HomeMy WebLinkAboutPackets - Council Packets (1120)Council Meeting
Regular Session & Study Session
June 5, 2019
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Town Council Meeting Announcements
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Upcoming Meetings
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Presented by:
Mary Carter
Director of Partnerships and Development
Oro Valley Council
June 5, 2019
Why am I here today?
To share Pima Association of Governments’ timeline and role in working with your organization to help others understand why they should be counted in the 2020 Census.
To share simple steps on how you can engage with your stakeholders or constituents.
To share why promoting self-response in the 2020 Census is key to ensuring that we get our equitable allocation, or fair share, of millions of federal dollars among other census-related
benefits.
To see how your efforts will tie into PAG’s Regional Awareness Campaign.
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DECEMBER 2017 - ONGOING
CENSUS 2020
A Regional Approach
Coalition Development | Fundraising
SPRING 2018 – SUMMER 2019
Coalition Member Education
SPRING – FALL 2019 | Awareness-building
Outreach Phase 1
FALL 2019 – WINTER 2020 | Motivation-building
Outreach Phase 2
SPRING 2020 – SUMMER 2020 | Call to action
Outreach Phase 3
Education Phase – Building community support and trust.
Outreach Phases – Placement of marketing materials and scheduled advertising.
2017
2018
2019
2020
Preparations for the 2020 Census include intense technical preparation work that is completed by PAG and the U.S. Census Bureau long before Census Day, on April 1, 2020.
As we ramp up for the outreach phase for the 2020 Census, PAG is working to develop a regional Census Coalition to encourage community stakeholders to help us by communicating the importance
of a complete and accurate count to your employees, stakeholders, clients or constituents. This period also includes fundraising efforts to support PAG’s regional awareness campaign
for the 2020 Census.
Besides reaching out to community partners, PAS is working with its member jurisdictions. We are offering support to Pima County and local communities, as needed, as they ramp up their
respective 2020 census efforts. We will support them in their technical or communication needs as they mobilize to engage with their respective communities and employees.
As we build our coalition, we are asking community organizations like yours to mobilize in the coming months to reach out to your own stakeholders, clients and employees to build trust
and excitement regarding the importance of census participation.
We are striving for regionwide education to ensure everyone is counted. Let me now share opportunities on how you can help us achieve a successful 2020 Census count.
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What’s at stake for Arizonans?
Why does the census matter so much?
It’s the law, mandated by the Article 1, Section 2, of the U.S. Constitution.
A primary reason for the census count is so that our state receives equitable representation in the U.S. House of Representatives to ensure we have a strong voice for Arizona. With an
accurate count, Arizona could be up for an additional congressional seat.
Financially, an accurate count benefits our region so that we are able to receive federal funds to support state and local programs. For every person not counted, our state loses approximately
$20,000 per decade (based on about $2,000 per person per year that the state receives based on population count.) Or, if 100 people are not counted, that adds up to a loss of $2 million
per decade. As you can see, the math for every person not counted adds up quickly. Who could use an extra $2 million in your coffers?
For business expansion and job growth in our state and region, decision makers need access to quality census data that can lead to improved decision-making. Data helps to attract more
resources to our region.
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Opportunity will be
where we create it
Leveraging trusted relationships
Engagement with stakeholder groups
PAG’s Census Coalition Network
Your circles
What can be done to make the 2020 Census successful?
For hard-to-count populations (HTC), leverage trusted relationships with your constituents and make a difference by helping them know the value of participating in the census
Engage with your stakeholder groups to further expand awareness of the importance of the count. Ask your circle of influence to pledge to act and respond to the census.
“Everyone can count to five.” Please share the census message with at least five people or audiences connected to you. Everyone can tell a neighbor, their hairdresser, the car mechanic,
the person at the grocery store, the waitress at the restaurant, social activities – or share the message through your social media accounts
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Your community needs your help!
2020 Census available to collect responses
Field operations conclude
Having focused100-day plan is key
LATE JULY 2020
April 2020
Early non-response follow-up efforts begin
May 2020
Non-response follow-up universe created
MARCH 23, 2020
Following the education phase, PAG will move into an outreach phase that will include a formal marketing campaign.
The dates shown represent the most critical phase of the outreach to encourage people to submit their census forms and then to target messages to non-responders after April 1, 2020,
that there is still time for them to submit the census form.
This will be a key timeframe when you can continue to engage with your constituents by delivering the 2020 Census message of “Count me in” and help lead our region to a more accurate
census count.
It’s great that the Town of Oro Valley is mobilizing to reach out to its community stakeholders and hard-to-count audiences. We appreciate your local efforts since touching the most
people with the census message will be through a combination of local word of mouth efforts as well as paid efforts as part of the regionally funded advertising campaign.
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2020 Census Regional Awareness Campaign
Current and ongoing outreach
Support the census pledge
GoFundMe campaign
Census 20 activities fact sheet
Census materials toolkit – Late Spring
Downloadable fliers, social media content, email and newsletter content, fact sheets, testimonials
Primary paid advertising campaign – early 2020 to June 2020
Multimedia, innovative, data-driven geo-targeting
English/Spanish translations
www.PAGregion.com/census
Pima Association of Governments is charged with managing a regional awareness campaign. We have set up a website where our jurisdiction partners can find helpful information with their
engagement efforts.
