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ORO VALLEY TOWN COUNCIL
BUDGET STUDY SESSION
MAY 10, 2004
ORO VALLEY COUNCIL CHAMBERS
11,000 N. LA CANADA DRIVE
CALL TO ORDER AT OR AFTER 4:30 P.M.
1. REVIEW OF MAY 3, 2004 BUDGET SESSION — FOLLOW-UP
MEMORANDUM
2. REVIEW OF COMMUNITY DEVELOPMENT
A. Community Development Administration Page 196
B. Planning and Zoning Page 207
C. Parks and Recreation Page 217
D. Library Services Page 243
E. Library Construction Fund Page 261
F. Building Safety Page 264
ADJOURNMENT
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA).
If any person with a disability needs any type of accommodation, please notify
the Oro Valley Town Clerk, at 229-4700
POSTED: 05/07/04
10:00 a.m.
lh
MINUTES
ORO VALLEY TOWN COUNCIL
BUDGET STUDY SESSION
MAY 3, 2004
ORO VALLEY COUNCIL CHAMBERS
11,000 N. LA CANADA DRIVE
STUDY SESSION: AT OR AFTER 4:30 p.m.
CALL TO ORDER: 4:33 p.m.
PRESENT: Paul Loomis, Mayor
Werner Wolff, Vice Mayor (left the meeting at 5:45 p.m.)
Paula Abbott, Council Member
Dick Johnson, Council Member
Bail Rochman, Council Member
BUDGET & BOND
COMMITTEE
ADMINISTRATION
LIAISONS: Lyra Done, Chair
Honey Pivirotto, Member
STAFF PRESENT: Chuck Sweet, Tow- Manager
David Andrews, "1' ector
Kathryn Cuvelier, �.
Jeff Grant, Human • . ► tor
IttiKevin -, IT
Mar. Town irney
REVIEW OF TOWN MANA ' '`.{ ,P“— ; f' • RECOMMENDED BUDGET MEMORANDUM
DATED APRIL 26, 2004
Mayor Loomis anno tha - Ca •tes for Council have any questions concerning the recommended
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budget, questions id be fom . d in writing to the Town Manager. After May 18th, the council member
elects will be able t• ipate i budget discussions and ask questions.
Town Manager Chuck Sy, -wed his recommended budget of$105,893,300 for FY 2004/2005 which is
balanced with a combination revenues, cash carry forwards, and long-term debt financing. The
recommended budget conforms to the Mayor and Council's budgetary policy as adopted via Resolution No.
(R)01-28 in terms of contingency reserve requirements. However, the General Fund does not meet the
requirements in Section 2 of the resolution which states. "The Town will develop an annual budget whereby
recurring Town revenues will be sufficient to support recurring operating expenditures with no use of the
General Fund contingency to support ongoing operational expenses." Mr. Sweet reviewed a pie chart
depicting Town services and related expenditures for the upcoming fiscal year.
Capital improvements projects excluding the Oro Valley Water Utility total $22,512,901. The Oro Valley
Water Utility has also budgeted $17,082,250 in capital outlay for FY 2004/05. This figure includes existing
water system improvements ($3,795,900), reclaimed water system infrastructure ($10,973,800) and water
system improvements for expansion ($2,312,550).
05/03/04 Minutes, Council Study Session 2
Contingency reserves as of June 30, 2005 are estimated to be about $29,621,340 or 28% of the Town's total
budget. Water Utility Fund contingency reserves at June 30, 2005 include $10,257,993 operating reserves
and $5,371,945 bond proceeds.
Mr. Sweet reviewed a comparison chart of the Town's major funds for FY 2003/04 budget to the proposed
FY 2004/05 budget, reflecting a 12.32% change for the General Fund; 40.35% change for the Highway Fund
and 34.48% for the Oro Valley Water Utility.
Mr. Sweet reviewed a pie chart forecasting the Town revenues from all sources, totaling $45,676,626. He
explained that the forecasted figure represents a $196,042 (.04%) decrease over the FY 2003/2004 budget
amount. This decrease may be attributed to the significant completion of several grant funded roadway
projects. Included in the $45,676,626 figure are General Fund revenues of '.19,416,000 with the balance of
revenues being made up of other Town funds such as roadway related an er utility related revenues.
General Fund revenues are forecasted to increase over the FY 2003/20° dget by $1,434,807 (8.0%)
primarily due to local sales tax collections,building permit fee coli d state shared revenues. Cash
reserves represent the estimated cash balances at July 1, 2004 fo t ow , •ous seventeen accounting
funds.
The new long term debt financing figure of$9,064,764 r \ents•
Oracle Road Improvement District $ 5,5
Water Company Acquisition $ 3.500
Total '.064,76
Staffing
Town Service FY 2003/04 2004/05 Staffing Change
Authorize. •mmended
Police 117 121 4
Public Works 46 53.5 7.5
Development Svcs 3 34.5 (1)
Library 14 0
Parks & Rec 0.25 20.75 .5
Water Utility 35 2
Magistrate Court 8.5 1
Administration 3 33.25 1.75
Totals 304.1 320.50 15.75
The Police Department increase includes the hiring of three Lieutenants and one receptionist.
