate Dollar Normal Cost Service Pension Normal Cost 10.93%27,215$ 10.40%24,013$ Disability Pension Normal Cost 0.34%847$ 0.32%739$ Survivors of Active Members Normal Cost 0.66%1,643$ 0.62%1,432$ Refund of Member Accumulated Contributions 3.03%7,544$ 3.04%7,019$ Total Normal Cost 14.96%37,249$ 14.38%33,203$ Total Employee Cost (7.96%)(19,820)$ (7.96%)(18,379)$ Employer Normal Cost 7.00%17,429$ 6.42%14,823$ Employer Amortization of Unfunded Liabilities 54.36%135,352$ 53.52%123,575$ Total Employer Cost (Pension)61.36%152,781$ 59.94%138,398$ Health Rate Dollar Rate Dollar Total Normal Cost 0.11%274$ 0.11%254$ Employer Amortization of Unfunded Liabilities (0.11%)(274)$ (0.11%)(254)$ Total Employer Cost (Health)0.00%-$ 0.00%-$ Tiers 1 & 2 Required Total Employer Cost (Pension + Health)61.36%152,781$ 59.94%138,398$ Total Minimum Contribution Requirement (if applicable)0.00%0.00% Alternate Contribution Rate (ACR)**54.36%53.52% **The Alternate Contribution Rate is the sum of the positive amortization payments for Tiers 1 & 2 Pension and Health, required for when retirees return to active status. June 30, 2017 June 30, 2018 2019 2020 The results above are shown both prior to and after the application of the statutory minimum contribution requirement of 6% of payroll. Please see the Executive Summary for important comments regarding the contribution. Town of Oro Valley Dispatchers A-3 Contribution Requirements Development of Employer Contributions for the Indicated Valuation Date Valuation Date Contribution for Fiscal Year ending TIER 3 MEMBERS - DEFINED BENEFIT (DB) PLAN - (AOC Probation and Surveillance Only) Pension Rate Rate Total Normal Cost 0.00%0.00% Amortization of Unfunded Liabilities 0.00%0.00% Total Pension Cost 0.00%0.00% Employee (EE) Pension Cost 0.00%0.00% Employer (ER) Pension Cost 0.00%0.00% Health Rate Rate Total Normal Cost 0.00%0.00% Amortization of Unfunded Liabilities 0.00%0.00% Total Health Cost 0.00%0.00% Employee (EE) Health Cost 0.00%0.00% Employer (ER) Health Cost 0.00%0.00% Total Calculated Tier 3 Required EE Individual Cost (before Legacy)0.00%0.00% Total Calculated Tier 3 Required ER Individual Cost (before Legacy)0.00%0.00% ER Legacy Cost of Tier 1 & 2 Amort of Unfunded Liabilities*0.00%0.00% Total Calculated Tier 3 Required Employer Defined Benefit Cost 0.00%0.00% Defined Contribution (DC) Retirement Plan Rate Rate Tier 3 DC Only - Employee**7.00%7.00% Tier 3 DC Only - Employee Disability Program***0.70%0.70% Tier 3 DC Only - Total Employee 7.70%7.70% Tier 3 DC Only - Employer**5.00%5.00% Tier 3 DC Only - Employer Disability Program***0.70%0.70% Tier 3 DC Only - Total Employer (before Legacy)5.70%5.70% Tier 3 DC Only - Employer Tier 1 & 2 Legacy Cost*54.36%53.52% Tier 3 DC Only - Total Employer Cost 60.06%59.22% *** Paid directly to PSPRS along with the legacy cost. ** While the default contribution rate is 7%, members can elect a rate as low as 5% when they are first hired. Paid directly to third-party administrator, currently Nationwide. June 30, 2017 June 30, 2018 2019 2020 Note:Due to Tier 3 beginning July 1,2018,equivalent dollar amounts are not available until actual payroll data is experienced in order to provide accurate projections. * Pursuant to A.R.S. 38-891, subsection A, the amortization of unfunded liabilities for Tiers 1 & 2 shall be applied to all Tier 3 payroll on a level percent basis. However, while it is statutorily required to present the rates in this manner, these are the minimums where alternate methods for paying down that unfunded liability is at the discretion of each employer. Further, to understand the effects of reform in relation to Tier 3, compare the total rate of Tier 3 before application of those legacy costs. Town of Oro Valley Dispatchers A-4 Impact of Extra Contributions $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Impact on: 45.4%45.8%46.1%46.5%46.8%47.1%47.5%47.8%48.2%48.5%48.9% 59.94%59.57%59.20%58.84%58.47%58.10%57.73%57.37%57.00%56.63%56.26% Extra Contribution in $(000) - FYE 2020 Contribution Rate - June 30, 2018 Funded Status Based on the June 30, 2018 actuarial valuation, the table above shows the hypothetical change in funded status and contribution rate due to each additional $10,000 in market value. Town of Oro Valley Dispatchers A-5 Historical Summary of Employer Pension Rates Unfunded Fiscal Year Actuarial Ending June 30 Normal Cost Accrued Liability Total 2011 2013 4.76 % 6.52 % 11.28 % 2012 2014 6.80 9.49 16.29 2013 2015 6.46 11.52 17.98 2014* (before phase-in)2016 6.06 15.99 22.05 2014* (after phase-in)2016 6.06 12.51 18.57 2015 (before phase-in)2017 6.10 27.17 33.27 2015 (after phase-in)2017 6.10 21.69 27.79 2016 2018 6.04 37.59 43.63 2017 2019 7.00 54.36 61.36 2018 2020 6.42 53.52 59.94 Valuation Date June 30 * Beginning with the June 30, 2014 valuation the rates are for pension only. Historical Summary of Employer Health Rates Unfunded Valuation Date Fiscal Year Actuarial June 30 Ending June 30 Normal Cost Accrued Liability Total 2014 2016 0.20 % (0.20)% 0.00 % 2015 2017 0.20 (0.20) 0.00 2016 2018 0.16 (0.16) 0.00 2017 2019 0.11 (0.11) 0.00 2018 2020 0.11 (0.11) 0.00 SECTION B FUNDING RESULTS Town of Oro Valley Dispatchers B-1 Present Value of Future Benefits and Accrued Liability June 30, 2017 June 30, 2018 Pension A.Accrued Liability 1. For retirees and beneficiaries 1,820,303$ 1,674,847$ 2. For terminated members 82,009 82,009 3. For present active members a. Value of expected future benefit payments 1,398,237 1,391,806 b. Value of future normal costs (222,900) (203,355) c. Active member accrued liability: (a) - (b)1,175,337 1,188,451 4. Total accrued liability 3,077,649 2,945,307 B.Present Assets (Funding Value)1,299,676 1,337,558 C.Unfunded Accrued Liability: (A.4) - (B)1,777,973 1,607,749 D.Stabilization Reserve - - E.Net Unfunded Accrued Liability: (C) + (D)1,777,973$ 1,607,749$ F.Funding Ratio: (B) / (A.4)42.2%45.4% Health A.Accrued Liability 1. For retirees and beneficiaries 29,795$ 29,117$ 2. For present active members a. Value of expected future benefit payments 22,461 23,326 b. Value of future normal costs (1,700) (1,635) c. Active member accrued liability: (a) - (b)20,761 21,691 3. Total accrued liability 50,556 50,808 B.Present Assets (Funding Value)69,146 69,668 C.Net Unfunded Accrued Liability: (A.3) - (B)(18,590)$ (18,860)$ D.Funding Ratio: (B) / (A.3)136.8%137.1% Town of Oro Valley Dispatchers B-2 Present Value of Future Benefits and Accrued Liability Actual experience will never (except by coincidence) exactly match assumed experience. Gains and losses often cancel each other over a period of years, but sizable year-to-year fluctuations are common. Detail on the derivation of the experience gain/(loss) is shown below, along with a year-by-year comparative schedule. 