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**AMENDED 07/15/04 at 7:50 p.m. AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION/RETREAT JULY 17, 2004 Town Council Chambers 11,000 N. La Canada Drive Oro Valley, Arizona STUDY SESSION/RETREAT —AT OR AFTER 8:00 AM — 4:00 pm Continental Breakfast CALL TO ORDER: 8:30 AM ROLL CALL ORDER OF BUSINESS: A working lunch will be served around 12:00 noon Theme of Retreat: "We Have A Job To Do." I Identification of"We" - Roles & Responsibilities of Town Council, Town Staff, Community. II Identification & Prioritization of Issues ("Job") III How Do We Resolve The Issues ("To Do") - When, where and how do we address the work (Resources, Approaches) IV Summary - Goals - Vision ADJOURNMENT— no later than 4:00 p,m. Posted: 07/15/04 Amended Agenda Posted: 07/15/04 **5:00 a.m. 7:50 p.m. lh lh AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION /RETREAT JULY 17, 2004 8:30— 4:00 8:00 Continental Breakfast 8:30 Call to Order/ Roll Call Mayor LoflHzs 8:45 Welcome/Overview of Day Vicky / Ron 9:00 Identification of"WE" Group -Council Strengths -Roles & Responsibilities of Council/Staff 9:45 Prioritization of Issues Group 10:30 Working On / Resolving Issues Group -Resolving the "whys" & "what to do" about each issue 12:00 Lunch (working) 3:15 Summation of the Day's Work Vicky / Ron -Accomplishments / Where to from here? -Leaving a Positive Legacy 4:00 Adjourn c...) *d 1 '..),. CD 0 CD o a. 0 t- <• Omi0 Cr P cn , o 0 ......: 4 _ 6 L-- 'a. � 8 , E. 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(Y{, �•. t`•�`Y'�>'k"Lr�'•,TxscJ;:• •.y�: . '• "a Z t���":.:?�S S$;Y••:J,..:t•:Rt� :,F,C`':Y,t;.}�• 3,: w/•\*L•�':^,�3� � :`:�; ,;ksn:g33. >•:,�;;aJL}\•SZ stQ,,2 . W�\.�{QW�4 tkr LQr��:.: 110111austicza$ ,.�...a;3: C\q, T:3:6timeinstaxtmasosolow*skie'.:�`Z:•�'C♦�'3: {:Y'�jt:�';r�• k\ a`�La"'.}t•r:k- �._;::.v,','••-.,. „��±''.,•. ;�:\'' %'��1:�9?.+'�\i`\\.`i2`{y\'.av+.t;{d"�t�.a+w}S\}.;ov;:7a'�' - .Ln'�” Qa-.: +aKi:-T}.:::••:Mac:•+-v.\ ,tJ}.::: ha4;:,?;;::' , :Conti:n ency:Reserve. Re�qu�re:rnent...... :UnaPp� p rop riated:Fu.fldS: :of.20% (R-es2.8): .. :$3,407,128: $3,960,973 : :.::. :........ "ONE-TIME” EXPENSES & CHANGES Public Weapons Storage/Rec'ds Exp Tentative ONE-TIME $ (160,000) Building Safety Bldg. Improvements Tentative ONE-TIME (47,239) Subtotal $ (207,239) 07/14/04 BUDGET MODIFICATIONS Courtroom Clerk w/Equip., Court Motion 1 MODIFY $ (31,100), Part-Time Office Assistant w/ Equip., Clerk Motion 2 MODIFY (17,840) Webmaster/Programmer w/ Equip., IT Motion 3 MODIFY (42,200) Reclass of PIO to Com. Rel. Dir., TM Motion 4 MODIFY 15,000 Subtotal $ (76,140) BEGINNING UNAPPROPRIATED FUND $3,407,128 LESS "ONE-TIME" & MODIFICATIONS (283,379) T.:.:..:.............:.......O...:. ................. ....:..........................,..:...............,............... ::...A.......................,......... ......«}..........:... ........v...Tv..r....a, ..x..,t,..x..•..a........Tn........ry..m,v T ..........r•..4.�a'#:t...a.�.,♦\ ..n,..�..L,Z..v..+.v.•T�:a,..�.......... ...•.:a+;.,a,�.,t•!\..•.3.s.,avry•W:.0.A`YL.hw'R.,,..:•t.y..'T Q.am.v.)i.}...a.an♦\. ...lLr'.a.}'.{�`:.•v•.•,.aa..�,•::i3x� M..-:.....,aWa.`,`;n.••..�.•.�nr.2.....n.. Y;.:.:t.?..•:...'L•..a,. '`n.nLC•>•:�..�.�..+..>r.,.J.,+...^a�a.•...)t.,}a.t..�4.'t..a.. .:..•.....rk....G h$..;•.. :.•>..,•,t.,+.:.."..\'.k.:n✓..a n..:.kt...v•..i. 1�:...�Y �,a+\X•.:.T Xazr.rx,"�a":.L. 6.,.�.::c':•T•�' '.:.,.<..v.T+ :•T•;.T.1:1 ):TY•n!`a.•-E +2.a \ \K'�:; `:..9•`• >:.r 3•,, y:`•, 3 3 4.. 9 f.{na... a.N, ....a•:r.•S:• .S.:a• .... ... :. .... -:.... .. .::�: ,.:}•.}v,.........h.......rrr,L.vn{:v::n.$+:........:•:•n......,v::�.:...::::nt.,n}}a•3:.}::}>:n) ....... ... Section 3-4-1 Applicability Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-1 Applicability This Article applies to every procurement of materials, services, professional services, and construction with public monies irrespective of their source, including federal assistance monies except as otherwise provided in this Article, initiated after its effective date. This Article also applies to the disposal of materials. Nothing in this Article shall prevent this Town from complying with the terms and conditions of any grant, gift, bequest, or cooperative agreement. If the procurement involves the expenditure of federal assistance or contract monies or is subject to State law, the Town shall comply with federal and state law and authorized regulations which are mandatorily applicable and which may not be reflected in this