HomeMy WebLinkAboutPackets - Council Packets (1130) AGENDA
ORO VALLEY TOWN COUNCIL
BUDGET STUDY SESSION
MAY 17, 2004
ORO VALLEY COUNCIL CHAMBERS
11,000 N. LA CANADA DRIVE
CALL TO ORDER AT OR AFTER 4:30 P.M.
1. REVIEW OF MAY 10, 2004 BUDGET SESSION FOLLOW-UP
MEMORANDUMS
2. REVIEW OF MAY 12, 2004 BUDGET SESSION FOLLOW-UP
MEMORANDUMS
3. REVIEW OF POLICE, LEGAL AND MAGISTRATE COURT
A. Police Department Page 394
B. Discussion of "Meet & Confer" Memo (Distributed 5-10-04)
C. Seizures and Forfeitures State Funds Page 473
D. Seizures and Forfeitures Justice Funds Page 479
E. Legal Department Page 485
F. Magistrate Court Page 496
ADJOURNMENT
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA).
If any person with a disability needs any type of accommodation, please notify
the Oro Valley Town Clerk, at 229-4700
POSTED: 05/14/04
4:30 p.m.
lh
MHOR
TO: Mayor and Council
FROM: Chuck Sweet, Town Manager
David Andrews, Finance Director
Joseph Meyer, Management and Budget Analyst
DATE: May 14, 2004
SUBJ: Follow-up Issues from May 12 Budget Review Session
Staff is currently researching the questions presented at the May, 12 Budget
Review Session for Public Works and related Departments/Funds. At the May 17
Study Session, Staff will present a memorandum which will detail the status of
questions posed at the May 12 Session.
G:\Danielle\Memos\Issue-Response 5-10-04.doc 1
MEMORANDUM
TO: MAYOR AND TOWN COUNCIL MEMBERS
FROM: CHUCK SWEET, TOWN MANAGER
DATE: May 14th, 2004
SUBJ: Candidate Budget Questions — May 10th Budget Session
The followingisresponse to the list of questions received from Oro Valley
my .
Candidates relating to the May 10thBudget Study Session:
1) Issue: Onp age 208, I am interested in seeing the native plant life saved
and replanted. What is the current status and future plan of this program?
Response: The Save-a-Plant Program was initiated over five years ago to
allow citizens to harvest plants that are not already protected by the
Town's Native Plant Salvage Code. This has been a successful program
that salvages plants for common areas within developments and for Town-
owned sites. To keep this program going, the budget request will be used
to train citizens in plant salvage and to have someone organize the
salvages.
2) Issue: On page 212, can we organize a small department to do all Oro
Valley department printing and binding jobs from one room?
Response: The recommended position of Community Relations Director
will include responsibility for coordination of printed materials intended for
distribution to the public. Most of the internal printing is already done on
centralized print machines, and only larger jobs sent for bid to local
printers. proposed The combined quarterly program and activities guide
will also eliminate or reduce some of the larger print jobs currently
undertaken by individual departments.
3) Issue: Onp g a e 212, is the budget big enough for the General Plan and if
not from which area can we transfer funds?
Response: Based on our proposed program and our best estimates at
this time thep roposed budget is sufficient for the Planning and Zoning
portion of the General Plan update. Related election and public relations
costs are covered in those departmental budgets.
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4) Issue: On page 233, what space are we renting at the school for
$27,000?
Response: $17,000 is allocated for Amphi School Facilities. The
facilities to be used will be located at Wilson K-8, Painted Sky Elementary,
and Copper Creek Elementary. The spaces to be used include
cafeteria/multi purpose rooms, classrooms, and field/playground spaces
outside. The $27,000 listed is for the 1,370 square feet of space leased at
11133 N. La Canada Drive, Suite B101.
5) Issue: On page 222, please give more information on the cost of
$126,500 on outside professional services. Who are the vendors and how
much is planned?
Response: The vendors to be used are not yet known due to Outside
Professional Services going out to bid for the fiscal year 2004-2005. The
onlyexceptionAquatic is A uatic Environmental Systems for the Ozone
Maintenance of the Pool. This vendor is the only contractor who has the
capability to provide ozone service. The budget for each item within
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Outside Professional Services can be found on page 230 of the Town
Manager's Recommended Budget.
6) Issue: On page 229, if we do not use the money from Honey Bee Park,
can it be placed in a reserve fund in the future?
Response: Although the exact date is not known, it is anticipated that
Honey Bee Park will be deeded to the Town during the 2004-2005 Fiscal
Year.
7) Issue: On page 230, who is the contractor doing the landscaping for
$98,000?
Response: AAA Landscaping is currently responsible for the contracted
landscaping services. The landscaping services contract will go out to bid
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on
again May17, 2004. The new contract will be for one year, and will be
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renewable for two additional one year terms if desired by the Town.
8) Issue: Who will review the final Library plans? I would like to look at this
prior to it being advertised for bids.
Response: The Project Architect and his consulting team are responsible
for completeness and accuracy of the plans. Once assembled, the plans
will be reviewed by the Friends, Managing Librarian and Community
Development Director for consistency with the intended objectives of the
project. The Building Safety Division will review the plans to ensure
compliance with all building and safety code requirements. The Fire
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Marshal will review the plans for compliance with the fire codes. The
Town Engineer and his staff will review the parking and site plans in
accordance with Town Standards. In addition, the Town Council will
review and approve the final plans before they are advertised for the bid.
Anyone is welcome to review the plans prior to the bid.
9) Issue: Where do the book sale dollars and gifts show up in the Library
budget?
Response: A response is currently being researched and an answer will
be forthcoming in the next week.
10) Issue: Does the Town have a printed fire code for public display? If so,
who wrote it and did both Fire Departments put it together?
Response: The Town Clerk's office has three copies of all the codes
adopted by the Town of Oro Valley and their amendments. There are also
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copies of the codes at the Oro Valley Library. The International Fire Code
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was published by the International Code Council. The production of the
International Fire Code began in 1997 with the development of a first draft
by a development committee consisting of representatives of Building
Officials and Code Administrators International, Inc. (BOCA), International
Conference of Building Officials (ICBG), and Southern Building Code
Congress International, Inc. (SBCCI). The committee drafted a
comprehensive set of fire safety regulations that was consistent with
existing model fire codes at the time. Those codes were the then—current
editions of the BOCA National Fire Prevention Code, the Uniform Fire
Code and the Standard Fire Prevention Code. The 2000 edition of the
International Fire Code was developed by utilizing the formal ICC Code
Development Process for two successive annual code change cycles.
During each cycle, public hearings were held to consider proposed
changes in conjunction with hearings on proposed changes to other
International Codes in accordance with the ICC Code Development
Procedures. The amendments to the Fire Code were developed jointly by
the Fire Services providers (Fire Departments and Fire Districts) within the
Greater Tucson Region.
11) Issue: I do not believe we need two Fire Marshals at this time. Review
this item and justify the need.
Response: Currently the Fire Marshal duties are performed by the
Golder Ranch Fire Marshal and a fire inspector. These two dedicate
approximately 85% of their time performing the Fire Marshal duties for Oro
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Valley. The Oro Valley Town Council requested that the Fire Marshal position be added to Town Staffin order for the Town to have governance
over fire code issues, to decrease plan review times and have supervisory
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control over the Fire Marshal. For example, the Building Safety Division
has established plan review timelines and has been very successful in
meeting those timelines with the exception of the Fire Code plan reviews
performed by the Fire Marshal.