2018 (1)UAAL* at start of year $1,777,973 (2)Normal cost from last valuation 34,542 (3)Actual contributions 103,542 (4)Interest accrual 129,017 (5)Expected UAAL before changes: (1) + (2) - (3) + (4)1,837,990 (6)Changes from benefit increases, methods and assumptions (175,686) (7)Change in reserve for future pension increases - (8)Expected UAAL after changes: (5) + (6) + (7)1,662,304 (9)Actual UAAL at end of year 1,607,749 (10)Experience Gain/(Loss): (8) - (9)54,555 Town of Oro Valley Dispatchers B-3 Pension Contribution Projection Fiscal Year Ending Contribution June 30 Amount (Estimate) 2020 59.94 %$ 138,398 2021 59.73 142,740 2022 59.63 147,488 2023 59.74 152,932 2024 59.60 157,914 2025 59.01 161,823 2026 58.63 166,408 2027 58.17 170,881 2028 57.66 175,311 2029 57.11 179,717 2030 56.48 183,955 Contribution Rate Contribution Amount estimated based on June 30, 2018 valuation data, methods, and assumptions, including 7.40% investment return and 3.50% payroll growth. The contribution rates shown above should be applied to the payroll of Defined Benefit and Defined Contribution Plan members. SECTION C FUND ASSETS Town of Oro Valley Dispatchers C-1 Development of Pension Funding Value of Assets (7-Year Smoothing) 2018 2019 2020 2021 2022 2023 2024 A.Funding Value Beginning of Year 1,795,711,132$ B.Market Value End of Year 1,857,422,954 C.Market Value Beginning of Year 1,741,995,663 D.Non Investment Net Cash Flow (6,627,329) E.Investment Income E1. Total: B-C-D 122,054,620 E2. Amount for Immediate Recognition: (7.50%)132,637,413 E3. Amount for Phased-in Recognition: E1-E2 (10,582,793) F.Phased-in Recognition of Investment Income F1. Current Year: E3 / 7 (1,511,828) F2. First Prior Year 8,429,734 (1,511,828)$ F3. Second Prior Year (16,290,498) 8,429,734 (1,511,828)$ F4. Third Prior Year (9,194,258) (16,290,498) 8,429,734 (1,511,828)$ F5. Fourth Prior Year 8,714,006 (9,194,258) (16,290,498) 8,429,734 (1,511,828)$ F6. Fifth Prior Year 2,691,222 8,714,006 (9,194,258) (16,290,498) 8,429,734 (1,511,828)$ F7. Sixth Prior Year (17,588,811) 2,691,224 8,714,004 (9,194,260) (16,290,497) 8,429,733 (1,511,825)$ F8. Total Recognized Investment Gain (24,750,433) (7,161,620) (9,852,846) (18,566,852) (9,372,591) 6,917,905 (1,511,825) G.Funding Value End of Year G1. Preliminary Funding Value End of Year: (A+D+E2+F1:F7)1,896,970,783 G2. Upper Corridor: (120% x B)2,228,907,545 G3. Lower Corridor: (80% x B)1,485,938,363 G4. End of Year: (G1 subject to max of G2 and min of G3)1,896,970,783 H.Difference Between Market Value & Funding Value: (B-G4)(39,547,829) (32,386,209) (22,533,363) (3,966,511) 5,406,080 (1,511,825) 0 I.Market Rate of Return 7.0% J.Recognized Rate of Return 6.0% K.Ratio of Funding Value to Market Value 102.1% L.Market Value of Assets for Division 1,309,672 M.Funding Value of Assets for Division 1,337,558 Year Ended June 30: The funding value of assets recognizes assumed investment return (line E2) fully each year. Differences between actual and assumed investment return (line E3) are phased-in over a closed 7-year period. During periods when investment performance exceeds the assumed rate, funding value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, funding value of assets will tend to be greater than market value. The funding value of assets is unbiased with respect to market value. At any time it may be either greater or less than market value. If actual and assumed rates of investment return are exactly equal for 7 consecutive years, the funding value will become equal to market value. Town of Oro Valley Dispatchers C-2 Development of Health Funding Value of Assets (7-Year Smoothing) 2018 2019 2020 2021 2022 2023 2024 A.Funding Value Beginning of Year 121,134,026$ B.Market Value End of Year 123,525,328 C.Market Value Beginning of Year 117,351,146 D.Non Investment Net Cash Flow (2,139,760) E.Investment Income E1. Total: B-C-D 8,313,942 E2. Amount for Immediate Recognition: (7.50%)8,884,747 E3. Amount for Phased-in Recognition: E1-E2 (570,805) F.Phased-in Recognition of Investment Income F1. Current Year: E3 / 7 (81,544) F2. First Prior Year 574,691 (81,544)$ F3. Second Prior Year (1,140,445) 574,691 (81,544)$ F4. Third Prior Year (623,076) (1,140,445) 574,691 (81,544)$ F5. Fourth Prior Year 584,150 (623,076) (1,140,445) 574,691 (81,544)$ F6. Fifth Prior Year 173,946 584,150 (623,076) (1,140,445) 574,691 (81,544)$ F7. Sixth Prior Year (1,136,847) 173,947 584,154 (623,078) (1,140,442) 574,693 (81,541)$ F8. Total Recognized Investment Gain (1,649,125) (512,277) (686,220) (1,270,376) (647,295) 493,149 (81,541) G.Funding Value End of Year G1. Preliminary Funding Value End of Year: (A+D+E2+F1:F7)126,229,888 G2. Upper Corridor: (120% x B)148,230,394 G3. Lower Corridor: (80% x B)98,820,262 G4. End of Year: (G1 subject to max of G2 and min of G3)126,229,888 H.Difference Between Market Value & Funding Value: (B-G4)(2,704,560) (2,192,283) (1,506,063) (235,687) 411,608 (81,541) 0 I.Market Rate of Return 7.1% J.Recognized Rate of Return 6.0% K.Ratio of Funding Value to Market Value 102.2% L.Market Value of Assets for Division 68,175 M.Funding Value of Assets for Division 69,668 Year Ended June 30: The funding value of assets recognizes assumed investment return (line E2) fully each year. Differences between actual and assumed investment return (line E3) are phased-in over a closed 7-year period. During periods when investment performance exceeds the assumed rate, funding value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, funding value of assets will tend to be greater than market value. The funding value of assets is unbiased with respect to market value. At any time it may be either greater or less than market value. If actual and assumed rates of investmen t return are exactly equal for 7 consecutive years, the funding value will become equal to market value. SECTION D CENSUS DATA Town of Oro Valley Dispatchers D-1 June 30, 2018 Valuation Data Summary For purposes of the June 30, 2018 valuation, information on covered persons was furnished by the Board of Trustees. These people may be briefly described as follows. Annual Pay or No.Age Service Retirement Allowance Actives 4 49.1 17.1 $57,724 Retirees & Beneficiaries 5 27,345 Inactive/Vested 3 12 Averages Town of Oro Valley Dispatchers D-2 Active Members Members in Active Service as of June 30, 2018 by Years of Service Total Total Average Age 0 - 4 5 - 9 10 - 14 15 - 19 20 - 24 25 - 29 30 & Up Count Pay Pay Under 25 - $ 0 $ 0 25 - 29 - 0 0 30 - 34 - 0 0 35 - 39 1 1 33,917 33,917 40 - 44 - 0 0 45 - 49 1 1 2 135,703 67,852 50 - 54 - 0 0 55 - 59 - 0 0 60 - 64 1 1 61,274 61,274 65 and over - 0 0 Total - 1 1 - 1 - 1 4 $ 230,894 $ 57,724 Years of Service Town of Oro Valley Dispatchers D-3 Inactive/Vested Members Inactive/Vested Members as of June 30, 2018 by Years of Service Total Age 0 - 4 5 - 9 10 - 14 15 - 19 20 & Up Count Under 30 0 30 - 39 1 1 2 40 - 44 0 45 - 49 0 50 - 54 0 55 - 59 1 1 60 - 69 0 70 and over 0 Total 2 0 1 0 0 3 Years of Service Town of Oro Valley Dispatchers D-4 Retirees and Beneficiaries All Retirants and Beneficiaries June 30, 2018 by Attained Ages Attained Annual Annual Annual Ages No.Benefits No.Benefits No.Benefits Under 25 0 $ 0 0 $ 0 0 $ 0 25-29 0 0 0 0 0 0 30-34 0 0 0 0 0 0 35-39 0 0 0 0 0 0 40-44 0 0 0 0 0 0 45-49 1 4,426 0 0 1 4,426 50-54 0 0 1 42,240 1 42,240 55-59 0 0 0 0 0 0 60-64 1 34,223 0 0 1 34,223 65-69 0 0 1 23,739 1 23,739 70-74 0 0 1 32,096 1 32,096 75-79 0 0 0 0 0 0 80-84 0 0 0 0 0 0 85-89 0 0 0 0 0 0 90-94 0 0 0 0 0 0 95-99 0 0 0 0 0 0 100 and Over 0 0 0 0 0 0 Totals 2 $ 38,649 3 $ 98,075 5 $ 136,724 Males Females Total Pension Being Paid Number Annual Pensions Average Pensions Retired Members Service Pensions 3 $98,075 $32,692 Disability Pensions 1 4,426 4,426 Totals 4 102,501 25,625 Survivors of Members Spouses 1 34,223 34,223 Children with Guardians 0 0 0 Total 1 34,223 34,223 Total Pension being Paid 5 $136,724 $27,345 Average Average Average Age Age Service at Retirement Normal retired members 62.9 21.2 57.4 Disability retired members 47.0 4.9 36.8 Spouse beneficiaries 64.0 25.3 51.2 Town of Oro Valley Dispatchers