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HomeMy WebLinkAboutPackets - Council Packets (1138) **AMENDED (06/04/04, 10:00 a.m.) AGENDA ORO VALLEY TOWN COUNCIL SPECIAL SESSION/STUDY SESSION JUNE 9, 2004 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE SPECIAL SESSION: AT OR AFTER 4:30 PM CALL TO ORDER ROLL CALL 1. **APPROVAL OF MAYOR'S TWO MONTH TEMPORARY TOWN COUNCIL LIAISON ASSIGNMENTS (CONTINUED FROM 06/02/04) ADJOURN SPECIAL SESSION STUDY SESSION: IMMEDIATELY FOLLOWING SPECIAL SESSION CALL TO ORDER ROLL CALL 1. REVIEW OF BUDGET CALENDAR DATES RELATING TO ADOPTION OF TENTATIVE & FINAL BUDGET FOR FISCAL YEAR 2004-05 2. REVIEW OF MAY 26, 2004 BUDGET SESSION FOLLOW-UP MEMORANDUM 3. REVIEW OF EMPLOYEE BENEFIT PLANS FOR 2004-05 FISCALYEAR 4. REVIEW OF 2004/05 BUDGET "PARKING LOT" ITEMS 5. NEWLY ELECTED COUNCIL MEMBER COMMENTS/CONCERNS REGARDING 2004/05 PROPOSED BUDGET ADJOURNMENT The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Oro Valley Town Clerk, at 229-4700 POSTED: 06/02/04 AMENDED AGENDA POSTED: 06/04/04 4:30 p.m. 10:00 a.m. Ih Ih 2 MEMORN'DUM TO: Mayor and Council FROM: Chuck Sweet, Town Manager David Andrews, Finance Director Joseph Meyer, Management and Budget Analyst DATE: June 2, 2004 SUBJ: Follow-up Issues from May 26 Budget Review Session A number of issues were raised during the Mayor and Council's Budget Review Session on May 26. This memorandum serves as staff follow-up to these issues. 1) Issue: Map of Area Served by Oro Valley Water Utility. Response: The Water Utility has provided a map of the Water Utility's service area. Please see Exhibit "A" 2) Issue: Status of Sound Wall (Screen Wall) Response: The Verde Catalina Town Homes Screen Wall design contract has recently been awarded to an engineering firm. Design is scheduled to be completed in six months and the project should go out to bid for construction in eight months. $176,565 has been added to the Highway Fund Capital Outlay page. This figure comprises of $26,565 for g Y design and $150,000 for construction. 3) Issue: Status of Projects in Highway and TWDIF Funds. Response: Please see Exhibit "B" 4) Issue: DM-50 Response: $5,000 has been included in the Town Council's budget for the DM-50 under the stipulation that performance measures be used to evaluate the effectiveness of the funds. 5) Issue: Pro Neighborhoods G:\Danielle\Memos\Issue-Reponse 5-26-04.doc Response: $2,500 has been included in the Town Council's budget for Pro Neighborhoods under the stipulation that performance measures be used to evaluate the effectiveness of the funds. 6) Issue: Santa Cruz Valley National Heritage Area Response: $5,000 has been included in the Town Council's budget for the Santa Cruz Valley National Heritage Area under the stipulation that performance measures be used to evaluate the effectiveness of the funds. C,(119 J eph Meyer Management and Budget Analyst David Andrews Finance Director it' Chuck Sweet Town Manager CC: All Department Heads Bill Jansen, Town Engineer Alan Forrest, Water Utility Director Shirley Seng, Water Utility Administrator Bob Kovitz, Public Information Officer G:\Danielle\Memos\Issue-Reponse 5-26-04.doc TOWN OF ORO VALLEY FY 04-05 BUDGET Council Line Item Changes Through May 26, 2004 Department/Division Line Item Manager's Council's Increase/(Decrease) o General Fund: Town Council Office Specialist 44,688 - (44,688) Town Manager Office Specialist - 44,688 44,688 Town Council _Mid-Decade Census 160,000 - (160,000) CommunityDevelopment Admin Mid-Decade Census - 160,000 160,000 Town Clerk Office Assistant - 17,840 17,840 Town Council GOVAC 133,200 - (133,200) Community Development Admin GOVAC - 133,200 133,200 Town Council Travel and Training 15,900 _ 20,605 4,705 Town Council Memberships and Subscriptions 19,903 22,703 2,800 Town Council Non-Capitalized Equipment _ - 1,400 1,400 Town Council Funding Requests from Outside 23,000 12,500 (10,500) Town Manager Non-Capitalized Equipment 3,200 1,067 (2,133) Town Manager Travel and Training 5,040 4,440 (600) Town Manager Memberships and Subscriptions 2,275 3,275 1,000 Town Clerk Travel and Training 500 550 50 Finance Travel and Training 5,800 5,125 (675) General Administration Printing and Binding 13,820 - (13,820) 'Library Printing and Binding 2,000 15,820 13,820 Parks and Recreation Honeybee Park Costs - 10,000 10,000 Police Detectives Salaries 12,000 12,000 Police Differential Pay 10,000 10,000 Police Uniform Allowance Increase 25,800 25,800 Police Court Overtime 2,600 2,600 GENERAL FUND TOTAL , $ 429,326 $ 503,613 $ 74,287 Highway Fund: Ca ital Outlay Project Carry Forward - 1,095,000 1,095,000 - ` 176,565 176,565 Capital Outlay Verde Catalina Screen Wall Contingency ntin 1,586,251 314,686 (1,271,565)HIGHWAY FUND TOTAL - TWDIF: Revenues PAG Reimbursement - 4,489,666 (4,489,666) Revenues Pima County Reimbursement - 1,438,000 (1,438,000) Contingency Contingency/Reserve 2,776,056 1,397,056 (1,379,000) Capital Outlay it l Project Carry Forward 7,306,666 7,306,666 TWDIF TOTAL Stormwater Utility: STORMWATER UTILITY TOTAL: „P�LEY qR/� OHO O� - UTILIVtSERV10E_ .- VALLEYTE AREA:ii„,, 4 'of ti-‘• ' H SS.. xPOSSIBLE ERVIEARA ; H ,... ...,:, a9/NDED 1H1WNH..HIWNHH_ f1xNNHHHHi HHHNHHxNNHHHHHHN � ild, - , *a sH H = mmumHNNHHH _ t.111hre I mil omit Isi 1 4k” LIIMUNIHM114 i A - i so. 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LosinHHHHHHHNHx HHHHNNHN xHa METRO WATER 1�' TUCSON WATER NOT TO SCALE 1 ExhibitALast Update 06 te 002'04 Town of Oro Valley Major Roadway Projects Status Percent Estimated Estimated Estimated Project of Bid Construction Completion Name Design Date Starting Date Date Tangerine Completed Completed Under Asphalt. construction Rubber (95 % Overlay completed) starting on June 1st , Project completed by end of June. La Canada Completed Bid awarded May 04 Dec 04 Ext. Hunter 4/24/04 Partnering Workshop May 20th La Canada Completed Completed Under Dec 04 widening construction (60%) First Ave 100% Spring 05 Summer 05 Fall 06 Pusch View Ln 100% Award at May July 04 June 05 Extension & 19th Council First Ave Mtg., Bridge Partnering Workshop June 29, 2004 Lambert Lane 90% Spring 07 Summer 07 Fall 08 Lambert Safety Completed Bid awarded May 04 August 04 Left Turn lanes Pima Paving & overlay 4/21/04, Precon May 20th Lomas de Oro 80% June 04 August 04 November 04 Subdivision Rd Improvements Rancho Feliz Completed Awarded to May 04 July 04 Pavement Pima Paving Rehabilitation 4/7/04 Tangerine 90% July 04 August 04 November 04 Meadows St Rehabilitation 6/2/2004 & 11:47 AM Exhibit B La Cholla / Completed Awarded to Delayed for 30 Tangerine So. Arizona days pending Intersection Paving 4/7/04 to Marana's Project @ Thornydale & Tangerine Calle 30% (Note 1) Concordia Pusch Ridge 98% June 04 August 04 October 04 Estates ORI D 100% 04 October 04 September 05 (Note 2) July CDO Linear 0 % Awarded Fall 2005 Spring 2006 Park to EEC April 7, 2004, Kickoff meeting 5/18/04 La Canada 0% Request for Drive: Naranja Project to Tangerine Assessment— Fall 2004 La Cholla 0% Request for Safety Project Improvement Assessment Magee: 0% Contract Northern to Awarded to East Town RS Limits Engineering May 19, 2004 Tangerine ADOT Road Path: First to Oracle Verde Catalina 0% Contract Town Homes — Awarded to Screen Walls RS Engineering May 19, 2004 Shannon Road 0 % In-house Fall 2004 design Copper Creek 0% In-house Summer 2005 Surface design Treatment Rancho 0 % In-house Spring 2005 Vistoso Blvd design Sidewalk 6/2/2004 & 11:47 AM Oro Valley 0 °/01n-house Fall 2005 Town House design surface treatment Palisades 0 % In-house Summer 2005 shoulder design widening Town Wide 100 % Fall 2004 Crack Sealing, complete Phase II Subdivision 0% In-house Throughout Streets (11 design FY 04/05 Town wide pavement rehabilitation