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HomeMy WebLinkAboutPackets - Council Packets (1168)         AGENDA ORO VALLEY TOWN COUNCIL SPECIAL SESSION JULY 31, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        SPECIAL SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS   TOWN MANAGER'S REPORT   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1.Presentation - Oro Valley Little League U11 State Champions   CONSENT AGENDA  (Consideration and/or possible action)   A.Minutes - July 17, 2019   B.Resolution No. (R)19-37, approving the Agenda Committee assignment for the period of September 1, 2019 to November 30, 2019   C.Resolution No. (R)19-38, accepting the retirement notification from Chief of Police Daniel G. Sharp   D.Resolution No. (R)19-36, appointing Town Manager Mary Jacobs as the Applicant Agent for the Federal Emergency Management Agency (FEMA), Department of Emergency Military Affairs (DEMA) for the Lambert Lane Dip Crossing Reconstruction Project   E.Resolution No. (R)19-40, authorizing and approving a sewer deed of easement agreement between the Town of Oro Valley and the Hilton El Conquistador   REGULAR AGENDA   1.AMENDING THE ZONING CODE, CHAPTER 28, RELATED TO SIGNS IN THE RIGHT-OF-WAY A. RESOLUTION NO. (R)19-39, DECLARING THE PROPOSED ZONING CODE AMENDMENT TO CHAPTER 28, RELATED TO SIGNS IN THE RIGHT-OF-WAY, PROVIDED IN EXHIBIT "A" WITHIN ATTACHMENT 1 AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD B. PUBLIC HEARING: ORDINANCE NO. (O)19-06, DISCUSSION AND POSSIBLE ACTION AMENDING CHAPTER 28 OF THE ZONING CODE, RELATED TO SIGNS IN THE RIGHT-OF-WAY, PROVIDED IN EXHIBIT "A" WITHIN ATTACHMENT 2   2.DISCUSSION AND POSSIBLE ACTION REGARDING THE POLICE CHIEF RECRUITMENT PROCESS   3.PRESENTATION AND POSSIBLE ADOPTION OF THE REVISED COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS)   4.DISCUSSION AND POSSIBLE ACTION TO DIRECT THE BUDGET AND FINANCE COMMISSION ON AREA(S) TO STUDY AND SUBSEQUENTLY REPORT BACK TO THE TOWN COUNCIL WITH ITS CONCLUSIONS AND RECOMMENDATIONS THEREON   5.DISCUSSION AND POSSIBLE ACTION TO DIRECT STAFF TO SEEK AN EXTENSION OF DEADLINE FOR ANNEXATION OF STATE LAND TANGERINE AREAS   6.DISCUSSION AND POSSIBLE ACTION REGARDING THE TOWN OF ORO VALLEY COMMUNITY CENTER AND GOLF OPERATIONS (Public comment will be accepted during this item)   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   EXECUTIVE SESSION - Pursuant to ARS 38-431.03(A)(3) and (A)(4) regarding economic development matters   RESUME SPECIAL SESSION   ADJOURNMENT The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item.   POSTED: 7/26/19 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.    Town Council Special Session 1. Meeting Date:07/31/2019   Presentation - Oro Valley Little League U11 State Champions Subject Presentation - Oro Valley Little League U11 State Champions Summary Attachments No file(s) attached.    Town Council Special Session A. Meeting Date:07/31/2019   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - July 17, 2019 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve, with the following changes) the July 17 minutes.  Attachments 7-17-19 Draft Minutes  D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION JULY 17, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 6:01 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Joyce Jones-Ivey, Councilmember (attended via phone) Josh Nicolson, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember (attended via phone) Steve Solomon, Councilmember PLEDGE OF ALLEGIANCE    Mayor Winfield led the audience in the Pledge of Allegiance.   UPCOMING MEETING ANNOUNCEMENTS    Town Clerk Mike Standish announced the upcoming Town meetings.   COUNCIL REPORTS    No Council reports received.   TOWN MANAGER'S REPORT    Town Manager Mary Jacobs congratulated Town Staff and Golder Ranch Fire District for providing an outstanding July 4th event. Ms. Jacobs also announced that the July 24th Town Council Special Session would be held at the Oro Valley Church of the Nazarene. This event will be streamed live via the Town's website. Town Clerk Mike Standish announced that new artwork was on display in the Council Chambers by artist Sandra Mason.   ORDER OF BUSINESS 7/17/19 Minutes, Town Council Regular / Study Session 1 ORDER OF BUSINESS    Mayor Winfield reviewed the order of business and stated the order would stand as posted.   INFORMATIONAL ITEMS    There were no informational items.   CALL TO AUDIENCE    Oro Valley resident Greg Kishi spoke regarding the Town's golf courses and respective finance documents.   PRESENTATIONS   1.Proclamation - Drowning Impact Awareness Month       Mayor Winfield proclaimed August 2019 as Drowning Impact Awareness Month. Advisory Council member with the Drowning Prevention Coalition of Arizona Tracy Koslowski and Golder Ranch Fire District Captain Adam Jarrold accepted the proclamation.   2.Presentation by the Town of Oro Valley and On Your Left Fitness to the Southern Arizona Veterans and First Responders Living Memorial LLC       Strategic Initiatives Manager Amanda Jacobs and Mark Stark from On Your Left Fitness provided a brief overview of the 3rd Annual Veterans and First Responders 5K and presented a check to The Southern Arizona Veterans and First Responders Living Memorial LLC.   3.Presentation and possible discussion of the Town's Fiscal Year 2018/19 Financial Update through May 2019       Administrative Services Director/CFO Stacey Lemos presented item # 3 and included the following: - General Fund - General Fund Highlights - Highway Fund - Highway Fund Highlights - Community Center Fund - Community Center Fund Highlights Discussion ensued amongst Council and staff regarding item # 3.   CONSENT AGENDA   A.Minutes - June 19, 2019      B.Resolution No. (R)19-32, approving an intergovernmental agreement for the continued provision of animal control services between the Town of Oro Valley and Pima County      C.Resolution No. (R)19-33, authorizing the Town of Oro Valley to enter into an Intergovernmental Grant Agreement (IGA) with the City of Tucson (COT) for the purposes of coordinating federal financial aid to obtain three (3) new replacement vehicles using Federal Transit Administration Grant #AZ-2019-002-00      7/17/19 Minutes, Town Council Regular / Study Session 2 D.Resolution No. (R)19-34, authorizing and approving an intergovernmental agreement between the Town of Oro Valley and Pima County regarding payment for the incarceration of municipal prisoners      E.Resolution No. (R)19-35, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson, allowing for one (1) officer to be assigned to the Pima County HIDTA Investigative Task Force (PCHITF)       Motion by Councilmember Steve Solomon, seconded by Councilmember Rhonda Piña to approve Consent Agenda items (A - E).  Vote: 7 - 0 Carried   REGULAR AGENDA   1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 6 (BAR) LIQUOR LICENSE FOR ALL SEASONS OF ORO VALLEY, LOCATED AT 1734 E. INNOVATION PARK DRIVE       Town Clerk Mike Standish presented item #1. Mayor Winfield opened the public hearing. No comments were received. Mayor Winfield closed the public hearing.    Motion by Councilmember Josh Nicolson, seconded by Councilmember Steve Solomon to recommend approval of the issuance of a Series 6 Liquor License to the Arizona Department of Liquor Licenses and Control for Ryan Witner Anderson for All Seasons of Oro Valley, located at 1734 E. Innovation Park Drive.  Vote: 7 - 0 Carried   2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A NEW SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR CHARRED PIE WOOD FIRED PIZZA KITCHEN, LOCATED AT 12125 N. ORACLE ROAD, STE 105       Town Clerk Mike Standish presented item #2. Mayor Winfield opened the public hearing. No comments were received. Mayor Winfield closed the public hearing.    Motion by Councilmember Rhonda Piña, seconded by Councilmember Josh Nicolson to approve the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Lisa Louise Shapouri for Charred Pie Wood Fired Pizza Kitchen, located at 12125 N. Oracle Road, Ste 105.  Vote: 7 - 0 Carried   FUTURE AGENDA ITEMS    No items received.   CALL TO AUDIENCE      7/17/19 Minutes, Town Council Regular / Study Session 3  No comments received.   ADJOURNMENT OF THE REGULAR SESSION    Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to adjourn the Regular Session at 6:39 p.m.  Vote: 7 - 0 Carried   STUDY SESSION   CALL TO ORDER    Mayor Winfield called the Study Session to order at 6:40 p.m.   STUDY SESSION AGENDA   1.PRESENTATION BY THE ARIZONA COMMERCE AUTHORITY, SUN CORRIDOR, INC. AND PIMA COUNTY ECONOMIC DEVELOPMENT STAFF AND POSSIBLE DISCUSSION REGARDING ECONOMIC DEVELOPMENT ACTIVITIES       Councilmember Piña gave a brief overview of item #1. Town Manager Mary Jacobs gave a brief summary of item #1 and introduced the following representatives, Vice President of the Arizona Commerce Authority (ACA) Krista McCarvey, Pima County Director of Economic Development John Moffatt and President of Sun Corridor Joe Snell. Ms. McCarvey started the presentation of item #1 and included the following: - ACA Mission - Five-Year Goals - Industries & Markets - ACA Results 2011-2018 - FY '19 YTD Results - ACA FY ' 19 Client Highlights - Foundation for Success - Why Arizona - Pro-Innovation Policies - Institute for Automated Mobility (IAM) - Pro-Business Environment - Strategic Location - Top Talent - World-Class Education - Exceptional Quality of Life - Financial Program Highlights - Incentives - Total Pipeline by Industry - Total Pipeline by Project Type - 2019 Arizona Forecast Mr. Moffatt continued the presentation and provided the following information; - Pima County Economic Development Plan Goals - Overcoming Limitations - Workforce - Our Greatest Challenge - Education - Why Oro Valley 7/17/19 Minutes, Town Council Regular / Study Session 4 Mr. Snell provided an overview of Sun Corridor Inc. and concluded the presentation regarding Economic Development Activities. Discussion ensued amongst Council, staff, Mr. Snell, Ms. McCarvey and Mr. Moffatt.   