D-5 Pension Being Paid Historical Schedule Valuation Date Annual Average June 30 No.Pensions Pension Total Average 2009 3 83,921$ 0.0 %27,974$ 796,895$ 265,632$ 2010 2 58,814 (29.9)29,407 556,522 278,261 2011 3 64,891 10.3 21,630 625,371 208,457 2012 3 64,891 0.0 21,630 642,561 214,187 2013 3 64,891 0.0 21,630 638,608 212,869 2014 3 67,950 4.7 22,650 786,191 262,064 2015 4 109,459 61.1 27,365 1,301,738 325,435 2016 5 132,788 21.3 26,558 1,558,954 311,791 2017 5 136,717 3.0 27,343 1,820,303 364,061 2018 5 136,724 0.0 27,345 1,674,847 334,969 Present Value of Pensions % Incr. in Annual Pensions SECTION E METHODS AND ASSUMPTIONS Town of Oro Valley Dispatchers E-1 Valuation Methods Actuarial Cost Method – Normal cost and the allocation of benefit values between service rendered before and after the valuation date were determined using an individual entry-age actuarial cost method having the following characteristics: (i) the annual normal costs for each individual active member, payable from the date of hire to the date of retirement, are sufficient to accumulate to the value of the member’s benefits. (ii) each annual normal cost is a constant percentage of the member’s year-by-year projected covered pay. The entry-age actuarial cost method allocates the actuarial present value of each member's projected benefits on a level basis over the member's compensation between the entry age of the member and the assumed exit ages. Actuarial Accrued Liability – The actuarial accrued liability is the portion of actuarial present value allocated to service rendered prior to the valuation date, including experience gains and losses. The actuarial accrued liability was computed using the assumptions summarized in this report. Actuarial Value of System Assets – The actuarial value of assets recognizes assumed investment income fully each year. Differences between actual and assumed investment income are phased-in over a closed 7-year period subject to a 20% corridor. During periods when investment performance exceeds the assumed rate, actuarial value of assets will tend to be less than market value. During periods when investment performance is less than the assumed rate, the actuarial value of assets will tend to be greater than market value. Financing of Unfunded Actuarial Accrued Liabilities – The actuarial value of assets were subtracted from the computed actuarial accrued liability. Any unfunded amount would be amortized as level percent-of- payroll over a closed period of 18 years. If the actuarial value of assets exceeded the actuarial accrued liability, the excess was amortized over an open period of 20 years and applied as a credit to reduce the normal cost which otherwise would be payable. Active member payroll was assumed to increase 3.50% annually for the purpose of computing the amortization payment (credit) as a level percent-of-payroll for both Defined Benefit and Defined Contribution Plan members. Town of Oro Valley Dispatchers E-2 Valuation Assumptions Funded Ratio – Unless otherwise indicated, a funded ratio measurement presented in this report is based upon the actuarial accrued liability and the actuarial value of assets. Unless otherwise indicated, with regard to any funded status measurements presented in this report: 1. The measurement is inappropriate for assessing the sufficiency of plan assets to cover the estimated cost of settling the plan’s benefit obligations, in other words, of transferring the obligations to an unrelated third party in an arm’s length market value type transaction. 2. The measurement is dependent upon the actuarial cost method which, in combination with the plan’s amortization policy, affects the timing and amounts of future contributions. The amount of future contributions will most certainly differ from those assumed in this report due to future actual experience differing from assumed experience based upon actuarial assumptions. A funded ratio measurement in this report of 100% is not synonymous with no required future contributions. If the funded ratio were 100%, the plan would still require future normal cost contributions (i.e., contributions to cover the cost of the active membership accruing an additional year of service credit). 3. The measurement would produce a different result if the market value of assets were used instead of the actuarial value of assets, unless the market value of assets is used in the measurement. Stabilization Reserve – Beginning with the June 30, 2007 valuation and with each subsequent valuation, if the actuarial value of assets exceeds the actuarial accrued liabilities, one half of this excess in each year is allocated to a Stabilization Reserve. The Stabilization Reserve is excluded from the calculation of the employer contribution rates. The Stabilization Reserve continues to accumulate as long as the plan is over-funded. Once the plan becomes under-funded, the Stabilization Reserve will be used to dampen increases in the employer contribution rates. With the June 30, 2018 valuation, the Plan is underfunded and the Stabilization Reserve is zero. Town of Oro Valley Dispatchers E-3 Valuation Assumptions Assumptions for this valuation are based on the most recent experience study performed in 2017. The rate of investment return was 7.40% a year, compounded annually net of investment and administrative expenses. The assumed real return is the rate of return in excess of wage growth. Considering other assumptions used in the valuation, the 7.40% nominal rate translates to a net real return over wage growth of 3.90% a year. The rates of pay increase used for individual members are shown below. This assumption is used to project a member’s current pay to the pay upon which Plan benefits will be based. This assumption was first used for the June 30, 2017 valuation of the Plan. Active member payroll is assumed to grow at 3.50% per year. The price inflation component of the investment return rate and the wage inflation rate is assumed to be 2.50%. Sample Merit &Base Increase Ages Seniority (Economy)Next Year 20 3.0% 3.5% 6.5% 25 2.6% 3.5% 6.1% 30 1.9% 3.5% 5.4% 35 1.2% 3.5% 4.7% 40 0.7% 3.5% 4.2% 45 0.5% 3.5% 4.0% 50 0.4% 3.5% 3.9% 55 0.2% 3.5% 3.7% 60 0.0% 3.5% 3.5% Salary Increase Assumptions For an Individual Member Town of Oro Valley Dispatchers E-4 Valuation Assumptions Mortality Tables. The mortality rates utilized are based upon the RP-2014 tables, as extended, and include a margin for future mortality improvements projected using a fully generational improvement scale. The tables used were as follows:  Healthy Pre-Retirement: The RP-2014 Employee Mortality Tables, extended via cubic spline, adjusted backward to 2006 using scale MP-2014, setting it as the 2017 base year, with future mortality improvements assumed each year using 75% of scale MP-2016.  Healthy Post-Retirement: The RP-2014 Healthy Annuitant Mortality Tables, extended via cubic spline, adjusted backward to 2006 using scale MP-2014, setting it as the 2017 base year, with future mortality improvements assumed each year using 75% of scale MP-2016.  