projects) Please note that the estimated construction starting date is subject to the following: Timely right of way acquisition, Federal permits clearance, Utility relocation and funding. Note 1: Project schedule under review due to environmental issues raised by ADOT. Note 2: Project pending ADOT permit and 1st Ave construction easement 6/2/2004 & 11:47 AM t , : 3 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JUNE 9, 2004 TO: HONORABLE MAYOR AND COUNCIL FROM: JEFF GRANT, HUMAN RESOURCES DIRECTOR SUBJECT: RENEWAL OF EMPLOYEE BENEFIT PLANS The following summarizes the Human Resources recommendations for the Town of Oro Valley Employee Benefits Plans for FY 2004-2005 HEALTH INSURANCE: The Town of Oro Valley is completing our first year with Aetna as the provider of our health insurance. Last year, faced with sizable rate increases with our previous carrier(CIGNA), we opted to change carriers for the second successive year and offered two Aetna products (the HMO and the POS) to our employees. As a result, in the last two fiscal years, Oro Valley has had health insurance premium increases that have been significantly • less than the trend for the Tucson Metropolitan area. Exhibit A depicts the premium history for the Town of Oro Valley for the past six fiscal years. Our premium increases for the past two years have been 1.5% and 1.7% respectively. (Increase trend for both years has been in the 16-18%range.) As indicated last year, the risk of changing carriers two years in a row was that there would be reluctance on the part of the health insurance carriers to offer premium quotes for Oro Valley for the third year. (The carriers prefer more stable experience in order to develop actuarially sound quotes.) EXHIBIT B is a letter from Hansen and Associates, the broker for the Town of Oro Valley, outlining the carriers that declined quoting for Oro Valley for the FY 2004-2005. In contrast, we did receive quotes from Health-Net and Blue Cross/Blue Shield. The quotes received from Health-Net and Blue Cross/Blue Shield are not as cost-competitive as the quote from AETNA, and also represent significant decreases in the levels of coverage provided. Aetna's coverage remains the same as FY 2003-2004 with the exception of nominal increases for Emergency Room and Urgent Care co- payments. EXHIBIT C depicts the general terms of coverage for the Aetna HMO and POS plans, and the premium quotes for FY 04-05. Please note that the premiums listed are monthly premiums for the tier of coverage selected. In the past year, 95% of the Town of Oro Valley employees who have elected health care coverage have chosen the HMO plan. The remaining 5% of our employees have opted for the POS plan, which grants them more flexibility in the choice of doctors for a significantly higher premium. The Aetna HMO and POS premiums for FY 04-05 reflect an increase of 17.1% above the FY 03-04 rates. By current policy the Town contributes 100% of the employee-only cost of coverage and 75% of the additional cost of the dependent coverage for the least expensive plan offered. Therefore, per policy, the increased cost of the POS coverage will be the responsibility of those employees who opt for the more expensive coverage for personal reasons. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 4 The Human Resources Director recommends that the Town continue to utilize Aetna for FY 2004-2005 RETIREE HEALTH INSURANCE: Aetna has also extended premium quotes for Town of Oro Valley early retirees, pursuant to a request from the Town's "Meet and Confer"team. Aetna offered two quotes, one which separates the cost of"early retirees" from the active employee populations (offering separate rates for both), and another rate that combines the retirees into the active employee population with a "blended"rate. EXHIBIT D depicts the rates associated with the retiree proposal. It should be stressed that including the retiree program with the active employee population will increase the FY 2004-2005 premiums by approximately 2.3% above those shown in EXHIBIT C (an increase in first year annual costs of approximately$30,150). There are very few projected retirees in the next few years, which has favorably impacted the initial "blended"rates. That difference can logically be expected to grow as the number of retirees grows in future years. In addition, there is no guarantee that any future rate quotes for the combined population could be obtained from other vendors in the event Aetna's rates are no longer competitive. Separating the retiree population from the active employee population will result in retiree premiums that are approximately 11.6%higher for the retirees than those quoted for our active employee population. This is because the retiree population will be older on the average than the active employee group, and therefore represents an increased risk from a health-care perspective. Separating the two groups will reduce the impact that the medical experience for the retiree population will have on the active employee medical plan. If the Town Council desires to offer retiree health insurance for FY 2004-2005, the Human Resources Director recommends that we not combine the retiree population with the active employee population for premium purposes, but consider them separately. DENTAL AND LIFE INSURANCE: MetLife Dental provides the current dental coverage for the Town of Oro Valley, as well as our basic life insurance package. (The Town provides all full-time employees with basic life insurance coverage of one-time the individual employee's annual salary.) MetLife's dental quote was a premium increase of 17.0% for FY 2004-2005. The MetLife quote was more competitive than the other quotes received. There are no proposed changes to the terms of coverage. The added premium cost for the Town is approximately$17,000 for FY 2004-2005. There is no change to the Life Insurance premium quote for MetLife. The Human Resources Director recommends that the Town renew with MetLife Dental and MetLife Life for FY 2004-2005. NOTE: The Town Manager's budget projected 20% increases in both the health and dental premiums for FY 2004-2005. Based on the revised figures noted above, the 17.1%premium increase for health insurance TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 4 for active employees, and the 17%premium increase for dental insurance results in a budget decrease g of $35,832 for the combined health and dental insurance renewals. Other ancillary program recommendations are as follows: LONG-TERM DISABILITY: Jefferson-Pilot continues to be the only significant bidder for our Long-Term Disability coverage. Their premium increase proposal for FY 2004-2005 is approximately 7.8% (from $ .380 per$100 of covered payroll to $ .410). The added annual cost of this increase is approximately$3,300. The Human Resources Director recommends that we continue to offer the LTD program through Jefferson-Pilot for FY 2004-2005. MEDICAL AND DEPENDENT CARE REIMBURSEMENT ACCOUNTS: Since 1997 the Town of Oro Valley has offered our employees Medical Care and Dependent Care Reimbursement Accounts, in which employees may have monies deducted from their pay on a pre-tax basis to use to pay for health and dental care-related items for themselves and their dependents. This has the effect of legally reducing the employee's taxable income, and allowing them to pay for necessary medical and dental expenses with pre-tax dollars. We have limited the Medical Care Reimbursement Accounts to $1500 per employee annually since inception. The Human Resources Director proposes that the Town amend the plan to allow employees to payroll deduct up to $2000 annually for medical expenses. OTHER SUPPLEMENTAL PRODUCTS: The Human Resource Director recommends that the Town continue to offer the MetLife Supplemental Life Insurance Product (employee-paid), the AFLAC supplemental insurance products (employee-paid), the supplemental vision plan through Eye Care Direct (employee-paid), and the Employee Assistance Program through Brooks-Jorgenson EAP (Town-paid). The Human Resources Director recommends that the Town continue to offer the supplemental products listed. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 of 4 ATTACHMENTS: EXHIBIT A—Town of Oro Valley Health Insurance Premium History EXHIBIT B—Hansen & Associates letter dated May 26, 2004 EXHIBIT C - Town of Oro Valley Current and Renewal Plan Info. EXHIBIT D—Aetna Premium Rate Exhibit. )12,a/t/t—s/ . Jeff Grant, Human Resources Director ) / p Chuck Swee , Town Manager EXHIBIT A TOWN OF ORO VALLEY HEALTH INSURANCE PREMIUM HISTORY (All rates shown are monthly costs) 1998-1999 PARTNERS HEALTH-NET (INTERGROUP) Premium OV paid EE Paid Premium OV paid EE Paid Employee only $130.37 $130.37 $0.00 $147.82 $147.82 $0.00 Employee + one $261.03 $228.37 $32.67 $295.69 $258.72 $36.97 Employee + family $417.12 $345.43 $71.69 $458.24 $380.64 $77.61 1999-2000 UNITED HEALTHCARE HEALTH-NET(INTERGROUP) Premium OV paid EE Paid Premium OV paid EE Paid Employee only $143.86 $143.00 $0.86 $143.00 $143.00 $0.00 Employee + one $288.02 $250.29 $37.73 $286.05 $250.29 $35.76 Employee + family $460.30 $368.23 $92.08 $443.30 $368.23 $75.08 of change 10.30% -3.30% 2000-2001 UNITED HEALTHCARE HEALTH-NET(INTERGROUP) Premium OV paid EE Paid Premium OV paid EE Paid Employee only $164.40 $160.16 $4.24 $160.16 $160.16 $0.00 Employee + child(ren) $279.48 $244.24 $35.24 $272.27 $244.24 $28.03 Employee + spouse $361.68 $304.30 $57.38 $352.35 $304.30 $48.05 Employee + family $531.01 $428.60 $102.41 $518.08 $428.60 $89.48 of change Approx 14.8% Approx 14.0% 2001-2002 UNITED HEALTHCARE PACIFICARE Premium OV paid EE Paid Premium OV paid EE Paid Employee only $216.19 $196.93 $19.26 $196.93 $196.93 $0.00 Employee + child(ren) $367.52 $300.30 $67.22 $334.76 $300.30 $34.46 Employee + spouse $475.61 $374.15 $101.46 $433.22 $374.15 $59.07 Employee + family $698.28 $526.97 $171.31 $636.98 $526.97 $110.01 of change 31.50% 23.00% 2002-2003 CIGNA - HMO CIGNA - POS Premium OV paid EE Paid Premium OV paid EE Paid Employee only $199.84 $199.84 $0.00 $255.25 $199.84 $55.41 Employee + child(ren) $339.72 $304.75 $34.97 $433.92 $304.75 $129.17 Employee + spouse $439.64 $379.69 $59.95 $561.55 $379.69 $181.86 Employee + family $645.84 $534.34 $111.50 $824.46 $534.07 $290.39 of change 1.50% N/A 2003-2004 AETNA AETNA - POS Premium OV paid EE Paid Premium OV paid EE Paid Employee only $203.30 $203.30 $0.00 $249.50 $203.30 $46.20 Employee + child(ren) $345.61 $310.03 $35.58 $424.20 $310.03 $114.17 Employee + spouse $447.17 $386.20 $60.97 $548.90 $386.20 $162.70 Employee + family $656.64 $543.31 $113.34 $805.90 $543.31 $262.59 of change 1.70% EXHIBIT B • HANSEN INC. INSURANCE SOLUTIONS May 26, 2004 Jeff Grant Town of Oro Valley Human Resources Dept. 11000 N. La Canada Oro Valley, AZ 8 737 RE: Employee Benefits Dear Jeff: Thank you for the ongoing opportunity to serve as insurance broker for the Town of Oro Valley. The annual transition to alternate insurance carriers has not onlyprovided premium savings. but also has developed into a concern for the ability to obtain quotes and coverage options for future years. Below, 1 have outlined the insurance carriers presented with the census data for bidding on the Town of Oro Valley medical and dental benefits. Please find listed the carriers not willing to quote based on non-competitive-rates, inability to match plan design/benefit level or the history of multiple carriers within very few years. I. MEDICAL CARRIER A. Cigna B. United Healthcare C. Pacificare D. Trustmark E. Humana F. Principal Financial G. Great-West Healthcare (1) LA PALOMA CORPORATE CENTER 3573 E.SUNRISE DRIVE • SUITE 215 • TUCSON,.ARIZONA 85718 • (520)615-0309 • FAX(520)615-6387 \V\\VHANSENASSOCINC.COM HANSEN 1 ASSOCIATES, • • INSURANCE SOLUTIONS II. DENTAL CARRIER A. Reliance Standard B. Jefferson Pilot Financial C. Assurant D. Arneritas Please contact me with any questions. Kindest Regards, Craig A. Hansen President • (2) LA PALMA CORPORATE CENTER 3573 E.SUNRISE DRIVE • SUITE 215 • TUCSON,ARIZONA 85718 • (520)615-0309 • FAX(520)615-6387 WWW.HANSENASSOCINC.COM EXHIBIT C C) C) a, C) a, a, a, 0az I- U U c) U a) �••' 4-' a) Oi ..fl U U � C ..... U rn '� Q � sCCC -n -dv -b -c '0CCN "C .-p "Cs . < d <CZ Z ^ � (Z c�, 4 „ cz$ � Z Z Z Zo � � a? a? Cv ? M \✓ � � cCs ct ct EA cd «s •-- chi N o ccs > cCi C cd > c c c C4:i c c EA c EA O M C NN000000 O ON N N W ON NO N N C C N a/ NNr:) JM _ , . , . (I) N C tt '7t a1 ct O .- O C ct m O U cCs cCt � co C r-' �. 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U Q • a EXHIBIT D AETNA RENEWAL RATES FY 2004-2005 BLENDED RATES (INCLUDING RETIREES AND ACTIVE EMPLOYEES): Current Renewal Product Tier _ Subscribers Rates Rates HMO Single 97 $203.30 $243.69 Parent/Children 32 $345.61 $414.26 Couple 32 $447.17 $535.99 Family 70 $656.64 $787.09 POS Single 6 $249.50 $299.07 Parent/Children 1 , $424.20 $508.47 Couple _ 2_ $548.90 $657.94 _Family _ 3 $805.90 $965.99 NON-BLENDED RATES (RETIREES AND ACTIVE EMPLOYEES RATED SEPARATELY): Current Renewal Product Tier Subscribers Rates Rates ACTIVE EMPLOYEES HMO Single $203.30 $238.10 Parent/Children $345.61 $404.78 Couple _ $447.17 _ $523.72 Family $656.64 $769.06 POS Single $249.50 $292.21 Parent/Children $424.20 $496.82 Couple $548.90 $642.77, Family $805.90 $943.87 EARLY RETIREES HMO Single N/A $265.69 Parent/ChildrenN/A $451.66 Couple N/A $584.39 Family _ N/A $858.14 POS Single N/A $326.06 Parent/Children N/A $554.37 Couple N/A $717.34 Family N/A $1,023.92 4 MEAORAM1J1 TO: Mayor and Council FROM: Chuck Sweet, Town Manager David Andrews, Finance Director Joseph Meyer, Management and Budget Analyst DATE: June 2, 2004 SUBJ: Parking Lot Items A number of issues were raised during the Mayor and Council's Budget Review Sessions between May 3 through May 26. This memorandum lists the status of "parking lot" issues and comments categorized by the date on which they were originally asked. Budget Session Date Parking Lot Issues with Comments May 3, 2004 Issue: Status of Land Acquisition for Future Public Works Yard Comments: The actual land acquisition is yet to be finalized by the Town Council through negotiations in executive session. Once a purchase agreement has been agreed upon, the location and dollar amount involved will be entered into at a future Town Council Meeting. Regarding relocation expenses to move the majority of the Public Works Department operations from present location,please see the attached memorandum and documentation from Bill Jansen, Town Engineer to Chuck Sweet. The total estimated cost for relocation of the yard is $575,000. May 3, 2004 Issue: Memo of Organizational Structure for Town. Comments: Please see attached copy of Town Manger's Memo to Town Council regarding the creation of a Community Relations Department and the overall Town organizational structure. May 3, 2004 Issue: Part-Time Office Assistant for Town Clerk Comments: The cost of a part-time office assistant for the Town Clerk would be about $15,340 including salary and benefits. Capital Outlay costs would be approximately $2,500 for a computer and other miscellaneous items. May 12, 2004 Issue: Study Session Covering Five-Year Plan and Cost of Contractors for Landscaping of Medians. Feasibility of Consolidation of Landscaping Services into a Single Department. Comments: A study session will be scheduled for late Summer or early Fall. Presently, the costs of landscape technicians in the Public Works Highway