The increase in Public Works reflects the hiring of two Traffic and Markings workers, two Landscape
Irrigation Technician, two Civil Engineering Technicians, one Construction Clerk, and one Civil Engineering
Designer. A half-time (.5)position of Bicycle/Pedestrian./Trails Coordinator was moved to the Parks and
Recreation budget.
Parks and Recreation reflects a 0.5 increase to absorb the transfer of the Bicycle/Pedestrian/Trails Coordinator
from Public Works.
05/03/04 Minutes, Council Study Session 3
The increase in Water Utility is for a Conservation Program Coordinator and a Reclaimed Water Operator.
The Magistrate Court reflects one position for a Court Services Clerk.
Administration reflects three new positions: Assistant Town Manager, Office Specialist and Webmaster. The
Legal Department budget decreased by 2.25 positions related to clerical interns and a paralegal. In addition,
the GIS/Database Analyst was transferred from Development Services.
Employee Compensation
Estimated salaries by position may be found in the supplemental detail section of the budgets. Salaries are
projected as of June 30, 2004 due to ongoing annual performance reviews.
Town Manager Chuck Sweet recommended providing funding for ste eases for eligible commissioned
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police department employees and to 4%merit increases for non- •loyees. It is also recommended
pup
that there be a 1.6% cost of living adjustment (COLA) for all ei • . -es. OLA figure was obtained
from the Universityof Arizona's Department of Economic Se- and Bus 'esearch as previously
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agreed upon in the past fiscal years.
Employee Benefits
Health insurance coverage is provided by Aetn. • •ropose• -t includes a possible 20% increase in
health insurance premiums. However, rates wi r • unt er delivery of the proposed budget. It
isro osed that the Town continue to pay for l0 •f e f � < •my coverage and 75% of two-party and
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family coverages as a health insurance a aefit to i • ees.
Dental insurance coverage is wit• Li suranc impany. A possible 20%rate increase is anticipated
and it is recommended that th- co.,' •. •r 100% of employee-only premiums and 75%of
dependent care premiums.
The Town is current] foi ealth and dental insurance coverage. That information should
be available by the of May.
General Fund
The General Fund is theo P ri operating fund of the Town. It is used to pay for Town services and
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improvements not required to be accounted for in a separate fund. Examples include police, parks and
recreation, development services, library services and administration.
General Fund budget: Revenues S19,416,000
Other Financing Sources 7.451.667
Total Sources S 26.867.667
Expenditures & Transfers S20,738.572
Contingency Reserves 6.129.095
Total Uses S26,867.667
05/03/04 Minutes. Council Study Session 4
General Fund revenues are estimated to increase by $1,434.807 (8%) in FY 2004/05. Primary revenue
sources attributing to this increase are local sales tax collections ($660K), building permits ($244K) and state
shared revenues ($357K). Approximately $525,000 of the $660,000 local sales tax figure may be attributed to
the recent increase in the local construction sales tax rate to 4%.
The Town Council's budgetary policy directs that recurring revenues meet or exceed recurring expenses and
that a contingency reserve equal to 20% or more of recurring expenses be maintained.
General Fund Revenues $19,416,000
General Fund Expenditures $ 20,738,572
General Fund Deficit -$ 1,322,572-
As indicated, the balancing of recurring General Fund revenues and exile .res budget criterion has not
been met. However, the estimated cash carry forward of$7.4M will c -nsate for the $1.3M revenue
shortfall and leave a contingency reserve of approximately $6.1M.
Mr. Sweet reviewed the General Fund's unreserved fund bala► •r each fis. -.r end since 1998. Mr.
Sweet also reviewed the Highway fund, Public Transporta nd, Water Util nd and a
recommendation to restructure the Town's organization.
•
The reorganization recommendation includes hiring an Assis own Manager to directly supervise the
Department of Public Works and Community D @lent De t/Divisions (including Planning &
Zoning, Building/Safety, Library and Parks an• his nge in direct reporting structure would
immediatelyprovide relief to the Town Manage on long term planning efforts for the Town.
Mr. Sweet explained that another m, •e to t -organization would be the conversion of the current
Public Information Officer as a in o Tow anager's department to a departmental level position
as Community Relations Dire I his - • a ore accurately reflect what is occurring today and
provide for the consolidation of I -partments, through the Community Relations
Department. This chant- f :. in • the Town's opportunity to communicate with the citizens of Oro
Valley on a more reg x. a an 'ent flow of information from a central source, versus each
publis
department .nd/or p• a s dule of events, notice of public workshops: recreation programs:
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program brochure k 5 Oro Val 'ublic Library, etc. More importantly, it would allow for the
development of new • nde• grams that would serve neighborhoods, seniors, youth and other
demographic groups.
Mr. Sweet explained that the own Management Team is currently conducting the annual meet and confer
discussion with the Fraternal Order of Police and Oro Valley Police Officers Association. Several wage and
benefit items have been discussed with both organizations. The discussions will be concluded and forwarded
to Council prior to the budget work session of the Police Department (May 17).
The Mayor and Council are considering the possible acquisition of land for future Town operating facilities.