ADJOURNMENT    Mayor Winfield adjourned the meeting at 8:10 p.m.     __________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular / study session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 17th day of July, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2019. ___________________________ Michael Standish, CMC Town Clerk 7/17/19 Minutes, Town Council Regular / Study Session 5    Town Council Special Session B. Meeting Date:07/31/2019   Requested by: Mike Standish Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Resolution No. (R)19-37, approving the Agenda Committee assignment for the period of September 1, 2019 to November 30, 2019 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Per the Town Council Parliamentary Rules and Procedures & Code of Conduct, the Town Council shall set and approve the Agenda Committee meeting assignments. Attached is the proposed Agenda Committee meeting assignment of Vice Mayor Barrett for the period of September 1, 2019 to November 30, 2019. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (APPROVE or DENY) Resolution No. (R)19-37, approving the Agenda Committee assignment for the period of September 1, 2019 to November 30, 2019. Attachments (R)19-37 Agenda Committee Assignment  RESOLUTION NO. (R)19-37 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ASSIGNING VICE MAYOR MELANIE BARRETT TO THE AGENDA COMMITTEE FOR THE PERIOD OF SEPTEMBER 1, 2019 THROUGH NOVEMBER 30, 2019; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, on September 19, 2001, the Mayor and Council adopted the Town Counc il Parliamentary Rules and Procedures and Code of Conduct; and WHEREAS, pursuant to section 5.2 (A) Town Council Parliamentary Rules and Procedures & Code of Conduct , the Town Council shall set and approve the agenda committee meeting assignments; and WHEREAS, Town Council wishes to assign Vice Mayor Melanie Barrett to the agenda committee for the period of September 1, 2019 through November 30, 2019. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, as follows: SECTION 1. That Vice Mayor Melanie Barrett is hereby assigned to the Agenda Committee for the period of September 1, 2019 through November 30, 2019. SECTION 2. That the Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona , this 31st day of July, 2019. TOWN OF ORO VALLEY ___________________________ Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM : ____________________________ __________________________________ Michael Standish, Town Clerk Tobin Sidles, Legal Services Director    Town Council Special Session C. Meeting Date:07/31/2019   Requested by: Chris Brady Submitted By:Chris Brady, Human Resources Department:Human Resources SUBJECT: Resolution No. (R)19-38, accepting the retirement notification from Chief of Police Daniel G. Sharp RECOMMENDATION: Town Council approval is recommended. EXECUTIVE SUMMARY: Chief of Police, Daniel G. Sharp, has submitted his Retirement Notification with an effective date of February 21, 2020. BACKGROUND OR DETAILED INFORMATION: Chief of Police, Daniel G. Sharp, has honorably served the Town of Oro Valley and its residents for 20 years.  Chief Sharp submitted his Retirement Notification to the Mayor and Council and Town Manager, giving a one (1) year notice before his effective retirement date. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (APPROVE WITH GRATITUDE or DENY) Resolution No. (R)19-38, accepting the retirement notification from the Chief of Police, Daniel G. Sharp. Attachments (R)19-38 Chief Sharp Retirement Resolution  Retirement Notification  C:\Windows\TEMP\BCL Technologies \easyPDF 7 \@BCL@F42C514E\@BCL@F42C514E.doc Town of Oro Valley Attorney’s Office/ca/070811 RESOLUTION NO. (R )19-38 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ACCEPTING THE RETIREMENT NOTIFICATION FROM CHIEF OF POLICE, DANIEL G. SHARP, EFFECTIVE FEBRUARY 21, 2020; AND DIRECTING THE TOWN MANAGER, TOWN CLERK AND TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, Chief of Police, Daniel G. Sharp has honorably served the Town of Oro Valley and its residents for 20 years; and WHEREAS, on February 20, 2019, Chief Sharp submitted his Retirement Notification, attached hereto as Exhibit “A” and incorporated herein by reference, to the Mayor and Council and the Town Manager, giving a one (1) year notice be fore his effective retirement date; and WHEREAS, the Mayor and Council hereby accepts Chief Sharp’s Retirement Notification with an effective retirement date of February 21, 2020 . NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, that: SECTION 1. Chief of Police, Daniel G. Sharp’s Retirement Notification, attached hereto as Exhibit “A” is hereby accepted. SECTION 2. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 31st day of July, 2019. TOWN OF ORO VALLEY ____________________________________ Joseph C. Winfield, Mayor C:\Windows\TEMP\BCL Technologies \easyPDF 7 \@BCL@F42C514E\@BCL@F42C514E.doc Town of Oro Valley Attorney’s Office/ca/070811 ATTEST: APPROVED AS TO FORM: _____________________________ ____________________________________ Michael Standish, Town Clerk Tobin Sidles, Legal Services Director _____________________________ ____________________________________ Date Date C:\Windows\TEMP\BCL Technologies \easyPDF 7 \@BCL@F42C514E\@BCL@F42C514E.doc Town of Oro Valley Attorney’s Office/ca/070811 EXHIBIT “A”    Town Council Special Session D. Meeting Date:07/31/2019   Requested by: Mike Todnem  Submitted By:Mike Todnem, Community Development & Public Works Department:Community Development & Public Works SUBJECT: Resolution No. (R)19-36, appointing Town Manager Mary Jacobs as the Applicant Agent for the Federal Emergency Management Agency (FEMA), Department of Emergency Military Affairs (DEMA) for the Lambert Lane Dip Crossing Reconstruction Project RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The Town of Oro Valley has been awarded a $220,909.50 FEMA/DEMA grant for the Lambert Lane Dip Crossing Reconstruction project. FEMA/DEMA has requested that the Town update its Applicant Agent to the current Town Manager, Mary Jacobs, for signatures on all required paperwork (i.e. reimbursement requests, audit results, etc.). FEMA/DEMA requires that the Town officially change the Applicant Agent with a resolution of the Town Council. BACKGROUND OR DETAILED INFORMATION: The Lambert Lane Dip Crossing Reconstruction is a stabilization project to protect a 180' section of Lambert Lane from shoulder erosion and potential undermining of asphalt pavement. This area became a life safety issue after monsoon storms of 2018 washed out shoulder material and exposed and undermined asphalt pavement. Stabilization will consist of an asphalt paved shoulder, concrete toe downs, drop structure and a rock (reno) mattress for the length of the project. This project is identified within the current adopted Capital Improvement Program (CIP) budget. FISCAL IMPACT: Approval of this resolution will allow the Town of Oro Valley to receive $220,909.50 of FEMA/DEMA funding to offset costs of the associated project in the total amount of $294,546.00. SUGGESTED MOTION: I MOVE to (APPROVE or DENY) Resolution No. (R)19-36, appointing Town Manager Mary Jacobs as the Applicant Agent for the Federal Emergency Management Agency, Department of Emergency and Military Affairs for the Lambert Lane Dip Crossing Reconstruction project. Attachments (R)19-36 Resolution  C:\Windows\TEMP\BCL Technologies \easyPDF 7 \@BCL@2817A5AA\@BCL@2817A5AA.doc Town of Oro Valley Attorney’s Office/ca/110810 RESOLUTION NO. (R)19-36 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPOINTING THE TOWN MANAGER, MARY JACOBS AS APPLICANT AGENT FOR THE FEDERAL EMERGENCY MANAGEMENT AGENCY, DEPARTMENT OF EMERGENCY MILITARY AFFAIRS OF THE LAM BERT LANE DIP CROSSING RECONSTRUCTION PROJECT; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, the Federal Emergency Management Agency (FEMA), Department of Emergency Military Affairs (DEMA) approved a $220,909.50 award for the Lambert Lane Dip Crossing Reconstruction project (the “Project”); and WHEREAS, the Lambert Lane Dip Crossing Reconstruction is a stabilization project that is meant to protect a 180 foot section of Lambert Lane from shoulder erosion and potential undermining of asphalt pavement which had previously occurred during the 2018 monsoons; and WHEREAS, Mayor and Council previously appointed former Interim Town Manager, Greg Caton, as Applicant Agent for the Lomas De Oro Wash Project; and WHEREAS, DEMA requests that the Town update its Applicant Agent for signatures regarding any reimbursement requests, reimbursement funds, inspection results, or other necessary documents for the Project; and WHEREAS, it is in the best interest of the Town to appoint Mary Jacobs, Town Manager, as Applicant Agent for the Lambert Lane Dip Crossing Reconstruction project. NOW, THEREFORE BE IT R ESOLVED by the Mayor and Council of the Town of Oro Valley that: SECTION 1. Mary Jacobs, Town Manager, is hereby appointed Applicant Agent for signatures regarding any remaining paperwork, reimbursement requests, reimbursements funds, inspections results or other necessary documents submitted to the Town by the Department of Emergency Military Affairs for the Lambert Lane Dip Crossing Reconstruction project. SECTION 2. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to C:\Windows\TEMP\BCL Technologies \easyPDF 7 \@BCL@2817A5AA\@BCL@2817A5AA.doc Town of Oro Valley Attorney’s Office/ca/110810 take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 31st day of July, 2019 TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date:    Town Council Special Session E. Meeting Date:07/31/2019   Requested by: J.J. Johnston  Submitted By:David Laws, Community and Economic Development Department:Community and Economic Development SUBJECT: Resolution No. (R)19-40, authorizing and approving a sewer deed of easement agreement between the Town of Oro Valley and the Hilton El Conquistador RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The Hilton El Conquistador has requested approval of a deed of easement agreement (Exhibit "A") for construction and associated maintenance of a proposed private sewer line across a portion of the adjacent Town owned golf course. The sewer line will be constructed, owned and maintained by the Hilton El Conquistador for service to the new spa building, which is under construction.  