Fund is included in the budget. Current Contract Amount : $98,000 Proposed 1st Year Cost of Landscape Techs: $93,320 May 17, 2004 Issue: Status of Fire Marshall/Fire Inspector Comments: Staff is seeking direction from Council with regard to this item. The Fire Marshallp osition is included in the Manager's Recommended Budget while the Fire Inspector position is not. May 17, 2004 Issue: Health Insurance Coverage for Retirees Who Have Tenure of 10 Years or more with the Town. Comments: Please see Council Agenda Item #3 from the Human Resources Director referencing employee benefits plan. 0 '7' e77/7e 41/' Joseph Meyer M./.gement and Budget Analyst David Andrews Finance Director Chuck Sweet Town Manager CC: All Department Heads Kathi Cuvelier, Town Clerk Jeff Grant, Human Resources Director Bill Jansen, Town Engineer Bob Kovitz, Public Information Officer TOWN OF ORO VALLEY DEPARTMENT OF PUBLIC WORKS INTEROFFICE MEMORANDUM TO: CHUCK SWEET FROM: BILL JANSEN 11`i SUBJECT: RELOCATION OF E PUBLIC WORKS FACILITY DATE: MAY 11, 2004 CC: ALAN FORREST As per our discussions, my staff has been working on developing a concept for the relocation of the existing Town activities at the 680 Calle Concordia site. The intent is to relocate all activities except for Parks and Recreation to a different location in the shortest possible time and at a reasonable cost. Since a site has not been acquired for this facility, we have developed a generic plan using the following site assumptions. 1. All utilities are available at the site boundaries or easily obtained. 2. The site is relatively flat and presents minimal developmental problems. 3. Required access to a public road/roads is available. After reviewing several options, the construction of a per-engineered steel building is the most cost effective and expeditious. I am proposing a 10,000 square foot building that would provide office space; shop space; restrooms; employee break rooms and showers. The facility would provide parking space for all Town equipment and vehicles; employee and visitor vehicles; OVPD impound storage; fueling facility; bulk material stowage and the complex would have a security fence. This proposed facility is intended to be an interim facility until such time that a Oro Valley Service Facility can be constructed. The steel building due to it's design flexibility would be used in the eventual development of this facility. The project time schedule once the site has been secured is to be ready to bid within 12 months and occupy the complex within 6 months after start of construction. I anticipate that the civil site design would be done in-house as well as some of the site grading and preparation. a The following is the cost estimate for the project. These costs are based on a building with minimum architectural enhancements, limited site landscaping and gravel parking and access roads. 1. Steel Building with offices & shop area $267,210. 2. Site development & utilities $106,000. 3. Furniture & contingency $126,790. Total $500,000. For a paved parking area and drives add $75,000. The above costs are very preliminary and will be refined as the process continues. I plan to engage an architect to develop a floor plan for the building and then further refine the cost estimate. 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S ,—C a UQ �'* ro •� O O O P 4..* MEMORANDUM TO: The Honorable Mayor and Council FROM: Chuck Sweet, Town Manager DATE: May 24, 2004 SUBJ: Follow-up from May 3 Budget Study Session— Reorganization of Town Manager's Office and Change from Public Information Function to Community Relations Function The Public Information function within the Town Manager's office (which grew out of the creation of an Intergovernmental Affairs position) began when Oro Valley contained less than half of the current population. It was—and is— appropriate for a municipality to seek effective and efficient methods to communicate with its citizens. This communication works in two directions— sharing information with the citizens about town programs and activities, and gathering information and opinions to share with the town leadership in order to help guide policy decisions. Since the initial creation of the Public Information function, however, the town has experienced significant growth and significant demands on the Town Manager's office to take the lead in the creation of programs and activities that expand far beyond the scope of Public Information. As the town continues to grow and as new citizens demand services that are equivalent to the services they received from similar communities, the Public Information function must also mature to meet these new needs. In most similar communities, these types of functions fall into the category of Community Relations/Communications/Intergovernmental Relations. In the case of Oro Valley, the following activities and programs are either under way, anticipated shortly, or are "on hold" due to lack of resources or authority. In order to manage these programs now and in the future, the Public Information function needs to be expanded to create a department head position with the authority and responsibility to administer these wide-ranging areas. Ongoing day-to day public information campaigns, including the design, preparation and distribution of pamphlets, brochures, fliers, postcards, releases and related material for all departments. Preparation of written and oral presentations and correspondence for Mayor, Council members and senior management > Development of methods to improve communications from residents to town decision-makers (e.g., website upgrades; surveys; newsletters; and questionnaires) ➢ Creation of electronic media (and emerging technology media) for distribution to targeted audiences (e.g., potential industrial and commercial interests in support of Economic Development function, homeowners associations, Chamber of Commerce, etc.) ➢ Development of a quarterly consolidated cultural, arts and library programming guide for distribution to every residence in Oro Valley. A copy of a similar publication from the City of Goodyear, Arizona, is attached. The guide will also have space for other information, including messages from the Mayor and important announcements from all the Town's departments. > Continued relations with all media print, radio, television, magazine and internet-based, which requires knowledge of all town programs and activities as well as access to senior decision-makers > Full participation in variety of committees and advisory boards (e.g., Citizen Corps Council, Information Technology Strategic Plan Task Force, GT2C planning committee, General Plan Technical Advisory Committee, Capital Improvements Program committee, State of the Town planning committee, development review committee and other major industrial/commercial development meetings, Department Head meetings, etc.) > Oversight of renewed cable television franchise agreement to include local origination programming, public access programming; direction and coordination of broadcasts of Council meetings and community events (e.g., GOVAC, Pima College and library programs) > Initiation of youth programming to develop stronger relationships with local schools, including Student in Government projects (elementary, middle and high schools), internship placement and mentoring (high school and university), and the potential development of a Youth Advisory Board for the Town (to focus on areas that are not limited to recreation); Teen Court programs (both in-school and "court" versions); youth employment assistance office • Coordination of senior citizen programming to include meal, socialization sites and senior citizen assistance activities in conjunction