Article. (00-28,Amended, 09/20/2000, Prlor E. w} http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/1.html 7/16/2004 Section 3-4-2 Definitions Page 1 of I Article 3-4 PROCUREMENT Section 3-4-2 Definitions Brand Name Specification means a specification limited to one or more items by manufacturer name or catalog numbers of which the standard of quality, performance, and other characteristics meet the Town's requirements. Change Order means an authorized written order which directs the contractor to make changes to the contract for construction of public improvements. Construction means the process of building, altering, repairing, improving, or demolishing any public structure or building, or any other public improvements of any kind to any public real property. Disposal of Material means sale of surplus property by public auction, trade, or competitive sealed bidding. Emergency means any condition, in reference to procurement, resulting from a sudden unexpected happening or unforeseen occurrence or condition and situation wherein the public health or safety is endangered. Invitation for Bids means all documents, whether attached or incorporated by reference, which are used for solicitating bids in accordance with this article. Materials means all property, including but not limited to, equipment, vehicles, supplies, printing, and leases of real property, but does not include land. Procurement means to obtain by means of monetary payment in the forms of purchasing, renting, leasing, or otherwise acquiring any materials, services, professional services, or construction. Professional Services means those services requiring special knowledge, education, or skill and where the qualifications of persons rendering the services are of primary importance. Public Improvement means any of the following: A. Building, erecting, constructing, or improving any street, sidewalk, alley or other public way. B. Building, erecting, constructing any improvements to the water system, sanitary sewer system, any storm sewer, drainage ditch, waterway bridge or culvert within the Town. C. Any building or structure, or modification to any building or structure, located on property or right-of-way in which the Town has a property interest. Request for Proposals means all documents, whether attached or incorporated by reference, which are used for soliciting proposals in accordance with this article. Responsible and Responsive Bidder means a person who submits a bid which conforms in all material respects to the invitation for bids or request for proposals and who has the capability to perform the contract requirements with the integrity and reliability which will assure good faith performance, pursuant to ARS 41-2531. Services means the furnishing of labor, time or effort by contractor or subcontractor, which does not involve those services requiring special knowledge, education, or skill. Specification means any description of the physical or functional characteristics, or of the nature of a material, service, professional service, or construction item. Specification may include a description of any requirement for inspecting, testing, or preparing a material, service, professional service, or construction item for delivery. (00-28,Amended, 09/20/2000, Prior Text; 95-66,Amended, 07/12/1995) http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/2.html 7/16/2004 Section 3-4-3 In General; PROCUREMENT ORGANIZATION Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-3 In General; PROCUREMENT ORGANIZATION The Town Manager, or his/her designee, shall act as the procurement agent for the Town. No procurement of any kind or description, payment for which is to be made from funds of the Town, shall be made by the procurement agent, or any officer, employee, or agent of the Town, except in the manner set forth in this article. The procurement agent shall prescribe and maintain such forms and rules as deemed appropriate for the operation of the provisions of this article. A. Under$1,000. Whenever any contemplated procurement is for the sum of less than $1,000, the procurement agent may order the item as needed without further formality. B. Informal Procurement; Over$1,000 but under$20,000. Whenever any contemplated procurement is for the sum of at least $1,000 but not more than $20,000, the procurement agent is authorized to let contracts on an "informal bid" process (three written price quotations and/or documented telephone response with prior approval from the procurement agent), and the procurement