The new sewer line will connect into an existing sewer line that is also owned and maintained by the Hilton El Conquistador, which also has an alignment across Town property for service to the Last Territory building. Please refer to the location map in Attachment 2 for details. BACKGROUND OR DETAILED INFORMATION: The Hilton El Conquistador is constructing a new spa facility near the southwest corner of El Conquistador Way and Lipscomb Way.  A new private sewer line to serve the facility has been proposed to connect into another existing sewer line that is in near proximity and south of the new building; refer to the location map in Attachment 2 for details.  The proposed sewer line will be constructed, owned and maintained by the Hilton El Conquistador.  The existing sewer line that crosses through the Town owned golf course is also owned and maintained by the Hilton El Conquistador and provides sewer service for the existing Last Territory building.  The segment of existing sewer line through Town owned property lies within an existing utility easement and has capacity to serve to the new spa facility.  Construction of the proposed sewer line will not affect the public’s use of the golf course.  The golf course is currently closed and is scheduled to re-open to the public on November 1st.  Construction of the proposed sewer line is anticipated to begin in early August and will take approximately 3 weeks to complete, including restoration of the course to pre-construction conditions. FISCAL IMPACT: No fiscal impact to the Town is anticipated in granting this easement. SUGGESTED MOTION: I MOVE to (APPROVE or DENY) Resolution No. (R)19-40, authorizing and approving a Sewer Deed of Easement Agreement between the Town of Oro Valley and the Hilton El Conquistador. Attachments (R)19-40 Resolution  Exhibit A  Exhibit A  Attachment 2  RESOLUTION NO. (R)1 9 -40 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A DEED OF EASEMENT BETWEEN THE TOWN OF ORO VALLEY AND HSL EL CONQUISTADOR, LLC; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, the Town owns the land located on a portion of the Southwest Quarter of Section 18, Township 12 South, Range 14 East, Gila and Salt River Meridian, Pima County, Arizona; and WHEREAS, the Town desires to grant a Deed of Easement for the limited purpose of the installation, maintenance and, in the future and at the sole discretion of HSL El Conquis tador, LLC, possible removal of a private sanitary sewer line; and WHEREAS, the Deed of Easement, attached hereto as Exhibit "A" grants HSL El Conquistador, LLC, rights to install, maintain and, in the future and at the sole discretion of HSL El Conquistador, LLC, possibly remove a private sewer line crossing under a parcel of land situated in the Town of Oro Valley, State of Arizona; and WHEREAS, it is in the best interest of the Town to grant the Deed of Easement to HSL El Conquistador, LLC, to install, maintain and, in the future and at the sole discretion of HSL El Conquistador, LLC, possibly remove a private sewer line, including to promote general health, safety and welfare of town residents by allowing the HSL property to hook into the sanitary sewer system. NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley: SECTION 1. That the Deed of Easement between the Town of Oro Valley and HSL El Conquistador, LLC, attached hereto as Exhibit “A” and incorporated herein by this reference, is hereby authorized and approved. SECTION 2. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 31st day of July, 2019. TOWN OF ORO VALLEY ___________________________________ Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM : Michael Standish, Town Clerk Tobin Sidles, Legal Services Director ____________________________________ _____________________________________ Date Date EXHIBIT “A” DEED OF EASEMENT THIS DEED OF EASEMENT is made between the Town of Oro Valley , Arizona, a municipal corporation ("Grantor") and HSL El Conquistador , LLC, an Arizona Limited Liability Company, ("Grantee"), collectively ("the parties"). The parties agree as follows: WHEREAS , Grantee is the owner of a portion of the Southwest Quarter of Section 18, Township 12 South, Range 14 East, Gila and Salt River Meridian, Pima County, Arizona (the “Dominant Estate”). WHEREAS , Grantee is interested in developing a new building on the Dominant Estate , which will require that the new building be connected to the sanitary sewer system. WHEREAS , other buildings Grantee operates in the same area are connected to a private sanitary sewer line owned by Grantee. This existing private sewer line crosses property owned by the Town which property lies adjacent to the Dominant Estate and lies within a dedicated easement between Grantee and the Town as Grantor. WHEREAS, Grantee requests that the Town allow Grantee to access its own existing private sewer line to effectuate a connection between its new building and the sanitary sewer system. WHEREAS, allowing the connection between Grantee’s new facilities and the sanitary sewer system will promote g eneral health, safety, and welfare of the Town’s residents. WHEREAS , to connect its proposed building with the existing private sewer line located under the surface of the Town’s property, HSL will construct a private sewer line. WHEREAS , the Town wishes to allow Grantee access to its own existing private sewer line to facilitate the construction of Grantee’s new building. NOW, THEREFORE, in consideration of the following and the mutual conditions set forth in this Deed of Easement, Grantor does hereby grant an Easement to Grantee subject to the conditions set forth in this Deed of Easement. Conditions:-- 1. Grantor hereby grants and conveys to Grantee an Easement over the property described in Exhibit “A” (the “Easement Property”). The Easement conveyed herein shall be appurtenant to the Dominant Estate; except as expressly limited herein, all easements and rights described in this Deed of Easement are easements and rights running with the land, perpetually in force and effect, and at all times shall inure to the benefit of, and are binding on, Grantee and Grantor, and their successors and assigns, respectively. 2. Grantee shall be permitted to use the Easement Property only for the purposes described in Exhibit "A". 3. All modifications and/or alterations to the Easement Property shall be the sole cost and expense of Grantee. Grantee shall repair and restore the Easement Property to a like and equivalent condition as existed prior to any construction or maintenance activity it undertakes and shall be responsible for any damage, claims or loss occurring on the Easement Property during the term of this Easement caused by Grantee's negligent use of the Eas ement Property or by the negligent acts or conduct of its employees, agents, contractors or assigns. 4. Grantor warrants that it owns the existing sewer line to which it seeks to connect its new development or otherwise has the right to connect into that l ine; Grantor further acknowledges that the Town has no authority to authorize the “tap” into the existing sewer line. 5. For any scheduled construction on the Easement, Grantee shall provide Grantor a minimum of thirty (30) days ’ notice. Emergency repairs shall not require advanced notice of any kind, however, Grantee shall notify Grantor within the 24 hours following the commencement of any emergency repair activities. 6. Grantee shall construct the private sewer line in accordance with applicable federal, state and local laws, Town code and regulations and obtain any permits as may be required. All permits obtained shall be at Grantee ’s expense. 7. Grantee shall maintain its sewer lines in a good, clean and safe condition, and in compliance with all applicable laws and regulations. Grantee further acknowledges that the sewer lines must be of adequate design to satisfy all applicable code requirements and must be maintained and used in accordance with industry sta ndards to ensure proper operation. Maintenance, repairs or replacements shall be made to the sewer lines as may be necessary or appropriate from time to time to keep the sewer lines in commercially reasonable condition and good repair and operating as des igned. 8. Grantor shall provide adequate access to all sewer lines located under the surface of its property as may be required for reasonable maintenance by Grantee. 9. Nothing contained in this Deed of Easement shall be construed as granting title to the subject land owned by Grantor. 10. Grantee shall abide by all applicable federal, state and local ordinances, statues and regulations. 11. Approval of this Deed of Easement is subject to compliance with all conditions and provisions of approved plans and specifications. 12. Grantee shall indemnify, defend and hold harmless Grantor, its officers, employees and agents from and against any and all suits, actions, legal or administrative proceedings, claims demands or damages of any kind or nature in all circu mstances , even when Grantor is negligent, arising out of the Property through which the Easement passes, which suits or actions are attributed to any act or omission of Grantee, its agents, employees, or any one acting under its direction, control or on its behalf. 13. Any notice required or permitted to be given pursuant to this Deed of Easement shall be in writing and shall be served by certified mail upon the other party. When served by certified mail service shall be conclusively deemed made five (5) days after posting thereof in the United States mail, postage prepaid, addressed to the party to whom such notice is to be given as hereinafter provided. IF TO GRANTEE: HSL El Conquistador, LLC IF TO GRANTOR: Director of Development Infrastruc ture Services Town of Oro Valley 11000 N. La Canada Drive Oro Valley, Arizona 85737 Legal Services Director Town of Oro Valley 11000 N. La Canada Drive Oro Valley, Arizona 85737 Or to such other respective addresses as either party may from time to time designate in writing and in accordance with this notice provision. 