12) Issue: On Page 271, please give a clearer explanation of the $54,800 for
maintenance.
Response: Please see page 275 of the Town Manager's Recommended
Budget in the left hand column under 619.00 Equipment Repair and
Maintenance.
A
Chuck Sw-et, Town Manager
CC: All Oro Valley Candidates
All Department Heads
Bob Kovitz, PIO
Joseph Meyer, Management and Budget Analyst
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2
MORN1DUM
TO: Mayor and Council
FROM: Chuck Sweet, Town Manager
David Andrews, Finance Director
Joseph Meyer, Management and Budget Analyst
DATE: May 14, 2004
SUBJ. Follow-up
• Issues from May 10 Budget Review Session
A number of issues
were raised duringthe Mayor and Council's Budget Review
Session on May 10. This memorandum serves as staff follow-up to these issues.
1) Issue: May 24 Budget Review Session Date Change.
Response:
The meetinghas been rescheduled and added to the May
26 meeting's agenda.
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2)
Issue: Status Report of Changes to the Town Manager's
Recommended Budget.
have increased by
General Fund
Response: Overall, Expenditures
$16,547. (Please see Exhibit "A")
3)
Issue: Microfiche Plans -- Planning and Zoning Division.
Response:
The Planningand Zoning Administrator will research the
possibilityusing
of CD in lieu of microfiche for development plan
retention. However, the State does not yet recognize digital systems for
record retention tion and until it does, the Planning and Zoning Division is
required to use microfiche.
4) Issue. Compile ile
• list of Printingand Binding Budgets for all departments.
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Response: Please refer to Exhibit "B," which shows the Town's Entire
Budget and
BindingBud et totaling $112,620. Please note these line
items include forms and stationary used throughout the year.
5) Issue: Outside Professional Services for General Plan ($26K)
Response:
The followingis an itemization of the $26,000 figure:
Publication and Distribution $6,000
Facilitator $20,000
Total $26,000
G:\Danielle\Memos\Issue-Response 5-10-04.doc 1
6) Issue: Transfer of Honey Bee Park Operations to the Town.
Response: The amount of $10,000 has been added to the Parks and
Recreation budget to cover costs associated with this transfer from Pima
County.
7) Issue: Flagpole and Flag for James D. Kriegh Park.
Response: Civic Organizations (i.e. Eagle Scouts, Oro Valley
Republican Womens' Club, etc.) frequently request projects from staff
and one such
J ro'ect was the raising of the flagpole in Riverfront Park.
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Staff is confident another request from a similar organization may be
used to raise a flagpole at James D. Kriegh Park.
8) Issue: Parks and Recreation Special Events Budget Breakdown.
Response: The $21,080 figure does correctly account for all Parks and
Recreation costs for special events. No amount changes are necessary.
The breakdown is as follows:
Materials Labor
Spring Arts and Music Festival $1,390 $2,240
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Sunday Afternoon Concerts in the Park 300 800
Fourth of July Celebration 2,830 2,600
Cactus Classic 3,590 ---
Holiday Lighting Li hting 1,000 200
Fall Jazz Festival 3,890 2,240
Total $13,000 $8,080
Grand Total $21,080
9) Issue: Study Session to Review Parks and Recreation Activities.
Response: Although a breakdown is not available at this time, Parks
and Recreation does have the data to produce the requested
information. It is the recommendation of Parks and Recreation that a
monthly report be generated which details revenues and expenditures
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related to rental facilities, programs, contracted employees, and
attendance records beginning next fiscal year. The reports would be
presented at the second Council Meeting of the month to cover the
period of the preceding month. Additionally, a study session between
Parks and Recreation and the Town Council will be scheduled in the
future when deemed appropriate by Council. Please see Exhibit "C" as
an example of a standard contract between the Town and Contract
Employees.to ees. Please see Exhibit "D" for Facility Usages Fees.
G:\Danielle\Memos\Issue-Response 5-1 0-04.doc 2
10) Issue: Parks and Recreation Budget for Travel and Training.
Response: The travel and training budget request was increased by
$295, to reflect the adoption of the Bicycle, Pedestrian, and Trails
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Coordinator Position into Parks and Recreation's Budget.
Issue: LibraryServices Divison—Departmental Review and Outlook
11)
regarding Burns, Wald-Hopkins Architects discussion.
Response: The followingis the revised wording for the Library Services
Divisions' departmental Review and Outlook:
"An architectural firm will be hired for services for the oversight of the
biddingand construction phase of the library. Bidding and construction
$5,500 for
fees are broken down $22,380 for the architecture fees,
by
the interior designer fees, and $2,000 for reimbursable. These services
and funds are not necessary unless the construction project is funded
this new fiscal year."
12) Issue: Online Building Permit System.
Response: Attached please find Exhibit "E".
13) Issue: Digital Camera Inventory.
Response: Attached please find Exhibit "F".
14) Issue: Building Safety Revenues and Costs.
Response: The revenues and expenses associated with the Building
Safety Division as of April 30, 2004 are as follows:
Revenues:
Commercial Building Permits-- $493,324
Residential Building Permits-- 1,448,327
Total Revenues: $1,941 ,651
Expenditures:
Building Safety Division $873,748
Difference: $1,067,903
15) Issue: Job descriptions for Fire Marshal and Fire Inspector
Response: Please refer to Exhibits "G" and "H".