Disability Retirement: The RP-2014 Disabled Mortality Table, extended via cubic spline, extended via cubic spline, adjusted backward to 2006 using scale MP-2014, setting it as the 2017 base year, with future mortality improvements assumed each year using 75% of scale MP-2016. This assumption was first used for the June 30, 2017 valuation of the Plan. Sample Ages in 2018 40 45 50 55 60 65 70 75 80 5.4547% 4.1117% 9.3448% 7.2024% 2.0186% 1.5507% 4.8567% 3.3988% 3.2847% 2.4837% 6.6472% 4.8689% 0.8178% 0.5934% 2.7997% 1.9434% 1.2590% 0.9726% 3.6222% 2.5212% 0.3378% 0.2427% 2.0694% 1.0560% 0.4720% 0.2870% 2.3684% 1.2346% 0.2170% 0.1812% 1.5148% 0.7828% % Dying Next Year 0.6050% 0.3738% 2.4655% 1.4943% Healthy Post-Retirement Disability Retirement Males Females Males Females Sample Ages in 2018 50 55 60 65 0.7570% 0.4913% 0.3947% 0.3071% 0.2353% 0.1900% 0.1566% 0.1257% Males Females % Dying Next Year Healthy Pre-Retirement Town of Oro Valley Dispatchers E-5 Valuation Assumptions Mortality Tables (continued) * Based on retirements in 2018. Retirements in future years will reflect improvements in life expectancy. Retirement Rates: Age-related rates for members hired before January 1, 2012 are shown below, and were first used for the June 30, 2017 valuation of the Plan: These retirement rates are applicable to employees attaining age 62 before attaining 20 (25 for dispatchers) years of service. Sample Attained Ages Men Women Men Women Men Women 55 28.09 30.61 31.65 33.44 19.83 23.49 60 23.63 25.92 26.74 28.53 16.83 19.94 65 19.38 21.50 22.08 23.77 13.94 16.63 70 15.46 17.38 17.77 19.19 11.32 13.51 75 11.91 13.58 13.84 14.85 8.94 10.64 80 8.81 10.16 10.32 10.76 6.84 8.15 Expectancy (Years)*Expectancy (Years)*Expectancy (Years)* Healthy Post-Retirement Healthy Pre-Retirement Disabled Retirement Future Life Future Life Future Life Age at Retirement Rates 60 45% 61 45% 62 45% 63 45% 64 45% 65 45% 66 45% 67 45% 68 45% 69 45% 70 45% 71 45% 72 45% 73 45% 74 45% 75 100% Town of Oro Valley Dispatchers E-6 Valuation Assumptions Service-related rates for members hired before January 1, 2012 are shown below: These retirement rates are applicable to employees attaining 20 (25 for dispatchers) years of service before attaining age 62. Age-related rates for members hired after January 1, 2012 are shown below: Service at Retirement CORP 20 30% 21 28% 22 19% 23 17% 24 13% 25 26% 26 26% 27 19% 28 19% 29 19% 30 27% 31 27% 32 40% 33 40% 34 50% 35 50% 36 60% 37 100% Age at Retirement CORP 53 40% 54 40% 55 30% 56 15% 57 15% 58 30% 59 30% 60 65% 61 65% 62 100% Town of Oro Valley Dispatchers E-7 Valuation Assumptions Rates of separation from active membership used in the valuation are shown below (rates do not apply to members eligible to retire and do not include separation on account of death or disability). This assumption measures the probabilities of members remaining in employment. This assumption was first used for the June 30, 2017 valuation of the Plan. Rates of disability among active members used in the valuation are shown below, and were first used for the June 30, 2017 valuation of the Plan. Sample Years of % of Active Members Ages Service Separating within Next Year All 0 23.00% 1 20.00% 2 16.50% 3 14.50% 4 13.00% 5 10.50% 6 9.50% 7 9.00% 8 8.50% 9 8.50% 10 8.50% 11 6.00% 12 5.00% 13 4.50% 14 3.00% 15 3.00% 16 3.00% 17 2.00% 18 2.00% 19 2.00% Sample % of Active Members Becoming Ages Disabled within Next Year 20 0.03% 25 0.03% 30 0.03% 35 0.04% 40 0.05% 45 0.06% 50 0.08% 55 0.08% Town of Oro Valley Dispatchers E-8 Summary of Assumptions Used June 30, 2018 Miscellaneous and Technical Assumptions Marriage Assumption: 75% of males and 50% of females are assumed to be married for purposes of death-in-service benefits. Male spouses are assumed to be three years older than female spouses for active member valuation purposes. Pay Increase Timing: Six months after the valuation date. This means that the pays received are assumed to be annual rates of pay on the valuation date as opposed to W-2 type earnings for the prior 12 months. Decrement Timing: Decrements of all types are assumed to occur mid-year. Eligibility Testing: Eligibility for benefits is determined based upon the age nearest birthday and service nearest whole year on the date the decrement is assumed to occur. Decrement Relativity: Decrement rates are used directly from the experience study, without adjustment for multiple decrement table effects. Decrement Operation: Disability and turnover decrements do not operate during retirement eligibility. Service Credit Accruals: It is assumed that members accrue one year of service credit per year. Incidence of Contributions: Contributions are assumed to be received continuously throughout the year based upon the computed percent of payroll shown in this report, and the actual payroll payable at the time contributions are made. Normal Form of Benefit: A straight life payment is the assumed normal form of benefit for members who are not married, and the 80% Joint and Survivor form of payment with no reduction, for married members. 75% of males and 50% of females are assumed to be married at the time of retirement. Benefit Service: Exact fractional service is used to determine the amount of benefit payable. Health Care Utilization: 60% of future retirees are expected to utilize retiree health care. 75% of males and 50% of females are assumed to be married. Town of Oro Valley Dispatchers E-9 Summary of Assumptions Used June 30, 2018 Miscellaneous and Technical Assumptions Assumed Future Cost-of-Living Adjustments (COLA): The cost-of-living adjustment will be based on the average annual percentage change in the Metropolitan Phoenix-Mesa Consumer Price Index published by the United States Department of Labor, Bureau of Statistics. We have assumed that to be 1.75% for this valuation. Interest on Reverse DROP: The lump sum distribution is credited as though it accrued monthly from the Reverse DROP date to the date the member elected to participate in the Reverse DROP (plus interest equal to the yield on a five (5) year Treasury note as of the first day of the month as published by the Federal Reserve Board). For purposes of this valuation we used an interest rate of 2%. Financing of Unfunded Actuarial Accrued Liabilities (Money in the Pipes): The rate-setting valuation projects the unfunded actuarial accrued liability to the beginning of the applicable fiscal year to determine the applicable unfunded amortization rate. SECTION F PLAN PROVISIONS Town of Oro Valley Dispatchers F-1 Summary of Plan Provisions Valued and/or Considered Membership: Designated positions for the following employers that elect to join the Plan are eligible to participate in the CORP if the employee’s customary employment is for at least forty (40) hours per week, or as defined by statute. A.R.S. § 38-881(13):  For a County: A county detention officer and non-uniformed employees of a sheriff's department hired before July 1, 2018 whose primary duties require direct inmate contact.  For the State Department of Corrections and the Department of Juvenile Correction: Specific positions are eligible to participate. Refer to the statute for specific positions.  For a City or Town: A City or Town Detention Officer.  For an employer of an eligible group as defined in A.R.S. § 38-842: Full-time dispatchers.  For the judiciary: Probation and surveillance officers and those positions designated by the Local Board. Also includes juvenile detention officers hired before July 1, 2018.  