14. This Deed of Easement is subject to A.R.S. § 38-511 which provides for cancellation of contracts by Grantor for certain conflicts of interest. 15. This is the entire Deed of Easement between the Parties. If any portion(s) of this Deed of Easement is (are) later found to be invalid or unenforceable, such portion(s) shall be null and void and without any effect on the rest of the Deed of Easement which shall continue in full force and effect. 16. Upon execution by the Parties, Grantee shall at its sole cost and expense have the Deed of Easement recorded in the Office of the Pima County Recorder. 17. In the event Grantee discontinues use of the Easement for the purposes described in Exhibit "A" Grantee's Easement rights conveyed herein shall become null and void. IN W ITNESS WHEREOF, the parties hereto have executed this Deed of Easement as of this day of , 2019. GRANTEE HSL El Conquistador, LLC State of Arizona ) ) ss . County of Pima ) On this day of , 2019, before me personally appeared , whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document. Notary Public TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: Proposed Sewer Easement for Spa at Hilton El Conquistador Location Map Exhibit B L L L L L L L L L L L L L L L U U U UU U E BFBFWBFWEl Conquistador Way L i p s c om b W a y Proposed Private Sewer Line Existing Private Sewer Line New Spa Building Town Property Last Territory Location Map Attachment 2    Town Council Special Session 1. Meeting Date:07/31/2019   Requested by: Bayer Vella, Community and Economic Development  Case Number: OV1802844 SUBJECT: AMENDING THE ZONING CODE, CHAPTER 28, RELATED TO SIGNS IN THE RIGHT-OF-WAY A. RESOLUTION NO. (R)19-39, DECLARING THE PROPOSED ZONING CODE AMENDMENT TO CHAPTER 28, RELATED TO SIGNS IN THE RIGHT-OF-WAY, PROVIDED IN EXHIBIT "A" WITHIN ATTACHMENT 1 AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD B. PUBLIC HEARING: ORDINANCE NO. (O)19-06, DISCUSSION AND POSSIBLE ACTION AMENDING CHAPTER 28 OF THE ZONING CODE, RELATED TO SIGNS IN THE RIGHT-OF-WAY, PROVIDED IN EXHIBIT "A" WITHIN ATTACHMENT 2 RECOMMENDATION: The Planning and Zoning Commission has recommended approval. EXECUTIVE SUMMARY: Item A. This item is an administrative requirement declaring the proposed code amendment a public record (Attachment 1, Exhibit "A" Resolution). Item B. The purpose of this item is to consider proposed revisions to the zoning code standards related to signs in the right-of-way (Attachment 2, Exhibit "A" Ordinance). The first part of the proposed revisions are related to the standards for signs that are currently allowed in the right-of-way, which are primarily due to changes in the state and federal laws. Within our right-of-way, the Town is only allowed to regulate the placement, size and duration of the sign, but not the content on the sign. However, this relatively new legal standard does not apply to private property. In summary, the proposed revisions are intended to bring the zoning code in line with state and federal laws for signs in the right-of-way.  The second part of the code amendment is related to a proposal to allow monument and entryway signs in the right-of-way. The proposal was included in the draft code due to a request from a local church. The revised standards in the proposed draft code (Attachment 2) are only related to signs in the right-of-way. A right-of-way is a section of land dedicated to a public entity, such as the Town or state, to allow for roads, sidewalks, utilities and other related public facilities. A right-of-way is usually wider than the actual paved surface of the road and generally includes the sidewalk or multi-use path, and a landscaped or natural desert area as shown in the following aerial photo. The Zoning Code has always allowed certain types of signs within the right-of-way, such as temporary signs and permanent kiosk signs as shown below. The proposal allows the same size and types of signs without regard to content.   The amendment also proposes adding two new sign types in the right-of-way under limited circumstances; Monument and Entryway signs. Examples of a Monument sign and an Entryway sign are provided in the photos below. Generally, Monument signs are placed on the private property of a commercial development and Entryway signs are placed on the private property of a residential subdivision. On private property, the content on the sign may be legally regulated. However, once a sign is in the right-of-way, the message can no longer be regulated. The aim is to enable use of these signs only when the right-of-way is so wide or contains other site conditions that substantially impede visibility.            BACKGROUND OR DETAILED INFORMATION: For clarity, this review of sign standards is divided into two parts. The first part contains the types of signs currently allowed in the right-of-way and revisions due to the State and Federal changes, which serve as the basis for the proposed changes. Second, is the proposal to allow either monument or entryway signs in the right-of-way under specific circumstances. Part 1: Signs Currently Allowed in the Right-of-Way The Zoning Code allows certain types of signs in the right-of-way, which are listed below and detailed in Attachment 3.  Political sign zones and non-commercial signs (outside of the sign zones)1. Non-commercial signs2. Off-site real estate3. Special event4. Sign walkers5. Community event6. Kiosk7. Changes to State and Federal laws require the Town to re-examine the standards related to each of the above sign types. The change is to ensure that Town regulations are content neutral. The current Zoning Code sign standards are written to allow specific sign users to place signs in the right-of-way with specific messages. For example, an "off-site real estate" sign is allowed within the right-of-way that advertises an open house.  In 2015, the United States Supreme Court issued a decision on a case, Reed v. Gilbert, that affected sign codes throughout the country. That decision stated that jurisdictions could no longer regulate the message on a sign in the right-of-way, such as a sign that reads "open house," nor could a jurisdiction limit the use to specific groups. The Supreme Court determined that signs in the right-of-way must be reviewed in a "content neutral method," which means that the Town must regulate a sign without having to read the message. It does not matter if the sign reads open house or advertises a product sale, the content of the sign is irrelevant. The sign can only be reviewed to ensure it meets the size, location and manner in which it is placed in the right-of-way. In response to the Supreme Court ruling, the Town Council adopted Ordinance (O)15-13 (Attachment 4) as a stop gap measure until the Zoning Code could be re-written to meet the new Federal standards. This action was done to ensure the code, regardless of how it was currently written, would be enforced in a content neutral manner. As such, all sign types currently allowed in the right-of-way were made available to all sign users regardless of the message.  Since 2015, several other jurisdictions began to revise their sign codes to meet the new Federal standards. Research of local jurisdictions found that many are choosing to revise their codes in a variety of ways. A table of local jurisdictions and their sign allowances is included in Attachment 5. Some jurisdictions choose to not allow any signs in the right-of-way, others choose to allow limited sign types, and still others allow most types of signs in the right-of-way. However, during an election period, jurisdictions in Arizona cannot enforce many aspects of their sign codes due to State law limitations. In 2016, shortly after the Supreme Court ruling, the State of Arizona enacted legislation related to signs used by candidates running for a political office. New laws state that candidates can place signs in the right-of-way 60 days before an election and must remove them no later than 15 days after an election regardless of the local jurisdictions sign code standards. Coupled with the Supreme Court ruling, there are periods of time focused around an election when the Town has limited code enforcement controls for signs in the right-of-way. The State also created new laws regarding sign walkers. Sign walkers are generally known as people who stand along the street holding a sign that advertises sales or events for businesses. The State determined that jurisdictions could not discriminate between commercial sign holders and people holding signs stating political opinions. As such, the Town must allow anyone to hold a sign in the right-of-way regardless of the message. In order to bring the Zoning Code sign standards, for signs in the right-of-way, into compliance with State and Federal regulations, staff proposes to update each of the currently allowed sign types by:  Removing references that identity specific sign users and the content of the sign1. Remove sign type duplications2. Incorporate State and Federal standards3. Simplify the code format4. The draft code amendment (Attachment 2) reflects how the Town has been treating signs since the 2015 Supreme Court ruling. The Town has been allowing the permitted sign types to be placed in the right-of-way without regard to the message or content of the sign. As a result, this action has allowed the Town to have a 4-year testing period of the proposed sign code revision, which has demonstrated that there is an increase in temporary signs in the right-of-way during an election period, but otherwise, there has not been an over-proliferation of signs in the right-of-way. Part 2: Monument and Entryway Signs While the Town was in the process of drafting the code amendment, correspondence was received from a local church regarding Monument or Entryway types of signs in the right-of-way. The church, located on Tangerine Road, asked the Town to consider allowing permanent Monument or Entryway types of signs in the right-of-way. Their request states that there are visibility challenges due to the large amount of right-of-way land between their property line and the paved road (Attachment 6).  