G:\Danielle\Memos\Issue-Response 5-1 0-04.doc 3
�` Jose Meyer
anagement and Budget Analyst
U/144'1:I 6'11/'"'
David Andrews
Finance Director
// 41
'ffhuck Sweet
Town Manager
CC: All Department Heads
All Oro Valley Candidates
Bryant Nodine, Planning and Zoning Administrator
Ainsley Reeder, Parks and Recreation Administrator
Terry Vosler, Building and Safety Administrator
Mary Hartz-Musgrave, Managing Librarian
Bob Kovitz, Public Information Officer
G:\Danielle\Memos\Issue-Response 5-10-04.doc 4
TOWN OF ORO VALLEY
FY 04-05 BUDGET
Council Line Item Changes
Department/
Division Line Item Manager's Council's Increase/(Decrease)
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General Fund: 44,688 - (44,688)
Town Council Office Specialist - 44,688 44,688
Town Manager Office Specialist - (160,000)
Mid-Decade Census 160,000
Town Council - 160,000 160,000
Community Development Admin Mid-Decade Census 133'200 - (133,200)
Town Council GOVAC - 133,200 133,200
Community Development Admin GOVAC 15,900 20,605 4,705
Town Council Travel and Training
Town Council Memberships2,800
and Subscriptions 19,903 22,703
- 1,400 1,400
Town Council Non-Capitalized Equipment1,067 (2,133)
Non-Capitalized Equipment 3,200
Town Manager 5,040 4,440 (600)
Travel and Training
Town Manager
Town Manager 275 1,000
Memberships and Subscriptions 2,275
Town Clerk Travel and Training 500 3,550 50
Finance (675)
Travel and Training 5,800 5,125
13,820 - (13,820)
General Administration Printing and Binding 13,820
2,000 15,820
10,000 10,000
Library Printing and Binding Honeybee Park Costs
Parks and Recreation
$ 406,326 $ 422,873 $ 16,547
GENERAL FUND TOTAL
Exhibit A
Town of Oro Valley
Printing & Binding
FY 2004/05 Budget
Town
Council $ 200
er
Mana $ 400
Town g
Human Resources $ 500
Economic Development
New Marketing Materials $
17,500
Finance
Budget Document
$ 1,300750
CIP Document 800
Financial Statements 450
CAFR Program Fees 400
Misc. Documents
$ 3,700
General Administration 13 820
Newsletter $ '
CommunityDevelopment Administration $ 1,500
Planning &Zoning $ 14,100
Parks & Recreation
Bicycle, Pedestrian, Trails Materials $
4,000
LibraryServices $ 2,000
Building Safety $ 2,500
Public Works-Highway Fund $ 8,000
Transit Services $ 2,800
Stormwater Utility $ 5,000
Police
Public Information Brochures $ 3,000
Citations 2,000
Property
& Evidence 1,000
600
Abandoned Vehicle Tags 1 6000
Letterhead & Envelopes
Vehicle Graphics 3,500
P
R&P Quick Reference Book 50000
Misc. Printing5
$ 12,100
Exhibit B
Town of Oro Valley
Printing & Binding
FY 2004/05 Budget
Legal $ 1,500
Magistrate Court
Court Forms $ 3,000
Water Utility
BillingStatements & Envelopes $ 12,000
Stationery 100
Business Cards 400
Backflow Forms 1,500
Special Notices (EPA) 2,000
Miscellaneous Forms 800
Reproduction of Water Plans 800Consumer Confidence Report 2,400
$ 20,000
Total Printing & Binding $ 112,620
INDEPENDENT INSTRUCTOR AGREEMENT
SPECIAL INTERESTS PROGRAM
THIS AGREEMENT entered into this of , 200_ by and between the
behalf of it Parks & Recreation
Town of Oro Valley on Department, hereinafter called the
Town, and hereinafter called Instructor.
WITNESETH
WHEREAS, the
Town desires to conduct classes to improve the
quality of life for the town residents and,
WHEREAS, the Town requires the services of an independent, qualified Instructor to
conduct said programs and,
WHEREAS, Instructor is deemed qualified to perform in this capacity.
NOW, THEREFORE, THE PARTIES HERETO AGREE TO AS FOLLOWS:
I. TERM
This agreement shall be effective from . Classes will be scheduled at
such times andp laces as mutually agreeable to both parties. Classes shall be continuous in nature
with new classes starting every two weeks.
II. PAYMENT
Instructor shall receive 80% of revenues generated through class registration. Student
minimum shall be five and maximum shall be fifteen. Instructor will receive Full payment within
w weeks of satisfactorycompletion of the program / session. Requests by Instructor for
two p
payment must be made on the " Payment Request Form".
1
Exhibit C
III. NON - DISCRIMINATION
The partiesagreement to this a eement shall not discriminate against any individual I any way due
to race, color, g sex, age, ca
religion, handicap, or national origin. The parties agree to be bound by
P
applicable state and federal rules governing Equal Employment Opportunity and Non -
Discrimination.
IV. TERMINATION
If, judgment in the of the Town, the Instructor does not perform in accordance with the
conditions og
f this Agreement, or if the Instructor is in default of any provisions of this
Agreement, the Town shall give Instructor written notice specifying the nature of the
non-
performance
or default. If Instructor fails to diligently pursue such remedy to correct the
infractions, the Town may terminate this Agreement.
anyfeespaid byParticipants to the Participant. No final payment(s)
Town will refund P
shall be made to the instructor until the Town collects all fees owed.
V. NON - ASSIGNMENT
Instructor shall not, at any time, assign any rights or privileges, which accrue under this
Agreement,
nor shall Instructor sublet the facility, grant any license or concessions in connection
with the facility, without the prior written consent of the Town.
VI. RESPONSIBILITY OF PARTIES
The parties herein intend that an independent Instructor relationship will be created by
this contract. The Town is interested in the results achieved by the Instructor only, and the
p
conduct, control,
and completion of the work as set forth in Exhibit A will lie solely with
Instructor.
Town mayadvertise programs through its normal publicity procedures and process
The P �"
all registration for the programs. Instructors may also publicize at their own expense or effort.
2
VII. INDEMNIFICATION
Instructory shall indemnify, defend, and hold harmless the Town, its officers, departments,
is from and against and all suits, actions, legal or administrative
employees, and agen g any
proceedings, claims, demands, or damages of any kind or nature arising out of this Agreement
which are attributed to any
act or omission of the Instructor, its agents, employees, or anyone
acting under Instructor's direction, control, or on Instructor's behalf in connection with or
incident to this Agreement.
VIII. INDEPENDENT CONTRACTOR STATUS
The status of Instructor shall be that of an independent contractor. Instructor shall not be
considered an employee of the Town of Oro Valley. Instructor shall not be entitled to receive any
fringe benefits associatedg employment with regular em to ent and will not be subject to the provisions of
the Town Merit System. Instructor shall be responsible for payment of all federal, state and local
taxes associated with compensation received pursuant to this Agreement. Instructor shall be
velo and o eration. The Town in no way controls, directs or
responsible for program de pment p
has any
responsibilityfor the actions of the Instructor herein. Instructor shall supply her own
employees, maintain her own insurance, workman compensation insurance, and handle all of her
internal accounting.
IX. NOTICES
Any notice required pursuant to this Agreement shall be in writing and shall be served by
q
certified mail upon the other party. When served by certified mail service shall be conclusively
deemedposting made five daysafter fter ostin thereof in the united States mail, postage prepared,
addressed to the party
to whom such notice is to be given as hereinafter provided.
A.
Notice to Instructor shall be in duplicate, addressed and mailed as follows:
(Instructor name and address)
B. Notice to the Town shall be in duplicate, addressed, and mailed as follows:
(Recreation Administrator)
680 W. Calle Concordia
Oro Valley, AZ 85737
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X. ENTIRE AGREEMENT
This Agreement contains the entire contract between the parties and it may not be
modified, amended, altered or extended except through a written amendment signed by the
parties.
XI. COMPLIANCE WITH LAWS
Instructor shall complywith all federal, state, and local laws, rules, regulations, standards
and executive orders, without limitation to those designed within this Agreement. The laws and
of the State of Arizona shall govern the rights of the parties, the performance of this
regulations
Agreement dispute and anydis ute thereunder. Any action relating to this Agreement and any dispute
thereunder shall be brought in an Arizona Court. If any provision of this Agreement is held
invalid or unenforceable, the provisions remainingrovisions shall continue valid and enforceable to the
full extent permittedbylaw. Anychanges in the governing laws,.rules, and regulations during
the term of this Agreement shall apply but do not require an amendment.