For the Department of Public Safety: State detention officers. Dispatchers hired after November 24, 2009 must participate in the Arizona State Retirement System. A.R.S. § 38-902(C). Average Monthly Compensation For members hired before January 1, 2012: One-thirty-sixth of total compensation paid to member during the three years, out of the last 10 years of credited service, in which the amount paid was highest. Compensation is the amount including base salary, overtime pay, shift differential pay and holiday pay, paid to an employee on a regular payroll basis and longevity pay paid at least every six months for which contributions are made to the System. For members hired after January 1, 2012: One-sixtieth of total compensation paid to member during the five years, out of the last 10 years of credited service, in which the amount paid was highest. Com pensation is the amount including base salary, overtime pay, shift differential pay and holiday pay, paid to an employee on a regular payroll basis and longevity pay paid at least every six months for which contributions are made to the System. For members hired on or after July 1, 2018, pensionable compensation is capped at $70,000 annually. Normal Retirement (no reduction for age) For members hired before January 1, 2012: A corrections officer may retire upon meeting one of the following age and service requirements: a) Any age with 20 (25 for dispatchers) or more years of credited service (effective August 9, 2001); b) Age 62 years with 10 or more years of credited service; or c) A combination of age and credited service equal to 80 (effective July 1, 1995). The amount of normal pension at 20 years of credited service is 50% of average monthly salary with 2% increments for every year over 20 years of credited service up to 25 years of credited service. With 25 or more years of credited service the accrual rate is 2.5% for each year. The normal pension for someone with less than 20 years of credited service is 2.5% for each year of credited service. Town of Oro Valley Dispatchers F-2 Summary of Plan Provisions Valued and/or Considered The maximum amount payable as a normal retirement pension is 80% of the average monthly compensation. For members hired after January 1, 2012 and before July 1, 2018: First day of month following the attainment of age 52.5 and completion of 25 years of service or the attainment of age 62 and completion of 10 years of service. The amount of monthly normal pension is based on credited service and average monthly compensation as follows:  Age 62 and 10 years of service, 2.5% of average monthly compensation per year of credited service.  Age 52.5 with 25 or more years of credited service, 62.5% of average monthly compensation, plus 2.5% of average monthly compensation for each year of credited service over 25.  Age 52.5 with 25 years of service, but less than 25 years of credited service, 2.5% of average monthly compensation multiplied total credited service. The maximum amount payable as a normal retirement pension is 80% of the average monthly compensation. For members hired after July 1, 2018 (AOC Probation and Surveillance Only): First day of month following the attainment of age 55 and completion of 10 years of credited service. The amount of monthly normal pension is equal to the member’s average monthly compensation multiplied by the number of whole and fractional years of credited service multiplied by the following:  At least 10 but less than 15 years of credited service: 1.25%  At least 15 but less than 20 years of credited service: 1.50%  At least 20 but less than 22 years of credited service: 1.75%  At least 22 but less than 25 years of credited service: 2.00%  At least 25 years of credited service: 2.25% The maximum amount payable as a normal retirement pension is 80% of the average monthly compensation. Early Retirement (reduction for age): Members who are hired on or after July 1, 2018 and who have earned at least 10 years of credited service may retire at 52.5 of age and will receive an actuarially equivalent retirement benefit to the benefit listed above. Vested Termination (deferred annuity): Only available for members hired before January 1, 2012. Termination of covered position employment with 10 or more years of credited service. Pension is calculated based on twice the member’s accumulated contributions with payments commencing at age 62. Benefit is forfeited if accumulated contributions are refunded. Town of Oro Valley Dispatchers F-3 Summary of Plan Provisions Valued and/or Considered Disability Retirement. A member who is injured in the performance of his duties which totally and permanently prevent him from performing a reasonable range of duties in his department and was the result of either physical contact with an inmate, responding to a confrontational situation with an inmate or a job-related motor vehicle accident may be retired under accidental disability. A corrections officer who becomes incapacitated for any gainful employment, as the direct and proximate result of performance of duty as a corrections officer, may be retired by the Board of Trustees under total and permanent disability. The amount of pension for both types of disability is 50 percent of average monthly salary. A member who has a total and permanent disability that prevents the performance of a reasonable range of duties in his department may be retired by the Board of Trustees under an ordinary disability (non-duty related). The amount of the pension is a percentage of normal retirement benefit. The percentage based on credited service divided by 20 (25 for dispatchers). DROP. Beginning July 1, 2006, the CORP shall offer the Reverse Deferred Retirement Option Plan (Reverse DROP) to members that are eligible for a normal pension (based on service and age) applicable to a membership date that is either prior to, or after January 1, 2012 (who is not awarded an accidental, ordinary or total and permanent disability pension). Under the Reverse DROP, the member must voluntarily and irrevocably elect to terminate employment and receive a normal retirement upon participation in the Reverse DROP. The Reverse DROP date is the first day of the mo nth immediately following completion of required credited service, or a date not more than sixty (60) consecutive months before the date the member elects to participate in the Reverse DROP, whichever is later. The member’s pension will be calculated using the factors of credited service and average monthly benefit compensation in effect on the Reverse DROP Date. The lump sum distribution is credited as though it accrued monthly from the Reverse DROP date to the date the member elected to participate in the Reverse DROP (plus interest equal to the yield on a five (5) year Treasury note as of the first day of the month as published by the Federal Reserve Board). Survivor Pensions. Payable to the eligible beneficiary of a retired corrections officer or an active corrections officer. An eligible beneficiary is a surviving spouse who was married to the retired or active corrections officer for at least two years. A surviving spouse’s pension terminates upon death. The amount of a surviving spouse’s pension is 80% of the pension being paid the deceased retired corrections officer and 40% (100% if duty-related) of the average monthly salary of the deceased active corrections officer. Eligible surviving children are paid equal shares of the pension which would have been payable to a surviving spouse if a surviving spouse pension is not being paid. If no pension is payable because of the death of an active member, a refund of twice the member’s accumulated contributions is paid to the beneficiary. Other Terminations. The