Monument and Entryway signs are self-supporting permanent signs anchored into the ground that generally identifies the associated property. When a Monument or Entryway is located on private property, the code can regulate the content on the sign. However, due to the Supreme Court ruling, once a sign is located in the right-of-way, the Town cannot regulate the content of the sign. Currently, the only permanent type of sign allowed in the right-of-way is a Kiosk sign. Like most other permanent signs, Monument and Entryway signs have traditionally only been allowed on private property.     Upon review of the request, staff and the Planning and Zoning Commission determined that the proposal to allow Monument or Entryway signs in the right-of-way may be appropriate under very specific circumstances.  The following is a summary of the proposed Monument sign standards:  Only allowed in the right-of-way of a minor or major arterial road as defined in the Town's General Plan (Attachment 7) 1. Require at least a 100' right-of-way depth between the street and subject property2. Offer a reduced right-of-way depth of 20' if specific visibility circumstances warrant a reduction3. Require the Town Engineer and Planning Administrator to review and provide recommendation4. Require final approval by the Town Council5. The proposed Monument sign standards are also included in the draft code amendment (Attachment 2). PLANNING AND ZONING COMMISSION A study session was held during the March Planning and Zoning Commission meeting to review the proposed code amendment. At the study session, there was discussion about code enforcement statistics and the political sign zone map.  A hearing was held at the April Planning and Zoning Commission meeting regarding the proposed draft code. At that meeting, language about the movement of a sign held by a person (sign walker) was removed along with clarifying that the height of signs listed in the code are the maximum allowed. The Planning and Zoning Commission recommended approval of the proposed draft as provided in Attachment 1. The staff report and meeting minutes are included in Attachment 8. GENERAL PLAN The Your Voice, Our Future General Plan provides the following applicable goals, policies and actions: Goal Q: A built environment that creatively integrates landscape, architecture, open space and conservation elements to increase the sense of place, community interaction and quality of life. Policy Land Use 6: Maintain the small town, neighborly character and improve the design and safety of the built environment. Action 125: Maintain the unique character of Oro Valley by studying and updating signage regulations to emphasize identification and direction over advertising goods or services to maintain compatibly and minimum intrusiveness. The proposed code amendment meets these goals by:  Updating the sign regulations to meet Federal and State regulations1. Enabling Monument and Entryway signs to emphasize identification and direction for businesses/subdivisions (depending on actual content) without increasing the number of signs or level of intrusiveness 2. FISCAL IMPACT: N/A SUGGESTED MOTION: Two motions are required for this case.  The first motion is an administrative action to declare the amendment a public record. The second motion is to approve or deny the proposed code amendment. ITEM A I MOVE to (APPROVE or DENY) Resolution No. (R)19-39, declaring the proposed amendments to Chapter 28 of the Oro Valley Zoning Code regarding signs in the right-of-way as shown in Attachment 1, Exhibit "A" and filed with the Town Clerk, a public record.  ITEM B I MOVE to (APPROVE or DENY) Ordinance No. (O)19-06, amending the zoning code Chapter 28 related to signs in the right-of-way as shown in Attachment 2, Exhibit "A."   Attachments (R)19-39 Reso. Public Record  (O)19-06 Attachment 2  Attachment 3 Table of Current Sign Uses  Attachment 4 Ordinance 15-13 and Report  Attachment 5 Local Jurisdictions  Attachment 6 Letter from St. Mark  Attachment 7 General Plan Street Map  Attachment 8 Planning Commission April 2019 staff report and attachments     Town Council Special Session 2. Meeting Date:07/31/2019   Requested by: Chris Brady Submitted By:Chris Brady, Human Resources Department:Human Resources SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE POLICE CHIEF RECRUITMENT PROCESS RECOMMENDATION: Staff recommends use of an executive search firm to assist the Town Council with the recruitment process and selection of the next Chief of Police. EXECUTIVE SUMMARY: Police Chief Daniel G. Sharp will be retiring from the Town of Oro Valley in February 2020 after an impressive career of over 40 years in law enforcement, the last 20 years being here with us at the Town of Oro Valley. Once Council has an opportunity to discuss the options, staff respectfully requests direction on how to proceed with the recruitment process. Possible search options include doing an internal candidate-only recruitment or opening the recruitment process to both internal and external candidates. With each option, there are associated costs as well as advantages and disadvantages as outlined in the attached memorandum to this communication. Associated costs range from $3,500 - $50,000 depending on the recruitment option Council decides to take in the search process. Staff requests Council direction to move forward with the recruitment process for the next Chief of Police. BACKGROUND OR DETAILED INFORMATION: The Chief of Police position reports directly to Town Council.  As such, Town Council will determine the recruitment process to select the new Chief of Police when the position becomes vacant in February 2020. Possible search options include doing an internal candidate-only recruitment or opening the recruitment process to both internal and external candidates.  With each option, there are associated costs as well as advantages and disadvantages as outlined in the attached memorandum to this communication.  Associated costs range from $3,500 - $50,000 depending on the recruitment option Council decides to take in the search process.  Staff requests Council direction to move forward with the recruitment process for the next Chief of Police. FISCAL IMPACT: Depending on the option chosen, estimated costs range from $3,500 - $50,000. The adopted FY 2019/20 budget did not specifically include funding dedicated to hiring an executive search firm for the Chief of Police recruitment. As such, should the Town Council choose this option, the approval to authorize the use of General Fund contingency reserves not to exceed $50,000 for this purpose is also included in the suggested motion language below. SUGGESTED MOTION: I MOVE to direct staff to proceed with an internal/external recruitment for Chief of Police utilizing an outside I MOVE to direct staff to proceed with an internal/external recruitment for Chief of Police utilizing an outside executive search firm and authorizing the use of General Fund contingency reserves not to exceed $50,000 for this purpose. or I MOVE to direct staff to proceed with an internal candidate-only recruitment for Chief of Police utilizing existing Human Resources staff with potential supplemental services from an executive search firm. Attachments Memo to Council  Town of Oro Valley Human Resources Department Oro Valley, it’s in our nature. 11000 N. La Cañada Drive, Oro Valley, Arizona 85737 www.orovalleyaz.gov | phone: (520) 229-4700 | fax: (520) 297-0428 MEMORANDUM TO: Mayor and Town Council Members THRU: Mary Jacobs, Town Manager FROM: Chris Brady, Human Resources Director SUBJECT: Police Chief Recruitment Process DATE: July 19, 2019 SUMMARY: Police Chief Daniel G. Sharp will be retiring from the Town of Oro Valley in February 2020 after an impressive career of over 40 years in law enforcement, the last 20 years being here with us at the Town of Oro Valley. There are options available to fill this critical role. The Town Council has placed a discussion regarding the recruitment process on its July 31, 2019 meeting agenda. Once the Council has an opportunity to discuss the options, staff respectfully requests direction on how to proceed with the recruitment process. DISCUSSION: As a direct report to the Town Council per ordinance, it is Council that will decide upon the timing and methodology for the Police Chief recruitment process. Staff is prepared to proceed with any option at Council’s direction. This memorandum outlines the two suggested options, with associated costs and timeframes: • Internal candidate only recruitment utilizing existing staff with potential supplemental services from an Executive Search Firm • Internal/external candidate recruitment utilizing outside Executive Search Firm Oro Valley, it’s in our nature. 11000 N. La Cañada Drive, Oro Valley, Arizona 85737 www.orovalleyaz.gov | phone: (520) 229-4700 | fax: (520) 297-0428 Internal Candidate Only Recruitment An internal only recruitment could be handled with existing human resources and town staff, depending on the complexity of the process chosen by the Town Council. Estimated Timeframe: 2 - 3 Months • Council determines evaluation process, which could consist of any or all of the following components: o Council Role o Staff Role o Community Input o Professional Chief Review • Review Police Chief position description and update as needed • Create internal job posting and display internally per usual protocol • Receive applications in human resources office • Schedule and conduct interviews • Make selection and negotiate contract Preliminary Cost Estimate: $3,500 - $4,500 • Potential miscellaneous costs to support evaluation committee and possible community event • 3rd party background checks Advantages: • Faster recruitment process • Relatively low cost to the Town • Provides growth opportunities to internal employees • Candidate will have institutional knowledge of the Town and Police Department Disadvantages: • Small pool of candidates • Potential lack of appearance of a competitive process • Costs could increase depending on level of outside services required • There are considerations for candidates that may be participating in the PSPRS DROP program, namely that services as chief could potentially be limited:  http://www.psprs.com/public-safety-personnel/retiree/working-after- retirement Oro Valley, it’s in our nature. 