XII. NONWAIVER
The failure of either partyto insist in any one or more instances upon the full and
complete
performance of anyof the terms and provisions of this Agreement to be performed on
the part of the
other, or to take anyaction permitted as a result thereof, shall not be construed as a
waiver or relinquishment uishment of the right to insist upon full and complete performance of the same,
or any other covenant or condition, either in the past or in the future. The acceptance by either
party of sums less
than maybe due and owing to it any time shall not be construed as an accord
and satisfaction.
XIII. AMERICANS WITH DISABILITIES ACT
Instructor s comply with com 1 all applicable provisions of the Americans with Disabilities
pp
Act (Public Law 101-336, and all applicable Federal Regulations under
42 USC 12101-12213)
the Act including 28 CFR Parts 35 & 36.
4
XIV. INSTRUCTOR'S RESPONSIBILITY
(example is for dog obedience classes)
A. To check each dog appearing for class to verify the dog is wearing a current
license tag. All dogs are required by state, county and local law to be licensed.
Oro Valley Animal Control Code § 1I132.
B. Each session each dog shall be checked to see that the required tag is affixed to
the collar and is worn at all times. Oro Valley Animal Control Code § #IIB3.
C.
Removal of Animal Waste. Instructor shall see that any solid waste deposited on
public property duringthe class sessions by dogs registered for the class shall be
p p y
immediately removed and disposed of in a sanitary manner by the owner or by the
Instructor. Oro Valley Animal Control Code § IIC1.
XV. TOWN'S RESPONSIBILITY
A. Provide public facility for dog obedience training classes
B. Register applicants
C. Collect fees
D. Pay instructor
XVI. INSURANCE
INSURANCE: Instructor shall provide her own Commercial General Liability Insurance
in an amount of$
1,000,000 . Instructor shall deposit, with the Clerk of the Town of
proof Valley, satisfactory of the existence of such policy. Insurance shall be kept in effect,
g
by the Instructor,
throe hout the term of this Agreement with no lapses in coverage. Policy shall
provision that such insurance is primary coverage and will not be cancelable by the
contain
insurer except for filing with the town Clerk thirty (30) days written notice of any proposed
The policyshall specifically refer to and cover the indemnity clause herein.
cancellation. p y
5
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed
as of the date first appearing above.
INSTRUCTOR APPROVAL
By
Date
APPROVED BY THE TOWN OF ORO VALLEY TOWN
MANAGER
By
Date
REVIEWED BY
Parks and Recreation Administrator
Date
6
•
RESOLUTION NO. (R)03-41
A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA,
AMENDING CHAPTER 16, SECTION 16-1-7, PARKS AND
RECREATION OF THE TOWN OF ORO VALLEY TOWN CODE, BY
ESTABLISHING PARKS AND RECREATION USAGE FEES FOR
RECREATION ACTIVITIES, ADMISSION TO EVENTS AND FACILITY
USAGE
WHEREAS, on October 16, 2002 the Town Council adopted Ordinance No. (0)
02-32granting rantin the Town Council authority to establish Parks and Recreation
Facility Usage Fees by resolution.
BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OR THE
TOWN OR ORO VALLEY: That certain document known as "Parks and
Recreation Facility Usage Fees" attached hereto as Exhibit A is hereby declared
to set the fees for the Town of Oro Valley Parks and Recreation facilities.
PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro
Valley, Arizona this 21st day of May , 2003.
Paul H. Loomis,Mayor
ATTEST:
Kat Cuvelier, Town Clerk
APPROVED AS TO FORM:
Town Lit y
Exhibit D
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r r
EXHIBIT A
PARKS AND RECREATION FACILITY USAGE FEES
Proposed
FACILITY Fees DESCRIPTION
Canada del Oro Riverfront Park
Outdoor Performance Amphitheater 25. 00 per day plus utilities & staff
Ramada 25.00 per day
Soccer Field w/lights 7.00 per hour
Soccer Field w/o lights (day use) 2.00 per hour
Softball Field w/lights 7.00 per hour
Softball Field w/o lights (day use) 2.00 per hour
Tennis Court w/lights 2.00 per hour
James D. Kriegh Park
Baseball Field w/lights 7.00 per hour
Baseball Field w/o lights (day use) 2.00 per hour
Sbftball Field w/lights 7.00 per hour
Softball Field w/o lights (day use) 2.00 per hour
Soccer Field w/lights 7.00 per hour
Soccer Field w/o lights (day use) ` 2.00 per hour
Racquetball Court w/lights 2.00 per hour
Ramada 25.00 per day
Oro Valley Municipal Swimming Pool
Lap Swim 2.00 Adult
1.00 senior 50+
Open Swim 2.00 Adult
1.00 senior 50+
1.00 youth ages 13 -- 17
.50 Children 12 and Under
Lane Rental for Swim Teams — 2.00 per hour
short course
Lane Rental for Swim Teams— 4.00 per hour
long course
C:\Docurncnts and Se tvtgs'tteedcr\Local Scttings\Tcmporary Internet FiIcs\OLK2I9\Exhibit A-Fees rc-draft.doc
EXHIBIT B
SUPPLEMENTAL INFORMATION
PARKS & RECREATION FACILITY USAGE FEES
PROPOSED VERSUS CURRENT FEE SCHEDULE
Proposed Current DESCRIPTION
FACILITY Fees Fees
Canada del Oro Riverfront Park
.
Outdoor Performance Amphitheater 25. 00 0 per day plus utilities & staff
Ramada 25.00 25.00 per day
Soccer Field m1/fights 7.00 6.00 per hour
Soccer Field w/o lights (day use) 2.00 0 per hour
Softball Field w/lights 7.00 6.00 per hour
Softball Field w/o lights (day use) _ 2.00 0 per hour
Tennis Court w/lights 2.00 2.00 per hour
James D. Krieg"' Park
Baseball Field w/lights 7.00 6.00 per hour
Baseball Field w/o lights (day use) 2.00 0 per hour
Softball Field w/lights 7.00 6.00 per hour
Softball Field w/o lights (day use) 2.00 0 per hour
Soccer Field w/lights 7.00 6.00 per hour
Soccer Field w/o lights (day use) 2.00 0 per hour
,
Racquetball Court w/lights 2.00 2.00 per hour
Ramada 25.00 25.00 per day
•Oro Valley Municipal Swimming Pool
Family Swim 0.00 . 1.00 maximum five family members
0.00 .25 additional per family member
Lap Swim 2.00 1.00 Adult
1.00 .50 senior 50+
Open Swim 2.00 1.00 Adult
1.00 .50 senior 50+
1.00 .50 youth ages 13 - ]7
.50 .25 Children 12 and Under
Lane Rental for Swim Teams- 2.00 2.00 per hour
short course _
Lane Rental for Swim Teams- 4.00 4.00 per hour
Long course
PROJECTED VERSUS CURRENT REVENUE
,
FACILITY TYPE Projected Current DESCRIPTION
Revenue Revenue
Outdoor Performance Amphitheater 250 0 10 performances
Ramada
10,350 10,350.00 414 rentals @ $25
Soccer Field w/lights
10,990 9,420.00 1,570 hours ($1,570 increase)
Soccer Field ghts (dayw/o li 1,800 0 900 hours ($1,800 increase)
use)
Softball Field w li hts 5,747 4,926 821 hours ($821 increase)
/ g _
Softball Field w/o lights (day1,800 0900 hour ($1,800 increase)
g use)
Baseball Field w/lights hts 4,718 4,044 674 hours ($674 increase)
_
Baseball Field w/o lights (day use)
2,400 0 1,200 hours ($2,400 increase)
Racquetball Court w/lights 100.00 100.00 50 hours @ $2
g
Tennis Court
w/lights 100.00 100.00 50 hours @ $2
Family Swim 0 139.00 139 families ($139 decrease)
�
0 5 20 extra ($5 decrease)
Lap Swim
5,516 2,758 2758 adults ($2,758 increase)
_
572 286 572 seniors ($286 increase)
Open Swim
12,444 6,222 6,222 adults ($6,222 increase)
2,186 1,093 2,186 seniors (1,093 increase)
784 392 784 teens ($392 increase)
2,719 1,359 5438 children ($1,349 increase)
Lane Rental for Swim Teams-
short
course & longcourse 52,000 52,000 By hour
Total
114,251 11111=11 $21,057 increase
v
RAMADA USAGE— October 2002 through March 2003
4t Qtr— 02 1St Qtr— 03 2n' Qtr— 03 3" Qtr - 03 Total
JDK Park 59 49 32 84 224
Riverfront 60 30 36 64 190
Park
't
Total 119 79 68 148 414
Revenue 2975.00 1,975.00 1,700.00 3,700.00 10,350.00
@$25
MEMORANDUM
TO: Chuck Sweet, Town Manager
FROM: Kevin Verville, Information Technology Administrator
DATE: May 14, 2004
SUBJ: On-Line Plan Review/Web-Permits Timelines
2004 Budget Hearingwith the Town Council, a request was made
During the May 10, g
for additional informationregarding re ardin the timelines for On-Line Plan Review and Web
Permits systems. Pursuant to that request, I have outlined the timelines of each system
below.