Funding for any acquisitions has not been included in the budget at this time due to the confidential nature of
the discussions. Also, on April 21, 2004 the Council approved $193,480 in funding for construction of a new
restroom facility at James D. Kriegh Park. Due to the timing of the award of bid and length of construction, a
portion of funding may need to be brought forward into FY 2004/05.
•
.
05/03/04 Minutes, Council Study Session 5
Items discussed:
• Impact of cost of Town facilities cannot be budgeted for until Town Council takes action to purchase
in a public meeting.
• Police Department's Strategic Plan 3 years ago called for the additional Lieutenants requested in this
year's budget. This is the first year that funding has been available.
• Thero osed formation of a Community Relations Department,how it will function and how it fits
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into the Town's organizational structure.
• Developing a 5 year plan defining the role of the Community Relations Department.
REVIEW OF REVENUE PROJECTIONS
Finance Director David Andrews reviewed the projected revenues outlined a pages 1 — 37 of the
recommended budget for FY 2004/2005.
Mayor Loomis called a recess at 5:35 p.m. Meeting resumed at 5:4
Vice Mayor Wolff left the meeting at 5:45 p.m.
REVIEW OF ADMINISTRATION BUDGETS
A. Town Council:
• Additional expenditures added to accom 'date the in from 5 to 7 council members.
• 1 Office Specialist to assist the Mayor •uncil. •erson will be available to assist the
Town Clerk's Office from time to time. 1111,0,
• Move the Office Specialist from the Tow ••. ' to the Town Manager's Department to
assist the Administrative Assi s the anager.
• Dedicate the Office Specia ayor •until.
• Move the funding of S] +0 for mid-de, .e census to the Community Development Budget.
• Consider a request from 'v .pport the protection and retention of the Davis Monthan
Air Force Base. (FuI sing • aside sources will be discussed at the last Budget hearing).
• GOVAC costs - smi 1 Development rather than going into the Town Council budget.
• Adjust the t and tr. cos or the League Conference since it is in Oro Valley this year.
• Increase • for the L e of Cities & Towns Festival Booth.
• Add funding ounci -nbers to attend the National League of Cities Conference.
• Add funding for • • -rences that may be beneficial to the Mayor and Council.
B. Town Clerk:
• Instead of sharing the Office Specialist with the Town Manager's Office, the Town Clerk will come
back to Council with a recommendation to asking to hire a part-time Office Assistant to help with
scanning of vital documents and council packet documents to the Town's web-site, data processing of
business license information, and providing customer service at the Administration counter.
• One special election has been budgeted for resubmitting the General Plan to the voters.
• Review the salary ranges for the front desk people to make sure that they are paid appropriately.
• Include the job descriptions for the new titles of Office Assistant, Senior Office Assistant, Office
Specialist and Senior Office Specialist.
05/03/04 Minutes, Council Study Session 6
C. Town Manager:
• Move the Office Specialist from the Town Council budget to the Town Manager's budget.
• Add an Assistant Town Manager position.
• Conversion of the Public Information Officer Division of the Manager's Department to a separate
Community Relations Department.
• Funding for a Town Newsletter.
• Look at the possibility of reinstating a Town Page in the Northwest Explorer Newspaper and taking a
multi-media approach to getting the information out to the public.
• Reconcile the following line items: public information services, non-capitalized equipment, and
capital equipment.
• Look at the travel & training numbers to see if they are adequate due to the growth of the department.
Mayor Loomis called a recess at 6:50 p.m., meeting resumed at 7:05 p. P
• Send notification to Oro Valley citizens two weeks before o ituncil votes on the General
Plan.
D. Human Resources:
• No additional personnel requested.
• Additional funding for advertising due to the recruits if new personnel.
E. Economic Development:
• Funding for the development of an appro, to] s ackage.
• Computer upgrades.
• Coordinate the new CEDS w ener. .
• Town of Oro Valley aske. om d parti e in the Tucson/Ottawa connection. More local tech
businesses are asking f► 4reacp
F. Finance:
• No additional *ue
• Adjust reg' on fees e Le• e Conference.
G. Information *olog :
• Merge GIS into t .rtment to centralize its services since GIS is serving all departments.
• Add a webmaster to T Department due to the growth of the Town's website.
• In addition to standards, develop a policy regarding PDA's.
B. General Administration:
• $52,000 increase in Operations and Maintenance— majority coming out of the Arizona Risk Retention
Pool Insurance line item.
• Reconcile Printing & Binding with the Public Information line item.
• Fund a new formalized and updated Annexation Policy Manual in conjunction with The General Plan.
(After the new Council looks at the annexation policy at their Retreat).
• Directional signage at Town Hall Campus.
05/03/04 Minutes, Council Study Session 7
1. Municipal Debt Service:
• David Andrews reviewed the outstanding debt service listed on page 195.
• Transfer from the General Fund has dropped by $100,000 due to the interest savings refund.
Mayor Loomis asked the candidates to submit their questions in writing to the Town Manager by Wednesday,
May 5th.