agent may then award the procurement to the responsible and responsive bidder that has submitted the lowest price quote. The procurement agent may waive the "informal bid" process (three written price quotations) of any contemplated procurement as those provisions are set forth in Section 3-4-4. C. Formal Procurement; $20,000 or over. Whenever any contemplated procurement is for the sum of$20,000 or more, the Town Clerk shall cause to be published in a newspaper of general circulation in the Town one (1) time, a notice of invitation for bids or request for proposals, pursuant to Arizona Revised Statutes 41-2533. The notice shall be published at least ten (10) days prior to the date set for the receipt of bids and shall include a general description of the articles to be purchased or services to be performed and the time and place for opening bids. In addition, the Town Clerk shall post a notice of invitiltion for bids or request for proposals in the Town Hall and may also mail to any potential bidder a copy of the notice inserted in the newspaper. D. Contract Splitting. No contract shall be split into partial contracts for the purpose of avoiding the requirements of this article nor shall any contract be manipulated so as to constitute a smaller procurement as defined in Section 3-4-3(A) and (B) above. E. Council Approval. No procurement contract or award of bid of$20,000 or more shall be entered into except with the approval of the Town Council. (00-28,Amended, 09/20/2000) http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/3.html 7/16/2004 Section 3-4-4 Exceptions Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-4 Exceptions A. Sole Source Procurement. In the event that there is only one firm, company, or individual capable of providing a particular service or commodity and such services or commodities cannot be secured from other persons or companies, the bidding procedures of Section 3-4-6 shall not be applicable, and such services or commodities may be procured without an invitation for bids or request for proposals. Sole source procurement shall be avoided, except when no reasonable alternative sources exist, sole source procurements in the sum of$20,000 or more thall be submitted to the Town Council for approval. B. Used Equipment. Upon recommendation of the procurement agent, the Council may elect to waive the bid procedures with respect to the purchase of used equipment. C. Cooperative Purchasing. Procurements made by, through or with the Federal Government or its agencies, State of Arizona or its political subdivisions, or the Houston- Galveston Area Council (HGAC) may be obtained without a formal bidding process whenever other governmental units have done so for the same item or service if a separate bidding process is not likely to result in a lower price for such items or services. Such procurements need not be submitted to the Council for approval but are restricted to approved budgetary items within approved dollar amounts only. D. Emergency Procurement. Notwithstanding any other provisions of this article. The Mayor shall be empowered to authorize the procurement agent to make an emergency procurement of materials, services, professional services, or construction items when there exists a threat to public health, welfare, or safety. If a situation exists which makes compliance impracticable, unnecessary, or contrary to the public interest, an emergency procurement shall be made without complying with the procedures of this article through limited to those materials, services, professional services, or construction items necessary to satisfy the emergency need. A full written report of the circumstances of any emergency procurement shall be filed by the procurement agent with the Town Council at its next regularly scheduled meeting. E. Professional Services. For the purpose of procuring the professional services of, but not limited to, architects, engineers, financial professionals, and legal counsel, each department head may procure such services without an invitation for bid or request for proposal procurement process, except that awards exceeding $20,000 in amount shall require approval by resolution of the Council. No contract for the services of legal counsel may be awarded without the authorization of the Town Attorney except as otherwise provided by law. (00-28,Amended, 09/20/2000) http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/4.html 7/16/2004 Section 3-4-5 Performance Bond Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-5 