On-Line Plan Review System -Timeline
January 2004
• To wn Council approved funds for the On-Line Plan Review System
May 2004
• On-line Plan Review System is currently being tested on the hospital project
The Y
with inspections. expected It is that testing and additional programming will be
complete by the end of May.
June 2004
• A pilot program will begin in early June for selected partners, in order to further
test the system and finalize development.
July 2004
• We project that all testingand development will be completed by July 1, 2004.
The system will then be readyto go "Live" on the Web which will make the
On-
Line Plan Review System available to everyone.
Web Permits System —Timeline
In October 2003 it was estimated that the entire process; from initial planning to going
"live" with Web Permits, would take 12-18 months to complete upon approval to
proceed.
This estimation was based on the appropriate staffing resources being
available to complete the necessary tasks.
The processes involved with offering a web-based permitting system are time
consuming
and detail oriented. In order for the Web Permits System to be successful,
there are manyprocesses involved that must be completed — even before development
of the web pages and web site can begin.
cleanup, software upgrades, database migration, and report development is
Database c p,
estimated d to take 6-8 months alone. The remainder of the timeframe will be spent
the web site content (web pages), developing programs, and testing.
developing
Exhibit E
February 2004
• Design & build SQL server hardware
• Install and configure Microsoft SQL software
• Test SQL server
March 2004
• Introduce SQL server to Town network and initialize test databases
May 2004 — June 2004
• Check database integrity and correct discrepancies
• Import latest annexation data
• Upgrade workstations to latest version of Permits Plus
• Prepare Permits Plus databases for SQL Server migration
July 2004 — September 2004
• Migrate Permits databases to SQL Server
October 2004 — November 2004
• Start development of Reports and Forms for Web-Permits
December 2004
• Hire Webmaster/Programmer Position
• Continue development of Web-Permits Reports & Forms
• Start development of Web-Permits Web Site content
January 2005 — March 2005
• Continue Web Site content development
• Initiate Web-Permits testing/finalize development
April 2005
• Introduce Web Permits to the World
Town of Oro Valley
Digital Camera Inventory
Updated 05/12/04
Year Approx.
Department/Division Make Model Purchased Price
Building Safety Fuji FinePix 2650 2003 $ 200.00
Building Safety Fuji FinePix 2650 2004 $ 200.00
HR Epson Photo PC 3000 2000 $ 900.00
Library Cannon Powershot S410 2004 $ 550.00
Parks & Rec. Panasonic PV-DC3000 2001 $ 200.00
Planning & Zoning Fuji 2600 2002 $ 300.00
Planning & Zoning Fuji A310 2004 $ 350.00
Planning & Zoning Olympus C-3040 2001 $1,400.00
Police Cannon D60 2002 $1,500.00
Police Cannon D30 2003 $2,000.00
Police Sony MVC-FD81 2000 $ 500.00
Police (17 Not Inventoried) Various Various Unknown Unknown
Public Works Digitrex DSC-2001 2004 $ 125.00
Public Works Cool-Icam CIC-175 2002 $ 100.00
Public Works Cool-Icam CIC-175 2002 $ 100.00
Public Works Cool-Icam CIC-175 2002 $ 100.00
Public Works Cool-Icam CIC-175 2002 $ 100.00
Public Works Kodak DX4330 2003 $ 325.00
Public Works HP Photosmart 425 2003 $ 150.00
Public Works HP Photosmart 120 2002 $ 100.00
Public Works HP Photosmart 120 2002 $ 150.00
Public Works HP Photosmart 120 2003 $ 150.00
Public Works HP Photosmart 120 2003 $ 150.00
Public Works HP Photosmart 120 2003 $ 200.00
Town Manager Kodak DX3600 2001 $ 300.00
Water Sony DSC-P1 2001 $ 490.00
Water Sony MVCFD73 1999 $ 500.00
Water Sony Mavica CD 200 2001 $ 650.00
Water Sony FD85 2000 $ 500.00
Water Sony Mavica D100 2003 $ 300.00
Total: 46
Exhibit F
TOWN OF ORO VALLEY
JOB TITLE: FIRE MARSHAL
JOB CODE: 4154
JOB GRADE: 47
DEPARTMENT: COMMUNITY DEVELOPMENT /BUILDING CODES
FLSA: NON-EXEMPTED /FULL-TIME
CREATED: 3/2/01
REVISED:
DISTINGUISHING FEATURES OF WORK
An employee of this class is a highly skilled and advisory technical plan reviewer , interpreting and
enforcing Town building, fire and related codes, laws, ordinances and statutes to ensure compliance
for a variety of building plans, fire sprinkler calculations and designs, fire alarms systems and
designs submitted to Building Safety Division for a building permit.
An employee of this class will determine completeness, accuracy, and conformance of plans with
applicable fire codes, ordinances, and material standards. Responsible for conducting field
inspections on projects under construction and existing buildings for compliance with fire codes,
ordinances and laws. Directs, coordinates, and evaluates the operations of the fire prevention
activities within the Town and fire prevention programs. These programs include Fire Code
Management, fire and life safety maintenance inspections, construction inspections, plans review,
fire investigations, public education, and community services.
Requires a background in fire code enforcement, or related field,with at least two years of plan
review experience in a combination of residential, commercial and industrial plan checking, and
experience with enforcement and interpretation of the Uniform Fire Code.
An employee of this class works independently and is responsible for making decisions requiring
technical discretion and sound judgement to interpret the Codes. The employee is expected to
exercise considerable initiative and judgement in dealing with architects, engineers, contractors, and
theg eneral public, and handling routine or unusual problems. Work involves frequent public
contact, along with the hazards associated with construction sites.