ADJOURNMENT
Council Member Johnson MOVED to adjourn the study session at 8:05 p.m. There being no objections, the
study session was adjourned. MOTION carried 4 — 0.
Respectfully submitted,
f'" s
Kath4yn E. Cuvelie C
Town Clerk
MEMORANDUM
TO: MAYOR AND TOWN COUNCIL MEMBERS
FROM:• CHUCK SWEET, TOWN MANAGER
DATE: May 7th 2004
— 3' Bud et Session
SUB): Candidate Budget QuestionsMay 9
The followingis m y response to the list of questions received from Oro Valley
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Candidates relatingto the May 3rd Budget Study Session:
1) Issue: When these items are completed I would like details:
a. Police Dept. organizational agreement:
b. Arrangements and location of the new maintenance yard:
Response:
a. The "meet and confer" information with the FOP and OVPOA is
expected
to be distributed on Monday, May 10th.
b. The land acquisition for a new Public Works Yard is in the
negotiation phase (executive sessions). The details of an
9
acquisition will be forthcoming as negotiations are finalized. The
Town Manager is currently reviewing the costs of a relocation plan
9
with the Town Engineer. This relocation plan and associated costs
should be available in approximately 1 week.
2) Issue/Comment: Comment on an item in the meeting:
I have
walked and talked to many households during my campaign and
most of the middle aged and older people do not use data from web sites.
I would like to explore the using of a monthly news bulletin or paper.
Maybepick upat town hall or library. Just thoughts on communication
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with the public.
Response: Thank you for the comment.
3)
Issue: Question on forming the Exhibit "B" was a committee formed on this or was it your office putting this together??
Response: Exhibit"B" was put together by my office with input from the
Human Resources Director and other town staff. In the Oro Valley Town
Code, under the Powers and Duties of the Town Manager, #11 states the
y
:
followin9 "To analyze the functions, duties and activities of the various
departments, boards and services of the town government and of all
thereof, and to make such recommendations to the council
employees
with reference thereto, as in his judgement will result, if made effective, in
the hg degree hest de ree of efficiency in the overall operation of the town
government."
4) Issue: On page 4 the $60,000 revenue as I understand it was from a
developer. Can you name this company?
Response: Per Public Works, funds totaling $56,462.30 consist of
developers' contributions toward roadway improvements. Pulte Homes
contributed $21,462.30 for the Vistoso Ridge Project and First American
Title issued $35,000 for the Moonridge Road Rehabilitation Project. The
balance of this account is composed of an assortment of much smaller
dollar amounts.
5)
Issue: Page 44 I am assuming that the $417,614 is increased to cover
the extra money for a census. This must be done to increase our money
comingfrom the state. Same page I am in favor of the ARTS Council but
would like a breakdown on the 133,200. item>
Response: $ 160,000 of the $ 417,614 figure relates to the cost of
performinga mid-decade census in 2005. The breakdown of the ARTS
Council amount of 133,200 will be handed out at the budget study
$
session on May 10th 2004.
6)
Issue: Page 128 under Tourism and economic development item H
shows a rebate of $ 368 500. Please list the business getting this rebate.
Hilton? It drops to $ 300,000 for the next year budget. Why?
Response: Due to the fact that the bed tax is collected and distributed by
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the Arizona Department of Revenue, the Town is prohibited by state law
from divulging this financial information. A separate confidential memo is
9 9
forthcoming. The decrease in dollar amount is reflective of industry
projections for occupancy in the coming year.
7) Issue: Under the same heading what is MTCVB stand for and explain the
$140,000 down to $ 100,000 dollar figure.
Response: MTCVB stands for Metropolitan Tucson Convention and
By Visitors Bureau. Town Ordinance 75% of the first 1% of bed tax by
agreementgoes oes to the MTCVB. The reduction in dollar amount from
2003-04 to 2004-05 is reflective of industry projections for occupancy in
the coming year.
Chuck Sweet, Town Manager
C: All Oro Valley Candidates
All Department Heads
Bob Kovitz, PIO
Joseph Meyer, Management and Budget Analyst
MEMORAMUM
TO: Mayor and Council
FROM: Chuck Sweet, Town Manager
David Andrews, Finance Director
Joseph Meyer, Management and Budget Analyst
DATE: May 7th, 2004
SUBJ: Follow-up Issues from May 3rd Budget Review Session
A number of issues were raised during the Mayor and Council's Budget Review
Session on May 3rd. This memorandum serves as staff follow-up to these
issues.
1) Issue: Land Acquisition for Future Public Works Yard.
Response: The land acquisition for a new Public Works Yard is in the
negotiation phase (executive sessions). The details of an acquisition will
g
be forthcoming as negotiations are finalized. The Town Manager is
currently reviewing the costs of a relocation plan with the Town Engineer.
This relocation plan and associated costs should be available in
approximately 1 week.
2) Issue: Town Organizational Structure.
Response: A specific response to the Town Council's questions
concerningthe proposed change in organizational structure will be
forthcoming by separate memo on or about May 14th.
3) Issue: Roadway System Capacity Improvements.
Response: A consolidated report has been included with this
memorandum as supplemental information to the budget. Please see
Exhibit "A"
4) Issue: H I DTA Mantis Grant Revenues.