with Parks and Recreation Division and existing senior citizen organizations • Exploration of a neighborhood council system that will encompass the entire town and remove reliance on homeowner's associations for information sharing and public input, particularly in the area of community development and planning • Intergovernmental relations, including maintaining the relations between the town and county, state and federal representatives; oversight and initiation of legislation that would impact the town; maintaining and improving relations with neighboring jurisdictions; liaison activities with the League of Arizona Cities and Towns • Continued development of new programs that help create a positive "sense of community" in Oro Valley (e.g., Farmer's Market, holiday children's parade, public recognition of individual citizens who have volunteered to improve the community, etc.) • Initiation of Sister City program including participation from schools, commercial and industrial interests, economic development leaders, local foreign-born residents and existing ethnic exchange clubs • Initiation of a "City Store" program to create and market merchandise with the Oro Valley logo or other items that promote positive recognition of the town • Participation in local community organizations through membership, leadership positions, presentation opportunities, or coordination of community improvement projects (Kiwanis, Rotary, Optimist, Key Clubs, etc.). Participation in professional organizations including Public Relations Society of America, City-County Communications and Marketing Association., state-wide Public and Communications Managers Association (through League of Arizona Cities and Towns) ✓ Representation of Town at local and regional events (e.g., economic development and Chamber of Commerce meetings, school events such as Odyssey of the Mind, university conferences, school activities [mock interviewing, guest lecturing on local government] ) All of these projects, programs and activities will soon be beyond the abilities of one person to accomplish. Over the coming years, the area of Community Relations will need to be expanded to include these and other functions as Oro Valley becomes a larger, full-service municipality. A Town Manager's Community Relations area with a management level leadership position is essential to maintain a "community of excellence" as the Town grows and matures. The incumbent in the position will also have the authority to marshal the existing personnel and resources of the Town to accomplish the activities listed above. Five year staffing plan: Year one: 1.0 Community Relations Director Years two-four: 1.0 Community Relations Director; .5 Communications Assistant and university-level intern Year five: 1.0 Community Relations Director; 1.0 Communications Assistant, .5 clerical support and university-level intern Financial impact The creation of a Community Relations Director position will require a readjustment to the salary range commensurate with other department level directors. The annual cost for this adjustment would be approximately $ 15,000. Chuck Sweet, Town Manager This item was continued to TOWN OF ORO VALLEY June 9, 2004 COUNCIL COMMUNICATION MEETING DATE: June 2, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: TEMPORARY TWO-MONTH APPOINTMENT OF TOWN COUNCIL LIAISON ASSIGNMENTS TO BOARDS, COMMISSIONS, AND OUTSIDE AGENCIES SUMMARY: On April 6, 2000, the Town Council approved Policy #8, "Council Liaison to Boards and Commissions" policy. This policy was created with the intent to establish or improve the lines of communication between Boards and Comissions with the Council, and to provide Boards and Commissions with the goals and objectives of the Council as a whole. It is expected that the Council Liaison will attend all assigned Board or Commission meetings and create a summary of the events and inform the Mayor and Council of such information. Since the approval of Policy #8, an additional Outside Agency was added to the list for Council Liaison assignment. On October 17, 2002, Policy #9, "Council Liaison to Amphitheater School District Governing Board," was approved. Currently there are twelve Boards, Commissions, and Outsied Agencies all of which will have an assigned Council Liaison. Attached is a current list of those assignments which are a proposed two-month temporary assignment until this issue can further be discussed at the July 2004 Council Retreat. Permanent Council Liaison assignments will be made after further review and discussion among the Council Members. SUGGESTED MOTION: I MOVE to approve the Temporary Two-Month Town Council Liaison Assignments listed in the attachment hereto. ATTACHMENTS: Temporary Two-Month Town Council Liaison Assignments 2004 -) Chuck Sweet: own Manager TEMPORARY TWO MONTH TOWN COUNCIL LIAISON ASSIGNMENTS 2004 Planning & Zoning Commission Paula Abbott Development Review Board "KC" Carter Parks & Recreation Advisory Board Conny Culver Budget & Bond Committee Helen Dankwerth Water Utility Commission Paul Loomis Police Department Barry Gillaspie MTCVB Terry Parish GTEC Paul Loomis GTEC Alternate Terry Parish Chamber of NW Pima County Conny Culver Legislative Liaison Helen Dankwerth Pima Association of Governments Paul Loomis Pima Assn. of Governments Alternate Barry Gillaspie Amphitheater School District Liaison Paula Abbott Revised May 2004 This item was continued to TOWN OF ORO VALLEY June 9, 2004 COUNCIL COMMUNICATION MEETING DATE: June 2, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: TEMPORARY TWO-MONTH APPOINTMENT OF TOWN COUNCIL LIAISON ASSIGNMENTS TO BOARDS, COMMISSIONS, AND OUTSIDE AGENCIES SUMMARY: On April 6, 2000, the Town Council approved Policy #8, "Council Liaison to Boards and Commissions" policy. This policy was created with the intent to establish or improve the lines of communication between Boards and Comissions with the Council, and to provide Boards and Commissions with the goals and objectives of the Council as a whole. It is expected that the Council Liaison will attend all assigned Board or Commission meetings and create a summary of the events and inform the Mayor and Council of such information. Since the approval of Policy #8, an additional Outside Agency was added to the list for Council Liaison assignment. On October 17, 2002, Policy #9, "Council Liaison to Amphitheater School District Governing Board," was approved. Currently there are twelve Boards, Commissions, and Outsied Agencies all of which will have an assigned Council Liaison. Attached is a current list of those assignments which are a proposed two-month temporary assignment until this issue can further be discussed at the July 2004 Council Retreat. Permanent Council Liaison assignments will be made after further review and discussion among the Council Members. SUGGESTED MOTION: I MOVE to approve the Temporary Two-Month Town Council Liaison Assignments listed in the attachment hereto. ATTACHMENTS: Temporary Two-Month Town Council Liaison Assignments 2004 Chuck Sweet,' own Manager TEMPORARY TWO MONTH TOWN COUNCIL LIAISON ASSIGNMENTS 2004 Planning & Zoning Commission Paula Abbott Development Review Board "KC" Carter Parks & Recreation Advisory Board Conny Culver Budget & Bond Committee Helen Dankwerth Water Utility Commission Paul Loomis Police Department Barry Gillaspie MTCVB Terry Parish GTEC Paul Loomis GTEC Alternate Terry Parish Chamber of NW Pima County Conny Culver Legislative Liaison Helen Dankwerth Pima Association of Governments Paul Loomis Pima Assn. of Governments Alternate Barry Gillaspie Amphitheater School District Liaison Paula Abbott Revised May 2004 TOWN OF ORO VALLEY )UNCIL COMMUNICATION MEETING DATE: June 2, 2004 TO: HONORABLE B E