The 2020 Census Toolkit should be populated with content by mid to late June – Initial materials will be available to our partners for download and sharing. Additional materials will
be added throughout the rest of the year.
Paid advertising placements will occur primarily between early 2020 and June 2020 (100 days) – dependent on our final budget (currently about $170,000 but our goal is $250,000+)
Paid placements will be focused on reaching the hard-to-count audiences (Hispanics/Native Americans, low income, 0-4, 18-24, students/renters)
Messages will be delivered through social media channels as well as through traditional media channels as the budget allows (Facebook, Twitter, YouTube, TV, radio, billboard, newsletters,
banners, etc.)
Content will be customized for hard-to-count, or underserved, audiences.
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REQUEST TO VACATE EXISTING, UNUSED TOWN RIGHT-OF-WAY
June 5, 2019
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ROW to be Abandoned
Request Location
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Disposition of abandoned ROW
Request Details
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Request Details (cont.)
Anyone may request a portion of Town ROW to be abandoned
This is regulated by Town Code, Section 7-7 and allowed by State law statute: ARS § 28-7202 and ARS § 28-7205
State Law requires that abandoned ROW in this configuration be equally divided between adjacent private landowners
Can only be granted by the Town Council through a public hearing process
The decision to grant the request for vacating shall be solely at the discretion of the Town Council
Process
All necessary clearances by public utilities have been met
All required public notification of this hearing has been posted
No comments have been received
The Town Engineer concurs with the applicants' request and does not see any present or future benefit of this ROW to the public
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Questions?
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FY 2019/20
Final Budget Adoption
June 5, 2019
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FY 2019/20 Budget Timeline
MARCH 1
Department budget requests due to Finance
JANUARY
One-on-one meetings with Councilmembers to outline budget priorities
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FY 19/20 Final Budget
Tentative Budget adopted May 15, 2019
Maximum spending limit set at $111,019,716
2nd public hearing on Final Budget approval
Approval of 10-Year Capital Improvement Program (CIP)
Adoption of FY 2019/20 General Pay Plan with updated ranges
Council has authority to amend budget throughout the fiscal year
At the last Council meeting on May 16th, Council adopted the tentative budget setting the maximum spending limit for FY 2018/19 at $142.9 million.
No other changes have been proposed for final budget adoption this evening. Late last week, we did receive notice from the League of Cities that with the adoption of the State budget,
cities and towns will be expecting to receive their allocation of additional HURF state shared revenues called for in statute plus an additional amount of revenue approved this year
to be allocated among the cities from a fee that will be charged on vehicle license renewals to offset sweep of HURF funds to DPS operations. Between these two sources, we estimate
to receive about $175K more in the HURF fund for the coming year. And while we won’t be amending the budget, these add’l funds will provide us with some cushion in the fund that may
allow us to slightly reduce our GF subsidy, assuming all other revenues come in as planned.
A few adjustments were also made in the outer years of the CIP document, which is standard, as we prepare our 5-year forecast and need to make adjustments to align with expected funding.
The Council may propose changes to the budget this evening or you also have the authority to amend the budget throughout the fiscal year.
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Changes from Tentative Budget
General Fund reallocation for 3 new police officers and 1 sergeant - $444,000
Forego transfer of $250,000 in sales tax rebate savings to Capital Fund
Eliminate Town Attorney position - $115,000
Various other line item reductions - $79,000
Use of available Capital Fund reserves for 4 new police Tahoes
At the last Council meeting on May 16th, Council adopted the tentative budget setting the maximum spending limit for FY 2018/19 at $142.9 million.
No other changes have been proposed for final budget adoption this evening. Late last week, we did receive notice from the League of Cities that with the adoption of the State budget,
cities and towns will be expecting to receive their allocation of additional HURF state shared revenues called for in statute plus an additional amount of revenue approved this year
to be allocated among the cities from a fee that will be charged on vehicle license renewals to offset sweep of HURF funds to DPS operations. Between these two sources, we estimate
to receive about $175K more in the HURF fund for the coming year. And while we won’t be amending the budget, these add’l funds will provide us with some cushion in the fund that may
allow us to slightly reduce our GF subsidy, assuming all other revenues come in as planned.
A few adjustments were also made in the outer years of the CIP document, which is standard, as we prepare our 5-year forecast and need to make adjustments to align with expected funding.
The Council may propose changes to the budget this evening or you also have the authority to amend the budget throughout the fiscal year.
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FY 19/20 CIP Budget = $32,926,039
Capital Improvement Program (CIP)
Includes funding for:
Streets/Roads $15,115,000
Water System $7,636,539
Parks & Recreation $4,690,000 *
Stormwater System $2,442,000
Vehicle Replacements $1,109,100
Public Safety $961,000
Other Public Facilities $761,400
Technology $211,000
* Includes $3 million Community Center/golf courses bond funding capacity
Also submitted for your approval this evening is the 10-Year Capital Improvement Plan. The 10-Year CIP totals nearly $135M, while the FY 2018/19 CIP budget totals $33.2M and includes
funding for a wide variety of public facility improvements and infrastructure.
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Questions?
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