Work assignments range from simple additions to technically complex commercial and industrial
construction. Work requires considerable exercise of initiative and independent judgement.
Individual will be responsible for guiding and assisting in the training of Building Safety Division
personnel, fire fighters & inspectors and the public in the use and application of fire codes adopted
by the Town. Work is performed under the general supervision of the Building Safety
Administrator.
Exhibit G
EXAMPLES OF WORK PERFORMED (Any one position may not include all of the duties
listed, nor do the listed examples included in all tasks which may be found or required to be
performed in this position.)
• Reviews all residential and commercial plans, and specifications for commercial construction
projects ensuring compliance with the Uniform Fire Code, International Fire Code, Uniform
Building Code, International Building Code, Town Ordinances and industry general and
specialized standard codes applicable to fire safety;
• Returnsp lans to applicant for correction that have been identified in a correction comment
letter.
• Performs fire code and building code inspections on buildings under construction.
• Performs fire code and building code inspections on existing buildings as required by the fire
code.
• Instructs Building Department personnel in fire code requirements and construction processes
along with standard methods of procedure.
• Meets with applicant when necessary to explain the Code and provide input on possible
proposed solutions.
• Resolves or assists in resolving operational, technical, and public relations problems; responds
to request for information; investigates hazardous situations or complaints from agencies and
citizens and initiates appropriate corrective actions.
• Consults with, architects, engineers, contractors, property owners and construction permit
applicants to assist them in resolving defects and deviations from applicable codes and
standards;
• Assists the Building Administrator with correspondence, research and meetings.
• Prepares reports and correspondence relating to fire code inspection activities, plan review
activities; maintains inspection and plan review records in the permitting computer system;
prepares materials for legal actions and provides testimony in court.
• Prepares routine, recurring and special reports for management.
• Performs other duties as assigned.
• REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of:
• Applicable Town fire, building and related codes, laws, statutes, ordinances and construction
industry standards.
• Through knowledge of materials, methods and procedures used in commercial construction,
modification and repair;
• Considerable knowledge of building construction activities and processes;
• Building Department permitting software programs;
• The stages of construction for optimal detection of defects or deviations from proposed
activities and applicable codes and standards;
• Ability to build and maintain working relationships with associate staff, other Town
departments, contractors, other agencies and the general public;
• Tolan� schedule and plan review project to accommodate the needs of, architects, engineers,
p
contractors and property owners, to ensure compliance with codes, standards and regulations
2
and to avoid costly delays in the construction or modification process within the time prescribed
for plan review;
• Principles and practices of Fire Department Administration;
• Principles and practices of fire prevention, suppression, and investigation;
• Principles and practices of employee supervision, training and evaluation
• Budgeting practices and techniques
• Fire prevention inspection methods and techniques
• Storage, use, and handling of hazardous materials and the Federal and State laws that regulate
them
• Evidentiary laws and practices
• Fire protection systems
• Automated data entry and retrieval systems
• Skill in:
• Interpreting and applying Town fire codes, building codes, laws, statutes, ordinances and
construction industry standards;
• Performing inspections on stages of construction for optimal detection of defects or deviations
from proposed activities and applicable codes and standards;
• Reviewing and analyzing construction plans, specifications and associated technical data
compliance with appropriated codes and standards;
• Developing effective fire prevention programs.
• Plan, assign, coordinate and manage the functions and activities of fire prevention programs.
• Supervise, train, and develop employees effectively.
• Preparation and administration of a budget.
• Conducting accurate, thorough fire scene investigations; preparing administrative and technical
reports.
• Evaluating technical reports and generation of effective alternate fire protection measures.
• Dealing effectively with hostile and irate people.
• Investigating and resolving complex or sensitive citizen issues.
• Communicating effectively verbally and in writing.
• Establishing and maintaining effective working relationships with Town staff and the general
public.
• Detecting and documenting defects and deviations from permitting of construction activities and
applicable codes and standards;
• Communicating technical and procedural requirements to inspectors, architects, engineers,
contractors and property owners effectively;
• Specifying appropriate corrective actions to remedy discrepancies and in resolving operational,
technical and public relation problems;
• Conflict resolution/problem solving;
• Preparation of routine, recurring and special reports for management;
• Computer skills for data entry, word processing, spread sheet development.
3
• DESIRABLE EXPERIENCE AND TRAINING
• Five ears experience in fire code enforcement, or related field, with at least two years of plan
Y
review experience, and experience with enforcement and interpretation of the International Fire
Code, as published by the International Code Council and the Uniform Fire Code, as published
by the International Conference of Building Officials; high school education or equivalent,
supplemented by college courses in fire prevention methods and techniques, and cause and
origin investigation methods. Associate, bachelor of science, or bachelor of arts degree in fire
science, p ublic administration, or a related field is preferred; or any equivalent combination of
experience and additional education which provides the knowledge, skills, and abilities to
perform this work.
SPECIAL REQUIREMENTS:
• IFCI Fire Code Certification within one year of hire
• ICBO or NFPA Fire Inspector Certification at the time of appointment
• Certification as Plans Examiner by a nationally recognized organization within 1 year of
appointment.
• National Fire Academy Investigation Certification, Hazardous Materials Certification,
International Fire Marshal's Association, Fire Prevention Specialist I & II Certification, Fire
Fighter I & II or equivalent Licenses and Certificates desirable.
• Valid Arizona driver's license required at time of appointment.
This job description is intended to indicate the basic nature of the position(s) allocated to this class
and examples of typical duties that may be assigned. It does not imply that all positions within this
class will perform all the duties listed, nor does it attempted to list all possible duties that may be
assigned.
This job description does not constitute an employment agreement between the employer and
Y
emp to ee and is subject to change by the employer as the needs of the employer and requirements
of the job change.
Created/Revised by: Terry Vosler, Building Safety Administrator
Supervisor Date: August 20, 2003
Department Head Date:
Town Manager Date:
Human Resources Date:
4
I
TOWN OF ORO VALLEY
JOB TITLE: FIRE INSPECTOR
JOB CODE:
JOB GRADE:
DEPARTMENT: COMMUNITY DEVELOPMENT /BUILDING CODES
FLSA: NON-EXEMPT/FULL-TIME
CREATED: 4/01/04
REVISED:
DISTINGUISHING FEATURES OF WORK
An employee of this class is responsible for the education and enforcement of the Fire Code and the
fire safety aspects of all other applicable codes; directs and conducts investigations relating to the
origin and cause of fire; assists the Fire Marshal with developing, coordinating, planning,_and
p
im lementing fire and fire safety educational training programs in schools and other special projects regarding educating the public; and performs related work, as assigned.
• Is responsible for fire prevention activities for the Town of Oro Valley, including fire
investigations.
• Gives safety talks and demonstrations to the general public, neighborhood groups, schools
and civic organizations; and prepares safety programs for organizations.
• Coordinates and personally inspects commercial and industrial buildings, schools and
related structures and facilities.
• Review building plans for conformance with fire protection laws and regulations, and makes
recommendations when required.