11000 N. La Cañada Drive, Oro Valley, Arizona 85737 www.orovalleyaz.gov | phone: (520) 229-4700 | fax: (520) 297-0428 Internal/External Candidate Recruitment utilizing Executive Search Firm Estimated Timeframe: 3-6 Months • Solicit proposals from Executive Search Firms and present to Council for selection • Council meets with Executive Search Firm consultant to develop/agree on process and to review Police Chief Position Description and update as needed • Allow time for Executive Search Firm to source, advertise, recruit and screen applications • Executive Search Firm schedules and conducts interviews in conformance with Council agreed upon process • Make selection/offer Preliminary Cost Estimate: $25,000 - $50,000 The Town’s Chief Procurement Officer has identified several firms that are available to the Town under cooperative contracts, which means the process to solicit proposals is much faster than a full Request for Proposal (RFP). The cooperative contracts range in price from approximately $18,000 (not all inclusive) to $50,000 (not all inclusive). For illustrative purposes, the Town utilized the services of CPS HR Consulting in 2017 for the Town Manager search. The fee associated with this search was $24,250. The 2017 Town Manager recruitment was completed utilizing a 3-phase project approach: • Develop Candidate Profile and Recruitment Strategy • Proactive and Robust Recruitment • Selection CPS HR Consulting provided services to help identify key priorities for the new Town Manager, involved key stakeholders, produced professional recruitment materials (e.g., brochures and postings), and used professional networks to identify top candidates for contact. The project timeline was 4 months. Advantages • Experience working with elected bodies in objectively guiding the selection of high profile positions • Opens recruitment to large pool of talent • Uses specialized expertise, professionally produced recruitment materials, and established contacts to identify candidates that meet Town Council’s preferred criteria • Can provide for public input into the process working with consultant at direction of Council • Capacity for a “deeper dive” into each candidate by utilizing services such as: o Community Surveys o Community Engagement Meetings o Pre-Screened Candidates Oro Valley, it’s in our nature. 11000 N. La Cañada Drive, Oro Valley, Arizona 85737 www.orovalleyaz.gov | phone: (520) 229-4700 | fax: (520) 297-0428 o Utilization of the firm’s candidate pool and insight into the candidate’s prior interviewing experiences o Objective, 3rd party Assessment Centers • Internal candidates are still included in the process Disadvantages • Costs for search firm fees and expenses • Could result in the hire of a candidate with no institutional knowledge of the department or community • There may be additional charges incurred such as travel for out-of-state candidates RECOMMENDATION: The recruitment and selection of a candidate for this role is one of the most critical hiring decisions that can be made on behalf of the Town of Oro Valley. The selected candidate will have a major impact on the well-being and vitality of our residents, businesses, Police Department and the Town as a whole. As this is a direct report to the Town Council, it is important that Council has a professional recruitment partner that will also report directly to Council. An Executive Search Firm will provide an objective third party review for this high profile position that hasn’t been filled in 20 years. The process would be given the time and attention it deserves by having the firm work directly with the elected body, assisting Council in the evaluation of both internal and external candidates. Therefore I recommend the selection of an executive search firm with experience in hiring high profile positions such as a Chief of Police.    Town Council Special Session 3. Meeting Date:07/31/2019   Requested by: J.J. Johnston  Submitted By:J.J. Johnston, Community and Economic Development Department:Community and Economic Development SUBJECT: PRESENTATION AND POSSIBLE ADOPTION OF THE REVISED COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS) RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The purpose of the Community Economic Development Strategy (CEDS) is to provide an implementation framework to support the community's goals outlined in the Your Voice, Our Future General Plan and the Oro Valley Town Council's Strategic Leadership Plan for FY19/20 - FY 20/21, as they pertain to economic development and land use planning. The CEDS identifies issues, barriers and opportunities that translate into specific strategies and tactics the Town can undertake in order to achieve these goals. Council adoption of the CEDS is important because it provides both transparency and accountability regarding the Town's economic development plans. BACKGROUND OR DETAILED INFORMATION: The CEDS game plan is the result of an in-depth analysis of the Town's economic strengths and weaknesses, regional economic trends and related economic information. The CEDS is designed to provide a five-year framework to implement the policies identified by the community and the Town Council. The CEDS plan will help ensure that the community remains focused on advancing the economic prosperity for all who live and work in the community, and will be evaluated every fiscal year between 2019-2024. On March 20, 2019, during a Town Council Special Session meeting, a draft of the CEDS was presented to Council. As a result of comments and suggestions made by the Council, the CEDS has been modified and condensed from 16 pages to nine pages.  In the weeks that followed March 20th, the Town Council adopted a two-year Strategic Leadership Plan with major policy sections regarding the economy, land use and related goals in the Your Voice, Our Future General Plan. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (ADOPT or adopt with changes), the Comprehensive Economic Development Strategy (CEDS). OR I MOVE to DENY adoption of the Comprehensive Economic Development Strategy (CEDS) based on the following ________________. Attachments CEDS Summary FY 2019/20 - FY2024/25  Comprehensive Ec onomic Development Strategy FY2019 /20 - FY2024/25 TOWN OF ORO VALLEY CEDS FY2019/20 - FY2023/24 Page 1 INTRODUCTION ECONOMIC DEVELOPMENT AND THE TOWN’S GENERAL PLAN When the residents of Oro Valley, Arizona were brought together to create the 2016 Your Voice, Our Future general plan, they overwhelmingly envisioned the need for long-term financial sustainability. They envisioned a diverse and dynamic economy that would support a wide-range of services such as shopping, housing, high quality parks and recreational amenities, arts and culture and exceptional city services. Today, the community enjoys high quality infrastructure, including streets, public utilities and exceptional fire and police protection. The Your Voice, Our Future general plan has set the foundation to guide and direct the priorities of their local government and the outcomes they envision for the community. Specifically, the community set some clear policies related to economic development and economic sustainability:  Develop a diversified and robust economic base to support long-term economic stability.  Establish programs, strategies, investments and financial incentives that advance the Town’s economic prosperity.  Create a targeted and coordinated marketing campaign targeted to primary employers.  Promote Oro Valley as an ideal destination for economic activity, tourism, shopping, cultural attractions, research and development.  Support the Oro Valley workforce and residents through education and training programs and needed services and amenities.  Support annexations that are economically beneficial to the Town while also considering the impacts to residents and the social, aesthetic and environmental quality of the Town.  Maintain financial stability for Town operations, programs and services. Economic development practitioners work to attract, expand and retain primary and service related employers and jobs in the community. Securing the community’s financial health is accomplished by expanding and diversifying the community’s tax base and can be measured through tax revenue to the state and local governments. This strategy provides a five year (FY2019/20 - FY2024/25) implementation framework to support the community’s economic vitality goals that will work to achieve the vision outlined in the Your Voice, Our Future plan as related to economic development. This document is being referred to as the Comprehensive Economic Development Strategy (CEDS). CEDS FY2019/20 - FY2023/24 Page 2 CREATING A COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS) The Town of Oro Valley CEDS Game Plan is the result of an in-depth analysis of Oro Valley’s economic strengths and weaknesses, regional economic trends and related economic information. An important component of the report is the input of over ninety (90) interviews with key leaders, executives and other officials representing business and industry, education and workforce, government and strategic economic development allies. Extensive research on the community’s economic bases and service sector employers was conducted, with hundreds of employer targets vetted. The North American Industry Classification System (NAICS) was evaluated to enhance precision primary employer targeting relative to linking to national standards. This will enable Oro Valley to accurately classify and direct business development