MAYOR & COUNCIL fl,c,,,,- -L'i-'; ,._q-0'1- FROM: Chuck Sweet, Town Manager ---'" SUBJECT: TEMPORARY TWO-MONTH APPOINTMENT OF TOWN COUNCIL LIAISON ASSIGNMENTS TO BOARDS, COMMISSIONS, AND OUTSIDE AGENCIES SUMMARY: On April 6, 2000, the Town Council approved Policy #8, "Council Liaison to Boards and Commissions" policy. This policy was created with the intent to establish or improve the lines of communication between Boards and Comissions with the Council, and to provide Boards and Commissions with the goals and objectives of the Council as a whole. It is expected that the Council Liaison will attend all assigned Board or Commission meetings and create a summary of the events and inform the Mayor and Council of such information. Since the approval of Policy #8, an additional Outside Agency was added to the list for Council Liaison assignment. On October 17, 2002, Policy #9, "Council Liaison to Amphitheater School (flistrict Governing Board," was approved. Currently there are twelve Boards, Commissions, and utsied Agencies all of which will have an assigned Council Liaison. Attached is a current list of g g those assignments which are a proposed two-month temporary assignment until this issue can further be discussed at the July 2004 Council Retreat. Permanent Council Liaison assignments will be made after further review and discussion among the Council Members. SUGGESTED MOTION: I MOVE to approve the Temporary Two-Month Town Council Liaison Assignments listed in the attachment hereto. ATTACHMENTS: Temporary Two-Month Town Council Liaison Assignments 2004 R Chuck Sweet; own Manager TEMPORARY TWO MONTH TOWN COUNCIL LIAISON ASSIGNMENTS 2004 Planning & Zoning Commission Paula Abbott Development Review Board "KC" Carter Parks & Recreation Advisory Board Conny Culver Budget & Bond Committee Helen Dankwerth Water Utility Commission Paul Loomis Police Department Barry Gillaspie MTCVB Terry Parish GTEC Paul Loomis GTEC Alternate Terry Parish Chamber of NW Pima County Conny Culver Legislative Liaison Helen Dankwerth Pima Association of Governments Paul Loomis Pima Assn. of Governments Alternate Barry Gillaspie Amphitheater School District Liaison Paula Abbott Revised May 2004 * * * * *Attached is additional information to supplement the May 24, 2004 memo from Chuck Sweet to Mayor & Council re : Follow-up from May 3 Budget Study Session — Reorganization of Town Manager's Office and Change from Publlc Information Function to Community Relations Function - - all as part of the June 9, 2004 Study Session packet; Item #4 "Parking Lot Items . 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In other (HMO)plan-were reduced to words, although administrative errors increases of only 13% across the Nil ° . . � . Zi were made and will be corrected,if not board. By the dedicated work of this :�ki�a'°:�R f With Council concurrence,I recently already corrected, you can count on committee,more than$200,000 in City asked the City management team to take our people to carry out their duty premiums was saved through modest a hard look at how we do business as a with integrity. benefit modifications and cost municipality to make sure we warrant the —f : '"'"—:: "`"::n:`:`:: :.:":'`"::`:` < `}iR`.::`:'k`:`::' 'r :`k:k'`'"::"`"}':: shifting. trust of the public we are sworn to serve. X X X \ w� most�s CR hpVS finding kdY wXti<+;L; \?\pC.k:fik?tifny;Mn,?A4,)iif:k•,,,,.,Sn! . d);JG.::xkJw<h:.c`nLo-R c• A was there':S.R','',ot :;'d $:^- . +�+t� instances c.:.�}.<t.rw•;:"M• r+•• ?z���' periodic report y..}i:. a .�" Y�a ��. F 4, ro:5 < We identified several target areas for ' s X e Kr age} . fi in atfi✓} ce-s' 'r. fraud vY f � r intentional Y w " : examination, each possessing a history subjects fywi#xt improvement cards for personal purposes. throughout government and private fi ! . r ^ ....:::.. ......v:.•.....1aY.aYihFas:%+W-:NY.•Y'.'::.?7':4R4}}:itifLY: , business for possible misappropriationw� � w W � to our� Well beyond the scope of an individual of funds and operational inefficiencies. k k::Se,R.::a:;R:;kAf".Z:-.h3: ,«:: :'k,Y:.zk rw: =x .r:M:W.::::R»...:,:.::::.:: subject audit, we also began studying I'mleased with our assessment many aspects of general operations. The p In January, our City Manager hired an efforts to date,but reviewing independent auditor to conduct an in- City Manager asked for volunteers to form operations and reporting results of p an ad hoc employee team to explore depth audit of credit card usage. The such review should be considered a auditors ascertained that the current strategies for reducing the City's budget continuing responsibility of procedures and guidelines governing by reducing costs and increasing government. A periodic report of efficiencies.The large number of usage of credit cards were inadequate operations incorporating not only our and need to be tightened up. The employees (28)volunteering to assist accomplishments, but also those auditors questioned the use of credit strongly indicates that cost reduction is a subjects needing improvement is our cards for meetings and for the purchase commitment that permeates the entire duty and a commitment to our citizens. of food. As a result, our Staff was organization. directed to devise more restrictive As a result of this team's suggestions, we „ -k,.).e..j guidelines for these purposes. Jim targeted specific line items in the budget }::;:y:i«C;:<:v::?k::::?h:�iSn':�•bf.' .w'{'[•.Stiiin�i'fv'J}viii'isk?iai`r2-'i'//'r.,•fkv!{,?L'f:'x"'S}ii;4{ti:i:C}":"Fjfv i:'wk4K?:::Yf:?�v:C(:��24T\L"v:!i'"l,.Sf+i'r:� }vnv:x::.v...:..:.v.v.w:r.•.vx:.:.vnmvnw..nw...:m:+.w.::.nwn•x:n•...w...-.w.:..,.::.n.x.v.v:.w::.vvnx,w:.v:.:vrrrnv.::.nwmm•nw,^vML our x�':b':Jz.;: {s r: v,b,:yY�k. <. � �.w that are common to all departments and : a . o 2 City? ..fi b�. a�,.•,„.r•} hired a.?•`cJ•: $.'Zti'zt i :?aY4. A�g3a ”-v"$$ ;?:r•: k..•. !.::J F.K. v•}:<}:.<.{.: } Y}: studied each department's spending over i `x''-< < <} 4. !r«*4 '•ta•• .;' ~ ''<.•'s a�bn:���'�^°'s����"�N•w>.."� `�<: ¢�''�!tor�� ji' p p g .. 4 ' .}Fix+r.A#f 9.`a:!#}Z. Q.o.•b•<:^rr:>r 4'r•'^,a.`' ar'<}aY { •. C xf$ .: 4<r{. v: i e F.t:: a £ ,it '4:¢f the ast three ears. We were to ad ust <.«%:. X•A £: S f •" ;, i• i.... ,b>.f..'ror:f, `Wi' pyJ �'i c i?: �k;.s}: +;.>:V•<lY•`bk:: '}�..g >:•i':,4%a iG I::::'R LA{L,a>,.t•..< ,,,,:.:; credit card ti rA:'k .'<S} the budget to free up about$150,000 that --•-:•-•-•----::.:-----::--:----:— could support new programs or projects The City Council will1(.1...t7 Since very few employees charge more that otherwise would have required <review the 2004-05 draft than$500 per month,the spending limits additional funding. I budget at the May 17th were decreased to better match that <Work Session at 5 p.m. reduced usage. We also took an in-depth look at our fleet at the Goodyear Justice Facility, vehicle policies that saved us about 1986 S. Litchfield Rd.The summary Long-term recommendations include $120,000 this year.Rather than buy >document will be available on-line reassessing the need for individual several new cars used cars were €following the Work Session. • • • credit cards,revising disciplinary reassigned between departments and 1 Residents will have an opportunity I. policies to improve controls and underutilized cars were turned into "pool" r pp y to comment on the proposed accountability, and reviewing credit card cars for many employees to use. ibudget at a Public Hearing on usage for near and distant travel s Wed., May 19 at 6 p.m. in Room 1 ' requirements. Additionally,our internal Another employee committee analyzed the = 117 of City Hall, 190 N. Litchfield finance staff will now audit 5%of City's health and dental insurance plans. `Rd.If you have questions,please monthly transactions each month. • Upon the recommendations of this call 623-882-7055. 