Performance Bond A. Bid Bond. Pursuant to Arizona Revised Statutes 48-584, a bid bond is required for all public improvement projects in order to protect the Town in the event that the bidder refuses to enter into a contract after the award to the bidder or withdraws the bid before the award is declared. The bond shall be for an amount not less than ten percent (10%) of the total bid, in cash or otherwise, and filed with the Town Clerk at the time of submission of the bid. B. Performance Bond. Pursuant to Arizona Revised Statutes Section 34-222 (A)(1), a performance bond is required conditioned on the faithful performance of the contract. The procurement agent shall require a performance bond, in cash or otherwise, for an amount equal to the full contract amount to secure the execution of the contract. A performance bond is solely for the protection of the Town. C. Payment Bond. Pursuant to Arizona Revised Statutes Section 34-222 (A)(2), a payment bond is required for the protection of all persons directly supplying the labor and material to the contractor or its subcontractors for the performance of the work provided for in the contract. The procurement agent shall require a payment bond, in cash or otherwise, for an amount equal to the full contract amount to secure the execution of the contract. A payment bond is solely for the protection of claimants supplying labor or materials to the contractor or his subcontractors in the prosecution of the work provided for in such contract. (00-28,Amended, 09/20/2000, Prior Text) http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/5.html 7/16/2004 Section 3-4-6 Invitation for Bids/Request for Proposals Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-6 invitation for Bids/Request for Proposals An invitation for bids or request for proposals shall be issued and shall include the item descriptions and all contractual terms and conditions applicable to the procurement. The procurement agent and all parties contracting with the Town shall follow the procedure set forth in this Article. A. All notices and solicitations of bids shall state the time and place for opening. B. All bids shall be submitted sealed to the Town Clerk and shall be identified as bids on the envelope. C. All bids shall be opened in public at the time and place stated in the public notice. Bids received after the appointed time, shall be returned unopened. D. The Town Council shall have the authority to reject any and all bids and parts of all bids and re-advertise or re-solicit bids. E. The bid shall be awarded to the lowest responsible and responsive bidder whose bid conforms in all material respects to the requirements and criteria set forth in the invitation for bids or request for proposals, pursuant to Arizona Revised Statute Section 41-2533. (00-28, Amended, 09/20/2000, Prior Text) http://www.ci.oro-valley.az.usiTownhall/TownCode/Chapter 3/4/6.html 7/16/2004 Section 3-4-7 Competitive Bidding Procedures Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-7 Competitive Bidding Procedures A. Improvement Districts. Pursuant to Arizona Revised Statutes Section 48-581, the Town shall use competitive bids in an Improvement District B. Use of Town Employees for Construction Projects. Construction projects can be completed by regularly employed Town personnel without going out to bid provided: 1. The Town uses its own employees for street, road, bridge,water or sewer work, without advertising for bids if the total cost of the project does not exceed a threshold amount of$169,497.00 for FY 99/00, as provided by Arizona Revised Statutes Section 34-201(D). 2. The Town constructs, reconstructs, installs, or repairs a natural gas or electric utility and water distribution system, owned and operated by the Town, with their employees without going to bid unless otherwise prohibited by ordinance, pursuant to Arizona Revised Statutes Section 34-201(E). 3. For all other projects,the Town completes a project that it believes can be advantageously done by its own employees provided that the total cost of the work, excluding materials and equipment previously acquired by bid, does not exceed a threshold amount of$15,726.00 for FY 99/00, as provided by Arizona Revised Statutes Section 34-201(C). 