Response: Due to timing differences between Federal and Town Fiscal
Years, all of the funds requested during FY 03-04 where posted and paid
for in advance during FY 02-03 in the amount of$124,450. In FY 04-05,
we anticipate receiving $117,000 in H.I.D.T.A. MANTIS grant revenues.
Please see Exhibit "B"
5) Issue: Highway Fund - $60K Miscellaneous Revenues.
Response: Per Public Works, funds totaling $56,462.30 consist of
developers' contributions toward roadway improvements. Pulte Homes
contributed $21,462.30 for the Vistoso Ridge Project and First American
Title issued $35,000 for the Moonridge Road Rehabilitation Project. The
balance of this account is composed of an assortment of much smaller
dollar amounts.
6) Issue: Office Specialist Town Council.
Response: This position along with related salary, benefits and capital
p
equipment has been moved to the Town Manager's budget. Capital
ui.
� Budget.
Equipment has been adjusted down by $5,500 in the Council's
q p
Coy, Manager's the Mana er's Capital Equipment has increased by $5,500.
7) Issue: Mid-Decade Census.
Response: $160,000 in funding has been transferred to the Community
Development Administration Budget.
8) Issue: Funding for DM-50.
Response: Fundingrequests from outside groups will be considered at
May Budget 26th Bud et Review Session. A letter of request is expected from
the DM-50 by that date.
9) Issue: Location of GOVAC budget line item.
Response: Fundingfor GOVAC has been transferred back to the
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Community Development Administration budget.
10) Adjust Adust Town Council's Operations and Maintenance Budget to
reflect increase from 5 to 7 Council Members
Response: Adjustments to Operations and Maintenance have been
p
made to account for 2 additional council members. Please see question
#11 for more detail.
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11)
Issue: National League of Cities Conference and Annual Membership.
Response: Travel and Training has increased from $15,900 to $20,605 to
account for council members' attendance at the NCL conferences.
Furthermore, Memberships and Subscriptions items have increased from
$19,903 to $22,703 to reflect new memberships in the National League of
Cities and NALEO. Please see Exhibits "C" and "D".
12) Issue: League Conference Costs
Response: Costs have been reconciled to reflect only registration fees
($275 per person).
13) Issue: NALEO
Response: Membershipand Conference attendance costs have been
incorporated into the revised Council Travel and Training Budget. Please
see item # 11
14) Issue: Town Council — Non-Capitalized Equipment Line Item
Response: $1,400 has been added to this line item for telephones and
a fax machine to account for 2 additional council members.
15) Issue: Town Clerk— Office Specialist
Please see attached memo from the Town Clerk regarding
Response:
request; job descri tion; and fiscal impact. Please see Exhibits uE", F„,
p
and "G".
16) Issue: Reconciliation of Public Information Services/Non-Capitalized
Equipment Line Items
Response: Public Information Services and the Non-Capitalized
Equipment line has been reconciled to the following amounts:
1. Non-Capitalized Equipment-- $1,067
a. PageMaker Software $467
b. Laser Printer (Mgr/Asst.) $600
2. Public Information Services— $46,900
a. Newsletter $32,000
b. Marketing and Public
Relations Efforts Related to
General Plan $14,900
3. Capital Equipment— $8,500
a. Digital Video Camera (PIO) $1,000
b. Computer (Asst. Town Mgr) $2,000
c. Office Specialist related items $5,500
17) Issue: Marketing Materials for Economic Development
Response: Please see Exhibits "H" and "I”
18) Issue: Bed Tax Collections and Expenditures
Due to the fact that the bed tax is collected and distributed by
Response:
the Arizona Department of Revenue, the Town is prohibited by state law
from divulging this financial information. A separate confidential memo is
g g
forthcoming.
19) Issue: Finance Department—Travel and Training
Response: League Conference Costs have been reconciled to reflect
only registration fees ($275 per person).
20) Issue: Finance Department— Membership and Subscriptions for League
of AZ Cities and Towns
Response: The $100 budget under Memberships and Subscriptions is
for updates to Model City Tax Code and not membership dues for the
League.
21) Issue: Policy for Personal Digital Assistants (PDA's)
Response: The Information Technology Division is in the process of
drafting a PDA and Laptop Computer Policy.
22) Issue: General Administration - Newsletter
Response: The $13,820 from General Administration for Printing and
Binding has been moved back to the Library's Budget and is to be
discussed further within the Community Development Divisional budgets.
eP h Meyer -hl
` U
anagement and Budget Analyst
d-4e5A -Fok
avid Andrewsin. Director
afl'ted '1 I ,
Chuck Sweet, Town Manager
Attachments (10)
C: All Department Heads
Kevin Verville, Information Technology Administrator
Bob Kovitz, Public Information Officer
All Oro Valley Candidates
Message Page 1 of 1
Sweet, Charles
From: John Fink[grfd@gci-net.com]
Sent: Monday, May 10,2004 3:28 PM
To: Sweet, Charles
Subject: Death of Golder Ranch Firefighter
Chuck,
Please pass on the following information to the Town for me:
Firefighter, Paramedic, Engineer Steve Rigby, 39, passed away this past Friday from an 8
month battle with cancer. Steve is survived by his wife and 4 children. We are all
saddened by his death but know the pain for him is now over. Please keep Steve and his
family in your thoughts and prayers.