member is paid a refund of accumulated member contributions. Members hired before January 1, 2012 also receive an additional amount if the member has at least five years of service credited. The additional amount is a percent, based on service credit, of the member contribution amount, ranging from 25% (with five years of service credited) to 100% (with 10 or more years of service credited). Members hired on or after January 1, 2012 receive interest. Town of Oro Valley Dispatchers F-4 Summary of Plan Provisions Valued and/or Considered Post-Retirement Adjustments For members hired before July 1, 2018: Each retired member or survivor of a retired member is eligible to receive a compounding cost -of-living adjustment in the base benefit. The first payment shall be made on July 1, 2018 and every July 1 thereafter. The cost-of-living adjustment will be based on the average annual percentage change in the Metropolitan Phoenix-Mesa Consumer Price Index published by the United States Department of Labor, Bureau of Statistics. The cost-of-living adjustment will not exceed 2% per year. For members hired on or after July 1, 2018: Eligible benefit recipients may receive a cost-of-living adjustment (COLA) beginning the earlier of the first calendar year after the seventh anniversary of the retiree’s retirement or when the retiree is or would have been 60 years of age. The COLA is based on the Phoenix-Mesa CPI and the funded status of the pool that includes members hired on or after July 1, 2018. Post-Retirement Health Insurance Subsidy. Payable on behalf of retired members and survivors who elect coverage provided by the state or participating employer. The monthly amounts cannot exceed: Member Only With Dependents Not Medicare Eligible Medicare Eligible All Not Medicare Eligible All Medicare Eligible One With Medicare $150 $100 $260 $170 $215 Member Contributions. For members hired before July 1, 2018: For fiscal years 2007/2008 and 2008/2009, the member contribution rate is 7.96% pursuant to legislation adopted in 2005. Effective after 9/26/2008, non-dispatcher members contribute 8.41%, or a 50/50 split between employer and employee, whichever is lower, until the Plan is 100% funded. Minimum employee contribution rate of 7.65%, minimum employer contribution rate of 6%. Dispatcher contribution rate is .45% less than the non-dispatcher rate until the plan is 100% funded then rates are equal thereafter. For members hired on or after July 1, 2018: The member contribution is actuarially calculated annually, and is equal to 66.7% of the normal cost plus 50% of the actuarially determined amount required to amortize the total unfunded accrued liability for members hired on or after July 1, 2018. Town of Oro Valley Dispatchers F-5 Summary of Plan Provisions Valued and/or Considered Employer Contributions. For members hired before July 1, 2018: Percent of payroll normal cost plus 30-year (18 years remaining as of June 30, 2018) amortization of unfunded actuarial accrued liability (20-year amortization for credit). The minimum employer contribution rate is 6% for fiscal years beginning with FY 2007/2008 (5% for units under 5% as of June 30, 2005 valuation). For members hired on or after July 1, 2018: 33.3% of the payroll normal cost plus 50% of the actuarially determined amount required to amortize the total unfunded accrued liability for members hired on or after July 1, 2018 over a layered 10 year period, plus a legacy cost to help pay off the employers unfunded liability for members hired before July 1, 2018. SECTION G FUNDING POLICY Town of Oro Valley Dispatchers G-1 Actuarial Funding Policy Introduction The purpose of this Actuarial Funding Policy is to record the funding objectives and policy set by the Board for the Arizona Public Safety Personnel Retirement System (PSPRS). The Board establishes this Funding Policy to help ensure the systematic funding of future benefit payments for members of the Retirement System. In 2012, the Governmental Accounting Standards Board (GASB) approved two new financial reporting standards. GASB Statement No. 67, “Financial Reporting for Pension Plans” replaces the requirements of Statement No. 25. GASB Statement No. 68, “Accounting and Financial Reporting for Pensions” replaces the requirements of Statements No. 27 and No. 50. Prior to the changes, the Annual Required Contribution (ARC) rate was used as a basis for funding decisions. The new GASB statements separate accounting cost (expense) from funding cost (contributions), necessitating the creation of this funding policy. This funding policy shall be reviewed by the Board annually for several years following initial adoption until the next experience study. Subsequently, it shall be reviewed every five years in conjunction with the experience study. Funding Objectives 1. Maintain adequate assets so that current plan assets plus future contributions and investment earnings are sufficient to fund all benefits expected to be paid to members and their beneficiaries. 2. Maintain stability of employer contribution rates, consistent with other funding objectives. 3. Maintain public policy goals of accountability and transparency. Each policy element is clear in intent and effect, and each should allow an assessment of whether, how and when the funding requirements of the plan will be met. 4. Promote intergenerational equity. Each generation of members and employers should incur the cost of benefits for the employees who provide services to them, rather than deferring those costs to future members and employers. 5. Provide a reasonable margin for adverse experience to help offset risks. 6. Continue progress of systematic reduction of the Unfunded Actuarial Accrued Liabilities (UAAL). Town of Oro Valley Dispatchers G-2 Actuarial Funding Policy Elements of Actuarial Funding Policy 1. Actuarial Cost Method a. The Individual Entry Age Normal level percent-of-pay actuarial cost method of valuation shall be used in determining Actuarial Accrued Liability (AAL) and Normal Cost. Differences in the past between assumed experience and actual experience (“actuarial gains and losses”) shall become part of the AAL. The Normal Cost shall be determined on an individual basis for each active member. 2. Asset Smoothing Method a. The investment gains or losses of each valuation period, resulting from the difference between actual investment return and assumed investment return, shall be recognized annually in level amounts over 7 years in calculating the Funding Value of Assets. b. The Funding Value of Assets so determined shall be subject to a 20% corridor relative to Market Value of Assets. 3. Amortization Method a. The Funding Value of Assets are subtracted from the computed AAL. Any unfunded amount is amortized as a level percent-of-payroll over a closed period. If the Funding Value of Assets exceeds the AAL, the excess is amortized over an open period of 20 years and applied as a credit to reduce the Normal Cost otherwise payable. 4. Funding Target a. The targeted funded ratio shall be 100%. b. The maximum amortization period shall be 30 years. c. If the funded ratio is between 100% and 120%, a minimum contribution equal to the Normal Cost will be made. Town of Oro Valley Dispatchers G-3 Actuarial Funding Policy Elements of Actuarial Funding Policy 5. Risk Management a. Assumption Changes  The actuarial assumptions used shall be those last adopted by the PSPRS Board based on the most recent experience study and upon the advice and recommendation of the actuary. In accordance with best practices, the actuary shall conduct an experience study every five years. The results of the study shall be the basis for the actuarial assumption changes recommended to the PSPRS Board.  