4. Any construction done by the Town under this section shall comply with generally accepted accounting principles (GAAP). C. Development Agreements. The Town, without going to bid, may make a contribution for the financing of public infrastructure pursuant to a development agreement up to a threshold amount of$112,331.00 for FY 99/00, as provided by Arizona Revised Statutes Section 34-201(F). D. Change Orders. Written notice of any change order or accumulative change order over twenty percent (20%) shall be submitted to the Council for approval. E. Brand Name Specification. A brand name item or approved alternative specification shall only be used when the procurement agent determines that use of a brand name item is advantageous to the Town. F. Lowest Responsible and Responsive Bidder. Unless the procurement agent or Town Council should exercise the right of rejection as provided by this article, the procurement shall be made from the lowest responsible and responsive bidder for the entire procurement or for any part thereof. In determining the lowest responsible and responsive bidder, the procurement agent or Town Council shall consider the following: 1. The ability, capacity, and skill of the bidder to perform the contract or provide the service required. 2. Whether the bidder can perform the contract or provide the services promptly or within the specified time. 3. The quality of performance of previous contracts. 4. The previous and existing compliance by the bidder with laws and ordinances of the Town. 5. The financial resources and ability of the bidder to perform the contract. 6. The quality, availability, and adaptability of the supplies or services. (00-28,Amended, 09/20/2000, Prior Text) http://wwvv.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/7.html 7/16/2004 Section 3-4-8 Surplus Property Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-8 Surplus Property A. Surplus Property Listing. All departments and divisions shall submit to the procurement agent, at such time and in such form prescribed, written reports showing all supplies and equipment which are no longer used or have become obsolete or worn out. A listing of surplus property shall be maintained and such property shall be transferred between departments and divisions as needed prior to pursuing any disposal method. B. Disposal Process of Surplus Property. The procurement agent shall have the authority to dispose of any surplus property which it principally had a right to acquire. If the property cannot be used by any department or division or has become unsuitable for Town use, the procurement agent may pursue, in good faith, any disposal process which benefits the Town. If found to be in the interest of the public and within the reasonable discretion of the procurement agent, the procurement agent may: 1. Sell the surplus property at public auction. 2. Trade the surplus property for credit against new purchases. 3. Sell the surplus property through the competitive sealed bidding process after proper public notice. 4. May consign surplus property to third parties for sale upon terms advantageous to the Town. Such method may not be used unless, in the opinion of the procurement agent, it is the only viable disposal method available. 5. Gift to charity if in the opinion of the procurement agent the surplus property cannot otherwise be disposed of using any of the other methods described in this section. C. Surplus Property Proceeds. All proceeds from the sale of surplus property shall be deposited in the appropriate revenue account of the Town. (00-28,Amended, 09/20/2000, Prior Text) http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/8.html 7/16/2004 Section 3-4-9 Signatures on Checks Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-9 Signatures on Checks A. Less than $1,000. All checks for expenditures of Town monies for an amount of less than $1,000 shall bear one signature of either the Town Manager, Town Clerk, or Finance Director. B. Greater than $1,000. All checks for expenditures of Town monies for an amount equal to or greater than $1,000 shall bear two signatures of the Town Manager, Town Clerk, or Finance Director. C. Signator. The Mayor and Vice-Mayor may serve as a signator for any expenditure in the absence of the Town Manager, Town Clerk, or Finance Director. (00-28,Amended, 09/20/2000, Prior Tex) http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/9.html 7/16/2004 Section 3-4-10 State Preemption Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-10 State Preemption Notwithstanding any other portion of this Article, in the event any procurement falls within the definitions for limitations of Arizona Revised Statutes Section 34-201, as amended, the provisions, requirements, and specifications of the relevant portions