A memorial service will be conducted this Wednesday at 10:00 a.m. at The Church of
Latter-Day Saints, located at 3500 W. Sumter, Tucson. The church is in the vicinity of
Thornydale Road and Linda Vista.
Take care and God Bless.
Chief John Fink
tre7i6-'older Ranch
) ,
1../., _,-,q
' .,:c- -.,:,'.;: . Fire District
John Fink
Fire Chief
Administration S2X1.825400
7535 East Hawser It Fisc 5204254043
'roam Arbor*65734 Pgr 520-410-N95
dwieVzddarrmdamaci GoII S20-951.1004
This E-mail has been scanned by McAfee WebShield and is delivered to you virus free.
Infected attachments associated with this E-mail have either been deleted or cleaned.
--Town of Oro Valley Information Technology Division
5/10/2004
\ON OF,
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Signing of R
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For more information contact Pima Association of Governments: (520) 792-1093
Town of Oro Valley
Roadway System Capacity Improvements
FY 2004/2005 Budget Summary
Development Impact Fees $ 1,460,000
Miscellaneous 10,000
PAG Reimbursement-First Avenue Wideniing 3,335,000
PAG Reimbursement-Pusch View/Lambert Lane Ext. 2,300,000
Bond Proceeds-CDO Linear Park 970,000
Transportation Enhancement Grant-CDO Linear Park 500,000
Total Revenues $ 8,575,000
Cash Carryforwards:
Townwide Roadway Development Fees Fund 5,139,193
La Canada Drive Extension Fund 4,910,000
Total Sources $ 18,624,193
Personnel $ 365,795
Operations & Maintenance 47,365
Capital Outlay:
Tangerine Rd. Path (First Ave. to Oracle) 75,000
La Cholla Safety Improvements 100,000
Magee (Northern to East Town Limits) 100,000
Lambert Lane/La Cholla Intersection Signal 200,000
La Canada Dr. Widening (Naranja to Tangerine Rd.) 350,000
La Canada Dr. (Lambert to Calle Concordia) 1,250,000
La Canada Drive Extension 4,910,000
First Avenue Wideniing 3,435,000
Pusch View/Lambert Lane Extension 3,300,000
CDO Linear Park Construction 1,570,000
Total Capital Outlay 15,290,000
Interest Payments 144,977
Total Expenditures 15,848,137
Contingency-Townwide Dev. Impact Fees Fund 2,776,056
Total Uses $ 18,624,193
Exhibit A
MEMORANDUM
TO: CHIEF SHARP
FROM: NANCY RIE
DATE: JANUARY , 0 4
RE: FY 03/04 H.I.D.T.A. REVENUES
For your information:
The H.I.D.T.A. MANTIS grants have always been confusing due to the fact that they
cross not only Federal Fiscal Years but our Fiscal Years as well.
The Police Department's FY 03/04 budget stated that approximate revenue in the
p
amount of$117,000 would be generated from the H.I.D.T.A. MANTIS XIII positions.
After checking all past payment requests it appears that all of H.I.D.T.A. MANTIS XIII
funds were requested,paid for and posted in last fiscal year(FY 02/03).
Therefore,
we will not be receivingfunds for the H.I.D.T.A.MANTIS positions this
any
FY 03/04.
cc: Mary Rallis, Finance
Exhibit B
Town of Oro Valley
Fiscal Year 2004/2005
Council's Budget Request
TRAVEL & TRAINING
Amount Amount
,ff�
Position Affiliation Location Justification Requested Recommended
Council League of AZ Oro Professional $1925
Cities & Towns Valley Development
Annual
Conference
Council League of AZ Phoenix Professional $2000
Cities & Towns Development
Newly Elected
Officials
Conference
Council National DC Professional $1580
Association of Development
Latino Elected
Officials
Conference
Council National League DC Professional $2000
of Cities Development
Congressional
City Conference
Council National League Indpls, Professional $2000
of Cities IN Development
Congress of
Cities Conference
1 TBD Council $2400
Council `?rtlri ?E h"' 'w zie}v
Retreat
S Z
- .� TBD Joint Study $2200
Council �����r���� .�1�q4 �� ��-
�' `F�y-145�" z ate' .-�-
''�A�.c'°•'
Session
L;?4 �:,.a* w;'S . .''