The actuarial assumptions can be updated during the 5-year period if significant plan design changes or other significant events occur, as advised by the actuary. b. Amortization Method  The amortization method, Level Percent Closed, will ensure full payment of the UAAL over a finite, systematically decreasing period not to exceed 30 years. The amortization period will be reviewed once the period reaches 15 years. c. Risk Measures  The following risk measures will be annually determined to provide quantifiable measurements of risk and their movement over time. (i) Classic measures currently determined  Funded ratio (assets/liability) (ii) UAAL/Total Payroll  Measures the risk associated with contribution decreases relative impact on the ability to fund the UAAL. An increase in this measure indicates a increase in contribution risk. (iii) Total Liability/Total Payroll  Measures the risk associated with the ability to respond to liability experience through adjustments in contributions. An increase in this measure indicates an increase in experience risk. Town of Oro Valley Dispatchers G-4 Actuarial Funding Policy Glossary 1. Actuarial Accrued Liability (AAL): The difference between (i) the actuarial present value of future plan benefits, and (ii) the actuarial present value of future normal cost. Sometimes referred to as “accrued liability” or “past service liability.” 2. Actuarial Assumptions: Estimates of future plan experience with respect to rates of mortality, disability, turnover, retirement, rate or rates of investment income and salary increases. Decrement assumptions (rates of mortality, disability, turnover and retirement) are generally based on past experience, often modified for projected changes in conditions. Economic assumptions (salary increases and investment income) consist of an underlying rate in an inflation -free environment plus a provision for a long-term average rate of inflation. 3. Actuarial Cost Method: A mathematical budgeting procedure for allocating the dollar amount of the “actuarial present value of future plan benefits” between the actuarial present value of future normal cost and the actuarial accrued liability. Sometimes referred to as the “actuarial funding method.” 4. Actuarial Gain (Loss): A measure of the difference between actual experience and that expected based upon a set of actuarial assumptions during the period between two actuarial valuation dates, in accordance with the actuarial cost method being used. For example, if during a given year the assets earn more than the investment return assumption, the amount of earnings above the assumption will cause an unexpected reduction in UAAL, or “actuarial gain” as of the next valuation. These include contribution gains and losses that result from actual contributions made being greater or less than the level determined under the policy. 5. Actuary: A person who is trained in the applications of probability and compound interest to problems in business and finance that involve payment of money in the future, contingent upon the occurrence of future events. Most actuaries in the United States are Members of the American Academy of Actuaries (MAAA). The Society of Actuaries (SOA) is an international research, education and membership organization for actuaries in the life and health insurance, employee benefits, and pension fields. The SOA administers a series of examinations leading initially to Associateship and the designation ASA and ultimately to Fellowship with the designation FSA. 6. Amortization: Paying off an interest-bearing liability by means of periodic payments of interest and principal, as opposed to paying it off with a lump sum payment. 7. Entry Age Normal Actuarial Cost Method: A funding method that calculates the Normal Cost as a level percentage-of-pay over the working lifetime of the plan’s members. 8. Experience Study: An actuarial investigation of demographic and economic experiences of the system during the period studied. The investigation is made for the purpose of updating the actuarial assumptions used in valuing the actuarial liabilities. Town of Oro Valley Dispatchers G-5 Actuarial Funding Policy 9. Funding Value of Assets: The value of current plan assets recognized for valuation purposes. Generally based on a phased-in recognition of all or a portion of market related investment return. Sometimes referred to as Actuarial Value of Assets. 10. Market Value of Assets: The fair value of plan assets as reported in the plan’s audited financial statements. 11. Normal Cost (NC): The annual cost assigned, under the actuarial funding method, to current and subsequent plan years. Sometimes referred to as “current service cost.” Any payment toward the unfunded actuarial accrued liability is not part of the normal cost. 12. Unfunded Actuarial Accrued Liability (UAAL): The positive difference, if any, between the actuarial accrued liability and valuation assets. Sometimes referred to as “unfunded accrued liability.” APPENDIX A ACCOUNTING DISCLOSURES This information is presented in draft form for review by the Plan’s auditor. Please let us know if there are any items the auditor changes so that we may maintain consistency with the Plan’s financial statements. Please note that Employer Reporting Information under GASB Statement No. 27 is being replaced by GASB Statement No. 68. In future years, Employers will receive a separate report for accounting disclosures under GASB Statement No. 68. Please note that Employer Reporting Information under GASB Statement No. 45 is being replaced by GASB Statement No. 75. In future years, Employers will receive a separate report for accounting disclosures under GASB Statement No. 75. Town of Oro Valley Dispatchers Appendix A-1 Schedule of Funding Progress Actuarial Actuarial Accrued Unfunded Year Value Liability (AAL)AAL Covered Ended of Assets Entry Age (UAAL)Payroll June 30 (a)(b)(b)-(a)(c) 2009 $ 1,082,181 $ 1,581,254 $ 499,073 68.4 %$ 604,184 82.6 %261.7 % 2010 1,057,358 1,349,198 291,840 78.4 513,337 56.9 262.8 2011 1,160,778 1,670,411 509,633 69.5 477,701 106.7 349.7 2012 1,173,314 1,904,329 731,015 61.6 451,808 161.8 421.5 2013 1,229,237 1,974,876 745,639 62.2 405,564 183.9 486.9 2014 1,228,308 2,269,744 1,041,436 54.1 410,789 253.5 552.5 2015 1,229,767 2,362,604 1,132,837 52.1 272,189 416.2 868.0 2016 1,257,682 2,524,360 1,266,678 49.8 222,308 569.8 1135.5 2017 1,299,676 3,077,649 1,777,973 42.2 232,436 764.9 1324.1 2018 1,337,558 2,945,307 1,607,749 45.4 230,894 696.3 1275.6 AAL as a Percent of Covered Payroll (b)/(c) Funded Ratio (a)/(b) UAAL as a Percent of Covered Payroll [(b)-(a)]/(c) Town of Oro Valley Dispatchers Appendix A-2 Schedule of Employer Contributions Fiscal Year Ended June 30 2011 $ 59,648 (est.) 2012 47,080 (est.) 2013 54,721 (est.) 2014 76,611 (est.) 2015 74,538 (est.) 2016*97,970 (est.) 2017*97,947 (est.) 2018 104,908 (est.) 2019 152,781 (est.) 2020 138,398 (est.) Annual Required Contribution * This is the estimated Annual Required Contribution before the phase -in plan. Beginning with the 2011 fiscal year, this schedule shows the estimated annual required contribution (calculated