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It may be a 14141111.4141111R011101111111.1 • .:', ::-i''':All'':;Ic'i'''' ' - -;.'1••-.4. *7 Ai pi „ti;•:;:g.,i::*:iAii:ft.e. 1 • ••••Fit-i,:::.t.k.:.;•:,,,I,:•-••,•4::•%•:.:,"?sl.,•::;o:e,::„,': '--.• -•.::::.i:-•-•-•':•:I!•.'A-. i, member of your family,a WI -7i-t-i,-, .,...a.1,, •,,,,s:•:, 0,1,0•,-,4,1“:-Jig.:1/4.0 ,74.0.,,,i..1:,,,,,minir, k3,4,4*11,41,.,4,44,,,ww,...twArz,..„----440,4ftwoompo,74:4g4 osesee.welanontromon,,,Foltwougnamposo,u.,,,,o IttatAtt, ggiip:iN,R.ViiiiiWiggE,::.!.,VUMMVARKKELN,Mitialt friend,a co-worker or even you. oftness,AIRSOMOSSVOIOMMISIMAnn ._ .,1.:,:.:.,,N•Agreine„,,,,,,,,,a,,..w:.,•:•:,:.::::*:.-I i, . ••- :•:,:;,,,,,,;,,::::,,,,,,: ghrilntritMigitilltIPU.Ocitkkt,eFth.Uigtl,gllkl -.. :•':',''':-":',Amish,,g4,"'''"'"':':',•0•:',':', * Hopefully,you won't have to wait until 1001111.1,101111.411160111,111.1 , P-°°•dYear.ritY CQ"Pcji (4' TO PI:.SU° 1 you know someone to ask,"How can I -••-•-•,,,,,,,::nt,• ots.kck.a,•:qktaggkauiaEmaeoudom,oson Igigtmatvootrporiognotont,,,,,,qmgogog.,,,,,:•,,m i Lthiley, Vice 1/ 'o Dick..Sou .a.-Frebw d 1 „ . „ . gintatimMatWarsiaaseinumeggEMME i scoff, rv.layor Jim Cavanau.:9,b, :Rob I he.lp? Find out now how you can help 111111114911111111.11.1111111111,1111.111 mailui.1;ingtimpatilt—WZAWMIni.,-:0.-,::‘,1?.L.15,...w03016. 1 .Antank*, Ren Poi1er .,•aid FraMi I crime victims in the City of Goodyear. , . —- 11,121010SIMINatalltist,i,:',‘,.,..triMAINPIN i :CA-tallier EMOZTErranritrEVESE itigifIr.:!.*Wla Nymeitt0..'.-Zei1;:f) On May 10th,bring your brown bag: lt,..„mo tait RA I woctokegi til*Vida 11101111111111111MOMISMINCAt:-.1 111291:0110kEidgiWithMatiMINtarAinal E.„F „,,, t lunch to City Hall,Room 117,190N. Boasommowdeanotimponslasmompos l'i.4.6146."(tY-'3' 1 Litchfield Road at noon for a one-hour: .• -. ..-4. • : —--- ..: • ilinignitta*,0111101.11•110110•1 1!iiiiiiiIIIMIVIATME ORM iggingiVERIASSil 1 City.Counc:.ii Meetings .447"1: WC”"I' i presentation by Terri Woodmansee, ertteaireSNIMSIOMPMak*pnsulggur i - <.,...,,,,,,,,L,,,,,,, ,,,,,,,, ,,,,...,4,,-f,„,,,,f; ,q,„•:, rfro.r.iwes,:?•::,,,,••• -------'-----,,,,,,,,n,•:.,,,N.,••••::,1",,,,o'Amv.,,,i3,,2:],::::,2:,.,..N.1100.,N.mm Goodyear Police Department Crisis 11110110•01151,0101rAniteggriffila I fr.,.....i 6,,,.: F,,,,,,..',VB-v. 9.81:3 S: ..!...i.b::::,hfif...qd Rce... . i --,,,P.,,.,,w,s; ''''V',..''•Otilsi.*AtAki,V+Valn4450a44.40tAig Services Coordinator. She will present a 1111,10,40041mIlooktegivissi 11. revlo.n.,. ro WI 1.:Ct. i. . 1 short video from the Office for Victims of illfilikailtilegitaiMatiAligeifigi ow WRItill rittrirAkbAtta q.5,1iiittailigat C.,:ounc.:;11 raeeting - b IP;-1/P. . Crime,discuss victims of all crimes and 11111100v,#t404001Willoimoriffs 1' 0.0 odol tvgigen41 : . then talk about how volunteers can help. Ifialagit:+.,110,4101040rioldtirmak , illatelleNi•Affaart,*13901044014 , , M 0 ra,, PA a•,,, I 7 ! Materials on crime victimization and , blitati4:44‘ !"*.zillioglogitticio , i .:1,st Budoet Work Si:!]•:';]!!'s:':.00n-5-Pm11, community resources will be available. Illdrifikt.,eA:4Ajiidakl::A'ti4rW,TM -- ---,• . • Seating is limited,so please RSVP to „.4arr die,204:v Pksfkbr/V if.0:i.1,,-:'..,,,•,".A-'"'114.---' , 'OPMr""-;:‘,4,....,it,,":11!';,,.::,.::.ir' !i !:.4,C11;,:',111741 tafeettiN liVelrAgS4. *IVI We d;.•, May 19 1 623-882-7677 by May 7th. EIMENISSAsigniitiati:::::i4.0,4,:4,441.miedtgs , if.. a rid rierkir i444.„,,,Of at;M.,,,' ,...)0.,,,S.,•,,,L.,.: ,....o.*et V V.,." 0...e.',..,,,. lir .-.• -' '''''•" • I i . Iii10.. . ..... . .,..A. , 1----T- c %.:A.rrn(.7:: r)i 1'17 ts,r'''' a 1:::E:17 1:77"•-: , , , „.. mom., ikna.v 4 M.' i ‘ ..,•.,...........,..,...,<.....::•,,,,.,,,:,•,,,,,,..„.....,,..*,,,,,,,K.,.. ... ... .,•...., .............. ... ..,, L a t I y I have noticed that there has been an increase in er"...Loit, . ...1 -........ i graffiti in our neighborhoods. In New York City, .. , - '..--1 . • sociologists coined a phrase the"Broken Window . , :, et"P''''l!A7 • , 1 Memorial Day Holiday 1 ,',:-..," .4t.imM: Syndrome." Along big industrial corridors they discovered . I - City Han close.o: - that if a single window was broken, it quickly escalated I I Q911111d1rglinto additional broken windows and other vandalism. Yet by repairing the single window- . -11,11il 1 . . . . . , wquickly,future damage was avoided. Most importantly,the public s 1 1-,4c, serv ice, m 0 n d a v rc„.0 es. i ..... . i perception about safety and neighborhood values rose. Graffiti works the same way. One small graffiti scribbling may not appear threatening. However, it i entices other vandals to do likewise in nearby areas. Any graffiti, no matter how I small, needs immediate attention. To wait is to feed the broken window Piitgiagd„..itafit1 syndrome and jump start the spiral of neighborhood decline. 1 fa I 11.0 W i fl 9 RI 0 n d a lit„ 7:TP5 TC) HIRP Pii:',F,71/ENT 67RAfi".7777.' 1i I Improve lighting on your property. If graffiti is a problem n your alley,consider • 1 . Tues., june 1* i installing motion detector lights on your house. Keep an eye out for suspicious behavior. Pay special attention to individuals or groups who are loitering. If it ) I 0.ri,Pe"2 0 04-0 5 iiili d-g et appears they are about to apply graffiti, call 911. 1 Report all incidents of damage to your property. Reporting is important because 1 i WI o rt, June 7 ' it may be possible to identify patterns through accumulated reports, helping 1 ),.!.:-.1k ;...-3,.:n,:-,sion -5 rum. l' police deal with the problem.The owner of the property can also report the ..,:,.i.H, •:.•1 incident to the Police Department at 623-932-1220 or to the Community .- , •. , - . I :-':--:•-,::' 1 'TuiesdaY due to Monday hOlid.py..„J Initiatives.Department at 6237882-7808.,=i'• H,'H:: ,.-,-,--,,.• :,,H„,.,H..., , ,, .,•••.,.,' ,-, ,,,H:.H.H,,,,,H,,H.H,..,,, .. ,,,,,,.:,,,, • . - , . _.„.„..„,...—:_....___......„.._,....,.._,....,...„„,_......_.„„, :.:,,,:::, .,, -:,,-::.:,H,..:,.. :-,,.:1,,, ,:-, ,:i.i::::,:-:•:: - .,,, : ..:::,i,,, , ,,, ::, , ,.. ,..:,,,,:,.,,•,,:, ,,.,,,, .:,H:,..:• , . ,,:.-.,,,....., :•, :,:::.:,: ..., i .:. . . CityReport- May 2004 Page 3 ,0.1,..-r-,40",fri, -Ira td,"',iik ort ir". I. r:7•Iii le C.,..I Goodyear Police K-9 Historically, May is the month with the lowest1114. • ii..,.,:..Unit Wins 3rd PlaceT..HH,:. ors#1104 , :,:,......::„. :,...,:f....;:„„„,„,,,„,:.„„::-:,.:.,..L.:. .• ....---„,...„„,,,,„4. iiii.:,.,,,,,. precipitation of the year-typically only one rainy day. 0:,,,at,...,...:4 ,,,,,,,,,,,,,,:,i ,r.R.k.,•. -..,,,,,,,,,,,,,,,,,,,, ,•,... .,.. . ;,:ligm•:,,,,,,,,,::,.:•• This is why it is so important to stop those water leaks! .:.:.::::,:„.: ..,„...•:.,,,.::,::.:.:,:.,.,::. . ,,:„H,.:.. .... .,...:,. ,.....,:. :,:::.... '''''''411111 Ill 1,1t ‘' Leaky toilets are sometimes hard to detect, but testing ,.,., •••- ,.:•,,•,,,,,, I ,,,f-: ...•. - 4 '' -',,,,,,,;..' Ile,.:!;i, 'Ale l'P'..iL,7., ..• .....:,,,,,,,,,,.....,,..:....,.„.,.. . ,,,. , ..,.., ,w, for a leak is easy. Place a few drops of food coloring in •4***,,,,,,,,!.....•, t• •:;:i•,,!,::,F,.,,,,,.,,,iii•RF..:$, •fi;-:....1 :.. A ;.!.•,,•!.i,;i. - i ,,i.,,,,.,,,.,H,,: '34*,(4,. •,,,:::.:,,:::m.:2;.:;',.,„...",;m:.4:::.t., •p:p,;:lt ::• . %, ..•'',,,,:,;:.,,,,,,4i',' .i.....'....:,:: your tank. If it leaks into your bowl,then you have a leak. Undetected leaks outdoors can waste even more water. :'47V.,14,'ip.,,,.