.•c.sCouncil
$3000+S„ i ` l 414i C 3A2,��.*� �r� � �� Meals/Travel
Council 1ri
, l; h � � � a rCouncil $3500
x1T,-i "n:'i:t#;Valkit-A44,-a Workshops
Total $20605
51a
Exhibit C
Town of Oro Valley
Fiscal Year 2004/2005
Council's Budget Request
MEMBERSHIPS & SUBSCRIPTIONS
Renewal Amount I Amount
Position Affiliation or New Justification Requested Recommended
Council League of Renewal Professional $12358
Arizona Cities& Association
Towns
Council Pima Association Renewal Professional $7500
of Governments Association
Council Territorial Renewal Publishing $45
Newspaper Notices
Council National League New Professional $2700
of Cities Association
-
Council National New Professional $100
Association of Association
Latino Elected
Officials
Total $22703
51b
Exhibit D
MEMORANDUM
TO: Oro Valley Mayor and Council
VIA: Chuck Sweet, Town Manager
FROM: Kathi Cuvelier,Town Clerk
DATE: May 5, 2004
SUBJ: Request for part-time Office Assistant for the Clerk's Office
As discussed during the May 3, 2004 Council Budget Study Session, I respectfully
request the approval of an Office Assistant to work in the Clerk's Office 20 hours per
week.
The person in this position will scan vital documents for permanent recordkeeping off-
site; scan Council packet materials to the Town's website for viewing by our citizens;
processing of business license information into the Permits Plus software that is
compatible with Community Development and assisting with answering the telephone
and greeting the public.
If we do not add the part-time office assistant position, the above referenced tasks will
not be accomplished. The workload of my staff does not allow time for them to take on
these additional tasks.
Estimated budget expenditures:
$ 11,500.00 Salary and benefits
$ 2,000.00 Computer
$ 13,500.00 Total Expenditure
Thank you.
Cra,cz,z,Le
7(14..c.
Kathi Cuvelier, CMC
Town Clerk
Exhibit E
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p5Town of Oro Valley Classific:7,vation Description
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!. Title• Assistant
Department Varies
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Code: 1850 FLSA: Salary Gra • 22
•
Class Co ��
Revision `
Dates: ............................................................................
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POSITION SUMMARY: Under close performs a variety of entry to journey level
, clerical, rece tion and office support ort duties for an assigned department or division.
p
• Essential functions, defined under the Americans with Disabilities Act, may include the following duties,
.as de�
knowledge, skills and abilities. This list of duties is illustrative only, and is not a comprehensive listing of all
� g
• functions and duties performed by positions in this class. Incumbents in this class may not be required to perform
-r
,t.
all duties listed and may be required to perform additional position-specific duties.
{ ESSENTIAL FUNCTIONS:
• Greets and directs the public.
• Answers telephone calls and routes calls to appropriate individuals, offices, divisions or
departments and receives and delivers messages. i
• Provides customer service, information and assistance to Town staff, visitors and others
,. havingbusiness with an assigned department or division.
' with Department or Division a erwork and/or other documents.
• Assists customerspaperwork
for information and resolves questions and inquiries within the span
• • Responds to requests
of authority or refers to appropriate personnel.
• Inputs information into the computer system.
• Receives, reads, sorts and distributes incoming and outgoing mail. .
• P urchases office supplies and materials for Department or Division.
• Maintains and organizes files, records and office equipment and supplies. •
• Monitors, updates and maintains calendar of events and meetings.
• Assists in the creation and distribution of agendas and packets of reports/attachments.
• Assembles information and prepares documentation, letters or reports.
c I ESSENTIAL KNOWLEDGE AND SKILLS:
• Knowledge of Town and Department policies and procedures.
• p
• Knowledge of customer service techniques and concepts. .
•
• Knowledge of personal computer hardware and software.
• Knowledge of file and records management practices and principles. •••
• Skillin transcribing, reviewing and proofreading documents and reports. ••
• Skill in workingwithin deadlines to complete projects and assignments. •
•
• Skill in oral and written communication.
•
• Skill in establishing andmaintaining effective working relationships.
..
i
Town of Oro Valley Exhibit F Page 1 of 2
(Original/signed Position Description is on file in Human Resources.)
•
3/././ IMUM QUALJFJCA TIONS:
p
• A high school diploma or equivalent. •
• One (1) year ex
erience in customer service, clerical and/or secretarial support; OR an
A equivalent combination of education and experience.
b•
ENVIR01\11
1E1 V TA L FACTORS a n d WORKING CONDI TIONS:
• Work is performed in an indoor environment.
p •
•
•
Town of Oro Valley Page 2 of 2
(Original/signed Position Description is on file in Human Resources.)