opportunities within the local community and link those to the U.S. Business Economy. The CEDS Game Plan puts into play active strategic alliances with both public and private sector organizations. The game plan connects prospective employers to prospective employees. It identifies specific strategies and tactics to connect producers with suppliers and service providers. This game plan will be used to stimulate the interest of prospective investors and to help the Town’s professional team measure and manage the complex processes inherent in community and economic development. The Town of Oro Valley has a robust community, a stable revenue base, strong bond-rating and a Council-approved financial policy that has collectively led to and supports fiscal sustainability. To ensure that is sustained and enhanced, the Town must also have a strong game plan that continuously scores wins that enable economic and tax base expansion. MOVING FORWARD The best way to shape the future economy is to help create it. Not only for current residents, but also for future children, grandchildren and generations to follow. Well planned economic development can positively impact the direction of a local government and its economy. The programs, strategies and deployment tactics outlined in this report are focused on advancing the community’s economic prosperity while also providing intergenerational equity to all who live in Oro Valley. It will always be the Town Council’s policy direction that ultimately determines the community and economic development future for Oro Valley. Staff implementation of the CEDS will support the Town Council vision and help sustain set a positive direction for the community. In April 2019, the Town Council adopted their FY2019/20 – FY2020/21 Strategic Leadership Plan (SLP) which includes an Economic Vitality focus area and several goals and objectives reflective of priorities within this strategy. Connecting the Council’s two-year SLP with the five-year CEDS will assist the town in communicating to current and future business owners that the economic health of the Oro Valley community remains a top priority. CEDS FY2019/20 - FY2023/24 Page 3 FIVE-Y EAR STRATEGIC ACTIONS Generate high quality primary employer prospects and convert them into active prospects for Oro Valley. Proactively seeking and working potential employer prospects is a crucial foundation to meeting the goals outlined in this plan. While leads are sometimes forwarded from regional or state partners, it is the grassroots approach working with other businesses, Town leaders, and engaging with regional partners that will prove most fruitful in the long term in attracting primary employers that provide base jobs paying significantly above the average industry wages in Pima County. To that end, the following tactics will be employed:  Develop a visionary industry segment cluster approach for attracting and expanding new primary employer locations and new primary employer job opportunities to the Town of Oro Valley.  Recruit, train and mobilize collaborative, internal and external project teams to proactively develop and guide new primary employment leads showing promise to the Town of Oro Valley.  Create collaborative alliances with local business, industry, government, education and workforce leaders to provide periodic updates that link targeted jobs with targeted industries.  Develop an incentive program designed to attract primary employers and other businesses with significant local economic impacts. Maximize opportunities to attract businesses within the ‘Start-up Economy.’ All across the country, entrepreneurs are founding and building new companies that use technology in innovative ways. This startup ecosystem provides a rich environment in which the Town of Oro Valley can potentially compete. As a target sector, start-up businesses have some different needs and are attracted to different things. While Oro Valley may not be a good fit for all start-ups, there are opportunities that can be pursued as part of the Town’s economic development strategy. The following tactics will support such an effort:  Support the development of the planned UA Center for Innovation at Oro Valley incubator/accelerator in Innovation Park.  Link to the University of Arizona Innovation Ecosystem to attract faculty and staff to Oro Valley via the future Veterinary College scheduled to begin with its first cohort in the Fall of 2020, CEDS FY2019/20 - FY2023/24 Page 4  Grow the bio economy in Oro Valley with a focus on retaining and expanding diagnostics and discovery firms.  Collaborate with the University of Arizona, Arizona State University, Pima College and other higher education institutions to identify potential tech-transfer opportunities with prospective academic entrepreneurs.  Leverage relationships with area venture capital firms to assist prospective entrepreneur prospects.  Seek ways in which regional resources, such as Start-up Tucson and the Pima County Small Business Development Center, can be utilized to help educate and support prospective entrepreneur prospects.  Develop a strategy to identify, engage and support community-based “solopreneurs” (consultants, early retirees, freelancers) and others who want to create new businesses.  Attract consulting service providers, such as accountants, architects, artists/artisans, engineers, scientists, management consultants, and others to Oro Valley.  Create and house specific start-up opportunities and link to existing empty buildings. Attract retail to Oro Valley that is supported by area demographics. The Your Voice, Our Future General Plan includes a vision for a “complete” community, one in which connections for residents to live, recreate, dine and shop are created within the community. The Town needs to continue to focus on ways in which existing and planned retail areas can be successful given the current retail shopping trends affecting the entire country.  Conduct an external retail assessment by a nationally recognized firm to assist the Town in collecting and analyzing data needed to identify current/future demand, facility opportunities, and community/drive-distance shopping and purchasing habits, and develop a targeted strategy to attract compatible retailers.  Develop a more robust Shop-Dine-Explore strategy, incorporating opportunities to create interesting linkages between agriculture, arts and crafts, farmer's markets, wellness industries and the like, linking with national growing trends to improve one’s overall ‘Health and Happiness’ (physical, social and mental health).  Identify key retail centers with current vacancies or those at risk of increasing vacancies and develop potential regulatory and incentive options that would help drive new investment and visitors/shoppers to the properties. CEDS FY2019/20 - FY2023/24 Page 5 Develop a robust economic development marketing strategy that provides targeted & expected information for business/retail prospects. Having a robust marketing attraction presence and strategy is another key component to the Town’s future economic development success. Business location consultants (also known as ‘Site Selectors’) and business prospects utilize extensive on-line research in evaluating options. Ensuring Oro Valley has cogent and current information that aligns with the needs of business prospects is an important part of the Town’s strategy. The Town must also make a concerted and strategic effort to have a visible presence in the regional business, development and real estate sectors, and have a positive message in which to communicate Oro Valley’s interest in attracting and supporting business. The following tactics will set the groundwork for success in this area:  Update and enhance the economic development information on the Town’s website and other on-line and social media locations, seeking ways to enhance business recruitment and connect prospects to all Town, regional and state information and incentives as a one-stop shop.  Identify specific, targeted primary audiences for Town economic development marketing opportunities and focus outreach strategy accordingly.  Innovate and expand economic development messaging as a vital community priority.  Elevate and resolve community competitiveness challenges.  Identify potential customized research that could be of benefit to business prospects and prepare and post information to the Town’s website.  Identify ways in which area businesses can partner with the Town to promote Oro Valley as a business location destination.  Expand the depth and breadth of Business Retention and Expansion efforts to ensure existing businesses are supported. Attract talent to support current and future primary employers and fuel new business/entrepreneur growth. The attraction and retention of world class talent is a crucial centerpiece of creating and sustaining a world- class community and economic development game plan for Oro Valley, one that will serve the community well for decades to come. Talent becomes more ubiquitous each and every day; and Oro Valley needs world class talent to compete and win in the global marketplace. Oro Valley represents only 36 square miles of Pima County’s 9,187 square miles. While Pima County boasts a population of over one million residents, Oro Valley has less than 50,000 year-round residents. More than 13,000 adult workers who live in Oro Valley leave the community to CEDS FY2019/20 - FY2023/24 Page 6 work in neighboring communities and about 8,000 workers who live in neighboring communities travel to Oro Valley to work. To that end, the following tactics will be implemented:  Identify opportunities to facilitate the creation of co-working space to help accommodate the emerging independent workforce.  