based on recommended contribution rate and the projected payroll for the fiscal year). Actual amounts reported in the employer’s financial statements may be different, due to differences between the projected payroll and the actual payroll during the fiscal year. Town of Oro Valley Dispatchers Appendix A-3 Summary of Actuarial Methods and Assumptions The information presented in the required supplementary schedules was determined as part of the actuarial valuations at the dates indicated. Additional information as of the latest actuarial valuation follows: Valuation date June 30, 2018 Actuarial cost method Entry Age Normal Amortization method Level percent-of-pay closed Remaining amortization period 18 years for underfunded 20 years for overfunded Asset valuation method 7-year smoothed market 80%/120% market Actuarial assumptions: Investment rate of return 7.40% Projected salary increases 3.50% - 6.50% Payroll growth 3.50% Cost-of-living adjustments The cost-of-living adjustment will be based on the average annual percentage change in the Metropolitan Phoenix-Mesa Consumer Price Index published by the United States Department of Labor, Bureau of Statistics. We have assumed that to be 1.75% for this valuation. Town of Oro Valley Dispatchers Appendix A-4 Health Insurance Subsidy Supplementary Information The following information is presented concerning the post-retirement health insurance subsidy. The liabilities and computed contribution for the post-retirement health insurance subsidy were based on the same assumptions and actuarial cost methods as indicated for GASB Statement No. 27. Schedule of Funding Progress Actuarial Actuarial Unfunded Annual Valuation Value of Accrued AAL Covered Date Assets Liability (AAL)(UAAL)Payroll June 30 (a)(b)(b-a)(c) 2009 $ 0 $ 54,580 $ 54,580 0.0 %$ 604,184 9.0 % 2010 0 45,521 45,521 0.0 513,337 8.9 2011 0 61,474 61,474 0.0 477,701 12.9 2012 0 62,245 62,245 0.0 451,808 13.8 2013 0 66,776 66,776 0.0 405,564 16.5 2014 78,501 67,692 ($10,809)116.0 410,789 0.0 2015 85,050 48,723 ($36,327)174.6 272,189 0.0 2016 68,438 48,337 ($20,101)141.6 222,308 0.0 2017 69,146 50,556 ($18,590)136.8 232,436 0.0 2018 69,668 50,808 ($18,860)137.1 230,894 0.0 Funded Ratio (a/b) UAAL as a % of Covered Payroll ((b-a)/c) Town of Oro Valley Dispatchers Appendix A-5 Annual Required Contribution Valuation Fiscal Year Date Ended Dollar June 30 June 30 Amount 2009 2011 0.37 %0.44 %0.81 %$ 5,447 2010 2012 0.44 0.45 0.89 5,085 2011 2013 0.19 0.70 0.89 4,687 2012 2014 0.18 0.73 0.91 4,533 2013 2015 0.20 0.95 1.15 5,093 2014 2016 0.20 (0.20)0.00 0 2015 2017 0.20 (0.20)0.00 0 2016 2018 0.16 (0.16)0.00 0 2017 2019 0.11 (0.11)0.00 0 2018 2020 0.11 (0.11)0.00 0 Normal Cost (a) Actuarial Accrued Liability (b) Total (a+b) Health Insurance Subsidy Payment Reported for FY 2018: $3,464 APPENDIX B CLOSED PENSION PLAN CONTRIBUTION RECOMMENDATION – TIER 1/2 Town of Oro Valley Dispatchers Appendix B-1 Closed Pension Plan Contribution Recommendation – Tier 1/2 The CORP Statutory contribution rate is developed using not only payroll of the members receiving Defined Benefits (DB) from this Plan, but also factors in payroll for future members who receive no Defined Benefits from this plan, but rather receive Defined Contribution (DC) plan benefits from a different plan. In this way, the statutory contribution is based on a level-percent of payroll approach that considers both DB and DC pay. When considering the Defined Benefit Plan on its own, level percent financing cannot apply due to the ever decreasing payroll for members covered by the Plan. In this case, unfunded liabilities are amortized on a level-dollar basis shown in the development that follows below. The CORP statutory contribution rates for Tiers 1 & 2 are shown on page A-2. The information below is informational only. Valuation Date Contribution for Fiscal Year ending Tiers 1 & 2 Members Pension Rate Dollar Service Pension Normal Cost 10.40%24,013$ Disability Pension Normal Cost 0.32%739$ Survivors of Active Members Normal Cost 0.62%1,432$ Refund of Member Accum Contribs Normal Cost 3.04%7,019$ Total Normal Cost 14.38%33,203$ Total Employee Cost (7.96%)(18,379)$ Employer Normal Cost 6.42%14,823$ Employer Amortization of Unfunded Liabilities 68.25%157,585$ Total Employer Cost (Pension)74.67%172,409$ June 30, 2018 2020    Town Council Regular Session 4. Meeting Date:06/19/2019   Requested by: Mayor Winfield and Vice Mayor Barrett  Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: RESOLUTION NO. (R)19-29, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE AND APPROVE THE DEDICATION OF THE NEW POLICE SUBSTATION AND EVIDENCE FACILITY, LOCATED AT 500 W. MAGEE ROAD, TO ORO VALLEY CHIEF OF POLICE, DANIEL G. SHARP RECOMMENDATION: N/A EXECUTIVE SUMMARY: The Town of Oro Valley would like to honor Police Chief Daniel G. Sharp for his 20 years of devoted service to the safety of Oro Valley residents by dedicating the building located at 500 W. Magee Road. BACKGROUND OR DETAILED INFORMATION: This request is to consider naming the building located at 500 W. Magee Road as the "Daniel G. Sharp Police Department Substation and Evidence Facility." The new evidence facility has been a 17-year project and will be completed in July 2019. Chief Sharp will retire in February, 2020, after 20 years of service to the Oro Valley community. Under his leadership, a few of his major accomplishments consist of:  Oro Valley has consistently been named one of the safest cities in Arizona Developed Oro Valley's community policing strategy Committed to the underserved community (children and senior residents) The first city/town in Pima County to adopt a "hands free" ordinance FISCAL IMPACT: Costs are still to be determined but will be covered by anti-racketeering funds. SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)19-29, approving the dedication of the new police substation and evidence facility located at 500 W. Magee Road to Oro Valley Chief of Police, Daniel G. Sharp. Attachments (R)19-29 Resolution Dedication  RESOLUTION NO. (R)19-29 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND ACCEPTING THE DEDICATION OF THE ORO VALLEY POLICE SUBSTATION AND EVIDENCE BUILDING LOCATED AT 500 W. MAGEE RD BY NAMING IT THE “DANIEL G. SHARP POLICE DEPARTMENT SUBSTATION AND EVIDEN CE FACILITY” FOR CHIEF DANIEL SHARP’S 20 YEARS OF DEVOTED SERVICE TO THE TOWN OF ORO VALLEY AND ITS RESIDENTS; AND DIRECTING THE TOWN MANAGER, TOWN CLERK AND TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, Chief of Police, Daniel G. Sharp has dedicated 20 years of service to the Oro Valley community; and WHEREAS, the new evidence facility is currently being remodel and will be completed in July of 2019; and WHEREAS, the Town desires to dedicate the police substation and evidence building, located at 500 W. Magee Rd, by naming it the “Daniel G. Sharp Police Department Substation and Evidence Facility”. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The Mayor and Town Council hereby authorize and accept the dedication of the police substation and evidence building located at 500 W. Magee Rd., by naming it the “Daniel G. Sharp Police Department Substation and Evid ence Facility” in honor of Chief Daniel Sharp’s 20 years of devoted service to the Town of Oro Valley and its residents. SECTION 2. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 19th day of June, 2019. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director