Town of Oro Valley
Permanent Salary Range Table
III Salary Minimum Midpoint Maximum Salary
Rance Minimum Midpoint Maximum
Range 4
• 4
I $10,712 $13,390 $16,068
51 $36,818 $46,023 $55,227
2 $10,980 $13,725 $16,470 52 $37,739 $47,173 $56,608
3 $11,254 $14,068 $16,881 53 $38,682 $48,353 $58,023
4 $11,536 $14,420 $17,303 54 $39,649 $49,562 $59,474
5 $11,824 $14,780 $17,736 55 $40,641 $50,801 $60,961
6 $12,120 $15,150 $18,179 56 $41,657 $52,071 $62,485
7 $12,423 $15,528 $18,634 57 $42,698 $53,372 $64,047
8 $12,733 $15,917 $19,100 58 $43,765 $54,707 $65,648
9 $13,052 $16,314 $19,577 59 $44,860 $56,074 $67,289
10 $13,378 $16,722 $20,067 60 $45,981 $57,476 $68,972
11 $13,712 $17,140 $20,568 61 $47,131 $58,913 $70,696
12 $14,055 $17,569 $21,083 62 $48,309 $60,386 $72,463
13 $14,406 $18,008 $21,610 63 $49,517 $61,896 $74,275
14 $14,767 $18,458 $22,150 64 $50,754 $63,443 $76,132
15 $15,136 $18,920 $22,704 65 $52,023 $65,029 $78,035
16 $15,514 $19,393 $23,271 66 $53,324 $66,655 $79,986
17 $15,902 $19,878 $23,853 67 $54,657 $68,321 $81,985
18 $16,300 $20,374 $24,449 68 $56,023 $70,029 $84,035
19 $16,707 $20,884 $25,061 69 $57,424 $71,780 $86,136
20 $17,125 $21,406 $25,687 70 $58,860 $73,574 $88,289
21 $17,553 $21,941 $26,329 71 $60,331 $75,414 $90,497
22 $17,992 $22,490 $26,988 72 $61,839 $77,299 $92,759
23 $18,441 $23,052 $27,662 73 $63,385 $79,232 $95,078
24 $18,903 $23,628 $28,354 74 $64,970 $81,212 $97,455
411111 25 $19,375 $24,219 $29,063 75 $66,594 $83,243 $99,891
26 $19,859 $24,824 $29,789 76 $68,259 $85,324 $102,389
27 $20,356 $25,445 $30,534 77 $69,966 $87,457 $104,948
Y8 $20,865 $26,081 $31,297 78 $71,715 $89,643 $107,572
29 $21,386 $26,733 $32,080 79 $73,508 $91,884 $110,261
30 $21,921 $27,401 $32,882 80 $75,345 $94,182 $113,018
31 $22,469 $28,086 $33,704 81 $77,229 $96,536 $115,843
32 $23,031 $28,789 $34,546 82 $79,160 $98,950 $118,739
33 $23,607 $29,508 $35,410 83 $81,139 $101,423 $121,708
34 $24,197 $30,246 $36,295 84 $83,167 $103,959 $124,751
35 $24,802 $31,002 $37,203 85 $85,246 $106,558 $127,869
36 $25,422 $31,777 $38,133 86 $87,377 $109,222 $131,066
37 $26,057 $32,572 $39,086 87 $89,562 $111,952 $134,343
38 $26,709 $33,386 $40,063 88 $91,801 $114,751 $137,701
39 $27,376 $34,221 $41,065 89 $94,096 $117,620 $141,144
40 $28,061 $35,076 $42,091 90 $96,448 $120,560 $144,672
41 $28,762 $35,953 $43,144 91 $98,860 $123,574 $148,289
42 $29,481 $36,852 $44,222 92 $101,331 $126,664 $151,996
43 $30,219 $37,773 $45,328 93 $103,864 $129,830 $155,796
44 $30,974 $38,717 $46,461 94 $106,461 $133,076 $159,691
45 $31,748 $39,685 $47,622 95 $109,122 $136,403 $163,684
46 $32,542 $40,678 $48,813 96 $111,850 $139,813 $167,776
47 $33,356 $41,694 $50,033 97 $114,647 $143,308 $171,970
48 $34,189 $42,737 $51,284 98 $117,513 $146,891 $176,269
19 $35,Q44 $43,805 $52,566 99 $120,451 $150,563 $180,676
50 $35,920 $44,900 $53,880100 $123,462 $154,327 $185,193
_ 77-77-71A1i.tW7:7.7.
0 2.50'X 50.0"Exhibit G
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Exhibit H
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4
ECONOMIC DEVELOPMENT DIVISION
BUDGET REVIEW OF MAY 3, 2004
RECONCILIATION AND RESPONSES
ITEM 1. NON-CAPITALIZED EQUIPMENT.
The $ 800 request for Computer Upgrades for the 2004-2005 Fiscal Year was
mistakenly included in the Budget request. The initial pass on preparing the
budget considered the addition of one employee to the ED Division. At the
last minute that decision was reversed but this amount was incorrectly left in
the request.
ITEM 2. CONSULTANT FEES.
The 2003-2004 FY approved Budget included $ 7,500 to hire a Consultant to
assist in the development of new Marketing Materials. The 2004-2005 FY
Budget request asks for $ 17,500 for Consulting Fees.
Explanation for increase:
Marketing Materials $ 7,500 (Same amount as 2003-2004 FY)
ED Survey Responses $ 5,000 (October 2003 Survey of Community
attitudes about ED)
CEDS Revision $ 5,000 (Added this FY)
Total $ 17,500
ITEM 3. PRINTING & BINDING.
The 2003-2004 FY approved Budget included $ 7,500 for this item. The 2004-
2005 FY Budget request asks for $ 17,500.
Explanation for increase:
Marketing Materials $ 10,000 (Increase of$ 2,500 to allow for
multiple use tri-folds, use of small
CD's, etc.)
CEDS Materials $ 2,500
ED Survey Items:
Web Page Development $ 2,000
CD/Power Point $ 2,000
CD Mailers $ 1.000
Total $ 17,500
Exhibit I