Partner with local businesses, workforce development organizations, higher education and other key stakeholders in developing an inclusive strategy to connect local and emerging talent with current and future employers. Review and appropriately modify Town codes to mitigate unintended consequences that put the Town at a regional competitive disadvantage. The research, interviews and analysis conducted in preparation of this strategy identified a recurring theme regarding some development requirements and processes that result in costs not competitive with surrounding areas. It is understood that the Town of Oro Valley offers a commodity—a high quality community with unparalleled views—that itself results in higher land costs, attractive buildings at the higher end of the cost scale, and higher commercial rents. The Town must maintain the underlying values that make Oro Valley a highly desired place to live, while also identifying those requirements that have room for improvements and modifications that could more effectively help Oro Valley better compete for primary sector employers as well as retailers. The Town should work toward processing permits and other development proposals at the ‘speed of business.’ The overall processing of proposals for zoning modifications and site plans not included in the Town’s EEZ zone require significant steps and months of review. Resident input is important. However, most communities apply the same administrative review process to commercially-zoned properties as the Town has introduced in the EEZ zone, which have been successful to date. Those and other opportunities should be explored in Town processes. To support this goal, the following tactics will be pursued:  Evaluate the Zoning Code for improvements to the community engagement/input process, seeking to ensure meaningful input while eliminating duplication and redundancy.  Develop and deploy a Form-Based Code to allow for administrative approvals and ranges of performance standards in entitled, commercially-designated zoning areas.  Identify code changes that could be implemented to better allow developers to have ‘shovel ready’ sites.  Evaluate potential improvements in the architectural review process to improve consistency and reduce the number of approval steps required.  Analyze the Town’s sign code and identify potential options for modifications that would enhance retail visibility while still ensuring community aesthetic values are retained. CEDS FY2019/20 - FY2023/24 Page 7 Implement procedures to improve efficiencies and consistency in staff interaction with current and future businesses. The Town’s zoning and development codes contain specific process requirements themselves that Town staff must follow. However, there are significant opportunities in improving ‘how’ those requirements are met and the manner in which processes are implemented across multiple departments that touch the development process. More can be done internally to improve predictability and better herald each applicant through the planning, permitting and building process. To that end, the following tactics will be initiated over time:  Develop an internal strategy that will allow the Town to offer highly accelerated plan review/permit issuance for targeted prospects, incorporating relationships with external firms, to include potential partnerships with other governmental agencies.  Embrace and deploy the principles and tools of the Town’s OV Peak Performance process improvement initiative and apply to the various Community and Economic Development Department planning and development processes. Focus on ways in which second and third reviews can be minimized.  Benchmark similar processes and procedures in highly successful local governments, analyze Town procedures against best practices and implement identified process improvements.  Maximize utilization of technology once process improvements have been mapped and implemented.  Support a collaborative and cohesive organizational culture by ensuring all employees actively connect individual work and processes with economic sustainability of the community. Identify opportunities to increase tourism investment in the community. Tourism is the leading export industry in the State of Arizona. Oro Valley is fortunate to have a major resort as well as several second and third tier hotels to support its share of visitors. With the increase of Airbnb rentals across the country, the Town also receives revenue from property owners who take advantage of part-time residency. According to the Tucson Association of Realtors, approximately 30% of Oro Valley’s single family residences are second or third homes. The Town partners with Visit Tucson for most of its tourism attraction efforts. Building upon that partnership and other stakeholders, the following tactics are identified to further advance the Town’s opportunities to attract visitors to Oro Valley:  Develop and implement a modern, cohesive brand and related branding/marketing campaign highlighting Oro Valley assets and amenities that link efforts between economic development, tourism and workforce attraction.  Collaborate with public and private tourism partners/businesses to develop a more robust destination visitor strategy that takes advantage of facilities and amenities in Oro Valley and its immediate surrounds. CEDS FY2019/20 - FY2023/24 Page 8 Address deficiencies in the physical business development ecosystem. In order to achieve the Town’s economic development goals, the town must work toward addressing or minimizing deficiencies that are hindering attraction, retention and/or expansion of business, particularly primary sector employers. Less than 200 acres of buildable primary employer land remains within the 36 square miles of Oro Valley. In order to fulfill the vision of the community in the Your Voice, Our Future general plan, and to see an increase in the number of primary job opportunities provided in Oro Valley, this barrier will need to be addressed. Available land is not the only thing that is considered by site selectors when evaluating a community for a potential prospect. Other physical infrastructure is important, especially for those businesses that are among the Town’s most compatible prospects. The speed of internet and availability of dark fiber is a barrier to some prospects and/or potential future expansions. The Town should also be very cognizant of barriers associated with connection to and reliability of electrical power, natural gas, water and wastewater, to include redundancy for some prospects. To achieve this objective, the Town will pursue the following tactics:  Explore opportunities to grow accessibility of dark fiber and dual service cellular providers.  Identify and consider potential future annexation areas that could be considered high quality candidates for future primary employer-zoned land.  Explore feasibility of converting the Town’s Municipal Operations Center complex to primary employment sector land in the future. Update town policies for future land use/ As the Town of Oro Valley approaches ‘build out’ it continues to identify several opportunities to strategically expand its ability to accommodate needed property for expansion. There are multiple potential future annexation areas that could be considered high quality candidates for future primary employer-zoned land. Within the current town limits there are also multiple opportunities to expand its need for new tech park land.  Explore feasibility of expanding appropriate uses in existing commercially-designated land to allow for siting of primary employers.  Explore ways to add at least one hundred acres of “Tech Park” zoned land into the Town of Oro Valley during the next ten years, and discourage efforts to convert the current limited supply of similarly-zoned areas into non primary employment uses. CEDS FY2019/20 - FY2023/24 Page 9 NEXT STEPS The implementation of this Comprehensive Economic Development Strategy (CEDS) Game Plan is dependent upon strong and dynamic partnerships with other organizations that also support business attraction and expansion. This Game Plan will help ensure that our community remains focused on advancing the economic prosperity for all who live and work in our community, and will be evaluated every year over its five-year shelf life for needed course corrections. Many of the goals and tactics will be implemented by Town staff, led by the Community and Economic Development Director. Some of the tactics mentioned in this CEDS will require Town Council direction and approval, and those will gradually come before the elected body as the tactics are prioritized and explored. Town staff remain committed to following the direction of the Mayor and Town Council, and will assist the Council in prioritizing the goals and tactics in their biennial Strategic Leadership Planning process.    Town Council Special Session 4. Meeting Date:07/31/2019   Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: DISCUSSION AND POSSIBLE ACTION TO DIRECT THE BUDGET AND FINANCE COMMISSION ON AREA(S) TO STUDY AND SUBSEQUENTLY REPORT BACK TO THE TOWN COUNCIL WITH ITS CONCLUSIONS AND RECOMMENDATIONS THEREON RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: This item was requested by Mayor Winfield and Council Member Rodman. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to..... Attachments No file(s) attached.    Town Council Special Session 5. Meeting Date:07/31/2019   Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: DISCUSSION AND POSSIBLE ACTION TO DIRECT STAFF TO SEEK AN EXTENSION OF DEADLINE FOR ANNEXATION OF STATE LAND TANGERINE AREAS RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: This item was requested by Vice Mayor Barrett and Council Member Nicolson. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to..... Attachments No file(s) attached.    Town Council Special Session 6. Meeting Date:07/31/2019   Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE TOWN OF ORO VALLEY COMMUNITY CENTER AND GOLF OPERATIONS (Public comment will be accepted during this item) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: This item is a continuation of the item from the July 24 Town Council Special Session.  Please refer to the packet materials from the July 24 Town Council Special Session. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to....... Attachments No file(s) attached.