-• ::i• .1,X• i.::iiitts:A:4111::. : ft .a..,.. .6..:1..:'"'''fl'ii:1:441.1i0.1111 ' So check your drip and irrigation system monthly at this time of year. Police Officer Rick Melrose and K-9 Boris and Officer Sean Clarke and K-9 Robbie What should you do if you find a leak? You can either fix it yourself or call your local plumber or landscaper to stop the leak. Goodyear's Police K-9 Unit recently placed 3rd overall in the 2nd Annual Aivnernber saving,LII3ter iS elferyaile PS ! Desert Dogs Police K-9 Trials. ---- Goodyear's unit is made up of Officer Rick Recycling Fast Facts • 1 Melrose and K-9 Robbie and Officer/K-9 ' , I Trainer Sean Clarke and K-9 Boris. 1 This year,48 K-9 teams competed ,t,i,,,,4,„i.- ,,,,„V,, ;x:„ .ko. including agencies from Arizona,Utah, .„,,„.... ..:- 40 , 4. ..- :,..----- -,-,;;;,......v.-.----... is., .0. .•. California, Colorado and Massachusetts i Every ton of paper made from recycled materials saves 17 trees, i as well as the U.S.Military,U.S.Customs, 6,953 gallons of water,463 gallons of oil,3.06 cubic yards of landfill i U.S.Forestry Service,U.S.Border Patrol space,4,077 kilowatt hours of electricity,and 587 pounds of air 1 and Private Security agencies.The K-9 i pollution. (Source:U.S.Environmental Protection Agency) teams competed in Narcotics Detection, i pollution. I Bomb Detection,Tactical Obstacles, '--------- ..---------------------T-7----",----------7.-----------------' -- --------- Tactical Obedience,Building Search,Area p.,,,,,..-if.,. iirl ,,, , —:..„.,....,.„,,,--,-....---- la.,„li fiji iljil til5, 11 A 1Z.; Search and Handler Protection.,„ ,„„„,:,::,—,..........,,.,, Visit the City of Goodyear Web site at www.goodyearaz.gov or call the City's i 24-hour hotline,623-932-1716,for job listings. Goodyear accepts applications 1 .Additionally,Rick Melrose and K-9 Boris only for open positions. The Human Resources Office is located at 190 N.Litchfield I placed 2nd in Narcotics Detection and 1: Rd. Phone 623-882-7752.TTY 623-932-6500. EEO/M/F/V/H/D. l'i 2nd in Area Search. Sean Clarke and iK-9 H: L„,..............'................'............'' ':........ '''........'.....,........'....'.... ..'''.............:...............:.:.:......... . ' . Robbie placed 3rd in Top Dog and 6th n VAN, WMge,....MliN „„,„„„„.,,,:„ „ Tactical Obedience. „..:., Mil-C', : ,N.E.:' Mt,:-.::::5*WA i ZS, .,.....-.-....-„.....-..-1, .:,..... . ....,. ....... .. . . . , i-:: .:.:.:„,::.:i:::::..;„:i,,,,,iii,i,',:,i,.ii,,,,,iii.iiiatilra..$::;:,1,‘iiii,.i,laltkilliskill,,,%14"§".dr.:§:•;.rt:1111:11111111 vo iii r 0 Di n i 0 ni 41::::foinits. 12 We want your ideas on how we may better serve you. Just fill out this form and .,,, ,,.:-.:..i.::,:,.,.,.,-.:,-,.,,. .:,,vi,„,,„:„::.:,:,„,, ,,„„„!,,..„ „. ... ...:„„:„„„,„„,„„,„„„„„„,,,„„,,,,,„.„„,„:„„„„:„,,,„„,„,.,„:„.„,,;.,,, ireturn it with your garbage collection bill or mail it to Linda Dillard,Community v ::':--:,:::.:;..!i,..!:::•!iP.,;.:t:':e,:;.:::j,i;;,,!F -.:--,i..-.,,,.. ':,-::,:,H.,.::: .:,,.::,,,,,,: ,..i,„i,,,,:%,::.,!,,:::A,,,,,,:.:,!,n,:m!;,;;,,;,..--..!:! r, Advocate,190 N.Litchfield Rd.,P.O.Box 5100,Goodyear,AZ 85338,ore-mail to i Ldillard @goodyearaz.gov. I i!,!'ii!!:i;:!:,:,!igiljli!:,iiiE,',:,ii,ili•Ei:!,i,iii::iEi.lii-Ei:ii,-- :-.- - - - . . - ' 1 ri ,'''''''''':':'"''''''!'''"'""''':"'''''i!'i'r'!"'"H::: r, Comments (please print) ':-* GOODYEAR 1:1TYICEPORT I I 1 .0 A monthly publication 1 , for the citizens of Goodyear 'May 2004 k 1 1 Vol.19,Issue 5 1 p Published by 7 City of Goodyear i k Public Information Office 1.• Name Phone '' (623)882-782Q TTY Nun-iber(623)932-6500 .::.'''.:::-.'.':•H.-.:.1 Address •- .:::: ,,,, .:,„ E-mail /410 Pit- ' ...:'. Editor:Paula Ilardo ,:.:,,.7:*,,::•:,4,,,,.„,..:.:.j.4.:=,.._,... 5......,.....,,,,,,:.......,i,,w.L.,,, : S55S,:,,,.,,i ,,,77.. .•:„ ,,, . 7:77:7....,,,,,7,...7.4:, . .:,...:,_,..: .:,.:...•_H:...::;.:H ., ..:,:...,iHi,,,.:,.H... .::.::-:...:.......:,,:,.,.:.: : .:.,:..::..,:...., .:...:',::::.:••.i: Page 4 •*-. .. . - : •.•..• ::.., :.•:•:. - •-•H: - .i: -:•: :..- • , • _ '.. , . ,:::,ii,.,-.., ,........ . ..'.. ..: ' '::: ..:....::::.: i . :..: .., : : : , CityReport-May 200.4 :.:4•'.1-:'...':"•.i"...:. : , '.: - . .' .• .• ' •' • : : ..•:. •••:•,:'i: :' •. . •: • .• :.— .•.:... E.' '•..:•:-:•.:• : ,•'. • : .:.,':..H...• .::::i••.,:.,.. i,:,H i •: i.....•..: •:. . .i...i...•.... .: :,,,... . :- i:i • . ... :., TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 2, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: TEMPORARY TWO-MONTH APPOINTMENT OF TOWN COUNCIL LIAISON ASSIGNMENTS TO BOARDS, COMMISSIONS, AND OUTSIDE AGENCIES SUMMARY: On April 6, 2000, the Town Council approved Policy #8, "Council Liaison to Boards and Commissions" policy. This policy was created with the intent to establish or improve the lines of communication between Boards and Comissions with the Council, and to provide Boards and Commissions with the goals and objectives of the Council as a whole. It is expected that the Council Liaison will attend all assigned Board or Commission meetings and create a summary of the events and inform the Mayor and Council of such information. Since the approval of Policy #8, an additional Outside Agency was added to the list for Council Liaison assignment. On October 17, 2002, Policy #9, "Council Liaison to Amphitheater School District Governing Board," was approved. Currently there are twelve Boards, Commissions, and Outsied Agencies all of which will have an assigned Council Liaison. Attached is a current list of those assignments which are a proposed two-month temporary assignment until this issue can further be discussed at the July 2004 Council Retreat. Permanent Council Liaison assignments will be made after further review and discussion among the Council Members. SUGGESTED MOTION: I MOVE to approve the Temporary Two-Month Town Council Liaison Assignments listed in the attachment hereto. ATTACHMENTS: Temporary Two-Month Town Council Liaison Assignments 2004 r t Chuck Sweet,' own Manager TEMPORARY TWO MONTH TOWN COUNCIL LIAISON ASSIGNMENTS 2004 Planning & Zoning Commission Paula Abbott Development Review Board "KC" Carter Parks & Recreation Advisory Board Conny Culver Budget & Bond Committee Helen Dankwerth Water Utility Commission Paul Loomis Police Department Barry Gillaspie MTCVB Terry Parish GTEC Paul Loomis GTEC Alternate Terry Parish Chamber of NW Pima County Conny Culver Legislative Liaison Helen Dankwerth Pima Association of Governments Paul Loomis Pima Assn. of Governments Alternate Barry Gillaspie Amphitheater School District Liaison Paula Abbott Revised May 2004 f TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 9, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: Review of Budget Calendar Dates Relating to Adoption of Tentative and Final Budgets for Fiscal Year 2004-05 SUMMARY: On April 26, 2004 the Town Manager's Recommended Budget for FY 2004-05 was delivered to the and Council, Council Candidates, and Budget an Mayor d Bond Committee Members. Budget work sessions were then held throughout the month of May with the final wrap up session scheduled for this evening. The a followingisof the budget calendar dates relating to adoption of the Tentative summary and Final Budgets for Fiscal Year 2004-05: June 16 — Adoption of the tentative budget and Town expenditure limitation. June 17—July —2 Preparation of Final Budget packet materials for delivery to the Manager's Office. p June 21 and June 28 — Publish Tentative Budget in local newspaper. July 21 — Adoption of the Final Budget. The adoptionBudgetwas of the Final originally scheduled for July 7th. However, it is anticipated that g Y the Council will not hold a regular meeting on that date and therefore it is assumed that the Final Budget adoption will be on July 21st g p Also, please note that the state imposed deadline for adoption of a tentative budget is by the third Monday in July which happens to be July 19, 2004 for this budget year. Chuck S eet Town Manager