of the Arizona Revised Statutes shall supercede this Article and control any such bidding procedures. (00-28, Amended, 09/20/2000, Prior Text) http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter_3/4/10.html 7/16/2004 Section 3-4-11 Prohibited Activities Page 1 of 1 Article 3-4 PROCUREMENT Section 3-4-11 Prohibited Activities Any disclosure by a town employee of the terms of a bid submitted in response to a bid notice issued by the Town of Oro Valley in advance of the time set for opening of all bids so submitted shall be unlawful. (00-28, Amended, 09/20/2000, Prior Text) http://www.ci.oro-valley.az.us/Townhall/TownCode/Chapter 3/4/11.html 7/16/2004 Cuvelier, Kathryn From: Culver, Conny Sent: Wednesday, July 14, 2004 8:54 AM To: Sweet, Charles Cc: Abbott, Paula; Carter, Kenneth; Dankwerth, Helen; Gillaspie,Barry; Loomis, Paul; Parish, Terry; Cuvelier, Kathryn Subject: RE: 2004 Retreat List- Council Member Culver Original Message From: Sweet, Charles Sent: Tue 7/13/2004 6:40 PM To: Culver, Conny Cc: Abbott, Paula; Carter, Kenneth; bankwerth, Helen; Gillaspie,Barry; Loomis, Paul; Parish, Terry; Cuvelier, Kathryn Subject: 2004 Retreat List - Council Member Culver Council Member Culver, Thank you for your 2004 Retreat list. By way of this e-mail response your list will be shared with the other members of the Town Council; Town Clerk; and facilitators. Chuck Sweet Chuck, Probably due to user error (mine) the number one priority was not included on the list. Meeting Management-who is served by late night hours? It appears I sent you a prior list. Please revise. Thanks, Conhy 1 2004 Town Council Retreat Identification & Prioritization of Issues (Submitted by Council Member Culver) (7/11/04) 1. Initiate the revisions necessary for ratification of the General Plan-what are we waiting for? 2. Our Budget-Fiscal crisis? 3. Our Annexation Policy-is it working? 4. Communication-immediate steps to take to inform and invite citizens into our process 5. Economic Development-how do we aggressively market Oro Valley? 6. Infrastructure- upgraded PRIOR to development? 7. Examine how we appoint our Boards and Commissions-is their room for improvement? 2004 Town Council Retreat Identification & Prioritization of Issues (Submitted by Council Member Gillaspie) (7/13/04) 1. General Plan — immediate plan of attack 2. Town Attorney - Change in Town Code so that position will report to the Town Council. 3. Economic Development — Discussion of role and direction of the Economic Development Department and associated ordinances 4. Institute a model procurement code with associated staffing 5. Modification of the appointment process to the Boards and Commissions 6. Building Safety Division - Evaluation 7. Modernization of the Budget development and review process 2004 Town Council Retreat Identification & Prioritization of Issues (Submitted by Mayor Loomis) (7/12/04) 1. Self Sufficiency (Financial Stability) 2. Regional Cooperation 3. General Plan 4. Annexation 5. Fire 6. Transportation 7. Council Operation Page 1 of 1 Cuvelier, Kathryn From: Sweet, Charles Sent: Monday, July 12, 2004 4:54 PM To: Carter, Kenneth Cc: Abbott, Paula; Culver, Conny; Dankwerth, Helen; Gillaspie,Barry; Loomis, Paul; Parish, Terry; Cuvelier, Kathryn Subject: 2004 Retreat List of Issues Council Member K.C. Carter: Thank you for the following list of issues you would like to discuss at the upcoming 2004 Retreat this Saturday, July 17th. By way of copying this e-mail to the other members of the Town Council your list is being shared with them; Kathi Cuvelier, Town Clerk; and the facilitators. 2004 Town Council Retreat Identification & Prioritization of Issues (Submitted by K.C. Carter) (7/12/04) 1. Complete General Plan 2. Develop a Procurement Dept. 3. Economic Development Guidelines be eliminated or revised. 4. Review and change process on annexation policy and goals. 5. Direction signing for town hall complex. 