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HomeMy WebLinkAboutMinutes - Public Safety Personnel Retirement System Board - 7/19/2019 MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL BOARD REGULAR SESSION July 19,2019 KACHINA CONFERENCE ROOM 11000 N.LA CANADA DRIVE REGULAR SESSION AT OR AFTER 3:00 P.M. CALL TO ORDER Chair Lemos called the meeting to order at 3:07 p.m. ROLL CALL Present: Stacey Lemos,Chair Andrew Lopez,Member Richard Tracy,Citizen Member Absent: Pete Clegg,Member Katherine Beck,Citizen Member Staff Present: Carrie Rowley,Local Board Secretary Attendees: Thomas Benavidez,Board Attorney CALL TO AUDIENCE Chair Lemos opened the call to audience.No comments were received. NOTICE OF POSSIBLE EXECUTIVE SESSION Pursuant to ARS§38-431.03(A),the Board may vote to convene in executive session to discuss or consider confidential records exempt by law from public inspection,and/or to consult with the Board's attorney for legal advice and to consider the Board's position and to instruct the Board's attorney regarding its position in contemplated litigation regarding Agenda Items 2,3 and 6.The Board will take action on these items in open session. REGULAR SESSION AGENDA 1. REVIEW AND APPROVAL OF THE MAY 17,2019 REGULAR SESSION MINUTES Motion by Member Andrew Lopez,seconded by Citizen Member Richard Tracy to approve the May 17, 2019 minutes as written. Vote:3-0 Carried 2. REVIEW AND APPROVAL OF THE MAY 17,2019 EXECUTIVE SESSION MEETING MINUTES Motion by Member Andrew Lopez,seconded by Citizen Member Richard Tracy to approve the May 17, 2019 Executive Session minutes as written. Vote:3-0 Carried July 19,2019 Minutes,PSPRS Local Board 1 of 4 3. NEW MEMBERSHIP APPLICATIONS AND REVIEW FOR POSSIBLE PRE-EXISTING CONDITIONS A. SARAH SESSLER,EFFECTIVE 06/10/19 B. ALEJANDRO CARRILLO,EFFECTIVE 07/15/19 C. CALEB GROSECLOSE,EFFECTIVE 07/15/19 D. BRITTNEY O'CROTTY,EFFECTIVE 07/15/19 E. MATTHEW PALACIOS,EFFECTIVE 07/15/19 Members reviewed the applications,setting aside those to be further discussed during Executive Session. Motion by Citizen Member Richard Tracy,seconded by Chair Stacey Lemos to approve the membership applications for(A)Sarah Sessler,effective 06/10/19;(B)Alejandro Carrillo,effective 07/15/19;and(D) Brittney O'Crotty,effective 07/15/19 without pre-existing conditions. Vote:3-0 Carried ENTER INTO EXECUTIVE SESSION Motion by Citizen Member Richard Tracy,seconded by Member Andrew Lopez to enter into Executive Session at 3:36 p.m.,pursuant to ARS§38431.03(A)(2)&(3). Vote:3-0 Carried ADJOURNMENT OF EXECUTIVE SESSION Motion by Citizen Member Richard Tracy,seconded by Member Andrew Lopez to adjourn from Executive Session at 4:02 p.m. Vote:3-0 Carried Members resumed review of Agenda Item 3 in reference to the membership applications for Caleb Groseclose(item 3.C)and Matthew Palacios(item 3.E). Motion by Member Andrew Lopez,seconded by Citizen Member Richard Tracy to approve the membership application for Caleb Groseclose,effective 07/15/19 as it stands at this time with notification to Mr.Groseclose regarding potential pre-existing conditions,and to invite Mr.Groseclose to a future PSPRS Local Board meeting for formal action. Vote:3-0 Carried Motion by Member Andrew Lopez,seconded by Citizen Member Richard Tracy to approve the membership application for Matthew Palacios,effective 07/15/19 as it stands at this time with notification to Mr.Palacios regarding a potential pre-existing condition,and to invite Mr.Palacios to a future PSPRS Local Board meeting for formal action. Vote:3-0 Carried 4. APPLICATION TO ENTER DROP FOR DONALD HEDRICK EFFECTIVE 05/25/19 Motion by Member Andrew Lopez,seconded by Citizen Member Richard Tracy to approve the application to enter DROP for Donald Hedrick effective 05/25/19. Vote:3-0 Carried 5. READ INTO RECORD THE TRANSFER OF PSPRS SERVICE CREDITS AND CONTRIBUTIONS FROM FORMER EMPLOYER TO CURRENT EMPLOYER FOR CASEY KEA—HIRED MAY 2017 WITH 4.7260 YEARS OF SERVICE TRANSFERRED FROM TUCSON PD TO ORO VALLEY POLICE DEPT July 19,2019 Minutes,PSPRS Local Board 2 of 4 Chair Lemos read the item into record and the Board acknowledged receipt of the information.No formal action was taken. 6. REVIEW WITH LOCAL BOARD'S ATTORNEY THE PRE-EXISTING CONDITION COVER SHEET PROVIDED TO PHYSICIANS CONDUCTING PRE-EMPLOYMENT AZPOST PHYSICALS ENTER INTO EXECUTIVE SESSION Motion by Citizen Member Richard Tracy,seconded by Member Andrew Lopez to enter into Executive Session at 4:07 p.m.,pursuant to ARS§38-431.03(A)(3). Vote:3-0 Carried ADJOURNMENT OF EXECUTIVE SESSION Motion by Member Andrew Lopez,seconded by Citizen Member Richard Tracy to adjourn from Executive Session at 4:30 p.m. Vote:3-0 Carried Chair Lemos stated there was no formal action needed at this time.The Board Members would like to bring this item back as a future agenda item for final approval. 7. FINAL SUMMARY OF THE TOWN OF ORO VALLEY PENSION FUNDING POLICY Chair Lemos provided an overview of the Pension Funding Policy as adopted by Town Council at their last meeting in June 2019.The policy was largely unchanged from the draft version presented at the PSPRS Local Board meeting on May 17.The Budget and Finance Commission reviewed the document prior to Council approval.Chair Lemos advised this policy is now posted as a public document on the Town's website.The policy will be reviewed,revised if necessary,and re-adopted by Town Council each fiscal year. FUTURE AGENDA ITEMS Board Members may bring forth future agenda items(discussion is limited to information/clarification only) Review and final acceptance of Agenda item 6(pre-existing condition cover sheet). ADJOURNMENT Motion by Citizen Member Richard Tracy,seconded by Member Andrew Lopez to adjourn the meeting. Vote:3-0 Carried Meeting adjourned at 4:39 p.m. July 19,2019 Minutes,PSPRS Local Board 3 of 4 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Public Safety Personnel Retirement System Local Board of Oro Valley,Arizona held on the 19 day of July,2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 27 day of September ,2019. Carrie Rowley Human Resources Assistant/Local Board Secretary July 19,2019 Minutes,PSPRS Local Board 4 of 4