• Issues permits required by ordinance for burning and the storage and use of hazardous
materials. Investigates complaints from private citizens and other agencies relating to fire
and safety hazards.
• Conducts training classes for private fire brigades in relation to fire prevention and first aid
fire fighting.
• Responds to fires and reacts accordingly.
• Maintains fire prevention records on behalf of the Town of Oro Valley.
• Performs all other related duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
• The laws and ordinances pertaining to fire prevention, life safety and building codes.
• Fire hazards and of fire prevention and protective methods.
• The ability to read, interpret and make recommendations from building plans and drawings.
• The geography of the Town of Oro Valley.
• The ability to investigate fires as to cause, and to appear in court as a witness to testify to the
same.
• The ability to prepare clear, concise and complete oral and written reports.
Exhibit H
s•
• Computer usage, including the use of Microsoft Word,Excel, and Access.
• The ability to establish and maintain cooperative relationships with those contacted in the
course of work.
• The ability to handle all physical requirements of the assignment.
DESIRABLE EXPERIENCE AND TRAINING
• Graduation form High School or GED.
• Possess and maintain a valid Arizona Drivers license.
• College level Fire Science Classes.
• Three years experience in the fire protection field.
• Any equivalent combination of experience and training which provides the required
knowledge, skills and abilities.
• Certified Fire Inspector.
• Certified NFPA 1035 Fire and Life Safety Educator.
• IAAI Fire/Arson Investigation I-N.
ADDITIONAL REQUIREMENTS:
Certified Plan Reviewer
(Two year college degree desirable.)
This job description is intended to indicate the basic nature of the position(s) allocated to this class
and examples of typical duties that may be assigned. It does not imply that all positions within this
class will perform all the duties listed, nor does it attempted to list all possible duties that may be
assigned.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and requirements
of the job change.
Created/Revised by: Terry Vosler, Building Safety Administrator
Supervisor Date:
Department Head Date:
Town Manager Date:
Human Resources Date:
2
MEORNUM
TO: Mayor and Council
FROM: Chuck Sweet, Town Manager
David Andrews, Finance Director
Joseph Meyer, Management and Budget Analyst
DATE: May 17, 2004
SUBJ: Follow-upIssues from May12 Budget Review Session
A number of issues were raised during the Mayor and Council's Budget Review
Session on May 12. This memorandum serves as staff follow-up to these issues.
1) Issue: StudySession Covering Five-Year Plan and Cost of Contractors
for Landscaping of Medians. Feasibility of Consolidation of Landscaping
Services into Single Department.
Response: The Town Manager will schedule a study session in late
Summer or early Fall to address these issues. At this time, the costs of
the Landscape Technicians are included in the 2004/2005 Town Budget.
2) Issue: Cost of a Position to Manage Town Landscaping Requirements
under Contract.
Response: Staffing currently researching this issue.
3) Issue: Breakdown of Capital Outlay of Highway Fund.
Response: Staff is currently researching this item and expects a
prepared response in the next week.
4) Issue: Departmental Use of GPS Throughout the Town.
Response: The Public Works Department is sharing the cost of two
GPS units to be purchased in fiscal year 2004/2005 along with
Geographical Information Systems (Information Technology). Public
Works will be purchasing one GPS unit for dedicated departmental use
at a cost of $7,500 and the GIS Division will purchase the other GPSunit.
G:\Danielle\Memos\Issue-Response 5-1 2-04.doc
5) Issue: Breakout of Heavy Equipment Operators and Heavy Equipment
Mechanics.
Response: After review with Human Resources, the recommended
positions should reflect three Heavy Equipment Operators and one
Heavy Equipment Mechanic.
6) Issue: Reconcile Office Lease Line Item in Development Impact Fees
Fund.
Response: The Operations and Maintenance detail listed on page 306
of the Town Manager's Recommended Budget will be modified to reflect
$15,000 for the office lease line item in lieu of the $15 amount.
7) Issue: Study Session for IGA Regarding Sun Tran Services with the
City of Tucson.
Response: An IGA is being developed between the Town and the City
of Tucson. A study session will be scheduled to further discuss this
issue.
8) Issue: Town Purchase of a Surplus Coyote Run Vehicle.
Response: Staff is currently researching this item and expects a
prepared response in the next week.
9) Issue: Stormwater Utility Funding from the Pima County Flood Control
District.
Response: The Town's request from Pima County Flood Control
District is under review by the flood control district.
10 Issue: Cash Carryforward of $227,300 in the Stormwater Utility Fund.
Response: Staff is currently researching this item and expects a
prepared response in the next week.
11) Issue: Transfer of $100,000 from First Avenue Bridge Construction
Fund to Pusch View/Lambert Lane Extension Construction Fund.
Response: The transfer of $100,000 has been made from the First
Avenue Bridge Construction Fund to Pusch View/Lambert Lane
Extension Fund.
G:\Danielle\Memos\Issue-Response 5-12-04.doc
V N •
4
•
grTZ/42-'1
seph Meyer
Management and Budget Analyst
David Andrews
Finance Director
Chuck Sweet
Town Manager
CC: All Department Heads
All Oro Valley Candidates
Jim Hossley, Operations Division Manager
Bob Kovitz, Public Information Officer
G:\DanielleWlemos\Issue-Response 5-12-04.doc
A
'• 4".N,, p,`_EY 4
'.: „,ft/_>
: =y p -� , ti 11000 N. La Canada Dr.
• , ♦1 fibp' Oro Valley, Arizona 85737
`- I r ~ h „,s,!), , Phone (520) 229-4900 FAX (520) 797-2616
...�•�. C bt t
. al. x`�iw to-.>- 4tik.
� is' � 4 ''„-.4,-1,
9ry w zfi` s� www.ovpd.org
DANIEL G. SHARP, Chief of Police t , :r!Ai'':v� w. c .f
A s ,,.7-,6,:.----' :/
otINDE09
ORO VALLEY POLICE DEPARTMENT
"INTEGRITY, PRIDE, EXCELLENCE”
MEMORANDUM
To: Chuck Sweet
Town Manager
From: r.:f aniel G. Sharp
-M, Chief of Police
Date: May 6, 2004
Re: Budget/Personnel Adjustment
The Police Department Training Coordinator, Steve Hood has recently
announced his retirement and will be leaving in mid-July. The Training
Coordinatorp osition is listed in the budget as a "civilian" position and is in the
Police StepPlan with the pay mirroring the Police Officer position up to Step 8.
Steve Hood's retirementp rovides an opportunity to "convert" the civilian position
to a commissionedp osition with minimal fiscal impact. The advantage of filling
the Training Coordinator position with an officer will allow flexibility in assignment,
as well asrovidin another area for development of our commissioned staff.
p 9
Attached is a revised "Authorized Personnel" page from the proposed budget
(pagethat reflects the change. If you approved, this can be presented to
398)
Mayor and Council prior to the May 17thStudy Session and I will be ready to
Y
discuss it when the Police Department budget is reviewed.
I co cur with the roposed budget revision.