6. Review and discuss total use of Naranja Town Site 7. Develop information Media for citizens of Oro Valley 7/12/2004 Cuvelier, Kathryn From: Sweet, Charles Sent: Monday, July 12, 2004 4:33 PM To: Dankwerth, Helen Cc: Abbott, Paula; Carter, Kenneth; Culver, Conny; Gillaspie,Barry; Loomis, Paul; Parish, Terry; Cuvelier, Kathryn Subject: RE: 2004 Town Council Retreat-July 17th Council Member bankwerth: Thank you for your list. By way of this e-mail response your list will be shared with the other members of the Town Council; Town Clerk; and facilitators. Chuck Sweet Original Message From: bankwerth, Helen Sent: Monday, July 12, 2004 3:24 PM To: Sweet, Charles Subject: RE: 2004 Town Council Retreat - July 17th Chuck: Sorry not to have this on the correct sheet - but here - in order of importance to me, beginning with # 1, are my top 7 issues to be addressed: 1) Balanced budget/contingency fund usage 2) Development of an Aggressive, Pro-Active economic development program 3) General Plan revision/adoption (public input throughout process) 4) Hiring of procurement officer 5) Annexation policies/council ONLY "deals" 6) Personnel issues 7) Pro-active, aggressive public relations/press/community continuous program Hope this helps. Helen 1 2004 Town Council Retreat Information Saturday, July 17th 2004 Hilton El Conquistador Resort Mayor Loomis: Vice Mayor Abbott: Council Member Culver: 1. New wording for agendas: IN THE EVENT ALL BUSINESS ON THE AGENDA IS NOT FINISHED AT OR BEFORE 9:30 P.M. A MOTION MAY BE ENTERTAINED TO ADJOURN FOR THE EVENING AND CONCLUDE ALL UNFINISHED BUSINESS AT A LATER DAY TO BE DETERMINED BY THE COUNCIL THIS EVENING" Council Member Carter: Council Member Dankwerth: 1. Economic Development Strategic Plan Council Member Gillaspie: Council Member Parish: PRE-RETREAT MEETINGS WITH INDIVIDUAL COUNCIL MEMBERS To begin establishing a degree of trust and comfort with the facilitators, it is recommended that one-to-one meetings take place between the facilitators and as many council members as possible. Each meeting would last approximately one-half hour. The preferred date would be Wednesday July, 14t''. Both facilitators would be at the Oro Valley Town Hall from 4PM — 8PM and would need an available office to meet with retreat participants. Assistance from Town staff in scheduling these meetings would be needed and greatly appreciated. In addition to establishing a degree of comfort, the individual meetings also offer the opportunity to collect information from retreat participants that will be used during the retreat's team-building exercises. Listed below are examples of the questions that will be used to better understand council member's motivations and expectations. The ideas and insights collected will be summarized and presented during the Retreat. 1. Why did you choose to serve on the Oro Valley Town Council? 2. What strengths do you believe you bring to the Council that will help it perform its duties more effectively? 3. What are your expectations for the Retreat? What would have to happen for the Retreat to be considered a success (from your point of view)? 4. What priorities do you believe the Town Council should address dur- ing the coming year? ler a,{: 2 ',.., .;:?',,, --:..,.,,,.J;I- :..t,-,,o, Y ''' f a t VA lilt on Canham brings over 20 years experience in government, .' healthcare, higher education and electronics and has held various lepositions. He holds a Bachelor ���.rnana management, trainingand sales .`.� a; r �„�,�G:� �� �:.: 9 2 4 4 K< %� �'�flt. �,� s of Science degree in Marketing from Ohio State University and an MBA 11:2..:',,,,:,,"'-i; yt, s: s;F4 >'14, «r r n �:Yi ,,,,n4; ?' from the Universityof Arizona. His diverse audiences includes: Nynex, f. y t. `4 Jones Intercable, Dial Corporation, Blockbuster Video, Make-A-Wishliti4 ;3.,''..''.,'''''''':=''.1', iziriv.;..f.1.:44-,,,:,,,t,c.',:,,,o,,,,,:i 'YJT � � �,gWqq•�S" 1`f SYM•Y� 'S,i r;l+Z''j. / XJ(`.R R v..,?.v Foundation, AI ha ra hic Printsho s, and the Xerox Corporation. ons �£ • ^',- 9. a{ .1r enthusiastic yet practical approach focuses on topics such as attitude, 44,3-iti , ,u Jfr�:s. y ,PP < ��: J.change and customer service. His approach to service is a wondrous '° �<� t::: :z ,s � 4 entanglement of ownershipspirit and well defined service standards. t, 44 9 p p^,J His delivery of the Performance Plus signature Customer Service program "Serving 2 Succeed" raises the bar on workforce commitment to ,,, continuous service improvement. Ron Canham is a firm believer in the value of setting goals to achieve what you want i n life. To that end, he 99 . is a speaker who walks his talk. ' .. a• a......t....,:......•. ,.:,.r.'tl<,.;,.i•'.f.:�.. ,..:..'..: ...,yyRv♦:,;f..i.a?:J.w.,.f!..../S....: ..ron/�„-t� ^, .,.:%,4,-,,,„ .'.'.. •:�ilv:,: .:;." � .-,.% :i . �. F .., �<: •.{�-. .�.A.4':•�t:..,�4 a,:..:.(.J...."c,....:.vS+ ......:.rir ....q..'..�f.:...: ..-:... �:<$ .,„:: ... .. / ...:.<c +.YL f K2. PQirY:T:Yv:J" J.:rr,. .�isx: Sl� n Y � R.•' k 1 Y * . . � " %fYV%gR. : 0:Si{f? ,3iYNfi vY � k ; %msv.� : � r' fi vn �q , �r' DSalE tsti�n :f. j . . .swaJ*.,.. fK r✓• .J.�, . 9Y5.?}�L',';,,,,,,,,t1*0,41 »w.',a .. LVa.,:',74,01t:65:%�� Y :N rC •rl:.a.a:Y;< .%J.Y,�": r•,•�'s, .. x.:EJSo.:Ji. . fc`:� ' .. [aucation WWork History Acclaim B.S., Marketing, Ohio State Canham Associates- President "You were brilliant,the high point University Carondelet Healthcare- of the conference.:" B.A., Business, University of Director of HR DOUGLAS DUNN, UNIVERSITY OF ARIZONA Arizona University of Arizona- "Bravo Mr. Canham...your Assistant Professor performance was fantastic." Publications Sharp Electronics - SEAN KARIMI, UNITED FOOD - Numerous articles, features and Director of Sales "The bestjob l have ever seen by a columns have appeared in aspeaker adapting in adapting the Awards variety of periodicals. /Affiliations presentation to the concerns and Year- Universit issues of the participants." - Instructor of the e y DR. DAVID ANDERSON, of Phoenix CARONDELET HEALTH CARE -- Member- National Speakers Association Clients -- Member-American Society for Training and Development - Blockbuster Video -- Credit Union National Association Favorite - Georgetown University Training Topics Motorola Customer Service- "Serving 2 - National Association of Succeed" Education Buyers ~ NYNEX Attitude- "Dealing With Ne ativit - Petsmart, Inc. g y -- University of Illinois Performance Reviews - "Trimming The Weeds" ~ US West - Xerox Corporation RC MIR. To bring Ron Canham to your organization, contact Performance Plus at 1-877-499-8901, or email Speaker Services at agent@performanceplusl.com x RESUME .A/r r Victoria M. Stromee bH � 5059 E. Parade Ground Loop VK Tucson, Arizona 85712 "` (520) 795-4471 (voice/ tv (520) 795-4290 (fax) 0.� Vstromee@earthlink.net :4Y.�'< .4:�Ro: r" ' Educational Background: o :141 1977 M.Ed. University of Arizona k Tucson, Arizona OP f Major: Counseling and Guidance kE,- SA 1972 B.A. Kalamazoo College it lia Kalamazoo, Michigan ga Major: English Literature r;:Y; F r o�_ s__.t•n c�.._.. Experiences r �. Responsibilities: . ....._ . 0 1990- Consultant: community collaborations, organizational development, management training, project management and interim management services. 4i, Clients include: City of Tucson, Pima County, Tucson Botanical Gardens, 'r:: Tucson Planning Council for the Homeless, Community Foundation of P Southern Arizona, Southern Arizona AIDS Foundation, Primavera, Pima Prevention Partnership, Animal Welfare Alliance and others. Details fa available upon request. �Sjj.F:j jfffYYY"��� 'J,.,vii tg 1990- Faculty, University of Phoenix, Tucson. Teach courses in the Master' s rg r of Counseling and the Master' s of Educational Counseling programs, !!! supervision of students in clinical internships. I !: :..�ss.. 2003- Consultant, Interim Associate Director of Prevention, Southern Arizona 5;!kycy, pt, AIDS Foundation, Tucson, 2004 Arizona. Manage implementation of grant funded kY.Y. programs and oversee staff training. 0 tg 2002 Consultant, Interim Associate Director, Southern Arizona AIDS riFoundation, Tucson, Arizona. Manage contracts and oversee program staff, development of data management system. x li 2001 Consultant, Interim Director of Planning and Evaluation for Pima Prevention Partnership, Tucson, Arizona. Write and manage evaluation contracts for clients of the Planning and Evaluation Department, oversee .r'p evaluation staff. o 1999- Consultant: Interim Executive Director, Children To Children, Tucson, Arizona. i 7, rizona. _;Gy 2000 Write and manage grants; coordinate direct mail and other fundraising efforts; oversee program staff for children' s grief and loss center; and x `% negotiate successful merger with other non-profit. i'il !;1 1996- Consultant: Project Administrator, Tobacco-Free Ways, Pima County Health Department, , 1998 Tucson, Arizona. Develop organizational structure, planning, distribution and evaluation of state tobacco tax funds for prevention, cessation and control projects in Pima County. 1991- Assistant Department Chair, Master' s of Counseling, University of Phoenix, Tucson, Arizona. 1996 Review, evaluate and develop course curriculum and texts; facilitate faculty meetings; assist in faculty evaluation; review student complaints. 1975- Assistant Director, Information & Referral Services, Inc. (began as program supervisor for Help On 1996 Call Crisis Line) , Tucson. Supervise all agency programs; Administer Youth Suicide Prevention Program; Represent the agency to funding source and at other community functions. Facilitate weekly staff meetings, hire/fire/resolve personnel issues, negotiate inter-agency contracts.