/eccet"t___
.6/e0/0
Chuck Sweet, Town Manager date
Attachment
i
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 2004-2005 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS
2004-2005 BUDGET YEAR
2001-2002 2002-2003 2003-2004 DEPARTMENT MANAGER COUNCIL
DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL
Chief of Police 1.0 1.0 1.0 1.0 1.0
Commander2.0 2.0 2.0 2.0 2.0
-
`Lieutenant
0.0 0.0 0.0 3.0 3.0
Sergeant-Administrative 1.0 1.0, 1.0 1.0 1.0,
Sergeant•Community Policing 1.0 1.0, 1.0 1.0 1.0
Sergeant-Patrol
8.0 8.0 9.0 10.0 10.0
Sergeant-MANTIS 0.0 0.0 1.0 1.0 1.0
petective 3.0 3.0 3.0 3.0 3.0
`Detective(D.E.A) 2.0 0.0 0.0 0.0 0.0
Patrol Officer
38.0 40.0 43.0 49.0 49.0
Motorcycle Officer 4.0 4.0 5.0 6.0 6.0
School Resource Officer 3.0 3.0 3.0, 3.0 3.0
K-9 Officer
3.0 3.0 3.0 3.0 3.0
D.A.R.E.Officer 2.0 2.0 2.0 2.0 2.0
Training Officer 0.0 0.0 0.0 1.0 1.0
Reserve Officer 6.0 6.0 6.0 6.0 6.0
Patrol Officers(Grant Contingent) 0.0 0.0 8.0 0.0 0.0
Subtotal Commissioned Personnel:
74.0 74.0 88.0 92.0 92.0
Annexation Contingent Commisioned Personnel 0.0 8.0 0.0 0.0 0.0 0.0
CIVILIAN PERSONNEL: .
Communications Supervisor 1.0 1.0 1.0 1.0 1.0
Lead Dispatcher 0.0 0.0 0.0 2.0 2.0
Dispatcher 10.0 11.0 11.0 9.0 9.0
Records Supervisor 1.0 1.0 1.0 1.0 1.0
Records Clerk I 5.5 5.5 0.0
Records Specialist 0.0 0.0 5.5 5.5 5.5
Training Coordinator 1.0 1.0 1.0 0.0 0.0
Property/ID Technician 2.0 2.0 2.0 2.0 2.0
Property/Forensics Technician 0.0 0.0 0.0
0 1. ` 1.0
Admin/Data Ops Manager 1.0 0.0. 0.0
Administrative Services Manager 0.0 0.0 0.0 1.0 1.0
Public Info Officer 1.0 1.0. 1.04 1.0, 1.0
Prof.Development Administrator 0.5• 1.0 1.0 1.0 1.0
Professional Development 8 Training Admin.
0.0 0.0 0.0
Administrative Secretary IV 1.0 1.0 1.0
Senior Office Specialist
0.0 0.0 0.0 1.0 1.0
Crime Analyst
1.0- 1.0 1.0 1.0 1.0 •
•
!Receptionist ,
1.0 1.0 1.0 2.0 2.0,
r
File Clerk 0.5 0.5 0.5 0.5 0.6
,Secretary 11 -
0.0 1.0 1.0
,Senior Office Assistant 0.0, 0.0 0.0 0.0 0.0
Office Specialist 0.0 0.0 0.04 1.0 1.0{
Subtotal Civilian Personnel:
• 28.6 29.0 29.0 29.0 29.0 0.0
TOTAL PERSONNEL 100.5_ 111.0_ 117.0_ 121.0 121.0_ 0.0
398
TOWN OF ORO VALLEY
POLICE
a GENERAL FUND
FISCAL YEAR 2004-2005 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS 8 SALARIES
CURRENT YR. BUDGET YEAR 2004.2005
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of S No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
COMMISSIONED PERSONNEL:
Chief of Police 1.0 1.0 $ 104,541 1.0 $ 104,541 ,$ .
Commander 2.0 2.0 156,687 2.0 156,687
Lieutenant
0.0 3.0 148,500 3.0 148,500
Sergeant-Administrative
1.0 1.0 64,053_ 1.0 64,053
Sergeant-CommunityPolicing 1.0. 1.0 59,468 1.0 59,468
Sergeant-Patrol 9.0 10.0 579,130 10.0 579,130
Sergeant-MANTIS
1.0 1.0 64,053 1.0 64,053
Detective 3.0 3.0 159,681 3.0 159,681
Detective(D.E.A.) 0.0 0.0 0.0
Patrol Officer
r 43.0 49.0 2,049,214 49.0 2,049,214
Motorcycle Officer 5.0, 6.0 255,986 6.0 255,986
School Resource Officer 3.0 3.0 143,229 3.0 143,229
K-9 Officer
3.0 3.0 148,741 3.0 148,741
D.A.R.E.Officer
2.0 2.0 101,712 2.0 101,712
Training Officer 0.0 1.0 48,901 1.0 48,901
Reserve Officer 6.0 6.0 72,000 6.0 72,000
Police Officers(Grant Contingency) 8.0 0.0 -
0.0
Subtotal Commissioned Personnel: 88.0 92.0 $ 4,155,896 92.0 $ 4,155,896 0.0 $ -
Annexation Contingent Commisioned Personnel -
CIVILIAN PERSONNEL:
Communications Supervisor P 1.0' 1.0 53,144 1.0 53,144
Lead Dispatcher 0.0 2.0 84,406 2.0 84,406 '
Dispatcher 11.0 9.0 271,569 9.0 324,713
Records Supervisor 1.0 1.0 44,803 1.0 44,803
Records Clerk I 5.5 0.0 - 0.0 -
Records Specialist 0.0 5.5 170,765 5.5 215,568
Training Coordinator 1.0 0.0 - 0.0 -
1
Property/ID Technician f
2.0 0.0 - 0.0 •
Property/Forensics Tech 0.0 2.0 78,249 2.0, 78,249
Admin/Data Ops Manager 1.0 0.0 - 0.0 -
Administrative Services Manager 0.0 1.0 48,838 1.0 48,838
Public info Officer 1.0 1.0 45,926 1.0 45,926
Prof.Development Administrator 1.0 0.0 - 0.0
-
Professional Development 8 Training Admin. _ 0.0 1.0 61,526 1.0 61,526
Admin Secretary IV 1.0 0.0 ,
� 0.0 -
Senior Office Specialist 0.0 1.0 34,340 1.0 34,340_
Crime Analyst
1.0, 1.0 44,990 1.0 44,990
Receptionist 1.0 2.0 46,716 2.0 46,716_
'
File Clerk
0.5 0.5 8,486 0.5 8,486
Secretary II 1.0 0.0 - 0.0
Office Specialist P 0.0 1.0 24,086 1.0 24,086
Subtotal Civilian Personnel:
29.0 29.0 $ 1,017,844 29.0 $ 1,1151791 0.0 $ -
F
,
SUBTOTALS 117.0 121.0 $ 5,173,740 121.0 $ 5,271,687 0.0 0.0
h.•h�;:�ff;1; Y::�r::�'�;:�'' '�•;:•,};,ti:{•:i''ir•::..:ti �' IiiiiiiientA
�SALARY 8 WAGE ADJUSTMENTS '.;} :,;ti : ;;:T .. .:r,,:• 114,183 r•:,r� •'••�:'.'`•'. j
'
TOTAL-SALARIES 8 WAGES 117.0 121.0 $ 5,173,740 121.0 $ 5,385,870 0.0 $
403